HomeMy WebLinkAboutA001 - Council Action Form dated April 8, 2025ITEM #:25
DATE:04-08-25
DEPT:ELEC
SUBJECT:SPECIALIZED WET DRY VACUUM, HYDRO BLAST, AND RELATED
CLEANING SERVICES FOR POWER PLANT- CONTRACT RENEWAL
COUNCIL ACTION FORM
BACKGROUND:
The Power Plant’s two gas-fired, high-pressure steam generation units are referred to as Units No. 7 and
8. These units require regular professional maintenance and repair. This contract consists of
emergency service, as well as regularly scheduled planned repairs and services during scheduled
outages. The cleaning and special preparation of the boiler surfaces on these generation units require
professional tradecrafts and maintenance experts.
Both units operate under conditions with high heat and high pressure, resulting in slag and other
industrial debris coating the boiler and other plant equipment surfaces. Prior to repair and
maintenance work, it is necessary to have the surfaces professionally cleaned using high-pressure
water jets and vacuums.
In order to clean the surfaces, it is necessary to retain outside contractors equipped with mobile,
high pressure equipment that is designed to cut through and wash away the slag. This firm has the
industrial vacuum trucks that can remove this industrial debris for proper disposal. The goal of this
contract is to meet these requirements in the most economical manner.
On May 23, 2023, Ames City Council awarded a contract to HTH Companies, Inc. of Union, Mo, for
Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services . The contract includes an
option that would allow the City to renew the contract for up to four additional one-year terms. This is
the second of four additional renewal contract periods.
The City Council should note that the rates charged by HTH Companies, Inc. will increase by
3%, as indicated in their original bid document.
Staff recommends that these services continue to be outsourced on an annual renewable contract basis.
The benefits of having a contract for these services in place include the following:
1. Consistency of work and quality from a single contractor.
2. Reduction in the City’s exposure to market forces regarding prices and availability for labor,
travel, and supplies in preparation for a scheduled outage.
3. Rapid contractor mobilization to start emergency repairs, thus reducing generation downtime.
4. Saved City staff time obtaining quotes, evaluating bids and preparing specifications and other
procurement documentation.
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The FY 2025/26 Power Plant operating budget includes $200,000 for miscellaneous cleaning
services to be performed under this contract. Invoices will be based on contract rates for time and
materials for services actually received.
ALTERNATIVES:
1. Approve the contract renewal with HTH Companies, Inc., Union, MO, for Specialized Wet Dry
Vacuum, Hydro Blast, and Related Cleaning Services for the one-year period from July 1, 2025
through June 30, 2026 in an amount not-to-exceed $200,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both scheduled
and emergency needs for these specialized cleaning services, and will also control costs by having
established billing rates. Funds will be expended only as work is required and in accordance with
approved invoices. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1 as stated above.
ATTACHMENT(S):
HydroBlasting 25-26 Rates.pdf
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FY24-25
PROPOSED
FY25-26
Total Price Total Price
Line #Description UOM Unit Unit
1 WET DRY VACUUM SERVICE
2 Vac Truck hourly $102.49 $105.56
3 Support Truck hourly $5.15 $5.30
4 Hose per foot $0.00 $0.00
5 Operator/Lead Service Tech hourly $46.87 $48.27
6 Operator/Lead Service Tech (OT)hourly $63.09 $64.98
7 Service Tech hourly $38.63 $39.78
8 Service Tech (OT)hourly $52.79 $54.37
9 HYDRO BLAST SERVICE
10 Hydro Blast Pump hourly $153.99 $158.60
12 Support Truck hourly $5.15 $5.30
13 Operator/Lead Service Tech hourly $46.87 $48.27
14 Operator/Lead Service Tech (OT)hourly $63.09 $64.98
15 Operator/Lead Service Tech (Double Time)hourly $63.09 $64.98
16 Service Tech hourly $38.63 $39.78
17 Service Tech (OT)hourly $52.79 $54.37
18 Service Tech (Double Time)hourly $52.79 $54.37
19 MISCELLANEOUS CHARGES
20 Mobilization and De-mobilization mileage (Operator)mile $0.00 $0.00
21 Mobilization and De-mobilization mileage (Service Tech)mile $0.00 $0.00
22 Mobilization and De-mobilization hourly rate (Operator)hourly $46.87 $48.27
23 Mobilization and De-mobilization hourly rate (Service Tech)hourly $38.63 $39.78
24 Mobilization and De-mobilization mileage (Vac Truck)mile $3.09 $3.18
25 Mobilization and De-mobilization mileage (Support Truck)mile $1.55 $1.59
26 Per Diem - per person daily $97.85 $100.79
27 Power Washer daily $113.30 $116.70
28 Vacuum Pipe Trailer daily $113.30 $116.70
32 Truck Wash Out ea $231.75 $238.70
39 CONTRACT RENEWAL 3%3%
SPECIALIZED WET DRY VACUUM, HYDRO BLAST AND RELATED
CLEANING SERVICES
2023-153 - Page 1
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