The URL can be used to link to this page

Home My WebLink AboutA001 - Council Action Form dated April 22, 2025ITEM #:17 DATE:04-22-25 DEPT:ADMIN SUBJECT:REQUESTS FOR AMES PRIDEFEST COUNCIL ACTION FORM BACKGROUND: Ames Pride, a non-profit organization dedicated to building community for LGBTQIA+ people in the City of Ames, is proposing to host its fifth annual Ames Pridefest from 10:00 a.m. to 8:00 p.m. on Saturday, October 11. Ames Pridefest is an all-ages and family-friendly event featuring various vendors, entertainment, and food trucks. An estimated 1,500 people are anticipated to attend. To facilitate this event, Ames Pride has requested the following for Saturday, October 11, 2025: Closure of Fifth Street from Kellogg Avenue to the alley east of Adams Funeral Home and closure of the 400 and 500 Blocks of Douglas Avenue from 5:00 a.m. to 10:00 p.m. A blanket Temporary Obstruction Permit A blanket Vending License and waiver of fee ($50 loss to the City Clerk's Office) Closure of 84 on-street metered parking spaces along Fifth Street and Douglas Avenue within the event area, and waiver of fees (estimated loss of $189 to the Parking Fund) Suspension of enforcement for 24 metered parking spaces in Kellogg Lot S and 58 metered parking spaces in Library Lot Q to provide free parking to event attendees and Downtown visitors. Reserved spaces within these lots would remain available to the regular permit holders during the event. Event organizers have noted that Ames Pride will pay for these metered spaces (estimated $184.50 to the Parking Fund). The spaces in Lots S and Q would be available to attendees at Pridefest or anyone else visiting Downtown during the event. The spaces would not be reserved exclusively for Pridefest attendees. Staff has calculated the lost revenue for these spaces, which would be reimbursed by Ames Pride, to be $184.50). The City Council approved the parking request in 2023 and 2024. Ames Main Street has submitted a letter in support of the event. The organizers will notify affected businesses and residents about the event and will place signs in the affected area prior to the event. Organizers will also obtain a noise permit from the Police Department for this event. ALTERNATIVES: 1. Approve the requests for Ames Pridefest on, Saturday, October 11, including the requested waiver of fee for the Vending License, and waive the fees for metered parking only in the event location. Parking enforcement in Lots S and Q would only be suspended upon receipt of reimbursement for lost parking meter fees of $184.50. This would result in a loss of $189 to the Parking Fund ($0.50/hour * 50% est. utilization * 84 meters * 9 metered hours). 1 2. Approve the requests, but do not allow the suspension of meter enforcement in Lots S and Q. 3. Do not approve the requests. CITY MANAGER'S RECOMMENDED ACTION: This event furthers the City Council’s goal of promoting a sense of one community by facilitating an event in the Downtown district that provides a variety of entertainment, music, and resources for the community. The organization has a history of holding this event successfully in previous years. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1 thereby 1) waiving the fee for the vendor license, 2) closing portions of Douglas and Kellogg as requested, 3) providing a blanket temporary obstruction permit, 4) waiving fees for parking in the event area, and 5) suspension of parking enforcement of Lots S and Q, pending receipt of $184.50. ATTACHMENT(S): 2025 AMS Letter of Support.pdf Pridefest 2025 Special Event Application - CAF.pdf Ames Pride Letter 2025.pdf 2 304 Main Street, Ames, IA 50010 | 515.233.3472 | AmesDowntown.org Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community. March 5, 2025 Ames City Council City Hall 515 Clark Ave Ames, IA 50010 Subject: Letter of Support for Ames Pridefest 2025 Dear Mayor Haila and Members of the Ames City Council, On behalf of the Ames Main Street board of directors, I am writing to express our strong support for the annual Ames Pridefest, scheduled for Saturday, October 11, at the intersection of 5th St. and Douglas Ave. This event, organized by Ames Pride in partnership with the Ames Public Library, is an important celebration of diversity, inclusion, and community within our city. Ames Pridefest has become a staple event in our downtown, creating a welcoming and vibrant atmosphere for residents and visitors alike. It not only strengthens our community’s commitment to inclusivity but also contributes to the economic vitality of Ames by drawing attendees to our local businesses and downtown spaces. Ames Main Street has been proud to support this event in the past, and we look forward to seeing its continued success. We encourage the City Council to approve the necessary permits and resources to ensure another successful Pridefest. Ames Main Street is committed to fostering a downtown that is inclusive and thriving, and we believe this event aligns perfectly with that mission. Thank you for your time and consideration. Please feel free to reach out if we can provide further support. Respectfully, Travis Toliver, IOM Executive Director 3 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky : Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Date Time M T W R F Sa Su Event Starts Date Time M T W R F Sa Su r ein ries 4 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 5 April 22, 2025 Mayor and City Council City of Ames 515 Clark Ave. Ames, IA 50010 Mayor Haila and members of the Ames City Council, Ames Pride is pleased to share our plans for Pridefest 2025 to be held on October 11 of this year. We are thankful for the support we have already received from city oﬃcials, Ames Main Street, Ames Public Library, and many local businesses in our planning. As in previous years, we would request that the City waive the fees for our blanket vending license and metered parking in the event locaJon. We also request that Ames Pride be allowed to pay for the full day’s use of metered spaces in lots Q and S. These spaces would be available as free parking for our event and for all downtown Ames visitors that day, reducing barriers of cost and accessibility. Thank you for your Jme and consideraJon of this and the many other issues that come before the City Council. KaJe Tschopp nicci port Rev. Jen Hibben Co-Chair, Pridefest 2025 Co-Chair, Pridefest 2025 ExecuJve CommiTee, ExecuJve CommiTee, ExecuJve CommiTee, Ames Pride Board of Ames Pride Board of Directors Ames Pride Board of Directors Directors 6