HomeMy WebLinkAboutA022 - Resolution approving Change Order No. 1 to SVPA Architects, West Des Moines, IA, for architectural services for the Parks Maintenance Facility Project in the amount of $23,250ITEM #:16
DATE:03-25-25
DEPT:P&R
SUBJECT:PARKS MAINTENANCE FACILITY PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department uses a maintenance building located at 700 E. 13th Street to store
equipment and materials. This building also includes an office, restrooms, and a break/meeting room for
staff. Several other buildings located at this site, northeast of the main building near the Skunk River,
and at the Ames Municipal Cemetery, are also used to store equipment. The goals of this project are to:
1) complete interior renovations of the existing Park Maintenance Building, which includes expanding
the break room, constructing additional parking, and creating staff workspaces, 2) consolidate the parks
equipment and attachments onto one site, and 3) discontinue storing equipment in buildings that are
either near the end of life or in the flood plain.
To accomplish these goals, an additional cold storage structure is needed, in addition to renovations to
the existing break room at the Park Maintenance Building. At its November 12, 2024, meeting, City
Council awarded a contract to SVPA Architects to provide design services, bidding assistance, and
construction administration.
The original scope for this project included a 5,130 square foot cold storage building and renovations to
increase the size of the break/meeting room. Through the design process, staff increased the scope of the
project to include the following:
1. Larger Cold Storage Structure - Staff determined the 5,130 sf building will not be big enough to
house all parks equipment and materials so staff directed SVPA to increase the cold storage
building by 2,610 sf. This will also allow room for future growth.
2. Bulk Water Station - The current location of the water station interferes with the location of the
cold storage building and additional parking needed to accommodate the increase in staff parking
at this site. Staff asked SVPA to design the relocation of the water station.
3. Code Compliance - Through the Development Review Process, several items were identified that
needed to be added to the scope. These include 1) adding a fire hydrant close to the new cold
storage building, 2) adding fire sprinklers below the mezzanines in the park maintenance
building, and 3) upgrading the fire alarm system in the park maintenance building.
4. HVAC - After review of this system, staff directed SVPA to include a new furnace, air
conditioner, and reroute the ductwork as the current duct work in the Park Maintenance Building
is in the concrete floors.
5. Site Survey - An additional survey was needed which staff authorized to be conducted.
Due to the increase in scope identified above, the contract with SVPA does include a section allowing
for an adjustment in fees for design services. A summary of the original contract, change order, and new
contract value are shown below.
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Original Contract Change Order #1 New Contract Value
Design Services $46,000 $21,850 $67,850
Reimbursable $ 4,200 $ 1,400 $ 5,600
Total $50,200 $23,250 $73,450
There is $642,764 remaining in the project budget to cover the cost of this change order.
ALTERNATIVES:
1. Approve Change Order #1 for the Park Maintenance Complex Expansion Project to SVPA
Architects in the amount of $23,250.
2. Do not approve Change Order #1 for the Park Maintenance Complex Expansion Project.
3. Refer back to staff with direction as to how to proceed.
CITY MANAGER'S RECOMMENDED ACTION:
The Park Maintenance Complex Expansion Project is much needed and will improve the
efficiency and effectiveness of the Park Maintenance activities since staff, equipment, and
materials will be housed within one complex. The various components of the increased scope of
the project have been directed by staff for SVPA to include in the design and are necessary so the
final project addresses the needs and/or requirements of the Parks Department and City.
Therefore, it is the City Manager's recommendation that City Council approve Alternative #1 as
described above.
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