HomeMy WebLinkAbout~Master - June 14, 2022, Regular Meeting of the Ames City CouncilMINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 14, 2022
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on June 14, 2022, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law.
Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim
Gartin, and Anita Rollins. Ex officio Member Bryce Garman was also present. City Council Member
Rachel Junck was absent. Council Member Amber Corrieri arrived at 6.39 p.m.
Mayor Haila stated that on the Consent Agenda Item No.23: Approving preliminary plans and
specifications for Story County Edge of Field Project; setting July 13, 2022, as bid due date and July
27, 2022, as date of public hearing needed the bid due date changed to July 26, 2022. He then
mentioned that staff had requested to pull Item 49: Resolution awarding contract to WESCO
Distribution of Des Moines, Iowa, purchase of Electric Services Transformers.
CONSENT AGENDA: Moved by Beatty-Hansen, seconded by Betcher, to approve the following
items on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving the Regular Minutes of May 24, 2022
3.Motion approving Report of Change Orders for period May 16 - May 31, 2022
4.Motion certifying Civil Service candidates
5.Motion approving new Class C Liquor License with Sunday Sales - 313 Bar, 115-5th Street
6.Motion approving ownership update for Special Class C Liquor License with Outdoor Service
and Sunday Sales - Northcrest, Inc., 1801-20th Street
7.Motion approving new 6-month Class B Beer Permit with Sunday Service - Mongolian Buffet,
1620 South Kellogg Avenue
8.Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor
Licenses:
a.Class C Liquor License with Catering Privilege & Sunday Sales - Iowa State @ Fisher
Theater, Pending Dram Shop Insurance
b.Class C Liquor License with Catering Privilege & Sunday Sales - Iowa State @ Scheman
Building, Pending Dram Shop Insurance
c.Class C Liquor License with Catering Privilege & Sunday Sales - Texas Roadhouse, 519
South Duff Avenue
d.Class B Liquor License, Class B Wine Permit, Catering Privilege, Sunday Sales, & Outdoor
Service - Courtyard by Marriott Ames
e.Class C Liquor License with Catering Privilege & Sunday Sales - Jethro’s BBQ, 1301
Buckeye Avenue, Pending Dram Shop Insurance
f.Special Class C Liquor License with Outdoor Service and Sunday Sales - Burgies North
Ames, 3701 Stange Road
g.Special Class C Liquor License with Outdoor Service and Sunday Sales - Northcrest Inc.,
1801-20th Street
9.Motion approving request from Ames Convention & Visitors Bureau for Fireworks Permit for
display from ISU Parking Lot G10 East of Jack Trice Stadium at 10:00 p.m. on July 3, 2022 for
Independence Day Celebration.
10.RESOLUTION NO. 22-287 approving Pay Plan for FY 2022-23
11.RESOLUTION NO. 22-288 approving FY 2022/23 Outside Funding Contracts
12.RESOLUTION NO. 22-289 setting June 28, 2022, as date of public hearing for the long-term
private hangar land leases at the Ames Municipal Airport
13.RESOLUTION NO. 22-290 approving The Bridge Home’s request to reallocate the City’s FY
2021/22 ASSET Contract by reallocating $12,393 from Emergency Shelter and $2,088 from
Rapid Rehousing/Service Coordination to Transitional Living
14.RESOLUTION NO. 22-291 approving additional funding for Mental Health First Aid training
provided during the FY 2021/22 Mental Health Wellness, Recovery, and Resiliency Initiative
in the amount of $421 from Council Contingency
15.RESOLUTION NO. 22-292 approving Police Department’s application to and participation in
the Department of Justice Office of Justice Programs Bulletproof Vest Partnership Program
16.RESOLUTION NO. 22-293 delegating to staff the authority to temporarily close University
Boulevard as needed to facilitate the completion of the ISU Pedestrian Bridge project
17.RESOLUTION NO. 22-294 approving Memorandum of Understanding with International
Union of Operating Engineers (IUOE) Local 234 for CyRide Standby and Shift Premiums for
on-call shifts
18.RESOLUTION NO. 22-295 approving contract renewal with Wellmark for administrative
services, specific and aggregate excess insurance, and access fees for health insurance benefits
effective July 1, 2022, through June 30, 2023
19.RESOLUTION NO. 22-296 approving renewal of property insurance program coverage with
Willis of Greater Kansas, Inc., for FY 2022/23 at the combined quoted premium of $929,842
20.RESOLUTION NO. 22-297 accepting quote and approving renewal of City’s membership in
the Iowa Communities Assurance Pool (ICAP) for certain casualty and liability coverages at a
net cost not to exceed $690,611
21.Purchase of Public Safety Software Maintenance:
a.RESOLUTION NO. 22-298 waiving formal bidding requirements
b.R RESOLUTION NO. 22-299 approving contract with Superion, LLC, a CentralSquare
Company, of Lake Mary, Florida, in the amount of $201,515.44
22.RESOLUTION NO. 22-300 approving preliminary plans and specifications for Water Plant
Five-Year Well Rehabilitation Project; setting July 13, 2022, as bid due date and July 26, 2022,
as date of public hearing
23.RESOLUTION NO. 22-301 approving preliminary plans and specifications for Story County
Edge of Field Project; setting July 13, 2022, as bid due date and July 26, 2022, as date of public
hearing
24.RESOLUTION NO. 22-302 approving preliminary plans and specifications for Power Plant
Boiler Maintenance Services Contract; setting July 13, 2022, as bid due date and July 26, 2022,
as date of public hearing
25.RESOLUTION NO. 22-303 approving preliminary plans and specifications for Boiler Tube
Spray Coating and Related Services and Supplies Contract; setting July 13, 2022, as bid due
date and July 26, 2022, as date of public hearing
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26.RESOLUTION NO. 22-304 approving Iowa Department of Transportation (IDOT) Funding
Agreement for Transportation Alternatives Program (TAP) funding for the 2021/22 Shared Use
Path System Expansion (Ioway Creek)
27.RESOLUTION NO. 22-305 awarding contract to Renewable Energy Group of Ames, Iowa, to
provide and deliver fuel to Cy-Ride from July 1, 2022, through June 30, 2023
28.RESOLUTION NO. 22-306 awarding contract to Van Wall Equipment Co., of Nevada, Iowa,
for the purchase of one 2022 JD Gator 2020A with HD 300 Sprayer for Homewood Golf Course
in the amount of $57,852.71
29.Electric Utility Poles:
a.RESOLUTION NO. 22-307 awarding contract to Bell Lumber & Pole Company, of New
Brighton, Minnesota, for Electric Utility Poles for Electric Services in accordance with unit
prices bid
b.RESOLUTION NO. 22-308 authorizing purchases up to $50,000
30.RESOLUTION NO. 22-309 awarding contract to Wright Tree Services of Des Moines, Iowa,
for 2022/23 Electric Distribution Line Clearance Program for hourly rates and unit prices bid,
in an amount not to exceed $357,799, subject to receipt of performance bond
31.RESOLUTION NO. 22-310 awarding contract to Burns & McDonnell of Kansas City,
Missouri, for Professional Services for Power Plant Fire Risk Mitigation in an amount not to
exceed $50,000
32.RESOLUTION NO. 22-311 awarding contract for purchase of pebble lime for Water Plant to
Graymont Western Lime, Inc., of West Bend, Wisconsin, in the amount of $225.00/ton for FY
2022/23
33.Power Plant Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services:
a.RESOLUTION NO. 22-312 approving contract renewal with HTH Companies, Inc., of
Union, Missouri, from July 1, 2022, through June 30,2023 for hourly rates and unit prices
bid, in an amount not to exceed $285,000
b.RESOLUTION NO. 22- 313 approving Performance Bond
34.Scaffolding and Related Services and Supply Contract for Power Plant:
a.RESOLUTION NO. 22-314 approving contract renewal with HTH Companies, Inc., of
Union, Missouri, from July 1, 2022, through June 30, 2023, in the amount of $65,000
b.RESOLUTION NO. 22-315 approving Performance Bond
35.Non-Asbestos Insulation and Related Services and Supply for Power Plant:
a.RESOLUTION NO. 22-316 approving contract renewal with HTH Companies Inc., of
Union, Missouri, from July 1, 2022, through June 30, 2022, in the amount of $150,000
b.RESOLUTION NO. 22-317 approving Performance Bond
36.Electrical Maintenance Services for Power Plant:
a.RESOLUTION NO. 22-318 approving Contract renewal with Tri-City Electric Company
of Iowa, of Davenport, Iowa, for Electrical Maintenance Services for Power Plant from July
1, 2022, through June 30, 2023, in the amount not-to-exceed $160,000
b.RESOLUTION NO. 22-319 approving Performance Bond
37.RESOLUTION NO. 22-320 approving Change Order No. 1 to CentralSquare Technologies,
LLC, a CentralSquare Company, for an additional 156 days of on-premise software, used from
July 1, 2021, to December 5, 2021, in the amount of $36,939.61
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38.Water Treatment Plant Lime Sludge Disposal:
a.RESOLUTION NO. 22-321 approving Change Order for FY 2021/22 Contract in a deduct
amount of ($295,052.21)
b.RESOLUTION NO. 22-322 accepting completion of Year Four (FY 2021/22) Lime Sludge
Disposal Contract with Wulfekuhle Injection and Pumping, Inc., of New Vienna, Iowa, in
the final amount of $86,847.79
c.RESOLUTION NO. 22-323 authorizing carry-over amount of $295,052.21 in the FY
2021/22 Operating Budget to FY 2022/23 Operating Budget
d.RESOLUTION NO. 22-324 awarding Year Five (FY 2022/23) Lime Sludge Disposal
Contract with Wulfekuhle Injection and Pumping, Inc., of New Vienna, Iowa, in the amount
of $676,952.21
39.RESOLUTION NO. 22-325 approving partial completion of public improvements and reducing
security for Quarry Estates Subdivision, 3rd Addition
40.RESOLUTION NO. 22-326 approving partial completion of public improvements and reducing
security for Quarry Estates Subdivision, 4th Addition
41.RESOLUTION NO. 22-327 approving completion of public improvements and releasing
security for Crane Farm, 2nd Addition
Roll Call Vote: 4-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum.
Richard Deyo, 505-8th Street, #2, Ames, stated “You are better than God, you are better than Jesus,
and you are better than I am.” This was something that he would tell the churches. He commented
that he had gone to a number of churches, and the last church he went to told him he was a member
for life, but six months later, he received a ban and bar letter stating that he was the reason people
were not attending church. He stated he knew that there were a lot of people that didn’t give a
“damn” about him. He noted that he had tried to participate in the Senior Variety Show, but it fell
on a date that he couldn’t be there. Mr. Deyo would also like to attend a few other events, but he is
unsure if he is able to attend since it is at City Hall. Council Member Gartin let Mr. Deyo know that
there were many people in the community that valued him.
Merlin Pfannkuch, 1424 Kellogg Avenue, stated he wanted to talk about the proposed hotel,
apartments, office, and retail development along Lincoln Way between Kellogg Avenue and Clark
Street. He felt it was disappointing how little the City has tried to get the public up to speed on this
project. Mr. Pfannkuch noted that the Lincoln Way Development is complicated, but it is the biggest
commercial project in the City of Ames since the North Grand Mall. He asked if it was because Mr.
Schainker thought Mr. Winkleblack couldn’t get financing for the project; so why spend time
discussing it. Mr. Pfannkuch tried to review how the project came into being, but to him it was
similar to dropping two blocks of Downtown Des Moines along Lincoln Way. He understood that
the Lincoln Way Corridor Plan identified the area as a prime place for a large project; however, the
Lincoln Way/Downtown Gateway zoning discussions that were done four years ago were between
the property owners in the area and the City. Mr. Pfannkuch said there was no participation by the
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general public. He wanted to know what made the Council so certain that the public approved of a
ten-story hotel and three other buildings of six or more stories along with two parking ramps. He
commented that the people that he has spoken to have no idea about the Lincoln Way proposal. Mr.
Pfannkuch stated that the City has been abysmal at providing information as there is little
information on the City’s website and anyone would have to review the prior minutes to even
attempt to understand what is going on. He suggested that many months be given to deciding on the
Developer’s Agreement once Mr. Winkleblack submits a plan. He also asked to have the City
Attorney outline all the steps that will be needed before a Developer’s Agreement could be signed.
Mr. Pfannkuch asked for a special meeting to be held that explains the Lincoln Way Development
to the public. He indicated that it was time to start thinking about what the City is going to get in
return for the possible $30 million in Tax Increment Financing (TIF).
Caitlyn Lien, 621 Carr Drive, Ames, stated she would be speaking about plastics. She is a member
of the Ames Climate Action Team. She mentioned that if Ames were going to meet its 2030 and
2050 carbon emission reduction goals, the City needs to get moving. One area to focus on now
would be the waste stream. Sustainable Solutions Group (SSG) and the Supplemental Input
Committee (SIC) have identified the reduction of waste stream-related emissions as one of the six
big action moves for the City to take. Specifically, the City’s handling of plastic waste. Ms. Lien
stated that the Ames Climate Action Team asked for one or more of the following options to be
initiated now:
1.As a condition of permits, require haulers to offer curbside recycle collection.
2.Sort plastics out of the waste stream at the Resource Recovery Plant.
3.Expand bid collection for #1 and #2 plastics, similar to the collecting glass program.
She noted that there are a lot of opportunities in Ames, and the Climate Action Team would be
happy to provide more in-depth materials on any of the points raised.
Will Determan, 1008 Lincoln Way, Ames, said that he has noticed some issues with the sidewalks
and paths in his neighborhood. A map of his neighborhood was given to the Council Members to
review. He mentioned that there are three sidewalks on South 2nd Street and South 3rd Street that
abruptly end in the middle of the block. On South Oak Avenue there are not any sidewalks for two
blocks, which forces people to either walk in the grass or in the street. He explained that on South
Oak Avenue in the northeast corner there is a tiny four-foot section of sidewalk that goes nowhere.
Mr. Determan explained that this problem can be detrimental to people in wheelchairs or parents
with strollers. He said that his neighborhood is a small piece of a bigger problem. He commented
that he noticed the City of Ames has put a lot of focus on heavily traveled roads when it comes to
sidewalks, and it makes sense; however, it doesn’t help the lower traffic residential areas. If the City
of Ames is going to become a more walkable City, there needs to be more of a focus on where
people are walking and less on where people are driving. He felt if the City made it easier to walk
around, this would help give people more options of getting around than always using a car. He
pointed out that not everyone owns or has access to a car. Mr. Determan noted that the City has great
trails; however, it doesn’t give citizens more practical options for day-to-day activities. He
encouraged everyone to walk around Ames to get a different perspective on what needs to be fixed.
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Grant Olsen, 3812 Ontario Street, Ames, explained that high-voltage work is underway at the
intersection of South 16th Street and South Duff in preparation for the reconstruction of the travel
lanes. When pavement begins there will be times it will be unsafe to travel the shared use path. He
said he was told by the lead engineer to expect two separate periods of disruption to the path, roughly
120 days this year and 130 days in 2023. During this time people in vehicles will continue to flow
through the intersection; however, there is the potential for 250 days of disruption to the bicycle and
pedestrian shared use path. The shared use path along Duff Avenue is a free-to-use connection for
bicycle riders and pedestrians to move between South 16th Street and Billy Sunday Road. Mr. Olsen
asked the Council to create a safe accommodation for pedestrians and bicycles during the South Duff
Avenue trail disruptions. He suggested making CyRide Yellow Route #5 fare free for the duration
of the trail disruptions. Mr. Olsen pointed out that accommodations are being made for people in
vehicles, and he would like to see accommodations made for those whom walk or ride a bike.
Natalie (last name unknown), 2517 Aspen Road, Ames, stated she wanted to advocate for better
pedestrian safety in Somerset. She moved to the City of Ames about a year ago and what attracted
her to the area was that it was “supposedly” pedestrian and bicycle friendly; however, she felt that
was only true for the University area. She travels the intersection of Aspen Road and Stange Road
almost every day and she always has to dodge cars. She felt that a button and flashing lights needed
to be added to the intersection at either the Aspen and Stange intersection and/or the North Ridge
and Stange intersections.
The Mayor closed public forum when no one else came forward to speak.
PROGRESS REPORT FROM SUSTAINABILITY COORDINATOR REGARDING FY
2021/22 ACTIVITIES: Merry Rankin, Sustainability Coordinator, stated the Council had already
received a report on the various contract items. She highlighted a few items from the Report.
Climate Action Planning: One of the big items that was discussed during FY 2022 was Climate
Action Planning. She noted that there has been a lot of community engagement, community
collaboration, and presentations to increase awareness, educate the community on the process, and
how to get involved. Ms. Rankin stated that staff will be working with the Technical Assistance
Team and evaluating all the strategies related to the “Six Big Moves.”
Food Waste Diversion: Since the start of the Program, staff has been able to collect over 60 tons of
material. The Food Waste Diversion number has more than doubled in the past five months as 17
tons have already been collected. The increased convenience of offering the 24/7, 365 drop-off has
increased awareness of the Program, which has helped make the Program a success.
Smart Business Challenge: There has been continued interest in this Challenge. There are currently
38 participants, with 26 of those being certified. Since the last report from Ms. Rankin there has been
one new member join (Championship Productions), and one recertification (Green Hills). Ms.
Rankin mentioned that they are currently rethinking the energy audit process and adding in
considerations related to carbon reduction, energy reduction, and cost savings. Staff has been
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working with the Iowa Energy Group and Championship Productions is serving as the pilot business
for this service.
Community Engagement: Earth Day Appreciation was done by doing a radio broadcast in
partnership with KHOI. Staff does a monthly sustainability segment on KHOI. There have also been
community presentations, events participation, and connections to sustainability resources and
expertise.
Rummage RAMPage: Event will be held on July 29, 2022, through August 6, 2022. Ms. Rankin
noted that it looked like the City will be on track to have over 28 organizations volunteer to help.
This year there are over 1500 volunteer hours available with over 420 volunteer positions, and a lot
of the positions have been filled.
Council Member Beatty-Hansen wanted to know about the Scope of Services in the Contract. She
stated that the more bicycle/pedestrian friendly a City is there is less carbon emissions. She wanted
to know what departments will be involved in the Bike/Pedestrian Master Plan and if Ms. Rankin
would be involved. Public Works Director John Joiner said that the Technical Committee will be
meeting, and they can add Ms. Rankin to the meetings. Ms. Rankin noted that it would fit in under
Item 3 on the Scope of Services in the Agreement.
Moved by Betcher, seconded by Beatty-Hansen, to accept the Report from the Sustainability
Coordinator regarding the FY 2021/22 Activities.
Vote on Motion: 4-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 22-328 approving a Contract
with Iowa State University for Sustainability Advisory Services from July 1, 2022, through June 30,
2023, in an amount not to exceed $34,000.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
FY 2022/23 ASSET CONTRACT FOR THE BRIDGE HOME: Assistant City Manager Deb
Schildroth explained that, during the FY 2022/23 ASSET recommendation process in January 2022,
the ASSET volunteers recommended sequestering all ASSET funding for The Bridge Home until
clarification on services and budget responses could be ascertained by the ASSET Administrative
Team. Since January, there have been several meetings involving ASSET Funder representatives,
ASSET Administrative Team and volunteers, and The Bridge Home Executive Committee and staff
to clarify emergency shelter services along with the need and capacity to provide those services;
resolve budget questions, review service definitions, and discuss service delivery and related
outcome measurements and data. The result of those meetings was an agreed-upon plan to move
forward with regular communication about service needs in the community and the ASSET process
and funding The Bridge Home services. Ms. Schildroth stated that with this Plan in place, the next
step would be to unsequester FY 2022/23 funds and approve a contract for services.
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Mayor Haila opened public comment. He closed public comment when no one came forward to
speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 22-329 approving
unsequestering FY 2022/23 ASSET funding in the amount of $144,202.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 22-330 approving the FY
2022/23 Contract for The Bridge Home in the amount of $144,202.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
REQUEST FROM AMES NAACP FOR $1,000 FINANCIAL COMMITMENT TO THE 2022
AMES JUNETEENTH EVENT TO BE HELD ON SATURDAY, JUNE 18, AT THE
BANDSHELL PARK: City Manager Steve Schainker stated the City received a request from Vern
Hawkins, President of the Ames Branch of the NAACP, asking for a $1,000 contribution for the
2022 Juneteenth event scheduled for June 18, 2022, at the Bandshell. Normally, this request would
appear in the Council’s Non-Agenda Packet and a decision would be made during Council
Dispostions at a subsequent meeting whether to consider the request at a future meeting. However,
because the event will be held prior to the next Council meeting on June 28, 2022, Mr. Schainker
took the initiative and placed the request on this Agenda. It was noted that ISU and Story County,
along with other for-profit and nonprofit entities, have committed funding for this event. Mr.
Schainker asked the Council to decide if they wanted to finance the request or to not make a decision
at this time, but to make sure a request was submitted during budget time.
Council Member Corrieri arrived at 6:39 p.m.
Council Member Betcher stated that given the fact that the Council did approve several other outside
requests late this year, she didn’t have a problem approving this request. However, she hoped this
event would be ongoing and would like to see future requests be submitted during the budget
process.
Council Member Gartin noted that the Council continues to get requests for funding from other
causes, but there is a process that has been put in place. He had some hesitation about setting a
precedent if this request was to be approved. He noted it had nothing to do with the event, just the
process.
Council Member Beatty-Hansen stated that she felt the request would be fine as it meets a Council
goal, but next year will need to come in during the normal budget process.
The Mayor indicated this year could be considered a transition period. Mr. Gartin noted that the
Council had turned down other items this year because they were not received in a timely fashion.
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The Mayor opened public input and closed it when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-331 approving the
request from the Ames NAACP for a $1,000 financial commitment to the 2022 Ames Juneteenth
Event to be held on Saturday, June 18, 2022, at Bandshell Park.
Roll Call Vote: 3-1-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri. Voting Nay: Gartin.
Abstaining due to Conflict of Interest: Rollins. Resolution declared adopted, signed by the Mayor,
and hereby made a portion of these Minutes.
Moved by Beatty-Hansen, seconded by Betcher, to reach out to Ames Branch of the NAACP and
ask that they apply during the fall for funding.
Vote on Motion: 4-0-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Gartin. Voting Nay: None.
Abstaining due to Conflict of Interest: Rollins.
MEMO REGARDING REVISING THE REQUIREMENT FOR IOWA STATE
UNIVERSITY ON THE TRANSIT BOARD: City Attorney Mark Lambert mentioned that at the
May 24, 2022, City Council meeting, the Council directed staff to prepare a memo regarding the
request from ISU to change the City’s Transit Agency Ordinance to allow for an Iowa State
University representative on the Transit Board to be someone other than a University Vice-President.
Chapter 26A of the Ames Municipal Code establishes the Ames Transit Agency and Section 26A.3
establishes the qualifications and terms of office of the Transit Board Trustees. Because of
administrative reorganization at ISU, ISU President Wintersteen has now appointed University
Counsel Michael Norton to serve as a Transit Board Trustee, and ISU requested to change the
Ordinance in order to allow Mr. Norton to serve as a Trustee. Mr. Lambert mentioned that City staff
had engaged in discussions with Mr. Norton and raised concerns of the need for language assuring
that a high-level ISU staff member is appointed to the Transit Board, so that the person could obtain
authority on the spending/budgetary decisions. It was recommended that a change in the Ordinance
to say that the Trustee from ISU “shall be a Vice-President of Iowa State University or an equivalent-
level position” would be acceptable to accomplish the request.
Council Member Betcher asked about the role of the Transit Board regarding the requested change.
She wanted to know if the Transit Board discussed the recommended change. Council Member
Beatty-Hansen stated no one had an opinion at the Transit Board meeting as it is a City Ordinance.
Council Member Gartin asked what an equivalent position would be as it is not clearly defined;
however, he would have to defer to ISU on whom they think would be an equivalent position. City
Manager Schainker gave the history as to how the Transit Board was instituted.
Council Member Rollins asked if the change would impact any contracts. It was indicated that it
would not.
Moved by Betcher, seconded by Gartin, to direct the City Attorney to draft an ordinance using the
proposed language of “shall be a Vice-President of Iowa State University or an equivalent-level
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position.”
Vote on Motion: 5-0. Motion declared carried unanimously.
Attorney Lambert said that staff would bring the Ordinance to the next City Council meeting and
would ask to suspend the rules to adopt the ordinance in one meeting.
2516 LINCOLN WAY DEVELOPMENT PROJECT: Planning and Housing Director Kelly
Diekmann indicated this item was originally brought forward in May 2022 as a draft form. It has now
been edited and the City Attorney’s office has approved the Easement. Director Diekmann reminded
the Council that there is a total of four properties that sit atop the box culvert. The property owner
at 2516 had submitted a Minor Site Development Plan application for a two-story bar and restaurant
to be constructed. The culvert conveys College Creek under the site as well as beneath the building
at 122 Hayward Avenue. In order to develop over the property staff recommended the property
owner enter into an Easement Agreement. The easement gives the ability to perform maintenance
to the box culvert and the City has no liability for damage to the property.
Council Member Betcher asked what condition the box culvert was in. Director Diekmann said that
City staff and Public Works walked the culvert and deemed it to be in very good condition.
The Mayor asked if staff would be reviewing the construction going over the culvert. Director
Diekmann noted that it will go under Site Development review and the Building Permit review
process.
Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-332 approving a
Storm Drain Easement (for the box culvert).
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
STAFF REPORT ON REDUCED MEDICAL PARKING RATE: Planning and Housing
Director Kelly Diekmann stated that this item was a referral request from Mary Greeley Medical
Center. Mary Greeley Medical Center has plans to look at constructing a new surgery center, not in
a hospital medical area. While reviewing the use, it was determined that the parking rate for medical
uses was substantial at seven parking spaces per 1,000 feet of use. Mary Greeley Medical Center
requested to change the rate to five parking spaces per 1,000 feet of use. Staff reviewed a sample of
existing medical office building locations and determined that the only existing facility exceeding
50,000 square feet was the main McFarland Clinic. From staff’s assessment of parking conditions,
it appeared that the higher level of required parking is not utilized. Staff is supportive of reducing
the parking rate and ensuring definitions match current terminology.
Council Member Betcher asked if the Council approved the five spaces per 1,000 feet would
buildings that meet the current standard be able to expand on their sites. Director Diekmann
commented that theoretically they could.
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The Mayor opened public comment and closed it when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Corrieri, to reduce the rate for all medical office uses to four
spaces per 1,000 square feet.
Council Member Beatty-Hansen explained her rationale for the decrease is because she is in favor
of lowering parking requirements. This would be for two reasons: there would be less concrete, and
it would encourage people to bike and walk more. She pointed out that if a business wanted to
provide more parking, it would not prohibit them from doing so.
Council Member Betcher stated her concern was the hospital/medical zones that are within
neighborhoods and stated she knows there are houses that live around the current sites that have
concerns about overflow parking and any reduced parking would cause a bigger problem.
Vote on Motion: 4-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Rollins. Voting Nay: Betcher.
Motion declared carried.
Director Diekmann noted the approval will allow Mary Greeley Medical Center to apply for a Text
Amendment and it will go through the Planning and Zoning Commission. He anticipated it would
come back before the Council later this summer.
APPROVING CONTRACT TO DPC INDUSTRIES, INC., OF BELLEVUE, NEBRASKA,
FOR PURCHASE OF LIQUID SODIUM HYPOCHLORITE FOR THE WATER PLANT
AND POWER PLANT IN THE AMOUNT OF $1.74/GALLON FOR THE FIRST SIX
MONTHS OF FY 2022/23: Water and Pollution Control Assistant Director Neil Weiss indicated
that three bids were received for essential chemicals that are used for the Water Treatment process
and one of those is liquid sodium hypochlorite, which is used as a disinfection at the Water
Treatment Plant and at the Power Plant in the cooling of the water tower. Of the three bids, the low
bid was from DPC Industries, Inc., of Bellevue, Nebraska. Mr. Weiss indicated DPC is the same
provider that the City is using for its current contract. The low bid was nearly 78% above what is
currently being paid for sodium hypochlorite. It was mentioned that the increase is in line with what
staff is seeing for other chemicals for the Water Treatment Plant process. Moving forward staff is
looking to procure as many chemicals as they can to minimize the impact that will start July 1, 2022.
Staff was also able to identify around $30,000 in the operating budget is available for contingency
with chemical purchases; however, looking forward staff will need to reprioritize projects to make
up for the cost increases. Electric Services Director Don Kom indicated that the Power Plant is doing
something similar as well to help reduce costs.
Council Member Gartin asked if there was a sense as to why there has been an increase in chemicals.
Mr. Weiss said that all utilities are seeing an increase due to supply issues, increased fuel costs, etc.
Council Member Betcher asked if there was room to store extra chemicals and if those chemicals
ever expire. Mr. Weiss and Director Kom indicated that there is adequate storage room and the
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chemicals do expire so staff will be diligently watching the dates.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 22-333 approving a Contract
to DPC Industries, Inc., of Bellevue, Nebraska, for the purchase of liquid sodium hypochlorite for
the Water Plant and Power Plant in the amount of $1.74/gallon for the first six months of FY
2022/23.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
AWARDING CONTRACT TO WESCO DISTRIBUTION OF DES MOINES, IOWA, FOR
THE PURCHASE OF ELECTRIC SERVICES TRANSFORMERS IN ACCORDANCE
WITH UNIT PRICES BID, IN AN AMOUNT NOT TO EXCEED $58,725: The Mayor noted
that this item had been pulled by the request of staff.
APPROVING REVISIONS TO THE DOWNTOWN METER MAP (NEW LOT N AND
DOWNTOWN PLAZA CHANGES): Public Works Director John Joiner explained that as part
of the Downtown Plaza project, parking in the existing Municipal Lot N, east of City Hall will be
eliminated. Therefore, the City Council approved a project to construct replacement parking in a new
lot on the north side of 6th Street, directly north of City Hall. The new replacement parking facility
will also be called Municipal Lot N and will simply be in a different location on the official Meter
Map. The new Lot N will be smaller than the existing Lot N, and will therefore be unable to fully
replace all the lost parking by itself. In conjunction with the Plaza project, new angled parking spaces
will be constructed along the west side of Clark Avenue adjacent to City Hall’s front entrance.
Council Member Rollins asked why the ten-minute free spaces would not be available in the new
lot or on the street. Director Joiner explained that the meter in the new lots will have a feature where
you can push a button and get ten free minutes. The meter will also have a vehicle detection so
someone can’t keep pushing the ten-minute free parking button.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 22-335 approving the revisions
to the Downtown Meter Map (New Lot N and Downtown Plaza Changes).
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON REZONING 3005 - 3125 GROVE AVENUE AND 3209 DUFF AVENUE
FROM RESIDENTIAL HIGH DENSITY (RH) TO RESIDENTIAL MEDIUM DENSITY
(RM): City Planner Eloise Sahlstrom indicated this item came before the Council on January 11,
2022, in response to a request from a Neighborhood Association and the City’s designation of part
of Grove Avenue as a Redirection Area. The Northwood/Overland Heights Neighborhood
Association asked the City Council to initiate rezoning of the properties along the west side of Grove
Avenue from “RH” Residential High-Density Zone to “RM” Residential Medium Density Zone.
The existing “RH” zoning allows mixed use commercial uses. At the conclusion of the discussion,
the City Council determined that initiating a rezoning for the west side of the Grove Avenue to RM
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(eight properties totaling approximately 3.2 acres) was the preferred option. As part of initiating the
rezoning, City Council also directed staff to hold a public outreach meeting for property owners and
the neighborhood. As follow-up on January 19, 2022, staff sent a letter to the eight property owners
inviting dialog about the potential change. Staff received three responses: two supportive, one
against the proposed rezoning concept. On March 28, 2022, a Special Neighborhood meeting was
held at Homewood Golf Course and the meeting was attended by 12 people representing eight
properties. The consensus of those attending was in support of the rezoning to “RM” with the
exception being one property owner (3125 Grove Avenue) against the rezoning. That property owner
stated he purchased the property specifically with the intention of developing the property into
mixed-use. As part of the discussion with the Planning and Zoning Commission, there was a review
of zoning standards and access for the potential use of the corner property. At the time of the
Planning and Zoning meeting, the owner had not proceeded with developing a formal Site
Development Plan application or a conceptual plan.
Council Member Beatty-Hansen asked what road access would be available for 3125 Grove Avenue.
Ms. Sahlstrom indicated that Northwood Road would be the preferred point of access. Ms. Beatty-
Hansen inquired if any plans have since been submitted. Ms. Sahlstrom indicated that staff did
receive a plan to keep the existing building and add additional apartments.
Mayor Haila asked if 3125 Grove could do what they proposed under “RH” or “RM.” Ms. Sahlstrom
explained it could be done under the proposed change to “RM.”
The Mayor declared the public hearing to be open.
Bob Long, 3124 Grove Avenue, Ames, stated he is not sure how more apartments could be added
to 3125 Grove Avenue without increasing more parking. He indicated that he is supportive of
Alternative 1, which was to approve on first reading rezoning all eight parcels totaling approximately
3.2 acres located on the west side of Grove Avenue from “RH” Residential High Density to “RM”
Residential Medium Density.
The public hearing was closed when no one else came forward to speak.
Council Member Gartin noted that this will be the first of many conversations that the Council will
have as they look to identify places for infill. It will be on a case-by-case basis as not every place will
be appropriate for intensification. As the Council moves forward there may be times that they may
upset the neighborhoods.
Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance rezoning 3005 - 3125
Grove Avenue and 3209 Duff Avenue from Residential High Density (RH) to Residential Medium
Density (RM).
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
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HEARING ON 2020 ENTITLEMENT CDBG-CV CARES (COVID-19) - 2ND ROUND
FUNDING: Housing Coordinator Vanessa Baker-Latimer stated this is in follow-up to the March
8, 2022, meeting where the Council directed staff to proceed with hosting a grant application
workshop to request funding proposals from area agencies that provide services such as food
distribution, meal delivery for the elderly, and facility-based daycare services. Additionally, staff
would prepare an application for potential funding through the CDBG-CV (COVID-19) Round 2
CARES Program administered by the Iowa Economic Development Authority (IEDA). In recent
meetings the Iowa Economic Development Authority (IEDA) staff encouraged the City to expend
the funds quickly by focusing on small “prevention through capacity building and expansion” types
of projects.
As a first tier of priorities, staff met with three-facility based non-profit daycares [ChildServe,
University Community Childcare (UCC), and Ames Community Preschool Center (ACPC)] to
determine their interest and need for possible funding. As a second priority funding tier, staff invited
Food At First, Heartland Senior Services, Salvation Army, and Mid-Iowa Community Action
Agency (MICA) to discuss interest and needs. However, only Heartland Senior Services and Mid-
Iowa Community Action Agency representatives attended the meeting, but staff received proposals
from ChildServe, University Community Childcare, Ames Community Preschool Center, and Mid-
Iowa Community Action Agency. Ms. Baker-Latimer stated that among the three daycare agencies
the activities that were requested funding were: Kitchen and appliance remodel, technology and
preschool curriculum, HVAC, Outdoor STEM Equipment, commercial kitchen oven, infant program
expansion, and classroom flooring upgrades. MICA requested funding for a cargo van to deliver
meals. It was the hope that all the requests will be able to be funded, but if not, staff will put the
funding toward the tier one projects, and if any funding is left, they will move to the second tier.
Council Member Gartin commented that oftentimes when assistance is provided for infrastructure
or property improvements, there is some kind of recapture clause; so if the property owner sold the
property, the City would get the funding back. He wanted to know if there was any provision similar
to that with this Program. Ms. Baker-Latimer said that there would be a recapture provision placed
into the Agreements.
Council Member Betcher wondered why there weren’t more tier two applications. Ms. Baker-
Latimer stated that a lot of those agencies don’t own their spaces as they are either renting the space
or it was given to them for free.
Council Member Rollins asked about childcare facilities and wanted to know how many more kids
might be served with the additional help. Ms. Baker-Latimer explained that there are over 270
children waiting for daycare spaces with the biggest need being infant care. As far as food delivery
places, during the pandemic, the grocery employees had to use personal cars, and now with the van,
it will help eliminate the use of personal cars. Council Member Corrieri commented that some of the
capacity will depend on whether they could hire staff.
Mayor Haila opened the public hearing. It was closed when no one came forward to speak.
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Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 22-336 approving the
submittal of the Round 2 CV-CARES (COVID-19) draft grant application to the Iowa Economic
Development Authority (IEDA).
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 2022/23 RIGHT-OF-WAY RESTORATION: The public hearing was opened
and closed by Mayor Haila after no one came forward to speak.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 22-337 approving the
final plans and specifications and awarding a contract to Country Landscapes, Inc., of Ames, Iowa,
in the amount of $288,183.20.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON PROPOSAL TO ENTER INTO A WATER REVENUE LOAN AND
DISBURSEMENT AGREEMENT TO BORROW MONEY THEREUNDER IN A
PRINCIPAL AMOUNT NOT TO EXCEED $3,500,000: The public hearing was opened by Mayor
Haila. It was closed when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 22-338 instituting proceeding
to take additional action for the authorization of a Loan and Disbursement Agreement and the
issuance of not-to-exceed $3,500,000 Water Revenue Bonds (SRF Loan).
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON PROPOSED AMENDMENT TO THE CITY’S PLANNING PROJECT
REVIEW AND NOTIFICATION PROCESS AND APPROVAL PROCESS RELATED TO
CHAPTER 29 OF THE AMES MUNICIPAL CODE: Moved by Beatty-Hansen, seconded by
Betcher, to continue the hearing to July 12, 2022.
Vote on Motion: 5-0. Motion declared carried unanimously.
HEARING ON FURMAN AQUATIC CENTER POOL BASIN PAINTING PROJECT: The
Mayor opened the public hearing. It was closed when no one else came forward to speak.
Moved by Gartin, seconded by Betcher, to reject all bids and direct staff to rebid the project at a later
date.
Vote on Motion: 5-0. Motion declared carried unanimously.
ORDINANCE ON ZONING TEXT AMENDMENT TO REMOVE THE CAMPUSTOWN
SERVICE CENTER (CSC) ZONING DISTRICT MID-BLOCK 20-FOOT SETBACK
STANDARD ALONG LINCOLN WAY: Moved by Beatty-Hansen, seconded by Betcher, to pass
on second reading an ordinance on a Zoning Text Amendment to remove the Campustown Service
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Center (CSC) Zoning District Mid-block 20-foot setback standard along Lincoln Way.
Vote on Motion: 5-0. Motion declared carried unanimously.
ORDINANCE MODIFYING CHAPTER 18 OF THE MUNICIPAL CODE FOR PARKING
CHANGES TO VARIOUS LOCATIONS: Moved by Betcher, seconded by Gartin, to pass on
second reading an ordinance modifying Chapter 18 of the Municipal Code for parking changes to
various locations.
Vote on Motion: 5-0. Motion declared carried unanimously.
2105 DAYTON AVENUE: Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO.
22-339 approving the Zoning Agreement for 2105 Dayton Avenue.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Gartin, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE NO.
4467 rezoning 2105 Dayton Avenue from “A” (Agricultural) to “GI” (General Industrial).
Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: The Mayor noted that there were
five items to review. The first three items were regarding pedestrian safety in the Somerset area.
Council Member Betcher commented that she couldn’t remember if the Council had asked the
Traffic Engineer for an update on what is happening in Somerset. Council Member Beatty-Hansen
said that something needs to be done, but not sure what. She knows that the Council has had reports
from staff on this area. Ms. Beatty-Hansen wondered if asking for a memo regarding a rapid flashing
beacon for this area would be appropriate on Stange at an intersection of staff’s choice. Council
Member Betcher stated that her recollection was that the last time this came up, that there was a
traffic study done and then another one, but that one was done during COVID. She got the
impression that there was a possibility of having another study done now that traffic patterns have
returned to normal. Council Member Corrieri commented that an update was sent out to the Council.
Moved by Beatty-Hansen, seconded by Corrieri, to request a memo from staff on the best location
along Stange to install a push button beacon in the Somerset area.
Council Member Betcher indicated her concern was that she would rather have staff make a
recommendation as she is not sure the flashing beacon is needed.
Council Member Beatty-Hansen withdrew her motion.
Moved by Beatty-Hansen, seconded by Corrieri, to ask staff for a memo detailing where, along
Stange, the City would consider putting either a beacon or other calming measure.
Vote on Motion: 5-0. Motion declared carried unanimously.
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The fourth item was a Memo from Planning and Housing Director Kelly Diekmann regarding the
request from the property owner at 2359-210th Street in Boone County to amend the Ames Plan
2040 Urban Fringe Land Use Map.
Moved by Rollins, seconded by Beatty-Hansen, to place the memo from Planning and Housing
Director Kelly Diekmann regarding the request for the property owner at 2359-210th Street to amend
the Ames Plan 2040 Urban Fringe Land Use Map on a future agenda.
Vote on Motion: 4-0-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Rollins. Voting Nay: None.
Abstaining due to Conflict of Interest: Gartin. Motion declared carried.
The last item was an email from the Ames Climate Action Team asking the Council to begin the
reduction of waste stream-related emissions. Council Member Betcher commented they should do
something in response to the email, but was unsure if it should be a memo from staff or what they
should do. Council Member Beatty-Hansen asked what the status was for the current Waste-to-
Energy Study and the timing. Assistant City Manager Brian Phillips indicated it would be sometime
within the next few months. Ms. Beatty-Hansen wanted to know about the status of curbside
recycling. Mr. Schainker noted that a study is in process. She felt that a process is already in the
works so it would be beneficial to communicate the timing.
Moved by Beatty-Hansen, seconded by Corrieri, to communicate the timing and make sure that the
Ames Climate Action Team knows about any upcoming opportunities for input.
Council Member Gartin asked Mr. Phillips to give a little more information about the plans for
plastic diversion. Mr. Phillips said that the consultant who was hired is working on identifying
different ways for the City to divert plastics out of the processing by using an optical sorting or other
technology. There are a whole host of items that are related to each other, but will have to discuss
it in length when it comes back to the Council.
The Mayor asked Mr. Phillips to speak about the upcoming Bike/Pedestrian Master Plan. Mr.
Phillips explained that the City had retained a consultant to assist in the development of the
Bike/Pedestrian Plan. The first step would be to have a Workshop to discuss the goals of the project,
which will take place on August 16, 2022. The vision of the Bike/Pedestrian Master Plan will be
discussed at that meeting and public input will be accepted later.
Council Member Betcher asked if staff had asked for a catalog of where there are sidewalk gaps in
the City. It was unknown if that had been requested.
COUNCIL COMMENTS: Council Member Betcher thanked Will Determan for sending her an
email about his concerns regarding sidewalk gaps. She has forwarded his email to the rest of the
Council and she is hoping the City will move forward with some kind of assessment as to where all
the gaps exist.
Ms. Betcher mentioned that she attended the International Town and Gown Association Conference
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and received some good ideas and felt that the City of Ames efforts on community engagement were
well-received by those in attendance.
Council Member Gartin stated that June 2, 2022, was a sad day for the community and Cornerstone
Church. He said that he has been a part of the Church since 1996, and one of the main reasons his
family moved back to the community. It was the worst day in the Church’s history, and he wanted
to convey on behalf of the Church the deep appreciation to Iowa State University, Story County
Sheriff’s Department, and the support of the community. Mr. Gartin said in the midst of great
tragedy there is an opportunity to be grateful for the support.
Council Member Rollins thanked the City for giving her the opportunity to attend the International
Town and Gown Conference as it was a great way to get contacts and learn new information. She
was looking forward to how the City can incorporate some of the ideas they learned.
Moved by Corrieri, seconded by Beatty-Hansen, requesting a memo from staff about taking
credit/debit cards for utility payments and parking tickets at City Hall.
Vote on Motion: 5-0. Motion declared carried unanimously.
The Mayor indicated that last week the City Manager and he flew out to Washington, D.C., to have
their annual visit with the Iowa Senator and other representatives. They are looking into what kinds
of grants are available to help with sustainability. He mentioned that the Department of Energy has
some grants available, and will be trying to explore these options while staff is reviewing other
finance options.
ADJOURNMENT: Moved by Betcher, seconded by Corrieri, to adjourn the meeting at 8:00 p.m.
Vote on Motion: 5-0. Motion declared carried unanimously.
___________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
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