HomeMy WebLinkAboutA007 - Requests for Greek Week Olympics, Saturday, April 5, 2025ITEM #:9
DATE:03-11-25
DEPT:ADMIN
SUBJECT:REQUESTS FOR GREEK WEEK OLYMPICS
COUNCIL ACTION FORM
BACKGROUND:
The Greek Week Committee at Iowa State University has submitted plans to host the Greek Week
Olympics this spring. This annual event involves competitions between sorority and fraternity houses
affiliated with the University. The Greek Week Olympics will take place at various Greek houses on
Saturday, April 5, 2025. Approximately 2,000 people are anticipated to attend.
Organizers have requested the following for this event from 8:00 a.m. to 6:00 p.m. on Saturday, April 5,
2025:
Closure of Ash Avenue, Lynn Avenue, Sunset Drive, Gray Avenue, Greeley Street and Pearson
Avenue.
A blanket Temporary Obstruction Permit for the closed area.
Event organizers will post "No Parking" signs the day prior to the event.
PUBLIC OUTREACH:
Several single-family-homes are located along the closed streets. The organizers will notify the affected
residents about the closures by canvassing the area and distributing a notification letter. Insurance for
these events is provided through the University.
ALTERNATIVES:
1. Approve the requests as indicated above for Greek Week Olympics.
2. Deny the requests.
CITY MANAGER'S RECOMMENDED ACTION:
The Greek Week activities are annual student-run events at Iowa State that highlight the fraternities and
sororities and their contributions to student life. This event supports the City Council's value of a fun,
vibrant, and healthy community that attracts and retains people. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
Special Event Application Greek Week-2025.pdf
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For Office Use Only
Documents Received
Date: ____________________
___ Completed Application
___ Fireworks Application
($25 fee)
___ Insurance Certificate
___ Public Safety & Event
Management Plan
___ Site Plan/Route Map
($25 fee) (Road Race)
___ Vendor List
($50 fee/each)
___ Parking fees
Special Events Meeting
Date ____________________
Time ____________________
Room ___________________
Documents Sent:
___ Alcohol License
ABD ________________
___ Fireworks Permit
___ Road Race Permit
___ TOP
___ Vending Permit
___ Other ________________
Departments Included
___ City Manager: Brian
Phillips and Tasheik Kerr
___ CyRide: Jenny Bethurem
or Rob Holm
___ Electric: Mark Imhoff
___ Fire: Jason Ziph or Rich
Higgins
___ Parks & Rec: Craig
Kaufman or Joshua
Thompson
___ Public Works: Brad Becker
or Dave Cole
___ Police: Tom Shelton or
Mike Arkovich
___ Water: Heidi Petersen
___ Risk Management: Bill
Walton
CAA: Sarah Dvorsky
AMS: Sarah Dvorsky
ISU: Events
Authorization Committee
City Council Meeting
Date _____________________
___ Added to Agenda with CAF
Approved Y N
Reminder Date ____________
SPECIAL EVENT APPLICATION
Applications received less than thirty (30) days before the event may not be processed by
the City in time for the event and will automatically be denied. Each application is viewed
as a new event regardless of previous occasions.
Event Name
Location/Address
Region (Select one or more)
Ames Main Street (Downtown)
Campustown District
Iowa State University Property
City Parks
Other (please explain)
Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property
require prior approvals. A letter of support will be required from CAA if the event occurs in
Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the
appropriate office well in advance:
Downtown - Ames Main Street: (515) 232-2310
Campustown Action Association: (515) 232-2310
ISU - Events Authorization Committee: (515) 294-1437
director@amesdowntown.org
sarahd@ameschamber.com
eventauthorization@iastate.edu
TIMELINE
Detailed Description of Event Activities (written overview of event and what’s going to happen)
Event Ends Date Time M T W R F Sa Su
Teardown
Complete Date Time M T W R F Sa Su
Event Category
Concert/Performance
Farmer/Outdoor Market
Other (please explain)
Athletic/Recreation
Exhibits/Misc.
Festival/Celebration
Parade/Procession/March
Rain Date Rain Location
Yes No
Is this an annual event? If yes, how many years?
Setup
Event Starts
or Kevin Gries
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CONTACTS
State Zip Code
Cell Phone
Cell Phone
Sponsor/Applicant Name
Address
City
Daytime Phone
E-mail
Alternate Contact Name
Daytime Phone
E-mail
ATTENDANCE
Anticipated Daily Attendance
Yes No
Is this event open to the public?
Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list:
ORGANIZATION STATUS/PROCEEDS
For-Profit
Bona Fide Tax Exempt
Nonprofit
Yes No
Are patron admission, entry, or participant fees required? If yes, please describe and provide
amounts:
Are vendor or other fees required? If yes, please provide amounts:
Percentage of net proceeds going towards fundraising %
Percentage of net proceeds going towards for-profit entity %
SECURITY
Ames Police Department 24 hour non-emergency phone number: 515-239-5133
Please complete the course at https://www.crowdmanagers.com/training for crowd management training.
Yes No
Have you hired a professional security company to develop and manage your event’s security plan?
If yes, please fill out the following information:
Security Organization
State Zip Phone
Address
City
Email
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