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Home My WebLink AboutA001 - Council Action Form dated January 14, 2025ITEM #:8 DATE:01-14-25 DEPT:ADMIN SUBJECT:REQUESTS FROM FITNESS SPORTS AMES FOR TURKEY TROT ON NOVEMBER 27, 2025 COUNCIL ACTION FORM BACKGROUND: Fitness Sports Ames has requested to host a Thanksgiving morning 5k, known as a "Turkey Trot", on November 27, 2025. This is the second year of the event. An estimated 300 people will enter the race. The event will begin and end in the downtown area. A portion of the route along 13th Street will utilize a shared-use path. Other portions of the route will require street closures. In order to facilitate this event, organizers are requesting partial street closures on Thursday, November 27, 2025, at the following locations: 5th Street from Burnett Avenue to Clark Avenue Clark Avenue from 5th Street to Main Street Main Street from Clark Avenue to 6th Street 6th Street from Northwestern Avenue to Brookside Park Ridgewood Avenue from 13th Street to 6th Street Burnett Avenue from Main Street to 5th Street Metered parking spaces along the route will also be closed. Since Thanksgiving is a City holiday, no parking meter revenue will be lost. Volunteers will be stationed at intersections along the route to assist traffic. Furthermore, because several blocks of residences between Ioway Creek and Ridgewood Avenue rely on Ridgewood Avenue to gain access, organizers will ensure runners are primarily concentrated on the left side of the road while on Ridgewood to ensure maximum visibility to motorists. City staff will provide barricades and traffic cones to facilitate this event, blocking a dedicated running lane while allowing vehicle traffic to continue using other lanes. A letter of support has been obtained from Ames Main Street for the event. ALTERNATIVES: 1. Approve the requests for the Turkey Trot on November 27, 2025, as outlined above. 2. Do not approve the requests for the Turkey Trot. CITY MANAGER'S RECOMMENDED ACTION: The Turkey Trot offers an opportunity to attract the public to Downtown Ames for a unique event. The applicant has provided all necessary documentation to support these requests. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative 1, as described above. ATTACHMENT(S): 2025 Turket Trot Fitness Sports Ames Letter of Support.pdf Special Event Application.pdf 1 Travis Toliver, IOM Executive Director travis@amesalliance.com 304 Main Street, Ames, IA 50010 | 515.233.3472 | DowntownAmes.org Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community. December 11, 2024 Mayor and City Councill City of Ames 515 Clark Ave Ames, IA 50010 Mayor Haila and Members of the Ames City Council, Ames Main Street is pleased to offer its support for the 2025 Ames Turkey Trot, hosted by Fitness Sports-Ames, on November 27, 2025. We also endorse the closure of the streets in the Downtown Ames district to make this event happen, to keep all runners, walkers, and spectators safe. Events of this nature help Downtown Ames achieve its vision of making it the primary destination of Central Iowa by creating an economically vibrant district with unique living, dining, and entertainment experiences. Onward! 2 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky AMS: Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Event Starts or Kevin Gries 3 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 4