HomeMy WebLinkAboutA001 - June 27, 2023, Regular Meeting of the Ames City Council, Full MinutesMINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 27, 2023
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 5:59
p.m. on the 27th day of June, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue,
pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber
Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Tabita Etten was also present.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 16 and Item No. 17.
Moved by Betcher, seconded by Gartin, to approve the consent agenda less Item No. 16 and Item
No. 17.
1. Motion approving payment of claims
2. Motion approving the Summary of Minutes of Regular Meeting on June 13, 2023
3. Motion approving Report of Change Orders for period June 1-15, 2023
4. Motion approving Civil Service Candidates
5. Motion approving new Class C Retail Alcohol License – Morning Bell Coffee Roasters, 111
Main Street
6. Motion approving five-day license (July 4 – July 8, 2023) for Special Class C Retail Alcohol
License with Outdoor Service – Après Bar Co, 1930 East 13th Street
7. Motion approving Ownership Update for Class C Liquor License – Red Lobster #0747, 1100
Buckeye Avenue
8. Motion approving Ownership Update for Special Class C Retail Alcohol License - Northcrest
Community, 1801 20th Street
9. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses
a. Class C Liquor License – Red Lobster #0747, 1100 Buckeye Avenue
b. Class C Liquor License with Outdoor Service – La Casa Maya, 631 Lincoln Avenue
c. Class C Liquor License – Welch Avenue Station, 207 Welch Avenue
d. Class E Liquor License – Kwik Star #1158, 1910 Isaac Newton Drive
e. Class C Beer Permit – Hampton Inn and Suites Ames, 2100 SE 16th Street
10. Motion approving salaries of Council Appointees for FY 2023/24
11. RESOLUTION NO. 23-360 approving Pay Plan for FY 2023-24
12. RESOLUTION NO. 23-361 adopting Fee Schedule for FY 2023/24
13. RESOLUTION NO. 23-362 approving and adopting Supplement No. 2023-3 to the
Municipal Code
14. RESOLUTION NO. 23-363 authorizing the Mayor to sign Certificate of Consistency with
the City’s 2019-2023 CDBG Consolidated Plan on behalf of two area non-profit
organizations for funding under the State of Iowa’s Continuum of Care Grant Funding
15. RESOLUTION NO. 23-364 approving Commission of the Arts (COTA) Fall Special Grant
contracts for FY2023/24
16. RESOLUTION NO. 23-365 approving Memorandum of Agreement with Mary Greeley
Medical Center to fund up to $154,008 towards the Alternate Response to Community Health
2
(ARCH) program
17. RESOLUTION NO. 23-366 approving Encroachment Permit Agreement for Sign at 301 Main
Street, Ste 106
18. RESOLUTION NO. 23-367 setting date of Public Hearing for July 11, 2023, to enter into a
State Revolving Clean Water Loan and Disbursement Agreement in an amount not to exceed
$2,150,000
19. RESOLUTION NO. 23-368 setting date of Public Hearing for July 11, 2023, for vacation of
the existing fifteen feet (15’) Public Utility Easement located at between lots two (2) and three
(3), North Dayton Industrial Subdivision, First Addition, Ames, Iowa
20. RESOLUTION NO. 23-369 approving request from YSS to modify the City’s FY2022/23
ASSET allocation by transferring a total of $57,018 as follows: $19,818 from Emergency
Shelter to Transitional Living, $9,072 from Public Education/Child Safety to Summer
Enrichment, and $28,128 from Community Youth Development to Mentoring
21. RESOLUTION NO. 23-370 approving renewal option for FY 2023/24 for hauling and related
services for Resource Recovery to Waste Management of Ames, Ames, Iowa at the base rate
of $16.23/ton
22. RESOLUTION NO. 23-371 approving contract renewal to Burns & McDonnell, Kansas City,
Missouri, for the Professional Services for Fire Risk Mitigation in the amount not to exceed
$75,000
23. RESOLUTION NO. 23-372 approving increase to the purchase order for waste disposal
operation for Resource Recovery in the amount of $120,000
24. RESOLUTION NO. 23-373 approving professional service agreement for 2023/24
Campustown Public Improvements Design Project with MSA of Ankeny, Iowa, in the amount
not to exceed $101,225
25. RESOLUTION NO. 23-374 awarding contract to Utility Financial Solutions, LLC of Holland,
Michigan to conduct cost-of-service and rate design studies for the City’s Electric Utility in
the amount not to exceed $70,240
26. 2023/24 Televising of Storm Sewers
a. Motion accepting the quote as reported
b. RESOLUTION NO. 23-375 awarding contract to Hydro-Klean, LLC of Des Moines,
Iowa for televising of storm sewers in the amount of $59,999
27. RESOLUTION NO. 23-376 awarding contract to Hoglund Bus Company of Marshalltown,
Iowa for the purchase of three new 176” wheelbase low-floor cutaway busses in the amount
of $604,193
28. RESOLUTION NO. 23-377 awarding year one of a contract to Eide Bailly, LLP, Dubuque,
Iowa in the amount of $70,000 to professionally audit the City’s financial statements for FY
ending June 30, 2023
29. RESOLUTION NO. 23-378 awarding one-year contract with Gallagher Benefit Services, Inc.,
West Des Moines, Iowa for benefits brokerage, consulting and actuarial services beginning
July 1, 2023 to June 30, 2024, at a cost of $54,000 in FY 2023/24
30. RESOLUTION NO. 23-379 awarding contract for FY 2023/24 custodial services at Ames
City Hall to Stratus Building Solutions, West Des Moines, Iowa, in the amount of $68,588
per year for base bid cleaning, an additional $16,374 of additional cleaning, at the discretion
3
of the City, not exceed $84,962, and $26 per hour cost for emergency clean-up and additional
work as authorized not specifically stated in the contact
31. RESOLUTION NO. 23-380 approving contract and bond for the 2022/23 Pavement
Restoration Program (Slurry Seal) with Fort Dodge Asphalt Company, Fort Dodge, Iowa
32. RESOLUTION NO. 23-381 accepting the 2017/18 Low Point Drainage Improvement,
Almond Road (GW Carver Avenue and Bloomington Road) project as completed by Ames
Trenching & Excavating Inc., of Ames, Iowa in the amount of $97,922.10
33. RESOLUTION NO. 23-382 accepting the 2020/21 South Dayton Avenue Improvements as
completed by All Star Concrete LLC of Johnston, Iowa in the amount of $682,082.70
34. RESOLUTION NO. 23-383 approving completion of electric conduits and releasing financial
security in full for Bricktowne Ames Subdivision
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
MEMORANDUM OF AGREEMENT WITH MARY GREELEY MEDICAL CENTER
TO FUND THE ALTERNATE RESPONSE TO COMMUNITY HEALTH (ARCH)
PROGRAM: City Manager Steve Schainker discussed the scope of services provided by ARCH.
He highlighted in response to Council Member Beatty-Hansen’s questioin that the program is not
anticipated to generate cost savings but rather create more time and availability for Officers in
the Ames Police Department by utilizing professionals from the ARCH program trained in crisis
stabilization in non-emergency times of need. He shared that with the success of the pilot
program, ARCH is looking to expand services in the next fiscal year, which begins July 1, 2023.
Therefore, Mary Greely Medical Center requested financial assistance from the City to fund half
of the program. That request was approved during the budgeting process when $154,000 was
appropriated to the program, and at that time City Manager Schainker recommended the funding
come out of the available balance or savings from the general fund. Mr. Schainker noted that the
funding had been embedded in the City’s base budget; however, changes to the General Levy
will make allocating funding for following years more difficult to incorporate. He expressed his
hope that other local partners will show an interest in contributing funding and added that the
City also may be able to assist in helping the program obtain grant funding.
Council Member Betcher shared that the City Council Members that attended the 2023
International Town and Gown Association Conference presented on the ARCH program and
numerous communities had inquired about the success rate and were interested in the program.
She noted that she is hopeful to continue the program and assist Mary Greeley Medical Center in
locating additional funding.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 23 -365 approving
Memorandum of Agreement with Mary Greeley Medical Center to fund up to $154,008 towards
the Alternate Response to Community Health (ARCH) program.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ENCROACHMENT PERMIT AGREEMENT FOR SIGN AT 301 MAIN STREET, SUITE
106: Council Member Betcher noted concern for the design of the sign, emphasizing that it had
4
the potential to spark adverse reactions with community members that had been affected by gun
violence. Council Member Gartin cited First Amendment concerns, noting that he believed
approval of the permit must be content neutral, and City Attorney Mark Lambert concurred.
Mayor Haila opened the Public Input.
Blake Crabb, Director of Operations for Raygun, 301 Main Street, Ames, noted that the logo in
question is the standard logo that the company uses across all Raygun stores, with the specific
design being on over 75 company products. He shared that the company is sensitive to the idea of
gun violence in America, which the company has discussed at great lengths. Mr. Crabb added the
Raygun sells many products that promote ending gun violence, highlighting that Raygun has
hosted former Congresswoman and gun violence survivor Gabby Giffords in store as well as the
organization EveryTown led by Mike Bloomberg. He furthered that in 2018 the company was
honored to host the Parkland shooting survivors at the Cedar Rapids store during the March for
our Lives Movement. In addition, Raygun compensates monthly to organizations against gun
violence such as Gifford’s Law Center to Prevent Gun Violence. However, it is the opinion of the
company that the ray gun that the store mascot Gary the Cat is holding is an imaginary space
weapon that the company does not believe to promote gun violence, noting that there have been
no negative comments from customers regarding the logo at other store locations.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Betcher, seconded by Corrieri, to adopt Resolution No. 23-366 approving
Encroachment Permit Agreement for Sign at 301 Main Street, Ste 106.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened and closed the Public Forum when no one came forward
to speak.
FY 2024/25 ANALYSIS OF SOCIAL SERVICES EVALUATION TEAM (ASSET)
PRIORITIES: Assistant City Manager Deb Schildroth and ASSET Volunteer Becky Harker
presented the priorities for FY 2024/25. Assistant City Manager Schildroth discussed the
overarching emphasis for the current and upcoming fiscal years, highlighting noteworthy changes.
Council Member Betcher shared her hope that the priorities are continuing to be useful to the
volunteers for determining allocations for funders. Council Member Rollins asked if t he
overarching emphasis has been helpful, and Ms. Harker replied in the affirmative.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Mayor Haila thanked Ms. Harker for her efforts, noting that he knows the volunteers spend a lot
of time and effort to accomplish the objectives of the ASSET program. Mayor Haila also
announced that this meeting was Assistant City Manager Schildroth’s last meeting with the City.
5
He shared his gratitude for all her efforts, sharing that she has been instrumental with ASSET and
human services, as well as mental health. He wished her well in her next endeavor, noting that she
will be missed. Assistant City Manager Schildroth shared her appreciation for the support of the
City Council, not only for human service programs but the other efforts that overlap with those
services that make Ames a great community to live in. She stated that it has been her pleasure
serving for the City of Ames and she looks forward to continuing partnerships with the City in her
new role with Heartland Senior Services.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-384 approving FY
2024/25 ASSET Priorities.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
RENEWAL OF PROPERTY INSURANCE PROGRAM COVERAGE: Risk Manager Bill
Walton presented the Council Action Form and discussed the state of the property market with the
presentation of the monthly average rate change. He noted that the City contracts with Willis of
Greater Kansas, Inc. to provide property insurance brokerage services for the City's property
insurance program, and reviewed the quotes received by City staff. He explained that the number
of natural disasters in the past few years has caused the commercial insurance market to harden,
meaning it is becoming increasingly difficult to find reasonably priced coverage, and fewer
companies are willing to participate in the reinsurance market.
The “Municipal” component of the City Property Insurance has been underwritten by Chubb
Insurance Group since 2012, while the “Power” component has been underwritten by Starr Tech
since 2018. Mr. Walton explained that the combined Power and Municipal premiums result in an
overall property insurance program cost increase of 32% for FY 2023/24 over the prior year. The
City’s property insurance broker took the quotes to different insurance carriers, none of which
were able to provide a better rate. Mr. Walton discussed the Power component of the property
quote in more detail, highlighting that in addition to the premium increases, the City’s deductibles
increased and the covered limits in numerous areas were reduced.
At the time the FY 2023/24 budget was prepared, staff had anticipated a property insurance
premium increase of up to 20%, which was based on historical data, explained Mr. Walton. He
furthered that the shortfall in funding will be spread to each of the affected programs as part of the
adjusted budget progress to cover the 32% cost increase.
Council Member Beatty-Hansen inquired about the storms impact, wondering if they were on a
national scale. Mr. Walton replied in the affirmative and noted that insurance companies spread
the losses across the country, so rate increases do not adversely affect one specific region. Council
Member Gartin asked how the increase will affect the approved budget. City Manager Steve
Schainker explained that each Department will be informed of the cost increase for property
insurance and will be directed to make adjustments within the budget to cut expenditures in order
to cover the cost differential. Mayor Haila inquired if staff would be obtaining quotes earlier for
6
the next fiscal year in anticipation of the hard market. Mr. Walton replied in the affirmative, noting
that staff is planning to market in February 2024. Council Member Gartin followed up by asking
what increase staff is planning for the next budget cycle. Mr. Walton noted that staff is anticipating
a 24% increase and will observe the market over the next few months to see if it continues to rise.
Council Member Rollins asked about the statement in the Council Action Form that stated that
alternative underwriters are hard to find because of the unique property, and she wondered what
unique property the City had compared to other municipalities. Mr. Walton noted that with the
Power Plant using Refuse Derived Fuel (RDF), some insurers are driven away simply because of
unfamiliarity with the process.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-385 approving renewal
of property insurance program coverage at the combined quoted premium of $1,224,164 for FY
2023/24.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
REQUEST FROM DOWNTOWN AMES FOR FIREWORKS PERMIT FOR DISPLAY:
Assistant City Manager Brian Phillips explained that as a part of the planned activities for
RAGBRAI on July 25, a variety of entertainers are expected to perform downtown. It is anticipated
that between 6,000-8,000 attendees will be present for the main musical performer, the band
Hairball. Hairball’s act utilizes ground-effects fireworks during the band’s performance. He shared
that Hairball has requested an exception to the $5,000,000 excess liability requirement, and instead
is proposing coverage in the amount of $2,000,000. Hairball has indicated that the $2,000,000 limit
is the level of coverage it has been subject to in other communities. The difference in liability
coverage amounts also has an impact on the price of obtaining the coverage. Staff has been told
the higher liability limit will cost an additional $1,200.
Assistant City Manager Phillips noted that City staff cannot recall a previous instance where lower
liability coverage limits for a fireworks display were requested or approved. Given the nature of
the display taking place in close proximity of buildings and the large crowds that are anticipated,
staff cannot recommend the approval of the lower limit, explained Mr. Phillips; however, the
decision is up to the City Council.
Council Member Gartin asked if another option would be for the City Council to contribute $1,200
to cover the insurance using funds from Council Contingency. Assistant City Manager Phillips
replied in the affirmative. Council Member Betcher shared concerned for subsidizing the request
when funds had not been allocated to other similar requests. Council Member Gartin noted that
each permit is evaluated on a case-by-case basis, highlighting that RAGBRAI is a major event for
Ames and a monetary contribution is worth considering. City Manager Schainker noted that
Hairball was not hired by the local organizing committee, rather, the act was sponsored by
RAGBRAI. Assistant City Manager Phillips concurred.
7
Moved by Betcher, seconded by Junck, to approve request from Downtown Ames for Fireworks
Permit for display during Hairball at RAGBRAI Events on July 25, 2023, but require the insurance
limits as indicated in Municipal Code.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Beatty-Hansen, to ask staff to work with the RAGBRAI organizers
to see if there is an alternative source to cover the $1,200 for the higher liability limit.
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck, Rollins. Voting Nay:
Betcher. Motion declared carried.
DISCUSSION ON PROPERTY MAINTENANCE CODE: Fire Chief Richard Higgins
provided the reminder that the process involving the Property Maintenance Code began on August
25, 2020, when the City Council made a motion requesting a memo from staff on how to address
property maintenance issues throughout the Ames community. City staff returned to the City
Council on May 25, 2021, with a proposal and then advertised the draft for public comment, before
returning to the City Council for a workshop on June 15, 2021. The public comments received
during that time were then incorporated into a new proposal that was shared with the City Council
on June 20, 2023.
Building Official Sarah Van Meeteren highlighted the changes that resulted from the City Council
Workshop on June 20, 2023. She stated that No. 8 in the proposed ordinance regarding vegetation
in the right-of-way (ROW) was revised to create a one-foot buffer along the for road vehicle
access. Additionally, it was stated that vegetation in that area needed to be under 12 inches in
height; however, staff added an exception that it is not necessary if the area is designated as “no
parking”. She noted previous discussion regarding the height of vegetation over the sidewalk,
highlighting that staff initially proposed a 10-foot clearance over the sidewalk, while citizens
desired an 8-foot clearance. She emphasized that staff is still recommending the 10-foot
Department of Transportation (DOT) requirement, as in discussing the matter with the Public
Works Department, staff heard major concerns about being able to maintain compliance with DOT
standards. Additionally, for the abatement tool that was requested by staff, a warrant would still
need to be issued by the court to initiate that process. Ms. Van Meeteren noted that requesting the
warrant will slow down the process, though it will allow the court to be a part of the process and
allow the judge to rule on the decision rather than City staff absorbing that responsibility.
Moved by Gartin, seconded by Beatty-Hansen, to change Item No. 9 under Section 30.5 in the
proposed Ordinance from 8 feet of clearance above the sidewalk to 10 feet.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Gartin shared his concern that there would not be adequate time to get the word
out about the proposed ordinance and the effect it will have for property owners prior to the first
reading of the ordinance. Chief Higgins noted that staff was recommending the timeline to keep
the item before the City Council and community. He stated that staff has seen an increase in
complaints, so community awareness right now is high. He furthered by discussing outreach
8
efforts, highlighting that staff has been utilizing press releases and social media to keep the public
informed. Council Member Gartin added that he was also concerned that regulations regarding
limitations of motorhomes and recreational vehicles (RV) were not addressed by the proposed
ordinance. He wondered if the community would still be able to present concerns about this issue
at the July 11, 2023, meeting of the City Council. Mayor Haila replied in the affirmative. Mr.
Gartin stated his appreciation, noting that he wanted to make sure that process was clear because
he has spent time driving around the community and there are some neighborhoods that have the
feeling of an RV park. He furthered that there are spaces where construction of dwellings would
not be authorized, yet a resident would be permitted to park a vehicle that takes up the same amount
of space.
Council Member Betcher noted that she would be absent from the July 11, 2023, meeting. She
stated that if it is the desire to have the entire City Council on record for the vote on the first
reading, she would request that the City Council vote to move the first reading to the July 18, 2023,
meeting.
Council Member Rollins inquired about how the monetary penalties were arrived at for non -
compliance. Ms. Van Meeteren noted that the proposed amounts are the violation penalty for most
violations in the Municipal Code. Council Member Rollins discussed the need to provide
clarification in the proposed ordinance as some definitions appeared subjective. Council Member
Gartin noted that he appreciated the concern being raised, furthering that for any number of the
definitions, amendments will be needed later after staff is able to gauge administration and
enforcement of the ordinance.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Junck, to place on July 11, 2023, City Council agenda for first
reading of ordinance.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion withdrawn.
Moved by Beatty-Hansen, seconded by Betcher, to direct staff to revise the proposed maintenance
code before bringing it back to the City Council to approve on first reading at the July 18, 2023,
meeting of the City Council.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT ON ACCESSORY DWELLING UNITS (ADU) AND DUPLEXES
DRAFT STANDARDS: Planning and Housing Director Kelly Diekmann noted that on March
21, 2023, a workshop was held regarding infill opportunities as an implementation measure of
Ames Plan 2040. At that meeting the City Council endorsed moving forward with Zoning Text
Amendments and staff has prepared standards that would apply individually to ADUs and
duplexes. Director Diekmann noted that staff did address inconsistencies in the language to clarify
the meaning and intent of the standards.
9
Planner Eloise Sahlstrom presented the standards, highlighting the points of clarification. She
reviewed example floor plans and garage/driveway patterns, emphasizing that the goal of the
standards is to maintain consistency with single-family dwellings. Council Member Betcher asked
if in the case of a single-story home with a rear garage a resident would be permitted to put a
second story on their garage. Ms. Sahlstrom replied in the negative. She furthered that accessory
buildings cannot be higher than 80% of the principal building. Council Member Beatty-Hansen
inquired about window alignment, wondering if asymmetry was undesirable in the design. Planner
Sahlstrom noted that the intent is to keep the design balanced. Director Diekmann concurred,
noting that there are not design guidelines for residential structures within the City of Ames;
however, staff has seen dwellings designed around interior elements such as stairwells or
bathrooms, which creates an exterior that does not look synonymous with a residential area. He
shared that staff is trying to motivate thought regarding the floor plan as it externally related to the
neighborhood. Council Member Junck asked for a recap regarding the letter of compliance and the
rental regulations for ADUs. Director Diekmann stated that the staff is proposing that if a resident
is permitted to build an ADU, one of the two units must be owner -occupied. He noted that the
definition of an owner as it appeared in the rental code would be utilized for enforcement purposes.
It is the intent of staff that before the building permit is issued for the construction of the ADU,
the homeowner will be required to record a document for the property that states an understanding
of the limitations on the use of the property. Council Member Beatty-Hansen asked if a similar
requirement would be imposed on duplexes. Director Diekmann replied in the negative, noting
that duplexes would be permitted to be issued two letters of compliance.
Moved by Betcher, seconded by Junck, to proceed as proposed in the Staff Report.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT ON SAVAGE GYMNASTICS: Planner Benjamin Campbell noted that the
Savage Gymnastics Academy recently contacted the City Council about identifying a site to
reestablish their gymnastics facility after being asked to leave the facility it has been using on the
Iowa State University (ISU) campus. The Academy has been searching for a new location and
found a vacant building for lease in the General Industrial (GI) Zoning District on E. Lincoln Way.
He shared that the GI zoning does not allow for either “Health clubs and gyms” or “Sports Practice
Facilities”. After discussing the proposed use with the applicant, staff determined that the
gymnastics academy could be considered either a Recreation use or specific use of a “Sports
Practice Facility”. Mr. Campbell furthered that gymnastics academies have unique requirements
for a space, primarily the height of the ceiling as well as an open floorplan of sufficient size. The
applicant stated that no appropriate commercial or retail venues were available outside of the GI
Zoning District.
Planner Campbell presented the four available options identified by staff to address this issue,
including: 1) Allow for the Use of a Sports Practice Facility as a Permitted Use in GI, 2) Allow
for the Use of a Sports Practice Facility in GI through a Special Use Permit, 3) Rezone the Property
at 1914 E. Lincoln Way to a Zoning District to Commercial, and 4) Decline the Waiver Request.
10
Council Member Beatty-Hansen asked if the Special Use Permit would be for any special use or
if it would be specific to sport practice facilities. Planner Campbell clarified that it was just for
sport practice facilities. Council Member Beatty-Hansen also asked if the permit was granted to
the specific facility location, would hold in the case that the area was rezoned to match the
guidelines in Ames Plan 2040. Planner Campbell noted that the Special Use Permit would stand
even with the change in zoning district. Council Member Gartin asked if there were other similar
examples of gymnasiums in an industrial area, highlighting the location of several CrossFit
facilities. Director Diekmann replied in the negative, noting that CrossFit facilities are uniquely
classified as personal services and not a health club. He identified areas of Des Moines, Iowa, that
have permitted gymnasiums in industrial areas.
The City Council engaged in conversation with staff regarding the timeline and steps needed for
each of the available options presented by staff before the Public Input was opened by Mayor
Haila.
JoAnn Barten, of Barten Law, P.C., appeared on behalf of Savage Gymnastics. She discussed the
scope of services Savage Gymnastics provided to the community and expressed her appreciation
to the City Council for addressing this issue promptly. She shared that the applicant was requesting
that the City Council consider Option 1 or Option 2 as presented in the Staff Report, furthering
that the applicant was not in favor pursuing Option 3.
The Public Input was closed when no one else came forward to speak.
Moved by Beatty-Hansen, seconded by Junck, to approve Option 2: Allow for the Use of a Sports
Practice Facility in General Industrial through a Special Use Permit.
Vote on Motion: 6-0. Motion declared carried unanimously.
RESPONSE TO STORY COUNTY COMPREHENSIVE PLAN: Director Diekmann noted
that since an extension of the 28E agreement was not desirable for the joint management of the
Ames Urban Fringe Plan, Story County determined that their Comprehensive Plan required
updates. He shared that the City took similar measures in updating Ames Plan 2040. In the
County’s approach, Director Diekmann explained that the Story County Board of Supervisors
looked at considering different boundaries for Urban Reserve Overlays and Urban Growth Areas
than described by the City. The category being considered is Urban Expansion, with is a category
that already exists within the County’s Comprehensive Plan. Director Diekmann shared that this
specific policy in the Comprehensive Plan seems to support the idea of allowing for rezoning in
the Country to allow for development without the area being annexed to the City. He provided the
reminder that the City only has subdivision authority within two miles of City limits , thus the
County would be permitting development to occur right next to the City in commercial and
industrial zones.
11
The letter proposed by staff has two main purposes: 1) To provide clarity as to the City’s intent
with respect to Urban Reserve Overlays and Urban Growth Areas and 2) To define the Urban
Reserve Overlay, as the City and County are approaching the term with different meanings.
Director Diekmann noted that the goal is to emphasize that the City does not support the idea of
using the Urban Expansion designation to facilitate rural development.
Council Member Gartin stated that the topic is abstract and asked for an example to better
understand the implications of what the County is proposing. Director Diekmann noted that an
area of concern would be east of Ames near Teller Avenue, which the City has designed Urban
Reserve. Story County, with the proposed policy, would have support to allow development in that
area without it being annexed into the City of Ames. This means that the County could allow for
commercial or industrial development by rezoning agricultural land. Council Member Gartin
asked for clarity as to what issue would arise from that development. Director Diekmann explained
that such development may undermine the investment within the City by creating an outlet for
development where the City has not prioritized the extension of infrastructure. He added that the
more development that is created prior to annexation into the City, the less inclined stakeholders
would be to voluntarily annex because of the private investments into infrastructure that have
already been made. This means that connection districts and other infrastructure improvements
that would extend City utilities more efficiently within Urban Development would be less likely.
Director Diekmann concluded that, in the end, the more scattered rural development is, the more
difficult it would be for the City to economically expand and provide for more efficient deployment
of infrastructure. Council Member Gartin inquired about the motivation from the County to move
forward with the proposed designation. Director Diekmann shared that in his interpretation, the
Urban Expansion designation takes an emphasis away from agricultural preservation, which
allows for commercial and industrial development to happen more rapidly. He shared that the City
does not share the same perspective because the Ames Plan 2040 is meant to plan for compatibility
and logical expansion of the City over time.
Moved by Betcher, seconded by Gartin, to authorize the Mayor to sign the letter describing the
City’s interest in Urban Growth and Urban Reserve Overlay policies for the County’s proposed
Cornerstone to Capstone (C2C) amendment to create Urban Expansion Areas and to indicate an
interest in a simplified 28-E agreement for subdivision and zoning management of the Fringe.
Vote on Motion: 6-0. Motion declared carried unanimously.
REMOTE PARKING AGREEMENT FOR THE BRIDGE HOME (207 AND 214 S
SHERMAN AVENUE): Council Member Beatty-Hansen inquired about how the parking
requirements were calculated, highlighting that the City Council had directed staff to create a
proposal for reduced parking requirements for affordable housing. She would prefer not to require
The Bridge Home to comply to a standard that the City Council is thinking about changing.
Director Diekmann noted that there is a need to comply in order for The Bridge Home to obtain a
building permit. He added that if the City Council does change the parking standard, The Bridge
Home would be able to take advantage of the reduced requirement. Mayor Haila wondered about
stormwater requirements for the remote parking lot. Director Diekmann explained that Chapter 5b
12
was not applicable, as the proposed area is already concrete, and The Bridge Home is only
changing the approach and adding striping.
Planner Sahlstrom reviewed the Site Plan, highlighting that the property at 207 S Sherman
currently has a site development plan under review for an 18-unit transitional living apartment
building that would include 13 parking spaces, two of which are accessible. She furthered that the
property at 214 S Sherman Avenue would remotely supply the 27 additional parking spaces
required to move forward with the approval of the Site Plan.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-386 approving parking
agreement for The Bridge Home (207 and 214 S Sherman Avenue).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PRELIMINARY PLAT FOR NORTH SUNSET RIDGE (798 N 500TH AVENUE): Planner
Sahlstrom presented the Preliminary Plat. She highlighted that Wilder Avenue and Ellston Avenue
would be extended northward into the development to provide access from the development south
to Lincoln Way. Wilder Avenue would be designated as a residential collector street and extend
through the development to the north property line for future development and connection to the
future City park. She noted that the proposed Greene Street will bisect the development and
provide east-west access. Greene Street ends in a cul-de-sac on the east. She furthered that as a
condition of approval, the exact location of the sidewalk connection north to the future park is still
to be determined. If the sidewalk is not able to connect to the park, then it will need to extend
through Outlot C to the west and connect with Wilder Avenue. The second condition of approval
regards accommodation and coordination of street trees with final improvement plans related to
streetlights, fire hydrants, and single-family attached unit driveways. She explained that there are
47 single-family homes and 16 single-family attached homes planned.
The Planning and Zoning Commission met on June 7, 2023, and unanimously approved the
Preliminary Plat. At that meeting, a neighbor from the Utah Drive area requested that a public trail
connection be planned from the east to connect with the future park, possibly through this
neighborhood. Ms. Sahlstrom stated that staff met to review the concept of trail related to the future
park and Clear Creek. Ames Plan 2040 includes principles and policy support for extension of
greenways into the planned growth areas, including the concept of a greenway along Clear Creek
to a park in this area. She added that conditions along Clear Creek are steep and there is a
substantial amount of mature vegetation in the area. Staff visited the area and determined sl opes
are too steep for conventional path construction, and additional land would be needed for a
connection from Utah Drive. Ms. Sahlstrom concluded that staff does not believe that there is a
feasible option for a path in this area.
13
Council Member Betcher inquired about the proposed Clear Creek trail and the contradiction
between the recommendation by staff and the intent of Ames Plan 2040. Director Diekmann
explained that staff has ruled out the possibility of greenway space in this area as outlined in Ames
Plan 2040 following the site visit. He furthered that Ames Plan 2040 has greenways identified
across the community for growth areas. He noted that there is not a trail plan for those identified
greenways, and the trails policy states that a case-by-case review is required to determine the
practical nature and expenditures. Mayor Haila noted that a 12” sanitary sewer is planned, and
wondered if it would support future development to the north. Director Diekmann replied in the
affirmative, stating that it would also support development to the west.
Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-387 approving
Preliminary Plat for North Sunset Ridge (798 N 500th Avenue).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
FINAL PLAT FOR NORTH DAYTON INDUSTRIAL SUBDIVISION, SECOND
ADDITION: Director Diekmann reviewed that the Final Plat was for a minor subdivision with
three lots total, which does not require additional public improvements.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-388 approving Final Plat
for North Dayton Industrial Subdivision, Second Addition.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
FINAL PLAT FOR IOWA STATE UNIVERSITY RESEARCH PARK, PHASE III, FIFTH
ADDITION: Director Diekmann reviewed the Final Plat, highlighting that the required public
improvements are related to sanitary sewer and water main extension as well as a sidewalk
connection to the south. Council Member Gartin inquired about the plans for future development.
Director Diekmann discussed the planned future development and street extensions, highlighting
that the applicant was creating a buildable lot for development now and reserving the rest of the
land in an outlot for future development.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 23-389 approving Final
Plat and Accepting Public Improvements Agreement and Security.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING APPROVING THE SUBMITTAL OF A SUBSTANTIAL AMENDMENT TO
THE CDBG/HOME 2022/23 ANNUAL ACTION PLAN: Housing Coordinator Vanessa
Baker-Latimer presented the substantial amendment to the 2022-23 CDBG/HOME Annual Action
Plan. She highlighted that the amendment would reallocate funds to implement a Public
14
Infrastructure Improvement project to remove deteriorated water lines, including lead services,
and install new water lines. This project was currently outlined in the FY 2025/26 Capital
Improvement Plan; however, approval would accelerate the improvement to FY 2023/24 for
completion. She added that the project is located in HUD-designated Low- and Moderate-Income
Census Tract 10.
The amendment went out for the required 30-day comment period for the public from May 24,
2023, to June 22, 2023. No comments were received during this period.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Corrieri, seconded by Betcher, to adopt RESOLUTION NO. 23-390 approving the
submittal of substantial amendment to the CDBG/HOME 2022/23 Annual Action Plan.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON NUISANCE ASSESSMENTS: The Public Hearing was opened and closed by
Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-391 assessing costs of
snow/ice removal and certifying assessments to Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
SECOND READING OF ORDINANCE ON REZONING WITH MASTER PLAN FOR
4098 E 13TH STREET (JT WAREHOUSE): Moved by Betcher, seconded by Beatty-Hansen, to
pass on second reading an ordinance on Rezoning with Master Plan for 4098 E 13th Street (JT
Warehouse).
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4503 ON ZONING TEXT
AMENDMENT ON SETBACK ENCROACHMENTS FOR ACCESSORY STRUCTURES:
Moved by Rollins, seconded by Betcher, to pass on third reading and adopt ORDINANCE NO.
4503.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4504 ON REVISING
CHAPTER 28 OF THE MUNICIPAL CODE TO AMEND THE INDUSTRIAL
PRETREATMENT LOCAL LIMITS: Moved by Beatty-Hansen, seconded by Junck, to pass
on third reading and adopt ORDINANCE NO. 4504.
Roll Call Vote: 6-0. Motion declared carried unanimously.
15
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were
two items to consider. The first item was a letter from Steve and Anne Burgason regarding a
Frontage Waiver for the Ansley Development.
Moved by Beatty-Hansen, seconded by Betcher, to request a memo from staff.
Vote on Motion: 6-0. Motion declared carried unanimously.
A memo from Building Official Sarah Van Meeteren was the second item, which was for
information purposes only.
COUNCIL COMMENTS: Council Member Betcher welcomed back the Mayor from his trip to
Japan. She expressed her hope that the visit was useful for Ames’ future economic and social
endeavors. Additionally, she shared that the City Council had received an email praising the work
of the City Assessor’s Office and she commended staff for working effectively with citizens during
challenging times for Assessors across the state.
Council Member Gartin shared that he had two interactions with the Ames Police Department
where staff was trying to help someone in a challenging situation, and he was blown away by the
exceptional service provided by staff. He expressed that his is proud of the Ames officers and
wanted to pass on commendation.
Council Member Rollins extended her gratitude for Assistant City Manager Schildroth and her
great work at the City of Ames.
Mayor Haila announced that the Fourth of July Parade would be held on Tuesday, July 4, 2023.
Regarding his travels to Japan, he shared that the trip exceeded expectations. He shared that an
adult delegation from Koshu City was planned for October 2023, and Chair of the Ames
International Partner Cities Association, Cindy Hicks, would be present at the July 11, 2023, City
Council meeting to share a presentation from the trip.
CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason
to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section 20.17(3),
Code of Iowa, to discuss Collective Bargaining Strategy.
Moved by Betcher, seconded by Junck, to go into Closed Session at 8:17 p.m.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The City Council reconvened in Regular Session at 8:51 p.m.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-392 ratifying collective
bargaining agreement with Public, Professional, and Maintenance Employees, Local 2003, for July
1, 2023, to June 30, 2024.
16
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ADJOURNMENT: Moved by Junck, seconded by Corrieri, to adjourn the meeting at 8:52 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk