HomeMy WebLinkAboutA001 - Council Action Form dated February 25, 2025ITEM #:17
DATE:02-25-25
DEPT:PW
SUBJECT:2023/24 ASPHALT STREET PAVEMENT IMPROVEMENTS #1 PROJECT
COUNCIL ACTION FORM
BACKGROUND:
This annual program is for reconstruction or rehabilitation of deteriorated asphalt streets to prevent
premature breakdown of the pavement and increasing maintenance costs. The project locations
included Curtiss Avenue, Marston Avenue, and Roosevelt Avenue, spanning from 13th Street to
16th Street, as well as Phoenix Circle. The scope of the project included street reconstruction and the
replacement of water main along a portion of Curtiss Avenue.
On January 23, 2024, the City Council awarded the 2023/24 Asphalt Street Pavement Improvements #1
project to Manatt's, Inc., of Ames, IA, in the amount of $1,764,990.07. Three change orders were
approved during the contract:
Change Order 1 was approved by staff with a deduction of ($444.00). This change order
accounted for modifications to stormwater structures deemed necessary following the excavation
of existing structures.
Change Order 2 was approved by staff in the amount of $23,047.25. This change order addressed
unforeseen conflicts with the existing water main on Curtiss Avenue and included a repair to the
water main necessitated by the condition of an existing water main valve.
Change Order 3 (Final Balancing) was approved by the City Manager ’s Office in the amount of
$21,560.05. This change order reflected the final field-measured quantities and included
additional sump line connections and two stormwater intakes added to the project.
The total of the change orders increased the contract amount by $44,163.30, to a total of $1,809,153.37.
The remaining balance of the 2023/24 Asphalt Street Improvements GO Bonds will be transferred to
the 2023/24 Concrete Improvements project (Prairie View East and West) to cover asphalt mill and
overlay expenses along Prairie View West. Revenue and expenses associated with this program are
estimated as follows:
Funding Source Revenue Expenses
2023-24 Asphalt St. Imp. - GO Bonds $1,800,000
2023-24 Water System Imp. 167,300
Sanitary Sewer Imp. 147,266
As bid Asphalt Streets #1 $1,764,990.07
Change Orders 1-3 44,163.30
Total Construction Cost 1,809,153.37
Engineering/Administration 260,000.00
Transfer of GO to 2023/24 Concrete St Project 45,412.63
Totals $2,114,566 $ 2,114,566.00
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ALTERNATIVES:
1. Accept the 2023/24 Asphalt Street Pavement Improvements #1 as completed by Manatt's, Inc., of
Ames, IA, in the amount of $1,809,153.37.
2. Direct staff to pursue modifications to the project .
CITY MANAGER'S RECOMMENDED ACTION:
This project has been completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as noted above.
ATTACHMENT(S):
Certification Letter- 2023-24 Asphalt Street Pavement Improvements #1.pdf
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Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
February 21, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2023/24 Asphalt Street Pavement Improvements #1 project was
completed in an acceptable manner by Manatt’s Inc., of Ames, Iowa, in the amount of
$1,809,153.37 and was inspected by the Public Works Department of the City of Ames, Iowa.
Sincerely,
Justin A. Clausen, PE, CPWP-M
Interim Public Works Director
JAC/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
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