HomeMy WebLinkAbout~Master - Waiving the purchasing policy and awarding a contract to Ion Wave Technologies, Inc. for Vendor Management and Electronic Bidding System Software in the amount of $69,580RESOLUTION NO. 25-012
RESOLUTION WAIVING PURCHASING POLICIES AND PROCEDURES
REQUIREMENT FOR FORMAL BIDDING AND AWARDING
SINGLE SOURCE CONTRACT FOR THE PURCHASE OF
VENDOR MANAGEMENT AND ELECTRONIC BIDDING SYSTEM SOFTWARE
FOR THE CITY OF AMES, IOWA
WHEREAS, in December 2019, the Purchasing Division entered into a software-as-a-
service (SAAS) agreement with Ion Wave Technologies, Inc. for a five-year term to provide a
Vendor Management and Electronic Bidding System; and,
WHEREAS, this software allows vendors to register for City business, provide contact
information, and identify the products and services they provide. The software continues to
improve communication, transparency, and record-keeping regarding the City's vendors.
Additionally, it allows staff efficient management of the bidding process; and,
WHEREAS, Iowa State University (ISU) competitively bid a Procurement Bidding/
Sourcing Software. As part of that bid, the vendor offered the software and associated pricing to
other Regents Institutions, other State of Iowa public agencies, and municipalities; and,
WHEREAS, Ion Wave proposed to provide the City with the software at a 3% increase per
year by committing to extend the five-year agreement for an additional five years, which would
be billed annually at a significant cost savings compared to single-year agreements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of City purchasing policies and procedures requirements for competitive bidding
to award a single source contact to Ion Wave Technologies, Inc. for Vendor Management and
Electronic Bidding System Software in the amount of $69,580 is hereby approved.
ADOPTED THIS 14th day of January, 2025.
_________________________________ ___________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 14th day of January, 2025.