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HomeMy WebLinkAbout~Master - February 25, 2025, Regular Meeting of the Ames City Council1.Motion approving payment of claims 2.Motion approving Summary of Minutes of Regular City Council Meeting on February 11, 2025, and Special City Council Meetings on February 4, 5, 6, and 18, 2025 3.Motion approving Report of Change Orders for period February 1-15, 2025 4.Motion approving new 5 - Day (March 20 - March 24, 2025) Special Class C Retail Alcohol License - Lucky Wife Wine Slushies, 2601 East 13th Street 5.Motion approving 14 - Day (March 23 - April 5, 2025) Class C Retail Alcohol License - Apres Bar Co., 2321 North Loop Drive 6.Motion approving new Class C Retail Alcohol License - Campus Cheers, 131 Welch Avenue, Pending Favorable Inspection 7.Motion approving new Class C Retail Alcohol License with Outdoor Service - The Dot, 127 Dotson Drive, Pending Dramshop Review 8.Motion approving Ownership Updates for Class E Retail Alcohol License - Sam's Club #6568, 305 Airport Road 9.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Coldwater Golf Links, 1400 S. Grand Avenue, Class C Retail Alcohol License with Outdoor Service b. Kum & Go #1113, 2801 E 13th Street, Class E Retail Alcohol License c. Kum & Go #227, 2108 Isaac Newton Dr, Class E Retail Alcohol License d. Elks Lodge, 522 Douglas Avenue, Class F Retail Alcohol License with Outdoor Service e. Homewood Golf Course, 401 E 20th Street, Class C Retail Alcohol License with Outdoor Service f. The Spice Thai Cuisine, 402 Main Street, Special Class C Retail Alcohol License, Pending Dramshop Review g. Casey's General Store #2905, 3612 Stange Road, Class E Retail Alcohol License h. Pizza Pit Extreme, 207 Welch Ave., Special Class C Retail Alcohol License i. Sams Club #6568, 305 Airport Rd, Class E Retail Alcohol License j. BN'C Fieldhouse, 206 Welch Avenue, Class C Retail Alcohol License with Outdoor Service k. The Angry Irishmen, 119 Main Street, Class C Liqour License with Outdoor Service, Pending Dramshop Review 10.Motion accepting Fitch Family Indoor Aquatic Center Monthly Update AGENDA REGULAR MEETING OF THE AMES CITY COUNCIL COUNCIL CHAMBERS - CITY HALL FEBRUARY 25, 2025 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. The Standards of Decorum, posted at the door and available on the City website, define respectful conduct for public participation. If you wish to speak, please fill out the form on the tablet outside the door to the Council Chambers or scan the QR Code to the right to fill out the same form on a personal device. When your name is called, please step to the microphone, state your name for the record, and keep your comments brief so that others may have the opportunity to speak. CALL TO ORDER: 6:00 p.m. CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 1 11.Requests from Ames Main Street for 4th of July activities on July 4, 2025: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District b. Resolution approving waiver of Vending License fee c. Resolution approving closure of portions of Main Street, Northwestern Avenue, Fifth Street, Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle Avenue from 6:00 a.m. until end of parade d. Resolution approving closure of Parking Lot MM and south portion of Lot M from 6:00 a.m. to 2:00 p.m. 12.Resolution approving Change Order #2 to Waste Management of Ames, IA, for Hauling Services to the Boone County Landfill in the amount $19.50/ton, up to $95,123 13.Resolution approving the plans and specifications for 2024/25 Intelligent Transportation System Program (Phase 4), setting March 18, 2025, as the bid due date through the Iowa DOT and March 25, 2025, as the date of Public Hearing 14.Resolution setting date of public hearing for March 11, 2025, to consider 30-year lease agreement with Ames Youth Sports Complex for City property located south of U.S. Highway 30 and west of the South Skunk River 15.Resolution accepting completion of the third year of the four-year Stormwater Management Maintenance requirements for Domani 1st Addition and reducing the financial security to $7,033.50 16.Resolution accepting 2024/25 Clear Water Diversion as completed by Iowa Water & Waste Systems, of Ames, IA, in the amount of $72,848 17.Resolution accepting 2023/24 Asphalt Street Pavement Improvements #1 as completed by Manatt's, Inc., of Ames, IA, in the amount of $1,809,153.37 18.Resolution approving completion of Stormwater installation and releasing financial security in full for Kum & Go, 4506 Lincoln Way 19.Resolution approving completion of Stormwater installation and releasing financial security in full for Elder Corporation: U-Haul, 720 S. Duff Avenue 20.Resolution approving completion of Stormwater installation and releasing financial security in full for Fareway, 619 Burnett Avenue 21.Resolution approving completion of Stormwater installation and releasing financial security in full for Wheelock Subdivision 22.Discussion on proposed ordinance prohibiting public camping 23.Discussion of additional questions for the 2025 Resident Satisfaction Survey 24.Resolution approving Historic Preservation Commission 2024 Accomplishments and 2025 Work Plan 25.Annual Tax Abatement Certification a. Resolution certifying property tax abatement applications b. Resolution authorizing staff to submit property tax abatement applications to the City Assessor for determination of abated value PUBLIC FORUM : This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. ADMINISTRATION: PLANNING AND HOUSING: 2 c. Motion directing staff 26.Request for a Waiver of City Subdivision Code for Two Sites Within the Ames Urban Fringe Area Near 280th Street in Story County a. Resolution approving request for waiver of City review for a Plat of Survey for site partially within the Fringe Area b. Resolution approving waiver of standards for a Plat of Survey to create a new parcel for an existing home site 27.Hearing on Zoning Text Amendment to Chapter 29 of the Ames Municipal Code to Create Townhome Building Type Standards a. First passage of ordinance (continued from January 28, 2025) 28.Hearing to Rezone Property at 5119 and 5001 Lincoln Way from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan a. First passage of ordinance 29.Hearing on 2023/24 Stormwater Erosion Control (College Creek Bank Stabilization - Hemingway Drive): a. Motion accepting report of bids b. Resolution approving final plans and specification and awarding a contract to Jackson Contracting LLC, of Des Moines, Iowa, in the amount of $95,143.17 30.Hearing on 2024/25 Arterial Street Pavement Improvements (Hyland Ave): a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to All Star Concrete LLC, of Johnston, Iowa, in the amount of $1,696,869.05 31.Hearing on 2024/25 Shared Use Path System Expansion - Skunk River: a. Motion accepting report of bids b. Resolution approving final plans and specification and awarding a contract to Howrey Construction Inc., of Bondurant, Iowa, in the amount of $249,649.25 32.Hearing on proposal to vacate easements located at PT. Willow Creek Estates 2nd Addition: a. Resolution approving vacation of: Existing 20-foot Water Main Easement located at east 10-foot of Lot 1 and west 10- foot of Lot 2 Existing Sanitary Sewer Easement located at part of Lot 2 33.Amendment to Section 2.45 of the Municipal Code, Duties and Powers of the City Manager, to authorize delegation of duties and powers a. First reading of ordinance 34.Third reading and adoption of ORDINANCE NO. 4548 on text amendment modifying Public Hearing Notification Requirements by Amending Chapters 20 and 29 of Municipal Code 35.Third reading and adoption on ORDINANCE NO. 4549 on text amendments to Chapter 29 Article 12 Floating Zones Lot and Block Design 36.Participation with agencies, boards, and commissions: a. Discover Ames (ACVB) b. Ames Regional Economic Alliance (AREA) c. Story County Emergency Management Agency (SCEMA) HEARINGS: ORDINANCES: DISPOSITION OF COMMUNICATIONS TO COUNCIL: REPORT OF GOVERNING BODY: 3 d. Ames Transit Agency Board of Trustees 37.Motion to hold Closed Session as provided by Section 21.5(1)(c), Code of Iowa, to discuss matters presently in litigation or where litigation is imminent and Section 21.5(1)(j), Code of Iowa, to discuss purchase of particular real estate Open Session: a. Resolution approving settlement agreement b. Resolution approving settlement agreement c. Motion directing staff regarding real estate matters COUNCIL COMMENTS: CLOSED SESSION: ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. 4 To:Mayor and City Council From:City Clerk's Office Date:February 21, 2025 Subject:Approval of Minutes Item No. 2 MEMO Attached are the minutes for the Regular Meeting of the Ames City Council on February 11, 2025, and Special Meetings on February 4, 5, 6, and 18, 2025. ATTACHMENT(S): C25-0211 Summary.pdf C25-02040506 Summary.pdf C25-0218 Summary.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 5 1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 11, 2025 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 5:1 7 p.m. on the 11th day of February 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were City Council Members Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was also present. Council Member Bronwyn Beatty-Hansen joined the meeting telephonically. FY 2025/26 BUDGET WRAP-UP COUNCIL BUDGET PRESENTATIONS: Public Art: Assistant City Manager Brian Phillips noted the Public Art component of the budget contains two separate programs, including the Public Art Commission (PAC). Historically, the budget request was $46,000 and Assistant City Manager Phillips shared the request was the same this year. Arts Funding (COTA): Assistant City Manager Phillips noted that COTA sponsors performing arts activities in the community. He discussed the allocated funding and highlighted that 22 requests were received for grants. Human Services Analysis of Social Services Evaluation Team (ASSET): Assistant City Manager Pa Vang Goldbeck presented on the ASSET budget and provided a brief history of the program. She reviewed the funds allocated and shared that after the review process funds would be set aside for basic needs, continuous improvement, and housing needs. Outside Funding Requests: Assistant City Manager Phillips highlighted that the request from the Ames Regional Economic Alliance (AREA) as well as Parking Waiver Reimbursements would be funded through the Hotel/Motel Tax Fund, while other outside funding requests would be funded through Local Option Sales Tax Fund. PUBLIC INPUT ON CAPITAL IMPROVEMENTS PLAN (CIP) AND BUDGET: Mayor Haila opened and closed the Public Input when no one came forward to speak. FINAL COUNCIL DECISIONS: Decision on General Fund Carryover Funding: Council Member Junck shared her support for moving two projects from the FY 2024/25 Adjusted Budget to FY 2025/26 Adjusted Budget based on projected dates of completion occurring after July 1, 2025. Moved by Junck, seconded by Corrieri, to transfer $80,000 for the Fire Station No. 1 Station Alerting System and $100,000 for a conceptual plan of a recreation center for the community from the FY 2024/25 Adjusted Budget to FY 2025/26 Adjusted Budget. Vote on Motion: 6-0. Motion declared carried unanimously. Amendments to FY 2025-2030 CIP: Moved by Betcher, seconded by Corrieri, to approve FY 2025-30 CIP as amended. Roll Call Vote: 6-0. Motion declared carried unanimously. 6 2 Amendments to FY 2024/25 Adjusted Budget: None. Adjusted Budget for FY 2024/25, as amended: Moved by Corrieri, seconded by Gartin, to approve the Adjusted Budget for FY 2024/25, as amended, including interfund transfers. Roll Call Vote: 6-0. Motion declared carried unanimously. Amendments to proposed FY 2025/26 Budget: Moved by Betcher, seconded by Rollins, to award COTA funds in the amount of $252,978. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Junck, to award ASSET funds in the total amount of $2,020,807. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Rollins, to set aside $139,473 in unallocated funding for basic needs ($43,244) and for continuous improvement and housing needs ($96,229). Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Corrieri, to award PAC funds in the amount of $46,000. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Gartin, to award Outside Funding Requests in the amount of $324,487. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Rollins, to award AEDC Outside Funding request through the Hotel/Motel Tax for Workforce Development in the amount of $15,000. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Gartin, to award Parking Waiver Reimbursements through the Hotel/Motel Tax fund in the amount of $10,000. Roll Call Vote: 6-0. Motion declared carried unanimously. PROPOSED BUDGET FOR FY 2025/26 BUDGET, AS AMENDED: Moved by Gartin, seconded by Betcher, to approve the Proposed Budget for FY 2025/26, as amended, including interfund transfers. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Gartin, to set April 8, 2025, as date of final public hearing to adopt a property tax levy for FY 2025/26. Vote on Motion: 6-0. Motion declared carried unanimously. The FY 2025/26 Budget Wrap-Up meeting recessed at 6:17 p.m. and the Regular Meeting of the Ames City Council reconvened at 6:20 p.m. REGULAR MEETING OF THE AMES CITY COUNCIL CONSENT AGENDA: Mayor Haila requested to pull Item No. 17: Resolution approving the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2024. Moved by Corrieri, seconded by Betcher, to approve the consent agenda, less Item No. 17. 1. Motion approving payment of claims 7 3 2. Motion approving Summary of Minutes of Regular City Council Meeting on January 28, 2025 and Special City Council Meeting on January 31, 2025 3. Motion approving Report of Change Orders for period January 16-31, 2025 4. Motion approving Ownership Update for Class C Retail Alcohol License with Catering Privilege - Hy-Vee Market Cafe, 3800 Lincoln Way 5. Motion approving Ownership Update for Class C Retail Alcohol License with Catering Privilege - Hy-Vee Food and Drugstore #2, 640 Lincoln Way 6. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Food and Drugstore #1, 3800 W. Lincoln Way 7. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Clubroom #1, 3800 W. Lincoln Way 8. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Fast and Fresh #2, 636 Lincoln Way 9. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Fast and Fresh #1, 4018 W. Lincoln Way 10. Motion approving Ownership Update for Class C Retail Alcohol License - Hy-Vee Market Grille, 640 Lincoln Way 11. Motion approving Ownership Update for Class C Retail Alcohol License with Outdoor Service - Buffalo Wild Wings, 400 South Duff Avenue 12. Motion approving new 5 - Day (April 11 - April 15, 2025) License for Class C Retail Alcohol License with Outdoor Service - Mucky Duck, 3100 South Duff Avenue, Pending Dramshop Review 13. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: • Wal-Mart Supercenter #4256, 534 South Duff Avenue, Class E Retail Alcohol Service • Buffalo Wild Wings, 400 South Duff Avenue, Class C Liquor License with Outdoor Service • Noir, LLC, 405 Kellogg Avenue, Class C Liquor License with Outdoor Service • Ge'Angelo's, 823 Wheeler Street Suite #9, Class C Retail Alcohol License with Catering Privilege • Blue Owl Bar, 223 Welch Avenue, Class C Retail Alcohol License with Outdoor Service and Catering Privilege 14. RESOLUTION NO. 25-038 approving updated Story County Multi-jurisdictional Hazard Mitigation Plan 15. RESOLUTION NO. 25-039 approving appointment to Ames Transit Agency Board of Trustees 16. RESOLUTION NO. 25-040 approving accession of sculptures for Neighborhood Sculpture Program 17. RESOLUTION NO. 25-041 approving the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2024 18. RESOLUTION NO. 25-042 accepting Resource Recovery System 2024 Annual Report 19. RESOLUTION NO. 25-043 awarding contract renewal to Green RU, of Blairsburg, IA for Yard Waste Disposal Site Operation in the amount not to exceed $50,180.65 20. RESOLUTION NO. 25-044 approving Change Order #4 to Lansink Construction, Inc., Inc, Johnston, IA, Bid Package, 06-1 General Carpentry Work for modifications to the Check-in Area to include Standing Desk options for the Fitch Family Indoor Aquatic 8 4 Center in the amount of $3,995 21. Resolution NO. 25-045 setting date of public hearing for February 25, 2025, to consider vacation of the following easements located at PT. Willow Creek Estates 2nd Addition: • Existing 20-foot Water Main Easement located at east 10-foot of Lot 1 and west 10- foot of Lot 2 • Existing Sanitary Sewer Easement located at part of Lot 2 22. Sanitary Sewer Rehabilitation - (Ames High School & Veenker Golf) a. RESOLUTION NO. 25-046 approving Change Order No. 1, the balancing change order, a deduction in the amount of $319,051.17 b. RESOLUTION NO. 25-047 accepting the Sanitary Sewer Rehabilitation - (Ames High School & Veenker Golf) project as completed by Municipal Pipe Tool Co, LLC, of Hudson, Iowa in the amount of $3,472,507.52 Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): Accounting and Reporting Manager Kara Nady reported that the City had achieved an unmodified “clean” opinion for the ACFR submitted for the year ended June 30, 2024. Mayor Haila congratulated staff on the accomplishment and extended his gratitude for the quality of work being accomplished. Moved by Junck, seconded by Corrieri, to adopt RESOLUTION NO. 25-041 approving the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2024. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. Peter Miller, Ames, shared his concern with ash tree removal in the community. Mayor Haila closed the Public Forum when no one came forward to speak. CITY'S COMMITMENT TO THE VALUES OF EQUITY, FAIRNESS, INCLUSION AND JUSTICE: Mayor Haila reiterated the commitment of the City Council to building a welcoming community. Moved by Corrieri, seconded by Junck, to adopt RESOLUTION NO. 25-048 reaffirming Resolution No. 16-717, the City's commitment to the Values of Equity, Fairness, Inclusion and Justice. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. UPDATED CITY COUNCIL VALUES, GOALS AND TASKS: Assistant City Manager Vang Goldbeck noted that the document had been updated and stated that an additional update would be available in the summer. Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 25-049 approving 9 5 updated City Council Values, Goals and Tasks for January 1, 2024, to December 31, 2025. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. DIGITAL BILLBOARD LEASE ON CITY PROPERTY ALONG HIGHWAY 30: Assistant City Manager Phillips presented the Council Action Form (CAF) and answered questions from the City Council. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Corrieri, seconded by Gartin, to proceed with finalizing a lease for City Council approval and to proceed with zoning text amendments to allow for digital billboards. Vote on Motion: 6-0. Motion declared carried unanimously. SECOND READING ON TEXT AMENDMENT MODIFYING PUBLIC HEARING NOTIFICATION REQUIREMENTS BY AMENDING CHAPTERS 20 AND 29 OF THE MUNICIPAL CODE: Moved by Beatty-Hansen, seconded by Betcher, to pass on second reading a text amendment modifying Public Hearing Notification Requirements by Amending Chapters 20 and 29 of the Municipal Code. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND READING ON TEXT AMENDMENTS TO CHAPTER 29 ARTICLE 12 FLOATING ZONES LOT AND BLOCK DESIGN: Moved by Rollins, seconded by Corrieri, to pass on second reading text amendments to Chapter 29 Article 12 Floating Zones Lot and Block Design. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4547 TO THE CONSERVATION SUBDIVISION STANDARDS OF CHAPTER 23 OF THE MUNICIPAL CODE: Moved by Betcher, seconded by Corrieri, to pass on third reading and adopt ORDINANCE NO. 4547 to the Conservation Subdivision Standards of Chapter 23 of the Municipal Code. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila stated that the City Council had four items to consider. The first was a request from Chuck Winkleblack, of Hunziker Companies for zoning code changes. Moved by Corrieri, seconded by Junck, to refer to staff for a memo. Vote on Motion: 6-0. Motion declared carried unanimously. Director Diekmann’s memo on a request for waiver to subdivide land in Story County within the Ames Urban Fringe was discussed next. Moved by Rollins, seconded by Corrieri, to place the item on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. 10 6 The homelessness service provider map from Assistant City Manager Vang Goldbeck was highlighted as information only. The final item, from City Attorney Mark Lambert, was a memo on street and sidewalk curfews. Moved by Gartin, seconded by Corrieri, to request staff begin working on an ordinance that would bar camping on public property incorporating peer city examples and return with a proposed ordinance. Motion Withdrawn. Moved by Gartin, seconded by Beatty-Hansen, to place on a future agenda the discussion on ordinances of camping on public property. Vote on Motion: 6-0. Motion declared carried unanimously. REPORT OF GOVERNING BODY: None. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended, upcoming meetings, community events, and items of interest. Moved by Betcher, seconded by Gartin, to request staff hold a large meeting offsite as soon as possible to meet with the Old Town residents and in the spring hold a walking tour around the neighborhood that can look more closely at the emerging concerns. Vote on Motion: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Betcher, seconded by Gartin, to adjourn the meeting at 7:25 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. _______________________________________ __________________________________ Grace Bandstra, Deputy City Clerk John A. Haila, Mayor _____________________________ Renee Hall, City Clerk 11 1 SUMMARY OF MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 4, 2025 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 5:15 p.m. on the 4th day of February, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was absent. FY 2025/26 BUDGET PROPOSALS: Ames Public Library Director Sheila Schofer and Resource Services Manager Alissa Dornink presented the proposed operating budget, showcasing the community programs and services provided to the residents of Ames. It was highlighted that the library is critical in providing a welcoming and accessible environment that connects community members to social services and opportunities for civic engagement. Water and Pollution Control Director John Dunn continued the budget proposal presentation with the Utilities Program by introducing and thanking the leadership team for the Department. He reviewed the technical support functions of each division and discussed personnel support services before presenting the accomplishments and compliance records for the Department. Interim Director of Public Works Justin Clausen concluded the Utilities Program with recognition of the Public Works division leads before he reviewed the proposed budget for the following activities: Water Distribution System, Sanitary Sewer Collection, Stormwater, and Resource Recovery. The activities and services of the Transportation Program were then discussed by Interim Director Clausen with input from Traffic Engineer Damion Pregitzer and Interim Operations Manager Brad Becker. The activities included the work groups of Administration, Engineering, Geographic Information Systems (GIS), Traffic Engineering, Traffic Operations, Street Lights, Street System, Parking Operations, and Airport Operations. Director of Fleet Services Corey Mellies shifted focus to the proposed budget for Governmental/Internal Services. He reviewed the activities of Fleet and Facility Services, detailing the distribution of fuel sources and usage as well as the projected fuel prices. Director of Finance Corey Goodenow concluded the budget proposals with a review of activities for the Finance Department in the areas of Utility Customer Service, Parking Violation Collection, Economic Development, Financial Services, and Information Technology. He highlighted that Messenger and Print Shop Services that were previously incorporated into the Governmental/Internal Services budget had been absorbed into the General Fund. The members of the City Council engaged with City staff during each section of the presentation to gather clarifications on specific issues and inquire about status updates for current projects. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were no items for consideration. COUNCIL COMMENTS: The Mayor and Council Members thanked staff for the time and 12 2 efforts dedicated to preparing the proposed budget. ADJOURNMENT: Moved by Gartin, seconded by Betcher, to adjourn the meeting at 7:52 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. SUMMARY OF MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 5, 2025 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 5:15 p.m. on the 5th day of February, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was absent. FY 2025/26 BUDGET PROPOSALS: Director of Parks and Recreation Keith Abraham began with an overview of the Culture and Recreation Program. He showcased grants, fundraising, and scholarships before highlighting the impact of funding on new and ongoing programs offered to the community. Director Abraham then recognized the Capital Improvement Projects (CIP) being completed by the Department and the future impact those will have on its operating budget. Cemetery activities were next to be reviewed by Director Abraham. He noted the impact of upcoming landscaping and tuckpointing projects to the budget and also recognized donations received. Director Abraham then shifted to the Transportation Program and listed the accomplishments of the Right-of-Way (ROW) program, highlighting the importance of the forestry grant received by the Department and its positive impact on the Emerald Ash Borer (EAB) response plan. Director of Electric Services Donald Kom and Assistant Director Curtis Spence continued the proposals with the Utilities Program. Director Kom presented the operating budget for activities in the areas of Administration, Demand Side Management, Electric Production, Fuel and Purchased Power, Electric Distribution, Technology Services, and Engineering. He then began the Public Safety Program proposal with discussion of the Storm Warning System, highlighting that staff had not yet started planning for future replacement of the system as all components are functioning properly. The Public Safety Program continued with Fire Chief Rich Higgins. He, alongside Deputy Fire Chiefs Tom Hackett and Karen Tapper, reviewed the proposed budget for Fire Safety. He recognized the ongoing partnership with Iowa State University (ISU) and reviewed plans for the relocation of Fire Station No. 2 and the construction of Fire Station No. 4. Chief Higgins then shifted to the proposed budget for Building Safety with input from Building Official Sara Van Meeteren. He shared that there were no proposed increases to fees for building permits or rental fees. He then discussed the Public Nuisance Ordinance and Council Member Gartin inquired about carbon monoxide detector requirements. Moved by Gartin, seconded by Beatty-Hansen, to ask staff to prepare a memo that considers best practices for the use of carbon monoxide detectors with enforcement options. 13 3 Vote on Motion: 5-0. Motion declared carried unanimously. The meeting was recessed at 7:15 p.m. and the meeting reconvened at 7:19 p.m. During the recess, Council Member Gloria Betcher joined the meeting telephonically at 7:16 p.m. Chief of Police Geoff Huff concluded the Public Safety Program with review of the proposed budgets for activities in the areas of Law Enforcement and Animal Control. He highlighted personnel recruitment and training efforts, grants received, and community engagement and outreach. He then discussed crime prevention and quality of life before highlighting the prioritization of a new animal sheltering facility. Chief Huff ended the proposals with an overview of Parking Law Enforcement, which is budgeted as part of the Transportation Program. He noted the success of implemented parking initiatives and detailed plans to continue. The members of the City Council engaged with City staff during each section of the presentation to gather clarifications on specific issues and inquire about status updates for current projects. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were no items for consideration. COUNCIL COMMENTS: The Mayor and Council Members thanked staff for the time and efforts dedicated to preparing the proposed budget. ADJOURNMENT: Moved by Beatty-Hansen, seconded by Junck, to adjourn the meeting at 8:02 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. SUMMARY OF MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 6, 2025 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 5:14 p.m. on the 6th day of February, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was absent. FY 2025/26 BUDGET PROPOSALS: Transit Director Barbara Neal presented the proposed operating budget for the Transit portion of the Transportation Program alongside Assistant Director of Operations Christine Crippen and Administrative Analyst Rob Jennings. She highlighted that the next budget year was focused on continuing work to increase the large ridership base through safe and efficient transportation that exceeds customer expectations. She also noted that attracting, hiring, and retaining employees remained a high priority. Director Neal concluded with emphasis on the importance of securing state and federal grants to keep the transit system in good repair. General Government/Internal Services were discussed next with Assistant City Managers Brian Phillips and Pa Vang Goldbeck reviewing activities and major projects for the City Council and 14 4 City Manager’s Office. City Clerk Renee Hall continued with activities for the City Clerk’s Office, highlighting its support of the Mayor and City Council. She introduced the implementation of a new records management system that allows public access to City Council documents as well as Board and Commission materials before turning the presentation over to Communications and Outreach Manager Susan Gwiasda. The Communications and Outreach Division included the activities for branding, graphics, newsletters, website, media releases, video production, podcasting, legacy media, and social media as well as recognition events and the annual resident satisfaction survey. Manager Gwiasda shared a video highlighting accomplishments from the year before Assistant City Manager Vang Goldbeck presented the Sustainability activities. She stated that dollars will be used to coordinate sustainability efforts across City departments as well as develop programs to support the Climate Action Plan (CAP). The Legal Services proposal was next, which was reviewed by City Attorney Mark Lambert. He presented the funding sources that support the Legal Department and the budget allocations, noting that personnel services were the most significant contributing factor to the budget. Human Resources Director Bethany Ballou then presented the Human Resources proposed budget, which included the areas of employee development, workforce planning and employment, and leadership in the Excellence Through People (ETP) program. Risk Manager Bill Walton continued with the presentation of the Risk Management proposed budget and was followed by Human Resources Officer II Krista Hammer with review of the Health Insurance proposal. Both presenters reviewed insurance premiums and claims as well as noteworthy program changes. Health Promotions Coordinator Kacie Schumann concluded the General Government/Internal Services portion of the proposals with the Health Promotion activities. The activities include programs that are designed to promote wellness and healthy lifestyles as well as provide participants with access to preventative screenings and vaccinations. The Community Development Program was next with Planning and Housing Director Kelly Diekmann discussing Planning Services activities, noting both long range and current planning activities. He highlighted that the Department was awarded the State of Iowa American Planning Association Daniel Burnham Award for Ames Plan 2040, which recognizes outstanding comprehensive plans. He then covered activities for Administrative Support Services before transitioning to Housing activities. The City-Wide Housing Programs, Community Development Block Grant (CBDG), HOME Program, and CARES/HOME/ARP comprised the Housing activities. Director Diekmann reviewed the dollar allocations and noted significant projects for each program. The members of the City Council engaged with City staff during each section of the presentation to gather clarifications on specific issues and inquire about status updates for current projects. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were no items for consideration. 15 5 COUNCIL COMMENTS: The Mayor and Council Members thanked staff for the time and efforts dedicated to preparing the proposed budget. ADJOURNMENT: Moved by Junck, seconded by Beatty-Hansen, to adjourn the meeting at 7:48 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 16 1 SUMMARY OF MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 18, 2025 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m. on the 18th day of February, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Tim Gartin, Rachel Junck, and Anita Rollins. Council Members Gloria Betcher and Amber Corrieri joined the meeting telephonically. Ex officio Emily Boland was absent. DOWNTOWN AMES - A GUIDING VISION FOR THE FUTURE WORKSHOP: Ames Main Street Executive Director Travis Toliver shared his excitement to discuss the vision and Past President of the Ames Main Street Board of Directors Sam Stagg thanked those involved in developing the document. Bolton & Menk Consultant Andrew Dresdner presented the vision and answered questions from the City Council along with Executive Director Toliver. Mayor Haila noted that, while no action would be taken at this meeting, the vision would appear on a future City Council agenda with an opportunity for public input. PURCHASE OF 2715 DAYTON AVENUE: The Council Action Form was presented by Chief of Police Geoff Huff, Fleet Services Director Corey Mellies, and Invision Architecture Consultant Brett Van Zee. Chief Huff stated that staff recommended purchasing the property and moving forward with the Animal Sheltering Facility at this location based on the review of the consultant. Consultant Van Zee answered questions from the City Council about the feasibility of the site, technical requirements and best practices for animal sheltering facilities, and the budget for the project. City Manager Steve Schainker noted that the Council Priorities Capital Fund would be used for the purchase and shared that fundraising for the project was ongoing. Moved by Betcher, seconded by Corrieri, to approve RESOLUTION NO. 25 -050 exercising the option to purchase real property addressed at 2715 Dayton Avenue in the amount of $1,100,000. Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and hereby made a portion of these minutes. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. ADJOURNMENT: Moved by Rollins, seconded by Beatty-Hansen, to adjourn the meeting at 8:24 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Jeramy Neefus, Principal Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 17 To:Mayor & City Council From:City of Ames Purchasing Division Date:February 21, 2024 Subject:Report of Contract Change Orders Item No. 3 MEMO The Report of Change Orders for periods February 1-15, 2025, is attached for your review and consideration. ATTACHMENT(S): Change Order Report - February 1-15, 2025.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 18 REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Fleet/Facilities Ames City Auditorium HVAC Improvements Project 1 $1,430,000.00 Mechanical Comfort $0.00 $(25,030.00)P. Goldbeck AM Transit CyRide 2023 HVAC Improvement Project 1 $534,750.00 Mechanical Comfort $0.00 $5,735.00 J. Rendall KS Public Works Reject Hauling Services to Boone County Landfill 1 $146,958.00 Waste Management of Ames $0.00 $37,522.05 B. Phillips JB $$$ $$$ $$$ Period:1st – 15th 16th – End of Month Month & Year:February 2025 For City Council Date:February 25, 2025 19 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:February 25, 2025 Subject:New 5 - Day (March 20 - March 24, 2025) Special Class C Retail Alcohol License - Lucky Wide Wine Slushies, 2601 East 13th Street Item No. 4 MEMO Please see the attached documentation for a motion approving new 5 - Day (March 20 - March 24, 2025) Special Class C Retail Alcohol License - Lucky Wife Wine Slushies, 2601 East 13th Street. ATTACHMENT(S): LWWS - 5 Day.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 20 Page 1 of 2 Applicant NAME OF LEGAL ENTITY CLOUD WINE, LLC NAME OF BUSINESS(DBA) Lucky Wife Wine Slushies BUSINESS (515) 368-0295 ADDRESS OF PREMISES 2601 East 13th Street PREMISES SUITE/APT NUMBER inside CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 1961 150th Street CITY Humboldt STATE Iowa ZIP 50548 Contact Person NAME Dawn Thompson PHONE (515) 368-0295 EMAIL luckywifewineslushies4@gmail.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Special Class C Retail Alcohol License TERM 5 Day STATUS Submitted to Local Authority EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Special Class C Retail Alcohol License PRIVILEGES Status of Business 21 Page 2 of 2 BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Dawn Thompson Humboldt Iowa 50548 owner/ceo 100.00 Yes Insurance Company Information INSURANCE COMPANY Founders Insurance Company POLICY EFFECTIVE DATE Mar 20, 2025 POLICY EXPIRATION DATE Mar 25, 2025 DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 22 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:February 25, 2025 Subject:14 - Day (March 23 - April 5, 2025) Class C Retail Alcohol License - Apres Bar Co., 2321 North Loop Drive Item No. 5 MEMO Please see the attached documentation for a motion approving 14 - Day (March 23 - April 5, 2025) Class C Retail Alcohol License - Apres Bar Co., 2321 North Loop Drive, Pending Dramshop Review. ATTACHMENT(S): Apres Bar Co. - 14 Day.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 23 Page 1 of 2 Applicant NAME OF LEGAL ENTITY APRES BAR CO LLC NAME OF BUSINESS(DBA) Apres Bar Co BUSINESS (515) 789-0044 ADDRESS OF PREMISES 2321 North Loop Drive PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 3610 Holcomb AvenueBeaverdale CITY Des Moines STATE Iowa ZIP 50310 Contact Person NAME Jillian Harrington PHONE (515) 789-0044 EMAIL admin@apresbar.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 14 Day STATUS Pending Dramshop Review TENTATIVE EFFECTIVE DATE Mar 23, 2025 TENTATIVE EXPIRATION DATE Apr 5, 2025 LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES 24 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Jillian Harrington Des Moines Iowa 50310 Owner 100.00 Yes Insurance Company Information INSURANCE COMPANY Illinois Casualty Co POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 25 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:February 11, 2025 Subject:Motion approving new Class C Retail Alcohol License - Campus Cheers, 131 Welch Avenue Item No. 6 MEMO Please see the attached documentation for a motion approving new Class C Retail Alcohol License - Campus Cheers, 131 Welch Avenue, Pending Favorable Inspection. ATTACHMENT(S): Campus Cheers - ABD Application.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 26 Page 1 of 2 Applicant NAME OF LEGAL ENTITY CAMPUS CHEERS LLC NAME OF BUSINESS(DBA) Campus Cheers BUSINESS (515) 231-8858 ADDRESS OF PREMISES 131 Welch Avenue - Campustown PREMISES SUITE/APT NUMBER 131 CITY Ames COUNTY Story ZIP 50014 MAILING ADDRESS 3920 Viola Mae Avenue CITY Ames STATE Iowa ZIP 50010 Contact Person NAME Moundit Gatlou PHONE (515) 231-8858 EMAIL mgatlou@gmail.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES Status of Business 27 Page 2 of 2 BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Moundit Gatlou Ames Iowa 50010 Owner 100.00 Yes Insurance Company Information INSURANCE COMPANY Founders Insurance Company POLICY EFFECTIVE DATE Jan 28, 2025 POLICY EXPIRATION DATE Jan 28, 2026 DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 28 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:February 25, 2025 Subject:New Class C Retail Alcohol License with Outdoor Service - The Dot, 127 Dotson Drive, Pending Dramshop Review Item No. 7 MEMO Please see the attached documentation for a motion approving new Class C Retail Alcohol License with Outdoor Service - The Dot, 127 Dotson Drive, Pending Dramshop Review. ATTACHMENT(S): The Dot Application.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 29 Page 1 of 2 Applicant NAME OF LEGAL ENTITY The Dot Cafe LLC NAME OF BUSINESS(DBA) The Dot BUSINESS (515) 425-4188 ADDRESS OF PREMISES 127 Dotson Drive PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50014 MAILING ADDRESS 1019 Roosevelt Avenue CITY Ames STATE Iowa ZIP 50010 Contact Person NAME Dawn Budd PHONE (515) 441-0624 EMAIL dbudd0718@gmail.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 12 Month STATUS Pending Dramshop Review TENTATIVE EFFECTIVE DATE Jan 1, 2025 TENTATIVE EXPIRATION DATE Dec 31, 2025 LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License 30 Page 2 of 2 PRIVILEGES Outdoor Service Status of Business BUSINESS TYPE Sole Proprietor Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Dawn Budd Ames Iowa 50010 Owner 100.00 Yes Insurance Company Information INSURANCE COMPANY Society Insurance POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 31 To:Mayor and City Council From:Grace Bandstra, Deputy City Clerk Date:February 25, 2025 Subject:Ownership Updates for Class E Retail Alcohol License - Sam's Club #6568, 305 Airport Road Item No. 8 MEMO Please see the attached documentation for a motion approving Ownership Updates for Class E Retail Alcohol License - Sam's Club #6568, 305 Airport Road. ATTACHMENT(S): Sam's Club Ownership Update.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 32 Page 1 of 2 Applicant NAME OF LEGAL ENTITY Sam's West Inc NAME OF BUSINESS(DBA) Sams Club #6568 BUSINESS (479) 371-8476 ADDRESS OF PREMISES 305 Airport Rd PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010-0000 MAILING ADDRESS 702 SW 8th St CITY Bentonville STATE Arkansas ZIP 72716-0500 Contact Person NAME Licensing Compliance PHONE (479) 371-8476 EMAIL complic@wal-mart.com License Information LICENSE NUMBER LE0000829 LICENSE/PERMIT TYPE Class E Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE Apr 1, 2025 EXPIRATION DATE Mar 31, 2026 LAST DAY OF BUSINESS SUB-PERMITS Class E Retail Alcohol License PRIVILEGES 33 Page 2 of 2 Status of Business BUSINESS TYPE Corporation Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Sarah Little Springdale Arkansas 72764 Assistant Secretary 0.00 Yes Matthew Allen Rogers Arkansas 72758 Assistant Treasurer 0.00 Yes Christopher Nicholas Ames Iowa 50010 President 0.00 No Emma Wadell Ames Iowa 50010 Senior Vice President 0.00 No Insurance Company Information INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 34 To:Mayor John Haila and Ames City Council Members From:Lieutenant Tom Shelton, Ames Police Department Date:February 25, 2025 Subject:Beer Permits & Liquor License Renewal Reference City Council Agenda Item No. 9 MEMO The following licenses are eligible for renewal: a. Coldwater Golf Links, 1400 S. Grand Avenue, Class C Retail Alcohol License with Outdoor Service b. Kum & Go #1113, 2801 E 13th Street, Class E Retail Alcohol License c. Kum & Go #227, 2108 Isaac Newton Dr, Class E Retail Alcohol License d. Elks Lodge, 522 Douglas Avenue, Class F Retail Alcohol License with Outdoor Service, Pending Dramshop Review e. Homewood Golf Course, 401 E 20th Street, Class C Retail Alcohol License with Outdoor Service f. The Spice Thai Cuisine, 402 Main Street, Special Class C Retail Alcohol License, Pending Dramshop Review g. Casey's General Store #2905, 3612 Stange Road, Class E Retail Alcohol License h. Pizza Pit Extreme, 207 Welch Ave., Special Class C Retail Alcohol License i. Sams Club #6568, 305 Airport Rd, Class E Retail Alcohol License j. BN'C Fieldhouse, 206 Welch Avenue, Class C Retail Alcohol License with Outdoor Service k. The Angry Irishmen, 119 Main Street, Class C Liqour License with Outdoor Service, Pending Dramshop Review A review of police records for the past 12 months found no liquor law violations for Coldwater Golf Links, Kum & Go #1113, Kum & Go #227, Elks Lodge, Homewood Golf Course, The Spice Thai Cuisine, Casey's General Store #2905, Pizza Pit Extreme and Sams Club. The Ames Police Department recommends the license renewal for these businesses. A review of police records for the past 12 months found that BN'C had 5 citations issued for on premises. One person cited advised she snuck in through the front door and one person cited used a fake ID to gain entry. Police records indicate on February 23, 2024, BN'C passed a compliance check. Records also show employees from BN'C have not attended an ID training presentation provided by the Police Department in 13 months. Arrangements have been made to have a training in February at their location. The City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 35 business will be encouraged to keep up with staff ID training and utilize other tools to identify underage patrons. The Police Department also recommends the license renewal for BN'C Fieldhouse. The Angry Irishmen had one compliance check failure in 12 months. They passed one additional compliance check. The Ames Police Department will encourage The Angry Irishmen to continue utilize safeguards such as scanner use, training, conducting their own compliance checks, management training and accountability, etc. We recommend their employees attend the ID training, the I-PACT training provided by the State of Iowa, and conduct their own compliance checks. There were no other liquor law violations. The Ames Police Department recommends the license renewal for the business. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 36 To:Mayor and City Council From:Keith Abraham, Parks and Recreation Director Date:February 21, 2025 Subject:Fitch Family Indoor Aquatic Center Monthly Update Item No. 10 MEMO PROJECT UPDATE: In accordance with a previous directive, staff is required to keep the City Council informed of the construction status of the Fitch Family Indoor Aquatic Center (FFIAC), and will provide a written update at Council's second meeting of each month. Additionally, staff, along with representatives from Story Construction and RDG Planning and Design, will provide an in-person update once per quarter (January, April, July, & October). If anything occurs during the project that requires Council action, staff will present this in a timely manner. Therefore, the City's Construction Manager for the project, Story Construction, has provided a Project Status Report (Attachment A). Story Construction and RDG Planning and Design are 90% complete with reviewing shop drawings and submittals. This activity will continue until 100% complete. CHANGE ORDER SUMMARY: There were four change orders recently approved which are highlighted on the updated change order log shown as Attachment B. The recent change orders were initiated by staff. Two of them (contracts with Core Construction and Hilsabek Schacht) are credits due to changes made. Staff added some redundancy to the CO2 system which resulted in Sande Construction needing to add some additional piping. The Lakeside change order is a result of staff wanting surface mounted signage adjacent the sidewalk, as well as having the parking bollards powder coated rather than being painted. Both of these items will reduce the need for ongoing maintenance. To date, change orders for the project total $251,029, or 1.4% of the construction budget. The contingency for this project is $2.1 million with a current balance of $1,848,971. There is also $1 million set aside for mitigation of contamination issues, which has not been used at this time. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 37 ATTACHMENT(S): Attachment A - Story Construction Monthly Project Status Report 2025-2.pdf Attachment B - Change Order Log - 2-25-25.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 38 Fitch Family Indoor Aquatic Center Monthly Project Status Report February 2025 PROGRESS THIS PAST MONTH: 1. The Natatorium steel roof decking was completed. 2. The grouting of the Natatorium precast concrete column and wall panel bases was completed. 3. The Natatorium structural steel and precast concrete structural inspection took place and passed. Passing this inspection allowed the temporary precast wall panel bracing to be removed in this area. 4. The installation of temporary enclosures continued in preparation for temporarily heating the Natatorium. 5. Roofing operations began on the Natatorium. 6. Installation of fire sprinkler piping began in the Natatorium. 7. Much progress was made on the precast concrete and structural steel erection in the areas of the building outside of the Natatorium. 8. Field observations of the precast wall panels took place to identify areas of repair to be addressed when the weather is consistently above freezing. 9. Special Inspections and Testing of structural steel welds, masonry, and base-of-precast grout continued and are ongoing. 10. Submittals and Requests for Information continued to be processed between the Bid Package Contractors, Story Construction, and RDG Planning & Design. WORK PLANNED FOR NEXT MONTH: 1. Installation of electrical conduit and HVAC ductwork is planned to begin in the Natatorium ceiling. 2. Wellness pool basin work is scheduled to begin. 3. Precast concrete and structural steel erection for the areas of the building outside of the Natatorium are scheduled to be completed. 4. Roofing is scheduled for completion on the Natatorium and will begin in the areas outside of the Natatorium. 5. Masonry will continue to follow along with the sequence of the structural steel erection. 6. Joint sealant work will continue at the joints between the precast concrete wall panels, including the Building Envelope Consult inspections for this work. SCHEDULE SUMMARY: Construction Substantial Completion Date: November 15, 2025 Page 1 of 4 39 Progress Description Taken Date 02/14/2025 at 12:20 pm Upload Date 02/14/2025 at 02:35 pm Uploaded By Eli Rochleau Name 2A741C36-D342-41D1-A… Progress Description Taken Date 02/14/2025 at 12:18 pm Upload Date 02/14/2025 at 02:35 pm Uploaded By Eli Rochleau Name A7E4DDC0-FB35-4676-8… Story Construction Co. Printed on Mon Feb 17, 2025 at 10:54 am CST Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 PROJECT PHOTOS: Locker Room Roof Deck - View to East Locker Room Steel - View to Northeast Page 2 of 4 40 Progress Description Taken Date 02/11/2025 at 08:34 am Upload Date 02/14/2025 at 02:34 pm Uploaded By Eli Rochleau Name A69C5158-9C1D-4D0F-A… Progress Description Taken Date 02/10/2025 at 09:37 am Upload Date 02/14/2025 at 02:34 pm Uploaded By Eli Rochleau Name AB9535FB-ADE6-4FFB-B… Story Construction Co. Printed on Mon Feb 17, 2025 at 10:54 am CST Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Wellness Temporary Heat Curtains - View to West Natatorium Roofing Progress - View to West Page 3 of 4 41 Progress Description Taken Date 02/07/2025 at 03:12 pm Upload Date 02/10/2025 at 07:41 am Uploaded By Eli Rochleau Name E280F7D4-7AC1-4558-B… Progress Description Taken Date 02/07/2025 at 11:25 am Upload Date 02/10/2025 at 07:41 am Uploaded By Eli Rochleau Name 9752998C-0FA5-4A62-9… Story Construction Co. Printed on Mon Feb 17, 2025 at 10:54 am CST Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Natatorium Temporary Enclosure - View to South Natatorium Roofing Vapor Barrier - View South Page 4 of 4 42 Contractor Change Order #Description Amount Balance Beginning Contingency Balance $ 2,100,000 All Star Concrete 1 Precast Enbeds Install Change Contracts $ 10,010 $ 2,089,990 Core Construction 1 IDPH Permit Review, Precast Panel Joint Mods, Mechanical Louver Mods, Steel Lintel, Precast Enbeds Install Change Contracts $ 22,065 $ 2,067,925 Core Construction 2 Misc. Structural Revisions & South Elevation Glazing Revised $ 3,979 $ 2,063,946 Core Construction 3 Geared Trolley and Hoist $ (2,952) $ 2,066,898 Lansink Construction 1 Wet Room Door Change, Multipurpose Room Cubbies $ 42,129 $ 2,024,769 Lansink Construction 2 Door 115A Change to FRP $ 2,858 $ 2,021,911 Lansink Construction 3 Interior Finishes $ 3,021 $ 2,018,890 Lansink Construction 4 Check-In Standing Desk $ 3,995 $ 2,014,895 Central States Roofing 1 IDPH Permit Review, Mechanical Louver Mods $ 1,647 $ 2,013,248 Orning Glass Company 1 Wet Room Door Changes $ (3,823) $ 2,017,071 Orning Glass Company 2 Window Frit Revisions $ 1,743 $ 2,015,328 Hilsabek Schacht 1 Wet Room Door Change $ - $ 2,015,328 Hilsabek Schacht 2 Door 115A Change to FRP $ - $ 2,015,328 Hilsabek Schacht 3 Donor Wall Drywall $ 3,557 $ 2,011,771 Hilsabek Schacht 4 Site Signage $ (350) $ 2,012,121 Sande Construction 1 IDPH Permit Review Updates $ 1,370 $ 2,010,751 Sande Construction 2 CO2 Tank Distribution Piping $ 2,692 $ 2,008,059 Brockway Mechanical 1 Hydronic Pumps Flow Update $ (2,320) $ 2,010,379 Brockway Mechanical 2 IDPH Permit Review Updates, 6" Storm Drain Relocation, Mechanical Louver Mods, Glycol Feed Dual Pump $ 38,702 $ 1,971,677 Brockway Mechanical 3 State Requirements $ 12,033 $ 1,959,644 Van Maanen Electric 1 IDPH Permit Review Updates $ 21,953 $ 1,937,691 Van Maanen Electric 2 Transformer Relocate $ 14,237 $ 1,923,454 Van Maanen Electric 3 Light Fixture SWA Dimming $ 4,679 $ 1,918,775 Con-Struct 1 Water Service Disconnect $ 7,747 $ 1,911,028 Con-Struct 2 Building Rubble Removal $ 45,419 $ 1,865,609 Iowa Pipe & Grading 1 Storm & Existing Water Utility Conflict & Sanitary Tie in at N. 2nd Ave $ 14,518 $ 1,851,091 Lakeside 1 Site Signage $ 2,120 $ 1,848,971 Totals / Current Balance $ 251,029 $ 1,848,971 FITCH FAMILY INDOOR AQUATIC CENTER CHANGE ORDER LOG (As of 2/25/25) Highlighted Rows Indicate New Change Orders Since the Last Update 43 ITEM #:11 DATE:02-25-25 DEPT:ADMIN SUBJECT:REQUESTS FROM AMES MAIN STREET FOR 4TH OF JULY ACTIVITIES ON JULY 4, 2025 COUNCIL ACTION FORM BACKGROUND: Ames Main Street (AMS) is organizing the community parade for the 2025 downtown Fourth of July Celebration. Parade staging will take place on Northwestern Avenue between Wheatsfield Grocery and Main Street, on Allan Drive, on Pearle Avenue, in City Hall Parking Lots M and MM, and in the Depot parking lots. To facilitate parade staging and movement, street closures will be needed from 6:00 a.m. until the end of the parade (approximately 2:00 p.m.) on July 4 for the following streets: Main Street, from the east Central Business District (CBD) Lot entrance to the Grand Avenue overpass, continuing onto Northwestern Avenue to Sixth Street (Wheatsfield customers will be provided access at Sixth Street) Allan Drive Pearle Avenue Fifth Street, from Grand Avenue to Douglas Avenue Clark Avenue, from the south driveway of the CBD Lot to Sixth Street Burnett Avenue, from Main Street to Fifth Street Kellogg Avenue, from just south of Main Street to Fifth Street Douglas Avenue, from Main Street to Fifth Street The following parking lot areas will also need to be closed for parade staging from 6:00 a.m. to approximately 2:00 p.m.: Lot MM, to the west of City Hall The south three aisles of Lot M, adjacent to the west door of City Hall (City vehicles and cars of City employees who are on duty will be parked in the north portion of the lot) Because July 4 is a City holiday, there will be no lost parking meter revenue from these closures. A blanket Temporary Obstruction Permit for the Central Business District will be required on July 4. AMS has requested a blanket Vending License for the entire Central Business District, and a waiver of the license fee ($50 loss to City Clerk’s Office). Public Works staff will provide barricades as needed to close the streets and control access to the parking lots. AMS will have volunteers at each barricaded intersection, and the Police Department will assist at the busiest intersections. ALTERNATIVES: 1. Approve the requests for activities on July 4th as requested above, including street and parking lot closures, a blanket Temporary Obstruction Permits, a blanket Vending License, and waiver of fees. 44 2. Request further information from event organizers. 3. Do not approve the requests for the 4th of July activities. CITY MANAGER'S RECOMMENDED ACTION: The 4th of July Parade provides a great opportunity to bring the citizens of Ames together to celebrate and supports the City Council value of a fun, vibrant and healthy community that attracts and retains people. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): 07.04 4th of July Parade LOS.docx 4th of July Parade 2025.pdf 45 Travis Toliver, IOM Executive Director travis@amesalliance.com 304 Main Street, Ames, IA 50010 |515.233.3472 |DowntownAmes.org Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community. January 30, 2025 Mayor and City Council City of Ames 515 Clark Ave Ames, IA 50010 Dear Mayor Haila and Members of the Ames City Council, Ames Main Street is planning to hold the annual 4th of July Parade on July 4, 2025 in Downtown Ames. Specific information about the event can be found on the included Special Event Application. We would also request a waiver of fees for the Blanket Vendor Permit and street closures as indicated on the accompanying map for parade staging and route. By bringing residents to Downtown Ames for attractions such as this, Ames Main Street is able to fulfill its mission as a Main Street Iowa community and create an economically vibrant downtown with unique living, dining, and entertainment experiences. Thank you for your consideration of this request and continued support of Ames Main Street. We look forward to seeing celebrating the 4th of July in Downtown Ames! Sincerely, Travis Toliver Executive Director Ames Main Street 46 4th of July 47 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky AMS: Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Event Starts or Kevin Gries 48 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 49 ITEM #:12 DATE:02-25-25 DEPT:PW SUBJECT:APPROVE CHANGE ORDER #2 FOR HAULING SERVICES TO THE BOONE COUNTY LANDFILL COUNCIL ACTION FORM BACKGROUND: On May 14, 2024, City Council awarded a one-year contract extension to Waste Management of Ames (WMA) for hauling to Boone County Landfill and related services for the Resource Recovery Plant (RRP) during FY 2024/25 in the amount of $19.50 per ton, up to a total of $146,958. This contract includes furnishing equipment and hauling of reject materials that cannot be processed into refuse derived fuel (RDF) from RRP to the Boone County Landfill. The approved FY 2024/25 budget includes $146,958 for this work. Compared to prior years, this Purchase Order was based on a significant reduction in reject tonnage due to power plant reliability and restricted natural usage gas during the winter months. The current trend indicates that a higher amount of rejects tonnages will occur in FY 2024/25. On February 14, 2025 Change Order #1 was approved by staff in the amount of $37,522.05 for January and February 2025 reject tonnages from the RRP. Based on reject tonnages so far this year, staff estimates that up to $95,123 may be needed for the remainder of the current fiscal year. The adjusted FY 2024/25 budget presented to City Council includes $260,500 for reject materials to be hauled to the Boone County Landfill. If necessary, staff will include additional funding in the final FY 2024/25 Budget Amendments, which will be considered later this spring. Natural gas restrictions will end on April 1, 2025 which will allow for additional RDF to be utilized at the power plant. Fiscal Year Price Per Ton Annual Cost Annual Tonnage FY 19-20 $14.14 $181,787.35 12,856 FY 20-21 $14.63 $200,381.91 13,697 FY 21-22 $15.15 $209,081.52 13,801 FY 22-23 $15.68 $215,097.67 13,718 FY 23-24 $16.23 $216,598.33 13,346 FY 24-25 (estimated)$19.50 $279,603.05 14,339 (est) ALTERNATIVES: 1. Approve Change Order #2 to Waste Management of Ames in the amount of $19.50/ton, up to $95,123. 2. Reject the change order. 50 CITY MANAGER'S RECOMMENDED ACTION: Landfill hauling and related services are an integral part of RRP operations. This change order is based on an increase in reject tonnage projections due to more downtime at the Power Plant and natural gas restrictions. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 51 ITEM #:13 DATE:02-25-25 DEPT:PW SUBJECT:2024/25 INTELLIGENT TRANSPORTATION SYSTEM PROGRAM (PHASE 4) COUNCIL ACTION FORM BACKGROUND: The Intelligent Transportation System (ITS) Program provides for the installation of infrastructure for a traffic adaptive signal system that will conduct real-time optimization of traffic and pedestrian flow at signalized intersections. Traffic adaptive systems provide a significant improvement in efficiency and will optimize travel times during all times of the day. Completion of the network is programmed with six phases (an overall phasing map is attached). Traffic signal improvements rank as one of the highest priority areas from the Ames Resident Satisfaction Survey. This project is for Phase 4 of the program which will primarily expand the ITS network along Lincoln Way from University Blvd. to South Dakota and Mortensen Road from University Blvd. to South Dakota. Staff has been working with HR Green and GBAsi, the consultant team developing this project. Plans and specifications have been completed with total estimated revenues and expenses for this project shown in the table below: Estimated Expenses Available Revenue Design $ 241,150.00 Construction (Est)$2,254,037.90 Administration $ 150,000.00 Road Use Tax Fund $ 558,900 G.O. Bonds $ 476,100 ICAAP Grant*$1,521,280 Road Use Tax (Savings from FY 23-24 Phase 3)$ 100,000 TOTAL $2,645,187.90 $2,656,280 *The ICAAP Grant is for 80% of eligible construction costs up to a maximum of $1,521,280.00 This project is scheduled to have a March 18, 2025 letting, conducted through the Iowa Department of Transportation (DOT). Construction is anticipated to occur beginning in 2025 and be completed early in 2026. ALTERNATIVES: 1. Approve plans and specifications for the 2024/25 Intelligent Transportation System Program (Phase 4) and establish March 18, 2025 as the date of letting through the Iowa DOT and March 25, 2025 as the date for the report of bids. 52 2. Do not approve this project. CITY MANAGER'S RECOMMENDED ACTION: This project will facilitate improvements to traffic management and reduction in emissions along project corridors. Approval of the plans and specifications will continue to keep this project on the Iowa DOT's March 18, 2025 letting schedule. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): CAF Map.pdf 53 54 ITEM #:14 DATE:02-25-25 DEPT:ADMIN SUBJECT:LEASE AGREEMENT WITH AMES YOUTH SPORTS COMPLEX, INC. COUNCIL ACTION FORM BACKGROUND: In 1994, the City leased a property west of the South Skunk River and south of U.S. Highway 30 to Ames Youth Sports Complex, Inc. (AYSC), which represents several separate non-profit youth sports groups. The property was then developed into the Hunziker Youth Sports Complex. The property is furnished to AYSC in consideration of the organization providing a youth sports program for the community. A separate lease was entered into in May 2002 on the same terms as the original lease, but for an adjacent portion of the City property. This created the area that is today occupied by the complex. Both leases expire on February 28, 2025. In fall 2024, staff approached AYSC representatives to discuss a new lease. A team of City staff from the City Manager's Office, Parks and Recreation, Planning and Housing, and the Water & Pollution Control Departments reviewed the existing leases and proposed suggestions for a successor lease agreement. The City Attorney's Office has prepared a single lease that would replace the two separate leases that currently exist. The new lease would extend from March 1, 2025 through February 28, 2055. The proposed lease maintains a number of the terms from the original two leases, but revisions have been included to reflect changes that have occurred on the site since 1994. The new lease also clarifies certain expectations, including: 1. Expectations regarding site development, including the need to receive advance City approval for physical improvements to the site. A note is included that some improvements may require a flood plain development permit. 2. A clearly defined line of responsibility for maintenance of the access road, and language reflecting the actual location of the access gate that was installed in the past ten years. 3. Acknowledgement of the adjacency of the site to the river and water wellfield, and agreement to store chemicals appropriately and apply pesticides and fertilizers in accordance with certain stated best practices. 4. A reservation of the City's rights to use the property for water utility activities, crossings of the Skunk River Trail, and the Urban Deer Hunting program. In addition to these modifications, the site plan for the property has been revised and attached to the agreement. The site has developed differently than the adopted site plan from 1994, so the revised site plan reflects the site's actual development and potential future development. Because the term of the lease is for longer than three years, a public hearing must be held before considering approval. Therefore, staff is requesting that Council set March 11, 2025 as the date 55 of public hearing to consider the lease. The specific language in the lease will be provided to the Council at that time. ALTERNATIVES: 1. Set March 11, 2025, as the date of public hearing to consider a 30-year lease agreement with Ames Youth Sports Complex, for City property located south of U.S. Highway 30 and west of the South Skunk River. 2. Do not set a hearing date. 3. Refer this item back to staff for further information. CITY MANAGER'S RECOMMENDED ACTION: During the past 30 years, the City's arrangement to provide land to Ames Youth Sports Complex, Inc. has allowed the organization to facilitate quality sports programs for thousands of youth in the Ames community. This programming is of a scale that could not be economically provided directly by the City, resulting in a significant value from using property that would otherwise be difficult to develop. The proposed lease provides the property to Ames Youth Sports Complex, Inc. for a further 30 years, updates the lease to reflect the current condition of the property, and includes several clarifications for the future. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative No. 1, as described above. 56 To:Mayor & City Council From:Mindy Bryngelson, P.E. Municipal Engineer Date:February 21, 2025 Subject:Domani 1st Addition financial security reduction Item No. 15 MEMO Please see attached documentation for a partial release of financial security on file with the City. ATTACHMENT(S): Domani Financial Reduction.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 57 58 ITEM #:16 DATE:02-25-25 DEPT:PW SUBJECT:2024/25 CLEAR WATER DIVERSION COUNCIL ACTION FORM BACKGROUND: Clear water from sump pump footing drains can cause overloading and backups in the sanitary sewer, as well as increases in the volume of clean water that is treated at the Water Pollution Control Facility. The Clear Water Diversion program involves diverting footing drain discharge from sanitary sewers and reducing the number of sump pumps directly discharging over the back of curb in locations where no storm sewer exists. This diversion results in lower volumes of clean water needing treatment at the Water and Pollution Control Facility and reduced locations of ice buildup in the curb and gutter during winter months. The location of this project was on Douglas Avenue from 14th Street to 16th Street. On June 11, 2024, the City Council awarded the 2024/25 Clear Water Diversion project to Iowa Water & Waste Systems of Ames, IA in the amount of $90,681. Change Order 1 (Final Balancing) was approved by staff in the deduct amount of ($17,833) and reflects final measured field quantities. Therefore, construction was completed in the amount of $72,848. Engineering and contract administration is estimated at $16,500 bringing overall project costs to $89,348. The remaining balance of will be returned to the fund and programmed for future Clear Water Diversion program priorities. Funding Source Available Revenue Expenses Clear Water Diversion Program Fund Carry Over $ 26,826 2023/24 Clear Water Diversion Program 50,000 2024/25 Clear Water Diversion Program 50,000 As bid Construction Cost $ 90,681 Change Order 1 (17,833) Total Construction Cost $72,848 Engineering and Administration 16,500 TOTAL $ 126,826 $ 89,348 ALTERNATIVES: 1. Accept the 2024/25 Clear Water Diversion as completed by Iowa Water & Waste Systems, of Ames, IA, in the amount of $72,848. 2. Direct staff to pursue modifications to the project. 59 CITY MANAGER'S RECOMMENDED ACTION: This project has been completed in accordance with the approved plans and specifications. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Certification Letter- 2024-25 Clear Water Diversion.pdf 60 Smart Choice Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811 515.239.5404 fax Ames, IA 50010 www.CityofAmes.org February 21, 2025 Honorable Mayor and Council Members City of Ames Ames, Iowa 50010 Dear Mayor and Council Members: I hereby certify the 2024/25 Clear Water Diversion project was completed in an acceptable manner by Iowa Water & Waste Systems of Ames, Iowa, in the amount of $72,848 and was inspected by the Public Works Department of the City of Ames, Iowa. Sincerely, Justin A. Clausen, PE, CPWP-M Interim Public Works Director JAC/lbc cc: City Clerk, Finance, Contractor, Administrative Services, Project File 61 ITEM #:17 DATE:02-25-25 DEPT:PW SUBJECT:2023/24 ASPHALT STREET PAVEMENT IMPROVEMENTS #1 PROJECT COUNCIL ACTION FORM BACKGROUND: This annual program is for reconstruction or rehabilitation of deteriorated asphalt streets to prevent premature breakdown of the pavement and increasing maintenance costs. The project locations included Curtiss Avenue, Marston Avenue, and Roosevelt Avenue, spanning from 13th Street to 16th Street, as well as Phoenix Circle. The scope of the project included street reconstruction and the replacement of water main along a portion of Curtiss Avenue. On January 23, 2024, the City Council awarded the 2023/24 Asphalt Street Pavement Improvements #1 project to Manatt's, Inc., of Ames, IA, in the amount of $1,764,990.07. Three change orders were approved during the contract: Change Order 1 was approved by staff with a deduction of ($444.00). This change order accounted for modifications to stormwater structures deemed necessary following the excavation of existing structures. Change Order 2 was approved by staff in the amount of $23,047.25. This change order addressed unforeseen conflicts with the existing water main on Curtiss Avenue and included a repair to the water main necessitated by the condition of an existing water main valve. Change Order 3 (Final Balancing) was approved by the City Manager ’s Office in the amount of $21,560.05. This change order reflected the final field-measured quantities and included additional sump line connections and two stormwater intakes added to the project. The total of the change orders increased the contract amount by $44,163.30, to a total of $1,809,153.37. The remaining balance of the 2023/24 Asphalt Street Improvements GO Bonds will be transferred to the 2023/24 Concrete Improvements project (Prairie View East and West) to cover asphalt mill and overlay expenses along Prairie View West. Revenue and expenses associated with this program are estimated as follows: Funding Source Revenue Expenses 2023-24 Asphalt St. Imp. - GO Bonds $1,800,000 2023-24 Water System Imp. 167,300 Sanitary Sewer Imp. 147,266 As bid Asphalt Streets #1 $1,764,990.07 Change Orders 1-3 44,163.30 Total Construction Cost 1,809,153.37 Engineering/Administration 260,000.00 Transfer of GO to 2023/24 Concrete St Project 45,412.63 Totals $2,114,566 $ 2,114,566.00 62 ALTERNATIVES: 1. Accept the 2023/24 Asphalt Street Pavement Improvements #1 as completed by Manatt's, Inc., of Ames, IA, in the amount of $1,809,153.37. 2. Direct staff to pursue modifications to the project . CITY MANAGER'S RECOMMENDED ACTION: This project has been completed in accordance with the approved plans and specifications. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Certification Letter- 2023-24 Asphalt Street Pavement Improvements #1.pdf 63 Smart Choice Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811 515.239.5404 fax Ames, IA 50010 www.CityofAmes.org February 21, 2025 Honorable Mayor and Council Members City of Ames Ames, Iowa 50010 Dear Mayor and Council Members: I hereby certify the 2023/24 Asphalt Street Pavement Improvements #1 project was completed in an acceptable manner by Manatt’s Inc., of Ames, Iowa, in the amount of $1,809,153.37 and was inspected by the Public Works Department of the City of Ames, Iowa. Sincerely, Justin A. Clausen, PE, CPWP-M Interim Public Works Director JAC/lbc cc: City Clerk, Finance, Contractor, Administrative Services, Project File 64 To:Mayor & City Council From:Mindy Bryngelson, P.E. Municipal Engineer Date:February 21, 2025 Subject:Kum & Go Stormwater Installation financial security release Item No. 18 MEMO Please see attached documentation for a complete release of financial security on file with the City. ATTACHMENT(S): Kum & Go Financial Security Release.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 65 66 To:Mayor & City Council From:Mindy Bryngelson, P.E. Municipal Engineer Date:February 21, 2025 Subject:Elder Corporation: U-Haul Stormwater Installation financial security release Item No. 19 MEMO Please see attached documentation for a complete release of financial security on file with the City. ATTACHMENT(S): Elder Corp Financial Security Release.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 67 68 To:Mayor & City Council From:Mindy Bryngelson, P.E. Municipal Engineer Date:February 21, 2025 Subject:Fareway Stormwater Installation financial security release Item No. 20 MEMO Please see attached documentation for a complete release of financial security on file with the City. ATTACHMENT(S): Fareway Financial Security Release.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 69 70 To:Mayor & City Council From:Mindy Bryngelson, P.E. Municipal Engineer Date:February 21, 2025 Subject:Wheelock Subdivision Stormwater Installation financial security release Item No. 21 MEMO Please see attached documentation for a complete release of financial security on file with the City. ATTACHMENT(S): Wheelock Subdivision Financial Security Release.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 71 72 To:Mayor & City Council From:Mark O. Lambert, City Attorney Date:February 21, 2025 Subject:Proposed ordinance prohibiting public camping Item No. 22 MEMO Staff requires additional time to prepare the supplemental materials for discussion regarding the proposed ordinance prohibiting public camping. The materials will be available for review on Monday, February 24, 2025. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 73 To:Ames Mayor and City Council From:Susan Gwiasda, Communications and Outreach Manager Date:Feb. 25, 2025 Subject:Resident Satisfaction Survey for 2025 Item No. 23 MEMO The City of Ames is again working with Iowa State University’s Institute for Design Research and Outreach to produce, distribute, and analyze the 2025 Resident Satisfaction Survey. This will be the 43rd year of the survey. Each year, a small amount of space is reserved for current issue/policy questions to be added. Most policy questions require some explanation before any question can be asked. Due to the space necessary to set up the question, typically only a few additional questions fit in the survey. The Council is welcome to suggest topics, but please note there is no obligation to add to the survey. For the 2024 survey, the Council made these changes: Removed the questions regarding Fare-Free CyRide that were added in 2023 as a special topic. Removed the questions regarding sorting garbage and organized trash collection that were added in 2023 as a special topic. Retained questions regarding “Your Health” and “Sense of Community” from the 2024 survey. Questions that have been suggested for inclusion on the 2025 Resident Satisfaction Survey include asking residents if they have served or considered serving on a City Board or Commission. Why or why not? Also, what are the barriers that make serving on a City Board of Commission challenging? ATTACHMENT(S): Ames survey_2024.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 74 1 42nd Annual Resident Satisfaction SurveySpring 2024 Instructions: Please respond to each question with your own opinions and practices. This is usually done by circling a number, checking a box, or filling in a blank. An opportunity is also provided for you to add written comments. A. Please rate the following Parks and Recreation features. Very Poor Poor Good Very Good Don’t Use 1. Quality of trails in the parks .........................o o o o o 2. Overall quality of parks .................................o o o o o 3. Overall quality of recreational facilities (e.g. Homewood Golf Course, Gymnasium, etc.) .o o o o o 4. Variety of playground equipment in the parks o o o o o 5. Number of restrooms in the parks ...............o o o o o 6. Overall quality of shelters and picnic amenities o o o o o 7. Overall quality of recreational programming o o o o o 8. Variety of recreational programming offered o o o o o 9. Overall quality of wooded/natural areas o o o o o Comments on Parks and Recreation ______________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ B. Please rate the following Ames Public Library features. Very poor Poor Good Very Good Don’t Use 1. Meeting/study rooms ....................................................o o o o o 2. Internet/computer services ...........................................o o o o o 3. Building accessibility ......................................................o o o o o 4. Customer service ...........................................................o o o o o 5. Programs (Storytime, book discussions, lectures) .........o o o o o 6. Variety of materials available (books, movies,online resources) ......................................................................o o o o o 7. Bookmobile service ........................................................o o o o o 8. Page One – the library newsletter .................................o o o o o 9. Asking questions of library staff by phone or email ...............................................................o o o o o 10. Use of library online resources ......................................o o o o o 11. Wait time for requests/holds .........................................o o o o o 12. Availability of seating .....................................................o o o o o 13. Welcoming atmosphere .................................................o o o o o 75 2 D. How DISSATISFIED or SATISFIED are you with the following Fire Department activities? Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Don’t Know 1. Emergency response time .............o o o o o 2. Emergency medical responses .......o o o o o 3. Extinguishing fires ..........................o o o o o 4. Fire prevention activities and community outreach ......................................... o o o o o Comments on Fire Department _________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ C. Do you use the Ames Public Library as often as you would like to use it? 1. Yes 2. No Comments on Ames Public Library ______________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ C1. If NO, for what reasons do you not use the library as often as you would like? (Circle ALL that apply.) 1. Transportation is a problem 2. I get materials from other sources 3. I don’t have time 4. Other (please specify) ______________________________ Ames Police Department E. Have you had an interaction with the Ames Police Department in the last 12 months related to an investigation, traffic, accident, etc. ? 1. Yes 2. No F. Have you had an interaction with the Ames Police Department at an outreach event? 1. Yes 2. No F1. If YES, which event(s)? (Circle ALL that apply) 1. National Night Out 2. Shop with a Cop 3. Donuts in the Park 4. Coffee with Cops 5. Citizen Police Academy 6. Cop on Top 7. Carving with Cops 8. Training or Education Program 9. Other ___________________________________ 76 3 H. Please rate how DISSATISFIED or SATISFIED you are with the City’s response after issues are reported regarding the following nuisance ordinances? Enforcement of ... Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Don’t Know 1. Over-occupancy in rental property ...........o o o o o 2. Noise limits ...............................................o o o o o 3. Front yard parking on residential property ....................................................o o o o o 4. Yard upkeep (overgrown vegetation) ........o o o o o 5. Dangerous structures (dilapidated, unsecured, holes, collapsing) ....................o o o o o 6. Outdoor storage on property (old cars, tires, furniture, garbage) ...........................o o o o o I. Q: Have you ever reported a concern to the City of Ames about any of these issues? 1. Yes 2. No Comments on Nuisance Ordinances _____________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ G. Thinking about priorities for law enforcement, what three things should be emphasized? (Please select 3 items.) 1. Animal Control and Sheltering 2. Business District Patrolling 3. Traffic Enforcement in High Accident Areas 4. Residential Patrolling 5. Safety Programming and Training (Active Shooter, SCAMS, Alcohol regulations, etc.) 6. Parking Regulations 7. Retail Alcohol Monitoring/Enforcement 8. Police Outreach Comments on Ames Police Department __________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ I1. If YES, were you satisfied with the results? 1. Yes 2. No 77 4 M. In the last 12 months, have you...? No Yes 1. Experienced a power outage in your home? .......................................................................o o 2. Experienced a power surge that affected your electronics? ...............................................o o K. How OFTEN is the coordination between Traffic Signals effective? (Circle ONE response) 1. Rarely effective 2. Sometimes effective 3. Often effective 4. Almost always effective 5. Don’t know Comments on Traffic Signals ___________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ J. Please rate the quality of the following Street Maintenance features. Very poor Poor Good Very Good Don’t Know 1. Maintenance of bike path system (on street lanes & paths) .................................................................................o o o o o 2. Appearance of medians and parkways ..............................o o o o o 3. Condition of streets in your neighborhood ........................o o o o o 4. Ice control at intersections ................................................o o o o o 5. Snow plowing in your neighborhood .................................o o o o o 6. Snow plowing on major streets .........................................o o o o o 7. Street sweeping in business areas .....................................o o o o o 8. Street sweeping in your neighborhood .............................o o o o o 9. Surface condition of major streets .....................................o o o o o L. Does Ames Electric Services provide electricity to your home? 1. Yes 2. No 3. Don’t know If NO, skip to Question P. N. How DISATISFIED or SATISFIED are you with the following aspects of Ames Electric Services? Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Does Not Apply 1. Being informed of progress restoring services ......................o o o o o 2. Ease of reporting an outage ......o o o o o 3. Response of employees ............o o o o o 4. Time to restore service .............o o o o o 5. Electric rates .............................o o o o o 6. The quality of power .................o o o o o 78 5 O. Ames Electric Services offers SunSmart Ames, a community solar farm project in Ames. Ames Electric Services customers may purchase shares of the project at $240 per “Power Pack” and receive a monthly credit on their bills for 20 years. (More information at www.CityOfAmes.org/Solar). Are you participating? 1. Yes 2. No Comments on Ames Electric Services ____________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ O1. If NO, why not? (Circle all that apply) 1. Too expensive 2. Not interested in renewable energy 3. Short-term stay in Ames 4. Other (please specify) ___________________________________ P. In the last 12 months, how many times have you had any of the following Drinking Water Service problems? Never 1–2 times 3–6 times 7 or more times Does not apply 1. Disagreeable taste or odor..............................o o o o o 2. Hard water ......................................................o o o o o 3. Rust .................................................................o o o o o 4. Sediment or cloudy appearance .....................o o o o o 5. Soft water........................................................o o o o o 6. Too little pressure ...........................................o o o o o 7. Too much pressure ..........................................o o o o o Comments on Drinking Water Service ____________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ Q. Please rate your SATISFACTION with the following aspects of Ames Water & Pollution Control Department services? Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Does Not Apply 1. Water rates ...............................o o o o o 2. Water quality ............................o o o o o 3. Sewer rates ...............................o o o o o R. In the last 12 months, have you experienced a sanitary sewer back-up into your basement/home? 1. Yes 2. No R1. If YES, did you report the problem to the City? 1. No 2. Yes R2. If YES, how satisfied were you with the response? 1. Very dissatisfied 2. Somewhat dissatisfied 3. Somewhat satisfied 4. Very satisfied 79 6 S. In the last 12 months, has storm water flooded onto your property from a city street? 1. Yes 2. No Comments on Water and Pollution Control Department Services ______________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ S1. If YES, did you report the problem? 1. No 2. Yes S2. If YES, how satisfied were you with the response? 1. Very dissatisfied 2. Somewhat dissatisfied 3. Somewhat satisfied 4. Very satisfied CyRide is the community-wide transit system serving both Iowa State University (ISU) and Ames. It is funded through the City of Ames (from property taxes), ISU Administration (from the general fund), and ISU students (from student fees). Eliminating the fare to ride CyRide is one way to encourage Ames residents to use public transit. T. On average, how many times per week do members of your household ride CyRide? 1. ________ times per week 2. No one in my household rides CyRide Next, please provide your overall opinions about your use of City services U. If you do not currently use CyRide, what would make you consider using these services? (Circle ALL that apply) 1. Service was provided to more areas of Ames 2. Service was offered on my route longer during the day (earlier or later times). 3. Service was more frequent on routes near me 4. The fare when boarding the bus was lower 5. The fare when boarding the bus was at no cost 6. Nothing 7. Other (specify) _____________________________________________ Comments on CyRide ___________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ A. How DISSATISFIED or SATISFIED are you with the following aspects of City of Ames services? VeryDissatisfied SomewhatDissatisfied SomewhatSatisfied VerySatisfied Don’t Know 1. Law Enforcement Services .......................o o o o o 2. Fire & Rescue Services .............................o o o o o 3. Electric Services .......................................o o o o o 4. Drinking Water System ............................o o o o o 5. Sanitary Sewer System .............................o o o o o 6. Public Nuisance Enforcement (e.g, noise, over-occupancy, yard upkeep) .................o o o o o 7. Parks & Recreation Services .....................o o o o o 8. Library Services ........................................o o o o o 9. CyRide Bus service ...................................o o o o o 80 7 Comments on City of Ames Services _____________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ A. Programs and services listed in the following table are paid with local option sales taxes or property taxes. In 2024–2025, the City of Ames will spend the following amounts on providing services. In your opinion, should LESS, the SAME or MORE funding be allocated to these areas? (Mark ONE response for each program or service.) 2024–2025 Approximate Tax Funding Should the City spend...? Less Same More 1. Arts programs (Public Art & COTA) ..................$ 286,931 o o o 2. Fire protection ..................................................$ 6,640,581 o o o 3. Human service agency funding (ASSET) ..........$ 1,924,578 o o o 4. Law enforcement .............................................$ 11,667,108 o o o 5. Ames Animal Shelter & Animal Control ..........$ 615,007 o o o 6. Ames Public Library ..........................................$ 5,212,979 o o o 7. Land use planning (both current and long-term)$ 1,010,469 o o o 8. Parks and amenities .........................................$ 1,775,279 o o o 9. Recreational opportunities ..............................$ 1,089,587 o o o 10. CyRide (public transit) ......................................$ 2,173,044 o o o 11. Other (please specify__________________)---------------o o o Comments __________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ Program and services B. The City Council has approved a five-year Capital Improvements Plan that defines more than $309 million in projects. How UNIMPORTANT or IMPORTANT is it that the following projects are included in the Capital Improvements Plan? 1. Improvements to existing parks .........o o o o 2. Improvements to existing recreational facilities (e.g. aquatic center, auditorium, etc.) .................................................... o o o o 3. Off-street bike facilities (commuter) improvements ...................................o o o o 4. Greenway trails (recreational) improvements ...................................o o o o 5. Reconstructing existing streets ..........o o o o 6. Storm water drainage improvements o o o o 7. Traffic flow improvements .................o o o o 8. Energy-efficient upgrades to municipal buildings.............................................o o o o 9. Sustainable solutions are incorporated to the above projects..............................o o o o 10. Other (please specify __________)....o o o o Very Unimportant Somewhat Unimportant Somewhat Important Very Important 81 8 Residential preferences of city communications A. Which of the following sources of information do you use and how helpful are they? Not Helpful Somewhat Helpful Very Helpful Don’t Use 1. City of Ames Web page (www.CityOfAmes.org) ..........o o o o 2. Ames Television/Cable TV 12 .......................................o o o o 3. Ames Tribune newspaper ............................................o o o o 4. ISU Daily newspaper ....................................................o o o o 5. Des Moines Register newspaper ..................................o o o o 6. KASI/KCCQ radio ..........................................................o o o o 7. KHOI Community Radio ...............................................o o o o 8. CitySide - utility bill insert ............................................o o o o 9. Facebook - City of Ames ..............................................o o o o 10. Instagram - City of Ames .............................................o o o o 11. X/Twitter - City of Ames ..............................................o o o o 12. Threads - City of Ames ................................................o o o o 13. Nextdoor - City of Ames ..............................................o o o o 14. LinkedIn - City of Ames ................................................o o o o B. How would you prefer to learn about construction projects, programs, and meetings in your area? (Select top three.) 1. Hard copy letter 2. Door hanger 3. Website 4. Radio 5. Newspaper 6. Email 7. Social Media 8. Text 9. City of Ames app C. Using the item number from Question B, which category should be the... Item No. Highest priority?________ Second highest priority?________ Third highest priority?________ D. The City property tax levy for the next year is $10.09 per $1,000 of taxable valuation. This means that the City portion of the property tax on a $100,000 home in Ames is about $468 after rollback. Given your spending preferences, what should be the adjustment in property taxes next year? (Circle ONE response.) 1. Substantial decrease 2. Modest decrease 3. No change 4. Modest increase 5. Substantial increase 10. Other (specify) ____________________________________________________________ 82 9 C. Would you use a City of Ames app that supplied information about City news, construction, project, programs, and meetings? 1. Yes 2. No The next section asks for your overall comments and ratings. A. Please rate the overall quality of services you receive from the City of Ames. (Check ONE) Very Poor Poor Good Very Good o o o o B. On what other issue(s) do you think the City should focus its attention? __________________________________________________________________________________ __________________________________________________________________________________ C. What is the best thing about living in Ames? __________________________________________________________________________________ __________________________________________________________________________________ Sustainability A. Are you familiar with the City's Climate Action Plan accepted by City Council in June 2023? 1. Yes 2. No B. Please select the three most important climate action steps for Ames: 1. Increase wind and solar generation as part of Electric Services renewable energy portfolio 2. Waste-to-energy improvements/reducing waste emissions 3. Net zero and net zero-ready (NZR) new construction 4. Retrofitting existing buildings 5. Retrofit municipal/City buildings 6. Electrify the municipal fleet (non CyRide) 7. Create a Mayor’s climate action plan leadership task force 8. Other __________________________________________ C. Which of the following do you think is the biggest reason to committed to environmental sustainability? (Please choose one.) 1. To provide a sustainable environment for future generations 2. For a better quality of life 3. To stabilize or reduce the cost of food and utilities, etc. 4. Environmental sustainability isn't important to me 5. Other __________________________________________ 83 10 A. Overall, how would you rate your mental health? (Check ONE)? Poor Fair Good Very Good Excellent o o o o o Your health A. How many of your neighbors do you know? 1. None of them 2. A few of them 3. About half of them 4. Most of them 5. All of them B. How strong is the sense of community in your neighborhood? 1. Not at all strong 2. Not so strong 3. Somewhat strong 4. Very strong 5. Extremely strong C. In the past six months, have you felt you needed to access professional mental health services? 1. Yes 2. No 3. Prefer not to answer C1. If YES, have you been able to receive the help you needed? 1. Yes 2. No 3. Prefer not to answer Sense of community B. In the last six months, if you noticed your mental health declining did you talk to: (Choose all that apply) Yes No 1. A trusted friend o o 2. Co-worker o o 3. Family Member o o 4. Primary care physician o o 5. Therapist o o 6. Psychiatric medication provider o o 7. Pastor/ clergy o o 8. ARCH (crisis tram)o o 9. Ames Police Department Mental Health Advocate o o 10. ISU Mental Health Advocate medication provider o o 11. Other Crisis response Service o o 12. Crisis phone line o o 84 11 Strongly Disagree Somewhat Disagree Uncertain Somewhat Agree Strongly Agree Don’t Know 1. Issues facing my community are important to me o o o o o o 2. I am knowledgeable about the issues facing my community.............................................................o o o o o o 3. I am engaged in addressing the issues of my community.............................................................o o o o o o 4. I currently support nonprofit organization(s) with financial contributions ...................................o o o o o o 5. I currently serve on a Board of Directors for a nonprofit organization serving the City of Ames...... o o o o o o 6. I currently volunteer for a nonprofit organization serving the City of Ames....................o o o o o o C. Please indicate your level of agreement with the following community involvement statements. Strongly Disagree Somewhat Disagree Uncertain Somewhat Agree Strongly Agree Don’t Know I feel valued as an individual in the Ames community.o o o o o o I feel I belong in this town.o o o o o o Ames has a strong commitment to diversity, equity, and inclusion.o o o o o o I am treated with respect in this town.o o o o o o I feel Ames is a place where I could perform up to my full potential.o o o o o o I have found one or more organizations in this community where I feel I belong.o o o o o o D. Considering your experiences over the past 12 months, please indicate your level of agreement with each of the following statements E. What, if anything, could be done to enhance your sense of belonging as an Ames resident? ________________ ___________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ 85 12 A. How many years have you lived in Ames? ________ years B. What is your age? __________ years C. What is your gender? 1. Male 4. Prefer to self-describe __________________ 2. Female 5. Prefer not to answer 3. Non-binary / third gender D. What is your race? 1. White 5. Native Hawaiian or Pacific Islander 2. Black or African American 6. Other _____________ 3. American Indian or Alaskan Native 7. Prefer not to answer 4. Asian E. Are you of Hispanic or Latino origin? 1. No 2. Yes 3. Prefer not to answer F. What is your highest level of formal education? 1. Less than high school diploma 4. Undergraduate degree 2. High school diploma or GED 5. Some graduate work 3. Some college 6. Graduate degree G. Are you currently a full-time student at Iowa State University? 1. No 2. Yes H. Your current employment status? (Circle ALL that apply.) 1. Employed full time 4. Full time homemaker 2. Employed part time 5. Not employed 3. Retired 6. Other ________________ I. Do you RENT or OWN your home? 1. Rent 2. Own 3. Other (specify ___________) I1. For what reasons do you rent? (Circle ALL that apply.) 1. Short-term stay in Ames 2. Little or no upkeep 3. More security 4. Lack of adequate income 5. Other (Specify) ______________ In this last section, please tell us about yourself so that we will know if we have reached a representative sample of Ames residents. 86 13 J. Income level is requested in order to understand how household needs differ based upon income. Circle the number for the category that best estimates your 2023 total household income (before taxes). 1. Under $25,000 5. $100,000–124,999 2. $25,000–49,999 6. $125,000–$149,999 3. $50,000–74,999 7. $150,000–$199,999 4. $75,000–99,999 8. $200,000 or more K. In which part of Ames do you live? (Circle ONE) 1. Northwest (North side of Lincoln Way and streets to the north; west side of Grand Avenue and streets to the west). 2. Northeast (North side of Lincoln Way and streets to the north, east side of Grand Avenue and streets to the east). 3. Southwest (South side of Lincoln Way and streets to the south; west side of University Boulevard and streets to the west). 4. Southeast (South side of Lincoln Way and streets to the south; east side of University Boulevard and streets to the east). L. We would appreciate any additional comments you would like to provide: __________________________________________ __________________________________________ __________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ___________________________________________________________________________________________ Thank you for contributing your time and making a difference in your community! Return your questionnaire in the enclosed, postage-paid envelope OR deliver it to City Hall, 515 Clark Ave. 87 ITEM #:24 DATE:02-25-25 DEPT:P&H SUBJECT:HISTORIC PRESERVATION COMMISSION 2024 ACCOMPLISHMENTS AND 2025 WORK PLAN COUNCIL ACTION FORM BACKGROUND: Under the Certified Local Government (CLG) Agreement with the State Historic Preservation Office (SHPO), local governments and their Historic Preservation Commissions (HPCs) are responsible for submitting an annual report documenting the City’s and Commission’s preservation work during the previous calendar year. The report documents that the City has met the requirements of the CLG program and is in good standing. The report also includes a proposed Work Plan for 2025 (see attached). SHPO requires that an HPC representative provide details of the HPC's 2024 accomplishments and the Work Plan for 2025 to the City Council, followed by the Mayor acknowledging completion of this requirement. The Ames Historic Preservation Commission (HPC) met on December 9, 2024 and January 13, 2025, to develop and approve the 2025 Work Plan based upon the Ames Comprehensive Historic Preservation Plan Goals and Objectives (updated in 2021). The HPC also documented its accomplishments for 2024. Attached is the portion of the CLG Report that addresses the accomplishments, successes, and challenges of the previous calendar year (2024). With City Council’s approval of the CLG report, the 2025 Work Plan will also be approved. It does not include any specific requests for funding beyond the annual $1,750 appropriation for awards, outreach, and education. The 2025 Work Plan focuses on the following items: 1. Complete the nomination of the Chautauqua Park – Ridgewood Neighborhood National Register Nomination by the Consultant (NHPA Consultants, LLC) hired to prepare the nomination. 2. Secure a speaker to address tax credit opportunities for historic properties in Ames. 3. Collaborate with the Ames History Museum to host a community "history" event in 2025. 4. Facilitate the dissemination of historic preservation information. The historic nomination is already underway and part of the Planning Division workplan and is administered by staff and a consultant. The other education items are work items for the Commission to undertake with staff administrative support as needed. None of the proposed workplan items require prioritization with the Planning Division Workplan. ALTERNATIVES: 1. Approve the 2024 accomplishments of the Historic Preservation Commission (HPC) and the Work Plan for 2025, as described in the 2024 Certified Local Government Report and direct the Mayor to acknowledge presentation of the report and authorize the report to be submitted to the State. 88 2. Refer the 2024 CLG Report back to the Historic Preservation Commission (HPC) and/or staff for revisions. CITY MANAGER'S RECOMMENDED ACTION: The HPC has documented its accomplishments for 2024 and has developed a 2025 Work Plan that represents its priorities for the current calendar year. The Work Plan focuses on resources utilized by the HPC. Completing the historic district nomination is the primary project for the year. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1, as described above. ATTACHMENT(S): Accomplishments, Successes, and Challenges. 2025 Work Plan 89 1 Attachment A (Portion of the Ames 2024 CLG Report) 8.1 Describe your community’s historic preservation activities in this calendar year. • 2024 Work Plan – On January 8, 2024, the Ames Historic Preservation Commission approved the draft 2024 Work Plan for the year. It was approved by the City Council on January 23, 2024. • Awards Program - In January and February, nominations were received for the 2024 Annual Historic Preservation Awards Program. The Historic Preservation Commission selected two nominations for awards. The property owner of the two-story mixed-use building at 501 Main Street received an award in the Building Award category of “Keeping the Past Alive (Preservation).” Ted Tedesco received an award in the category of “Significant Achievement in Historic Preservation” for the preservation of the historic Ames High School building, the restoration of native prairies in the City’s Ada Hayden Heritage Park, and the Tedesco Environmental Learning Corridor. • National Historic Preservation Month Proclamation - On April 23, 2024, the City Council made a proclamation in observance of May National Historic Preservation Month. • HPC Budget - The Ames City Council approved a fiscal year 2024/25 budget of $1,750 for historic preservation activities. The funding is to be used for training and conferences for members of the Ames Historic Preservation Commission, as well as for the Historic Preservation Annual Awards Program, tours, brochures, and other educational programs. • Ames History Museum Funding - Additionally, the Ames City Council funded $50,752 to the Ames History Museum for the following contracted services for the 2024/25 budget. 8.2 Describe your community’s assistance with preservation issues or projects in this calendar year. *Please be specific (address(es) of the property(ies), issue(s), and assistance provided). • City staff reviewed applications for administrative approval of alterations and new construction on the following properties in the Old Town Historic District: o Replacement of windows at 811 Douglas Avenue (Alteration); o Replacement of shingle siding at 803 Burnett Avenue (Alteration); o New construction of a fence at 307 8th Street; o New construction of a fence at 811 Kellogg Avenue; o New construction of a fence at 722 Clark Avenue; o New construction of a brick fence at 802 Burnett Avenue; o New construction of a fence at 702 Clark Avenue. A Certificate of Appropriateness (COA) was issued by the Planning Department, for each project. A total of seven Certificates were issued in 2024. The Historic Preservation Commission did not consider any applications for Certificates of Appropriateness in 2024. • In 2023, the HPC recommended approval of an amendment to Chapter 31, Historic Preservation, in support of the implementation of Accessory Dwelling Units into the historic district as detached structures. The amendment was approved by the City Council in January 2024. 90 2 8.3 Please describe your community's public education programs in this calendar year. *Please provide specific details such as date of event, description of the event, how many people participated, whether the commission partnered with other organizations. • Historic Preservation Commission members participated in the Neighborhood Information Meeting for the Chautauqua Park and Ridgewood Subdivisions held in the Farwell T. Brown Auditorium at the Ames Public Library on August 22, 2024. The Consultant, NHPA Consultants LLC presented educational information regarding National Register nominations and properties. Approximately thirty people were in attendance. • Historic Preservation Commission members participated in the Public Engagement Meeting for the Chautauqua Park and Ridgewood Subdivisions held in the Farwell T. Brown Auditorium at the Ames Public Library on December 3, 2024. The Consultant, NHPA Consultants LLC presented the draft of the National Register Nomination for the Chautauqua Park and Ridgewood Subdivisions. Approximately twenty-five people were in attendance. 9. Were there any issues, challenges, or successes your preservation commission encountered or accomplished this year? Successes- • A notable success for 2024, was the receipt of a Certified Local Government (CLG) Grant to prepare a National Register Nomination for the Chautauqua Park and Ridgewood Additions, which includes 150 properties. The City hired NHPA Consultants LLC, with offices located in Fort Dodge, Iowa, to prepare the nomination. Work on the nomination began on July 1, 2024. The draft nomination was presented to the State Historic Preservation Office for review and comment on December 9, 2024. • Additionally, o The City of Ames continues to provide funding to the Ames Historical Museum for a variety of services including education and research. o The City of Ames Historic Preservation Commission had representation by Devon Lewis (HPC Member) and Ray Anderson (City Staff Liaison to the HPC) at the 202 Preserve Iowa Summit in Mount Pleasant, Iowa, held on June 6-8, 2024. o Granting Certificates of Appropriateness. Review of applications resulted in the timely issuance of seven Certificates of Appropriateness for seven properties. o The Historic Preservation webpage on the City of Ames website continues to be regularly updated. It is frequented by the public and the Commission as a tool for public awareness about historic preservation in Ames and as a resource for information. Challenges- None 91 3 14. Based on the work plan submitted last year for your commission please provide a self -assessment of the progress your commission made on the initiatives and programs that were identified last year. 2024 WORK PLAN – [ACHPP” = Ames Comprehensive Historic Preservation Plan] Educate the Public Concerning the Value and Benefit of Historic Preservation. [GOAL #4, ACHPP] • Facilitate the dissemination of historic preservation information. [Objective 4.C, ACHPP] o Collaborate with the Ames History Museum to host a community “history” event in 2024. [Objective 4.A, & 1.C, ACHPP]. o Support the Public Engagement Meeting on the draft of Chautauqua Park-Ridgewood historic district nomination if the project is grant -funded. [Objectives 3C.1 & 2D.1 ACHPP] o Reach out to Old Town Historic District property owners with educational materials on preserving and improving historic properties. [Objective 2.C & 4.C, ACHPP] o Continue to keep the Historic Preservation webpages updated. [Objective 4.B & C, ACHPP] o Explore hosting a National Alliance of Preservation Commissions (NAPC) Commission Assistance and Mentorship Program (CAMP) or Webinar. [Objective 4.A, ACHPP] • Continue with funding for training of Commission members and developing educational resources about Ame’s history and historic resources. [Objective 4.C, ACHPP] • Participate in educational opportunities afforded by the 2024 Preserve Iowa Summit, June 6 -8 in Mount Pleasant, IA. [Objective 5.A, ACHPP] • Continue Historic Preservation Commission Annual Historic Preservation Awards Program, and present awards with the Mayor at a City Council meeting in April or May. [Objective 4.C, ACHPP] • Continue to recognize May as Preservation Month with a Proclamation by City Council. [Objective 4.C, ACHPP] • Continue membership in the National Alliance of Preservation Commissions. [Objective 5.A, ACHPP] ASSESSMENT OF PROGRESS in 2024: • Dissemination of Information- The Ames City Council funded $50,752 to the Ames History Museum for the dissemination of historic preservation information as described in question 8.1. • The HPC did not collaborate with the Ames History Museum and Ames Chamber of Commerce to host a community “history” event during Historic Preservation Month (May). • The HPC did support the Public Engagement Meeting on the draft of the Chautauqua Park- Ridgewood historic district nomination. • Training- Funding for HPC training was included in the City budget by the Ames City Council. Commissioner Devon Lewis and Ray Anderson (City Staff Liaison to the HPC) participated in the 2024 Preserve Iowa Summit in Mount Pleasant, Iowa, held on June 6 -8, 2024. • Awards- The 2024 Awards Program honored one property and one individual for their significant contributions to historic preservation, as described in question 8.1. • Proclamation- The Mayor and City Council made a proclamation on April 23, 2024, to recognize May as Preservation Month. 92 4 Promote the Economic Development and Vitality of the City through Historic Preservation. [GOAL #6, ACHPP] • Review Tax Credit speaker opportunities for 2024. [Objective 2.B & 4.A, ACHPP] • Continue granting Certificates of Appropriateness in a timely manner. [Objective 3.E, ACHPP] ASSESSMENT OF PROGRESS in 2024: • The Commission continues to pursue options for a speaker to discuss tax credit opportunities. • Certificates of Appropriateness (COA) - The timely granting of COAs continued in 2024 as in past years as described in question 8.1. City staff has the authority in Chapter 31 to issue a COA for alterations to existing structures provided the alterations are consistent with the Design Guidelines and Design Criteria. Approval from the Historic Preservation Commission is required for all new construction or any building addition that increases the amount of gross floor area. Enhance municipal policies to protect historic resources and implement policies through identification, effective legislation, and efficient regulatory measures. [GOAL #3, ACHPP] • Continue review of Chapter 31. • Continue to review and participate in the City’s Climate Action Plan and provide comments on the role of Historic Preservation actions to support energy savings and renewal. [Objective 6.B, ACHHP] ASSESSMENT OF PROGRESS in 2024: • Chapter 31 was not reviewed in 2024. • No action was taken related to the Ames’ Climate Action Plan. Continue to Use the Ames Comprehensive Historic Preservation Plan as a Working Document. [Objective 5.C, ACHPP] • Review the Ames Comprehensive Historic Preservation Plan Report and determine next year’s priorities and work plan, in November or December. [Objective 5.C.1, ACHPP] • Obtain approval from the City Council for priorities determined by the Commission following each review of the Ames Comprehensive Historic Preservation Plan Report. [Objective 5.C.2, ACHPP] ASSESSMENT OF PROGRESS in 2024: • In December 2023 and January 2024, the Ames Historic Preservation Commission discussed and approved the draft 2024 Work Plan, based upon the priorities in the Ames Comprehensive Historic Preservation Plan. • Approval by the City Council of the 2025 Work Plan, as part of the 2024 CLG Annual Report, will be on the February 25, 2025, City Council Agenda. 93 Attachment B (2025 Work Plan) 2025 WORK PLAN – [Note: “ACHPP” is the Ames Comprehensive Historic Preservation Plan] Educate the Public Concerning the Value and Benefit of Historic Preservation [GOAL #4, ACHPP] • Facilitate the dissemination of historic preservation information. [Objective 4.C, ACHPP] o Collaborate with the Ames History Museum to host a community “history” event in 2025. [Objective 4.A, & 1.C, ACHPP]. o Reach out to Old Town Historic District property owners with educational materials on preserving and improving historic properties. [Objective 2.C & 4.C, ACHPP] o Continue to keep the Historic Preservation webpages updated. [Objective 4.B & C, ACHPP] • Continue with funding for training of Commission members and developing educational resources about Ames history and historic resources. [Objective 4.C, ACHPP] • Participate in educational opportunities afforded by the 2025 Preserve Iowa Summit, June 5 - 7 in Muscatine, IA. [Objective 5.A, ACHPP] • Continue Historic Preservation Commission Annual Historic Preservation Awards Program, and present awards with the Mayor at a City Council meeting in April or May. [Objective 4.C, ACHPP] • Continue to recognize May as Preservation Month with a Proclamation by City Council. [Objective 4.C, ACHPP] Promote the Economic Development and Vitality of the City through Historic Preservation [GOAL #6, ACHPP] • Review Tax Credit speaker opportunities for 2025. [Objective 2.B & 4.A, ACHPP] • Continue granting Certificates of Appropriateness in a timely manner. [Objective 3.E, ACHPP] Enhance municipal policies to protect historic resources and implement policies through identification, effective legislation, and efficient regulatory measures. [GOAL #3, ACHPP] • Continue review of Chapter 31. • Consider changes to Chapter 31, Historic Preservation, in the Municipal Code to allow exterior materials on historic structures that would meet the standards and be energy efficient. Continue to Use the Ames Comprehensive Historic Preservation Plan as a Working Document. [Objective 5.C, ACHPP] • Review the Ames Comprehensive Historic Preservation Plan Report and determine next year’s priorities and Work Plan, in November or December. [Objective 5.C.1, ACHPP] • Obtain approval from the City Council for priorities determined by the Commission following each review of the Ames Comprehensive Historic Preservation Plan Report. [Objective 5.C.2, ACHPP] 94 ITEM #:25 DATE:02-25-25 DEPT:P&H SUBJECT:ANNUAL TAX ABATEMENT CERTIFICATION COUNCIL ACTION FORM BACKGROUND: The City Council has established Urban Revitalization Areas (URAs) which allow for the granting of tax exemption for the increased valuation of a property for projects that meet the criteria of each URA’s Urban Revitalization Plan. Every year, owners who have made improvements to property within the City’s URAs during the previous year may apply for tax exemption on the incremental added value of their properties, subject to the criteria of a URA Plan. The City Council must determine if the completed improvements meet the criteria in the Urban Revitalization Plan for the URA in which the property is located. If the City Council finds that the criteria are met, this approval is forwarded to the City Assessor, who then reviews each request and determines the amount of the exemption based on the increase in incremental valuation. All of the applications submitted for approval for 2024 improvements are related to the City-wide URA for ownership housing. This year is the first year that new construction of single-family ownership housing is eligible for partial property tax abatement on the first $500,000 of value added after April 26 as part of the citywide URA that was approved by Council earlier this year. Eligible properties can take advantage of a 5-year sliding scale of partial abatement. City Council initiated the City-wide URA in response the low number of housing starts in 2023, with only 61 building permits issued for single family homes. In 2024, there were 59 housing starts. In terms of housing starts after the effective date of the City-wide URA of April 26, there were 47 building permits issued in 2024 compared to 53 permits issued in 2023 for the corresponding time period. Staff notes that the housing starts are likely lower than anticipated as inflation had moderated in 2024 compared to 2023, but mortgage rates hovered around 7% and were not substantially different than 2023. The upcoming 2025 construction season will be a telltale sign of City-wide URA's value as an incentive after having a year of time for builders and realtors to market the program and encourage more buyers for new home construction. To apply for tax abatement the home must have had improvements completed after April 26, 2025. Improvements completed before April 26 are ineligible for tax abatement. Staff mailed notice to the 18 known property owners that had not yet filed their application and may qualify for tax abatement as ownership housing. Staff received 25 applications by the filing deadline of February 1 for this tax year. Of the 25 applications, 15 were for partial improvements for homes started before April 26 and 10 were for full new construction started after April 26. Attached to this report is list of address and the type of improvements eligible for abatement. Staff believes that 24 of the 25 can be approved, with one application needing to be filed next year. Note that owners who did not file for abatement this year may still be eligible to file for abatement in 2026 if it is within two years of the first tax year having an improvement value. 95 Based upon values stated in the applications for both partial and full improvements, $8.5 million of improvement value is eligible for partial abatement. The final amount will likely be less with the final review of partial improvement value claims. The average new home value claimed was $471,000 after adjusting for the $500,000 maximum cap on value. The most difficult evaluation of the applications has been the value of partial improvements and timing of ownership of the housing to meet the eligibility criteria. City Council is not determining the value of partial improvements with certification of eligibility. After conferring with the City Assessor, the City Assessor will determine the value of improvements as is normally the case for tax abatement eligibility. The Assessor visited buildings that were in progress near the April 26 date of eligibility and documented the status of those homes. They will compare their records with stated values of applications to make a determination of eligible abatement value. In any event, the maximum abatement value is $500,000. The second issue is the final determination related to ownership as a primary residence. A handful of applications were submitted for improvements that received final approvals in early January and under the ownership of the primary residence at the time they filed the application for the 2024 improvements. Staff believes these applications can be certified as meeting the criteria because they are owner occupied at the time of filing the application. There is one property that was completed in November 2024 at 2011 Ada Hayden Road and is subject to a purchase agreement for closing at the beginning of March. Staff believes that because ownership as a primary residence has not yet occurred, Council should not determine it complies with the criteria and direct the homebuyer to file their application in 2026 if they complete the purchase and are the primary resident. The homebuyer would be eligible for the same tax abatement benefit if filed next year. If Council believes that a purchase agreement is in fact substantial compliance with the criteria it could approve the application this year. ALTERNATIVES: 1. Approve the following: a. Certify 24 property tax abatement applications as listed in the attachment as meeting the eligibility requirements of the City-wide URA b. Submit the applications to the City Assessor for a determination of improvement value c. Direct staff to notify the purchaser of 2011 Ada Hayden to file their application in 2026 2. Approve a certification of a different number of applications by specifying those that meet the Citywide URA eligibility requirements. CITY MANAGER'S RECOMMENDED ACTION: Staff has examined the applications submitted by February 1, 2025, and has found that 24 of the 25 requests for the completed projects substantially conform to criteria of the City-wide URA. All of the applications are eligible for a 5-year sliding scale of partial property tax abatement of Year 1-100%; Year 2-80%; Year 3-60%; Year 4-40%; Year 5- 20% based upon the final determination of improvement value by the City Assessor. Therefore, it is the recommendation of the City manager that the City Council approve Alternative #1A-C. 96 ATTACHMENT(S): Applications Submitted Example Citywide Housing URA Application Form with Criteria 97 ADDRESS ISSUE DATE FINALED DATE OWNER Tax Year Requested Partial or Full Improvement Value on Application Max Allowed 4532 CARTIER AVE Ames, IA 50014 5/14/2024 8/13/2024 DEEPTHI BANGALORE MARIYANNA 2024 Full $495,000 495,000.00$ 5706 ALLERTON DR Ames, IA 50014 6/4/2024 9/13/2024 TAMIRAT MEKONNEN ESHETE 2025 Full $423,064 423,064.00$ 5811 WESTFIELD DR Ames, IA 50014 5/20/2024 9/13/2024 CHRISTIAN & JORDIN PITT 2025 Full $430,000 430,000.00$ 4803 EVEREST AVE Ames, IA 50014 6/14/2024 9/17/2024 RICHARD & JESSICA FINCHAM 2025 Full $487,145 487,145.00$ 5117 ERICKSON AVE Ames, IA 50014 7/15/2024 11/13/2024 CHRISTINE QUAM 2025 Full $629,426 500,000.00$ 5331 GREENE ST Ames, IA 50014 6/3/2024 11/15/2024 BENJAMIN FISHER 2024 Full $528,276 500,000.00$ 5113 ERICKSON AVE Ames, IA 50014 7/16/2024 11/25/2024 PETER BERGER 2025 Full $667,093 500,000.00$ 5405 GREENE ST Ames, IA 50014 6/14/2024 12/13/2024 MARGARET DRAPER 2026 Full $698,850 500,000.00$ 5506 GREENE ST Ames, IA 50014 10/22/2024 1/13/2025 TREVOR & SHELBY BAKER 2025 Full $375,581 375,581.00$ 2823 GREEN HILLS DR Ames, IA 50014 8/15/2024 1/29/2025 DENNIS & ELLEN MAXWELL 2025 Full $694,002 500,000.00$ 316 S WILMOTH AVE Ames, IA 50014 3/24/2023 5/10/2024 AKM MASHUD ALAM 2024 Partial -$ 507 QUAM CIR Ames, IA 50014 8/14/2023 6/6/2024 WILLIAM & CARLA HATTEN 2024 Partial $30,821 30,821.00$ 3501 ANSLEY AVE Ames, IA 50014 11/8/2023 6/11/2024 JAMES & DEBORAH FISHER 2024 Partial $544,455 500,000.00$ 320 S WILMOTH AVE Ames, IA 50014 6/27/2023 6/12/2024 ALAASS SAAD 2024 Partial $5,500 5,500.00$ 2020 AIKMAN DR Ames, IA 50010 9/14/2023 6/13/2024 KENDRA KASISCHKE 2025 Partial $427,500 427,500.00$ 2124 KETELSEN DR Ames, IA 50010 11/28/2023 6/24/2024 DEAN & DIANNE JENSEN 2024 Partial $400,000 400,000.00$ 4622 EVEREST AVE Ames, IA 50014 1/23/2024 7/12/2024 GENE & JANET MOELLER 2025 Partial $300,000 300,000.00$ 2004 AIKMAN DR Ames, IA 50010 9/14/2023 7/18/2024 R SCOTT & JANE WHYTE 2025 Partial -$ 5720 ALLERTON DR Ames, IA 50014 4/17/2024 7/26/2024 ARACH WILSON III 2025 Partial $402,000 402,000.00$ 324 S WILMOTH AVE Ames, IA 50014 6/27/2023 8/5/2024 SHAKIL AHMED 2024 Partial $270,000 270,000.00$ 4409 CARTIER AVE Ames, IA 50014 10/4/2023 9/13/2024 WYATT DAVIS Partial $64,577 64,577.00$ 4528 CARTIER AVE Ames, IA 50014 4/4/2024 9/18/2024 JEFFREY & LAUREL JOHNSON Partial $659,497 500,000.00$ 2011 ADA HAYDEN RD Ames, IA 50010 10/24/2023 11/8/2024 GARETT & BRITNI KILEY 2024 Partial $614,229 500,000.00$ 1423 ADA HAYDEN RD Ames, IA 50010 10/31/2023 11/27/2024 CHRISTOPHER STEVENSON 2024 Partial $191,800 191,800.00$ 2215 ADA HAYDEN RD Ames, IA 50010 9/26/2023 12/4/2024 DAREN OSBORN 2025 Partial $212,500 212,500.00$ 98 Effective Date: April 26, 2024 Citywide Ownership Housing New Construction Urban Revitalization Area Application Packet Ames City Council approved a Citywide Urban Revitalization Area (URA) designation and plan on April 23, 2024. The URA Plan provides for a partial property tax abatement of up to $500,000 of improvement value for new construction of ownership housing, subject to specific eligibility criteria. Note that not all of the property taxes of a home are abated with this program and to talk with the Story County Auditor about specific tax rates. The “Application Packet” for the Tax Abatement includes the following: • Summary of Program; • Application Form; • Tax Exemption Schedule. 1. Summary of Eligibility Criteria. The URA Plan includes mandatory eligibility requirements. • Residential Dwelling Improvements for up to a maximum $500,000 value • Residential assessment classification only. Agricultural classification or zoning are ineligible • Property must be owner occupied as their primary residence (e.g. Homestead Exemption) • New construction of a dwelling only, no rehabilitation, remodel, or additions are eligible • New construction on an existing vacant lot that did not previously have a single family dwelling that was demolished since April 26, 2024 • Improvements completed on or after April 26, 2024 • Building permit issued prior to December 31, 2027 • Dwelling must be completed with a certificate of occupancy no later than December 31, 2028 • All improvements must be completed in conformance with City of Ames zoning and building code standards. • Value added must be at least 10% of the actual value of the property 2. Application Process. • Fill out all sections completely and return to the Department of Planning & Housing. City staff will review the information and determine eligibility based upon information provided and through review of other City records. Additional information may be required to determine eligibility. Contact Planning Division staff with questions about the application. • The complete application must be received prior to February 1st of the assessment year for which the exemption is first claimed, but no later than the year in which all improvements included in the project are first assessed. • Once the application is reviewed, it will be forwarded to the City Council for formal determination of consistency with the URA criteria based upon the information provided. City Council must determine and approve eligible properties prior to March 1st. • If approved by the City Council, the City Clerk will forward the application to the City Assessor, who will review the application once to determine the Actual Value of the improvements for property tax purposes. 99 Effective Date: April 26, 2024 Last Updated 5-6-2024 2 The existing property value prior to starting construction is the base value, abatement is for improvements that increase value above the base. Only improvements completed after the URA designation date of April 26th, 2024 are eligible for abatement. If a home started construction prior to this date and has not yet received a final inspection, it may be eligible for abatement of some improvements. Example 1- Construction started in 2023 Vacant lot value of ($900) January 1, 2023 (base value) Building permit issued for basement and foundation November 1, 2023 January 1, 2024 partial improvement value assessed for lot value and improvements ($150,000) Framing inspection February 15, 2024 Final Inspection May 10th Final value of home with lot value $450,000. Partial improvements after April 26th: claimed $50,000.-Eligible amount for abatement Assessment Year Claimed-2024 Example 2- Construction started in 2024, before URA Designation Vacant lot value of ($900) January 1, 2024 (base value) Building permit issued for basement and foundation February 1, 2024 Framing inspection April 15, 2024 Final inspection June 1, 2024 Total value of improvements with lot value $385,000 Partial improvements after April 26th: claimed $165,000.-Eligible amount for abatement Assessment Year Claimed-2024 Example 3- Construction started after April 26, 2024 and before December 31, 2027 Vacant lot value of ($75,000) January 1, 2024 (base value) Building permit issued June 1, 2024 Framing inspection September 15, 2024. Partial assessment January 1, 2025 ($300,000) Final Inspection March 15, 2025. Total value of improvements with lot value ($550,000) Full assessment value January 1, 2026 ($550,000 Eligible full amount for abatement $475,000=($550,000 - $75,000) Assessment Year Claimed? Owner may choose starting schedule with partial value in 2025 or starting in 2026 with full improvement value. Schedule runs for five consecutive years once it is started. 2025 Partial Abatement Improvement Value Abatement Value Year 1 100% $225,000 $225,000 Year 2 80% $475,000 $380,000 Year 3 60% $475,000 $285,000 Year 4 40% $475,000 $190,000 Year 5 20% $475,000 $95,000 2026 Full Abatement Improvement Value Abatement Value Year 1 100% $475,000 $475,000 Year 2 80% $475,000 $380,000 Year 3 60% $475,000 $285,000 Year 4 40% $475,000 $190,000 Year 5 20% $475,000 $95,000 Example 4- Completed improvements occupancy or final inspection prior to April 26, 2024. No eligibility Example 5- Completed improvements occupancy or final inspection after December 1, 2028. No eligibility 100 Effective Date: April 26, 2024 Last Updated 5-6-2024 3 Citywide Ownership Housing New Construction Urban Revitalization Program Application Form (This form must be filled out completely before your application will be accepted.) 1. Property Address: 2. Assessor Property Identification Number (Map ID): 3. Legal Description (attach, if lengthy): 4. Is the property the primary residence of the owner? May require additional documentation if the property does not have a Homestead Exemption 5. Type of Improvement (must have a Residential Assessment Classification): ☐ Single Family Dwelling ☐ Two-Family Dwelling ☐ Single Family Attached Dwelling(townhome) ☐ Condominium Dwelling ☐ Accessory Dwelling Unit New Construction starting after April 26, 2024 New Construction started before April 26, 2024 (Partial improvement eligibility) Date building permit issued to start construction of home: ______________________ Completion date of home (Final Inspection or Certificate of Occupancy): ___________________ Assessment year for which exemption is being claimed: _______________________ Claimed Improvement Value/Cost (Actual final value of property TBD by City Assessor):__________________ Date building permit issued to start construction of home: _______________________ Describe improvements completed after April 26th, 2024. (Only improvements after 26th eligible): Completion date of home (Final Inspection or Certificate of Occupancy):_________________________ Assessment year for which exemption is being claimed: _____________________________ Claimed Partial Improvement Value/Cost (Actual final value of property TBD by City Assessor):_____________ 101 Effective Date: April 26, 2024 Last Updated 5-6-2024 4 5. Property Owner(s): ____________________________________________________________ Mailing Address: _______________________________________________________________ (Street/PO Box) (City) (State) (Zip) Telephone: ____________________________________________________________________ Email: ________________________________________________________________________ I (We) certify that I have submitted all the required information to apply for approval of the Urban Revitalization Program and that the information is factual. I understand that I must continue to use the property as an owner-occupied primary residence for the duration of the tax abatement schedule or forgo the remaining years of the schedule. Signed by: _________________________________________ Date: _________________ Property Owner(s) _________________________________________ Print Name Signed by: _________________________________________ Date: _________________ Property Owner(s) _________________________________________ Print Name (Note: No other signature may be substituted for the Property Owner’s Signature.) Submit the completed Tax Abatement Application Packet to the: Department of Planning and Housing Room 214, City Hall 515 Clark Avenue Ames, Iowa 50010 Phone: 515-239-5400 E-mail: planning@cityofames.org Must be received by February 1st of first year claimed. 102 Effective Date: April 26, 2024 Last Updated 5-6-2024 5 Urban Revitalization Program Tax Exemption Schedule All qualified real estate located in the designated revitalization area is eligible to receive a partial exemption from taxation on the Actual Value added by the improvements as specified by the schedule below. Qualified real estate is eligible for a five-year partial property tax abatement of value on the following schedule: For the first year, 100% second 80% third 60% fourth 40% fifth 20% Per requirements of state law, school related property taxes are not abated with this program. Contact the County Auditor for more information regarding property taxes and tax rates. 103 ITEM #:26 DATE:02-25-25 DEPT:P&H SUBJECT:REQUEST FOR A WAIVER OF CITY SUBDIVISION CODE FOR TWO SITES WITHIN THE AMES URBAN FRINGE AREA NEAR 280TH STREET IN STORY COUNTY COUNCIL ACTION FORM BACKGROUND: Brian Foltz, on behalf of Dave Lowman of Lowman Bros. Inc. and Walnut Creek Ltd. Partnership in Story County, recently contacted the Mayor and City Council regarding the desire to subdivide two existing sites into parcels smaller than 35 acres (Attachment A - Letter, Attachment B - Plats) and to have the Council waive City development standards. Any division of land within two miles of Ames is subject to City review for conformance to the City's Subdivision Code or for consideration of a waiver of City standards (Attachment C - Location Map). City Council considered a background memo on the request at its February 11 meeting and directed staff to have the request placed on a future agenda. The properties are south of the City, east of Kelley, at the southern edge of the Ames' 2-mile jurisdictional boundary, around 280th Street. Attachment C depicts the location of the land ownership in relation to the 2-mile boundary. The purpose of one of the subdivisions (14.8 acres - Lowman Bros. Inc.) is to divide a farmstead of approximately 6.5 acres from agricultural land (8.3 acres). The 14.8-acre parcel is designated Rural Character by the City's comprehensive plan Ames Plan 2040, as is the surrounding cluster of existing rural homes (Attachment D). The second proposal (Walnut Creek Ltd. Partnership) is to divide a roughly 13-acre parcel into two smaller parcels. The 13-acre parcel that is only partly within the Urban Fringe is not designated for use w it hi n Ames Plan 2040 (Attachment D). The whole of the land is currently agricultural, which Mr. Lowman intends to maintain. The Walnut Creek Ltd. Partnership owns several hundred acres adjacent to both properties. This land is mostly agricultural, with some timber. RURAL SUBDIVISION POLICY: The subject properties are within the Urban Fringe. Ames Plan 2040 states that the minimum lot size within the Urban Fringe is 35 acres (UF3-1 and UF4-3). Existing farmsteads, however, are allowed to divide into parcels smaller than 35 acres. Restricting the size of parcels serves to facilitate future growth by ensuring that property lines and ownership do not become so fractured that development and annexation are inhibited. It is easier to develop a large acreage than to develop many small parcels in a piecemeal fashion. Council has also approved boundary line adjustments and divisions that result in continued agricultural use as a limitation with divisions. Ames Plan 2040 supports dividing farmsteads from existing agricultural land. The plan anticipates that the farmstead is part of an undivided quarter-quarter section of 40 acres and that the farmstead is 5 acres. In the case of Mr. Lowman's 14.8-acre parcel, the entire property is already less than the 104 minimum of 35 acres. Staff's recommendation includes requiring that a restriction be placed on the agricultural portion of property after the farmstead has been removed. As the 14.8-acre parcel is also so far from the City, staff believes that it is unlikely to be annexed or developed in the near future. As such, staff supports waiving the development standards (paving roads, building sidewalks, right-of-way dedication, street trees, etc.) that would ordinarily accompany a subdivision. The 13-acre parcel is only partially within the Urban Fringe. Staff does not anticipate that this property will develop in the near future and can accept releasing the City's authority to review to Story County. ALTERNATIVES: 1. Approve the waiver requests for the following: a. In regards to the13-acre parcel, the City Council can waive City subdivision review authority b. In regards to the14.8-acre parcel site north of 280th Street the City Council can: i. Waive subdivision standards ii. Waive the minimum lot size of 35 acres iii. Require an agricultural restriction on the agricultural portion of the land after the farmstead has been removed iv. Waive requirement for a Plat of Survey to be submitted for City Approval 2. Deny the waiver requests. 3. Refer this request back to staff and/or the owner for additional information. CITY MANAGER'S RECOMMENDED ACTION: Ames has a policy of only subdividing land in the Urban Fringe into parcels that are at least 35 acres for areas that are classified as Agricultural and Farm Service. Subdivisions that intensify use near the City and do not include urban development standards can be counter to the City's plans for growth and expansion. The location of these divisions is at the edge of the City's two-mile jurisdictional boundary. The area in general is highly unlikely to be incorporated into the City in the near future due to the distance from the city limits. As such, staff supports the waiver to release the 13-acre parcel from City review and to allowing the subdivision standards and minimum lot size to be waived for the 14.8-acre parcel with an agricultural restriction on the portion of land left after the farmstead has been broken off. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1. ATTACHMENT(S): Attachment A - Letter to Council.pdf Attachment B - Proposed Subdivisions.pdf Attachment C - Property Location.pdf Attachment D - Property Location with Fringe Land Use Designations.pdf Attachment E - Sketch Plan Letters.pdf 105 Attachment A Letter to Council 106 Attachment B Proposed Subdivisions 107 108 Attachment C Property Location 109 Attachment D Property Location with Fringe Land Use Designations 110 Attachment E Sketch Plan Letters 111 112 113 114 ITEM #:27 DATE:02-25-25 DEPT:P&H SUBJECT:ZONING TEXT AMENDMENT TO CHAPTER 29 OF THE AMES MUNICIPAL CODE TO CREATE TOWNHOME BUILDING TYPE STANDARDS COUNCIL ACTION FORM BACKGROUND: In support of infill housing opportunities, City Council has undertaken a number of initiatives to support construction of additional housing in the City, such as duplex housing standards, ADUs, and the PUD Overlay. In addition, the City Council discussed the option of creating a townhome building type as distinction from apartments for the purpose of expanding housing opportunities with a lower parking requirement compared to standard apartment buildings. On June 11, Council directed staff to proceed with creating and additional dwelling type for the purpose of encouraging small infill housing option with reduced parking. The term "townhome" is not in the Zoning Ordinance as a building type and is used loosely to represent either single-family attached dwellings or apartments designed to have the appearance of a row of individual homes with no units above or below the dwelling. A single-family attached unit is a version of a townhome on its own lot, whereas the proposed Townhome Dwelling is a group of buildings on one lot as either condominium or as an apartment. Creating a new Townhome Dwelling type will support infill options with defined design requirements and an allowance for reduced parking rates compared to apartments. The dwelling type will be allowed in FS-RL, FS-RM, RM, RH, and South Lincoln Mixed Use (S- SMD), unless an overlay applies. For example, RM properties in the O-SFC are not eligible for use of the building type with its parking reduction. The building type is expressly permitted with a PUD Overlay or within the University Impacted Area Overlays which have an underlying RH base zone. The proposed standards focus on small infill sites with up to a maximum of five units in any one building and a total of eight units on a site with staff approval. Larger sites would require a PUD Overlay with Council approval. The standards allow for a one parking space reduction for 3-bedroom units that include covered parking to encourage this building type rather than an apartment building. Larger units would be treated as apartments and require typical parking on a per-bedroom basis. The Townhome Building type includes specific design features and orientation of units to meet goals of compatibility articulated by Plan 2040 for infill housing options. The intent is to encourage the building type with its higher level of building design by reducing parking and allowing for certain setback reductions for front facades facing a street. Requirements include the following: 1. Entryways face a street and connect with walkways 2. Emphasis on individual unit identity and vertical proportions associated typically with rowhouse design. This includes the use of porches, stoops, roof forms, building materials, and projections 3. Use of window patterns to eliminate blank walls and reflect residential home patterns along street 115 facing facades 4. Exception to the multiple buildings on a lot standard for apartments 5. Allowance for 10-foot front yard setback reduction for front facing units to a street. Side units are not eligible for the reduction. Diagrams included in the ordinance to define the orientation 6. Additional guest parking may be required if there are more than four units PUBLIC OUTREACH: Staff provided notice to the Developer Interest List prior to the Commission's review of the draft standards at its December 18 meeting. No comments from the public were received. PLANNING AND ZONING COMMISSION: Staff provided background information regarding the intent of this infill option to the Commission and described the standards, including an interest by staff to allow it within the University Impacted Overlays where higher parking requirements typically exist. The Commission voted 5-0 in support of proposed standards. ALTERNATIVES: 1. Approve on first reading the ordinance to create a Townhome Building type within Chapter 29 Zoning Ordinance of the Ames Municipal Code. 2. Modify the proposed ordinance and approve on first reading. 3. Direct staff to make additional change and return for future approval. 4. Deny the proposed ordinance. CITY MANAGER'S RECOMMENDED ACTION: The proposed Townhome Building type is oriented to small infill sites with limits of five units in a building and a total of eight units on a site without approval of a PUD Overlay by the City Council. The proposed Townhome Building type with reduced parking and specific design standards addresses the last infill housing directive of the City Council that is part of the Planning Division Workplan. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1. ATTACHMENT(S): Ordinance Townhome Design.pdf 116 ORDINANCE NO. ______ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING TABLE 29.406(2) AND ENACTING A NEW SECTION 29.410(3) THEREOF, FOR THE PURPOSE OF ESTABLISHING TOWNHOME DESIGN REQUIRMENTS AND CRITERIA REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Table 29.406(2) and enacting a new Section 29.410(3) as follows: Table 29.406(2) Minimum Off-Street Parking Requirements PRINCIPAL LAND USE ALL ZONES EXCEPT DOWNTOWN AND CAMPUS TOWN SERVICE CENTER ZONES DOWNTOWN AND CAMPUS TOWN SERVICE CENTER ZONES *** 1 space/bedroom for units of 2 bedrooms or -UIE and 1 space/residential unit for an Independent or less (See §29.410(3)) DSC 0-2 bedrooms units: NONE 3+ bedroom units: 1 space/RU CSC – All Developments *** Sec. 29.410. SIZE AND APPEARANCE OF DWELLINGS. *** (3) Townhome Design. Townhome building types are three or more attached dwelling units with no units above, below or rear of the dwelling and does not require an individual lot for each dwelling. This building type is a version of an Apartment Dwelling as defined within this Ordinance but commonly constructed under the Residential Building Code rather than Commercial Building Code referenced in Chapter 5 of the Ames Municipal Code. Dwellings built as Single-Family Attached units are a separate classification within this Ordinance. To benefit from the Townhome building type, the building and site must comply with the following requirements. Buildings and units that do not comply with these requirements are subject to apartment dwelling requirements. (a) Zones Allowed. Townhome building type is an allowed apartment building configuration for the FS-RL, FS-RM, RM, RH and S-MD zoning districts, unless an overlay also applies to the base zone. Townhome dwellings may also be approved within the PUD Overlay and the University Impacted 117 Overlays subject to conformance to the standards of the Overlay unless otherwise stated. The density standards of units per acre related to apartments or overall units per acre in FS zones will apply. (b) Multi Building Exception When the total front facing units is four or more, the units may be split into sets of two or three units and be constructed on a single lot within the other limitations of the more than one apartment building. Setbacks between buildings served by a common drive do not apply. (c) Design requirements. (i) Townhome dwellings are only permitted as a five unit or less building configuration with no more than eight units total on the site, unless included as part of a PUD Overlay. (ii) All Townhome dwellings shall be designed in a manner that creates individual unit identity utilizing the following combination of features: (a) All units shall have a primary residential entrance to living area. Facades facing a public street shall be oriented to the public street. (b) Street facing facades shall have proportionally sized porches complimentary in style to the architectural character of the townhomes. Narrow street facing façade widths less than 24 feet may be approved to use a stoop; and (c) Street facing facades shall typically emphasize vertical building proportions with use of material differentiation, roof forms, and architectural projections for relief to break up wide facades and blank areas. (d) Street facing facades shall incorporate window patterns reflective of residential dwellings front facades and not allow for large blank areas. (e) For projects within or adjacent to one- and two-family areas may be required to utilize the two-family home design guidelines for project compatibility. If the standards of this section and other design standards conflict or do compliment the intent of compatible design emphasizing unit individuality, the Planning and Housing Director shall determine the appropriate application of standards and guidelines to meet the intent of the zoning district and for compatible infill development. (iii) Townhome sites with front facing units may have setback reductions of 10 feet. (iv) All dwellings shall have a sidewalk connection to the front door of each dwelling along a street. (d) Parking Reduction. Townhomes dwellings with covered parking may have a reduced parking for units with three or less bedrooms. Only two parking spaces are required per unit for two and three bedrooms, one space for one bedroom unit. Additional guest parking may be required on site by the Planning Director at a rate of one ADA space plus one regular parking space per four units. Within the University Impact Overlays, these parking requirements for Townhomes shall apply. Front facing, setback reduction Side facing, no setback reduction entrance and articulation required Multi-Building Exception 118 Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2025. ______________________________________ _______________________________________ Renee Hall, City Clerk John A. Haila, Mayor 119 ITEM #:28 DATE:02-25-25 DEPT:P&H SUBJECT:REZONE OUTLOTS YY AND ZZ OF SUNSET RIDGE SUBDIVISION TWELFTH ADDITION FROM AGRICULTURAL (A) TO SUBURBAN RESIDENTIAL LOW DENSITY RESIDENTIAL (FS-RL) WITH A MASTER PLAN COUNCIL ACTION FORM BACKGROUND: Lutheran Church of Hope, is requesting that the City of Ames rezone the church's property located at 5119 Lincoln Way, Outlot ‘YY’ (18.26 acres) and 5001 Lincoln Way, Outlot ‘ZZ’ (3.96 acres) from Agricultural (A) to Suburban Residential Low Density Residential Zone (FS-RL). The subject properties include a total of 22.22 acres. In addition, 1.67 acres of Lincoln Way right-of-way is included in the rezoning for a total of 23.89 acres (See Attachment A - Location Map, Attachment G – Applicant’s Rezoning Map, and Attachment I – Rezoning Legal Description). The subject properties are part of the Sunset Ridge Subdivision, Twelfth Addition, which is a Final Plat that was approved by the City Council in December 2024. The previously approved subdivision also included another parcel (Outlot ‘XX’ abutting the north property line), planned for further division into lots for single-family homes, and Lot 1 (northeast of the site), platted for development by a single- family home (see Attachments B, C, and H for the Current Zoning Map, Proposed Zoning Map, and the Approved Final Plat). Lot 1 and Outlot XX are not part of the rezoning. At the time land is annexed into the City, it is automatically zoned as Agricultural (A) until the property is rezoned by the City Council for development. The property was annexed in November 2024. Due to its recent annexation, the existing dwelling is served by a private wastewater treatment and disposal system (septic system) and a well. Development of the subject properties will require extensions of infrastructure as needed to serve the development. City infrastructure is available to serve the property from adjacent developments and will be extended by the owner at their cost. The approved subdivision requires that the water main be looped through the site to Westbend Drive upon its development. The intent of the current property owner is to demolish the existing single-family dwelling built in 1962 (located on Outlot ‘ZZ’), construct a church on a single parcel formed by consolidating the two Outlots, and extend public utilities into the site. The FS-RL Zoning district allows for development of a religious institution with the approval of a Special Use Permit by the Zoning Board of Adjustment. Specific site plan details are part of the Special Use Permit review process. The subject site for rezoning abuts the Sunset Ridge Subdivision to the west. The abutting lots have been developed as single-family detached homes within the FS-RL zoning district. A majority of the homes were built in the mid 2000s. Rear yards abut the proposed rezoning area. Access to the site will include use of Durant which is stubbed to the site. Westwood Subdivision, adjacent to the northeast, was developed for single-family residences in a Residential Low Density (RL) zone in the mid- to late 1970s and the mid-1990s. The subject rezoning site does not connect to the northeast to Westbend, only the previously approved Lot 1 for construction 120 of a single-family home will access Westbend. Immediately east of the site are commercial properties at the southeast corner of the site, along the north side of Lincoln Way access via a frontage road. These properties are zoned as Highway-Oriented Commercial (HOC). A mini-storage business is located in the HOC zone adjacent to the site. Access to the site in the future will utilize the frontage road as a location for a driveway. Properties across Lincoln Way to the south are in the College Creek Development and are also single family detached dwellings in the RL zone. These properties were developed in the mid-1970s, with the exception of one farmstead that was created in 1900. Lincoln Way will also include a point of access for a future driveway. PLAN 2040 LAND USE: Ames Plan 2040 Future Land Use Map currently designates the property as Residential Neighborhood 3 (RN-3) (see Attachment E- Future Land Use Map ). FS-RL and is considered a compatible zoning district within the RN-3 land use classification (see Attachment F – RN-3 Policy Table ). The current Agricultural (A) zoning is not considered compatible with the RN-3 designation. RN-3 contemplates a mix of low density and medium density development types as the base types of uses, with allowances for special uses as permitted within specific zoning districts. MASTER PLAN: Typically, a rezoning to FS-RL requires a Master Plan unless the City Council determines it is not required. A Master Plan has been submitted with the rezoning request that shows the proposed uses of the property proposed for rezoning (see Attachment D – Master Plan). The Master Plan assumes the two current outlots are merged into one lot for the project. The primary proposed use is a "Church Campus" subject to Zoning Board of Adjustment (ZBA) approval that must be consistent with the Master Plan. Potentially the site could be developed in phases pending the removal of the existing single-family home on the east side of the site. The Master Plan notes the single-family home can remain as a residential use subject to future special use permit approval for the church campus. The “Church Campus” designation occupies the majority of the land area, and will include the building and associated parking, drives and sidewalks for circulation and landscaping in the front yard and on the perimeter and interior of parking lots that are constructed. The current concept anticipates the building being located near Lincoln Way and centered within the site and for the church to be built out in phases. The proposed Master Plan does not include the site-specific layout details, which City Council can accept as a Master Plan as the building details are not finalized. Additionally, development of the site and the size of the church facility is subject to ZBA approval of Special Use Permit at a public hearing and will include full site details. Potential access points to the site from Lincoln Way, Frontage Road, and Durant Street are shown on the Master Plan. The exact location of accesses to the site will be determined at the time of site plan review for the proposed church with the Special Use Permit. The other area of the subject properties shown on the Master Plan is labeled as “Open Space.” This area will function as the location on the site to be used for storm water detention to serve all properties within the Sunset Ridge Subdivision, Twelfth Addition. The Open Space area could allow incidental improvements to the pond, management of the trees, and additional open space elements, such as 121 walking paths. Clear cutting and removal of vegetation or development of a building is not permitted within the Open Space designated area. A traffic impact letter has been submitted addressing the development and operation of church sized at approximately 750 seats. The City Traffic Engineer has reviewed the draft analysis and found it satisfactory for assessing current conditions and identifying potential impacts and mitigation needs with the addition of a church. Specific public improvements are recommended in the traffic impact letter for the Hope Lutheran Church development that include creating left turn lane access to a new driveway along Lincoln Way. Ultimately, the striping between Hartford and Thackery will be modified to provide a three-lane section across the frontage. The applicant's consultant is finalizing the study per the City's traffic engineers comments. Final details of the traffic improvements will be part of the Special Use Permit review. ZONING AGREEMENT: Given that the rezoning is subject to compliance with a Master Plan, a zoning agreement is required to be signed with the developer to ensure that the terms for the master plan are followed. A zoning agreement will be finalized with the developer prior to the third reading of this rezoning ordinance. The zoning agreement will enumerate the conditions on the Master Plan via a signed legal agreement in order to ensure compliance with the approved plan. The agreement will note that development of the site requires implementation of Lincoln Way striping and access improvements based upon the final traffic study. PLANNING & ZONING COMMISSION : The Planning and Zoning Commission considered the requested rezoning and Master Plan on January 29, 2025. Property owners within 200 feet of the proposed rezoning expressed concerns about access to the future church site from Lincoln Way and Durant Street. Public comments addressed concerns about traffic levels on Lincoln Way as well as the Durant Street connection. There was also discussion concerning the impact of future development on the natural habitat that exists on the site and the designated open area in the Master Plan. Staff reviewed the findings of the traffic study and planned restriping of Lincoln Way to a three-lane section at the time of development of the church. The Planning and Zoning Commission voted 7-0 to recommend approval of the proposed rezoning and Master Plan. PUBLIC OUTREACH - Neighborhood Meeting: The applicant held a neighborhood meeting on February 18. Church staff discussed their plans for the site and fielded questions about lighting, buffering, site design, and uses that would occur at the church. ALTERNATIVES: 1. Approve first reading of an ordinance to rezone 5119 and 5001 Lincoln Way and adjacent right- of-way from Agricultural (A) to Suburban Residential Low Density (FS-RL) and require approval of a Zoning Agreement prior to third reading. 2. Deny the request to rezone 5119 and 5001 Lincoln Way from Agricultural (A) to Suburban Residential Low Density (FS-RL). 3. Defer action on this request and refer it back to City staff and/or the applicant for additional 122 information. CITY MANAGER'S RECOMMENDED ACTION: The request for rezoning is consistent with the Ames Plan 2040 proposed Future Land Use Map as described in the addendum. The properties proposed for rezoning will have access to existing infrastructure and City services for this parcel that will consolidate the two existing Outlots. If future development of the subject property occurs, the FS-RL zoning would be compatible with adjacent properties. Any future development will be required to meet development standards for the FS-RL zone and standards for subdivision design and improvements. Generally, utilities can serve development of the site. Improvements to water line looping and frontage improvements will occur with the eventual development of the site. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): Rezoning Ordinance 5001 & 5119 Lincoln Way.docx Attachment A.pdf Attachment B.pdf Attachment C.pdf Attachment E.pdf Attachment F.pdf Attachment G.pdf Attachment H.pdf Attachment I.pdf Attachment D.pdf Addendum.pdf 123 DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OFAMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 5001 and 5119 Lincoln Way, is rezoned from Agricultural (A) to Suburban Residential Low Density (FS-RL) with a Master Plan. Real Estate Description: All Of Outlot 'Zz' And All Of Outlot 'Yy', Sunset Ridge Subdivision, Twelfth Addition, An Official Plat, Lying Within The Southwest Quarter Of The Southeast Quarter Of Section 6, Township 83 North, Range 24 West Of The Fifth Principal Meridian In The City Of Ames, Story County, Iowa, And The South 80.00 Feet Of Said Southwest Quarter Of The Southeast Quarter Adjoining The South Line Of Said Outlot 'Yy' And Containing 23.89 Acres (1,040,680 Square Feet). Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS day of ,. 124 Renee Hall, City Clerk John A Haila, Mayor 125 Attachment A Aerial & Location Map 126 Attachment B Current Zoning Map (excerpt) 127 Attachment C Proposed Zoning Map (excerpt) 128 Attachment E Ames Plan 2040 Future Land Use Map (excerpt) 129 Attachment F Ames Plan 2040 Residential Neighborhood 3 (RN-3: Expansion) 130 Attachment G Applicant’s Rezoning Map 131 Attachment H Sunset Ridge Subdivision, Twelfth Addition Final Plat 132 Attachment I Rezoning Legal Description 133 Attachment D Master Plan 134 ADDENDUM Rezoning Background: Legal Description. See Attachment I – Legal Description. Current Zoning. The property is currently zoned as Agricultural (A), which is the zoning designation that was applied to land at the time of annexation. The properties were annexed in December 2024. Existing Uses of Land. Land uses that occupy the subject property and other surrounding properties are described in the following table. Direction from Subject Property Existing Primary Land Uses and Zoning Districts Subject Property Single-Family Residential and Vacant Agricultural (A) North Single-Family Residential Suburban Residential Low Density (FS-RL) East Single-Family Residential Residential Low Density (RL) and Commercial Services and Retail Highway-Oriented Commercial (HOC) South Single-Family Residential Residential Low Density (RL) West Single-Family Residential Suburban Residential Low Density (FS-RL) Ames Plan 2040. The Ames Plan 2040 Future Land Use Map designation for the property is Residential Neighborhood 3 (RN-3) (see Attachment E - Future Land Use Map). Plan 2040 describes these areas as containing a variety of residential types and neighborhood services. The characteristic of an RN-3 area is a conventional suburban layout of primarily single-family development at low and medium density. Attachment F includes the excerpt of Plan 2040 for the RN-3 designation including a full description of characteristics and applicable zoning districts. FS-RL is considered a compatible zoning district within the RN-3 land use classification. Staff believes the rezoning request is consistent with the goals and policies of Ames Plan 2040. Proposed Zoning. The FS-RL zone is intended to provide supplemental standards to guide development beyond the base zone of Residential Low Density. These include for density, block lengths, and open space that would apply to a proposed development. Typically, the zone allows detached and attached single-family homes. 135 Infrastructure. Impacts on infrastructure and City services for the subject properties will include the of extension water and sanitary sewer services, at the time of development. Storm water management will be implemented through the establishment of a storm water detention pond, on this site, to serve the entire Twelfth Addition of Sunset Ridge Subdivision. No public streets are planned for extension through the site. The terminus of Durant Street, in conformance with subdivision standards, will be required as part of the site plan improvements. This will likely require a cul-de-sac turnaround with the extension of the drive into the site that access parking. Precise access(es) to the site will be determined at the time of site plan approval. The existing dwelling, planned for removal, is served by a private wastewater treatment and disposal system (septic). City infrastructure is available to serve the property from adjacent developments and will be extended by the property owner into the site at their cost once development is proposed. Traffic Impact Letter. The full study is available upon request. The analysis found existing conditions meet operational standards and there is no significant history of accidents in the area of the site frontage from the past five years. Lincoln Way has an average daily trip volume of approximately 7,300 vehicles and is an arterial street with a 45-mph posted speed limit currently. The study assumed a 750 seat 35,000 square foot facility for total peak hour trips of 369. This includes trips in and out of the site during the Sunday AM peak hour. Distribution assumed 90% of the traffic at buildout approaching the site from Lincoln Way and use its two entrances, roughly equally split from the west and the east. Approximately 6% of traffic at full build out would use Durant, but staff notes the first phase may not include two access points on Lincoln Way and Durant may have a higher trip volume initially. Final design features and phasing will be part of the Special Use Permit. The study found that with the addition of projected church traffic that the streets would meet standards during the Sunday peak hour of use and includes recommendations for the applicant to be addressed with the Special Use Permit include: 1. Roadway Access and Configuration: • Access points along Lincoln Way must be at least 350 feet away from current city streets. 2. Turn Lane Modifications: • Restripe Lincoln Way to convert the inside eastbound lane into a two-way left- turn land improving safety and operations. These improvements are related to the church’s phased development and are triggered by its construction activities and associated traffic generation. 136 The City Traffic Engineer supports converting Lincoln Way to a three-lane section and realigning the trail along the frontage. CyRide can evaluate the site once a specific plan is submitted. The site has an existing 10-foot shared use path along its Lincoln Way frontage that is not anticipated to be altered. Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent to the proposed map amendment, staff makes the following findings of fact: 1. Lutheran Church of Hope owns the subject property. 2. Ames Municipal Code Section 29.1507(1) allows the property owner to initiate an amendment to the Official Zoning Map. 3. The proposed rezoning is consistent with the designation of RN-3 as identified on the Ames Plan 2040 Future Land Use Map and the use of the property will continue to be residential. 4. The proposed rezoning to FS-RL is consistent with the surrounding area where the primary development type is single-family residential developed under the FS-RL and RL zoning districts. 5. Infrastructure and City services are available for extension into the site. 6. Traffic improvements may be necessary to serve the site is used as the location for a church. Public Notice. The City provided mailed notice to all property owners within 200 feet of the subject property and placed a sign on the property, prior to the City Council meeting in accordance with the notification requirements of Chapter 29. 137 ITEM #:29 DATE:02-25-25 DEPT:PW SUBJECT:2023/24 STORMWATER EROSION CONTROL (COLLEGE CREEK BANK STABILIZATION - HEMINGWAY DRIVE) COUNCIL ACTION FORM BACKGROUND: This annual program provides for stabilization of areas that have become eroded in streams, channels, swales, gullies, or drainage ways that are part of the stormwater system. This program provides a more permanent control of erosion and will reduce recurring maintenance costs in these areas. The location for this project is College Creek near Hemingway Drive. On February 19, 2025, bids for the project were received as follows: BIDDER BID AMOUNT Engineer's estimate $ 179,780.00 Jackson Contracting LLC $ 95,143.17 JC Midwest Services $ 115,957.50 TK Grading & Seeding LLC $ 127,278.00 Con-Struct Inc $ 135,948.00 Iowa Earth Works $ 157,704.00 Jorgensen Contracting Co.$ 180,095.00 HGS, LLC $ 195,470.60 During the bid review process, City staff identified discrepancies in the unit prices submitted by the low bidder, Jackson Contracting LLC. The contractor listed a total bid amount $109,353.51. However, after verifying calculations, staff discovered mathematical errors affecting multiple unit prices, resulting in a corrected total bid amount of $95,143.17. The City policy found in the invitation to bid documents states that 1) bids must be submitted on a unit price or lump sum basis, as specified in the Proposal Form, and 2) if discrepancies exist in unit price extensions, unit prices shall govern over the total amount. City staff conducted a thorough review to ensure all bid packages were complete and included all required documents. Based on the policy, the corrected total bid amount has been determined by applying the unit prices provided in the bidder’s proposal. The Council should note that this project required bidders to submit a bid bond that is 5% of the total bid amount. A bid bond is a form of financial security that can be cashed by the City in the event that a bidder is unable or unwilling to accept the contract after bids are opened. Jackson Contracting LLC has not requested to withdraw its bid and has indicated to staff that it intends to honor its calculated unit price amount. However, if such a request arose, staff believes the City would be obligated to cash the contractor's bid bond. 138 Revenue and expenses associated with this program are estimated as follows: Revenue Expenses 2023/24 Stormwater Erosion Control $ 850,000 Construction (this project) $ 95,143.17 Other programmed project location* $ 624,856.83 Engineering/Administration (Overall program) $ 130,000.00 TOTAL $ 850,000 $ 850,000.00 *The 2023/24 Stormwater Erosion Control program also identifies project work at Inis Grove Park. ALTERNATIVES: 1. Approve a resolution to: a. Accept the report of bids for the 2023/24 Stormwater Erosion Control (College Creek Bank Stabilization - Hemingway Drive) project. b. Approve the final plans and specifications for this project and award the 2023/24 Stormwater Erosion Control (College Creek Bank Stabilization - Hemingway Drive) project to Jackson Contracting LLC of Des Moines, Iowa in the amount of $95,143.17. 2. Do not proceed with this project. CITY MANAGER'S RECOMMENDED ACTION: Accepting the report of bids and awarding this project will result in more permanent control of erosion and will reduce recurring maintenance costs. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): College Creek.pdf 139 2023/24 Stormwater Erosion Control Program Open trenching Sanitary Force main on South side of East Lincoln Way Lift Station Single Lane Alternating Traffic North Side of intersection S 16TH ST S G R A N D A V E ¯Work Area College Creek S 16TH ST S G R A N D A V E ROAD CLOSED TO THRU TRAFFIC & DETOUR SIGN NO RIGHT TURN SIGN ROAD CLOSED TO THRU TRAFFIC & DETOUR SIGN DETOUR SIGN S KELLOGG GO L D E N A S P E N D R DA Y T O N A V E BE L L A V E CLEMENS BLVD WEBSTER ST SO U T H D A K O T A A V E SH E L L E Y A V E DO Y L E A V E 140 ITEM #:30 DATE:02-25-25 DEPT:PW SUBJECT:2024/25 ARTERIAL STREET PAVEMENT IMPROVEMENTS (HYLAND AVE) PROJECT COUNCIL ACTION FORM BACKGROUND: This annual program focuses on pavement rehabilitation and reconstruction to prevent premature deterioration. The project includes the reconstruction of Hyland Avenue from Ontario Street to Pammel Drive and rehabilitation of the roadway from Pammel Drive to Lincoln Way. As part of the project, the on-street bike lanes on Hyland from Ontario Street to Oakland Street will be removed, reducing the roadway width by nine feet. A shared-use path will be constructed on the west side of Hyland Avenue from Oakland Street to Ontario Street. On February 18, 2025, bids for the project were received as follows: Bidder Bids Engineer’s Estimate $2,158,958.00 All Star Concrete $1,696,869.05 Absolute Concrete Construction $1,759,195.06 OEL Construction Services $1,815,234.33 Concrete Technologies $1,883,351.62 TK Concrete $1,999,808.90 A table of total revenues and estimated costs is shown below: Funding Source Revenue Expenses General Obligation Bonds $ 758,000 AAMPO STBG Funds 1,890,000 Sanitary Sewer Improvements 20,500 Engineering/Administration $ 405,900.00 Construction 1,696,869.05 TOTAL $ 2,668,580 $ 2,102,769.05 ALTERNATIVES: 1. Approve a resolution to: a. Accept the report of bids for the 22024/25 Arterial Street Pavement Improvements (Hyland Ave) project. b. Approve the final plans and specifications for this project and a ward the 2024/25 Arterial 141 Street Pavement Improvements (Hyland Ave) to All Star Concrete LLC, of Johnston, Iowa, in the amount of $1,696,869.05 2. Do not approve this project CITY MANAGER'S RECOMMENDED ACTION: Accepting the report of bids and awarding will allow this project to proceed, improving street conditions and lowering maintenance costs. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Hyland Ave Location Map.pdf 142 143 ITEM #:31 DATE:02-25-25 DEPT:PW SUBJECT:2024/25 SHARED USE PATH SYSTEM EXPANSION - SKUNK RIVER COUNCIL ACTION FORM BACKGROUND: This program provides for construction of shared use paths on street rights-of-way, adjacent to streets, and through greenbelts. This project involves the extension of a shared use path from Billy Sunday Road to the east side of the Hunziker Youth Sports Complex to create a key connection with the Skunk River Trail to the south part of Ames. Staff has been working with Snyder & Associates, Inc. of Ankeny, Iowa to develop plans and specifications for the project. On February 19, 2025, bids for the project were received as follows: Bidder Bid Amount Engineer's Estimate $324,800 Howrey Construction Inc.$249,649.25 Con-Struct, Inc.$273,067.00 TK Concrete, Inc.$275,625.00 Marlin Concrete LLC $277,677.83 A&A Concrete, LLC $295,860.60 Brothers Concrete $296,555.00 Caliber Concrete LLC $299,564.76 Concrete Professionals $318,966.95 The table below shows the revenues and expenses for this project: Revenues Amount Expenses Amount 2024/25 Shared Use Path (Local Option Sales Tax)$350,000 Design $ 33,500 Construction (est)$249,649.25 Administration $ 20,000 Totals $350,000 $303,149.25 ALTERNATIVES: 1. A p p r o v e final plans and specification and award a contract to Howrey Construction Inc., of Bondurant, Iowa, in the amount of $249,649.25. 2. Do not approve this project. CITY MANAGER'S RECOMMENDED ACTION: This project will provide a key connection to the shared use path network in this part of the city. 144 Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Project Map.pdf 145 146 ITEM #:32 DATE:02-25-25 DEPT:PW SUBJECT:VACATION OF EASEMENTS LOCATED AT PT. WILLOW CREEK ESTATES 2ND ADDITION COUNCIL ACTION FORM BACKGROUND: As reported to City Council on February 11, 2025, the developer for Willow Creek Estates 2nd Addition has requested that the city vacate the following easements on a part of the subdivision: Existing 20-foot Water Main Easement located on the eastern 10 feet of Lot 1 and western 10 feet of Lot 2. Existing Sanitary Sewer Easement located on Lot 2 These unused easements currently hinder development on Lot 1 and Lot 2. The developer proposes a new 30-foot Sanitary Sewer Easement. A replacement water main easement on these lots will not be necessary because the lots can be served by other existing mains. Based on the proposed replacement easement, staff agrees that the existing easements can be vacated to facilitate development. ALTERNATIVES: 1. Approve the vacation of the existing following easements. Existing 20-foot Water Main Easement located on the eastern 10 feet of Lot 1 and western 10 feet of Lot 2. Existing Sanitary Sewer Easement located on Lot 2. 2. Retain the existing easements and do not take action to vacate. 3. Refer this item back to City staff for additional information. CITY MANAGER'S RECOMMENDED ACTION: These existing easements currently hinder development on Lot 1 and Lot 2. The new proposed easement will accommodate any existing utilities and the proposed development. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): DEVELOPMENT SITE.pdf EXISTING SANITARY SEWER EASEMENT VACATION.pdf EXISTING WATER MAIN EASEMENT VACATION.pdf PROPOSED SANITARY SEWER EASEMENT.pdf 147 1114 4405 M© City of Ames, Iowa makes no warranties, expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose. In no event shall the City of Ames be liable for lost profits or any consequential or incidental damages caused by the use of this map. 1:1,128 ArcGIS Web Map LOT 1 LOT 2 148 N0 0 ° 1 1 ' 4 2 " W 2 1 . 5 0 ' S89°12'18"E 30.00' S0 0 ° 1 1 ' 4 2 " E 2 1 . 5 0 ' N89°12'09"W 30.00'EXISTING SANITARY SEWER EASEMENT INST. #2020-01128 AND INST.#2020-01128 (TO BE VACATED) SANITARY SEWER EASEMENT VACATION DESCRIPTION EXHIBIT 'A' - EASEMENT VACATION PLAT PH: (515) 369-4400CIVIL DESIGN ADVANTAGE PT. LOT 2 1 1 EASEMENT VACATION PLAT AMES, IOWA URBANDALE, IA 50322 4121 NW URBANDALE DRIVE 2410.826 THE WEST END CENTER 149 MORTENSEN ROAD EXISTING 20.00' WATER MAIN EASEMENT INST. #2020-01129 AND INST. #2020-00807 (TO BE VACATED) S0 0 ° 1 2 ' 5 1 " E 2 7 9 . 6 8 ' N89°09'27"W 20.00' N0 0 ° 1 2 ' 5 1 " W 2 7 9 . 6 7 ' S89°12'18"E 20.00' WATER MAIN EASEMENT VACATION DESCRIPTION EXHIBIT 'A' - EASEMENT VACATION PLAT PH: (515) 369-4400CIVIL DESIGN ADVANTAGE PT. LOTS 1 & 2 1 1 EASEMENT VACATION PLAT AMES, IOWA URBANDALE, IA 50322 4121 NW URBANDALE DRIVE 2410.826 THE WEST END CENTER 150 MORTENSEN ROAD 30.00' SANITARY SEWER EASEMENT S89°48'05"W 73.70' N52°14'41"W 58.16' N41°27'46"E 38.48' SANITARY SEWER EASEMENT DESCRIPTION ˚” ˚”˚” ˚” EXHIBIT 'A' - EASEMENT PLAT PH: (515) 369-4400CIVIL DESIGN ADVANTAGE 1 1 AMES, IOWA URBANDALE, IA 50322 4121 NW URBANDALE DRIVE 2410.826 PT. PARCEL 'A' OF LOTS 1 & 2 THE WEST END CENTER EASEMENT PLAT 151 ITEM #:33 DATE:02-25-25 DEPT:ADMIN SUBJECT:AMENDMENT TO SECTION 2.45, DUTIES AND POWERS OF THE CITY MANAGER, TO AUTHORIZE DELEGATION OF POWERS COUNCIL ACTION FORM BACKGROUND: Municipal Code, in Section 2.45, prescribes a set of duties and powers that may be exercised by the City Manager. Historically, the City Manager has delegated certain responsibilities to the Assistant City Managers. These delegated responsibilities have included the authority to approve contracts and change orders, and the ability to approve certain employment actions. During a recent personnel matter, a challenge was raised regarding the validity of the Assistant City Manager to consent to a disciplinary action rather than the City Manager directly. The matter was resolved, but in staff's opinion, it seems appropriate in Municipal Code to clarify that the City Manager may delegate certain responsibilities to other staff members. Staff has prepared a draft ordinance adding the ability to delegate the City Manager's powers to the list of powers and duties of the City Manager. If approved, the City Manager would be able to designate in writing which staff members have been delegated which powers. ALTERNATIVES: 1. Approve first reading of an ordinance to amend Chapter 2.45, Duties and Powers of the City Manager, to authorize delegation of duties and powers. 2. Do not approve the ordinance. CITY MANAGER'S RECOMMENDED ACTION: In order to ensure timely decisions and an efficient and effective administration of the City, it is necessary for the City Manager to rely on assistants to handle day-to-day activities. These often involve matters such as contracts and personnel issues. If approved, the ordinance would allow some powers of the City Manager to be delegated. The City Manager would need to determine which powers to delegate, and to whom, in order to formally delegate the authority. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Ordinance City Manager Duties-Powers.PDF 152 ORDINANCE NO. ______ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY ENACTING A NEW SECTION 2.45(20) THEREOF, FOR THE PURPOSE OF CLAIRIFYING CITY MANAGER’S DELEGATION OF DUTIES AND POWERS REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by enacting a new Section 2.45(20) as follows: DIVISION III CITY MANAGER *** Sec. 2.45. DUTIES AND POWERS OF THE CITY MANAGER. The city manager shall be the chief administrative officer of the city and head of the administrative service. The city manager shall: ***(20) Have the power to delegate any powers or authority to subordinate officers and department heads to such extent that the city manager deems appropriate. Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2025. _____________________________________________________________________________ Renee Hall, City Clerk John A. Haila, Mayor 153 To:Mayor & City Council From:Kelly Diekman, Planning Director Date:Febraury 21, 2025 Subject:Third Reading and adoption on text amendment modifying Public Hearing Notification Requirements Item No. 34 MEMO The ordinance relating to Public Hearing Notification Requirements by Amending Chapters 20 and 29 of Municipal Code is attached for your review and consideration for third reading and adoption. ATTACHMENT(S): Ordinance Modifying Notice Requirements.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 154 ORDINANCE NO. AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING SECTIONS 20.11, 29.1500(2), 29.1502(4) AND 29.1507(7) THEREOF, FOR THE PURPOSE OF AMENDING THE NOTICE REQUIREMENTS FOR CERTAIN PUBLIC HEARINGS; REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by enacting amending sections 20.11, 29.1500(2), 29.1502(4) and 29.1507(7) as follows: “CHAPTER 20 – PLANNING AND ZONING COMMISSION . . . Sec. 20.11. ADOPTION OF COMPREHENSIVE PLAN. (1) Before adopting or amending a comprehensive plan as referred to in the preceding section, at a regularly scheduled meeting the commission shall hold at least one public hearing thereon, review the amendment and consider any comments provided by the public. notice of the time and place shall be given by one publication in a newspaper of general circulation in the city not less than seven (7) days nor more than twenty (20) days before the date of hearing. The adoption of the plan, part or amendment thereof shall be by resolution of the commission carried by the affirmative vote of not less than four (4) members of the commission. When the City Council has referred an amendment to the Commission for its consideration, the Commission shall act to approve a recommendation within 30 days of when first presented for review. If there is no recommendation, the item will proceed to City Council for approval. . . . CHAPTER 29 – ZONING . . . Sec. 29.1500. GENERAL. . . . (2) Notices and Hearings. . . . (d) Notices. The provisions of this Section describe the various types of notices that are required for different types of applications. The actual type of notice required for a given application is specified under the relevant review procedure of this Article. In addition to the specified notices required by this Article, courtesy notice may be provided for purposes of public awareness and participation. . . . (iv) Courtesy Notice. It is the policy of the Ames City Council to encourage public participation and awareness of proposed actions. From time-to-time courtesy notice may be provided by City staff or an applicant that is not required by this Article. Courtesy notice is not required by law or this Article and failure to provide any courtesy notice does not invalidate proceedings. Courtesy notice may include posting on site, mailed notice to affected owners or residents, online postings or advertisements. An example of a common courtesy notice is posting notice on site or mailed notice to property owners within 200 feet of a Major Site Development Plan site. . . . 155 Sec. 29.1502. SITE DEVELOPMENT PLAN REVIEW. . . . (4) Major Site Development Plan Review . . . (vi) Planning and Zoning Commission. Commission review shall not be concluded until consideration is given to comments provided by the public at a public hearing, which may be scheduled provided as part of the regularly scheduled meeting. Notification of the public hearing meeting shall be made by mail, publication, and posting in accordance with Sections 29.1500(2)(d)(i), (ii), and (iii) above. Within 30 days of the hearing reviewing the application, the Planning and Zoning Commission shall submit the written recommendation to the City Council setting forth the reasons for its recommendation of acceptance, denial or modification of the application. (vii) City Council Decision. After the transmittal of the recommendation from the Planning and Zoning Commission, the City Council shall consider the application at a public hearing conducted as part of during a regularly scheduled meeting. Notification of the meeting shall be made by mail, publication, and posting, in accordance with Sections 29.1500(2)(d)(i), (ii), and (iii) above. The City Council must approve, deny or modify the Major Site Development Plan approval application within 60 days of the public hearing of its first date of review. . . . Sec. 29.1507. ZONING MAP AND TEXT AMENDMENTS. . . . (7) Notice. (a) Map. Notice of a map change shall be made by mail, publication and posting, in accordance with Sections 29.1500(2)(d)(i), (ii) and (iii) above, except that at least seven (7) days’ notice must be given. In addition, notice of a map change initiated through a request from the public shall be made by mail and posting, in accordance with Sections 29.1500(2)(d)(i) and (iii) above. In no case shall the public hearing be held earlier than the next regularly scheduled City Council meeting following the notice. . . . .” Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , . _________________________________ _________________________________ Renee Hall, Deputy City Clerk John A. Haila, Mayor 156 To:Mayor & City Council From:Kelly Diekman, Planning Director Date:Febraury 21, 2025 Subject:Third reading and adoption on text amendments to Chapter 29 Article 12 Item No. 35 MEMO The ordinance relating to text amendments to Chapter 29 Article 12 Floating Zones Lot and Block Design is attached for your review and consideration for third reading and adoption. ATTACHMENT(S): Ordinance_Lot-Block_Design_Conservation_Subdivisions.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 157 ORDINANCE NO. _______ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING SECTION 29.1202(6) THEREOF, FOR THE PURPOSE OF DEFINING LOT AND BLOCK DESIGN REQUIREMENTS IN SUBURBAN RESIDENTIAL FLOATING ZONE SUBURBAN REQULATIONS, REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Section 29.1202(6) as follows: “*** (6)Suburban Residential Floating Zone Suburban Regulations. The Suburban Regulations for the FS zone are provided for in Table 29.1202(6) below. Table 29.1202(6) Suburban Residential Floating Zone Suburban Regulations ***” Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. SUBURBAN REGULATIONS FS ZONE *** Lot and Block Design Requirements Block lengths that exceed 660 feet in length on a block face shall contain a mid-block walkway cut through or cross walk to enable effective pedestrian movement through the block. F from one street to another street on the opposite block face.When a block face does not have an opposite block face or is not opposite an accessible open space, this is not required.When the walkway is placed within an outlot that is at least eight feet in width, the side yard setback of a lot may be reduced by three feet for zoning compliance. The mid-block walkway is not required in the case of Low Impact Development and Conservation Subdivisions meeting the requirements of Chapter 23 (Division VI)including for connectivity of residential lots with Conservation Areas and dispersion of Conservation Areas throughout a subdivision. *** 158 Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2025. _____________________________________________________________________________ Renee Hall, City Clerk John A. Haila, Mayor 159 To:Mayor & City Council From:Mark O. Lambert, City Attorney Date:February 21, 2025 Subject:Closed Session Item No. 37 MEMO Motion to hold Closed Session as provided by Section 21.5(1)(c), Code of Iowa, to discuss matters presently in or where litigation is imminent and Section 21.5(1)(j), Code of Iowa, to discuss purchase of particular real estate City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 160