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Home My WebLink About~Master - February 11, 2025, Regular Meeting of the Ames City Council Minutes1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 11, 2025 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 5:1 7 p.m. on the 11th day of February 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were City Council Members Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was also present. Council Member Bronwyn Beatty-Hansen joined the meeting telephonically. FY 2025/26 BUDGET WRAP-UP COUNCIL BUDGET PRESENTATIONS: Public Art: Assistant City Manager Brian Phillips noted the Public Art component of the budget contains two separate programs, including the Public Art Commission (PAC). Historically, the budget request was $46,000 and Assistant City Manager Phillips shared the request was the same this year. Arts Funding (COTA): Assistant City Manager Phillips noted that COTA sponsors performing arts activities in the community. He discussed the allocated funding and highlighted that 22 requests were received for grants. Human Services Analysis of Social Services Evaluation Team (ASSET): Assistant City Manager Pa Vang Goldbeck presented on the ASSET budget and provided a brief history of the program. She reviewed the funds allocated and shared that after the review process funds would be set aside for basic needs, continuous improvement, and housing needs. Outside Funding Requests: Assistant City Manager Phillips highlighted that the request from the Ames Regional Economic Alliance (AREA) as well as Parking Waiver Reimbursements would be funded through the Hotel/Motel Tax Fund, while other outside funding requests would be funded through Local Option Sales Tax Fund. PUBLIC INPUT ON CAPITAL IMPROVEMENTS PLAN (CIP) AND BUDGET: Mayor Haila opened and closed the Public Input when no one came forward to speak. FINAL COUNCIL DECISIONS: Decision on General Fund Carryover Funding: Council Member Junck shared her support for moving two projects from the FY 2024/25 Adjusted Budget to FY 2025/26 Adjusted Budget based on projected dates of completion occurring after July 1, 2025. Moved by Junck, seconded by Corrieri, to transfer $80,000 for the Fire Station No. 1 Station Alerting System and $100,000 for a conceptual plan of a recreation center for the community from the FY 2024/25 Adjusted Budget to FY 2025/26 Adjusted Budget. Vote on Motion: 6-0. Motion declared carried unanimously. Amendments to FY 2025-2030 CIP: Moved by Betcher, seconded by Corrieri, to approve FY 2025-30 CIP as amended. Roll Call Vote: 6-0. Motion declared carried unanimously. 2 Amendments to FY 2024/25 Adjusted Budget: None. Adjusted Budget for FY 2024/25, as amended: Moved by Corrieri, seconded by Gartin, to approve the Adjusted Budget for FY 2024/25, as amended, including interfund transfers. Roll Call Vote: 6-0. Motion declared carried unanimously. Amendments to proposed FY 2025/26 Budget: Moved by Betcher, seconded by Rollins, to award COTA funds in the amount of $252,978. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Junck, to award ASSET funds in the total amount of $2,020,807. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Rollins, to set aside $139,473 in unallocated funding for basic needs ($43,244) and for continuous improvement and housing needs ($96,229). Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Corrieri, to award PAC funds in the amount of $46,000. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Gartin, to award Outside Funding Requests in the amount of $324,487. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Rollins, to award AEDC Outside Funding request through the Hotel/Motel Tax for Workforce Development in the amount of $15,000. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Gartin, to award Parking Waiver Reimbursements through the Hotel/Motel Tax fund in the amount of $10,000. Roll Call Vote: 6-0. Motion declared carried unanimously. PROPOSED BUDGET FOR FY 2025/26 BUDGET, AS AMENDED: Moved by Gartin, seconded by Betcher, to approve the Proposed Budget for FY 2025/26, as amended, including interfund transfers. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Gartin, to set April 8, 2025, as date of final public hearing to adopt a property tax levy for FY 2025/26. Vote on Motion: 6-0. Motion declared carried unanimously. The FY 2025/26 Budget Wrap-Up meeting recessed at 6:17 p.m. and the Regular Meeting of the Ames City Council reconvened at 6:20 p.m. REGULAR MEETING OF THE AMES CITY COUNCIL CONSENT AGENDA: Mayor Haila requested to pull Item No. 17: Resolution approving the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2024. Moved by Corrieri, seconded by Betcher, to approve the consent agenda, less Item No. 17. 1. Motion approving payment of claims 3 2. Motion approving Summary of Minutes of Regular City Council Meeting on January 28, 2025 and Special City Council Meeting on January 31, 2025 3. Motion approving Report of Change Orders for period January 16-31, 2025 4. Motion approving Ownership Update for Class C Retail Alcohol License with Catering Privilege - Hy-Vee Market Cafe, 3800 Lincoln Way 5. Motion approving Ownership Update for Class C Retail Alcohol License with Catering Privilege - Hy-Vee Food and Drugstore #2, 640 Lincoln Way 6. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Food and Drugstore #1, 3800 W. Lincoln Way 7. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Clubroom #1, 3800 W. Lincoln Way 8. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Fast and Fresh #2, 636 Lincoln Way 9. Motion approving Ownership Update for Class E Retail Alcohol License - Hy-Vee Fast and Fresh #1, 4018 W. Lincoln Way 10. Motion approving Ownership Update for Class C Retail Alcohol License - Hy-Vee Market Grille, 640 Lincoln Way 11. Motion approving Ownership Update for Class C Retail Alcohol License with Outdoor Service - Buffalo Wild Wings, 400 South Duff Avenue 12. Motion approving new 5 - Day (April 11 - April 15, 2025) License for Class C Retail Alcohol License with Outdoor Service - Mucky Duck, 3100 South Duff Avenue, Pending Dramshop Review 13. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: • Wal-Mart Supercenter #4256, 534 South Duff Avenue, Class E Retail Alcohol Service • Buffalo Wild Wings, 400 South Duff Avenue, Class C Liquor License with Outdoor Service • Noir, LLC, 405 Kellogg Avenue, Class C Liquor License with Outdoor Service • Ge'Angelo's, 823 Wheeler Street Suite #9, Class C Retail Alcohol License with Catering Privilege • Blue Owl Bar, 223 Welch Avenue, Class C Retail Alcohol License with Outdoor Service and Catering Privilege 14. RESOLUTION NO. 25-038 approving updated Story County Multi-jurisdictional Hazard Mitigation Plan 15. RESOLUTION NO. 25-039 approving appointment to Ames Transit Agency Board of Trustees 16. RESOLUTION NO. 25-040 approving accession of sculptures for Neighborhood Sculpture Program 17. RESOLUTION NO. 25-041 approving the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2024 18. RESOLUTION NO. 25-042 accepting Resource Recovery System 2024 Annual Report 19. RESOLUTION NO. 25-043 awarding contract renewal to Green RU, of Blairsburg, IA for Yard Waste Disposal Site Operation in the amount not to exceed $50,180.65 20. RESOLUTION NO. 25-044 approving Change Order #4 to Lansink Construction, Inc., Inc, Johnston, IA, Bid Package, 06-1 General Carpentry Work for modifications to the Check-in Area to include Standing Desk options for the Fitch Family Indoor Aquatic 4 Center in the amount of $3,995 21. Resolution NO. 25-045 setting date of public hearing for February 25, 2025, to consider vacation of the following easements located at PT. Willow Creek Estates 2nd Addition: • Existing 20-foot Water Main Easement located at east 10-foot of Lot 1 and west 10- foot of Lot 2 • Existing Sanitary Sewer Easement located at part of Lot 2 22. Sanitary Sewer Rehabilitation - (Ames High School & Veenker Golf) a. RESOLUTION NO. 25-046 approving Change Order No. 1, the balancing change order, a deduction in the amount of $319,051.17 b. RESOLUTION NO. 25-047 accepting the Sanitary Sewer Rehabilitation - (Ames High School & Veenker Golf) project as completed by Municipal Pipe Tool Co, LLC, of Hudson, Iowa in the amount of $3,472,507.52 Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): Accounting and Reporting Manager Kara Nady reported that the City had achieved an unmodified “clean” opinion for the ACFR submitted for the year ended June 30, 2024. Mayor Haila congratulated staff on the accomplishment and extended his gratitude for the quality of work being accomplished. Moved by Junck, seconded by Corrieri, to adopt RESOLUTION NO. 25-041 approving the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2024. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. Peter Miller, Ames, shared his concern with ash tree removal in the community. Mayor Haila closed the Public Forum when no one came forward to speak. CITY'S COMMITMENT TO THE VALUES OF EQUITY, FAIRNESS, INCLUSION AND JUSTICE: Mayor Haila reiterated the commitment of the City Council to building a welcoming community. Moved by Corrieri, seconded by Junck, to adopt RESOLUTION NO. 25-048 reaffirming Resolution No. 16-717, the City's commitment to the Values of Equity, Fairness, Inclusion and Justice. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. UPDATED CITY COUNCIL VALUES, GOALS AND TASKS: Assistant City Manager Vang Goldbeck noted that the document had been updated and stated that an additional update would be available in the summer. Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 25-049 approving 5 updated City Council Values, Goals and Tasks for January 1, 2024, to December 31, 2025. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. DIGITAL BILLBOARD LEASE ON CITY PROPERTY ALONG HIGHWAY 30: Assistant City Manager Phillips presented the Council Action Form (CAF) and answered questions from the City Council. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Corrieri, seconded by Gartin, to proceed with finalizing a lease for City Council approval and to proceed with zoning text amendments to allow for digital billboards. Vote on Motion: 6-0. Motion declared carried unanimously. SECOND READING ON TEXT AMENDMENT MODIFYING PUBLIC HEARING NOTIFICATION REQUIREMENTS BY AMENDING CHAPTERS 20 AND 29 OF THE MUNICIPAL CODE: Moved by Beatty-Hansen, seconded by Betcher, to pass on second reading a text amendment modifying Public Hearing Notification Requirements by Amending Chapters 20 and 29 of the Municipal Code. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND READING ON TEXT AMENDMENTS TO CHAPTER 29 ARTICLE 12 FLOATING ZONES LOT AND BLOCK DESIGN: Moved by Rollins, seconded by Corrieri, to pass on second reading text amendments to Chapter 29 Article 12 Floating Zones Lot and Block Design. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4547 TO THE CONSERVATION SUBDIVISION STANDARDS OF CHAPTER 23 OF THE MUNICIPAL CODE: Moved by Betcher, seconded by Corrieri, to pass on third reading and adopt ORDINANCE NO. 4547 to the Conservation Subdivision Standards of Chapter 23 of the Municipal Code. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila stated that the City Council had four items to consider. The first was a request from Chuck Winkleblack, of Hunziker Companies for zoning code changes. Moved by Corrieri, seconded by Junck, to refer to staff for a memo. Vote on Motion: 6-0. Motion declared carried unanimously. Director Diekmann’s memo on a request for waiver to subdivide land in Story County within the Ames Urban Fringe was discussed next. Moved by Rollins, seconded by Corrieri, to place the item on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. 6 The homelessness service provider map from Assistant City Manager Vang Goldbeck was highlighted as information only. The final item, from City Attorney Mark Lambert, was a memo on street and sidewalk curfews. Moved by Gartin, seconded by Corrieri, to request staff begin working on an ordinance that would bar camping on public property incorporating peer city examples and return with a proposed ordinance. Motion Withdrawn. Moved by Gartin, seconded by Beatty-Hansen, to place on a future agenda the discussion on ordinances of camping on public property. Vote on Motion: 6-0. Motion declared carried unanimously. REPORT OF GOVERNING BODY: None. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended, upcoming meetings, community events, and items of interest. Moved by Betcher, seconded by Gartin, to request staff hold a large meeting offsite as soon as possible to meet with the Old Town residents and in the spring hold a walking tour around the neighborhood that can look more closely at the emerging concerns. Vote on Motion: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Betcher, seconded by Gartin, to adjourn the meeting at 7:25 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. _______________________________________ __________________________________ Grace Bandstra, Deputy City Clerk John A. Haila, Mayor _____________________________ Renee Hall, City Clerk