HomeMy WebLinkAbout~Master - March 28, 2023, Regular Meeting of the Ames City CouncilMINUTES OF THE MEETING OF THE AMES AREA METROPOLITAN PLANNING
ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MARCH 28, 2023
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting member
John Haila at 6:01 p.m. on the 28th day of March, 2023. Other voting members present were:
Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of
Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Bill
Zinnel, Boone County Supervisors; Jonathan Popp, Mayor of Gilbert, Linda Murken, Story County
Supervisors; and Jacob Ludwig, Transit Board.
Mayor Haila noted the change to the agenda format to move the Public Hearing out of consent and
address it as a separate item.
FISCAL YEAR 2024 TRANSPORTATION PLANNING WORK PROGRAM: Public Works
Director John Joiner noted that the draft Work Program was included in the Committee Action
Form, welcoming any questions from the Committee Members and offering to provide a brief
presentation if desired.
Mayor Haila asked when the Committee could expect to receive a report regarding the 190th Street
traffic study. Transportation Planner Kyle Thompson replied that staff anticipates presenting the
report at the May 23, 2023, Committee meeting, noting that the report would be comprehensive.
Mayor Haila shared that the Committee would appreciate receiving the report well in advance of
the meeting to review prior to the presentation with the Consultant.
Moved by Murken, seconded by Popp, to approve Draft Fiscal Year 2024 Transportation Planning
Work Program and set May 23, 2023, as date of public hearing.
Vote on Motion: 11-0. Motion declared carried unanimously.
HEARING ON AMENDMENT TO THE FFY 2023-2026 TRANSPORTATION
IMPROVEMENT PROGRAM: Mayor Haila opened and closed the Public Hearing when no
one came forward to speak.
Moved by Ludwig, seconded by Betcher, to approve the amendment.
Vote on Motion: 11-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: Mr. Ludwig noted that this would be his last meeting
with the Committee as his term on the Ames Transit Board of Trustees was expiring and thanked
City staff and his fellow Committee members for tolerating his many questions over the years.
Thanks was given to Mr. Ludwig for his service by Mayor Haila and Council Member Betcher.
ADJOURNMENT: Moved by Ludwig, seconded by Zinnel, to adjourn at 6:05 p.m.
Vote on Motion: 11-0. Motion declared carried unanimously.
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MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MARCH 28, 2023
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:13
p.m. on the 28th day of March, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue,
pursuant to law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber
Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Tabitha Etten was also present.
CONSENT AGENDA: Mayor Haila noted that Item No. 5, motion approving new 5-Day (April
13-17, 2023,) Class C Retail Alcohol License – Mucky Duck Pub, L.L.C., 3100 South Duff,
Pending Dram Shop Insurance, would not be considered on the agenda this evening per the request
of the applicant. He also highlighted the amendment to Item No. 9, request from American
Campus/Campustown Student Apartments for Spring Carnival on April 21, 2023.
Moved by Beatty-Hansen, seconded by Betcher, to approve the Consent Agenda less Item No. 5
and including the amendment to Item No. 9.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular Meeting on March 14, 2023
3. Motion approving Report of Change Orders for period March 1 -15, 2023
4. Motion approving Civil Service Candidates
5. Motion approving new 5-Day (April 13-17, 2023,) Class C Retail Alcohol License – Mucky
Duck Pub, L.L.C., 3100 South Duff, Pending Dram Shop Insurance
6. Motion approving new 5-Day (March 28 – April 1, 2023,) Class C Retail Alcohol License –
Thirsty Pigs Mobile Event Co. L.L.C., PO Box 1533, Pending Dram Shop Insurance
7. Motion approving new Class B Retail Alcohol License – Lalo’s Liquor Store, 809 Wheeler
Street Suite 105
8. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses
a. Class C Liquor License – Dangerous Curves, 111 5th Street
b. Class E Liquor License. Class C Beer Permit and Class B Wine Permit – Liquor Land,
Mortensen Road Suite 109
c. Class C Liquor License – Cinemark Movies 12, 1317 Buckeye Avenue
d. Class C Liquor License with Outdoor Service – Cornbred BBQ, 526 Main Street Suite
106, Pending Dramshop Review
e. Class C Liquor License with Outdoor Service – Brick City Grill, 2640 Stange Road
f. Special Class C Alcohol License – Pizza Pit, 207 Welch Ave
9. Request from American Campus/Campustown Student Apartments for Spring Carnival on
April 21, 2023
a. Motion approving blanket Vending License
b. RESOLUTION NO. 23-152 approving closure of Stanton Avenue from
Chamberlain Street to a point 225 feet south of the intersection with Chamberlain
Street from 11:00 a.m. to 4:00 p.m.
c. RESOLUTION NO. 23-153 approving suspension of 5 on-street metered parking
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spaces from 11:00 a.m. to 4:00 p.m.
10. Request from Ames Main Street for 515 Week on May 15-19, 2023
a. Motion approving Blanket Temporary Obstruction Permit for May 17 and May 18
b. Motion approving Blanket Vending License for May 17
c. RESOLUTION NO. 23-154 approving waiver of parking meter fees and enforcement
for May 17
d. RESOLUTION NO. 23-155 approving waiver of Vending License fee for May 17
e. RESOLUTION NO. 23-156 approving usage of electricity and waiver of fees for
electricity for May 16, and May 17
f. RESOLUTION NO. 23-157 approving waiver of enforcement of Municipal Code
Section 17.17 related to alcohol consumption in City parks with respect only to
Bandshell Park on May 19.
11. Request from Ames Main Street for 4th of July activities on July 4, 2023:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License
in Central Business District
b. RESOLUTION NO. 23-158 approving waiver of Vending License fee
c. RESOLUTION NO. 23-159 approving closure of portions of Main Street, Northwestern
Avenue, Fifth Street, Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue,
Allan Drive, and Pearle Avenue from 6:00 a.m. until end of parade
d. RESOLUTION NO. 23-160 approving closure of Parking Lot MM and south portion of
Lot M from 6:00 a.m. to 2:00 p.m.
12. Request from Ames Main Street for Snow Magic on December 1, 2023:
a. Motion approving Blanket Temporary Obstruction Permit
b. Motion approving Blanket Vending License
c. RESOLUTION NO. 23-161 approving waiver of Vending License fee
d. RESOLUTION NO. 23-162 approving closure of four metered parking spaces within the
Downtown from 1:00 p.m. to 8:00 p.m. on December 1 to facilitate pick-up and drop-off
of passengers on horse- drawn carriage rides through Downtown
e. RESOLUTION NO. 23-163 approving usage of electricity in Tom Evans Plaza and
waiver of fees for electricity.
13. RESOLUTION NO. 23-164 setting April 11, 2023, as date of public hearing to adopt a Maximum
City Property Tax Levy for FY 2023/24
14. RESOLUTION NO. 23-165 setting April 11, 2023, as the date of public hearings and
additional action on proposals to enter into General Obligation Loan Agreements and to borrow
money thereunder
15. RESOLUTION NO. 23-166 approving the Police Department’s application for participation
in the Governor’s Traffic Safety Bureau Enforcement Grant
16. RESOLUTION NO. 23-167 approving appointment to the Public Art Commission
17. RESOLUTION NO. 23-168 approving Resource Recovery System Annual Report for 2022
18. RESOLUTION NO. 23-169 approving and adopting Supplement No. 2023-2 to the Ames
Municipal Code
19. RESOLUTION NO. 23-170 authorizing Parks & Recreation staff to submit an application for
a State of Iowa Gambling License
20. RESOLUTION NO. 23-171 setting April 11, 2023, as date of public hearing for the sale of
Lots 2-7 in the Baker Subdivision to Habitat for Humanity of Central Iowa
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21. RESOLUTION NO. 23-172 approving preliminary plans and specifications for Electrical
Maintenance Services Contract, setting April 26, 2023, as the bid due date and May 9, 2023,
as date of public hearing
22. RESOLUTION NO. 23-173 approving preliminary plans and specifications for the 2022/23
Airport Improvements Program (South Apron Rehab), setting April 19, 2023, as bid due date
and April 25, 2023, as date of public hearing
23. Unit 8 Upper Electrostatic Precipitator Maintenance
a. RESOLUTION NO. 23-174 waiving the purchasing policies and procedure
requirements for competitive bidding to award a single source procurement
b. RESOLUTION NO. 23-175 awarding contract to The Babcock & Wilcox Company,
of Akron, OH in the amount of $175,056.00
24. RESOLUTION NO. 23-176 approving final plans and specifications and awarding contract to
Shekar Engineering, P.L.C. of Ames, Iowa, in the amount of $4,203,260.58 for 2022/23
Concrete Pavement Improvements (Brookridge Avenue, Ridgewood Avenue, Lee Street, 9th
Street, Park Way and Alley)
25. RESOLUTION NO. 23-177 approving Contract renewal for Emergency Utility Repair and
Other Services to Ames Trenching and Excavating of Ames, Iowa, for Various City
Departments
26. RESOLUTION NO. 23-178 approving Contract and Bond for 2021/22 Accessibility
Enhancement Program with Caliber Concrete, of Adair, Iowa
27. RESOLUTION NO. 23-179 approving Contract and Bond for 2022/23 Ames Plan 2040 Water
Utility Infrastructure with Thorpe Contracting, LLC, of Adel, IA
28. RESOLUTION NO. 23-180 approving Contract and Bond for 2022/23 Asphalt Street
Pavement Improvements (Oakwood Road) with Con-Struct Inc., of Ames, Iowa
29. RESOLUTION NO. 23-181 approving Contract and Bond for 2022/23 Shared Use Path
Maintenance with Mid-Iowa Enterprises, of Story City, Iowa
30. RESOLUTION NO. 23-182 approving Contract for Electric Services Furnishing of 69kV and
161kV SF6 Circuit Breakers with GE Grid Solutions, of Charleroi, Pennsylvania
31. RESOLUTION NO. 23-183 approving completion of sidewalk agreement for Scenic Valley
3rd Addition and releasing the financial security in full
Roll Call Vote: 6-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Richard Deyo, 505-8th Street, #2, Ames, shared his opinions and concerns relating to the Conduct
Policy for the Ames Public Library.
Mayor Haila closed the Public Forum when no one else came forward to speak.
CITY COUNCIL VALUES, GOALS, AND TASKS FOR 2022-2023: Assistant City Manager
Brian Phillips presented the revised City Council Values, Goals, and Tasks for 2022-2023. He
highlighted that the City Council met on January 28, 2023, in a retreat to review the progress made
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towards completion of these values, goals, and tasks that were adopted on February 15, 2022. The
City Council proposed four new tasks at the retreat as were outlined in the memo from staff. Mr.
Phillips noted that direction was being sought from the City Council to approve how staff captured
those four new tasks.
The second component of the item was whether the City Council had interest in reviewing the
conservation subdivision ordinance. This component was discussed at the retreat; however, it was
not captured in the minutes as no action was taken. Mr. Phillips explained that the Mayor raised
the question subsequently about whether that component should be included in the tasks for staff.
Moved by Beatty-Hansen, seconded by Betcher, to approve the four new tasks that were proposed
at the January 28, 2023, City Council retreat.
Vote on Motion: 6-0. Motion declared carried unanimously.
The City Council engaged in discussion relating to the conservation subdivision ordinance and no
action was taken. Mayor Haila noted that he would communicate with stakeholders.
STAFF REPORT ON THE FITCH FAMILY INDOOR AQUATIC CENTER: Parks and
Recreation Director Keith Abraham presented the update, noting that direction was requested by
staff in three categories: 1) Building Design, 2) Project Budget, and 3) Project Priorities. He
provided the informational update, detailing the purchase of the property, topographic and
boundary survey, geothermal well potential, stormwater management plans, and other
environmental services.
The City of Ames purchased the property at 122 N. Oak Avenue from the Iowa Department of
Transportation (IDOT) on January 5, 2023, for $2.9 million, Director Abraham elaborated. The
IDOT recorded the State Land Patent and delivered it to the City in early March, with the City also
being in possession of the property abstract. He also indicated that staff collaborated with
Clapsaddle-Garber Associates, Inc. (CGA) to complete a survey of the property. CGA is expected
to submit a report to staff the week of March 27, 2023, and that information will be used by the
Design Team as plans are further developed and defined.
The Iowa Department of Natural Resources (IDNR) determined that vertical geothermal wells will
not be permitted due to the potential risk of contaminating the aquifer below the property,
explained Mr. Abraham. Installing a horizontal well field is a possibility; however, further testing
of groundwater in nine locations specified by the IDNR will be needed. He furthered that
horizontal wells are generally 300 feet in length, which may be problematic due to the size of the
property, as well as the contamination in the northeast corner. In conversations with KCL
Engineering, the sub-consultant for RDG Planning and Design, there appeared to be an energy
efficiency benefit to pursue geothermal wells even if 300 feet in length cannot be achieved. Mr.
Abraham assured the City Council that staff would continue to work with IDNR and KCL to reach
a final decision related to this topic.
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Director Abraham noted that two options are being considered for stormwater management: 1)
managing all stormwater on-site, or 2) managing some stormwater on-site and the remainder off-
site. Once the Survey Report is received from CGA, the project consultants will be able to calculate
how much stormwater will be generated and what will need to be managed on-site. City staff from
the Public Works Department has also reviewed potential options for off-site management as well.
City staff is finalizing a contract with Impact7G to provide services related to environmental issues
encountered during the project, detailed Mr. Abraham. The scope of services included will address
developing a construction management plan for dealing with possible contamination, installing
monitoring wells and performing periodic testing, and providing guidance and recommendations
to mitigate/remediate potential risks associated with site contamination.
The schematic design phase and floor plans were presented by Director Abraham as well as the
building renderings. He highlighted the efforts to make the building accessible after receiving
feedback from the Parks and Recreation Americans with Disabilities Act (ADA) Audit before
reviewing the Estimated Budget, noting the line items with a change from the Projected Budget.
Director Abraham reviewed that even with potential additional funding options, there still remains
a funding shortfall for the current estimated base bid. He emphasized the recommendation of staff
to continue work with the consultants to review the design and reduce the Estimated Budget to a
dollar amount that better aligns with the Projected Budget, rather than use the potential additional
funding options to close the gap. He supported the recommendation by noting that the potential
additional funding could be used to fund the Base Bid plus Alternate 1, which adds a walking track
and multipurpose space.
Mayor Haila discussed the geothermal wells and inquired for more details as to why the IDNR did
not support the vertical wells. Director Abraham explained that vertical wells are typically 300
feet in length, while the aquifer on the site is located approximately 90 to 120 feet below ground
level. The concern here, he explained, was that if there is movement of any contamination to those
vertical shafts for the well, that contamination could drop down into the aquifer. The horizonal
wells would sit at 15, 30, and 45 feet, leaving a 45-foot buffer between the aquifer. Council
Member Betcher asked about the energy benefit of the geothermal. Director Abraham discussed
how the chiller for the HVAC system coupled with the geothermal system, and the limitations of
moving forward with installing the chiller without the presence of a geothermal system.
Council Member Gartin noted that there has been lengthy discussion regarding the benefit of the
walking track and shared his support for the Base Bid plus Alternate 1, noting his belief that it
would be greatly appreciated by the community. He also shared his grave concern for building the
Fitch Family Indoor Aquatic Center on a site with contaminated soil, his concern is intensified by
the new knowledge that the City runs the risk of endangering one of the aquifers.
Council Member Betcher observed that one of the Value Engineering Options is lowering the walls
and roof of the building. She asked if reducing the footprint of the building is also an option.
Director Abraham replied in the affirmative, citing an example of reducing the pool deck. He
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assured the City Council that staff would continue work with the consultants to evaluate all of the
spaces for potential reductions while ensuring a functional building that meets the needs of the
community.
Council Member Betcher noted her favor in removing Option No. 13 from the Value Engineering
Options: Combining Zero-depth Pool and Lap Pool. Council Member Corrieri shared her
agreement. Council Member Beatty-Hansen also noted that she has heard more support for the
walking track from community members than she has against it and supported Council Member
Gartin’s comments regarding its benefit to the community.
Ex officio Etten inquired as to why the Recreational Basin is not located next to the
Classroom/Party Room. Director Abraham explained that it was designed that way from a safety
standpoint with relation to the location of the Family/Universal Changing Room. Ex officio Etten
also added support for the walking track, noting the level of use and overall benefits of the walking
tracks located on campus.
The City Council members engaged in thoughtful discussion with staff regarding the exterior
design of the building, noting that cost savings on exterior items that are not essential to the
operations of the facility could be considered while still maintaining a focus on the longevity of
the building materials. They further discussed the budget, with City Manager Schainker stating
that there are going to be challenges with funding, and staff will either have to cut costs or identify
additional revenue to accomplish the Base Bid plus Alternate 1. He furthered that staff would work
with the Design Team to not sacrifice too much, but priorities must be identified.
Director Abraham discussed the timeline for bidding the project, noting that from a budgetary
standpoint, it is prudent to adhere to the timeline. He reiterated the recommendation of staff to
work with the consultant through design development with the goal to bring the Estimated Budget
closer to the Projected Budget. He then highlighted the sustainability investments for the project
per the request of Council Member Gartin.
The City Council Members each shared their Project Priorities. Council Member Gartin noted the
importance of the quality of materials in terms of longevity and service levels specifically relating
to hours of operations. Council Member Betcher selected minimizing maintenance, impact on
operations, and service levels as top priorities as each related to staffing. She highlighted her
dissatisfaction in sacrificing those priorities for building aesthetics. Council Member Beatty-
Hansen chose sustainability at the top of her list, especially in how it pertains to lowering the
ongoing operational costs of the building. Council Member Junck echoed Council Member
Betcher’s priorities, stating that quality materials in relation to longevity is also a priority for her.
She elaborated that longevity goes with operations and how well the facility is able to be
maintained. Council Member Corrieri shared her agreement with the prior comments, noting that
service levels would be her top priority. Council Member Rollins noted that energy efficiency and
sustainability are a top priority for her, as well as service levels. She furthered that quality materials
adding longevity should be a priority, highlighting that there are creative ways to add to the
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aesthetics without it being a high priority budget item. Ex officio Etten expressed her priority of
service levels in regard to staffing, noting that staffing recreational facilities has been an ongoing
issue for Iowa State University.
The Public Input was opened by Mayor Haila.
Kendra Meyers, Ames Resident, shared her excitement for and support of the Fitch Family Indoor
Aquatic Center, encouraging the City Council to consider adding two additional lap lanes to the
Recreation Pool for a total of eight lanes to better meet the demand from the community for that
service.
Mayor Haila closed the Public Input when no one else came forward to speak.
Director Abraham discussed advances in technology and creation of a bright atmosphere that will
make the Fitch Family Indoor Aquatic Center a state-of-the-art facility at the request of Council
Member Gartin. He also addressed the number of lap lanes currently in the design, citing facility
schedules and policy that could counteract the demand for service. Mayor Haila communicated
the consensus that the City Council was supportive of the recommendations from staff regarding
the budget.
STORY COUNTY SATURATED BUFFER/BIOREACTOR PROJECT: Water and Pollution
Control Director John Dunn briefly reviewed the agreements, and shared his gratitude for the
partners that the Department has had the opportunity to work with, specifically the Iowa
Department of Agriculture and Land Stewardship, which is contributing significant funding to the
project. Council Member Gartin asked about the maintenance plan for the project. Director Dunn
explained that the property owner is required to sign a 10-year maintenance agreement and will be
expected to maintain the saturated buffer or bioreactor during that time in exchange for getting the
improvements put on their property free of charge.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-184 approving 28E
Agreement with the Iowa Department of Agriculture and Land Stewardship – Division of Soil
Conservation and Water Quality, City of Ames, and Story County Soil and Water Conservation
District.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 23-185 approving funding
agreement between Story County, Story County Conservation Board, and the City of Ames for
funding assistance for water nutrient removal practices.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
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INTEGRATED SITE PLAN SUBDIVISION FOR DANIEL’S SUBDIVISION, 2ND
ADDITION: Planning and Housing Director Kelly Diekmann reviewed the amendment to the
Site Development Plan, highlighting that the amendment includes a double drive-thru lane rather
than the single drive-thru lane originally approved. This change results in a reduction in the excess
parking included within the subdivision from 39 spaces to 28 spaces and some minor adjustments
to the proposed landscaping. Circulation through the parking lot has also been modified to include
a one-way direction for traffic flow. He shared that staff believes the parking lot still functions
appropriately and will be a safe environment, thus staff supports the amendment and recommends
the approval of the Final Plat.
Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-186 approving Minor
Amendment to the Site Development Plan.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-187 approving Final
Plat.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
MINOR FINAL PLAT FOR HIDDEN CREEK FARM, PLAT 1 (W 190TH STREET):
Planner Julie Kruse presented the Final Plat for the property that located Story County on the north
side of 190th Street across from the Quarry Estates Subdivision. She noted that it is currently within
the Story County Study Area Overlay, which lies between 190th and 180th Streets in the Ames
Urban Fringe Plan. Staff has been working with Story County on the Final Plat. She highlighted
the boundary for the Ada Hayden Watershed, adding that residential development within the
watershed typically requires compliance with Subdivision Standards. She reviewed the
Development Agreement, which addresses conditional waivers of standards and retains City
review of a future traffic analysis, access, and stormwater. She emphasized that Story County is
aware of the terms of the Development Agreement and approved the Final Plat at its meeting
contingent upon the terms.
Council Member Gartin discussed the benefits of the conservation overlay, noting his appreciation
that the overlay puts a limitation on adding fertilizers to the ground that might eventually impact
Ada Hayden. He asked if the Development Agreement addresses any of those attributes. Planner
Kruse replied in the negative, citing religious use for the property as the reason the Subdivision
Standards would not apply and reiterating the purpose of the Development Agreement. She
emphasized that since the land in the County, its requirements, including stormwater requirements,
would apply to the property. Council Member Gartin noted that the City typically allows flexibility
for religious uses but he wants to make sure that the City is doing its due diligence in protecting
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the water supply. He asked if staff is making a recommendation to ensure the City is addressing
stewardship issues here. Planner Kruse replied in the negative and Director Diekmann discussed
how the limited use of fertilizer is typically enforced, noting the City’s limitation in terms of
enforcement. Staff and the City Council engaged in thoughtful discussion on how to address the
issue.
Mayor Haila opened the Public Input.
James Pease, President of Friends of Ada Hayden Heritage Park, shared his opposition to the
waiver of Subdivision Standards, noting that other entities within the watershed have agreed to
apply the standards, and encouraged the City Council not to set what he believed to be a dangerous
precedent by granting the waiver.
The Public Input was closed by Mayor Haila when no one else came forward to speak.
Director Diekmann continued the discussion on the use of the land and interaction of the
conservation overlay given that Subdivision Standards do not apply. He again reviewed the terms
of the Development Agreement. Council Member Gartin discussed the structure of the motion to
amend the Development Agreement.
Moved by Gartin to amend the Development Agreement to include a phosphorus reduction
provision and that approval of the Agreement be contingent on the Developer’s acceptance of the
amendment.
Director Diekmann discussed the limitations regarding administration and enforcement of such
provisions and Council Member Gartin withdrew the motion. Director Diekmann concluded that
the best practice would be to incorporate a Landscape Management Plan to minimize the use of
phosphorus into the Development Agreement. City Attorney Mark Lambert concurred.
Moved by Gartin, seconded by Beatty-Hansen, to amend the Development Agreement to provide
for a landscape management plan that minimized the use of phosphorus.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-188 approving the
Development Agreement as amended.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
Moved by Rollins, seconded by Junck, to adopt RESOLUTION NO. 23-189 approving waiver of
Subdivision Standards.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
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Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-190 approving Final Plat,
subject to the return of the signed Development Agreement.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
The meeting recessed at 8:07 p.m. and reconvened at 8:15 p.m.
DEVELOPMENT AGREEMENT WITH TOWNHOMES AT CREEKSIDE, LLLP:
Housing Coordinator Vanessa Baker-Latimer noted that approving the Development Agreement
was the next step in the process for seeking Low-Income Tax Housing Credit (LITHC) on Lot 27
in the Baker Subdivision. She announced that staff had been working with Hatch Development
Group, who was awarded the Request for Proposal (RFP) and will do business under the name
Townhomes at Creekside, LLLP. Staff engaged with the Developer to negotiate an agreement that
will meet the City’s housing goals for affordable multi-family housing and for the Hatch
Development Group to score well in meeting the Iowa Finance Authority’s (IFA) Qualified
Allocation Plan (QAP) requirements to be awarded tax credits.
Upon approval of the LITHC award, the City will set aside a maximum of $1.8 million of its
HOME funds for the construction of 38 units, of which there will be 16-two bedrooms, 18-three
bedrooms, 4-four bedrooms. Based on the City’s commitment of its HOME funds, seven of the 38
units will be set aside specifically under the City’s HOME program guidelines; all seven units will
be 3-bedroom units; for households at 50% or less of the Ames Medium Income Limit (AMI). As
per the City’s RFP, 10%, equivalent to four units, will be designated for Section 8 Housing Choice
Voucher holders. Staff has set aside 1-two bedroom, 1-three bedroom, 1-four bedroom, and 1
floater unit as part of this agreement. These units are in addition to the City’s seven HOME set-
aside units, explained Housing Coordinator Baker-Latimer.
Council Member Rollins asked if the parking issue was addressed in the concept plan that was
presented. Director Diekmann replied in the affirmative, noting that extra parking was added to
the west side of the development. He stated that a formal Major Site Development Plan will be
required for final approval of the project once the developer has received notice of a LIHTC award;
however, the concept plan was approvable as presented.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-191 approving
Development Agreement with Townhomes at Creekside, LLLP (affiliated with Hatch
Development Group) in conjunction with a Low-Income Tax Credit (LIHTC) Application for
multi-family housing development for Lot 27 in the Baker Subdivision.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
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HEARING ON BAKER SUBDIVISION (321 STATE AVENUE): Housing Coordinator
Baker-Latimer cited state law that requires a Public Hearing for the sale of City-owned property.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-192 approving Option
Agreement for the sale of Lot 27 to Townhomes at Creekside, LLLP, an Iowa Limited Liability
Partnership, (affiliated with Hatch Development Group) in conjunction with a Low -Income
Housing Tax Credit (LIHTC) application for Multi-Family Housing Development.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
Michael Kiernan, 740 16th Street, Des Moines, of Kiernan Development and Construction, LLC,
in partnership with Hatch Development Group, stated that the company is honored by the privilege
of taking the project forward to secure a LITHC award for the City of Ames. He commended City
staff on their efforts to turn around the agreements and applications in such a short time period. He
concluded by addressing concerns regarding the absence of a playground on the site concept,
noting that a playground will be included in the amenity area.
HEARING ON SUBMITTAL OF SECOND SUBSTANTIAL AMENDMENT TO THE
CITY’S 2021/22 CDBG/HOME ANNUAL ACTION PLAN TO INCLUDE HOME-
AMERICAN RESCUE PLAN (HOME-ARP) PROGRAM FUNDS: Housing Coordinator
Baker-Latimer shared that at the January 24, 2023 meeting of the City Council, staff reported the
feedback received from various groups. She explained that in summary, the primary focus areas
for the Qualifying Populations (QPs) were homeless populations and at-risk homelessness
populations. The primary activities identified from feedback were Non-Congregate Shelter (#1),
the Production and Preservation of Affordable Rental Housing (#2), and Tenant-Based Rental
Assistance (TBRA) and Supportive Services (#3). At that same meeting, the City Council directed
staff to prepare the proposed Second Substantial Amendment to the City’s CDBG 2021-22 Annual
Action Plan that will incorporate a special allocation of HOME-ARP funding in the amount of
$1,269,248, to address the following QPs: 1) Homeless individuals and families; 2) individuals
and families at risk of homelessness, and 3) persons fleeing or attempting to flee domestic violence,
dating violence, sexual assault, stalking, or human trafficking, as defined by HUD. In
consideration of eligible activities, Non-Congregate Shelter was identified by the City Council as
the priority. She provided context that the remaining 15% of funding would be set aside for
program administration.
Ms. Baker-Latimer highlighted two changes to the application for the record. On page 26 of the
application, there were two items: Preferences and Limit Liabilities. HUD permits applicants to
answer one but not both aforementioned items. Ms. Baker-Latimer adjusted the application in
response to indicate that the City would not be establishing Limitation Liability on this project.
The second change to the application was a result of Public Forum. Two agencies participated at
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the January 9, 2023, forum: Home Allies and the Story County Housing Trust Fund. Ms. Baker-
Latimer added both agencies to page five of the application under agencies that were consulted.
The application is to be submitted by 10:00 p.m. Eastern Standard Time on Friday, March 31,
2023, announced Ms. Baker-Latimer, before welcoming questions from the City Council.
Mayor Haila opened the Public Hearing on the Second Substantial Amendment to the City’s
CDBG 2021-22 CDBG/HOME Annual Action Plan that incorporates a special allocation of
HOME-ARP funding. When no one came forward to speak, Mayor Haila closed the Public
Hearing.
HEARING ON REZONING A PORTION OF THE PROPERTY ADJACENT TO THE
SOUTHWEST CORNER OF CAMERON SCHOOL ROAD AND GW CARVER AVENUE
(THE BLUFFS AT DANKBAR FARMS): Planner Kruse reviewed the site plan for the Planned
Residential Development, drawing attention to the amenities within the subdivision, including a
clubhouse and pocket park. Council Member Rollins asked if the area would be connected by
shared use paths. Planner Kruse replied in the negative, noting that standard five-foot sidewalks
would be utilized to connect the development, and future trail connections would be investigated.
Director Diekmann added that a shared use path would be located on the east side of GW Carver
Avenue, connecting the development to North Ridge Heights and the Irons. Mayor Haila inquired
about the pocket park, asking if it would be maintained as a private amenity. Planner Kruse replied
in the affirmative, and Director Diekmann noted that under Ames Plan 2040 the development does
not meet the park proximity service expectations and is required to have a recreational or open
space. Mayor Haila also asked about traffic safety near the driveway in the area designated for
religious use. Director Diekmann noted the limitations in moving the driveway due to a natural
gas pipeline, noting that Traffic Engineers agreed to the separation distance and spacing.
The Public Hearing was opened and close by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance Rezoning a portion
of the property adjacent to the southwest corner of Cameron School Road and GW Carver Avenue
(The Bluffs at Dankbar Farms).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 23-193 approving the
Planned Residence District (FS-PRD) Major Site Development Plan.
Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion
of these Minutes.
HEARING ON 2023 CYRIDE HVAC IMPROVEMENT PROJECT: Mayor Haila opened
and closed the Public Hearing when no one came forward to speak.
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Moved by Betcher, seconded by Corrieri, to accept the Report of Bids and direct staff to delay
award of contract.
Vote on Motion: 6-0. Motion declared carried unanimously.
FIRST READING OF ORDINANCE TO AMEND THE AMES MUNICIPAL CODE
SECTIONS 18.31(32) AND (343) REGULATING PARKING ON BRISTOL DRIVE AND
HAMPTON STREET: The Public Hearing was opened and closed by Mayor Haila when no one
came forward to speak.
Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance to amend the Ames
Municipal Code Sections 18.31(32) and (343) regulating parking on Bristol Drive and Hampton
Street.
Roll Call Vote: 6-0. Motion declared carried unanimously.
SECOND PASSAGE OF ORDINANCE ON ZONING TEXT AMENDMENT TO
ELIMINATE ROOFTOP SOLAR PANEL ZONING REQUIREMENTS: Moved by Beatty-
Hansen, seconded by Corrieri, to pass on second reading an ordinance on Zoning Text Amendment
to Eliminate Rooftop Solar Panel Zoning Requirements.
Roll Call Vote: 6-0. Motion declared carried unanimously.
SECOND PASSAGE OF ORDINANCE TO AMEND AMES MUNICIPAL CODE
CHAPTERS 23 & 28 FOR UTILITY CONNECTIONS AND FEES AND RURAL WATER
BUYOUT FEES: Moved by Rollins, seconded by Beatty-Hansen, to pass on second reading an
ordinance amending Ames Municipal Code Chapters 23 & 28 for Utility Connections and Fees
and Rural Water Buyout Fees.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4493 RELATING TO
ZONING TEXT AMENDMENT FOR FRONT YARD PARKING AND DRIVEWAY
STANDARD: Moved by Corrieri, seconded by Junck, to pass on third reading and adopt
ORDINANCE NO. 4493.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4494 TO REZONE A
PORTION OF THE PARCEL LOCATED AT 325 BILLY SUNDAY ROAD FROM S -GA
TO HOC: Moved by Rollins, seconded by Corrieri, to pass on third reading and adopt
ORDINANCE NO. 4494.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4495 REVISING 28.309 OF
THE AMES MUNICIPAL CODE TO AMEND THE INDUSTRIAL PRETREATMENT
LOCAL LIMITS: Moved by Betcher, seconded by Beatty-Hansen, to pass on third reading and
adopt ORDINANCE NO. 4495.
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Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there was
one item to consider from Public Works Director John Joiner regarding the Cherry Avenue
Extension. City Manager Schainker stated that the item was for informational purpose only.
COUNCIL COMMENTS: Council Member Betcher announced that she and Assistant City
Manager Schildroth learned that the sessional they proposed to the International Town and Gown
Association (ITGA) on Community Conversations on Mental Health has been accepted to be a
part of an upcoming conference. She noted that this opportunity will showcase what the
community has done. Council Member Betcher also shared that she would be presenting a lecture
at the Ames Public Library at 7:00 p.m. on Wednesday, March 29, 2023, regarding the Trice
connection, highlighting that there is the option to view the lecture via Zoom.
Council Member Rollins shared that she attended the Genevieve Salamone concert, which was a
wonderful event to bring awareness to the plight of Indigenous women as well as being excellent
entertainment. The event was sponsored in part by the Ames branch of the NAACP.
ADJOURNMENT: Moved by Betcher, seconded by Corrieri, to adjourn the meeting at 8:43 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
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Renee Hall, City Clerk