Loading...
HomeMy WebLinkAbout~Master - May 23, 2023, Regular Meeting of the Ames City CouncilSUMMARY OF MINUTES OF THE MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA MAY 23, 2023 The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee meeting was called to order by Ames Mayor and voting member John Haila at 6:0 1 p.m. on the 23rd day of May, 2023. Other voting members present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Bill Zinnel, Boone County Supervisors; Jonathan Popp, Mayor of Gilbert; and Linda Murken, Story County Board of Supervisors. Jian Janes, Transit Board, joined the meeting electronically. DRAFT FFY 2024-2027 TRANSPORTATION IMPROVEMENT PROGRAM: Moved by Betcher, seconded by Murken, to approve the Draft FFY 2024-2027 Transportation Improvement Program and set July 11, 2023, as date of public hearing. Vote on Motion: 11-0. Motion declared carried unanimously. HEARING ON THE FY 2024 TRANSPORTATION PLANNING WORK PROGRAM: Moved by Rollins, seconded by Zinnel, to adopt RESOLUTION NO. 23-288 approving the Final FY 2024 Transportation Planning Work Program. Vote on Motion: 11-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. POLICY COMMITTEE COMMENTS: No comments. ADJOURNMENT: Moved by Popp, seconded by Murken, to adjourn the meeting at 6:05 p.m. Vote on Motion: 11-0. Motion declared carried unanimously. REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA MAY 23, 2023 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:0 6 p.m. on the 23rd day of May, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Tabitha Etten was also present. PROCLAMATION FOR “NATIONAL PUBLIC WORKS WEEK” MAY 21–27, 2023: Municipal Engineer Tracy Peterson accepted the proclamation with Stormwater Resource Analyst Liz Calhoun and Civil Engineer Cesar Cintron. PROCLAMATION FOR “AMES POLLINATOR WEEK” JUNE 19-25, 2023: Municipal Engineer Tracy Peterson accepted the proclamation with Stormwater Resource Analyst Liz Calhoun and members of the Pollinator Task Force. 2 CONSENT AGENDA: Council Member Beatty-Hansen requested to pull Item No. 6h and Council Member Gartin requested to pull Item No. 9. Moved by Gartin, seconded by Betcher, to approve the consent agenda less Item No. 6h and Item No. 9. 3. Motion approving payment of claims 4. Motion approving Minutes of Regular Meeting on May 9, 2023 5. Motion approving Report of Change Orders for period May 1 – 15, 2023 6. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Class C Liquor License with Catering Privilege and Outdoor Service– Della Viti, 323 Main Street Suite #102, Pending Dramshop Status b. Class C Liquor License with Outdoor Service - Old Chicago Pizza and Taproom, 1610 S. Kellogg Ave, Pending Dramshop Status c. Class E Liquor License - Casey's General Store #2560, 3020 S Duff Ave d. Class A Liquor License with Outdoor Service - Green Hills Residents' Association, 2200 Hamilton Drive, Suite 100 e. Class E Liquor License - MMDG Spirits, 126A Welch Avenue f. Class E Liquor License - Kum & Go #200, 4510 Mortensen Road g. Class E Liquor License - Kum & Go #216, 203 Welch Ave h. Special Class C Liquor License with Outdoor Service - Wheatsfield Cooperative, 413 Northwestern i. Special Class C Retail Alcohol License – Ichiban Japanese Restaurant, 117 Welch Ave 7. Motion approving five-day license for Special Class C Retail Alcohol License with Outdoor Service – Ames on the Half Shell, 125 East 5th Street dates in 2023, Pending Dramshop Review 8. Motion approving five-day license (June 19 – June 23, 2023) for Special Class C Retail Alcohol License with Outdoor Service – Apres Bar Co, 1930 East 13th Street 9. Requests from Ames Patriotic Council for Memorial Day Parade on Monday, May 29, 2023: a. Motion approving blanket Temporary Obstruction Permit for closed area b. RESOLUTION NO. 23-289 approving closure of Pearle Avenue and 5th Street c. RESOLUTION NO. 23-290 approving temporary closure of Clark Avenue from 5th Street to 9th Street d. RESOLUTION NO. 23-291 approving temporary closure of 9th Street between Clark Avenue and Maxwell Avenue e. RESOLUTION NO. 23-319 approving temporary closure of 6th Street at Clark Avenue and Duff Avenue at 9th Street, as parade moves through those intersections 10. RESOLUTION NO. 23-292 approving appointment of ex officio student liaison to City Council 11. RESOLUTION NO. 23-293 approving request from The Bridge Home to modify its FY 2022/23 ASSET Contract 12. RESOLUTION NO. 23-294 approving FY 2023/24 contracts with Human Services Agencies (ASSET) 3 13. RESOLUTION NO. 23-295 approving FY 2023/24 Commission On The Arts (COTA) Annual Grants 14. RESOLUTION NO. 23-296 approving Police’s Department’s application and participation in the Department of Justice Office of Justice Programs Bulletproof Vest Partnership Program 15. RESOLUTION NO. 23-297 approving Iowa DOT Grant Application for the 2022/23 Airport Improvements Program (South Apron Rehab) 16. RESOLUTION NO. 23-298 approving Electric Utility Easement at 126 S. Kellogg Avenue – Story County Human Services building (south side) 17. RESOLUTION NO. 23-299 approving contract renewal with Wulfekuhle Injection & Pumping, of Peosta, Iowa, for Cell Maintenance Services in the amount not-to-exceed $170,000 18. RESOLUTION NO. 23-300 approving contract renewal and bond with hth companies, inc, Union, Missouri, for the Scaffolding and Related Services and Supply Contract at the Power Plant, in the amount not-to-exceed $85,000 19. RESOLUTION NO. 23-301 approving contract renewal and bond with hth companies, inc., Union, Missouri, for the Non-Asbestos Insulation and Related Services and Supply Contract at the Power Plant, in an amount not-to-exceed $120,000 20. RESOLUTION NO. 23-302 award a three-year contact with Enverus, of Dallas, Texas, for Electric Load Forecasting Services in the amount of $80,695 21. RESOLUTION NO. 23-303 approving contract renewal to Wright Tree Services of West Des Moines, Iowa, for Electric Distribution Line Clearance Program in an amount not-to-exceed $366,583 22. RESOLUTION NO. 23-304 awarding year two of a five-year contract with Pitts Lawn and Tree Services of Huxley, Iowa, for cemetery mowing and trimming services in an amount not- to-exceed $53,302.50 23. RESOLUTION NO. 23-305 approving contract renewal to Pitts Lawn & Tree Services of Huxley, Iowa, for Tree Trimming & Removal Program in an amount not-to-exceed $85,000 24. RESOLUTION NO. 23-306 awarding contract to hth companies, inc., Union, Missouri, for the Specialized Wet Dry Vacuum, Hydro Blast, and other Related Cleaning Services contract in an amount not-to-exceed $200,000 25. RESOLUTION NO. 23-307 awarding contract for purchase of FY 2023/24 brass products for the Water Meter Division to Core and Main, of Grimes, Iowa in accordance with the unit prices bid 26. Mobile Vehicle Lifts and Attachment a. RESOLUTION NO. 23-308 approving sole-source purchase of Stertil-Koni lifts from Midwest Lift Works b. RESOLUTION NO. 23-309 approving the purchase of four mobile vehicle lifts and attachment to Midwest Lift Works of Jordan, Minnesota, in the amount of $67,609.80 27. RESOLUTION NO. 23-310 awarding contract for purchase of pebble lime for FY 2023/24 for the Water Plant to Graymont Western Lime, Inc. of West Bend, Wisconsin, in the unit price of $232/ton 28. RESOLUTION NO. 23-311 accepting the Unit 8 Boiler Repair Project as completed by TEiC Construction Services, Inc. of Duncan, South Carolina 4 29. RESOLUTION NO. 23-312 approving partial completion of public improvements and reducing security for Sunset Ridge Subdivision, 11th Addition 30. RESOLUTION NO. 23-313 approving completion of public improvements and releasing security for Scenic Valley 4th Addition Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. RENEWAL OF THE SPECIAL CLASS C LIQUOR LICENSE WITH OUTDOOR SERVICE - WHEATSFIELD COOPERATIVE, 413 NORTHWESTERN: Moved by Gartin, seconded by Betcher, to approve the renewal of the Special Class C Liquor License with Outdoor Service - Wheatsfield Cooperative, 413 Northwestern. Roll Call Vote: 5-0-1, Beatty-Hansen abstaining due to conflict of interest. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. REQUESTS FROM AMES PATRIOTIC COUNCIL FOR MEMORIAL DAY PARADE ON MONDAY, MAY 29, 2023: Moved by Beatty-Hansen, seconded by Betcher, to approve requests from Ames Patriotic Council for Memorial Day Parade on Monday, May 29, 2023. Roll Call Vote: 5-0-1, Gartin abstaining due to conflict of interest. Motions/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: The Public Forum was opened and closed by Mayor Haila when no one came forward to speak. AMES ECONOMIC DEVELOPMENT COMMISSION PRESENTATION OF ANNUAL REPORT: Dan Culhane, President and CEO of the Ames Chamber of Commerce, presented the Year in Review 2022, highlighting the noteworthy economic development in the Ames community. STAFF REPORT ON SELLING ALCOHOLIC BEVERAGES DURING EVENTS AT THE AMES CITY AUDITORIUM: Parks and Recreation Director Keith Abraham presented the staff report. The Public Input was opened and closed by Mayor Haila when no came forward to speak. Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to proceed with the concept of selling alcohol (beer and wine) at the Ames City Auditorium. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to contract alcohol (beer and wine) sales with a vendor. Vote on Motion: 6-0. Motion declared carried unanimously. 5 Moved by Beatty-Hansen, seconded by Corrieri, to empower staff to make the decision regarding types of events that should include alcohol (beer and wine) service. Vote on Motion: 6-0. Motion declared carried unanimously. SANDS-MCDORMAN PROPERTY: Director Abraham presented the staff report. Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-314 approving the demolition of the barn, corn crib, and residence on the Sands-McDorman property once the property is owned by the City of Ames with conditions as follows: 1) Solicitation of buyers for the wood from the barn and corn crib; 2) Solicitation of buyers for the residence with the understanding that the unsold building will be demolished; 3) Direction to staff to explore the potential to use the garage and milk house for storage or other functions. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. AMENDED MASTER PLAN FOR 798 N 500TH AVENUE (NORTH SUNSET RIDGE): Planner Eloise Sahlstrom provided an overview of the amendment, highlighting that the changes allow for expanded unit count and increased flexibility. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-315 approving Third Amendment to Contract Rezoning Agreement. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. STAFF REPORT ON PARKING STANDARDS FOR RETAIL: Planning and Housing Director Diekmann presented the staff report. Moved by Gartin, seconded by Beatty-Hansen, to approve the Option 2: Modify the Standards for Minimum Off-Street Parking Requirements for All Retail Sales and Services-General to a reduction of parking to 1 space per 500 square feet. Vote on Motion: 6-0. Motion declared carried unanimously. STAFF REPORT ON PAVING STANDARDS OF UNPAVED PARKING LOTS: Director Diekmann presented the staff report. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Gartin, to approve Option 3: Take No Further Action. Vote on Motion: 5-1, Junck dissenting. 6 HEARING ON THE FINAL AMENDMENTS TO FISCAL YEAR 2022/23: Budget Manager Nancy Masteller provided an overview of the amendments. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-316 amending current budget for Fiscal Year ending June 30, 2023. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON ZONING TEXT AMENDMENT ON SETBACK ENCROACHMENTS FOR ACCESSORY STRUCTURES: Mayor Haila opened the Public Hearing. Grant Thompson, 3202 Oakland Street, Ames, spoke in support of the Text Amendment, highlighting concerns regarding significant deer pressure in the community that makes growing a vegetable garden or pollinator plants difficult. Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance regarding Zoning Text Amendment on Setback Encroachments for Accessory Structures. Roll Call Vote: 6-0. Motion declared carried unanimously. HEARING ON 2023/24 TRAFFIC SIGNAL PROGRAM: Moved by Gartin, seconded by Beatty-Hansen, to accept the Report of Bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 23-317 approving final plans and specifications and awarding contract to Van Maanen Electric Inc., of Newton Iowa, in the amount of $256,658.30. Roll Call Vote: 6-0. Resolution declared adopted unanimously. HEARING ON 2025/26 TRAFFIC SIGNAL PROGRAM: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Rollins, seconded by Betcher, to accept the Report of Bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 23-318 approving final plans and specifications and awarding contract to Van Maanen Electric Inc., of Newton Iowa, in the amount of $108,692.00. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. 7 HEARING ON ORDINANCE REVISING CHAPTER 28 OF THE MUNICIPAL CODE TO AMEND THE INDUSTRIAL PRETREATMENT LOCAL LIMITS: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance revising Chapter 28 of the Municipal Code to amend the Industrial Pretreatment Local Limit. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Corrieri, to reconsider Item No. 40: Hearing on 2023/24 Traffic Signal Program. Roll Call Vote: 6-0. Motion declared carried unanimously. HEARING ON 2023/24 TRAFFIC SIGNAL PROGRAM: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Betcher, to accept the Report of Bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-317 approving final plans and specifications and awarding contract to Van Maanen Electric Inc., of Newton Iowa, in the amount of $256,658.30. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON NUISANCE ASSESSMENT: City Attorney Mark Lambert highlighted that staff is recommending the associated nuisance fee be assessed over the course of 10 years at a 3.7% interest rate. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-319 assessing cost of garage demolition and certifying assessments to Story County Treasurer. Moved by Betcher, seconded by Rollins, to amend the motion to adopt RESOLUTION NO. 23- 319 to include the assessment of fees over a 10-year period at 3.7% interest. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. THIRD READING AND ADOPTION OF ORDINANCE NO. 4500 TO INCREASE WATER RATES BY 8% EFFECTIVE JULY 1, 2023: Moved by Gartin, seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4500. Roll Call Vote: 6-0. Motion declared carried unanimously. 8 THIRD READING AND ADOPTION OF ORDINANCE NO. 4501 ON ZONING TEXT AMENDMENT ON ELECTRIC VEHICLE CHARGING STATIONS SETBACKS: Moved by Betcher, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4501. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4502 ON AFFORDABLE HOUSING PARKING REQUIREMENTS: Moved by Betcher, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE NO. 4502. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were four items to consider. City Manager Steve Schainker noted the first two items were for information only. Moved by Rollins, seconded by Gartin, to place the memo from Planning and Housing Director Kelly Diekmann regarding a Request for Waiver to Subdivide Land in Boone County within the Ames Urban Fringe on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Corrieri, to place the memo from Planning and Housing Director Kelly Diekmann regarding a Request for PRD and PUD Front Yard Parking Zoning Text Amendment related to Apartments on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended, upcoming meetings, community events, and items of interest. CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason to go into Closed Session. Mr. Lambert replied in the affirmative, citing Section 21.5(1)(c), Code of Iowa, to discuss items presently in or threatened to be in litigation. Moved by Gartin, seconded by Betcher, to go into closed session. Roll Call Vote: 6-0. Motion declared carried unanimously. The City Council entered into a Closed Session at 8:13 p.m. and reconvened in Regular Session at 8:39 p.m. Moved by Betcher, seconded by Corrieri, to pursue the course of action as determined in the Closed Session. Roll Call Vote: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Rollins, seconded by Betcher, to adjourn the meeting at 8:40 p.m. 9 Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk’s Office at 515-239-5105.