HomeMy WebLinkAboutA001 - Council Action Form dated May 13, 2025ITEM #:20
DATE:05-13-25
DEPT:PW
SUBJECT:IOWA DOT AIRPORT STATE GRANT APPLICATION FOR 2025/26
AIRPORT FACILITY IMPROVEMENTS (JET FUEL FARM)
COUNCIL ACTION FORM
BACKGROUND:
The James Herman Banning Ames Municipal Airport currently utilizes a 10,000-gallon underground
storage tank for Jet A fuel. The existing tank and associated fuel dispensers have exceeded their useful
life and present an increased risk of leakage. Additionally, the current storage volume is insufficient to
meet the demands of growing airside traffic, particularly large charter services that require substantial
amounts of fuel for long-distance flights. In some cases, a single charter flight can deplete a significant
portion of the existing capacity. Increasing storage capacity will allow the airport to better support
charter needs while aligning with the delivery capabilities of its fuel supplier.
This project proposes the installation of a modern, 14,000-gallon above-ground Jet A fuel tank to
enhance safety, environmental compliance, and infrastructure resilience. The increased capacity
will reduce the frequency of fuel deliveries and improve operational efficiency. Above-ground
installation also provides greater flexibility to relocate the fueling system as needed to align with
operational requirements and the airport’s long-term master plan. The project also includes
associated improvements such as a new concrete tank pad, fueling system components, bollards,
lighting, and electrical work.
The project cost is estimated at $725,000. A grant application has been prepared in coordination
with the City's consultant, Bolton & Menk, Inc., and submitted to the Iowa Department of
Transportation’s State Aviation Program. If selected, the grant would provide 57% of the total
cost, or $412,500, while the remaining 43%, or $312,500, would be funded locally. A copy of
the Iowa DOT Grant Application is attached.
This project is shown in the FY 2025/26 Capital Improvements Plan (CIP) and allocates $312,500 in
General Obligation Bonds as the City’s matching funds for the proposed improvements.
The Iowa DOT grant application requires a resolution from the City Council certifying support
for the project and the availability of matching funds.
Funding Source Amount Percent
Iowa DOT Grant $412,500 57%
City (G.O. Bonds)$312,500 43%
Total Project Cost $725,000 100%
A Project Location Map is attached for reference.
1
ALTERNATIVES:
1. Approve the grant application to the Iowa DOT for Airport State Funds and certify that the City
has programmed the required matching funds.
2. Do not approve the application, thereby forfeiting potential state funding and directing staff to
identify alternative funding sources.
CITY MANAGER'S RECOMMENDED ACTION:
Approving this grant application supports the City’s long-term investment in safe and efficient
airport operations and contributes to the economic stability and growth of the Airport by
maintaining critical infrastructure that serves both local and regional aviation needs. Therefore, it
is the recommendation of the City Manager that the City Council approve Alternative 1, as shown
above.
ATTACHMENT(S):
AMW_IowaDOT Grant Application 2025-04-29.pdf
2025_26_Airport_Facility_Improvements__Jet_Fuel_Farm_Map.pdf
Airport Facility Improvements CIP.pdf
2
3
4
5
No. ITEM QTY UNIT UNIT PRICE TOTAL Federal % State % Local % Federal Amount State Amount Local Amount
1 MOBILIZATION 1 LS 42,162.00$ 42,162.00$ 0.00% 56.90% 43.10%-$ 23,988.72$ 18,173.28$
2 FUEL FARM REMOVAL 1 LS 20,000.00$ 20,000.00$ 0.00% 56.90% 43.10%-$ 11,379.31$ 8,620.69$
3 14,000 GALLON FLAMSHIELD JET FUEL TANK 1 EA 150,000.00$ 150,000.00$ 0.00% 56.90% 43.10%-$ 85,344.83$ 64,655.17$
4 PCC TANK AND EQUIPMENT PAD, 12" THICK 200 SY 152.50$ 30,500.00$ 0.00% 56.90% 43.10%-$ 17,353.45$ 13,146.55$
5 JET FUEL SYSTEM, COMPLETE, IN PLACE 1 LS 255,000.00$ 255,000.00$ 0.00% 56.90% 43.10%-$ 145,086.21$ 109,913.79$
6 FUEL RECOVERY SYSTEM - JET FUEL 1 LS 10,888.00$ 10,888.00$ 0.00% 56.90% 43.10%-$ 6,194.90$ 4,693.10$
7 REMOTE FILL CABINET 1 EA 15,000.00$ 15,000.00$ 0.00% 56.90% 43.10%-$ 8,534.48$ 6,465.52$
8 SYSTEM TESTING AND STARTUP 1 LS 15,000.00$ 15,000.00$ 0.00% 56.90% 43.10%-$ 8,534.48$ 6,465.52$
9 LIGHT POLE AND LIGHT WITH 2 HEADS, W/ FOUNDATION 1 EA 10,000.00$ 10,000.00$ 0.00% 56.90% 43.10%-$ 5,689.66$ 4,310.34$
10 FUELING ELECTRICAL 1 LS 25,000.00$ 25,000.00$ 0.00% 56.90% 43.10%-$ 14,224.14$ 10,775.86$
11 BOLLARDS 42 EA 475.00$ 19,950.00$ 0.00% 56.90% 43.10%-$ 11,350.86$ 8,599.14$
12 MISCELLANEOUS CONSTRUCTION 1 LS 11,500.00$ 11,500.00$ 0.00% 56.90% 43.10%-$ 6,543.10$ 4,956.90$
Subtotal 605,000.00$ 0.00% 56.90% 43.10% -$ 344,224.14$ 260,775.86$
DESIGN ENGINEERING 62,500.00$ 0.00% 56.90% 43.10%-$ 35,560.34$ 26,939.66$
CONSTRUCTION ENGINEERING 57,500.00$ 0.00% 56.90% 43.10%-$ 32,715.52$ 24,784.48$
725,000.00$ 0.00% 56.90% 43.10% -$ 412,500.00$ 312,500.00$
FUEL FARM IMPROVEMENTS - JET A
FUEL FARM IMPROVEMENTS - JET A
6
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
>>
>>
>>
>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
TLOFA
TLOFA
TLOFA
TLOFA
TLOFA TLOFA TLOFA TLOFA TLOFA TLOFA TLOFA
U:
\
$
H
D
r
i
v
e
D
a
t
a
\
_
A
i
r
p
o
r
t
s
\
_
S
t
a
t
e
G
r
a
n
t
s
\
I
O
W
A
C
L
I
E
N
T
S
\
A
m
e
s
\
2
0
2
6
\
A
m
e
s
F
u
e
l
F
a
r
m
.
d
w
g
4/
6
/
2
0
2
5
1
1
:
5
7
:
2
2
P
M
R
Fuel Farm Improvements - Jet A
Ames Municipal Airport
Iowa DOT State Grant Application Exhibit
April 2025
FEETSCALE
0 10 20
HORZ.
R
PROPOSED 14,000 GALLO
N
J
E
T
A
T
A
N
K
FUTURE 12,000 GALLON
AV GAS TANK
EXISTING UNDERGROUND
JET A AND AV GAS TANKS
7
8
9
10
11
12
13
14
RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR IOWA DEPARTMENT OF TRANSPORTATION
AIRPORT FUNDING AND CERTIFYING ELIGIBILITY REQUIREMENTS
WHEREAS, the City of Ames intends to apply for a grant from the Iowa Department of Transportation for
partially funding improvements at the Ames Municipal Airport further described below:
• Fuel Farm Improvements – Jet A – AIP Funding
WHEREAS, the City of Ames has/will budget $312,500.00 for the Fuel Farm Improvements – Jet A improvement
project as matching funds in connection with the application of the grant from the Iowa DOT; and
WHEREAS, if the Fuel Farm Improvements – Jet A improvement project is selected by the Iowa Department of
Transportation for funding, a grant would pay 57% of the project cost and the remaining 43% shall be paid from
local funds; and
WHEREAS the Iowa Department of Transportation requires a resolution endorsing the above-mentioned
improvements and certifying availability of matching local funds.
WHEREAS a grant application has been prepared on behalf of the City of Ames by Bolton & Menk Inc. for the
above-mentioned improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AMES, IOWA:
1. Staff are hereby authorized to execute grant application documents as needed to apply for the grant from
the Iowa DOT for the above-mentioned improvements.
2. Staff are hereby authorized to submit a grant application to the Iowa DOT for the above-mentioned
improvements.
3. $312,500.00 is hereby committed for the Fuel Farm Improvements – Jet A improvement project as the local
matching share, subject to receipt of a grant from the Iowa Department of Transportation.
Passed this 13th day of May 2025 and signed this 13th day of May 2025.
City of Ames, Iowa
By:_________________________________
Mayor
Attest: ______________________________
City Clerk
15
Iowa DOT Airport State Grant Application for 2025/26 Airport Facility Improvements (Jet Fuel Farm)
Fuel Farm Location
75 ft
Overview
Legend
Road Centerlines
16
Airport Facility Improvements Project Status: Cost Change Scope Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program focuses on upgrading airport facilities, including building enhancements, stormwater basin improvements, an d fuel farm modernization for safety and
storage. These improvements, aimed at boosting infrastructure resilience and minimizing environmental impacts, align with the FAA's Airport Improvement Program.
Comments
The following projects enhance airport safety, capacity, security, and environmental efficiency. Grant funds are allocated based on a national scoring system for all
General Aviation Airport projects submitted in that year’s funding cycle.
2025/26 Relocate National Weather Service’s Automated Surface Observing Systems (ASOS) from the old terminal ($16,500 G.O. Bonds, $148,500 Federal)
Fuel Farm Replacement - Jet Fuel Tank ($312,500 G.O. Bonds, $412,500 State)
2026/27 Fuel Farm Replacement - Av Gas Tank ($125,000 Airport Improvements Fund, $375,000 State)
Airport Drainage Study ($150,000 Airport Improvements Fund)
Total 2025/26 2026/27 2027/28 2028/29 2029/30
Cost:
Engineering 403,000 178,000 225,000
Construction 1,137,000 712,000 425,000
Total 1,540,000 890,000 650,000
Financing:
G.O. Bonds 329,000 329,000
Airport Improvements Fund 275,000 275,000
Federal Grants 148,500 148,500
State Grants 787,500 412,500 375,000
Total 1,540,000 890,000 650,000
Program - Activity: Department: Account Number:
Transportation - Airport
Public Works Various
130
17