HomeMy WebLinkAboutA001 - Council Action Form dated January 14, 2025ITEM #:23
DATE:01-14-25
DEPT:CYRIDE
SUBJECT:CYRIDE ELECTRIC BUS SYSTEM UPGRADES PROJECT COMPLETION
COUNCIL ACTION FORM
BACKGROUND:
The CyRide Electric Bus System Upgrades project (Bid No. 2022-096) was released on February 8,
2022. Plans and specifications called for installing a transformer pad for a new 480-volt transformer,
new facility switchgear and its associated platform, a charger platform, and installation of purchased
charging equipment. The project utilized a Section 5339 discretionary grant that CyRide was awarded
for the purchase of battery electric buses and associated hardware.
Bids were due on March 9, 2022. Jaspering Electric Inc. of Ames, Iowa, submitted a bid for $282,800
and was awarded the contract at the City Council meeting on April 12, 2022. Construction on the
project started in May 2022 and was substantially completed on February 1, 2024. There was a single
change order for the installation of a temporary power disconnect due to the long lead time for the new
switchgear for a cost of $3,243.
As of December 12, 2024, the project punch list is complete, the required project documentation is on
file, and Jaspering Electric has met all of the contract conditions to the satisfaction of CyRide staff and
the A&E firm. The table below outlines details of the final project costs.
Description Amount
Jaspering Electric Inc. Original Contract Base Bid $282,800.00
Change Order No. 1 - Add temporary disconnect $3,243.00
Total Project Cost with Change Order $286,043.00
Payment Made to Date $271,740.85
Unpaid Balance - 5% Retainage $14,302.15
All but the remaining $14,302.15 in retainage has been paid to date. Payment of retainage is the last
step needed to complete this project.
The Transit Board approved acceptance of project completion and release of final retainage at its
meeting on December 19, 2024.
ALTERNATIVES:
1. Accept final project completion and approve the release of retainage in the amount of $14,302.15
to Jaspering Electric Inc. of Ames, Iowa, for the CyRide Electric Bus System Upgrades Project.
2. Reject final project completion and direct staff to proceed according to City Council priorities.
CITY MANAGER'S RECOMMENDED ACTION:
All documentation and punch list items are complete, and all conditions of the project contract
have been finished to the satisfaction of CyRide staff and the A&E firm. Closeout of this project is
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the last step needed to complete this important upgrade to the CyRide facility. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
20023 - CyRide Electric Bus System Upgrades - Completion Letter.pdf
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3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312
P: 515.277.6707
ARCHITECTURE INTERIORS PLANNING
December 13th, 2024
Mr. James Rendall
Ames Transit Agency, CyRide
Assistant Director, Fleet and Facilities
601 North University Boulevard
Ames, IA 50011
Mr. Rendall,
Upon final examination of the CyRide Electric Bus System Upgrades project, ASK Studio is
satisfied that the work has been finished as specified. Closeout documentation has been
received and ASK Studio will consider this project completed so long as CyRide is also satisfied
with the quality of the finished product.
Sincerely,
ASK Studio
Ryan Carter, AIA, NCARB
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