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Home My WebLink About~Master - Civil Service Commission Agenda 09/28/2023 AGENDA CIVIL SERVICE COMMISSION CITY HALL COUNCIL CHAMBERS 515 CLARK AVENUE September 28, 2023 CALL TO ORDER: 8:15 a.m. 1. Approval of the Minutes of the August 24, 2023, Regular Civil Service Commission Meeting 2. Certification of Entry-Level Applicants 3. Request to Remove Name and Exhaust Police Officer List 4. Request to Remove Name and Exhaust Budget/Finance Analyst List 5. Holiday Schedule for November and December 6. Next Commission Meeting scheduled for Thursday, October 26, 2023. COMMENTS: ADJOURNMENT: MINUTES OF THE REGULAR MEETING OF THE AMES CIVIL SERVICE COMMISSION AMES, IOWA AUGUST 24, 2023 The Regular Meeting of the Ames Civil Service Commission met in regular session in the Council Chambers of City Hall, 515 Clark Avenue, with Commission Members Harold Pike, Mike Crum, and Kim Linduska present. Chairperson Kim Linduska called the meeting to order at 8:15 AM on AUGUST 24, 2023. Also in attendance was Director of Human Resources, Bethany Ballou, Assistant City Manager, Brian Phillips, and Commission Clerk, Vicki Hillock. APPROVAL OF MINUTES OF July 20, 2023: Moved by Pike, seconded by Crum, to approve the Minutes of the July 20, 2023, Regular Service Commission meeting. Vote on Motion: 3-0. Motion declared carried unanimously. CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Crum, seconded by Pike, to certify the following individuals to the Ames City Council as Entry-Level Applicants: Community Codes Liaison Sheryl Reynolds 81 Jay Vannice-Adams 79 Electric Lineworker Chad Knapp 86* Jay Schoen 86* *includes preference points Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAME FROM PUBLIC SAFETY DISPATCHER LIST: Moved by Linduska, seconded by Crum to remove name from Public Safety Dispatcher entry-level certified list. Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAME AND EXHAUST POLICE RECORDS CLERK LIST: Moved by Pike, seconded by Crum to remove name and exhaust Police Records Clerk entry-level certified list. Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAME AND EXHAUST MAINTENANCE WORKER – PARKS & RECREATION SUB-LIST: Moved by Crum, seconded by Pike to remove name and exhaust Maintenance Worker – Parks & Recreation entry-level certified sub-list. Vote on Motion: 3-0. Motion declared carried unanimously. PRESENTATION OF TRAINING/INFORMATIONAL REFRESHER SESSION ON CIVIL SERVICE: Human Resources Director, Bethany Ballou and Assistant City Manager, Brian Phillips gave a Slide Presentation of Civil Service, what is the purpose of Civil Service, why the City uses Civil Service, Civil Service processes for hiring, removal of names from a certified list, exhausting a certified list, the process of appeals and hearings, and updates to the Civil Service Handbook. COMMENTS: The next Regular Meeting will be held in-person on Thursday, September 28, 2023, at 8:15am. ADJOURNMENT: The meeting adjourned at 9:24 AM. __________________________________ _______________________________________ Kim Linduska, Chairperson Vicki Hillock, Commission Clerk ENTRY-LEVEL: Assistant Electric Distribution Superintendent Matthew Donald 85 Steve Jackson 71 Budget & Finance Analyst Alaina Madole 80 Electric Service Worker Isaac Peebler 88 Police Officer Brandon Bjoin 84 Emily Winterland 79 Police Records Clerk Nicholas Sisler 83* Jennifer Meimann 82 Lindsey Newberg 78 * Includes preference points Public Safety Dispatcher Lindsey Newberg 76 Megan Wollenberg 76 Jonah Dosedel 72 Emily Young ** ** Indicates carryover from prior certified list Water Plant Maintenance Specialist Steven Welch 80 Terry Brown 78 PROMOTIONAL-LEVEL: ADDITIONAL ITEMS: Memo to Remove Name and Exhaust Police Officer list Memo to Remove Name and Exhaust Budget/Finance Analyst List Holiday Schedule for November and December CIVIL SERVICE COMMISSION MEETING September 28, 2023 Certified entry-level (09/28/2023):Score Matthew Donald 85 Steve Jackson 71 ASSISTANT ELECTRIC DISTRIBUTION SUPT. - 4222 Certified entry-level (09/28/2023):Score Alaina Madole 80 BUDGET AND FINANCE ANALYST - 0306 Certified entry-level (9/28/2023):Score Isaac Peebler 88 ELECTRIC SERVICE WORKER - 4213 Certified entry-level (09/28/2023):Score Brandon Bjoin 84 Emily Winterland 79 POLICE OFFICER - 2214 Certified entry-level (9/28/2023):Score Nicholas Sisler 83* Jennifer Meimann 82 Lindsey Newberg 78 * includes preference points POLICE RECORDS CLERK - 2208 Certified entry-level (9/28/2023):Score Lindsey Newberg 76 Megan Wollenberg 76 Jonah Dosedel 72 Emily Young ** ** Indicates carryover from prior certified list PUBLIC SAFETY DISPATCHER - 2202 Certified entry-level (9/28/2023):Score Steven Welch 80 Terry Brown 78 WATER PLANT MAINTENANCE SPECIALIST - 5111 Caring People  Quality Programs  Exceptional Service 515.239.5199 main 515.232.5297 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Human Resources Department MEMO Date: Thursday, September 28, 2023 To: Civil Service Commission From: Bethany Ballou, Human Resources Director Subject: Remove Names from and Exhaust Certified Civil Service List for Police Officer On the agenda for the September 28, 2023, Civil Service Commission meeting, the Commission will discuss a request to remove names from the Police Officer classification list, which was certified today. Emily Winterland – Withdrew from eligible list via email. Section 4.5 (Removal of Names from Certified Lists) of the Civil Service commission Policies and Procedures states: “ A person appearing on a certified list for original appointment shall have their name removed from the list by the Commission whenever that person has requested that their name be removed ...” The one person remaining on the Police Officer list is currently in process with a contingent offer of employment. Section 4.2 (Duration of Entry Level Eligibility Lists) of the Civil Service Commission Policies and Procedures states: “When a list has diminished to three or fewer candidates, the Commission may declare the list exhausted.” Staff requests that the Civil Service Commission remove the above name s from the Civil Service list and exhaust this current list so we may continue with an open recruitment. Caring People  Quality Programs  Exceptional Service 515.239.5199 main 515.232.5297 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Human Resources Department MEMO Date: Thursday, September 28, 2023 To: Civil Service Commission From: Bethany Ballou, Human Resources Director Subject: Remove Names from and Exhaust Certified Civil Service List for Budget and Finance Analyst On the agenda for the September 28, 2023, Civil Service Commission meeting, the Commission will discuss a request to remove names from the Budget and Finance Analyst classification list, which was certified on today. Alaina Madole – declined contingent offer of employment. Section 4.5 (Removal of Names from Certified Lists) of the Civil Service commission Policies and Procedures states: “A person appearing on a certified list for original appointment shall have their name removed from the list by the Commission whenever that person has requested that their name be removed, or refuses an interview or an offer of appointment...” Zero candidates would remain on this list. Section 4.2 (Duration of Entry Level Eligibility Lists) of the Civil Service Commission Policies and Procedures states: “When a list has diminished to three or fewer candidates, the Commission may declare the list exhausted.” Staff requests that the Civil Service Commission remove the above name s from the Civil Service list and exhaust this current list so we may continue with an open recruitment.