HomeMy WebLinkAboutA001 - Council Action Form dated November 26, 2024ITEM #:18
DATE:11-26-24
DEPT:FLEET
SUBJECT:UTILITY BODY AND ACCESSORY INSTALLATION ON TWO LIGHT DUTY
TRUCK CHASSIS FOR FIRE DEPARTMENT
COUNCIL ACTION FORM
BACKGROUND:
The Fire Department currently uses two medium-duty trucks equipped for quick response to a variety of
emergency calls. These two trucks are scheduled for replacement in FY 2024/25. Bids were received
for the replacement chassis in February, and on March 12, 2024 Council approved the purchase from
Stiver's Ford of Waukee, IA for two Ford F350 crew cab chassis equipped with four-wheel-drive, and
dual rear wheels. Fleet Services received these chassis in August 2024.
Bids for this project have been solicited for the service bodies, emergency lighting, graphics, and
accessories for these two new chassis. The new trucks are smaller than the department’s existing
response trucks, and capable of off-road terrain. This will reduce the cost significantly and provide a
broader range of response capabilities for the community. These essential trucks will each be equipped
with a service body designed to provide easy access to critical tools and emergency equipment.
Only one bid was received for City Bid No. 2025-059 Fire Rescue Truck Chassis Upfit as follows:
Bidder Make Model Year Price for 2
Trucks Upfitting
Hiway Truck Equipment
of Fort Dodge, IA Hughes Aluminum Custom Body with
Specified Accessories 2025 $84,710
Staff reviewed the sole bid from Hiway Truck Equipment of Fort Dodge and determined it meets the
City’s required specifications and is acceptable. The delivery of the completed trucks is expected in July
2025.
Accessories include emergency lighting, control systems, siren, work and area lighting, Ames Fire
vehicle graphics, communications electronics, running boards and other specified hardware.
Funding is available for this purchase as follows:
Truck #800 Replacement Funds November 1, 2024 $153,943.77
Truck #802 Replacement Funds November 1, 2024 $142,989.00
Available funding $296,932.77
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ALTERNATIVES:
1. Award a contract to Hiway Truck Equipment of Fort Dodge, IA to upfit two City-owned 2024
Ford F350 chassis in the amount of $84,710.
2. Reject the bid and rebid the project.
CITY MANAGER'S RECOMMENDED ACTION:
Fleet Services and Fire Department staff evaluated this bid and agree that Hiway Truck
Equipment’s upfitting of the two chassis as bid will meet the needs of the department at the best
price. The vendor has previously done excellent work for the City and the bid price seems
r easonable. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
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