HomeMy WebLinkAboutA001 - Council Action Form dated December 10, 2024ITEM #:20
DATE:12-10-24
DEPT:ELEC
SUBJECT:ELECTRIC DEPARTMENT CABLE PURCHASE
COUNCIL ACTION FORM
BACKGROUND:
This contract is for the purchase of cable necessary to meet the anticipated needs of the City's electric
distribution system. This cable is kept on hand in order to ensure availability which will enable staff to
quickly make repairs to maintain or restore utility services.
Staff issued a Request for Quotation (RFQ) for an inventory restock, containing one requested product.
On November 13, 2024, an RFQ document was posted to Ames Bids, the electronic bidding site. A total
of 21 potential bidders viewed the project. On November 21, 2024, bids were received as follows:
RESPONDING SUPPLIER RESPONSE TOTAL
(inclusive of tax)
Van Meter Inc. of Urbandale, IA $103,554.60
Dakota Supply Group of Ames, IA $148,879.80
WESCO Distribution of Des Moines, IA $179,439.00
It Vision Networks Inc. of Little Neck, NY $181,365.00
RESCO of Ankeny, IA $193,819.80
Border States of Ames, IA $197,998.58
Electric Services finds the low bid acceptable.
There is no budgeted amount for this purchase. The cable will be placed into inventory, where it will be
charged to each specific projects as the material is put into service.
ALTERNATIVES:
1. Award a contract to Van Meter Inc. of Urbandale, IA for the purchase of 750 MCM copper, 15
kV cable in the amount not to exceed $103,554.60. Payments will be based on unit prices and
quantities ordered, inclusive of all applicable sales taxes.
2. Direct staff to award the contract to another bidder.
3. Reject the bids.
CITY MANAGER'S RECOMMENDED ACTION:
Cable is a critical component to provide reliable electric distribution services to the utility customers.
Having cable readily available for quick repairs without significant disruption to services is imperative.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described above.
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