HomeMy WebLinkAboutA001 - Council Action Form dated January 14, 2025ITEM #:24
DATE:01-14-25
DEPT:CYRIDE
SUBJECT:CYRIDE'S 2023 SHOP REHABILITATION PROJECT COMPLETION
COUNCIL ACTION FORM
BACKGROUND:
The CyRide 2023 Shop Rehabilitation Project (Bid No. 2024-015) was released on July 27, 2023. Plans
and specifications called for the construction of a new section of mezzanine connecting the existing east
and west mezzanines and reworking workspaces within the maintenance area. Project goals included
consolidating bus parts into one location, improving maintenance employees’ work environment,
supporting employee efficiency, and adjusting workspaces to enhance safety.
The project utilized a Public Transportation Infrastructure Grant (PTIG) that CyRide was awarded from
the Iowa Department of Transportation. Bids were due on August 23, 2023. R.H. Grabau Construction
Inc. of Boone, Iowa submitted a bid of $390,165 for the base bid plus Alternate #1, and was awarded
the contract at the City Council meeting on September 12, 2023.
Construction on the project started in December 2023. Due to a favorable bid by R.H. Grabau,
CyRide was able to implement several project elements previously removed during the design
phase with change orders, increasing the utilization of available grant funding. Six change orders
were approved at the City Council meeting on May 28, 2024, revising the contract amount to
$457,089.34. Since then, two additional change orders were executed and an administrative correction
of $0.20 was made to Change Order number 1.
The table below outlines details of the final project costs.
Description Amount
R.H. Grabau Original Contract Base Bid $385,000.00
Add Bid Alternate #1 - Install window on the new masonry wall $5,165.00
Contract Award Amount $390,165.00
Change Order No. 1 - Infill opening in the mezzanine*$2,356.00
Change Order No. 2 - Extend west support I-beam to vertical I-beam $1,842.12
Change Order No. 3 - Add power outlets, data ports, and relocate fluid system control
terminal $4,895.74
Change Order No. 4 - Not executed $0.00
Change Order No. 5 - Rework air compressor power supply wires, add data ports in
repair bay and wing wall, add vertical support C-channel, and repair concrete under
removed wall
$9,348.41
Change Order No. 6 - Rework existing mop sink area into office space for the Principal
Clerk position. Move existing laundry facilities to the mezzanine level. Apply epoxy
flooring to the fabrication area under the new mezzanine floor and between the new
masonry wall and repair bay. Paint remaining walls in the fabrication area under the new
mezzanine floor and rework office space.
$48,482.07
Amended Project Cost with Change Orders One through Six $457,089.34
1
Change Order No. 7 - Repair damaged underground conduits $8,956.00
Change Order No. 8 - Deduct: For implementing alternate #1 $(5,165.00)
Total Project Cost with All Change Orders*$460,880.54
Payment Made to Date $437,836.51
Unpaid Balance - 5% Retainage $23,044.03
*Due to clerical error, Change Order No. 1 was short $0.20, adjustment made at project closeout.
The project was substantially completed on September 1, 2024. As of December 12, 2024, the project
punch list is complete, the required project documentation is on file, and R.H. Grabau has met all of the
contract conditions to the satisfaction of CyRide staff and the A&E firm. All but the remaining
$23,044.03 in retainage has been paid to date. Payment of retainage is the last step needed to complete
this project.
The Transit Board approved acceptance of project completion and release of final retainage at its
meeting on December 19, 2024.
ALTERNATIVES:
1. Accept final project completion and approve the release of retainage in the amount of $23,044.03
to R.H. Grabau Construction Inc of Boone, Iowa, for the 2023 Shop Rehabilitation Project.
2. Reject final project completion and direct staff to proceed according to City Council priorities.
CITY MANAGER'S RECOMMENDED ACTION:
All documentation and punch list items are complete, and all conditions of the project contract have
been finished to the satisfaction of CyRide staff and the A&E firm. Closeout of this project is the
last step needed to complete this important upgrade to the CyRide facility. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
22001 - CyRide Maintenance Shop Improvements - Completion Letter.pdf
2
3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312
P: 515.277.6707
ARCHITECTURE INTERIORS PLANNING
December 13th, 2024
Mr. James Rendall
Ames Transit Agency, CyRide
Assistant Director, Fleet and Facilities
601 North University Boulevard
Ames, IA 50011
Mr. Rendall,
Upon final examination of the CyRide Maintenance Shop Improvements project, ASK Studio is
satisfied that the work has been finished as specified. Closeout documentation has been
received and ASK Studio will consider this project completed so long as CyRide is also satisfied
with the quality of the finished product.
Sincerely,
ASK Studio
Ryan Carter, AIA, NCARB
3