HomeMy WebLinkAbout~Master - January 14, 2025, Regular Meeting of the Ames City Council Minutes1
SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY
COUNCIL
AMES, IOWA JANUARY 14, 2025
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00
p.m. on the 14th day of January 2025, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were City Council Members Bronwyn Beatty-Hansen, Gloria
Betcher, Amber Corrieri, Tim Gartin, Rachel Junck and Anita Rollins. Ex officio Emily Boland
joined the meeting electronically.
PROCLAMATION FOR "SLAVERY AND HUMAN TRAFFICKING PREVENTION
MONTH," JANUARY 2025: Mayor Haila presented the proclamation to Dr. George Belitsos,
the Chair of the Iowa Network Against Human Trafficking and Slavery.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 11: Resolution waiving
formal bidding requirements and awarding a contract to Stiver's Ford, of Waukee, IA for two Ford
Hybrid Police Interceptors in the amount of $94,638.
Moved by Betcher, seconded by Corrieri, to approve the Consent Agenda less Item No. 11.
2. Motion approving payment of claims
3. Motion approving Summary of Minutes of Regular City Council Meeting on December
17, 2024, and Special City Council Meeting on December 26, 2024
4. Motion approving Report of Change Orders for period December 1 -15, 2024, and
December 16- 31, 2024
5. Motion approving Civil Service Candidates
6. Motion approving new Special Class C Retail Alcohol License - Staybridge Suites Ames,
2111 Isaac Newton Drive
7. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Fuji Japanese Steakhouse, 1614 S. Kellogg Avenue, Class C Retail Alcohol License
b. American Legion Post #37, 225 Main, Class F Liquor License, Pending Dramshop
Review
c. Springhill Suites, 1810 SE 16th St, Special Class C Retail Alcohol License
d. Dublin Bay, 320 S 16th, Class C Liquor License with Outdoor Service and
Catering Privilege, Pending Dramshop Review
e. The Filling Station, 2400 University Blvd., Class E Liquor License
f. Clouds Coffee, 119 Stanton Ave Suite 701, Class C Retail Alcohol License
g. Hy-Vee Market Café, 3800 Lincoln Way, Class C Retail Alcohol License with
Catering Privilege, Pending Dramshop Review
h. Chipotle Mexican Grill, 435 S. Duff Avenue, Class C Retail Alcohol License
i. Perkins #1025, 325 South Duff Avenue, Special Class C Retail Alcohol License
j. Cy's Roost, 121 Welch Avenue, Class C Retail Alcohol License with Outdoor
Service, Pending Dramshop Review
8. RESOLUTION NO. 25-001 approving requests from Fitness Sports Ames' Turkey Trot
on November 27, 2025 for partial road closures on:
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a. 5th Street from Burnett Avenue to Clark Avenue
b. Clark Avenue from 5th Street to Main Street
c. Main Street from Clark Avenue to 6th Street
d. 6th Street from Northwestern Avenue to Brookside Park
e. Ridgewood Avenue from 13th Street to 6th Street
f. Burnett Avenue from Main Street to 5th Street
9. RESOLUTION NO. 25-002 approving contract and bond for the Carr Park Agility Course
Project with Caliber Concrete, LLC of Adair, Iowa
10. Lloyd Kurtz Park Mini-Pitch Project:
a. RESOLUTION NO. 25-003 approving contract and bond for Bid Package 1 –
Concrete & Grading with Caliber Concrete, LLC of Adair, Iowa
b. RESOLUTION NO. 25-004 approving Contract and bond for Bid Package 2 – Mini-
Pitch System, Lights, and Acrylic Surfacing with Caliber Concrete, LLC of Adair,
Iowa
c. RESOLUTION NO. 25-005 approving contract and bond for Bid Package 3 –
Electrical with Van Maanen Electric Inc, of Newton, Iowa
11. RESOLUTION NO. 25-006 waiving formal bidding requirements and awarding a contract
to Stiver's Ford, of Waukee, IA for two Ford Hybrid Police Interceptors in the amount of
$94,638
12. RESOLUTION NO. 25-007 awarding contract to JHB Group, Inc. of Richmond, IL in the
amount of $208,804.68 for a Fire Safety Trailer
13. RESOLUTION NO. 25-008 awarding contract to RESCO of Ankeny, IA for the purchase
of three-phase pad mounted transformers in the amount of $236,394.03
14. RESOLUTION NO. 25-009 awarding contract to WHKS & Co., of Ames, IA, for
Engineering and Design Services for Ada Hayden Heritage Park Path Reconstruction, in an
amount not to exceed $88,600
15. RESOLUTION NO. 25-010 awarding contract renewal to Insight Public Sector, of Dallas,
TX for Microsoft software licensing and support in the amount not to exceed $216,028.28
16. RESOLUTION NO. 25-011 approving contract documents for Pharmacy Benefit Manager
(PBM) Services with Wellmark Blue Cross Blue Shield of Iowa effective April 1, 2025
17. RESOLUTION NO. 25-012 waiving the purchasing policy and awarding a contract to Ion
Wave Technologies, Inc. for Vendor Management and Electronic Bidding System Software
in the amount of $69,580
18. RESOLUTION NO. 25-013 approving Change Order No. 1 to Con-Struct, Inc. of Ames, IA
for the 2023/24 Shared Use Path System Expansion
19. RESOLUTION NO. 25-014 approving change order to Simmons, Perrine, Moyer, Bergman
PLC of Cedar Rapids, IA, for Outside Legal Services related to the Steven L. Schainker
Plaza
20. RESOLUTION NO. 25-015 approving Amendment No. 2 to WHKS & Co. Ames, IA, for
the Engineering Services Agreement for the 2022/23 Shared Use Path System Expansion -
Grand Avenue
21. RESOLUTION NO. 25-016 approving the plans and specifications for the 2024/25 Arterial
Street Pavement Improvements (Hyland Ave), setting February 18, 2025, as the bid due date
through the Iowa DOT and February 25, 2025, as the date of Public Hearing
22. RESOLUTION NO. 25-017 accepting completion of CyRide 2023 HVAC Improvement
Project and releasing the retainage in the amount of $27,024.32 to Mechanical Comfort Inc.
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of Ames, IA
23. RESOLUTION NO. 25-018 accepting completion of CyRide Electric Bus System Upgrades
Project and releasing the retainage in the amount of $14,302.15 to Jaspering Electric Inc. of
Ames, IA
24. RESOLUTION NO. 25-019 accepting completion of CyRide's 2023 Shop Rehabilitation
Project and releasing the retainage in the amount of $23,044.03 to R.H. Grabau Construction
Inc. of Boone, IA
25. RESOLUTION NO. 25-020 accepting completion of the City Hall Interior Improvements
(Carpet and Base in Hallways and Conference Rooms) by Phillips' Floors Inc., of Indianola,
IA in the amount of $128,777
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
AWARD OF CONTRACT FOR TWO FORD HYBRID POLICE INTERCEPTORS:
Director of Fleet and Facilities Corey Mellies presented the Council Action Form (CAF) and
highlighted how the purchase would support the Climate Action Plan (CAP).
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-006 waiving
formal bidding requirements and awarding a contract to Stiver's Ford, of Waukee, IA for two Ford
Hybrid Police Interceptors in the amount of $94,638.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila held a moment of silence in memory of Richard Deyo, who was
an avid City Council attendee and Public Forum participant who recently passed.
Mayor Haila opened the Public Forum.
Jan Kvach, Ames, expressed her concern for the unhoused in Ames and requested a community
warming shelter be considered.
Mayor Haila closed the Public Forum when no one else came forward to speak.
ENERGY AUDIT SERVICES FOR CITY OF AMES FACILITIES: Mayor Haila opened and
closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-021 awarding a contract
to Resource Consulting Engineers, LLC of Ames, IA for energy audit services for City of Ames
facilities and the add alternate assessment for rooftop solar PV feasibility, in an amount not to
exceed $102,600.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HOMELESSNESS OUTREACH: Assistant City Manager Pa Vang Goldbeck presented the CAF
alongside the outreach team consisting of several local agencies.
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Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-022 approving
the reallocation of $11,250 towards Homelessness Outreach.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
STAFF REPORT ON COMMUNITY-WIDE INCLUSION PLAN MODELS: Diversity,
Equity, and Inclusion (DEI) Coordinator Casandra Eames presented the Staff Report on potential
formats for inclusion plans, engaged in conversation with the City Council, and stated that the
standard activity report would be available in the spring. She announced that her position would
be renamed the Engagement Coordinator.
REQUEST FOR INITIATION OF VOLUNTARY ANNEXATION WITHIN NORTH
AMES OF MULTIPLE PROPERTIES: Planner Amelia Schoeneman and Director of Planning
and Housing Kelly Diekmann presented the CAF.
Mayor Haila opened the Public Input.
Mark Taylor, representing a nonconsenting property in the designated area, stated his opposition
to the proposed annexation and reviewed past attempts to annex.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Gartin, seconded by Corrieri, to initiate a Voluntary Annexation with non-consenting
properties to avoid islands and make more uniform boundaries to include the requested Borgmeyer
and Hyde Avenue as well as the Ames Golf and Country Club, The Irons subdivision, and
nonconsenting properties with the designated area.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to direct staff to prepare a pre-annexation Developer
Agreement related to the Borgmeyer Properties.
Vote on Motion: 6-0. Motion declared carried unanimously.
WORKIVA ECONOMIC DEVELOPMENT: Director of Finance Corey Goodenow presented
the CAF.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Corrieri, to direct staff to accept Workiva’s proposal to count all
jobs in Iowa as qualifying jobs.
Vote on Motion: 6-0. Motion declared carried unanimously.
ANIMAL SHELTER RELOCATION PROJECT UPDATE: Chief of Police Geoff Huff,
Assistant City Manager Brian Phillips, and Director Mellies presented the Staff Report and
detailed next steps for the project, stating more information would be available in February.
PURCHASE OF 750 COPPER, 15 KV CABLE: Director of Electric Services Donald Kom
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reviewed the CAF and emphasized the unique circumstances of the request.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 25-023 rescinding
RESOLUTION NO. 24-654.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 25-024 awarding a contract
to WESCO Distribution of Des Moines, IA in the amount not to exceed $179,439.00 (inclusive of
Iowa sales tax) with payments based on unit prices and quantities ordered.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON TEXT AMENDMENTS TO CHAPTER 23 CONSERVATION
SUBDIVISION ORDINANCE: Mayor Haila opened the Public Input.
Jim Pease, President of the Friends of Ada Hayden, thanked the City Council for the collaboration
between staff and the Friends. He expressed the support of the Friends group for the changes.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Gartin, seconded by Betcher, to pass on first reading an Ordinance on Text Amendments
to Chapter 23 Conservation Subdivision Ordinance.
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON TEXT AMENDMENT CREATING CRITERIA AND ASSOCIATED
PERMIT FOR SPECIAL TEMPORARY EVENTS IN CHAPTER 29 ARTICLE 13 AND
ARTICLE 15: Mayor Haila opened the Public Input.
Lynn Ballard, Ames, requested that the City Council waive the rules and pass on second and third
Reading and adopt the Text Amendment due to contractual obligations that initiated the request on
the site.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Gartin, seconded by Corrieri, to pass on First Reading an Ordinance on Text Amendment
creating Criteria and Associated Permit for Special Temporary Events in Chapter 29 Article 13
and Article 15.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to waive the rules and proceed with second and third
Reading.
Vote on Motion: 6-0. Motion declared carried unanimously.
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Moved by Gartin, seconded by Corrieri, to pass on second reading an Ordinance on Text
Amendment creating Criteria and Associated Permit for Special Temporary Events in Chapter
29 Article 13 and Article 15.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to pass on third reading and adopt Ordinance No. 4545 on
Text Amendment creating Criteria and Associated Permit for Special Temporary Events in
Chapter 29 Article 13 and Article 15.
Roll Call Vote: 6-0. Motion declared carried unanimously.
SECOND READING OF AN ORDINANCE ON ZONING TEXT AMENDMENT TO
ALLOW SOCIAL SERVICE PROVIDERS IN THE SINGLE- FAMILY CONSERVATION
OVERLAY (O-SFC) ZONING DISTRICT WITH THE APPROVAL OF SPECIAL USE
PERMIT FOR CERTAIN PROPERTIES ABUTTING COMMERCIAL ZONING
(CONTINUED FROM DECEMBER 17, 2024): Mayor Haila opened and closed the Public
Hearing when no one came forward to speak.
Moved by Corrieri, seconded by Gartin, to pass on Second reading of an Ordinance on Zoning
Text Amendment to allow Social Service Providers in the Single- Family Conservation Overlay
(O-SFC) Zoning District with the approval of Special Use Permit for certain Properties abutting
Commercial Zoning.
Roll Call Vote: 4-2, Betcher and Rollins dissenting. Motion declared carried.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4544 INDUSTRIAL TAX
ABATEMENT FOR WYFFELS SITE PLAN AT 220 S. TELLER AVENUE: Moved by
Corrieri, seconded by Gartin, to adopt ORDINANCE NO. 4544 Industrial Tax Abatement for
Wyffels Site Plan at 220 S. Teller Avenue.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: Mayor Haila highlighted the four
items presented for consideration. The first correspondence was from Mark Steffen, Ames
Resident, on the topic of Electric Vehicle (EV) Charging Infrastructure.
Moved by Beatty-Hansen, seconded by Rollins, to thank Mr. Steffen for his input and relay that
no further action would be taken at this time.
Vote on Motion: 6-0. Motion declared carried unanimously.
Ames Human Relations Commission Chair Chunhui Chen forwarded a request for Resolution
from Interfaith Alliance of Iowa for the City Council’s direction.
Moved by Rollins, seconded by Betcher, to acknowledge receipt of the request that aligns with
existing values and highlight RESOLUTION NO. 16-717 reaffirming the City’s commitment to
the values of equity, fairness, inclusion and justice.
Vote on Motion: 6-0. Motion declared carried unanimously.
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Notices from Jeremy Vortherms, Iowa Department of Transportation Assistant District 1 Engineer,
regarding upcoming construction near Ames were noted to be for information only.
REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights
from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings
attended, upcoming meetings, community events, and items of interest.
Moved by Rollins, seconded by Junck, to request the City Attorney evaluate contract language and
determine how the City can protect its interests in the future if an error is found.
Vote on Motion: 6-0. Motion declared carried.
RESOURCE RECOVERY AND RECYCLING CAMPUS LOCATION UPDATES: Director
of Public Works John Joiner, Resource Recovery Superintendent Mark Peebler, and Assistant City
Manager Phillips presented the staff report.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason
to go into Closed Session. Attorney Lambert replied in the affirmative citing Section 21.5(1)(j),
Code of Iowa, to discuss purchase of particular real estate.
Moved by Betcher, seconded by Junck, to go into Closed Session at 9:17 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
The City Council reconvened in Regular Session at 10: 31 p.m.
Council Member Junck asked City Attorney Mark Lambert if there was a legal reason to go into
Closed Session. Attorney Lambert replied in the affirmative citing Section 20.17(3), Code of
Iowa, to discuss collective bargaining strategy.
Moved by Junck, seconded by Betcher, to go into Closed Session at 10:31 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
The City Council reconvened in Regular Session at 10: 39 p.m.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 25-025 approving collective
bargaining agreement with International Union of Operating Engineers, Local 234 (CyRide).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ADJOURNMENT: Moved by Junck, seconded by Beatty-Hansen, to adjourn the meeting at 10:39
p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
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_______________________________________ __________________________________
Grace Bandstra, Deputy City Clerk John A. Haila, Mayor
_____________________________
Renee Hall, City Clerk