HomeMy WebLinkAboutA001 - Council Action Form dated December 17, 2024ITEM #:8
DATE:12-17-24
DEPT:P&R
SUBJECT:FITCH FAMILY INDOOR AQUATIC CENTER
BID PACKAGE 22-1 - CHANGE ORDER #3
COUNCIL ACTION FORM
BACKGROUND:
On January 23, 2024, the City Council approved the award of contracts for construction of the Fitch
Family Indoor Aquatic Center. Since the City elected to use a Construction Manager (CM) approach for
this project, 14 different bid packages were issued for prospective bidders. As a reminder, this approach
is different from bidding under the General Contractor (GC) method, where one bid package would
have been distributed, and each bidder would be responsible for the various subcontractors. Thus, with
14 bid packages, the City entered into a contract with each of the 14 successful bidders which are
referred to as Prime Contractors.
Bid Package 22-1 (Plumbing and HVAC Work) was awarded to Brockway Mechanical & Roofing Co.,
Inc., Des Moines, Iowa. The award included the Base Bid plus Alternate #1 to add two multipurpose
rooms, a walking area, and two gender neutral restrooms, in the amount of $4,184,363. Thus far, two
change orders have been approved by staff:
Change Order #1 was approved by staff for updating the hydronic pumps flow in the deduct amount of
$2,320.
Change Order #2 was approved by the City Manager for Iowa Department of Public Health (IDPH)
permit related items, relocation of storm drain during excavation, modifications made to the mechanical
louvers and changes to glycol feed dual pump in the amount of $38,702.
Change Order #3 has been prepared and is now presented to the City Council for approval. This
change order, in the amount of $12,066, includes the changes to the CO2 tanks and Authority Having
Jurisdiction (AHJ) modifications required as it relates to the use of bulk CO2 tanks. These items are a
result of the City desiring bulk CO2 storage and directing RDG Planning and Design and Story
Construction to make this change.
The City's purchasing policy allows staff to approve change orders up to a cumulative total of $50,000.
Since the absolute value of the three change orders is over $50,000, Change Order #3 needs Council
approval. A summary of the costs for Bid Package 22-1 is shown below:
Summary of Bid Package 22-1, Plumbing & HVAC Work
Original Contract Amount $ 4,184,363
Change Order #1 (Hydronic Pump Flow Changes)$ - (2,320)
Change Order #2 (IDPH Permit Review Updates, Storm Drain Relocation, Mechanical
Louver Modification, & Glycol Feed Dual Pump)$ 38,702
Change Order #3 (Pool CO2 & AHJ Modifications)$ 12,066
New Contract Value $ 4,232,811
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The Contingency Budget for this project is $2.1 million and a summary of the project Contingency
Fund Balance is included as Attachment A. The project Contingency Fund Balance prior to this change
order being executed is $1,870,066.
ALTERNATIVES:
1. Approve Change Order #3 to Brockway Mechanical & Roofing Co., Inc, Des Moines, IA, Bid
Package, 22-1 Plumbing & HVAC Work for the pool CO2 & AHJ modifications that was not
anticipated in the contract for the Fitch Family Indoor Aquatic Center in the amount of $12,066.
2. Reject the change order.
CITY MANAGER'S RECOMMENDED ACTION:
This change order is a result of the City desiring bulk CO2 storage and directing RDG Planning and
Design and Story Construction to make this change. Because the cumulative total of this change order
and past change orders exceeds $50,000, Council approval is necessary to proceed with this change
order. Therefore, it is the City Manager's recommendation that the City Council adopt Alternate No. 1 as
stated above.
ATTACHMENT(S):
Attachment A - Change Order Log - 12-17-24.pdf
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Contractor Change
Order #Description Amount Balance
Beginning Contingency
Balance $ 2,100,000
All Star Concrete 1 Precast Enbeds Install Change Contracts $ 10,010 $ 2,089,990
Core Construction 1 IDPH Permit Review, Precast Panel Joint Mods, Mechanical Louver Mods, Steel
Lintel, Precast Enbeds Install Change Contracts $ 22,065 $ 2,067,925
Core Construction 2 Misc. Structural Revisions & South Elevation Glazing Revised $ 3,979 $ 2,063,946
Lansink Construction 1 Wet Room Door Change, Multipurpose Room Cubbies $ 42,129 $ 2,021,817
Lansink Construction 2 Door 115A Change to FRP $ 2,858 $ 2,018,959
Lansink Construction 3 Interior Finishes $ 3,021 $ 2,015,938
Central States Roofing 1 IDPH Permit Review, Mechanical Louver Mods $ 1,647 $ 2,014,291
Orning Glass Company 1 Wet Room Door Changes $ (3,823) $ 2,018,114
Orning Glass Company 2 Window Frit Revisions $ 1,743 $ 2,016,371
Hilsabek Schacht 1 Wet Room Door Change $ - $ 2,016,371
Hilsabek Schacht 2 Door 115A Change to FRP $ - $ 2,016,371
Sande Construction 1 IDPH Permit Review Updates $ 1,370 $ 2,015,001
Brockway Mechanical 1 Hydronic Pumps Flow Update $ (2,320) $ 2,017,321
Brockway Mechanical 2 IDPH Permit Review Updates, 6" Storm Drain Relocation, Mechanical Louver
Mods, Glycol Feed Dual Pump $ 38,702 $ 1,978,619
Van Maanen Electric 1 IDPH Permit Review Updates $ 21,953 $ 1,956,666
Van Maanen Electric 2 Transformer Relocate $ 14,237 $ 1,942,429
Van Maanen Electric 3 Light Fixture SWA Dimming $ 4,679 $ 1,937,750
Con-Struct 1 Water Service Disconnect $ 7,747 $ 1,930,003
Con-Struct 2 Building Rubble Removal $ 45,419 $ 1,884,584
Iowa Pipe & Grading 1 Storm & Existing Water Utility Conflict & Sanitary Tie in at N. 2nd Ave $ 14,518 $ 1,870,066
Totals / Current Balance $ 229,934 $ 1,870,066
FITCH FAMILY INDOOR AQUATIC CENTER
CHANGE ORDER LOG
(As of 12/17/24)
Highlighted Rows Indicate New Change Orders Since the Last Update
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