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HomeMy WebLinkAbout~Master - August 1, 2022, COTA Meeting MinutesMinutes COMMISSION ON THE ARTS Council Chambers, City Hall Monday, August 1, 2022 Call to Order: The meeting was called to order at 5:00 p.m. by Nancy Gebhart. Members present were Deanne Brill, Dave Detlefs, Steve Kawaler, and Jaime Reyes. Public Forum There was no one was in attendance for the public forum . Approval of the June 6, 2022 Minutes It was moved by Dave, seconded by Deanne, to approve the minutes of the June 6, 2022 meeting. Motion carried unanimously. Approve Final Reports: 1. 2021/22 Annual Grant Final Reports It was moved by Deanne, seconded by Dave, to approve the 2021/22 Annual Grant Final Reports. Vote on motion 4-0-1 (Steven abstaining). Motion carried. 2. Spring 2022 Special Project Grant Final Reports The Commission discussed that not all the funding was fully utilized by grant recipients. It was moved by Jaime, seconded by Dave, to approve the 2022 Spring Special Project Grant Final Reports. Vote on motion 4-0-1 (Steven abstaining). Motion carried. Approve 2023/24 Annual Grant Application and Report Forms : Nancy requested that the COTA acknowledgement specifically described on the special project grant be used in the annual grant form. Nancy also pointed out that there are extraneous periods in the lists on the forms. Nancy asked whether there was a reason COTA funding was limited to non-profits. Brian indicated he did not know of a policy reason, but there may be state law regarding city contracting that could apply. He suggested that if that was something the Commission wanted to consider, a discussion be placed on a future agenda for the subsequent round of grants. It was moved by Nancy, seconded by Steve, to bring back at a future COTA meeting the concept of allowing not-for-profits to apply for COTA funds. Motion carried unanimously. It was moved by Dave, seconded by Jaime, to approve the 2023/24 Annual Grant Application and Report Forms. Motion carried unanimously. Approve Spring 2023 Special Project Grant Application and Report Forms: Nancy mentioned that the dollar amount per award was higher in the previous year; she wondered whether it should be kept at $3,000 for this year, given that there is over $8,000 in funds available for grants this spring. It was moved by Nancy, seconded by Deanne, to approve the Spring 2023 Special Project Grant Application and Report Forms. Motion carried unanimously. Upcoming Important Dates a. 2023/24 Annual Grant and Spring 2023 Special Project Grant Applications available August 10 b. Next Meeting: September 12, 2022 – note: 2nd Monday of September! Adjourn There being no further business before the Commission, the meeting adjourned at 5:30 p.m.