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HomeMy WebLinkAbout~Master - March 11, 2025 Regular Meeting of the Ames City Council1.Motion approving payment of claims 2.Motion approving Summary of Minutes of Regular City Council Meeting on February 25, 2025, and Special Meeting on February 21, 2025 3.Motion approving Report of Change Orders for period February 16-28, 2025 4.Motion approving Premise Update for Class C Retail Alcohol License - Levy @ Scheman Building, 1805 Center Street 5.Motion approving new 5-Day (April 11 - April 15, 2025) License for Class C Retail Alcohol License with Outdoor Service - Mucky Duck, 3100 South Duff Avenue, Pending Dramshop Review 6.Motion approving new 5-Day (April 4 - April 8, 2025) Class C Retail Alcohol License, Mucky Duck Pub, 2601 East 13th Street, Pending Dramshop Review 7.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Kwik Spirits #530, 204 S. Duff Ave, Class E Retail Alcohol License b. Wal-Mart Store #749, 3105 Grand Ave, Class E Retail Alcohol License c. World Liquor & Tobacco + Vapors, 111 Duff Ave, Class E Retail Alcohol License d. SipN'Smoke, 4518 Mortensen Road Suite #109, Class E Retail Alcohol License 8.Motion approving the Ames Police Department's application for, and participation in, the 2026 Governor's Traffic Safety Bureau (GTSB) Enforcement Grant Program 9.Requests for Greek Week Olympics, Saturday, April 5, 2025: a. Motion approving blanket Temporary Obstruction Permit for the closed area b. Resolution approving the closure of Ash Avenue, Lynn Avenue, Sunset Drive, Gray Avenue, Greeley Street, and Pearson Avenue from 8:00 a.m. to 6:00 p.m. on April 5, 2025 10.Requests from Ames Main Street for the Ames Summertime Series - Campustown on June 18, 2025: a. Motion approving Blanket Temporary Obstruction Permit b. Motion approving Blanket Vendor Permit c. Resolution approving closure of Campustown Lot Z and 26 on-street metered parking spaces d. Resolution approving waiver of fees for Blanket Vendor Permit (Loss of $50 to the City AGENDA REGULAR MEETING OF THE AMES CITY COUNCIL **AMENDED** COUNCIL CHAMBERS - CITY HALL MARCH 11, 2025 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. The Standards of Decorum, posted at the door and available on the City website, define respectful conduct for public participation. If you wish to speak, please fill out the form on the tablet outside the door to the Council Chambers or scan the QR Code to the right to fill out the same form on a personal device. When your name is called, please step to the microphone, state your name for the record, and keep your comments brief so that others may have the opportunity to speak. CALL TO ORDER: 6:00 p.m. CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 1 Clerk's Office) e. Resolution approving/motion denying waiver of parking fees and enforcement ($175 Loss to the Parking Fund) 11.Requests for Midnight Madness on July 18, 2025: a. Resolution approving partial street closures of Kellogg Avenue from 12th Street to 5th Street, 11th and 12th Street from Burnett Avenue to Kellogg Avenue, 5th Street from Kellogg Avenue to Pearle Avenue, Main Street/Northwestern Avenue from Pearle Avenue to 9th Street, 9th Street from Northwestern Avenue to Hodge Avenue, Hodge Avenue from 9th Street to 7th Street, and 7th Street from Northwestern Avenue to Hodge Avenue for the race route b. Resolution approving closure of Burnett Avenue from 5th Street to 6th Street for post-race activities 12.Resolution approving appointments to various Boards and Commissions 13.Resolution approving Letter of Intent with Greenfield Wind Farm Developer 14.Resolution setting the date for Public Hearings on proposals to enter into a General Obligation Loan Agreements and to borrow money thereunder 15.Skill-Based Pay Program for Certain City Positions: a. Resolution approving the Skill-Based Pay Plan b. Resolution amending the 2024/25 Pay Plan to incorporate Utility Maintenance I and Utility Maintenance II class specifications and rates of pay 16.Resolution awarding contract to Ring Central, Inc. of Belmont, California, for a Hosted Voice Over Internet Protocol (VoIP) Phone System in an amount not to exceed $143,824 17.Resolution awarding contract to Workspace, Inc. (Iowa Office Interiors), of Ames, IA, in the amount of $130,170.89 for new office furniture for various City departments 18.Resolution awarding contract to Southwest Electric Company of Oklahoma City, OK, for substation transformer maintenance and repair services for the Electric Department's Technical Services Division in the amount of $98,820.92 19.Resolution awarding contract to Play-Pro Recreation, of Clive, IA, for Playground Equipment and Installation for the Park at Baker Subdivision in the amount of $68,220 with funding through the Community Development Block Grant (CDBG) Program 20.Resolution awarding contract to Boland Recreation, Inc., of Marshalltown, IA, for Playground Equipment for Christofferson Park in the amount of $67,000 21.Resolution awarding contract to Boland Recreation, Inc., of Marshalltown, IA, for Playground Equipment for Patio Homes West Park in the amount of $67,000 22.Resolution awarding contract to Van Wall Equipment of Madrid, IA, for one (1) fairway mower with sun canopy for $68,848 23.Resolution awarding contract to Deyarman of Ames, IA, for the purchase of one (1) 2024 RAM 2500 Tradesman crew cab 4WD with EBY aluminum utility body for the Electric Meter Division in the amount of $58,590.00 24.Resolution approving Electric Utility Easement on State of Iowa Property 25.Resolution approving preliminary plans and specifications for an Emergency Generator System for the Power Plant, and setting April 23, 2025, as the bid due date, and May 13, 2025, as date of Public Hearing and award of contract 26.Resolution approving preliminary plans and specifications for 69kV Transmission Line Reconstruction and setting April 9, 2025, as the bid due date, and April 22, 2025, as date of Public Hearing and award of contract 27.Resolution approving preliminary plans and specifications for the Low Point Drainage Improvements, setting April 2, 2025, as the bid due date and April 8, 2025, as the date of Public Hearing 28.Resolution approving preliminary plans and specifications for the 2024/25 Pavement Restoration - 2 Slurry Seal Program setting April 2, 2025, as the bid due date and April 8, 2025 as the date of Public Hearing 29.Resolution approving contract and bond for the 2023/24 Stormwater Erosion Control Program (College Creek Bank Stabilization - Hemingway Drive) with Jackson Contracting, LLC, of Des Moines, Iowa 30.Resolution approving contract and bond for the 2024/25 Arterial Street Pavement Improvements (Hyland Ave) project with All Star Concrete LLC, of Johnston, Iowa 31.Resolution approving contract and bond for the 2024/25 Shared Use Path System Expansion (Skunk River) with Howrey Construction, Inc., of Bondurant, Iowa 32.Resolution approving Change Order No. 2 to Ritts Law Firm, PLLC, of Alexandria, Virginia, for Legal Services for the Power Plant, in the amount of $25,000 33.Update on Applications Received for North Ames Voluntary Annexation of Multiple Properties Generally Between George W. Carver Avenue and Hyde Avenue 34.JT Warehouse Subdivision on E 13th Street Agreement Changes: a. Resolution Amending Public Improvements Agreement b. Resolution of Release from Prior Development and Contract Rezoning Agreement 35.Request for Zoning Ordinance Changes to Standards Related to Property Zoned Residential High Density with the West University Impacted Overlay at Oakland Street and Hyland Avenue a. Motion to direct staff 36.Requests from Ames Main Street for 515 Days on May 15-16, 2025 a. Motion approving Blanket Temporary Obstruction Permit for Thursday, May 15 b. Motion approving Blanket Vending License for May 15-16 c. Motion approving street closures of 5th Street from Burnett Ave through Douglas Ave, Kellogg Ave from Main Street to 5th St, Douglas Street from Main Street to 5th Street d. Resolution approving waiver of parking meter fees and enforcement for portions of Fifth Street, Kellogg Avenue, and Douglas Avenue on Thursday, May 15 e. Resolution approving waiver of Vending License fee for May 15-16 f. Resolution approving usage of electricity and waiver of fees for electricity for Thursday, May 15 g. Resolution approving suspension of enforcement of Municipal Code Section 17.16 related to minors on premises on May 15 37.Discussion on considering a micromobility ordinance 38.Resolution awarding contract to Aclara Technologies Inc., Shelton, Connecticut, for Advanced Metering Infrastructure (AMI) System for the City of Ames, in the amount of $7,668,293.89 ADDITIONAL ITEM: Resolution approving preliminary plans and specifications for the 2023/24 CDBG Infrastructure Program (N Russell Avenue - N 2nd Street to N 4th Street) project, setting April 2, 2025, as the bid due date and April 8, 2025, as the date of Public Hearing. PUBLIC FORUM : This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. PLANNING AND HOUSING: ADMINISTRATION: ELECTRIC: 3 39.Hearing on 30-year lease agreement with Ames Youth Sports Complex, Inc. for City property located south of U.S. Highway 30 and west of the South Skunk River a. Resolution approving lease agreement 40.Hearing on Zoning Text Amendment to Chapter 29 of the Ames Municipal Code to Create Townhome Building Type Standards a. First passage of ordinance (Continued from January 28, 2025, and February 25, 2025) 41.Second reading of amendment to Section 2.45 of the Municipal Code, Duties and Powers of the City Manager, to authorize delegation of duties and powers 42.Second reading to rezone property at 5119 and 5001 Lincoln Way from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan 43.Participation with agencies, boards, and commissions: a. Discover Ames (ACVB) b. Ames Regional Economic Alliance (AREA) c. Story County Emergency Management Agency (SCEMA) d. Ames Transit Agency Board of Trustees HEARINGS: ORDINANCES: DISPOSITION OF COMMUNICATIONS TO COUNCIL: REPORT OF GOVERNING BODY: COUNCIL COMMENTS: ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. 4 To:Mayor and City Council From:City Clerk's Office Date:March 7, 2025 Subject:Approval of Minutes Item No. 2 MEMO Attached are the minutes for the Regular Meeting of the Ames City Council on February 25, 2025, and Special Meeting on February 21, 2025. ATTACHMENT(S): C25-0225 Summary.pdf C25-0221.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 5 1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 25, 2025 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:08 p.m. on the 25th day of February, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was also present. CONSENT AGENDA: Moved by Betcher, seconded by Beatty-Hansen, to approve the consent agenda. 1. Motion approving payment of claims 2. Motion approving Summary of Minutes of Regular City Council Meeting on February 11, 2025, and Special City Council Meetings on February 4, 5, 6, and 18, 2025 3. Motion approving Report of Change Orders for period February 1-15, 2025 4. Motion approving new 5 - Day (March 20 - March 24, 2025) Special Class C Retail Alcohol License - Lucky Wife Wine Slushies, 2601 East 13th Street 5. Motion approving 14 - Day (March 23 - April 5, 2025) Class C Retail Alcohol License - Apres Bar Co., 2321 North Loop Drive 6. Motion approving new Class C Retail Alcohol License - Campus Cheers, 131 Welch Avenue, Pending Favorable Inspection 7. Motion approving new Class C Retail Alcohol License with Outdoor Service - The Dot, 127 Dotson Drive, Pending Dramshop Review 8. Motion approving Ownership Updates for Class E Retail Alcohol License - Sam's Club #6568, 305 Airport Road 9. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Coldwater Golf Links, 1400 S. Grand Avenue, Class C Retail Alcohol License with Outdoor Service b. Kum & Go #1113, 2801 E 13th Street, Class E Retail Alcohol License c. Kum & Go #227, 2108 Isaac Newton Dr, Class E Retail Alcohol License d. Elks Lodge, 522 Douglas Avenue, Class F Retail Alcohol License with Outdoor Service e. Homewood Golf Course, 401 E 20th Street, Class C Retail Alcohol License with Outdoor Service f. The Spice Thai Cuisine, 402 Main Street, Special Class C Retail Alcohol License, Pending Dramshop Review g. Casey's General Store #2905, 3612 Stange Road, Class E Retail Alcohol License h. Pizza Pit Extreme, 207 Welch Ave., Special Class C Retail Alcohol License i. Sams Club #6568, 305 Airport Rd, Class E Retail Alcohol License j. BN'C Fieldhouse, 206 Welch Avenue, Class C Retail Alcohol License with Outdoor Service k. The Angry Irishmen, 119 Main Street, Class C Liquor License with Outdoor Service, Pending Dramshop Review 10. Motion accepting Fitch Family Indoor Aquatic Center Monthly Update 6 2 11. Requests from Ames Main Street for 4th of July activities on July 4, 2025: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District b. RESOLUTION NO. 25-051 approving waiver of Vending License fee c. RESOLUTION NO. 25-052 approving closure of portions of Main Street, Northwestern Avenue, Fifth Street, Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle Avenue from 6:00 a.m. until end of parade d. RESOLUTION NO. 25-053 approving closure of Parking Lot MM and south portion of Lot M from 6:00 a.m. to 2:00 p.m. 12. RESOLUTION NO. 25-054 approving Change Order #2 to Waste Management of Ames, IA, for Hauling Services to the Boone County Landfill in the amount $19.50/ton, up to $95,123 13. RESOLUTION NO. 25-055 approving the plans and specifications for 2024/25 Intelligent Transportation System Program (Phase 4), setting March 18, 2025, as the bid due date through the Iowa DOT and March 25, 2025, as the date of Public Hearing 14. RESOLUTION NO. 25-056 setting date of public hearing for March 11, 2025, to consider 30-year lease agreement with Ames Youth Sports Complex for City property located south of U.S. Highway 30 and west of the South Skunk River 15. RESOLUTION NO. 25-057 accepting completion of the third year of the four-year Stormwater Management Maintenance requirements for Domani 1st Addition and reducing the financial security to $7,033.50 16. RESOLUTION NO. 25-058 accepting 2024/25 Clear Water Diversion as completed by Iowa Water & Waste Systems, of Ames, IA, in the amount of $72,848 17. RESOLUTION NO. 25-059 accepting 2023/24 Asphalt Street Pavement Improvements #1 as completed by Manatt's, Inc., of Ames, IA, in the amount of $1,809,153.37 18. RESOLUTION NO. 25-060 approving completion of Stormwater installation and releasing financial security in full for Kum & Go, 4506 Lincoln Way 19. RESOLUTION NO. 25-061 approving completion of Stormwater installation and releasing financial security in full for Elder Corporation: U-Haul, 720 S. Duff Avenue 20. RESOLUTION NO. 25-062 approving completion of Stormwater installation and releasing financial security in full for Fareway, 619 Burnett Avenue 21. RESOLUTION NO. 25-063 approving completion of Stormwater installation and releasing financial security in full for Wheelock Subdivision Roll Call Vote: 5-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. Council Member Amber Corrieri entered the meeting at 6:09 p.m. Lynn Ballard conveyed a request for extended parking/storage of recreational vehicles on the former Haunted Forest property. Julieanne Brimmer and Dianne Burt shared the efforts of the Ames Interfaith Refugee Alliance to support refugees seeking shelter and safety in Ames. 7 3 Mayor Haila closed the Public Forum when no one else came forward to speak. DISCUSSION ON PROPOSED ORDINANCE PROHIBITING PUBLIC CAMPING: City Attorney Mark Lambert outlined points for discussion and engaged with the City Council Members in robust conversation. The Public Input was opened by Mayor Haila. Jesse Knapp shared his frustration with the proposed ordinance, advocating for dignified responses to the homelessness crisis. John Christiansen opposed policies that would criminalize homelessness and encouraged the City Council to await the results of the County-wide Action Plan for recommended practices. Ianka Mitchell-Conway suggested designating a camping area for those experiencing homelessness that could be maintained by a community organization, highlighting her opposition to the proposed ordinance. Sondra Wilson detailed her personal experience of homelessness and recommended the implementation of a homeless village that created community ties for its residents. Nicole Leibold discussed the behind-the-scenes issues surrounding homelessness, highlighting pollution of waterways and City parks as well as the need for a swift solution. Eric Charter encouraged a solution that addressed both aesthetic and safety concerns involving homelessness, noting that safety concerns should be addressed rapidly. Shari Reilly, The Bridge Home, highlighted the barriers to transitioning individuals experiencing homelessness to permanent housing, noting opportunities for the City to address funding issues and pet care needs. The Public Input was closed by Mayor Haila when no one else came forward to speak. Moved by Gartin, seconded by Corrieri, to request the City Attorney provide a draft ordinance that incorporates best practices around public camping with the understanding that adoption of the ordinance would involve a prolonged public input process. Vote on Motion: 1-5, Beatty-Hansen, Betcher, Corrieri, Junck, and Rollins dissenting. Motion failed. Moved by Corrieri, seconded by Beatty-Hansen, to request the City Attorney or Chief of Police provide a memo on barriers to enforcing the current ordinances and policies in place that aim to address public camping. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Junck, to request staff provide a memo that recommends proactive actions that could be implemented in the near-term to create a more positive 8 4 environment for individuals experiencing homelessness and other individuals that may be impacted. Vote on Motion: 6-0. Motion declared carried unanimously. DISCUSSION OF ADDITIONAL QUESTIONS FOR THE 2025 RESIDENT SATISFACTION SURVEY: Communications and Outreach Manager Susan Gwiasda presented the survey and requested direction on revisions desired by the City Council. Moved by Beatty-Hansen, seconded by Rollins, to add a question to the survey regarding indoor and outdoor aquatic use as a subcategory of Parks and Recreation services. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Junck, to add a question regarding Board and Commission participation to the Community Involvement section of the survey and revise the language about involvement on a Board of Directors for clarity purposes. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Junck, seconded by Gartin, to add a question to the survey asking residents to prioritize investment for human services and remove the question related to the health of the survey taker. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Junck, to add an additional response to the section on Preferences for City Communication to include “Other” with a write in option. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Beatty-Hansen, to add a question to the survey under the Sense of Community section that asks if the respondents or someone the respondent knows finds their language to be a barrier to participation in the community. Vote on Motion: 6-0. Motion declared carried unanimously. HISTORIC PRESERVATION COMMISSION 2024 ACCOMPLISHMENTS AND 2025 WORK PLAN: Planner Ray Anderson and Historic Preservation Commission Chair Scott Huffman presented the accomplishments and proposed work plan. Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 25-064 approving Historic Preservation Commission 2024 Accomplishments and 2025 Work Plan. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ANNUAL TAX ABATEMENT CERTIFICATION: Director of Planning and Housing Kelly Diekmann discussed the applications received requesting abatement. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-065 certifying property 9 5 tax abatement applications. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 25-066 authorizing staff to submit property tax abatement applications to the City Assessor for determination of abated value. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Betcher, seconded by Rollins, to direct staff to notify the purchaser of 2011 Ada Hayden Drive to file the application for abatement in 2026. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST FOR A WAIVER OF CITY SUBDIVISION CODE FOR TWO SITES WITHIN THE AMES URBAN FRINGE AREA NEAR 280TH STREET IN STORY COUNTY: Director Diekmann presented the plats and reviewed the request for a waiver. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 25-067 approving request for waiver of City review for a Plat of Survey for site partially within the Fringe Area. Roll Call Vote: 5-0-1, Gartin abstaining due to conflict of interest. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 25-068 approving waiver of standards for a Plat of Survey to create a new parcel for an existing home site. Roll Call Vote: 5-0-1, Gartin abstaining due to conflict of interest. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING TO REZONE PROPERTY AT 5119 AND 5001 LINCOLN WAY FROM AGRICULTURAL (A) TO SUBURBAN RESIDENTIAL LOW DENSITY (FS-RL) WITH A MASTER PLAN: Planner Anderson reviewed the area for rezoning and detailed the Master Plan. Mayor Haila opened the Public Hearing. Danny Householder, Ames Lutheran Church of Hope Lead Pastor, shared the desire of the Church to be good neighbors to the community members residing near the building site. Erin Ollendike, Principal Professional Engineer with Civil Design Advantage, discussed the site plan for the project and the anticipated phasing for construction. Samuel Piccone presented environmental concerns and advocated for the preservation of wildlife in and around the area. 10 6 Mayor Haila closed the Public Hearing when no one else came forward to speak. Moved by Beatty-Hansen, seconded by Betcher, to pass on first reading an ordinance Rezoning Property at 5119 and 5001 Lincoln Way from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan and direct staff to provide the finalized traffic impact study prior to third reading and approval of the zoning agreement. Roll Call Vote: 6-0. Motion declared carried unanimously. HEARING ON ZONING TEXT AMENDMENT TO CHAPTER 29 OF THE AMES MUNICIPAL CODE TO CREATE TOWNHOME BUILDING TYPE STANDARDS : Director Diekmann discussed the standards presented, noting the support of staff to continue the hearing in order to clarify the standards for corner lots. The Public Hearing was opened by Mayor Haila. Moved by Gartin, seconded by Betcher, to continue the hearing to March 11th. Vote on Motion: 6-0. Motion declared carried unanimously. The meeting was recessed by Mayor Haila at 8:54 p.m. and reconvened at 8:59 p.m. HEARING ON 2023/24 STORMWATER EROSION CONTROL (COLLEGE CREEK BANK STABILIZATION - HEMINGWAY DRIVE): The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Betcher, to accept the report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Gartin, to adopt RESOLUTION NO. 25-069 approving final plans and specifications and awarding a contract to Jackson Contracting LLC, of Des Moines, Iowa, in the amount of $95,143.17. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON 2024/25 ARTERIAL STREET PAVEMENT IMPROVEMENTS (HYLAND AVE): Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Gartin, to accept the report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 25-070 approving final plans and specifications and awarding a contract to All Star Concrete LLC, of Johnston, Iowa, in the amount of $1,696,869.05. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. 11 7 HEARING ON 2024/25 SHARED USE PATH SYSTEM EXPANSION - SKUNK RIVER: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to accept the report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-071 approving final plans and specifications and awarding a contract to Howrey Construction Inc., of Bondurant, Iowa, in the amount of $249,649.25. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON PROPOSAL TO VACATE EASEMENTS LOCATED AT PT. WILLOW CREEK ESTATES 2ND ADDITION: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-072 approving vacation of the following: • Existing 20-foot Water Main Easement located at east 10-foot of Lot 1 and west 10- foot of Lot 2 • Existing Sanitary Sewer Easement located at part of Lot 2 Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. AMENDMENT TO SECTION 2.45 OF THE MUNICIPAL CODE, DUTIES AND POWERS OF THE CITY MANAGER, TO AUTHORIZE DELEGATION OF DUTIES AND POWERS: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to pass on First reading an ordinance amending Section 2.45 of the Municipal Code, Duties and Powers of the City Manager, to Authorize Delegation of Duties and Powers. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4548 ON TEXT AMENDMENT MODIFYING PUBLIC HEARING NOTIFICATION REQUIREMENTS BY AMENDING CHAPTERS 20 AND 29 OF MUNICIPAL CODE: Director Diekmann clarified the intent of the ordinance and discussed courtesy notices with the City Council. Moved by Betcher, seconded by Gartin, to continue the third reading and to direct staff to draft a policy on courtesy notices for consideration to be placed on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION ON ORDINANCE NO. 4549 ON TEXT AMENDMENTS TO CHAPTER 29 ARTICLE 12 FLOATING ZONES LOT AND BLOCK DESIGN: Moved by Beatty-Hansen, seconded by Rollins, to pass on Third reading 12 8 and adopt ORDINANCE NO. 4549 concerning text amendments to Chapter 29 Article 12 Floating Zones Lot and Block Design. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were five items to consider. The first item was from Lynn Ballard requesting extended gameday parking at the former Haunted Forest property. Moved by Beatty-Hansen, seconded by Rollins, to respectfully decline the request. Vote on Motion: 6-0. Motion declared carried unanimously. A request for a code amendment to authorize the use of utility task vehicle travel on City streets from Cullen Anderson was the second item. Moved by Betcher, seconded by Beatty-Hansen, to respectfully decline the request. Vote on Motion: 6-0. Motion declared carried unanimously. The third item was a memo from Traffic Engineer Damion Pregitzer responding to a request for a crosswalk at Lincoln Way and Wilmoth Avenue. Moved by Betcher, seconded by Rollins, to request that Traffic Engineer Pregitzer respond to the original requestor with the contents of the memo. Vote on Motion: 6-0. Motion declared carried unanimously. Correspondence from Finance Director Corey Goodenow concerning the insert to accompany the property tax notices was the fourth item and was noted to be for information only. The last item was a memo from Director Diekmann regarding a request for zoning changes for an apartment building on Oakland Street and Hyland Avenue. Moved by Corrieri, seconded by Beatty-Hansen, to place the item on the March 11th City Council meeting agenda. Vote on Motion: 6-0. Motion declared carried unanimously. REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights from their attendance at various board and commission meetings. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. Moved by Betcher, seconded by Beatty-Hansen, to request staff provide regular updates on changes to federal funding and grants as formal notification is provided of such. Vote on Motion: 6-0. Motion declared carried unanimously. 13 9 CLOSED SESSION: Mayor Haila asked Attorney Lambert if there was a legal reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section 21.5(1)(c), Code of Iowa, to discuss matters presently in litigation or where litigation is imminent and Section 21.5(1)(j), Code of Iowa, to discuss purchase of particular real estate. Moved by Betcher, seconded by Beatty-Hansen, to go into Closed Session at 9:35 p.m. Roll Call Vote: 6-0. Motion declared carried unanimously. The City Council reconvened in Regular Session at 10:18 p.m. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-073 approving Worker’s Compensation settlement agreement as discussed in Closed Session. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 25-074 approving settlement agreement with Hubbard Harvest and Flynn Family Farms in the amount of $41,250. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Corrieri, seconded by Betcher, to direct staff to proceed with the acquisition of real estate as discussed in Closed Session. Vote on Motion: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Gartin, seconded by Betcher, to adjourn the meeting at 10:19 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 14 1 MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 21, 2025 The Ames City Council was called to order by Mayor John Haila at 11:30 a.m. on the 21st day of February 2025 in the City Hall Council Chambers, 515 Clark St. City Council Members present were Gloria Betcher, Bronwyn Beatty-Hansen, Rachel Junck, and Anita Rollins. Amber Corrieri joined the meeting electronically. City Manager Steven Schainker, Assistant City Manager Pa Vang Goldbeck, Communications and Outreach Director Susan Gwiasda, Engagement Coordinator Casandra Eames and Mayor-President Sharon Weston Bloom were also present. COMMUNITY ENGAGEMENT WORKSHOP: Sharon Weston Bloom shared about her experiences running for office as Mayor-President of Baton Rough/East Baton Rouge Parish. She led the City Council in an exercise to identify key stakeholders and unique attributes of Ames. She discussed the importance of removing barriers for underrepresented communities and delivering effective communications for audiences. Mayor-President Weston Bloom shared creative ways to break barriers with engaging with the community, such as utilizing modern communications tools, capitalizing on events that happen in Ames, and hosting neighborhood conventions. ADJOURNMENT: The meeting adjourned at 1:17 p.m. __________________________________ ____________________________________ Pa Vang Goldbeck, Assistant City Manager John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 15 To:Mayor & City Council From:City of Ames Purchasing Division Date:March 7, 2025 Subject:Report of Contract Change Orders Item No. 3 MEMO The Report of Change Orders for the period of February 16-28, 2025, is attached for your review and consideration. ATTACHMENT(S): Change Order Report - February 16-28, 2025.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 16 REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Parks & Recreation Bid Package 03-3 Precast Concrete & Structural Steel Work for Fitch Family Indoor Aquatic Center 3 $2,710,000.00 Core Construction Services, LLC $26,044.00 $(2.952.00)P. Goldbeck KS Parks & Recreation Bid Package 09-1 Gypsum Board Assembly, Acoustical Ceiling, Paint & Coating Work for Fitch Family Indoor Aquatic Center 4 $519,250.00 Hilsabeck Schacht, Inc.$3,557.00 $(350.00)K. Abraham KS Parks & Recreation Bid Package 32-1 Paving & Sidewalk Work for Fitch Family Indoor Aquatic Center 1 $351,588.00 Lakeside Contractors,LLC $0.00 $2,120.00 K. Abraham KS Parks & Recreation Bid Package 13-1 Swimming Pool Work for Fitch Family Indoor Aquatic Center 2 $4,327,557.00 Sande Construction & Supply Co. $1,370.00 $2,692.00 K. Abraham KS Water & Pollution Control WPC Nutrient Reduction Facility Modifications Phase I 3 $53,370,000.00 Woodruff Construction Inc. $(257,158.79)$10,835.86 P. Goldbeck AM $$$ Period:1st – 15th 16th – End of Month Month & Year:February 2025 For City Council Date:March 11, 2025 17 18 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:March 11, 2025 Subject:Premise Update for Class C Retail Alcohol License - Levy @ Scheman Building, 1805 Center Street Item No. 4 MEMO Please see the attached documentation for a motion approving Premise Update for Class C Retail Alcohol License - Levy @ Scheman Building, 1805 Center Street. ATTACHMENT(S): Scheman Building - Premise Update.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 19 Page 1 of 2 Applicant NAME OF LEGAL ENTITY Learfield Levy Foodservice LLC NAME OF BUSINESS(DBA) Levy @ Scheman Building BUSINESS (704) 328-6603 ADDRESS OF PREMISES 1805 Center Street Scheman Building PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50011 MAILING ADDRESS 980 N. Michigan Avenue CITY Chicago STATE Illinois ZIP 60611 Contact Person NAME Cassi Chambers PHONE (704) 328-6603 EMAIL cassi.chambers@compass-usa.com License Information LICENSE NUMBER LC0046427 LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority TENTATIVE EFFECTIVE DATE July 1, 2024 TENTATIVE EXPIRATION DATE June 30, 2025 LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License 20 Page 2 of 2 PRIVILEGES Catering Status of Business BUSINESS TYPE Limited Liability Company Ownership No Ownership information found Insurance Company Information INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 21 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:March 11, 2024 Subject:5-Day (April 11 - April 15, 2025) License for Class C Retail Alcohol License with Outdoor Service - Mucky Duck, 3100 South Duff Avenue Item No. 5 MEMO Please see the attached documentation for a motion approving new 5-Day (April 11 - April 15, 2025) License for Class C Retail Alcohol License with Outdoor Service - Mucky Duck, 3100 South Duff Avenue, Pending Dramshop Review. The license was approved at the February 11, 2025 meeting of the Ames City Council and is being brought back as the licensee submitted a new application due to an error. ATTACHMENT(S): Mucky Duck - Ren. Faire 5 Day.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 22 Page 1 of 2 Applicant NAME OF LEGAL ENTITY MUCKY DUCK PUB, L. L. C. NAME OF BUSINESS(DBA) Mucky Duck Pub BUSINESS (515) 249-0553 ADDRESS OF PREMISES 1400 South 4th Street PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 4119 Northeast Hillcrest Court CITY Ankeny STATE Iowa ZIP 50021 Contact Person NAME Lee Ballard PHONE (515) 249-0553 EMAIL leehauntedforest@aol.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 5 Day STATUS Pending Dramshop Review EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES Outdoor Service 23 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Marcus Johnson Ames Iowa 50010 Owner 100.00 Yes Insurance Company Information INSURANCE COMPANY Illinois Casualty Co POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 24 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:March 11, 2025 Subject:5-Day (April 4 - April 8, 2025) Class C Retail Alcohol License, Mucky Duck Pub, 2601 East 13th Street Item No. 6 MEMO Please note that this item has been removed as the applicant withdrew their application. Thank you! ATTACHMENT(S): Mucky Duck Pub - April 4.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 25 Page 1 of 2 Applicant NAME OF LEGAL ENTITY MUCKY DUCK PUB, L. L. C. NAME OF BUSINESS(DBA) Mucky Duck Pub BUSINESS (515) 232-9260 ADDRESS OF PREMISES 2601 East 13th Street PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 2601 East 13th Street CITY Ames STATE Iowa ZIP 50010 Contact Person NAME Kathy Anderson PHONE (515) 232-9260 EMAIL cander8065@aol.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 5 Day STATUS Pending Dramshop Review TENTATIVE EFFECTIVE DATE Apr 4, 2025 TENTATIVE EXPIRATION DATE Apr 8, 2025 LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES 26 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Marcus Johnson Ames Iowa 50010 Owner 100.00 Yes Insurance Company Information INSURANCE COMPANY Illinois Casualty Co POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 27 To:Mayor John Haila and Ames City Council Members From:Lieutenant Tom Shelton, Ames Police Department Date:February 25, 2025 Subject:Beer Permits & Liquor License Renewal Reference City Council Agenda Item No. 7 MEMO The following licenses are eligible for renewal: a. Kwik Spirits #530, 204 S. Duff Ave, Class E Retail Alcohol License b. Wal-Mart Store #749, 3105 Grand Ave, Class E Retail Alcohol License c. World Liquor & Tobacco + Vapors, 111 Duff Ave, Class E Retail Alcohol License d. SipN'Smoke, 4518 Mortensen Road Suite #109, Class E Retail Alcohol License A review of police records for the past 12 months found no liquor law violations for the above locations. The Police Department recommends the license renewal for the above businesses. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 28 ITEM #:8 DATE:03-11-25 DEPT:POLICE SUBJECT:MOTION TO APPROVE THE AMES POLICE DEPARTMENT'S APPLICATION FOR AND PARTICIPATION IN THE 2026 GOVERNOR'S TRAFFIC SAFETY BUREAU (GTSB) ENFORCEMENT GRANT PROGRAM COUNCIL ACTION FORM BACKGROUND: The Police Department is again requesting permission to apply for funding from the Governor's Traffic Safety Bureau (GTSB) to support additional overtime traffic enforcement, and to participate in the project should funding be awarded. This program is conducted through the Governor's Traffic Safety Bureau in cooperation with local and county law enforcement agencies. The purpose of this grant is to address traffic safety problems including alcohol, excessive speed, pedestrian and bicycle safety, and vehicle occupant protection. The program is designed with both enforcement and educational components to improve driver safety and protection, to reduce impaired driving, and to enhance overall traffic safety. The Police Department has participated in similar annual programs in the past. This grant will support additional traffic enforcement during periods of high risk for impaired driving, excessive speed, and crashes. The officers conducting this intensified traffic enforcement will be added to the normal staffing levels for the Police Department and will work on an overtime basis. The areas in which these officers work will be selected on the basis of citizen complaints, officer observations, and traffic incident data. The grant application would request $36,100 in funding for the following uses: To pay officers at an overtime rate, To fund acquisition of one mobile radar unit and two portable Preliminary Breath Tests (PBT), To send an officer to an annual national traffic safety conference. There is no local match required with this grant. ALTERNATIVES: 1. Approve the Police Department's application for and participation in the Governor's Traffic Safety Bureau Enforcement Grant Program. 2. Do not approve this application. CITY MANAGER'S RECOMMENDED ACTION: Participation in this program allows the Police Department to devote additional resources to traffic safety without additional local costs. These funds help reduce traffic violations and improve traffic safety for the citizens of Ames . Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1 as described above. 29 ITEM #:9 DATE:03-11-25 DEPT:ADMIN SUBJECT:REQUESTS FOR GREEK WEEK OLYMPICS COUNCIL ACTION FORM BACKGROUND: The Greek Week Committee at Iowa State University has submitted plans to host the Greek Week Olympics this spring. This annual event involves competitions between sorority and fraternity houses affiliated with the University. The Greek Week Olympics will take place at various Greek houses on Saturday, April 5, 2025. Approximately 2,000 people are anticipated to attend. Organizers have requested the following for this event from 8:00 a.m. to 6:00 p.m. on Saturday, April 5, 2025: Closure of Ash Avenue, Lynn Avenue, Sunset Drive, Gray Avenue, Greeley Street and Pearson Avenue. A blanket Temporary Obstruction Permit for the closed area. Event organizers will post "No Parking" signs the day prior to the event. PUBLIC OUTREACH: Several single-family-homes are located along the closed streets. The organizers will notify the affected residents about the closures by canvassing the area and distributing a notification letter. Insurance for these events is provided through the University. ALTERNATIVES: 1. Approve the requests as indicated above for Greek Week Olympics. 2. Deny the requests. CITY MANAGER'S RECOMMENDED ACTION: The Greek Week activities are annual student-run events at Iowa State that highlight the fraternities and sororities and their contributions to student life. This event supports the City Council's value of a fun, vibrant, and healthy community that attracts and retains people. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Special Event Application Greek Week-2025.pdf 30 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky AMS: Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Event Starts or Kevin Gries 31 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 32 ITEM #:10 DATE:03-11-25 DEPT:ADMIN SUBJECT:REQUESTS FROM AMES MAIN STREET FOR THE AMES SUMMERTIME SERIES - CAMPUSTOWN ON JUNE 18, 2025 COUNCIL ACTION FORM BACKGROUND: Ames Main Street (AMS) plans to host the Ames Summertime Series - Campustown on Thursday, June 18, 2025. The City Council may remember that a similar event was held as a part of the Ames After Sundown event series last year, with food truck showdowns in different community districts around Ames. The City Council approved the event and waiver of fees at that time. This year's proposed activities include a beer garden and live music in Campustown Lot Z. The events are free to attend, and organizers expect up to 225 people to attend. In order to facilitate the activities, AMS requests the following for Thursday, July 11: 1. Blanket Temporary Obstruction Permit 2. Blanket Vendor Permit 3. Closure of Campustown Lot Z and 26 on-street metered spaces to provide alternate parking for reserved passholders in Campustown Lot Z 4. Waiver of fees for Blanket Vendor Permit (Loss of $50 to the City Clerk's Office) 5. Waiver of parking meter fees and enforcement (Estimated loss of $175 to the Parking Fund) Organizers have hired private security to check IDs and staff the four entrance/exit points to the beer garden area. Wristbands will be provided to those of legal age to consume alcohol. Minor children will be permitted into the beer garden area with their legal parent or guardian, in compliance with the City’s existing ordinance pertaining to minors in liquor-licensed establishments. Ames Main Street staff and volunteers will monitor the crowd and staff the road closures. The Wednesday night activities will require the closure of 57 metered parking spaces for ten metered hours, resulting in a loss of approximately $175 to the Parking Fund. Organizers have requested that this amount be waived by the City Council. The Council's policy regarding the closure of metered parking in an area less than an entire business district, is to consider the waiver of such fees on a case-by-case basis. PUBLIC OUTREACH: City staff will notify residents with reserved parking spots within Campustown Lot Z of the event and the location of the alternate parking reserved during the event for those who have reserved parking passes for Lot Z and will be displaced. 33 ALTERNATIVES: 1. Approve the requests for Ames Summertime Series - Campustown as described above, including the requested waiver of fees. 2. Approve the requests as indicated above, but require reimbursement for the blanket Temporary Obstruction Permit, blanket Vending License, and lost parking meter revenue. 3. Deny the requests. CITY MANAGER'S RECOMMENDED ACTION: AMS Ames Summertime Series - Campustown provides an opportunity to attract visitors to Campustown. The events include family friendly activities and opportunities that support local businesses. Given the small dollar amount and number of parking spaces involved, staff believes it is reasonable to waive the parking fees for this event, along with the other requested fee waivers. The event organizers and City staff identified Campustown Lot Z as the best location for the event this year due to planned construction in the Campustown District. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. ATTACHMENT(S): Summertime Series Event Application.pdf 34 February 11, 2025 Mayor and City Council City of Ames 515 Clark Ave Ames, IA 50010 Dear Mayor Haila and Members of the Ames City Council, The Ames Regional Economic Alliance plans to host the Ames Summertime Series - Campustown, located within the Campustown Business District, on June 18, 2025 from 4:00- 7:00pm. SpecifIc information about the event can be found on the included Special Event Application. Additionally, we request a temporary obstruction permit, a waiver of fees for the Blanket Vendor Permit, and one street closure. The street closures are as follows and can be found on the map provided: - Chamberlain Street from Welch Avenue to Stanton Avenue - Campustown Parking Lot Y Thank you for your consideration of this request. We look forward to seeing you at the upcoming Ames Summertime Series - Campustown. Sincerely, Dan Culhane, CEcD, CCE President & CEO Ames Regional Economic Alliance 35 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky AMS: Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Event Starts or Kevin Gries 36 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 37 ITEM #:11 DATE:03-11-25 DEPT:ADMIN SUBJECT:REQUESTS FOR MIDNIGHT MADNESS ON JULY 18, 2025 COUNCIL ACTION FORM BACKGROUND: The annual Midnight Madness races will be held on Saturday, July 18. The event includes 5k, 10k, and kid runs, beginning and ending at Ames Fitness Sports (410 5th Street) followed by activities at Torrent Brewing. An estimated 500 people will participate in the races and approximately 800 spectators will be at the event. Proposed activities include live music and food vendors, which will be hosted in the parking lots of Torrent Brewing and First National Bank. Barricades will be placed at 5th Street and 6th Street to close Burnett Avenue beginning at noon the day of the race. Organizers are requesting the following partial street closures from 8:00 p.m. to 9:00 p.m. on Saturday, July 18: Kellogg Avenue from 12th Street to 5th Street 11th and12th Street from Burnett Avenue to Kellogg Avenue 5th Street from Kellogg Avenue to Pearle Avenue Main Street/Northwestern Avenue from Pearle Avenue to 9th Street 9th Street from Northwestern Avenue to Hodge Avenue Hodge Avenue from 9th Street to 7th Street 7th Street from Northwestern Avenue to Hodge Avenue Closure of Burnett Avenue from 5th Street to 6th Street is requested from 12:00 p.m. to 12:00 a.m. on July 18 to facilitate setup of the post-race celebration events. Volunteers will be posted along the race route to assist with traffic control. The event organizers noted that a car would follow the last runner to remove barricades as the runners move through the area to allow roads to reopen in a timely manner. Midnight Madness organizers have also obtained a Noise Permit for this event. Event organizers will clean up the event on Saturday night into Sunday morning, with cleanup being completed by 12:00 a.m. ALTERNATIVES: 1. Approve the requests for Midnight Madness on July 18, 2025, as outlined above. 2. Do not approve the requests for Midnight Madness. CITY MANAGER'S RECOMMENDED ACTION: Midnight Madness has been held since 1979 and is a popular event that draws many competitors and spectators from a wide area to Ames. There have been no significant problems in the past. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. 38 ATTACHMENT(S): MM Downtown Route 2025.pdf 39 40 To:Members of the City Council From:John A. Haila, Mayor Date:March 11, 2025 Subject:Appointments to City Boards and Commissions Item No. 12 MEMO Attached is a listing of the City’s various boards and commissions that have upcoming vacancies and the names of individuals I propose to be appointed to fill the openings. I am pleased with the qualifications of the residents who applied for open positions. There are several positions for which I am still reviewing applications or recruiting qualified and interested candidates. These positions are marked “TBD” on the list below. On the accompanying list, those with an asterisk (*) by their names are individuals who are currently serving on that respective board or commission and are eligible to be reappointed. The application review and selection process involved me reviewing each application and consulting the staff liaisons for respective boards and commissions as needed. Additionally, some applicants were contacted by staff to review board responsibilities or were personally interviewed by me. Staff is comfortable with the proposed list of recommended appointees. Should you have any questions on one, or several of the applicants, please let me know. Jeramy Neefus also has all appointee applications on file should you wish to review them. ATTACHMENT(S): 3.11.25 Boards and Commissions Appointments.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 41 MAYOR’S APPOINTMENTS TO CITY OF AMES BOARDS AND COMMISSIONS 2025 (* Incumbents) Board/Commission Vacancies Name Ames International Partner Cities Association 2 * Valerie Stallbaumer * Nicolette Mackey Ames Resident Police Advisory Committee 2 * Edna Y. Clinton * Tim Rasmussen Analysis of Social Services Evaluation Team 2 * Nick Joos Biswa Das Building Board of Appeals - General Contractor - Architect - Professional Engineer 3 * Dave Rogotzke Chad West TBD Campus & Community Commission - City At-Large 1 TBD Civil Service Commission 1 * Harold Pike Commission on the Arts 2 * Ferit Karakaya Nicolas Bulver Electric Utility Operations Review & Advisory Board 1 * Randy Larabee Historic Preservation Commission 1 * Michael Murphy Human Relations Commission 4 * Annabella Marquez * Pablo Suarez Beltran Sarah Nolin Zhengyuan Zhu Library Board of Trustees 3 * Debra Gibson Alec Johnson Zoya Arora Parks & Recreation Commission 3 * Jeff Iles * Debra Tapp Hannah Sappenfield Planning & Zoning Commission 3 * Mike LaPietra * Michael Sullivan * Julie Winter Property Maintenance Appeals Board - Neighborhood Resident Owner-Occupied - General Contractor - Student Tenant 3 Michael Lauer TBD Lauren Neal Project Share Committee 1 Ashley Thompson Public Art Commission 6 * Karen Kedrowski * Tom Lindsley * Julieanne Rogowski * Theresa Stromberg-Murphy * Ratnesh Kumar Ray Schmidt Public Nuisance Appeals Board - Ward 4 - At-Large - At-Large - Ward 1 4 * Ben Schmitt * Erin Elsbernd TBD TBD Transit Agency Board of Trustees 1 * Debra Lee Zoning Board of Adjustment 1 Matthew Koehler 42 ITEM #:13 DATE:03-11-25 DEPT:ELEC SUBJECT:DEVELOPMENT OF UTILITY SCALE WIND FARM - AWARD A LETTER OF INTENT COUNCIL ACTION FORM BACKGROUND: In support of a City Council goal to expand sustainability efforts, Electric Services has been working to add a utility scale wind generation project to its long-term generation portfolio. Staff ’s first attempt was through a traditional Request-For-Proposal (RFP) process to which the City received no concrete offers. After reaching out to prospective developers and other utilities to understand the lack of respondents, it was determined that utility-sized projects most often have a buyer involved early in the process, as the project is under development. Staff reached out to developers with a proven track record who have successfully completed utility- scale wind project in Iowa and in the MISO (Midcontinent Independent System Operator) footprint. The goal is to work together to develop one or more renewable energy wind projects beginning with site selection, through project development, permitting, and pricing. The purpose of this Letter of Intent (LOI) is to establish certain non-binding agreements between the City and a developer of renewable energy projects and set forth a potential path forward towards an Asset Purchase or Power Purchase agreement between the City and the developer. Staff held several meetings with Ames Greenfield Development Co, a subsidiary of Callaway Energy Development. Their development team for this Ames initiative will be led by Robert Bergstrom, who has completed more than 35 utility-scale wind projects across the country, with several in Iowa. Greenfield’s approach is to focus on the City's needs first and then bring in other utilities to share in any excess wind farm output. This non-binding LOI gives Ames the ability to be involved in a potential project from the beginning with rights of first refusal once the details and cost of the project are known. Ames will be able to determine the amount of wind it needs and can choose either to own the project or sign a Power Purchase Agreement. In addition, Greenfield will bear all the development costs. Ames' only obligation will be to pay to investigate on its own how the City can best use any Inflation Reduction Act funds, if still available, and any other grants or outside funding which may be available. Since projects of this magnitude are complex and require approvals at several levels, including MISO, it is prudent to begin development today in order to meet a 2030 in-service date. Entering into a LOI with Ames Greenfield Development Co, a subsidiary of Callaway Energy Development will allow the City to: 1. Determine suitable site(s) to support up to 100 MWs of wind generation. 2. Utilize its marketing support to help attract landowner participation in the project. 3. Cooperate with project development objectives. 43 4. As project(s) enter late-stage development, the City either elects to participate in the project(s) or pass on the opportunity. 5. To determine whether to own a portion, contract for the energy, or pass on this opportunity and seek another wind developer. EUORAB held a meeting on January 16, 2025, during which the developer selection and letter of intent was discussed. EUORAB is in support of the selection of Ames Greenfield and recommends that the City Council approve the Letter of Intent. ALTERNATIVES: 1. Select Ames Greenfield Development Co LLC, a subsidiary of Callaway Energy Development, as the City’s developer of utility-scale wind project(s) and enter into a Letter of Intent to begin working on wind project(s) on behalf of the City of Ames. 2. Reject this LOI and proceed with another method or developer to add renewable generation to the utility’s portfolio. CITY MANAGER'S RECOMMENDED ACTION: Implementing a utility scale wind project is one of the City Council goals to expand sustainability efforts. Unlike other generation projects, acquiring utility-scale wind generation projects though the RFP process has been unsuccessful. By selecting a wind developer at the planning stage, projects can be developed to fit the City’s needs and specifications. Through a non-binding LOI, staff is involved at all stages of the planning and design phases, and the City only makes a final commitment to the project after all variables are known and final cost is determined. At that point a final contract will be developed and brought before EUORAB and the City Council for final consideration. Therefore, it is the recommendation of the City Manager to approve Alternative No. 1, as described above. 44 ITEM #:14 DATE:03-11-25 DEPT:FIN SUBJECT: RESOLUTION SETTING THE DATE FOR PUBLIC HEARING AND ADDITIONAL ACTION ON PROPOSAL TO ENTER INTO A GENERAL OBLIGATION LOAN AGREEMENT AND TO BORROW MONEY THEREUNDER COUNCIL ACTION FORM BACKGROUND: The FY 2025/26 Budget includes several General Obligation (G.O.) Bond-funded capital improvements. A public hearing is required to authorize issuance of bonds and the levy of property taxes for debt to be issued. The dollar amounts and corresponding property tax levy for the planned G.O. bond issue is included as part of the FY 2025/26 budget. The G.O. Bonds and debt service levy for the FY 2025/26 budget are based on projects listed in the table below. Council authorization will be required at a later date to approve the sale of the bonds. Bonds are expected to be issued shortly after the start of the new fiscal year. Please note that in addition to the amount to fund the $13,610,195 in G.O. Bond-funded capital projects, the not-to-exceed amount for the issuance includes a $124,805 additional authorization to allow for issuance costs and the option to sell our bonds at a premium over the par or face value of bonds. In any case, debt will not be issued in an amount where debt service exceeds the property tax levy included in the proposed budget. The public hearings and pre-levy resolution will be required at the time of the budget approval to levy property taxes for the bonds not yet issued. The pre-levy amount is included as part of the total debt service property tax levy for the FY 2025/26 projects and is $1,543,962 of the total taxes levied for debt service at $12,180,953 for all outstanding G.O. debt. It also should be noted that the recommended FY 2025/26 budget also included $880,000 of revenue abated G.O. Bonds as a funding source for the land acquisition and engineering/design of the new Resource Recovery and Recycling Campus. Given that the project is in the early stages of development, staff believes the most prudent course of action is to undertake the authorization process once the project's financial requirements are more thoroughly understood. The Capital Improvement Plan 2025/26 G.O. Bond issuance includes the following: Fire Station Alerting System (General Corporate Purpose)$ 211,905 Asphalt Street Pavement Improvements 4,000,000 Concrete Pavement Improvements 3,800,000 Seal Coat Street Pavement Improvements 1,000,000 45 Collector Street Pavement Improvements 500,000 Alley Pavement Improvements 400,000 Downtown Street Pavement Improvements 250,000 Traffic System Capacity Improvements 1,520,000 Intelligent Transportation System 367,540 Airport Airside Improvements 531,750 Airport Facility Improvements 329,000 Ada Hayden Heritage Park 700,000 Subtotal Tax Supported Bonds $ 13,610,195 Estimated Issuance Costs 124,805 Grand Total 2025/26 G.O. Bond Issuance $ 13,735,000 ALTERNATIVES: 1. Set March 25, 2025, as the date of public hearing to authorize the issuance of Essential Corporate Purpose General Obligation Bonds in an amount not to exceed $13,500,000 and a second hearing to authorize the issuance of General Corporate Purpose General Obligation Bonds in an amount not to exceed $235,000. After the hearings, the City Council can authorize the sale and associated pre-levy resolution at a time of the City's choosing (typically in the Fall). 2. Reject or delay the public hearings, reduce the FY 2025/26 property tax levy, and delay the capital projects. Rejection of the Bonds will prevent the City from completing the bond-funded projects reflected in the CIP. CITY MANAGER'S RECOMMENDED ACTION: Prior to the issuance of debt, state law requires that a public hearing be held and associated pre- levy resolution be adopted. This is a required step in order to accomplish the City Council’s approved capital improvements for the upcoming fiscal year. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 46 ITEM #:15 DATE:03-11-25 DEPT:ADMIN SUBJECT:REVISIONS TO SKILL-BASED PAY PROGRAM COUNCIL ACTION FORM BACKGROUND: For many years, the City has offered a skill-based pay program for employees in certain maintenance positions to voluntarily develop specialized technical skills. The City benefits from this program by developing in-house knowledge and skill to troubleshoot, repair, and operate unique equipment such as motors, control equipment, fiber optics, valves, and more. The employees who participate in the program gain additional skills and job enrichment and receive additional compensation. The skill-based pay program has historically been included in the Blue Collar collective bargaining agreement. The document outlines the eligible positions, skills to be enhanced, and the licenses, certifications, and coursework needed to qualify for the program. In fall 2024, the non-Transit portion of the Blue Collar bargaining unit was decertified, resulting in the collective bargaining agreement being invalidated. The City Council adopted temporary policies to ensure the continuity of benefits for the affected employees. Included among these policies was the skill-based pay program. Over the past several months, staff has evaluated the skill-based pay program and made revisions to make the document easier to understand, revise the courses and certifications, and address new trends such as virtual coursework in lieu of classroom education. Additionally, a skill track has been incorporated for maintenance workers in the Utility Maintenance Division. This skill track enhances employee skills in geographical information systems, which is increasingly valuable as the City maps and collects field data regarding underground infrastructure. A copy of the proposed skill-based pay program is attached. This version would supersede the version of this program that is currently in effect. Additionally, the City Council is being asked to amend the 2024/25 Pay Plan to incorporate the two new skilled positions: Utility Maintenance Technician I (hourly rate ranging from $28.57 - $33.18) and Utility Maintenance Technician II (hourly rate of $36.18). Maintenance Workers in the Utility Maintenance Division who qualify may progress to the Maintenance Technician I and II positions as described in the skill-based pay program. Staff anticipates the cost of including the Utility Maintenance skill track to be less than $10,000. Funding has been incorporated for these expenses in the current FY 2024/25 and draft FY 2025/26 budgets. Actual expenses will depend on the number of employees within the division who choose to participate in the program. The total number of full-time equivalent (FTE) employees will not be increased or decreased. ALTERNATIVES: 1. Approve the revised skill-based pay program and amend the 2024/2025 Pay Plan to incorporate the Utility Maintenance Technician I and II positions and rates of pay. 2. Refer this item back to staff for further information. 3. Do not approve the revised plan or creation of the new positions. 47 CITY MANAGER'S RECOMMENDED ACTION: The skill-based pay program has been a valuable, collaborative tool benefitting both the City organization and the employees participating in the program. The additional skills that are developed are enriching for the employees and result in an improved ability for maintenance activities to be conducted in-house, more quickly and at less cost compared to relying on outside contractors. The proposed revisions incorporate revised course listings, streamline the document, and provide for the Utility Maintenance division to participate in the plan. Additionally, two new Utility Maintenance Technician position descriptions have been prepared to reflect the duties of participating employees. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Skill-Based Pay Plan.docx Utility Maintenance Technician II draft job description.docx Utility Maintenance Technician I draft job description.docx 48 SKILL-BASED PAY PLAN 1.PURPOSE AND APPLICABILITY 1.1.The purpose of the skill-based pay plan is to promote voluntary skills development among maintenance employees in the participating departments and divisions. The plan provides a mechanism where employees are able to gain and utilize increased knowledge, skills, and abilities on the job to the benefit of the City, and to provide a mechanism for the City to compensate employees for the additional value they provide to the organization. No provision of this plan shall apply to employees of any other department or division. 2.VOLUNTARY PARTICIPATION 2.1.The intent of the skill-based pay plan is that it be a voluntary program driven by individual employees’ desire to increase their maintenance abilities and to increase their compensation. Employees may set their own pace as they work through the skill blocks, and determine how far through the skill blocks they choose to advance. 2.2.Nothing in this skill-based pay plan shall be construed as restricting or limiting the City from assigning various training programs or making training mandatory. 2.3.No employee shall be disciplined or in any other way disadvantaged due to non- participation in the skill-based pay system. Participation in the voluntary skill-based pay system may be considered along with other factors when making employment decisions such as advancements and promotions. 3.JOB CLASSIFICATIONS 3.1.The skill-based pay plan shall consist of a multi-step job classification system as follows: Resource Recovery W&PC Department Traffic Division Utility Maintenance Division Entry-Level Position Process Maintenance Worker Treatment Plant Maintenance Worker Traffic Technician Maintenance Worker First Promotional Step Resource Recovery Maintenance Technician I Maintenance Technician I Traffic Technician II Utility Maintenance Technician I Second Promotional Step Resource Recovery Maintenance Technician II Maintenance Technician II Traffic Technician III Utility Maintenance Technician II 3.2.The existing Traffic Signal Technician classification shall be phased out of the Traffic Division. Any current Traffic Signal Technician shall remain in that position, and shall continue to receive wage adjustments as may be adopted. Any current Traffic Signal Technician shall be eligible to participate in the skill-based pay plan and the next step in the progression for this position shall be Traffic Technician III. 3.3 If management determines there is a need to fill the Traffic Signal Technician Lead Worker position, the vacancy shall be filled by an individual that has achieved the Traffic Technician III classification. If more than one person fills the Traffic Technician III classification, the vacancy shall be filled by conducting an internal recruitment of eligible candidates. 3.4.Openings for any of the positions listed in Section 3.1 shall be filled through an open recruitment for the respective entry-level position. 3.5.Requests for lateral transfers or voluntary demotions from employees in other 49 departments shall be treated in accordance with established procedures for vacancies in the entry level positions for each department. 4.SKILL BLOCKS 4.1 The completion of each Skill Block is expected to result in employees gaining proficiency in the areas outlined in the respective table below. Completion of each Skill Block is quantified by both obtaining licenses and certifications and the successful completion of the courses outlined in the respective table below. Skill Block II is additive to Skill Block I, meaning that employees in Skill Block II must maintain proficiencies and licensures obtained for Skill Block I, or obtain licensures that supersede the Skill Block I licensures. 50 Resource Recovery W&PC Department Traffic Division Utility Maintenance Division SKILL BLOCK I Expected Proficiency Receipt and sorting of household hazardous materials Basic water or wastewater treatment processes and techniques, basic electric and electric safety; industrial piping, metering, and valves; power transmission systems; and basic metal fabrication Sign and pavement marking installation processes, MUTCD requirements, basic signal operational instruction, basic electric and electric safety, trouble-shooting techniques, signal MUTCD requirements Basic water distribution techniques and processes, basic wastewater collection techniques and processes, basic geographical information systems (GIS) processes Required Licenses & Certs.HAZWOPER certification from EHS Resource Group or other approved training entity as specified by the Metro Waste Authority’s Regional Collection Center Iowa Department of Natural Resources Grade I operator’s license in: a. Water treatment (Water Plant Division) or b. Wastewater treatment (Water Pollution Control Division) a. IMSA Signs & Pavement Markings Technician Level I b. IMSA Signs Technician Level II c. IMSA Pavement Markings Technician Level II d. IMSA Traffic Signal Technician e. IMSA Traffic Signal Bench or Field Technician Level II a. Iowa Department of Natural Resources Grade I (or higher) water distribution operator’s license, b. Iowa Water Environment Association (IAWEA) wastewater collection system operator’s Grade I (or higher) certification c. passing ESRI GIS Fundamentals Foundation 2024 (or later) course and examination d. Class A CDL with air brake and tanker endorsement Req. Courses – grade “C” or better 14 credits; See Attachment A for courses a. 3-cr. basic electricity & electrical safety b. A total of 6 credits from the following topics: - Industrial plumbing and pipefitting - Mechanical Power Systems - Motors and Industrial Controls - Basic metal fabrication c. A total of 24 hours of OSHA training on the following (Each training must be at least 8 hours and provide a certificate of completion): - Confined space - Competent person/Trenching & Shoring - Fall Protection d. 30-hr basic water or wastewater course (completion only; not graded) e. Other courses may be approved by the Director of W&PC on a case-by-case basis. ELT 303 – Principles of Electricity -- Min. Exp. Req. Two years in a position that performs maintenance work as a regular daily job responsibility in any City department, one year of which must be as a Process Maintenance Worker in the Resource Recovery Plant Two years’ time-in-grade in a position that performs maintenance work as a regular daily job responsibility in any City department and At least one year as Treatment Plant Maintenance Worker in the Water and Pollution Control Department. Two years’ time-in-grade as a Traffic Technician in the Traffic Division Two years’ time-in-grade as a Maintenance Worker and At least one year as a Maintenance Worker in the Utility Maintenance Division. 51 Res. Rec.W&PC Department Traffic Division Utility Maintenance Division SKILL BLOCK II Expected Proficiency Basic electrical hardware, electrical schematics, and logic and control systems; pumps and seals; pneumatic and hydraulic systems; and troubleshooting and diagnostic tools and equipment. Signal installation practices/procedures, signal controller electronics & coord., network setup/functions, comm. protocols, network architecture, IP addressing, router/switch config., - install, terminate, splice, test & troubleshoot fiberoptic cable Advanced water distribution techniques and processes, advanced wastewater collection techniques and processes, geographical information system database management in ArcGIS Pro. Required Licenses & Certs. -- Iowa Department of Natural Resources Grade I distribution license (Water Plant Division) or Iowa Department of Natural Resources Grade II wastewater operations license (Water Pollution Control Division) or an Iowa Water Environment Association (IAWEA) wastewater collection system operator’s Grade I (or higher) certification a. IMSA Signal Inspector b. IMSA Traffic Signal Bench or Field Technician Level III c. IMSA Fiber Optic Technician d. Certified Fiber Optic Technician Course (CFOT) a. Iowa DNR Grade II (or higher) water dist. operator’s license b. IAWEA wastewater collection system operator’s Grade II (or higher) certification and one of the following: a. Completion of Sacramento State Water Distribution System Operations and Maintenance Program b. Completion & cert. from National Association of Sewer Service Companies Pipeline Assessment Certification Program c. Passing ESRI ArcGIS Pro Foundation 2101 course and exam Req. Courses – grade “C” or better 15 credits. See Attachment A for courses. All required courses must be completed during Skill Base Program A total of 12 credits selected from the following specialties: a. Preventative maintenance / asset management b. Power generation c. Advanced electrical (industrial control systems, PLCs, SCADA) d. Plant process equipment (pumps, seals, hydraulics) e. Structural/building repairs and modifications (metal fabrication, plumbing systems, and similar) f. Chemical feed systems g. HVAC systems NET 147 – Networking Technologies NET 213 – Cisco Networking -- Min. Exp. Req. Two years’ time-in-grade as a Resource Recovery Maintenance Technician I Two years in the Water and Pollution Control Department and at least 48 months with the City Two years’ time-in-grade as a Traffic Technician II in the Traffic Division Four years’ time-in-grade as a Maintenance Worker including two years in the Utility Maintenance Division or two years’ time-in-grade as a Utility Maintenance Technician I 52 4.2.Use of substitute classes must be approved on a case-by-case basis by the department head. 4.3 The department head may waive up to three credits of required coursework in each skill block for an employee who has extensive experience in that area, as demonstrated by previous professional work experience or education. This provision may not be used to waive elective courses, courses that are not offered on a credit basis (e.g., OSHA 24-hr confined space course), or any certifications required for the skill block. 4.4 Once obtained for their respective skill block, employees must maintain the required licenses and certifications. 5.RESPONSIBILITY FOR TRAINING 5.1.Responsibility for selecting, registering, and making up-front payments for courses is solely that of the employee. 5.2.The City provides two options for training support under this plan: 5.2.1. An employee may elect to attend classes during non-working hours and receive full reimbursement for tuition. 5.2.2. An employee may elect to attend classes during regular working hours and may receive time off with pay to attend class. The cost of all tuition and fees are the responsibility of the employee. In no case shall time off exceed six hours during one week. 5.3.The employee is responsible for preparing a training plan for review with their immediate supervisor. The plan should outline the pace at which the employee desires to progress through the skill blocks, and which form of training support is desired. The supervisor will then incorporate the training plan in the individual employees’ Personal Action Plan (PAP) 5.3.1. Employee PAPs shall be considered in preparing departmental training budgets. 5.4.The City reserves the right to limit requests for time off during working hours if in the opinion of the supervisor the immediate needs of the workgroup cannot be met. 5.4.1. In the event that multiple employees request time off during working hours during the same weeks, the supervisor may approve some requests and deny others. 5.4.2. The basis for approval or denial shall be made on a ‘first-requested’ basis. 5.5.It is understood that the training plans are tentative, and unforeseen factors may result in an employee requesting changes to their training plan. Supervisors will work with employees on necessary changes, but it is understood that changes within a fiscal year may be limited by budgeted funds. 6.ADDITIONAL TRAINING 6.1.The overall purpose of this plan is to encourage the development and maintenance 53 of new skills by employees, and to establish a mechanism for employees to be compensated for the additional skills they acquire and use for the benefit of the City. As such, it is a basic expectation that employees are able to use the skills for which they are being compensated. 6.2.The City may require additional periodic training beyond the minimum requirements of the skill blocks for the purpose of keeping skills current. Such training will be treated as mandatory training, for which the City will cover all costs, including tuition, fees, and the appropriate rate of pay for all hours in attendance. 6.3.If, in the opinion of the direct supervisor, an employee in a Skill Block I or Skill Block II position cannot perform the skills assigned to their position, the supervisor may require the employee to repeat the courses applicable to that particular skill. The additional training shall be considered as mandatory training, and the City will cover all costs. 7.PLAN REVIEW 7.1.Staff shall periodically review and recommend changes to the Skill Blocks on an as-needed basis. The review team for each skill progression shall consist of two-to- three management staff selected by the appropriate department head and three non- management employees in the workgroup selected by the employees. 7.1.1. The teams shall periodically review and recommend additions and deletions from the list of courses required for completion of each skill block. Such reviews may be prompted by the team, or at the request of an employee. Substitutions for individual classes shall be addressed in accordance with Section 4.2. Changes to the courses required by the plan shall adhere to the following guidelines: 7.1.1. Courses shall be from accredited colleges or universities or (for RRP positions) other Metro Waste Authority-approved HAZWOPER trainers. 7.1.2. Courses must provide at least the same number of credit hours as the courses included in Section 6.1. 7.1.3. Courses must be offered on a letter-grade basis or require the student to demonstrate proficiency in a skill to consider the course successfully completed. Certifications and licenses must be from reputable, established third party entities (e.g., OSHA, IDNR, IAMU, IAWEA, or similar). 7.1.4. It is preferable that courses be in-class courses. Hybrid or internet- based courses are acceptable if offered by an accredited institution and no comparable in-class course exists. 7.1.5. Courses must satisfy the same basic skill block descriptions as described above. 7.1.6. Approval of a course requires a majority concurrence from the team; a majority of the team members must agree that the proposed substitute course is comparable to the course being replaced, and that it will provide a comparable level of expertise. 54 Attachment A RRP Skill Based Pay Approved Courses Course Type Course #Course Name Credits Required Required Block I HHW Hazwoper Certification Required for----- Skill Block I----- ------ * Required ELT 303 Principles of Electricity 3 * Required MFG 172 Related Welding Industrial Maintenance or WEL 150 and 181 3 * Required ELT 134 Motor Controls ------NEW # ELT 131 3 * Required ELT 791 Hydraulics and Pneumatics 3 * Required ELT 792 Hydraulics and Pneumatics LABS 2 * Alternate IND 146 Mechanical Power Transmission 1 3 Alternate IND 147 Mechanical Power Transmission 2 4 Alternate IND 144 Pump Overhaul and Repair 4 Alternate MFG 524 Preventative Maintenance and Diagnosing Mechanical and Electrical 3 Alternate ELT 141 Advanced Motor Controls --------NEW # ELT 217 3 Alternate ELT 123 Programmable Controllers 3 Alternate ELT 125 Advanced PLC 3 Alternate ELT 172 NEC Commercial/Industrial 3 Alternate ELT 173 NEC Commercial/Industrial LABS 4 Alternate ELT 793 Advanced Fluid Power 3 Alternate WEL 150 ARC Welding 1 2 Alternate WEL 181 Gas Metal ARC Welding 2 Alternate BMA 177 Industrial Plumbing and Pipe Fitting 3 55 Utility Maintenance Technician II Class Title Utility Maintenance Technician II Class Code XXXX – Needs Number Salary $36.18 Hourly (FY 2024/25) DEFINITION BENEFITS Description Performs manual labor including heavy maintenance and construction work involving semi-skilled tasks; performs basic geographical information system (GIS) processes, performs related work as required; acts as work group liaison and provides leadership in absence of Utility Maintenance Foreman or Supervisor. Examples of Duties Examples of Essential Job Functions: Drives and operates trucks, tractors, and other motorized equipment with various attachments performs installation, maintenance, and repair work on various sizes of pipes and conduits; repairs or replaces utility access covers and/or rings; fabricates special equipment for maintenance or construction projects; operates and climbs ladders used in maintenance and construction activities; trims, plants, or removes trees; may act as a lead worker for a crew of workers; sets and resets posts; calculates or estimates amounts of materials needed for projects; reads and interprets various types of meters and measuring devices; makes mechanical and non-mechanical repairs to equipment; performs construction work using a variety of materials; performs a variety of grounds, facilities, and other general maintenance activities; loads and unloads a variety of materials manually or using lifting equipment; performs snow removal using a variety of equipment; collects and disposes of refuse; performs all duties in a manner consistent with proper safety policies and procedures; reads and interprets blueprints, technical manuals, construction drawings and MSDS sheets; maintains records related to equipment and materials usage and other job activities, performs GIS data collection and attribute modification. Each employee is expected to continually strive to bring shared values to life through our Excellence Through People organizational culture. ETP values include: committing to continuous improvement; inspiring creativity and innovation; being customer driven; making data-driven decisions; committing to diversity, equity and inclusion; championing employee involvement; striving for excellence; having fiscal stewardship; acting with honesty and integrity; exhibiting leadership; choosing a positive attitude; respecting one another; promoting safety and wellness; and cultivating teamwork. For leaders, this includes creating a work culture that brings these values to life. For all employees, this includes maintaining a Total City Perspective. The purpose of ETP is to deliver exceptional services to the public at 56 the best price, and for employees to experience an enjoyable and stimulating work environment. Other Duties: Digs and backfills trenches; fabricates and installs signs; maintains equipment and materials inventories. May routinely operate street sweeper. Physical & Environmental Characteristics Required Physical Activities: Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, feeling, talking, hearing, repetitive motions. Physical Characteristics of Work: The work involves sitting 0 to 5 percent of the time; sitting and using arm/leg controls 10 to 40 percent of the time; standing (but not walking) 0 to 35 percent of the time; standing and walking 10 to 35 percent of the time; frequently lifting objects under 10 pounds; routinely lifting objects from 10 to 25 pounds; routinely lifting objects from 25 to 50 pounds; and routinely lifting objects over 50 pounds. Vision Requirements: The minimum standard for use with those whose work deals with machines such as lathes, drill presses, power saws or mills where the seeing job is at or within arm's reach. Environmental Conditions: The work is performed inside and/or outside and includes being exposed to extreme cold, extreme heat, noise, vibration, mechanical hazards, electrical hazards, chemical hazards, atmospheric conditions that affect the respiratory system or skin, oils, may be required to wear a respirator, may work in confined spaces, darkness or poor lighting conditions, trenches, and/or isolation. Equipment Essential to the Job: A variety of motor vehicles and heavy equipment including pick-up trucks, dump trucks, aerial boom trucks, end loaders and backhoes; a variety of printed materials including memos, blueprints, instructions, maps, and schedules; a variety of measurement and diagnostic tools and equipment including tape measures, scales, levels, and squares; a variety of general purpose maintenance equipment including brooms, shovels, cleaning equipment and chemicals, and extension cords; various welding equipment; hydraulic, air, and water hoses; power and hand tools including grinders, drills, saws, air compressors, pumps, screwdrivers, and wrenches; a variety of safety equipment and clothing including dust filters, ear plugs, a first-aid kit, gloves, safety goggles, raincoats, and gas monitors; personal computers and peripheral equipment; some office and audio- visual equipment including telephones, intercoms, calculators, video cassette players, televisions, and inspection equipment; desktop/laptop computer and mobile tablet; ESRI ArcGIS software. Employment Standards Education and Experience: High School graduation, G.E.D. or HiSet, two years of experience in laboring work including the use of tools and equipment common to general construction, maintenance, and repair work; or an equivalent combination of experience and training; Four years time-in-grade as a Maintenance Worker with at least 24 months time-in-grade within the Utility Maintenance work group or 24 57 months time-in-grade as a Utility Maintenance Technician I. Successful completion of requirements of Utility Maintenance Skill Block I and II. Licenses and Certificates: Must possess a valid Class A Commercial Driver's License depending on assignment, must obtain any required endorsements within 6 months of appointment. Must possess and maintain an Iowa Department of Natural Resources (DNR) Grade II (or higher) Water Distribution license and an Iowa Water Environment Association (IAWEA) Wastewater Collection System Operators Grade II (or higher) certification. Must possess and maintain a National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP) if the NASSCO PACP certification path was utilized to obtain the requirement for Skill Block II. Knowledge, Skills, and Abilities: Knowledge of the types and uses of common hand tools, materials, and equipment used in general construction, maintenance, and repair work; knowledge of the precautions necessary to work safely with and around mechanized construction and maintenance equipment. Advanced knowledge of techniques and methods employed in water distribution systems and wastewater collection systems. Considerable knowledge of ESRI ArcGIS software and database manipulation and management. Skill in the use of tools, machinery, motorized vehicles, and other items common to general construction, maintenance, and repair work; skill in the use of measurement and diagnostic equipment common to general construction, maintenance, and repair work. Ability to lead a small crew of workers; ability to perform manual tasks involving physical strength and endurance under variable weather conditions; ability to understand and carry out specific verbal or written instructions; ability operate motorized vehicles and other motorized equipment; ability to calculate or estimate the amounts of materials needed; ability to effectively communicate with others; ability to establish and maintain effective working relationships with citizens or public service organizations, supervisors, co-workers, other city employees, and vendors. Ability to present positive attitude to residents, co-workers and contractors. 58 Utility Maintenance Technician I Class Title Utility Maintenance Technician I Class Code XXXX – Needs Number Salary $28.57 - $33.18 Hourly (FY 2024/25) DEFINITION BENEFITS Description Performs manual labor including heavy maintenance and construction work involving semi-skilled tasks; performs basic geographical information system (GIS) processes, performs related work as required. Examples of Duties Examples of Essential Job Functions: Drives and operates trucks, tractors, and other motorized equipment with various attachments performs installation, maintenance, and repair work on various sizes of pipes and conduits; repairs or replaces utility access covers and/or rings; fabricates special equipment for maintenance or construction projects; operates and climbs ladders used in maintenance and construction activities; trims, plants, or removes trees; may act as a lead worker for a crew of workers; sets and resets posts; calculates or estimates amounts of materials needed for projects; reads and interprets various types of meters and measuring devices; makes mechanical and non-mechanical repairs to equipment; performs construction work using a variety of materials; performs a variety of grounds, facilities, and other general maintenance activities; loads and unloads a variety of materials manually or using lifting equipment; performs snow removal using a variety of equipment; collects and disposes of refuse; performs all duties in a manner consistent with proper safety policies and procedures; reads and interprets blueprints, technical manuals, construction drawings and MSDS sheets; maintains records related to equipment and materials usage and other job activities, performs GIS data collection and attribute modification. Each employee is expected to continually strive to bring shared values to life through our Excellence Through People organizational culture. ETP values include: committing to continuous improvement; inspiring creativity and innovation; being customer driven; making data-driven decisions; committing to diversity, equity and inclusion; championing employee involvement; striving for excellence; having fiscal stewardship; acting with honesty and integrity; exhibiting leadership; choosing a positive attitude; respecting one another; promoting safety and wellness; and cultivating teamwork. For leaders, this includes creating a work culture that brings these values to life. For all employees, this includes maintaining a Total City Perspective. The purpose of ETP is to deliver exceptional services to the public at the best price, and for employees to experience an enjoyable and stimulating work environment. 59 Other Duties: Digs and backfills trenches; fabricates and installs signs; maintains equipment and materials inventories. May routinely operate street sweeper. Physical & Environmental Characteristics Required Physical Activities: Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, feeling, talking, hearing, repetitive motions. Physical Characteristics of Work: The work involves sitting 0 to 5 percent of the time; sitting and using arm/leg controls 10 to 40 percent of the time; standing (but not walking) 0 to 35 percent of the time; standing and walking 10 to 35 percent of the time; frequently lifting objects under 10 pounds; routinely lifting objects from 10 to 25 pounds; routinely lifting objects from 25 to 50 pounds; and routinely lifting objects over 50 pounds. Vision Requirements: The minimum standard for use with those whose work deals with machines such as lathes, drill presses, power saws or mills where the seeing job is at or within arm's reach. Environmental Conditions: The work is performed inside and/or outside and includes being exposed to extreme cold, extreme heat, noise, vibration, mechanical hazards, electrical hazards, chemical hazards, atmospheric conditions that affect the respiratory system or skin, oils, may be required to wear a respirator, may work in confined spaces, darkness or poor lighting conditions, trenches, and/or isolation. Equipment Essential to the Job: A variety of motor vehicles and heavy equipment including pick-up trucks, dump trucks, aerial boom trucks, end loaders and backhoes; a variety of printed materials including memos, blueprints, instructions, maps, and schedules; a variety of measurement and diagnostic tools and equipment including tape measures, scales, levels, and squares; a variety of general purpose maintenance equipment including brooms, shovels, cleaning equipment and chemicals, and extension cords; various welding equipment; hydraulic, air, and water hoses; power and hand tools including grinders, drills, saws, air compressors, pumps, screwdrivers, and wrenches; a variety of safety equipment and clothing including dust filters, ear plugs, a first-aid kit, gloves, safety goggles, raincoats, and gas monitors; personal computers and peripheral equipment; some office and audio- visual equipment including telephones, intercoms, calculators, video cassette players, televisions, and inspection equipment; desktop/laptop computer and mobile tablet; ESRI ArcGIS software. Employment Standards Education and Experience: High School graduation, G.E.D. or HiSet, two years of experience in laboring work including the use of tools and equipment common to general construction, maintenance, and repair work; or an equivalent combination of experience and training; two years time-in-grade as a maintenance worker with at least 12 months time-in-grade within the Utility Maintenance work group. Successful completion of requirements of Utility Maintenance Skill Block I. 60 Licenses and Certificates: Must possess a valid Class A Commercial Driver's License depending on assignment, must obtain any required endorsements within 6 months of appointment. Must possess and maintain an Iowa Department of Natural Resources (DNR) Grade I (or higher) Water Distribution license and an Iowa Water Environment Association (IAWEA) Wastewater Collection System Operators Grade I (or higher) certification. Knowledge, Skills, and Abilities: Knowledge of the types and uses of common hand tools, materials, and equipment used in general construction, maintenance, and repair work; knowledge of the precautions necessary to work safely with and around mechanized construction and maintenance equipment. Considerable knowledge of techniques and methods employed in water distribution systems and wastewater collection systems. Basic knowledge of ESRI ArcGIS software and database manipulation and management. Skill in the use of tools, machinery, motorized vehicles, and other items common to general construction, maintenance, and repair work; skill in the use of measurement and diagnostic equipment common to general construction, maintenance, and repair work. Ability to lead a small crew of workers; ability to perform manual tasks involving physical strength and endurance under variable weather conditions; ability to understand and carry out specific verbal or written instructions; ability operate motorized vehicles and other motorized equipment; ability to calculate or estimate the amounts of materials needed; ability to effectively communicate with others; ability to establish and maintain effective working relationships with citizens or public service organizations, supervisors, co-workers, other city employees, and vendors. Ability to present positive attitude to residents, co-workers and contractors. 61 ITEM #:16 DATE:03-11-25 DEPT:FIN SUBJECT:HOSTED VOIP PHONE SYSTEM CONTRACT COUNCIL ACTION FORM BACKGROUND: The current phone system used for City operations was purchased in 2016. This system uses a combination of Voice-over-Internet Protocol (VoIP) internally, with an external connection to CenturyLink/Lumen through two copper PRI lines. The system requires many physical servers within City Hall and other perimeter locations, such as the Parks Office at Gateway Hills and Fire Station 3. Since the time the current system was installed, significant technological advancements have been implemented within the City. In late 2019, the City began a large migration of email services to Microsoft Office 365. Along with email, Office 365 provides voice and videoconferencing services. These audio/video conference calls and personal calls are hosted by Microsoft servers and available to anyone via an email invitation and a web browser connection. Additionally, ad hoc audio and video calls can be initiated by any person having a Microsoft account, internally or externally. Thus, internal “phone” calls by City employees are sometimes completed via Microsoft Teams instead of the City's phone network. Many employees prefer Teams for internal calls because calls can be performed from any Windows computer or mobile phone. For example, City employees out in the field are actively making voice calls and sharing messages with other City employees throughout the day, independent of the City’s phone system. As an external example, City employees are performing ad- hoc audio and video calls with staff from Iowa State University, Story County, and the State of Iowa (all of these entities have Office 365). In Spring 2024, City IT staff started an analysis of the City's phone system. The analysis observed the following: The City’s phone system is very hardware heavy. Many servers are needed to implement this service. The server interfaces for the phone system are needlessly complex compared to available technologies today. Setting up and adjusting call queues is challenging, even for the IT department. The City’s phone system relies on copper PRI lines for external connectivity. However, the City's service provider (Lumen) has indicated that copper lines will no longer be installed for voice services and has recommended developing a migration plan to fiber optics. The City’s phone system lacks the failover properties that the data network has. The data network has the ability to failover to another Internet-Service Provider (ISP) in case of a service disruption. This concern became reality in May 2024, when Lumen had a 12-hour service disruption to phone services to much of Central Iowa. The City’s Microsoft Teams implementation has many compelling technical features that the City’s on-premise phone system does not have. For these reasons, it was determined it would be beneficial to reevaluate the City’s phone system 62 needs and develop a scope of work to refresh the current phone system. REQUEST FOR PROPOSAL: On October 16, 2024, a Request for Proposal (RFP) was issued and viewed by 36 vendors, with 21 vendors submitting responses. The RFP closed on November 7, 2024. Due to the project's technical complexity, the evaluation process was divided into two phases. The first phase involved a Technical Evaluation team of IT and Library staff members who assessed the feasibility of the proposals. The second phase included a Demonstration Evaluation team, consisting of members from CyRide, IT, Library, Finance/Utility Customer Service, and the Police Department, who evaluated the top proposals based on the overall usability of the software solution. On November 25, 2024, the Technical Evaluation team met to assess all proposals based on the following criteria: Technical Solution - response fulfills technical requirements provided to vendors System Compatibility - proposed system integrates with existing IT infrastructure, such as software, servers, and firewalls System Implementation Plan Overall Project Understanding Vendor Experience Overall Cost – based on one-time implementation fees, on-going annual fees, and hardware costs. The Technical Evaluation Team selected the following four vendors advance to the Demonstration phase: CDW Government, LLC (Zoom software) GoTo Communications, Inc. (GoTo software) RingCentral, Inc. (RingCentral software) Carrier Access, LLC (Cisco Webex software) It should be noted that the selection was based not only on overall evaluation scores, but also on ensuring a diverse evaluation of different VoIP solutions. While Carrier Access ranked 7th, the vendors ranked 4th through 6th proposed solutions using Zoom and GoTo, which were already included from higher-ranked vendors. Therefore, to ensure a broader evaluation of available options, the team included Carrier Access, as it was the next highest-ranked vendor offering a VoIP system not already represented. Attachment 1 contains a more detailed breakdown of the vendor rankings. In the Demonstration phase, the four selected vendors were invited to provide a software demonstration to the larger Demonstration Evaluation Committee, which were assessed based on the following criteria: Usability – Intuitive interface, minimal training needs, customizable features, and effective administrative tools. VoIP Phone System Solution – Seamless integration, cloud capabilities, and consistent performance across devices. Security – Strong encryption, user authentication, and a clear incident management process. Support and Training – Quality technical support, sufficient training materials, and effective on- boarding resources. Implementation Plan – Clear deployment strategy, timelines, resource planning, and disruption 63 minimization. RingCentral, Inc. emerged as the top software solution following the demonstration process. The evaluation team ranked RingCentral highest due to its intuitive interface, which ensures a user- friendly experience for City staff, as well as its high system reliability and ease of implementation and management for City IT personnel. Additionally, RingCentral offers seamless integration with the City’s Microsoft software suite and the IT department’s existing management tools, making it the most efficient and compatible solution for the City's needs. Beyond its strong performance in the evaluation process, RingCentral provides significant improvements over the City's current traditional on-premise phone system. These enhancements include increased mobility through cloud-based access, advanced call analytics, modern call features such as automatic transcription and voicemail, improved auto-attendant features, and more efficient system administration, allowing IT staff to manage and troubleshoot the system remotely with greater ease and flexibility. RingCentral's Software-as-a-Service (SaaS) solution eliminates the need for on-premise servers housed in City Hall, reducing hardware maintenance costs and ensuring a more resilient and scalable communication system. During the evaluation process, the City estimated the need for 400 standard user licenses out of the total of 600 phone numbers the City owns. However, after negotiations with RingCentral and internal discussions, the exact breakdown between standard user licenses and limited user licenses remains undetermined. It is possible that all 600 City phone numbers may require standard user licenses, but this will only be determined once RingCentral investigates further during system implementation. Taking into account what staff believes are conservative estimates of the required license types, staff estimates the annual cost for service to be approximately $72,000 per year. Additionally, the contract includes a $44,824 one-time implementation fee. The current phone system provider ’s contract expires on June 30, 2025. The proposed contract with RingCentral will take effect upon signing the Master Services Agreement. However, annual service fees will not begin until three months after the agreement is signed. The system’s "go-live" date is expected between April 1 and June 30, depending on the pace of the implementation phase. Implementation costs will be invoiced progressively, with each phase billed upon its completion. It is also important to note that the handsets currently in use are not compatible with any of the systems considered. IT staff estimates that approximately 240 users will necessitate a physical handset or other devices, with an estimated initial cost of $27,000. The actual amount may vary based on how many staff members prefer a physical phone or other device instead of a computer-based softphone. The contract cost breakdown is as follows: One-Time Implementation Fees:$44,824 Purchase of Phones (Qty. 240):$27,000 Annual Software Licensing Fees:$72,000 YEAR 1 TOTAL:$143,824 64 For comparison, the IT budget for the current phone system includes approximately $137,000 annually for licensing, support fees, and hardware replacement costs. Additionally, the current phone system hardware, such as on-premise servers and related computer equipment, is nearing the end of its 10-year replacement cycle. With the new system, these hardware replacement costs are eliminated, as the City will no longer need to house and maintain physical servers or related infrastructure. The one-time implementation costs associated with installing the new VoIP phone system will be funded through the Technology Reserve Fund, which contains a balance of $1.459 million. This will cover expenses related to system setup, configuration, and any necessary hardware or software adjustments during the transition period. Ongoing operating costs for the new system ($72,000 annually) will be funded through the City's telephone operating budget. The FY 2025/26 operating budget includes $125,000 allocated for this expense. Additional annual software licensing fees will be included in future operating budgets. Although pricing is firm for a five-year period, the City will only be obligated to pay one year at a time. The contract contains a non-appropriation clause and allows for cancellation with 30 days notice for any reason. ALTERNATIVES: 1. Approve the award of a contract with RingCentral Inc., Belmont, CA, for a new Voice Over Internet Protocol (VoIP) phone system in the amount not to exceed $143,824. 2. Direct staff to negotiate a contract for a new Voice Over Internet Protocol (VoIP) phone system with one of the other companies that submitted a proposal to the City. 3. Do not award a contract for a Voice Over Internet Protocol (VoIP) phone system. CITY MANAGER'S RECOMMENDED ACTION: Ring Central, Inc.’s proposal provides the City with the best value to replace the current on- premise phone system with a more modern and efficient phone system and represents a significant technological upgrade. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative No. 1, as described above. ATTACHMENT(S): Attachment 1 - Vendor Rankings.xlsx 65 Vendor - VoIP Platform Technical/Cost Evaluation 5-Year Projected Costs* Demonstration Ranking CDW Government, LLC Vernon Hills, IL Zoom 1 244,845.08$ 3 GoTo Communications, Inc. Boston, MA GoTo 2 280,482.12$ 2 RingCentral, Inc. Belmont, CA RingCentral 3 354,534.00$ 1 Communication Technologies, Inc. Chesterfield, MO GoTo 4 280,482.12$ Total Communications Solutions Manasquan, NJ Zoom 5 315,069.45$ Kidwell, Inc. Des Moines, IA Zoom 6 330,612.25$ Carrier Access IT, LC Clive, IA Webex 7 990,000.00$ 4 Zayo Group, LLC Boulder, CO RingCentral 8 530,140.00$ Intermedia Cloud Communications Sunnyvale, NC Unite 9 452,288.07$ Americomm Communications Lincoln, NE Zulty's 10 451,200.00$ T-Mobile USA, Inc. Bellevue, WA Dialpad 11 374,783.00$ ConnX, Inc. Plainsboro Township, NJ Webex 12 530,895.00$ Aureon Communications, LLC West Des Moines, IA Webex 13 522,400.00$ EVALUATION REQUEST FOR PROPOSAL (RFP) NO. 2025-064 VOIP TELEPHONE SYSTEM REPLACEMENT 66 Telecom Services of Iowa, Inc. Cedar Rapids, IA ESI 14 404,997.00$ ThinkSpace address SkySwitch 15 913,840.00$ Cady Business Technologies Plymouth, MN Microsoft Teams 16 282,587.95$ Black Box Network Services, Inc. Inver Grove Heights, MN Zoom 17 715,412.52$ Access Systems Waukee, IA NetSapien 18 526,100.00$ BlueWire Communications Northbrook, IL 8x8 19 378,181.40$ United Business Technologies, Inc. Cedar Rapids, IA Netsapien 20 547,675.60$ Tri-City Electric Company of Iowa Davenport, IA N/A 21 No Cost Provided * Projected Costs based on quantities provided in RFP documents 67 Final Score Overall Ranking 4420 3 4550 2 4817 1 1945 5 1904 6 1855 7 4279 4 1704 8 1685 9 1644 10 1631 11 1627 12 1537 13 68 1535 14 1510 15 1498 16 1492 17 1416 18 989 19 958 20 0 21 69 ITEM #:17 DATE:03-11-25 DEPT:Fleet SUBJECT:NEW OFFICE FURNITURE FOR VARIOUS CITY DEPARTMENTS COUNCIL ACTION FORM BACKGROUND: Several areas in City workspaces are in need of new furniture. To take advantage of pricing, the needs were combined for project bidding. The workspaces to be impacted include the new space created in the Parks and Recreation multi-purpose room, new chairs and tables for Police, and converting desks in Public Works Engineering from sit to stand. The new area in the multi-purpose room will have six workstations, a collaboration seating area and a new conference room. Additionally, renovations to the Parks and Recreation Administrative Office include adding cabinets and countertops, a new workstation, and new tables and chairs for the conference room, as well as, for individual offices. On February 18, 2025 bids were received as follows: Bidder Furniture and Installation Cost Workspace, Inc. (Iowa Office Interiors) of Ames, IA $130,170.89 DreamSeats, LLC of East Northport, NY $184,143.00 The cost for the Parks and Recreation furniture is $24,245.24 and $30,000 is budgeted for this expense. The other areas will be covered with the City Hall Space Needs budget, which currently has a balance of $115,398. Remaining funds will be used for remodeling and furniture needs for other projects in City Hall as needed. ALTERNATIVES: 1. Award a contract to Workspace, Inc. (Iowa Office Interiors), of Ames, Iowa in the amount of $130,170.89 for new office furniture for various City departments. 2. Award a contract to the other bidder. 3. Reject these bids. CITY MANAGER'S RECOMMENDED ACTION: Purchasing new furniture will create better working conditions in several areas of the City. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 70 ITEM #:18 DATE:03-11-25 DEPT:ELEC SUBJECT:SUBSTATION TRANSFORMER MAINTENANCE AND REPAIR SERVICES FOR ELECTRIC SERVICES COUNCIL ACTION FORM BACKGROUND: The Electric Department maintains transformers throughout the community. Routine maintenance for transformers involves servicing internal components, filtering the oil to remove gases and contaminants, and adding inhibitor to prevent moisture buildup in the windings, protecting against failure. Recent checks revealed that two large transformers in the City's electric system need oil reconditioning, Load Tap Changer servicing, and internal contact cleaning. Since both transformers have the same type of Load Tap Changer, which is unique to the rest of the City's transformers, it was decided to combine the repairs into one job. Bids were solicited for substation transformer maintenance and repair services. On February 25, 2025, bids were received as follows: BIDDER COST* Southwest Electric Company, Oklahoma City, OK $98,820.92 RESA Service, Houston, TX $111,849.24 Power Substation Services, Wheeling, OH $146,344.97 Energy Solutions, Elkhorn, NE $150,870.00 Transfluid Services, Houston, TX $158,327.90 North American Substation Services, Altamonte Springs, FL $232,939.00 AES Kinetics, Naperville, IL $233,361.65 Cahoon Sales, Iowa City, IA $285,690.00 *Price inclusive of 6% State of Iowa Taxes Plus 1% Local Tax Staff reviewed the bids and concluded that the apparent low bid submitted by Southwest Electric Company is acceptable. The FY 2024/25 budget contains $120,120.35 for this work. ALTERNATIVES: 1. Award contract to Southwest Electric Company, of Oklahoma City, OK for substation transformer maintenance and repair services in the amount of $98,820.92. 2. Purchase the service from one of the other bidders. 3. Reject the award and direct staff to re-bid. 71 CITY MANAGER'S RECOMMENDED ACTION: Substation transformers are critical components that transform high voltage electricity to distribution level voltage. Transformer failures negatively impact reliability, and the failed equipment is expensive to replace. It is good utility practice to monitor and service these transformers to limit problems in the future. Oil reconditioning, tap changer servicing, and contact cleaning are prudent preventative maintenance activities. Therefore, it is the recommendation of the City Manager to approve Alternative No. 1, as described above. 72 ITEM #:19 DATE:03-11-25 DEPT:P&R SUBJECT:PLAYGROUND EQUIPMENT FOR NEW PARK IN BAKER SUBDIVISION COUNCIL ACTION FORM BACKGROUND: As part of the development of the Baker Subdivision, located on the north side of Tripp St, there is approximately a one-half-acre parcel of land set aside for a park. The Planning and Housing and Parks and Recreation Departments have been working together to plan and develop the land into a park. The park will include a shelter, playground equipment, two-bay swing set, drinking fountain, grills, picnic tables, park bench, and a park sign. The park development is planned for later this spring. Staff requested proposals from qualified playground vendors to provide and install the playground equipment for the space. Staff received proposals from three vendors, listed in the table below along with the cost of the proposals. Each vendor was allowed to provide up to two playground proposals. Vendor Proposal 1 Proposal 2 BCI Burke Company, Fond du Lac, Wisconsin $65,000 $65,000 Cunningham Recreation, Charlotte, North Carolina $64,885 N/A Play-Pro Recreation, Clive, Iowa $65,000 $65,000 Staff reviewed each proposal for creativity, accessibility, site compatibility, and cost versus relative play value. Staff determined that Proposal 1 from Play-Pro Recreation rated the highest rated. Proposal 1 is shown in Attachment A & B. Staff contacted Play-Pro Recreation about adding one more stand along ground component at a cost of $3,220, bringing the total cost to $68,220. FUNDING: There is $130,000 available through the City's Community Development Block Grant Program (CDBG) to complete this project. With the playground equipment and installation cost of $68,220, there is $61,780 left to complete the remaining items of the park project. ALTERNATIVES: 1. Award a contract to Play-Pro Recreation, Clive, Iowa, to purchase and install playground equipment (Proposal 1) for the park in Baker Subdivision in the amount of $68,220, utilizing CDBG funding. 2. Award a contract to one of the other companies for a proposal submitted. 3. Do not award a contract at this time and refer back to staff. CITY MANAGER'S RECOMMENDED ACTION: 73 CITY MANAGER'S RECOMMENDED ACTION: Staff reviews each playground proposal with a critical eye to ensure patrons will have a great experience and the City receives equipment that is at the best price. Play-Pro Recreation has provided and installed multiple playgrounds throughout the park system in Ames over the last couple of years. Staff feels the equipment will be long lasting and will provide extensive play opportunities for families in the Baker Subdivision. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as noted above. ATTACHMENT(S): Attachment A - Play-Pro Proposal 1.pdf Attachment B - Play-Pro Proposal 1 Overhead View.pdf 74 75 76 ITEM #:20 DATE:03-11-25 DEPT:P&R SUBJECT:CHRISTOFFERSON PARK PLAYGROUND EQUIPMENT COUNCIL ACTION FORM BACKGROUND: Park playground equipment is replaced approximately every 20 years according to a replacement plan maintained by Parks and Recreation staff. Due to the fact that some equipment gets used more than others, staff annually reviews each piece of playground equipment to determine its condition and whether it should be replaced. After each review, staff recommends which structures should be included in the five-year Capital Improvements Plan (CIP). The playground equipment at Christofferson Park, 2130 Oakwood Road, was included in the FY 2024/25 CIP for replacement. Staff sent a Request for Proposals (RFP) to qualified playground equipment representatives, inviting them to submit proposals to replace the playground equipment in Christofferson Park. The RFP stated that $67,000 was available for playground equipment and installation. Playground equipment vendors were allowed to submit a maximum of two proposals each. A total of seven proposals were received. Staff evaluated each proposal based on the following criteria: safety; play features including balancing, spinning, sliding, climbing and swinging components; site compatibility; accessibility and inclusivity; supports physical, cognitive, and emotional/social development; cost vs. relative play value; unique play features; and aesthetics compared to existing structures within the park, as well the overall park system. The vendors and the cost of the proposals are listed in the table below. Vendor Proposal 1 Proposal 2 BCI Burke Company, Fond du Lac, Wisconsin $68,007 $68,071 Boland Recreation, Marshalltown, Iowa $67,000 $67,000 Cunningham Recreation, Charlotte, North Carolina $65,359 N/A Play-Pro Recreation, Clive, Iowa $67,000 $67,000 FUNDING: There is $77,400 budgeted for the new playground equipment at Christofferson Park as part of the FY 2024/25 CIP. Purchasing equipment for $67,000 will leave $10,400 to finish the project which includes a concrete border and Engineered Wood Fibers (EWF). 77 ALTERNATIVES: 1. Award a contract to Boland Recreation, Inc., Marshalltown, Iowa, to purchase playground equipment (Proposal 1) for Christofferson Park in the amount of $67,000. 2. Award a contract to one of the other companies for a proposal submitted. 3. Do not award a contract at this time and refer back to staff. CITY MANAGER'S RECOMMENDED ACTION: Residents of Ames continually rate the playgrounds in the parks as "good" or "very good" over 90 percent of time as part of the resident satisfaction survey. In an effort to provide excellent playground amenities that are safe and enjoyable, staff is continually looking to find diverse playground equipment for the parks. The playground at Christofferson Park is over 20 years old and in need of replacement. Staff feels that Proposal 1 submitted by Boland Recreation, Inc., best fits the desired features for that park. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as noted above. ATTACHMENT(S): Attachment A - Christofferson Park Proposal 1 - Pic 1.jpg Attachment B - Christofferson Park Proposal 1 - Pic 2.jpg 78 79 80 ITEM #:21 DATE:03-11-25 DEPT:P&R SUBJECT:PATIO HOMES WEST PARK PLAYGROUND EQUIPMENT COUNCIL ACTION FORM BACKGROUND: Park playground equipment is replaced approximately every 20 years according to a replacement plan maintained by Parks and Recreation staff. Due to the fact that some equipment gets used more than others, staff annually reviews each piece of playground equipment to determine its condition and whether it should be replaced. After each review, staff recommends which structures should be included in the five-year Capital Improvements Plan (CIP). The playground equipment at Patio Homes West Park, 1515 Idaho Ave., was included in the FY 2024/25 CIP for replacement. Staff sent a Request for Proposals (RFP) to qualified playground equipment representatives, inviting them to submit proposals to replace the playground equipment in Patio Homes West Park. The RFP stated that $65,000 was available for playground equipment and installation. Playground equipment vendors were allowed to submit a maximum of two proposals and a total of seven proposals were submitted. Staff evaluated each proposal based on the following criteria: safety; play features including balancing, spinning, sliding, climbing and swinging components; site compatibility; accessibility and inclusivity; supports physical, cognitive, and emotional/social development; cost vs. relative play value; unique play features; and aesthetics compared to existing structures within the park, as well the overall park system. The vendors and the cost of the proposals are listed in the table below. Vendor Proposal 1 Proposal 2 BCI Burke Company, Fond du Lac, Wisconsin $67,000 $70,666 Boland Recreation, Marshalltown, Iowa $65,000 $67,000 Cunningham Recreation, Charlotte, North Carolina $64,122 N/A Play-Pro Recreation, Clive, Iowa $65,000 $65,000 FUNDING: There is $74,500 budgeted for the new playground equipment at Patio Homes West Park as part of the FY 2024/25 CIP. Purchasing equipment for $67,000 will leave $7,500 to finish the project which includes a concrete border and Engineered Wood Fibers (EWF). 81 ALTERNATIVES: 1. Award a contract to Boland Recreation, Inc., Marshalltown, Iowa to purchase playground equipment (Proposal 2) for Patio Homes West Park in the amount of $67,000. 2. Award a contract to one of the other companies for a proposal submitted. 3. Do not award a contract at this time and refer back to staff. CITY MANAGER'S RECOMMENDED ACTION: Residents of Ames continually rate the playgrounds in the parks good or very good over 90 percent of time as part of the resident satisfaction survey. Staff annually reviews each playground to ensure they are safe and meet playground safety standards. The playground at Patio Homes West Park has been in place for over 20 years. It is starting to show its age, and it is time for it to be replaced with a new and exciting structure. Boland Recreation, Inc., has provided many playground structures over the years to the parks in Ames. They provide quality structures that are longstanding and provide play amenities that park patrons look forward to using. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as noted above. ATTACHMENT(S): Attachment A - Patio Homes West Park Proposal 2 - Pic 1.jpg Attachment B - Patio Homes West Park Proposal 2 - Pic 2.jpg 82 83 84 ITEM #:22 DATE:03-11-25 DEPT:FLEET SUBJECT: FLEET REPLACEMENT PROGRAM - FAIRWAY MOWER FOR HOMEWOOD GOLF COURSE COUNCIL ACTION FORM BACKGROUND: Parks and Recreation’s Homewood Golf Course uses one turf mower specifically designed for finish- mowing fairways. This mower is used throughout the golfing season and is indispensable for maintaining the expected turf condition for course patrons. This mower is also used to mow the tee boxes. Having one mower for this application requires a reliable and technically sophisticated machine to perform the best mowing with the greatest efficiency. A replacement for the existing mower was scheduled as part of the FY 2024/25 budget year. Specifications for the new mower included sensors designed to adjust mowing speed correlated to the density of the turf grass, ensuring only one pass to complete the cut and making second passes unnecessary. Bids were solicited and responses due by January 13, 2025. One bid was received, as shown below: Bidder Year / Make Model Base Bid Canopy Total Price Van Wall Equipment, Inc. of Madrid, IA 2025 / John Deere 6500A E-Cut $67,875 $973 $68,848 Staff contacted representatives from Jacobsen and Toro, which are other specialty turf equipment suppliers. Jacobsen was unable to meet the specified mowing width of 100 inches. Toro does offer a mower that meets the City's specifications, the Toro Reelmaster 3550, but Toro indicated their equipment delivery timelines are between six and twelve months from award of contract, which is well outside the City's specified delivery timeline of April 1, 2025. The bid amount from Van Wall Equipment Inc. for the John Deere 6500A E-Cut is comparable in price to the Toro Reelmaster 3550, and therefore staff believes the bid from Van Wall Equipment of Madrid, IA for the 2025 John Deere 6500A E-Cut for $67,875 and sun canopy for $973 for a total of $68,848 meets the City’s specifications and is acceptable. FUNDING: The mower being replaced was purchased in 2017 for approximately $40,000. Since 2017, costs of specialized turf equipment have increased substantially, leaving shortfall in the amount available to purchase the proposed mower. The table below outlines the funding for the purchase of the mower, which includes a contribution from the fund balance to finance the shortfall. The current Homewood Golf Course Fund Balance as of June 30, 2024 is $708,354. 85 Escrow funds available $ 36,930 Salvage Value of current mower (#1180)$ 3,000 Homewood Golf Course Undesignated Fleet Funds $ 19,867 Homewood Golf Course Fund Balance Contribution $ 9,051 Total Funding $ 68,848 ALTERNATIVES: 1. Award a contract to Van Wall Equipment of Madrid, IA for the 2025 John Deere 6500A E-Cut for $67,875 and sun canopy for $973 for a total of $68,848. 2. Reject award of bid. 3. Refer back to staff. CITY MANAGER'S RECOMMENDED ACTION: The fairway mower is a crucial piece of equipment in order to maintain excellent turf standards on golf course fairways and tees. Parks and Recreation staff and the Fleet Director are confident the 2025 John Deere 6500A ECut Fairway Mower will enable staff to provide exceptional service at the best price. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 86 ITEM #:23 DATE:03-11-25 DEPT:FLEET SUBJECT:FLEET REPLACEMENT PROGRAM - TRUCK WITH UTILITY BODY COUNCIL ACTION FORM BACKGROUND: Electric Services’ Electric Meter Division uses one 2015 cargo van for its technicians to support the service and installation of new commercial and residential electric meters, maintain and install substation relays, and general maintenance of electric infrastructure owned by the City. The project involves the replacement of the van with a truck and utility body. Most of the work performed by the division is performed outside the vehicle. Therefore, accessing tools and parts from the exterior of the vehicle is more practical for the technicians than climbing in and out of the existing van. Usually, dealerships’ year-end inventories don’t match the needs of the vehicles due for replacement. However, a 2024 truck matching the needs of the Electric Meter Division was offered to Fleet Services as part of the dealer ’s discounted year-end inventory. The discounted 2024 truck with utility body will reduce the costs for this purchase by more than $20,000 compared to the cost to bid and order a chassis and body for new 2025 or 2026 models. Prices for similar 2024 model-year trucks at various dealerships were higher and were not as close to the Electric Department’s needs. Deyarman of Ames offered and priced the truck with utility body as follows: Dealership Year / Make Model and Trim Utility Body Total Price Deyarman of Ames, IA 2024 / RAM 2500 Tradesman 4WD Crew EBY Renegade Aluminum $58,590.00 The price from Deyarman of Ames, IA for one (1) 2024, RAM 2500 Tradesman crew cab 4WD with aluminum utility body for $58,590.00 meets the City’s specification and is acceptable. The FY 2025/26 Electric Department Technical Services operating budget contains $50,000 for the cost to upgrade the existing van to a truck. A portion of that amount ($9,000) will be advanced into FY 2024/25 during final budget amendments to combine with the accumulated replacement funds and salvage value of the existing van to finance this purchase. The table below outlines the funding for this purchase: Available funding for this purchase: Fleet Replacement Funds $ 37,766.96 Operating department support 9,000.00 Van #445 salvage value 14,000.00 Available funding for this purchase $ 60,766.96 87 ALTERNATIVES: 1. Approve and award this contract to Deyarman of Ames, IA for one (1) 2024, RAM 2500 Tradesman crew cab 4WD with aluminum utility body for $58,590. 2. Reject award of this contract. CITY MANAGER'S RECOMMENDED ACTION: Electric Services staff and the Fleet Director are confident the purchase of the 2024 RAM 2500 Tradesman truck with aluminum utility body from Deyarman for $58,590 will provide the City with exceptional service at the best price. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 88 ITEM #:24 DATE:03-11-25 DEPT:ELEC SUBJECT:ELECTRIC UTILITY EASEMENT ON STATE OF IOWA PROPERTY COUNCIL ACTION FORM BACKGROUND: There is an existing buried electric line that is owned and maintained by Ames Electric Services located on the south side of S. 16th Street, east of University Boulevard. In a normal system configuration, this buried electric line provides service to the S. Duff Avenue area from the Vet Med Substation. Ames Electric Services plans to relocate this buried line to make way for the upcoming widening of S. 16th Street during the 2025 construction season. The new location for the buried electric line will place it on State of Iowa property. The Iowa State Board of Regents has agreed to grant an electric utility easement for the new buried electric line location at its February 2025 meeting. Once signatures are received from the City, the easement will be signed at the next Iowa State Board of Regents meeting. ALTERNATIVES: 1. Approve the Electric Utility Easement on State of Iowa property in order to maintain the Ames Electric Services buried electric line along S. 16th Street, east of University Boulevard. The easement shall be conditioned upon the approval by the Iowa State Board of Regents. 2. Do not approve the Electric Utility Easement on State of Iowa property and direct staff to find an alternate location for the buried electric line. CITY MANAGER'S RECOMMENDED ACTION: In order to provide reliable electric service to the S. Duff Avenue area, maintaining the buried electric line along S. 16th Street, east of University Boulevard is essential. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Proposed Ames Electric Relocation.pdf 2023-10-06.Easement_City of Ames_Template B_(S 16th and Riverside Drive) rev1.pdf 89 S. 16th Street Proposed Ames Electric Relocation MEI 10/1/24 1210 1125 926 1798 1499 925 1226 1599 1225 1498 1100 Orange Ave Apple Pl S 16th St Creekside Dr Access To Vet Med Strawberry Ln Mulberry Ct Christensen Dr Apple Pl Tangerine Ln Mulberry Blvd U U U U U U ! U !UU !!U U ! U UU U U U ! ! U U U U ! ! ! ! ! ! U U ! ! ! ! ! U U U U U ! U U! U U U ! U U! ! ! U ! U U ! U ! ! U U U U ! ! ! ! U U ! ! U U ! ! ! U ! ! ! U U U U U ! | | + 8+ 8+ { { {"%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 "%0 p q "%0 ³k ³k ³k ³k ³k ! ! ! ! ! ! ! ! ! ê ! ê ! ! ! ! ê ê ! ! ! ! ! !! ! ! ! ! ! ! ! ! !! ê ! ! ! ! ! ! ! ê ! d/ d/ d/ d/ d/d/ d/ d/ d/ d/ d/ d/ d/ d/ d/ d/ d/ O OOO O O O O S S O O dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dRdR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dRdR dR dR dRdR dR dR dR dR dR dR dR dR dR dR dR dR dR dR dRdR dR dR dR dR dR 150KVA3930 150KVA4213 150KVA4322 50KVA672 50KVA1686 50KVA1640 50KVA1637 25KVA1702 25KVA1700 50KVA1815 50KVA1814 25KVA297850KVA1816 37.5KVA1701 25KVA3841 2-350 CU 1/0 AL 15kV CONC #2 AL TPX 4/0 AL TPX 2C-#10G CU 3-1/0 AL 15kV CONC #2 CU 15kV CONC 2/0 AL TPX 350 AL TPX 500 AL QUAD 2-1/0 AL 15kV CONC 4/0 AL 15kV CONC 2/0 AL TPX 2/0 AL TPX 2/0 AL TPX 2C-#10G CU 2/0 AL TPX 4/0 AL TPX 2C-#10G CU 1/0 AL 15kV CONC 2/0 AL TPX 2/0 AL TPX 2/0 AL TPX 1/0 AL 15kV CONC 2/0 AL TPX 4/0 AL 15kV CONC 4/0 AL TPX 4/0 AL TPX 4/0 AL TPX 1/0 AL 15kV CONC 2/0 AL TPX 2/0 AL TPX #2 CU 15kV CONC 2/0 AL TPX 2/0 AL TPX #2 CU 15kV CONC 4/0 AL TPX 4/0 AL 15kV CONC 1/0 AL 15kV CONC 2/0 AL TPX 1/0 AL 15kV CONC 4/0 AL TPX 2/0 AL TPX 4/0 AL TPX 2/0 AL TPX 1/0 AL 15kV CONC #2 CU 15kV CONC 4/0 AL TPX 4/0 AL TPX 2/0 AL TPX 2/0 AL TPX 2/0 AL TPX 4/0 AL TPX 4/0 AL TPX 2/0 AL TPX 2/0 AL TPX 4/0 AL TPX 8925J 8920J 5428C 8795J 8886D 10722C 13911G 13914G 13912G 13915G 10721C 12373M 13907G 13909G 12024D 3-Way 3-Way 3-Way 150WLED 150WLED 150WLED 250WLED 250WLED 150WLED 150WLED 150WHPS 250WLED N.O. N.O. 13917G 13910G 150WLED 250WLED 250WLED NO SCALE¯ Existing Ames Buried Electric Line Line to be relocated to clear for roadwidening project ØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØØ Existing Ames Power Pole Pole to be relocated to clear forroad widening project Easement needed from ISU forproposed buried Ames Electric line 90 Template B: City Equipment Already Installed (October 2023) Legal Description: See pages 5 – 6. Return document to: Office of General Counsel, Iowa State University, 3550 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011 Document prepared by: Paula DeAngelo, Office of General Counsel, Iowa State University, 3550 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, 515-294-5352 IOWA STATE UNIVERSITY – CITY OF AMES ELECTRIC DISTRIBUTION UTILITY EASEMENT AGREEMENT SOUTH 16TH STREET & RIVERSIDE DRIVE This Electric Distribution Utility Easement Agreement (“Agreement”) is entered into on ________________, 202____ (“Effective Date”) by the Board of Regents, State of Iowa for the use and benefit of Iowa State University of Science and Technology (“Grantor”) and the City of Ames, Iowa (“Grantee”). A.The State of Iowa holds title to certain real property located in the Southwest Quarter (SW1/4) of the Southeast Quarter (SE1/4) of Section 10, Township 83 North, Range 27 West of the 5th P.M., Ames, Story County, Iowa for the use and benefit of Iowa State University of Science and Technology under the jurisdiction of the Board of Regents, State of Iowa (“Property”). B.Grantee has installed electric distribution system components on the Property. Grantor supports the components remaining on the Property and is willing to grant Grantee an easement across the Property in accordance with the terms of this Agreement. TERMS 1. Location. Pursuant to Code of Iowa §262.9(8) and subject to the terms of this Agreement, Grantor grants Grantee an easement that shall be located upon and limited to the area depicted in the Plat of Easement, which is attached as Exhibit A and made part of this Agreement, and legally described in Exhibit A (“Easement Area”). 2.Use. Grantee shall use the Easement Area for the purpose of operating, using, maintaining, and repairing electric distribution system components for underground electrical lines (“Grantee Components”) to provide electrical services to Grantor and others. Grantee must obtain Grantor’s prior written approval for any other use of the Easement Area. 91 2 3. Access; Disruption. Grantee's entrance upon Grantor's Property to access the Easement Area shall be over reasonable routes designated by Grantor. When using the Easement Area, Grantee shall minimize disruption to Grantor’s operations on the Property and on adjacent Grantor property. 4. Maintenance and Repair. As between Grantor and Grantee, Grantee shall be solely responsible for maintaining and repairing the Grantee Components. 5. Liability. a. Damage to Grantor Property. Grantee shall promptly notify Grantor of any damage caused by Grantee to the Easement Area, Property, or other real or personal property of Grantor. At Grantor’s request, Grantee shall repair or replace the property damaged by Grantee, reimburse Grantor for reasonable, documented expenses incurred by Grantor to repair or replace the property damaged by Grantee, or compensate Grantor for the loss of the property damaged by Grantee. Notwithstanding the foregoing, the parties shall mutually agree upon the most cost-effective and timely manner to fully repair the damage caused by Grantee. b. Third Party Claims. To the extent permitted by Chapter 670 of the Iowa Code and other applicable law, Grantee shall indemnify and hold harmless Iowa State University of Science and Technology, the Board of Regents – State of Iowa, the State of Iowa and their respective officers, employees and agents harmless from any claims, liabilities, damages, fines, and expenses arising from the Grantee Components, use of the Easement Area by Grantee, or from any tort (as defined in Chapter 670 of the Iowa Code) arising from the acts or omissions of Grantee or its officers or employees. c. Insurance. Grantee shall maintain appropriate insurance coverage or self-insure for liabilities that may arise from its activities set forth in this Agreement. d. Liens. The Property shall not be subjected to liens of any nature by reason of Grantee’s activities, including, but not limited to, mechanic’s and materialman’s liens. Grantee has no power, right, or authority to subject the Property to any mechanic’s or materialman’s lien or claim of lien. 6. Consideration. Grantee’s use of the Grantee Components to provide electrical services to Grantor is the consideration for Grantor’s grant of this easement to Grantee. 7. Rights Reserved. Grantor may use the Easement Area for any purpose that does not interfere with Grantee's rights granted in this Agreement. 8. Relocation. Grantor may require Grantee to relocate the Easement Area. If Grantor desires for the Easement Area to be relocated, Grantor shall notify Grantee. Grantor and Grantee shall then confer and establish a relocation plan that minimizes disruptions to Grantee’s electrical system and Grantor’s future land use and minimizes relocation costs. Grantor shall reimburse Grantee for the costs of relocating the Easement Area. If Grantee wishes to upgrade Grantee Components in connection with the relocation, Grantee shall be responsible for the cost of the upgraded Grantee Components unless Grantor and Grantee agree otherwise. Grantor and Grantee shall amend this Agreement or terminate this Agreement and execute a new agreement to identify the new easement area. 9. Duration. This easement is granted, and all rights set forth in this Agreement shall endure, so long as Grantee continues to use the Easement Area for any of the purposes set forth in 92 3 paragraph 2 above in accordance with this Agreement. Upon discontinuation of Grantee’s use of the Easement Area for any of the purposes set forth in paragraph 2 above in accordance with this Agreement, all rights granted to Grantee shall terminate and revert to Grantor. Unless agreed otherwise by Grantor and Grantee, Grantee shall remove the Grantee Components from the Easement Area at Grantee’s sole expense. 10. Assignment Prohibited. The grant of this easement is to Grantee only and cannot be assigned in whole or part to any other party without written consent of Grantor. Signature page follows on the next page 93 4 Grantor and Grantee execute this Electric Distribution Utility Easement Agreement by their lawfully designated officials as of the date first written above. BOARD OF REGENTS, STATE OF IOWA By ______________________________ Mark Braun Executive Director STATE OF IOWA, COUNTY OF POLK, SS.: This instrument was acknowledged before me on by Mark Braun as Executive Director of the Board of Regents, State of Iowa. __________________________________________ Notary Public My Commission expires: _____________________ CITY OF AMES, IOWA Passed and approved on by Resolution No. , adopted by the City Council of Ames, Iowa. Attest: By: Renee Hall, City Clerk John A. Haila, Mayor STATE OF IOWA, COUNTY OF STORY, SS.: This instrument was acknowledged before me on by Renee Hall and John A. Haila, as City Clerk and Mayor, respectively, of the City of Ames, Iowa. __________________________________________ Notary Public My commission expires:______________________ 94 LEGAL DESCRIPTION – EXHIBIT “A” 10 FOOT ELECTRICAL EASEMENT DESCRIPTION: A TRACT OF LAND IN THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 83 NORTH, RANGE 27 WEST OF THE 5TH P.M., CITY OF AMES, STORY COUNTY, IOWA. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SAID SOUTH CORNER OF SECTION 10, THENCE N89°40’15”E, 27.01 FEET; THENCE N00°16’33”W, 294.08 FEET TO THE POINT OF BEGINNING; THENCE S83°59’13E”, 127.61 FEET; THENCE S89°29’53”E, 202.82 FEET; THENCE S68°35’05”E, 199.33 FEET; THENCE S53°19’21”E, 35.61 FEET, MORE OR LESS, WITH SIDELINES BEING EXTENDED OR SUBTENDED TO TERMINATE AT THE WEST LINE OF THE ABANDONED RAILROAD RIGHT- OF-WAY. SAID EASEMENT LIES 5 FEET ON EACH SIDE OF THE DESCRIBED LINE, EXTENDING 10 FEET PAST THE POINT OF BEGINNING WESTERLY. NOTE: BEARING SHOWN HERE ARE GRID, IOWA STATE PLANE, NORTH ZONE, SURVEY FOOT. 95 96 ITEM #:25 DATE:03-11-25 DEPT:ELEC SUBJECT:EMERGENCY GENERATOR SYSTEM FOR THE POWER PLANT COUNCIL ACTION FORM BACKGROUND: There are two battery banks within the Power Plant responsible for powering controls systems and emergency oil pumps for critical systems such as turbine bearings and hydrogen seals on the generators. The battery banks can provide a limited window of power during a loss of internal generation or grid power. In the event there is no power for multiple hours, as occurred during the 2020 derecho, the Plant is at risk of losing the critical controls and emergency oil pumps. A portable emergency generator along with an installed building system capable of quickly connecting the emergency generator, can provide power to these critical systems in emergencies. On October 10, 2023, City Council awarded a contract to Farris Engineering of Omaha, Nebraska to design the emergency generation system for the Power Plant. Funding for the Standby Power Generator will come from the Critical Electric System Generators Capital Improvements Project, where there is a current balance of $1,150,000. The engineer's estimate for this project is $450,000. ALTERNATIVES: 1. Approve preliminary plans and specifications for the Emergency Generator System for the Power Plant, setting April 23, 2025, as due date for bids, and May 13, 2025, as date of public hearing and award of contract. 2. Do not proceed with the project at this time. CITY MANAGER'S RECOMMENDED ACTION: Loss of power for an extended period in the Power Plant could lead to damaged equipment and hazardous situations. A portable, emergency generator and building system capable of quickly connecting the emergency generator allows for the option of continued power to these critical systems and the ability to prevent these situations. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1 as stated above. 97 ITEM #:26 DATE:03-11-25 DEPT:ELEC SUBJECT:69KV TRANSMISSION LINE RECONSTRUCTION COUNCIL ACTION FORM BACKGROUND: Electric Services is undergoing a multi-year process to reconstruct portions of its aging 69kV transmission system. This portion of the project will replace approximately t w o miles of transmission line. This is the first of four reconstruction phases. The first phase will be performed throughout FY 2025/26. On January 23, 2024, City Council awarded a contract to DGR Engineering of Rock Rapids, Iowa to design this project. DGR will also provide ongoing construction management support. Funding for this project will come from the Capital Improvement Project budget for 69kV Transmission Reconstruction where there is currently a balance of $598,048 and an additional $2,000,000 in the FY 2025/26 budget. The engineer's estimate for this first phase of reconstruction is $2,460,000. The attached map indicates the location of the first two phases of the project. Phase 2 is anticipated to commence in two years when funding is available in the Capital Improvements Plan. ALTERNATIVES: 1. Approve preliminary plans and specifications for the 69kv Transmission Line Reconstruction, setting April 9, 2025, as due date for bids, and April 22, 2025, as date of public hearing and award of contract. 2. Do not proceed with the project at this time. CITY MANAGER'S RECOMMENDED ACTION: The 69kV transmission infrastructure is the backbone of the electric network in and around the City. Replacement of aging line segments prior to failure is prudent to maintain electric system r eliability. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1 as stated above. ATTACHMENT(S): 69kV Transmission Line Reconstruction Phase 1 & 2.jpeg 98 99 ITEM #:27 DATE:03-11-25 DEPT:PW SUBJECT:LOW POINT DRAINAGE IMPROVEMENTS COUNCIL ACTION FORM BACKGROUND: The Low Point Drainage Improvements program is an annual program for drainage improvements to decrease flooding at low points in the community. These improvements are not only focused on residential street locations, but specifically on those locations affected by standing water, localized flooding, and insufficient pipe capacity, and therefore most in need of improvements . During heavy rainfall events, some areas become flooded and damage to private property occasionally occurs. This program provides for installation of drainage improvements to decrease this flooding at low points. These improvements may include construction of detention areas, new pipe systems, and replacement systems to increase the ability to control the runoff so it can be carried away to downstream systems. Addressing these drainage issues will reduce localized flooding problems on both public and private property. Fewer barricades will need to be set out in areas that flood during heavy rains. Staff receive numerous communications from residents requesting these projects and asking for updates on the status. Addressing these stormwater and localized flooding concerns will continue to be a high priority based on significant feedback received as part of the Resident Satisfaction Survey. This project combines nine locations into one project for improved efficiency in administration and construction. The locations for these improvements are Kennedy Street (1100 block), Barr Drive (2100 block), Jensen Avenue (2200 block), Harrison Road (1900 block), Pearle Avenue alley, E. Lincoln Way (2000 block), Northridge Lane (2800 block), Garnet Drive (700 block), and Idaho Court (1200 block). The improvements include adding intakes, a trench drain and related pipes that will improve the efficiency of the system by removing stormwater from public streets and increasing capacity of the system. Several years of funding have been consolidated into a single project in an effort to procure the most cost effective bids. Staff has completed plans and specifications for this project. Revenue and expenses associated with this program are estimated as follows: Revenue Expenses Stormwater Utility Fund-Low Point Drainage $ 632,146 Construction $ 518,000 Engineering/Administration (18%) $ 114,146 Total $ 632,146 $ 632,146 PUBLIC OUTREACH: Staff sent letters to all impacted residents and met with several property owners to obtain input 100 regarding staging, construction access, and construction timing. Comments were received and incorporated into the project design. ALTERNATIVES: 1. Approve the plans and specifications for the Low Point Drainage Improvements and establish April 2, 2025 as the date of letting and April 8, 2025 as the date of report of bids. 2. Direct staff to pursue changes to the project. CITY MANAGER'S RECOMMENDED ACTION: Approving these plans and specifications will result in reduced standing water and flooding at low points in streets. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Low Point Drainage Improvements Location Map.pdf 101 102 ITEM #:28 DATE:03-11-25 DEPT:PW SUBJECT:2024/25 PAVEMENT RESTORATION - SLURRY SEAL PROGRAM COUNCIL ACTION FORM BACKGROUND: The Pavement Restoration Program is an annual program applying a variety of preventative and proactive maintenance techniques to preserve and enhance street pavements. The techniques in this program are typically more specialized or larger in scope than can be preformed by City maintenance staff. The Slurry Seal Program levels joints and provides a new thin wearing surface for traffic, predominately on residential streets, limiting the typical disruption to residents to no more than one day. Staff has completed plans and specifications with estimated costs of $250,722.50. There is $300,000 of Road Use Tax funding allocated to this program in FY 2024/25 in the Capital Improvements Plan. Funding has been carried over from previous fiscal years resulting in $315,849 available for this project. (A list of proposed locations is attached.) ALTERNATIVES: 1. Approve the plans and specifications for the 2024/25 Pavement Restoration - Slurry Seal Program and establish April 2, 2025, as the date of letting and April 8, 2025, as the date for the report of bids. 2. Direct staff to make changes to the project. CITY MANAGER'S RECOMMENDED ACTION: This project will repair and extend the lifespan of streets in the program and provide a better traveling experience for users of the corridors and for those living in the neighborhoods. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1. ATTACHMENT(S): 2024-25 Pavement Restoration - Slurry Seal Locations.docx 103 2024/25 Pavement Restoration – Slurry Seal Program Locations Street Name and Location (Full Width Slurry)Estimated SY Actual SY Northwood Dr.Duff Ave.-2729 Northwood Ave.1720 Michigan Ave. Ontario St.-Ross Rd.1865 Wisconsin Ave.Ontario St.-Ross Rd.1865 Scott Ave.Ontario St.-Ross Rd.1865 Scholl Rd.Ontario St.-Ross Rd.2240 Annear St.Scholl Rd.-dead end 1660 Eddison St.Whitney Ave.-Carnegie Ave.2080 Burnett Ave.20th-22nd 1675 Burnett Ave.22nd-24th 1675 Clark Ave.16th-20th 1705 Kellogg Ave.20th-22nd 1720 Jensen Ave.20th-24th, + triangle @ Clark 4090 Beedle Dr.502 Beedle Dr-Aplin Rd 1775 Harris St.4016 Harris St-Beedle Dr 445 Marigold Dr 4026 Marigold Dr-Beedle Dr 200 Schubert St. + Circle Thackery Ave-Rockwell Ave 2260 Todd Dr + Circle Thackery Dr-Circle 1600 Thackery Ave.Lincoln Way- Todd Dr 1445 Buchanan Dr.Hoover Ave-Circle @ W end of Buchanan 9750 TOTAL 41,635 Street Name and Location (Joint Leveling Slurry)Estimated LF Actual LF Various Locations throughout Ames 30,000 TOTAL 30,000 104 To:Mayor and City Council From:City Clerk's Office Date:March 7, 2024 Subject:Contract and Bond Approval Item No. 29 MEMO There is no Council Action Form for the 2023/24 Stormwater Erosion Control Program (College Creek Bank Stabilization - Hemingway Drive) with Jackson Contracting, LLC, of Des Moines, Iowa. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 105 To:Mayor and City Council From:City Clerk's Office Date:March 7, 2024 Subject:Contract and Bond Approval Item No. 30 MEMO There is no Council Action Form for the 2024/25 Arterial Street Pavement Improvements (Hyland Ave) project with All Star Concrete LLC, of Johnston, Iowa. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 106 To:Mayor and City Council From:City Clerk's Office Date:March 7, 2024 Subject:Contract and Bond Approval Item No. 31 MEMO There is no Council Action Form for the 2024/25 Shared Use Path System Expansion (Skunk River) with Howrey Construction, Inc., of Bondurant, Iowa. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 107 ITEM #:32 DATE:03-11-25 DEPT:ELEC SUBJECT:CHANGE ORDER NO. 2 FOR LEGAL SERVICES FOR THE POWER PLANT COUNCIL ACTION FORM BACKGROUND: On September 6, 2024, the City Manager's Office approved entering into an agreement with Ritts Law Firm, of Alexandria, Virginia, for Legal Services for the Power Plant, in an amount not to exceed $40,000. In the initial agreement, Electric Services staff worked with Ritts Law Firm to perform a variety of tasks, including management of state and EPA standards related to the coal ash pond project, developing a construction permit for GT1, and determining the proper path to correct a calculation of an emission parameter. O n February 11, 2025 , the City Manager's Office approved Change Order No. 1, in the amount of $8,500, for additional funds to continue support through two projects: 1) GT1 construction permit and 2) correcting the emission calculation. The application for the GT-1 construction permit has been sent to the state, but additional assistance is needed to work with the state and obtain a final permit. The emission parameter calculation project also needs additional legal assistance. Because co-burning refuse-derived fuel (RDF) with natural gas is very uncommon across the nation, calculating the emissions parameters correctly is very difficult and requires a large amount of time to sort through data and research regulations. Therefore, Change Order No. 2 is being requested to add funds to the purchase order for Ritts Law Firm to provide additional legal services needed to 1) obtain a final GT-1 construction permit and 2) finish verifying the correct emissions parameter calculation related to burning RDF. Staff is proposing adding an additional $25,000 to the contract. Funding for this change order will come from both the Outside Professional Services and Court Fee/Permits accounts within the Fuel and Purchased Power budget, where there is $15,000 and $10,000 available, respectively. ALTERNATIVES: 1. Approve Change Order No. 2 to Ritts Law Group, Alexandria, VA, for Legal Services for the Power Plant, in the amount of $25,000. 2. Do not approve the change order. CITY MANAGER'S RECOMMENDED ACTION: As the City Electric Department navigates unique areas of state and federal regulations, it is important to have personnel with specialized expertise to ensure full compliance with such regulations. The City has relied on the Ritts Law Group to provide this expertise, and staff believes the current agreement represents a good value to the City. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. 108 ITEM #: DATE:03-11-25 DEPT:PW SUBJECT:2023/24 CDBG INFRASTRUCTURE PROGRAM (N RUSSELL AVENUE - N 2ND STREET TO N 4TH STREET) COUNCIL ACTION FORM BACKGROUND: The intent of this project is to utilize CDBG funds to replace approximately 870 feet of old 4-inch existing water mains with new 8-inch water mains and install new water services with copper piping on the north side of N Russell Avenue. This project will improve water quality, reduce the number of lead services in the water distribution system, increase firefighting service capacity in this area, and benefit a HUD-identified Low- and Moderate-Income (LMI) population. This project will include improvements on N Russell Avenue from N 2nd Street to N 4th Street. City staff has completed plans and specifications for this project with revenue and estimated expenses as follows: Funding Source Available Revenue Estimated Expenses CDBG $ 560,000 Construction $ 403,563.00 Engineering/Administration $ 60,000.00 TOTAL $ 560,000 $ 463,563.00 ALTERNATIVES: 1. Approve the plans and specifications for the 2023/24 CDBG Infrastructure Program (N Russell Avenue - N 2nd Street to N 4th Street) project, setting April 2, 2025, as the bid due date and April 8, 2025, as the date of Public Hearing. 2. Direct staff to revise the project. 3. Do not proceed with this project at this time. CITY MANAGER'S RECOMMENDED ACTION: By improving the water systems in these local neighborhoods, residents will see improved water quality and firefighting capacity that will benefit a HUD-identified Low- and Moderate-Income (LMI) population. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 109 ATTACHMENT(S): N Russell Water.pdf 110 2023/24 CDBG Infrastructure Program N Russell Ave - N 2nd St to N 4th StProject Location N 2ND ST LINCOLN WAY 6TH ST N 3RD ST N H A Z E L A V E N 4TH S T N R I V E R S I D E D R N R U S S E L L A V E N M A P L E A V E N O A K A V E 5TH ST N 4TH S T Ames I O W A Location Map N 3RD ST N 2ND ST N 4TH S T N H A Z E L A V E N R I V E R S I D E D R N R U S S E L L A V E N M A P L E A V E 111 ITEM #:33 DATE:03-11-25 DEPT:P&H SUBJECT:UPDATE ON APPLICATIONS RECEIVED FOR NORTH AMES VOLUNTARY ANNEXATION OF MULTIPLE PROPERTIES GENERALLY BETWEEN GEORGE W. CARVER AVENUE AND HYDE AVENUE  COUNCIL ACTION FORM BACKGROUND: On January 14, 2025, City Council initiated a voluntary annexation of approximately 400 acres of land in north Ames along George W. Carver and Hyde (see attached Annexation Area Map). The initiation occurred after the City received annexation petitions from the Robert J. Borgmeyer Trust and Margaret A. Borgmeyer Trust, Northridge Heights Homeowners Association, and Erben and Margaret Hunziker Apartments, LLC, for seven properties east of George W. Carver Avenue extending to Hyde Avenue and south of Ames Golf and Country Club (AGCC). The Borgmeyer properties represent the largest share of property ownership within the annexation area and a new development opportunity once annexed. The annexation of these properties triggered consideration by City Council of: 1) including non-consenting properties in the annexation territory that would otherwise become islands, and 2) exercising provisions of previously agreed-upon covenants for future annexation of several contiguous properties. Along Hyde, properties with annexation agreements include the Sturges and Iowa Natural Heritage Foundation (INHF)-owned properties. Along George W. Carver, North of the Borgmeyer properties, the City also has annexation agreements with the Ames Golf and Country Club (AGCC) and the homes in the rural subdivision known as The Irons. Previously, the City waived certain subdivision standards to allow rural subdivisions of these properties in exchange for agreements to annex in the future at such time requested by City Council. In the case of the Irons, City infrastructure was not available at the time of subdivision development and covenants for future City infrastructure installation were also entered into with the annexation agreements, this was done in order to allow for the development to occur at that time and not wait until development would be contiguous with the City and have extension of City utilities. In January 2025, staff provided Council options for the phasing of the annexation and deferring annexation of the Irons and AGCC given the number of property owners involved. Ultimately, due to the efficiency of processing one annexation, Council decided to initiate one annexation of the entire potential annexation territory, including non-consenting properties and properties with which the City holds annexation agreements (see attached map of the annexation area). Council did consider the extended amount of time this option would take in order to obtain all the required annexation applications from those impacted by annexation agreements, which could delay the annexation of new development areas. This report provides an update on the status and overall projected timeline of annexation. 112 PUBLIC OUTREACH: Since the initiation, staff sent notice to property owners affected by the annexation agreements requesting they submit voluntary annexation applications by February 28. Due to the large number of homeowners in the Irons, staff held a meeting on February 17 for Irons residents at the AGCC. A couple dozen people attended in person and virtually. Staff has since received applications for the INHF and Sturges properties. Staff also received an application from Hayden's Preserve, LLC, for its property along Hyde. Staff has not received an application from Ames Golf and Country Club and has received only four applications from the 34 residential lot owners in the Irons. Two of these property owners have requested to withdraw their applications; however, the annexation agreement waives their right to withdraw. The homeowners' associations and the have also not submitted applications. Feedback provided to staff at the meeting and in other correspondence indicated that some Homeowners have a misconception that utility service was to be available prior to annexation. The agreement has no such provision, it was to be at the direction of the City Council. In addition, there was a common opinion that if annexed prior to the extension of utilities, they would be paying City property taxes without being provided full city services. Staff explained at the February 17 meeting that the City property tax levy does not cover the cost of utility services as those are chargers by utilities for usage. Property taxes provide for other services, such as police, fire, road maintenance, etc. Staff noted that it is very common to annex properties prior to utilities being made available. The infrastructure agreement for the Irons indicates that annexation is to occur first, not utilities first. A copy of the annexation agreement and infrastructure installation agreement are attached. More information on the outreach and points of discussion from the February 17 meeting are included in the attached addendum, as well as a summary of communications received from the AGCC and Irons residents. Despite this clarifying information, staff believes there is still a general unwillingness to annex, likely related to the costs Irons residents will incur from building a sanitary sewer main to serve their subdivision once the City extends a main to the property line, as required by the infrastructure covenant, and from the increase in property taxes. Residents do not believe there are any additional benefits to them from City services. ANNEXATION STATUS: As a result of the many of Irons property owners and AGCC's noncompliance with the annexation agreement, at this time nonconsenting property owners total more than 20% of the annexation area, violating the 80/20 voluntary annexation rule provided for under state statute for voluntary annexation. Staff believes that although the agreements require them to apply for voluntary annexation, to meet state law we must in fact have their signed applications to include them as voluntary. See Table 1 below for a breakdown of the acreage in the annexation area. Table 1: Breakdown of Annexation by Acreage Based on Applications Received Consenting (Property and City ROW) Nonconsenting (Property, railroad, County ROW) 113 Acres 201.39 198.41 (AGCC is aprox. 133 acres of the total) Percent of Annexation Area 50%50% ANNEXATION PROCESS MOVING FORWARD: Given the lack of applications needed to move forward with a voluntary 80/20 annexation as initiated by Council, staff seeks addition direction from Council and has prepared several alternatives for Council to consider for how best to proceed. The alternatives described below include additional notification, bifurcating the annexation territory into parallel processes, or to provide an incentive for immediate participation in the process. The alternatives for annexation have also been updated to reflect plans for residential rezoning of the Irons at the time of annexation to minimize nonconformities with traditional Agricultural zoning. Part of Council's consideration of these options should include the annexation timeline balanced with the goal of establishing new development land and efficiently executing the prior agreements for annexation. A full list of steps remaining in the annexation process and timeline is included in the addendum. Staff identified a goal of finalizing an annexation with state approval by October 2025, to do that Council would need to have a hearing approving the annexation on June 24, 2025. Given the notification steps involved to get to the point of a hearing, all necessary applications and a final annexation plat will be required in April. This timeline aligns the goal of the developer of the Borgmeyer property to seek rezoning and development approvals in the fall to prepare for development in 2026. ALTERNATIVES: ALTERNATIVE #1: a. Maintain the current 400-acre annexation territory boundary and direct the City Attorney to send notice requesting annexation applications from the Irons and AGCC by March 31 and notifying those who remain noncompliant that court action will be pursued to compel performance of the covenant. b. Initiate rezoning of the residential lots that are part of the Irons to FS-RL to be effective upon annexation. This option would maintain the annexation area as initiated by City Council. The ultimate goal would be to obtain applications representing enough property to proceed with the 80/20 annexation, even if not all signed the applications. The most critical is the AGCC. The ability to secure performance of the covenant (i.e., compel applications) through court is set out in the annexation agreement (see attachment). This option may involve additional time if a court decision is needed to secure applications. Staff estimates 1+ years to have the issue resolved in Civil court. Even if all Irons residents submitted applications, the acreage would still not be sufficient to complete an 80/20 voluntary annexation that includes the AGCC if the AGCC was nonconsenting. As its property is 135 acres, the AGCC's application is necessary to move forward with an 80/20 voluntary annexation. An acreage breakdown of the entire annexation area based on applications 114 received and if AGCC were to submit an application is included in Table 2 below. Table 2: Breakdown of Annexation by Acreage Based on Applications Received Plus AGCC Acreage Consenting with no other properties Consenting (Property and City ROW) Nonconsenting (Property, railroad, County ROW) Acres 336.79 63.01 Percent of Annexation Area 84%16% ALTERNATIVE #2: Split the Borgmeyer related territory annexation from the Irons Subdivision and the Ames Golf and Country Club and proceed in parallel to: a. Initiate an 80/20 annexation of the approximately 238 acres along George W. Carver and Hyde related to the Borgmeyer application. b. At the same time, initiate a 100% voluntary annexation of properties that are part of the Irons Subdivision and the Ames Golf and Country Club by proceeding with the City Attorney notifying those who remain noncompliant that court action will be pursued to compel performance of the covenant. Provide an update to Council within 90 days. c. Initiate rezoning of the residential lots that are part of the Irons to FS-RL to be effective upon annexation. This option was provided to Council for consideration as part of the initial initiation of the annexation. It would involve two concurrent annexations. One would be of the four consenting Borgmeyer properties, the consenting Northridge Heights HOA property west of the railroad, and the consenting Hunziker, INHF, Hayden's Preserve, and Sturges properties along Hyde. It would also include nonconsenting territory, with three properties along George W. Carver, the railroad, and four privately owned properties along Hyde Avenue. This would be an 80/20 v oluntary annexation with approximately 84% consenting. Additionally, staff would also proceed with annexation of the properties that are part of the Irons Subdivision and the Ames Golf and Country Club to the north of the Borgmeyer properties separately. The annexation of the Irons and AGCC could be 100% voluntary, given the annexation agreement and proper submittal of the application forms. This may require court action to obtain. However, with only application of the AGCC for annexation, all other lots in the Irons could be annexed as part of an 80/20 voluntary annexation, as allowed under state statute to create more uniform boundaries. This annexation process would have all the same steps of notice, Council approval, and state approval. This is illustrated in Table 3 below. Table 3: Breakdown of Annexation by Acreage with AGCC Consenting and Remaining Irons Lots Nonconsenting Consenting (AGCC Property and City ROW) Nonconsenting (Other Irons Lots, railroad, County ROW) Acres 135.56 26.1 Percent of Annexation Area 84%16% 115 Given the number of outstanding applications from Irons residents and the AGCC, this annexation would likely occur after the annexation of the Borgmeyer properties. As part of this option, Council would direct the City Attorney to send notice requesting annexation applications from the Irons and AGCC by a deadline determined by staff. Staff would provide Council with an update on this annexation no later than 90 days from this action on the status of the applications. ALTRENATIVE #3: a. Maintain the current annexation territory boundary and make another request for annexation applications from the Irons and AGCC by March 31 with an offer to transition City imposition of taxes over three years on a 75%, 50%, 25% abatement schedule. b. Initiate rezoning of the residential lots that are part of the Irons to FS-RL to be effective upon annexation. The City has offered lower utility connection fees as incentive for voluntary annexations in the past. In this case it seems that approach is unlikely to create much interest from Irons homeowners to submit their applications. Iowa Code for annexations allows City Council to grant an incentive to all properties within an annexation territory, consenting and nonconsenting, for the transition of City taxes, not to exceed a schedule set by state statute. The maximum schedule is a sliding scale over ten years applied to the City tax rates, not other taxing jurisdiction's. A transition could be offered over three years on a 75%, 50%, 25% schedule. Council should note, per state statute, a transition of taxes would be required to apply to all properties that are part of the annexation area, including the planned new development site of the Borgmeyer property which is currently undeveloped. This option could maintain the annexation area as initiated by City Council and be offered to all properties part of the annexation area. If Council selected to bifurcate annexation as described in Alternative 2, it could be applied to one or both annexations. This option may help address Irons residents' concerns regarding increased property taxes and result in more applications than Alternative 1. After annexation, properties will be subject to the City of Ames levy, but no longer subject to the Rural Service Basic levy. Other levies (school district and county) will remain. City levy rates will apply to the 2026 valuation, payments for which are due in fall 2027 and spring 2028. County payments will continue to apply to previous valuations. Existing Property owners would effectively pay half of the City levy otherwise assessed over the three-year period. Some new construction housing in the Borgmeyer development could benefit from the transition of taxes and the current city-wide abatement program, potentially adding some additional value to future homebuyers in that development. However, these benefits would only apply through 2028. In total, for residential properties in the Irons, the City would forego an estimated $152,778 in tax revenue and gain $152,778 with the 3-year abatement schedule. This calculation does not include the AGCC, which is classified commercial for tax purposes and valued around approximately $3.4 million. Table 4 shows the estimated City tax payments and savings of the average residentially- 116 classified property with their 2024 valuations in the Irons under the proposed three-year transition schedule. Table 4: Potential Transition Schedule for City Taxes Based on Average Residentially Classified Non- HOA Property in the Irons with 48% Rollback and 2024 Valuations Year 1 (75%)Year 2 (50%)Year 3 (25%)Total Average City Tax Paid $788 $1577 $2366 $4732 Average Savings on City Taxes $2366 $1577 $788 $4732 CITY MANAGER'S RECOMMENDED ACTION: Alternative 1 is consistent with Council's original direction, but will likely require an extended timeline to complete if court action is required. If Council is concerned about delaying the development of the Borgmeyer property, Alternative 2 would break down the annexation into two annexations. With this alternative, staff would restart the annexation process of the AGCC and Irons and report to Council on its status within 90 days. The Borgmeyer component would proceed immediately. If Council determines to try and proceed quickly with an annexation, staff believes Alternative #2 is most consistent with prior policies of the City and its existing covenants. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #2. ATTACHMENT(S): Annexation Area Map.pdf Infrastructure Installation and Conservation Managemnet Agreement.pdf Covenant and Agreement for Annexation.pdf ADDENDUM.pdf 117 W 190TH ST HY D E A V E G EO RG E W C ARVE R AV E Annexation Area 0 0.1 0.20.05 Miles ¯Legend AMES INCORPORATED LIMITS Parcels Annexation Area AGCC and The Irons Borgmeyer 118 119 120 121 122 123 124 125 126 127 128 129 ADDENDUM ANNEXATION TIMELINE STEP DEADLINE/DATE City Council Action on How to Proceed March 11, 2025 Final Applications Received March 31, 2025 Final Annexation Plat April 30, 2025 Notices for PZC May 14, 2025 Consultation with County Supervisors and Township Trustees and Other Notices to County Attorney and Auditor as Required by State Statute May 15, 2025 Planning and Zoning Commission Hearing May 21, 2025 Notices and Publications for City Council Hearing as Required by State Statute June 4, 2025 City Council Hearing June 24, 2025 City Development Board Submittal July 11, 2025 City Development Board Application Consideration August 13, 2025 City Development Board Hearing September 10, 2025 30-Day Waiting Period for Annexation Finalization Concludes October 10, 2025 Borgmeyer Rezoning and Preliminary Plat Planning and Zoning Commission Hearing November 5, 2025 Borgmeyer Rezoning and Preliminary Plat City Council Heating November 25, 2025 BACKGROUND ON OUTREACH After the January 14, 2025, annexation initiation, staff sent notices to AGCC and the Irons residents. The notice to Irons residents was mailed January 31. It outlined the Annexation Agreement that is in place and requested that enclosed annexation applications be returned by February 28. It also invited residents to a meeting at the Ames Golf and Country Club to discuss the annexation process and timing on February 17. February 17 Meeting Due to the number of residents who reside elsewhere in the winter, the meeting was also offered via Zoom. Owners of approximately 20 of the 34 residential lots attended, as well as representatives of AGCC and Bella Homes, the developer of the Irons subdivision. Staff prepared a presentation and handout and provided background on why there is an annexation agreement. AGCC is within the City’s two-mile Urban Growth Area and subject to joint City and County subdivision review. In May 2014, the AGCC requested that the Ames City Council grant certain waivers to the City’s subdivision standards so that they could pursue a rural subdivision. While the City has planned to serve the area with infrastructure, the development, approved in 2016, preceded the availability of City utilities. In return for granting waivers, AGCC and Bella Homes signed and submitted covenants that bind current and future 130 owners to apply for annexation at the time the City requests and pay for the cost of connecting to City water and sanitary sewer when brought to the site. Questions and other topics discussed included: What codes and ordinances will apply post-annexation? Zoning Ordinance—Properties will be subject to all the zoning requirements of the City. Residential lots in The Irons will be rezoned FS-RL (residential low-density floating zone) concurrently with annexation. Building Code—New additions and buildings would be required to comply with City’s adopted Building Code(s). Rental Code—The City requires registration of rental properties and compliance with the Rental Code if a dwelling were to be rented. How will my taxes change after annexation? After annexation, properties will be subject to the City of Ames levy, but no longer subject to the Rural Service Basic levy. Other levies, for example school district and county, will remain. The assessor will also change to the City Assessor for valuation, likely in January of 2026 based on the current annexation timeline. City levy rates will apply to the 2026 valuation, payments for which are due in the fall of 2027 and spring of 2028. County payments will continue to apply to previous valuations. How will road maintenance be handled after annexation? Irons Court and Stange Road are publicly dedicated streets. Maintenance will be the responsibility of the City and subject to City right-of-way standards. Irons Way is a private street. It will continue to be maintained as a private street by the owners. What changes to my utility providers will occur post-annexation? There will be no immediate changes to utility service providers (property owners will retain Xenia, private septic, Midland, and Alliant). Long-term, City water and sanitary sewer infrastructure will be brought to the Irons Subdivision boundary with the development to the south. This is not anticipated to occur for several years. Midland and Alliant will continue to provide electricity and gas. Am I required to disconnect from Xenia and hook up to City water service when available? The residential lots in the Irons, except those with frontage on W 190th, are also subject to a covenant with the City of Ames to connect to City water when available. This does not apply to the Ames Golf and Country Club. The water lines and mains in the subdivision were constructed to City specifications but currently connect to a Xenia water main and receive service from Xenia. When City water is brought to the site, property owners would be responsible for the cost of switching from 131 Xenia to the City water main. The switch will occur at one connection point (at a valve on the water main), not individual service lines. Am I required to hook up to the sanitary sewer when available? The residential lots in the Irons, except those with frontage on W 190th are also subject to a covenant with the City of Ames to connect to City sanitary sewer when available. This does not apply to the Ames Golf and Country Club. There is a sanitary sewer easement (see below map) along the residential lots, but no constructed main. Property owners will be responsible for the cost of installing a sanitary sewer main and service lines to the homes. Property owners will also be required to abandon the existing septic systems and responsible for related costs. Without a design, there is not a cost estimate. The sanitary sewer project could be done as a private project or potentially a Special Assessment could be sought. Property owners as a whole could ask City Council to complete the sanitary sewer installation as a City- administered project to be paid back by property owners through a Special Assessment over several years. Additionally, a connection fee will apply at the time of connection based on the acreage of a property ($2,554.00 per acre after 7/1/25, 5% annual increase). Do City property taxes pay for utilities? Is the City paying for the sewer and water infrastructure for the developer of the Borgmeyer property? Property taxes do not pay for City utility services. Monthly utility bills cover these costs. The cost of extending utilities is on developers or, when extended as part of a City project, paid for through a connection district or special assessment on benefitting properties. The City participates in the cost of infrastructure if it is required to be oversized beyond the needs of the area to be subdivided. Communications Post-February 17 Meeting After the February 17 meeting, staff and City Council received several email communications expressing concern and/or opposition to the annexation. One was from Daryle Vegge on February 21 indicating that the residents of Irons Way (17 attached homes in the Irons 132 subdivision) oppose the annexation and requesting that it be delayed indefinitely until necessary to avoid the creation of an island. Staff also received an email from the President of AGCC on February 28 indicating that the AGCC Board had considered submitting the annexation application at a Board meeting. They indicated that they were under the misconception that the annexation request would not occur until utilities were available and asked several other questions to which they requested answers before they agreed to apply. Questions included: 1. Can you share how the legal process of annexation works regarding a property such as AGCC which has been in existence in Story County since the early 1970s? 2. How will this annexation affect property taxes? It's our understanding that AGCC would be required to pay approximately 20% more in property taxes beginning the year following annexation yet the utilities will not be available at that time. Why should AGCC, as well as The Irons, be subjected to a substantial increase to property taxes when the full-spectrum of city services isn't available at that time? 3. With regards to Property Taxes, specifically for AGCC, can you provide a detailed description of the property tax break-down if annexed into the City of Ames? What specific services does AGCC then receive as a result of annexation? 4. Regarding the valuation assessment of the AGCC property, can you provide details as to how AGCC will be assessed going forward. On March 3, staff responded. Staff provided information on the process for annexation and indicated that it was not different for previously developed properties. Staff also provided information on when City tax payments would be due (approximately 20 months after annexation) and a Story Couty tool to estimate taxes. Staff also provided a breakdown of the City levy and the services it covers, indicating that property taxes do not pay for City utility services. Staff has not heard back from AGCC representatives or received an application. 133 ITEM #:34 DATE:03-11-25 DEPT:P&H SUBJECT:JT WAREHOUSE SUBDIVISION (EAST 13TH STREET) AGREEMENT CHANGES COUNCIL ACTION FORM BACKGROUND: The property owners of Lots 1 and 2 in the JT Warehouse Subdivision located at 3910 (Lot 2) and 4098 (Lot 1) East 13th Street (See Attachment A- Location Map) have requested an amendment to the Public Improvements Agreement approved as part of the JT Warehouse Subdivision Final Plat in September 2023. A security in the form of a bond was also posted by the developer. The request is to amend the deadline for the developer to construct public improvements from the current date of November 1, 2024 to September 27, 2026. No public improvements were completed by November 1, as there have been delays in starting the project as originally forecasted by the developer. The City's Subdivision standards in Chapter 23 allow for Public Improvement guarantees of up to three years from the date of Final Plat approval. The proposed deadline change complies with this standard based upon when the Final Plat was approved in 2023. The developer is requesting the extension to allow additional time to finish constructing the Public Improvements they are responsible for in anticipation of development occurring at this site. The amended Public Improvement Agreement is attached. (See Attachment B- Amended Public Improvement Agreement) "REGIONAL MALL" CONTRACT REZONING AND DEVELOPMENT AGREEMENT: The City Council is also being asked to approve a resolution that site is not subject to the original "Regional Mall" Development Agreement effectuated in 2007 for commercial development under Planned Regional Commercial (PRC) with the Northeast Gateway Overlay (O-GNE) zoning for three sites referred to as the North Site, South Site, and East Barilla site. The subject site is part of the East Barilla site legal description in the agreement. The developer seeks this acknowledgement because the original Agreement prohibits applying for any form of tax abatement related to properties subject to the Agreement. The developer is approved to build an industrial warehouse on the site under General Industrial zoning and desires to apply for the citywide industrial tax abatement program to facilitate the project. Because the current zoning is industrial and not commercial, there is ambiguity as to the applicability of the Agreement to the site. The site was originally part of a 2005 rezoning approval to PRC/O-GNE for all of the land, subject to conformance with the development agreement recorded in 2007. Subsequently in 2009, the East Barilla Site was rezoned from PRC to Planned Industrial (PI) with the O-GNE. At that time, the Agreement was not repealed or amended specifically and still shows as recorded on the property title. This property was more recently rezoned from Planned Industrial with the Northeast Gateway Overlay (O-GNE) to General Industrial (GI) with a Masterplan in 2023 in anticipation of industrial development. At that time there was only a statement that the original agreement has no specific improvement requirements related to the site when zoned PRC originally and no amendment to the Agreement was proposed by the applicant or suggested by staff. The site currently has no commercial 134 zoning or overlay zoning applying to it. After review of the Agreement at the request of the developer in February 2025, City staff and the City Attorney believe that it only applies to sites with PRC zoning and O-GNE zoning. Since the agreement was never modified with the industrial rezonings, the legal description of its applicability has carried through as applying to the site despite its rezoning, thus creating the confusion. Staff believes that with the rezoning of the site in 2023 that removed all forms of zoning for the site related to the original agreement, by its definition of terms for the Rezoning Ordinance referenced in the Agreement, the Agreement does not in any part apply to the current GI zoned land. The proposed Resolution will confirm that the Agreement does not apply and specifically that the language restricting Tax Abatement no longer applies to the current Industrial zoning. This action will allow for the owner of the property to seek industrial tax abatement if they have qualifying improvements in the future. If the City Council does not concur with staff's interpretation of the Agreement's applicability to the site, the developer would then initiate a rezoning process to seek an amendment to the Agreement to remove the tax abatement prohibition. This process would take approximately eight weeks and would be subject to Council approval of a rezoning and amendment to the Agreement. ALTERNATIVES: 1. Approve by resolution: a. Amendment to the Public Improvements Agreement to extend it until September 27, 2026 b. Acknowledgment of release of site from Development and Contract Rezoning Agreement For this Alternative, the property owners must sign the Public Improvement agreement prior to the Council meeting. 2. Approve by resolution only the amendment to the Public Improvements Agreement 3. Deny proposed amendments. CITY MANAGER'S RECOMMENDED ACTION: The developer's request of extension of the public improvements is consistent with City standards and does not impair the ability to serve any other land in the area by granting the extension. The acknowledgement of the release of the site from the original Agreement because the site is not zoned PRC is consistent with the terms of the Agreement and the City's intent with the 2023 rezoning of the site to General Industrial. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1, as described above. ATTACHMENT(S): Attachment A- JT Warehouse Subdivision Location Map.pdf Attachment B-Draft Amendment to Agr for Public Imps (2.19.25V2 draft).pdf 135 II PRC PI GI PI O-GNE E 13TH ST 220TH ST JT Ware house Subdivision Pr operty Location ´ JT Warehouse Subdivision Location (Shaded) 136 Type of Document: AMENDMENT TO AGREEMENT FOR PUBLIC IMPROVEMENTS Preparer Information: Equis Law Group, LLC, 2901 Butterfield Road, Oak Brook, IL 60523, Attn: Robert M. Silverman 630-586-2937 Return Document to: Equis Law Group, LLC, 2901 Butterfield Road, Oak Brook, IL 60523, Attn: Robert M. Silverman Party 1: City of Ames, Iowa Party 2: Ophir Investments, L.L.C., an Iowa limited liability company Party 3: R-Pact Holdings, LLC, an Iowa limited liability company Legal Description: Lots 1 and 2 in JT Warehouse Subdivision, an Official Plat, now included in and forming a part of the City of Ames, Story County, Iowa. Instrument number of previously recorded document: Instrument No. 2023-06863 137 AMENDMENT TO AGREEMENT FOR PUBLIC IMPROVEMENTS THIS AMENDMENT TO AGREEMENT FOR PUBLIC IMPROVEMENTS (this “Amendment”) is made as of ______________________, 2025, by and among the CITY OF AMES, IOWA (the “City”), OPHIR INVESTMENTS, L.L.C., an Iowa limited liability company (“Lot 1 Owner”), and R-PACT HOLDINGS, LLC, an Iowa limited liability company (“Lot 2 Owner”; Lot 1 Owner and Lot 2 Owner, collectively, “Owners”). WHEREAS, Lot 1 Owner is the owner of the land legally described on Exhibit A attached hereto and made a part hereof (“Lot 1”). WHEREAS, Lot 2 Owner is the owner of the land legally described on Exhibit B attached hereto and made a part hereof (“Lot 2”; Lot 1 and Lot 2, collectively, the “Property”). WHEREAS, the City and Owners (as successors-in-interest to Jordon Elwell Properties, L.L.C., an Iowa limited liability company, and Todd Rueter and Constance Rueter, husband and wife (collectively, the “Former Owners”)) are the parties to that certain Agreement for Public Improvements dated August 28, 2023, and recorded on September 27, 2023, in the Recorder’s Office of Story County, Iowa, as Instrument No. 2023-06863 (the “Agreement”) with respect to the Property. WHEREAS, the second Whereas clause of Agreement required the Former Owners to construct certain improvements and utilities by not later than November 1, 2024. WHEREAS, the Former Owners did not construct such improvements and utilities by such date, and the parties to this Amendment desire to change such date from November 1, 2024, to September 27, 2026. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound hereby, covenant and agree as follows: 1. Recitals. The above recitals are hereby incorporated into this Amendment as if fully set forth herein. 2. Amendment of the Second Whereas Clause. The second Whereas clause of the Agreement is hereby amended to delete therefrom the date “November 1, 2024” and insert in lieu thereof the date “September 27, 2025”. 3. Successors and Assigns. This Amendment shall run with the land and be binding upon and inure to the benefit of the City and Owners and their respective successors and assigns. 4. Conflict; Ratification. Except as specifically amended this Amendment, all of the terms, covenants, conditions and provisions of the Agreement are, and shall remain, in full force 138 and effect and are hereby ratified and confirmed by the parties hereto. All future references to the Agreement shall include this Amendment. 5. Power and Authority. Each party represents and warrants to the other that it is fully empowered and authorized to execute and deliver this Amendment, and the individual signing this Amendment on behalf of such party represents and warrants to the other party that he or she is fully empowered and authorized to do so. 6. Counterparts. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of which, when taken together, shall be deemed one document. 7. Governing Law. This Amendment shall be governed by, interpreted under, and construed and enforceable in accordance with, the laws of the State of Iowa. [Signature Pages Follow] 139 Passed and approved on ___________________, 2025, by Resolution No. __________ adopted by the City Council of the City of Ames. CITY: City of Ames, Iowa By: _______________________ Printed name: _______________ Its Mayor. Attest: By: _______________________ Printed name: ______________ Its City Clerk. STATE OF IOWA, _____________ COUNTY This record was acknowledged before me on the ______ of __________________, 2025, by _____________________ and ______________________, as Mayor and City Clerk, respectively, of the City of Ames, Iowa. ______________________________ (NOTARY SEAL) Notary Public in and for said State [SIGNATURE PAGE TO AMENDMENT TO AGREEMENT FOR PUBLIC IMPROVEMENTS] 140 LOT 1 OWNER: Ophir Investments, L.L.C., an Iowa limited liability company By: ____________________________ Printed name: ____________________ Its: _____________________________ STATE OF IOWA, _____________ COUNTY This record was acknowledged before me on the ______ of __________________, 2025, by _____________________, the ______________________ of Ophir Investments, L.L.C., an Iowa limited liability company. ______________________________ (NOTARY SEAL) Notary Public in and for said State [SIGNATURE PAGE TO AMENDMENT TO AGREEMENT FOR PUBLIC IMPROVEMENTS] 141 LOT 2 OWNER: R-Pact Holdings, LLC, an Iowa limited liability company By: ____________________________ Printed name: ____________________ Its: _____________________________ STATE OF IOWA, _____________ COUNTY This record was acknowledged before me on the ______ of __________________, 2025, by _____________________, the ______________________ of R-Pact Holdings, LLC, an Iowa limited liability company. ______________________________ (NOTARY SEAL) Notary Public in and for said State [SIGNATURE PAGE TO AMENDMENT TO AGREEMENT FOR PUBLIC IMPROVEMENTS] 142 EXHIBIT A Legal Description of Lot 1 Lot 1 in JT Warehouse Subdivision, an Official Plat, now included in and forming a part of the City of Ames, Story County, Iowa. 143 EXHIBIT B Legal Description of Lot 2 Lot 2 in JT Warehouse Subdivision, an Official Plat, now included in and forming a part of the City of Ames, Story County, Iowa. 144 ITEM #:35 DEPT:P&H March 11, 2025 Staff Report REQUEST FOR ZONING ORDINANCE CHANGES TO STANDARDS RELATED TO PROPERTY ZONED RESIDENTIAL HIGH DENSITY WITH THE WEST UNIVERSITY IMPACTED OVERLAY AT OAKLAND STREET AND HYLAND AVENUE BACKGROUND: The City Council initiated a referral for a staff memo on February 11th for a request from Chuck Winkleblack of Hunziker Companies regarding zoning changes to facilitate the redevelopment of the properties at 259 and 263 Hyland (see attached letter and Location Map). A memo was provided to City Council on February 25th, and Council directed that the item be placed on an agenda for discussion. The subject properties are currently developed with a single-family home and a 15-unit apartment complex at the southwest corner of the intersection of Oakland and Hyland . Together, they total approximately .74 acres in size. The redevelopment involves the demolition of the existing structures and desired construction of a 56-unit apartment complex with 33 one-bedroom units and 23 two- bedroom units. Ames Plan 2040 designates the properties as RN-4 “Walkable Urban Neighborhood,” reflecting a mix of higher density housing and commercial uses (see Plan Excerpt). This designation applies to the larger area generally west of Campus, extending to Hyland, bounded by Lincoln Way and Oakland (see Future Land Use Map). This designation does not address significant redevelopment plans for the area, but it does indicate a potential need for an area plan to guide redevelopment. It also notes the need for streetscape improvements and district identification. The RN-4 area that applies to this request does not immediately abut traditional residential neighborhoods. The single-family homes to the west are separated by about a one- to two-block buffer. Note that to the west of the RN-4 designation is a Redirection Area planned for future study and neighborhood planning to consider its redevelopment potential; this area would include Campus Avenue, Woodland Street, and Howard Avenue. The subject properties and adjacent properties to the south and east are zoned Residential High Density (see Zoning Map). The general RN-4 designated area is zoned the same with an area zoned Neighborhood Commercial along West Street to the south. These zoning districts accommodate the current uses in the area but are not designed to facilitate redevelopment as desired by the developer. Historically, the area has had RH zoning, but in 2006 the East and West University Impacted Overlay was added to the area to establish minimum design standards and--more significantly--a requirement for 25% more parking than i s otherwise required for most apartment types outside 145 of the Overlay. The parking requirement was a result of concerns from neighborhoods to the south of campus and west of campus that there would be an overflow of parking with larger student apartments and over-occupancy of units, thereby justifying a need for more on-site parking. There are two significant policy issues embedded in the developer’s request that are applicable to the broader area and its redevelopment under the RN-4 Designation: Issue #1 Reduced Parking Requirements Not only does the developer desire to eliminate the 25% additional parking required by the Overlay, but they are also requesting Council lower the parking rate to a one space per unit standard for one- and two-bedroom apartments. This rate is similar to the Campustown CSC Zoning standard, except that in Campustown, apartment sizes of up to five bedrooms are allowed compared to this proposal. In other zoning districts, currently 1.5 spaces per unit is required for one-bedroom units and one space per bedroom for units of two bedrooms or more. As the City's Rental Code also has adopted these parking rates, including the increased rate in West University Impacted Overlay, any amendment to the rates in the Zoning Ordinance will require to be mirrored in the Rental Code. The justification for this request is the proximity of the site to campus two blocks away, and the walkable nature of the area. This type of requested change should be thought of applying to the whole of the area within two blocks of campus as the justification would apply to more properties than just this site. Staff would be generally supportive of the concept of reduced parking in highly walkable areas, which in this case is reflective of the Plan 2040 designation of RN-4. Staff believes that targeting new construction of smaller units, as proposed by the developer, with lower parking compared to the five-bedroom apartment allowances of Campustown would also be appropriate to mitigate overall intensity of use and related parking concerns. Ideally, as student housing, resident parking can be lower on a development site due to lower car ownership and the option of parking remotely as an ISU student (ISU officials have indicated to staff that students who live in residence halls are given first priority for on-campus parking an off-campus could have access to remote parking). The only obvious parking impediment to lowering the rate in this area is a low availability of street parking, meaning that on-site parking is the primary means of meeting demand with little secondary parking available along Oakland and none on Hyland. Issue #2 Increased Density The second issue relates to the permitted dwelling units per acre density standard. All RH zoned properties are limited a maximum density of approximately 38.5 dwelling units per acre. Bedroom counts within the dwelling unit are not part of the density calculation but are traditionally part of the parking requirement for a site. The combination of density and parking standards are the primary controls of intensity of use with RH zoning, along with building height limits. The developer, as they desire a mix of one- and two-bedroom units, in tandem with the requested reduced parking rate, could construct more smaller units on the site than a typical RH development where units have higher bedroom counts. As a result, the proposed density would exceed the current RH limitation, approaching a maximum of 74 units per acre where 38.5 per acre is allowed. The reason for the higher density calculation with this proposal is the preponderance of one- bedroom units with the project rather than larger three- or four-bedroom units. For example, the developer’s initial concept would have 56 units and 79 bedrooms. A density-compliant project of 146 28 units as three-bedroom units totaling 84 bedrooms would be similar in intensity and not require a zoning change to RH standards for density. From staff ’s review of the initial concept, the project can fit within the current West Impacted Overlay height limit of four stories and 50 feet regardless of unit density. Such a building would be similar in scale to many buildings along Hyland, including across Hyland at the corner of Oakland. Because a large high rise building like those in Campustown would not be needed to accommodate the proposed density, changes focused on smaller unit densities could be compatible with the intent of the RN-4. OPTIONS: From the issues discussed above, it is evident how zoning standards for density, parking, and height tie together to manage building and development intensity based upon different priorities for areas of the City and applicable zoning districts. The developer ’s request would require Zoning Ordinance changes that would be applicable to other sites. If Council is interested in the request to increase infill intensities, below are four options to respond to the developer’s request. 1. Neighborhood Plan and Rezoning for Sheldon and Hyland corridors with lower parking standards and higher densities. The issues identified by the developer and justification of proximity to the University apply to a broad area along Sheldon and Hyland. It would be appropriate to evaluate existing conditions and overall redevelopment potential and assess appropriate options for opportunity sites in the area. This approach would look at the intent of the RN-4 designation for compatible densities, walkability, and preserving or adding small commercial options. To do this, public consultation would be needed and drafting of standards for public review before finalizing a plan, new zoning, and amendments to the parking rate in the Rental Code. This option may meet the developer’s overall interests, but not on the proposed timeline of developing the site in August 2025. A neighborhood plan would include broader involvement and not start until the summer of 2025 based upon the Department Workplan. A subsequent rezoning would require an additional two to three months after the completion of a plan. 2. Create New Overlay for individual property rezonings that allow lower parking and higher densities on a project-specific basis (Developer Preferred Option). This approach would not assess overall conditions of the area or formulate a general plan as described in Option 1 but instead focus on creating a new Urban Walkable Area Overlay zoning district that focuses on reducing parking and compatible design standards for medium to high- density apartments. This process would establish a new overlay that then could be applied to specific project sites as needed, rather than rezone the whole area at one time. Subsequent amendments to the parking rate in the Rental Code would also be made. This option would likely meet the developer ’s overall interests and could be accomplished with approval of a text amendment and property rezoning within the next five months. This option would be focused on specific changes and not involve broader outreach to shorten the overall timeline. The text amendment process could be prioritized by Council to begin at the end of March 2025 and may allow for all steps to be completed by August 2025 due to limited public outreach expectations. 147 3. Direct staff to include lower parking and modified density standards for the West University Impact Area with Zoning Ordinance Update. This option would be similar to Option 2, but instead of being prioritized for immediate response, it would be included as part of the Zoning Ordinance update planned to occur this year and next. This would be one of many zoning standards changes that would occur within the update. This option may meet the developer’s overall interests, but not on the proposed timeline of developing the site in August 2025. 4. Take no action at this time and consider it with a future Workplan update in May 2025. The request has significant policy implications for the general area and could be weighed against other Council interests with the next workplan update to determine if it is a high-ranking priority. A decision regarding the timing and process would then occur with the next workplan review. STAFF COMMENTS: The concepts of the developer are worthy of policy consideration based upon the Goals and Policies of Plan 2040. This RN-4 area and associated zoning changes were not designated as a priority for implementation of the Plan and were assumed be a component of a broader ordinance update. However, if Council wishes to consider these changes prior to the Zoning Ordinance update, they should consider Options 1 or 2. Option 2 would be the most expedient option to facilitate the development. However, as the RN-4 designation contemplates the need for a plan to inform zoning changes in the area and as the changes could apply more broadly to this or other areas, Option 1 may be more appropriate. If Council does not see this request as an immediate priority, Options 3 or 4 as a referral to the Workplan for future consideration would be appropriate. ATTACHMENT(S): Chuck Winkleblack Letter - Zoning Code Hyland.pdf Location Map.pdf Ames Plan 2040 Excerpt RN-4.pdf Future Land Use Map.pdf Zoning Map.pdf 148 COUNCIL ACTION SUMMARY Meeting Date: February 11, 2025 Agenda Item #: Dispositions SUBJECT: Request from Chuck Winkleblack, Hunziker Companies, for Zoning Code changes ACTION TAKEN: Refer to staff for a memo MOTION BY: Corrieri SECOND BY: Junck VOTING AYE: Beatty-Hansen, Betcher, Corrieri,Gartin, Junck, Rollins VOTING NAY: None ABSENT: None By: Grace A. Bandstra, Deputy City Clerk Sent to: Director of Planning and Housing, Kelly Diekmann 149 February 6, 2025 Honorable Mayor and Council, The Hunziker Companies currently own the property located at 263 North Hyland, and I own the adjacent property to the South at 259 Hyland. Combined, these two properties currently contain 15 apartment units and one single family home. Both of those properties are in need of a major transformation. These properties are located on the western edge of Campus, making them an ideal location for student housing. The preliminary plan that we have for the property could increase the density from 16 total units to 56 total units. For that to happen there will need to be some changes to the current zoning codes and overlay. The 2040 plan calls for this area to be RN-4. There have been no actual zoning ordinances written for the new classification. The current zoning is RH- which is high density. It does not allow for the density and intensity that we are looking for in this area. The other issue that needs to be addressed is the parking standards. The current overlay requires 1.25 parking stalls per bedroom. We would ask that the parking standards be amended to the same standard as the Campustown area. Last week we took this project through the DRC review process with the city staff. I believe that staff were generally supportive of the project except for the issues that I have outlined in this letter. I would respectfully request that you direct staff to consider an overlay for this area to allow for this type of density in the area. That will allow staff time in the future to develop the zoning ordinance that is consistent with the 2040 plan. Our goal would be to start the project in August of 2025 so that the building would be completed by August of 2026. For this to happen we will need to have the changes made in the next 4 to 5 months. We believe that this is a great example of infill and adaptive use of the area so close to the University. By providing student housing in such proximity, we can help reduce the need for car use, promoting a more sustainable and walkable campus community. Thanks in advance for your consideration. Sincerely, Chuck Winkleblack 150 H O W A R D AV E WEST ST OAKLAND ST WO O D L A N D S T C A M P U S A V E H Y L A N D A V E SH E L D O N A V E UNION DR SHE LDON AVE EX T Location Map 0 0.04 0.070.02 Miles Ames ¯ Subject Property Legend Parcels 151 P L A N E L E M E N T S G R O W T H & L A N D U S E 56 A M E S P L A N 2 0 4 0 Residential Neighborhood 4 (RN-4: Walkable Urban) »Based on master development plan or organic evolution of walkable mixed-use districts. »Strongly connected mixed uses as a “place” or district. »High level of street and path connectivity, highly walkable design where vehicles are secondary. »Individual development areas may have separate dominant uses but relate to each other. »Interior, street-oriented “village center.” »Common open space and community streets as elements of urban structure. » Thematic street character, e.g., “main street” environments. LAND USE: CATEGORIES PUBLIC ACTIONS »Improve streetscape and district identification to focus attention and encourage reinvestment in existing areas, such as in the West Street “village” west of the ISU campus and similar small-scale mixed-use districts. In these areas, encourage upgrades and improved relationships among existing multi-family buildings. May require a special development area plan. » Review and modify zoning and subdivision regulations to address the intended range of uses and design standards. » Review parking requirements to ensure there is not excess required parking that impacts financial feasibility of reinvestment and design that detracts from character. DEVELOPMENT GUID ELINES »Emphasis on mixed uses in the neighborhood overall with walkability, functional public space, appropriate street design, and green infrastructure; provide flexibility in how these goals are accomplished. » Similar design approach to a PUD to ensure details for mixed-use and design are successful, allowing for greater density and more commercial uses than conventional options. »Overall minimum gross density > 6 du/A; Village Centers may have much higher density. »Avoid dictating specific architectural style, while recognizing that some styles are more consistent with intended character than others, however, elements supportive of street level design details are required. This includes features such as porches, large amounts of fenestration for commercial uses, reduced setbacks, durable and interesting building materials, identifiable entrances, and minimized dead space of walls and garage doors. GOALS »Village master planning and development in key opportunity sites within growth areas. »Extension of positive “village” development principles into more conventional development options that achieve walkable and identifiable centers to neighborhoods. APPL ICABLE EXISTING ZONING CATEGORIES »PRD Planned Residence District »F-VR Village Residential »RH Residential High-Density (existing development only) » PUD Planned Unit Development Overlay District 152 RN-2 RN-2 Near Campus Overlay NC MU OS Univ RN-4 CA M P U S A V E HY L A N D A V E SH E L D O N A V E WEST ST OAKLAND ST WO O D L A N D S T UNION DR S HELDON AVE EXT Ames Plan 2040 Excerpt - Future Land Use Map 0 0.04 0.070.02 Miles Ames ¯ Near Campus Overlay Civic - University Open Space Neighborhood Core - Mixed Use (NC MU) Residential Neighborhood 4 - Village (RN-4) Residential Neighborhood 2 - Established (RN-2) Plan 2040 Future Land Use Parcels Parcels Legend Subject Property 153 O-E O-UIW NC F-PRD RL S-GA RH NC C A M P U S A V E HY L A N D A V E SHE LDON AVE WEST ST OAKLAND ST WOODLANDST UNION DR S HELDON AVE EXT Zoning Map 0 0.04 0.070.02 Miles Ames ¯ Subject Property Legend Parcels Overlay Disctrict Overlay Zones West University Impacted District ''O- UIW'' (sec 29.111) Environmentally Sensitive Area Overlay "O-E" Zoning Districts Residential Residential Low Density Zone "RL" (sec 29.701) Residential High Density Zone "RH" (sec 29.704) Commercial Neighborhood Commercial Zone "NC" (sec 29.801) Special Purpose Government/Airport District "S-GA" (sec 29.1002) Floating Zones Planned Residence District ''F-PRD'' (sec 29.1203) 154 ITEM #:36 DATE:03-11-25 DEPT:ADMIN SUBJECT:REQUESTS FROM AMES MAIN STREET FOR 515 DAYS ON MAY 15-16, 2025 COUNCIL ACTION FORM BACKGROUND: Ames Main Street (AMS) plans to host “515 Days” from Thursday, May 15 through Friday, May 16. This event was implemented by Ames Main Street in 2021 with the intention of celebrating area code 515 through a variety of activities each day, such as 515-themed specials in businesses and giveaways to attract individuals to Downtown Ames. Additionally, this event is the first of a three part Ames Summertime Series. THURSDAY, MAY 15 The activities on Thursday May 15 include a beer garden, live music on Douglas Avenue, and a family activity zone on Douglas Avenue. The events are free to attend. Organizers expect up to 1,000 people to participate in the activities. To facilitate the Thursday activities, Ames Main Street requests the following for May 15: Closures of 5th Street from Burnett Ave through Douglas Ave, Kellogg Ave from Main Street to 5th St, Douglas Street from Main Street to 5th Street. Use of City electrical outlets and waiver of fees for electricity (estimated loss to Electric Fund of $5). A blanket Temporary Obstruction Permit and a blanket Vending License for Downtown to allow stores to display and sell merchandise and for food truck vendors. A waiver of the Vending License fee is requested ($50 loss to City Clerk’s Office). Organizers have hired 10 private security officers to check IDs and staff the event area. Wristbands will be provided to those of legal age to consume alcohol. Ames Main Street staff and volunteers will monitor the crowd and staff the road closures. REQUEST FOR SUSPENSION OF ENFORCEMENT OF MUNICIPAL CODE 17.16: Section 17.16 of Municipal Code makes a distinction between alcohol-licensed premises that function more like a restaurant, with food sales making up the majority of the sales, and premises that function as a bar, where alcohol sales are a majority of the business. For the former, minors may be in the premises without a legal-age adult. For the latter, minors are not permitted without a legal-age adult accompanying them. The Police Department relies on business records of transactions to make the determination regarding whether minors would be allowed or not under the ordinance's criteria. Event organizers have requested suspension of Municipal Code 17.16 to allow for event attendees to carry their beverages throughout the event space. Typically for events of this type, since the license holder sells the alcohol and separate vendors sell food and other items, and since no historical pattern of sales can be evaluated for intermittent events, the alcohol sales have been treated like a bar--a designated alcohol consumption area has been created using fencing, and those allowed in must either be 21 years of age or older, or (if the organizers wish) a minor child accompanied by their legal-age parent or guardian. 155 Ames Main Street has requested the ability to license the entire event area as the premises for the event and not be required to fence a separate beer garden area. This would allow attendees of all ages to move freely throughout the event area. The alcohol license will be presented to the Council at a later date for local authority approval. The City has had a long history of requiring alcohol consumption for special events to occur in a designated area without intermingling of legal age adults and minors. The concern from staff has historically been the challenges observed with minors being able to obtain alcohol in establishments that advertise or operate like a bar, but where just enough food sales occur to qualify for minors to be allowed on the premises. Staff discussed these issues with Ames Main Street and has developed a list of the specific circumstances for the proposed event that the Council could consider to justify allowing a suspension of Section 17.16 in this instance. It should be emphasized that other events in the future, with circumstances outside of these described below, are not likely to receive staff support to allow minors on the premises. The circumstances related to this event that may justify the requested suspension of enforcement of Section 17.16 include: 1. The event includes entertainment and activities that are the focus of the event (alcohol consumption is incidental to the event). 2. Food and non-alcoholic beverages will be offered in a meaningful variety. No distilled spirits are involved. 3. The event is non-ticketed, intended to be family-friendly, and includes promotional materials that suggest it as a family event. 4. It is organized by a locally established entity, with a track record of hosting events successfully and with an interest in continuing to do so. 5. Private security is being hired for the event, in addition to volunteers to manage the event area. 6. The event is on a weekday night and will conclude by 9:00 p.m., placing the event entirely during daylight hours. Evening civil twilight ends at 9:00 p.m. on May 14. 7. The event area is in a portion of the downtown that does not contain a significant number of other alcohol-licensed establishments, minimizing the need to manage the area between licensed premises to ensure alcohol does not travel from one premises to another. The Thursday activities will require the closure of 76 metered parking spaces for 10 metered hours, resulting in a loss of approximately $190 to the Parking Fund. Organizers have requested that this amount be waived by the City Council. The Council's policy regarding the closure of metered parking in an area less than an entire business district is to consider the waiver of such fees on a case-by-case basis. PUBLIC OUTREACH: Organizers were asked to contact the businesses in the area where the Thursday event would take place to inform them specifically of the proposed change to the event regarding alcohol. Ames Main Street sent flyers to the entire listing of downtown businesses on four separate occasions (two standalone emails and two mentions in the Business Bulletin). Additionally, Ames Main Street forwarded the standalone emails to the businesses in the event area, and followed up with a hand delivered paper notice. The notices indicated the proposed change regarding alcohol, the proposed event date, and the date and time of the Council meeting where approval is to be considered. 156 FRIDAY MAY 16: To facilitate the Big Bash in Bandshell Park, on Friday, May 16, Ames Main Street requests the following: Use of City electrical outlets in Bandshell Park and waiver of fees for electricity (estimated loss to Electric Fund of $10). As with the Thursday event, for the Big Bash in Bandshell Park, organizers have hired private security to check IDs and staff the entrance/exit points to the beer garden area. Wristbands will be provided to those of legal age to consume alcohol. Minor children will be permitted into the event area with their legal parent or guardian, in compliance with the City’s existing ordinance pertaining to minors in liquor-licensed establishments. Ames Main Street staff and volunteers will monitor the crowd. The Council should note that for both of these events, the alcohol license application will be submitted at a later date for Council consideration. ALTERNATIVES: 1. Approve the requests for 515 Week as described above, including the requested waiver of fees. 2. Approve the requests as indicatED above, but require reimbursement for the blanket Vending License, electricity use, and lost parking meter revenue. 3. Approve the requests as indicated above, but deny waiver of Municipal Code 17.16 for the event area on Thursday, May 15. 4. Deny the requests. CITY MANAGER'S RECOMMENDED ACTION: 515 Week provides an opportunity to attract visitors to Downtown Ames. The events include family friendly activities and promotions that support local businesses. Given the small dollar amount and number of parking spaces involved, staff believes it is reasonable to waive the parking fees for this event, along with the other requested fee waivers. Ames Main Street is a well-established local entity that has successfully hosted many events with alcohol components in Downtown. With future event approvals subject to City staff review, the organization has considerable incentive to ensure a safe, well-run event. Additionally, City staff will document any issues or concerns observed and refer to it for any future requests from the organization. Staff believes that the factors listed in the report above make a case to support a waiver of enforcement of Section 17.16 of Municipal Code. If approved, staff would look to these same factors in evaluating future requests for similar events. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. ATTACHMENT(S): 05.15 515 Days LOS.pdf 2025 515 Days Special Events Application.pdf 515 Days Event Maps 2025.pdf Alliance Letter of Support - 515 Day City of Ames.pdf Discover Ames Letter of Support - 515 Days.pdf 157 Travis Toliver, IOM Executive Director travis@amesalliance.com 304 Main Street, Ames, IA 50010 | 515.233.3472 | DowntownAmes.org Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community. January 16, 2025 Mayor and City Council City of Ames 515 Clark Ave Ames, IA 50010 Dear Mayor Haila and Members of the Ames City Council, Ames Main Street is planning to hold the 5th annual 515 Days event from May 15-16, 2025 in Downtown Ames. Developed in 2021, 515 Days has become a tradition in Downtown Ames and a way for us to celebrate our area code. To celebrate year 5, we will host two days of activities May 15 – Ames Summertime Event Series featuring live music and a food truck showdown May 16 – Big Bash in Bandshell Park Specific information about the event can be found on the included Special Event Application. Additionally, we request the following: • May 15 o Street Closures : 5th St from Burnett Ave through Douglas Ave, Kellogg Ave from Main St to 5th St, Douglas St from Main St to 5th St o Waiver of fees for: electric use in the event boundary, blanket vendor permit in the event boundary, Temporary Obstruction Permit for the event boundary, and the parking meter fees on the closed streets o Suspension of enforcement of ordinance 17.16, minors on certain premises. We would require minors to be present with an adult. • May 16 o Use of Bandshell Park o Waiver of fees for electric use, and blanket vendor permit in Bandshell Park By bringing residents to Downtown Ames for attractions such as this, Ames Main Street is able to fulfill its mission as a Main Street Iowa community and create an economically vibrant downtown with unique living, dining, and entertainment experiences. Thank you for your consideration of this request and continued support of Ames Main Street. We look forward to seeing celebrating 515 Days! Sincerely, Travis Toliver Executive Director Ames Main Street 158 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky AMS: Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Event Starts or Kevin Gries 159 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 160 Barricade Beverage Tent - includes non alcoholic beverages Tables and chairs for seating Food Trucks and Vendors Event boundary, Beer garden boundaries Family Zone featuring inflatables, face painting, seating and activities for all Musicians 515 Days - May 15, 2025 Kick off Event Map updated 1.14.25 Restrooms 161 VIP Presenting Sponsor reserved seating, includes tables and chairs Food Truck (no more than 2) ID Check/ Entrance Event boundary, Beer garden boundaries515 Days - May 16, 2025 Big Bash Event Map updated 1.14.25 Portable restroom Beverage sales - includes non alcoholic beverages open space for personal chairs 162 February 25, 2025 Mayor John Haila 515 Clark Avenue Ames, IA 50010 Subject: Letter of Support for the 5th Annual 515 Days Event Mayor Haila and Members of the Ames City Council, On behalf of the Ames Regional Economic Alliance, I am pleased to express my strong support for the 5th Annual 515 Days event hosted by Ames Main Street. This event has become a cornerstone of our community, bringing residents and visitors together to celebrate all that makes downtown Ames vibrant and unique. Over the past four years, 515 Days has provided a family-friendly, engaging, and inclusive experience that highlights our local businesses, fosters community pride, and enhances the economic vitality of our downtown district. Each year, the event has grown in popularity, demonstrating its value to both attendees and our business community. As Ames Main Street seeks city approval to adjust the eventʼs alcohol policy—allowing beverages throughout the designated event area rather than restricting them to a single location seems logical and something we can support. This change will create a more seamless and welcoming experience for attendees, making it easier for them to enjoy all aspects of the event without limitations. I encourage the City Council to approve this request, ensuring that 515 Days continues to be a well-organized, enjoyable, and beneficial event for the Ames community. Thank you for your consideration and for your ongoing support of initiatives that strengthen our local economy and enhance our communityʼs quality of life. Sincerely, Dan Culhane President & CEO Ames Regional Economic Alliance 163 February 26, 2025 Ames City Council 515 Clark Avenue Ames, IA 50010 Subject: Letter of Support for the 5th Annual 515 Days Event Dear Mayor Haila and Members of the Ames City Council, On behalf of Discover Ames, I am pleased to offer my strong support for the 5th Annual 515 Days event hosted by Ames Main Street. This event has proven to be an outstanding attraction that not only engages Ames residents but also draws visitors from surrounding communities, enhancing Ames’ reputation as a welcoming and vibrant destination. 515 Days serves as an important tourism driver, bringing new and returning visitors into our downtown district. The event showcases the unique character of Ames, highlighting our local businesses, live entertainment, and family-friendly atmosphere. By encouraging tourism and increasing foot traffic, 515 Days provides a direct economic boost to our restaurants, retailers, and hospitality businesses, reinforcing Ames as a top destination in Central Iowa. I also support Ames Main Street’s proposal to allow alcohol throughout the designated event area rather than limiting it to a single space. This adjustment will create a more inclusive and accessible experience for attendees, making it easier for families and visitors to fully enjoy all aspects of the event. I encourage the City Council to approve this proposal and continue supporting events that strengthen Ames’ tourism appeal and economic vitality. Thank you for your time and consideration. Regards, Kevin M. Bourke President & CEO 164 ITEM #:37 DEPT:CMO March 11, 2025 Staff Report PROPOSED MICROMOBILITY ORDINANCE BACKGROUND: Please see the attached staff report on micromobility. ATTACHMENT(S): Micromobility Staff Report.pdf Attachment A - Ames Chapter 4 Bicycles.pdf Ankeny Ordinance.pdf Cedar Falls, IA Ordinances.pdf Cedar Rapids Ordinances.pdf Des Moines Ordinances.pdf Iowa City Ordinance.pdf ISU Bike Map 2024.pdf 165 515.239.5101 main 515.239.5142 fax 515 Clark Ave. Ames, IA 50010 www.CityofAmes.org City Manager’s Office STAFF REPORT To: Mayor and City Council From: Pa Vang Goldbeck, Assistant City Manager Date: March 11, 2025 Subject: Council Referral – Micromobility Ordinance In October 2024, Council requested that staff develop a micromobility ordinance for Council consideration. Since then, staff have researched existing micromobility ordinances and evaluated the different components. This report is intended to present research findings primarily from Iowa cities, as well as begin discussions on what components to consider for a micromobility ordinance for Ames. Staff is also seeking Council guidance to inform drafting sections of the micromobility ordinance. Micromobility refers to a range of small, lightweight vehicles driven by users personally. Micromobility devices may include, but are not limited to, bicycles, e-bikes, electric scooters, electric skateboards, shared bicycle fleets, Onewheel, and electric pedal-assisted bicycles. BACKGROUND INFORMATION: • Ames Municipal Code Chapter 4 Bicycles (See attachment A) addresses bicycles, tricycles or unicycles, but does not address any electric-assisted bicycles, tricycles, unicycles or other power-assisted devices such as scooters, segways, hoverboards, etc. Notably included in the code: o Sec. 4.6 – All traffic laws apply to bicycles on the roadway. o Sec. 4.8(4) – “No person shall operate any motor vehicle, including a motorcycle, motor scooter, 'mo-ped' or motorized bicycle, when under power, upon any sidewalk or bike path separated from the roadway.” o Sec. 4.9 – Maximum speed must be “reasonable and prudent”. o Sec. 4.13 – Riding on roadways, sidewalks and bicycles paths are generally permitted except in specified areas (primarily downtown and campustown). • Ames Municipal Code Chapter 19: Parks and Recreation includes section 19.12 that prohibits bike riding in certain parks (Munn Woods; East River Valley Park and in Brookside Park on the Audubon trail). • There is no City license or permit process required for bikes, e-bikes or any other e-vehicles, such as scooters, e-scooters, one-wheelers, and other similar devices. • There is no City license or permit process established for businesses wishing to operate a bike-share or e- vehicle sharing service. • Most states have a 3-tiered classification system for bikes, including the State of Iowa: Class 1 Class 2 Class 3 Max Speed 20 mph 20 mph 28 mph Power Delivery Only pedal assist Both pedal assist & throttle Pedal assist & throttle 166 2 This tiered system provides a level of definition that is often used in local or state ordinances. Additionally, the state defines bicycle classes as being equal to or less than 750 watts (1 horsepower) and the minimum age of rider for class 3 in the state of Iowa is 16. • In the State of Iowa, cities can create additional ordinances that meet their community needs. RESEARCH FINDINGS: • Micromobility ordinances can vary greatly by state, therefore, staff has focused on micromobility ordinances for cities in Iowa. Attached are related ordinances from Ankeny, Des Moines, Cedar Falls, Cedar Rapids, and Iowa City. • Some cities require bikes or e-vehicles (such as e-bikes, scooters, e-scooters, and other similar devices) to be licensed, permitted, or registered. Of the Iowa cities researched, Cedar Falls requires registration of bicycles for a fee of $2 with the Police Department and Cedar Rapids also requires registration for a fee of $5 with the Police Department. The other cities do not require registration. • The City of Ames encourages free bicycle registration through Iowa State University for theft protection. ORDINANCE COMPONENTS PROPOSED: Assuming the Council does not want to start requiring registration of bicycles or micromobility devices for individuals or companies, staff is proposing the following components be included in any future micromobility ordinance: 1. Definitions: a. Bicycle and low-speed electric bicycle (based on tier classes above, using the State of Iowa’s definition): “Bicycle” means either of the following: (1) A device having two or three wheels and having at least one saddle or seat for the use of a rider which is propelled by human power. (2) A low-speed electric bicycle. b. Personal Transportation Device: Staff is recommending we use the Des Moines Area Metropolitan Planning Organization’s definition for personal transportation devices rather than “micromobility”: “A mobility device under 150 pounds, which may be equipped with an electric motor for assistance or sole propulsion, designed for conveying the operator, with speeds of less than 20 miles per hour, but excluding a bicycle or low-speed electric bicycle” Examples include: Any small, lightweight, electric-powered vehicle designed for single/tandem- passenger use, such as scooters, electric scooters, electric skateboards, one-wheelers, and similar devices. Any gas-powered device is prohibited on sidewalks and shared-used paths. 2. Bicycle and personal transportation device equipment safety regulations should include (these items are already in place now for all Iowa cities researched unless noted): • Lamps/lighting on front (300’) • Red lamp lighting in rear (300’) • Reflectors – can be on vehicle or on rider • Braking system • Restricting sirens or whistles unless it’s a peace officer (cities researched that do this include Ankeny, Des Moines, Cedar Falls) 3. Bicycle and personal transportation device operating safety regulations: a. Applicability of traffic laws.* b. Passenger restrictions: Limiting bicycles and personal transportation devices to one rider unless designed for multiple passengers.* c. Prohibition on clinging to any vehicle or other bicycles and personal transportation devices.* 167 3 d. Limits to carrying articles when using a bicycle and/or personal transportation devices. The user must be able to keep one hand on the handlebar at all times. The council could consider a weight restriction down the road if needed. e. Right-of-way rules:* o Research Findings: The common practice is that all bicycles and personal transportation devices must yield to pedestrians. Pedal-assisted devices should yield to human-powered bicycles and other human-powered conveyances (Ankeny). Some ordinances state the user should give an audible sign when passing. Staff is recommending similar language. f. Prohibition of reckless riding: Explicitly stating that riding a bicycles or personal transportation devices under the influence of alcohol or drugs is illegal. Additionally, bicycles and personal transportation devices must be operated in a manner that is safe, respectful, and responsive to conditions of shared-use paths, sidewalks, and city parks. g. Hands-free riding ban: Prohibiting the use of phones or other devices in your hands while operating a bicycle and personal transportation devices. h. Ability to impound bicycles and personal transportation devices that obstruct pedestrian or vehicle travel and/or devices that are abandoned. *Language around these items already exist in the Ames Chapter 4 Bicycle code. We would need to modify it as suggested above and to include personal transportation devices. AREAS FOR COUNCIL GUIDANCE: Staff is seeking Council guidance on the following areas: 1. Where should bicycles and personal transportation devices be allowed or not allowed? Research Findings: • Bicycles and personal transportation devices are typically allowed on multi-use paths, sidewalks and roadways. When both roadway and path are available, Iowa cities differ on preference for bicycles and personal transportation device users to utilize the roadway (Ankeny) or path (Cedar Rapids) or may use either (Des Moines, Iowa City). • Restrictions are typically in downtown areas or pedestrian-heavy districts. Most cities identify specific locations where riding is prohibited (Cedar Falls, Iowa City and Des Moines). • Ankeny: • Electric scooters and personal transportation devices may only operate on sidewalks less than 8 feet under certain conditions, such as if there is no bicycle lane, path, or multi-use trail available or where the speed limit on roadway is greater than 25 mph. • Riding micromobility devices are permitted on sidewalks using “careful and prudent” operation. • Micromobility devices are allowed on bicycle paths and multi-use trails equal to or greater than 8 feet in width except where signs or pavement markings explicitly prohibit riding on the path. • Cedar Rapids: Restricts use of micromobility devices on a roadway with a speed limit that is greater than 35 mph. Micromobility devices are prohibited on sidewalks in downtown and surrounding districts as specified in code or designated by City Manager. Staff Recommendation: Keep the language already in Ames Municipal Chapter 4 on bicycles and expand it to include personal transportation devices. Chapter 4 restricts riding on sidewalks in the following areas: • Main Street from Duff Avenue to Clark Avenue. • Lincoln Way on the south side thereof from Stanton Avenue to Hayward Avenue. • Hayward Avenue on the east side thereof from Lincoln Way to Hunt Street; and • Welch Avenue from Lincoln Way to Knapp Street. Additionally, riding on the street is prohibited on Grand Avenue between Lincoln Way and 30th Street. 168 4 This means that biking and personal transportation devices would both be allowed on: a. Shared-use path: pathways accessible to both pedestrians and non-motorized transportation devices, including personal transportation devices. b. Sidewalk: Public pedestrian paths adjacent to or within street rights-of-way, intended primarily for foot traffic unless it is designated as pedestrian-only. c. On streets in designated bike lanes if available, subject to traffic laws. d. Bicycle and personal transportation devices are strictly prohibited in designated pedestrian-only areas, and where only pedestrians and mobility devices for persons with disabilities are allowed. Users must also adjust their speed and operation to accommodate the presence of pedestrians, cyclists, and other path users, avoiding any actions that may cause harm or disruption. Staff recommends that if a shared-use path is less than 8 feet in width, the preference is for the bicycle or personal transportation device user to use the street if there is one adjacent. Staff comments: Municipal Code Section 19.12 prohibits bike riding in certain parks. The Parks Commission will take a more comprehensive look at bikes and personal transportation devices in City parks and provide recommendations on their use over the next few months. Additionally, staff will work on creating a map that shows areas where biking and personal transportation devices are permitted/not permitted (ex. no grassy area). 2. Should there be speed limits? If so, where? Research Findings: • Ankeny: o “careful and prudent at a rate of speed no greater than is reasonable and proper under the conditions existing at the point of operation taking into account the surroundings, and environment.” o No class 3 low-speed electric bikes allowed on sidewalks. o No class 3 low-speed electric bike allowed on bike lane, path or multi-use trail in excess of posted or applicable speed limits. If no signs are posted, restricted to less than 20 miles per hour. o Restricts going faster than 25 mph when riding on the roadway or street unless there is a bike lane present. • Des Moines: “careful and prudent manner” • Cedar Falls: “no bicycle should operate…in a reckless, careless or negligent manner, or in a manner as to endanger or interfere with lawful traffic or the use of the streets or sidewalks of the City” • Cedar Rapids: micromobility devices are defined as operating at less than 20 mph. • Iowa City: “prudent and careful manner” • Non-Iowa city speed limits: • Central Park, NY – bicycles are not allowed on pedestrian paths except the marked share paths. 20 - mph speed limit. Children under 14 must wear a helmet. Cyclists are encouraged to reduce speed where there’s heavy pedestrians. • Golden Gate Bridge and Park: E-scooters or similar devices are not allowed on the Golden Gate Bridge sidewalk. Bicycles and e-bikes are allowed on the bridge’s sidewalk and must observe 15 mph speed limit, slowing to 5 mph around the tower. • Minneapolis Parks and Recreation Board – Speed on all parkways should be less than 20 mph unless posted otherwise. On public alley or park property the speed limit should be reasonable and prudent, however, no more than 10 mph. 169 5 Possible Options: A. Keep the existing Chapter 4 “reasonable and prudent” language but set “not to exceed” speeds in areas identified by City administrative staff. B. Keep the existing Chapter 4 “reasonable and prudent” language but set “not to exceed” speeds of 10 mph on multi-use paths in parks. C. Keep the existing Chapter 4 “reasonable and prudent” language as is. D. Set a “not to exceed” speed across the city at ___mph . E. Set a “not to exceed” speed based on type of facility being used (ex. streets vs multi-use path vs sidewalks) . Staff Comments: • Enforcing speed limits on bicycles and personal transportation devices is challenging. Often when cities put bicycle or personal transportation devices speed limits in place, there’s a public awareness campaign with the rollout including public education and public signage. It could also include installation of advisory speed radar signs. • It was challenging to find enforcement strategies outside of cities that have a private micromobility operator who has agreed the devices have some level of control or tracking that can be used for enforcement purposes. For example, the micromobility operator can limit the max speed a device can operate or the device has technology that can track user speed and retroactively charge users for exceeding speed limits). 3. Should exceptions be allowed? If so, what is the process? Research Findings: • Most cities allow exceptions for parades as authorized by a permit process • ADA mobility devices Staff Recommendation: Yes, the City should include an exception for parades and may grant exceptions for ADA mobility devices upon an application request. The mobility device should not be equipped to carry another person(s). Proper identification is required for these exceptions. MICROMOBILITY OPERATORS: Some cities allow shared micromobility services or operators (scooter sharing rental program, e -bike rental program, etc.). This type of service allows users to rent bikes or micromobility devices on a short -term basis, typically through a smartphone application or other digital platform. Often when this type of service is made available, the city requires a license or permit. Of the Iowa cities researched, only Cedar Rapids (Veo) and Des Moines (DSM Street Collective) have shared micromobility services actively in place, allowable through an agreement. Currently there are no micromobility operators in Ames. Iowa State University has a map where bikes are allowed on their premises (see attachment). Research Findings: • Minneapolis, MN – has a shared scooter program. Minneapolis requires scooter sharing networks to have a license agreement with the City. No one is able to obtain a license if their equipment cannot be restricted to 30 mph or less. Both Lime and Veo offer services in Minneapolis. The State of Minnesota has statutes around motorized foot scooters. According to the state statute, there is a minimum age requirement of 12 to be able to operate a motorized foot scooter. Furthermore, anyone ages 12 to 18 should wear properly fitted and fastened protective headgear. 170 6 • Chicago, IL – has a scooter sharing Business Rules – geofencing technology required on scooters, speed limiting in certain areas to 15 mph, geofencing. Any first-time user must be capped at 10 mph. In order to obtain a license, there’s an application process which requires that the applicant hav e a place of business in the city and is qualified to do business under the laws of the state. • Seattle, WA – has both a bike share and scooter share program. The Seattle Department of Transportation has a Free-floating Shared Micromobility Permit Requirement program. Vendors are issued a street use permit (can be renewed annually) to allow deploying bicycles, electric bikes, etc. Title 11 and Title 15 of the Seattle Municipal Code to deploy scooters in Seattle right -of-way for public rental. Bikes must cease to assist once they reach 15 mph. Next Steps: • Council’s guidance on the items above (specifically where to allow devices to operate, restrictions on speed and exceptions for devices) will allow staff to draft an update to Chapter 4: Bicycle to include personal transportation devices with parameters that reflects Council’s wishes. • The ordinance, once drafted, will be presented for public feedback and Council consideration. Staff will conduct outreach to targeted audiences about the draft ordinance before the first draft is brough t to Council for consideration. • The Parks and Recreation Commission will gather public feedback on use of bicycles and personal transportation devices in parks over the next few months as they are in the process of updating park rules. • If there is a desire to have a micromobility operator, and there is a private vendor interested in operating in Ames, Council could direct staff to explore this option further. Attachments: • Attachment A: Ames Ordinance on Bicycle • Ankeny Ordinance • Cedar Falls Ordinance • Cedar Rapids Ordinance • Des Moines Ordinance • Iowa City Ordinance • ISU Biking Map 171 Sup 2003-1 4-1 Rev. 1-1-03 CHAPTER 4BICYCLESSec. 4.1.RESERVED.(Ord. No. 800, Sec. 6; Code 1956, Sec 24-6; Ord. No. 2473, Sec. 2-26-74; Ord. No. 3669, 6-11-02) [State Law RefIowa Code Sec. 321.236(10)]Sec. 4.2.RESERVED.(Ord. No. 800, Sec. 7; Code 1956, Sec. 24-7; Ord No. 2473, Sections 1, 2, 2-26-74; Ord No. 3016, Sec. 1, 7-19-88;Ord. No. 3669, 6-11-02)Sec. 4.3.RESERVED.(Ord. No. 800, Sections 8, 15, Code 1956, Sections 24-8, 24-15; Ord. No. 2177, Sec. 1, 4-4-67; Ord. No. 2473, Sec.2, 2-26-74; Ord. No. 3669, 6-11-02)Sec. 4.4.RESERVED.(Ord. No. 800, Sec. 9, Code 1956, Sec. 24-9; Ord. No. 2473, Sec. 2, 2-26-74; Ord. No. 3669, 6-11-02)Sec. 4.5.RESERVED.(Ord. No. 2473, Sec. 2, 2–26-74; Ord. No. 3669, 6-11-02)Sec. 4.6. APPLICABILITY OF TRAFFIC LAWS.Every person riding a bicycle, tricycle or unicycle upon a roadway is granted all rights and is subject to all the duties applicable to the driver of a vehicle by the laws of this state declaring rules of the road applicable to vehicles or by the traffic ordinances of this city applicable to the driver of a vehicle, except as to special regulations in this chapter and except as to those provisions of laws and ordinances which by their nature can have no application.(Ord. No. 800, Sec. 18; Code 1956, Sec. 24-18) [State Law Ref. Iowa Code Sec. 321.234]Sec. 4.7. NUMBER OF PASSENGERS.No bicycle, tricycle or unicycle shall be used to carry more than one person unless equipped with a seat for each person carried.(Ord. No. 800, Sec. 20; Code 1956, Sec. 24-20(b); Ord. No. 2630, Sections 1, 2, 11-15-77)[State Law Ref.321.234(3) and 321.234(4)]Sec. 4.8. RIDING ON ROADWAYS, SIDEWALKS, BICYCLE PATHS.(1)Every person operating a bicycle, tricycle or unicycle upon a roadway shall ride as near to the right-hand side of the roadway as practicable, exercising due care when passing a standing vehicle or one proceeding in the same direction. (2)Persons riding bicycles, tricycles or unicycles upon a roadway shall not ride more than two (2) abreast except on paths or parts of roadways set aside for the exclusive use of bicycles. Single file when traffic is heavy. (3)Persons riding bicycles, tricycles or unicycles upon a bicycle path not affixed to a roadway shall yield the right-of-way to all vehicular traffic traveling on the public roadways which intersect with the bicycle path. Persons riding bicycles upon a bicycle path which is a designated lane or part of a roadway shall obey the instructions of official traffic-control signals, signs, and other control devices applicable to vehicles. 172 Sup 2003-1 4-2 Rev. 1-1-03 (4)No person shall operate any motor vehicle, including a motorcycle, motor scooter, 'mo-ped' or motorized bicycle, when under power, upon any sidewalk or bike path separated from the roadway, except that golf carts may be operated on the following described portions of bike paths: (a)The bike path along South Sixteenth Street commencing at the South Riverside Drive intersection and going north to Elwood Drive, across Elwood Drive and continuing north along the east side of Jack Trice Stadium to South fourth Street, across south Fourth Street, and then north to Center Drive; (b)The bike path along Beach Avenue from South Fourth Street north to Lincoln Way, across Lincoln Way then north along Wallace Road to its intersection with Union Drive, then south on Union Drive to Welch Avenue, then along Welch Avenue to Lincoln Way; (c)The bike path along Center Drive from Elwood Drive to Beach Avenue; and (d)The bike path along Elwood Drive from Center Drive to South Fourth Street. This exception to Sec. 4.8(4) shall be in effect from July 23, 1999 through July 29, 1999.. See also Section 19.14.(Ord. No. 800, Sec. 21; Code 1956, Sec. 24-21; Ord. No. 2473, Sections 1, 2, 2-26-73; Ord. No. 2631, Sec. 1,11-15-77; Ord. No. 2692, Sec. 1, 1-2-79; Ord. No. 3003, Sec. 6, 2-23-88; Ord. No. 3527, 6-22-99)Sec. 4.9. SPEED, OPERATION TO BE REASONABLE AND PRUDENT.No person shall operate a bicycle, tricycle or unicycle at a speed greater than, or in a manner other than is reasonable and prudent under the conditions then existing.(Ord. No. 800, Sec. 22; Code 1956, Sec. 24-22)Sec. 4.10. EMERGING FROM ALLEY, DRIVEWAY, BUILDING.The operator of a bicycle, tricycle or unicycle emerging from an alley, driveway or building shall, upon approaching a sidewalk or the sidewalk area extending across any alleyway, yield the right-of-way to all pedestrians approaching on said sidewalk or sidewalk area, and upon entering the roadway shall yield the right-of-way to all vehicles approaching on said roadway.(Ord. No. 800, Sec. 23; Code 1956, Sec. 24-23)Sec. 4.11. CLINGING TO VEHICLES.No person riding upon any bicycle, tricycle or unicycle shall attach the same or themself to any vehicle or be in any manner towed upon a roadway.(Ord. No. 800, Sec. 24; Code 1956, Sec. 24-24)Sec. 4.12. CARRYING ARTICLES.No person operating a bicycle, tricycle or unicycle shall carry any package, bundle, or article which prevents the rider from keeping at least one hand upon the handlebars.(Ord. No. 800, Sec. 26; Code 1956, Sec. 24-26)Sec. 4.13. RIDING ON SIDEWALKS.It is unlawful for any person to operate a bicycle, tricycle or unicycle upon any sidewalk on the following streets:Main Street from Duff Avenue to Clark Avenue.Lincoln Way on the south side thereof from Stanton Avenue to Hayward Avenue.Hayward Avenue on the east side thereof from Lincoln Way to Hunt Street.Welch Avenue from Lincoln Way to Knapp Street. See also Section 19.14.(Ord. No. 800, Sec. 27; Code 1956, Sec. 24-27; Ord. No. 2630, Sections 1, 2, 11-15-77; Ord. No. 3073, Sec. 1,3-20-90)Sec. 4.14. RIGHT-OF-WAY OF PEDESTRIANS ON SIDEWALKS; SIGNAL REQUIRED.Whenever any person is riding a bicycle, tricycle or unicycle upon a sidewalk, such person shall yield the right- of-way to any pedestrian and shall give audible signal before overtaking and passing any such pedestrian.(Ord. No. 800, Sec. 28; Code 1956, Sec. 24-28)173 Sup 2003-1 4-3 Rev. 1-1-03 Sec. 4.15. BICYCLES PROHIBITED ON GRAND AVENUE.The riding of bicycles, tricycles or unicycles on the roadway of Grand Avenue in the City of Ames, Iowa, is prohibited. Any person who shall ride a bicycle on the traveled portion of the roadway of Grand Avenue between Lincoln Way and 30th Street in the City of Ames shall be in violation of this section. See also Section 19.14.(Ord. No. 2647, Sec. 1, 3-28-78)Sec. 4.16. LAMPS, REFLECTORS REQUIRED.Every bicycle, tricycle or unicycle when in use during the hours from sunset to sunrise shall be equipped with a lamp on the front which shall emit a white light visible from a distance of at least five hundred (500) feet to the front and with a red reflector or lamp on the rear which shall be visible three hundred (300) feet to the rear when directly in front of lawful upper beams of headlamps on a motor vehicle.(Ord. No. 800, Sec. 30; Code 1956, Sec. 24-30; Ord. No. 2630, Sections 1, 2, 11-15-77) [State Law Ref. IowaCode Sec. 321.397]Sec. 4.17. BRAKE REQUIRED.Every bicycle shall be equipped with a brake which will enable the operator to make the braked wheel skid on dry, level, clean pavement.(Ord. No. 800, Sec. 32; Code 1956, Sec. 24-32)Sec. 4.18.PENALTIES FOR OFFENSES PERTAINING TO BICYCLES.(1)A violation of any provision of Chapter 4, Bicycles, shall be a municipal infraction punishable by a penalty of $50.00 for a person’s first violation thereof, and a penalty of $100.00 for each repeat violation. (2)Alternatively, a violation of Chapter 4 can be charged by a peace officer of the City as a simple misdemeanor.(Ord. No. 3003, Sec. 6, 2-23-88; Ord. No. 3497, Sec. 3, 8-25-98; Ord. No. 3551, 3-7-00)174 CHAPTER 76 BICYCLE AND PERSONAL TRANSPORATION DEVICES REGULATIONS 76.01 Purpose 76.07 Responsible Riding 76.02 Definitions 76.08 Place of Riding 76.03 Scope of Regulations 76.09 Parking 76.04 Traffic Code Applies 76.10 Equipment Requirements 76.05 Motor Vehicle Operations 76.11 Violations 76.06 Actions Against Bicycles and Personal Transportation Devices 76.01 PURPOSE. The purpose of this Chapter is to set forth regulations for operating bicycles, electric scooters and personal transportation devices on the city's roadways, streets, sidewalks, and multi-use trails as enabled by Code of Iowa, Section 321.235 and 321.236[10]. 76.02 DEFINITIONS. 1. "Bicycle" means either of the following: (1) A device having up to four wheels and having at least one saddle or seat for the use of a rider which is propelled by human power. (2) A low-speed electric bicycle. (Code of Iowa, Sec. 321.1[40.c.]) 2. "Bicycle lane" means a portion of a street designed for exclusive or preferential use by persons using bicycles, electric scooters or personal transportation devices. Bicycle lanes are to be distinguished from the portion of the street used for motor vehicle traffic by physical barrier, striping, marking, or other similar device. 3. "Bicycle path" means a paved or unpaved surface, separate from the street, in the right-of-way at or greater than eight feet (8') in width under the jurisdiction and control of the state or a local political subdivision thereof for use primarily by bicycles, electric scooters, personal transportation devices, and pedestrians. 4. "Electric scooter" means a device weighing less than one hundred pounds that is equipped with two or three wheels, handlebars, and an electric motor, and which is solely powered by the rider or by an electric motor capable of propelling the device without additional propulsion supplied by the rider, at a maximum speed on a paved level surface of no more than twenty miles per hour, or both. 5. "Low-speed electric bicycle" means a device having a saddle or seat for the use of a rider, up to four wheels, equipped with fully operable pedals, and an electric motor of less than seven hundred fifty watts that meets the requirements of one of the following classes: A. "Class 1 low-speed electric bicycle" means a low-speed electric bicycle equipped with a motor that may be used to provide assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of twenty miles per hour or more. B. "Class 2 low-speed electric bicycle" means a low-speed electric bicycle equipped with a motor that may be used exclusively to propel the bicycle and that is not capable of providing assistance when the bicycle reaches a speed of twenty miles per hour or more. C. "Class 3 low-speed electric bicycle" means a low-speed electric bicycle equipped with a motor that may be used to provide assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of twenty-eight miles per hour or more. (Code of Iowa, Sec. 321.1[36A]) 6. "Multi-use trail" means a paved or unpaved surface, separate from the street, in the right-of-way at or greater than eight feet (8') in width under the jurisdiction and control of the state or a local political subdivision thereof for use primarily by bicycles, low-speed electric bicycles, electric scooters, personal transportation devices, and pedestrians. No multi-use trail shall be considered as a street or highway. 7. "Other Power-Driven Mobility Device (OPDMD)" means any mobility device powered by batteries, fuel, or other engines that is used by individuals with mobility disabilities for the purpose of locomotion, including, electronic personal assistance mobility devices, or any mobility device designed to operate in areas without defined pedestrian routes, but that is not a wheelchair or a golf cart. 8. "Personal Transportation Device" means a mobility device under one hundred fifty pounds, which may be equipped with an electric motor for assistance or sole propulsion, designed for conveying the operator, with speeds of less than twenty miles per hour, but excluding a bicycle, low-speed electric bicycle, or electric scooter. 9. "Roadway" means that portion of a highway improved, designed, or ordinarily used for vehicular travel. 10. "Street" means the entire width between property lines of every way or place of whatever nature when any part thereof is open to the use of the public, as a matter of right, for purposes of vehicular traffic. 11. "Sidewalk" means a paved or unpaved surface, separate from the street, in the right-of-way less than eight feet (8') in width under the jurisdiction and control of the local political subdivision thereof for use primarily by pedestrians. 12. "Residential district" means a territory not comprising a business district and which is occupied mainly by structures for residential dwellings. 175 13. "Business district" means a territory not comprising a residential neighborhood and which is occupied mainly by buildings in use for business purposes. 76.03 SCOPE OF REGULATIONS. These regulations shall apply whenever a bicycle, electric scooter, or personal transportation device is operated upon any public street, roadway, park road, any multi-use trail, sidewalk, or in any bicycle lane and path, subject to those exceptions and regulations stated herein. 76.04 TRAFFIC CODE APPLIES. 1. Every person, including a peace officer, riding a bicycle, electric scooter, or personal transportation device upon a roadway or in a bicycle lane shall be granted all of the rights and shall be subject to all of the duties applicable to the driver of a vehicle by the laws of the State declaring rules of the road applicable to vehicles or by the Traffic Code of the City applicable to the driver of a vehicle, except as to those provisions that by their nature can have no application or those for which specific exceptions have been set forth regarding police bicycles. This does not apply to the use of a bicycle, electric scooter or personal transportation device in a parade authorized by proper permit from local authorities. (Code of Iowa, Sec. 321.234[2, 5]) 2. Bicycles, electric scooters, or personal transportation devices are not subject to registration, licensure, titling, inspection, and proof of financial liability coverage provisions of Code of Iowa, Chapter 321. 3. Riders of bicycles, electric scooters, or personal transportation devices are not required to have possession of a driver's license or permit. 4. Whenever such person dismounts from a bicycle, electric scooter, or personal transportation device, the person shall be subject to all regulations applicable to pedestrians. 5. A peace officer riding a police bicycle in the line of duty may do any of the following: A. Proceed past a red or stop signal or stop sign, but only after slowing down as may be necessary for safe operation. B. Exceed the maximum speed limits as long as the rider does not endanger life or property. (Code of Iowa, Sec. 321.231) 76.05 MOTOR VEHICLE OPERATIONS. 1. Bicycle lane right-of-way. Operators of all motor vehicles shall yield the right-of-way to bicycles, electric scooters, and personal transportation devices in a designated bicycle lane and shall not operate a motor vehicle within a bicycle lane, unless provisions of law establish other requirements and regulations at intersections and other places affecting such bicycle lanes, then such other provision of law shall control. No person shall drive a motor vehicle in a bicycle lane established on a roadway or street except as follows: A. To prepare for a turn within a distance of 200 feet from the intersection. 2. Lateral Passing Distance. The driver of a motor vehicle overtaking a bicycle, electric scooter, or personal transportation device that is traveling on a paved shoulder or in a bicycle lane, shall give at least three feet of lateral passing distance between the outside of the vehicle and the rider and device. 3. Opening Doors. No person shall open any door of a motor vehicle located on a roadway or street without first taking precaution to ensure that this action does not interfere with the movement of traffic or endanger any other person or vehicle. In addition, no person shall leave open any door of a motor vehicle located on a roadway for a period of time longer than necessary to load or unload passengers or cargo. 4. Yield to persons in crosswalks. The driver of a motor vehicle shall yield right-of-way, slowing down or stopping if need be to so yield, to a pedestrian or person dismounted from a bicycle, electric scooter, or personal transportation device, or a person mounted on a bicycle, electric scooter, or personal transportation device within any marked crosswalk or unmarked crosswalk at an intersection. 5. Parking. Drivers of motor vehicles shall not park in bicycle lanes, bicycle paths, or multi-use trails. 76.06 ACTIONS AGAINST BICYCLES AND PERSONAL TRANSPORTATION DEVICES. 1. A person operating a motor vehicle shall not steer the motor vehicle unreasonably close to or toward a dismounted pedestrian or a person riding a bicycle, an electric scooter, or personal transportation device on a roadway or street, including the adjacent shoulder. 2. A person shall not knowingly project any object or substance at or against a dismounted pedestrian or a person riding a bicycle, an electric scooter, personal transportation device, or OPDMD on a roadway or street, adjacent shoulder, sidewalk, multi-use trail, or any other location. (Code of Iowa, Sec. 321.281) 76.07 RESPONSIBLE RIDING. 1. Double Riding Restricted. A person propelling a bicycle shall not ride other than astride a permanent and regular seat attached thereto. No bicycle, electric scooter, or personal transportation device shall be used to carry more persons at one time than the number for which it is designed and equipped. This does not apply to the use of a bicycle, electric scooter, or personal transportation device in a parade authorized by proper permit from local authorities. (Code of Iowa, Sec. 321.234[3, 4, 5]) 176 2. Speed. A person shall not operate a bicycle, electric scooter, personal transportation device, or OPDMD at a speed greater than is careful and prudent at a rate of speed no greater than is reasonable and proper under the conditions existing at the point of operation, taking into account the surroundings and environment, such as inclement weather, infrastructure conditions, and grade. A person shall not operate a class 3 low-speed electric bicycle on a sidewalk. A person shall not operate a class 3 low-speed electric bicycle on a bicycle lane, bicycle path, or multi-use trail in excess of the posted or applicable speed limit, or if there is no posted or applicable speed limit, twenty miles per hour. (Code of Iowa, Sec. 321.235B[9.b.]) 3. Control of bicycle, electric scooter, personal transportation device, or OPDMD. The operator shall keep the device under directional, speed, and stopping control at all times. 4. Improper riding. No person shall operate a bicycle, electric scooter, personal transportation device, or OPDMD in an irregular or reckless manner so as to disregard the safety of the operator, others, or property. 5. Right of way. Riders of electric scooters, low speed electric bicycles, and other electric personal transportation devices shall yield right of way to pedestrians, human-powered bicycles, and other human-powered conveyances. Riders of bicycles and other human powered devices shall yield right of way to pedestrians. 6. Emerging from an Alley or Driveway. The operator of a bicycle, electric scooter, or personal transportation device emerging from an alley, driveway or building shall, upon approaching a sidewalk or the sidewalk area extending across any alleyway, yield the right-of- way to all pedestrians approaching on said sidewalk or sidewalk area, and upon entering the roadway shall yield the right-of-way to all vehicles approaching on said roadway. (Code of Iowa, Sec. 321.353) 7. Class 3 Low-Speed Electric Bicycles. A person under the age of sixteen shall not operate a class 3 low-speed electric bicycle. A person under the age of sixteen may ride as a passenger on a class 3 low-speed electric bicycle. (Code of Iowa, Sec. 321.235B[6]) 8. Hand Signals. Riders of bicycles, electric scooters, or personal transportation devices may, but shall not be required to, signal their turning movements and stopping with their hands and arms as follows: A. Left Turn - left hand and arm extended horizontally to the left. B. Right turn - left hand and arm extended upward to the left or right hand and arm extended horizontally to the right. C. Stopping or slowing - left hand and arm extended downward. 9. Following Emergency Vehicles. No person riding a bicycle, electric scooter, or personal transportation device shall follow closer than 500 feet of an emergency vehicle as defined by Iowa Code section 321.1 which has emergency lights and/or siren activated, and shall not stop, park, or leave a bicycle within 500 feet of an emergency vehicle stopped in response to an emergency. 10. Towing. It is unlawful for any person riding upon any bicycle, electric scooter, or personal transportation device to attach the device or themselves to any moving motor vehicle by tow rope, hand grip or otherwise. This section shall not prohibit attaching a trailer to a bicycle that is designed to accommodate such a device. 76.08 PLACE OF RIDING. 1. Paved Multi-use Trails. Bicycles, electric scooters, personal transportation devices, and OPDMD may be operated on paved multi-use trails, subject to the limitations of this Chapter. 2. Roadways and Streets. A. When riding on the roadway or street, riders of bicycles, electric scooters and personal transportation devices shall ride in the same location and manner as motorized vehicles unless, a multi-use trail, bicycle path or bicycle lane exists adjacent to a roadway or street in which case riders may ride in the aforementioned location and riders of electric scooters and personal transportation devices shall not use the roadway; except that the operator of an electric scooter or personal transportation device shall not be required to use or remain on the aforementioned locations: (1) When the trail, path, or lane is of insufficient width to permit safe bicycle, electric scooter, or personal transportation device operation; or (2) When the condition of the surface, or the presence of water, dirt, glass or other foreign objects upon the surface prevents safe bicycle, electric scooter or personal transportation operation on the trail, path, or lane. B. Electric scooters and personal transportation devices shall not be ridden on roadways with a speed limit greater than twenty-five (25) miles per hour unless there is a bike lane present. C. This section does not apply to the use of a bicycle, electric scooter or personal transportation device in a parade or special event authorized by the city. 3. Public Sidewalks and Bicycle Paths. A. Bicycles, electric scooters, and personal transportation devices may be operated upon the public sidewalks in residential districts only in a careful and prudent manner except where signs or pavement markings explicitly prohibit riding on the sidewalk, or upon sidewalks along the business districts, or in specified dismount zones where users shall walk their bicycle, electric scooter, or personal 177 transportation device. Careful and prudent manner shall be consistent with Section 76.07 Responsible Riding. B. Electric scooters, low-speed electric bicycles, and personal transportation devices may be operated upon bicycle paths and multi- use trails that are equal to or greater than eight feet (8') in width except where signs or pavement markings explicitly prohibit riding on the bicycle path or multi-use trail. C. Electric scooters and personal transportation devices may only operate on sidewalks less than eight feet (8') in width if the following applies: (1) When the roadway is of insufficient width to permit safe, electric scooter, or personal transportation device operation. (2) Where no bicycle lane, bicycle path, or multi-use trail is available and where the speed limit on the roadway is greater than twenty-five (25) miles per hour. (3) When the condition of the surface, or the presence of water, dirt, glass or other foreign objects upon the surface prevents safe bicycle, electric scooter, or personal transportation operation on the roadway. (4) When it is necessary to enter or leave adjacent property. D. OPDMD's may be operated by persons with mobility disabilities on all sidewalks provided that they do not risk damage to the sidewalks, surrounding environment, or pose a risk to the safety of other sidewalks users. 76.09 PARKING Parking locations for bicycles, electric scooters, or personal transportation devices shall retain access to: 1. an ADA-compliant pedestrian pathway 2. a fire hydrant 3. a US Postal Service mailbox 4. a crosswalk or curb ramp 5. loading zones 6. transit zones, including bus stops, shelters, or other passenger waiting areas 7. accessible parking spaces 8. street furniture or amenities that require pedestrian access 9. entryways 10. driveways. 76.10 EQUIPMENT REQUIREMENTS Every person riding a bicycle, electric scooter, or personal transportation device shall be responsible for providing and using equipment as provided herein: 1. Every device when in use between sunset and sunrise and when weather conditions provide insufficient lighting to render clearly discernable persons and vehicles on the road at a distance of 300 feet ahead, shall be equipped with a lamp on the front emitting a white light visible from a distance of at least three hundred (300) feet to the front and with a lamp on the rear exhibiting a red light visible from a distance of 300 feet to the rear except that a red reflector on the rear, may be used in lieu of a rear light. The lamps or reflector may be attached to the rider of the device rather than the device itself provided the visibility requirements are met. A peace officer riding a police bicycle is not required to use either front or rear lamps if duty so requires. (Code of Iowa, Sec. 321.384 and Sec. 321.397) 2. Equivalent equipment such as headlamps and red-light attachments to the head, back, arm, or leg may be used in lieu of a lamp on the front and a red light on the rear of the device. 3. Brakes Required. Every device shall be equipped with a brake which will enable the operator to make the braked wheel skid on dry, level, clean pavement. (Code of Iowa, Sec. 321.236[10]) 4. A device shall not be equipped with and a person shall not use upon such device any siren or whistle. This shall not apply to bicycles ridden by peace officer in the line of duty. (Code of Iowa, Sec. 321.434) 76.11 VIOLATIONS. Violations of any provision of this chapter shall be punished by a fine as established by section 4.01 of this Code. (Chapter 76 - Ord. 2134 - Apr. 23 Supp.) 178 ARTICLE VII. - OPERATION OF MOTORCYCLES AND MOTORIZED BICYCLES Sec. 23-562. - Applicability of motor vehicle laws in general. The motor vehicle laws apply to the operators of motorcycles and motorized bicycles to the extent practically applicable. (Code 2017, § 26-411; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-563. - Riders of motorized bicycles. A person operating a motorized bicycle on the highways shall not carry any other person on the vehicle. (Code 2017, § 26-412; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-564. - Riders of motorcycles. A person shall not operate or ride a motorcycle on the streets or highways of the city with another person on the motorcycle unless the motorcycle is designed to carry more than one person. The additional passenger may ride upon the permanent and regular seat if designed for two persons, or upon another seat firmly attached to the motorcycle at the rear of the operator. The motorcycle shall be equipped with footrests for the passenger unless the passenger is riding in a sidecar or enclosed cab. The motorcycle operator shall not carry any person nor shall any other person ride in a position that will interfere with the operation or control of the motorcycle or the view of the operator. (Code 2017, § 26-413; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-565. - Sitting position. A person operating a motorcycle or motorized bicycle shall ride only upon the vehicle's permanent and regular attached seat. Every person riding upon the vehicle shall be sitting astride the seat, facing forward with one leg on either side of the vehicle. (Code 2017, § 26-414; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-566. - Use of traffic lanes. Persons shall not operate motorcycles or motorized bicycles more than two abreast in a single lane. Except for persons operating such vehicles two abreast, a motor vehicle shall not be operated in a manner depriving a motorcycle or motorized bicycle operator of the full use of a lane. A motorcycle or motorized bicycle shall not be operated between lanes of traffic or between adjacent lines or rows of vehicles. The operator of a motorcycle or motorized bicycle shall not overtake and pass in the same lane occupied by the vehicle being overtaken unless the vehicle being overtaken is a motorcycle or motorized bicycle. (Code 2017, § 26-415; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-567. - Headlights on. A person shall not operate a 1977 or later model year motorcycle or any model year motorized bicycle upon the streets or highways of the city without displaying at least one lighted headlamp of the type described in Iowa Code § 321.409. However, this subsection is subject to the exceptions with respect to parked vehicles as provided in this chapter. (Code 2017, § 26-416; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-568. - Packages. The operator of a motorcycle or motorized bicycle shall not carry any package, bundle, or other article which prevents the operator from keeping both hands on the handlebars. (Code 2017, § 26-417; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-569. - Parades. The provisions of this article do not apply to motorcycles or motorized bicycles when used in a parade authorized by proper permit from the city council of the city. 179 (a) (b) (a) (b) (Code 2017, § 26-418; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-570. - Bicycle safety flags required on motorized bicycles. When operated on a street or highway of the city, a motorized bicycle shall have a bicycle safety flag which extends not less than five feet above the ground attached to the rear of the motorized bicycle. The bicycle safety flag shall be triangular in shape with an area of not less than 30 square inches, and be Day-Glo in color. (Code 2017, § 26-419; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-571. - Height of handlebars. No person shall operate any motorcycle or motorized bicycle on a street or highway of the city with handlebars more than 15 inches in height above that portion of the seat occupied by the operator. (Code 2017, § 26-420; Ord. No. 2551, § 2, 10-10-2005) Sec. 23-572. - Penalty for violation of article. If a violation of any of the provisions of this article is a scheduled violation under state law, the penalty for such violation shall be the scheduled fine for such violation under state law. If a violation of a provision of this article is not a scheduled violation under state law, the penalty for such violation shall be a fine of $30.00. (Code 2017, § 26-421; Ord. No. 2551, § 2, 10-10-2005) Secs. 23-573—23-592. - Reserved. ARTICLE IX. - BICYCLES DIVISION 1. - GENERALLY Sec. 23-629. - Reserved. Editor's note— Ord. No. 2978, § 2, adopted Jan. 4, 2021, repealed § 23-629, which pertained to definitions and derived from Code 2017, § 26-481. Sec. 23-630. - Authority of council. The council may by ordinance limit or entirely prohibit the riding or operating of bicycles upon any sidewalk within the city, and the riding or operating of a bicycle upon any sidewalk so designated shall constitute a violation of this article. The council may also prescribe by ordinance such further regulations for the use and operation of bicycles within the city as may be deemed proper from time to time. (Code 2017, § 26-482) Sec. 23-631. - Report of sales by dealers. All dealers or persons engaged in the business of selling new or secondhand bicycles in the city shall file with the police operations division, on the first day of every month, a written report of all bicycles sold or transferred during the preceding month to residents of the city. The report required in subsection (a) of this section shall give a list of all sales made for the period, the name and address of each person to whom a bicycle was sold or transferred, and a description of the bicycle, the manufacturer's serial number, the number of the registration number plate attached thereto, if any, and the serial number of the police operations division found thereon, if any. (Code 2017, § 26-483) Sec. 23-632. - Rental of bicycles. No bicycle rental agency shall offer any bicycle for rent unless such bicycle has been previously registered as required by this article. All bicycles offered for rent by a rental agency shall be equipped with safety equipment as required by this article and shall be kept in good and safe working order. (Code 2017, § 26-484) 180 (a) (b) Secs. 23-633—23-652. - Reserved. DIVISION 2. - REGISTRATION AND LICENSES Sec. 23-653. - Registration required. Every person living within the city who owns a bicycle shall cause such bicycle to be registered at the office of the police operations division upon blanks furnished by the city. (Code 2017, § 26-496) Sec. 23-654. - Issuance of registration tag. The police operations division shall issue a bicycle registration certificate, tag or plate to persons applying for registration, upon payment of a fee in an amount to be established annually by resolution by the city council. Such tag or plate shall be firmly attached to such bicycle. (Code 2017, § 26-497; Ord. No. 2067, § 31, 10-10-1994) Sec. 23-655. - Display of registration tag. No bicycle owned by a resident of the city shall be operated upon the streets or sidewalks of the city unless there is attached to and displayed on such bicycle a registration certificate, tag or plate as required by this division. (Code 2017, § 26-498) Sec. 23-656. - Duration of registration. Every bicycle registration certificate, including a license tag or plate, shall be permanent registration and shall be valid for the life of such bicycle. (Code 2017, § 26-499) Sec. 23-657. - Duplicate registration tag. If a bicycle owner loses his registration tag or plate, or the tag or plate is destroyed or stolen, he shall report the loss immediately to the police operations division, which shall make the necessary record and shall thereupon issue to such owner a new registration tag or plate upon the payment by the owner of a fee established from time to time by resolution of the city council. (Code 2017, § 26-500) Sec. 23-658. - Sale or transfer of bicycle. If a registered bicycle is sold or transferred, the registration tag or plate shall pass to the new owner or transferee. The sale or transfer of such bicycle shall be reported to the police operations division by the former owner within five days after the sale or transfer, and the police operations division shall make a record of such sale or transfer showing the name of the new owner or transferee and such other information as it may deem necessary. (Code 2017, § 26-501) Sec. 23-659. - Suspension or revocation of registration. The municipal court is hereby authorized to revoke or suspend, for a period not to exceed one year, any registration issued by virtue of this division, after a hearing before such court, for any violation of this division. (Code 2017, § 26-502) Sec. 23-660. - Removal or alteration of registration tag or serial number. No person shall alter, counterfeit or take from the owner of a bicycle, without his permission, his registration plate or serial number issued in conformity with this division, or remove such registration plate or serial number from any registered bicycle, except under the direction of the police operations division. 181 (a) (b) (a) (b) (Code 2017, § 26-503) Sec. 23-661. - Records. The police operations division shall keep a record of all fees collected for the issuance of bicycle registration certificates, the date of issuance thereof, to whom issued, the number thereof, a description of the bicycle and the manufacturer's serial number on the bicycle frame. The police operations division shall also keep full and complete records of all registrations or renewals thereof issued. (Code 2017, § 26-504) Secs. 23-662—23-680. - Reserved. DIVISION 3. - RIDING AND PARKING Sec. 23-681. - Applicability of traffic regulations to persons riding bicycles. A person, including a peace officer, riding a bicycle on the highway is subject to the provisions of this division and has all the rights and duties under this division applicable to the driver of a vehicle, except those provisions of this division which by their nature can have no application or those provisions for which specific exceptions have been set forth regarding police bicycles. (Code 2017, § 26-516) Sec. 23-682. - Pedestrians' right-of-way on sidewalks. Pedestrians upon sidewalks shall have the right-of-way at all times over persons using or operating bicycles upon those sidewalks whereon the operation of bicycles is not prohibited. Any person using or operating a bicycle upon any sidewalk shall turn off such sidewalk at all times when meeting or passing pedestrians, and shall pass such pedestrians with extreme caution and on the street side where possible. (Code 2017, § 26-517) Sec. 23-683. - Reckless operation. No bicycle shall be operated on the streets, sidewalks or parkways in the city in a reckless, careless or negligent manner, or in such a manner as to endanger or interfere with lawful traffic or the use of the streets or sidewalks of the city. (Code 2017, § 26-518) Sec. 23-684. - Riding abreast; position when riding on street. Persons using or operating bicycles upon the streets of the city shall not ride more than two abreast, and upon any sidewalk or alley bicyclists shall ride only in single file. Bicyclists shall also operate and travel with their bicycles as near to the right-hand curb as possible upon any street in the city, and, if riding two abreast, they shall, upon the sound of an automobile horn from a vehicle to their rear, go into single file until the vehicle has passed them. (Code 2017, § 26-519) Sec. 23-685. - Driver to use seat; carrying passengers. A person propelling a bicycle on the street or highway shall not ride other than upon or astride a permanent and regular seat attached to the bicycle. A person shall not use a bicycle on the highway to carry more persons at one time than the number of persons for which the bicycle is designed and equipped. (Code 2017, § 26-520) Sec. 23-686. - Following fire trucks. No person using or operating a bicycle within the city shall follow fire trucks or other fire equipment at any time. (Code 2017, § 26-521) 182 (1) (2) (3) (4) (5) (6) (7) (8) (9) (a) (b) Sec. 23-687. - Towing. No person using or operating a bicycle shall tow or be towed by any other vehicle operating upon the streets of the city. (Code 2017, § 26-522) Sec. 23-688. - Carrying packages. No person operating a bicycle within the city limits shall carry any package, bundle or article which prevents the rider from keeping both hands upon the handlebars. (Code 2017, § 26-523) Sec. 23-689. - Riding on sidewalks near schools. When signs are erected giving notice thereof, no person shall use or operate any bicycle upon the sidewalks located upon or adjoining any school premises within the corporate limits of the city. (Code 2017, § 26-524) Sec. 23-690. - Riding on sidewalk prohibited in specified locations. When signs are erected giving notice thereof, it shall be unlawful to use or operate any bicycle upon the sidewalks located on the following streets in the city: Second Street from Clay Street to State Street. Third Street from Clay Street to State Street. Fourth Street from Washington Street to State Street. Fifth Street from Washington Street to State Street. 23rd Street from College Street to Hudson Road. College Street from 20th Street to University Avenue. Main Street from Seventh Street to the south side of West First Street. State Street from Sixth Street to First Street. Washington Street from Sixth Street to First Street. (Code 2017, § 26-525) Sec. 23-691. - Parking on sidewalk. No bicycle shall be parked or placed upon any sidewalk or street within the city except in such places as have been set off as parking spaces under authority of the police operations division or in racks placed under the authority of the police operations division. (Code 2017, § 26-526) Secs. 23-692—23-710. - Reserved. DIVISION 4. - EQUIPMENT Sec. 23-711. - Lights and reflectors. All bicycles used within the city limits shall be equipped with a stationary lamp on the front. Such lamp shall emit a white light and shall be used during the period from one-half hour after sundown to one-half hour before sunrise and at any other time when it is not sufficiently light to render clearly discernible persons and vehicles on the highway at a distance of 500 feet ahead when operated on the streets, sidewalks or parkways within the city. Such light shall be visible from a distance of at least 300 feet to the front. All bicycles shall be equipped with a lamp on the rear exhibiting a red light visible from a distance of 300 feet to the rear; except that a red reflector meeting the requirements of the laws of the state may be used in lieu of a rear light. Such reflector shall not be less than 1½ inches in diameter. 183 (Code 2017, § 26-536) Sec. 23-712. - Brakes. All bicycles operated within the city limits shall be equipped with brakes adequate to stop such bicycle within reasonable limits. (Code 2017, § 26-537) Sec. 23-713. - Sirens and whistles. No bicycle within the city shall be equipped with nor shall any person use upon such bicycle any siren or whistle. This section shall not apply to bicycles ridden by peace officers in the line of duty. (Code 2017, § 26-538) Secs. 23-714—23-739. - Reserved. 184 CHAPTER 53 - BICYCLE AND MICROMOBILITY DEVICE REGULATIONS 53.01 - DEFINITIONS. "Bicycle" is defined as either of the following: (1) A device having two wheels and having at least one saddle or seat for the use of a rider which is propelled by human power. (2) A device having two or three wheels with fully operable pedals and an electric motor of less than seven hundred fifty watts (one horsepower), whose maximum speed on a paved level surface, when powered solely by such a motor while ridden, is less than twenty miles per hour (i.e. e-bike). "Bicycle/Micromobility Lane" is defined as a designated area for bicycles and micromobility device usage identified by a painted line on one side with the curb defining the other side or with painted lines defining both sides. The lane is further identified by bike route signs conforming to the Manual on Uniform Traffic Control Devices. "Bicycle/Micromobility Path" is an off the road facility normally constructed of asphalt or concrete over a stabilized base. The path is identified by bike route signs conforming to the Manual on Uniform Traffic Control Devices. "Micromobility Device" means any device meant to carry one rider or operator and that is not required to be licensed or registered by the State of Iowa. Micromobility devices may be propelled either by the power of the rider or by an electric motor of less than seven hundred and fifty watts (one horsepower), whose maximum speed on a paved level surface, when powered solely by such a motor while ridden, is less than twenty miles per hour. Micromobility devices include, but are not limited to, unicycles, electric unicycles, tricycles, electric stand up scooters, electric sit down scooters, Segways, skateboards, motorized skateboards, rollerblades, and hoverboards. (014-19; 005-22) 53.02 - REGISTRATION. Each person living within the city who owns a bicycle or micromobility device may cause the ownership to be registered with the Police Department as hereinafter provided. Said registration shall be valid as long as the person owns the bicycle or micromobility device. The registration fee will be $5.00. The Police Department shall issue a license tag or plate which shall be kept permanently attached to the bicycle or micromobility device. Bicycle or micromobility device owners desiring to register their bicycles or micromobility device may do so by appearing at or sending a check or money order for $5.00 to the Cedar Rapids Police Department, Bicycle/Micromobility Registration, 505 First Avenue SW., Cedar Rapids, IA 52404 with the owner's name, address, phone number, make of bicycle/micromobility device, serial number, wheel size, color, and prior license number, if any. (77-88) (005-22) 53.03 - RECORDS. The Police Department shall keep a record of the number of each registration, the date issued, the name of the person who registered and the number issued to said person. (005-22) 53.04 - LICENSE TRANSFER. The sale or transfer of a bicycle or micromobility device should be reported to the Police Department by the former owner within seven days after the sale or transfer, together with the name of the new owner. Any business which sells or transfers a bicycle or micromobility device within the city shall file with the Police Department on the first day of each month a report of all bicycles and micromobility devices sold or transferred during the preceding month. Such report shall contain a description of the bicycles and micromobility device and their factory identification numbers. (35-86) (005-22) 53.05 - LOST LICENSE PLATES. If an owner loses his license tag or plate or it is destroyed or stolen, he shall report the fact to the Police Department. A new license will be issued by the Police Department upon receipt of the appropriate registration fees. 185 (a) (b) (c) (d) (35-86) (005-22) 53.06 - ALTERATION OF TAGS, PLATES, STICKERS OR NUMBER. It shall be unlawful for any person to remove, destroy, mutilate or alter any license sticker during the time in which such license sticker is valid or to attach the same to any bicycle or micromobility device other than the bicycle or micromobility device for which the same is issued. It shall be unlawful to alter or mutilate, or destroy the serial number on the frame or other parts of a bicycle or micromobility device, or to operate or possess any bicycle or micromobility device so altered. (005-22) 53.07 - REGULATION, OBSERVATION OF TRAFFIC RULES. Any person riding a bicycle or micromobility device shall have all of the rights and all of the duties applicable to the driver of a motor vehicle as provided by law except as to the provisions that by their very nature can have no application. (014-19; 005-22) 53.08 - TOWING. No person riding a bicycle or micromobility device shall tow any object, upon a street, alley, sidewalk, highway, park road, multi-use trail, or bicycle/micromobility lane or path unless equipped with a drawbar of sufficient strength to pull all the weight being towed, and fastened to the frame of the towing vehicle in a manner to prevent any side sway. No person riding a bicycle or micromobility device on a street, sidewalk, highway, park road, multi-use trail, or bicycle/micromobility lane or path shall attach the bicycle or micromobility device or himself or herself to any moving motor vehicle by a tow rope, hand grip or otherwise. (005-22) 53.09 - IMPROPER RIDING. A person shall not operate a bicycle or micromobility device in a manner to indicate a willful or wanton disregard for the safety of persons or property. (014-19; 005-22) 53.10 - CARRYING ARTICLES. No person riding a bicycle or micromobility device shall carry any article which prevents the driver from keeping at least one hand upon the handle bars, when handle bars are provided. (014-19; 005-22) 53.11 - NUMBER OF RIDERS ON SEATS. A person shall not use a bicycle to carry more persons at one time than the number of persons for which the bicycle is designed and equipped. A person shall not use a micromobility device to carry more than one person at a time. (005-22) 53.12 - RIDING ON ROADWAYS. Persons riding bicycles or micromobility devices upon a roadway shall not ride more than two abreast except on paths or parts of roadways set aside for the exclusive use of bicycles or micromobillity devices. Persons riding two abreast shall not impede the normal and reasonable movement of traffic and, on a laned roadway, shall ride within a single lane. When a bicycle/micromobility path or lane exists adjacent to a roadway, a person operating a bicycle may use either the path, bicycle/micromobility lane, or the roadway. When a bicycle/micromobility path or lane exists adjacent to a roadway, a person operating a micromobility device shall use the path, or bicycle/micromobility lane, except for turning movements and when a bicycle/micromobility lane is obstructed. Micromobility devices are prohibited from operating on roadways with a speed limit greater than 35 mph. 186 (a) (b) (c) (d) (014-19; 005-22) 53.13 - RIDING IN BICYCLE/MICROMOBILITYWAYS. No person shall ride or operate a bicycle or micromobility device within a bicycle/micromobility lane or path in any direction except that permitted by vehicular traffic traveling on the same side of the roadway; provided that, bicycles or micromobility device may proceed either way along a lane or path where arrows or signs appear designating two-way traffic. (014-19; 005-22) 53.14 - RIDING ON SIDEWALKS AND PUBLIC PROPERTY. No person, except for people with disabilities with specially equipped devices shall ride a bicycle or micromobility device upon the sidewalk or walkway in the area extending from the west sidewalk on 2nd St SW to the east curb line of 5th Street East, both inclusive, and from the north sidewalk on 1st Ave to the south sidewalk on 16th Avenue Southwest, both inclusive, unless authorized signs specifically designate a sidewalk or walkway for bicycle or micromobility device use. The Department of Public Works is authorized to erect signs on any sidewalk or roadway within the city prohibiting the riding of bicycles or micromobility devices thereon. Operators and users of all such devices shall yield the right-of-way to pedestrians using any public sidewalk, and shall not otherwise endanger or interfere with pedestrian traffic on any public sidewalk. It shall be unlawful for any person to operate, use or ride a bicycle or micromobility device, or other coasting device on any public property where signs or markings prohibit such use, such as public parking lots, public parking ramps and the Tree of Five Seasons, owned by the City of Cedar Rapids. The City Manager may designate certain streets where the operation or use of bicycles or micromobility devices may be allowed upon certain designated streets or sidewalks or other areas when guarded or barricaded. (057-18; 014-19; 005-22) 53.15 - EMERGING FROM ALLEY OR DRIVEWAY. The rider of a bicycle or micromobility device emerging from an alley, driveway, or building shall upon approaching a sidewalk or the sidewalk area extending across any alley-way, yield the right-of-way to all pedestrians on the sidewalk or sidewalk area, and upon entering the roadway shall yield the right-of-way to all vehicles. (014-19; 005-22) 53.16 - MOTOR VEHICLES IN BICYCLE/MICROMOBILITY LANES AND BICYCLE/MICROMOBILITY PARKING AREAS. 187 (a) (b) (c) (a) (b) (c) (d) No person shall walk, park, or drive a motor vehicle, motorcycle, motorbike, or moped in a designated bicycle/micromobility path, lane, or parking area, except to cross the same in the most direct manner or route available except that a moped may occupy a bicycle/micromobility path or lane when said path or lane is not occupied in the immediate vicinity by a bicycle or micromobility device. (005-22) 53.17 - BICYCLE/MICROMOBILITY LANE RIGHT-OF-WAY. Operators of all vehicles shall yield the right-of-way to bicycles or micromobility device duly operated in a designated bicycle/micromobility lane, unless provisions of law establish other requirements and regulations at intersections and other places affecting such bicycle/micromobility lanes, then such other provisions of law shall control. (014-19; 005-22) 53.18 - PARKING. No person shall park a bicycle or micromobility device upon a street or alley in such a manner as to obstruct pedestrian or motor vehicle travel, or a curb ramp, building entrance, or fire hydrant. Any bicycle or micromobility device parked on public property attached to a trash receptacle, or street furniture shall be subject to being ticketed as provided by law for an illegally parked vehicle, and also subject to being impounded as described in Section 53.20 of this chapter. Any bicycle or micromobility device parked continuously for 7 days or more on public property attached to a pole, parking meter, sign, tree, or any other structure belonging to the City of Cedar Rapids shall be subject to being ticketed as provided by law for an illegally parked vehicle, and also subject to being impounded as described in Section 53.20 of this chapter. (014-19; 005-22) 53.19 - LIGHTS, REFLECTORS, AND BRAKES. All bicycles or micromobility devices shall be equipped with a lamp on the rear visible from a distance of at least three hundred feet when in front of the lawful lower beams of headlights on a motor vehicle. In addition to such requirements, reflective materials may be mounted on each side of each pedal. All bicycles or micromobility devices used within the city limits shall, during the hours from sunset to sunrise, display a lamp on the front part of the bicycle or micromobility device; the lamp shall emit white light visible from a distance of at least three hundred feet from the front of the bicycle or micromobility device. Every bicycle or micromobility device shall be equipped with a brake or brakes which will enable its driver to stop the bicycle or micromobility device within 25 feet from a speed of 10 miles per hour on dry, level, clean pavement. (35-86) (014-19; 005-22) 53.20 - IMPOUNDMENT. Any person violating Section 53.06 or 53.18 so as to create a hazardous condition, may suffer their bicycle or micromobility device to be impounded by the Police Department. If impounded, the bicycle or micromobility device shall be released by the Police Department to the owner if proof of ownership is shown. (35-86) (014-19; 005-22) 53.21 - DISPOSAL OF BICYCLES AND MICROMOBILITY DEVICES. Any bicycle or micromobility device which is found, seized by, turned in to, or otherwise lawfully comes into the possession of the Cedar Rapids Police Department shall be disposed of in the manner set forth in this section and in accordance with Iowa Code 80.39. If the owner of the property is known, the Police Department shall notify the owner by certified mail to the owner's last known address as to the location of the bicycle or micromobility device If the identity or address of the owner cannot be determined, notice by one publication in a newspaper of general circulation in the area where the property was found in sufficient notice. 188 1. 2. 3. 4. 5. After ninety (90) days following the mailing or publication of the notice required by this section, if the owner is still unknown the department may dispose of the bicycle or micromobility device in any lawful way, including, but not limited to, the following: Selling the property at a public auction Retaining the property for the department's own use Giving the property to another agency of government Giving the property to an appropriate charitable organization Destroying the property. (68-02) (014-19; 005-22) 53.22 - AUTHORIZED POLICE BICYCLE/MICROMOBILITY DEVICES. An on-duty police officer operating a duly authorized Police Department bicycle or micromobility device may, when necessary in the performance of his/her official duties, operate or park such bicycle or micromobility device contrary to the provisions of Chapters 53 and 61 of the Municipal Code. The foregoing provision shall not relieve the operator of an authorized bicycle or micromobility device of the duty of operating with due regard for the safety of all persons nor shall such provision protect the operator from the consequences of his/her reckless disregard for the safety of others. (60-95) (005-22) (Note: Chapter 55 amended in toto by Ordinance No. 48-81, passed June 17, 1981 and by Ordinance No. 005-22, passed March 8, 2022) 189 (1) (2) (a) (b) (c) (d) ARTICLE XIV. - BICYCLES AND PEDICABS Footnotes: --- (6) --- Editor's note— Ord. No. 15,083, § 1, adopted Feb. 27, 2012, amended Art. XIV in its entirety to read as herein set out. Former Art. XIV, §§ 114-677—114-698, pertained to similar subject matter, and derived from Code 1942, §§ 20-87, 21-4, 21-6, 21-6.01, 21-8—21-19, 21-36. See the Code Comparative Table for complete derivation. Futhermore, Ord. No. 15,487, adopted July 11, 2016, amended the title of Art. XIV to read as herein set out. Formerly, said Art. XIV was entitled "Bicycles." DIVISION 1. - BICYCLES Sec. 114-677. - Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Bicycle means either of the following: A device having up to four wheels and having at least one saddle or seat for the use of a rider which is propelled by human power. A device having up to four wheels with fully operable pedals and an electric motor of one horsepower or less. Multi-use trail means a way or place, the use of which is controlled by the city as an owner of real property, designated by the multi-use recreational trail maps, as approved by resolution by the city council, and no multi-use trail shall be considered as a street or highway. (O.15,083) Sec. 114-678. - Alteration of serial frame number. It shall be unlawful for any person to willfully or maliciously remove, destroy, mutilate or alter the manufacturer's serial frame number of any bicycle. (O.15,083) Sec. 114-679. - Sirens and whistles prohibited. A bicycle shall not be equipped with and a person shall not use upon a bicycle any siren or whistle. This section shall not apply to bicycles ridden by peace officers in the line of duty. (O.15,083) Sec. 114-680. - Lamps and reflectors. Every bicycle ridden at any time from sunset to sunrise and at such other times when conditions such as fog, snow, sleet, or rain provide insufficient lighting to render clearly discernible persons and vehicles on the highway at a distance of 300 feet ahead shall be equipped with a lamp on the front exhibiting a white light visible from a distance of at least 300 feet to the front. Every bicycle shall be equipped with a lamp on the rear exhibiting a red light visible from a distance of 300 feet to the rear; except that a red reflector may be used in lieu of a rear light. Equivalent equipment such as headlamps and red light attachments to the arm or leg may be used in lieu of a lamp on the front and a red light on the rear of the bicycle. A peace officer riding a police bicycle is not required to use either front or rear lamps if duty so requires. (O.15,083) Sec. 114-681. - Stopping. Every bicycle used upon the city streets, sidewalks, highways, park roads or multi-use trails shall be able to come to a complete stop within a safe distance. (O.15,083) Sec. 114-682. - Applicability of motor vehicle laws. 190 (a) (b) (a) (1) (2) (3) (4) (b) (c) (d) Every person operating a bicycle upon the city streets, highways, park roads, or multi-use trails shall be subject to this chapter and other city traffic ordinances and the state statutes applicable to the drivers of motor vehicles, except as to special regulations in this chapter and except as to those provisions of ordinances and statutes which by their nature can have no application or those provisions for which specific exceptions have been set forth regarding police bicycles. (O.15,083) Sec. 114-683. - Obedience to signals. Every person operating a bicycle shall obey the directions of official traffic signals, signs and other control devices applicable to other vehicles, unless otherwise directed by a police officer, and shall obey direction signs relative to turns permitted, unless such person dismounts from the bicycle, when he or she shall then obey the regulations applicable to pedestrians. (O.15,083) Sec. 114-684. - Improper riding. A person propelling a bicycle on any street, sidewalk, highway, park road or multi-use recreational trail, shall not ride other than upon or astride a permanent and regular seat attached to the bicycle and shall not use a bicycle to carry more persons at one time than the number of persons for which the bicycle is designed and equipped. This section does not apply to the use of a bicycle in a parade or special event authorized by the city. (O.15,083) Sec. 114-685. - Carrying packages. No person operating a bicycle upon a street, sidewalk, highway, park road or multi-use trail shall carry any package, bundle or article which prevents the rider from keeping at least one hand upon the handlebars. (O.15,083) Sec. 114-686. - Control with hands on handlebars The operator of a bicycle upon a street, sidewalk, highway, park road or multi-use trail shall keep the bicycle under control at all times and at all times during operation shall have one or both hands upon the handlebars and the feet engaged with the braking device if the braking device is designed to be actuated by the feet. (O.15,083) Sec. 114-687. - Place of riding. Any person operating a bicycle upon a roadway at a speed less than the normal speed of traffic moving in the same direction shall ride as close as practicable to the right-hand curb or edge of the roadway except under any of the following situations: When overtaking and passing another bicycle vehicle proceeding in the same direction. When preparing for a left turn at an intersection or into a private road or driveway. When reasonably necessary to avoid conditions (including, but not limited to, fixed or moving objects, vehicles, bicycles, pedestrians, animals, surface hazards, or substandard width lanes) that make it unsafe to continue along the right-hand curb or edge. For purposes of this section, a "substandard width lane" is a lane that is too narrow for a bicycle and a vehicle to travel safely side by side within the lane. A facility that would allow bicycle traffic on the left side of the roadway. Any person operating a bicycle upon a roadway which carries traffic in one direction only and has two or more marked traffic lanes, may ride as near the left-hand curb or edge of such roadway as practicable. When so riding upon any multi-use trail with other cyclists, there shall not be more than two abreast. This section does not apply to the use of a bicycle in a parade or special event authorized by the city. (O.15,083) Sec. 114-688. - Bicycle lanes. 191 (a) (b) (c) (d) (1) (2) (3) Whenever a bicycle lane has been established on a roadway, any person operating a bicycle upon the roadway moving in the same direction may ride within the bicycle lane. Any person operating a bicycle within a bicycle lane may move out of the lane when overtaking and passing another bicycle, vehicle, or pedestrian within the lane or about to enter the lane if such overtaking and passing cannot be done safely within the lane. No person operating a bicycle shall leave a bicycle lane until the movement can be made with reasonable safety and then only after giving an appropriate signal. No person shall drive a motor vehicle in a bicycle lane established on a roadway except as follows: To park where parking is permitted. To enter or leave the roadway. To prepare for a turn within a distance of 200 feet from the intersection. (O.15,083) Sec. 114-689. - Emerging from alley or driveway. The operator of a bicycle emerging from an alley, driveway or building shall, upon approaching a sidewalk or the sidewalk area extending across any alleyway or driveway, yield the right-of-way to all pedestrians approaching on the sidewalk or sidewalk area and upon entering the roadway shall yield the right-of-way to all vehicles approaching on the roadway. (O.15,083) Sec. 114-690. - Operation on sidewalk. Bicycles may be operated upon the public sidewalks in a careful and prudent manner and except where signs are erected to prohibit riding on the sidewalk. Every person lawfully operating a bicycle upon a public sidewalk, shall yield the right-of-way when approaching a pedestrian and shall give an audible signal before overtaking and passing. (O.15,083) Sec. 114-691. - Clinging to other vehicles. No person riding upon any bicycle on a street, sidewalk, highway, park road or multi-use trail shall attach the bicycle or himself or herself to any moving vehicle by tow rope, hand grip or otherwise. (O.15,083) Sec. 114-692. - Following emergency vehicles. No person riding a bicycle shall follow closer than 500 feet of an emergency vehicle as defined by Iowa Code section 321.1 which has emergency lights and/or siren activated, and shall not stop, park, or leave a bicycle within 500 feet of an emergency vehicle stopped in response to an emergency. (O.15,083) Sec. 114-693. - Parking. No person shall leave a bicycle lying on its side on any sidewalk, or shall park a bicycle on a sidewalk in any other position, so that there is not an adequate path for pedestrian traffic. (O.15,083) Sec. 114-694. - Reckless operation. No person shall operate a bicycle with willful or wanton disregard for the safety of persons or property. (O.15,083) DIVISION 2. - PEDICABS Sec. 114-695. - Definitions. 192 (a) (b) (a) (b) (1) (2) (3) (c) (a) (b) (c) (d) (e) Pedicab means a device having up to four wheels that transports or is capable of transporting passengers on an attached single bench passenger seat, powered by pedals. A Pedicab may be propelled solely by human power or by human power assisted by a motor of no greater than 750 watts operating as a Class 1 low-speed electric bicycle, as defined in Section 321.1(36A) of the Iowa Code. Pedicab business means the business of operating one or more pedicabs for the recreational or physical transportation of the general public for profit, not-for-profit, or as a free service accepting tips or displaying advertising. (O.15,487, 16,371) Sec. 114-696. - Compliance with division 1, bicycles. Every operator of a pedicab shall comply with all provisions of division 1, bicycles, except section 114-684, improper riding. (O.15,487) Sec. 114-697. - License required. Every pedicab shall have affixed to the back of the pedicab a current City of Des Moines pedicab license, which is clearly visible to others using the roadway. All city ordinances related to operating a business within the City of Des Moines apply. (O.15,487, 16,371) Sec. 114-698. - License application. Applications for a pedicab license must be submitted to the City of Des Moines Traffic Engineer and approved prior to operating a pedicab. Requirements for approval: Provide to the traffic engineer a certificate of a general liability insurance policy covering the operation of the pedicab(s) including coverage for bodily injury, death and property damage with limits of liability not less than $1,000,000.00 per occurrence and aggregate combined single limit. Insurance must be effective for same period as the license remains valid and effective. The certificate of insurance referred to in this section shall provide that the insurance policy or policies have been endorsed to provide 30 days advance written notice of cancellation, 45 days advance written notice of non-renewal, and ten days advance written notice of cancellation due to nonpayment of premium, and that these written notices shall be provided by e-mail, facsimile, delivery, or regular mail to the traffic engineer. The cancellation or other termination of any required insurance policy shall automatically revoke and terminate the pedicab license. The pedicab license shall be valid and effective from January 1 to December 31 of the year approved. (O.15,487, 16,371) Sec. 114-699. - Prohibitions. No person under the age of 16 shall operate a pedicab. No person shall operate a pedicab without a pedicab license. No person shall operate a Class 2 or 3 low-speed electric bicycle as a pedicab. No person shall operate a pedicab on a street with a posted speed limit of 35 miles per hour or greater, except for the purpose of crossing the street. No person, while operating a pedicab, shall stop on a street with a posted speed limit of 35 miles per hour or greater in order to pick up or drop off passengers. (O.15,487, 16,371) Sec. 114-700. - Penalty. Any person who fails to perform an act required by this division or who commits an act prohibited by this division shall be guilty of a simple misdemeanor punishable by a penalty as provided by section 1-15 of this Code. (O.15,487) Secs. 114-701—114-1100. - Reserved. 193 CHAPTER 8 BICYCLES SECTION: 9-8-1: Operation Of Bicycles 9-8-2: Parking Bicycles 9-8-3: Lights And Reflectors Required 9-8-4: Vehicles In Bicycle Lanes And Bicycle Parking Areas 9-8-5: Unlawful License Application, Possession Or Transfer 9-8-6: Parking Violations 9-8-7: Electric Assist Bicycles 9-8-8: Penalty 9-8-1: OPERATION OF BICYCLES 1 : A. Observation Of Traffic Rules: 1. All persons riding bicycles upon any street or sidewalk within the City must obey all Traffic Ordinances and rules as to traffic lights and highway and street stop signs and must be required to signal any change of direction or course of travel in the same manner as such signals are required under the law governing the use of motor vehicles and must not turn to the right or left in traffic except at regular intersections of streets, alleys or driveways. Notwithstanding any provision herein, all persons riding bicycles upon a sidewalk must obey pedestrian traffic control devices. (1978 Code §23-66) 2. All persons riding bicycles upon any street, sidewalk or bike lane within the City shall observe all ordinances and rules as to traffic limits and shall make full and complete stops at official stop signs. 3. In addition, all persons riding bicycles shall be subject to the provisions of ordinances applicable to the driver of a motor vehicle, except as to those provisions which, by their very nature, can have no application. (1978 Code §23-66) B. Method Of Riding: 1. A bicycle rider shall not ride other than astride a permanent and regular bicycle seat. 2. No rider of a bicycle intended for one person shall carry a second person on any part of the bicycle, except infants may be carried when a suitable and proper seat is provided. 3. No person riding a bicycle shall carry any package, bundle or article which would prevent the rider from keeping both hands on the handlebars. (1978 Code §23-68) C. Riding On Roadways: Persons riding bicycles on the roadway shall not ride more than two (2) abreast and, on laned roadways, shall ride within a single lane. No bicyclist shall ride so as to impede the normal and reasonable movement of traffic. D. Careful Riding: No person shall ride or propel a bicycle upon any sidewalk or roadway except in a prudent and careful manner. (1978 Code §23-69) E. Riding On Sidewalk: 1. No person shall ride a bicycle upon a sidewalk in the Central Downtown Business District. The Central Downtown Business District is the area bounded by and including Capitol Street to the west, Burlington Street to the south, Gilbert Street to the east, and Jefferson Street to the north. 2. Whenever any person is riding a bicycle upon a sidewalk, such person shall yield the right-of-way to any pedestrian and shall give audible signal before overtaking and passing such pedestrian. (1978 Code §23-64) F. Riding On Bikeways: No person shall ride or operate a bicycle within a bicycle lane or path in any direction except that permitted by vehicular traffic traveling on the same side of the roadway, provided bicycles may proceed either way along a lane or path where arrows or signs designate two-way bicycle traffic. (1978 Code §23-70; amd. 1994 Code; Ord. 97-3765, 1- 14-1997; Ord. 97-3788, 6-3-1997; Ord. 15-4635, 8-18-2015; Ord. 24-4926, 6-4-2024) Notes 1 1. See subsection 10-5-3A of this Code, bicycles in City Plaza. 9-8-2: PARKING BICYCLES:194 Regardless of any other provision of this title, no person shall park a bicycle on a street or alley in such a manner as to obstruct pedestrian or motor vehicle travel. Any bicycle within one block or three hundred feet (300') of a bicycle rack must be parked in such a rack. Any bicycle parked on public property in a commercial district shall not be attached to poles, parking meters, except parking meters equipped with a bicycle rack, signs, trees, trash receptacles, street hardware or any other permanent structure. (Ord. 96-3710, 1-23-1996) 9-8-3: LIGHTS AND REFLECTORS REQUIRED: A. Reflectors: All bicycles shall be equipped with reflective surfaces visible at three hundred feet (300') from the rear when viewed in front of lawful lower beams of headlamps on a motor vehicle. Reflective materials may be mounted on each side of each pedal. If the bicycle is not equipped with reflective surfaces as required herein, no person shall use said bicycle from sunset to sunrise unless the bicycle displays or driver wears a lamp on the back part of the bicycle, and the lamp shall emit a red light visible from a distance of at least three hundred feet (300') from the back of the bicycle. B. Headlights At Night: All bicycles used from sunset to sunrise shall display or their drivers shall wear a lamp on the front part of the bicycle, and the lamp shall emit a white light visible from a distance of at least three hundred feet (300') from the front of the bicycle. (1978 Code §23-62) (Ord. 19-4802, 8-20-2019) 9-8-4: VEHICLES IN BICYCLE LANES AND BICYCLE PARKING AREAS: A. No person shall drive a motor vehicle in a bicycle path, lane or parking area or park any motor vehicles in such a path, lane or parking area. Motorized bicycles, motor bicycles and mopeds are prohibited from parking in bicycle parking areas, except as otherwise allowed pursuant to subsection B of this section. (Ord. 11-4440, 8-2-2011, eff. 1-1-2012) B. The city manager, or designee, is hereby authorized to install signs permitting motor vehicles to be parked in a designated bicycle lane, bicycle path or parking area during specific times and days. When such signs are present, motor vehicle parking shall be permitted only during those times specifically stated on the signs. (1978 Code §23-71; amd. 1994 Code; Ord. 97-3765, 1-14-1997) 9-8-5: UNLAWFUL LICENSE APPLICATION, POSSESSION OR TRANSFER: Any person who knowingly makes any false statement of a material fact, either in the application for a city bicycle license or in the transfer of same, or who intends to procure or pass title to a bicycle which the person knows or has reason to believe has been stolen or who receives or transfers possession which the person knows or has reason to believe has been stolen shall be deemed guilty of a simple misdemeanor. (1978 Code §23-74; amd. 1994 Code) 9-8-6: PARKING VIOLATIONS: A. Impoundment Of Bicycles: 1. On finding a bicycle is: a) abandoned; b) inoperable; or c) unattended at a place where the bicycle constitutes an obstruction to vehicle or pedestrian traffic or constitutes an imminent threat to the health, safety or welfare of the public or is in violation of an existing parking ordinance, the police department or any officer, agent or employee of the city so designated may remove or cause the removal of such bicycle to a place designated by the chief of police for the storage of impounded bicycles. (Ord. 15-4635, 8-18-2015) 2. Upon impoundment of such bicycle, the city shall notify the last known owner of such impoundment by first class mail. At the time of impoundment, the city may cause to be filed a citation pursuant to state law upon the owner or driver of such bicycle at the time of impoundment. The owner or driver may reclaim such bicycle upon presentation of proof of ownership or by a notarized declaration of ownership and by accepting such citation and signing a promise to appear and payment of any accrued fees and charges. Such fees and charges shall be set by resolution. 3. If impoundment requires the destruction of a chain, padlock or other security device, agents or employees designated to enforce the parking ordinances of the city or any peace officer are hereby authorized to destroy such security devices. (1978 Code §23-72; amd. 1994 Code) B. Owner Prima Facie Responsible For Parking Violations: 1. If any bicycle is found stopped, standing, parked, or abandoned in any manner in violation of this title and the identity of the driver cannot be determined, the owner shall be held prima facie responsible for such violation. (Ord. 01-3992, 12-11- 2001) 2. In the event the City is unable to ascertain the owner, or the owner does not claim the bicycle within three (3) calendar months from the date of impoundment, the City shall, except as noted below, cause such bicycle to be sold at a public auction. Notice of such disposition shall be published pursuant to State law governing abandoned vehicles. In lieu of selling said bicycle at public auction, the City may donate it to: a) a nonprofit organization or entity which serves low income/disadvantaged youth or families in Johnson County, Iowa, for use by members of the population served; b) a low income/disadvantaged youth; or c) a homeless individual who has no other means of transportation. (Ord. 17-4697, 3-7- 2017) 3. Proceeds from sales and impoundment fees shall be used to defray the costs of bicycle registration and bicycle facilities. (1978 Code §23-73) 9-8-7: ELECTRIC ASSIST BICYCLES: 195 The provisions of sections 9-8-1, 9-8-3, and 9-8-5 of this chapter apply to electric assist bicycles in the same manner and to the same extent as they apply to bicycles. (Ord. 19-4786, 4-2-2019) 9-8-8: PENALTY: Violation of this chapter is a simple misdemeanor punishable by a fine of fifteen dollars ($15.00). (Ord. 19-4807, 10-1-2019) 196 VETERINARY DIAGNOSTIC LABORATORY PHASE 2 CONSTRUCTION SITE THERKILDSEN BUILDING CONSTRUCTION SITE CYTOWN - PARKING AND INFRASTRUCTURE IMPROVEMENTS CONSTRUCTION SITE LEBARON HALL CONSTRUCTION SITE SO HIG Y 30 UN ER SI T Y B UL VA UT H R RS ID E D VE BE A C H A V E AS H A V E BE A C H A V E JACK TRICE WAY CY T O W N L A N E SOU T H 4 T H S T LINCOLN WAYLINCOLN WAY LINCOLN WAY LY N N A V E WE L C H A V E AS H A V E BE A C H A V E CENTER DRIVE GABLE LANE PAMMEL DRIVE WA L L A C E R O A D OSBORN DRIVE WAL L A C E R O A D FA R M H O U S E L A N E NORTH UNIVERSITY BOULEVARD MO R R I L L R O A D OSBORN DRIVE ST A N G E R O A D HAB ER ROAD HABER RO AD 13THSTREET 24TH STREETST ST A N G E R O A D OAD STOTTS RO AD TSRO HA Y W A R D A V E SH E L D O N A V E HUNT ST STORM ST KNAPP ST ARBOR ST HA Y W A R D A V E GA T E W A Y H I L L S P A R K D R WE L C H A V E MORTENSEN RD ST A T E A V E N U E UNION DRIVE BI S S E L L R O A D HY L A N D A V E N U E SH E L D O N A V E N U E E X T E N S I O N PAMMEL DRIVE WEST STREET 13THSTREET ONTARIO STREET 4TH ST R E E T WANDA DALEY DRIVE WI N L O C K R O A D HAWTHORN COURT DRIVE BEACH ROAD NO R T H UN IVERSITY BOULEVARD HY L A N D A V E N U E GEOFFROY HALL BUCHANAN HALL SCHEMAN BUILDING HILTON COLISEUM STEPHENS AUDITORIUM FISHER THEATER ISU CHILD CARE CENTER AT VETERINARY MEDICINE PATTERSON HALL VETERINARY DIAGNOSTIC LABORATORY VETERINARY FIELD SERVICES WA L L A C E WI L S O N COMMONS KNAPP- STORMS BUILDING Iowa State Center AMES ISU ICE ARENA SOUTH CAMPUS STORAGE FACILITY LLO Y D V E T E R I N A R Y MED I C A L C E N T E R ALUMNI CENTER HANSEN AGRICULTURE STUDENT LEARNING CENTER EQUINE LEARNING CENTER PERFORMANCE EVALUATION FACILITY UNION DRIVE COMMUNITY CENTER BLACK ENGINEERING BUILDING COOVER HALL COL L E G E O F DES I G N SWEENEY HALL SU K U P H A L L DU R H A M C E N T E R PE A R S O N HA L L ATANASOFF HALL STUDENT INNOVATION CENTER SNEDECOR HALL PARKS LIBRARY BE A R D S H E A R HA L L CARVER HALL ENROLLMENT SERVICES CENTER LAB OF MECH SIMON ESTES MUSIC HALL MACKAY HALL HU M A N N U T R I . SC I . B L D G . AMES INTERMODAL FACILITY HE L S E R H A L L CATT HALL FARM HOUSE MUSEUM ROSS HALL CU R T I S S H A L L AGRONOMY HALL LANDSCAPE ARCHITECTURE HAMILTON HALL FOOD SCIENCES BUILDING HEADY HALL EA S T HA L L FORKER BUILDING LIED RECREATION ATHLETIC CENTER SLOSS HOUSE GERDIN BUSINESS BUILDING MEMORIAL UNION THE KNOLL WELCH HALL RO B E R T S LY O N BI R C H B A R T O N FR E E M A N CO M M O N S WI L L O W H A L L LARCH HALLMA P L E H A L L PA L M E R BU I L D I N G HOOVER HALL MARTIN HALL EATON HALL JISCHKE HONORS BUILDING HIXSON-LIED STUDENT SUCCESS CENTER STUDENT SERVICES BUILDING MA R S T O N HA L L STATE GYMNASIUM ADVANCED TEACHING & RESEARCH BUILDING TOWN ENGINEERING BUILDING KING PAVILION BEYER HALLTHIELEN STUDENT HEALTH CENTER MO R R I L L HA L L TASF SPEDDING HALL GILMAN HALL OFFICE & LAB BLDG PHYSICS HALL WILHELM HALL COMMUNICATIONS BUILDING MOLECULAR BIOLOGY BUILDING METALS DEVELOPMENT BUILDING SCIENCE HALL LAGOMARCINO HALL KILDEE HALL MEATS LABORATORY IOWA FARM BUREAU PAVILION NATIONAL SWINE RSRCH CENTER NATIONAL LAB FOR AG. & ENVIRON. SEED SCIENCE BUILDING USDA GREENHOUSE GREENHOUSE GENERAL SERVICES BUILDING POWER PLANT ELM HALL OAK HALL PLANT PATH GREENHOUSE AGRONOMY CROP GENOME INFORMATICS LABORATORY HACH HALL BIORENEWABLES RESEARCH LABORATORY ELINGS HALL HOWE HALL TROXEL HALL SCIENCE HALL II LIBRARY STORAGE FACILITY HORSE BARN RUMINANT NUTRITION LAB FINANCIAL SERVICES BUILDING TRAN S P O R T A T I O N SERV I C E S HORTICULTURE HALL PA R K I N G RA M P LINDEN HALL CYRIDE ROY J. CARVER CO-LABORATORY NORTH CHILLED WATER PLANT PRINTING & PUBLICATIONS BUILDING DOE WAREHOUSE DOE MECH DOE MAINT DOE CONST DOE SHOP FREDERIKSEN COURT COMMUNITY CENTER EH&S SERVICES BUILDING AD M I N I S T R A T I V E SE R V I C E S B L D G EXTENSION 4-H YOUTH BUILDING FREDERIKSEN COURT ZAFFARANO PHYSICS ADDITION HUB UNIVERSITY SURPLUS & STORAGE FACILITY BERGSTROM FOOTBALL COMPLEX STARK PERFORMANCE CENTER JACOBSON ATHLETIC BUILDING JACK TRICE STADIUM EAS T C A M P U S PAR K I N G D E C K SCHILLETTER - UNIVERSITY VILLAGECOMMUNITYCENTER ISU FAMILY RESOURCE CENTER ARMORY BESSEY HALL ADVANCED MACHINERY SYSTEMS LAB REIMAN GARDENS CONSERVATORY College Creek Cap Timm Field Southwest Recreation Complex Campus Town Arboretum Marston Water Tower Cross Country Course Johnny Majors Practice Field Maple, Willow, Larch Recreation Fields Southeast Recreation Complex Lied Recreation Fields Anderson Sculpture Garden George Washington Carver Plaza Cyclone Sports Complex Reiman Gardens Ioway Creek Worle Creek Worle Creek Iowa State University Research Park Veenker Memorial Golf Course Pammel Woods Cemetery Schilletter - UniversityVillage Furnam Aquatic Center (City Of Ames) Union P a c i fi c R a i l r o a d Lake LaVerne Colle g e C r e e k National Pan-Hellenic Council Plaza Off-street Route On-street Route Dismount Zone Campus Bike Routes Legend ©02/2024, IOWA STATE UNIVERSITY, PRODUCED BY OFFICE OF UNIVERSITY MARKETING IN COOPERATION WITH THE OFFICE OF FACILITIES PLANNING AND MANAGEMENT Bike Parking Bike Repair Station *Dashed routes are City of Ames or Ames School District paths 19 7 Safety Tips for Motorists Do not honk your horn at bicyclists. They may be startled and lose control. Use extra caution when passing bicyclists. Move entirely into the left lane; on a two-lane road, don’t pass a bicycle if oncoming traffi c is near. Bicyclists might swerve to avoid road hazards. Common road hazards for bicyclists are potholes, debris, drainage grates, railroad tracks, and narrow bridges. Be careful when opening your vehicle door. Road widths often force bicyclists to ride close to parked vehicles where they might be injured by an opening door. When in doubt, yield to bicyclists. Obey Traffi c Signs and Signals. Bicyclists are responsible for knowing and obeying all traffi c laws. In order to reinforce the fact that bicycles belong on the road, bicyclists must obey traffi c laws and be courteous to other road users. Never Ride Against Traffi c. Motorists and other cyclists aren’t looking for a bicyclist on the wrong side of the roadway. Riding on the wrong side increases the likelihood and the severity of head-on collisions. Follow Lane Markings. Like other traffi c, bicyclists must follow lane markings. Bicyclists can’t turn left from the right lane or go straight on a right-turn-only lane. Use Hand Signals. Hand signals tell motorists what you intend to do. Signal as a matter of law, courtesy and self-protection. Ride on the Right. When no shoulder is available, move as far to the right as is practical and safe. Don’t Pass on the Right. Motorists are not looking for a bicyclist to pass on the right. Passing must be done at a safe distance to the left. The return to the right side of the road must not be made until there is a safe, clear distance in front of the passed vehicle. Obey Bicycle and Traffi c Laws. Bicyclists who violate traffi c laws are subject to the same fi nes as motor vehicle drivers. Use Lights at Night. Every bicycle being used at night must be equipped with a white light on the front and a red light or refl ector on the rear; both must be visible for at least 300 feet. Don’t Ride Bicycles on Interstate Highways. Bicyclists are prohibited, by law, from using interstate highways in Iowa. Summary of State of Iowa Bicycling Laws Sharrows remind bicyclists and motorists that the lane must be shared, as well as showing bicyclists where to ride on the road. Ames Police Department 515-239-5133 ISU Police 515-294-4428 Report Thefts and Accidents Register your bike online through the ISU Parking Division. You will need to know the make, model, type of bike, serial number, speeds, color, and style to complete registration. Your information is recorded and you will receive a sticker with a registration number to affi x to your bike. The best chance for recovering your stolen bicycle is having a registered serial number. Walk Your Wheels Signs remind bicyclists and skateboarders to walk their wheels when using the sidewalks on campus. Art on Campus Collection renderings of: G-nome by Andrew Leicester Sequence by John D. Jennings City of Ames Regulations Ride with no more than two bicycles side- by-side while on a city street, except on designated bicycle paths. Operate a bicycle equipped with a brake that will enable a braked-wheel skid on dry pavement. Operate at reasonable and appropriate speeds under existing conditions. Yield the right-of-way on an off-street bicycle path to traffi c traveling on a public roadway. Don’t be attached to or towed by any vehicle. Don’t carry articles that prevent the rider from having at least one hand on the handle bars. Don’t operate a bicycle on sidewalks along Main Street (from Duff to Clark), Welch Avenue (Knapp to Lincoln Way), and Lincoln Way (Stanton to Hayward). Don’t operate a bicycle on Grand Avenue. Iowa State University Campus Rules Use the provided bike racks. Do not use trees, poles, rails, etc. Use a bike lock. Register your bicycle. No bicycles allowed on central campus sidewalks. No bicycles allowed in buildings on campus. Funded by ISU Parking Division Safety Tips for Bicyclists on Iowa State's Campus Ride on the right. Ride in the right lane, except when passing another vehicle, preparing for a left turn, or avoiding hazards. Never ride against traffi c. Always ride with the fl ow of traffi c. Keep one earbud out. Make sure you are always able to hear sirens, honking, or other warning signals from motorists. Make eye contact with motorists. Never assume a motorist sees you or that you have the right-of-way. Ex- pect the unexpected, such as parked vehicles pulling into traffi c, vehicle doors opening into your path, and debris on the road. At night, use a headlight, taillight, and refl ectors. 198 ITEM #:38 DATE:03-11-25 DEPT:ELEC SUBJECT:ADVANCED ELECTRIC METERING INFRASTRUCTURE (AMI) SYSTEM FOR THE CITY OF AMES COUNCIL ACTION FORM BACKGROUND: The electric meters currently used by Electric Services are digital meters that display the total amount of energy used by each customer over a given time period. These meters require a staff person to travel within the vicinity of the meter on a monthly basis to collect the energy use data. The Electric customer ’s bill is then determined based on the monthly amount of energy used. The meters in use currently require field reads to occur for account starts/stops. More advanced functions such as technical studies or sophisticated rate designs cannot be undertaken with the existing meters. With a more advanced metering system, significant improvements can be made to facilitate system outage notifications, mid-month meter reads, time-of-use rates, demand side management improvements, feeder loading studies and remote connects/disconnects. Additionally, d ue to the growing energy demand by electric customers and recent targets that have been initiated in the Climate Action Plan, a need for more real-time metering of energy usage is warranted. This functionality is referred to as Advanced Metering Infrastructure (AMI). An AMI system allows for more real time and granular metering of electricity use and provides two-way communication between the utility and the customer. AMI CONSULTANT AND RFP PREPARATION: On September 12, 2023, City Council awarded a contract to Power System Engineering (PSE), of Madison, WI, as the AMI consultant for the City’s Electric Utility. PSE worked with staff to create a cost analysis, create a business plan for phasing and deployment, create technical specifications, and identify key vendors for a subsequent Request for Proposal, which is the subject of this Council action. PSE identified two required systems to specify in the Request for Proposal: 1. AMI System - the main data collection system. The AMI system is a 450 MHz licensed frequency that will remotely read all electric meters and water meters (in the future) locally to Data Collection Units (DCUs) and then use cellular technology to send the data from the DCUs to a secure cloud-based server. 2. Meter Data Management System (MDMS) - the central data hub of the entire system. The MDMS takes in the large amount of data collected from the systems, stores it, and interconnects to all the other systems that can use this data, including the billing system, Outage Management System (OMS), the Customer Portal, Demand Response system, Engineering analytic software, and the Distributed Energy Resource Management System (DERMS). Three optional items were identified for inclusion in the Request for Proposal: 1. Meter Change Out - the installation of all the meters within the City. The intent is for City staff to 199 install meters. However, given the number of meters within the City, it would be good to review the cost for a firm to install the meters rather than City staff. 2. Distributed Energy Resource Management System - a software platform that manages and optimizes the use of distributed energy resources (DERs) in an electrical grid. DERs include solar panels, wind turbines, battery storage and electric vehicles. It also contains Demand Response programs to help curb peak demands such as the Prime Time Power air conditioner load program. 3. Customer Portal - this software will enable customers to link to their billing data, power usage on a daily, weekly, and monthly basis, outage information link, and many other Customer Service processes. While it will be necessary to procure this software to utilize Time of Use rates, it is not an immediate requirement. It is important to gather information with the RFP to evaluate. AMI FOR WATER UTILITY: Water meter reads are currently obtained through an Advanced Meter Reading (AMR) system using a handheld reader within 50-100 feet of the meter as the meter reader walks by. As part of the AMI system, water meter reads will be downloaded into the MDMS and uploaded to the Utility Billing system. As the Water Department installs AMI modules on a regular, routine basis, those reads will be automatically collected by the AMI system, negating the need to roll a vehicle to obtain reads. Also, the AMI system allows for service disconnect/reconnect remotely on the electric side. This process currently requires two staff trips: one to disconnect and another to reconnect. RFP PROCESS: On April 5, 2024, the City issued a Request for Proposals (RFP) through AmesBids, the City’s electronic bidding system. On June 11, 2024, a total of 15 proposals were received for the various features of the AMI system. An evaluation team was formed from staff from Electric Services, Water & Pollution Control, Customer Service, and Information Technology. Criteria to be evaluated included: read rate and coverage of the service territory, integration fit and approach with existing and future systems, vendor experience, outage and restore reporting and capability, ability of future maintenance and services for the life of the project, and cost. The evaluated costs listed include the cost of the equipment, installation, and any recurring fees over the course of projected 15 years of ownership. The first criterion to evaluate was the AMI system itself. (Note: Some of these bids are Electric only, or water only) FIRM RANK COST Aclara Technologies LLC Shelton, Connecticut 1 $ 7,003,000 200 Sensus St. Albans, Missouri 2 $ 8,504,000 Itron Park Ridge, New Jersey 3 $ 7,195,000 Eaton Minneapolis, Minnesota 4 $ 9,763,000 Open Access Technology International Inc. Bloomington, Minnesota 5 $ 6,019,000 WESCO Distribution (Honeywell) Des Moines, Iowa 6 $ 8,445,000 Tantalus Systems, Inc. Raleigh, North Carolina 7 $ 7,632,000 Landis + Gyr Alpharetta, Georgia 8 $ 7,534,000 Vision Metering LLC York, South Carolina 9 $ 5,996,000 Badger Meter, Inc. Milwaukee, Wisconsin 10 $ 3,573,000 The City evaluated an on-premises solution as well as a secure cloud-based Software-as-a-Service (Saas) model. It was determined that the Saas option is preferred because it provides a more secure overall system in that security patches and updates are maintained by the vendor, they offer fail-over services in the event of server issues, and they have agreed to up-time rates at 99.5% which would be almost impossible for an on-premise solution to achieve without dedicating full-time IT personal to maintain the onsite software. The cloud-based service also proved to be a lower cost than the on-premises solution. Next, the Meter Data Management System (MDMS) was reviewed and evaluated. FIRM RANK COST Aclara Technologies LLC Shelton, Connecticut 1 $0 (Included in the AMI system) Parsons Inc. Shreveport, Louisiana 2 $2,537,000 Itron Park Ridge, New Jersey 3 $1,640,000 Open Access Technology International Inc. Bloomington, Minnesota 4 $180,000 Vision Metering LLC York, South Carolina 5 $770,000 201 Utilismart London, Ontario, Canada 6 $1,268,000 Sensus St. Albans, Missouri 7 $2,544,000 Tantalus Systems, Inc. Raleigh, North Carolina 8 $2,659,000 WESCO Distribution (Honeywell) Des Moines, Iowa 9 $758,000 N. Harris Computer Corp Ottawa, Ontario, Canada 10 $2,312,000 SATEC Inc. Union, New Jersey 11 $4,820,000 Aclara was the highest-ranked proposal for the MDMS portion of the project. This ranking was independent of the ranking for the AMI system itself. An additional benefit of obtaining the MDMS from Aclara is that the system is already included as part of the AMI system and there is no additional cost for the MDMS. Next, the Meter Change Out option was evaluated. FIRM RANK COST Aclara Technologies LLC Shelton, Connecticut 1 $1,787,000 Eaton Minneapolis, Minnesota 2 $2,048,000 Open Access Technology International Inc. Bloomington, Minnesota 3 $2,598,000 Tantalus Systems, Inc. Raleigh, North Carolina 4 $2,283,000 WESCO Distribution (Honeywell) Des Moines, Iowa 5 $4,075,000 Sensus St. Albans, Missouri 6 $4,018,000 Itron Park Ridge, New Jersey 7 $2,925,000 Vision Metering LLC York, South Carolina 8 $2,200,000 Texas Meter and Device Waco, Texas 9 $3,627,000 The Meter Change Out is the cost required for the vender to replace the current customer meters with the new AMI meters. Initially, City staff had planned for the AMI implementation and performing all 202 the meter change outs internally. During the evaluation, it was determined it would take a minimum of 7-10 years for City staff to complete the meter exchanges. To get the best return on investment, it was determined the system needed to start producing value as early as possible and, therefore, meter change outs should be completed by the vendor to shorten the implementation to less than 24 months. The evaluation team then looked at Distributed Energy Resource Management System (DERMS) option. FIRM RANK COST Eaton Minneapolis, Minnesota 1 $53,000 Parsons Inc. Shreveport, Louisiana 2 $899,000 Open Access Technology International Inc. Bloomington, Minnesota 3 $529,000 WESCO Distribution (Honeywell) Des Moines, Iowa 4 $211,000 During the evaluation, it was determined it would be in the best interest of the City if the DERMS was evaluated as a standalone cost in a future bid process. The City may receive a wider response instead of having to be a part of an overall bid. Most bidders that didn't offer a DERMS solution referenced that they are compatible with many of the DERMS vendors. Lastly, the Customer Portal option was evaluated. FIRM RANK COST (over 20 year life) Aclara Technologies LLC Shelton, Connecticut 1 $1,338,000 Eaton Minneapolis, Minnesota 2 $1,680,000 Tantalus Systems, Inc. Raleigh, North Carolina 3 $1,114,000 WESCO Distribution (Honeywell) Des Moines, Iowa 4 $1,338,000 Vision Metering LLC York, South Carolina Non-Responsive $0.00 Open Access Technology International Inc. Bloomington, Minnesota Non-Responsive $0.00 The customer portal is the platform where utility customers will have the ability to access data specific to their meter, make payments, and communicate with the utility. 203 EVALUATION TEAM'S RECOMMENDATION: After an extensive evaluation, the team determined that Aclara Technologies, of Shelton, Connecticut, best met the requirements of the RFP. Aclara provides the most complete turn-key system at a competitive price when all categories were evaluated together as a system. Therefore, the City began negotiations with Aclara. These negotiations provided the opportunity to discuss details of the project giving Aclara the ability to provide more specific pricing. The attached pricing sheet lists more defined pricing that ended up less than the overall proposed amounts. As the final scope of work and cost began to emerge through negotiations, Water & Pollution Control indicated they would not be participating in the complete exchange of water modules due to cost. Bids for the Water Pollution Control Nutrient Reduction Facility Modifications capital project came in over budget and funding for this metering project was no longer available. Aclara indicated that their pricing was based on quantities from both Electric and Water. Because the awarded quantity would be essentially cut in half, pricing would need to increase. The cost per electric meter would increase by 4%, adding approximately $200,000 to the project total. Water indicated that their intent was to only order and install between 1200-1800 water modules per year. Aclara was not willing to hold pricing for an extended amount of time because there was no guarantee of large quantity orders. Due to the slower implementation of the water modules, there will be a 5% increase in cost per water module each year. Cost per water module for 2025 is $120 each. After further discussion by City staff, it remains that Aclara Technologies, of Shelton, Connecticut, is the firm that best serves the interests of the City. NEXT STEPS: The next step will be the completion of a propagation study to determine the exact quantities of DCUs (Data Collection Units) needed to achieve the requirement of 99.5% read rates and to be no more than 30% loaded. This will allow for future growth and allow for enough redundancy to maintain the 99.5% read rate accuracy in the event not all DCUs are working. There are also large areas where customers are served by the City water utility, but not the City electric utility. These locations will be determined in the propagation study and provide areas where an additional DCU will need to be installed once these water meters are changed to AMI in the future. The costs in the pricing attachment are an estimate given the number of meters, locations of those meters, and topography of Ames. Although a final cost cannot be determined until the actual testing is conducted, staff has already worked with Aclara to obtain a reasonable confidence for the current dollar amount shown in the pricing attachment. Funding for the water modules will come from the Water Meter operating budget. The current year budget includes $502,240 to purchase meters and meter parts. Year-to-date expenses total $82,231 with additional active orders of $146,486, leaving an unobligated total of $273,523 available. Staff anticipates purchasing up to 1,200 of the Aclara Meter Transmission Units (MTUs) at a cost of $120 each, for a total of $144,000. A small order for miscellaneous brass fittings may be needed before the end of the fiscal year but is not anticipated to exceed $15,000. Therefore, there is adequate funding already authorized for the water meter portion of the contract. 204 Funding for the electric meters will come from the Capital Improvements Plan and the annual operating budget. The Capital Improvements Plan has the following funds for AMI: FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 $1,380,060 $2,000,000 $2,000,000 $2,000,000 The attached Pricing Schedule document lists the detail costs for each item purchased across three phases. Phase 1 A pilot program will be performed during FY 2025/26 that will cost $861,889.91, inclusive of taxes. The pilot will ensure the system is functioning as required and provide time for needed training of City staff. Culmination of Phase 1 will result in a successful ISAT (Initial System Acceptance Test). Funding for Phase 1 will come from both Electric's AMI CIP, $717,889.91, and WPC's Meter O & M budget, $144,000. Funds from both Departments are available in the FY 2024/25 budget. Phase 2 Beginning in FY 2025/26, a majority of equipment purchases will be performed, primarily meters, as well all meter change outs in FY 2026/27 and FY 2027/28 for a cost of $6,806,403.98 including taxes. The meter changeouts will begin following completion of Phase 1. Electric's portion of the cost is $6,756,225.59 and WPC is $50,178.26. Funding by Electric for its share will require Council approval to advance CIP funds from FY 2026/27 and FY 2027/28 forward into FY 2025/26, which totals $6,662,170.09. The shortfall of $95,000 will come from the Electric CIP project for EV Infrastructure which has a current balance in FY 2024/25 of $461,611. Advancing all of the funding for Phase 2 of the project into FY 2025/26 provides several advantages: 1) it reduces the exposure of future purchases to increased costs, particularly since the meters contain components assembled internationally that may be subject to tariffs, 2) the overall cost for the meters is anticipated to be the best possible pricing, and 3) the vendor will offer a 48-month warranty as opposed to the initially proposed 18-month warranty. The Electric Fund available balance contains sufficient funding to accomplish this purchase in one year as opposed to spreading the purchases over several years. Phase 3 The Electric Utility currently uses an antiquated system to perform the Prime-Time-Power program for residential load management. This antiquated system is beginning to be unreliable and eventually needs to be replaced. This system is one of many energy reduction tools within the Demand Side Management (DSM) system. The award of this contract to Aclara will include the purchase of Load Management Switches that will replace the current Prime-Time-Power system with a much more precise, simple system, that will work through the AMI system. Because these Load Management Switches will be used as a DSM solution, they will be funded out of the Prime Time Power account in the annual Operating and Maintenance budget for FY 2026/27 through FY 2030/31. A yearly amount o f $406,000 including taxes, will be ear-marked in the DSM budget each year for Load Management Switches. It is important to note that when the time comes for council to approve both of the annual operating budgets and Council chooses not to approve funds for the purchase of the Load Management Switches, then switches will not be purchased, and it will not affect the condition of this contract. Staff is not asking for approval of funds for Phase 3 within this Council Action Form. Phase 3 is outlined in the contract but is subject to the appropriation of 205 fund by the Council at the time Phase 3 occurs. There is one other future funding requirement Council needs to be aware of. Beginning in FY 2027/28 and each year after, Electric & WPC will be including in their annual Operating & Maintenance budgets, the hosted service costs for software operations and the customer portal. This cost is expected to total $390,516.85 for FY 2027/28. Staff is not asking for this funding approval at this time. Aclara is a limited liability corporation established in 1972. They were acquired by Hubbell Inc. in Feb of 2018 and are a division of Hubbell Inc. ALTERNATIVES: 1. Award a contract to Aclara Technologies, Inc, of Shelton, CT, for Advanced Metering Infrastructure (AMI) System for the City of Ames, in the not-to-exceed amount of $7,668,293.89, including taxes for Phases 1 & 2. 2. Award a contract to another vendor. 3. Do not award a contract. CITY MANAGER'S RECOMMENDED ACTION: Development of a modern metering infrastructure will benefit the electric and water utilities in significant areas and provide customer service access to real-time billing information. Purchasing an AMI system will be an effective tool to develop customer-based programs that reduce outages, limit peaks, and enhance services to the city ratepayers. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): AMI Pricing Schedule rev1.xlsx 206 #Category 1 AMI INFRASTRUCTURE: Controllers, Collectors, Gateways, Repeaters, base stations, etc. 2 SOFTWARE and SERVERS 3 NEW ELECTRIC METERS FOR PURCHASE 4 NEW WATER MODULES FOR PURCHASE 5 INTEGRATION and TESTING 6 TRAINING, DOCUMENTATION, and PROJECT MANAGEMENT 7 SPARE PARTS 8 TEST EQUIPMENT, TOOLS, SHIPPING, MISC. & LOAD MANAGEMENT 9 METER INSTALLATION & TASKS 10 MDMS 11 CUSTOMER PORTAL 12 LOAD MANAGEMENT SWITCHES 13 DISTRIBUTION AUTOMATION 14 YEAR 1 - ANNUAL SYSTEM COSTS - PHASE I 15 YEAR 2+ ANNUAL SYSTEM COSTS - PHASE II Water Dept Portion Total PO Amount for Phase 2 Total PO Amount for Phase 1 Pilot City of Ames Power System Engineering, Inc. and City of Ames Attachment B - Pricing Schedule - SUMMARY Total Upfront Costs 207 Water Dept Portion Water Dept Portion Total Amount for Phase 3 (O&M future yrs) 208 Fiscal 2025 Fiscal 2025 taxes Fiscal 2026 105,512$ 7,386$ 116,451$ 8,152$ 242,980$ 17,009$ 4,636,105$ 144,000$ -$ -$ 76,380$ 5,347$ 92,911$ 6,504$ 197,048$ -$ -$ 12,296$ 2,486$ 25,920$ 1,814$ 561,079$ -$ -$ -$ 80,000$ 30,083$ $ 804,153.95 $ 46,210.78 $ 5,519,096.29 $ 10,771.20 $ 753.98 $ 284,232.59 $ 861,889.91 $ 144,000.00 $ 6,806,403.98 Power System Engineering, Inc. and City of Ames Attachment B - Pricing Schedule - SUMMARY 209 $ 50,178.39 $ 2,443,555.57 $ 47,692.26 210 Fiscal 2026 taxes Fiscal 2027 ++Fiscal 2027++ Taxes 324,527$ -$ -$ -$ 13,793$ 861$ -$ 39,276$ 561,079$ 39,276$ -$ -$ -$ 5,600$ -$ -$ 1,896,300$ 132,741$ 2,106$ $ 386,162.71 $ 2,457,379.03 $ 172,016.53 $ 16,557.82 $ 390,516.85 $ 23,997.72 211 212 ITEM #:39 DATE:03-11-25 DEPT:ADMIN SUBJECT:LEASE AGREEMENT WITH AMES YOUTH SPORTS COMPLEX, INC. COUNCIL ACTION FORM BACKGROUND: In 1994, the City leased a property west of the South Skunk River and south of U.S. Highway 30 to Ames Youth Sports Complex, Inc. (AYSC), which represents several separate non-profit youth sports groups. The property was then developed into the Hunziker Youth Sports Complex. The property is furnished to AYSC in consideration of the organization providing a youth sports program for the community. This programming provides recreational opportunities and enhanced well-being for Ames residents. The availability of such recreational amenities and improved well-being, in turn, enhances the economic development of the community by making it more likely that businesses and their employees will be attracted to locate in Ames. A separate lease was entered into in May 2002 on the same terms as the original lease, but for an adjacent portion of the City property. This created the area that is today occupied by the complex. Both leases expire on February 28, 2025. In fall 2024, staff approached AYSC representatives to discuss a new lease. A team of City staff from the City Manager's Office, Parks and Recreation, Planning and Housing, and the Water & Pollution Control Departments reviewed the existing leases and proposed suggestions for a successor lease agreement. The City Attorney's Office has prepared a single lease that would replace the two separate leases that currently exist. The new lease would extend from March 1, 2025 through February 28, 2055. The agreement maintains a number of the terms from the original two leases, but revisions have been included to reflect changes that have occurred on the site since 1994. The new lease also clarifies certain expectations, including: 1. Expectations regarding site development, including the need to receive advance City approval for physical improvements to the site. A note is included that some improvements may require a flood plain development permit. 2. A clearly defined line of responsibility for maintenance of the access road, and language reflecting the actual location of the access gate that was installed in the past ten years. 3. Acknowledgement of the adjacency of the site to the river and water wellfield, and agreement to store chemicals appropriately and apply pesticides and fertilizers in accordance with certain stated best practices. 4. A reservation of the City's rights to use the property for water utility activities, crossings of the Skunk River Trail, and the Urban Deer Hunting program. In addition to these modifications, the site plan for the property has been revised and attached to the agreement. The site has developed differently than the adopted site plan from 1994, so the revised site 213 plan reflects the site's actual development and potential future development. Because the term of the lease is for longer than three years, a public hearing must be held before considering approval. The text of the lease is attached. Signed copies have been returned by a representative of the Ames Youth Sports Complex and the lease is now presented for City Council approval. ALTERNATIVES: 1. Approve the attached 30-year lease agreement with Ames Youth Sports Complex, Inc. for City property located south of U.S. Highway 30 and west of the South Skunk River. 2. Refer this item back to staff for further information. 3. Do not approve the attached lease. CITY MANAGER'S RECOMMENDED ACTION: During the past 30 years, the City's arrangement to provide land to Ames Youth Sports Complex, Inc. has allowed the organization to facilitate quality sports programs for thousands of youth in the Ames community. This programming is of a scale that could not be economically provided directly by the City, resulting in a significant value from using property that would otherwise be difficult to develop. The lease will result in providing recreational opportunities and enhanced well-being for Ames residents. The availability of such recreational amenities and improved well- being, in turn, enhances the economic development of the community by making it more likely that businesses and their employees will be attracted to locate in Ames. The proposed lease provides the property to Ames Youth Sports Complex, Inc. for an additional 30 years, updates the lease to reflect the current condition of the property, and includes several clarifications for the future. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative No. 1, as described above. ATTACHMENT(S): Lease w AYSC w Exhibits.pdf 214 Page 1 of 7 S P A C E A B O V E R E S E R V E D F O R O F F I C I A L U S E Legal description: See page 2. Return to: City Clerk, 515 Clark Avenue, P.O. Box 811, Ames IA 50010 Prepared by: Mark O. Lambert, City Attorney, 515 Clark Ave., Ames, IA 50010 – 515-239-5146 LEASE AGREEMENT (CITY OF AMES - AMES YOUTH SPORTS COMPLEX, INC.) THIS LEASE, made and entered into this day of , 20 , by and between the CITY OF AMES, IOWA (hereinafter called “City”); and AMES YOUTH SPORTS COMPLEX, INC., and Iowa non-profit corporation (hereinafter called “Lessee”), W I T N E S S E T H T H A T : WHEREAS, the Ames Youth Sports Complex, Inc., has constructed facilities that support youth sports upon City property located South of Highway 30 and to the West of the Skunk River, upon which young persons have participated in games of baseball, softball, and soccer at this location since 1994. WHEREAS, the Ames Youth Sports Complex, Inc., has operated said facilities for the use and benefit of other non-profit corporations, including Ames Girls’ Softball, Ames Youth Baseball Association, Inc., and the Ames Soccer Club; and, WHEREAS, the City and Ames Youth Sports Complex, Inc. have entered into two prior lease agreements governing the use and operation of portions of the City’s property at said location, the first dated November 22, 1994, and filed as Instrument No. 94-12738, and the second dated May 28, 2002, as Instrument No. 02-07914; and WHEREAS, the Ames City Council has determined that leasing said City property to the Lessee has a public purpose in relieving the burden on existing City facilities, transferring administrative burdens associated with running youth sports programs, sharing maintenance responsibilities, and enhancing and increasing recreational opportunities available to the youth of the City; and 215 Page 2 of 7 WHEREAS, both original leases are set to expire at midnight on the 28th day of February, 2025, and the Parties desire to extend their partnership as set forth in this Agreement. NOW, THEREFORE, in consideration of the premises, the parties hereto have agreed and do hereby agree that the City shall lease to Lessee, and the Lessee shall lease from the City, all that land located in the City of Ames, Story County, Iowa, roughly described as: THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 13, TOWNSHIP 83 NORTH, RANGE 24 WEST, OF THE 5TH P.M., STORY COUNTY, IOWA, AND ALL THE LAND SOUTH OF U.S. HIGHWAY 30 IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 13, EXCEPT THE WEST 150 FEET AND EXCEPT THE EAST 82.5 FEET OF SAID NW ¼ OF THE NW ¼, AND AN IRREGULAR SHAPED TRACT OF LAND DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 13; THENCE N89°33’30”W, A DISTANCE OF 82.50 FEET; THENCE N00°05’30”W, A DISTANCE OF 284.30 FEET; THENCE N84°46’30”E, ON THE SOUTH RIGHT-OF-WAY OF PRIMARY ROAD NO. U.S. 30, A DISTANCE 484.60 FEET TO THE SKUNK RIVER; THENCE S29°55’30”E, A DISTANCE OF 152.30 FEET; THENCE S11°19’00”E, A DISTANCE OF 136.41 FEET; THENCE S05°56’36”W, A DISTANCE OF 607.00 FEET; THENCE S11°13’29”E, A DISTANCE OF 1012.80 FEET; THENCE N75°11’29”W, A DISTANCE OF 413.27 FEET; THENCE S24°54’48”W, A DISTANCE OF 275.78 FEET; THENCE S37°59’22”E, A DISTANCE OF 531.90 FEET, THENCE S60°07’51W, A DISTANCE OF 466.86 FEET; THENCE N32°15’28”W, A DISTANCE OF 713.64 FEET; THENCE S50°49’51”W, A DISTANCE OF 512.27 FEET; THENCE N47°31’54”W, A DISTANCE OF 294.49 FEET; THENCE N00°43’00”E, A DISTANCE OF 586.66 FEET; THENCE S89°33’30”E, A DISTANCE OF 984.00 FEET TO THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 13; THENCE N00°17’00”W, A DISTANCE OF 1320.00 FEET TO THE POINT OF BEGINNING. [Note: Description is an approximation, and land was not surveyed for this lease]. all as depicted on Exhibit ‘A’ attached hereto and by this reference incorporated herein and made a part hereof as if fully set out, the Lessee to have and to hold said land without disturbance in accordance with the following terms and conditions of this lease to wit: 1. Term of Lease. The term of this lease shall be thirty (30) years, commencing on the 1st day of March, 2025, and ending at midnight on the 28th day of February, 2055, unless earlier terminated by operation of the provisions of this Agreement. This lease may be renewed or extended by mutual agreement. 2. Rental. There shall be no money payments due or owing under this lease. The full, complete, and satisfactory consideration for this lease shall be and is the promise of the Lessee, herein and hereby made to: 216 Page 3 of 7 a. Maintain a youth sports facility as described and specified in the Master Plan attached hereto as Appendix A, in accordance with the phases and time schedules stated in the said Master Plan, with no addition, change, or deviation unless approved by the City. b. Administer and conduct quality youth sports programs of softball, baseball, and soccer for persons under the age of 19, and administer and conduct training programs for youth and adult officials and coaches. c. Permit the use of the said sports facilities by the City, free of rental charge, for City youth recreation programs at such times as when not in use for the programs of Lessee. The time of use shall be scheduled through Lessee. The City will pay any actual costs of preparation and restoration for damage exceeding normal wear and tear, pertaining to City use. 3. Construction of Improvements. The construction or modification of any improvements (including but not limited to buildings, structures, utilities, roads, parking areas, sidewalks, bicycle paths, stormwater features, or natural areas) shall be in accordance with plans and specifications approved in advance by the City. Lessee agrees to comply with all local construction and fire codes, and to obtain any permits and inspections required by said codes. Lessee understands that certain activities on the property, including but not limited to those described above and activities such as grading or excavation may require Lessee to obtain a Flood Plain Development Permit prior to commencing work. Lessee agrees that any improvements installed without the City’s advance approval may be removed by the City and costs for removal and restoration billed to Lessee. 4. Access Road. A paved access road exists to and into the leased premises. The Lessee has installed a lockable barrier gate where the access road enters the athletic field area, approximately 160 feet south of the U.S. Highway 30 right-of-way. a. The City shall be responsible for patching of the access road from Billy Sunday Road up to the barrier gate. The City may perform snow and ice control on this portion of the access road in its sole discretion. Nothing in this agreement requires snow and ice control to be performed by the City. b. The Lessee shall be responsible for the maintenance of the barrier gate and for the maintenance of the access road as it extends into the premises from said barrier gate. Lessee shall maintain its portion of the access road at its sole expense, and to the same standards as established by the City for asphalt surface streets. The Lessee may perform snow and ice control on this portion of the access road in its own discretion. Nothing in this agreement requires snow and ice control to be performed by the Lessee. c. The City shall be provided working and operable keys and/or codes for the barrier gate and shall have the right to enter the premises at any time, with or without notice, to access water wells or any other City infrastructure. Lessee shall at all times allow public access to the access road from Billy Sunday Road up to the access gate, and on the Skunk River Bike Trail adjacent the U.S. 30 right-of-way. The City may perform snow and ice control on Lessee’s portion of the access road as necessary to access water wells or other City infrastructure. The City shall be 217 Page 4 of 7 responsible for costs to repair any damage caused to the premises by the City arising out of such access. 5. Land Leased As-Is. The City shall make no improvements to the leased premises and shall not have any obligation to make any repairs or improvements to the facility site. It is understood and agreed that the leased land is the location of conduits and other apparatus pertaining to the City water and water pollution control utilities. The Lessee shall compensate the City for any damage to City utility facilities caused by the Lessee or its patrons or attendees. It is understood that the leased land is not well drained in some places. The City shall have no obligation to fill or drain any part of the leased property. The land is floodway, and the City shall have no obligation to repair or compensate for any damage from flooding on the property. Lessee shall hold harmless and indemnify the City from any and all flooding or water damage to Lessee’s property. 6. Destruction of Improvements. In the event that the improvements existing or hereafter constructed on the property shall be wholly or partially destroyed or damaged by wind, fire, flood or other occurrence to the extent that Lessee cannot perform the promises contained in paragraph 2(a), (b), and (c) above, and the Lessee does not make repair or rebuild within one year from said occurrence, the lease shall terminate and possessory rights in the real property shall revert to the City. The City may, upon request of Lessee, grant additional time for repair or reconstruction. 7. Failure or Inability to Devote Property to Specified Use. In the event Lessee fails or is unable, for any reason other than that specified in paragraph 6 above, to devote the leased premises to the use specified in paragraph 2(a), (b), and (c) above, for any unreasonable length of time not to exceed one year, this lease shall terminate and possessory rights in the real property shall revert to the City. The City in its discretion may, upon request of Lessee, grant an extension of time upon a showing by Lessee of good faith progress toward satisfaction of the obligations of Lessee hereunder. 8. Land Stewardship. Lessee agrees to conduct its activities on the premises in an environmentally responsible manner, and to take due care in its land management practices owing to the proximity of the South Skunk River and a public water supply system wellfield to the premises. a. Lessee shall: i. Transport, store, and use all fuels, lubricants, paints, fertilizers, pesticides, or other substances on the premises in accordance with manufacturer recommendations and applicable environmental laws. ii. Employ equipment and procedures so as to minimize the risk of leaks, spillage, or over-application of such substances. iii. Minimize erosion and loss of topsoil on the premises. 218 Page 5 of 7 iv. Ensure all applications of pesticides are completed by a pesticide applicator certified by the state of Iowa. v. Not apply fertilizers containing phosphorus to the premises, unless prior written approval has been obtained from the City. vi. Not apply any fertilizer, pesticide, or any other substance within 200 feet of the City’s water wells. b. On or before December 31 each year, Lessee shall provide a report to the City’s Director of Parks and Recreation regarding the application of pesticides (including but not limited to herbicides, fungicides, insecticides, rodenticides) and fertilizers on the premises in that year, which report shall describe: i. The names and certification numbers of individuals who have applied any such pesticides or fertilizers, and ii. The dates of applications, the products applied, the application rate, size of the treated area, and the total amount applied. 9. Termination. Within thirty (30) days of the expiration or termination of this Agreement, Lessee shall remove all vehicles, equipment, materials, and supplies not of a fixed nature from the premises. Any items thereafter remaining on the premises, and all improvements, shall become the property of the City, and the City shall not owe Lessee any compensation for said remaining items or improvements. 10. Contractor Bond and Lessor Approval. Lessee shall not permit construction of any improvement on the leased property without a performance bond by the contractor and prior approval by the City of all architectural, grading, engineering, and landscaping plans. The City may waive the requirement for a performance bond in its sole discretion. The provisions of this lease agreement notwithstanding, Lessee shall meet any and all federal, state, or municipal regulatory requirements pertinent to Lessee’s development and use of the leased land. 11. Liability. Lessee agrees to hold harmless and indemnify the City and its officers and employees in their official capacities, from any and all damages or claims, including financing liens, arising directly or indirectly from any use to which Lessee puts the leased property or any activity, including construction of any building or other facility, occurring on the property. Damages occurring to crops, fences, or other property of the City or its tenants during Lessee’s construction, repair, subsequent maintenance, or use of any facility on the property shall be promptly compensated for by Lessee. Lessee shall maintain commercial general liability coverages, naming City as an additional insured, in an amount not less than $2,000,000 combined single limit, and automobile and workers’ compensation coverages if required by the laws of the State of Iowa. 12. Reservation of Rights. City reserves to itself the right to cross the leased property with and to install, maintain, and modify any and all wells, pipelines, cables, and other apparatus, 219 Page 6 of 7 whether aboveground or underground, to accommodate the utility services of the City. The City agrees that such installation, maintenance, or modification shall be conducted in a manner reasonably calculated to minimize interference with activities of Lessee on the property. City reserves the right to develop future extensions of the Skunk River Bike Trail on the leased premises and for the public to access such extensions at all times. City agrees to consult with Lessee regarding routing, timing, and the manner of construction of such extensions. The City reserves the right to designate a portion of the leased premises as an Urban Deer Management Zone and to permit appropriately licensed hunters to access the premises and conduct deer hunting activities in accordance with adopted City policies regarding Urban Deer Hunting. 13. Taxes. Lessee shall pay any and all taxes that may become assessed and payable with respect to the leased land and improvements. 14. Assignment. This Agreement shall be binding upon successors and assigns of the Lessee. Lessee shall not assign its rights in this Agreement without the written consent of the City. 15. Eminent Domain. Lessor has not received any notice from any other governmental authority as to condemnation proceedings. To the extent that any future governmental authority proposes to exercise eminent domain over all or a portion of the real property, Lessor and Lessee agree that Lessor shall be the sole party to negotiate with the other governmental authority and shall be the sole party entitled to compensation from the other governmental authority. 16. Notices. Except where this Agreement indicates otherwise, all notices and demands hereunder shall be in writing and shall be delivered or mailed: If to Lessee, to: If to Lessor (City), to: Matthew R. Lewis City of Ames, IA 800 Billy Sunday Road Attn: City Manager’s Office Ames IA 50010 515 Clark Avenue Ames, IA 50010 IN WITNESS WHEREOF, the parties hereto have caused this lease to be signed and sealed by their duly authorized representatives as of the date first above written. 220 Page 7 of 7 LESSOR: CITY OF AMES LESSEE: AMES YOUTH SPORTS COMPLEX, INC. By: By: John A. Haila, Mayor Nathan Haila, President Attest: By: Renee Hall, City Clerk STATE OF IOWA COUNTY OF STORY ss: This instrument was acknowledged before me on , 2025, by John A. Haila and Renee Hall, as Mayor and City Clerk, respectively, of the City of Ames, Iowa. Notary Public in and for Story County, Iowa STATE OF IOWA COUNTY OF STORY ss: This instrument was acknowledged before me on , 2025, by Nathan Haila, as President of Ames Youth Sports Complex, Inc. Notary Public in and for Story County, Iowa 221 222 Parking Parking Pa r k i n g Baseball Maint. Shop Baseball Baseball Baseball Baseball Soccer Soccer Soccer Conc./ Restroom Baseball Baseball Baseball Baseball Soccer Soccer Soccer Soccer Soccer Soccer Soccer Soccer Soccer Soccer Soccer Soccer Gate Well Well Well Well Well S o u t h S k u n k R i v e r U.S. Highway 30 ROW FEMA Flood Hazard Area Boundary HUNZIKER YOUTH SPORTS COMPLEX MASTER PLAN (“APPENDIX A” TO LEASE AGREEMENT) 800 BILLY SUNDAY ROAD & 605 BILLY SUNDAY ROAD REAR AMES, IA 50010 Prepared: February 11, 2025 Access Road Open Space Pa r k i n g Parking Pa r k i n g 223 To:Mayor & City Council From:Kelly Diekmann, Planning & Housing Director Date:March 7, 2025 Subject:Zoning Text Amendment to Chapter 29 for Townhome Standards Item No. 40 MEMO On February 25th, City Council reviewed a draft ordinance creating new Townhome building type design standards. At the meeting, City Council directed staff to make minor updates to the language of the ordinance and add a provision regarding corner lots and how to review buildings for compliance. The updated ordinance language is now attached. Staff recommends approval of the ordinance on first reading. ATTACHMENT(S): Ordinance Townhome Design (2nd Read w CC changes).pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 224 ORDINANCE NO. ______ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING TABLE 29.406(2) AND ENACTING A NEW SECTION 29.410(3) THEREOF, FOR THE PURPOSE OF ESTABLISHING TOWNHOME DESIGN REQUIRMENTS AND CRITERIA REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Table 29.406(2) and enacting a new Section 29.410(3) as follows: Table 29.406(2) Minimum Off-Street Parking Requirements PRINCIPAL LAND USE ALL ZONES EXCEPT DOWNTOWN AND CAMPUS TOWN SERVICE CENTER ZONES DOWNTOWN AND CAMPUS TOWN SERVICE CENTER ZONES *** 1 space/bedroom for units of 2 bedrooms or -UIE and O- 1 space/residential unit for an Independent or less (See §29.410(3)) DSC 0-2 bedrooms units: NONE 3+ bedroom units: 1 space/RU CSC – All Developments *** Sec. 29.410. SIZE AND APPEARANCE OF DWELLINGS. *** (3) Townhome Design. Townhome building types are three or more attached dwelling units with no units above, below or rear of the dwelling and does not require an individual lot for each dwelling. This building type is a version of an Apartment Dwelling as defined within this Ordinance but commonly constructed under the Residential Building Code rather than Commercial Building Code referenced in Chapter 5 of the Ames Municipal Code. Dwellings built as Single-Family Attached units are a separate classification within this Ordinance. To benefit from the Townhome building type, the building and site must comply with the following requirements. Buildings and units that do not comply with these requirements are subject to apartment dwelling requirements. (a) Zones Allowed. Townhome building type is an allowed apartment building configuration for the FS-RL, FS-RM, RM, RH and S-MD zoning districts, unless an overlay also applies to the base zone. Townhome dwellings may also be approved within the PUD Overlay and the University Impacted 225 Overlays subject to conformance to the standards of the Overlay unless otherwise stated. The density standards of units per acre related to apartments or overall units per acre in FS zones will apply. (b) Multi Building Exception When the total front facing units is four or more, the units may be split into sets of two or three units and be constructed on a single lot within the other limitations of the more than one apartment building. Setbacks between buildings served by a common drive do not apply. (c) Design requirements. (i) Townhome dwellings are only permitted as a five unit or less building configuration with no more than eight units total on the site, unless included as part of a PUD Overlay. (ii) All Townhome dwellings shall be designed in a manner that creates individual unit identity utilizing the following combination of features: (a) Facades facing a public street shall be oriented to the public street with a primary residential entrance to living area. (b) Street facing facades shall have proportionally sized porches complementary in style to the architectural character of the townhomes. Narrow street facing façade widths less than 24 feet may be approved to use a stoop; and (c) Street facing facades shall typically emphasize vertical building proportions with use of material differentiation, roof forms, and architectural projections for relief to break up wide facades and blank areas. (d) Street facing facades shall incorporate window patterns reflective of residential dwellings front facades and not allow for large blank areas. (e) For projects within or adjacent to one- and two-family areas may be required to utilize the two-family home design guidelines for project compatibility. (f) If the standards of this section and other design standards conflict or do not complement the intent of compatible design emphasizing unit individuality, the Planning and Housing Director shall determine the appropriate application of standards and guidelines to meet the intent of the zoning district and for compatible infill development. For lots with multiple street fronts, the Planning Director will determine the applicability of façade features for each façade to meet the intent of unit identify and interest along streets. (iii) Townhome sites with front facing units may have setback reductions of 10 feet. (iv) All dwellings shall have a sidewalk connection to the front door of each dwelling along a street. (d) Parking Reduction. Townhomes dwellings with individual garage parking may have reduced parking for units with three or less bedrooms. Only two parking spaces are required per unit for two and three bedrooms, one space for one bedroom unit. Additional guest parking may be required on site by the Planning Director at a rate of one ADA space plus one regular parking space per four units. Notwithstanding the University Impacted Overlays parking for apartment dwellings, the parking requirements for Townhomes shall apply. Front facing, setback reduction Side facing, no setback reduction entrance and articulation required Multi-Building Exception 226 Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2025. ______________________________________ _______________________________________ Renee Hall, City Clerk John A. Haila, Mayor 227 To:Mayor and City Council From:Brian Phillips, Assistant City Manager Date:March 7, 2025 Subject:Amendment to Section 2.45 of Municipal Code Item No. 41 MEMO The ordinance relating to amendment to Section 2.45 of the Municipal Code, Duties and Powers of the City Manager, to authorize delegation of duties and powers is attached for your review and consideration for second reading. ATTACHMENT(S): Ordinance_City_Manager_Duties-Powers.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 228 ORDINANCE NO. ______ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY ENACTING A NEW SECTION 2.45(20) THEREOF, FOR THE PURPOSE OF CLAIRIFYING CITY MANAGER’S DELEGATION OF DUTIES AND POWERS REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by enacting a new Section 2.45(20) as follows: DIVISION III CITY MANAGER *** Sec. 2.45. DUTIES AND POWERS OF THE CITY MANAGER. The city manager shall be the chief administrative officer of the city and head of the administrative service. The city manager shall: ***(20) Have the power to delegate any powers or authority to subordinate officers and department heads to such extent that the city manager deems appropriate. Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2025. _____________________________________________________________________________ Renee Hall, City Clerk John A. Haila, Mayor 229 To:Mayor & City Council From:Ray Anderson, Planner Date:March 7, 2025 Subject:Rezoning property at 5119 and 5001 Lincoln Way from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan Item No. 42 MEMO The ordinance relating to Rezoning property at 5119 and 5001 Lincoln Way from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan is attached for your review and consideration for second reading. ATTACHMENT(S): Rezoning_Ordinance_5001___5119_Lincoln_Way.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 230 DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 5001 and 5119 Lincoln Way, is rezoned from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan. Real Estate Description: All Of Outlot 'Zz' And All Of Outlot 'Yy', Sunset Ridge Subdivision, Twelfth Addition, An Official Plat, Lying Within The Southwest Quarter Of The Southeast Quarter Of Section 6, Township 83 North, Range 24 West Of The Fifth Principal Meridian In The City Of Ames, Story County, Iowa, And The South 80.00 Feet Of Said Southwest Quarter Of The Southeast Quarter Adjoining The South Line Of Said Outlot 'Yy' And Containing 23.89 Acres (1,040,680 Square Feet). Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS day of , . 231 Renee Hall, City Clerk John A Haila, Mayor 232