HomeMy WebLinkAboutA001 - Council Action Form dated April 22, 2025ITEM #:21
DATE:04-22-25
DEPT:ELEC
SUBJECT:NON-ASBESTOS INSULATION AND RELATED SERVICES AND SUPPLY
CONTRACT - CONTRACT RENEWAL
COUNCIL ACTION FORM
BACKGROUND:
This contract involves the removal, repair, and reinstallation of non-asbestos insulation at the
Power Plant. It also includes 1) installation of new insulation systems on pipes, ducts, equipment,
vessels, boilers, and accessories throughout the Power Plant; 2) repair and replacement of lagging
systems; repair and replacement of jacketing systems; and installation of new jacketing systems; and 3)
fire-stopping insulation and sound attenuation insulation.
On June 11, 2024, Council awarded a contract to HTH Companies Inc., Union, MO, for the Non-
Asbestos Insulation and Related Services and Supply Contract at the Power Plant. This contract
included the option for the City to renew in one-year increments for up to four additional years. This is
the first renewal out of four possible renewal periods.
The City Council should note that the rates which will be charged by HTH Companies Inc. will
increase 2%, as indicated on their bid document.
The benefits of having a contract for these services in place include the following:
Consistency of work and quality from a single contractor.
Reduction in the City’s exposure to market forces regarding prices and availability for labor,
travel, and supplies in preparation for a scheduled outage.
Rapid contractor mobilization to start emergency repairs, thus reducing generation downtime.
Saved City staff time obtaining quotes, evaluating bids and preparing specifications and other
procurement documentation.
The approved FY 2025/26 Power Plant operating budget includes $150,000 for this contract.
Invoices will be based on contract rates for time and materials for services actually received.
ALTERNATIVES:
1. Approve the contract renewal with HTH Companies, Inc., of Union, MO, for the Non-Asbestos
Insulation and Related Services and Supply Contract at the Power Plant for the one-year period
from July 1, 2025 through June 30, 2026 in an amount not-to-exceed $150,000.
2. Do not renew the contract and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine non-asbestos insulation services at the
Power Plant. The contract will establish rates for service and provide for guaranteed availability,
thereby setting in place known rates for services. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as stated above.
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ATTACHMENT(S):
Non Asbestos 25-26 rates.pdf
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PROPOSED
FY24-25 FY25-26
Line #Description
1 LABOR RATES
2 Supervisor Hourly Rate - STRAIGHT TIME $46.50 $47.43
3 Supervisor Hourly Rate - OVERTIME $67.00 $68.34
4 Supervisor Hourly Rate - DOUBLE TIME $67.00 $68.34
5 Apprentice Hourly Rate - STRAIGHT TIME $34.75 $35.45
6 Apprentice Hourly Rate - OVERTIME $49.00 $49.98
7 Apprentice Hourly Rate - DOUBLE TIME $49.00 $49.98
8 Foreman Hourly Rate - STRAIGHT TIME $46.50 $47.43
9 Foreman Hourly Rate - OVERTIME $67.00 $68.34
10 Foreman Hourly Rate -DOUBLE TIME $67.00 $68.34
11 Journeyman Hourly Rate - STRAIGHT TIME $41.25 $42.08
12 Journeyman Hourly Rate - OVERTIME $59.50 $60.69
13 Journeyman Hourly Rate - DOUBLE TIME $59.50 $60.69
14 Technician Hourly Rate - STRAIGHT TIME $34.75 $35.45
15 Technician Hourly Rate - OVERTIME $49.00 $49.98
16 Technician Hourly Rate - DOUBLE TIME $49.00 $49.98
17 Subsistence $90.00 $91.80
18 Travel hourly rate hourly rate
19 Mileage $0.00 $0.00
20 Material Costs:Cost Plus _____%7.0%7.0%
21 Contract Renewal
22 Labor Rates 2.0%2.0%
23 Travel & Subsistence 2.0%2.0%
Non-Asbestos Insulation and Related
Services and Supply Contract
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