HomeMy WebLinkAboutA001 - Council Action Form dated April 8, 2025ITEM #:30
DATE:04-08-25
DEPT:TRANSIT
SUBJECT:ARTICULATED BUS PURCHASE CHANGE ORDERS
COUNCIL ACTION FORM
BACKGROUND:
At the City Council meeting on September 24, 2024, the City Council approved the purchase of two 60’
articulated buses from New Flyer of America Inc. of St. Cloud, Minnesota, f or a base price of $972,010
per bus. Since vehicle pricing is not finalized until late in the purchase process, the contract was
approved with a not-to-exceed amount of $1,967,741. The funding sources approved for this project are
summarized below.
Funding Source Federal Federal Share Local Share Total
Section 5339 85%$966,874 $170,626 $1,137,500
Section 5307 85%$183,866 $32,447 $216,313
STBG Grants 80%$491,142 $122,786 $613,928
Total Project Budget 83%$1,641,882 $325,859 $1,967,741
Following City Council approval, New Flyer notified CyRide of an error in the original quote, resulting
in the base bus price increasing by $4,646.56 per vehicle, for a total cost change of $9,293.12.
CyRide has been working with New Flyer to finalize specifications and standardize the vehicle design
with the rest of the fleet. To date, $108,342.58 in changes have been identified, which are included in
the Council packet. The largest of these is an upgrade from a carbon steel chassis to a stainless steel
chassis at a cost of $33,588.74 per bus. This upgrade is important for long-term durability, as CyRide
operates vehicles well beyond their designed useful life of 12 years.
An additional $84,621.58 in local funding is required to support these change orders. Staff has
evaluated the project budget and recommends using funds from the 40’ Bus Replacement Reserve Fund
to support the budget shortfall. The updated budget is shown below.
Funding Source Federal Federal Share Local Share Total
Section 5339 85%$966,874 $170,626 $1,137,500
Section 5307 85%$183,866 $32,447 $216,313
STBG Grants 80%$491,142 $122,786 $613,928
40' Bus Replacement Reserve Fund $84,621.58 $84,621.58
Revised Total Project Budget $1,641,882 $410,480.58 $2,052,362.58
The buses are scheduled to begin production in August 2025. While the specification process is
ongoing, some proposed changes require early approval due to associated engineering and supply chain
lead times. Although the remaining changes are expected to be limited, the total cost may increase
slightly as final specifications are completed and any additional required changes are identified.
The Transit Board of Trustees approved the requested change order and increased the contract
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total to $2,052,362.58 for New Flyer of America Inc. at their meeting on March 27, 2025.
ALTERNATIVES:
1. Approve the proposed change orders and establish a new contract amount of $2,052,362.58 for
the purchase of two 60’ articulated buses with New Flyer of America Inc. of St. Cloud,
Minnesota.
2. Do not approve the requested change order.
CITY MANAGER'S RECOMMENDED ACTION:
The requested specification changes will ensure that the new articulated buses are consistent with
CyRide’s fleet and built for long-term durability. The upgrades support CyRide’s Transit Asset
Management goals and move the system closer to operating the #23 Orange route exclusively with
articulated vehicles, improving efficiency, capacity, and overall sustainability. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative #1, as described above.
ATTACHMENT(S):
Articulating Bus Change Order List.xlsx
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Project Item Project Costs
September Board Approved Not-To-Exceed Amount $1,967,741.00
Maximum Allowable Cost (Per Bus)$983,870.50
Original Base Bus Price Quote (Total for 2 Buses)$1,944,020.00
Remaining Initial Budget $23,721.00
New Flyer Pricing Correction (Total for 2 Buses)$9,293.12
Revised Base Bus Quote (Total for 2 Buses)$1,953,313.12
Remaining Available Budget $14,427.88
Change Order Description Price Change
Per Bus
New Flyer Pricing Correction $4,646.56
Add S1 Guard To Center And Rear Axles $5,369.59
Change Battery Type From 8D Lead Acid To Group 31 AGM $777.71
Delete Provision For Gooseneck Public Address Microphone -$90.80
Change All Exterior Latches To Stainless Steel $2.23
Change Rear Bulkhead Material From Carpet To Melamine $139.10
Add Resistive Heat Grid To The Front Destination Sign Glass $162.82
Add Mirror Heat Switch On Side Console $109.63
Change Entrance And Exit Door Handles To Alum/Clear Anodized $79.77
Change Fire Suppression System From Kidde To Amerex $178.93
Add 2 Dash Fans $512.57
Delete Yellow Powered Coating From All Stanchions $29.63
Change Chassis Material To All Stainless Steel $33,588.74
Add Two Push Buttons Near Articulating Joint $88.63
Add Radio Antenna And Antenna Cable $182.52
Change Flooring To Standard CyRide Color $632.60
Add Conduit Through Articulating Joint For Camera System $259.51
Add Clear Coat To Paint $779.64
Change A/C Compressor To Thermo King 640 -$2,229.69
Add Additional Tail Light To Upper Rear Part Of The Bus $321.58
Pre-Wire For ITS Systems $6,275.96
Change Seating Arrangement $1,845.00
Add Two Trays In Information Technology Cabinet $509.06
Change Order Cost (Per Bus)$54,171.29
Project Item Project Costs
Total Change Order Cost (2 Buses)$108,342.58
Revised Proposed Price (Per Bus)$1,026,181.29
Amount Over Approved Not-To-Exceed (Total)-$84,621.58
New Total Contract Price $2,052,362.58
Revised Contract Totals
Original Project Budget and Base Pricing
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