HomeMy WebLinkAbout~Master - Waiving Purchasing Policies and Procedures Requirement for Formal Bidding and Awarding Single Source Contract for Purchase of Vendor for Software Licenses and Support with CentralSquare Technologies, LLCRESOLUTION NO. 24-592
RESOLUTION WAIVING PURCHASING POLICIES AND PROCEDURES
REQUIREMENT FOR FORMAL BIDDING AND AWARDING
SINGLE SOURCE CONTRACT FOR THE PURCHASE OF
VENDOR FOR SOFTWARE LICENSES AND SUPPORT
WITH CENTRALSQUARE TECHNOLOGIES, LLC
FOR THE CITY OF AMES, IOWA
WHEREAS, CentralSquare Technologies, LLC is the City's software vendor for integrated
financial, payroll, and utility billing. For the past two decades, the City has contracted with the
vendor for software licenses and support; and,
WHEREAS, CentralSquare Technologies, LLC is the sole provider of the Central Square
NaviLine software. Transitioning to a different software provider would result in a significant cost
increase; and,
WHEREAS, staff received a proposal for a renewal of Software-as-a-Service contract for
Central Square software in the amount of $152,845.87. The renewal period is for a single year,
going from December 6, 2024, to December 5, 2025. This proposed contract is an increase of
$10,540.40 (7.4%) over the expiring contract amount; and,
WHEREAS, The operating budget for Information Technology for FY 2023/24 allocates
$152,267 for Central Squares software. The $578.87 budget shortfall is expected to be covered by
savings within the IT operational budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of City purchasing policies and procedure requirements for competitive bidding to
award a single source contact to CentralSquare Technologies, LLC, a CentralSquare Company of
Lake Mary, Florida, in the amount of $152,845.87 for CentralSquare NaviLine software is hereby
approved.
ADOPTED THIS 12th day of November, 2024.
_________________________________ ___________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 12th day of November, 2024.