HomeMy WebLinkAboutA001 - Council Action Form dated November 26, 2024ITEM #:17
DATE:11-26-24
DEPT:FLEET
SUBJECT:FLEET REPLACEMENT PROGRAM: PURCHASE THREE SMALL HYBRID
PICKUPS
COUNCIL ACTION FORM
BACKGROUND:
Three small vehicles are scheduled for replacement in FY 2024/25:
1. Fire Department's #1054 Chevrolet 2015 Trax, SUV
2. Police, Parking Enforcement’s #1214 Ford 2019 Ranger pickup
3. Building Inspections #821 Chevrolet 2013 Cruze
Staff is recommending that all three vehicles be replaced with Ford Maverick hybrid pickups. The 4-
door Maverick’s small size, versatility, and hybrid fuel economy meets the needs of the departments
that will be receiving the vehicles. Inspections requires a Front Wheel Drive (FWD) vehicle; the Fire
Department and Police Parking Enforcement require All-Wheel Drive (AWD) vehicles. The City has
already added four hybrid Ford Mavericks to the fleet this year. Staff who have been using the
Mavericks have had positive experiences.
Bids were solicited for small hybrid pickups to replace the vehicles presented above. Two bids were
received as follows:
Bidder Make / Model / Year Drive Base Price
Spray-in
Bed
Liner
Unit Price Qty Extended
Price
Bidder's
Total for
3
Pickups
Stivers Ford
of Waukee,
IA
Ford / Maverick /
2025 AWD $28,255 $495 $28,750 2 $57,500
FWD $26,496 $495 $26,991 1 $26,991
$84,491
Karl Ford of
Story City, IA
Ford / Maverick /
2025 AWD $29,952 $595 $30,547 2 $61,094
FWD $29,088 $595 $29,683 1 $29,683
$90,777
The low bid from Stiver’s Ford for two AWD and one FWD Ford Mavericks, all with bed liners,
for a total of $84,491, is acceptable. The delivery of the trucks is not expected until June 2025.
Funding is available for this purchase as follows:
1
Police Parking Enforcement #1214 Pickup
Fleet replacement fund with estimated salvage value 30,137.96
$30,137.96
Fire’s #1054 Small SUV
Fleet hybrid support assistance fund 4,000.00
Fleet replacement fund with estimated salvage value 24,996.61
$28,996.61
Building Inspections #821 Small Pickup
Fleet hybrid support assistance fund 2,200.00
Fleet replacement fund with estimated salvage value 24,861.31
$27,061.31
TOTAL FUNDS $86,195.88
ALTERNATIVES:
1. Award a contract to Stiver ’s Ford of Waukee, IA as the acceptable, low bidder for three 2025
Ford Maverick Hybrid Pickups: 2 with AWD, and 1 with FWD, and all 3 vehicles with spray-in
bedliner, for the total amount of $84,491.
2. Award the contract to the other bidder.
3. Reject the bids and rebid the project.
CITY MANAGER'S RECOMMENDED ACTION:
Fleet Services and Departments' staff have evaluated the bids and agree the bid from Stiver’s
Ford for the three 2025 Ford Maverick Hybrid Pickups provide the operating departments with
exceptional vehicles at the best price. Because the only all-electric option is a full-size truck, it was
determined that the smaller hybrid trucks better fit the needs of the departments while still
maintaining a commitment to the City's Climate Action Plan goal to electrify the municipal fleet.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1
as described above.
2