HomeMy WebLinkAboutA009 - Requests from Ames Main Street for 4th of July activities on July 4, 2025ITEM #:11
DATE:02-25-25
DEPT:ADMIN
SUBJECT:REQUESTS FROM AMES MAIN STREET FOR 4TH OF JULY ACTIVITIES
ON JULY 4, 2025
COUNCIL ACTION FORM
BACKGROUND:
Ames Main Street (AMS) is organizing the community parade for the 2025 downtown Fourth of July
Celebration. Parade staging will take place on Northwestern Avenue between Wheatsfield Grocery and
Main Street, on Allan Drive, on Pearle Avenue, in City Hall Parking Lots M and MM, and in the Depot
parking lots.
To facilitate parade staging and movement, street closures will be needed from 6:00 a.m. until the end
of the parade (approximately 2:00 p.m.) on July 4 for the following streets:
Main Street, from the east Central Business District (CBD) Lot entrance to the Grand Avenue
overpass, continuing onto Northwestern Avenue to Sixth Street (Wheatsfield customers will be
provided access at Sixth Street)
Allan Drive
Pearle Avenue
Fifth Street, from Grand Avenue to Douglas Avenue
Clark Avenue, from the south driveway of the CBD Lot to Sixth Street
Burnett Avenue, from Main Street to Fifth Street
Kellogg Avenue, from just south of Main Street to Fifth Street
Douglas Avenue, from Main Street to Fifth Street
The following parking lot areas will also need to be closed for parade staging from 6:00 a.m. to
approximately 2:00 p.m.:
Lot MM, to the west of City Hall
The south three aisles of Lot M, adjacent to the west door of City Hall (City vehicles and cars of
City employees who are on duty will be parked in the north portion of the lot)
Because July 4 is a City holiday, there will be no lost parking meter revenue from these closures.
A blanket Temporary Obstruction Permit for the Central Business District will be required on July 4.
AMS has requested a blanket Vending License for the entire Central Business District, and a waiver of
the license fee ($50 loss to City Clerk’s Office).
Public Works staff will provide barricades as needed to close the streets and control access to the
parking lots. AMS will have volunteers at each barricaded intersection, and the Police Department will
assist at the busiest intersections.
ALTERNATIVES:
1. Approve the requests for activities on July 4th as requested above, including street and parking
lot closures, a blanket Temporary Obstruction Permits, a blanket Vending License, and waiver of
fees.
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2. Request further information from event organizers.
3. Do not approve the requests for the 4th of July activities.
CITY MANAGER'S RECOMMENDED ACTION:
The 4th of July Parade provides a great opportunity to bring the citizens of Ames together to
celebrate and supports the City Council value of a fun, vibrant and healthy community that
attracts and retains people. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
07.04 4th of July Parade LOS.docx
4th of July Parade 2025.pdf
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Travis Toliver, IOM
Executive Director
travis@amesalliance.com
304 Main Street, Ames, IA 50010 |515.233.3472 |DowntownAmes.org
Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community.
January 30, 2025
Mayor and City Council
City of Ames
515 Clark Ave
Ames, IA 50010
Dear Mayor Haila and Members of the Ames City Council,
Ames Main Street is planning to hold the annual 4th of July Parade on July 4, 2025 in Downtown
Ames.
Specific information about the event can be found on the included Special Event Application.
We would also request a waiver of fees for the Blanket Vendor Permit and street closures as
indicated on the accompanying map for parade staging and route.
By bringing residents to Downtown Ames for attractions such as this, Ames Main Street is able
to fulfill its mission as a Main Street Iowa community and create an economically vibrant
downtown with unique living, dining, and entertainment experiences.
Thank you for your consideration of this request and continued support of Ames Main Street.
We look forward to seeing celebrating the 4th of July in Downtown Ames!
Sincerely,
Travis Toliver
Executive Director
Ames Main Street
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4th of July
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For Office Use Only
Documents Received
Date: ____________________
___ Completed Application
___ Fireworks Application
($25 fee)
___ Insurance Certificate
___ Public Safety & Event
Management Plan
___ Site Plan/Route Map
($25 fee) (Road Race)
___ Vendor List
($50 fee/each)
___ Parking fees
Special Events Meeting
Date ____________________
Time ____________________
Room ___________________
Documents Sent:
___ Alcohol License
ABD ________________
___ Fireworks Permit
___ Road Race Permit
___ TOP
___ Vending Permit
___ Other ________________
Departments Included
___ City Manager: Brian
Phillips and Tasheik Kerr
___ CyRide: Jenny Bethurem
or Rob Holm
___ Electric: Mark Imhoff
___ Fire: Jason Ziph or Rich
Higgins
___ Parks & Rec: Craig
Kaufman or Joshua
Thompson
___ Public Works: Brad Becker
or Dave Cole
___ Police: Tom Shelton or
Mike Arkovich
___ Water: Heidi Petersen
___ Risk Management: Bill
Walton
CAA: Sarah Dvorsky
AMS: Sarah Dvorsky
ISU: Events
Authorization Committee
City Council Meeting
Date _____________________
___ Added to Agenda with CAF
Approved Y N
Reminder Date ____________
SPECIAL EVENT APPLICATION
Applications received less than thirty (30) days before the event may not be processed by
the City in time for the event and will automatically be denied. Each application is viewed
as a new event regardless of previous occasions.
Event Name
Location/Address
Region (Select one or more)
Ames Main Street (Downtown)
Campustown District
Iowa State University Property
City Parks
Other (please explain)
Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property
require prior approvals. A letter of support will be required from CAA if the event occurs in
Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the
appropriate office well in advance:
Downtown - Ames Main Street: (515) 232-2310
Campustown Action Association: (515) 232-2310
ISU - Events Authorization Committee: (515) 294-1437
director@amesdowntown.org
sarahd@ameschamber.com
eventauthorization@iastate.edu
TIMELINE
Detailed Description of Event Activities (written overview of event and what’s going to happen)
Event Ends Date Time M T W R F Sa Su
Teardown
Complete Date Time M T W R F Sa Su
Event Category
Concert/Performance
Farmer/Outdoor Market
Other (please explain)
Athletic/Recreation
Exhibits/Misc.
Festival/Celebration
Parade/Procession/March
Rain Date Rain Location
Yes No
Is this an annual event? If yes, how many years?
Setup
Event Starts
or Kevin Gries
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CONTACTS
State Zip Code
Cell Phone
Cell Phone
Sponsor/Applicant Name
Address
City
Daytime Phone
E-mail
Alternate Contact Name
Daytime Phone
E-mail
ATTENDANCE
Anticipated Daily Attendance
Yes No
Is this event open to the public?
Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list:
ORGANIZATION STATUS/PROCEEDS
For-Profit
Bona Fide Tax Exempt
Nonprofit
Yes No
Are patron admission, entry, or participant fees required? If yes, please describe and provide
amounts:
Are vendor or other fees required? If yes, please provide amounts:
Percentage of net proceeds going towards fundraising %
Percentage of net proceeds going towards for-profit entity %
SECURITY
Ames Police Department 24 hour non-emergency phone number: 515-239-5133
Please complete the course at https://www.crowdmanagers.com/training for crowd management training.
Yes No
Have you hired a professional security company to develop and manage your event’s security plan?
If yes, please fill out the following information:
Security Organization
State Zip Phone
Address
City
Email
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