HomeMy WebLinkAboutA001 - Council Action Form dated May 13, 2025ITEM #:35
DATE:05-13-25
DEPT:P&R
SUBJECT:PARK MAINTENANCE FACILITY PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department uses a maintenance building located at 700 E. 13th Street to store
equipment and materials. This building also includes an office, restrooms, and a break/meeting room for
staff. Several other buildings located at this site, northeast of the main building near the Skunk River,
and at the Ames Municipal Cemetery, are also used to store equipment.
The goals of this project are to: 1) complete interior renovations of the existing Park Maintenance
Building, which includes expanding the break room, constructing additional parking, and creating staff
workspaces, 2) consolidate the parks equipment and attachments onto one site, and 3) discontinue
storing equipment in buildings that are either near the end of life or in the flood plain.
To accomplish these goals, an additional cold storage structure is needed, in addition to renovations to
the existing break room at the Park Maintenance Building. At its November 12, 2024, meeting, City
Council awarded a contract to SVPA Architects to provide design services, bidding assistance, and
construction administration.
The original scope for this project included a 5,130 square foot cold storage building and renovations to
increase the size of the break/meeting room. Through the design process, staff increased the scope of the
project.
The following items were included in Change Order #1:
1. Larger Cold Storage Structure - Staff determined the 5,130 sq. ft. building will not be large
enough to house all parks equipment and materials, so staff directed SVPA to increase the cold
storage building by 2,610 sq. ft. This will also allow room for future growth.
2. Bulk Water Station - The current location of the water station interferes with the location of the
cold storage building and additional parking needed to accommodate the increase in staff parking
at this site. Staff asked SVPA to design the relocation of the water station.
3. Code Compliance - Through the Development Review Process, several items were identified
that needed to be added to the scope. These include 1) adding a fire hydrant close to the new cold
storage building, 2) adding fire sprinklers below the mezzanines in the park maintenance
building, and 3) upgrading the fire alarm system in the Park Maintenance Building.
4. HVAC - After review of the HVAC system, staff directed SVPA to include a new furnace, air
conditioner, and reroute the ductwork, as the current ductwork in the Park Maintenance Building
is in the concrete floors.
5. Site Survey - An additional survey was needed, which staff authorized to be conducted.
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Since Change Order #1, additional items to be included in the scope were requested by staff.
The following items are included in Change Order #2 and are shown below:
1. Bulk Water Station - The addition of a sanitary sewer connection.
2. Code Compliance - Three additional items were identified by the Development Review
Committee and include 1) ventilation in the cold storage building, 2) adding a sidewalk along
13th Street, and 3) changing a gravel section to concrete.
Due to this additional increase in scope identified above, the contract with SVPA does include a section
allowing for an adjustment in fees for design services. A summary of the original contract, change
orders #1 and #2, and new contract value are shown below.
Original Contract Change Order #1 Change Order #2 New Contract
Value
Design Services $46,000 $21,850 $18,330 $86,180
Reimbursables $ 4,200 $ 1,400 $ 0 $ 5,600
Total $50,200 $23,250 $18,330 $91,780
There is $619,514 remaining in the project budget.
ALTERNATIVES:
1. Approve Change Order #2 for the Park Maintenance Complex Expansion Project to SVPA
Architects in the amount of $18,330.
2. Do not approve Change Order #2 for the Park Maintenance Complex Expansion Project.
3. Refer back to staff with direction as to how to proceed.
CITY MANAGER'S RECOMMENDED ACTION:
The Park Maintenance Complex Expansion Project is much needed and will improve the efficiency and
effectiveness of the Park Maintenance activities since staff, equipment, and materials will be housed
within one complex.
The various components of the increased scope of the project have been directed by staff for
SVPA to include in the design and are necessary so the final project addresses the needs and/or
requirements of the Parks and Recreation Department. Therefore, it is the City Manager's
recommendation that City Council approve Alternative #1 as described above.
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