HomeMy WebLinkAbout~Master - January 26, 2021, Regular Meeting of the Ames City CouncilMINUTES OF THE REGULAR MEETING OF THE
AMES CONFERENCE BOARD AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 26, 2021
REGULAR MEETING OF THE AMES CONFERENCE BOARD
Mayor Haila announced that it was impractical to hold an in-person Council meeting due to the
Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting was being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
The Regular Meeting of the Ames Conference Board was called to order by Chairman John Haila
at 6:00 p.m. on January 26, 2021. Present from the Ames City Council were Bronwyn Beatty-
Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and David Martin. Linda
Murken, Lisa Heddens, and Latifah Faisal represented the Story County Board of Supervisors. Other
members in attendance were as follows: Joe Anderson, Nevada School Board of Directors; and
Jennifer Britt, United Community School Board of Directors. Gilbert School Board of Directors and
Ames School Board of Directors were not represented.
MINUTES OF FEBRUARY 25, 2020: Moved by Murken, seconded by Betcher, to approve the
Minutes of the February 25, 2020, meeting of the Ames Conference Board.
Vote on Motion: 3-0. Motion declared carried unanimously.
DISCUSSION OF CITY ASSESSOR’S BUDGET PROPOSALS: Acting City Assessor Brenda
Swaim reviewed the City Assessor’s 2021-2022 Annual Report. Ms. Swaim pointed out that there
are two vacancies on the Board of Review as one term concluded at the end of 2020 and another
member decided to retire at the end of 2020. One of the vacancies must be filled with a real estate
or construction expert per Iowa Code. It was noted that since the City Assessor retired, the
Examining Board met and requested the Register from the Department of Revenue.
Ms. Swaim mentioned that updated tables were emailed earlier today, and she asked the Conference
Board to focus on Tables 1 and 3 as those tables were correct. Table 1 showed that the assessed
values were up by 3.2% and table 3 showed that the taxable values were up 4.7%.
Council Member Betcher inquired as to what accounted for the lower percentage from what the
Board had for Table 2 as opposed to what they now see in Table 3. Ms. Swaim explained that Table
2 had last year’s information in it as the old information was brought forward and not updated. The
Mayor wanted to know if new tables would be sent out. Ms. Swaim mentioned that she would have
to get that information together and could send it out if the Conference Board wanted them. Mayor
Haila stated it would be helpful to have the updated information. If for any reason she is unable to
obtain the data to send out, he asked that she send a note to the Board to that effect.
It was noted that the Ames City Assessor’s Office has two vacancies. Ms. Swaim noted it was her
hope that the hiring of a new Ames City Assessor would be swift. She pointed out that on
Attachment C of the Report, it showed the Residential Sales Quarterly Report; and when looking at
new construction sales, the quantity decreased, but the price per square foot remained steady (the
median was up by 2.8%). Existing house sales were very active with the quantity up by over 9%. Ms.
Swaim pointed out that the price per square foot as well as the median price were also up from last
year.
Page 6 of the Report was a summary of the Assessment notices that were mailed out for 2020. Page
7 showed the number of Informal Hearings along with Board of Review Hearings. Ms. Swaim
explained that a question had come up from the Mini Board wanting to know the actual number of
Board of Review cases; and it was noted that of the 183 residential cases, 144 were two
condominium regimes held by a single owner. Ms. Swaim pointed out that, on Page 8 of the Report,
there was a list of appeals that were pursued beyond the Board of Review, either in District Court
or the Property Assessment Appeal Board (PAAB). Some of the cases have been settled, but many
are still active as the District Court and PAAB systems are backed up due to COVID-19.
The Mayor questioned if the 183 residential appeals was an average number of appeals that are
received each year. Ms. Swaim answered that the number was very low compared to other years.
Mayor Haila then wanted to know if the number of cases going to the District Court and PAAB was
comparative to previous years. It was pointed out that, while there are multiple cases, some of them
are related to one project.
Story County Board of Supervisor Lisa Heddens wanted to clarify the Board of Review cases that
show “number upheld,” and if that meant the homeowner won or the Board did. Ms. Swaim noted
that cases where the appeal was upheld (meant that the petition of the property owner was granted).
Ms. Swaim explained that she had found a few errors on the Budget Proposal and had made the
corrections. When Ms. Swaim was completing the Report for the Department of Management, she
had noticed that no money had been allocated for the vacancies in the Office for the remainder of
the fiscal year. Ms. Swaim had to increase the projected expenses for the Assessor and Staff line
items. In FY 20-21, it was originally budgeted for a 5% increase and that is what the corrected
amount is, but what was in the Report was modified. It was noted that the City Assessor’s Office
tries to mirror what the City of Ames does for increases, when possible. When the City only got 4%
those were the numbers shown. She wanted to make sure the Board knew that even though they had
expenses available for 5%, staff was able to stay below the 4% budget amount. The Mini-Board was
also able to help Ms. Swaim trim a few line items in the Report. It was pointed out that the total
percentage of change between the proposed and current budget is only 2%.
Mayor Haila asked if the expected budget included the vacancy of the position. Ms. Swaim explained
that she did take that into consideration along with the accrual pay out to the previous City Assessor.
The Mayor wanted to know if the Assessor’s office is actively searching for an Administrative
Assistant. Ms. Swaim mentioned that she is not sure, but knows that a few other items need to be
taken care of before they can hire anyone.
2
Supervisor Linda Murken questioned when the last time was the Board of Review’s salaries were
increased. Ms. Swaim explained that it had been a long time; maybe over 15 years. The Mayor
mentioned that in the budget proposal it is being recommended that the Board of Review salary
change from $17.50 per hour to $35.00, and wanted to know if staff had checked with other
municipalities to see if the $35.00 was a common rate. Ms. Swaim mentioned it was discussed
briefly during the Mini Board as there was a salary survey done from other cities and; that was the
basis used for determining salaries for the Board of Review. Staff wanted to increase the salary with
the hope of attracting and maintaining qualified members.
Moved by Gartin, seconded by Murken, to approve the recommendations of the City Assessor’s
Report.
Vote on Motion: 3-0. Motion declared carried unanimously.
Moved by Heddens, seconded by Corrieri, to receive the proposed budget.
Vote on Motion: 3-0. Motion declared carried unanimously.
Moved by Faisal, seconded by Betcher, to set 6:00 p.m. on February 23, 2021, as the date of public
hearing on the proposed FY 2021/22 City Assessor’s budget (adoption of budget will occur after
hearing is held).
Vote on Motion: 3-0. Motion declared carried unanimously.
CONFERENCE BOARD COMMENTS: Council Member Martin asked, when the Conference
Board moves into the next phase with a new City Assessor, would the Conference Board want to
change any of the structure. He gave an example of adding more structure to the Mini Board or
establish a procedure for formal evaluation of the City Assessor. He inquired as to how to move
forward with those things if the Conference Board was interested.
Moved by Martin, seconded by Corrieri, to place the topics of the Mini Board structure (chair, vice-
chair, and secretary) and the question of how the Conference Board would evaluate the Assessor’s
performance after the appointment of a long-term Assessor on the next Conference Board Agenda.
Council Member Gartin explained that he is supportive of the motion, but wanted to know if they
could ask the City of Ames staff to come up with some proposals for the Conference Board to
consider. He mentioned that he was nervous about having a “blank slate” and wanted to know if
Council Member Martin would be in favor of adding that to his motion. Council Member Martin
stated that is a great consideration as he is unaware of how to evaluate the City Assessor. Mayor
Haila mentioned that would be a great idea and they could ask the City Manager who on staff would
be able to help come up with some proposals for the Conference Board. The Mayor stated that it
would be the understanding of the Conference Board that this would be included in the original
motion and a new motion would not be needed.
Vote on Motion: 3-0. Motion declared carried unanimously.
3
The Mayor asked Council Member Corrieri to give an update on the process for hiring a new City
Assessor. Ms. Corrieri mentioned that the Examining Board met a few weeks ago to establish the
formality of the Examining Board, and she will be serving as Chair of the Board. The Board had
officially requested the registry of names from the Department of Revenue. The registry list had been
received and there were approximately 160 names on the list, but of those, 60 were retired. The City
of Ames Human Resources Department is going to be assisting with the initial application and
vetting process. Bethany Jorgensen, Human Resources Director, and Brian Phillips, Assistant City
Manager, will be putting together a formal job description and will have the position posted to the
City of Ames website in the next couple of weeks. A formal letter will then be sent to the names on
the registry that the recruitment is open and invite them to apply. Ms. Corrieri explained that they
are looking at having the position open indefinitely because the last recruitment only had one
applicant and they are not sure how many people will apply. Supervisor Heddens inquired, process-
wise, if the Examining Board would meet after the City has vetted the list. Ms. Corrieri explained
that it would depend on how many people there are on the list, if there are a lot, the City of Ames
will vet out some of the candidates, but if there are only a few then those will go directly to the
Examining Board. Once the Examining Board reviews the applications, they will invite the finalists
for a full-day interview process to meet with everyone and end on a public presentation. The
Examining Board will make a final recommendation to the Conference Board for appointment.
Supervisor Linda Murken stated that she understood that the 2005 Report was going to be updated.
She wanted to remind the Mayor and City Administrator if the City would be willing to take over
the payroll for the City Assessor’s office. Ms. Murken commented that the payroll is currently being
done by Story County. Everyone already thinks of the City Assessor’s office as City employees as
staff is on the City benefit plans, deferred compensation, and for Human Resources, and that it
doesn’t make sense for Story County to do the payroll and just wanted to remind everyone that this
issue had been brought up. Mayor Haila mentioned that he will follow-up with City Manager Steve
Schainker to get that question answered, and if needed, will bring it back to the Conference Board.
ADJOURNMENT: Moved by Heddens to adjourn the Ames Conference Board at 6:29 p.m.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council,
which was being held electronically, to order at 6:31 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex officio Member Nicole Whitlock was also present.
Mayor Haila stated that it was impractical to hold an in-person Council meeting due to the Governor
of Iowa declaring a public health emergency because of the COVID-19 pandemic. Therefore, limits
have been placed on public gatherings, and this meeting was being held as an electronic meeting as
allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the public could
participate in the meeting via internet or by phone.
4
RECOGNITION: Fire Chief Rich Higgins recognized Nathaniel Ward, Robert Dean, and Obai
Elmustafa for their heroic actions on December 9, 2020. Chief Higgins explained that around 4 p.m.
on December 9, 2020, passersby noticed smoke and flames coming from a two-story apartment
complex at 220 South Dakota Avenue. Multiple people called 911 to report the fire; however, the
three individuals being recognized tonight decided to stop and make sure everyone was out of the
building. With heavy smoke and flames coming from the front of the structure obstructing the only
way out of the house for the occupants, Nathaniel, Robert, and Obai started knocking on windows
and yelling for the residents to get out. Once they realized the only way out for the second-story
apartment occupants was through a window, the men found a ladder and devised a plan to get the
two trapped people out safely. One occupant was able to jump to the waiting arms of the rescuers.
The second occupant was rescued by using a step ladder to get on top of a nearby garage roof, and
then used it again to access the second-story window. Chief Higgins stated that the selfless acts of
Robert, Nathaniel, and Obai are heroic in every sense, and it was with great pleasure that he
recognized them during this meeting and publicly for their actions. A video of the event recorded
by Ames Police Officer Celena Rohland’s body camera was shown. Fire Chief Higgins thanked
Officer Rohland for her actions that day that helped aid in the rescue.
The Mayor and Council thanked the three gentlemen for stopping to help and let them know that they
help make Ames a great place. Mr. Dean stated that he and Nathaniel were driving by and couldn’t
help but turn around and help. He explained that it was just a small fire and by the time they turned
around the front was fully engulfed in flames. Mr. Dean commented that it was a testament to what
anyone can do when they work together as a community. He reminded everyone to check their
smoke alarms. Mr. Ward echoed what Mr. Dean had mentioned and said he was glad that no one was
hurt and they were able to help anyway they could. Mr. Elmustafa stated he was just glad he was in
the right place at the right time to help.
Chief Higgins wanted to remind residents to always know two ways out. Whether it’s a home, place
of work, or a hotel, knowing two ways out will double any person’s chance of getting out safely
during an emergency when every second counts.
PROCLAMATION IN OBSERVANCE OF AMES ROTARY CLUB’S 100TH
ANNIVERSARY: The Mayor congratulated the Rotary Club of Ames on its 100th Anniversary and
commended it for its community service by declaring March 1, 2021, as Rotary Club of Ames Day.
Accepting the Proclamation was Chad Copley, Rotary President. Mr. Copley mentioned they were
thankful for the Proclamation and appreciated the Mayor declaring March 1, 2021, as Rotary Club
of Ames Day. He noted that the Rotary has 180 members who are observing the Rotary motto,
“Service Above Self.” The Rotary is continuing to look for ways to serve globally with water
delivery systems in Tanzania Africa and the PolioPlus program to eradicate polio. Locally the Rotary
supported the Ames Miracle Field Park, tree planting and care at Tedesco Environmental Learning
Corridor, and providing local community grants. They are hoping in the fall to get together in person.
He reminded everyone that there are openings in the Rotary Club of Ames if anyone is interested.
5
CONSENT AGENDA: Mayor Haila mentioned that staff had requested to pull Item No. 26,
Resolution approving contract and bond for 2020/21 Pavement Restoration - Slurry Seal Program
from the Agenda as the items have not been received yet. Council Member Betcher requested to pull
Item No. 13, Requests from Ames Main Street (AMS) for Music Walk on Thursday, April 29, 2021;
Item No. 14, Requests from Ames Main Street (AMS) for Art Walk on Thursday, June 3, 2021, and
Item No. 15, Requests from Ames Main Street for 4th of July activities on July 4, 2021 for further
discussion.
Moved by Gartin, seconded by Corrieri, to approve the following items on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Regular City Council Meeting held January 12, 2021
3.Motion approving Report of Change Orders for period January 1 - 15, 2021
4.Motion approving New 12-month Class C Liquor License with Sunday Sales: Springhill
Suites, 1810 SE 16th Street, Pending Food Establishment License
5.Motion approving New 12-month Class C Liquor License with Sunday Sales: Cactus 2, 2420
Lincoln Way Ste B, Pending Food Establishment License and DRAM
6.Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a.Special Class C Liquor License (B/W) Outdoor Service and Sunday Sales - Blaze
Pizza (2320 Lincoln Way #109) Pending DRAM
b.Class C Liquor License, Outdoor Service & Sunday Sales - El Azteca (2727 Stange
Road)
c.Class C Liquor License Sunday Sales & Catering - Ge’Angelo’s (823 Wheeler St #9)
d.Class C Beer Permit, Class B Wine Permit, Class E Liquor License - Fareway Store
#386 (619 Burnett Ave)
e.Class C Beer Permit, Class B Wine Permit Class E Liquor License - Fareway Store
#093 (3619 Stange Road)
f.Special Class C Liquor License (B/W) - Clouds Coffee LLC (119 Stanton Ave)
7.RESOLUTION NO. 21-023 adopting revised Employee Recognition Programs Policy
8.RESOLUTION NO. 21-024 approving Quarterly Investment Report for the Period Ending
12/31/2020
9.Requests from Ames Town and Gown to amend scope and time frame of 2021 COTA Spring
Special Project Grant Contract:
a.RESOLUTION NO. 21-025 approving contract amendment
b.RESOLUTION NO. 21-026 approving carry-over of $570 from FY 2020/21 to FY
2021/22
10.RESOLUTION NO. 21-027 modifying FY 2020/21 ASSET Contract with Heartland Senior
Services due to COVID-19
11.RESOLUTION NO. 21-037 approving Encroachment Permit Agreement for sign at 203
Main Street.
12.RESOLUTION NO. 21-038 approving the Surface Transportation Block Grant (STBG)
Federal-Aid Swap Funding Agreement with the Iowa Department of Transportation for E.
13th Street Reconstruction project in the amount of $1,600,000
13.RESOLUTION NO. 21-039 approving Surface Transportation Block Grant (STBG) Federal-
6
Aid Swap Funding Agreement with the Iowa Department of Transportation for the Cherry
Avenue Extension in the amount of $1,890,000
14.RESOLUTION NO. 21-040 approving Professional Services Agreement with WHKS & Co.,
of Ames, Iowa, for 2019/20 Storm Water Erosion Control (Squaw Creek) in an amount not
to exceed $58,820
15.RESOLUTION NO. 21-041 awarding contract to NOVA Bus of Plattsburgh, New York for
two CyRide Battery Electric Buses and Charging Equipment in an amount not to exceed
$1,888,000
16.RESOLUTION NO. 21-042 approving Change Orders 3-5 with Story Construction Company
of Ames, Iowa, for CyRide Interior Improvement Project in the amount of $32,594
17.RESOLUTION NO. 21-043 approving Change Order No. 2 with Tri-City Electric Company
of Iowa, Davenport, Iowa, for Electrical Maintenance Services for Power Plant in an amount
not to exceed $68,000
18.DCS Software and Hardware Upgrade for Electric Services:
a.RESOLUTION NO. 21-044 approving waiver of Purchasing Policies requirement for
formal bidding allowing for a single-source purchasing arrangement with the current
DCS software and hardware supplier
b.RESOLUTION NO. 21-045 awarding contract to Emerson Process Management of
Pittsburgh, Pennsylvania, for DCS Software and Hardware Upgrade for Electric
Services in the amount of $420,803, with the City paying applicable sales taxes
directly to the State of Iowa
19.RESOLUTION NO. 21-046 approving contract and bond for Maintenance Facility Fabric
Storage Barn
20.RESOLUTION NO. 21-047 approving contract and bond for Water Plant Dehumidification
Project
21.RESOLUTION NO. 21-049 approving reduction in project retainage for the 2019/20
Sanitary Sewer Rehabilitation project (Munn Woods)
22.RESOLUTION NO. 21-050 accepting completion of Electric Services Replacement at
University Apartments (111 Lynn Avenue)
23.RESOLUTION NO. 21-051 accepting completion of North River Valley Park Low-Head
Dam Improvements Project
24.RESOLUTION NO. 21-052 approving Plat of Survey for 1018 and 1022 North Second
Street
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
REQUESTS FROM AMES MAIN STREET: Council Member Betcher explained that she pulled
the Ames Main Street Special Events items to make sure that the Council was operating under the
understanding that if COVID-19 precautions are in place at the time of the events, the Council still
has the ability to cancel the events based on City recommendations from CDC guidelines. Any
approval tonight would be contingent upon the health conditions at the time the three events occur:
1.Requests from Ames Main Street (AMS) for Music Walk on Thursday, April 29,
2021:
7
a.Motion approving blanket Temporary Obstruction Permit and blanket
Vending License in Central Business District
b.RESOLUTION NO. 21-028 approving closure of 10 metered parking spaces
for food trucks and musicians from 3:00 p.m. to 9:00 p.m.
c.RESOLUTION NO. 21-029 approving waiver of parking meter fees and
enforcement, usage and waiver of electrical fees, and waiver of fee for
blanket Vending License for Ames Main Street from 3:00 p.m. to 9:00 p.m.
2.Requests from Ames Main Street (AMS) for Art Walk on Thursday, June 3, 2021:
a Motion approving blanket Temporary Obstruction Permit and blanket
Vending License in Central Business District
b.RESOLUTION NO. 21-030 approving closure of 10 metered parking spaces
for vendors from 1:00 p.m. to 9:00 p.m.
c.RESOLUTION NO. 21-031 approving waiver of parking meter fees and
enforcement, usage and waiver of electrical fees, and waiver of fee for
blanket Vending license for Ames Main Street from 5:00 p.m. to 8:00 p.m.
d.RESOLUTION NO. 21-032 approving closure of Kellogg Avenue, from
Main Street to Fifth Street from 3:00 p.m. to 8:30 p.m.
e.RESOLUTION NO. 21-033 approving usage of Tom Evans Plaza
3.Requests from Ames Main Street for 4th of July activities on July 4, 2021:
a.Motion approving blanket Temporary Obstruction Permit and blanket
Vending License in Central Business District
b.RESOLUTION NO. 21-034 approving usage and waiver of electrical fees
and waiver of fee for blanket Vending License
c.RESOLUTION NO. 21-035 approving closure of portions of Main Street,
Northwestern Avenue, Fifth Street, Douglas Avenue, Burnett Avenue,
Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle Avenue from 6:00
a.m. until end of parade
d.RESOLUTION NO. 21-036 approving closure of Parking Lot MM, south
portion of Lot M, Depot Lots V and TT from 6:00 a.m. to 2:00 p.m.
John Hall, Ames Chamber of Commerce Vice President, stated that the Chamber understands the
concerns from Council Member Betcher, and their intention is to operate with precaution. He noted
that they were able to host the Art Walk in the fall of 2020. The Chamber will host the Art Walk and
Music Walk with the same precautions. Mr. Hall mentioned that they are not sure about the 4th of
July parade and are hopeful that they will be able to host the parade, but as they get closer to the day
of the event they will be exploring alternative options that may not entirely cancel the event. The
event may happen virtually or some other way to offer the event to the City. The Chamber will
continue to communicate with staff regarding the events and if they need to come back to the
Council with changes, they would be happy to do so. Ms. Betcher mentioned that she appreciated
what Mr. Hall had said, but she believed any previously approved events were approved by Council
with the contingency that the Council could cancel the event at any time. She is hopeful that things
will get better and the events will proceed as planned, but she wanted to avoid the event having to
come back to Council for its approval to have the event or cancel. The Mayor stated that the way the
8
Council Action Form and the Agenda are written there is no provision in the recommendations that
the approval would be contingent upon health care provisions and asked Assistant City Manager
Brian Phillips what his recommendation would be. Mr. Phillips stated that the Council could approve
the request with the condition that the Chamber has to comply with whatever public health measures
are in effect at the time or the Council could wait to approve the items later.
Council Member Betcher stated she would prefer these requests not come back to Council, but
would like to approve the requests contingent upon whatever public health measures are in place at
the time of the event. The Mayor asked Mr. Hall if the Council approved the request with the
conditions stated by Ms. Betcher; would the Chamber be able to work with those. Mr. Hall
mentioned that all its events will have contingency plans in the event that there are tighter or
complete restrictions. The Chamber will be prepared to change dates, plans, or cancel the events if
needed. He pointed out that they would appreciate the approval tonight so they can start marketing
the events.
Moved by Betcher, seconded by Gartin, to approve the Ames Main Street events as listed above with
the added note that the approval is contingent upon the public health advisory and regulations that
are in position at the time the events occur.
Council Member Gartin stated he appreciated the motion, but he thought all the events were subject
to the Governor’s Proclamation. Ms. Betcher stated she is not sure as she has seen some events that
are not compliant, and she wants to make sure that anything on City property is being followed.
Council Member Martin asked if the motion also included any policy that the City Council had
adopted as well. Ms. Betcher confirmed that would be true.
Vote on Motion: 6-0. Motion declared carried unanimously.
PUBLIC FORUM: Mayor Haila opened Public Forum. No one requested to speak, so he closed
Public Forum.
UPDATE ON INDOOR AQUATIC CENTER: Parks and Recreation Director Keith Abraham
showed a couple concepts for a new Indoor Aquatic Center. He noted that a couple representatives
from RDG Planning and Design were online to answer any questions. Director Abraham mentioned
that they wanted to utilize the intersection at Lincoln Way and North Elm as it is a controlled
intersection and would help minimize traffic on North Oak.
Mr. Abraham noted that there were two options put together by RDG. It was pointed out that in both
options the building is situated on the southwest portion of the property with parking to the north and
140 parking spots. Option 1 was for a single-level aquatic center. The building would be 31,300
square feet with approximately 30% of the site being green space. The indoor pool would have a six-
lane lap pool, a zero-depth entry pool with a current channel, a wellness/therapy pool, a large
enclosed slide that begins and ends inside the building, but also goes outside, a smaller slide for
9
younger children, locker rooms (men’s, women’s, and eight universal/family changing rooms), two
gender neutral restrooms, some office space, and support spaces (storage, equipment room, etc.).
Option 1 comes with a price tag of about $22.8 million. There are opportunities for future expansion
to the east of the building or by building over the parking lot to the north. He noted that if there is
expansion then parking will become an issue as there will not be enough parking, which was a
concern of the neighborhood. The second option would have 32,100 square feet on the first level and
11,600 square feet on the second level. The first level has the same features as Option 1 with the
addition of stairs and an elevator. The second level features a multi-purpose room, a walking area,
a social area, storage, and two gender neutral restrooms. This option would cost about $27.5 million.
Director Abraham explained that the cost estimates included the construction, storm water storage
under the parking lot, land acquisition, demolition of buildings and parking, design fees, other costs
(soils, survey, testing), and a 15% contingency. Director Abraham explained that there were some
alternates offered if the Council was interested. One Alternate under Option 1 would be to size the
buildings structural steel and footings to accommodate expanding the single-level building into two-
levels but would cost an additional $500,000. Under Option 2 there was an alternate to shorten the
walking track on the second level which would decrease the cost by $1.5 million. Any feedback
came from the neighborhood; traffic, parking, and stormwater were their main concerns.
Council Member Gartin asked Mr. Abraham to point out the slide features. Mr. Abraham noted that
there is a stairway that has a tube slide that will go outside and then run back inside. There will also
be a youth slide; currently there are three different slides being considered.
The Mayor asked for City Manager Steve Schainker to explain the process the City is going through
for the Indoor Aquatic Center. Mr. Schainker explained that the City is trying to take advantage of
the major development along Lincoln Way, between Clark and Kellogg, to take part in a state
program. It is the Iowa Reinvestment District Program that allows the City to capture the state tax
on hotels and retail sales to be used for certain projects that better the community. The City is putting
together an application that is due February 22, which would allow the City to collect the hotel and
retail tax for the proposed development on Lincoln Way and use the funds to pay for the Indoor
Aquatic Center. The goal is to use that revenue plus donations along with the Winakor Donation
Fund money to help finance the facility. He pointed out that the option the Council chooses will set
the bar for the amount of revenue that needs to be collected either from donations or the
development. Once an option is chosen, an economic analysis will need to be done. Mr. Schainker
stated that the City will have to up-front the general obligation bonds for this facility. He explained
that an indoor aquatic center is a priority for City Council and that what is presented in Option 1.
Staff is not certain at this time if the level of tax rebate funding generated from the Reinvestment
District projects and the amount of donations secured will cover the cost of either option. It was the
recommendation of the City Manager that the City Council adopt Option 1.
Council Member Beatty-Hansen stated that one of the additions to Option 1 was the $500,000 to add
the footings for a potential second story later. She wanted to know if those would be strong enough
to possibly add a third story to the building. Al Oberlander, Consultant with RDG Planning and
Design, explained that the structure as designed was for two stories only and the price would go up
10
if the City wanted to include a third story. Mr. Schainker stated that a big concern with expanding
further would be the loss of parking - the bigger the building the more parking would be needed; it
will expand into the neighborhood, which is what they don’t want to do. Ms. Beatty-Hansen
mentioned she liked having the potential to expand the building if needed. She asked if any thought
was given to using the existing building. Director Abraham mentioned that there was not a lot of
conversation regarding using the current building. The building currently on the lot is not set up to
allow the parking and the building is older and would cost more to make improvements.
The Mayor wanted to know if the Council decided to go with Option 1 and in the future wanted to
add a second floor how much of a disruption there would be while adding that second level. Mr.
Oberlander stated if a second floor was added over the locker room and offices, they would have to
knock holes in the floor to add the new footing to support the new columns. Some areas would need
to have the roof taken off to convert to a floor structure instead of a roof. The pool would need to
be shut down to strengthen the trusses to build the walking track. There would be numerous
interruptions to the day-to-day operations. City Manager Schainker pointed out that if they did the
underground stormwater then they would have all the green space to the east for expansion. Mr.
Oberlander stated that would be correct as they would have 15,000 square feet of space for
expansion.
Council Member Gartin stated that including a walking path would significantly increase the number
of people who would benefit from the building. He pointed out that Ada Hayden is packed when the
weather is nice. Currently, there is nowhere for anyone to go walking when the weather is bad
besides the mall. He noted that he is leaning towards having a second floor for the walking path and
the cost is going to keep getting more expensive as they move on. He appreciated that RDG would
be eliminating a curb cut on the west side; this would make things nicer for the neighborhood. Mr.
Gartin reminded everyone that they are going to be seeing major changes along the Lincoln Way
Corridor within the next few years.
The Mayor stated that it was noted in the Staff Report that the DOT may not want to vacate its
premises right away and wanted to know if the aquatic center could be built while the DOT is still
operating. Mr. Oberlander stated the potential new indoor aquatic center building is positioned on
the site where the existing two buildings could remain, but half of the parking lot would be taken out
during construction.
Council Member Betcher inquired if the City submitted the plan for the two-story aquatic center with
the Iowa Reinvestment District and then it was voted down by a referendum; would the project be
null and void or could they revert back to a one-story plan. City Manager Schainker stated if the City
had to submit an application that is contingent upon passing a bond issue he was not sure if the City
will get all the points needed. He pointed out that whatever the Council decides they are setting the
expenditure side up and at the February 9, 2021, meeting he is going to show the revenues side; he
is not even sure what the gap is yet.
Council Member Corrieri explained that in her experience working with the Iowa Department of
11
Economic Development, when they like a project the committee is willing to work with
communities. She mentioned that she has seen other applications submitted where there have been
bond referendums that have influenced the project. She thought the Council needed to continue to
be excited and advocate for the project as much as they can rather than looking at the potential
downfalls may be. Ms. Corrieri commented that there isn’t anything to not like about this project and
believes the state will love this project and will want the City of Ames to succeed. Mr. Schainker
stated that the challenge is not going to be the state, but whatever amount is put up for a referendum
if it doesn’t pass then there is not going to be a project as the City does not have the money to fill
the gap.
The Mayor opened public comment.
Adib Amini, 1018 N. 2nd Street, Ames, mentioned that he was at the neighborhood meeting as his
family lives on 2nd Street. Mr. Amini wanted to share that his family would love to have the pool in
the neighborhood. He understands it is a complex project and the issues that go with it. He is not sure
if it is possible to go with the second-story facility and if the bond referendum fails then go back to
the single-story option. Mr. Amini stated it would be great to have a walking path and the additional
features, but overall would love to see this project succeed.
Mayor Haila closed public comment when no one else came forward.
City Manager Schainker mentioned that the Council could wait until the February 9, 2021, meeting
to give direction once the Council has seen the revenue section. The application has to be submitted
by February 22, 2021. Mr. Schainker felt the Council should see both sides of the equation before
making a decision. He stated that he is expecting a gap even with Option 1, but not sure how big of
a gap it is going to be. Council Member Gartin asked what the downside would be to making a
decision tonight versus in a couple weeks. Mr. Schainker stated that the next meeting will show the
entire picture and how large the gap may be. He felt knowing how much the bond issue may be
would help the Council decide if they wanted to proceed with a single-or two-story aquatic center.
Mayor Haila pointed out that this is the first time the public has seen the project information and
maybe it would be beneficial to wait to see the entire picture. The Mayor mentioned that these
decisions are just for what kind of information the City will be submitting in its application to the
Iowa Economic Development Authority.
Council Member Gartin wanted to know what kind of outreach had been done for this project.
Director Abraham stated that there was a neighborhood meeting. Over 500 letters were sent out to
the Oak/Riverside Neighborhood and 15 people attended the meeting. Last week the Parks and
Recreation Commission met, and the meeting information was posted on Facebook and the
information was sent out to over 6,000 email addresses that are in the Parks and Recreation database.
The information that was sent was for the Aquatic Center and the Downtown Plaza. The Parks and
Recreation Commission had about five people show up. He pointed out that a lot of notices have
been sent out, but have not received a lot of responses.
12
Moved by Gartin, seconded by Corrieri, to approve Option 2 for a two-level Aquatic Center with
additional features.
Council Member Betcher stated she is concerned with the motion as she would like to see the total
picture before making a decision. She doesn’t think she can support the motion right now and would
prefer to table the discussion.
Council Member Martin mentioned that he would also prefer to wait. He would prefer to have the
two-story building as they want to serve everyone in the community. He noted that this decision will
get harder the longer they wait. Mr. Martin mentioned that there are a lot of moving pieces and if
they have an opportunity to see how the revenues stack up against the expenses and what sort of
bond measure they would be looking at, the Council should have that information in hand before
moving forward.
Council Member Gartin stated that this is a good project and will have a higher basis of support if
they increase the desirability of the building.
Vote on Motion: 4-2. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck. Voting Nay: Betcher,
Martin. Motion declared carried.
UPDATE ON DOWNTOWN PLAZA: Planning and Housing Director Kelly Diekmann presented
the contextual location map for the Downtown Plaza across from City Hall. He noted the number
one goal of the project is to enhance Downtown, to have a connection to Main Street, and to be an
amenity to everyone who comes Downtown. The focus was on the long-term evolution of Downtown
using 5th Street and Burnett as a corridor that could be improved over time for both City
improvements and potential redevelopment in the area. The fundamental approach to the layout of
the Plaza was to treat 5th Street as the primary entrance and connection to Downtown with the
affiliation to City Hall as a secondary point of emphasis. Director Diekmann pointed out to the
northwest of City Hall on 6th Street there is a site that staff is going to recommend that City Council
look at acquiring. The City currently owns the lot through the CDBG program and as part of the
Annual Action Plan the three lots (519,525, and 601 6th Street) are currently being planned to be sold
at market value. The revenue from the sale is intended to be used to finance a portion of the
development costs for affordable housing at 321 State Avenue. In lieu of selling the properties to a
third party, it will be the staff’s recommendation that the City purchase these properties at the
appraised value of $198,000 to reimburse the CDBG program and convert the property to a public
parking lot.
Confluence had prepared a conceptual design for the site that incorporates a substantial number of
ideas initially identified for the site. The focal points for the project include running water features
in the north that flow through the plaza as a “runnel” connecting to spray water features at the south.
This large space at the south end of the site would also be the location of a skating facility. The
skating facility is a ribbon design to emphasize the social and recreational aspect of the use and to
make it unique from other skating facilities. If the ribbon design is not viable, the same space can
13
be used for a more traditional open ice-skating area. The design also incorporates bike parking along
the south edge, opportunities for food trucks or pop-up retail along 5th Street, swinging seats, a
support building with restrooms, a signature public art piece, a small built-in platform for
performances, and various seating areas with a substantial amount of green space.
As a result of constructing the plaza, all 86 parking stalls in Parking Lot N would be removed. In its
place, staff has directed Confluence to show the addition of new angled parking along the west side
of Clark Avenue to provide “front door” customer parking for City Hall. This change would total
approximately 18 parking spaces. Angled parking with meters will be retained along 5th Street
frontage with one adjustment to the current configuration to test back-in angled parking. Back-in
angled parking is new to Ames, but present in other urban environments, such as Des Moines.
There was a public meeting held via Zoom on January 21, 2021, with approximately 90 people
participated. Mr. Diekmann noted that the feedback received were concerns about the loss of
parking, cost of the facility, other priorities for funding, and the location away from Main Street. The
positive feedback staff received is the idea of the ice-skating facility and the green space. Director
Diekmann mentioned that a quick poll and additional comment opportunities are available online
at www.cityofames.org/downtownplaza. He pointed out that in the five days since the link has been
active staff had already received 158 comments. Director Diekmann explained that there are a lot
of details that will still need to be decided, but there is a rush to get a conceptual design completed
to submit it to the Iowa Reinvestment District Program.
Council Member Betcher wanted to know about the potential to have technology charging solar
stations in tables so anyone can take their laptops and use them. Mr. Diekmann stated that level of
detail is not in the plan yet and could be added later. Ms. Betcher wanted to know if there was going
to be any seating available for parents in case they wanted to watch their kid’s skate. Director
Diekmann mentioned they had not talked about that yet, but did not envision any bleachers being put
in.
Council Member Beatty-Hansen wanted to know if a bicycle fix-it-station could be added to the
design, but understands that level of detail may come later. Director Diekmann stated those levels
of details were not in the plan yet, but could be added later.
Director Diekmann stated the Downtown Plaza is a current project within the Capital Improvement
Plan (CIP) with a budget of $2.7 million over a two-year period. The current design concept includes
several features with highly variable costs, such as the public art, ice skating facility, water features,
and support building. The working estimate for this concept ranges from $3 million to $4 million.
Confluence will provide a more precise cost estimate for the project as part of the final refinements
at the February 9, 2021, City Council meeting.
Mayor Haila opened public comment.
Adib Amini, 1018 West 2nd Street, Ames, mentioned that the design was beautiful. He noted that he
14
has kids and would love to see kid friendly features and there is plenty of room to add items later
when funding is available. He wouldn’t want to see those types of items hold up the project.
The public comment was closed.
Director Diekmann stated that staff is providing an update and no action is needed at this time unless
there is something that the Council wanted to add.
Moved by Betcher, seconded by Martin, to approve Alternative 1: to accept the update on the
preparation of the Downtown Plaza concept and proceed with preparation of the final concept design
and cost estimates for the City Council to review on February 9th, and to proceed with planning for
parking changes to Clark Avenue, 5th Street, and the site on 6th Street.
Vote on Motion: 6-0. Motion declared carried unanimously.
The Mayor recessed at 8:03 p.m. and reconvened at 8:09 p.m.
DISCUSSION OF PRAIRIE FIRE DEVELOPERS CONCEPT PLAN FOR 321 STATE
AVENUE: Planning and Housing Director Kelly Diekmann mentioned that staff had partnered with
Prairie Fire Developers for the Low Income Housing Tax Credit (LIHTC) application, which is to
be submitted by March 12, 2021. Staff had provided feedback to Prairie Fire and its architecture
firm, Odimo, about the layout of the site and appearance of the main apartment building presented
in the original design. City Council had previously noted that it seemed bulky and the appearance
of a flat roof did not work well together with the townhome design that was also a part of the project.
The site plan has been modified to move the apartment building to the east near the driveway
accessing the site. The townhomes are now divided into three groupings of buildings rather than two.
The primary open space remains along the west boundary of the site with parking situated along the
east side. With the adjustments to the townhomes, the number of apartments can be increased from
the original 36 units to 37 units by adding one additional 3-bedroom townhome apartment. Staff
supports the updated site plan. The architectural changes for the apartment building were significant.
Odimo proposed changing the building to break the building up into three small connected buildings
with varying roof forms. The design concept allows for a final design detail of allowing the stairwell
to be located on the inside of the building.
The Mayor noted that on the prospective drawing there is a tall wall on the right side of the
development (west side of the development) and wanted to know if this is due to grading. Director
Diekmann stated he would need to follow up on that as that is not showing up on the Site Plan.
Council Member Betcher mentioned that the change to the apartment building was a good
improvement in her perspective.
The Mayor opened public comment. It was closed when no one came forward.
15
Moved by Betcher, seconded by Corrieri, to approve Alternative 1 that is to accept the update
regarding the Prairie Fire Development Concept and proceed with preparation of the final LIHTC
application.
Vote on Motion: 5-1. Voting Aye: Betcher, Beatty-Hansen, Corrieri, Junck, Martin. Voting Nay:
Gartin. Motion declared carried.
INITIATING VOLUNTARY ANNEXATION FOR 23959-580TH AND ADJACENT
PARCELS, SUBJECT TO RECEIPT OF A WAIVER TO WITHDRAW FROM
ANNEXATION FOR ALL PROPERTIES: Planning and Housing Director Diekmann stated that
the City had received annexation petitions from three property owners representing 115.19 acres of
land east of the Ames corporate limits, located at the northwest corner of Highway 30 and 580th
Avenue. Staff had requested that the property owners submit waivers of the right to withdraw from
annexation prior to proceeding with the process. Waivers had been received from the two property
owners originally authorized by Council for annexation: Larson Leasing and LDY, LLC. Staff is
asking for the City Council to affirm moving forward with the annexation. Mr. Diekmann noted that
to the west of 23959 580th Avenue (formerly Caremoli) a vacant property owned by Bankers Trust
Company had petitioned to be part of the annexation. Staff found it logical to include the Bankers
Trust property into the annexation at this time. Director Diekmann mentioned that staff did not
believe an 80/20 annexation was necessary at this time. No City utilities will immediately serve the
sites. The existing structures will continue with rural water service for the immediate future. The first
step for annexation is for the City Council to accept the petitions and refer them to the Planning and
Zoning Commission for recommendation.
Council Member Gartin stated his perspective on the annexations that if the City has the opportunity
to do an 80/20 then they should. Mr. Gartin wanted to know if there was a potential downside, in the
future, with the way the land is configured to come in. Director Diekmann stated there wouldn’t be
a downside to the City except the City would be taking over the substantial maintenance of 580th
Street, even though the City does not have any rationale for wanting to maintain the extra half mile
of road. He noted in this case the City is not preventing themselves from annexations of large
developable spaces in the future.
Mayor Haila opened public comment and it was closed when no one came forward.
Mayor Haila stated as the annexation moved forward, he wanted to make sure that the property
owners understood that there would be no City water or sewer in the area and may not be available
for some time. The Mayor wanted to know if that will be in writing somewhere for the property
owners. Director Diekmann stated that the owner of the Caremoli property is aware and the other
properties are aware of the circumstances as well.
Moved by Betcher, seconded by Gartin, to approve Alternative 1, to initiate the voluntary annexation
of the four properties totaling 115.19 acres as a 100% voluntary annexation, subject to the receipt
of a waiver to withdraw from annexation for all properties.
16
Vote on Motion: 6-0. Motion declared carried unanimously.
2021-2026 CAPITAL IMPROVEMENTS PLAN: Finance Director Duane Pitcher explained that
he is available for any questions as this item is for public input only. City Manager Steve Schainker
stated staff is not asking the Council to take any action on this item as this is an opportunity for the
public to respond and provide any input. It was noted that the public can still provide comments at
any time until February 9, 2021.
Mayor Haila opened public comment. It was closed when no one came forward.
City Manager Schainker mentioned that if anyone had any comments, they could send them to any
Council Member, the City Manager’s Office, or the Director of Finance.
HEARING ON 2019-20 CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT (CAPER): Housing Coordinator Vanessa Baker-Latimer stated that the
Community Development Block Grant (CDBG) regulations require that, within 90 days from the end
of its fiscal year, the City must prepare a Consolidated Annual Performance and Evaluation Report
(CAPER), which is required to be submitted to the Department of Housing and Urban Development
(HUD) on or before September 29 each year. However, due to COVID-19, HUD changed the due
date to December 31, 2020. Additionally, staff requested and received an extension to submit the
Report on or by January 31, 2021. Ms. Baker-Latimer explained the Report covers the time period
for fiscal year July 1, 2019, through June 30, 2020. The major activity implemented in 2019-20 was
on the public infrastructure improvements at Baker Subdivision.
The Mayor opened the public hearing and closed it after there was no one wishing to speak.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 21-053 approving the
2019-20 Consolidated Annual Performance and Evaluation Report (CAPER).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 3RD SUBSTANTIAL AMENDMENT TO THE 2019-20 ANNUAL ACTION
PLAN AND CITIZEN PARTICIPATION PLAN: Housing Coordinator Vanessa Baker-Latimer
stated that on September 11, 2020, the U.S. Department of Housing and Urban Development (HUD)
notified the City that it will receive a third special allocation round of Community Development
Block Grant (CDBG-CV) funds in the amount of $356,455 authorized by the CARES Act to again
be used to prevent, prepare for, and respond to COVID-19. She noted that the City was eligible for
three rounds of funding. Staff is in the process of finishing round one that was directly funded by
HUD. Round two is being administered through the State of Iowa. The third round will be funded
through HUD again. Staff is proposing to continue implementation of the Rent, Mortgage, and
Utilities Relief Assistance with the third round of CDBG CARES funding from HUD. To date,
round one funds have assisted approximately 104 households with almost all the funds spent, and
there is still a waiting list of applications to process. Due to the Rent, Mortgage, and Utilities Relief
17
Assistance being funded during the 2019-20-year, HUD requires the City to Amend the Annual
Action Plan.
Council Member Betcher asked Ms. Baker-Latimer if the administration of the funds was easy or
if there were challenges. Ms. Baker-Latimer explained that there have been some challenges. One
of the challenging parts has been the duplication of benefits. Staff had to adjust the program as
initially HUD allowed them to help people for up to three months and then that was changed to six
months. She noted that they are seeing a different level of applications this time around for COVID,
and staff will need to look at changing some guidelines to accommodate those changes. Ms. Baker-
Latimer explained that the other challenge is that the moratorium was going to end December 31,
2020, and now that has been changed to January 31, 2021, which has caused a lot of people to start
panicking about the possibility of getting evicted. Staff is trying to work with landlords to cover the
gaps and that has also been challenging.
The Mayor opened the public hearing. There was no one wishing to speak, and the hearing was
closed.
Moved by Junck, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-054 approving the
3rd Substantial Amendment to the 2019-20 Annual Action Plan and Citizen Participation Plan.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ENTERING INTO AN AMENDED SEWER REVENUE LOAN AND
DISBURSEMENT AGREEMENT AND TO BORROW MONEY THEREUNDER IN A
PRINCIPAL AMOUNT NOT TO EXCEED $6,075,000: Municipal Engineer Tracy Peterson
stated this item is to have a hearing to enter into a modified loan agreement. She noted the City had
used State Revolving Fund (SRF) funding for sanitary sewer projects. She explained that with the
rehabilitation, the City has the opportunity to get water quality funding with a grant application. The
SRF loan program allows for the interest scheduled to be paid on sewer loans to be granted back to
the loan originator (the City) to fund stormwater quality improvement projects. The City of Ames
is amending the existing loan agreement to allow interest due for the sewer SRF loan to be granted
back to the City to fund the City Hall Parking Lot Reconstruction as a sponsored project in the
amount of $375,000. Because this project has been completed and the City Council has approved
final acceptance, the $375,000 will serve as a reimbursement into the Stormwater Utility Fund.
The public hearing was opened by the Mayor. He closed the hearing after no one asked to speak.
Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 21-055 approving entering
into an Amended Sewer Revenue Loan and Disbursement Agreement.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
18
HEARING TO AUTHORIZE THE POTENTIAL USE OF EMINENT DOMAIN
AUTHORITY, IF NECESSARY, TO OBTAIN EASEMENTS AND ACQUIRE LAND FOR
FLOOD MITIGATION - RIVER FLOODING PROJECT: Municipal Engineer Tracy Peterson
explained that they are continuing to meet with landowners in the flood mitigation area. There was
one landowner that asked for a copy of the plans and staff is working on getting that information to
the landowner. She pointed out that a few property owners have expressed their interest in the City
purchasing the property versus an easement and staff has started working with appraisers.
Mayor Haila wanted to clarify if the City will be obtaining easements instead of purchasing the
property. Ms. Peterson mentioned that there will be a combination, some will be easements,
acquisitions, or partial acquisitions. The hearing tonight is a federal requirement of FEMA due to
the project using FEMA funding.
The Mayor opened the public hearing.
Piper Wall, 912 Clark Avenue, Ames, stated she is the spouse of James Howe who owns Howe’s
Welding & Metal Fabrication business at 811 S. Duff Avenue. She mentioned this project goes back
to the 2016 plan referred to as full channel shaping. Ms. Wall explained they have an email from
Council Member Martin indicating that Ms. Peterson’s office would be doing outreach. She noted
that part of the outreach was the opportunity to address problems with the specific plans, and it is
now 2021 and there still have not been any specific plans. Ms. Wall noted that the City is talking
about the use of eminent domain and she is not in favor of it. She mentioned that it is her
understanding that the use of eminent domain is to be used for public good not as a way for the
government to be able to take private properties to benefit a set of businesses. Ms. Wall stated when
the plans do become available and if they are not convincing the property owners to sell then she
believes it is not right for the government to say they will short-cut the processes and take the
property from the property owners. Ms. Wall mentioned that she is not against anything the staff is
doing, but doesn’t see how they can move forward without any plans to view.
James Howe, 912 Clark Avenue, Ames, owner of Howe’s Welding & Metal Fabrication, stated he
had a couple of concerns. He is concerned that they keep building up the area since the 1993 flood,
but now the City wants to solve the problem by widening the area. He noted the City needs to quit
building in the floodplain if trying to mitigate flood problems. Mr. Howe mentioned the City has
added more fill since the 2010 flood than before. There have been hundreds upon hundreds of loads
of dirt being brought in. He explained that when his business was built, he had to meet the 100-year
flood so he built the building up so he did not affect his neighbors. He noted that anyone downstream
should be concerned as the water will be heading their way. Mr. Howe pointed out the Highway 30
bridge to be built in 2022 will be dumping onto Cambridge which is not fair to them. Mr. Howe
explained that when the bridge was being modified to make it wider to incorporate a bike path he
had asked if 2/3 could be dug out on the sandbars and he was told before that the DNR was against
19
that and is not sure what has changed that is going to be allowed now.
Gary Schweiger, Cedar Rapids, owner of RL Enterprises LLC, that owns the property that is leased
to Red Lobster (1100 Buckeye Avenue) thanked Tracy Peterson and RDG as they have been very
responsive to his inquiries regarding the site plans. Mr. Schweiger mentioned that he understands
the reason for the mitigation project and doesn’t have any questions about that. He is concerned
about how he will be compensated for the loss of his property or part of the property. It was noted
that he will lose property to the equivalent of 16 parking spaces. Mr. Schweiger was also concerned
about the effect it would have on his tenant with disruption of the business while work is being done.
He noted that these are important concerns and hopes they get resolved.
Mayor Haila declared the public hearing to be closed.
Ms. Peterson stated that she met with Mr. Schweiger and appreciated that he traveled from Cedar
Rapids to review the site with staff. She noted that the northernmost 16 parking spaces and the
timing and loss of parking spaces will all be considered during the appraisals. A parking revision
layout was sent to Mr. Schweiger to have parking added to the south side of the business that would
replace 15 of the 16 parking spaces. The timing of the construction was discussed, and it was
mentioned that the new parking lot could be built before work on the creek began. Ms. Peterson
explained that there will be a massive retaining wall and that is why there will be loss of the 16
parking spaces. All of Mr. Schweiger’s concerns will be addressed during the appraiser’s evaluation.
Ms. Peterson mentioned in regard to Ms. Wall’s concern about the plans not being completed yet.
Staff is close to having them completed, and they are currently working on fine tuning the hydraulic
model, the retaining wall, and grading. It is anticipated that the plans will be available in the next few
weeks. She noted that staff had provided grading plans and also showed the impacts the project will
have to all the landowners. Ms. Peterson stated that Ms. Wall has more knowledge of the project and
requested the entire set of plans. Staff’s intent is for voluntary settlement and once an offer is given,
staff is not allowed to contact the homeowners for ten days. Ms. Peterson mentioned that staff had
met with Mr. Howe and his parents (the parents are the landowners). Mr. Howe’s property is one
where the staff asked the property owner if they preferred a permanent easement or land acquisition.
It was noted that the landowner preferred land acquisition. Ms. Peterson was unable to answer Mr.
Howe’s question about the bridge. The downstream effects to Cambridge was discussed previously
and staff will continue working through the Capital Improvement Program to reduce the flows.
Council Member Gartin mentioned that he had pulled up the Google map satellite image and it was
helpful as the diagram that was in the Staff Report mentioned Hyland Heights Apartments and he
didn’t remember any apartments being there, but now understands that the apartments are no longer
there and it is now a parking lot. He mentioned that the portion of the property from the Howes may
not involve any of the land. He wanted to know if a line was going to be drawn in a way that would
20
impact the functionality of Howes welding. Ms. Peterson stated that the surveyor had gone out to put
stakes in the land and it was her understanding that anything in the area would be movable and
would not impact the drive or the circulation around the property. It was mentioned that Mr. Howe
had asked for some planting/screens to be placed as part of the project to screen the Red Lobster
view, which was agreed to. There was some discussion about access to his property during
construction and long-term impacts. Council Member Gartin stated that Ms. Wall asked about
eminent domain and wanted the City Attorney’s opinion about eminent domain. Attorney Lambert
explained that the legal basis for eminent domain is the government has the right to acquire property,
to take property, and pay for the property for public purpose and this project is very much for public
purpose.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 21-048 authorizing the use
of eminent domain authority, if necessary.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck, Martin. Voting Nay:
Betcher. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these
Minutes.
Council Member Gartin inquired where Ms. Peterson was finding 15 parking spots south of Red
Lobster as it currently looks as it is a parking lot. Ms. Peterson mentioned staff had turned the lot
around where the parking would be east/west opposed to north/south. It was a creative solution from
the design consultant.
ORDINANCE ESTABLISHING A NEW INDUSTRIAL ZONING DISTRICT TO BE
KNOWN AS THE INTENSIVE INDUSTRIAL ZONE IN CHAPTER 29, ARTICLE 9, OF
THE AMES MUNICIPAL CODE: Moved by Beatty-Hansen, seconded by Corrieri, to adopt
ORDINANCE NO. 4430 establishing a new industrial zoning district to be known as the Intensive
Industrial zone in Chapter 29, Article 9, of the Ames Municipal Code.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila mentioned that there
were four items to discuss. The first item was a memo from Corey Mellies, Fleet and Facilities
Director giving information and a response about having an Auditorium marquee. Council Member
Martin stated he likes the idea of having a sign of some kind advertising the activities that are going
on in the Auditorium and would be a benefit to the City. Mr. Martin explained that it was not
important to him to have a marquee style sign, but wanted to know how to proceed with coming up
with a design that would serve the communication needs. City Manager Steve Schainker
recommended waiting to discuss this project during budget hearings the first week of February.
The second item was an email from Keith Arneson requesting a plaza to be in Campustown. Council
21
Member Betcher asked if the City is currently monitoring the properties in Campustown and what
is happening in the area. Mr. Schainker wanted to know if there was a particular property Ms.
Betcher was referring to. Ms. Betcher noted that she believed that Kum & Go is potentially selling.
Mr. Schainker stated that staff is always aware of what is going on in the City. Ms. Betcher
commented that she doesn’t think anything needs to be done and to just thank Mr. Arneson for
sending the email. The Mayor stated he will send an email back to Mr. Arneson acknowledging his
email.
The Mayor mentioned the third item was an email from Luke Jensen, RES Group, Inc., requesting
to add housing on 6th Street north of City Hall. City Manager Schainker recommended having the
Mayor write a letter to Mr. Jensen letting him know that the City’s plans on using the property as an
additional parking lot. Council Member Gartin stated he liked the concepts of housing at the time
it was made, but with the Plaza concept he felt the Council should leave the area as parking.
Moved by Betcher, seconded by Gartin, to have the Mayor send a letter to Luke Jensen expressing
Council’s desire to use the property as parking.
Vote on Motion: 6-0. Motion declared carried unanimously.
The last item was a letter from Homer Gartz giving input on vacant lots on Lincoln Way and Kellogg
and Lincoln Way across from Finley Hall. The Mayor mentioned that he would respond back to Mr.
Gartz and give him an update as to what is happening in those areas.
COUNCIL COMMENTS: Council Member Martin stated regarding the Aquatic Center he is happy
with the way it turned out. He was happy to see the enthusiasm for the two-story building, but was
hoping to spend a little more effort to get that decision. Mr. Martin noted it is good to aim for the
things you want and hopes the finances will work out.
Council Member Betcher agreed with Council Member Martin and the Oak/Riverside neighborhood
seems to be enthusiastic and that is a good thing. She wanted to acknowledge the sad loss of a
sorority sister and wanted to send condolences and sympathy to the family, the Greek community,
and friends of the young lady.
Council Member Gartin voiced his appreciation to all the snow crews for working hard and having
the arterial streets open for the morning commute.
Council Member Corrieri wanted to give a shout out to the Ames School Board Leadership and
Teachers as they have had to deal with a lot of challenges the last several months and they have dealt
with the situation with a lot of thoughtfulness. She commended them for all their hard work over the
last year.
22
CLOSED SESSION: Council Member Gartin asked City Attorney Mark Lambert if there was a
legal reason to go into Closed Session. Mr. Lambert replied in the affirmative, citing Section
21.5(1)c, Code of Iowa, to discuss matters presently in or threatened to be in litigation.
Moved by Gartin, seconded by Corrieri, to go into Closed Session under Section 21.5(1)c, Code of
Iowa, to discuss matters presently in or threatened to be in litigation.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The Council entered Closed Session at 9:10 p.m. and reconvened in Regular Session at 10:01 p.m.
Moved by Corrieri, seconded by Betcher, to ask staff to proceed with the action that was discussed
during Closed Session.
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin. Voting Nay:
Gartin. Motion declared carried.
ADJOURNMENT: Moved by Corrieri adjourn the meeting at 10:03 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
23