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HomeMy WebLinkAbout~Master - May 27, 2021, AHRC MinutesMinutes AMES HUMAN RELATIONS COMMISSION Meeting held via Zoom Thursday, May 27, 2021 Call to Order: The meeting was called to order at 5:33pm by Chair Jahmai Fisher. Members Present: Wayne Clinton, Jahmai Fisher, Madesh Samanu Member(s) Absent: Leslie Ginder Staff Liaison: Deb Schildroth Guest(s): Craig Kaufman, Auditorium/Bandshell/Community Center Manager Approval of Minutes: Chair Fisher posed an amendment to the minutes to correct an error in a recorded date. Moved by Clinton, seconded by Samanu to approve the minutes of the April 15th, 2021 meeting as amended. Public Forum: There was no one present for public forum. Continue Discussion on Potential Partnership Opportunity with Music Event through Ames Parks and Recreation Department: Craig Kaufman provided an overview of the items discussed at the previous meeting before talking with the Commission about the documents he provided that presented a more detailed outline of the event. Kaufman reiterated that he is looking for promotional support and ne tworking opportunities with community members that would help propel the event while also looking for networking opportunities to generate funding or sponsorships for the event. For planning purposes, it’s necessary to generate these connections by Septemb er. Chair Fisher supports this proposal stating that the event is a great idea for the Commission to be involved in. Moved by Clinton, seconded by Madesh, to support the ongoing concept of bringing this event to the community by combining resources and contacts to assist Kaufman in getting the word out, aligning sponsors, and coordinating promotional information. Motion carried unanimously. The Commission continued the discussion by brainstorming community connections and establishing a method in which to further communicate with Kaufman as the event planning is ongoing. Kaufman agreed to attend a future meeting to give a progress report to the Commission. Discussion on Participation in the See Yourself in Ames Program: City Staff Liaison Schildroth presented an overview of the invitation to participate in the See Yourself in Ames Program. Chair Fisher stated interested in attending this event stating that this event would give the Commission an opportunity to have real time discussion and get involved in the community. Moved by Chair Fisher, seconded by Samanu, to participate in a booth at the See Yourself in Ames program from 4:00-6:00pm on June 8th at Reiman Gardens. Motion carried unanimously. The Commission discussed the logistics of the event. Discussion of Annual Report Presentation and Joint Meeting with City Council: The Commission discussed possible times to hold a Joint Meeting with City Council while also reviewing in-person meeting expectations and call-in options. Moved by Clinton, seconded by Samanu, to present the Annual Report to City Council in a Joint Meeting on July 13th, 2021 at 6:00pm. Motion carried unanimously. Approval of the FY 2021/22 AHRC Budget: An overview of the budget was given by City Staff Liaison Schildroth before turning it over to the Commission for approval. Moved by Chair Fisher, seconded by Samanu to approve the budget for Fiscal Year 2021-22. Motion carried unanimously. Postings and Social Media Content: The Commission discussed the opportunity to promote the See Yourself in Ames event and highlight their participation though social media. Additionally, with a seat now open on the Commission, members discussed the application process and how to best promote the vacancy to encourage the community to apply. The Commission agreed to the before mentioned posts for the month of June. Commissioner Announcements: The Commission discussed their summer schedules to determine their next meeting date. Moved by Clinton, seconded by Samanu to hold the next meeting of the Ames Human Relations Commission on the 28th of June at 5:30pm in-person at Ames City Hall. Motion carried unanimously. Next Meeting: June 28th, 2021 at 5:30 pm. Adjournment: Moved by Chair Fisher to adjourn the meeting at 6:26 pm.