HomeMy WebLinkAboutA001 - Council Action Form dated November 12, 2024ITEM #:36
DATE:11-12-24
DEPT:P&R
SUBJECT:MINI-PITCH COURT AT LLOYD KURTZ PARK (3710 HYDE AVE)
COUNCIL ACTION FORM
BACKGROUND:
City Council has directed staff to construct one Mini-Pitch Soccer Court at Lloyd Kurtz Park (3710
Hyde Ave.). This mini-pitch project is classified as a public improvement due to the anticipated dollar
amount of the project and requires engineered stamped drawings and review from the City's
Development Review Committee (DRC). City staff contracted with Clapsaddle-Garber Associates, Inc.
(CGA) for survey work, which was completed in April 2024. After the survey was completed, City
staff worked with CGA to develop a scope of engineering services to provide plans and specifications
for the Mini Pitch Court and a contract with CGA was executed in July 2024. DRC reviewed 90%
drawings on August 7, 2024 and provided minor comments regarding the plans.
At its September 24, 2024, City Council approved plans and specifications for the Mini-Pitch Court at
Lloyd Kurtz Park (3710 Hyde Ave) and set October 23, 2024 as bid due date and November 12, 2024,
as date of public hearing and award at the September 24, 2024 City Council Meeting. The work to
complete the project was divided into four separate bid packages, described in further detail below.
BID RESULTS:
On October 23, 2024, bids for the project were received and are described below along with the bid
amounts.
Bid Package 1:
The base bid for Bid Package 1 includes concrete and grading for the mini-pitch pad with a sidewalk
connection to Bloomington Road. Add Alternate 1 is for adding a sidewalk from the mini-pitch court to
the existing north shelter and pathway. Add Alternate 2 includes concrete for a new water drinking
fountain to the south of the mini pitch. Add Alternate 3 is for installing a sidewalk from the mini-pitch
to the Stonebrook Community Church existing parking lot.
Bid Package #1 - Concrete and Grading
Bidder Base Bid
Amount
Add
Alternate
1 Bid
Add
Alternate
2 Bid
Add
Alternate
3 Bid
Caliber
Concrete $149,213.12 $29,574.15 $3,675.00 $ 3,675.00
Woodruff
Construction $205,700.00 $43,700.00 $ 500.00 $21,700.00
Bid Package 2:
Bid Package #2 includes the modular system for the mini-pitch court (fencing, goals, benches, gates),
Musco lighting, and acrylic surfacing. The engineer's cost opinion (ECO) for this package was
$150,000. Staff has contacted potential bidders and heard from one company that there was a
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miscommunication and a bid was not submitted. The company told staff that they would submit a bid if
this package is reissued. Staff recommends reissuing this bid package.
Bid Package #2 - Mini-Pitch
System, Lights, and Acrylic
Surfacing
Bidder Base Bid
Amount
No Bids Received $ -
Bid Package 3:
Bid Package 3 is for work to bring electrical wiring to the mini-pitch light system from Bloomington
Road. Bid Option 1 is to integrate Musco lighting poles, lights and controls with a Musco mini-pitch
modular system. Bid Option 2 is to integrate Musco lighting poles, lights and controls with a non-
Musco mini-pitch modular system, as the enclosures and spacing for lighting may be different based on
the modular system selected.
Bid Package #3 - Electrical
Bidder Bid
Option 1
Bid
Option 2
Van Maanen
Electric Inc $ 7,610.00 $32,695.00
Klein
Construction $ 7,648.00 $13,265.00
NAI
Electrical
Contractors
$10,400.00 $14,122.00
Bid Package 4:
Bid Package 4 includes water service to be pulled from Hyde Ave to the location of the proposed
drinking fountain location on the south side of the mini-pitch court. There is the possibility of securing a
grant for this cost, but funds have already been allocated for 2024. Information for funding in 2025 will
be made available in late January.
Bid Package #4 - Water Service
Bidder Add Alternate 4
Ames Trenching $11,080.00
BID RESULTS COMPARED TO ENGINEER'S COST OPINION (ECO):
Below is a breakdown of the total project cost based on bid results in comparison with the ECO. The
base bid includes the grading and concrete for the mini-pitch pad and sidewalk connection to
Bloomington Road, modular mini-pitch system, lights, and acrylic surfacing, and pulling electric to the
site from Bloomington Road.
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Engineer's Cost Opinion and Bid Results
Comparison
Item ECO Bid Result Amount ($)
Difference
Base Bid $287,746.00*$306,823.12*$19,077.12
Contingency
(10%)$ 28,775.00 $ 30,682.31 $1,907.31
Site Survey $ 1,800.00 $ 1,800.00 $ -
Engineering $ 20,080.00 $ 20,080.00 $ -
Total Project
Cost $338,401 $359,385.43 $20,984.43
*ECO and Bid Result costs for the Base Bid include the ECO for the Mini-Pitch Modular System at
$150,000.
Current funding available is $260,960. If Bid Package 2 comes in at $150,000, as included above,
there is a funding shortfall of $98,425.43. Staff will present funding options to cover any shortfall
at the December 10, 2024 City Council Meeting.
ALTERNATIVES:
1. The City Council can do the following:
a. Accept the report of bids for bid packages 1, 3, 4 and delay awarding contracts at this time.
b. Direct staff to reissue Bid Package 2 - Mini-Pitch System, Lights, and Acrylic Surfacing.
c. Approve preliminary plans and specifications for Mini-Pitch Project at Lloyd Kurtz Park (3710
Hyde Ave) for Bid Package 2 - Mini-Pitch System; setting December 4, 2024, as the bid due date
and December 10, 2024, as date of public hearing and award of all Bid Packages (1-4).
2. Do not proceed with this project.
3. Refer back to staff with direction as to how to proceed.
CITY MANAGER'S RECOMMENDED ACTION:
The addition of a Mini-Pitch Court at Lloyd Kurtz Park will be a new, unique amenity within the
park system and offer a new diverse recreational opportunity. Based on public outreach, the
neighborhood is favorable to this project. Reissuing Bid Package 2 will allow staff to report to
City Council on December 10, 2024 a comprehensive total project cost along with funding
o p t i o n s . Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative 1, as described above.
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