HomeMy WebLinkAboutA001 - Council Action Form dated April 22, 2025ITEM #:15
DATE:04-22-25
DEPT:ADMIN
SUBJECT:GOOD NEIGHBOR EMERGENCY ASSISTANCE ANNUAL BLOCK PARTY
COUNCIL ACTION FORM
BACKGROUND:
Good Neighbor Emergency Assistance (GNEA), located at 613 Clark Avenue, is requesting to hold its
annual block party on Sunday, May 18, 2025. The event is intended to celebrate the GNEA organization
and those it serves. Although the event takes place mainly on private property, organizers are
requesting the closure of Clark Avenue between 6th Street and 7th Street for event activities.
Clark Avenue would close at 1:00 p.m. and would re-open at 8:00 p.m. The main event will take
place between 4:00 p.m. and 7:00 p.m.
Event organizers have secured the use of the Fareway parking lot for temporary porta-potty locations,
parking, and the scheduled band, Burnin' Sensations. Organizers expect approximately 250 attendees. A
Noise Permit has also been requested from the Police Department. Staff has been informed that no
alcohol will be permitted at this event.
ALTERNATIVES:
1. Approve the request from GNEA to close Clark Avenue from 6th Street to 7th Street on May 18,
2025, as indicated above.
2. Do not approve the request.
CITY MANAGER'S RECOMMENDED ACTION:
This requested closure will facilitate an event that is open to the public on private property and
Clark Avenue. The event has been held successfully in the past . Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
GNEA Annual Block Party - CAF 2025.pdf
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For Office Use Only
Documents Received
Date: ____________________
___ Completed Application
___ Fireworks Application
($25 fee)
___ Insurance Certificate
___ Public Safety & Event
Management Plan
___ Site Plan/Route Map
($25 fee) (Road Race)
___ Vendor List
($50 fee/each)
___ Parking fees
Special Events Meeting
Date ____________________
Time ____________________
Room ___________________
Documents Sent:
___ Alcohol License
ABD ________________
___ Fireworks Permit
___ Road Race Permit
___ TOP
___ Vending Permit
___ Other ________________
Departments Included
___ City Manager: Brian
Phillips and Tasheik Kerr
___ CyRide: Jenny Bethurem
or Rob Holm
___ Electric: Mark Imhoff
___ Fire: Jason Ziph or Rich
Higgins
___ Parks & Rec: Craig
Kaufman or Joshua
Thompson
___ Public Works: Brad Becker
or Dave Cole
___ Police: Tom Shelton or
Mike Arkovich
___ Water: Heidi Petersen
___ Risk Management: Bill
Walton
CAA: Sarah Dvorsky
AMS: Sarah Dvorsky
ISU: Events
Authorization Committee
City Council Meeting
Date _____________________
___ Added to Agenda with CAF
Approved Y N
Reminder Date ____________
SPECIAL EVENT APPLICATION
Applications received less than thirty (30) days before the event may not be processed by
the City in time for the event and will automatically be denied. Each application is viewed
as a new event regardless of previous occasions.
Event Name
Location/Address
Region (Select one or more)
Ames Main Street (Downtown)
Campustown District
Iowa State University Property
City Parks
Other (please explain)
Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property
require prior approvals. A letter of support will be required from CAA if the event occurs in
Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the
appropriate office well in advance:
Downtown - Ames Main Street: (515) 232-2310
Campustown Action Association: (515) 232-2310
ISU - Events Authorization Committee: (515) 294-1437
director@amesdowntown.org
sarahd@ameschamber.com
eventauthorization@iastate.edu
TIMELINE
Detailed Description of Event Activities (written overview of event and what’s going to happen)
Event Ends Date Time M T W R F Sa Su
Teardown
Complete Date Time M T W R F Sa Su
Event Category
Concert/Performance
Farmer/Outdoor Market
Other (please explain)
Athletic/Recreation
Exhibits/Misc.
Festival/Celebration
Parade/Procession/March
Rain Date Rain Location
Yes No
Is this an annual event? If yes, how many years?
Setup
Event Starts
or Kevin Gries
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CONTACTS
State Zip Code
Cell Phone
Cell Phone
Sponsor/Applicant Name
Address
City
Daytime Phone
E-mail
Alternate Contact Name
Daytime Phone
E-mail
ATTENDANCE
Anticipated Daily Attendance
Yes No
Is this event open to the public?
Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list:
ORGANIZATION STATUS/PROCEEDS
For-Profit
Bona Fide Tax Exempt
Nonprofit
Yes No
Are patron admission, entry, or participant fees required? If yes, please describe and provide
amounts:
Are vendor or other fees required? If yes, please provide amounts:
Percentage of net proceeds going towards fundraising %
Percentage of net proceeds going towards for-profit entity %
SECURITY
Ames Police Department 24 hour non-emergency phone number: 515-239-5133
Please complete the course at https://www.crowdmanagers.com/training for crowd management training.
Yes No
Have you hired a professional security company to develop and manage your event’s security plan?
If yes, please fill out the following information:
Security Organization
State Zip Phone
Address
City
Email
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