HomeMy WebLinkAboutA001 - Motion approving Summary of MinutesTo:Mayor and City Council
From:City Clerk's Office
Date:January 10, 2025
Subject:Approval of Minutes
Item No. 3
MEMO
Attached are the minutes for the Regular Meeting of the Ames City Council on December
17, 2024, and Special City Council Meeting on December 26, 2024.
ATTACHMENT(S):
C24-1217 Summary.pdf
C24-1226.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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SUMMARY OF MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA DECEMBER 17, 2024
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00
p.m. on the 17th day of December, 2024, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria
Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland
joined the meeting electronically.
CONSENT AGENDA: Moved by Betcher, seconded by Junck, to approve the consent agenda.
1. Motion approving payment of claims
2. Motion approving Summary of Minutes of Regular City Council Meeting on December
10, 2024
3. Motion accepting Fitch Family Indoor Aquatic Center Monthly Update
4. RESOLUTION NO. 24-671 approving Records Retention Schedule
5. RESOLUTION NO. 24-672 authorizing City staff to apply for the EPA Solid Waste
Infrastructure for Recycling Grant in the amount of $5,000,000
6. RESOLUTION NO. 24-673 authorizing staff to issue cancelation notice to CarelonRx
and negotiate with Wellmark Blue Cross/Blue Shield of Iowa for Pharmacy Benefit
Manager Services
7. RESOLUTION NO. 24-674 approving Change Order #1 to Woodruff Construction for
the Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 Project in
the deduct amount of $231,878.79
8. RESOLUTION NO. 24-675 approving Change Order #3 to Brockway Mechanical &
Roofing Co., Inc, Des Moines, IA, Bid Package, 22-1 Plumbing & HVAC Work for the
pool CO2 & AHJ modifications that was not anticipated in the contract for the Fitch
Family Indoor Aquatic Center in the amount of $12,066
9. RESOLUTION NO. 24-676 approving contract and bond for the 2019/20 Storm Water
Erosion Control Program (Ioway Creek - 6th to 13th St) with Iowa Earthworks, of Huxley,
Iowa
10. RESOLUTION NO. 24-677 approving contract and bond for the 2023/24 Ames Plan
2040 Sanitary Sewer Utility Infrastructure (265th Street Extension) with S.M. Hentges
and Sons, Inc., of Jordan, Minnesota
11. RESOLUTION NO. 24-678 approving contract and bond for the Ames City Hall Interior
Updates Phase II with GTG Construction, LLC, of Des Moines, Iowa
12. RESOLUTION NO. 24-679 approving contract and bond for the Ames/ISU Ice Arena
Radiant Heat Replacement Project with Converse Conditioned Air, Inc., of Ames, Iowa
13. RESOLUTION NO. 24-680 approving partial completion of public improvements and
reducing financial security on file for Scenic Valley 6th Addition to $16,102.75
14. RESOLUTION NO. 24-681 accepting the North Sunset Ridge Sanitary Sewer (798 N.
500th Avenue) project as completed by Rognes Corp. of Ankeny, Iowa in the amount of
$939,949.84
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
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PUBLIC FORUM: Mayor Haila opened the Public Forum.
Richard Deyo, Ames, shared ideas that he presented to the Ames Human Relations Commission
related to the Martin Luther King Jr. Day Celebration Essay Contest.
Mayor Haila closed the Public Forum when no one else came forward to speak.
FY 2024/25 FALL DOWNTOWN FACADE GRANTS: Planner Benjamin Campbell provided
an overview of the three grant applications received.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-682 approving the
Downtown Facade Improvement Grants as proposed by the applicants for:
a. 220 Main Street for up to $15,960 in estimated eligible costs for a new facade and $2,000
in design fees.
b. 502 Burnett Avenue for up to $18,000 in estimated eligible costs and $2,000 in design
fees with the condition of approval of obtaining an encroachment permit prior to staff's
approval of a Notice to Proceed.
c. 409 Douglas Avenue for up to $21,825 in estimated eligible costs and $2,000 in design
fees with no additional conditions.
Roll Call Vote: 5-1, Betcher dissenting. Resolution declared adopted, signed by the Mayor, and
hereby made a portion of these minutes.
PLAT OF SURVEY AND WAIVER OF SUBDIVISION ACCESS STANDARDS FOR
1420 SOUTH GRAND AVENUE AND 623 SOUTH 16TH STREET: Planning and Housing
Director Kelly Diekmann presented the Plat of Survey and detailed the waiver request.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 24-683 approving the
request for a waiver from the Subdivision regulations, in accordance with Section 23.103(1), of
the restriction for access from a lot to an arterial street, as specified in in Section 23.403(9)(b) of
the Municipal Code, and authorize the Planning & Housing Director to approve the Plat of
Survey for the properties located at 1420 S. Grand Avenue and 623 S. 16th Street.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
FITCH FAMILY INDOOR AQUATIC CENTER PROPOSED OPERATING BUDGET:
Director of Parks and Recreation Keith Abraham reviewed the proposed operating budget,
highlighting that staff was seeking approval of the budget concept to further direct by staff.
Moved by Betcher, seconded by Rollins, to approve Option 1: Approve in concept the proposed
budget for the Fitch Family Indoor Aquatic Center as presented by staff.
Vote on Motion: 6-0. Motion declared carried unanimously.
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HEARING ON AMENDMENT TO THE CITY-WIDE URBAN REVITALIZATION
AREA DESIGNATION AND PLAN: Director Diekmann presented the amendment.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 24-684 amending the plan
to include an alternative tax exemption schedule and an additional eligibility requirement for
solar installation for new construction of ownership housing.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 24-685 amending plan
boundaries to include property that has been annexed to the city through December 31, 2024.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON ACCEPTANCE AND SUBMITTAL OF THE CITY'S 2023-24
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER) IN CONNECTION WITH THE CITY'S COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM (CDBG) AND HOME PROGRAMS: Housing Coordinator
Vanessa Baker-Latimer reviewed the report and program accomplishments for FY 2023/24.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 24-686 approving the
submittal of the City's 2023-24 CAPER.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
SECOND READING OF ZONING TEXT AMENDMENT (ZTA) TO ALLOW SOCIAL
SERVICE PROVIDERS IN THE SINGLE- FAMILY CONSERVATION OVERLAY (O-
SFC) ZONING DISTRICT WITH THE APPROVAL OF SPECIAL USE PERMIT FOR
CERTAIN PROPERTIES ABUTTING COMMERCIAL ZONING: Mayor Haila noted that
the ZTA was pending appeal with the Zoning Board of Adjustment (ZBA) and City Attorney
Lambert advised the City Council to continue the second reading to the next Regular Meeting of
the City Council.
Moved by Gartin, seconded by Junck, to continue the second reading of an Ordinance relating to
a ZTA to allow Social Service Providers in the Single- Family Conservation Overlay (O-SFC)
Zoning District with the approval of Special Use Permit for certain Properties abutting
Commercial Zoning to January 14, 2024.
Vote on Motion: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4542 FOR REZONING OF
3200 UNIVERSITY BOULEVARD FROM "RI" (RESEARCH PARK INNOVATION
DISTRICT) TO "FS-RM (FLOATING SUBURBAN - RESIDENTIAL MEDIUM
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DENSITY) WITH "PUD" PLANNED UNIT DEVELOPMENT OVERLAY: Moved by
Beatty-Hansen, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4542
for rezoning of 3200 University Boulevard from "RI" (Research Park Innovation District) to
"FS-RM (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit
Development Overlay.
Vote on Motion: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4543 FOR REZONING OF
3300 UNIVERSITY BOULEVARD FROM "RI" (RESEARCH PARK INNOVATION
DISTRICT) TO "FS-RM (FLOATING SUBURBAN - RESIDENTIAL MEDIUM
DENSITY) WITH "PUD" PLANNED UNIT DEVELOPMENT OVERLAY: Moved by
Betcher, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE NO.
4543 for rezoning of 3300 University Boulevard from "RI" (Research Park Innovation District)
to "FS-RM (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit
Development Overlay.
Vote on Motion: 6-0. Motion declared carried unanimously.
CT-1 COMBUSTION TURBINE RETURN TO SERVICE REPAIRS: Assistant Director of
Electric Services Curtis Spence reviewed the item history and solution proposed by the
contractor.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Gartin, seconded by Junck, to approve Alternative 1 and adopt RESOLUTION NO.
24-687 approving Change Order No. 2 with Sulzer Turbo Services of La Porte, Texas, in the
amount of $1,509,269.57 (inclusive of Iowa sales tax) to provide a temporary lease engine and
provide a permanent, overhauled engine to be installed at CT-1 combustion turbine.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PRESENTATION ON ELECTRIC SERVICES LONG RANGE PLAN: Director of Electric
Services Donald Kom and Assistant Director Spence presented the long-range plan, highlighting
the utility’s long-term considerations of affordability, reliability, and sustainability.
The meeting was recessed at 8:13 p.m. by Mayor Haila and reconvened at 8:19 p.m.
BUDGET GUIDELINES: Finance Director Corey Goodenow, Budget Manager Nancy
Masteller, Assistant City Manager Brian Phillips, and Assistant City Manager Pa Vang Goldbeck
detailed the guidelines.
Moved by Betcher, seconded by Beatty-Hansen, to approve a 5% increase over the FY 2024/25
Analysis of Social Services Evaluation Team (ASSET) Budget for FY 2025/26.
Vote on Motion: 5-1, Gartin dissenting. Motion declared carried.
Moved by Junck, seconded by Corrieri, to approve a 5% increase over the FY 2024/25
Commission on the Arts (COTA) Budget for FY 2025/26.
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Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Junck, seconded by Beatty-Hansen, to approve a 5% increase over FY 2024/25 to the
Local Option Sales Tax Funding for Outside Funding Requestions for FY 2025/26.
Vote on Motion: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were two items for consideration, a letter from Chuck Winkleblack and Justin Dodge regarding
the additional tax abatement incentive for all electric homes and an update from Assistant City
Manager Phillips concerning the Downtown Master Plan, both of which were for information
only.
REPORT OF GOVERNING BODY: None.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various events
attended, upcoming meetings, community events, and items of interest.
ADJOURNMENT: Moved by Rollins, seconded by Beatty-Hansen, to adjourn the meeting at
9:46 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
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MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA DECEMBER 26, 2024
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 2:03
p.m. on the 26th day of December, 2024, pursuant to law. As it was impractical for the Council
Members to attend in person, Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Tim
Gartin, Rachel Junck, and Anita Rollins joined the meeting electronically. Council Member Amber
Corrieri and ex officio Emily Boland were absent.
PROFESSIONAL CONSULTING AND PLANNING SERVICES FOR ANIMAL
SHELTERING FACILITY PROJECT PHASE 1 & 2: Director of Fleet and Facilities Corey
Mellies stated that the consultant would provide a report to staff by February 1, 2025, which staff
would utilize to prepare agreements to bring to the City Council at a later meeting.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 24-688 awarding a
contract to INVISION Architecture LTD, Des Moines, Iowa for Professional Consulting and
Planning Services to Review the Animal Sheltering Facility Project for Phase 1 & 2 in the amount
not-to-exceed $66,360.
Roll Call Vote: 5-0. Resolution declared carried unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
COUNCIL COMMENTS: None.
ADJOURNMENT: Moved by Beatty-Hansen to adjourn the meeting at 2:06 p.m.
Vote on Motion: 5-0. Motion declared carried unanimously.
_______________________________________ __________________________________
Grace Bandstra, Deputy City Clerk John A. Haila, Mayor
_____________________________
Renee Hall, City Clerk
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