HomeMy WebLinkAboutA001 - Council Action Form dated May 13, 2025ITEM #:15
DATE:05-13-25
DEPT:ADMIN
SUBJECT:REQUEST TO MODIFY FY 2024/25 ASSET ALLOCATION TO HEARTLAND
OF STORY COUNTY
COUNCIL ACTION FORM
BACKGROUND:
Heartland of Story County has submitted a request to the City to modify its FY 2024/25 ASSET
allocation by transferring $73,494 that remains in the Meals on Wheels, Outreach, and Senior Food
Program services to the Adult Day Center service.
As indicated in Heartland of Story County's letter of request (attached), the funding transfer is requested
due to an increase in the number of individuals being served in the Adult Day Center. Since the Sixty
Forward Center opened in September 2024, Heartland of Story County has had enough space to serve
individuals who were previously on the waiting list. The daily census increased from 12 individuals
prior to September 2024 to 20 per day at present. City funding for the Adult Day Center service was
exhausted in October 2024.
City staff has reviewed the request against the City's accounting. There are some discrepancies
between the agency's accounting and the City's so the actual amount being requested by City staff
for transfer is shown below and based on the City's accounting.
Service Original Allocation Change Revised Allocation
Outreach $ 50,100 $ (29,180)$20,920
Meals on Wheels 100,000 (36,598)63,402
Senior Food Program 4,668 (2,926)1,742
Adult Day Center 67,600 68,704 136,304
TOTAL $ 222,368 $ 0 $ 222,368
If the transfer request is approved, the unit rate for Adult Day Center remains the $81.04 indicated in the
FY 2024/25 contract. The number of units purchased with the $68,704 transfer will be 847.
ALTERNATIVES:
1. Approve the request from Heartland of Story County to transfer $68,704 from Meals on Wheels,
Outreach, and Senior Food Program services to Adult Day Center.
2. Deny the request from Heartland of Story County.
CITY MANAGER'S RECOMMENDED ACTION:
The requested transfer of funds does not result in increased funding to the organization. The
rationale for the transfer is well explained and reasonable. Therefore, it is the recommendation of
the City Manager that the City Council approve Alternative No. 1 as stated above.
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ATTACHMENT(S):
FY25 City Reallocation Request.doc
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May 8, 2025
Mayor John Haila and City Council
Ames City Hall
515 Clark Ave
Ames, IA 50010
Dear Mayor Haila and City Council Members,
On behalf of the Heartland of Story County Board of Directors, I respectfully
request that a total of $73,494 in FY 2024/25 City ASSET funding be reallocated
from Meals on Wheels (MOW), Outreach, and Senior Food Program (SFP) to the
Adult Day Center (ADC).
ADC offers supervision and support to individuals with chronic health conditions,
Parkinson’s Disease, or dementia-related conditions. ADC is also a benefit to
caregivers as it provides a respite that helps reduce caregiver burnout and stress
and the opportunity for the caregiver to attend to personal needs. ADC also
allows individuals to stay in their homes longer before needing to transition to a
higher level of care.
Since moving into the Sixty Forward Center in September 2024, the new space
has allowed us to serve more individuals in ADC and reduce the waiting list that
developed while the Center was under construction. The daily census in ADC
prior to the move to the Sixty Forward Center was 12 individuals per day (a total
of 24 people served) due to limited space in our temporary location. The census
has increased to 20 per day (a total of 38 people served), and by the end of this
fiscal year, we anticipate the daily census to increase to 24 individuals per day.
The significant growth in this service is the basis for the request to reallocate
funds. I would also like to request that Heartland be able to draw down ADC
units already provided during this fiscal year, but which have not been
reimbursed because City funds for ADC were exhausted in October 2024.
205 S. Walnut Ave.
Ames, IA 50010
(515) 233-2906
www.heartlandofstorycounty.org
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The proposed revisions to the allocations appear in the following table:
Service Original allocation Change Revised
allocation
Outreach $ 50,100 - $ 33,887 $16,213
Meals on Wheels $100,000 - $ 36,598 $63,402
Senior Food
Program
$4,668 -$ 3,009 $1,659
Adult Day Center $67,600 +$73,494 $141,094
TOTAL $222,368 $0 $222,368
Thank you for considering this request and for your ongoing support for those 60
and above in Ames and Story County.
Please let me know if there are any questions.
Sincerely,
Deb Schildroth
Deb Schildroth, LMSW
Executive Director
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