HomeMy WebLinkAboutA001 - Council Action Form dated April 8, 2025ITEM #:23
DATE:04-08-25
DEPT:ELEC
SUBJECT:SCAFFOLDING AND RELATED SERVICES AND SUPPLY CONTRACT FOR
THE ELECTRIC POWER PLANT - CONTRACT RENEWAL
COUNCIL ACTION FORM
BACKGROUND:
This contract is for a contractor to provide and install scaffolding, bracing, and fall protection as
needed at the City’s Power Plant . Most of the larger contracts for work at the Plant require the
contractor to provide scaffolding. This contract provides for scaffolding and related work for
emergency and routine maintenance and repair work at the Plant.
On July 23, 2024, City Council awarded a contract to Apache Industrial, of La Vista, Nebraska for the
Scaffolding and Related Services and Supply contract for the Power Plant. This contract included the
option to renew up to four one year periods. This is the first renewal out of four possible renewal
periods. Contract rates for FY 2025/26 increase $.50 per line item, which is equivalent to
approximately 1% based on usage scenarios used by staff to evaluate pricing. See the attached
chart.
The benefits of having a contract for these services in place include the following:
1. Consistency of work and quality from a single contractor.
2. Reduction in the City’s exposure to market forces regarding prices and availability for labor,
travel, and supplies in preparation for a scheduled outage.
3. Rapid contractor mobilization to start emergency repairs, thus reducing generation downtime.
4. City staff time saving in obtaining quotes, evaluating bids, and preparing specifications and other
procurement documentation.
The FY 2025/26 Power Plant operating budget includes $150,000 for these services. Invoices will
be based on contract rates for time and materials for services actually received.
ALTERNATIVES:
1. Approve the contract renewal with Apache Industrial, La Vista, NE, for Scaffolding and Related
Services and Supply Contract at the Power Plant for the one-year period from July 1, 2025
through June 30, 2026 in an amount not-to-exceed $150,000.
2. Do not approve the renewal and instruct staff to seek new competitive bids.
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CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine scaffolding services at the Power
Plant. The contract will establish rates for service and provide for guaranteed availability,
thereby setting in place known rates for service. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as stated above.
ATTACHMENT(S):
Scaffolding 25-26 prices.pdf
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PROPOSED
FY 24-25 FY 25-26
Line #Description QTY UOM Unit Unit
1 LABOR RATESIf necessary, attach additional s 1 EA
2 Supervisor Hourly Rate - STRAIGHT TIME 1 HR $37.00 $37.50
3 Supervisor Hourly Rate - OVERTIME 1 HR $55.50 $56.00
4 Supervisor Hourly Rate - DOUBLE TIME 1 HR $74.00 $74.50
5 Foreman Hourly Rate - STRAIGHT TIME 1 HR $37.00 $37.50
6 Foreman Hourly Rate - OVERTIME 1 HR $55.50 $56.00
7 Foreman Hourly Rate -DOUBLE TIME 1 HR $74.00 $74.50
8 Journeyman Hourly Rate - STRAIGHT TIME 1 HR $37.00 $37.50
9 Journeyman Hourly Rate - OVERTIME 1 HR $55.50 $56.00
10 Journeyman Hourly Rate - DOUBLE TIME 1 HR $74.00 $74.50
11 Laborer Hourly Rate - STRAIGHT TIME 1 HR $37.00 $37.50
12 Laborer Hourly Rate - OVERTIME 1 HR $55.50 $56.00
13 Laborer Hourly Rate - DOUBLE TIME 1 HR $74.00 $74.50
14 Subsistence 1 DAY $75.00 $75.50
15 Mobilization 1 JOB $75.00 $75.50
16 Demobilization 1 JOB $75.00 $75.50
17 Contract Renewal PeriodInclude any propose 1 EA
18 Labor Rates 1 EA per year per year
2024-132 - Page 1
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