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HomeMy WebLinkAbout~Master - November 14, 2023, Regular Meeting of the Ames City Council1 SUMMARY OF MINUTES OF THE JOINT MEETING OF THE AMES RESIDENT POLICE ADVISORY COMMITTEE AND THE AMES CITY COUNCIL AMES, IOWA NOVEMBER 14, 2023 The Joint Meeting of the Ames Resident Police Advisory Committee (ARPAC) and the Ames City Council was called to order by Mayor John Haila at 6:00 p.m. on the 14th day of November, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Committee members Edna Clinton, Roberto Dubiel, Tim Rasmussen, Emily Rebollozo, Virginia Speight, and Chunhui Xiang as well as Council Members Bronwyn Beatty-Hansen, Tim Gartin, Rachel Junck, and Anita Rollins. Council Member Amber Corrieri joined the meeting telephonically. Ex officio Jeff Clark was also present telephonically. Council Member Gloria Betcher was absent. PRESENTATION OF THE AMES RESIDENT POLICE ADVISORY COMMITTEE ANNUAL REPORT: Chief of Police Geoff Huff and ARPAC Chair Emily Rebollozo presented the Annual Report. COMMITTEE COMMENTS: None. ADJOURNMENT: Moved by Gartin, seconded by Rollins, to adjourn the meeting at 6:14 p.m. Vote on Motion: 5-0. Motion declared carried unanimously. REGULAR MEETING OF THE AMES CITY COUNCIL The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:18 p.m. on the 14th day of November, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Tim Gartin, Rachel Junck, and Anita Rollins. Council Member Amber Corrieri joined the meeting telephonically. Ex officio Jeff Clark was also present telephonically. Council Member Gloria Betcher was absent. PROCLAMATION FOR "CITY OF AMES PHILANTHROPY DAY," Mayor Haila presented the proclamation designating November 16, 2023 as City of Ames Philanthropy day to Charles Weber on behalf of Story County Alliance for Philanthropy. PROCLAMATION FOR "NATIONAL HUNGER AND HOMELESSNESS AWARENESS WEEK," Mayor Haila presented the proclamation designating November 11-18, 2023 as National Hunger and Homelessness Awareness Week to Housing Coordinator Vanessa Baker-Latimer. CONSENT AGENDA: Mayor Haila pulled Item No. 13. Moved by Beatty-Hansen, seconded by Junck, to approve the consent agenda less Item No. 13. 1. Motion approving payment of claims 2. Motion approving Summary of Minutes of Regular Meeting on October 24, 2023, and Special Meeting on October 30, 2023 3. Motion approving Report of Change Orders for period October 16- 31, 2023 2 4. Motion approving Civil Service Candidates 5. Motion approving the renewal of the following Beer Permits, Wine Permits & Liquor Licenses: a. Class B Native Wine Permit - Chocolaterie Stam, 230 Main Street b. Class C Liquor License - Time Out Ames, 120 Kellogg Avenue 6. Annual 2023 Urban Renewal Report: a. RESOLUTION NO. 23-592 approving 2023 Urban Renewal Report b. RESOLUTION NO. 23- 572 approving certification of TIF Debt and appropriating payment of a rebate of incremental taxes for the Barilla TIF District 7. RESOLUTION NO. 23-573 approving Quarterly Investment Report for period ending September 30, 2023 8. RESOLUTION NO. 23-574 authorizing purchase of Financial Software Hosting and Maintenance from CentralSquare Technologies, LLC, Lake Mary, Florida, in the amount of $142,305.47 9. RESOLUTION NO. 23-575 approving FY 2022/23 Annual Street Financial Report 10. RESOLUTION NO. 23-576 approving Plat of Survey for 4004 and 4008 Cochrane Parkway and accept sidewalk installation deferral 11. RESOLUTION NO. 23-23-577 approving Minor Subdivision Final Plat for Eastgate Subdivision Plat 2 at 1405 Baltimore Drive 12. RESOLUTION NO. 23-578 approving Professional Services Agreement for 2023/24 Airport Improvement Program (Wildlife Fence Project) 13. RESOLUTION NO. 23-579 approving preliminary plans and specifications for HVAC Replacement at the Power Plant, and set December 20, 2023, as the due date for bids and January 9, 2024, as the date of public hearing and award of contract 14. RESOLUTION NO. 23-580 awarding contract to Play-Pro Recreation, Clive, Iowa for Playground Equipment for Lloyd Kurtz Park in the amount of $60,000 15. RESOLUTION NO. 23-581 awarding contract to Play-Pro Recreation, Clive, Iowa for Playground Equipment for Country Gables Park in the amount of $60,000 16. RESOLUTION NO. 23-582 awarding contract to Play-Pro Recreation, Clive, Iowa for Playground Equipment for Christopher Gartner Park in the amount of $60,000 17. RESOLUTION NO. 23-583 awarding contract to Phillips' Floors, Inc. of Indianola, Iowa for City Hall Interior Improvements (Carpet and Base in Hallways and Conference Rooms) in the amount of $108,082 18. RESOLUTION NO. 23-584 awarding contract to Stiver's Ford of Waukee, Iowa for Fleet Replacement Program, purchase of a 2024 Ford F350 pickup in the amount of $51,996 19. RESOLUTION NO. 23-585 approving Change Order No. 2 with Modern Piping, Inc. for Combustion Turbine Fuel Oil Pipe Installation in the amount of $35,000 20. RESOLUTION NO. 23-586 approving Contract and Bond for the Water Treatment Plant, Southeast Wellfield, Technical Services Complex Security Fence Improvements Project with American Fence Company of Iowa, Inc. 21. 2022/23 & 2023/24 Ames Plan 2040 Water Utility Infrastructure - (Lincoln Way & US Highway 69/South Duff) a. RESOLUTION NO. 23-587 accepting the 2022/23 & 2023/24 Ames Plan 2040 Water Utility Infrastructure - (Lincoln Way & US Highway 69/South Duff) project as completed by Thorpe Contracting, LLC of Adel, Iowa in the amount of $873,954 22. RESOLUTION NO. 23-588 accepting the Emma McCarthy Lee Park Tennis and Pickleball Courts Renovation project as completed by Upper Midwest Athletic Construction, Inc., of Andover, 3 Minnesota in the amount of $76,375. Roll Call Vote: 5-0. Motions/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. HVAC REPLACEMENT AT THE POWER PLANT: Director of Electric Services Don Kom clarified that the equipment that was being replaced was the HVAC to the original control room, not the HVAC that was replaced when the control room was expanded. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-579 approving preliminary plans and specifications for HVAC Replacement at the Power Plant, and setting December 20, 2023, as the due date for bids and January 9, 2024, as the date of public hearing and award of contract. Roll Call Vote: 5-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. Richard Deyo, 505 8th Street #102, Ames, shared his concerns with the community. Caitlyn Lien, 621 Carr Drive, Ames, spoke in favor of hiring an individual to handle implementing the Climate Action Plan to advise before the budget processes begin. Valerie Stallbaumer, Crawford Avenue, Ames, spoke in favor of retaining the Fifth Street Brick Piers and Art Reliefs in Downtown Ames. Mayor Haila closed the Public Forum when no one else came forward to speak. REVIEW OF CITY ZONING APPROVAL AND EXCEPTION PROCESS: Planning and Housing Director Kelly Diekmann presented the Staff Report. Moved by Corrieri, seconded by Gartin, that staff come back to the City Council with a combination of Option One and Option Four from the Staff Report that includes feedback from the development community and identified common issues. Vote on Motion: 5-0. Motion declared carried unanimously. AMES/ISU ICE ARENA COMPRESSOR: Director of Parks and Recreation Keith Abraham presented the Council Action Form (CAF). Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 23-589 waiving City Purchasing Policy and awarding a contract to Johnson Controls, Urbandale, Iowa for the Ames/ISU Ice Arena Compressor Complete Overhaul in the amount of $84,065. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Rollins, seconded by Junck, to adopt RESOLUTION NO. 23-590 waiving City 4 Purchasing Policy and awarding a contract to Johnson Controls for Ames/ISU Ice Arena Compressor Control Panels Replacement in the amount of $74,200. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON ZONING TEXT AMENDMENT FOR REDUCED AFFORDABLE HOUSING PARKING REQUIREMENTS: Mayor Haila opened the Public Hearing. Lauris Olson, 1705 Buchanan Drive, Ames, thanked the City Council for addressing the availability of affordable housing through initiatives like the proposed ordinance. Mayor Haila closed the Public Hearing when no one else came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to approve on first reading an Ordinance on Zoning Text Amendment for Reduced Affordable Housing Parking Requirements. Roll Call Vote: 5-0. Motion declared carried unanimously. HEARING ON BAKER SUBDIVISION: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 23-591 approving purchase agreement for the sale of City-Owned Lot 1 (412 S. Wilmoth) in the Baker Subdivision to Habitat for Humanity of Central Iowa. Roll Call Vote: 4-0-1. Gartin abstaining due to conflict of interest. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON AMENDMENTS TO THE DOWNTOWN URBAN REVITALIZATION AREA: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-570 approving amendment to Urban Revitalization Area Plan. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Beatty-Hansen, to approve on first reading an Ordinance to amend the Urban Revitalization Area Boundary. Roll Call Vote: 5-0. Motion declared carried unanimously. HEARING ON INTEGRATED SITE PLAN (MAJOR SITE DEVELOPMENT PLAN AND PRELIMINARY PLAT) FOR 3600 UNIVERSITY BOULEVARD: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 23-593 approving Major Site Development Plan, subject to compliance with the City’s Outdoor Lighting Code. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. 5 Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-594 approving Preliminary Plat for the Iowa State University Research Park Phase III Subdivision, Sixth Addition, subject to all requirements of the integrated subdivision for agreements and easements are to be reviewed and approved by the City prior to Final Plat. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2022/23 STORM WATER EROSION CONTROL (CLEAR CREEK BANK STABILIZATION - UTAH DRIVE): Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to accept the report of bids for the Storm Water Erosion Control (Clear Creek Bank Stabilization - Utah Drive) project. Vote on Motion: 5-0. Motion declared carried unanimously. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-595 approving the final plans and specifications and awarding the Storm Water Erosion Control (Clear Creek Bank Stabilization - Utah Drive) project to Iowa Earth Works of Huxley, Iowa in the amount of $75,615.40. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. SECOND READING OF ORDINANCE AMENDING SECTION 29.1317 RELATED TO ELECTRICAL VEHICLE CHARGERS WITHIN SETBACKS AND PARKING AREAS: Moved by Beatty-Hansen, seconded by Junck, to pass on second reading an ordinance amending Section 29.1317 Related to Electrical Vehicle Chargers within Setbacks and Parking Areas. Roll Call Vote: 5-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were eleven items for consideration. The first was from Lorna Carroll with Watershed Rebate Program Suggestions. Moved by Beatty-Hansen, seconded by Rollins, to refer to Director of Water and Pollution Control John Dunn to contact Ms. Carroll and explain the project. Vote on Motion: 5-0. Motion declared carried unanimously. Zora Zimmerman wrote addressing her Concerns Regarding Garbage Hauler Operations. Moved by Rollins, seconded by Beatty-Hansen, to refer to Assistant City Manager Brian Phillips respond and explain the Waste to Energy study currently in progress. Vote on Motion: 5-0. Motion declared carried unanimously. Director Abraham submitted a memo for Fitch Family Indoor Aquatic Center Updates. Mayor Haila noted that this item was for informational purposes only. Then, an email from Clare Whalen requesting an Engine Brake Ordinance was considered. Moved by Beatty-Hansen, seconded by Gartin to refer to the City Attorney for a memo back to the 6 City Council. Vote on Motion: 5-0. Motion declared carried unanimously. Another email regarding an Engine Brake Ordinance was submitted by Jonah Pedelty. Mayor Haila noted that this item was addressed with the previous motion. Next, Jeremy Withers requested a Speed Limit Reduction on 6th Street. Moved by Beatty-Hansen, seconded by Junck, to request a memo from Traffic Engineer Damion Pregitzer. Vote on Motion: 5-0. Motion declared carried unanimously. Will Determan sent an email regarding concerns with South 16th Street Widening. Moved by Beatty-Hansen, seconded by Junck, to refer to Engineer Pregitzer to explain the safety issues directly to Mr. Determan. Vote on Motion: 5-0. Motion declared carried unanimously. An email from Dan DeGeest with Suggestions Regarding the Ames Waste to Energy Program was next to be discussed. Mayor Haila stated that he would respond directly to the citizen. Then an email from Haven Carlson with Game Day Concerns Regarding South 4th Street Bridge was addressed. Moved by Gartin, seconded by Rollins, to refer to City Manager Schainker and Public Works Director John Joiner to respond. Vote on Motion: 5-0. Motion declared carried unanimously. Anne Taschetta requested Regulation of Occupancy on Private Property. Moved by Gartin, seconded by Rollins, to refer the matter to City Manager Schainker to respond to the citizen and bring a memo back to the City Council. Vote on Motion: 5-0. Motion declared carried unanimously. Lastly, a letter from Crystal Davis regarding Donation of Snowflake for Snow Magic Event was reviewed. Moved by Gartin, seconded by Junck, to place on a future agenda to officially accept the donation of the snowflake and clarify the terms of the donation. Vote on Motion: 5-0. Motion declared carried unanimously. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended, upcoming meetings, community events, and items of interest. Moved by Gartin to devote a workshop to the subject of housing. Motion failed due to a lack of a second. Moved by Rollins, seconded by Gartin to revisit the removal of Fifth Street Brick Piers and Art Reliefs on a future agenda. Vote on Motion: 4-1. Voting Aye: Beatty-Hansen, Junck, Gartin, and Rollins. Voting Nay: Corrieri. Motion declared carried. 7 CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section by Section 20.17(3), Code of Iowa, to discuss collective bargaining strategy. Moved by Gartin, seconded by Junck, to go into closed session at 8:16 p.m. Roll Call Vote: 5-0. Motion declared carried unanimously. The City Council reconvened in Regular Session at 8:45 p.m. ADJOURNMENT: Moved by Beatty-Hansen, seconded by Rollins, to adjourn at 8:45 p.m. Vote on Motion: 5-0. Motion declared carried unanimously. __________________________________ ____________________________________ Grace A. Bandstra, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk’s Office at 515-239-5105.