HomeMy WebLinkAboutA001 - Council Action Form dated October 22, 2024ITEM #:16
DATE:10-22-24
DEPT:LIB
SUBJECT:CARPET REPLACEMENT AT AMES PUBLIC LIBRARY
COUNCIL ACTION FORM
BACKGROUND:
The carpet at the Ames Public Library, located at 515 Douglas Avenue, is 10 years old and needs to be
replaced. There are several hundred visitors each day in all types of weather coming in to use the
Library. The carpet replacement will refresh the public service areas in the youth, teen and adult areas
with durable carpet tiles designed to withstand the elements and the foot traffic of all Library patrons.
The front entry will also be replaced with durable tiles that can withstand the walk off of snow and salt.
On August 20, 2024, an Invitation to Bid was posted to AmesBids. On September 9, 2024, three bids
were received.
BIDDER LUMP SUM AMOUNT
GTG Construction LLC
Des Moines, IA $288,900.00
Poindexter Flooring, Inc.
Indianola, IA $304,341.00
True Construction Services (True Interiors LLC)
Des Moines, IA $375,985.20
Staff met with the apparent low bidder, GTG Construction. It was determined that GTG Construction
did not include moving the bookshelves as part of its bid, which was required as part of the scope of
work. GTG Construction therefore withdrew its bid.
Staff then met with the second lowest bidder, Poindexter Flooring, Inc. Poindexter Flooring did have a
plan in place to move the bookshelves in its bid. It was determined that the bid from Poindexter
Flooring, of Indianola, IA, is acceptable.
The budget includes $303,000 for this project. The remaining $1,341 necessary to complete the project
will be covered by funds from the Library Friends Foundation.
ALTERNATIVES:
1. Award a contract to Poindexter Flooring Inc., of Indianola, IA, for Carpet Replacement at the
Ames Public Library, in the amount of $304,341.
2. Award to another bidder.
3. Reject the bids and direct staff to rebid.
1
CITY MANAGER'S RECOMMENDED ACTION:
Poindexter Flooring has a reliable plan for the installation, and has completed library carpet
projects of similar size and complexity. The contractor will be working with Library Furniture
International, which has specialty equipment to move large shelving, and is known regionally for
its work in this field. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
2