HomeMy WebLinkAbout~Master - July 28, 2020, Regular Meeting of the Ames City CouncilAMENDED*
AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
JULY 28, 2020
*DUE TO THE COVID-19 PANDEMIC, THIS CITY COUNCIL MEETING WILL BE
CONDUCTED AS AN ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON
ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO:
https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US:1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
https://www.youtube.com/ameschannel12
https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please see the instructions listed above. The normal process
on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of
the first reading.
CALL TO ORDER: 6:00 p.m.
PRESENTATION:
1. Recognition of Unitarian Universalist Fellowship of Ames as a SunSmart Champion for the
congregation’s extraordinary support of the SunSmart Community Solar project
PROCLAMATION:
2. Proclamation for “American Wind Week,”August 9 - 15, 2020
CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
3. Motion approving payment of claims
4. Motion approving Minutes of Special Meeting of July 9, 2020, and Regular Meeting of July 14,
2020
5. Motion approving certification of Civil Service applicants
6. Motion approving Report of Change Orders for period July 1 - July 15, 2020
7. Motion approving a new 12-month Class C Liquor License with Outdoor Service, and Sunday
Sales - La Casa Maya, 631 Lincoln Way
8.Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Class C Liquor License with Catering, Outdoor Service and Sunday Sales - Cyclone Experience
Network, 1800 S. 4th St - Jack Trice Stadium
b. Class C Liquor License with Sunday Sales - La Fiesta Bar & Grill, 823 Wheeler Street, Ste 5
c. Class C Liquor License with Class B Wine Permit and Sunday Sales - Hy-Vee Market Grille,
640 Lincoln Way
d. Class E Liquor License with Class B Wine and Class C Beer (Carryout Beer) - Fareway Meat
Market #189, 3720 Lincoln Way
e. Class C Liquor License with Outdoor Service, Catering Privilege, Class B Native Wine Permit,
Outdoor Service, and Sunday Sales - The Mucky Duck Pub, 3100 S. Duff Avenue
f. Class C Liquor License with Sunday Sales - El Azteca - 2120 Isaac Newton Drive
g. Class C Liquor License with Sunday Sales - Es Tas Stanton, 216 Stanton Avenue
h.Special Class C Liquor License with Sunday Sales - New Hickory Holding Company, 1404
S. Duff Avenue - pending dram shop
9. Resolution approving Quarterly Investment Report for the Period Ending June 30, 2020
10. Resolution approving appointment of Kim Linduska to Civil Service Commission
*Additional Item: Resolution approving amended COVID-19 Policy
11. Resolution approving allocation of $10,000 from Council Contingency to fund “Cyclones Care,”
a collaborative public health education campaign
12. Resolution approving Cooperative Agreement Between Ames Human Relations Commission and
Iowa Civil Rights Commission Regarding Intake and Investigation of Civil Rights Complaints
13. Resolution approving bow hunting within the Park System, on City property, and at other eligible
property as detailed in Urban Deer Management Ordinance and rules
14. Resolution approving GIS Coordinator, Ben McConville’s participation on the State of Iowa
Type III All-Hazards Incident Management Team
15. Resolution approving Amendment No. 2 to Professional Services Agreement with WHKS & Co.,
of Ames, Iowa, regarding Flood Mitigation - River Flooding project for an additional amount not
to exceed $105,200 (total contract not to exceed $319,200 or 6% of the project estimated cost)
16. Resolution approving Third Amendment to Agreement Between City of Ames and Habitat for
Humanity of Central Iowa, Inc., for Purchase and New Construction of Property at 3305
Morningside Street
17. Resolution approving preliminary plans and specifications for 2020/21 Seal Coat Street Pavement
Improvements - E. 8th Street (Duff Ave - Carroll Ave); setting August 19, 2020, as bid due date
and August 25, 2020, as date of public hearing
18. Resolution approving preliminary plans and specifications for 2020/21 Seal Coat Street Pavement
Improvements - Franklin Ave (Lincoln Way - Oakland Ave); setting August 19, 2020, as bid due
date and August 25, 2020, as date of public hearing
19. Resolution approving preliminary plans and specifications for 2020/21 Right-of-Way Restoration
(Standard Vegetation); setting August 19, 2020, as bid due date and August 25, 2020, as date of
public hearing
20. Resolution approving preliminary plans and specifications for 2020/21 Right-of-Way Restoration
(Native Vegetation); setting August 19, 2020, as bid due date and August 25, 2020, as date of
public hearing
21. Resolution approving preliminary plans and specifications for 2018/19 Storm Water Facility
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Rehabilitation (Little Bluestem); setting August 19, 2020, as bid due date and August 25, 2020,
as date of public hearing
22. Resolution approving preliminary plans and specifications for Baker Subdivision; setting August
19, 2020, as bid due date and August 25, 2020, as date of public hearing
23. Resolution approving preliminary plans and specifications for 2019/20 Traffic Signal Program
(Lincoln Way & Beach); setting August 19, 2020, as bid due date and August 25, 2020, as date
of public hearing
24. Resolution approving preliminary plans and specifications for 2020/21 Traffic Signal Program
(S. Duff & S. 5th Street); setting August 19, 2020, as bid due date and August 25, 2020, as date
of public hearing
25. Resolution approving preliminary plans and specifications for 2019/20 Multi-Modal Roadway
Improvements (13th Street & Clark Avenue); setting August 19, 2020, as bid due date and August
25, 2020, as date of public hearing
26. Resolution approving change to bid due date to August 12, 2020, and hearing date to August 25,
2020, for Unit 8 Turbine Generator Overhaul
27. Resolution awarding Contract to Carrier Access Inc., of Clive, Iowa for Replacement of the Core
Network Switches and Associated Infrastructure in the amount of $119,070.35 for the
Information Technology Division
28. Resolution approving contract and bond for CyRide 2020 Interior Improvements Project
29. Steam Turbine No. 8 Parts Procurement for the Power Plant:
a. Resolution approving contract and bond for Steam Turbine No. 8 Parts Procurement for the
Power Plant with Argo Turboserve Corporation
b. Resolution approving contract and bond for Steam Turbine No. 8 Parts Procurement for the
Power Plant with Mechanical Dynamics & Analysis LLC (MD&A)
c. Resolution approving contract and bond for Steam Turbine No. 8 Parts Procurement for the
Power Plant with Alin Machining Company, Inc.
d. Resolution approving contract and bond for Steam Turbine No. 8 Parts Procurement for the
Power Plant with Action Turbine Repair Services, Inc., (ATRS)
30. Resolution approving Change Order No. 1 to Peterson Contractors, Inc., of Reinbeck, Iowa, for
the South Grand Avenue - South 5th Street Project in an amount not to exceed $77,362.49
31. Resolution approving Change Order No. 2 to Keller Excavating Inc., of Boone, Iowa, for the
2018/19 Water System Improvements project (Burnett Avenue and Murray Drive) in the amount
not to exceed $78,589
32. Resolution accepting completion of 2017/18 Water System Improvement - Water Service
Transfers (10th and 12th Streets)
33. Resolution accepting completion of 2018/19 Asphalt Street Pavement Improvements (Florida,
Reliable, Hutchison, Delaware)
34. Resolution approving completion of 2017/18 Shared Use Path System Expansion (W. Lincoln
Way)
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no
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time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each
speaker to three minutes.
PLANNING & HOUSING:
35. Motion to direct staff to proceed with issuing a Request for Proposals (RFP) on the 321 State
Street for multi-family development on the south parcel utilizing Low-Income Housing Tax
Credits (LIHTC)
36. Staff Report on the Ames Urban Fringe Plan Amendment at 23959-580th Avenue (Caremoli)
PUBLIC WORKS:
37. Staff Report regarding Downtown Paver Replacement Project:
a. Resolution approving/Motion denying request from Ames Main Street to deaccession and
demolish “The Vanishing Rail Yard” (tile mural on wall at intersection of Main Street and
Burnett Avenue) from the City Art Inventory
b. Motion directing staff regarding paver selection
ADMINISTRATION:
38. Motion supporting joint project with Iowa State University for Improving Public Engagement
with community residents
ORDINANCES:
39. First passage of ordinance revising Municipal Code Section 17.33 pertaining to selling, giving,
or supplying tobacco, tobacco products, or cigarettes to persons under 18 years of age
40. Third passage and adoption of ORDINANCE NO. 4417 vacating a portion of City right-of-way
adjacent to the south edge of 2400 SE 16th Street
41. Third passage and adoption of ORDINANCE NO. 4418 revising the parking regulations on
Westbrook Drive
HEARINGS:
42. Hearing on proposed conveyance of a portion of vacated City right-of-way adjacent to the south
edge of 2400 SE 16th Street:
a. Motion continuing hearing to August 11, 2020
43. Hearing on Emma McCarthy Lee Park Pedestrian Bridge Rehabilitation:
a. Resolution approving final plans and specifications and awarding contract to Henkel
Construction Co., of Ames, Iowa, in the amount of $179,272.75
44. Hearing on 2019/20 Clear Water Diversion:
a. Resolution approving final plans and specifications and awarding contract to Keller
Excavating Inc., of Boone, Iowa, in the amount of $102,240
45. Hearing on 2020/21 US Highway 69 Improvements (South Duff Avenue and US Highway 30
Eastbound Off-Ramp):
a. Resolution approving final plans and specifications and awarding contract to Con-Struct, Inc.,
of Ames, Iowa, in the amount of $1,019,942.60
46. Hearing on Unit #8 Crane Renovation:
a. Resolution approving final plans and specifications and awarding contract to Miner
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Corporation, dba MHC Systems, LLC, of Urbandale, Iowa, in the amount of $269,876
(inclusive of Iowa sales tax)
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
5
MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JULY 9, 2020
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 12:04 p.m.
on the 9th day of July, 2020. Mayor Haila announced that due to the Governor of Iowa declaring a
public health emergency because of the COVID-19 pandemic, City Council meetings are being held
electronically, as allowed by Section 21.8 of the Iowa Code. The Mayor explained how the public
could participate in the meeting via internet or by phone. City Council members joining the meeting
electronically were Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel
Junck, and David Martin, and ex officio Member Nicole Whitlock.
DIRECTION TO STAFF REGARDING VIRTUAL OR IN-PERSON CITY COUNCIL AND
BOARD/COMMISSION MEETINGS: Assistant City Manager Brian Phillips stated that for the
past several months, per Council direction, City Hall has been closed to the public. Since that time,
Council meetings and many Board and Commission meetings have been held via Zoom. The Zoom
platform allowed participation from the public online or via phone. City staff had prepared for a
return to in-person City Council meetings beginning with the Regular Council meeting on July 14
by taking measures to provide for increased protections in the Council Chambers. Those measures
include:
1. Plexiglas screens have been suspended from the ceiling in between each seat at the dais.
2. Audience chairs have been separated six feet apart and extra chairs have been removed from the
room, which leaves enough seating for approximately 16 in the main portion of the Council
Chambers. In addition, staff expects to have the wall to the Courtroom open, which brings the
total number of possible audience seats to at least 24. In order to allow more room in the
Chambers for the public, City staff members will remain in their offices or the City Manager’s
Conference Room until it’s time for their presentation or need to answer questions.
3. Overflow public seating will be established in Conference Rooms 135 and 235; each Conference
Room can accommodate another ten socially distanced persons. In the event that the overflow
seating is not enough, the meeting may be relocated to the Auditorium or the public can be
spaced apart in the hallway.
4. Each speaker will be asked to give their name and address clearly and also to complete orange
cards. The orange cards will then be placed in a tray on the podium instead of being handed to
the Clerk or a Council Member.
According to Mr. Phillips, staff has been attempting to work through technical issues to allow Zoom
participation among Council members and the public during a live Council meeting. However, due
to the way that Zoom interacts with the audio and video systems in the Chambers, it is not possible
to have combined Zoom participation and in-person participation.
Council Member Betcher asked if there had been any concerns from the public about participating
in live City Council meetings. Mr. Phillips indicated he had not heard of any concerns. He noted
that it is anticipated that several upcoming Council meeting or workshop agendas will have items
that may generate a great deal of public input, such as 321 State, Ames Plan 2040, and reports
regarding policing.
The Council was asked by Mr. Phillips to inform staff whether they preferred to return to holding
in-person meetings in the Council Chambers or continue meeting virtually via Zoom starting with
the July 14, 2020, City Council meeting and future meetings. He also inquired as to what the
Council members’ expectation was for Board and Commission meetings or whether they wanted to
offer any guidance to them.
Council Member Betcher asked if any citizens had reported having difficulties accessing Zoom for
City Council meetings. Mr. Phillips said he had not been made aware of anyone having difficulties.
It was noted that there are several options and avenues for the public to participate.
Council Member Beatty-Hansen commented that she would be more comfortable returning to in-
person meetings if the City Council members and the public wore masks. Assistant City Manager
Phillips explained that, currently, there is no mask requirement; there is only the expectation that
people entering City Hall will wear a mask. There is a requirement for City staff to wear a mask in
the common areas, such as the hallways, and in any area where they can’t social-distance. City
Manager Schainker added that, per the advice of City Attorney Mark Lambert, the City is not able
to require masks to be worn in City Hall. According to Mr. Schainker, most people have
cooperated; no one coming into City Hall has refused to put a mask on. There are masks available
at various locations throughout City Hall for those who do not have one. City Attorney Mark
Lambert advised that the City does not have the authority to require the public to wear masks; that
authority rests with the Governor.
Council Member Gartin questioned what City Councils from other communities in Iowa are doing.
Assistant City Manager Phillips answered that he had not studied what other communities were
doing.
City Manager Schainker said the City won’t be able to allow access safely to as many persons if the
meeting is held in City Hall; Zoom can accommodate more public participation. For him, the
decision centers around being able to allow as much public input as possible.
Mayor Haila asked to know, realistically, how many people may be accommodated in the Council
Chambers. Mr. Phillips answered that the normal occupancy of the Council Chambers is around 90
with an additional 30 if the wall is opened. However, with spacing to ensure social-distancing, the
Council Chambers can accommodate 24 with the wall to the Courtroom opened. Twenty additional
people can be accommodated between two conference rooms. Both conference rooms have a
television so the people in the conference room would be able to watch the meeting. If there are
more attendees than what the Chambers and the conference rooms can hold, the people would have
to spread six feet apart in the hallway.
Assistant City Manager Phillips also advised that additional staff members will be necessary to
monitor and ensure that social-distancing measures are being followed. He noted that there are
drawbacks to holding the meetings in the City Hall Auditorium. It is currently not set up to have
videotaping and hearing the Mayor and Council as well as the staff and anyone wishing to speak
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from the public would be difficult. He noted that the Auditorium is intended to be used for
performances, not audience participation.
City Manager Schainker shared that people may not leave after the item they initially came for has
been discussed. If other members of the public came to hear items later on the agenda, conference
rooms and hallways are not the best venues to allow for their participation and still make the best
effort to protect them and City staff from exposure to the Virus.
Council Member Betcher commented that something like the 321 State discussion could generate
interest from the most vulnerable members of the community. She believes that in-person meetings
have the potential of excluding a significant portion of the population. Ms. Betcher noted that
circumstances have changed since this was last discussed by Council; it appears that Story County
is showing a significant increase in the number of people testing positive for COVID-19.
Council Member Gartin stated his belief that the City Council should not ask staff to do something
that they, as Council members, are not willing to do themselves. He said that he was impressed by
the thought processes that have gone into this. In his opinion, from a practical standpoint, the
protocol that is being suggested by staff to be followed to allow for Council to resume in-person
meetings as early as the next meeting and protect the public as well as staff is extensive and well-
thought-out; a lot of work has been put into this by the staff. Council Member Betcher commented that
there is a difference between expecting City staff to come back and expecting the public to come back
to a Council Chambers that will have limited space and without requiring face masks to be worn. She
is not sure whether there would be a benefit to allowing people to gather in one space. Ms. Betcher
would like masks to be worn around the dais as well.
Council Member Junck agreed with Council Member Betcher. In looking at the increased number of
cases in the community, she believes that anything that the City Council can be doing to help stop the
spread is helpful. Ms. Junck commented that the situation is not much different now than it was in
March. Council Member Corrieri stated that the situation now is actually worse than it was in March
when the decision was made to close City Hall to the public and move to virtual Council meetings using
Zoom. Ms. Corrieri shared that she is not convinced that Plexiglas and no masks would keep everyone
- the staff, the public, and the City Council - safe.
Mayor Haila stated that the staff does not have 100+ people coming to see them at one time. Council
meetings are a different situation, and not a true comparison. He shared that, in discussions with Story
County and the Iowa Department of Transportation, they also have a lot of concerns about having a lot
of people coming in at one time.
Assistant City Manager Brian Phillips told the Council members that if it is their desire to continue
virtual meetings, staff would rather that the City Council not state when that would end, but to state that
it would continue until the City Council decides to resume in-person meetings.
Council Member Betcher questioned how many people can be accommodated with the Zoom link. Mr.
Phillips answered that, originally, it was 100; however, they have upgraded to 500, so there should be
plenty of capacity available now. It can be further upgraded if there is a need.
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Council Member Martin commented that he felt there had been good points shared by all Council
members. It had appeared to him that Zoom had allowed for quality deliberation among the Council
and public; he had been very pleased. He also noted that staff has not received any complaints about
Zoom, so it appears that the system is working for the public and the Council members to fully
participate in the meetings.
Council Member Gartin cautioned that the Council should be careful not to substitute their own
thoughts with those of the public health officials. He believes that it would be important for the
community to return to some sort of normalcy. Mr. Gartin sees a pattern emerging that the City
Council has somehow become experts in public health. Mayor Haila responded that they are not
purporting to have become experts in public health, but are attempting to ensure that the City will be
able to continue delivering services to the community. He asked what would happen if a number of staff
were to be exposed – that would present an opportunity for the Virus to be spread to staff providing
critical services to the public, e.g., police, fire, the Water Plant, and others. That would not only
compromise the City’s ability to deliver services, but also to be able to maintain the high level of
services that citizens need and expect.
The Mayor noted that Zoom makes sure that the people who want to participate in meetings may do
so. He reiterated that it is not possible to merge live City Council meetings and Zoom. Mr. Gartin
pointed out that, for the vast majority of City Council meetings, there are not a lot of people attending.
He, therefore, believes that, for the vast majority of the meetings, the Council Chambers could easily
accommodate all the people who would want to attend and still provide for social-distancing.
Council Member Gartin commented that holding City Council meetings in the City Auditorium was
a brilliant idea, and there would not be a lot that would have to be done to make that happen.
Moved by Junck, seconded by Betcher, to direct staff to continue holding City Council meetings
virtually on Zoom until the City Council provides further direction to resume in-person meetings.
Vote on Motion: 5-1. Voting aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin. Voting nay:
Gartin. Motion declared carried.
Assistant City Manager Phillips stated that staff was also asking the Council to provide direction
regarding whether Boards and Commissions would be permitted to continue holding their meetings via
Zoom. He noted that there are only a few occasions when meetings for other Boards and Commissions
draw a lot of attendance. Most Boards and Commissions can operate effectively on Zoom; however,
there are times when interacting in person would be better. During the time that City Hall was closed
to the public, some Boards/Commissions have elected not to meet, but most have been meeting via
Zoom or telephonically. It would also be possible for the Council to leave it up to the individual Board
or Commission to make the decision based on what would be best for them. Mr. Phillips asked if the
Council wished to offer any specific guidance to Boards and Commissions on this matter.
Council Member Betcher asked if there had been any issues with connectivity. Assistant City Manager
Phillips replied that there was one sight-impaired member who had indicated that Zoom was not the
best platform and indicated a preference to resume in-person meetings.
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It was noted by Mr. Phillips that there are approximately 100 people serving on City Boards and
Commissions, and probably all of those people have different opinions and interests on this topic.
Many of the smaller Boards/Commissions could spread out to achieve social-distancing and still meet
in the Council Chambers, if that was their desire.
Moved by Gartin, seconded by Betcher, that Boards/Commissions be allowed to make their own
decisions on whether to hold their meetings virtually via Zoom or resume in-person meetings.
Vote on Motion: 6-0. Motion declared carried unanimously.
Assistant City Attorney Phillips thanked the City Council members for providing direction.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila asked Mr. Phillips if there
was anything under Dispositions that was urgent. Mr. Phillips replied that there was nothing that needed
to be decided at this meeting.
Moved by Betcher, seconded by Beatty-Hansen, to wait until next Tuesday (July 14, 2020) to discuss
Dispositions.
Vote on Motion: 6-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Regarding the upcoming Council Workshop on the development of 321
State, Council Member Martin pointed out that the Council has had a discussion in the past about the
amount of public input that was believed to be generated about this issue. Now that it is still not
possible for everyone to be in a room together to have this discussion, he suggested that the Workshop
be held on July 21, but the Council not vote on the issues on that same night. He clarified that he was
wondering if it would be possible to have the Workshop on Zoom on July 21, but wait for the vote until
the next meeting. That would give the Council time to consider all the input received during the
Workshop. Mr. Martin asked if there were any concerns about waiting until the next meeting to take
the vote. Council Member Betcher commented that she liked the idea if it would be possible.
City Manager Schainker said that he did not think one week was going to make a lot of difference;
however, the City needs to consider the requirements of and time frame for the Community
Development Block Grant. The City needs to move forward as quickly as possible so as not to
jeopardize the Grant funding.
Council Member Martin stressed the importance of getting input from the community and allowing
time for the Council to think through it.
Mr. Schainker suggested that the staff be allowed to weigh in now and get something back to the
Council. Mr. Martin stated that he would like staff to think about his suggestion and advise. Mayor
Haila commented that the Workshop Agenda would have the Staff Report that would be discussed, and
then that night, the Council could vote to postpone the decision to for one week until the Regular
Meeting of July 28.
Moved by Martin, seconded by Betcher, to ask the staff for a memo on if it is possible to postpone a
decision on 321 State for one week to the meeting following the Workshop.
Vote on Motion: 6-0. Motion declared carried unanimously.
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ADJOURNMENT: Moved by Corrieri to adjourn the meeting at 12:50 p.m.
____________________________________ ____________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
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MINUTES OF THE MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JULY 14, 2020
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
Mayor Haila announced that it is impractical to hold an in-person Council meeting due to the
Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting is being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting, which was being held electronically, was called to order
by Ames Mayor and voting member John Haila at 6:01 p.m. on the 14th day of July, 2020. Other
voting members brought into the meeting were: Bronwyn Beatty-Hansen, City of Ames; Gloria
Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City
of Ames; David Martin, City of Ames; Lauris Olson, Story County Supervisor; Bill Zinnel, Boone
County Supervisor. Jacob Schrader, Transit Board, and Jon Popp, Mayor of Gilbert were absent.
HEARING ON FINAL FFY 2021-2024 TRANSPORTATION IMPROVEMENT PROGRAM
(TIP): Public Works Director John Joiner stated that the draft Transportation Improvement Program
(TIP) was presented to the Policy Committee in May 2020 and was unanimously approved. During
the public comment period, the document and project maps were available online and at a public
input session held virtually. No comments were received from the public. Staff received and
addressed minor comments from the Iowa Department of Transportation, Federal Highway
Administration, and Federal Transit Administration.
Lauris Olson, Story County Supervisor, noted that the TIP is due to the Iowa Department of
Transportation tomorrow, and even though the draft was approved in May, things have changed for
the County. The County would be interested in advocating to look at roundabouts that are needed
in the north and northwest part of the community. Ms. Olson wanted to verify that she would not be
able to add the roundabouts to the TIP. Director Joiner confirmed that any changes would not be able
to be submitted. Mr. Joiner stated a new application would have to be submitted, and any new
applications were due in the winter of 2019. Any new projects would need to be brought up in the
winter of 2020. The process is similar to the Capital Improvement Plan (CIP) as it allocates funds
for the first year and the next three years are more of a planning document. If the County would like
to raise projects for consideration, that can be done in the next fiscal year application period. Ms.
Olson mentioned that the County would want to submit something. She noted that the County has
become increasingly convinced that the discussions between funders and decision-makers need to
start occurring when it comes to roundabouts for a couple of intersections in the north and northwest
part of the community. She noted that one of the roundabouts could be a joint project between the
City and the County located at George Washington Carver and Cameron School Road. Ms. Olson
mentioned that another area would be within the City of Ames purview and explained that the
County discovered this when the City of Ames annexed an area up to 190th Street around Hyde
Avenue, and both sides of the street were annexed. The third area would be within the AAMPO
boundaries and that is George Washington Carver and 190th Street. Ms. Olson noted tonight is her
formal request to start discussions and to have staff work on putting the roundabouts into the
Transportation Plan that will be put before the AAMPO in Fiscal Year 2022.
Council Member Betcher inquired if the Commission was to entertain the changes recommended
by the County for the next fiscal year if the Council would have to ask the Traffic Engineer to do
traffic studies. Director Joiner noted that in order for a project to be funded, it has to be noted in the
Long-Range Transportation Plan. Any project that has funding requested has to be shown in the Plan
and then has to follow the application process. The application period is open during the winter and
each project would have to have a sponsor. The formal application would have to be submitted to
the AAMPO by the Technical Committee, which is then brought to the Policy Committee.
Mayor Haila questioned how it was determined if a roundabout is appropriate or if other traffic
control methods were warranted or needed in different locations. The request from Supervisor Olson
was to put three roundabouts into the Plan. He inquired as to what is recommended in terms of doing
an assessment/analysis or if the request was appropriate. Director Joiner noted that was a question
more for the next item on the Agenda. He explained that discussions have already occurred between
City staff, County staff, and the developer on George Washington Carver Road and Cameron School
Road. Mayor Haila asked if the discussions had been about roundabouts or a different type of system.
Director Joiner noted the discussion was about intersection improvements, and the engineering staff
will decide which treatment is best; whether, it would be roundabouts, turn lanes, or signalization.
Mayor Haila asked what kind of direction would be needed. Mr. Joiner explained that now is not the
appropriate time as the projects need to appear in the Long-Range Transportation Plan first and then
there would need to be internal discussions among the City, County, and developer staff on who the
sponsor would be and how the cost-share might work. Once a sponsor has been defined, it would
be appropriate to have an application submitted to the AAMPO to make the intersection
improvements.
County Supervisor Olson asked for the definition of “sponsor,” asking if it would be the County or
the City. Mr. Joiner mentioned that it would be Story County, the City, or Boone County. Any entity
can complete an application for an improvement within the boundaries as that project’s sponsor. Ms.
Olson commented that it was her understanding from County Supervisor Murken, who has taken the
lead on the request for the County, that those discussions had been had and the County was unable
to do anything as it was within the City; that is why she is bringing it up to the Policy Committee.
Linda Murken, Story County Supervisor, noted that she has been in discussion over the past year
with both the developer and City staff, but she is not on the AAMPO, so she is unaware of the
process. Ms. Murken mentioned that maybe she needs to meet with the AAMPO and have further
discussions about how to proceed. County Supervisor Murken stated that a traffic study was done
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over a year ago that did include the three intersections that Supervisor Olson referred to earlier. The
information is there, but she needs to know what the process is and discuss it with Story County to
see how they can further those needs for next year. Ms. Murken stated that she did sit through a
preliminary training session with the Department of Transportation about roundabouts and was really
impressed.
Mayor Haila opened the public hearing. Since no one asked to speak, he closed the public hearing.
Moved by Beatty-Hansen, seconded by Zinnel, to approve RESOLUTION NO. 20-360 approving
the final FFY 2021 - 2024 Transportation Improvement Program.
Vote on Motion: 9-0. Motion declared carried unanimously.
UPDATE TO 2045 LONG-RANGE TRANSPORTATION PLAN DEVELOPMENT: Traffic
Engineer Damion Pregitzer introduced Brian Ray, Project Manager with HDR Engineering Inc., who
has been hired to do the update to the 2045 Long-Range Transportation Plan.
Mr. Ray noted that when moving forward with his presentation, he will be referring to the 2045
Long-Range Transportation Plan as the “Forward 45". He commented that today he wanted to review
the vision, goals, and objectives process that was done, discuss performance measures and
performance-based planning, and then discuss any potential alternatives.
Mr. Ray stated that they wanted to look at multiple sources to gain input into developing the vision,
goals, and objectives for the Forward 45 Plan. Some information was gained from a regional travel
survey, in-person visioning open house, on-line visioning open house, and working with the
Transportation Technical Committee. The regional travel survey was done by a sub-consultant in
order to gain perceptions on different transportation issues, the types of transportation methods that
the City of Ames citizens use, and concerns regarding traffic safety. The survey was done by a
random sample of residents through a letter format where 404 surveys were returned. A regional
travel survey executive summary was shown on screen, and it was noted that overall 48% of the
people in the Ames area said that the overall transportation system was good, while 35% said it was
average, 10% thought it was poor, and 8% felt it was excellent. Two of the issues that came up
during the survey was the flow of traffic during peak times and the ease of north/south travel in the
Ames area.
An in-person visioning open house was held on November 14, 2019, at the Ames Public Library.
There were approximately 40 in-person attendees. An on-line visioning open house was held from
November 14 through November 27, 2019, where participants could log in on-line and go through
the same exercises as they would have been able to do in-person. The on-line visioning open house
had a total of 91 visitors. It was noted that during the open houses, participants could do a mapping
exercise, answer questions about what they would do to improve the Ames transportation system,
and prioritize the vision of transportation. Mr. Ray stated the during the visioning exercise it was
noted that citizens felt that accessibility, sustainability, and safety were the top three priorities for
citizens.
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A vision statement was developed based on the feedback received. The Forward 45 Vision Statement
is “The Ames area future transportation plan delivers, safe, efficient, and reliable solutions that are
accessible to all users. The plan focuses on preserving the existing network and shaping the public
realm through placemaking, while providing long-term sustainability.” The six different goal areas
that were set were: Accessible, Safe, Sustainable, Efficient and Reliable, Placemaking, and
Preservation. Mr. Ray stated that there were federal requirements that each transportation
organization has to follow, and they needed to incorporate the Federal Highway Administration
(FHWA) and Federal Transit Administration (FTA) Performance Measures. The Performance
Masures that needed to be met were: Safety, Transit Asset Management, Pavement, Bridge, System
Performance, Freight, and Transit Safety. Mr. Ray explained that Federal Planning Factors also must
be met. The Federal Planning Factors were:
•Economic Vitality
•Safety
•Security
•Accessibility & Mobility
•Environment, Energy Conservation & Quality of Life
•Integration & Connectivity
•System Management & Operations
•Preservations
•Resiliency & Reliability
•Travel & Tourism
Once the goals were set, HDR was able to put together the objectives of each goal to meet all the
requirements. As part of a Metropolitan Planning Organization (MPO), a Performance-Based
Planning approach needs to be utilized to develop a Transportation Plan. An example was shown
as to how each goal and objective is assigned a performance measure and then scored to help identify
high, medium, or low priority projects. Mr. Ray noted that the original plan was to hold an in-person
meeting in order to identify what types of alternatives and strategies should be considered in order
to meet the goals and objects, but due to COVID-19, the meeting was changed to online participation
only. The online open house was held from March 31 through April 14, 2020, and received 443 total
views with 193 responses. There were three types of mapping exercises done. The first was a
roadway mapping exercise where 85 comments were received, the next was a bicycle/pedestrian
mapping exercise that received 56 comments, and the last was transit mapping that received a total
of 26 comments. All the information was reviewed, and a technical analysis was done by looking
at traffic and safety and other areas that need improvement. HDR Engineering also worked with the
Transportation Technical Committee to review other plans and studies. An example was shown of
potential and committed roadway projects. He explained that committed are projects that are already
set up in the Transportation Improvement Program or committed through the City of Ames Capital
Improvements Program. The potential projects were projects that might be considered for the Long-
Range Transportation Plan. The same type of map was shown overhead for bike and pedestrian
projects and transit projects.
The next step will be to identify if there are any other potential projects or alternatives that have not
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been identified yet and analyzed. Mr. Ray explained they will start the analysis process soon, and if
anyone thought of any other potential project; HDR would need to be notified soon in order to be
included in the analysis process. HDR will analyze projects and prioritize the projects to high,
medium, and low, and then will look at the financial aspects to develop a plan. Mr. Ray stated that
HDR will present the list to the Policy Committee in September 2020. Any adjustments would be
made with the draft plan to be available for 30-days. The final plan will be presented to the Policy
Committee in October 2020 for adoption.
Mayor Haila asked Mr. Ray to bring up the slide that showed the committed and potential projects
and referenced Supervisor Olson’s earlier comments about Cameron School Road and potential
projects. Mayor Haila indicated that item 1, 2, 2a, and 3 on the map show the project description as
being traffic signals, turn lanes, or roundabouts. Mr. Ray commented that at this point they are
unsure if those projects will be roundabouts or traffic signals. Projects 1, 2, 3 are roundabouts and
Projects 1a, 2a, 3a are signals, which would include turn lanes. He noted that in the potential
alternatives they would be looking at it both ways. Mayor Haila inquired if part of HDR’s scope of
service is to develop budgets for both the options or do traffic studies need to be done. Mr. Ray
explained they would not do traffic studies, but would do a high-level evaluation to come up with
a recommendation. A detailed traffic study would be done later, but would have high-level budgetary
numbers for each project. HDR does not go through an in-depth engineering study for each project
as the Long-Range Transportation Plan is a more high-level document that identifies the projects,
but prior to construction a more detailed traffic analysis would be done. Mayor Haila wanted to know
how the projects would be prioritized. Mr. Ray commented that based on all the performance
measures, HDR would go through and assign a score to each alternative and see where the scoring
ends and try to put all the projects in categories as to what would be considered high, medium, and
low-level projects. Another thing to take into consideration is timing as some of the projects are
needed sooner rather than later. Mr. Ray noted that if something scores high, it doesn’t mean it has
to happen right away, but within the next 25 years. Mayor Haila inquired if Project 1 came up as a
low priority, but the AAMPO wanted it to be a higher priority would it compromise any funding.
Mr. Ray stated the MPO uses a Performance-Based Planning Process to identify which projects
should move into the Long-Range Transportation Plan and the Transportation Improvement Plan,
in theory it could, but would need to document why it was put into the Transportation Improvement
Plan. Traffic Engineer Pregitzer stated that if a project didn’t meet the short-term, then any project
that shows up in the short-term are projects that are not eligible to be accepted into the TIP. All that
means is the project would not be eligible for federal funding without doing a major amendment. Mr.
Pregitzer stated that it could be something to discuss in more detail later. Once the Policy Committee
sees the list of projects priorities, they may move some around. It was noted that if a project didn’t
meet federal funding, there were other grants that could be considered.
Council Member Betcher questioned the scoring on accessibility that was shown as an example of
performance measures as she noticed the mention of environmental justice areas that have been
identified and wondered if that had been identified through the Census or if it was something the
City identifies based on the process. Traffic Engineer Pregitzer commented that they use the Census
information. Mr. Ray stated that under sustainability, there is an objective to promote financially
5
sustainable transportation system investments, which is the cost to build something and maintain it.
A lot of the time the cost comes into play when developing the constraint plan as to what can fit into
the budget and what cannot.
Council Member Gartin commented that the Council works closely with the Ames Bicycle Coalition.
He wanted to know if that group had been involved in the process and whether there would be future
opportunities for further input. Mr. Ray noted that some of the members from the Ames Bicycle
Coalition have been involved, but maybe not the whole committee. A sub-consultant,
Nelson\Nygaard, is helping on the bicycle/pedestrian portion and has been in contact with the Ames
Bicycle Coalition. A few members had gone on a bike ride with Nelson\Nygaard to help get a visual
assessment of the area. They will be working with the Ames Bicycle Coalition more going forward.
Supervisor Olson wanted to know when the appropriate time would be to give feedback for some
of the individually listed projects that are on the potential list. Mr. Ray stated if there were projects
that HDR is not showing as potential projects, they would like feedback as soon as possible through
the AAMPO website, but as for any project already listed, HDR is working on the prioritization list
that will be presented in September. The meeting in September would be the appropriate time for
feedback. Ms. Olson stated that a project shown mentions paving out to a particular road and the
County has shut down the bridge on that road. She commented that it will be very expensive to redo
the bridge. Ms. Olson questioned the possibility of an overpass/underpass on 580th Street (Teller
Avenue) between Lincoln Way and East 13th Street. The Union Pacific railroad has a switch station
in this area and traffic use has already increased. The City recently annexed that area (East Industrial
Area). Supervisor Olson commented that within the next 3-4 years, the traffic concerns for that area
will be massive.
Mayor Haila temporarily suspended the meeting at 6:55 p.m., due to a tornado warning. The meeting
reconvened at 7:21 p.m.
Traffic Engineer Pregitzer asked, if there is anything on the candidate lists that the Policy Committee
members do not see or hear about from now until July 31, 2020; please email those to any of the City
staff.
POLICY COMMITTEE COMMENTS: Supervisor Olson commented that in the Council packet
she saw that staff is referring an email from HIRTA about service changes. She noted that she is
Vice-Chair of the HIRTA Board and wanted to let the Committee know that the HIRTA staff will
be presenting to the Board of Supervisors next Tuesday about funding and possible changes to
service delivery that could impact Ames residents. She encouraged anyone who wants to hear the
presentation to watch the meeting.
ADJOURNMENT: Moved by Gartin, seconded by Olson, to adjourn the AAMPO Transportation
Policy Committee meeting at 7:25 p.m.
Vote on Motion: 9-0. Motion declared carried unanimously.
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CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council,
which was being held electronically, to order at 7:25 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex officio Member Nicole Whitlock was also present.
PROCLAMATION FOR PARKS & RECREATION MONTH, JULY 2020: Mayor Haila
proclaimed July 2020, as “Parks & Recreation Month.” Parks and Recreation Director Keith
Abraham thanked the Mayor and Council. Mr. Abraham pointed out that due to the pandemic, the
Parks and Recreation Department does not have a lot of activities planned. Two activities were
highlighted. The first one was for Virtual Municipal Band Concerts that will be held every Thursday
at 8:00 p.m. The Parks and Recreation Department wanted to promote the “City of Ames Backyard
Camp-out,” which will be held on Saturday, July 25, 2020. Information will be coming out for that
event in the next few days. Mr. Abraham encouraged citizens to camp outside in their backyard or
even in the living room, and take pictures to share their experiences. He would like to see how many
people they can get to camp-out. Director Abraham thanked everyone that is involved within his
department, the Mayor and Council, and the Parks and Recreation Commission for their continued
support.
CONSENT AGENDA: Moved by Corrieri, seconded by Betcher, to approve the following items
on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Special Meeting of June 16, 2020, and Regular Meeting of
June 23, 2020
3.Motion approving certification of Civil Service applicants
4.Motion approving Report of Change Orders for period June 16 - June 30, 2020
5.Motion approving 5-day (July 28 - August 1) Class C Liquor License with Outdoor Service
for Gateway Market at ISU Reiman Gardens, 1407 University Blvd
6.Motion approving Catering Privilege with Class C Liquor License - Café Beau, 2504 Lincoln
Way
7.Motion approving temporary Outdoor Service Privilege Area (August 8, 2020) for Special
Class C Liquor License - Tip Top Lounge, 201 E Lincoln Way
8.Motion approving Class A Liquor Ownership Change for Green Hills Residents’
Association, 2200 Hamilton Drive, Suite 100 - pending satisfactory background checks
9.Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
•Class C Liquor License with Sunday Sales -Applebee’s Neighborhood Grill & Bar,
105 Chestnut
•Class C Liquor License with Living Quarters and Sunday Sales - Sportsman’s
Lounge, 123 Main Street
•Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout
Beer), and Sunday Sales - AJ’s Liquor II, 2515 Chamberlain
•Special Class C Liquor License with Sunday Sales - Huhot Mongolian Grill, 703 S.
Duff Avenue, Suite #105
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10.Motion directing City Attorney to prepare Ordinance revising Municipal Code Section 17.33
pertaining to selling, giving, or supplying tobacco, tobacco products, or cigarettes to persons
under 18 years of age
11.Motion authorizing Mayor to sign Application in support of Main Street pursuing funding
through Story County’s Urban Revitalization Program (Main Street Beautification Grant)
12.RESOLUTION NO. 20-361 approving the CARES Act Grant Agreement for the Ames
Municipal Airport in the amount not to exceed $69,000
13.RESOLUTION NO. 20-362 approving the FAA Grant for the FY 2020/21 Airport
Improvements (Electrical Vault & Lighting Project) and authorizing Mayor John Haila as the
sponsor’s authorized agent
14.RESOLUTION NO. 20-363 waiving City’s formal bidding procedures and authorizing staff
to negotiate the purchase of a ladder truck with two vendors and through a cooperative
15.RESOLUTION NO. 20-364 waiving formal bidding requirements and authorizing City staff
to enter into Software Maintenance Contract for FY 2020/21 from Superion, LLC, for the
Multi-Agency Public Safety Group
16.RESOLUTION NO. 20-365 waiving formal bidding requirements and authorizing City staff
to enter into Software Maintenance Contract for FY 2020/21 from Superion, LLC, for City’s
Financial, Utility Billing, Building Permit, and Citation Management Applications
17.RESOLUTION NO. 20-366 Construction Company of Ames, Iowa, in the amount of
$102,620 for the base bid, plus Alternative #1 and Alternative #3
18.RESOLUTION NO. 20-367 awarding contract to Terry-Durin Company of Cedar Rapids,
Iowa, for LED Luminaries Supply Contract for Electric Distribution in accordance with unit
prices bid
19.Water Treatment Plant Lime Sludge Disposal Contract:
a.RESOLUTION NO. 20-368 accepting completion of Year Two (FY 2019/20) Lime
Sludge Disposal Contract with Wulfekuhle Injection and Pumping, Inc., of New
Vienna, Iowa, in the final amount of $472,745.55
b.RESOLUTION NO. 20-369 awarding Year Three (FY 2020/21) Lime Sludge
Disposal Contract to Wulfekuhle Injection and Pumping, Inc., of New Vienna, Iowa,
in the amount of $381,900
20.RESOLUTION NO. 20-370 awarding a contract to ChemTreat Inc., of Glen Allen, Virginia,
for the Chemical Treatment Program for Electric Services in the amount not to exceed
$290,000
21.Steam Turbine No. 8 Parts Procurement for the Power Plant:
a.RESOLUTION NO. 20-371 awarding contract to Argo Turboserve Corporation, of
Rutherford, New Jersey for Steam Turbine No. 8 Parts Procurement in the amount
of $1,065,217 (applicable sales taxes will be paid directly to the State of Iowa by the
City as the vendor is not licensed to collect and remit Iowa Sales Taxes)
b.RESOLUTION NO. 20-372 awarding contract to Mechanical Dynamics & Analysis
LLC (MD&A), of Clifton Park, New York, for Steam Turbine No. 8 Parts
Procurement in the amount of $144,960.47
c.RESOLUTION NO. 20-373 awarding contract to Alin Machining Company, Inc.
(Power Plant Services), of Melrose Park, Illinois, for Steam Turbine No. 8 Parts
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Procurement in the amount of $99,637.19
d.RESOLUTION NO. 20-374 awarding contract to Action Turbine Repair Service, Inc.
(ATRS), of Summit, Illinois, for Steam Turbine No. 9 Parts Procurement in the
amount of $39,160 (applicable sales taxes will be paid directly to the State of Iowa
by the City as the vendor is not licensed to collect and remit Iowa Sales Taxes)
22.RESOLUTION NO. 20-375 approving Change Order No. 14 with Ritts Law Group of
Sanibel, Florida, for specialized environmental legal support, analysis, and Iowa DNR
Construction Permit preparation work in the amount of $75,000
23.RESOLUTION NO. 20-376 approving contract and bond for 2020/21 Airport Improvements
Program (Electrical Vault & Lighting Project)
24.RESOLUTION NO. 20-377 approving contract and bond for 2019/20 Share Use Path System
Expansion - Vet Med Trail (S. 16th Street to ISU Research Park)
25.RESOLUTION NO. 20-378 approving contract and bond for 2019/20 Arterial Street
Pavement Improvements - 13th Street (Wilson Avenue to Duff Avenue)
26.Ames/ISU Ice Arena Parking Lot Renovation Project:
a.RESOLUTION NO. 20-379 approving Change Order No. 1 in the amount of
($4,859.50) to Manatt’s, Inc., of Ames, Iowa
b.RESOLUTION NO. 20-380 accepting completion of the Ames/ISU Ice Arena
Parking Lot Renovation Project
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum. No one requested to speak, so he closed
Public Forum.
DISCUSSION ON POSSIBLE CITY RESPONSES TO COVID-19: City Attorney Mark
Lambert gave a brief overview of the three items he mentioned in his memo dated July 10, 2020,
concerning face coverings, bars, and other information.
He noted the first item was regarding face coverings. Citizens have been requesting that the City of
Ames take action and mandate face coverings be worn in public places. The Iowa Attorney General’s
office has made it clear that when the Governor issued a Public Health Emergency Proclamation, she
retains the authority. The Iowa Code says she can delegate that authority to local governments, but
this has not been done yet. The City of Ames has no Home Rule Authority. The issue of face
coverings came about again when the Mayor of Muscatine, Iowa, issued a Proclamation mandating
face coverings for most people in public. The Muscatine County Attorney issued a press release
stating that he believed the Muscatine Mayor had overstepped her authority and that his office would
not prosecute people charged with municipal infractions for not wearing a face covering. Mr.
Lambert commented that he understands that people would like to require face coverings in public,
but the law in Iowa says that a City doesn’t have that authority.
The second item to address was the discussion of bars. Attorney Lambert mentioned that there have
been several reports regarding overcrowding in bars around Ames. It appears that there are some bars
9
that are not following the social-distancing requirements of the Governor’s Proclamation. Mr.
Lambert commented that he reviewed the Governor’s Proclamation, and it is clear that management
of the bar has to ensure that there is six feet of physical distance between each group or individual
dining or drinking alone, all patrons must have a seat at a table or bar, and the establishment must
limit patrons from congregating together closer than six feet. Under the Governor’s Proclamation,
if any bars are not following the Proclamation, they are not allowed to be open. If a bar is violating
the Governor’s Proclamation, the City has the authority to cite the owner or manager with a simple
misdemeanor. Attorney Lambert stated that he had spoken with the attorneys at the Alcoholic
Beverages Division and also to the City of Ames Police Department. The recommended course of
action would be:
1.The City Attorney sends a letter to all liquor/beer license holders in Ames
informing/reminding them in detail of the social-distancing restrictions in the Governor’s
Proclamation and informing them that abiding by those requirements is a condition of
remaining open.
2.The warning letter informs the bar owners that the following actions could take place if they
are found to be in violation of the Governor’s Proclamation:
a.The bar owner or manager may be charged with a simple misdemeanor.
b.They may be ordered to close temporarily as it is in violation of the
Governor’s Proclamation and they would not lawfully allowed to operate.
c.The bar’s liquor/beer license/permit may be suspended for a period of up to
one year, or revoked, or a civil penalty of up to $1,000 could be assessed.
3.The Police Department will do spot checks to evaluate compliance and educate or enforce
as necessary. In addition to monitoring compliance and, if necessary, citing bar operators for
non-compliance, the Police Department will report any pattern of violations to the City
Council.
The third part of the memo was listed as “other” and is regarding partnering with other organizations.
Council Member Betcher inquired if the statement that every patron must have a seat was due to
capacity or do people have to be seated. Mr. Lambert stated there has to be a seat for each person,
and if standing, they need to have a seat available to sit. Ms. Betcher asked about enforcement and
stated she has received some comments about having the police be the ones who are doing the
enforcement. She commented that things have gotten very heated in the last few months regarding
policing. Council Member Betcher noted that the Governor’s Proclamation does state that it does
have to be a “Peace Officer.” Attorney Lambert confirmed that was correct as the Police Department
is the one who would have to do the enforcing. Council Member Martin asked if the officer going
to the bars would be in full uniform and wondered what possible reactions there would be. Attorney
Lambert stated that had not been discussed, but a uniformed officer would be delivering the letters
and talking to the manager about the Governor’s Proclamation regarding social distancing. No action
would be taken during the delivery of the letter; it would be more of a “head’s up” to the bars that
the City of Ames is going to start enforcing the rules and let them know what is expected. After that
notification, there will be spot checks, but he is not sure how the police will be handling those.
Council Member Corrieri explained that, currently, it is very common for a City of Ames Police
10
Officer to have a presence in the bars, and she doesn’t think this would be much of a change to the
normal routine already established.
Mr. Lambert stated that the Des Moines Register stated that the Governor is considering delegating
authority to some cities that have had spikes in COVID-19 numbers. He noted that they can send a
letter to the Governor asking the City of Ames/Story County to be included for consideration. Mayor
Haila commented that the information that the Council has received from the Iowa Department of
Public Health are guidelines, not mandates or requirements. He inquired if it was typical for a
Department of Health to issue a mandate versus a guideline, and what the difference may be.
Attorney Lambert mentioned that the County Department of Health uses its rules as advisory, but
there is an Iowa Code section that says they can adopt reasonable rules, and he doesn’t believe they
can go outside of what the State Department of Health has. Mayor Haila asked if the Governor
delegates the authority to the Story County Department of Health, could they issue a guideline,
recommendations, or a mandate. Attorney Lambert commented that he was unsure as he had
previously spoken with Dr. Paschen, Chair of the Board of Health, and he viewed its role as
advisory. Mr. Lambert noted that if the Governor delegates her authority to local governments, it will
be delegated to cities and counties, and it would ultimately be by the City Councils and County
Boards of Supervisors.
Mayor Haila verified that a letter would be sent to the bar owner, and in case the message didn’t get
to the bar manager, the Police Department will hand deliver the letter. Attorney Lambert mentioned
that he is not sure how the bar managers are identified, but he was sure the Police Department had
a way of identifying them.
Council Member Corrieri stated that she didn’t get a chance to read the Des Moines Register article
and asked if Story County was currently in the list of the ten counties being considered. Mr. Lambert
stated he was not sure as the article did not list the ten counties.
Council Member Gartin asked for clarification if the authority would be given to the City or the
County. Mr. Lambert stated he suspects that it would probably be both. Council Member Martin
asked if the Governor was going to allow authority or not. Mr. Lambert stated that he may have
misspoken, but the Governor is considering giving authority, but he is not sure if it will be for the
City, County or both.
Council Member Betcher asked if there had been a discussion about having a step-program for the
bars. Ms. Betcher gave an example of a bar being closed for a day due to a violation and then
questioned what the next penalty would be. Attorney Lambert mentioned that it was briefly discussed
with Chief Cychosz. The Ames Police Department would warn people first, and if the Police
Department discovers a bar is not in compliance again the bar might get another warning and a spot
check. It will be up to the Police Department to decide how to handle the violations. Mr. Lambert
commented that he would not support shutting down a bar for a day or moving to suspend/revoke
the bar’s license until it was a severe and ongoing problem.
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Council Member Beatty-Hansen asked if there was a good mechanism for handling complaints. She
noted that this is one area where the Police Department is going to get a lot of citizens pointing out
when a bar is in violation of the Governor’s Proclamation. City Manager Schainker noted that Ms.
Beatty-Hansen’s has a good point as he doesn’t believe this will be a high priority for the Police
Department to drop everything and go do a compliance check. Mr. Schainker noted there will be
some frustration from citizens as the City attempts to enforce the restriction.
Mayor Haila asked if the “Ames on The Go” app could handle the reporting. Mr. Schainker stated
he is not sure, but believed the app could and he will look into it further. Attorney Lambert stated
the enforcement would need to be done by the Police Department, as the Governor’s Proclamation
calls upon law enforcement in the State to enforce the Proclamation and is part of the Code of Iowa.
Council Member Corrieri stated, as she noted earlier, there is a regular police presence in bars,
especially in Campustown. City Manager Schainker commented that they will probably not use the
second option in the Staff Report of closing bars as they would move to eliminate/reduce the bar’s
permit by a number of days; this way, the bars will be guaranteed their due process right before City
Council. There may be some special City Council meetings that will need to happen for those types
of events. Attorney Lambert noted that just because the City can shut down a bar doesn’t mean they
will.
Public Relations Officer Susan Gwiasda stated that in the last couple of weeks an idea has floated
around about a unified, consistent, community-wide message on best practices for fighting the
COVID-19 transmission. After a couple of meetings with Iowa State University, a meeting was held
electronically with ISU, Ames Chamber, Ames Economic Development Commission, ISU Research
Park, Mary Greeley Medical Center, McFarland Clinic, Story County, Ames Community School
District, and the North Grand Mall. These businesses were all on board to help disseminate a
community-wide public health message. Iowa State University already had a message ready to go
with its “Cyclone Cares” campaign. The campaign is founded on the four pillars of public health,
which include: social distancing, mask wearing, staying home if your ill, and frequent hand
washing/hand sanitizing. The organizations are in the process of taking the materials that ISU had
made and co-branding them with its own logos. Ms. Gwiasda noted that this is the first time where
she has seen all these organizations be ready, willing, and able to move forward on a shared message.
Ms. Gwiasda explained the project is moving very quickly and she hopes everyone will see
messaging soon.
Council Member Betcher asked if the messaging will be on social media only or if it will be shared
by more traditional methods as well. Ms. Gwiasda explained that the idea is for someone to walk into
a business on Main Street or the Library and customers would see the same signs that are posted
around Campus. Ms. Betcher inquired whether the Council would need to approve any funding for
the City’s portion of the branding. Ms. Gwiasda explained that she had sent to ISU what the
advertising costs were for the Census 2020 campaign, and they have been moving forward with the
branding and signage, but have not discussed what a budget would look like. She doesn’t have any
numbers for the City Council, but does have a meeting soon with Iowa State University and may get
more clarity.
12
Mayor Haila asked for a further explanation as to why the message would say “Cyclone Cares”
instead of “Ames Cares” or something else. Ms. Gwiasda stated that it was discussed to have
individual branding, but what ISU came up with was already ready to go and that one of the
demographics that everyone was most concerned about was the 19-25-years old. She stated that they
could take the Cyclone messaging and get that going right away, and then find ways to deal with
different demographics later. One of the biggest questions received from the public was “How is the
City of Ames working with ISU to prepare for the influx of students in the fall.” It was noted that
even though the campaign was centered around students, the messaging could be expended to
different demographics within the community.
Assistant City Manager Deb Schildroth commented that it was enlightening to see everyone who was
willing, ready to participate, and to provide a consistent message. Ms. Schildroth mentioned they
have been tracking the expenses related to COVID-19 [signage, personal protective equipment
(PPE), cleaning supplies, etc.] and will be submitting the expenses to the Federal Emergency
Management Agency (FEMA) for possible reimbursement.
Mayor Haila inquired if the League of Women Voters was included in the meetings. Ms. Gwiasda
commented that the League of Women Voters did have three representatives available during the
meeting. Mayor Haila noted that the Council did receive a letter from the League of Women Voters
asking for the City to help participate in messaging. Ms. Gwiasda stated she reached out to Linda
Hagedorn, who came with two other representatives, and they were interested in either physically
walking on Main Street to help disseminate the posters or do outreach. It was great to have someone
come forward and offer to help. Mayor Haila commented that the Board of Supervisors has been
very supportive as well.
Council Member Betcher commented that Ms. Gwiasda had noted that outreach would be happening
very quickly and wanted to know when signage would be out in the public. Ms. Gwiasda stated that
ISU has already started putting theirs out in the community and the City of Ames should have theirs
out soon.
Mayor Haila stated that an article was in the Ames Tribune asking if the City of Ames and ISU were
working together. He thought it would be nice to note that not only the City and ISU are getting
together, but the rest of the community as well.
Mayor Haila asked for public input and closed it when no one came forward to speak
Moved by Corrieri, seconded by Betcher, to ask the Mayor to send a letter to the Governor requesting
that the City of Ames be granted authority to issue mandates in regard to public health, if it so
chooses.
Council Member Corrieri commented that she felt it was important, not only for Home Rule, that
cities be granted authority, but more so in the face of a public health pandemic to not only protect
13
the health and wellness of the residents, but also businesses. She noted that the science is quite
undeniable that wearing masks is something simple that can be done to help mitigate the spread, and
it is ridiculous that people are disregarding this fact. Ms. Corrieri commented that the idea of the
economy getting back to some kind of normalcy is not going to happen until everyone takes the
pandemic more seriously.
Council Member Junck stated she wanted to echo Council Member Corrieri’s opinion. It is important
that the City of Ames have the authority to mandate masks and sending a letter to the Governor
would be appropriate.
Council Member Betcher commented that it is really important, given that the City of Ames is a
college town, to be able to mandate mask coverings. When looking around the nation at the increase
in cases and with the students getting ready to return, she would be concerned that even if the City
of Ames is not being considered, they would be able to move swiftly. She believed it is going to be
even more necessary in the future.
Council Member Martin commented that he is a little hesitant, not because he doesn’t feel that the
City of Ames shouldn’t have the authority to make rapid decisions, but if the City of Ames is granted
the authority what information is going to be used to invoke the decisions. Mr. Martin stated that the
City of Ames doesn’t have a medical board that reports to the Council. Currently, the Council gets
information from the Governor, Iowa Department of Public Health, and Story County Public Health.
Mr. Martin felt that the Council would be making scientific medical decisions without having a panel
of experts. Mayor Haila noted, regarding the motion, that it was just about sending a letter and asked
if Mr. Martin was questioning more of the execution if the City of Ames were to be granted the
authority. Council Member Martin confirmed that was his concern. Council Member Beatty-Hansen
stated that the City of Ames does have a medical board that they correspond with (Mary Greeley
Medical Center), and maybe the Council could look to them for direction. Ms. Betcher stated it was
her assumption that they would not be cutting themselves free from advice, and even though the
Council may not be looking to Story County to mandate it, wouldn’t preclude them from taking
advice from an advisory board. Council Member Betcher mentioned that the Council would still
have access to all the advice that they currently have to make decisions. Council Member Martin
noted that if the City was approved, the Council would need to come up with a system to help with
making decisions. Council Member Corrieri noted that if this were to come back to the Council, she
would look at it as they would any other potential significant issue and ask staff for a report or get
information from the Mary Greeley Medical Center Board or the Story County Board of Health, have
the information presented to the Council, and move forward with making a decision that is best for
the citizens of Ames.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Junck, to ask staff to develop a process for the Council to make a
decision about mask wearing/face covering if the Governor gives the City the authority to make
those decisions.
14
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Corrieri, to mandate that visitors to City buildings wear
masks.
Council Member Betcher stated that maybe the motion should be City properties because at the
Airport there is the Terminal building, but there is a larger facility that is part of the City. City
property could be parks and everything else. Council Member Beatty-Hansen commented that is why
she would rather say City buildings.
City Manager Schainker commented that staff may need a few days to implement the motion. He
noted they would need time to change signage and to get the word out. Mayor Haila questioned if
a person would be turned away if they came into the Library and was not wearing a mask. Ms.
Beatty-Hansen stated that they need to try. She had been doing this at her place of work and people
are begrudgingly putting on a mask, but she recommends having a few face shields available for
those who are unable to wear a mask due to medical reasons. Mr. Schainker stated that the City does
have masks available if needed, and will attempt to get some face shields, but if someone refuses to
wear one then staff would, unfortunately, need to contact the Police Department to have the person
removed from the property for trespassing. He noted that this is something that he hopes doesn’t
have to happen, but could be forced to as there are some people who philosophically believe that the
government should not require face coverings.
Mayor Haila asked what would happen if people coming into the building for aerobics classes were
not wearing masks based on emails that the Council had received. City Manager Schainker explained
that during aerobic classes they do social distancing and don’t mandate masks, but they must wear
masks when entering and exiting the building. Council Member Beatty-Hansen commented that
those classes should be held outside. Exercise classes have a lot of respiratory particles in the air and
would be high risk. Mr. Schainker stated that was a good point and he would have to check with
Keith Abraham, Parks and Recreation Director, for further answers.
Council Member Gartin stated he had two concerns. He mentioned that even though the subject of
face masks was broadly put on the Agenda, he is concerned that they have not properly alerted the
community that the Council was going to talk about changing the way City buildings can be entered.
He noted from a procedure perspective, there is normally a protocol making sure that the public has
ample knowledge of the City Council Agendas, and that has not been communicated. Mr. Gartin
stated his other concern is, during tonight’s conversations, staff is unprepared to think through the
aspects. If the conversation about face coverings is placed on a future agenda, that would give staff
time to think through the process. City Attorney Lambert explained that staff had gone out of their
way to let the public know that they would not be voting on face masks during this meeting, and
given that information, it would be best to have the discussion of face coverings on City properties
placed on a future agenda.
Council Member Beatty-Hansen withdrew her motion.
15
Moved by Beatty-Hansen, seconded by Corrieri, to place the topic of face coverings within City
buildings on the next City Council meeting on July 21, 2020.
Mayor Haila clarified that the discussion is for City of Ames buildings only and not public spaces.
Council Member Martin stated that he is fine with putting the topic of face coverings on a future
agenda to discuss, but he is still skeptical as there are notably heightened risks of angry
confrontations with government officials. The last he heard was that there was a good compliance
rate with the wording already being used by the City. He is not sure what problem needs to be served
as the current system already strikes a great balance.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Martin, to begin the process for the bars that is laid out in the Staff
Report with the City Attorney to send a letter out to liquor license holders and asking that the Police
Department hand deliver to local bar managers if they don’t have local contacts and also laying out
the process as to what would happen if the bars were to be found in violation of the social distancing
requirements. Mayor Haila clarified the motion is laying out what City Attorney Lambert laid out
in the Staff Report.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Betcher asked if anyone had let Iowa State University know that the City would
be starting the process with the local bars. She noted that the Council received at least one email
from Joel Hochstein, who works with the compliance for off-campus students, and it seemed this
process might be something that the Dean of Students Office would want to be made aware of. City
Attorney Lambert mentioned it had not been previously discussed, but would reach out to them.
TEMPORARILY NOT ENFORCE BUILDING AND ZONING CODES TO FACILITATE
COVID-19 TESTING AT MCFARLAND CLINIC NORTH, 3815 STANGE ROAD: City
Manager Steve Schainker noted that this request would only be through December 31, 2020, and
after that, the shed and the slab would need to be removed unless McFarland could prove they meet
all the zoning requirements. If the pandemic continues, McFarland can ask for an extension.
Mayor Haila opened public input.
Moved by Corrieri, seconded by Betcher, to approve Alternative 1 to temporally not enforce the
Building and Zoning Code sections that would allow McFarland Clinic to utilize a prefabricated shed
to be brought onto the site and a concrete slab to be poured to facilitate the operation of a drive-
through testing site at the McFarland Clinic North site located on Stange Road until December 31,
2020.
Vote on Motion: 6-0. Motion declared carried unanimously.
16
HEARING ON NUISANCE ASSESSMENTS: The public hearing was opened by the Mayor. He
closed the hearing after no one asked to speak.
Mayor Haila pointed out that in the Council packet there was one letter from a citizen who would
be affected by the nuisance assessment.
Moved by Betcher, seconded by Corrieri, approving RESOLUTION NO. 20-381 assessing costs of
snow/ice removal and certifying assessments to Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE TO VACATE A PORTION OF CITY RIGHT-OF-WAY ADJACENT TO THE
SOUTH EDGE OF 2400 SE 16TH STREET: Moved by Corrieri, seconded by Betcher, to pass on
second reading an ordinance to vacate a portion of City right-of-way adjacent to the south edge of
2400 SE 16th Street.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE REVISING THE PARKING REGULATIONS ON WESTBOOK DRIVE:
Moved by Martin, seconded by Betcher, to pass on second reading an ordinance revising the parking
regulations on Westbrook Drive.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE ESTABLISHING PARKING RESTRICTIONS ON DUFF AVENUE (20TH
STREET TO GRAND AVENUE): Moved by Martin, seconded by Corrieri, to pass on third
reading and adopt ORDINANCE NO. 4416 establishing parking restrictions on Duff Avenue (20th
Street to Grand Avenue).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that the were six
items to be addressed. City Manager Schainker stated that the first item was an informational email
from HIRTA with an update on its transportation services for the City of Ames and its FY 2020-21
federal and local funding. The second item was a letter from Carolyn McKinley regarding layoff
notifications provided under the Worker Adjustment and Retraining Notification (WARN) Act for
Levy’s operation at ISU; this was informational only. City Manager Schainker stated that the third
item was a response to a request from City Council on how the Parks and Recreation Department
could increase the community garden space. The fourth item was a memo from Assistant City
Manager Brian Phillips in response to the Council’s request about MetroNet’s service area within
the City of Ames. Mr. Schainker noted that the fifth item was a response to Council’s request to
engage with the Ames Main Street Design Committee about the paver project along Main Street and
the wall at the Tom Evans Plaza. No action is needed for this item tonight. The last item was a letter
from Jan Gammon, Coordinator of the Lincoln Highway Heritage Byway Program with Prairie
Rivers of Iowa; this was for the Council’s information only.
17
Moved by Beatty-Hansen, seconded by Corrieri, to put the Parks and Recreation Department’s memo
about the community gardens on a future Agenda sometime within the next three months.
Council Member Gartin stated that it would be easiest to expand the footprint of the community
gardens that are already there, but he is also cognizant of the value of placing the gardens in different
areas of the community. He wondered if the Parks and Recreation Department could give some
further thought to the pros and cons for the other options that were listed in the memo. Mr. Gartin
would like to continue the conversation about how the location plays a role in utilization. Ms. Beatty-
Hansen stated she likes the areas that were recommended.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Martin stated the memo regarding MetroNet was in response to a previous motion
he made about asking MetroNet for a copy of its build map. He noted it could be used to identify
gaps in internet service throughout the community. Mr. Martin commented that there were a couple
neighborhoods that were identified that didn’t seem to be covered, which are the Kingman Road area
and the Ironwood area. The area has a number of houses and asked if it would be appropriate to ask
MetroNet for more of an explanation as to why service wouldn’t be provided to those
neighborhoods. Assistant City Manager Brian Phillips stated that would be reasonable; those two
areas are the largest concentration of houses that would not be served. A few other areas that contain
houses were just recently annexed and still very rural. Council Member Martin inquired if the form
of the map is useful for the purposes for which the City would use it or does the Council need to ask
for something better. Mr. Phillips commented that it would depend on what the Council would do
with the information and noted it is better than what the City has received from other internet
providers.
Moved by Martin, seconded by Betcher, to ask MetroNet to communicate with staff about providing
internet service to the Kingman and Ironwood neighborhoods.
Council Member Gartin inquired as to what the purpose would be in asking for this information. Mr.
Gartin stated the response will probably be similar to other providers in stating there are not enough
units to justify the infrastructure. He wanted to know if there was something specific that Mr. Martin
was looking for. Council Member Martin mentioned they could assume why, but given that, the
Council has a pending request for staff to engage in a gap-filling exercise and these areas constitute
relevant gaps. Mr. Gartin asked if Mr. Martin could be more specific about what he hopes to get
from the request. Mr. Martin explained he would like to get an explanation from MetroNet as to why
they don’t appear to be intending to serve those neighborhoods, and that explanation could help
inform the City when deciding whether the City can fill in the gaps. Mr. Gartin asked the better
question might be if MetroNet would be willing to enter into negotiations about a level of subsidy
that would be needed for those gaps to be filled. City Manager Schainker stated that would not be
the next step as Mr. Martin’s motion would be what would need to be done next. Council Member
Betcher commented that it could be a problem with the topography. Assistant City Manager Phillips
mentioned that it would be beneficial to learn from MetroNet if there is a technical constraint, and
18
if so, what is the nature of it. Perhaps there are not enough utility poles or some other technical
constraint or even an error on the map. Mr. Phillips stated it would be helpful to have this first step
before discussing the remedies.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila asked if MetroNet was up and running and providing service to the community. Mr.
Phillips stated they were not, but are doing some testing right now and hope to start providing service
in August.
Assistant City Manager Phillips explained that the Public Arts Commission is having a special
meeting next week. The Council will have a Staff Report on July 28, 2020, with the decisions that
staff needs in order to put together plans and specifications for the paver project. Mr. Phillips
commented that they will be asking for direction from the Council on possibly the deaccession of
the “The Vanishing Rail Yard” wall and be looking for confirmation on the color and pattern of
pavers to be specified.
COUNCIL COMMENTS: Council Member Betcher encouraged people, if they are free, to do the
equity training that is being offered for the ASSET joint funders.
Council Member Beatty-Hansen stated that she had received an email from a citizen with a
suggestion that the workshop in August be held outside.
Moved by Beatty-Hansen to have the workshop in August be held outside.
Motion failed due to lack of a second.
Mayor Haila stated that it would be logistically hard to have a meeting outside.
Mayor Haila stated the next meeting is a workshop on 321 State. City Manager Schainker stated that
is correct and input will be received from the neighbors. Mayor Haila asked if notices have been sent
out and how neighbors could reply if they were unable to attend the Zoom meeting. Mr. Schainker
commented that he would have to get back to the Council with an answer to that question. Council
Member Martin wanted to clarify that the Council is waiting on a memo to see if they need to make
a decision during the meeting or if that could be done at the next meeting. Mr. Schainker stated he
didn’t believe there was going to be a memo as many times a decision is not made at the workshop,
but at the next Council meeting. Mr. Martin mentioned he thought at the Special Meeting on July
9, the Council voted to have a memo. City Manager Schainker stated he will provide a memo.
Council Member Martin stated that the original plan was to hold the 321 State Avenue discussion
in person, and now that it will be a virtual workshop, it would be helpful to have a gap of time after
the Council had received the Staff Report and discussed it thoroughly, to allow the public an extra
week to provide feedback and the Council to think about the project. Mr. Schainker explained that
he will double check with Kelly Diekmann, Planning and Housing Director, and Vanessa Baker-
Latimer, Housing Coordinator, to make sure it will work with the Low-Income Housing Tax Credit
19
(LIHTC) schedule.
ADJOURNMENT: Moved by Betcher to adjourn the meeting at 9:01 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
20
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA JULY 23, 2020
The Regular Meeting of the Ames Civil Service Commission was called to order by Chairman Mike Crum
at 8:15 a.m. on July 23, 2020. As it was impractical for the Commission members to attend in person,
Chairman Mike Crum and Commission Member Harold Pike were brought in telephonically.
On behalf of the Commission, Chairman Crum expressed condolences to the family of Commission
Member Charlie Ricketts, who had passed away on July 12, 2020. It was stated by Chairman Crum that
Mr. Ricketts had served with distinction from April 2015 all the way to the time of his passing, which
came way too soon. Chairman Crum paid tribute to Mr. Ricketts’ willingness to serve on the Commission
and provide valuable contributions over the past five years. Mr. Pike echoed Chairman Crum’s comments
and stated that Mr. Ricketts will be sorely missed.
APPROVAL OF MINUTES OF JUNE 25, 2020: Moved by Crum, seconded by Pike, to approve the
Minutes of the June 25, 2020, Regular Civil Service Commission meeting.
Vote on Motion: 2-0. Motion declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Pike, seconded by Crum, to certify
the following individuals to the Ames City Council as Entry-Level Applicants:
Power Plant Auxiliary Operator Ashley Maguire 77
Trevor Kleppe 74
Alexander Kuuttila 71
Ben Young 70
Vote on Motion: 2-0. Motion declared carried unanimously.
COMMENTS: Director Bethany Jorgenson advised that the Human Resources Department has several
recruitments going at this time. Initially, she was not sure what impact the COVID-19 pandemic would have on
recruitments, but was pleased to report that recruiting is going well and they are getting qualified people applying.
Ms. Jorgenson commented that the City’s reputation of being a good place to work - even during a pandemic -
is getting out. Chairman Crum added that over the years, the City has proven that it is a good place to work.
The next Regular Meeting of the Ames Civil Service Commission is scheduled for August 27, 2020.
ADJOURNMENT: The meeting adjourned at 8:22 a.m.
__________________________________ _______________________________________
Michael R. Crum, Chairman Diane R. Voss, City Clerk
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works 2019-20 Pavement
Restoration (Slurry Seal
Program)
Pavement Improvements
(Reliable, Florida,Delaware,
Services Wet Dry Vacuum, Hydro
Blast, and Related Cleaning
Period:
Item No. 6
License Application (Applicant
Name of Applicant:Los Compadres Inc
Name of Business (DBA):La Casa Maya
Address of Premises:631 Lincoln Way
City
:
Ames Zip:50010
State
:
IA
County:Story
Business
Phone:
(515) 710-8818
Mailing
Address:
3816 Ingersoll Ave
City
:
Des Moines Zip:50315
)
Contact Person
Name
:
Dan Kim
Phone:(515) 288-3188 Email
Address:
dan@communitycpa.com
Status of Business
BusinessType:Privately Held Corporation
Corporate ID Number:XXXXXXXXX Federal Employer ID
#:
XXXXXXXXX
Insurance Company Information
Policy Effective Date:05/01/2020 Policy Expiration
Date:
04/30/2021
Dram Cancel Date:
Outdoor Service Effective
Date:
Outdoor Service Expiration
Date:
Temp Transfer Effective Date Temp Transfer Expiration Date:
Bond Effective
Continuously:
Insurance Company:Farmers Insurance Group
Effective Date:05/01/2020
Expiration Date:01/01/1900
Classification
:
Class C Liquor License (LC) (Commercial)
Term:12 months
Privileges:
Ownership
Class C Liquor License (LC) (Commercial)
Outdoor Service
Sunday Sales
Juan Hernandez
First Name:Juan Last Name:Hernandez
City:Des Moines State:Iowa Zip:50315
Position:President
% of Ownership:100.00%U.S. Citizen: No
Item No. 7
Temp Transfer Effective
Date:
Temp Transfer Expiration Date:
Smart Choice
515.239.5133 non-emergency
Administration
fax
515 Clark
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Tom Shelton, Ames Police Department
Date: June 27, 2020
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for July 28, 2020 includes beer permits and liquor license renewals
for:
•Class C Liquor License with Catering, Outdoor Service and Sunday Sales -
Cyclone Experience Network, 1800 S. 4th St - Jack Trice Stadium
•Class C Liquor License with Sunday Sales - La Fiesta Bar & Grill, 823-Wheeler
Street, Ste 5
•Class C Liquor License with Class B Wine Permit and Sunday Sales - Hy-Vee
Market Grille, 640 Lincoln Way
•Class E Liquor License with Class B Wine and Class C Beer (Carryout Beer) -
Fareway Meat Market #189, 3720 Lincoln Way
•Class C Liquor License with Outdoor Service, Catering Privilege, Class B
Native Wine Permit, Outdoor Service, and Sunday Sales - The Mucky Duck
Pub, 3100 S. Duff Avenue
•Class C Liquor License with Sunday Sales - El Azteca - 2120 Isaac Newton
Drive
•Class C Liquor License with Sunday Sales - Es Tas Stanton, 216 Stanton
Avenue
•Special Class C Liquor License with Sunday Sales - New Hickory Holding
Company, 1404 S. Duff Avenue
A review of police records for the past 12 months found no liquor law violations for any
of the above locations. The Ames Police Department recommends renewal of licenses
for all the above businesses.
Item No. 8
Caring People Quality Programs Exceptional Service
515.239.5119 main
-5320 fax
Introduction
The purpose of this memorandum is to present a report summarizing the performance of
the City of Ames investment portfolio for the fiscal year ending June 30, 2020.
Discussion
This report covers the period ending June 30, 2020 and presents a summary of the
investments on hand at the end of June 2020. The investments are valued at amortized
cost; this reflects the same basis that the assets are carried on the financial records of
the City. All investments are in compliance with the current Investment Policy.
Comments
The Federal Reserve maintained the federal fund rate at 0-0.25 percent in the last
quarter. The yield curve is flat, making shorter maturities pay the same rates as longer
maturities. Future investments will be made at the lower interest rates and future interest
income will decrease. We will continue to evaluate our current investment strategy,
remaining flexible to future investments while the Federal Reserve evaluates the target
rate.
A brief comparison of fiscal year 2019 to fiscal year 2020 follows:
FY19 FY20 Decrease
Interest Income $3,652,055 $3,601,397 $50,658
Portfolio Effective Rate of Return 2.35% 1.67% 0.68%
Item No. 9
BOOK MARKET UN-REALIZED
DESCRIPTION VALUE VALUE GAIN/(LOSS)
CERTIFICATES OF DEPOSIT 34,000,000 34,000,000 0
FEDERAL AGENCY DISCOUNTS 3,987,332 3,996,583 9,250
FEDERAL AGENCY SECURITIES 52,585,138 52,983,007 397,870
INVESTMENT POOLS 0
COMMERCIAL PAPER 2,991,867 2,991,870 3
MISC COUPON SECURITIES 0
PASS THRU SECURITIES PAC/CMO 0
MONEY FUND SAVINGS ACCOUNTS 425,600 425,600 0
CORPORATE BONDS 0
US TREASURY SECURITIES 51,253,366 52,300,243 1,046,877
INVESTMENTS 145,243,303 146,697,303 1,454,000
CASH ACCOUNTS 31,678,786 31,678,786
ACCRUAL BASIS INVESTMENT EARNINGS YR-TO-DATE
GROSS EARNINGS ON INVESTMENTS:3,188,781
INTEREST EARNED ON CASH:412,616
AND THE ACCUMULATED YEAR-TO-DATE
CITY OF AMES, IOWA
CASH AND INVESTMENTS SUMMARY
AND SUMMARY OF INVESTMENT EARNINGS
FOR THE FISCAL YEAR ENDED JUNE 30, 2020
YTM
365
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
June 30, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2019-2020
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Certificates of Deposit
2.490Bankers Trust13017497 1,000,000.00 1,000,000.00 02/15/20212.49004/16/2019 1,000,000.00 2.45613017497 229
2.490Bankers Trust13444568 1,000,000.00 1,000,000.00 02/26/20212.49004/16/2019 1,000,000.00 2.45613444568 240
1.670Bankers Trust13487203 1,000,000.00 1,000,000.00 07/30/20211.67010/15/2019 1,000,000.00 1.64713487203 394
1.730Bankers Trust13518474 1,000,000.00 1,000,000.00 12/15/20201.73010/15/2019 1,000,000.00 1.70613518474 167
1.690Bankers Trust13716374 2,500,000.00 2,500,000.00 06/01/20211.69010/15/2019 2,500,000.00 1.66713716374 335
1.720Bankers Trust13945546 1,000,000.00 1,000,000.00 01/29/20211.72010/15/2019 1,000,000.00 1.69613945546 212
1.690First National Bank50941 1,000,000.00 1,000,000.00 08/13/20211.69010/16/2019 1,000,000.00 1.66750941 408
1.690First National Bank50942 1,500,000.00 1,500,000.00 12/15/20211.69010/16/2019 1,500,000.00 1.66750942 532
1.590First National Bank50971 1,000,000.00 1,000,000.00 01/30/20211.59011/21/2019 1,000,000.00 1.56850971 213
1.590First National Bank50972 1,000,000.00 1,000,000.00 07/30/20211.59011/21/2019 1,000,000.00 1.56850972 394
2.660Great Western Bank144303455 4,000,000.00 4,000,000.00 06/01/20222.66004/16/2019 4,000,000.00 2.624144303455 700
2.700US Bank433071437 4,000,000.00 4,000,000.00 06/01/20212.70004/24/2018 4,000,000.00 2.663433071437 335
2.990US Bank433071659 6,000,000.00 6,000,000.00 06/01/20222.99005/24/2018 6,000,000.00 2.949433071659 700
1.710US Bank795014295 3,000,000.00 3,000,000.00 06/01/20221.71010/16/2019 3,000,000.00 1.687795014295 700
1.780US Bank795014296 5,000,000.00 5,000,000.00 06/01/20231.78010/16/2019 5,000,000.00 1.756795014296 1,065
34,000,000.00 2.18034,000,000.0034,000,000.0035,200,000.00Subtotal and Average 2.210 578
Money Market
0.300Great Western Bank4531558874B 292,507.88 292,507.88 0.300292,507.88 0.296SYS4531558874B 1
292,507.88 0.296292,507.88292,507.88292,507.18Subtotal and Average 0.300 1
Passbook/Checking Accounts
0.150Wells Fargo6952311634B 133,091.75 133,091.75 0.150133,091.75 0.148SYS6952311634B 1
133,091.75 0.148133,091.75133,091.75133,091.41Subtotal and Average 0.150 1
Commercial Paper Disc. -Amortizing
1.655Bank Tokyo Mitsubishi0906-20A 1,000,000.00 997,288.89 08/31/20201.60002/20/2020 997,290.00 1.63262479LHX6 61
1.655Bank Tokyo Mitsubishi0906-20B 1,000,000.00 997,288.89 08/31/20201.60002/20/2020 997,290.00 1.63262479LHX6 61
1.655Bank Tokyo Mitsubishi0906-20C 1,000,000.00 997,288.89 08/31/20201.60002/20/2020 997,290.00 1.63262479LHX6 61
2,991,866.67 1.6322,991,870.003,000,000.004,739,200.21Subtotal and Average 1.655 61
Federal Agency Coupon Securities
2.178Federal Farm Credit0849-18 1,000,000.00 1,000,291.98 11/12/20201.65612/20/2018 1,000,167.00 2.1493133EH2K8 134
1.902Federal Farm Credit0869-19A 1,500,000.00 1,502,115.98 11/30/20202.25007/03/2019 1,512,844.50 1.8763133EKNQ5 152
1.902Federal Farm Credit0869-19B 1,000,000.00 1,001,410.65 11/30/20202.25007/03/2019 1,008,563.00 1.8763133EKNQ5 152
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.5
YTM
365
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
June 30, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2019-2020
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
1.590Federal Farm Credit0874-19 1,000,000.00 1,006,587.11 04/29/20212.40008/16/2019 1,018,305.00 1.5683133EKJP2 302
1.721Federal Farm Credit0886-19 1,500,000.00 1,508,276.37 04/29/20212.40009/13/2019 1,527,457.50 1.6973133EKJP2 302
1.455Federal Farm Credit0913-20 1,000,000.00 1,021,524.68 11/15/20213.05002/20/2020 1,038,804.00 1.4353133EJT74 502
1.470Federal Farm Credit0914-20 1,000,000.00 1,004,018.38 11/29/20211.76002/20/2020 1,021,737.00 1.4503133EGL60 516
1.458Federal Farm Credit0916-20 1,000,000.00 1,002,442.94 12/27/20211.62502/20/2020 1,020,928.00 1.4383133ELFR0 544
0.300Federal Farm Credit0925-20 1,500,000.00 1,502,868.08 06/16/20210.50004/15/2020 1,504,510.50 0.2963133ELTP9 350
0.516Federal Farm Credit0926-20 1,500,000.00 1,499,792.56 07/13/20210.50004/15/2020 1,500,175.17 0.5093133ELWF7 377
0.360Federal Farm Credit0930-20 1,500,000.00 1,504,537.49 01/18/20220.53004/15/2020 1,507,859.25 0.3553133ELTN4 566
0.570Federal Farm Credit0932-20 1,500,000.00 1,499,609.17 10/20/20210.55004/20/2020 1,501,381.50 0.5623133ELWK6 476
1.856Federal Home Loan Bank0791-17 1,135,000.00 1,135,291.01 11/29/20211.87510/13/2017 1,161,509.06 1.8303130AABG2 516
2.970Federal Home Loan Bank0838-18 1,000,000.00 999,772.17 08/13/20202.77011/07/2018 1,003,040.00 2.9303132X04G3 43
2.911Federal Home Loan Bank0840-18 1,000,000.00 999,929.57 09/11/20202.87511/15/2018 1,005,251.00 2.871313370US5 72
2.523Federal Home Loan Bank0859-19 1,000,000.00 997,257.24 01/15/20212.00003/08/2019 1,009,531.00 2.4893132X0MT5 198
1.620Federal Home Loan Bank0871-19A 1,000,000.00 1,000,886.93 03/12/20211.75008/16/2019 1,010,964.00 1.598313382K69 254
1.620Federal Home Loan Bank0871-19B 1,000,000.00 1,000,886.93 03/12/20211.75008/16/2019 1,010,964.00 1.598313382K69 254
1.544Federal Home Loan Bank0877-19 1,000,000.00 1,003,062.60 06/11/20211.87508/16/2019 1,015,932.00 1.523313379RB7 345
1.734Federal Home Loan Bank0884-19 2,000,000.00 2,009,546.83 06/11/20212.25009/13/2019 2,038,938.00 1.7103130A1W95 345
1.750Federal Home Loan Bank0892-19 2,000,000.00 2,000,000.00 10/28/20221.75010/28/2019 2,009,360.00 1.7263130AHEN9 849
1.604Federal Home Loan Bank0901-19 1,000,000.00 1,009,016.27 09/10/20212.37511/21/2019 1,025,918.00 1.582313378JP7 436
1.601Federal Home Loan Bank0905-19 1,500,000.00 1,521,690.55 12/10/20212.62511/21/2019 1,551,976.50 1.579313376C94 527
1.475Federal Home Loan Bank0915-20 1,000,000.00 1,016,291.96 12/10/20212.62502/20/2020 1,034,651.00 1.455313376C94 527
0.402Federal Home Loan Bank0931-20A 1,500,000.00 1,551,296.78 02/08/20222.28004/15/2020 1,555,865.00 0.397313376Y74 587
0.402Federal Home Loan Bank0931-20B 1,000,000.00 1,034,197.85 02/08/20222.28004/15/2020 1,037,243.33 0.397313376Y74 587
0.204Federal Home Loan Bank0935-20A 1,000,000.00 1,038,591.46 03/11/20222.25005/15/2020 1,038,203.00 0.201313378CR0 618
0.204Federal Home Loan Bank0935-20B 1,500,000.00 1,557,887.20 03/11/20222.25005/15/2020 1,557,304.50 0.201313378CR0 618
2.677Federal Home Loan Mortgage Co.0850-18 1,000,000.00 997,064.22 11/17/20201.87512/20/2018 1,006,400.00 2.6403137EAEK1 139
1.571Federal Home Loan Mortgage Co.0876-19 1,000,000.00 1,002,037.38 05/28/20211.80008/16/2019 1,014,643.00 1.5503134G45K0 331
1.440Federal Home Loan Mortgage Co.0917-20 1,000,000.00 1,016,527.97 01/13/20222.37502/20/2020 1,035,466.97 1.4203137EADB2 561
0.360Federal Home Loan Mortgage Co.0929-20A 1,500,000.00 1,555,250.67 01/13/20222.37504/15/2020 1,558,643.17 0.3553137EADB2 561
0.360Federal Home Loan Mortgage Co.0929-20B 1,000,000.00 1,036,833.77 01/13/20222.37504/15/2020 1,039,095.44 0.3553137EADB2 561
0.350Federal Home Loan Mortgage Co.0936-20 1,000,000.00 1,000,019.44 05/13/20220.35005/15/2020 1,000,037.44 0.3453134GVTG3 681
2.927Federal Nat'l Mtg. Assoc.0841-18 1,500,000.00 1,495,699.12 09/28/20201.70011/15/2018 1,505,533.50 2.8873136G1H28 89
2.693Federal Nat'l Mtg. Assoc.0848-18 1,000,000.00 1,000,579.01 10/30/20202.87512/20/2018 1,008,927.00 2.6563135G0U84 121
1.510Federal Nat'l Mtg. Assoc.0907-20A 500,000.00 502,232.81 10/30/20202.87502/20/2020 504,463.50 1.4893135G0U84 121
1.510Federal Nat'l Mtg. Assoc.0907-20B 500,000.00 502,232.81 10/30/20202.87502/20/2020 504,463.50 1.4893135G0U84 121
1.510Federal Nat'l Mtg. Assoc.0907-20C 1,000,000.00 1,004,465.62 10/30/20202.87502/20/2020 1,008,927.00 1.4893135G0U84 121
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PM2) 7.3.0
YTM
365
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
June 30, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2019-2020
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
1.520Federal Nat'l Mtg. Assoc.0908-20 1,500,000.00 1,502,585.13 12/28/20201.87502/20/2020 1,512,495.00 1.4993135G0H55 180
1.499Federal Nat'l Mtg. Assoc.0919-20 2,000,000.00 2,000,000.00 11/30/20201.50002/24/2020 2,010,922.00 1.4793135G0F73 152
0.240Federal Nat'l Mtg. Assoc.0927-20 1,500,000.00 1,520,065.25 08/17/20211.25004/15/2020 1,520,986.33 0.2373135G0N82 412
0.319Federal Nat'l Mtg. Assoc.0928-20 1,500,000.00 1,520,464.04 10/07/20211.37504/15/2020 1,522,620.83 0.3143135G0Q89 463
52,585,137.98 1.32852,983,007.4952,135,000.0052,971,527.78Subtotal and Average 1.347 383
Federal Agency Disc. -Amortizing
0.268Federal Home Loan Bank0923-20 1,500,000.00 1,497,551.67 02/12/20210.26004/15/2020 1,498,776.00 0.264313385BU9 226
0.268Federal Home Loan Bank0924-20 1,500,000.00 1,497,400.01 02/26/20210.26004/15/2020 1,498,699.50 0.264313385CJ3 240
2.749Resolution Funding Corp0847-18 1,000,000.00 992,380.75 10/15/20202.58812/20/2018 999,107.00 2.71176116FAE7 106
3,987,332.43 0.8733,996,582.504,000,000.003,985,976.01Subtotal and Average 0.885 201
Treasury Coupon Securities
1.627U.S. Treasury0769-17 2,000,000.00 1,995,552.60 05/31/20211.37504/20/2017 2,021,876.00 1.605912828R77 334
2.733U.S. Treasury0832-18 1,000,000.00 999,541.87 07/15/20201.50009/14/2018 1,000,469.00 2.6969128282J8 14
2.963U.S. Treasury0835-18 2,500,000.00 2,450,953.85 05/31/20221.87510/15/2018 2,581,640.00 2.923912828XD7 699
2.964U.S. Treasury0836-18 2,500,000.00 2,445,284.84 05/31/20221.75010/15/2018 2,575,390.00 2.923912828XR6 699
2.900U.S. Treasury0837-18 1,000,000.00 998,984.65 07/31/20201.62511/07/2018 1,001,094.00 2.860912828XM7 30
2.502U.S. Treasury0856-19 1,000,000.00 1,000,199.21 08/31/20202.62503/08/2019 1,004,063.00 2.4689128284Y3 61
2.488U.S. Treasury0858-19 1,000,000.00 1,000,053.74 12/31/20202.50003/08/2019 1,011,563.00 2.4549128285S5 183
2.459U.S. Treasury0860-19 3,000,000.00 2,931,118.91 05/31/20231.62503/08/2019 3,126,564.00 2.426912828R69 1,064
1.615U.S. Treasury0870-19 1,000,000.00 1,002,044.98 01/15/20212.00008/16/2019 1,009,844.00 1.5939128283Q1 198
1.600U.S. Treasury0872-19A 1,500,000.00 1,496,139.79 03/31/20211.25008/16/2019 1,511,953.50 1.578912828Q37 273
1.600U.S. Treasury0872-19B 1,000,000.00 997,426.53 03/31/20211.25008/16/2019 1,007,969.00 1.578912828Q37 273
1.580U.S. Treasury0873-19 1,000,000.00 1,006,157.89 04/15/20212.37508/16/2019 1,017,344.00 1.5589128284G2 288
1.771U.S. Treasury0882-19 1,000,000.00 999,028.22 09/30/20201.37509/13/2019 1,002,969.00 1.747912828L65 91
1.772U.S. Treasury0883-19 1,000,000.00 997,720.17 01/31/20211.37509/13/2019 1,006,875.00 1.747912828N89 214
1.719U.S. Treasury0887-19 1,000,000.00 994,191.12 06/30/20211.12509/13/2019 1,009,375.00 1.695912828S27 364
1.711U.S. Treasury0888-19 1,000,000.00 1,009,288.78 07/15/20212.62509/13/2019 1,025,313.00 1.688912828Y20 379
1.540U.S. Treasury0893-19 6,000,000.00 6,204,983.19 05/31/20232.75011/04/2019 6,448,128.00 1.5199128284S6 1,064
1.607U.S. Treasury0898-19 1,000,000.00 1,001,207.54 12/15/20201.87511/21/2019 1,007,813.00 1.5859128283L2 167
1.600U.S. Treasury0899-19 1,000,000.00 1,012,682.15 08/15/20212.75011/21/2019 1,028,750.00 1.5789128284W7 410
1.602U.S. Treasury0900-19 1,000,000.00 998,825.05 08/31/20211.50011/21/2019 1,015,469.00 1.580912828YC8 426
1.594U.S. Treasury0902-19 1,000,000.00 994,258.03 09/30/20211.12511/21/2019 1,011,719.00 1.572912828T34 456
1.600U.S. Treasury0903-19 1,000,000.00 1,016,118.52 10/15/20212.87511/21/2019 1,034,688.00 1.5789128285F3 471
1.586U.S. Treasury0904-19 1,500,000.00 1,526,046.66 11/15/20212.87511/21/2019 1,555,312.50 1.5649128285L0 502
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PM2) 7.3.0
YTM
365
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
June 30, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2019-2020
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Treasury Coupon Securities
1.496U.S. Treasury0909-20 1,500,000.00 1,507,010.00 01/15/20212.00002/20/2020 1,517,733.03 1.4759128283Q1 198
1.480U.S. Treasury0910-20 1,500,000.00 1,509,468.75 04/30/20212.25002/20/2020 1,525,782.00 1.459912828WG1 303
1.481U.S. Treasury0911-20 4,000,000.00 4,018,721.20 05/31/20212.00002/20/2020 4,066,252.00 1.460912828WN6 334
1.474U.S. Treasury0912-20 1,500,000.00 1,516,270.95 06/15/20212.62502/20/2020 1,534,921.50 1.4549128284T4 349
1.441U.S. Treasury0918-20 1,000,000.00 1,018,199.50 10/15/20212.87502/20/2020 1,034,688.00 1.4219128285F3 471
0.122U.S. Treasury0933-20 1,500,000.00 1,514,997.15 06/30/20211.12505/15/2020 1,514,062.50 0.120912828S27 364
0.160U.S. Treasury0934-20A 1,000,000.00 1,032,368.91 02/28/20221.87505/15/2020 1,032,153.28 0.158912828W55 607
0.160U.S. Treasury0934-20B 1,500,000.00 1,548,553.37 02/28/20221.87505/15/2020 1,548,229.92 0.158912828W55 607
0.175U.S. Treasury0937-20A 1,000,000.00 1,003,987.16 03/31/20220.37505/19/2020 1,004,096.05 0.173912828ZG8 638
0.175U.S. Treasury0937-20B 1,500,000.00 1,505,980.74 03/31/20220.37505/19/2020 1,506,144.07 0.173912828ZG8 638
51,253,366.02 1.63552,300,243.3551,000,000.0054,168,646.02Subtotal and Average 1.657 504
1.626151,490,948.61 144,560,599.63 1.649 459146,697,302.97 145,243,302.73Total and Average
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PM2) 7.3.0
Page 1
Par Value
Stated
Rate
June 30, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2019-2020
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Certificates of Deposit
BT13017497 1,000,000.00 1,000,000.002.490 02/15/202113017497 02/15 - At Maturity04/16/2019 1,000,000.002.4902.456
BT13444568 1,000,000.00 1,000,000.002.490 02/26/202113444568 02/26 - At Maturity04/16/2019 1,000,000.002.4902.456
BT13487203 1,000,000.00 1,000,000.001.670 07/30/202113487203 07/30 - At Maturity10/15/2019 1,000,000.001.6701.647
BT13518474 1,000,000.00 1,000,000.001.730 12/15/202013518474 12/15 - At Maturity10/15/2019 1,000,000.001.7301.706
BT13716374 2,500,000.00 2,500,000.001.690 06/01/202113716374 06/01 - At Maturity10/15/2019 2,500,000.001.6901.667
BT13945546 1,000,000.00 1,000,000.001.720 01/29/202113945546 01/29 - At Maturity10/15/2019 1,000,000.001.7201.696
FN50941 1,000,000.00 1,000,000.001.690 08/13/202150941 08/13 - At Maturity10/16/2019 1,000,000.001.6901.667
FN50942 1,500,000.00 1,500,000.001.690 12/15/202150942 12/15 - At Maturity10/16/2019 1,500,000.001.6901.667
FN50971 1,000,000.00 1,000,000.001.590 01/30/202150971 01/30 - At Maturity11/21/2019 1,000,000.001.5901.568
FN50972 1,000,000.00 1,000,000.001.590 07/30/202150972 07/30 - At Maturity11/21/2019 1,000,000.001.5901.568
GWB144303455 4,000,000.00 4,000,000.002.660 06/01/2022144303455 06/01 - At Maturity04/16/2019 4,000,000.002.6602.624
USB433071437 4,000,000.00 4,000,000.002.700 06/01/2021433071437 06/01 - 12/0104/24/2018 4,000,000.002.7002.663
USB433071659 6,000,000.00 6,000,000.002.990 06/01/2022433071659 06/01 - 12/0105/24/2018 6,000,000.002.9902.949
USB795014295 3,000,000.00 3,000,000.001.710 06/01/2022795014295 12/01 - 06/0110/16/2019 3,000,000.001.7101.687
USB795014296 5,000,000.00 5,000,000.001.780 06/01/2023795014296 12/01 - 06/0110/16/2019 5,000,000.001.7801.756
34,000,000.00Certificates of Deposit Totals 34,000,000.000.002.18034,000,000.00 2.210
Money Market
GWB4531558874B 292,507.88 292,507.880.300SYS4531558874B 07/01 - Monthly 292,507.880.3000.296
292,507.88Money Market Totals 292,507.880.000.296292,507.88 0.300
Passbook/Checking Accounts
WF6952311634B 133,091.75 133,091.750.150SYS6952311634B 07/01 - Monthly 133,091.750.1500.148
133,091.75Passbook/Checking Accounts Totals 133,091.750.000.148133,091.75 0.150
Commercial Paper Disc. -Amortizing
BTMUFJ0906-20A 1,000,000.00 997,288.891.600 08/31/202062479LHX6 08/31 - At Maturity02/20/2020 991,422.221.6551.632
BTMUFJ0906-20B 1,000,000.00 997,288.891.600 08/31/202062479LHX6 08/31 - At Maturity02/20/2020 991,422.221.6551.632
BTMUFJ0906-20C 1,000,000.00 997,288.891.600 08/31/202062479LHX6 08/31 - At Maturity02/20/2020 991,422.231.6551.632
2,991,866.67Commercial Paper Disc. -Amortizing Totals 2,974,266.670.001.6323,000,000.00 1.655
Federal Agency Coupon Securities
FFCB0849-18 1,000,000.00 1,000,291.981.656 11/12/20203133EH2K8 02/12 - Quarterly Received12/20/2018 1,001,510.002.1782.149
FFCB0869-19A 1,500,000.00 1,502,115.982.250 11/30/20203133EKNQ5 11/30 - 05/30 Received07/03/2019 1,507,200.001.9021.876
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PMS) 7.3.0
Report Ver. 7.3.5
Page 2
Par Value
Stated
Rate
June 30, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2019-2020
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FFCB0869-19B 1,000,000.00 1,001,410.652.250 11/30/20203133EKNQ5 11/30 - 05/30 Received07/03/2019 1,004,800.001.9021.876
FFCB0874-19 1,000,000.00 1,006,587.112.400 04/29/20213133EKJP2 10/29 - 04/29 Received08/16/2019 1,013,550.001.5901.568
FFCB0886-19 1,500,000.00 1,508,276.372.400 04/29/20213133EKJP2 10/29 - 04/29 Received09/13/2019 1,516,275.001.7211.697
FFCB0913-20 1,000,000.00 1,021,524.683.050 11/15/20213133EJT74 05/15 - 11/15 Received02/20/2020 1,027,232.641.4551.435
FFCB0914-20 1,000,000.00 1,004,018.381.760 11/29/20213133EGL60 05/29 - 11/29 Received02/20/2020 1,005,054.611.4701.450
FFCB0916-20 1,000,000.00 1,002,442.941.625 12/27/20213133ELFR0 06/27 - 12/27 Received02/20/2020 1,003,040.001.4581.438
FFCB0925-20 1,500,000.00 1,502,868.080.500 06/16/20213133ELTP9 06/16 - 12/16 Received04/15/2020 1,503,499.890.3000.296
FFCB0926-20 1,500,000.00 1,499,792.560.500 07/13/20213133ELWF7 07/13 - 01/13 41.6704/15/2020 1,499,700.000.5160.509
FFCB0930-20 1,500,000.00 1,504,537.490.530 01/18/20223133ELTN4 07/18 - 01/18 596.2504/15/2020 1,504,479.000.3600.355
FFCB0932-20 1,500,000.00 1,499,609.170.550 10/20/20213133ELWK6 10/20 - 04/2004/20/2020 1,499,550.000.5700.562
FHLB0791-17 1,135,000.00 1,135,291.011.875 11/29/20213130AABG2 11/29 - 05/29 Received10/13/2017 1,135,851.251.8561.830
FHLB0838-18 1,000,000.00 999,772.172.770 08/13/20203132X04G3 02/13 - 08/13 Received11/07/2018 996,550.002.9702.930
FHLB0840-18 1,000,000.00 999,929.572.875 09/11/2020313370US5 03/11 - 09/11 Received11/15/2018 999,340.002.9112.871
FHLB0859-19 1,000,000.00 997,257.242.000 01/15/20213132X0MT5 07/15 - 01/15 Received03/08/2019 990,570.002.5232.489
FHLB0871-19A 1,000,000.00 1,000,886.931.750 03/12/2021313382K69 09/12 - 03/12 Received08/16/2019 1,002,000.001.6201.598
FHLB0871-19B 1,000,000.00 1,000,886.931.750 03/12/2021313382K69 09/12 - 03/12 Received08/16/2019 1,002,000.001.6201.598
FHLB0877-19 1,000,000.00 1,003,062.601.875 06/11/2021313379RB7 12/11 - 06/11 Received08/16/2019 1,005,900.001.5441.523
FHLB0884-19 2,000,000.00 2,009,546.832.250 06/11/20213130A1W95 12/11 - 06/11 Received09/13/2019 2,017,633.561.7341.710
FHLB0892-19 2,000,000.00 2,000,000.001.750 10/28/20223130AHEN9 04/28 - 10/2810/28/2019 2,000,000.001.7501.726
FHLB0901-19 1,000,000.00 1,009,016.272.375 09/10/2021313378JP7 03/10 - 09/10 Received11/21/2019 1,013,640.001.6041.582
FHLB0905-19 1,500,000.00 1,521,690.552.625 12/10/2021313376C94 12/10 - 06/10 Received11/21/2019 1,530,885.001.6011.579
FHLB0915-20 1,000,000.00 1,016,291.962.625 12/10/2021313376C94 06/10 - 12/10 Received02/20/2020 1,020,404.191.4751.455
FHLB0931-20A 1,500,000.00 1,551,296.782.280 02/08/2022313376Y74 08/08 - 02/08 6,365.0004/15/2020 1,550,850.000.4020.397
FHLB0931-20B 1,000,000.00 1,034,197.852.280 02/08/2022313376Y74 08/08 - 02/08 4,243.3304/15/2020 1,033,900.000.4020.397
FHLB0935-20A 1,000,000.00 1,038,591.462.250 03/11/2022313378CR0 09/11 - 03/11 4,000.0005/15/2020 1,037,200.000.2040.201
FHLB0935-20B 1,500,000.00 1,557,887.202.250 03/11/2022313378CR0 09/11 - 03/11 6,000.0005/15/2020 1,555,800.000.2040.201
FHLMC0850-18 1,000,000.00 997,064.221.875 11/17/20203137EAEK1 05/17 - 11/17 Received12/20/2018 985,170.002.6772.640
FHLMC0876-19 1,000,000.00 1,002,037.381.800 05/28/20213134G45K0 11/28 - 05/28 Received08/16/2019 1,004,000.001.5711.550
FHLMC0917-20 1,000,000.00 1,016,527.972.375 01/13/20223137EADB2 07/13 - 01/13 2,440.9702/20/2020 1,017,430.111.4401.420
FHLMC0929-20A 1,500,000.00 1,555,250.672.375 01/13/20223137EADB2 07/13 - 01/13 9,104.1704/15/2020 1,552,500.000.3600.355
FHLMC0929-20B 1,000,000.00 1,036,833.772.375 01/13/20223137EADB2 07/13 - 01/13 6,069.4404/15/2020 1,035,000.000.3600.355
FHLMC0936-20 1,000,000.00 1,000,019.440.350 05/13/20223134GVTG3 11/13 - 05/13 19.4405/15/2020 1,000,000.000.3500.345
FNMA0841-18 1,500,000.00 1,495,699.121.700 09/28/20203136G1H28 03/28 - 09/28 Received11/15/2018 1,466,730.002.9272.887
FNMA0848-18 1,000,000.00 1,000,579.012.875 10/30/20203135G0U84 04/30 - 10/30 Received12/20/2018 1,003,260.002.6932.656
FNMA0907-20A 500,000.00 502,232.812.875 10/30/20203135G0U84 04/30 - 10/30 Received02/20/2020 504,690.781.5101.489
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PMS) 7.3.0
Page 3
Par Value
Stated
Rate
June 30, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2019-2020
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FNMA0907-20B 500,000.00 502,232.812.875 10/30/20203135G0U84 04/30 - 10/30 Received02/20/2020 504,690.781.5101.489
FNMA0907-20C 1,000,000.00 1,004,465.622.875 10/30/20203135G0U84 04/30 - 10/30 Received02/20/2020 1,009,381.551.5101.489
FNMA0908-20 1,500,000.00 1,502,585.131.875 12/28/20203135G0H55 06/28 - 12/28 Received02/20/2020 1,504,498.411.5201.499
FNMA0919-20 2,000,000.00 2,000,000.001.500 11/30/20203135G0F73 05/30 - 11/30 Received02/24/2020 2,000,000.001.4991.479
FNMA0927-20 1,500,000.00 1,520,065.251.250 08/17/20213135G0N82 08/17 - 02/17 3,020.8304/15/2020 1,520,235.000.2400.237
FNMA0928-20 1,500,000.00 1,520,464.041.375 10/07/20213135G0Q89 10/07 - 04/07 458.3304/15/2020 1,523,340.000.3190.314
52,585,137.98Federal Agency Coupon Securities Totals 52,609,341.7742,359.431.32852,135,000.00 1.347
Federal Agency Disc. -Amortizing
FHLB0923-20 1,500,000.00 1,497,551.670.260 02/12/2021313385BU9 02/12 - At Maturity04/15/2020 1,496,717.510.2680.264
FHLB0924-20 1,500,000.00 1,497,400.010.260 02/26/2021313385CJ3 02/26 - At Maturity04/15/2020 1,496,565.840.2680.264
RFCSP0847-18 1,000,000.00 992,380.752.588 10/15/202076116FAE7 10/15 - At Maturity12/20/2018 952,200.002.7492.711
3,987,332.43Federal Agency Disc. -Amortizing Totals 3,945,483.350.000.8734,000,000.00 0.885
Treasury Coupon Securities
US TRE0769-17 2,000,000.00 1,995,552.601.375 05/31/2021912828R77 05/31 - 11/30 Received04/20/2017 1,980,000.001.6271.605
US TRE0832-18 1,000,000.00 999,541.871.500 07/15/20209128282J8 01/15 - 07/15 Received09/14/2018 978,075.002.7332.696
US TRE0835-18 2,500,000.00 2,450,953.851.875 05/31/2022912828XD7 11/30 - 05/31 Received10/15/2018 2,407,100.002.9632.923
US TRE0836-18 2,500,000.00 2,445,284.841.750 05/31/2022912828XR6 11/30 - 05/31 Received10/15/2018 2,396,362.132.9642.923
US TRE0837-18 1,000,000.00 998,984.651.625 07/31/2020912828XM7 01/31 - 07/31 Received11/07/2018 978,610.002.9002.860
US TRE0856-19 1,000,000.00 1,000,199.212.625 08/31/20209128284Y3 08/31 - 02/29 Received03/08/2019 1,001,770.002.5022.468
US TRE0858-19 1,000,000.00 1,000,053.742.500 12/31/20209128285S5 06/30 - 12/31 Received03/08/2019 1,000,195.002.4882.454
US TRE0860-19 3,000,000.00 2,931,118.911.625 05/31/2023912828R69 05/31 - 11/30 Received03/08/2019 2,899,980.002.4592.426
US TRE0870-19 1,000,000.00 1,002,044.982.000 01/15/20219128283Q1 01/15 - 07/15 Received08/16/2019 1,005,350.001.6151.593
US TRE0872-19A 1,500,000.00 1,496,139.791.250 03/31/2021912828Q37 09/30 - 03/31 Received08/16/2019 1,491,615.001.6001.578
US TRE0872-19B 1,000,000.00 997,426.531.250 03/31/2021912828Q37 09/30 - 03/31 Received08/16/2019 994,410.001.6001.578
US TRE0873-19 1,000,000.00 1,006,157.892.375 04/15/20219128284G2 10/15 - 04/15 Received08/16/2019 1,013,000.001.5801.558
US TRE0882-19 1,000,000.00 999,028.221.375 09/30/2020912828L65 09/30 - 03/31 Received09/13/2019 995,910.001.7711.747
US TRE0883-19 1,000,000.00 997,720.171.375 01/31/2021912828N89 01/31 - 07/31 Received09/13/2019 994,609.381.7721.747
US TRE0887-19 1,000,000.00 994,191.121.125 06/30/2021912828S27 12/31 - 06/30 Received09/13/2019 989,531.251.7191.695
US TRE0888-19 1,000,000.00 1,009,288.782.625 07/15/2021912828Y20 01/15 - 07/15 Received09/13/2019 1,016,445.311.7111.688
US TRE0893-19 6,000,000.00 6,204,983.192.750 05/31/20239128284S6 11/30 - 05/31 Received11/04/2019 6,251,220.001.5401.519
US TRE0898-19 1,000,000.00 1,001,207.541.875 12/15/20209128283L2 12/15 - 06/15 Received11/21/2019 1,002,820.001.6071.585
US TRE0899-19 1,000,000.00 1,012,682.152.750 08/15/20219128284W7 02/15 - 08/15 Received11/21/2019 1,019,580.001.6001.578
US TRE0900-19 1,000,000.00 998,825.051.500 08/31/2021912828YC8 02/29 - 08/31 Received11/21/2019 998,210.001.6021.580
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PMS) 7.3.0
Page 4
Par Value
Stated
Rate
June 30, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2019-2020
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Treasury Coupon Securities
US TRE0902-19 1,000,000.00 994,258.031.125 09/30/2021912828T34 03/31 - 09/30 Received11/21/2019 991,450.001.5941.572
US TRE0903-19 1,000,000.00 1,016,118.522.875 10/15/20219128285F3 04/15 - 10/15 Received11/21/2019 1,023,750.001.6001.578
US TRE0904-19 1,500,000.00 1,526,046.662.875 11/15/20219128285L0 05/15 - 11/15 Received11/21/2019 1,537,617.191.5861.564
US TRE0909-20 1,500,000.00 1,507,010.002.000 01/15/20219128283Q1 07/15 - 01/15 2,967.0302/20/2020 1,506,738.281.4961.475
US TRE0910-20 1,500,000.00 1,509,468.752.250 04/30/2021912828WG1 04/30 - 10/31 Received02/20/2020 1,513,593.751.4801.459
US TRE0911-20 4,000,000.00 4,018,721.202.000 05/31/2021912828WN6 05/31 - 11/30 Received02/20/2020 4,026,120.001.4811.460
US TRE0912-20 1,500,000.00 1,516,270.952.625 06/15/20219128284T4 06/15 - 12/15 Received02/20/2020 1,522,425.001.4741.454
US TRE0918-20 1,000,000.00 1,018,199.502.875 10/15/20219128285F3 04/15 - 10/15 Received02/20/2020 1,023,300.001.4411.421
US TRE0933-20 1,500,000.00 1,514,997.151.125 06/30/2021912828S27 06/30 - 12/31 Received05/15/2020 1,516,933.590.1220.120
US TRE0934-20A 1,000,000.00 1,032,368.911.875 02/28/2022912828W55 08/31 - 02/28 3,872.2805/15/2020 1,030,703.120.1600.158
US TRE0934-20B 1,500,000.00 1,548,553.371.875 02/28/2022912828W55 08/31 - 02/28 5,808.4205/15/2020 1,546,054.690.1600.158
US TRE0937-20A 1,000,000.00 1,003,987.160.375 03/31/2022912828ZG8 09/30 - 03/31 502.0505/19/2020 1,003,720.000.1750.173
US TRE0937-20B 1,500,000.00 1,505,980.740.375 03/31/2022912828ZG8 09/30 - 03/31 753.0705/19/2020 1,505,580.000.1750.173
51,253,366.02Treasury Coupon Securities Totals 51,162,778.6913,902.851.63551,000,000.00 1.657
145,243,302.73Investment Totals 145,117,470.1156,262.28144,560,599.63 1.626 1.649
Portfolio 2020
AC
Run Date: 07/09/2020 - 08:38 PM (PRF_PMS) 7.3.0
For Fiscal Year Ending June 30, 2020
0.29%
52.32%
47.38%
Portfolio by Asset Class
Cash and Equivalents
Long Term
Short Term
For Fiscal Year Ending June 30, 2020
5.19%2.08%
10.38%
15.66%
4.50%
3.11%7.61%
2.97%0.69%
35.28%
12.45%
0.09%
Par Value by Issuer Graph
BT
BTMSB
FFCB
FHLB
FHLMC
FNB
FNMA
GWB
RESFUND
UST
USB
WF
For Fiscal Year Ending June 30, 2020
0.20%0.09%
23.41%
2.06%
36.20%
2.75%
35.29%
Book Value By Investment Type
Money Market
Passbook/Checking Accounts
Certificate of Deposit
Commercial Paper
Federal Agency Coupon Securities
Federal Agency Disc.-Amortizing
Treasury Coupon Securities
For Fiscal Year Ending June 30, 2020
0.00
0.50
1.00
1.50
2.00
2.50
Investment Yield by Type
Caring People Quality Programs Exceptional Service
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yofAmes.org
MEMO
Item No. 10
TO: Members of the City Council
FROM: John A. Haila, Mayor
DATE: July 28, 2020
SUBJECT: Appointment to Fill Vacancy on the Civil Service Commission
Charles Ricketts, member of the Civil Service Commission, had submitted his
resignation from the Civil Service Commission. Since Charles’ term of office
does not expire until April 1, 2024, an appointment needs to be made to fill this
vacancy.
Therefore, I request that the City Council approve the appointment of Kim
Linduska to fill an unexpired term of office on the Civil Service Commission.
JAH/alc
ITEM # __11___
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: CYCLONES CARE PUBLIC HEALTH CAMPAIGN AND BUDGET
BACKGROUND:
In an effort to reduce the transmission the COVID-19 virus through Story County, the City of
Ames has the opportunity to partner with community organizations through a unified,
collaborative public health campaign developed by Iowa State University. “Cyclones Care”
is a public health education campaign focused around four pillars of healthy behavior.
Developed by Iowa State communicators with input from experts
on behavioral change, accessibility, and diversity, Cyclones
Care promotes responsible decision-making to reduce COVID-
19 transmission. While initially created for the campus
community, other organizations, such as the City of Ames, have
embraced the message and are promoting it.
With community-wide compliance, these four actions make the
greatest impact in ensuring that our local health care facilities
can keep up and treat sick people who need medical attention:
1. Wear a face covering
2. Maintain physical distancing of 6 feet or greater
3. Wash/sanitize your hands frequently
4. Stay home if you’re sick
A marketing plan is being developed to promote compliance with
the Cyclones Care message. The plan includes interior and
exterior CyRide bus boards, a billboard, social media, digital
media, and some traditional communication tools (print, radio, etc.).
Iowa State University has committed to fund the campaign at $10,000, and the Ames
Chamber of Commerce has committed $5,000. Other organizations are still considering a
financial contribution. All local organizations contacted about Cyclones Care have
agreed to support and promote the Cyclones Care message through their own
communications regardless of their ability to contribute to a paid public health
education campaign. Leveraging the support of key community organizations is critical to
reach as many citizens as possible both on and off Iowa State University campus.
The unified message through Story County will help citizens understand the importance of
their actions and their personal role in keeping others safe, our business and services
open, and our healthcare systems operating effectively.
ALTERNATIVES:
1. The City Council can approve the allocation of $10,000 from the City’s 2020/21
Contingency Account contingent on Iowa State University allocating $10,000 for
Cyclones Care education, outreach, and promotion.
2. The City Council can approve some other amount from the City’s 2020/21
Contingency Account contingent on Iowa State University allocating $10,000 for
Cyclones Care education, outreach, and promotion.
.
3. Do not approve the request
CITY MANAGER'S RECOMMENDED ACTION:
A consistent public health message communicated throughout the community is an
important educational tool to keep citizens informed and engaged with COVID-19
mitigation. The opportunity to share the message through partnerships with Iowa State
University, the medical community, Ames Chamber, Story County, and many local
businesses is very unique, but also very effective.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # ___12__
DATE:07-28-20
COUNCIL ACTION FORM
SUBJECT: COOPERATIVE AGREEMENT BETWEEN AMES HUMAN RELATIONS
COMMISSION AND IOWA CIVIL RIGHTS COMMISSION
BACKGROUND:
The City has regularly contracted with the Iowa Civil Rights Commission (ICRC) to
manage the intake and resolution of civil rights complaints. ICRC offers funds to cities
willing to enter into these agreements on a fee-per-case basis. The agreement allows
the City to use these resources to assist complainants with obtaining and filling
out complaint forms and ensuring they are complete and valid. The forms are
then forwarded to ICRC for investigation.
The agreement also provides for the City to handle the resolution of complaints,
including the investigation and conclusion of the cases. Neither participating in the
intake or investigation process is mandatory under the cooperative agreement. It
simply provides a procedure if the City wishes to perform either of these
functions.
ICRC has presented a new agreement for the fiscal year ending June 30, 2021. The
Ames Human Relations Commission has reviewed the agreement and recommended
its approval.
ALTERNATIVES:
1. Approve the cooperative agreement between the Ames Human Relations
Commission and Iowa Civil Rights Commission.
2. Do not approve the agreement.
CITY MANAGER’S RECOMMENDED ACTION:
This agreement formalizes the mechanism that may be used by the City to transfer civil
rights complaints to the Iowa Civil Rights Commission for investigation. ICRC will
compensate the City for acting as the intake agent under this agreement. The City and
ICRC have maintained this arrangement for many years.
2
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the cooperative agreement between the Ames
Human Relations Commission and the Iowa Civil Rights Commission.
ITEM #__13 ___
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: URBAN DEER MANAGEMENT PROGRAM-BOW HUNTING
BACKGROUND:
Over the past decade, Ames has experienced citizen complaints about deer
damage, car-deer collisions, and other issues associated with high
concentrations of whitetail deer within the City. In an attempt to address these
concerns, a Special Urban Deer Task Force (SUDTF) was convened in 2006.
The city ordinance establishing the SUDTF requires an annual report to the City
Council. Previous Task Force recommendations to the City Council have
included an annual survey of deer populations, a ban on deer feeding,
public education efforts, and limited urban bow hunting of deer.
Urban deer hunting has been conducted in a limited number of locations under
special rules administered by the Police Department. All participants must
purchase a special tag and register with the Police Department. Rules also
require participants to pass a safety course, proficiency test, hunt only from tree
stands situated at least 85 feet from trails, and limit shots to 75 feet or less.
An aerial count of deer is generally conducted by the DNR under a cost-
sharing arrangement with the City. The aerial survey was not conducted
this year due to weather conditions. Deer densities exceeding 30 deer/square
mile are generally thought to be the most likely to have human-deer conflict at a
level where intervention is warranted. In recent years, the overall deer densities
have exceeded this threshold in three or more of the seven survey areas in the
City. The trend toward higher concentrations in west Ames continued to be
evident in hunter feedback from the past year.
Again, last year, hunting was allowed on private property if there were three or
more acres available and hunting was supported by adjacent property owners.
Because of the broad array of views in the community, the Special Urban Deer
Task Force had endorsed two categories of private property hunts. In the first
category, hunts on wooded or agricultural tracts are reviewed by the Police
Department and, if the property met the program criteria, it could be approved for
hunting. In the second category, locations that were primarily residential
properties would be reviewed by the Police Department and then publicized in a
manner that would seek additional input from other residents in the
neighborhood. There were two private wooded/agricultural tracts that
continued to be approved for hunting this year. There were no residential
properties evaluated or approved for hunting. During 2019, there were 22
deer harvested in the urban zone. Additional licensed hunting occurred in
the perimeter zone around Ames, but outside the city limits.
The Urban Deer Task Force did not meet this year. Information was shared by
email and Task Force participants were invited to vote on five items continuing
the status quo. Comments from Task Force members came from individuals
involved in wildlife conservation or wildlife management. These comments
supported continued bow hunting since even the limited harvest contributes to
population control. This perspective also supported bow hunting of deer as a
safe intervention that allows property owners in specific neighborhoods or
locations to address a problem with deer concentrations. The representatives
who typically voiced concerns about urban hunting did not comment or vote this
year. Iowa Department of Natural Resources staff, Ames Animal Control
Supervisor, and Police staff supported the recommendations but are not reflected
in the voting. Due to the limited scope of feedback, a social media posting
sought citizen comments on urban deer. No feedback was received other than
three program participants indicated that they hoped it would continue and allow
participation in the future. The recommendations and votes of the task force
members are:
1. Continue the city hunt locations (city properties).
Favor (3) Oppose (0) Abstain (0)
2. Continue current city rules (regulating hunting methods and locations).
Favor (3) Oppose (0) Abstain (0)
3. Continue the current private property process distinguishing
wooded/agricultural from residential areas with additional consensus required
for hunting in a residential area.
Favor (3) Oppose (0) Abstain (0)
4. Continue to request the buck incentive to encourage hunter participation
and harvest.
Favor (3) Oppose (0) Abstain (0)
5. Continue the helicopter population survey in alternate years.
Favor (3) Oppose (0) Abstain (0)
A majority of the Task Force members support the continuation of hunting
in designated city locations. Dates for these locations were recommended by
the Parks and Recreation staff.
The Iowa Department of Natural Resources (DNR) establishes ‘legal hunting
hours’ (one-half hour before sunrise that continue to one-half hour after sunset)
and the ‘dates’ (September 12 to January 10) for the City of Ames. However, the
city can modify these hours and dates as long as they fall within the overall DNR
timeline as noted above.
Following last year’s approach and taking the DNR established hours and
dates into consideration, staff recommends the following locations, dates,
and times for deer hunting.
NON-PARK / PUBLIC AREA
Wooded City property south of the Hunziker Youth Sports Complex:
Weekdays: One-half hour before sunrise and ending at 11:00 AM,
September 12 to November 13
Weekends: No hunting until November 14
Daily beginning November 16, DNR legal hunting hours (following the
anticipated conclusion of the youth sport season)
City property north of the landfill in east Ames off Watt Street (does not
include water plant or adjacent construction areas):
DNR legal hunting hours beginning September 12
PARKLAND AREAS
South River Valley Park:
Weekdays: One-half hour before sunrise ending by 4 PM September 14 to
October 30 (hours not used by sport leagues)
Weekends: One-half hour before sunrise ending by 8 AM, September 12
to September 1 (hours not used by sport leagues)
Daily beginning November 2 DNR legal hunting hours (following the
conclusion of sport leagues)
Gateway Park: Restricted to the west timber
Daily beginning September 12: DNR legal hunting hours
Homewood Golf Course:
Daily following course closure for the season (Anticipated closure is
November 1)
Inis Grove Park
Daily beginning after the close of Homewood Golf Course-limited locations
designated by Parks and Recreation staff.
All dates are subject to adjustment by the Ames Police Department for safety
related issues. Hunting may be temporarily suspended by the Ames Police
Department in any location for safety-related reasons.
In addition, the Urban Deer Task Force recommends continuation of the process
allowing private property or other non-city, public property to be enrolled as urban
deer hunting locations. The process of establishing eligibility requires the owner
or lawful agent in control of the property to submit a written request for
participation to the Police Department. Requests must include owner/agent
permission for at least three contiguous acres, a map of the property, and a
listing of any additional rules or restrictions being proposed. This may include
limitations on who may hunt on the property. The City Hunt Manager (Police
Department) will evaluate the property and treat it as one of two types:
1. Wooded/agriculture property will be reviewed to ensure the suitability of
the proposed location, proximity to adjacent properties, and any special
hazards or concerns.
2. Residential locations will receive a similar initial review by the City Hunt
Manager, followed by notification of adjacent property owners. This will be
done by the property owner or hunter(s) using city forms. For residential
locations to be approved, neighbors within 200 yards of the stand must
approve of the hunting. This will involve the signature of one owner or
resident of the affected property. Neighbors within 400 yards of the stand
must be notified of the proposed hunt.
One or more signs will be posted at these locations and all other rules will apply.
ALTERNATIVES:
1. Approve bow hunting within the park system, city property, and other eligible
property as detailed in the Urban Deer Management ordinance and rules as
listed above. In addition, request staff return to the Council with an update to
the ordinance that modifies the Urban Deer Task Force reporting
requirements from an annual report to a report at least once every five years.
2. Approve bow hunting within the park system, city property, and other eligible
property as detailed in the Urban Deer Management ordinance and rules as
listed above.
3. Approve bow hunting only in the city locations specified in this proposal and
do not allow additional properties to be considered.
4. Do not approve bow hunting as proposed in the Urban Deer Management
ordinance and rules listed above.
CITY MANAGER’S RECOMMENDED ACTION:
The Iowa DNR, Special Urban Deer Task Force, Parks and Recreation
Commission, staff members within Parks and Recreation, the Police Department
and Animal Control all support the continuation of the Urban Deer Management
ordinance and rules. This framework for this program has been stable in recent
years. It allows limited use of bowhunting under controlled circumstances to
assist neighborhoods in reducing deer problems. Changing the reporting cycle
from an annual report to at least every five years will allow more efficient use of
staff time while also keeping the City Council informed.
Therefore, it is the recommendation of the City Manager that the City
Council approve Alternative #1; whereby the Council would approve bow
hunting in designated locations including the park system and City
property as detailed in the current Urban Deer Management ordinance and
rules and request that staff bring back a ordinance change that modifies
the Urban Deer Task Force reporting requirements from an annual report to
a report at least once every five years.
Ames Aerial Deer Survey Results
2019
The table below shows results of deer observed by helicopter survey on February 14th, 2019 using a Hughes OH-6 helicopter—this helicopter was much more efficient and resulted
in drastically reduced survey time. Observers were Andy Kellner and Jenny Swanson. Conditions for the survey were good in all habitat types flown. Snow depth was 6”-8” and
some beds were observed. The sky was fair, and wind was increasing from the west and north. Temperatures were right around 32 degrees. Some shadows were present, but
observation conditions were fair. Most deer were bedded but some moved at the helicopter’s presence. The areas surveyed were flown along the contour or with transects and areas
were circled if necessary when deer were spotted.
Results from this year’s aerial survey showed a 18% decrease overall compared to 2018. Looking at the survey areas, 6 of the 9 are below the goal of 30 deer/sq. mile. The riparian
survey areas 1, 2, 3, 4 still show a good deal of variability each year. Some of the larger variability this year can be explained by the severity and length of winter weather as deer
yard up near available food sources.
In the urban zone, 14 of 50 licenses were sold. 6 antlerless and 1 buck were registered as harvested. These numbers are down from previous seasons. In the adjacent perimeter
zone, 30 of 50 licenses were sold and 3 does and 1 button buck were harvested. A few more deer may have been harvested on regular season deer licenses, which cannot be
separated at this level. The continued annual harvest of does, in both the urban and perimeter zones, reduces potential deer numbers directly and indirectly through abated
recruitment of fawns. It is likely that not all of these deer would have been permanently associated with the city of Ames, but this reduction has kept deer numbers down and
reduced the growth of the herd. There is some concern for continued downward trend in hunter participation. This may be due to outreach and education about the hunting zones.
Ames Aerial Survey Summary
Survey
2007
Deer
2008
Deer
2009
Deer
2010
Deer
2011
Deer
2012
Deer
2013
Deer
2014
Deer
2016
Deer
2018
Deer
2019
Deer
Ames Aerial Survey Summary
Survey
Segment
Area
(Sq.
2006
Deer/
Sq
2007
Deer/
Sq
2008
Deer/
Sq
2009
Deer/
Sq
2010
Deer/
Sq
2011
Deer/
Sq
2012
Deer/
Sq
2013
Deer/
Sq
2014
Deer/
Sq
2015
Deer/
Sq
2018
Deer/
Sq
2019
Deer/
Sq
Change
from
2016-
ITEM#: 14
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: STAFF PARTICIPATION AS MEMBER OF THE IOWA HOMELAND
SECURITY TYPE III EMERGENCY INCIDENT MANAGEMENT TEAM
BACKGROUND:
Public Works staff member Ben McConville, GIS Coordinator, has been participating as
a member of the Iowa Homeland Security’s (HLS) Type III All-Hazards Incident
Management Team (IAIMT) since 2010. The IAIMT is a one of HLS’s special teams and
made up of state, local and federal employees from across the State. The team’s purpose
is to stand ready to provide on-scene incident management support during incidents or
events that exceed a jurisdiction's capacity. The team trains and operates under the
National Incident Management System (NIMS) and Incident Command System (ICS)
framework.
Mr. McConville currently serves as the GIS/Situation Unit Leader within the Planning
section. Membership requires employers to sign a Memorandum of Understanding
(attached) stating their support for employee involvement. There are no direct costs to
the City. This entails approving employee leave for quarterly meetings and at least one
multi-day training event annually. If deployed, either FEMA or the State assumes
responsibility for costs associated with the deployment including medical, work related
injury, travel, benefits, and employee wages. Salary and benefits are reimbursed to the
City for time actively deployed.
Since the IMT’s inception, the City has supported up to 4 City staff from Police, Fire and
Public Works participating on the IMT, most of whom also fill roles in the City’s Emergency
Operations Center.
ALTERNATIVES:
1. Approve Ben McConville’s participation on the State of Iowa Type III All-Hazards
Incident Management Team.
2. Do not approve staff participation on the State of Iowa Type III All-Hazards Incident
Management Team.
MANAGER’S RECOMMENDED ACTION:
The City benefits from participation on the IAIMT by having staff members with in-depth
and current training in Incident Management, ICS, and NIMS framework. Furthermore,
the City benefits from having staff more closely connected with potential State resources
should a local emergency incident require this level of response and coordination.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
Page 1 of 8
Agreement Between
Iowa Department of Homeland Security and Emergency Management
And
The City of Ames
An agreement entered into by and between the Iowa Department of Homeland Security and Emergency
Management (HSEMD) and The City of Ames, hereafter referred to as the Participating
Agency/Employer.
I. PURPOSE
To formalize HSEMD approval and support for a specialty team and its deployment as a resource
to supplement and enhance disrupted or overburdened local emergency and disaster operations
during times of an emergency or disaster and to provide assistance to other states pursuant to the
Interstate Emergency Management Assistance Compact, as described in Iowa Code §§ 29C.8(f),
29C.21
Furthermore, to delineate responsibilities and procedures for the IA-IMT, a Homeland Security
and Emergency Response Team, activated under the authority of Iowa Code § 29C.8 and 605
Iowa Administrative Code Chapter 12.
When a pre-planned event, emergency or disaster exceeds the capability of a local government
and existing mutual aid, state assistance may be required. Historically, local jurisdictions cannot
deploy sufficient Incident Command System (ICS) staff to plan and manage the operation due to
the lack of trained personnel or due to a protracted situation that requires a continuous 24/7 ICS
operation.
An Incident Management Team (IMT) is comprised of appropriate ICS Command and General
Staff and support personnel. Through Iowa HSEMD, a local jurisdiction can receive ICS support
through an IMT. Iowa's IMT will thus be comprised of qualified ICS specialists who will be
available for rapid assembly and deployment to a disaster area to provide ICS support.
II. SCOPE
The provisions of this agreement apply to IA-IMT activities performed at the request of the State
of Iowa provided at the option of the participating agency/employer. These activities may be in
conjunction with, or in preparation of, a state or federal declaration of disaster or otherwise upon
the direct authorization by the HSEMD Director, or his/her designee.
The scope of this agreement also includes training activities mandated by Iowa HSEMD and IA-
IMT to maintain IA-IMT operational readiness.
The parties agree that the following employee of the participating agency/employer is an
approved member of the IA-IMT, an Iowa HSEMD recognized specialty team authorized under
Iowa Code § 29C.8(f):
Ben McConville
Page 2 of 8
By executing this agreement the parties acknowledge the mutual benefit obtained by both parties
through the employee’s membership in the IA-IMT. By executing this agreement, the
participating agency/employer indicates its support and approval for the membership of the
employee listed above as members of the IA-IMT.
III. DEFINITIONS
A. Activation: the process of mobilizing IA-IMT members to deploy to a designated disaster site.
When the IA-IMT responds to a mobilization request, the member is required to arrive with all
equipment and personal gear to the designated Meeting Point (MP) within four hours of
activation notice. The time at which the IA-IMT member receives a request for activation and
verbally accepts the mission will be considered the time at which personnel costs to be charged to
IA-IMT activities shall begin. For activations involving pre-deployment of members in
anticipation of an event, the time at which personnel costs to be charged to IA-IMT activities
shall be determined by the Designated Team Leader (DTL) of IA-IMT and/or his/her designee.
B. Activation Order: A written HSEMD directive specifically authorizing the identified specialty
team to act while receiving benefits of this agreement and Iowa law in the following instances: 1)
During the course of a disaster declared by the Iowa Governor pursuant to Iowa Code § 29C.6(1);
2) For select training or exercise activities specifically authorized by HSEMD that will benefit
local jurisdictions during a disaster; or 3) Otherwise upon the direct authorization by the HSEMD
Director, or his/her designee. The HSEMD activation order shall be in written form and shall
designate the scope, location, expected duration or time frame, and other details deemed
necessary to describe the nature of the activation.
C. Covered Benefits: The benefits authorized by law pursuant to Iowa Code § 29C.8 (f) (1),
including workers’ compensation, and death benefits consistent with the provisions of Iowa Code
Chapters 85, 410, 411 as appropriate, for team members while deployed pursuant to a HSEMD
activation order.
D. Demobilization: The process of returning IA-IMT members and equipment to a ready state upon
notification from HSEMD to stand down following a team activation.
E. Designated Team Leader: This individual will serve as the general point of contact for his/her
team when not deployed.
F. Eligible Costs: Costs incurred by the IA-IMT, its members, or the members’ employers during a
state deployment which are eligible for HSEMD reimbursement as allowed by law and as
described in Part VI of this agreement.
G. HSEMD: Iowa Department of Homeland Security and Emergency Management
H. HSEMD Liaison: Designated HSEMD employee assigned with coordinating the logistical needs
of the IA-IMT during deployment, training, and non-active situations. This individual also sits on
the IA-IMT Executive Council.
I. IA-IMT Advisor: An informally selected person, usually with a significant amount of IMT
and/or ICS experience, who is charged with sitting on the IA-IMT Executive Council. This
person uses his or her unique insight to help guide decisions that relate to IA-IMT.
Page 3 of 8
J. IA-IMT Executive Council: An advisory body made of the Designated Team Leader(s), at least
one IA-IMT Advisor, and the HSEMD Liaison. While the group does not have formal decisive
authority, the council provides a venue for presenting individual and group concerns and to
advise HSEMD as to how best to manage IA-IMT.
K. Participating Agency/Employer: the IA-IMT Member's employer, which by execution of this
agreement, has provided official sanction of IA-IMT and supports the IA-IMT members'
involvement within IA-IMT.
L. Member: An individual who has been formally accepted into Iowa Incident Management Team,
meeting all requirements for skills and knowledge, and is in good standing with regard to
compliance of necessary training and fitness.
M. Membership Roster: A current listing of all approved IA-IMT members and such other
identifying information that HSEMD shall require in order to compensate members of the IA-
IMT or their employers for activities under this agreement.
N. State: for the purpose of this agreement, the State of Iowa through the Department of Homeland
Security and Emergency Management.
O. Specialty Team: A homeland security and emergency response teams as defined in Iowa Code
29C.8 (f) (1) and 605 Iowa Administrative Code Chapter 12 and approved and recognized by
Iowa HSEMD. In respect to this agreement, the specialty team is the Iowa Incident Management
Team and composed of members set out in its membership roster. The purpose of the specialty
team is to provide incident support or management to local emergency management agencies
during a disaster.
P. HSEMD/IA-IMT Sponsored Training: training and/or exercises performed at the direction,
control and funding of HSEMD and in coordination with IA-IMT.
Q. IA-IMT Sanctioned Training: training and/or exercises performed at the direction, control and
funding of a participating agency or IA-IMT Member in order to develop and maintain the IA-
IMT capabilities of the Member and the IA-IMT. IA-IMT sanctioned training shall be
coordinated with IA-IMT/HSEMD staff and receive written authorization to conduct such
training prior to the start of the training.
R. Incident Management Team (IMT): specialized tactics, personnel and equipment suited to the
unique Incident Command System sustainability problems associated with natural or man-made
disasters.
IV. RESPONSIBILITIES
A. IA-IMT and HSEMD shall be responsible for the following:
1. Recruiting and organizing an IMT, according to guidelines prescribed in the
DHS/FEMA/HSEMD and U.S. Fire Administration Guidance.
2. Administrative, financial and personnel management as they relate to IA-IMT.
Performing all financial agreements as set forth herein.
Page 4 of 8
3. Providing training to IA-IMT members. Training shall be consistent with the objectives
of developing, upgrading and maintaining individual skills, as identified in the position
description requirements, necessary to maintain operational readiness.
4. Developing and maintaining procedures for notification, mobilization, demobilization,
training and exercise, reimbursement, after-action debriefing, and other team activities.
Signed acknowledgements from all IA-IMT members agreeing to comply with all team
procedures will be maintained by the IA-IMT.
5. Providing uniforms, certain equipment, and other materials as required by IA-IMT and
deemed necessary by HSEMD for IA-IMT to properly and safely function.
6. Providing all forms and resource materials necessary to conduct safe and effective IA-
IMT operations.
7. Coordinating between HSEMD, participating agencies/employers, other relevant
governmental and private entities and the individual members of IA-IMT.
8. Maintaining a primary contact list for all IA-IMT members.
9. Maintaining personnel files on all members of IA-IMT for the purpose of documenting
training records, emergency notification and other documentation as required by
HSEMD.
B. The participating agency/employer shall be responsible for:
1. Maintaining a roster of all its personnel participating in IA-IMT activities.
2. Providing a primary point of contact to IA-IMT for the purpose of notification of IA-IMT
activities.
3. Providing administrative support to employee members of IA-IMT, i.e. "time off” when
fiscally reasonable to do so for IA-IMT activities such as training, meetings and actual
deployments.
4. Develop an internal policy with employee members of IA-IMT for the Participating
Agency to receive costs paid/reimbursed to IA-IMT members that were originally paid by
the participating agency. This is necessary as HSEMD policy is to reimburse individuals
for costs incurred rather than the participating agency. Thus, individual members and
participating agencies will need to coordinate transfer of this payment.
V. TRAINING, EXERCISES AND OTHER ACTIVITIES
A. HSEMD Sponsored Training and Exercises
1. Periodically IA-IMT members will be required to attend HSEMD-sponsored
functional training. HSEMD-sponsored functional training shall be performed at the
direction, control and funding of HSEMD in order to develop the technical skills of
the IA-IMT and its members.
B. IA-IMT Sanctioned Training and Exercises
Page 5 of 8
1. Periodically IA-IMT members will be encouraged and/or invited to attend IA-IMT
sanctioned training and/or exercises. IA-IMT sanctioned training and exercises may be
performed at the direction, control and funding of HSEMD, a Participating
Agency/Employer or the State of Iowa in order to develop and maintain the capabilities
of the IA-IMT and its members.
2. During IA-IMT sanctioned training and exercises, IA-IMT members who are not
employees of a component of a Sponsoring Organization or another agency of the State
shall be considered employees of the state for tort claim purposed under Chapter 669.
Furthermore, Disability, Worker's Compensation and Death Benefits shall be paid by the
State of Iowa in a manner consistent with the provisions of the Code of Iowa, Chapters
97A, 97B, 410, 411 & 85 respectively, to those IA-IMT members to whom these codes
apply.
C. Other IA-IMT Activities
1. During any other IA-IMT activities that are not considered an IA-IMT sanctioned or IA-
IMT sponsored training as defined in Section III of this agreement, to include meetings of
IA-IMT leadership and IA-IMT membership as a whole, IA-IMT members shall be
considered employees of their participating agency/employer. Those participating
nongovernmental and local government IA-IMT members are NOT considered
employees of the state during these activities.
D. Minimum Training Requirements
1. All IA-IMT members are required to meet minimum selection criteria (completion of the
Emergency Management Institute’s IS-100 and IS-200 or their equivalent).
2. All IA-IMT members are required to maintain the skills and abilities identified in the
position description requirements (PD). IA-IMT members are encouraged to attend 100%
of the HSEMD sponsored and sanctioned training opportunities provided for their
assigned IA-IMT position. Failure to attend training opportunities may result in dismissal
from the IA-IMT. Exceptions may be granted at the discretion of HSEMD.
VI. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement of Participating Agencies/Employers
(Disclaimer: As the costs associated with IA-IMT deployment may present a burden to team
members, it is suggested that Participating Agencies/Employers establish policies to pay member
deployment costs up front pending reimbursement from the State.)
1. State of Iowa may reimburse participating agencies/employers for all activated personnel
expenses incurred during a state-approved deployment. These expenses must align with
the use of state emergency response teams as defined in rule 605-12.4(29C). All
personnel expenses must be submitted in a manner determined by the HSEMD Director.
2. IA-IMT/HSEMD will not reimburse the Participating Agency/Employer for cost of
backfilling IA-IMT members while activated.
Page 6 of 8
B. Other Reimbursements
1. IA-IMT members may be reimbursed for reasonable personal costs associated with
operations and maintenance of the IA-IMT during a state or federal activation. Certain
reimbursements MAY be restricted to established State rates: per diem meals, mileage,
etc.
2. Emergency procurement of IA-IMT materials, equipment and supplies purchased and
consumed by IA-IMT members in providing requested assistance may be reimbursed on
a replacement basis. Prior approval by HSEMD and IA-IMT leadership must be obtained
and original receipts for such items shall be submitted to HSEMD.
3. No IA-IMT Member or the participating agency/employer shall be reimbursed for costs
incurred by activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds from the
State/HSEMD and/or DHS/FEMA.
VII. MISCELLANEOUS CONDITIONS, AMENDMENTS AND TERMINATION
A. Conditions: Nothing contained in this agreement shall be construed to compel any IA-IMT
member to respond to any request for mobilizations and deployment when, in the opinion of the
IA-IMT member or their participating agency/employer, the IA-IMT member is required to
perform emergency services in his or her own jurisdiction.
B. Amendment: This document may be modified or amended only with the written agreement of
all parties, and all amendments will be attached to this Agreement.
C. Termination: Any party, upon 30 day written notice, may withdraw from these provisions.
D. Duration: This agreement will continue in force until terminated by one or all parties.
E. Compliance with Applicable Laws: IA-IMT and its members agree to comply with all
applicable local, state and federal laws and administrative rules while deployed under this
agreement.
F. Limitation of Scope: No separate legal or administrative entity is created by this agreement.
G. Other Agreements: This agreement supersedes any other agreement that HSEMD has with the
IA-IMT or any of its members.
H. Precedence: Nothing in this agreement shall take precedence over Iowa Code or Administrative
Rules governing homeland security and emergency response teams, including authorities and
requirements found in Iowa Code § 29C.8 and 605 Iowa Administrative Code Chapter 12. In
instances where discrepancies between this agreement and Iowa Code are found, Iowa Code shall
take precedence.
I. Non-Discrimination: IA-IMT complies with the provisions of Executive Order 11246 of Sept.
24, 1965, as amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, IA- IMT will not discriminate against any employee or IA-IMT Member on
Page 7 of 8
the grounds of race, color, religion, sex or national origin. In addition the use of state or federal
facilities, services and supplies will be in compliance with regulations prohibiting duplication of
benefits and guaranteeing nondiscrimination. Distribution of supplies, processing of applications,
provisions of technical assistance and other relief assistance activities shall be accomplished in an
equitable and impartial manner, without discrimination on the grounds of race, color, religion,
nationality, sex, age or economic status.
VIII. LIABILITY AND WORKERS’ COMPENSATION FOR STATE ACTIVATION ONLY
A. During any period in which the State of Iowa Department of Homeland Security and Emergency
Management activate IA-IMT, or during any training sponsored or sanctioned by IA-IMT and
approved by HSEMD, a participating nongovernmental IA-IMT member or local government IA-
IMT member is considered an employee of the State for purposes of the State Tort Claims act,
Chapter 669, Code of Iowa. Furthermore, Disability, Worker's Compensation and Death Benefits
shall be paid by the State of Iowa in a manner consistent with the provisions of the Code of Iowa,
Chapters 97A, 978, 410, 411 & 85 respectively, to those IA-IMT members to whom these codes
apply.
Page 8 of 8
_____________________________________________________________________________________
Participating Agency/Employer and HSEMD hereby acknowledge that they have read and understand this
entire Agreement. All oral or written Agreements between the parties hereto relating to the subject matter
of this Agreement that were made prior to the execution of this Agreement have been reduced to writing
and are contained herein. Participating Agency/Employer and HSEMD agree to abide by all terms and
conditions specified herein and certify that the information provided to IA-IMT is true and correct in all
respects to the best of their knowledge and belief. This Agreement is entered into by and between the
parties listed below:
IA-IMT SIGNATURE PAGE
(Please use black or blue ink)
Iowa Department of Homeland Security and Emergency Management
________________________________________ _____________
V. Joyce Flinn Date
Director
The City of Ames
_____________________________________________________________________________________
Authorized Signature Printed Name/Title Date
ITEM # ___15____
DATE 07-28-20
COUNCIL ACTION FORM
SUBJECT: FLOOD MITIGATION – RIVER FLOODING PROFESSIONAL SERVICES
AGREEMENT AMENDMENT NO. 2
BACKGROUND:
Following the floods of 2010, a comprehensive Flood Mitigation Study was completed
that considered many possible mitigation alternatives. City Council approved a series of
flood mitigation measures, including:
A. Undertaking a stream bank restoration of Squaw Creek;
B. Working with IDOT to improve the conveyance capacity of the US 30 bridge;
C. Working through the Squaw Creek Watershed Management Authority to pursue
flood mitigation alternatives in the upper reaches of the watershed; and
D. Conducting a workshop to review and discuss the range of possible floodplain
regulatory approaches.
On October 27, 2015, City Council approved a professional services contract with
WHKS & Co. of Ames, Iowa to design the flood mitigation and conveyance project
(Measure A, above) and to aid in the FEMA grant application process in an amount not
to exceed $138,000. Important outreach/property owner input providing design clarity
were gained, including the need for significant structural retaining walls along Squaw
Creek in order to keep two developments viable (Red Lobster and Carney property).
The original FEMA grant application was then submitted,but rejected from being funded.
On October 23, 2018 City Council approved PSA Amendment No. 1 in the amount of
$76,000 to include design of the structural retaining walls, respective geotechnical
engineering services, and additional assistance in preparing to submit another grant
application under the second round of FEMA funding. This time, the City was
successful and received $3,747,450 in FEMA funding.
On February 11, 2020 Ames City Council approved the FEMA grant funding
agreement for this project. The cost share amounts for this grant are as follows:
Funding
Funding
% of Cost
Total:$ 4,996,600.00 100%
Now that the federal grant has been secured, additional services have been
identified for a second amendment to the professional services contract with
WHKS. These services include additional project management and meetings, land
acquisition assistance, field reconnaissance and easement preparation,
topographic survey and research of existing conditions for site plans, and
preliminary and final site design for those partially impacted by the project.
ALTERNATIVES:
1. Approve the engineering services agreement amendment 2 for the Flood Mitigation –
River Flooding with WHKS & Co. of Ames, Iowa, for an additional amount not to
exceed $105,200 (total contract not to exceed $319,200 or 6% of the project
estimated cost).
2. Direct staff to re-negotiate engineering services contract amendment.
MANAGER’S RECOMMENDED ACTION:
In order to move ahead with one of the community’s priority projects and utilize the
awarded FEMA funding, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as noted above.
ITEM #: 16
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: THIRD AMENDMENT TO THE PURCHASE AGREEMENT WITH
HABITAT FOR HUMANITY OF CENTRAL IOWA FOR THE PROPERTY
AT 3305 MORNINGSIDE STREET
BACKGROUND:
On April 23, 2019 the City Council, as part of the CDBG approved Neighborhood
Sustainability Program, adopted a resolution proposing the sale of the City-owned
property at 3305 Morningside Street to Habitat for Humanity of Central Iowa (HHCI) for
$40,000. The proposed closing was scheduled to occur on or before April 30, 2020, if all
conditions of the purchase agreement for the construction of a new single-family home
and sale of the property were satisfied.
The City has approved HHCI’s family selected to purchase the property at 3305
Morningside Street. Although the construction work has begun, due to COVID-19, HHCI
has lost its volunteer work force (which is the heart of their construction philosophy) along
with the delay in getting building materials and sod. The build is approximately 90%
complete, but with only the HHCI construction supervisor working, additional time is
needed.
Therefore, HHCI is requesting a time extension to complete the construction and closing
as outlined below:
• Construction to be completed on or before August 31, 2020;
• Closing to a qualified homebuyer to be completed on or before September 11, 2020
Attached for Council review and approval is a third extension Amendment. The extension
Amendment has been prepared by the City Legal Department.
ALTERNATIVES:
1. Approve the Amendment to the Agreement between the City of Ames and Habitat for
Humanity of Central Iowa for property located at 3305 Morningside Street for
affordable housing.
2. Deny approval of the Amendment.
3. Modify the Amendment.
CITY MANAGER'S RECOMMENDED ACTION:
The completion of this affordable housing project has been impacted by the COVID-19
pandemic, but HHCI has a plan to continue the construction and still close on the property
within the next couple of months.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative No. 1, as described above.
THIRD AMENDMENT TO AGREEMENT BETWEEN THE
CITY OF AMES AND HABITAT FOR HUMANITY OF
CENTRAL IOWA, INC., FOR PURCHASE AND NEW
CONSTRUCTION OF PROPERTY AT 3305
MORNINGSIDE STREET, AMES, IOWA
THIS IS AN AMENDMENT to an Agreement made by and between the City of Ames,
Iowa and Habitat for Central Iowa, Inc., upon the following terms and conditions:
1 DEFINITIONS. When used in this Third Amendment, unless otherwise required by the
context:
1.1 “City” means the City of Ames, Iowa, an Iowa Municipal Corporation, the seller of the
property herein.
1.2 “Habitat” means Habitat for Humanity of Central Iowa, Inc., an Iowa Nonprofit
Corporation.
1.3 “Agreement” means the recorded Agreement, and any existing amendments thereto,
presently in force between the City and Habitat, filed in the office of the Recorder of
Story County, Iowa, on May 15, 2019, as Instrument No. 2019-03710, as amended by a
document filed on February 18, 2020, as Instrument No. 2020-01400, and as further
amended by a document approved May 12, 2020, as Resolution No. 20-229 governing
the construction of certain improvements upon the Real Property by Habitat and the sale
by the City and the purchase by Habitat of the Real Property.
1.4 “Third Amendment” means this instrument as signed by the City and Habitat.
1.5 “Real Property” means the real property (together with all easements and servient estates
appurtenant thereto) situated in Story County, Iowa, locally known as 3305 Morningside
Street, Ames, Iowa, and legally described as follows:
Lot 19, Friedrich’s Fifteenth Addition to Ames, Story County, Iowa.
2 AMENDMENT. The Agreement is hereby amended by deleting therefrom Part II, paragraph
(A)(3), the second full sentence in its entirety and by substituting in lieu thereof the
following:
S P A C E A B O V E R E S E R V E D F O R O F F I C I A L U S E
Return document to: Cit Clerk, 515 Clark Avenue, Ames IA 5001
Document prepared by: Victoria A. Feilme er. Cit of Ames Le al Department, 515 Clark Ave., Ames, IA 50010 515 239 514
2
All property improvements shall be completed on or before August 21, 2020.
3 AMENDMENT. The Agreement is further amended by deleting therefrom Part II, paragraph
(C)(3), the final full sentence in its entirety and by substituting in lieu thereof the following:
Upon verification that the new construction upon the property has been satisfactorily
completed, the City of Ames will schedule the closing date to convey title to the property
to Habitat on or before September 11, 2020.
4 AMENDMENT. The Agreement is further amended by deleting therefrom Part II, paragraph
(D), in its entirety and by substituting in lieu thereof the following:
D. Completion Date and Terms. Habitat shall be permitted to commence
construction upon payment to the City of the down payment required under the
Agreement. Habitat shall complete construction of the property on or before August
21, 2020. At such time as title to the Real Property transfers to Habitat, Habitat shall
reimburse to the City the cost of recording this Amendment. Habitat shall promptly
set a closing date and convey the Real Property to qualified home buyers on or
before September 11, 2020. No later than fourteen (14) days after the closing of
permanent financing and sale to qualified homebuyers, Habitat, at its expense, shall
record any mortgage, security agreement, financing statement, purchase contract or
similar recordable document(s) required by the City. Habitat agrees to comply with
all applicable federal, state and local laws and regulations governing the funds
provided under this Agreement.
5 CONTINUED FULL FORCE. The Agreement shall continue to have full force and effect in
accordance with the terms thereof, subject, however, to this Third Amendment.
IN WITNESS WHEREOF, the City and Habitat have executed this Third Amendment on
this ________ day of ________________, 2020.
HABITAT FOR HUMANITY OF
CENTRAL IOWA, INC.
By: By:
Tom Prochnow, Board President Sandi Risdal, Executive Director
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on ___________________________, 2020, by Tom
Prochnow and Sandi Risdal, as Board President and Executive Director, respectively, of Habitat for
Humanity of Central Iowa, Inc.
NOTARY PUBLIC
3
Passed and approved on ______________________, 2020, by Resolution No. 20-______________,
adopted by the City Council of Ames, Iowa.
CITY OF AMES, IOWA
Attest: By:
Diane R. Voss, City Clerk John A. Haila, Mayor
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on ____________________________, 2020, by Diane R.
Voss and John A. Haila, as City Clerk and Mayor, respectively, of the City of Ames, Iowa.
NOTARY PUBLIC
ITEM # 17
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2020/21 SEAL COAT STREET PAVEMENT IMPROVEMENTS - E 8TH ST
BACKGROUND:
The Seal Coat Street Pavement Improvements Program is the annual program for the
removal and replace of worn out existing seal coat pavements from local streets and
replaced with a new pavement surface. This program restores surface texture, corrects
structural deficiencies, removes built-up seal coat. Built-up seal coat on streets causes
excess crown which results in vehicles dragging at driveway entrances This
replacement pro cess results in: restore crown slopes, better riding surfaces, increased
safety with improved surface texture, and increased life expectancy of streets.
This project is on East 8th Street from Duff Ave to Carroll Ave and includes
replacement of the existing street with 8 inches of new concrete pavement, upgraded
pedestrian facilities to meet current standards, and storm and sanitary sewer spot
repairs and replacements.
In place of a public meeting, staff made an informational video on the project and asked
the residents for input on design, staging, construction timing and special access needs.
The initial design presented to residents included a 16’ wide roadway. The residents
provided feedback that a 16’ wide roadway may encourage an increase in vehicle traffic
and start to encroach on private properties. After receiving this feedback, the design
was altered to include a 12’ roadway with a 4’ pedestrian zone. The 4’ pedestrian zone
will replace the existing sidewalk section currently located on private property. The
pedestrian zone will be stained concrete (charcoal grey) and possibly textured to
discourage vehicle traffic. A curbed section was also incorporated into the final design
at select locations based on resident feedback.
Staff has completed plans and specifications for this contract with a total estimated
cost in the amount of $134,588 The program includes another project on Franklin
Avenue, which is being bid separately.
Funding Source Revenue Expenses
2019/20 Seal Coat (Road Use Tax Available Funds) $ 280,000
2019/20 Seal Coat Available Funds $ 65,000
2019/20 Neighborhood Curb (Franklin Ave) $ 150,000
2020/21 Seal Coat Program $ 750,000
Franklin Ave Base Bid Construction (Lincoln Way to Woodland St) $ 665,916
Franklin Ave Add Alternate Bid Constr. (Woodland St to Oakland St) $ 238,713
East 8th
Engineering $ 156,000
$1,245,000 $1,195,226
ALTERNATIVES:
1. Approve the plans and specifications for the 2020/21 Seal Coat Street Pavement
Improvements (E 8th St) project and establish August 19, 2020, as the date of
letting and August 25, 2020, as the date for report of bids.
2. Do not approve this project.
MANAGER'S RECOMMENDED ACTION:
The condition of the existing pavement for East 8th Street has deteriorated such that a
pavement replacement is necessary. The project will incorporate minor updates to
existing storm sewer, sanitary sewer, and incorporate the latest ADA sidewalk
compliance. This project was designed in accordance with the latest specifications and
the engineer’s estimate is below the Capital Improvement Plan funding amount.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
ITEM # 18
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2020/21 SEAL COAT STREET PAVEMENT IMPROVEMENTS –
FRANKLIN AVENUE
BACKGROUND:
The Seal Coat Street Pavement Improvements Program is the annual program for the
removal and replace of worn out existing seal coat pavements from local streets and
replaced with a new pavement surface. This program restores surface texture, corrects
structural deficiencies, removes built-up seal coat. Built-up seal coat on streets causes
excess crown which results in vehicles dragging at driveway entrances This
replacement pro cess results in: restore crown slopes, better riding surfaces, increased
safety with improved surface texture, and increased life expectancy of streets.
This project is for pavement improvements on Franklin Avenue north of Lincoln Way
and includes replacement of the existing street with 7 inches of new asphalt pavement,
upgraded pedestrian facilities to meet the current federal ADA regulations, and storm
and sanitary sewer spot repairs and replacements. In place of a public meeting, staff
made an informational video on the project and asked the residents for input on staging,
construction timing and special access needs.
Staff has completed plans and specifications for this contract which include a Base Bid
(for improvements from Lincoln Way to Woodland St) and an Alternate Bid (to add
improvements from Woodland St. to Oakland St.). The total estimated cost for the
Base Bid and Add Alternate Bid for Franklin Ave is $904,629. The program includes
another project on East 8th Street, which is being bid separately.
Funding Source
Available
Revenue
Estimated
Expenses
2019/20 Seal Coat (Road Use Tax Available Funds) $ 280,000
2019/20 Seal Coat Available Funds $ 65,000
2019/20 Neighborhood Curb (Franklin Ave) $ 150,000
2020/21 Seal Coat Program $ 750,000
Franklin Ave Base Bid Construction (Lincoln Way to Woodland St) $ 665,916
Franklin Ave Add Alternate Bid Constr. (Woodland St to Oakland St) $ 238,713
East 8th
ALTERNATIVES:
1. Approve the plans and specifications for the 2020/21 Seal Coat Street Pavement
Improvements (Franklin Ave) project and establish August 19, 2020, as the date
of letting and August 25, 2020, as the date for report of bids.
2. Do not approve this project.
MANAGER'S RECOMMENDED ACTION:
The condition of the existing pavement for Franklin Ave has deteriorated such that a
pavement replacement is necessary. The project will incorporate minor updates to
existing storm sewer, sanitary sewer, and incorporate the latest ADA sidewalk
compliance. This project was designed in accordance with the latest specifications and
the engineer’s estimate is below the Capital Improvement Plan funding amount.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
ITEM # 19
DATE 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2020/21 RIGHT-OF-WAY RESTORATION (STANDARD VEGATATION)
BACKGROUND:
This program is for restoration of the right-of-way areas associated with various
Capital Improvements Plan (CIP) projects.
Disturbed ROW areas are restored using seed or dormant seed. Success using
these various types of restoration is volatile and appears to depend on the weather at
and following the time of installation. The ROW Restoration program allows us to bring
in one contractor who specializes in seeding to restore several locations with improved
quality.
Staff has seen success in the program and has utilized observations from previous
programs to improve this year's plans and specifications to provide a better overall
project for the contractors, field inspection staff and citizens of Ames.
Locations included within this project are shown below.
2020-21 ROW Restoration (Standard Vegetation) Locations
SITE #STREET FROM TO CIP LOCATION Phases SEED (SQ)REMARKS
1
13th Street Wilson Avenue Duff Avenue
2019/20 Arterial Street
Pavement
Improvements
4 222
14th Street Clark Avenue Duff Avenue
15th Street Burnett Avenue Duff Avenue
3 Bloomington Avenue Hoover Avenue Grand Avenue
2019/20 Collector
Street Pavement
Improvements
2 66
Des Moines Avenue Lincoln Way East 3rd St
Center Avenue Lincoln Way East 2nd St
East 3rd Street Duff Avenue East Avenue
East 2nd Street Duff Avenue Center Avenue
5th Street Northwestern Avenue Allan Drive
Douglas Avenue 7th Street 10th Street
Grand Avenue 10th Street 11th Street
11th Street Grand Avenue Wilson Avenue
Kellogg Avenue 12th Street 13th Street
Burnett Avenue 14th Street 15th Street
Johnson Street Northwestern Avenue Kennedy Avenue
Franklin Avenue Lincoln Way Oakland Street 2 151
East 8th Street Duff Avenue Carroll Avenue 1 20
7 Idaho Ave (Spring Valley) Oklahoma Drive Idaho Circle 2016/17 Storm Water
Facility Rehabilitation 1 30 Resident backyard Locations
8
2019/20 Sanitary Sewer
Rehab (Basin 10)1 5
Total 19 865
2 52
ESTIMATED QTY
2
2019/20 Asphalt
Pavement
Improvements
1722
4
2019/20 Concrete
Pavement
Improvements
1524
2019/20 Seal Coat
Street Pavement
Improvements
6
Varous Locations as needed ( As directed by Engineer)
5
2019/20 Clear Water
Diversion
Staff has completed plans and specifications for this contract with total estimated
costs for the ROW Restoration (Standard Vegetation) of $172,492. An Add
Alternate Bid of a Warranty for all contract work estimated at $15,0000, will also be bid
with this project. Another project under this program, ROW Restoration (Native
Vegetation), is being bid separately.
Remaining funding will be allocated to other project locations as needed to ensure
properly restored rights-of-way.
ALTERNATIVES:
1. Approve the 2020/21 Right-of-Way Restoration (various locations listed
above) by establishing August 19, 2020, as the date of letting and August 25,
2020, as the date for report of bids.
2. Direct staff to revise the project.
MANAGER’S RECOMMENDED ACTION:
Proceeding with this project will make it possible to begin restoration efforts on projects
from the current construction as well as on projects planned for the 2021 spring
construction season.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Program Funding by Source
Separate Contract
ITEM # 20
DATE 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2020/21 RIGHT-OF-WAY RESTORATION (NATIVE VEGATATION)
BACKGROUND:
This program is for restoration of the right-of-way area associated with the Capital
Improvements Plan (CIP) project 2018/19 Storm Water Facility (Little Bluestem). This
location will have Native Vegetation established over an extended period of care.
Disturbed ROW areas are restored using seed or dormant seed. Success using
these various types of restoration is volatile and appears to depend on the weather at
and following the time of installation. The ROW Restoration program (Native
Vegetation) allows us to bring in a contractor who specializes in native vegetation to
ensure its establishment process.
Staff has seen success in the program and has utilized observations from previous
programs to improve this year's plans and specifications to provide a better overall
project for the contractors, field inspection staff and citizens of Ames.
Staff has completed plans and specifications for this contract with total estimated
costs for the ROW Restoration (Native Vegetation) of $61,725. Another project
ROW Restoration (Standard Vegetation) is being bid separately.
Remaining funding will be allocated to other project locations as needed to ensure
properly restored rights-of-way.
Funding Source
Separate Contract
This Contract
2020/21 ROW Restoration (Native Vegetation) Engineering $8,300
2020/21 ROW Restoration (Native Vegetation) Construction $55,650
ALTERNATIVES:
1. Approve the 2020/21 Right-of-Way Restoration (Native Vegetation) by
establishing August 19, 2020, as the date of letting and August 25, 2020, as
the date for report of bids.
2. Direct staff to revise the project.
MANAGER'SRECOMMENDED ACTION:
Proceeding with this project will make it possible to begin restoration efforts on
projects from the current construction as well as on projects planned for the 2021
spring construction season.
Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
ITEM # ___21__
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2018/19 STORM WATER FACILITY REHABILITATION (LITTLE
BLUESTEM)
BACKGROUND:
In accordance with the Municipal Code, new developments within the community are
required to provide storm water management quantity control. As part of the post-
construction storm water management ordinance adopted in April 2014, commercial and
industrial landowners are responsible to maintain their own storm water facilities. This
ordinance also outlines that the homeowner’s association/owner for residential
developments will maintain all water quality features. However, the City is responsible
for the long-term maintenance of residential regional detention facilities providing water
quantity control.
As these facilities age, sediment accumulates, volunteer vegetation becomes more
prevalent, erosion occurs, and structures need to be improved. This annual program
addresses those concerns. The location for the 2018/19 Storm Water Facility
Rehabilitation Program is on a parcel owned by the City of Ames between Little
Bluestem Court and Gateway Hills Apartments (Gateway Hills Lots W, X, Y, and Z).
Staff has completed plans and specifications for this project with a total estimated
construction cost of $82,460. Trees were removed from the site earlier this year at a
cost of $35,000. Engineering and construction administration costs are estimated at
$22,132, bringing the total estimated project costs to $139,592.
ALTERNATIVES:
1. Approve the plans and specifications for the 2018/19 Storm Water Facility
Rehabilitation (Little Bluestem) Project and establish August 19 th, 2020 as the date of
letting and August 25th, 2020 as the date for report of the bids.
2. Do not approve the project.
Funding Source Available Revenue Estimated Expenses
2018/19 Storm Water Facility Rehabilitation Program $150,000
Engineer's Estimate of Construction $ 82,460
Tree Removal Spring 2020 (completed) $ 35,000
Engineering and Administration $ 22,132
$139,592
MANAGER'S RECOMMENDED ACTION:
By approving this project, it will be possible for construction to commence during 2020.
The rehabilitation of the Little Bluestem/Gateway Hills stormwater facility will improve
the water quality entering Worle Creek and provide increased stormwater retention
capacity in that area.
Therefore, it is the recommendation of the City Manager that the City Council approve
the project.
ITEM # __22 __
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: BAKER SUBDISVION IMPROVEMENTS PROJECT
BACKGROUND:
On January 23, 2020 City Council approved the professional services contract with Civil
Design Advantage LLC (CDA) for preparing public improvement plans for Baker
Subdivision consisting of 26 single-family lots and one multi-family lot along Tripp Street
between Wilmoth Avenue and State Avenue. The project improvements consist of
sanitary sewer, water main, storm sewers, utility services; construction of Latimer Lane,
alley/shared use path pavement, stormwater basin improvements, and sidewalk
installation.
The total estimated cost for these improvements is $1,416,730. The engineering and
administration costs for the construction phase are estimated at $100,000, bringing the
total estimated project cost to $1,516,730. This project will be funded by Community
Development Block Grant (CDBG) funds in the amount of $1,266,730 and $250,000 from
G.O. Bonds.
The CDBG funding total of $1,266,730 is a combination of the 2019-20 roll-over balance,
anticipated program income, and the 2020-21 funding allocation. While $602,642 from the
2020-/21 CDBG allocation has been earmarked for the City, we cannot receive these
funds until HUD approves the City’s 2020-21 Annual Action Plan.
Due to the delay in completing the Annual Action Plan to incorporate the COVID-19
amendments, the City’s plan will not be completed until late August or early
September. Therefore, moving ahead with the infrastructure contracts will need to
occur in advance of HUD’s final approval of the Annual Action Plan.
In order to move ahead with bidding of the public improvements associated with
Baker Subdivision, the contract is set up with a Base Bid for all utility work with an
Add Alternate for the paving. This strategy will allow us to proceed with, at least, a
portion of the infrastructure improvements (grading, water, sewer, storm sewer)
should final HUD approval not be obtained by the bid date.
It should be noted that the distributive geo-thermal system planned for this subdivision is
not part of this bid package. It will be bid separately at a later date.
ALTERNATIVES:
1. Approve the plans and specifications for the Baker Subdivision Improvements Project
and establish August 19, 2020 as the date of letting and August 25, 2020 as the date
for the report of bids.
2. Do not proceed with this project at this time.
CITY MANAGER'S RECOMMENDED ACTION:
As part of development of Baker Subdivision, public improvements for utilities and paving
are important to move the project forward toward building affordable housing in the Ames
community.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 23
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2019/20 TRAFFIC SIGNAL PROGRAM (LINCOLN WAY & BEACH AVE)
BACKGROUND:
The Traffic Signal Program is the annual program that provides for replacing older traffic
signals and constructing new traffic signals in the City, which will result in improved
visibility, reliability, and appearance of signals. This program provides upg rading of the
traffic signal system technology. Traffic signal replacements include radar detection
systems instead of in-pavement loop detection systems, providing detection of bicycles
in addition to vehicles and much greater reliability. This project will install a new signal
and new pedestrian ramps at the intersection of Lincoln Way & Beach Avenue.
WHKS of Ames, Iowa, developed plans and specifications with an estimated budget as
shown below:
Revenues Expenses
2019/20 Traffic Signal Program $370,750 Administration $5,000
Design $21,400
Construction
$257,184
Signal Cabinet $31,868
Signal Poles $35,320
Total $370,750 Total $350,772
This project had a bid letting on February 5, 2020 where no bids were received. Staff
believes the tight completion deadline was a significant reason for not receiving bids.
The completion has been extended to August 11, 2021 for the new bid letting. Staff is
coordinating with Iowa State University to prepare traffic signal easement documents for
this intersection. No installation contract will be approved without recorded easements
from the University.
ALTERNATIVES:
1. Approve the plans and specifications for the 2019/20 Traffic Signal Program
(Lincoln Way & Beach Ave) project and establish August 19, 2020, as the date
of letting with August 25, 2020, as the date for report of bids.
2. Do not approve this project.
MANAGER’S RECOMMENDED ACTION:
By approving these plans and specifications, it will be possible to provide better service
for residents using this intersection. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
1
ITEM # 24
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2020/21 TRAFFIC SIGNAL PROGRAM (S. DUFF & S. 5TH STREET)
BACKGROUND:
The Traffic Signal Program is the annual program that provides for replacing older traffic
signals and constructing new traffic signals in the City, which will result in improved
visibility, reliability, and appearance of signals. This program provides upgrading of the
traffic signal system technology. Traffic signal replacements include radar detection
systems instead of in-pavement loop detection systems, providing detection of bicycles
in addition to vehicles and much greater reliability. This project will install a new
signal and one new pedestrian ramp at the intersection of S. Duff Avenue and S. 5th
Street.
WHKS of Ames, Iowa, developed plans and specifications with an estimated budget as
shown below:
Revenues Expenses
Total $389,500 Total $373,407
ALTERNATIVES:
1.Approve the plans and specifications for the 2020/21 Traffic Signal Program (S.
Duff & S. 5 th Street) project and establish August 19, 2020, as the date of letting
with August 25, 2020, as the date for report of bids.
2.Do not approve this project.
MANAGER’S RECOMMENDED ACTION:
By approving these plans and specifications, it will be possible to provide better service
for residents using this intersection. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
ITEM #: 25
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2019/20 MULTI-MODAL ROADWAY IMPROVEMENTS (13TH STREET &
CLARK AVENUE)
BACKGROUND:
Multi-modal transportation refers to the various modes used by Ames residents to travel
the transport system. This program is aimed at improving the roadway to create a safer
interaction between multiple modes using alternatives such as improved crossing
visibility at intersections, bike detection, and on-street facilities (e.g. bike lanes,
sharrows).
Bike lanes consist of a portion of the roadway designated by striping, signing, and
pavement markings for the preferential or exclusive use of bicyclists. Sharrows, also
known as shared lane markings, are markings used in lanes shared by bicycles and
motor vehicles when a travel lane is too narrow to provide a standard width bike lane.
Bike detection improvements include retrofitting signalized intersections to radar
detection to facilitate the movement of bicycles.
These improvements, when retrofitted into the existing street environment, provide a
useful and appropriate route of travel for these popular modes used by Ames residents.
The proposed locations and treatments that are identified in the Long-Range
Transportation Plan (LRTP) will be noted by project numbers (e.g. ON15) from the
LRTP.
This project will install a new pedestrian hybrid beacon at the intersection of 13th
Street and Clark Avenue (similar to the device in front of Fire Station #1). WHKS of
Ames, Iowa, developed plans and specifications with an estimated budget as shown
below:
Revenues Expenses
Total $225,000 Total $222,370
*Savings from 2018/19 Traffic Signal Program (US HWY 30 WB & S. Dakota)
ALTERNATIVES:
1. Approve the plans and specifications for the 2019/20 Multi-Modal Roadway
Improvements (13th Street & Clark Avenue) project and establish August 19,
2020, as the date of letting with August 25, 2020, as the date for report of bids.
2. Do not approve this project.
MANAGER’S RECOMMENDED ACTION:
By approving these plans and specifications, it will be possible to create a safer, multi-
modal intersection for residents utilizing the area. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as described above.
1
ITEM # __26 _
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: UNIT 8 TURBINE GENERATOR OVERHAUL – DELAY OF BID DUE
DATE
BACKGROUND:
The Unit # 8 Turbine Generator is scheduled to be disassembled, inspected, and repaired
at the same time as the Unit 8 Boiler Repair Project. This work is required to replace
worn parts and inspect the turbine and generator for repairs that may be needed to
prevent unplanned turbine/generator outages, prevent costly turbine/generator
damage, and increase turbine/generator reliability. Repairs and replacement of worn
parts will be completed as the inspection progresses.
Experience has shown that certain parts require replacement every major overhaul and
some parts become unusable during the disassembly process. This overhaul and parts
replacement are required and recommended by the original equipment manufacturer and
boiler and machinery insurance carriers and follows accepted industry standards.
The Engineer’s estimate of the cost of the total project is $2,488,000.
The approved Capital Improvements Plan includes the following funding for the Unit 8
Turbine Generator Overhaul.
2019/20 Materials/Parts $1,000,000
2019/20 Construction (this contract) 1,650,000
2019/20 GE Tech Support 350,000
TOTAL $3,000,000
Parts have been purchased at a cost of $1,348,974.66, which is higher than the budgeted
amount for parts. However, using the turbine generator overhaul recently completed on
Power Plant Unit #7 as a guideline, the construction/technical support cost for this project
should be less than the $2,000,000 budgeted. Staff believes that the increase in
Material/Parts cost will not cause the project to exceed the overall $3,000,000 approved
budget.
The proposed start date for this work is estimated to be delayed until the first
quarter of 2021. This delay is a result of other projects that could potentially be
ongoing at the same time (Unit #8 Crane Overhaul, Unit #8 Boiler Overhaul).
Additionally, as a result of the technical nature of questions received during the
pre-bid meeting and contractor site visits, staff believes it would be in the best
interest of the Power Plant and the bidders to extend the due date for receiving
2
bids. This would allow the City of Ames to provide more detailed responses to vendor
questions, to ensure more accurate bid pricing.
Therefore, staff proposes to extend the bid due date from July 29, 2020 to August
12, 2020. The date for the hearing to report bids and award the contract would
likewise be delayed from August 11, 2020 to August 25, 2020.
ALTERNATIVES:
1. Approve date changes for the Unit 8 Turbine Generator Overhaul and set August
12, 2020 as the new bid due date, August 25, 2020 as the new date of hearing and
award of contract. These changes should allow the project to commence on
January 6, 2021.
2. Do not modify the dates and leave them as currently established.
CITY MANAGER'S RECOMMENDED ACTION:
Extending the due dates will allow the potential bidders the time needed to prepare a
complete bid package for the Unit 8 Turbine Generator Overhaul and will likely improve
the quality and pricing of the bids the City receives.
Therefore, it is the recommendation of the City Manager that the Council approve
Alternative #1 as stated above.
1
ITEM # 27
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR REPLACEMENT AND UPGRADE OF
CORE NETWORK SWITCH TO REDUNDANT CORE SWITCHES TO
CARRIER ACCESS
BACKGROUND:
In assessing the City network infrastructure over the past year, staff has identified the
opportunity to replace and upgrade the network core switch to improve network reliability
and speed. The core network switch serves as the primary router for the City network
and the fiber consolidation point for the connectivity between City Hall, the Internet, and
remote locations.
Currently, one core network switch handles all traffic. If that core switch fails or requires
maintenance, the entire City network is down until the switch is repaired or replaced. The
phone system, access to servers, file sharing, and internet access all depend on an
operating network core switch. To improve reliability, staff plans to install two core
switches with redundant connections. If one of the core network switches fails, the
network will still function. Redundant core network switches also provide the ability to
replace, upgrade, and maintain the switches without taking down the network.
Network speed will also be improved by this replacement. The new core switches will
provide a larger number of high capacity connections and are backward compatible with
older devices. This will improve network speeds, internet connection speeds, and voice
quality on the phone network.
A request for quotation was prepared for the required equipment and a single quote was
received:
Respondent Project Cost
Staff has reviewed the proposal and it is acceptable. The replacement of the core network
switch was estimated at $118,950 and was included as part of an overall equipment
placement budget for the IT Division. The additional funds needed for this purchase will
come from budgeted IT funds.
2
ALTERNATIVES:
1. Award a contract to Carrier Access Inc, of Clive, Iowa for the replacement of the
core network switches and associated infrastructure at a cost of $119,070.35.
2. Delay purchase of this equipment and direct staff to consider other alternatives.
CITY MANAGER’S RECOMMENDED ACTION:
It is critical to implement new core switches to accommodate the additional devices that
are added to the network and provide fast and reliable service as more systems shift to
being cloud based. The redundancy added by new core switches will reduce network
outages and will provide the ability to keep the core switching upgraded and secure
without having down time to the City network and the services it supports.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
REQUEST FOR QUOTATION
FINANCE DEPARTMENT / PURCHASING DIVISION
July 10, 2020
RFQ # 2021-003
Core & Distribution Switch Project
Bids will be received until 5:00 p.m. local time on July 20, 2020
All bids shall be submitted to the City of Ames, Purchasing Division, 515 Clark Avenue, Ames, IA, 50010
on or before the time above. Bids shall be made on the Bid Form furnished by the City of Ames. Bids
may be mailed, e-mailed to madair@city.ames.ia.us or faxed to 515-239-5325.
The City of Ames reserves the right to reject any or all bids, to waive informalities, and to make such
awards as it shall deem to be in the best interest of the City.
CITY OF AMES CONTACTS:
For questions concerning equipment specifications, please contact:
Information Technology: William Ledvina, Network Administrator
Phone: 515-239-5384
E-mail: William.ledvina@cityofames.org
For questions concerning the bid procedures, please contact:
Purchasing Division: Mike Adair, Procurement Specialist II
Phone: 515-239-5128
E-mail: mike.adair@cityofames.org
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City of Ames, Iowa
RFQ No. 2021-003
BID FORM
Company Name of Bidder
The undersigned as bidder offers to furnish and deliver, F.O.B. Ames, Iowa, the equipment specified herein
per the City of Ames requirements.
➢ Bidders must be a Certified Cisco Reseller
➢ No Substitutions
GROUP I – CITY HALL:
QTY DESCRIPTION UNIT COST EXTENDED COST
1 Each Cisco Catalyst 9500 2 x C9500-48Y4C, 8 x QSFP-40G-SRBD $ $
5 Each SmartNet NBD 8X5 $ $
1 Each DNA Advantage License - 5 Year $ $
1 Each 650W AC Config 4 Power Supply front to back cooling $ $
1 Each Cisco pluggable SSD storage $ $
4 Each QSFP40G BiDi Short-reach Transceiver $ $
1 Each DNA Advantage License 5 Year $ $
1 Each 650W AC Config 4 Power Supply front to back cooling $ $
1 Each Cisco pluggable SSD storage $ $
4 Each QSFP40G BiDi Short-reach Transceiver $ $
4 Each 40GBASE-LR4 QSFP Module $ $
2 Each
Meraki MS250-48LP L3 Stck Cld-Mngd 48x GigE 370W PoE
Switch $ $
2 Each Meraki MS250-48LP Enterprise License and Support, 5YR $ $
2 Each Meraki 640WAC PSU - 640 W $ $
2 Each
Meraki 40GbE QSFP Cable, 0.5 Meter - 1.64 ft QSFP Network
Cable for Network Device - QSFP Network - 40 Gbit/s $ $
GRAND TOTAL (GROUP I): $
Delivery Time:
Carrier Access IT, LC
21,803.33 21,803.33
2,663.88 13,319.40
9,278.209,278.20
1,008.00 1,008.00
1,380.00 1,380.00
553.84 2,215.36
9,278.20 9,278.20
966.00 966.00
1,380.00 1,380.00
553.84 2,215.36
5,278.96 21,115.34
4,399.90 8,799.80
747.50 1,495.00
188.78 377.56
50.60 101.20
94,733.25
Up to 10 days upon completion
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City of Ames, Iowa
RFQ No. 2021-003
Company Name of Bidder
• Install new core and access switches at each site
• Configure new switches with best-practice AAA/security settings
• Configure new switches to match existing environment
• Create migration plan from existing to new infrastructure
• Physically migrate cables from old to new switches
• Logically migrate L3 routing from old to new switches
• Create final diagram showing downstream connectivity to access switches
• Remote support following cut-over
• 2 hours post-install to discuss routing, redundancy, etc.
GROUP II – POWER PLANT:
QTY DESCRIPTION UNIT COST EXTENDED COST
2 Each Meraki MS425-32 L3 Cld-Mngd 32x 10G SFP+ Switch $ $
2 Each Meraki MS425-32 Enterprise License and Support, 5 Year $ $
2 Each Meraki 250WAC PSU $ $
GRAND TOTAL (GROUP II): $
Delivery Time:
• Join new switches to Meraki dashboard
• Configure switches with best-practice AAA/security settings
• Document cable/SFP types between buildings connected to the power plant
• Configure new switches according to the above information
• Onsite, after-hour assistance with the installation of these switches
Carrier Access IT, LC
10,125.00 20,250.00
1,784.80 3,569.60
258.75 517.50
24,337.10
Up to 10 days upon completion
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City of Ames, Iowa
RFQ No. 2021-003
The undersigned bidder certifies that this bid proposal is made in good faith without collusion or connection
with any other person or persons bidding on the work.
The undersigned bidder states that this bid proposal is made in conformity with the Contract Documents and
agrees that, in the event of any discrepancies or differences between any conditions of this bid proposal and
the Contract Documents prepared by the City of Ames, Iowa, the provisions of the latter shall prevail.
The prices quoted herein are exclusive of all taxes such as sales and use taxes. The City of Ames is exempt
from the following taxes: State of Iowa Sales and Use Taxes by Certificate No. 85-499, and Manufacturer’s
Federal Excise Tax by Registration No. A-102678.
Company Name of Bidder
Address of Bidder
City, State, & Zip Code
Signature of Authorized Agent
Printed Name and Title
Telephone Number
Fax Number
E-mail Address
Local Vendor with a valid local business certificate. City of Ames notarized Local Business Certificate may
be included in this response or a current valid certificate on file in Purchasing.
Check appropriate box:
Individual/Sole Proprietor C Corporation S Corporation Partnership Trust/Estate Single-Member LLC
Limited Liability Company. Enter the tax classification (C=Corporation, S=S Corporation, P=Partnership) _____________
Note: For single-member LLC that is disregarded, do not check LLC. Check the appropriate box in the line above for the
tax classification of the single-member owner.
Other _________________________ Taxpayer Identification Number (TIN) _________ - _____________________
Carrier Access IT, LC
1275 NW 128th Street, Suite 210
Clive, Iowa 50325
Bryan Stanford, Account Manager
515-987-9297
515-440-0595
bstanford@carrieraccessinc.com
P
82 3033025
X
Bryan Stanford
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CITY OF AMES, IOWA
STANDARD TERMS & CONDITIONS
1. Bids must be manually signed on the authorized signature line. Title, company names, and phone
numbers should be completed.
2. The City of Ames Purchasing Division is the only authorized source of proposal forms. Proposal forms
obtained from any other source may have an incomplete set of documents. Bidders using a proposal
form not obtained from the City of Ames Purchasing Division are advised to contact the City of Ames
Purchasing Division to provide a contact name, mailing address and phone number to enable receipt of
necessary addenda. Reproduction of these documents without the express permission of the City of
Ames is prohibited.
3. The City of Ames, Iowa is not obligated for expenditures unless funds have been encumbered by purchase
order.
4. All prices are to be quoted FOB Destination with full freight and/or delivery charges allowed. Any
applicable freight charges must either be included in the material cost or shown as a separate item for
consideration of quotation.
5. All prices quoted are considered valid for thirty days after quotation due date unless otherwise specified.
6. Failure to deliver or perform as quoted will be grounds for cancellation of contract without notice to the
contractor or penalty to the City.
7. The release of information by the City to the public is subject to Iowa Code Chapter 22 and other
applicable provisions of the law relating to the release of records in the possession of the City. Bidders
are encouraged to familiarize themselves with these provisions prior to submitting a bid proposal. All
information submitted by a vendor may be treated as public information by the City unless the bidder
properly requests that information be treated as confidential and cites to applicable confidentiality
provisions of Chapter 22 at the time of submitting the proposal. In the event the bidder marks each page
of the proposal as proprietary or confidential without adhering to the requirements of the Section, the
City may reject the proposal as noncompliant.
8. This contract is governed by the law of the State of Iowa with venue in Story County District Court.
9. By submitting a bid proposal, the bidder agrees that the City may copy the bid proposal for purposes of
facilitating the evaluation or to respond to request for public records. The bidder consents to such
copying by submitting a proposal and warrants that such copying will not violate the rights of any third
parties. The City will have the right to use ideas or adaptations of ideas which are presented in the
proposals. In the event the vendor copyrights its proposal, the City may reject the proposal as
noncompliant.
10. Local Consideration Program: The Ames City Council passed a resolution adopting a Local Consideration
Program for the procurement of goods and/or services by competitive bid or proposal. A 1% local
consideration shall be applied to acceptable bids or proposals from businesses located within Ames City
limits and pays commercial property tax. Submit a notarized Local Business Certificate with your
response. If your company is already registered, or if this does not apply to your business, do not
complete the form. Local Consideration Program details, application and current list can be found at
http://www.cityofames.org/local-consideration-program.
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: July 28, 2020
Subject: Contract and Bond Approval
There is/are no Council Action Form(s) for Item No(s). 28, and 29. Council approval of
the contract and bond for this/these project(s) is simply fulfilling a State Code
requirement.
/alc
ITEM # __30___
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: SOUTH GRAND AVE – SOUTH 5TH TO SQUAW CREEK DR AND
SOUTH 5TH ST – SOUTH GRAND AVE TO 600’ WEST OF SOUTH
DUFF AVE. – CHANGE ORDER NO. 1
BACKGROUND:
This project is part of the extension of South Grand Avenue from S 3rd Street to S 16th
Street and associated projects to extend S 5th Street and for intersection improvements
at S 16th Street/S Duff Avenue. The projects have been broken into three phases to allow
for potential flexibility in timing of construction and funding. The phases are:
1) S. 5th St extension and the portion of S. Grand Ave from Squaw Creek Drive (the
existing dead end) to S. 5th St.
2) S Grand Ave South of S. 5th Street (this portion includes two bridges to
accommodate Squaw Creek under the roadway).
3) Reconstruction and widening additional turn lanes at S. Duff Ave and S. 16th St.
This project includes extension of South 5th Street from South Grand Avenue to
South Duff Avenue (Phase 1 described above). On September 11, 2019, City Council
awarded the contract to Peterson Contractors, Inc. of Reinbeck, Iowa, in the amount of
$3,159,304.15. This project funding source includes Iowa Department of Transportation
(DOT) Surface Transportation Program (STP) and Federal/State Grant funds, the project
was let by Iowa DOT on July 16, 2019.
During construction, the contractor discovered that the existing sanitary sewer
main that the plans indicated to be at the outlet of the proposed box culvert is 1.25’
higher than originally anticipated. Raising the box culvert would not resolve this
problem since storm water would be backed up. The solution to this problem is
accomplished by this change order to remove and replace the existing sanitary
sewer located at the outlet of the proposed box culvert with a cast-in-place 3’x1’
box pipe with structures on both sides in the amount not to exceed $77,362.49.
The summary of the revised revenues and expenses for this project are shown below:
Activity Expenses Revenue
Change Order No. 1 $77,362.49
TOTAL $18,230,732.91 $19,871,485
ALTERNATIVES:
1. Approve Change Order No. 1 in the amount not to exceed $ 77,362.49.
2. Direct staff to pursue changes to the project.
MANAGER'S RECOMMENDED ACTION:
By approving this change order, it will result in lower maintenance costs on the box culvert
and improved area drainage. Even with the addition of this change order, the
program expenses still are estimated to be below the Capital Improvement Plan
funding amount.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
COUNCIL ACTION FORM
SUBJECT: 2018/19 WATER SYSTEM IMPROVEMENTS – (BURNETT AVENUE
AND MURRAY DRIVE) – CHANGE ORDER NO. 2
BACKGROUND:
On August 13, 2019, City Council awarded the contract to Keller Excavating, Inc. of
Boone, Iowa, in the amount of $1,194,492.10. This project includes installing a new 8”
water main and abandoning the existing 4” water main and transferring everyone to the
8” water main. Change Order No. 1 was administratively approved to extend the project
completion date (no cost).
During the design phase, staff used City plumbing service cards to determine which
services needed to be transferred, as has been standard practice for many years. These
service cards were found to not be completely accurate and missing significant
information.
During construction, the contractor discovered that there were 6 water services
that were connected to the existing 4” water main and these services, because of
incomplete service card information, were not shown on the plans. All these
services must be transferred to the 8” water main. Change Order No. 2 (this action)
is to allow the contractor to transfer the 6 water services from the 4” water main to
8” water main, extending 8” water main beyond the contract quantity to abandoned
more 4” water main and additional pavement patching in the amount not to exceed
$78,589.
During design phase for any future water main project, staff will conduct field
verification by shutting off water mains to check who is impacted by the shut off,
thereby having more accurate information to incorporate into the bid documents.
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
Change Order No. 1-2 (including this C.O.) $ 78,589.00
ALTERNATIVES:
1. Approve Change Order No. 2 in the amount not to exceed $78,589.
2. Direct staff to pursue changes to the project.
MANAGER’S RECOMMENDED ACTION:
The services that were not identified in the plumbing inspection service cards must be
transferred to the new water main. By improving the water systems in these local
neighborhoods, residents will see improved water quality and firefighting capacity. Even
with the addition of this change order, the program expenses still are estimated to
be below the Capital Improvement Plan funding amount.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
COUNCIL ACTION FORM
SUBJECT: 2017/18 WATER SYSTEM IMPROVEMENTS – PROGRAM 1- WATER
SERVICE TRANSFER (10TH STREET and 12TH STREET, GRAY
AVENUE, COUNTRY CLUB BLVD, AND CESSNA STREET)
BACKGROUND:
The Water System Improvements program provides for replacing water mains in areas
experiencing rusty water problems. It also provides for installing larger distribution mains
in areas that have a high concentration of 4” supply lines, transferring water services from
4” water mains in streets where larger water mains exist, and abandoning 4” water mains.
Eliminating duplicate water mains improves water flow and helps reduce rusty water.
Installing larger distribution lines in areas that have a high concentration of 4” supply lines
and less than desirable fire-fighting capacity (predominantly in the older areas of the
community.
On August 13, 2019, City Council awarded the contract to Ames Trenching & Excavating,
of Ames, Iowa, in the amount of $320,456. Six change order were administratively
approved by staff and City Council. Change Order No. 1 was in the amount of $7,095.18
for reducing quantities of fittings (tees) along with adding tapping valve and sleeves.
Change Order No. 2 was to extend the project completion date (no cost change). Change
Order No. 3 was in the amount of $4,978.49 for additional complex internal plumbing
encountered. Change Order No. 4 was approved by City Council in the amount of
$119,950 for allowing the contractor to transfer 14 water services from the 4” water main
to 8” water main. Change Order No. 5 was in the amount of $4,852.59 for additional
required internal plumbing. Change Order No. 6 (balancing) was administratively
approved to reflect actual measured quantities completed during construction resulting in
a deduction of $365.90. Construction was completed in the amount of $456,966.36.
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
(previous project)
Construction (this project)
$ 544,978.01
$ 456,966.36
Remaining water utility funds will be used for additional water improvement projects.
ALTERNATIVES:
1. Accept the 2017/18 Water System Improvements – Water Service Transfer (10th
Street, 12th Street, Gray Avenue, Country Club Blvd, and Cessna Street) project as
completed by Ames Trenching & Excavating of Ames, Iowa in the amount of
$456,966.36.
2. Direct staff to pursue modifications to the project.
MANAGER’S RECOMMENDED ACTION:
This project was completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM#: 33
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2018/19 ASPHALT STREET PAVEMENT IMPROVEMENTS –
(RELIABLE ST, FLORIDA AVE, DELAWARE AVE, HUTCHISON ST)
BACKGROUND:
This is the annual program for reconstruction or resurfacing (rehabilitation) asphalt
streets, typically located with residential neighborhoods. Rehabilitation of existing asphalt
streets is possible where the base asphalt layer is solid, but the surface course has
failed. Full-depth replacement of these streets is necessary in cases of structural
pavement failure. This project also included the infill of sidewalk to all the streets
on this project except the west side of Florida Ave from Toronto St. to Reliable St,
the north side of Hutchison Ave from Georgia Ave to Florida Ave, and the North
side of Reliable from Delaware Ave to North Dakota Ave.
On July 23, 2019, City Council awarded this project to Con-Struct, Inc. of Ames, Iowa in
the amount of $1,002,621.40. Two change orders were administratively approved by
staff. Change Order No. 1 was in the amount $6,594.00 for adding retaining wall near
the sidewalk ramps. Change Order No. 2, a deduction of $6,043.66, reflected the actual
measured quantities. Construction was completed in the amount of $1,003,171.74.
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
Remaining funds from this project will be used for a future project.
ALTERNATIVES:
1. Accept the 2018/19 Asphalt Street Pavem ent Improvements – (Reliable St,
Florida Ave, Delaware Ave, and Hutchison St ) project as completed by Con-
Struct Inc. of Ames, Iowa, in the amount of $1,003,171.74.
2. Direct staff to pursue modifications to the project.
MANAGER'S RECOMMENDED ACTION:
This project was completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM #34
DATE:07-28-20
COUNCIL ACTION FORM
SUBJECT: 2017/18 SHARED USE PATH SYSTEM EXPANSION (WEST LINCOLN
WAY – SUNSET RIDGE SUBDIVISION TO NORTH DAKOTA AVENUE)
BACKGROUND: This annual program provides for construction of shared use paths on street rights-of-
way, adjacent to streets, and through greenbelts. The location for this project is along
West Lincoln Way from the Sunset Ridge Subdivision to North Dakota Avenue. This
path is identified in the Long-Range Transportation Plan (LRTP) and is also an important
component for continuing a Complete Streets approach along this corridor.
On August 13, 2019, City Council a warded the project to Manatt’s Inc. of Ames, Iowa in
the amount of $193,618.93. Two change orders were approved by staff for a total
increase to the contract of $3,039.29, bringing the final construction cost to
$196,658.22. Revenue adjustments were made during final amendments to the 2019/20
budget due to the effect of COVID-19 on the fund balances.
Revenues and expenses for this project are shown below:
Activity/Expenses Expenses Revenues
TOTAL $266,713.00 $266,713
ALTERNATIVES:
1. Accept the 2017/18 Shared Use Path System Expansion (West Lincoln Way –
Sunset Ridge Subdivision to North Dakota Avenue) project as completed by
Manatt’s Inc. of Ames, IA in the amount of $196,658.22.
2. Direct staff to pursue modification to the project.
MANAGER’S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
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ITEM #___35__
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: REQUEST FOR PROPOSALS (RFP) FOR MULTI-FAMILY
DEVELOPMENT FOR THE 321 STATE AVENUE HOUSING SUBDIVISION
BACKGROUND:
At the July 21, 2020 City Council Workshop, the City Council directed staff to proceed
with developing a Request for Proposals (RFP) for development of the 2.78 acre Lot
27 of the City’s Baker Subdivision. This parcel of land has been set aside for an
affordable rental housing development component of the City’s mixed income housing
subdivision. During the workshop, the City Council discussed the desired types of
housing and an interest in having a broad RFP to entice multiple development
proposals. City Council identified the following two specific issues for staff to include in
the RFP for the development of affordable rental housing:
1. Allow for proposals to include options for a rent-to-purchase and/or rental only.
2. Require the developer to specify building design details with a preference for
smaller scale development and no building exceeding 3-stories in height.
Attached for your review and approval is the proposed RFP (Attachment A). The RFP
includes a description of the goals for development of the site with a low to medium
density rental development (est. of 15-50 units), minimum development requirements,
financial incentives (reduced land cost & potentially HOME funding), submittal
requirements, and evaluation criteria. Due to the broad nature of the RFP, all responsive
proposals will be forwarded to City Council for City Council’s final selection with no
minimum point requirements.
Staff has reviewed the Iowa Finance Authority’s (IFA) 20/21Qualified Allocation Plan
(QAP) to gain a broader understanding of the project’s potential competitiveness.
Review of the QAP and scoring criteria helped to inform the RFP so as to not
unintentionally reduce the potential points for the project. For example, the intent is to
develop affordable housing at the low income (60% of AMI) level, but a project that
includes a limited number of market rate units may receive additional bonus points as
a mixed-income project. The scoring criteria also articulates building and unit features
necessary to score well in the review and as a result they are not repeated in the City’s
RFP. The 2020-21 LIHTC scoring criteria is attached to this report for City Council’s
reference as Attachment B.
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ALTERNATIVES:
1. The City Council can direct staff to proceed with issuing a Request for
Proposals (RFP) to identify a partner developer to pursue the development of a
multi-family housing component on the south parcel of the Baker subdivision
utilizing Low-Income Housing Tax Credits (LIHTC) as outlined in the attached
draft.
2. The City Council can direct staff to proceed with issuing a Request for
Proposals (RFP) to identify a partner developer to pursue the development of a
multi-family housing component on the south parcel of the Baker subdivision
utilizing Low-Income Housing Tax Credits (LIHTC) with modifications to the
attached draft.
3. The City Council can refer this item back to staff with further direction.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed RFP includes all the requirements that have been stated for
development of 321 State Avenue. The RFP establishes a framework to guide
proposals as well as the method to evaluate and score the potential wide variety
of proposals that could be submitted. The tentative schedule includes issuing the
RFP on August 3rd and allowing for proposals to be returned to the City by September
11th. City Council could review qualified proposals as early as October 13th. The
selected developer must then complete an agreement with the City and prepare a LIHTC
application and submit it to IFA by March 11, 2021. Award of the LIHTC will occur in
the summer of 2021.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1. This action will direct staff proceed with finalizing and issuing a
Request for Proposals (RFP) to identify a partner developer to pursue the
development of a multi-family housing component on the south parcel of the Baker
subdivision utilizing Low-Income Housing Tax Credits (LIHTC) as outlined in the
attached draft.
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Request for Affordable Housing
Low-Income Housing Tax Credit (LIHTC)
Developer Proposals
within the City of Ames in partnership with the
City of Ames
Baker Subdivision located at
321 State Avenue
Ames, Iowa
August 3, 2020
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Table of Contents
I. Introduction ..................................................................................................................................... 3
II. General Information ....................................................................................................................... 4
III. Project Goals ..................................................................................... Error! Bookmark not defined.
IV. Minimum Development Requirements ........................................................................................ 5
V. Developer Minimum Responsibilities/Requirements .................................................................. 6
VI. Financial Incentives ..................................................................................................................... 7
VII. Competitive Requirements and Scoring .................................................................................... 7
VIII. Housing Types................................................................................. Error! Bookmark not defined.
IX. Submittal Requirements .............................................................................................................. 8
X. Review Process and Selection Criteria ........................................................................................ 9
XI. Contract Negotiations: ................................................................................................................. 9
XII. Questions/Contact Persons: ...................................................................................................... 9
XIII. Definitions ................................................................................................................................... 9
Attachment A ................................................................................................................................... 12
Ames Metropolitan Statistical Area (MSA) Income Limits
Attachment B .......................................................................................... Error! Bookmark not defined.
321 State Avenue Site & Development Information
Attachment C .......................................................................................... Error! Bookmark not defined.
321 State Avenue Site Map Topography
Attachment D ................................................................................................................................... 14
CDBG Special Terms and Conditions
3
I. Introduction
The City of Ames, Iowa is accepting proposals from qualified and experienced affordable housing
developers utilizing the Iowa Finance Authority’s Low-income Housing Tax Credit (LIHTC) program.
The successful developer would enter into a partnership with the City of Ames for the construct low
income rental housing on a 2.78 acre site within the City’s affordable housing development known as
the Baker Subdivision.
Ames, like many communities across America, has a continuing need for more affordable housing for
low- and moderate-income households. One of the major goals and priorities of the City’s Adopted
2019-23 CDBG Five-year Consolidated Strategic Plan is “To create, expand, and maintain Affordable Housing for Homeless and Low-income persons”.
Through the use of its Community Development Block Grant (CDBG) funding, the City of Ames has
secured ownership of a 10+ acre tract of infill land called the Baker Subdivision located at 321 State
Avenue in West Ames. The tract of land is also located in the City’s first Neighborhood Revitalization
Strategy Area (NRSA), which will allow for a greater flexibility in the development of mixed-income
housing units that meet CDBG program requirements.
The City’s overall vision for this 10+ acre parcel of land is to create a mixed-income housing subdivision
that will not only address the affordable housing needs of low- and- moderate income households, but
also market rate housing through the development of a variety of housing types. To this end the City
has created the Baker Subdivision for development of single-family ownership housing lots and for
multi-family rental housing (2.78 acres). The City has begun development of the single-family home
lots with subdivision improvements starting in the fall of 2020.
Rental Development Area
4
The City is currently interested in receiving proposals to develop the 2.78 acre Lot 27 located on the south side
of the site, with either rental single-family or multi-family housing types. The City’s main objectives for
proposals to develop the site include the following:
A. Creating affordable rental housing units that meet the low-income housing tax credit program
(Typically incomes equal to or less than 60% of the Ames Metropolitan Statistical Area
(AMSA) See Attachment A for incomes);
B. Maximizing the number of affordable housing units in relation to the LIHTC Qualified Allocation
Plan scoring system.
C. Addressing family and workforce housing needs.
D. Includes high quality design features for the buildings and site layout as part of an integrated
subdivision with adjacent single-family homes.
E. Optionally, includes Lease to Own housing units consistent with the Rose Program.
To meet these objectives the City will accept proposals of a development intensity between low and
medium density for approximately 15-50 dwelling units. The developer may propose housing types that
include detached single-family, townhomes, duplexes, or multi-family apartment units that best meet
the listed objectives and formulate a highly competitive LIHTC application.
Proposals will be evaluated and scored on a competitive basis. Once all projects are scored, the
proposals will be forwarded to the City Council for their selection of the most desirable project. The City
reserves the right to waive any minor informalities or irregularities, which do not address the heart of
the proposal or prejudice other offers, or to reject, any and all proposals. Proposals, which take
exception to the RFP, may be considered non-responsive and may be rejected.
II. General Information
The following information is provided to assist the developer by summarizing the important facts
regarding the criteria and format by which the Request for Proposal process will proceed.
A. The City of Ames reserves the right to accept or reject any and all proposals.
B. Tentative Timetable of Events:
-Solicitation Start: Monday, August 3, 2020
-Pre-Proposal Meeting: Tuesday, August 11, 2020**
1:30-3:00 p.m.
-Questions Due: Tuesday, August 18, 2020
-Responses By: Friday, August 21, 2020
-Proposal Deadline: Friday, September 11, 2020 by 2:00 p.m. local time
- Proposal Selection Interviews (if needed) : Tuesday, September 22, 2020
-Committee Evaluation (Tentative): Wednesday, September 30, 2020
- City Council Approval Tuesday, October 13, 2020
** DUE TO THE COVID-19 PANDEMIC, THIS WILL BE AN VIRTUAL MEETING. LINK TO BE ANNOUNCED
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C. All proposals must be sealed, postmarked and/or delivered to the City of Ames Purchasing Division (1st Floor), City Hall, 515 Clark Avenue, Ames, IA 50010 with all
supporting documentation no later than 2:00 p.m. (local time) on TBD. No verbal or faxed
submittals will be accepted. Submittals should have a subject line of “Baker Subdivision
321 State Avenue LIHTC Housing Development Proposal”.
D. Proposals may be withdrawn only by written request of the developer prior to the opening of the
proposals. After the opening of the proposals, all offers shall remain valid and irrevocable for a
period of 60 days from the date of the submittal and through negotiations on a final agreement
with the selected developer.
E. Proposals not meeting the minimum requirements or submittal requirements will not be
considered.
F. Copies of the City's Zoning Ordinances, Subdivision Regulations, Storm Water Management, and
Building Codes are available at the Department of Planning & Housing, City Hall, 515 Clark
Avenue, Room 214, Ames, Iowa or on the City’s website at www.cityofames.org search for
Municipal Code. Attachment B includes additional information on development requirements.
G. The Site is currently zoned R-L (Residential Low Density) and will be rezoned as appropriate for
selected development concept.
H. The City will make available information pertaining to existing and planned infrastructure for
connection of the site to the systems. NOTE that the City intends to require the developer to
connect to a District Geothermal System operated by Ames Electric, additional information
included in Attachment B.
I. The Final Plat for Baker Subdivision is included with the RFP.
J. The site (Lot 27) is intended to use the abutting regional storm water treatment facility as its
primary means of meeting storm water treatment and control requirements, the developer will
verify as part of the development review adequate capacity exists within the regional facility or
accommodate storm water requirements on site. The developer will be required to provide for
regular maintenance and upkeep of storm water facilities. Long term maintenance of the regional
facility is the responsibility of the City.
K. The City of Ames reserves the right to require additional information at any time during this
process to help clarify the intent of the developer or project details.
L. The Geographic Information Systems (GIS) information regarding site (maps & data) is located
on the city’s website at: www.cityofames.org/living/maps-gis.
III. Minimum Development Requirements
Proposals submitted shall meet the following minimum unit and site requirements:
The City will remain flexible to allow a developer to create an innovative design, however, the following
minimum design guidelines will be required for multi-family rental housing units.
A. A target development intensity of between 15 and 50 dwelling units.
Ineligible Homes Types: Nursing homes, board and care facilities, and supervised
living facilities licensed by the State of Iowa or a delegated local Department of Health
are not eligible for funding, nor are properties where residents require a 24-hour plan
for supervision and/or medical/health care. Rooming or Boarding Houses,
Transitional Housing Units, Homeless Shelters or Permanent supportive housing
units are also not eligible.
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B. Proposals with floor plans designed as student housing or units with multiple suites per unit are not consistent with purpose and intent of the RFP.
C. Maximize the number of affordable housing units developed, with only the minimal market rate
housing units necessary for the LIHTC QAP scoring.
D. Preference for smaller scale buildings transitioning to the surroundings, in no event shall a
building exceed three (3) stories.
E. The design of buildings shall take great care to include high interest design features and building
materials that integrate with the residential surroundings. The development features need to be
supportive of an integrated environment, such as an orientation to public streets and open
spaces, minimize the appearance of large parking areas, include architectural relief and façade
treatments that create visual interest, or provide for multiple building of varying types as
appropriate to integrate with the surroundings.
F. All applicable provisions of the City of Ames Municipal Code, including Zoning Ordinances,
Subdivision Regulations, Stormwater, and Building Codes shall apply.
G. Installation of a Radon System that meets State and EPA requirements.
H. Provide High Speed Broadband internet to each dwelling unit.
I. Due to CDBG funds used to acquire the site, improvements are subject to Davis Bacon Wage
rate and Related Acts as well as other applicable Federal Requirements.
IV. Developer Minimum Responsibilities/Requirements
As part of this request for proposal, the developer agrees to the following minimum responsibilities/
requirements as part of the RFP and to develop the project:
A. The selected developer will be responsible for the preparation of conceptual and final
development plans at their cost, including but not limited to subdivision, grading, storm water
management, building, public improvements, and site development plans. There will be no
reimbursement for any expense as part of the RFP response or for final development plans and
permits by the City.
B. The selected developer will be responsible for preparation and submission of the LIHTC
application materials at their cost. There will be no reimbursement for any expense as part of
the LIHTC application process.
C. The selected developer will be responsible to pay for the construction of all infrastructure
required to serve the development that is not part of the Baker Subdivision Final Plat, less any
amount provided by the City reflected in Article VI.
D. Enter into a developer’s agreement for preparing a LIHTC application, terms for the developer’s
construction and operation of the project, and the City’s participation in the project and transfer
of land for the development of the project. The agreement shall be completed with the City of
Ames within 75 days from the date of acceptance of the proposal by the City Council.
E. Ensuring consistency with federal requirements and special terms and conditions that will be
applicable to all projects due to the use of CDBG funds to acquire the parcel.(see Attachment
D).
F. The developer will be responsible to ensure that the multi-family rental housing units are
constructed on the site as outlined in their proposal and in the developer’s agreement with the
City of Ames.
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V. Financial Incentives
In support of development of affordable housing on the site, the City will offer the following incentives
to the selected developer.
A. Lot 27 of the Baker Subdivision (approximately 2.78 acres) for a reduced or at no cost. The
Proposal shall indicate the assumed purchase prices of Lot 27.
B. The Developer may request City of Ames HOME funds in support of the affordable housing. The
Proposal must identify the potential need and estimated amount of City HOME funds and identify
alternative funding sources if the City does not contribute HOME funds.
VI. Competitive Requirements and Scoring
A. Competitive Requirement
The City of Ames is seeking to maximize its development efforts. Developers are urged to
create an exciting and imaginative project. The Review Committee will evaluate the elements of
the proposal related to design, style, features, costs, timing, in relation to the described criteria.
1. Applicant/Developer Capability and Track Record (including partners). The applicant’s
track record, including whether the applicant and/or development team has successfully
completed and/or operated a similar type LIHTC project. Capacity to undertake new or
additional projects; ability to secure construction financing; the developer’s approach,
plan of work, recommended schedules, and suggested responsibility assignments (30
points);
2. Quality of References. Qualification and experience in providing the requested
development as exemplified by past projects and client contracts. (including other
communities, Iowa Finance Authority, Federal Home Loan Bank and or Iowa Department
of Economic Development) (20 points);
3. Housing variety and architectural styles (10pts)
4. Percentage of Affordable Housing Units (10 pts)
5. Property management experience – number of units managed; years of experience;
the number of affordable units managed and the performance record. Familiarity of the
various funding sources for housing development and rental subsidies. (20 points)
6. Feasibility (pro-forma including project funding sources) (25 points);
VII. Security Requirements
The City of Ames has a performance responsibility to ensure that that the affordable rental housing units are
constructed consistent with the LIHTC program and CDBG program rules and regulations. As a means to
ensure that the City's investment in land and infrastructure creates the desired types of housing, the City will
require security in the following form:
A. As security for the performance for the construction of all multi-family rental housing units, the
City will retain ownership of the parcel, and convey by quit claim deed to the Developer as
those rental units are substantially completed in accordance with this Request for Proposal
and the Development Agreement. The Developer may propose an alternative performance
security for consideration with the RFP.
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VIII. Submittal Requirements
Provide four (4) hard copies of the proposal and one pdf copy. All proposals must be sealed, postmarked and/or delivered to the City of Ames Purchasing Division (1st Floor), Ames City Hall, 515 Clark Avenue, Ames, IA 50010. Proposals must include all supporting documentation and be received no later than 2:00 p.m. (local time) on September 11, 2020. No verbal or faxed submittals will be accepted. Submittals should have a subject line of “Baker Subdivision 321 State Avenue LIHTC Rental Housing Development Proposal”. All late or incomplete submittals will be rejected.
The following information is provided for guidance to prospective Builders/Developers.
A. Proposals must contain, at a minimum, the following information:
____ 1. Developer’s statement providing an overview of their proposed project including goals
and timeline
2. A development plans, including the following items:
____ a. Conceptual site layout that identifies building size and locations, access
point, parking, landscaping, and storm water.
____ b. Representative architectural elevations and floor plans.
____ c. Summary of plan types for total finished square footage, number of
bedrooms, number and type of bathrooms, and square footage of any
unfinished areas; and
____ 3. A statement reflecting the proposed timing of improvements and the proposed date of
completion of these improvements for the site
____ 4. Summary of energy conservation and green building features.
____ 5. Explanation of expected success for LIHTC application, including estimated 2020 QAP
Scoring of the Project
_____ B. The proposal must be signed by an official of the corporation authorized to bind the offer.
_____ C. The proposal must contain a statement to the effect that the proposal is firm for a period of not
less than 60 days after the closing date of this request and through negotiations.
_____ D. The proposal must be submitted in four (4) hard copies and one pdf copy.
_____ E. The proposal shall contain the full name of the person, firm, or corporation submitting the proposal
and the address of the person, firm, or president of the corporation.
_____ F. No officer, member, or any other person holding any position with the City of Ames, Iowa, either
appointed or elected, shall be or shall become interested directly or indirectly with the person, firm,
or corporation submitting a proposal or in any portion of the profits derived by the selected developer
from this project. This exclusion does not pertain to persons who are appointed to State-created
authorities.
_____ G. Project Pro Forma and Estimated Construction Costs. Include which incentives are requested to
support the proposed project. Remember to account for construction estimates with federal
Prevailing Wage requirements for any and all site related improvements and building construction
as required per HUD CDBG requirements.
_____ H. Identify partners and members of the development team.
_____ I. Submit a portfolio of successful projects for the development team from the last 10 years, identify
any representative examples similar to the scope of the submitted proposal.
_____ J. Identify on a separate document areas where the proposal meets each of the selection criteria.
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IX. Review Process and Selection Criteria
A. All proposals will be reviewed by City staff for eligibility, completeness, and feasibility.
B. Proposals that are deemed ineligible or infeasible will not be considered and will not be
forwarded to the Review Committee. The developer will be notified by mail.
C. Proposals which pass the minimum requirements will be evaluated by the Review Committee. The
members of the committee will score each proposal. A proposal must be deemed responsive to the
Request for Proposal to be referred to the City Council.
D. Evaluation of Proposals
Applications will be evaluated on the scoring criteria outlined under Section VII “Competitive
Requirements and Scoring”. The Review Committee will have the option to conduct on site
interviews with developers.
E. Evaluation Selection Process
The selection of the preferred developer will utilize the following steps:
After the staff review committee evaluates each proposal, a report will be prepared for City Council
that will contain background information and factual data for each proposal, a scoring of the
attributes of the proposals, and a committee recommendation regarding which developer’s
proposal should be selected as the preferred developer.
The final selection will be based on:
1. The City Council’s determination of the best proposal that meets the goals and objectives of
the City;
2. A satisfactory agreement between the preferred developer and the City is finalized;
3. A completed verification of the qualifications of the proposed developer.
X. Contract Negotiations:
The City reserves the right to reject any and all proposals and to negotiate the terms of the contract,
including the award amount, with the selected developer(s) prior to entering into a written agreement.
XI. Questions/Contact Persons:
Questions concerning the content of this proposal, or the review process may be directed to Karen
Server, by mail at City of Ames, Planning & Housing Department; P.O. Box 811, Ames, IA 50010; by
email at karen.server@cityofames.org; or by phone at 515-239-5125.
XII. Definitions
Certain words or phrases in this document are critical to a thorough understanding of the objectives and
goals of the City for this project. The following definitions are offered to aid prospective developers in
the preparation of this Request for Proposals.
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A. Builder/Developer: Any individual, corporation, partnership, non-profit organization or similar
entity that has expressed an interest, or has been identified as having an interest, in providing
those private services that are necessary in creating housing.
B. City: This means the City of Ames, Iowa, its elected and appointed officials, and all staff persons
employed by the City of Ames.
C. Community Development Block Grants (Entitlement). Under this program HUD directly provides
annual CDBGs on a formula basis to “entitled” communities (populations over 50,000) to carry
out a wide range of community development activities directed toward neighborhood
revitalization, economic development, and improved community facilities and services.
D. Davis-Bacon and Related Acts. The Davis-Bacon and Related Acts apply to contractors and
subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the
construction, alteration, or repair (including painting and decorating) of public buildings or public
works. Davis-Bacon Act and Related Act contractors and subcontractors must pay their laborers
and mechanics employed under the contract no less than the locally prevailing wages and fringe
benefits for corresponding work on similar projects in the area. The Davis-Bacon Act directs the
Department of Labor to determine such locally prevailing wage rates. The Davis-Bacon Act
applies to contractors and subcontractors performing work on federal or District of Columbia
contracts. The Davis-Bacon Act prevailing wage provisions apply to the “Related Acts,” under
which federal agencies assist construction projects through grants, loans, loan guarantees, and
insurance. For prime contracts in excess of $100,000, contractors and subcontractors must also,
under the provisions of the Contract Work Hours and Safety Standards Act, as amended, pay
laborers and mechanics, including guards and watchmen, at least one and one-half times their
regular rate of pay for all hours worked over 40 in a workweek. The overtime provisions of the
Fair Labor Standards Act may also apply to DBA-covered contracts.
E. HUD: The Department of Housing and Urban Development or its designee.
F. Low Income Housing Tax Credit (LIHTC): The federal low-income housing tax credit program
acts as an incentive for property owners to invest in the development of rental housing for
individuals and families with fixed or limited incomes. The housing tax credit provides a dollar
for dollar reduction (or credit) to offset an owner’s federal tax liability on ordinary income
for a 10-year period. This tax credit often provides the last critical element to ensure the
financial feasibility of the project.
G. Lower-Income Family: A family whose annual income does not exceed 80% of the median
income for the Ames Metropolitan Statistical Area (MAS), as determined by HUD.
H. Project: Those activities, whether public or private, that have been determined to be necessary
to complete the Housing Development.
I. Restrictive Covenant. A provision in a deed limiting the use of the property and prohibiting certain
uses.
J. Subdivision Ordinance: Chapter 23 of the Ames Municipal Code.
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K. Submittals: Those written and graphic documents prepared by developers that explain the
strategy, approach, and specific elements that a developer proposes to use in meeting the City's
goals for the affordable housing subdivision.
L. Zoning Ordinance: Is defined as Chapter 29 of the Municipal Code, which is to include all
amendments thereto.
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Attachment A
2020
Program Income Limits
(subject to change)
60% of Ames, Iowa MSA
80% of Ames, Iowa MSA
(Low Income)
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Attachment B
Multi-Family Rental Housing Development for
Baker Subdivision located on Lot 27
Site & Development Information
The following items are intended to help provide initial background on development constraints or
requirements that may affect proposals for development of the property. The list below is preliminary
guidance for prospective developers. The guidance should not be viewed as final or a complete
assessment of requirements to meet all development standards. All improvements must meet the
City’s standard specifications.
Streets
• Tripp Street will be the only access to this site. The developer is responsible for the driveway
approach connection to Tripp Street and necessary sidewalk replacement.
Storm water
• All impervious surfaces (public improvements and private improvements) must meet the storm
water control and treatment requirement of Chapter 5b of Ames Municipal Code. This
includes sizing and development controls for storm water facilities.
• Regional stormwater detention facilities abut the site in outlot Z and are intended to meet the
primary storm water treatment needs for this site. The developer will need to confirm the sizing
of the facility in Outlot Z meets their needs or provide for storm water treatment on site. The
owner of Lot 27 will be required to do regular maintenance of the storm water facility, e.g.
mowing, while the City is responsible for long term maintenance.
Utilities
• The area is within the Ames Electric Service Territory and will be served by Ames Electric.
Developer is responsible for provide service to the project. See note below on Geothermal.
• Natural Gas does not abut the site. Any desired extension of natural gas service to the site
would be a cost of the development.
• Water lines exist along Tripp Street. Water to the site must be provided by the developer by
connecting to the existing public water main underneath Tripp Street. Note that any fire
hydrant located on site requires a public water main connection.
• Sanitary sewer lines exist along the east property line of the site. The developer will be
responsible for connecting the site to the sanitary sewer along the east property line.
District Geothermal Heating & Cooling System
Ames Electric will be installing a district geothermal heating & cooling system in Baker Subdivision
which will also serve this property. This system will deliver an environmentally friendly reliable heating
and cooling source year-round. Ames Electric is responsible for installing the system within all public
rights-of-way. The system will be generated to the north of Tripp Street within the City’s pocket park.
• The developer is responsible to connect to the district geothermal heating & cooling
system at the north edge of the site along Tripp Street.
• The developer will be responsible for providing the appropriate mechanical systems in
each unit (heat pump, A/C) to properly deliver the heating and cooling process from
the district geothermal heating & cooling system to each unit.
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• The delineation of the developer’s ownership of the geothermal lines and Ames
Electrics ownership of the lines will be determined somewhere between the building
and Tripp Street.
• The water heating systems for the building(s) will be required to be connected to the
district geothermal heating & cooling system.
Flood Plain- College Creek abuts the site to the south. Lot 27 was designed to be located outside of
the 100-year flood plain based upon current flood plain insurance rate maps (FIRM).
Zoning-The Site is zoned R-L. The City understands rezoning of the site is necessary to provide for
multi-family or attached single-family housing. The City will be responsible for rezoning of the site to
an appropriate zoning district to match the proposed development concept. Compliance with City
parking, landscaping, setbacks, and other development standards will be required regardless of the
underlying zoning district.
Attachment D
CDBG Special Terms and Conditions
1. Congress created the CDBG program and federal regulations apply. Funded agencies will be
required to comply with all federal regulations associated with the funding and will be required
15
to submit documents demonstrating administrative and financial capacity to manage a CDBG
project
2. Agencies must be an incorporated nonprofit in Iowa by proposal submittal.
3. Agencies must include the DUNS number and a copy of the corporation’s listing with the
Secretary State of Iowa.
4. Projects must primarily serve low- and moderate-income Ames residents.
5. In construction or renovation contracts, the organization is responsible for insuring against direct
physical damage to the construction project as well as to construction materials stored at the
construction site.
Therefore, in addition to the contractor’s required liability and workers' compensation insurance,
the city also requires the organization to provide evidence of property insurance, which will
protect the project site against damage while under construction.
6. The CDBG funding cycle is a competitive process and many worthy proposals will not be
funded.
7. Funded agencies must acknowledge the City of Ames HUD CDBG contribution in written
materials.
8. Funded program records are subject to review by the City of Ames and HUD.
9. Developers are responsible for Workers’ Compensation benefits or claims by employees and
must indemnify and hold the city harmless against any and all claims.
10. Nondiscrimination employment practices and ADA requirements apply; a Drug Free Work
Place is required.
11. Funded agencies cannot be indebted to the IRS or any public entity nor have judgments or
liens.
12. CDBG projects must comply with State and city licenses, zoning, permit and other related
requirements.
13. PUBLIC RECORDS
All proposals submitted in response to the Request for Proposal shall become the property of
the city and shall become a matter of public record available for review pursuant to Iowa state
law after the award notification. The City of Ames is obligated to abide by all public information
laws.
14. SYSTEM FOR AWARD MANAGEMENT
The System for Award Management (SAM) is the Official U.S. Government system that tracks
federal contracts, including City of Ames CDBG contracts. The awarded contractors of the bids
will be required to register in SAM.gov prior to entering into a contract. Registration in SAM is
NOT required to submit a Request for Proposal.
15. COMPLIANCE WITH EQUAL OPPORTUNITY IN EMPLOYMENT REQUIREMENTS
The City of Ames extends to each individual, firm, vendor, supplier, contractor and
subcontractors an equal economic opportunity to compete for City business. HUD regulations
require that all agencies and contractors’ outreach and make good faith efforts to utilize minority
and women-owned small businesses. Efforts must also be made to hire low income area
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residents for new jobs created and to utilize low income businesses in the project.
16. ENVIRONMENTAL REVIEWS
An environmental review must be performed on any project funded in part with CDBG dollars.
Premature committing or expending any funds prior to the environmental review will jeopardize
the eligibility of the project. This includes an organization’s matching funds from other sources.
Environmental reviews are required to comply with National Environmental Policy Act (NEPA)
and HUD’s regulations. The review includes analysis of project is geographically 13 federal laws
designed to protect certain environmental areas. If the proposal is funded, Grants Administration
staff will initiate the review and the organization will be kept informed about the estimated length
of time to clear the project. The review normally is completed at no cost. However, if the located
in an area of potential archaeological resources, archeological monitoring or testing will be
required and must be included in the project budget.
Staff can assist you in making this determination. Depending upon the project location projects
involving construction, rehabilitation and demolition, it may take up to 120 days to obtain an
environmental clearance.
17. DAVIS BACON LABOR STANDARDS
The Davis Bacon Act is a regulatory requirement that applies to all projects using $2,000 or
more in federal funds for construction activities. The act requires all contractors and
subcontractors to pay employees working on the project the prevailing wages and fringe benefits
as determined by the federal government. This may increase the project costs.
18. ARCHITECTURAL SERVICES
Architectural services are generally required for all new construction projects and for most
rehabilitation projects. However, the size and nature of the project and the organization capacity
can be examined to determine whether architectural services will be needed. Some smaller
scale projects may not require the use of an architect, while large-scale projects always require
an architect. Architects assess existing buildings to determine the level and extent of repairs
needed to meet the local occupancy and building codes, zoning requirements and to determine
safety issues. Issues include physical accessibility, emergency egress and sprinkler systems.
Architects also are important in the helping the organization through the bid solicitation process
and complying with federal procurement rules.
19. LEAD-BASED PAINT REGULATIONS
HUD has issued final regulations on notification, evaluation, and reduction of lead-based paint
hazards in some facilities receiving federal assistance. Rehabilitation of facilities where children
are served may be affected by this new regulation, which may require the testing of painted
surfaces that will be disturbed to determine the presence of lead-based paint. If painted surfaces
are not lead-free, remediation and safe work practices will be required.
20. ASBESTOS TESTING
An asbestos survey (AHERA) will be required on all renovation projects to determine the
presence of asbestos. The organization should include the cost of the survey and provide for
contingency funds for remediation if asbestos is present. The survey will visually review all
suspect asbestos containing materials (ACMs) associated with the buildings’ interior and will
collect samples for laboratory analysis prior to the Public Facilities renovation project. The
survey will identify whether asbestos containing materials were found and what classification.
21. PREMATURE COMMITTING OR EXPENDING FUNDS
Program expenses that have been committed or spent prior to City Council approval,
environmental clearance and/or execution of the CDBG contract are not eligible for
reimbursement.
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22. ACCESSIBILITY TO PERSONS WITH DISABILITIES
Programs, projects, information, participation, communications and services must be accessible
to persons with disabilities to comply with the Americans with Disabilities Act (ADA).
2020 - 2021
9% Qualified Allocation Plan
ATTACHMENT B
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 25
SECTION 6. SCORING CRITERIA
IFA does not intend for any Project to achieve the maximum allowable points. IFA designed the scoring to allow
Developers to propose Projects that work best for their communities, targeted market and development organization,
yet still allowing the Project to compete for an award. By providing more gradients in scoring, Developers will have
the ability to elect more or fewer points throughout the scoring and create Projects that better fit communities.
IFA shall make the final determination of the Applicant’s score. IFA will award scoring points based on the evidence
provided in the Application and exhibits, provided adequate evidence supports the award of points for all sites within
the Project. The online Application shall provide a tentative non-binding score based on the submitted information.
Scoring determinations made in prior years are not binding on IFA for the current funding round. If the Project is
Historic, the Applicant is responsible for completing due diligence with the State Historic Preservation Office (SHPO)
to ensure all construction-related scoring elections are permitted by SHPO prior to submission of the threshold
Application.
Changes to the Application shall not be allowed that maintains or improves the score received by an Applicant.
6.1 Resident Profile.
6.1.1 Serves Lowest Income Residents. 0 to 30 points
Projects that provide Units that are set-aside and occupied by tenants with incomes at forty percent (40%)
AMI or less and are rent restricted. Annual re-certification of tenant income is required.
•1 point for each full two percent (2%) of the total Project Units 15 points maximum
Projects that provide Units that are set-aside and occupied by tenants with incomes at thirty percent (30%)
AMI or less and are rent restricted. Annual re-certification of tenant income is required. These Units shall be
in addition to any Units selected for the forty percent (40%) AMI or less.
•1 point for each full one percent (1%) of the total Project Units 15 points maximum
Elected AMI percentages shall be maintained throughout the Compliance Period and the Extended Use
Period.
If a project is a previous LIHTC Project with an existing LURA, Applicant shall not elect scoring points for this
category if it would be less restrictive than the existing LURA. Current LURA requirements shall be adhered
to or can be made more restrictive.
This category is not available to an Applicant that has Federal Project-Based Rental Assistance.
This category is available for Section 4.10.3 – Special Considerations for Projects Serving Lower AMI’s.
6.1.2 Market Rate Incentive. 0 to 10 points
Projects that provide market rate Units (not eligible for Tax Credits). On-site staff Units cannot be counted
for points. Annual re-certification of tenant income is required.
•1 point for each full one percent (1%) of the Units 10 points maximum
This category shall comply with the requirements stated in Sections 5.12 – Market Rate Standards and 5.15
–Next Available Unit Rule.
This category is not available to an Applicant that elects points in Section 6.1.4 – Provides an Opportunity
for Homeownership or that have Federal Project-Based Rental Assistance.
6.1.3 Serves Tenant Population of Households with Children. 0 to 5 points
Projects that provide 3 or 4 bedroom LIHTC Units.
•1 point for each five percent (5%) of all Units provided as 3 or 4 bedroom LIHTC Units.
5 points maximum.
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 26
6.1.4 Provides an Opportunity for Homeownership. 25 points
Iowa Renter to Ownership Savings Equity (ROSE) Program: The Iowa ROSE Program provides a savings
plan, for the benefit of each tenant, to purchase a home. Refer to Part D – Glossary and Appendix H - Iowa
ROSE Program of the Application Package for further details.
This category is not available to an Applicant that elects points for Section 6.1.2 – Market Rate Incentive or
Section 6.4.3 – Waives Right to a Qualified Contract.
6.2 Location.
6.2.1 Great Places. 2 points
IFA shall consult with the Department of Cultural Affairs to determine if a Project is within a project identified
in an Iowa Great Places agreement that has been designated by the Iowa Great Places Board for participation
in the program within the last three years, pursuant to Section 303.3C, subsection 4 of the Iowa Code.
If a Scattered Site Project, all building addresses shall meet the Great Places requirements.
6.2.2 Iowa Opportunity Index Census Tracts. 0 to 5 points
Projects located in a census tract that is identified as a very high or high opportunity area as shown in
Appendix I – Iowa Opportunity Index in the Application Package.
If a Scattered Site Project, all building addresses shall be located in a qualifying opportunity index census
tract to be eligible for points. If buildings are in different categories of qualifying opportunity index census
tracts, the lesser points shall be awarded.
6.2.3 Rural Disaster Recovery. 5 points
Projects located in a Rural city that is eligible for Section 2.2.3 – Disaster Recovery Set-Aside.
6.3 Building Characteristics.
6.3.1 Market Appeal. 0 to 29 points
These amenities shall be provided at no cost to the tenants and shall be maintained throughout the
Compliance Period and the Extended Use Period..
The Applicant may select from the options below (all amenities are defined in Part D – Glossary of Terms):
Amenities
part of the site can be accessed without that activity being recorded. Parts of the site to be
covered include parking areas, all levels of stairways, elevators, hallways, and entrances to all
non-tenant spaces. Cameras in corridors shall be placed in such a way that all unit entrances
are covered. The recordings shall be maintained for a minimum of 30 days. To be eligible for
points, single family or Scattered Site Projects are required to have the Video Security System
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 27
Laundry Facilities 6 points maximum
For Senior Projects only
For Family Projects only
6.3.2 Projects with Historical Significance. 5 points
All buildings within the Project shall be on the National Register of Historic Places or are determined eligible
for the National Register by SHPO. Applicants requesting points for historic significance shall use state and
federal historic tax credits as a funding source.
6.3.3 Preservation and Conversion of Existing Rental Housing.
6.3.3.1 Federal Project-Based Rental Assistance. 0 to 35 points
6.3.3.2 Market Rate Rental Housing Conversion. 3 points
100% market rate Projects that convert to an 85% to 100% LIHTC Project.
6.3.4 Construction/Unit Characteristics. 0 to 16 points
The Applicant may select from the following options:
Exterior Construction (durability): 0 to 9 points
nominal brick, 4” nominal stone, stucco over masonry, architectural CMU block or pre-cast
concrete wall panels. The remaining fifty percent (50%) shall be constructed of one hundred
percent (100%) fiber cement board siding or engineered wood siding by Smartside, Truwood
or Katawba. The Buildings soffit and fascia shall be pre-finished aluminum or fiber cement
engineered wood siding by Smartside, Truwood or Katawba and/or
manufactured stone over ¾” stucco. The Buildings soffit and fascia shall be pre-finished
aluminum or fiber cement board
4” nominal brick, 4” nominal stone, stucco over masonry, architectural CMU block or pre-cast
concrete wall panels. The remaining seventy percent (70%) shall be aesthetically pleasing and
in harmony with the architecture of the rest of the building. The Buildings soffit and fascia shall
nominal 2” thick manufactured stone or imitation brick over 5/8” stucco. The remaining sixty
percent (60%) shall be aesthetically pleasing and in harmony with the architecture of the rest
of the building. The Buildings soffit and fascia shall be pre-finished aluminum or fiber cement
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 28
Universal Design Features 0 to 2 points
and hanger bars shall be easy to adjust to different heights with no tools required. They shall
have adjustable standards and brackets. Hanger rods shall attach to the shelving and provide
continuous slide for hangers between supports. Shelves shall be 12" deep minimum and
Other: 0 to 5 points
equipped with a remote security and intercom system to each unit to control entry to common
areas. Unit main entrance to exterior – shall have a storm door and a covered entry with a
6.3.5 Olmstead Goals. 0 to 14 points
Projects advancing the goals of Iowa Department of Human Services Olmstead Plan for Mental Health and
Disability Services to build a consumer- and family-driven system that expands people’s choices about the
supports and services they need and where they are provided, in other words, a system that operates the
way the U.S. Supreme Court says it should in its’ landmark Olmstead decision, where people with disabilities,
of any age, receive supports in the most integrated setting consistent with their needs.
All rooms and floors within a multi-level Accessible Unit shall be accessible. Accessible Units shall be
dispersed throughout the Project and in different bedroom sizes rather than segregated.
The applicant may select from the following options:
Fully Accessible Units
(required for all)
See Part C– G2.
Communications Features
(required for all)
See Part C – G2.
Type A Units
(optional for scoring)
10% 2% 5% 4 points
10% 2% 10% 6 points
10% 2% 15% 8 points
Senior Projects Only
In determining the number of Accessible Units, Fractional Rounding shall be used. The sequence of
percentages will go left to right in order of the table.
Should an Applicant commit to providing the above Accessible Units, the Project architect shall acknowledge
this commitment at the time of the LIHTC Application submittal. All Unit percentages listed in the table above
are specified as minimum thresholds for scoring purposes as percentages of the total number of Project
Units. “Additional Accessible Type A Units” commitments made for scoring purposes shall be over and above
the Fully Accessible Units required under Part C – G-2 – Accessibility.
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 29
6.3.6 Impact on the Environment. 0 to 8 points
buildings. The common area does not include the public areas of the exterior grounds of the
gallons per flush or less; faucet aerators use 1.5 gallons per minute (gpm) or less in kitchens
and 1.0 gpm or less in bathrooms; showerheads use 1.5 gpm or less. (dual flush toilets do not
Radon-reducing features (including a drain tile loop for new construction), below the building
slab along with vertical vent pipe(s) and junction box(es) following requirements as shown in
or minimum ninety five percent (95%) efficient thermal water storage tanks coupled to a better
6.3.7 Energy Efficiency. 8 points
New Construction (3 stories or less, or 4 stories or more with each Unit having its own heating, A/C and water heating):
New Construction (4 stories or more without each Unit having its own heating, A/C and water heating):
Existing Structures (Acq/rehab and adaptive reuse):
*For Projects that include new construction and existing structures to receive the full 8 points both indexes
shall be met.
A new construction Project that elects a lower HERS index shall submit prior to construction, an initial energy
report, by an IFA approved energy consultant, that demonstrates the proposed design will meet the lower
HERS index. An Energy Star certification and a final energy report that verifies the lower HERS index shall
be submitted prior to the issuance of an IRS Form 8609.
For existing structures (Acq/rehab and adaptive reuse), an energy audit conducted by a certified home energy
rater shall be provided on each building prior to the preparation of the final work rehabilitation order. At the
completion of the rehabilitation and prior to the issuance of an IRS Form 8609, an energy audit by a certified
energy rater is required to verify that the rehabilitation work on each building exceeds the standards of IECC
as noted for the above score.
IFA requires an energy consultant as part of the Qualified Development Team. The Applicant is required to
engage the energy consultant prior to submitting the Application. The ASHRAE energy report shall be
performed by an individual(s) or company that is not involved in the Project design, manufacture, or
installation, and is acceptable to IFA.
Refer to Part C – G-3.2 – Energy Efficiency.
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 30
6.4 Other Scoring Criteria.
6.4.1 Iowa Title Guaranty. 5 points
The Applicant shall obtain a Final Title Guaranty Owner Certificate on the real estate of the Project from the
Iowa Finance Authority’s Iowa Title Guaranty Division prior to submittal of the IRS Form 8609 package. The
Ownership Entity shall obtain, at a minimum, a Final Title Guaranty Certificate with an amount of coverage
that is not less than the value of the land and pre-existing improvements, if any, combined with the total Hard
Construction Costs of the Project.
6.4.2 Developer or General Partner/Managing Member Experience and Performance.
6.4.2.1 LIHTC Experience. 0 to 5 points
of this Project shall have completed two LIHTC Projects which have received an IRS
Form 8609 in such role between the dates of February 28, 2014 and February 28,
2020 (2020 Round) and February 28, 2015 and February 28, 2021 (2021 Round).
The Developer or General Partner/managing member has not
ineligible in Iowa or any other state to participate in the LIHTC Program between the
dates of February 28, 2014 and February 28, 2020 (2020 Round) and February 28,
of this Project shall have closed one LIHTC Project since January 1, 2016 (2020
Round) and January 1, 2017 (2021 Round) with their syndicator in such role within
* The Developer(s) shall receive a combined total of at least fifty percent (50%) of the total Developer
and Consultant Fee for the Project to obtain points in this category.
* General Partner/managing member shall have at least fifty percent (50%) ownership of the General
Partner/managing member entity.
6.4.2.2 Multi-Family Rental Experience. 1 point
minimum of 48 multi-family rental units since January 1, 2016.
*This category is available for new Developers only and is not available to those who selected points
in 6.4.2.1 – LIHTC Experience.
6.4.2.3 Performance. -2 points maximum
an extension of the 2018 (2020 Round) or 2019 (2021 Round) Carryover-Ten
Percent (10%) Test due date of any awarded 2018 (2020 Round) or 2019 (2021
an extension of the IRS Form 8609 Application due date on any 2015 or 2016 (2020
Round) or 2017 (2021 Round) awarded LIHTC IFA Projects unless a natural disaster
affected the Project. This only applies to Projects that are applying for an extension
6.4.3 Waives Right to Qualified Contract. 25 points
Ownership waives the right to ask IFA to find a buyer after year 14.
This category is not available to an Applicant that elects points in Section 6.1.4 – Provides an
Opportunity for Homeownership.
PART A – REQUIREMENTS FOR NINE PERCENT (9%) TAX CREDITS
Page 31
6.4.4 Construction Costs. 0 to 3 points
Points based on Construction, On Site Work and Landscaping as a percentage of Total Development Costs
(minus land cost).
New Construction/Adaptive Reuse – up to 36 Units:
New Construction/Adaptive Reuse – 36+ Units:
Existing Structures (Acq/rehab):
The Subtotal Construction Cost, On Site Work, Landscaping and Total Development Costs (minus land cost)
amounts are line items in the online Application.
The percentage of the Subtotal Construction Cost, On Site Work and Landscaping to Total Development
Costs (minus land cost) shall be maintained or exceeded throughout the issuance of the IRS Form 8609.
SECTION 7. SELECTION CRITERIA AND NOTICE OF THE TAX CREDIT AWARD
7.1 Tax Credit Calculation and Reservation. IFA will reserve the calculated Tax Credit amount after the Project
has received market approval, received financial feasibility and site approval, achieved a sufficient score, has
successfully submitted all requested additional documentation, and paid all fees. IFA determines the amount of Tax
Credits reserved through information received and the amount requested in the Application. The actual reservation
amount may not equal the dollar amount requested in the Application. The Code requires that IFA determine that “the
housing credit dollar amount allocated to the development does not exceed the amount the Housing Credit Agency
determines is necessary for the financial feasibility of the development and its viability as a qualified low-income
housing Project through the Tax Credit period.” In making this determination, IFA will consider, but is not limited to,
the following:
1. The sources and uses of funds and the total financing planned for the development;
2. Any proceeds or receipts expected to be generated by tax benefits;
3. Percentage of the housing Tax Credit dollar amount used for development;
4. The reasonableness of operating expenses, rent and vacancy assumptions, and proposed debt service
coverage, the development and operational costs of the proposed development;
5. An analysis of the appropriate Tax Credit amount based on an “equity gap” model;
6. An analysis of the appropriate Tax Credit amount based on an Eligible Basis calculation;
7. An analysis of the appropriate Tax Credit amount based on the Tax Credit cap per LIHTC Unit calculation;
8. The score derived from the criteria set forth in Section 6 – Scoring Criteria;
9. The selection of Projects that meet the requirements of Section 2.2 – Set-Asides; and/or
10. Adequate Tax Credits are available in the current funding round.
7.2 Selection Criteria. Applications shall be evaluated using the preference and selection criteria required in
IRC Section 42, and as specifically cited in Section 42(m)(1)(B) and Section 42(m)(1)(C). Aggregate rankings or
scoring will in no way guarantee an award of Tax Credits to a particular Applicant. During the Application review
process and throughout the allocation process, IFA will utilize its sound and reasonable judgment and will exercise
its discretion consistent with sensible and fair business practices. IFA reserves the right not to reserve Tax Credits to
any Applicant of a Project, regardless of the proposal’s score. Certain selection criteria are subject to compliance
monitoring and will be incorporated into the LURA and will be binding for the length of the LURA or any renewal
thereof. In the event that the final scores of more than one Application are identical, the tiebreaker first favors the
Application requesting the least amount of Tax Credits per LIHTC Unit based on IFA’s equity needs analysis. If a
1
Staff Report
REQUEST TO INTIATE AN AMES URBAN FRINGE PLAN AMENDMENT FOR
PROPERTY LOCATED AT 23959 580th AVENUE
July 28, 2020
BACKGROUND
On June 23rd, the City Council voted to bring back for discussion a request to amend to
the Ames Urban Fringe Plan (AUFP) Long Term Industrial Reserve designation for
approximately 23 acres of land used as the former Caremoli USA plant. The request was
made by the property owner, Larson Leasing, LC. See Attachment A for their request.
In February of 2020, City Council reviewed a similar request for the same site related to
Papa’s Towing Company, but chose not to proceed with a request due to its timing in
relation to Plan 2040 and an AUFP amendment to a different use type. The current owner,
Larson Leasing, LC, recently purchased the property this spring. The property owner is
now requesting an amendment to the AUFP in support of a different mix of uses for the
existing buildings that would include office, commercial and warehouse space. The owner
is open to a solution that would move this proposal forward with the City or the County.
Currently, the Ames Urban Fringe Plan has a current designation of Long Term Industrial
Reserve combined with Agricultural for this area along Highway 30 (Attachment B and
C). The Reserve designation is a sub-category of the Urban Service Area. The Fringe
Plan is clear in its expectation that the Long Term Industrial Reserve land is intended for
future annexation and development within the City when there is need for additional land
The Reserve designation was maintained in the AUFP and even expanded in this area at
the time of the City’s East Industrial annexation.
The Iowa DOT plans to construct a new interchange in the vicinity of this site creating a
primary entrance from Highway 30 to the City’s planned Prairie View Industrial Park
located to the north along 580th/Teller Avenue and Lincoln Way, with plans to complete
the project in 2023. This location is viewed as a critical entry into the City’s planned
industrial expansion area.
The site currently has County A-2 zoning, which allows for agricultural business uses
along with other agricultural activities. It does not allow for general commercial or
industrial uses. The Caremoli building was consistent with the current A-2 zoning due to
its agricultural basis as a business. Story County Planning has determined that a
zoning district change would need to occur for the owner’s desired use of the
existing building with a mix of industrial and commercial activities, the preferred
County zoning district would likely be Commercial/Light Industrial. However, per
the Ames Urban Fringe Plan a rezoning of the site is not permissible under the current
Industrial Reserve Designation.
City staff has determined that the owner’s desired uses would require a change in
the AUFP designation from Industrial Reserve to Planned Industrial (PI) or to the
Rural Transitional Category and Highway Commercial/Industrial designation. Of
Item No. 36
these two options, the PI designation is consistent with the current policies of the
AUFP, whereas the Highway Commercial designation would be a change of policy
to add a new commercial designation. Attachment C includes relevant AUFP excerpts.
The Planned Industrial designation itself does not mandate annexation, but is a
precursor to annexation. If the amendment to the AUFP were to be approved the
property owner could then move forward with a rezoning within the County and the City’s
involvement would be complete until some unknown future date when the property may
be annexed. However, Staff feels annexation should be considered along with the AUFP
amendment due to the proximity of the existing City boundary and plans of future growth
with Plan 2040, East Industrial Prairie View Industrial Park, and the future Highway 30
Interchange. The property can be join with property to the north that is already subject to
a voluntary annexation covenant and be annexed to City at this time rather than in the
future. City utilities are not readily available to serve the area, but the site does not require
utility services at this time to reuse the existing buildings.
The location of this site has the potential to be a first impression of the City as a new City
entrance and set the tone for surrounding undeveloped properties that are still in the
county. Although the site is developed, it would be beneficial to the City to apply urban
development and zoning standards to future use or expansion or uses on the site
compared to county regulation. The possibility of annexing the site into the City would
allow for more control of how the property could be used which may be of interest given
the proximity to a new entrance to the City with the future Highway 30 Interchange.
Staff notes that with the further review of the request that if the property is annexed to the
City that our current industrial zoning polices do not fit all of the proposed uses since
Planned Industrial zoning is not designed to address industrial service and warehousing
uses. However, new industrial zoning is planned for the general area in conjunction with
the Prairie View Industrial Park that may also apply to this site. The new industrial zoning
is planned for review this winter once the utility plans were settled for Lincoln Way.
OPTIONS:
The request is to allow for initiation of a Fringe Plan Amendment that would also require
concurrence by Story County to proceed. City Council will need to determine what
change is preferable for an application, if any, and the application process of a major or
minor amendment.
If the application were to proceed it could be viewed as a major or minor
amendment process due to the range of choices. Staff believes a minor
amendment is advisable for a single site if it is consistent with the AUFP Planned
Industrial designation. If the initiated amendment includes a broader area or other
policy issues it should be classified as a major amendment. However, staff does
not believe a major amendment is appropriate at this time with a pending review of
the AUFP for 2021 and would not recommend to proceed with it.
Option 1: The City Council can choose to allow the application to move forward
with an application to amend the AUFP from Industrial Reserve to Planned
Industrial (PI) and sign an agreement to annex at a future time when requested by
the City.
This option would allow the property to remain in the county and develop under Story
County regulations, with a requirement to provide a consent to annex in the future .
Changing to PI is consistent with the current AUFP. A change to the AUFP would allow
the property owner to proceed with their plans by way of a County rezoning process if the
AUFP is amended. Rezoning the site in the county would likely have the site develop in
a manner that is similar to Ames, but with different site improvements, landscaping, and
use allowances than the City’s zoning districts. As a developed site these issues are less
significant than they are with vacant land, but the site is situated at the future Prairie View
Industrial Park interchange entrance at Highway 30 and its long term use and appearance
is a significant interest for this request.
Delaying annexation to a future date is acceptable in terms of providing for utilities. As a
developed site on rural systems it can continue operate and does not require City utilities.
The timing of water and sewer extensions south to this site are unknown. The City would
likely continue to be served by rural water regardless of annexation.
Option 2: The City Council can choose to allow the applicant to move forward with
an application to amend the AUFP from Industrial Reserve to Planned Industrial
(PI) and a concurrent voluntary annexation application.
The site can be annexed with an annexation application that includes other adjacent
properties. The PI designation is required per the AUFP and the 28E agreement before
annexation could be approved. This area will become a critical entry point into the City
once the new interchange is completed (2023). It may be in the best interests of the City
to allow for the AUFP amendment and proceed with annexation to apply City zoning and
development controls to the site at this time. No utilities would be extended to serve the
site and it would remain on rural water services if it is annexed. If the site is annexed, it
would likely require applying a new industrial zoning district to the site in conjunction with
rezoning for the Prairie View Industrial Park as envisioned. Alternatively, an interim zoning
district could be applied to the site as General Industrial to facilitate the project while
continuing with the overall plans for the East Industrial Area.
Option 3: City Council could initiate an amendment to designate the area as
Rural/Urban Transition to allow for High Oriented Commercial land use
designation. This option would allow for the County to rezone the site to Highway
Commercial/Light Industrial.
This option removes annexation possibilities and designates it for County control as a
transitional area. This designation fits the applicant’s proposed uses the best with the
County’s Highway Commercial/Light Industrial zoning.
Option 4: City Council could decline to initiate an amendment at this time and wait
until the full review of the Ames Urban Fringe Plan with Story County starting in
2021.
Ames and Story County have agreed to extend the Ames Urban Fringe Plan and related
28-E agreement until July of 2022. The extension was agreed upon to allow for
coordination and review of planning issues related to Ames Plan 2040 and the County’s
interests with the 2-mile planning area of the City. This area would be one of the focal
points of discussion due to the new interchange and its proximity to Prairie View Industrial
Park. In the interim, the only uses permitted within the existing building would be activities
allowed under Story County A-2 zoning.
STAFF COMMENTS:
Taking on an AUFP amendment to PI at this time would only be valuable in the context
of its annexation options, now or in the future. Given the property’s proximity to the
City and the future interchange improvements, annexation consideration is
warranted with a proposed AUFP amendment. Option 1 or Option 2 appears to meet
the general interest of the applicant and secure some form of annexation
agreement with the City. Staff supports either option as being consistent with the
current AUFP. Staff does not support options that require consideration of major
amendments to the AUFP due to the pending cooperative review with Story County
beginning in 2021.
A minor amendment would take approximately three months for City and County review.
If Option 2 is selected, annexation and rezoning would take an additional three to five
months. If Council proceeds with Option 2, it would also likely prioritize creating a new
industrial zoning district that would best serve future development of the East Industrial
Prairie View Industrial Park and apply to this site as well. This zoning work is planned to
occur in the winter of 2020-21.
Attachment A- Applicant’s Request
Attachment B- Location
Attachment C- Ames Land Use and AUFP Map
Attachment D- AUFP Excerpts
Pg. 40
Additional Policies for All Areas These policies statements are organized based on the Common
Goals listed in the section “Vision and Goals for the Urban Fringe.
Land Use Designations and Policies for Rural/Urban Transition Area
This area is intended to be rural in character as it develops, but within an urban setting at some
time in the future, beyond the time horizon of the Ames Urban Fringe Plan. Urban services and
development standards are required for non-agricultural development in certain critical locations
within this area. Annexation agreements and/or other tools also may be utilized to ensure that the
future transition into the City of Ames or City of Gilbert is a smooth one. Pg 28
Pg 32
1
ITEM #___37__
Staff Report
MAIN STREET SIDEWALK PAVER REPLACEMENT PROJECT
July 28, 2020
BACKGROUND:
The sidewalks along Main Street consist of colored pavers arranged in a pattern. The
existing pavers were installed in 1999 and are now failing. The Main Street Sidewalk
Paver Replacement Project has been incorporated into the Capital Improvements Plan,
and consists of four phases:
PHASE SEGMENT FUNDS AVAILABLE
TOTAL $ 620,000
Staff is preparing plans and specifications to release to prospective bidders for the first
phase of the project (Clark to Burnett). Before staff can do so, direction from the
Council is required regarding three elements of the project:
1) Whether to deaccession the wall at Tom Evans Plaza
2) The desired paver pattern
3) The desired paver color palette
The City Council directed staff to engage with Ames Main Street (AMS) regarding the
wall at Tom Evans Plaza and the paver specifications and pattern. AMS and staff
discussed the pavers on June 30 and AMS discussed the wall with the Public Art
Commission (PAC) on July 1. A summary of those discussions was provided to the City
Council on July 2 (Attachment 1).
2
“THE VANISHING RAIL YARD” – TOM EVANS PLAZA WALL:
AMS proposed the removal of the 62-foot wall at Burnett and Main, adjacent Tom Evans
Plaza. The wall consists of two faces of ceramic tile murals, entitled “The Vanishing Rail
Yard”. The tile wall was installed in 1999 by artist David Dahlquist and is in the City’s
public art inventory.
The wall was known as early as 2007 to have some damaged tiles. In 2009, PAC
obtained an estimate for repairs in the amount of $10,000. Instead of completing all the
repairs at that time, only a few deteriorating tiles were addressed. AMS has
communicated that the artist’s preference is to decommission the wall. On July 23, AMS
received a quote in the amount of $16,500 for the artist to repair and restore the wall.
If removal is pursued, staff believes “The Vanishing Rail Yard” could be demolished by a
Public Works crew in approximately 1-1.5 days. The footing for the wall would be cut off
and covered by the replacement pavers. Additional pavers to cover the area occupied
by the wall are estimated to cost approximately $4,092. The demolition would result in
an elevation difference along the west side of the wall. To mitigate this, a curb would
need to be installed to transition the existing street down to the paver elevation.
The wall provides separation between vehicular traffic and pedestrians. Staff is
concerned that a vehicle moving too quickly on southbound Burnett could slide into
unprotected pedestrians if the wall was removed. Therefore, staff’s recommendation
would be that if the wall was replaced, bollards or planters should be placed along the
street frontage to provide pedestrian protection. Eleven bollards would be needed to
span the width of the existing wall. Staff has obtained estimates for bollards at
approximately $1,000 each.
Electrical outlets are currently installed in the wall; Electric Services staff could abandon
the electric wiring back to a nearby junction box for approximately $500 of time and
materials. However, this would eliminate any outlets for public events. To relocate the
outlets to a new box for public use, staff estimates an additional $3,000 in expenses.
In total, staff estimates that the removal of the wall, electric relocation, additional
pavers, paving, and streetscaping would cost approximately $25,000, as detailed
in the table below:
Demolish Wall $ 1,500
Additional Pavers 4,092
Concrete Curb 2,542
11 Bollards 11,000
Demolish Electrical 500
Reinstall Electrical 3,000
Contingency (8%) 1,811
3
Costs could be reduced by relocating some of the planters from elsewhere in the Main
Street area to the former wall location in lieu of purchasing and installing new bollards, if
desired by the City Council. The City Council should note that these costs do not
include any modifications extending into Tom Evans Plaza beyond the sidewalk.
PAC has a formal deaccession policy (Attachment 2). Council approval is required to
formalize any deaccession of public art. The Public Art Commission met on July 22 to
further discuss the request to deaccession “The Vanishing Rail Yard.” At that time,
PAC voted to recommend deaccession of the art and demolition of the wall, and
further recommended that the $1,500 in estimated costs to demolish the wall
come from the PAC Budget (Attachment 3).
Council’s direction is required regarding the following elements related to the
wall:
1. Should “The Vanishing Rail Yard” be deaccessioned?
If not deaccessioned, the art is in need of repair. The Council could direct the
Public Art Commission to develop a plan to repair the wall using current and
future budgeted Collection Management Funds.
2. If deaccessioned, does the Council desire to replace the electrical outlets?
Removing the outlets entirely is the least costly option ($500). Relocating the
existing electric outlets to a new box outside the wall area will cost approximately
$3,000.
3. If deaccessioned, how should these modifications be financed?
Normally, the deaccession of art is financed by the Public Art Commission
budget. However, this project is more complicated than a typical deaccession.
The deaccession in this case is being prompted by the paver project. PAC has
offered that $1,500 of the costs be incurred by PAC’s Collections Management
Budget, leaving $22,945 in estimated costs to be financed from another source.
Therefore, staff recommends that the Main Street Sidewalk Paver Replacement
Project be the funding source for the remaining expenses.
The Main Street Sidewalk Paver Replacement Project was not budgeted with the
expectation of these additional expenses. Therefore, funds may need to be
added in future years to complete the project if favorable bids are not obtained.
PAVER PATTERN:
AMS has requested that the paver pattern specified include the curving lines and third
accent color that replicate the existing pattern. Staff has evaluated the pattern and does
4
not believe that the curving line pattern presents any increased maintenance costs.
However, staff expects costs to install a curving pattern to be higher than the
costs to install a straight-line pattern. This is due to the additional labor and materials
required to cut and fit pavers in curving patterns.
Staff has prepared plans and specifications with two bid alternates: a straight
paver pattern and a curving line paver pattern with the third accent color
(replicating the existing pattern). Once bids are received and the costs are known, the
City Council can then decide which pattern to pursue. Absent any further direction
from the Council, staff will proceed with offering both patterns in the plans and
specifications.
PAVER COLORS:
Staff has proposed specifying the use of Unilock Series Enduracolor pavers in Cabernet
Red, Onyx Black, and Mineral Ice. These colors are stock colors from the paver
5
manufacturer. Staff believes these proposed colors are the closest match to the pavers
being replaced, and they effectively blend with the stained concrete found elsewhere
Downtown. However, a custom match could be obtained if desired by the City Council.
Staff believes the use of these stock paver colors will result in a lower purchase cost for
the project. Additionally, these pavers should be easier to source in the future, which
would make small repairs and replacements easier to match. Samples of these colors
were photographed by staff for comparison. Staff did not receive a sample of the Mineral
Ice color. However, it is used in a very small accent quantity and staff will ensure color
samples match closely prior to installation.
Ames Main Street indicated via email on July 17 that the colors selected by staff
are the preferred colors.
Staff requests confirmation from the City Council regarding whether these color
selections are suitable for the Main Street Sidewalk Paver Replacement Project.
6
Caring People Quality Programs Exceptional Service
515.239.5101 main
515.239.5142 fax
MEMO
To: Mayor and Council Members
From: Brian Phillips, Assistant City Manager
Date: July 2, 2020
Subject: Ames Main Street Design Committee Discussions
At the June 16 City Council meeting, the City Council directed staff to engage with
the Ames Main Street Design Committee (AMS) regarding the paver project along
Main Street and the wall at Tom Evans Plaza, and report back to Council.
Main Street Pavers:
City staff met virtually with AMS representatives on June 30 to discuss the paver
project. Staff provided an update regarding the timeline for the first phase of the
project (Clark to Burnett). Plans and specifications for the paver replacement are being
developed and are anticipated to be presented to the City Council at the first Council
meeting in August to set the bid due date, with an anticipated fall construction.
The plans and specifications being prepared will include bid alternates, with one
alternate including a pattern that intersects at right angles, and one alternate that
incorporates curves as with the existing pavers. Staff expects costs to be higher with
the curved pattern. AMS also inquired about custom colors for the pavers. Staff has
identified a standard color that it believes to be more readily available and therefore
less costly and simpler to match in future phases or repairs. The bid alternate
approach, as well as the color discussion, will be brought to Council by staff at the
July 28 meeting.
Staff discussed the benches and large round planters with AMS. AMS expressed
concerns regarding the condition of the decorative steel around the planters and the
legs of the benches. The benches and planters will be temporarily moved to storage
during the project and returned to their existing locations at the project’s conclusion.
Staff will explore having the steel sandblasted and repainted as part of the right-of-
way maintenance budget.
AMS also expressed concerns about discoloration of the bollards on Main Street. Staff
agreed to investigate whether the fading was an issue that is covered by warranty from
when they were originally installed. However, the bollards are not intended to be
replaced as part of the paver project. The bollards do not appear to be failing
structurally; if the Council wishes to replace the bollards due to discoloration, it can
direct staff to explore the costs and identify a funding source.
ATTACHMENT 1
Tom Evans Plaza/Burnett Avenue Wall:
AMS discussed the wall at Tom Evans Plaza with the Public Art Commission (PAC)
on July 1. PAC indicated that the wall was acquired in approximately 1999 at a cost of
$12,000. In 2009, an evaluation was conducted to determine costs for the wall’s
rehabilitation. The estimate at that time was that it would cost approximately $5,000 to
$7,000 to rehabilitate the wall; PAC discussed the possibility of removing the wall,
but no action was taken to formally deaccession the wall.
AMS has agreed to contact the wall’s artist (David Dahlquist), to obtain an estimate
regarding repairing the wall. PAC agreed to explore the decommissioning process for
the wall, but has not yet committed to recommend decommissioning. PAC will hold a
special meeting in mid-July to decide whether to make a recommendation to Council
regarding decommissioning.
AMS also inquired with PAC regarding several light column and brick sculptures
downtown that are in the public art inventory and need repair. AMS will contact the
artist (Dahlquist) to get estimates regarding rehabilitation.
Next Steps:
Following PAC’s special meeting in mid-July, staff intends to present several decision
points to the City Council at the July 28 City Council meeting. These include:
4) Details regarding the bid alternates to be prepared for the paver pattern.
5) Final selection of the color of the pavers to be specified in the bid
documents
6) If recommended by PAC, a discussion about whether to deaccession the
Tom Evans wall, including funding source for the demolition.
Once Council direction is provided regarding these three items, staff will finalize the
plans and specifications and return to Council on August 11 to set a bid due date.
FINAL DRAFT 25 AUGUST 2014
City of Ames Public Arts Commission Deaccession Policy Guidelines. A work of art that is no longer relevant or useful to the purposes of the City of Ames and its
activities, as stated in the City of Ames Purchasing Policies and Procedures regarding disposal of surplus
property, should be deaccessioned.
An object should be deaccessioned if the City of Ames is unable to provide proper care and
maintenance, or if the object has deteriorated beyond usefulness in terms of the exhibition or study
collections.
An object may be deaccessioned if it is no longer useful for exhibition in the foreseeable future, if the
object had been identified incorrectly in regards to date, artist, manufacturer, or other information,
which makes it in conflict with the City of Ames’ stated purpose as stated in Chapter – of the Municipal
Code.
If there are more than two identical or similar objects which are represented in the exhibition collection,
the least artistically or historically significant object may be deaccessioned.
City staff supporting the Commission shall ensure that there are no legal or other obstacles to the
disposal of objects in the City’s possession and of informing the committee on these matters.
Objects that are no longer desirable in the City of Ames' collections may be disposed of in the following
order:
1. Exchanged for another object meeting the criterion of the City of Ames Purchasing Policies and
Procedures. Exchanges shall be with other reputable organization (city, museum or private
businesses, with preference given to scholarly or cultural organizations rather than commercial
entities).
2. Sold at public auction or to a reputable buyer in a public sale. If disposal is by sale, preference
may be given to a public auction. It is the Commission’s intent that, subject to City Council
budgetary approval, that if the object is sold, the monies should be used to acquire future objects
that meet the purposes and goals of the Commission or for conservation of the City of Ames’
collections.
3. If an object has seriously deteriorated or been irreparably damaged, it may be deaccessioned
from the collections and destroyed beyond recognition.
If feasible, donors or their immediate family or descendants shall be notified as a courtesy by the
Commission Chairman, when donated objects are deaccessioned.
Procedure. The Commission will review the collections periodically and determine if any objects should
be deaccessioned. Reasons for deaccessioning include: damaged objects that are not repairable; objects
with incorrectly identified attributes which alter their value to the City; duplicate or reproduction
objects; objects determined to be forged; objects that do not fulfill the Commission’s mission; objects
the City of Ames can no longer care for due to lack of space or funding, and objects that should be
repatriated under federal law.
ATTACHMENT 2
FINAL DRAFT 25 AUGUST 2014
The Commission will recommend any objects to be deaccessioned to the Mayor and City Council for
approval. The objects will be reviewed by the City Council and the rationale for deaccession will be
agreed upon.
If the City cannot reliably determine an object's provenance, historical, aesthetic or financial value, then
the Commission may contract with a scholar or authority for a written evaluation prior to
deaccessioning the object.
Deaccession of Objects through Sale
Deaccessions of objects through sale must follow the City of Ames Purchasing Policies and Procedures.
Objects no longer considered appropriate to the City of Ames collections because of duplication,
damage, or forgery may be deaccessioned through City operations. The type of deaccession will be
determined by the objects estimated value.
1) $25,000 or more.
These objects have an estimated value of $25,000 or more and are considered to be unique.
These objects will be best sold through a nationally recognized broker/agency. Competitive bids
will be solicited from a minimum of three or more brokers and the selected firm may be
retained for three years. Because of the diverse nature of the collection, more than one broker
may be retained at one time.
2) Less than $25,000.
An intermediate range will include items with a value of $100 - $25,000. Deaccession of these
objects may be handled in a variety of ways. One option is to retain a recognized broker/agency
to handle sales for the City of Ames. A second option includes selling items through the City of
Ames Disposal of Surplus Property process. If the latter option is used, the Commission may
reject any bid deemed too low.
It is the Commission’s intent that, subject to City Council budgetary approval, all monies received from
the sale of deaccessioned objects shall be used only to 1) acquire objects which support the City of
Ames' mission and/or 2) obtain conservation treatment of permanent collections objects. The City
Finance Department maintains financial records for all financial transactions. It is the Commission’s
intent that, subject to City Council budgetary approval, any monies acquired by the sale of objects or
equipment will be placed in an account for the City of Ames Public Arts Commission. Withdrawal of
funds from the account must be approved by the City Council and the Public Arts Commission.
Procedure for Recording Deaccession. All records pertaining to the object shall be marked
"deaccessioned" and date and method of deaccession should be recorded in the object's file. The City of
Ames’ accession number should be removed before the object leaves city property. The Commission
will arrange for proper photo documentation for all destroyed objects.
When objects are deaccessioned from the collections, the Chairman of the Commission will notify the
original donor, if possible, of the intended exchange or sale of the donated objects. Replacement
objects would then be credited to the original donor or designated party.
FINAL DRAFT 25 AUGUST 2014
Destruction and Disposal. Objects considered unsellable, severely damaged, or unusable may be
destroyed beyond recognition and disposed. Prior to disposal, all City of Ames or donor identification
shall be removed. The destruction of the object must be thoroughly photographed and all records
dealing with destruction kept in the object’s file.
Staff Responsibilities
In all considerations of deaccessioning of art by sale or exchange, the Commission must first record in
writing for the City of Ames, the conditions under which the work had been acquired and whether there
were at the time, any legal, moral or ethical restrictions that would affect the deaccession.
The City Manager’s office shall assist the Commission in maintaining all records pertaining to the
deaccessioned object, including method of deaccession, sales or exchange receipt, correspondence of
deaccessioned objects and other relevant records.
ATTACHMENT 3
Ames Public Art Commission
Request for Deaccession to the Ames City Council
Item Identification Number: 59-9900
Name: Vanishing Rail Yard (ceramic tile walls)
Artist: David Dahlquist
Location: Main St at Burnett Ave (Tom Evans Park)
Year acquired: 1999-2000
Material: Ceramic glazed tile murals (2), on concrete planter walls
1. JUSTIFICATION FOR DEACCESSIONING VANISHING RAIL YARD
The two ceramic tile murals have many ceramic tile pieces that are broken and the murals are in
overall disrepair. In 2009, a few of the tiles in most need of repair, were repaired by the artist. At
the time, the artist considered that repair to be a “quick patch.” In 2009, the artist estimated
$10,000 for a complete repair of the two wall murals. In a recent conversation, the artist said that if
he were to do a complete repair, that the cost would be far more than $10,000 and he would
utilize a much different process and materials. The Public Art Commission (PAC) notes that these
two ceramic tile mural walls were brought to its attention as a component of the current street and
light project for Main Street. In light of potential consideration for new design and artwork for Tom
Evans Park (with strong interest by Ames Main Street), PAC recommends deaccessioning/
demolition of the Vanishing Rail Yard ceramic tile wall sculpture and formally to fund the
demolition of the walls, for no more than the current estimate of $1,500.
2. RECOMMENDATION TO THE AMES CITY COUNCIL
PAC recommends the removal and destruction of the Vanishing Rail Yard, a 1999/20 ceramic
tile wall sculpture, to the Ames City Council. PAC will fund no more than $1,500 for demolition
costs.
3. APPROVED FOR DEACCESSION
July 22, 2020 by the Ames Public Art Commission
REQUEST SUBMITTED ON JULY 23, 2020 BY
Sara Sherman, PAC Chair, and Karen George, PAC Treasurer
Smart Choice
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MEMO
Item No. 38
To: Mayor and Ames City Council
From: Steven L. Schainker, City Manager
Date: July 24, 2020
Subject: Improving Public Engagement
One of the City Council’s goals is to “Use the best communication engagement
techniques and modern technologies to engage the community by reaching
people in geographic areas using multiple channels.”
An analysis will be required by either the City staff or an outside entity to
determine the most effective techniques. Rather than pursue on outside
consultant for this assignment, with the assistance of Councilperson Betcher,
contact was made with the faculty at the Iowa State University Department of
Community and Regional Planning and the College of Design. It was determined
that a class could be designed to take the lead on this analysis as early as this
fall semester, and depending on the status of the COVID-19, a second class
could be added in the spring semester.
The benefits of working with an ISU class for this task are three-fold. First, it
frees up City staff to work on the other goals of the City Council that have been
delayed due to the pandemic. Second, it assists ISU in providing students with a
real world project on which to work. Third, there are minimal out-of-pocket costs
associate with working with the students as opposed to a very costly consulting
contract with a private entity.
I have attached for your review the agreed-upon Request For Assistance (RFA)
that was jointly developed by University and City representatives. The focus of
the work will be on identifying: 1) the various groups of residents in our
community, 2) which engagement techniques have been successful in other
cities, and 3) which engagement techniques are most appropriate for each
identified group of residents. A special emphasis is being placed on engaging
our under-represented community members.
Normally, I would not be bringing this document for your approval since we
frequently work with ISU classes in this way. However, because the proposed
program of work involves one of the City Council’s goals, I want to make sure
you support this means of accomplishing your public engagement goal.
Assuming you concur with this approach, I request that the City Council
pass a motion approving the project reflected in the attached RFA, along
with the minimal budget request.
IMPROVING PUBLIC ENGAGEMENT IN AMES, IA
This Request for Assistance (RFA) describes a mutually beneficial relationship between
the City of Ames and classes taught by the Iowa State University Department of
Community and Regional Planning and the College of Design. The circumstances of the
RFA will enable the City to enhance its Community Engagement strategies to better
solicit the involvement of residents while the students and faculty of the College of
Design participate in a living lab experience in the City of Ames that will enhance
learning and research opportunities.
I. DEFINITIONS:
The Institute of Local Government provides the following definition for Public
Engagement:
Public Engagement is a general term that represents a broad range of methods
through which members of the public become more informed about and/or influence
public decisions.
For the City of Ames, Public Engagement is comprised of two types:
City-Initiated Engagement (CIE) is engagement initiated by the City to gain
resident input on upcoming policy decisions or projects or to disseminate information
on these topics to impacted residents.
Resident-Inspired Engagement (RIE) is engagement with the City on issues,
projects, or policy decisions that residents have brought forward for City
consideration. These include neighborhood initiatives, quality of life issues, and
elements of place-making, such as, among others, community art, events, and
improvements. RIE may be enhanced by the City creating opportunities for the
exchange of ideas.
For the purposes of this project, Community Engagement is synonymous with Public
Engagement and defined as including both CIE and RIE.
It is within these definitions that the City of Ames is seeking assistance.
II. BACKGROUND:
The City of Ames has adopted the Council/Manager form of government. Under this
governing model, the Mayor/City Council operate as the Legislative Branch, empowered
to make rules, regulations, ordinances, and policies that impact the lives of their
residents. The City Manager serves as the Executive Branch of local government,
responsible to implement the direction given by the Mayor and City Council.
Inherent in this governance model is the concept of representative democracy, in which
the Mayor and City Council have been granted, as the result of an election, the authority
to make policy decisions for the City. This approach is different from holding a formal
public referendum on each important issue to determine what the majority of the
residents want and then voting according to the majority opinion.
Short of pursuing a formal public vote on each important issue before they make a final
decision, the Ames Mayor and City Council are committed to obtaining input from
impacted residents by utilizing various Public Engagement techniques. Gathering
substantial public input may be challenging because residents, particularly those from
traditionally under-represented groups, may not be willing to engage or may not know
how to engage with City representatives.
III. CATEGORIES OF ISSUES ON WHICH CIE IS PURSUED:
Typically, there are four categories of issues on which City-Initiated Engagement is
pursued.
1) Current Planning
Current planning issues impact a person’s property or surrounding neighborhood.
These include rezoning requests, zoning variance requests, home occupation
requests, parking prohibition requests, and street reconstruction projects.
2) Long-Range Planning
Long-range planning issues include the development of the long-range plans that
will impact the total city. Such plans include the Land Use Policy Plan, Long-
Range Transportation Plan, and Park Master Plan.
3) City-Wide Policy Changes
City-wide policy changes impact all Ames residents. These include, for example,
parking meter fee modifications, sidewalk infill requirements, and property.
maintenance code regulations.
4) Capital Improvement Projects
Capital improvement projects include major projects that are expensive and will
benefit all Ames residents. Such projects might include, for example, a new
indoor aquatics facility, new fire station, new community solar farm, and new
major intersection involving arterial roads.
IV. CITY-INITIATED ENGAGEMENT TECHNIQUES CURRENTLY UTILIZED
The City has employed the following CIE techniques to gain public input:
a. Direct mailings,
b. Door hangers,
c. Pop-up meetings,
d. Focus groups,
e. Virtual meetings,
f. On-site neighborhood meetings,
g. Public meetings,
h. Media releases,
i. Social media (Facebook, Instagram, Twitter, video streaming), and
j. On-line surveys.
V. THE PROBLEM:
While all of the techniques highlighted above have been utilized by the City to stimulate
citizen interest and generate public input, Community Engagement remains
problematic. The problem is two-fold:
1) More often than not, impacted residents come away from City-Initiated
Engagement during the decision-making process feeling that the Mayor and City
Council have not listened to them and/or have ignored residents'
recommendations. This feeling may cause residents to actively disengage
because they believe the Mayor and Council aren’t listening or are not willing to
listen.
2) Residents from under-represented communities may not be reached by current
City-Initiated Engagement strategies and/or may believe the Mayor and Council
do not care about the communities’ concerns or are not willing to learn about
those concerns.
VI. THE PROJECT:
Assistance is being sought from the ISU Community and Regional Planning classes to
identify techniques that could be used to assure that impacted residents in the
community and residents who are not currently engaged in the decision-making process
are given the opportunity to provide input and feel they have been heard, not
necessarily agreed with, before the Mayor and City Council make a final policy decision
or initiate a project that affects residents.
Integral to the success of this project would be identifying the individual groups (e.g.,
retirees, racial or ethnic groups, international families, university students, low- and
moderate-income residents, etc.) that exist within the larger community and
recommending which of the techniques for City-Initiated Engagement and Resident-
Inspired Engagement would be most appropriate for that group and which
engagement techniques are most appropriate for which categories of issues.
VII. PHASED APPROACH TO THE PROJECT:
The project would be accomplished in two phases over the fall semester in 2020 and
the spring semester in 2021. The COVID-19 pandemic makes these plans, especially
Phase 2, necessarily tentative.
Phase 1
During the fall semester of 2020, the students in the CRP 532: Community
planning studio will
a. Explore planning for the community.
1. Catalogue various City-Initiated Engagement and Resident-Inspired
Engagement strategies that have been successfully implemented in other
communities throughout the country and more broadly in the world.
2. Catalogue and map the groups of residents in Ames who need to be
engaged. A particular focus is dedicated to the residents that are usually
under-represented.
i. Explore the notion of rational ignorance or why the residents don’t
participate: interviews, Community Engagement, and other
strategies.
ii. Study the groups of residents in Ames, their characteristics, and
needs.
iii. Identify challenges to communication
3. Catalogue the techniques and identify strengths and weaknesses of
Community Engagement as currently implemented in Ames and broadly
in Iowa
i. Interview the Ames city council, mayor, city manager and selected
representatives from other cities in Iowa.
4. Catalogue of participatory techniques for City-Initiated Engagement and
Resident-Inspired Engagement appropriate for groups of residents in
Ames.
ii. Describe examples of the techniques.
iii. Map techniques to the different groups of residents and their needs.
Phase 2 (Tentative)
Given the uncertainty of Spring semester because of the pandemic, Phase 2
plans are tentative and will be discussed further as Fall semester progresses.
The studio tentatively will focus on studying the engagement techniques
presented in Phase 1, deepen the knowledge of these techniques, and test them
for the purpose of their implementation in the City of Ames.
1. Students will work further on collecting material about engagement
techniques and expand the catalogue developed in Phase 1.
2. They will test the techniques available online and study their strengths,
weaknesses, and possible implementations for the City of Ames.
3. They will develop criteria that could be used to evaluate the success of
these techniques if implemented in Ames.
4. They will – if possible due to the COVID restrictions – focus on working
with under-represented residents, establish contacts with them and get
them involved in place-making activities and in creation of action projects
(projects initiated by the residents that may improve their neighborhoods
according to the needs, wishes and possibilities of the residents).
VIII. FINAL PRODUCT:
The project deliverables for each semester will be the following:
Fall 2020
a. A list of the identified groups and their group traits.
b. A catalogue of CIE and RIE strategies that are predicted to be the most
successful in solving the Problem reflected in Section V for each of the
identified groups in Ames and each of the issue categories listed in Section
III, along with the justification for selecting these strategies, that is, their
strengths and weaknesses.
c. Mapping of appropriate strategies onto community groups.
Spring 2021
a. Deliverables for Spring 2021 will be determined as more information on that
semester becomes available.
IX. Budget:
The tentative budget below outlines likely costs, though these are subject to change.
Any changes to the budget must be approved by the City of Ames in consultation with
the course instructor.
Fall 2020
The Fall 2020 budget includes the following:
1. Printing of final deliverables: This will be done by the City of Ames.
i. No more than 15 copies of the catalogue (10 for the students, 2 for
the instructor, 3 for the City of Ames).
2. Food for presentation days: This will be ordered by the instructor and
receipts will be submitted for reimbursement by the City of Ames.
i. 4 times pizza with soft drinks for students and guests (estimated 4 x
$50 = $200).
3. Other material costs not to exceed $750: This cost would cover
communication boards in the neighborhoods used to get response from
the residents, or other costs approved by the City Manager.
Reimbursement would be provided based on receipts submitted by the
instructor.
Spring 2021
Costs for Spring 2021 will depend on the amount and type of interaction students
are able to engage in with residents. Tentatively, the costs for Spring 2021 will be
similar to those for Fall 2020, as follows:
1. Printing of final deliverables: This will be done by the City of Ames.
ii. 15 copies of the catalogue (10 for the students, 2 for the instructor,
3 for the City of Ames).
2. Food for presentation days: This will be ordered by the instructor and
receipts will be submitted for reimbursement by the City of Ames.
iii. 4 times pizza with soft drinks for students and guests (estimated 4 x
$50 = $200).
3. Other material costs not to exceed $750: This cost would cover
communication boards in the neighborhoods used to get response from
the residents, or other costs approved by the City Manager.
Reimbursement would be provided based on receipts submitted by the
instructor.
Caring People Quality Programs Exceptional Service
515.239.5146 main
fax
Legal Department
To: Mayor Haila, Ames City Council
From: Mark O. Lambert, City Attorney
Date: July 8, 2020
Subject: City of Ames Tobacco Ordinance
On December 20, 2019, the President signed legislation amending the Federal Food, Drug and
Cosmetic Act, raising the federal minimum age for the purchase of tobacco products from 18
to 21 years. The legislation became effective immediately upon the President’s signature.
The Iowa General Assembly recently passed SF 2268, changing state law on the purchase of
tobacco (and vaping and nicotine) products also from 18 to 21; the Governor signed the bill
into law on June 29, 2020. The changes to the law became effective immediately upon the
Governor’s signature.
The City of Ames has the following ordinance regarding the purchase/sale of tobacco products,
which is now inconsistent with state law:
Sec. 17.33. PROVISION OF TOBACCO PRODUCTS TO MINORS.
(1) A person shall not sell, give, or otherwise supply any tobacco,
tobacco products, or cigarettes to any person under eighteen years of age.
Violation of this subsection shall be a municipal infraction punishable by a
penalty of $300 for a person’s first violation and $750.00 for each repeat
violation; and, alternatively a violation of this subsection can be charged by a
peace officer of the City as a simple misdemeanor.
(2) If the holder of a permit issued by the Iowa Department of Revenue
and Finance under Chapter 453A Code of Iowa, or any employee of such
permittee, during the course of the permittee’s business, knowingly sells or
otherwise supplies any cigarette or other tobacco product to any person under
Item No. 39
eighteen years of age, or fails to take reasonable measures to ascertain
whether that person is eighteen or more years of age, the said permittee shall
have committed a municipal infraction punishable by a penalty of $300 for that
permittee’s first such violation and $750.00 for each repeat violation.
OPTIONS:
1. Direct the City Attorney to draft an ordinance prohibiting the sale of tobacco,
vaping and nicotine products to persons under age 21.
2. Do not move forward with amending the current ordinance.
RECOMMENDATION:
The City Attorney’s Office and the Ames Police Department believe the Ames
Municipal Code should be updated to be consistent with the recent changes in state
law, by specifying it is unlawful to sell or supply tobacco products to persons under 21
years of age (instead of the current age 18) and also by adding vaping products and
other nicotine products to the ordinance. Therefore, Option #1 is being recommended.
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY REPEALING CHAPTER 17
SECTION 17.33 (1)(2) AND ENACTING A NEW CHAPTER 17
SECTION 17.33 (1)(2) THEREOF, FOR THE PURPOSE OF
UPDATING THE PROVISION OF TOBACCO PRODUCTS TO
MINORS REPEALING ANY AND ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT
OF SUCH CONFLICT; PROVIDING A PENALTY; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by enacting a new Section as follows:
“Sec. 17.33. PROVISION OF TOBACCO PRODUCTS TO MINORS.
(1)A person shall not sell, give, or otherwise supply any tobacco, tobacco products,
cigarettes, alternative nicotine products, or vapor products to any person under twenty-one years of age.
Violation of this subsection shall be a municipal infraction punishable by a penalty of $300 for a person’s
first violation and $750.00 for each repeat violation; and, alternatively a violation of this subsection can be
charged by a peace officer of the City as a simple misdemeanor.
(2)If the holder of a permit issued by the Iowa Department of Revenue and Finance under
Chapter 453A Code of Iowa, or any employee of such permittee, during the course of the permittee’s
business, knowingly sells or otherwise supplies any cigarette, tobacco product, alternative nicotine product,
or vapor product to any person under twenty-one years of age, or fails to take reasonable measures to
ascertain whether that person is twenty-one or more years of age, the said permittee shall have committed a
municipal infraction punishable by a penalty of $300 for that permittee’s first such violation and $750.00
for each repeat violation.”
[State Law Ref. Iowa Code Sec. 453A.1]
Section Two. Violation of the provisions of this ordinance shall constitute a municipal infraction
punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , .
_____________________________________________________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
Caring People Quality Programs Exceptional Service
515.239.5160 main
5404 fax
MEMO
Item No. 42
To: Mayor and City Council
Cc: Steven L. Schainker, City Manager
Tracy L. Warner, P.E.; Municipal Engineer
From: John Joiner, P.E.; Public Works Director
Date: July 24, 2020
Subject: 07-28-20 Hearing for ROW Conveyance adjacent to 2400 SE 16th St
On the July 28, 2020, City Council agenda is a hearing for proposed conveyance of a
portion of vacated City right-of-way adjacent to the south edge of 2400 SE 16th
Street. City Council has previously directed that this old right-of-way be vacated and
conveyed to the property owner, Van Wall Equipment. However, an easement will be
needed to access electrical utility facilities and the decorative light columns along US
30. This easement has been created by City legal staff but has not yet been signed by
the property owner. Therefore, the hearing should be continued to the August 11,
2020 City Council meeting to allow time for the property owner to execute and
return the easement.
ITEM #__43_
Date: 07-28-20
COUNCIL ACTION FORM
SUBJECT: AWARD CONTRACT FOR THE EMMA MCCARTHY LEE PARK
PEDESTRIAN BRIDGE REPLACEMENT PROJECT
BACKGROUND:
This project is to construct a new pedestrian bridge across Clear Creek in Emma McCarthy
Lee Park, 3400 Ross Rd. As you recall, the former wood pedestrian bridge was destroyed
in June 2018 after Clear Creek flooded. The FY 2019/20 Capital Improvements Plan (CIP)
included $260,000 to design and construct a new pedestrian bridge. The City also received
a disaster assistance grant for $29,890 from the Federal Emergency Management
Administration (FEMA) and Iowa Department of Homeland Security.
The base bid included providing all labor, equipment, materials, insurance and other
components necessary to complete the Emma McCarthy Lee Park Pedestrian Bridge
Replacement Project in accordance with plans and specifications. The project is expected
to be completed by November 30, 2020.
On June 23, 2020, Council issued a notice to bidders and Staff opened bids on July 21,
2020. The bids are summarized below.
Emma McCarthy Lee Park Pedestrian Bridge Replacement Project
Peterson Contractors, Inc.* $147,594.55
Henkel Construction Co. $179,272.75
Iowa Bridge & Culvert LC $203,019.00
Murphy Heavy Contracting $256,683.90
Jensen Construction Co. $247,683.65
*Peterson Contractors, Inc., did not submit two forms as required by the bid
language, thus making them “Non-Responsive” and not eligible to be awarded the
contract.
PROJECT COST:
Engineer’s Estimate: Amount
Structures (steel truss bridge, concrete, etc.) $129,647
Earthwork (clearing and grubbing, embankment work) $ 28,650
Safety Control (fencing) $ 5,020
Site Work and Landscaping $ 9,800
Demolition (existing footing removal) $ 3,000
Misc. (Mobilization and Construction Survey) $ 27,500
Bid Project Estimate $203,617
Total Project Estimate: Amount
Bridge Project Bid $179,272.75
Tree Removal (Contracted by staff) $ 10,000.00
Asphalt Path $ 5,000.00
Engineering & Design $ 51,900.00
Total Project Estimate $246,172.75
Total available funding for the entire project is $289,890 which leaves $43,717.25 for
contingency.
ALTERNATIVES:
1. Award the Emma McCarthy Lee Park Pedestrian Bridge Replacement Project to
Henkel Construction Co., Ames, Iowa for the bid amount of $179,272.75.
2. Accept the report of bids for the Emma McCarthy Lee Park Pedestrian Bridge
replacement Project, but do not award a contract at this time.
3. Reject all bids.
CITY MANAGER’S RECOMMENDED ACTION:
The Ames community takes pride in the quality of its shared use paths and trail network.
This bridge will reestablish the trail connection that was lost in 2018 to Iowa State campus
from the northwest area of the City. The bridge specified will be constructed approximately
four feet above the former bridge deck and will be ten feet wide which will be like the other
bridges within the parks and trail network. Also, the bridge is engineered to withstand the
force of water if it ever becomes inundated.
Lastly, this project received a very favorable bid below the engineer’s estimate that will allow
the project to be completed without the use of extra funds. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative #1 as
stated above.
ITEM#: 44
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2019/20 CLEAR WATER DIVERSION
BACKGROUND:
Clear water from footing drains causes overloading and backups in the sanitary sewer as
well as increases in the volume of clean water that is treated at the sewage treatment
facility. The Clear Water Diversion program involves diverting footing drain discharge
from sanitary sewers to storm sewers. This diversion results in lower volumes of clean
water needing treatment at the sewage treatment facility, thereby decreasing operating
and maintenance costs of that facility. In addition, the program addresses locations where
sump pump water discharges directly over the back of curb since no storm sewer exists
in the area, which can cause ice build-up in the curb and gutter. The 2019/20 program
addresses these types of situations.
The locations for the 2019/20 Clear Water Diversion Program include: Grand Ave (1004 and
1010), 11th St (622 11th St. to Wilson Ave), Burnett Ave (14th St to 15th St), Kellogg Ave (12th St to
13th St), and Johnson St (1132 to 1126).
On July 22, 2020, bids for the project was received as follows:
Bidder Bid
Engineer's Estimate $145,000
Keller Excavating $102,240
Synergy Contracting $136,336
Ames Trenching $125,264
Revenue and expenses associated with this program are estimated as follows:
City staff have completed plans and specifications for this project. With the low bid of
$102,240 and engineering/administration estimated in an amount of $21,750, total
expenses are estimated at $123,990. The Capital Improvement Plan shows the 2019/20
Clear Water Diversion program with $100,000 in Sewer Utility Fund and the 2020/21
Clear Water Diversion Program with $50,000 in Sewer Utility Fund. A carry over of
$24,000 from the 2018/19 Clear Water Diversion brings the total funding to $174,000.
ALTERNATIVES:
1. a. Accept the report of bid for the 2019/20 Clear Water Diversion Program.
b. Approve final plans and specifications for this project.
c . Award the 2019/20 Clear Water Diversion Program project to Keller Excavating
of Boone, Iowa, in the amount of $102,240.
2. Do not proceed with this project.
MANAGER’S RECOMMENDED ACTION:
This project result in reduced sump pump discharges into the curb and gutter that can
cause ice build-up, and thus improving traffic safety. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No.
1, as noted above.
ITEM # 45
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: 2020/21 US HIGHWAY 69 IMPROVEMENTS (SOUTH DUFF AVENUE
AND US HIGHWAY 30 EASTBOUND OFF-RAMP)
BACKGROUND:
This program provides for intersection and corridor improvement projects along US
Highway 69 to alleviate congestion and reduce accidents. This project includes
intersection improvements and traffic signal installation at S. Duff Avenue and US
HWY 30 EB Off-Ramp. Staff has had conversations with affected properties regarding
this project and will continue to communicate and coordinate during the upcoming
construction of the project.
On July 22, 2020, bids were received for this project as follows:
Bidder Total Bid
Engineer’s estimate $1,041,536.00
Con-Struct, Inc. $1,019,942.60
The revenues and expenses for this project are as follows:
Revenues Expenses
Total $1,330,000 Total $1,311,548.60
ALTERNATIVES:
1a. Accept the report of bids for the 2020/21 US Highway 69 Improvements (South Duff
Avenue and US Highway 30 Eastbound Off-Ramp) project.
b. Approve the final plans and specifications for this project.
c. Award the 2020/21 US Highway 69 Improvements (South Duff Avenue and US
Highway 30 Eastbound Off-Ramp) project to Con-Struct, Inc. of Ames, Iowa, in the
amount of $1,019,942.60.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project
MANAGER'S RECOMMENDED ACTION:
Proceeding with this project will make it possible to significantly improve a major
intersection for motorists in the area. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
1
ITEM # __ 46___
DATE: 07-28-20
COUNCIL ACTION FORM
SUBJECT: UNIT #8 CRANE RENOVATION
BACKGROUND:
On June 9, 2020, City Council approved preliminary plans and specifications for the Unit #8
Crane Renovation. This project is for materials, equipment, and labor necessary for the
installation of equipment related to the renovation of the Unit #8 crane.
Bid documents were issued to 13 firms. The bid was advertised on the Current Bid
Opportunities section of the Purchasing webpage and a Legal Notice was published on the
websites of a contractor plan room service with statewide circulation. The bid was also sent
to three plan rooms. On July 15, 2020, three bids were received as shown below:
Bidder Sales and/or Use taxes Lump Sum
Engineer’s Estimate -- $379,500
Miner Corporation dba MHC Systems,
LLC, Urbandale, IA $17,486.00 $269,876.00
Kistler Crane and Hoist, Omaha, NE $20,754.02 $323,711.02
Staff reviewed the bids and concluded that the apparent low bid submitted by Miner
Corporation dba MHC Systems, LLC, Urbandale, IA, in the amount of $269,876.00 (inclusive
of Iowa sales tax) is acceptable.
Since the need for this work was not learned until the budget was finalized, this project was
not included in Electric Service’s CIP. Funding for this project will come from savings in
budgeted amounts for the Unit #7 Turbine Generator Overhaul CIP project, which has
$709,000 remaining. This is consistent with what staff informed City Council at the time the
preliminary plans and specifications were approved.
ALTERNATIVES:
1. Award a contract to Miner Corporation dba MHC Systems, LLC, Urbandale, IA, for
the Unit #8 Crane Renovation in the amount of $269,876 (inclusive of Iowa sales tax).
2. Award a contract to another bidder.
3. Reject all bids and delay the repair which could eventually render the crane unreliable
and potentially create unsafe crane operation.
2
CITY MANAGER'S RECOMMENDED ACTION:
The crane is critical plant equipment used in completing major work on the
turbine/generators. This work should be completed before work begins on the Unit #8
Turbine Generator. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1 as stated above.