HomeMy WebLinkAbout~Master - June 9, 2020, Regular Meeting of the Ames City Council*AMENDED*
AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
JUNE 9, 2020
*DUE TO THE COVID-19 PANDEMIC, CITY HALL IS CLOSED TO THE PUBLIC UNTIL
JULY 1, 2020. THEREFORE, THIS WILL BE AN ELECTRONIC MEETING. IF YOU WISH
TO PROVIDE INPUT ON ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY
GOING TO:
https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US:1-312-626-6799 or toll-free: 888-475-4499
Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
https://www.youtube.com/ameschannel12
https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please see the instructions listed above. The normal process
on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of
the first reading.
CALL TO ORDER: 6:00 p.m.
PROCLAMATION:
1. Proclamation proclaiming June 19, 2020, as “JUNETEENTH” in the City of Ames
CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
2. Motion approving claims
3. Motion approving Minutes of Special Meeting held May 19, 2020 and Regular Meeting held
May 26, 2020
4. Motion approving Report of Change Orders for period from May 16 - 31, 2020
5. Motion approving Class C Liquor Ownership Change for Texas Roadhouse, 519 South Duff
Avenue
6. Motion approving transfer of Bar la Tosca Class C Liquor License from 400 Main Street to 303
Welch Avenue, Ste. 101, pending final inspection
7. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licences:
a. Class C Liquor License with Catering Privilege and Sunday Sales - Texas Roadhouse, 519
South Duff Avenue
b. Class C Liquor License with Outdoor Service and Sunday Sales - Bar la Tosca, 400 Main
Street
c. Class C Liquor License with Catering Privilege and Sunday Sales - Jethro’s BBQ, 1301
Buckeye Avenue, pending dram
8. Resolution adopting New and Revised Fees for the City of Ames to be effective July 1, 2020
9. Resolution approving 2020-21 Human Services Contracts
10. Resolution approving 2020-2021 Pay Plan
11.Resolution confirming appointment of Jacob Schrader and Jacob Ludwig to serve as Iowa State
University Student Government representatives to Ames Transit Agency Board of Trustees
12. Resolution setting date of public hearing for June 23, 2020, on vacation of City right-of-way
adjacent to 2400 and 2500 SE 16th Street
13. Resolution setting date of public hearing for July 28, 2020, on conveyance of vacated right-of-
way to the owners of 2400 and 2500 SE 16th Street (Van Wall Equipment Inc.,) for $28,410.06
14. Economic Development Administration Grant Application pertaining to the Prairie View
Industrial Center Utility Extension Project (East Industrial Area utilities):
a. Motion authorizing staff to prepare and submit the Grant Application
b. Resolution designating Municipal Engineer Tracy Warner as authorized representative to sign
the Grant Application
15. Resolution accepting extension of Property Brokerage Agreement with Willis of Greater Kansas,
Inc., for the period beginning July 1, 2020, through June 30, 2021, in the amount of $50,000
16. Resolution approving renewal of property insurance program coverage with Willis of Greater
Kansas, Inc., for FY 2020/21 at the combined quoted premium of $728,137
17. Resolution approving waiver of parking meter fees for three designated spots on Douglas
Avenue from May 19, 2020, to July 1, 2020, from 9:30 AM to 3:00 PM, Tuesday - Saturday, to
facilitate Curbside Service at the Ames Public Library
18. Resolution approving contract and bond for Electric Distribution Parking Lot Reconstruction
Project
19. Asbestos Remediation and Related Services and Supply Contract:
a. Resolution approving renewal of Contract with Earth Services & Abatement, LLC, of Des
Moines, Iowa, for the one-year period from July 1, 2020, through June 30, 2021 in an amount
not to exceed $200,000
b. Resolution approving Performance Bond
20. Valve Maintenance, Related Services and Supplies Contract:
a. Resolution approving renewal of Contract with Pioneer Industrial Corporation, of Hastings,
Nebraska, for the one-year period from July 1, 2020, through June 30, 2021 in an amount not
to exceed $85,000
b. Resolution approving Performance Bond
21. Line Clearance Program:
a. Resolution approving renewal of Contract with Wright Tree Services, Des Moines, Iowa, for
hourly rates and unit prices bid, in an amount not to exceed $337,260,
b. Resolution approving Performance Bond
22. Resolution approving Plat of Survey for 2200, 2212 Oakwood Road, and 3210 Cedar Lane
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23. Resolution approving partial completion of public improvements and reducing security for Crane
Farm Subdivision, 4th Addition (aka Hillside, 4th Addition)
24. Resolution approving partial completion of public improvements and reducing security for
Quarry Estates Subdivision, 3rd Addition
25. Resolution approving completion of public improvements and releasing security for Village Park
Subdivision, 1st Addition
*Additional Item: PUBLIC FORUM: This is a time set aside for comments from the public on
topics of City business other than those listed on this agenda. Please understand that the Council will
not take any action on your comments at this meeting due to requirements of the Open Meetings Law,
but may do so at a future meeting. The Mayor and City Council welcome comments from the public;
however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor
may limit each speaker to three minutes.
ADMINISTRATION:
26. Ames Economic Development Commission:
a. Presentation of Annual Report
b. Resolution approving Contract with Ames Economic Development Commission for
Economic Development Activities from July 1, 2020, through June 30, 2021, in an amount
not to exceed $150,000
27. Progress Report from Sustainability Coordinator regarding FY 2019-20 Activities:
a. Motion accepting Report
b. Resolution approving Contract with Iowa State University for Sustainability Advisory
Services from July 1, 2020, through June 30, 2021, in an amount not to exceed $25,000
PLANNING & HOUSING:
28. Story County request to extend the Ames Urban Fringe Plan 28E Agreement:
a. Resolution approving extension of Urban Fringe Plan Agreement to July 11, 2022
b. Resolution directing staff to work with Story County and Gilbert on future amendments to
the Urban Fringe Plan
29. Minor Amendment to the Land Use Policy Plan Future Land Use Map at 802 Delaware Avenue:
a. Motion to deny/Resolution to approve proposed Amendment
ELECTRIC:
30. Resolution approving preliminary plans and specifications for Power Plant Unit #8 Crane
Renovation; setting July 15, 2020, as bid due date and July 28, 2020, as date of public hearing
WATER & POLLUTION CONTROL:
31. Resolution awarding contract to DPC Industries, Inc., of Bellevue, Nebraska, for purchase of
liquid sodium hypochlorite for the Water Plant and Power Plant in the amount of $0.945/gallon
for the period of July 1 through September 30, 2020, and then $0.88/gallon for the remainder of
the fiscal year
HEARINGS:
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32. Hearing on Second Substantial Amendment to CDBG 2019/20 Annual Action Plan:
a. Resolution approving Amendment
ORDINANCES:
33. First passage of ordinance establishing parking restrictions on Duff Avenue (20th Street to Grand
Avenue)
34. Second passage of ordinance updating name of Iowa State University Student Government in
Ames Municipal Code Section 26A
35. Third passage and adoption of ORDINANCE NO. 4413 relating to trash and recycling collection
areas in commercial zones
36. Third passage and adoption of ORDINANCE NO. 4414 extending Industrial Tax Exemption
Ordinance until 2030
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
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MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 19, 2020
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on the 19th day of May, 2020. Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber
Corrieri, Tim Gartin, Rachel Junck, and David Martin were present. Ex officio Member Nicole
Whitlock was also present.
Mayor Haila announced that it is impractical to hold an in-person Council meeting due to the
Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting is being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
RESOLUTION CORRECTING NAME OF SUBDIVISION APPROVED BY RESOLUTION
NO. 20-245 ON MAY 12, 2020, FROM KINGSBURY’S SUBDIVISION, THIRD ADDITION,
TO KINGSBURY’S SUBDIVISION, FOURTH ADDITION. Moved by Betcher, seconded by
Martin, to approve the correction for the Final Plat for Kingsbury’s Third Addition to Kingsbury’s
Fourth Addition.
Vote on Motion: 6-0. Motion declared carried unanimously.
AMES PLAN 2040 WORKSHOP REGARDING PARKS AND OPEN SPACES PRINCIPLES
AND ENVIRONMENT PRINCIPLES: Planning and Housing Director Kelly Diekmann told
Council that one set of principles will be used to discuss parks, trails, and open spaces; and another
set of principles will be used to discuss environment. RDG Consultant Cory Scott said there are sub-
elements of the Ames Plan 2040 (Plan) coming out of the public engagement opportunities. He
stated the Vision of parks, trails, and open spaces: Open space and recreation facilities support the
physical and social well-being of the community. Mr. Scott said the existing Park Master Plan was
intended to supplement the Land Use Policy Plan (LUPP) and seeks to accomplish a set of goals.
Mr. Scott reviewed survey responses received during the public input process.
Mr. Scott reviewed the eight principles developed after meeting with the public and considering
current parks, trails, and open spaces:
1. Reflect community values with public space for social and physical well-being that private open
space alone cannot accomplish
2. Accessible and desirable open space opportunities
3. Concurrent growth of park land with development
4. Maintain and expand the system of park types to meet varied needs of the community overall
5. Plan a system of interconnected green ways.
6. Stewardship and variety of open space
7. Fiscally responsible
8. Support partnerships
Council Member Betcher asked about the relationship between public space, private space, and
university space. Mr. Diekmann said they did not inventory Iowa State University (ISU) land in this
process, and the City is not relying on ISU land to meet the park requirements.
Mr. Martin asked if Council should imagine the principles will be flushed out even further in the
Plan. Mr. Scott said this is the level the principles would appear in the Plan, as keeping principles
broad allows for interpretation. Mayor Haila asked about expanding parks within the existing park
system. Mr. Diekmann said larger parks like Brookside Park are called community parks. Ms.
Beatty-Hansen asked how neighborhood parks compare to community parks. Mr. Diekmann said
the PDF document showing all parks and their size is included in the Parks and Recreation program
and facility guide. Parks and Recreation Director Keith Abraham said an interactive map of the park
system is currently being worked on with the City of Ames geographic information system (GIS)
staff members.
Mr. Diekmann said larger community parks will be needed in addition to neighborhood parks, and
it was not their intent to suggest enlarging existing parks. Mayor Haila said the principles should be
clear and consistent with what’s being adopted. Mr. Diekmann reviewed what is included in the
LUPP and said the team desires to be consistent in expectations. Mayor Haila asked if park types
will be defined in the new document. Mr. Diekmann said they are defined in the LUPP as regional,
community, neighborhood, woodlands/open space, and specialty. He said those definitions will be
brought forward to the new Plan.
The Actions drafted for parks, trails, and open spaces were discussed:
1. Maintain a high quality and ample park system and recreation facilities as the city grows.
2. Plan for park dedication as part of the development process with parkland dedication based upon
neighborhood park needs.
3. Provide a park system that supports a variety of user needs.
4. Support the user experience.
5. Support parks and open space environmental opportunities.
6. Apply conservation standards in growth areas.
7. Identify partnerships for meeting service needs.
Ms. Beatty-Hansen said she wondered how water trails could be utilized and emphasized for
recreation and transportation. She said challenges would be weather and access. Mayor Haila asked
about the term “environmentally sensitive areas,” and if any of them need preserved to be consistent
with principles five and six. He asked if people purchasing property will understand the City’s view
on those areas to be preserved and protected. Mr. Diekmann said in the current LUPP, resources can
be found on currently identified habitats and sensitive areas that someone hoping to annex land
could find. He said they are trying to continue that, and as long as the policies are there expectations
will be developed.
Council Member Betcher asked about the details of principle six referencing “passive area
experiences.” Mr. Scott said that would not involve programming or active recreation. Ada Hayden
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Heritage Park was given as an example. Mayor Haila asked about “reestablishment of habitat.” Mr.
Diekmann said Ada Hayden is also a good example of that where the oak savannah natural habitat
has been restored. Mayor Haila said he appreciates the eighth principle where quality of life can be
broadened beyond the city.
Mr. Diekmann said Ames will need more than one additional community park if growing in multiple
directions. He said accessibility is important and planning will need to take place for parks in the
areas of growth. He said they are proposing to bring the guideline forward from the LUPP of ten
acres of parks/open space per 1,000 people. He said the city should aspire to have an overall open
space ratio similar to the current reality of approximately 18 acres per 1,000 people. He said because
of Ada Hayden the ratio is higher. Mayor Haila asked what happens when developers buy a larger
parcel of land. Mr. Diekmann said there is not a park land dedication ordinance, so it’s up to the City
to determine a process. He said an ordinance would prevent a park from getting put on the last
developer in an area. Mr. Gartin said when developers are asked to dedicate land to the City for a
park, they are paying for that land and that cost is shifted to the remaining lots. He said the
community should pay for that land. Mr. Diekmann said community parks are broader service areas.
He said if an ordinance was in place then developers could pay for the land knowing they will be
required to contribute park land. He said the ordinance would have to have a solid structure to be
effective.
Director Diekmann said an environmentally sensitive overlay requirement has been in place and
development cannot be done in that area without a biological survey. Council Member Gartin asked
if environmental overlays and are working. He said the north side of Ada Hayden is an experiment
and it’s not known if neighborhoods will be compliant in protecting the watershed. Mr. Diekmann
said there is not a city-wide requirement so property owners are being relied on to abide by the
recommendations. Mr. Gartin said he’d like to know if the protections on sensitive areas are
working.
Mr. Gartin said outdoor fitness equipment could be added to centrally-located parks. Mayor Haila
asked if that would be a Capital Improvements Plan (CIP) project instead of a comprehensive plan
item. Mr. Abraham said it’s more of a budgetary concept that could be considered in the five-year
CIP plan. Ms. Corrieri said she would be hesitant to put specifics into the document since it’s a long-
range planning document and it is unknown what will “come and go.” She said outdoor fitness
equipment was not used in the Miracle Park because research is showing those features are not being
utilized very much. Mr. Abraham said the Miracle Park wasn’t included in the Plan, rather when the
opportunity presented itself they were flexible and moved forward. Ms. Betcher said there are a
variety of user needs and wondered where users can make suggestions on what is important to them.
Mr. Abraham said the Miracle Park began as a discussion, the canoe and kayak access at Ada
Hayden started with someone providing an idea and being willing to help, and Roosevelt Park came
together because the neighborhood didn’t want the school to sell the property. Ms. Betcher said there
may be constituents that have feedback and aren’t sharing it because they don’t think the City will
listen. She said she would like to intentionally receive feedback. Mr. Diekmann said staff can
consider how that can happen.
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Mr. Martin asked about night sky protection. He said he wants to be sure the City is aware of light
pollution. Mr. Diekmann said that would belong in the environmental section of the Plan. Mr. Gartin
said the Tedesco Environmental Learning Corridor is off to a great start. He asked if arts
organizations could incorporate an indoor park system. He said Council Bluffs has an indoor park
that incorporates children’s books.
Mr. Scott stated the environment Vision: Ames will practice environmental stewardship to support
a high quality natural environment. He said they are using GIS and other mapping resources to get
the most current data. Mr. Diekmann said the layers of mapping available makes details very clear.
He said it will replace much of the documentation done in the 1990's.
The principles of environment were discussed:
1. Design for environmental priorities
2. Preserve a network of green spaces
3. Improve water quality
4. Apply climate change conscience policies
A growth principle of Ensure Sustainable Growth and a parks principle of Stewardship and Variety
of Open Space were included.
Mr. Diekmann said the wording of the principles may get refined. Mr. Gartin asked about “high
quality” in the Vision statement. Mr. Scott said that means well cared for. Mayor Haila said it may
be beneficial to be more explicit for future councils. Mr. Diekmann said a vision statement shouldn’t
be used for administration. He said a simple statement preceding Action one may be helpful. Mr.
Martin said another option is to say “Ames will practice thoughtful environmental stewardship.” He
said high level is better.
Council Member Betcher said she doesn’t see how Ames’ role within the watersheds or working
with the County is included. It was noted watersheds are part of the action items. Ms. Beatty-Hansen
wondered about including growing food, soil quality, and air quality in the action items. Mr.
Diekmann said air quality is part of an action item but wasn’t considered a priority in the draft. Ms.
Beatty-Hansen said soil quality can be degraded from compaction or development and asked if the
city has any responsibility to rectify soil. Mr. Diekmann said the way that’s addressed in the Code
is through the stormwater development ordinance rather than a broader policy. Mr. Martin said the
details of principle four on climate change could be stronger. He suggested changing “that may
reduce” to “to reduce”. Mayor Haila asked if this is consistent with the motion that Council adopted.
Mr. Martin said he likes how it recognizes further changes to the plan may be necessary.
Ms. Beatty-Hansen asked if any of the principles list the value of unmodified areas. She asked if the
night sky would be included in the principles. Mr. Scott said it could be included in the details of
Action one.
The Actions drafted for environment were discussed:
1. Assess environmental conditions of all types.
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2. Use planning documents and models to assist in managing environmental quality.
3. Adopt policies and implement strategies identified in prepared plans.
4. Support for alternative energy systems.
5. Economic development goals shall consider resource availability and intensity of use.
A parks Action of Apply Conservation Standards in Growth Areas was included.
Ms. Betcher asked if partnering could be added as an Action. Mr. Scott said that can be added. Mr.
Diekmann said it could become part of Action three.
Director Diekmann said flood plain protection is included with a strong set of regulations for the
100-year floodway fringe.
Council Member Betcher said the negative has been emphasized and wondered if the positives can
also be emphasized. Mr. Diekmann said supporting environmental and sustainable priorities can be
included.
Mayor Haila asked if economic development has been discussed. Mr. Scott said input from
stakeholders may be needed. Mr. Diekmann said the Plan will show a proactive approach of
supporting growth.
Ms. Whitlock asked about the way parks are cared for and asked about environmentally friendly
practices. Mr. Abraham said that is not included in the Park Master Plan. Mr. Scott said it could be
part of the parks principle added under environment. Ms. Betcher asked about buffer strips. City
Manager Steve Schainker said care of buffer strips is addressed in the leases with farmers. Mr.
Schainker asked if those practices would need to be included for private developments. Mr. Martin
said it could be communicated as a community value.
Mr. Diekmann said if Council is comfortable with the information shared the team will move into
writing the chapter.
Mr. Martin said an email was received from Jim Popken, who pointed out some history behind the
previous LUPP map and an overlay for state-owned land to describe an alternate intent for the land
should it be sold. He asked if something should be done by Council. Mr. Scott said it came to their
attention that for the foreseeable future ISU land would not be changed. Mr. Schainker said the
school district has sold land, the Department of Transportation could sell land, and even the City
could. He said something could be set up so anyone purchasing land would know what to expect
from the City. He said it would avoid issues among neighbors. Ms. Betcher said in the case of
development areas identified it makes sense, especially since the State nursery has already been
identified as a possible development area. Mr. Martin asked how to move forward. Mr. Schainker
said staff can talk about the next steps. Mr. Diekmann said university land shouldn’t be relied upon
for development, which can be shown in the final draft. Mr. Schainker said he recommends
addressing more than just the university areas. He said it could be a policy outside of the Plan for
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all governmental lands. Mayor Haila said staff can bring ideas to address governmental lands back
to Council.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: None.
COUNCIL COMMENTS: Council Member Gartin said the Parks and Recreation system is
outstanding. He said he appreciates Friends groups developing around many parks.
Council Member Betcher said that one of her constituents is very concerned that the Council
meetings be as accessible as possible. She said the phone number provided is not toll-free.
Moved by Betcher, seconded by Beatty-Hansen, to request staff to look into ways for callers to
access City Council meetings for free and place Zoom instructions on the website.
Vote on Motion: 6-0. Motion declared approved unanimously.
Mayor Haila said it’s disappointing the Memorial Day celebration has been canceled. He recognized
those who have served the country and those who have spent months planning the celebration. It is
hoped the program can live-streamed.
ADJOURNMENT: The meeting adjourned at 8:21 p.m.
____________________________________ ____________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
____________________________________
Erin Thompson, Recording Secretary
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MINUTES OF THE MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 26, 2020
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
Mayor Haila announced that it is impractical to hold an in-person Council meeting due to the
Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting is being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting, which was being held electronically, was called to order
by Ames Mayor and voting member John Haila at 6:05 p.m. on the 26th day of May, 2020. Other
voting members brought into the meeting were: Bronwyn Beatty-Hansen, City of Ames; Gloria
Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City
of Ames; David Martin, City of Ames; Lauris Olson, Story County Supervisor. Bill Zinnel, Boone
County Supervisor and Jon Popp, Mayor of Gilbert were absent. Student Government Representative
is to be determined.
DRAFT FFY 2021-2024 TIP: Public Works Director John Joiner stated this was an annual
document required by the Metropolitan Planning Organization (MPO). Director Joiner mentioned
that it was the draft of the 2021-2024 Transportation Improvement Program. This is the Capital
Project Funding program. The draft was reviewed by the Transportation Technical Committee and
recommended unanimously for the Policy Committees approval. A public comment period will
happen over the next month and then will be reported back to the Policy Committee for final
document approval on July 14, 2020.
Council Member Beatty-Hansen questioned the Fiscal Constraint table on page 24 of the staff report
and wanted to know if it had been updated with any new numbers that would change due to COVID-
19. Mr. Joiner explained that staff had received some antidotal information from the Iowa
Department of Transportation (Iowa DOT) that the effect of COVID-19 will have on the Road Use
Tax Fund. He noted this would mainly affect the swap (where they swap federal funds for state
funds), but they haven’t received any firm numbers from the Iowa DOT regarding target adjustments.
Moved by Beatty-Hansen, seconded by Olson, to approve the Draft FFY 2021-2024 TIP and setting
the date of public hearing for July 14, 2020.
Vote on Motion: 8-0. Motion declared carried unanimously.
AMENDMENTS TO 2020-2023 TRANSPORTATION IMPROVEMENT PROGRAM (TIP):
Director Joiner commented this item is the same as the Policy Committee saw back in March 2020.
The Mayor opened the public hearing and closed it after there was no one wishing to speak.
Moved by Betcher, seconded by Olson, to approve the Amendments to the 2020-2023 Transportation
Improvement Program (TIP).
Vote on Motion: 8-0. Motion declared carried unanimously.
FISCAL YEAR 2021 DRAFT TRANSPORTATION PLANNING WORK PROGRAM
(TPWP): Public Works Director John Joiner stated that this item was submitted to their State and
Federal funding partners for their review. He noted it is the same document that was shown before
in March 2020 and meets all state and federal requirements.
The public hearing was opened by the Mayor. He closed the hearing after no one asked to speak.
Moved by Junck, seconded by Olson, to approve the Fiscal Year 2021 Draft Transportation Planning
Work Program (TPWP).
Vote on Motion: 8-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: Ms. Olson mentioned that she had let the Board of
Supervisors know that the AAMPO would be meeting tonight and they are questioning what is going
on with the 2045 Plan. She stated she left a message with Traffic Engineer Damion Pregitzer to let
him know that they had questions. It was noted that the County wants to be actively involved in the
2045 Plan. Ms. Olson commented that not only a technical discussion needs to be had, but want to
make sure their voice is heard from a Policy standpoint. She explained that it would be helpful if Mr.
Pregitzer could give her a call and would like to talk with him to find out where they are at in the
process as opposed to what is shown online. Ms. Olson noted that one of their concerns is the
northwest portion of Ames. Director Joiner explained that staff had received some comments from
Mayor Popp and from a few Supervisors, but will have Mr. Pregitzer reach out to her. He noted that
staff will be bringing the project level input back to the Policy Committee on July 14, 2020. This
would be to review the public input received and through the Technical Committee review. After
this they will receive formal feedback from the Policy Committee and then will apply the fiscal
constraints to all the projects to make sure they meet the funding availability that is project. This will
happen in August 2020, and then from there the information will be used to prepare the final draft
that will be provided in late September 2020. Ms. Olson commented that she appreciated the update
and looked forward to hearing from Mr. Pregitzer.
ADJOURNMENT: Moved by Olson, seconded by Junck, to adjourn the AAMPO Transportation
Policy Committee meeting at 6:16 p.m.
Vote on Motion: 8-0. Motion declared carried unanimously.
REGULAR MEETING OF THE AMES CITY COUNCIL
Mayor Haila announced that it is impractical to hold an in-person Council meeting due to the
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Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting is being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council,
which was being held electronically, to order at 6:16 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex officio Member Nicole Whitlock was also present.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 13, Downtown Facade
Grants, for separate discussion.
Moved by Gartin, seconded by Beatty-Hansen, to approve the following items on the Consent
Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Regular Meeting held May 12, 2020,
3.Motion approving Report of Change Orders for period from May 1 to 15, 2020
4.Motion directing City Attorney to prepare an ordinance establishing parking regulations on
Duff Avenue (20th Street to Grand Avenue)
5.Motion approving a new 12-month Class E Liquor License with Sunday Sales - Casey’s
General Store #2298, 428 Lincoln Way - pending final inspection
6.Motion approving a new 12-month Class C Liquor License with Outdoor Service, and
Sunday Sales - Shuyu LLC, dba Wasabi Ames, 926 S. 16th Street pending DRAM
7.Motion approving new 12-month Class C Liquor License with Outdoor Service and Sunday
Sales - Levy, Fisher Theater, 1805 Center Drive
8.Motion approving new 12-month Class C Liquor License with Outdoor Service and Sunday
Sales - Scheman Building, 1805 Center Drive
9.Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a.Class C Liquor License with Catering Privilege, Class B Wine, Outdoor Service, and
Sunday Sales - Della Viti, 323 Main Street, #102
b.Class C Liquor License with Outdoor Service and Sunday Sales - Old Chicago Pizza
and Taproom, 1610 S. Kellogg Avenue
c.Class E Liquor License with Class B Wine Permit, Class C Beer Permit, and Sunday
Sales - Casey’s General Store #2560, 3020 S. Duff Avenue
d.Class A Liquor License with Outdoor Service and Sunday Sales - Green Hills
Residents' Association, 2200 Hamilton Drive, Suite 100
e.Class E Liquor License with Sunday Sales - MMDG Spirits, 126A Welch Avenue
f.Class E Liquor License with Class B Wine, Class C Beer and Sunday Sales - Kum
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& Go # 214, 111 Duff Ave
g.Class E Liquor License with Class B Wine, Class C Beer and Sunday Sales - Kum
& Go #200, 4510 Mortensen Road
h.Class E Liquor License with Class B Wine, Class C Beer and Sunday Sales - Kum
& Go #216, 203 Welch Ave
I.Special Class C Liquor License with Class B Wine, Outdoor Service and Sunday
Sales - Wheatsfield Cooperative, 413 Northwestern
10.RESOLUTION NO. 20-251 authorizing Mayor to sign the Letter of Support for a Regional
Conservation Partnership Program Alternative Funding Arrangement grant application
11.RESOLUTION NO. 20-252 approving FY 2020/21Outside Funding Contracts
12.RESOLUTION NO. 20-253 approving FY 2020/21 Commission On The Arts (COTA)
Annual Grant Contracts
13.RESOLUTION NO. 20-255 approving contract renewal with Wellmark for administrative
services, specific and aggregate excess insurance, and access fees for health insurance
benefits effective July 1, 2020, through June 30, 2021
14.RESOLUTION NO. 20-256 approving contract renewal with Delta Dental of Iowa to provide
administrative services for dental benefits effective July 1, 2020
15.RESOLUTION NO. 20-257 approving contract renewal with National Insurance Services
for continuing the current Group Life and Accidental Death and Dismemberment for a one-
year term ending July 1, 2021 and Long-Term Disability policies for a three-year period from
July 1, 2020 through July 1, 2023
16.RESOLUTION NO. 20-258 accepting quote and approving renewal of City’s membership
in the Iowa Communities Assurance Pool (ICAP) for certain casualty and liability coverages
at a net cost of $502,921
17.RESOLUTION NO. 20-259 approving Safety Services Contract with IAMU in an amount
not to exceed $66,000 for period July 1 through December 31, 2020, and optional renewal
in an amount not to exceed $66,000 for period January 1 through June 30, 2021
18.RESOLUTION NO. 20-260 approving the Iowa DOT Agreement for U-STEP, TSIP, and 3R
funding for the 2020/21 US Highway 69 Improvements (South Duff Avenue and US
Highway 30 Eastbound off-ramp) project in the amount of $800,000
19.RESOLUTION NO. 20-261 approving Iowa DOT ICAAP Grant Funding Agreement for FY
2020/21 Intelligent Transportation System (ITS) Program (Phase 1 - Traffic Network) for
$1,176,518
20.RESOLUTION NO. 20-262 approving Professional Services Agreement with Strand
Associates Inc., of Madison, Wisconsin, for design of Old Water Treatment Plant Demolition
Project in the amount not to exceed $168,300
21.RESOLUTION NO. 20-263 approving Amendment No. 5 to Design Contract regarding
South Grand Extension (South 16th Street and South Duff Avenue) with Shive-Hattery, Inc.,
of West Des Moines, Iowa, in an amount not to exceed $125,350
22.RESOLUTION NO. 20-264 approving temporary street closure for new fire line at 307 Lynn
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Avenue
23.RESOLUTION NO. 20-265 approving temporary relocation of vending operations from 100
block of Welch Avenue to Chamberlain Lot Y for duration of Campustown Improvements
Project
24.RESOLUTION NO. 20-266 waiving Purchasing Policies and Procedures competitive bid
requirement and awarding a single-source purchase to Moultrie Manufacturing Company of
Moultrie, Georgia, in the amount of $63,510.58 plus freight charges for handrails to be
installed by City staff
25.RESOLUTION NO. 20-267 waiving Purchasing Policies and Procedures and awarding a
single-source contract to Komptech USA of Westminster, Colorado, for the purchase and
replacement of a door for the shredder at Resource Recovery in the amount of $52,346.01
26.RESOLUTION NO. 20-268 waiving Purchasing Policies and Procedures and awarding a 3-
year Contract to Emerson Process Management Power & Water Solutions, Inc., of Tinley
Park, Illinois, for Emerson SureService Contract for Software Support for the Power Plant
in the amount of $139,500
27.RESOLUTION NO. 20-269 approving preliminary plans and specifications for CyRide 2020
Interior Improvements Project; setting June 17, 2020, as bid due date, and June 23, 2020, as
date of public hearing
28.RESOLUTION NO. 20-270 approving preliminary plans and specifications for 2019/20
Arterial Street Pavement Improvements Project - 13th Street (Wilson Avenue - Duff Avenue);
setting June 17, 2020, as bid due date, and June 23, 2020, as date of public hearing
29.RESOLUTION NO. 20-271 approving preliminary plans and specifications for 2019/20
Shared Use Path System Expansion - Vet Med Trail (S. 16th Street to ISU Research Park;
setting June 17, 2020, as bid due date, and June 23, 2020, as date of public hearing
30.RESOLUTION NO. 20-272 awarding contract to Keck Energy of Des Moines, Iowa, for
CyRide Fuel Purchase, from July 1, 2020 to June 30, 2021, in an amount not to exceed
$1,100,000
31.RESOLUTION NO. 20-273 approving contract and bond for 2019/20 Asphalt Street
Pavement Improvements (14th and 15th Street)
32.RESOLUTION NO. 20-274 approving contract and bond for 2019/20 Multi-Modal Roadway
Improvements (30th Street & Duff Avenue Restriping)
33.RESOLUTION NO. 20-275 approving Change Order No. 4 in an amount not to exceed
$119,950 for the 2017/18 Water System Improvements - Water Service Transfers (10th Street
and 12th Street)
34.RESOLUTION NO. 20-276 approving renewal of contract to MPW Industrial Water
Services, Inc., of Hebron, Ohio, for the Bottle Exchange Program, Two-Bed Demineralizer
and Related Services Contract, for unit bids, in an amount not to exceed $52,000
35.RESOLUTION NO. 20-277 approving renewal of contract to Electrical Engineering and
Equipment Co., of Windsor Heights, Iowa, for the Motor Repair Contract, for hourly rates
and unit prices bid, in an amount not to exceed $23,000
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36.RESOLUTION NO. 20-278 approving renewal of contract to Diamond Oil Company, of Des
Moines, Iowa, for the Low-Sulfur Diesel Fuel Supply Contract in the amount of (-$0.0062)
deduct off the Magellan “rack” fuel price, and in the amount of $0.0163 increase off the
Buckeye “rack” fuel price for an amount not to exceed $300,000
37.RESOLUTION NO. 20-279 approving renewal of Electrical Maintenance Services Contract
(regular professional maintenance, repair to circuit breakers, relays, and electrical circuits)
with Tri-City Electric Company of Iowa, Davenport, Iowa from July 1, 2020, through June
30, 2021 for hourly rates and unit prices bid, in an amount not to exceed $140,000
38.RESOLUTION NO. 20-280 approving renewal of a contract to Baldwin Pole & Piling, Inc.,
of Des Moines, Iowa, for the purchase of electric distribution utility poles in accordance with
unit prices bid
39.RESOLUTION NO. 20-281 approving partial completion of public improvements for Aspen
Business Park, 3rd Addition (aka The Quarters)
40.RESOLUTION NO. 20-282 accepting completion of public improvements and releasing
security regarding Northridge Heights, 18th Addition
41.RESOLUTION NO. 20-283 accepting completion of CyRide Bus Wash Renovation project
42.Well Rehabilitation Contracts:
a.RESOLUTION NO. 20-284 accepting completion of Year Three (FY 2019/20)
b.RESOLUTION NO. 20-285 awarding contract for Year Four (FY 2020/21) to
Northway Well and Pump Company of Waukee, Iowa, in the amount of $82,987.56
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
DOWNTOWN FACADE GRANTS: Council Member Betcher stated she pulled this item as the
Council Action Form asked for the Council to decide between Alternatives on one of the facade
grants.
Moved by Betcher, seconded by Beatty-Hansen, to approve Alternative 1, to adopt RESOLUTION
NO. 20- 254 approving the Downtown Facade Grants totaling up to $61,000 for:
a.330 5th Street & 412 Burnett Avenue in the amount of the estimated eligible costs up
to $46,000 for three eligible facades, without the additional limestone cladding. Note
that prior to issuing a notice to proceed the applicant would need to secure an
Encroachment Permit.
b.404 & 406 Main Street in the amount of estimated eligible costs up to $15,000 for
window replacement.
Roll Call Vote: 6-0: Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum. No one requested to speak, so he closed
Public Forum.
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CAMPUS AND COMMUNITY COMMISSION: Assistant City Manager Deb Schildroth stated
that the following Commission Members had joined the meeting electronically: Eric Abrams,
Sandeep Stanley, Pete Englin, Martha Broadnax, Evelyn Beavers, and Warren Madden.
Ms. Schildroth mentioned that the Council has the Commission’s report regarding the work they had
been doing over the past year on addressing landlord/tenant relations. The tenant discussion was
related to student tenants, and ISU had been included in the discussions. There had been a variety
of ways that the Commission had addressed the issues. The Commission had roundtable discussions
with the landlords, participated in the student housing fair, and sent out a survey. During these
discussions, some of the tenant and landlord issues that came up were:
Tenants
1.Getting timely repairs done to tenant units or timely response to an issue the tenant
may have had
2.Having clear language in Lease Agreements
3.Lease Gap - the time during the end of July to August when leases turn over and
some tenant are “homeless” for a day or two until they can get into their new unit
Landlords
1.Tenant needing to understand that the Lease Agreement is a legal and binding
contract, what that means, and what is expected
2.Care and proper cleanliness of the apartment the tenant is renting
3.Paying rent on time
4.Noise complaints
Sandeep Stanley, Chair of the Campus and Community Commission, summarized what the
Commission had in their report. He noted that the Commission received input from previous ex-
officio Devyn Leeson, Community Outreach Officer Kurt Kruger, numerous people within the City
infrastructure, and Iowa State University. Mr. Stanley highlighted two of the solutions that the
Commission wanted to propose. The first would be to increase information that tenants get regarding
the process. A common theme the Commission found was that tenants were not very well informed
about the process and what renting a property entailed. Mr. Stanley listed a few ways this concern
could be addressed:
1.Have the landlords hand out packets
2.Student Legal Service expressed interest in holding an annual seminar, maybe in
conjunction with the Student Housing Fair
3.Revamping and promoting the Rent Ames website
He also highlighted the Commission’s suggestion for a mediation process. One of the other common
sources of disagreements was when landlords try to take away tenant’s security deposits. This
process can sour the landlord/tenant relationship when it gets dragged into small claims court. The
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Center for Creative Justice (CCJ) had a mediation process previously in Ames that worked well. In
talking with Student Legal Service, the Commission thought it would be a great addition. Mr.
Stanley stated that the impact of COVID-19 had changed the market greatly, as plans are still up in
the air for the fall and enrollment is declining. The Commission thought this would be a good time
for landlords to take a more active stance in improving the landlord/tenant relationship. The
Commission will continue to see how things develop as fall approaches, but doesn’t believe it will
have much impact on the Commission’s recommendations.
Council Member Betcher inquired if the Commission got a sense from the discussions with the
landlords if they would be open to being more involved in the process to help renters better
understand the lease and all the responsibilities. Mr. Stanley stated that most landlords seemed to
want to help students and were interested in mitigating as many difficulties as possible. Commission
Member Eric Abrams commented that a lot of the local landlords have packets that are given to the
tenants, but got the feeling that the tenants were not reading through the material. The landlords
won’t always have 30 minutes or more to spend with each tenant to help them understand the rental
process.
Ex officio Nicole Whitlock asked if the mediation services would be free to the students. Mr. Stanley
explained that from the CCJ model there was a nominal cost to keep the program running of $20-$30
per case. Ms. Schildroth explained that when the mediation process was available before through
CCJ, the Center for Creative Justice had trained mediators available to work on a host of issues, and
CCJ had a sliding fee scale for people based on what their income level was. The mediation services
were previously funded through the ASSET process. Student Government, the City of Ames, Story
County, and United Way all helped contribute funding to the program that was available community-
wide.
Mayor Haila stated he wanted to go back to Mr. Abrams’ comments about the landlords having
packets available, and if this is being done how could the City encourage the renters to avail
themselves to the information. Council Member Junck asked about promoting the Rent Smart Ames
website and if there was a standardization of the materials that could be posted on the website. Mr.
Stanley stated he would be unsure about standardization as each property is different and each
landlord has different situations. He noted that in regard to promotion of the Rent Smart Ames
website, the Student Government would be happy to help promote the website and would even make
it a joint effort between the City and the Student Government. Ms. Junck inquired if the materials
for Rent Smart Ames are needing to be revamped or need to be promoted. Mr. Abrams commented
that the materials need to be revamped and the website needs an overhaul.
Ex officio Council Member Whitlock wanted to know if there was a plan to have this information
be more engaging for students rather than handing out a piece of paper. She noted that if the students
are given just a sheet of paper, a lot of the students will throw it away without reading it. Mr. Stanley
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mentioned that makes a lot of sense, but this had not been discussed in great detail yet.
Council Member Betcher would like to go back to what Ms. Schildroth had mentioned about CCJ
and wanted to know if there were alternatives available besides Student Legal Services. Ms.
Schildroth explained that during their information gathering process there were one or two trained
mediators in the Ames area, but she was not sure how available they would be. Ms. Betcher
commented that she wanted to be conscious of the fact that not all renters in Ames are students. She
noted that if something could be worked out with Student Legal Services, that is great, but that
doesn’t help the other renters in the City. Ms. Schildroth stated that some of the landlord/tenant
issues that happen outside of the student area are worked through Legal Aid depending on the
severity of the issue, but mediation could be more cost-effective.
Council Member Beatty-Hansen stated there are larger-scale rental associations and a network of
landlords that are smaller scale. She noted that marketing does need to be done differently than just
handing out a piece of paper. She questioned if it was the Campus and Community Commission or
who would see if the two groups of landlord associations could better collaborate on their marketing.
She wanted to know if it was the role of the Council of CCC to pass on the message that the
landlords messaging could use an update. Mr. Abrams mentioned that the CCC mission is to provide
recommendations and the Commission was going to start that process, but needed to come back to
the Council for recommendations before moving forward. Mayor Haila stated that CCC is more of
a “think tank” and it would be up to the Council to move forward with their suggestions and who
would move forward with the initiatives. Ms. Schildroth mentioned that revamping the Rent Smart
Ames website is something that the CCC could work on and then push this information out to
landlords.
Mayor Haila asked Ms. Schildroth to comment on why CCJ stopped providing services. Ms.
Schildroth mentioned that it had been closed for about 12-15 years now, and during that time, there
was a change in leadership. There were a couple of programs (mediation being one of them) that
eventually faded away. The leadership wanted to focus more on the probation supervision piece and
that is what CCJ does now. Commission Member Warren Madden commented that he believed it
was a resource issue. At one time CCJ had a more active group of people to raise funds, and that
environment has changed. Mr. Madden stated that one question is where the resources would come
from in order to have the mediation services available. The Center for Creative Justice is willing to
take on this concern, but it will need the staffing and resources to put it together. Mayor Haila asked
for clarification whether the resources needed for CCJ would be monetary only or staffing. Mr.
Warren believed CCJ would need both. A core group of people would be needed and the staff at CCJ
has shrunk due to turnover. Mr. Madden mentioned that the market has changed: When the program
was started, the occupancy rates were a lot higher and it was a different environment, but today
renters have more options and more flexibility. Mr. Abrams added that Student Legal Services
thought the mediation program was very useful and was sad to see it go. Mayor Haila inquired if
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CCC knew if there was any idea on how much the investment would be financially to start the
mediation program again. Mr. Madden stated CCJ would need to have at least the equivalent of a
lawyer on staff along with an office, supplies, etc. City Attorney Mark Lambert stated that earlier he
had wanted to refresh his memory on how the forcible entry and detainer process worked. He had
called a friend from Story County Legal Aid and was told that Story County Legal Aid will be
starting a pilot project on alternative dispute resolution for forcible entry and detainer (FED). Mr.
Lambert explained that the Clerk of Court had been organizing it. He noted that the meetings
regarding the pilot project have stalled due to COVID-19, but the pilot project for the Story County
Court System is for an online dispute system. It was his understanding that landlords would have to
go through this process before filing an eviction proceeding. Mr. Lambert wanted to make the CCC
aware of the pilot program and it might be an option in the future.
Mayor Haila explained that what was before the Council now was the recommendation for mediation
and information. He noted that the Council Members had made it clear that they do not want to get
involved in disputes with leases. Mr. Stanley noted that the CCC had used Officer Kruger’s email
list of landlords that meet semi-regularly at Pizza Ranch; as far as students, there is not any
centralization, but they could discuss the issues with the Ames Tenant Union. He noted that they may
be able to reach out to the Director of Residency at ISU to get a more comprehensive student list.
Commission Member Pete Englin mentioned that Mr. Stanley was correct about trying to get a group
together. He noted that, in his role of Director of Residence, the group of landlords that meet at Pizza
Ranch is a good cross-section of both the small, big, and national locals. He is not sure if they would
be going to be able to get out to the edges, but they would need to get to 80%. Part of the mediation
process is having an impartial party that does not have an invested interest in the discussion.
Landlords and tenants will hear the message differently when speaking with someone who didn’t
have a stake in the outcome. If CCJ is interested in moving forward, it could work on getting training
materials and would have more information to put a budget together. Mr. Englin mentioned that,
regarding students, they need to be more socially active with Instagram or Twitter.
Council Member Junck inquired if it would make sense to direct the CCC to move forward with
contacting groups of tenants and landlords to revamp the material or to whom should a motion be
directed. Mayor Haila asked for Ms. Schildroth’s opinion in moving forward. Ms. Schildroth stated
the CCC could put together a small committee to engage other individuals in the community to assist
with revamping the materials and looking at new and different ways to use social media. Mayor
Haila mentioned, from his discussion with City Manager Steve Schainker and Council Member
Betcher, that from a marketing standpoint this project may be a good case study for a Journalism
Mass Communication to take on as a project. Mr. Englin noted that the original website was
developed by an intern who was a Student Government member and then did an internship with the
City of Ames. The intern pulled the information from the Department of Residence website and then
worked with Student Legal. He felt that having one person from Student Government overseeing the
website would be beneficial.
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Council Member Gartin asked City Attorney Lambert if the City still had a mediation process for
small claim money judgment actions. Mr. Lambert stated there is for the money action, but for a
landlord suing a tenant for past due rent there is a mandatory mediation before it will go to court.
This does not apply to the forcible entry and detainer process. Mr. Gartin stated that it would be
helpful when thinking of landlord/tenant matters to divide them between the eviction process and
the money judgment actions. If the amount of the dispute is less than $5,000, that would go to small
claims court. He noted that there are mediation services already in Ames and is intrigued about
having conversations about mediation. If the goal is having a mediation in place for the eviction
process, that would be a harder sell. There is more room for negotiations in money judgment
situations. Mr. Gartin stated that the courts are very even in their approach to these circumstances.
He believed that students get a fair deal when dealing with the judicial system.
Mayor Haila mentioned that a good question to ask is if the issues regarding mediation are typically
financial or non-financial in grievances. Mr. Stanley stated that regarding mediation, the situations
that the CCC found it would be helpful for is the dispute of landlords retaining the security deposit.
He noted that in all things, money is a driving factor, but not the only factor. Mr. Englin commented
that it was also the responsiveness to repairs and the lack there of. Ms. Schildroth noted there were
also roommate disputes. Mayor Haila asked Attorney Lambert if the pilot program he had referred
to earlier would be something that the CCC could investigate. Mr. Lambert stated he can give the
contact information to the CCC. He also stated that the Clerk of Court’s Office, landlords, and Story
County Legal Aid are involved in the committee, and he felt that ISU Student Services should be a
part of the discussion as well.
Moved by Junck, seconded by Betcher, to direct the Campus and Community Commission to
recommend ways to revamp and promote the Rent Smart Ames website as well as utilize other forms
of informational material with the input of tenants and landlords.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Junck, to ask the City Attorney to look into the potential for what
might be done to expand the Story County mediation of forcible entry and detainer to include things
that are of interest to ISU and the students.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila stated that he didn’t hear anything about the lease gap. Mr. Abrams stated that was not
a big issue as ISU offers students temporary housing. Mr. Madden agreed, stating that most people
are able to find housing and landlords will try to help if possible. Ms. Schildroth commented that if
they are leasing from the landlord and moving from one property to another, there is more flexibility
with the landlord.
Council Member Betcher explained that, as a member of the International Town and Gown
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Association, she had been following the list serve questions about what communities are doing to
help students with social distancing in off-campus housing in the fall. Some people pointed out that
the school is working with some off-campus landlords and wondered if the City of Ames should
expand the discussion to landlords to assist with messaging about positive social behaviors during
COVID-19. She explained that this is related to landlord/tenant relations because it is an off-campus
housing issue, but she doesn’t know if it is related to the question of what sort of messaging
landlords put out when people rent from them.
DISCUSSION REGARDING RE-OPENING EVENTS ON CITY PROPERTY: City Manager
Steve Schainker explained that the world keeps changing so quickly, and there may be a few more
items to discuss besides what is laid out in the report.
Sidewalk Cafes: Mr. Schainker stated that as the Governor approves certain uses to re-open in the
State, the City Council still has control over uses on City property and whether to re-open them to
the public or not. He noted there are three categories of sidewalk cafes: (1) Restaurants (Food Only),
(2) Restaurants (Food with Incidental Alcohol Service), and (3) Bars (Alcohol with Incidental or no
Food Service). City Manager Schainker explained that now that the Governor has opened the
opportunity for restaurants to re-open, sidewalk cafes could be considered in the same category.
Sidewalk Cafes will have the same restrictions for social distancing, occupancy, and other safeguards
in place. Mr. Schainker commented that the requests for sidewalk cafes that serve alcohol (defined
as bars) have to come before the Council for approval.
Council Member Betcher questioned if the Council voted on allowing sidewalk cafes to open per
the Governor’s capacity of 50%, and the Governor increases the capacity level to 100% is the
Council voting to match the Governor or is the Council voting on what is listed in the Staff Report.
Mr. Schainker commented the Council had two alternatives. He would suggest if the Council didn’t
want sidewalk cafes to come back, they would move to make the approval subject to the Governor’s
requirements at that time. City Attorney Mark Lambert mentioned that bars and restaurants as of
May 28, 2020, will be allowed to be open with the 50% capacity restriction and if the Governor lifts
those, the City has no control over that. He noted that if the Council is comfortable with allowing
the sidewalk cafes to open the same way as the Governor, they should vote that way.
Moved by Corrieri, seconded by Beatty-Hansen, to approve Option 1A and 1B that states:
1A.Authorize staff to begin issuing Sidewalk Café Permits for restaurants and
establishments that serve alcohol incidental to food service. All permit holders would
be expected to abide by any state regulations as a condition of approval (limitations
on patron numbers, etc.)
1B.Direct staff to accept applications for sidewalk cafes at bars
Vote on Motion: 6-0. Motion declared carried unanimously.
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City Manager Schainker explained that the Council has seen the requests for Sidewalk Cafes before
for Della Viti and Mother’s Pub. He noted that staff is recommending approval contingent upon bars
being permitted to re-open by Order of the Governor and compliance with social distancing.
Mayor Haila opened public input and closed it when no one requested to speak.
Moved by Corrieri, seconded by Betcher, to adopt RESOLUTION NO. 20-286 approving an
exception to Section 22.32(c)(2)(v) to allow alcohol service in Sidewalk Café at Della Viti, 323
Main Street, Ste. 102, contingent on the Council lifting suspension of Sidewalk Café Permits and
contingent upon bars being permitted to re-open by Order of the Governor.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 20-287 approving an
exception to Section 22.32(c)(2)(v) to allow alcohol service at Sidewalk Café at Mother’s Pub, 2900
West Street, contingent on the Council lifting suspension of Sidewalk Café Permits and contingent
upon bars being permitted to re-open by Order of the Governor.
Roll Call Vote: 6-0: Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
City Swimming Pools (Furman Aquatic Center/Municipal Pool: City Manager Schainker mentioned
that the discussion of the City pools is probably going to be one of the hardest decisions that the
Council will have to make. There are strong differences in opinion within the community and
throughout the country if outdoor swimming pools should be opened for the summer. Throughout
the State there have already been some small and large cities that have decided to close its pools for
the summer, others have decided to open, and some are still waiting to make a decision. Currently
the Governor has allowed the opening of pools for lap swimming and swimming lessons. Mr.
Schainker stated the City is trying to get ahead of the curve as it will take three weeks to be ready
to open if given the approval from the Governor. Mr. Schainker explained that currently the
Governor will not be making a decision about opening pools to the general public until June 17,
2020. The Council was reminded that the City of Ames has an indoor and an outdoor pool and will
be making a decision tonight for both of those.
Mayor Haila stated the Council had gotten a lot of emails during the past week advocating to have
the Furman Aquatic Center open, and it would be important for the Council and the public to
understand completely what the Governor has approved along with the deadlines. Mayor Haila also
asked for Parks and Recreation Director Keith Abraham to talk about all the items that will need to
be completed in order to open the Ames Municipal Pool and the Furman Aquatic Center along with
a timeline. City Attorney Lambert stated the Governor has had pools closed for several weeks now
and continues to close pools for general swimming, but had opened the pools a couple of weeks ago
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to allow for lap swimming and swimming lessons through June 17, 2020. The pools will be closed
until at least June 18, 2020, at the earliest, assuming the Governor does not extend the order. He
noted that the Governor had extended various parts of the orders many times so this could very well
be extended again. Mr. Lambert stated if the order keeps getting extended, there will be a point that
the City will have to decide to close for the summer as it will make zero sense to open the pool for
a very short season.
Parks and Recreation Director Keith Abraham stated that in regard to pools opening back up he
would have two categories. One would be facility preparation, and right now, due to not knowing
what the Governor will do, they have not done anything with the Furman Aquatic Center. Normally
by now staff would have gone in and power washed, touched up painting, started filling the pools,
checking chemical levels, and make sure no repairs are needed. He noted that if the concession stand
were to be opened as well, they would need to get everything ready in there as well, and the biggest
problem would be having the products ready. The second category would be staffing, and right now,
they have commitments from returning staff who are interested in coming back. They have had about
7-10 people that have said they would not be coming back. They do have 29 new lifeguards, seven
of them are already certified and 22 are not. Only eight people at a time can go through the
certification process, which would be three separate classes and 30-35 hours of training. He noted
that on top of the lifeguards, there is training needed for all staff, and it is now more important than
ever to have the training done especially with the new COVID-19 protocols. Smaller groups of
training for the concession stands will need to be had in person. Mr. Abraham mentioned that some
protections will need to be put in place. At the front gate, it is wide open and will need to do
something to provide protection for the staff, and there will be number of other things that will need
to be done. Policy-wise, they will need to limit the number of people entering the pool, and how to
keep people in and out of the pool to keep the numbers at 50% along with social distancing,
enforcement, and monitoring will be challenging. He commented that the Department will need at
least three to four weeks to get ready.
Mayor Haila reiterated that, in regard to training staff, there were 22 lifeguards who still need the
training. He wanted to know if those lifeguards were already hired, and if so, how would they be
utilized if the Furman Aquatic Center does not open. Director Abraham explained that the 22
lifeguards have received contingent offers. They will be hired as lifeguards contingent on passing
the certification test. He mentioned that his numbers may be off a little bit, but believed he had about
80 lifeguards who are returning. That number was higher, but a few of them declined to return this
year due to COVID-19, but if all 29 new lifeguards are certified, they will have about 110 lifeguards.
This number will be needed and doesn’t take into consideration if any of the lifeguards decide to quit
after getting started. All the guards would be put into rotation as some of the lifeguards only want
to work five to ten hours a week while others want more hours.
Mayor Haila inquired if the lifeguards were already being paid. Mr. Abraham confirmed that they
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were not. Mayor Haila questioned if the Council wanted to wait a couple more weeks to make a
decision, the lifeguards would still not get paid, if the Council would still be hoping the pool would
open, and could lose the opportunity to find another summer job. Mr. Abraham stated that would be
correct, and that is a concern they have as more businesses re-open; their college students will seek
other employment. Director Abraham mentioned that if they start losing staff, they may have to start
closing amenities, delay openings, etc.
Council Member Betcher asked how many lifeguards it would take to run the Ames Municipal Pool.
Mr. Abraham explained that if it is for open swim, there may be three to four lifeguards on duty at
a time. The Furman Aquatic Center would have around 25 lifeguards on staff. Ames Municipal will
not have any admissions or concession staff, but may have one person doing the admissions; this is
normally done by the shift leader. The Furman Aquatics Center will have two to six staff members
along with a shift leader to work the admissions and concession stand.
Mr. Abraham wanted to point out that due to COVID-19 they did not hire seasonal staff to work
maintenance at the Furman Aquatic Center anyone for those positions this year. They have had some
of the Recreation Managers out mowing the grounds and some will start working on flower gardens.
Mayor Haila pointed out that the Furman Aquatic Center is not yet filled with water. He asked if the
City of Ames filled the pool to get everything running and the Governor decided to extend the Order
what would the City incur to get the pool up and ready. Mr. Abraham stated he doesn’t have that
information as they may use full-time staff or salaried staff for some of the tasks. He would guess
around $20,000 to get things up and running. He noted for repairs, it would be a guess, as some
years, they didn’t need to repair anything, while other times, there have been major repairs done that
have cost several thousands of dollars.
Council Member Martin explained that one thing mentioned in the Staff Report was the idea of
possibly limiting the use of the Furman Aquatic Center or the Ames Municipal Pool to people in the
local geographical area. He wanted to know if this would be workable to communicate to citizens
that the pool would be open to only citizens who live nearby. Mr. Abraham stated that is one of the
CDC recommendations: to limit the aquatic venue to only staff, patrons, and swimmers who live in
the local area, if feasible. Director Abraham noted he had a long conversation with Nick Lenox,
Parks and Recreation Director for Ankeny, and they are considering the same thing. They may
require citizens to bring IDs, but that will be hard for kids to prove this. Mr. Abraham stated that if
they do open and need to limit the number of people coming in, it will be a problem. He noted that
Boone and Story City have already elected to close for the summer. The more pools that close will
mean that those people will be going to other communities that do open their pools.
Council Member Martin asked if the Council moves to try to open the pool, would Mr. Abraham
want to advocate for some kind of residency check. Mr. Abraham stated that first and foremost their
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mission is to be here for the residents of Ames, and if City Council wants to open, that is something
the Council should consider. Council Member Betcher asked if that was done would this be putting
the burden on staff at the gate to act as the enforcers to keep out peoplewho are not Ames citizens.
Director Abraham confirmed that it would and is a big concern as a lot of the staff who would work
the gate are between the ages of 14-17 years old. There are already times when they have closed tot
time due to cooler temperatures and sometimes the staff gets berated. He noted that it could be done,
but will not be easy. A number of people will be okay with waiting their turn or being turned away,
but there will be some people who will get upset and be unruly.
Council Member Gartin stated that the Council has two decisions to make tonight. The Governor
gave pools some leeway in respect to lap swimming and swimming lessons, and then the Council
needs to make a decision to open the pools for general swimming. He wanted to know if Mr.
Abraham knew the number of people who would do lap swimming and swimming lessons. Mr.
Abraham stated, at the Furman Aquatic Center there would be around 30 lap swimmers a day from
11:00 a.m. to 1:00 p.m. The Ames Municipal Pool gets around 14-15 people who swim from 11:00
a.m. to 12:00 p.m., and then another 12-14 who will swim from 12:00 to 1:00 p.m. He noted for the
swimming lessons, there are about 1800 lessons done throughout the course of the year, and a good
number of those do happen during the summertime. Mr. Abraham guessed at around 800 swimming
lessons are done during the summer between the two facilities.
Mayor Haila asked from a programming standpoint; does the City have the ability to use the Ames
Municipal Pool all week or are there other activities happening. Director Abraham stated the Ames
Cyclone Aquatics Club (ACAC) in the summertime move their practices down to the Furman
Aquatics Center. Mr. Abraham stated they may have to balance with ACAC to work out a schedule.
Council Member Gartin asked for the number of kids who do open swim. Mr. Abraham stated for
open swim at the Ames Municipal Pool, it would mainly be the Ames Community Preschool Center
(ACPC) due to it being less crowded. At the Furman Aquatic Center, most of open swim are kids
and families. They could have 1,000 to 1,200 people come through the gates, but on cold days, it
could be a lot fewer. The pools are open around 100 days a year and the last couple of years the totals
have been around 75,000 a year, which averages about 750 people a day, and this does include
people who lap swim or do water walking.
Council Member Junck asked Mr. Abraham to speak about the CDC guidelines on cleaning,
enforcement, and monitoring, as there are a lot of high-touch points at the Furman Aquatic Center,
and how reasonably social distancing and cleaning could be done at the Furman Aquatic Center
versus the Ames Municipal Pool. Mr. Abraham noted that at the Ames Municipal Pool, they don’t
have nearly as much equipment, fewer people, and would be easier to clean. At the Furman Aquatic
Center, they would not be recommending the tubes to be used this year as the CDC is stating that any
shared equipment should be cleaned after every use, and staff does not want to do this. The same
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would be for chairs and lounge chairs, which would not be utilized this summer. In the Staff Report,
it was mentioned about the possibility of putting sanitizer bottles out, but one of the concerns is there
would be a lot of kids, and they wouldn’t want the little kids to get into the chemical. Matt Cory who
performs pool inspections in Story County, has recommended removing or blocking all deck chairs.
Mr. Cory would be the one who would be doing the enforcement. The high-touch points, railings,
etc., may only be done once a day. When lifeguards are changing shifts, the slides could be cleaned.
Restrooms and locker rooms should be cleaned three to four times a day. Council Member Martin
mentioned that the Staff Report stated that the CDC gives considerations. Mr. Abraham stated that
would be correct as the CDC does give recommendations, but are not requirements.
Mayor Haila opened public comment.
Doug McCorkle, 1018 Vermont Court, Ames, stated he is a city taxpayer and has been a customer
of the Parks and Recreations facilities for the past several years. He mentioned that the Council may
have already seen his letter, but he wanted to continue to encourage the Council to re-open the Ames
Municipal Pool for programmed use, especially as the Governor has already recommended. It would
be a great benefit to the City for the participants who have used it in the past. Mr. McCorkle felt
there was a great core group of citizens who enjoy the use of the facility and have really missed the
use. He noted that he understood the Ames Municipal Pool could open fairly quickly and
understands the numerous challenges with the Furman Aquatic Center. As the Governor has
outlined. The Ames Municipal Pool offers a near-term solution to at least taking a small step forward
to bringing back some normal operations to the City aquatic facilities. Mr. McCorkle explained that,
per his understanding, the Governor’s Proclamation today would allow ACAC or club practices to
be started in an orderly fashion as of June 1, 2020.
Frank Feilmeyer, 2510 Somerset Drive, Ames, echoed Mr. McCorkle’s comments. He is a lap
swimmer, master swimmer, and a Board Member of the ACAC. Mr. Feilmeyer wanted to emphasize
that no one underestimates the difficulty of opening the Furman Aquatic Center, and if a decision
is to be made about opening one or the other, and the Ames Municipal Pool is able to open at a lesser
cost, then he would prefer that the City does that. He understands it is a difficult decision for the
Council to make regarding opening the pools, but the CDC guidelines are a little bit less stringent
than what the Staff Report mentioned. The CDC guidelines have regular touch surfaces being
recommended to have cleansed once a day. ACAC coaching staff is ready to work with City staff
to work on pool times in an orderly fashion. The Governor’s proclamation today did allow recreation
activities and swimming. Most master swimmers and lap swimmers are able to maintain social
distancing. Mr. Feilmeyer stated that the pool helps with a lot of people’s health concerns.
Marcus Johnson, 1415 Duff Avenue, Ames, said he appreciated the difficulty of the decision that
the Council has to make regarding the swimming pools. He stated that one of the problems is the
lack of information and the changing guidelines on cleansing surfaces. A report from the CDC stated
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that surfaces are not a major factor in transmitting COVID-19 now, and now may not be as big of
a deal as the beginning. There are a lot of families that this is a really big deal for and he would
recommend holding off on making a decision a bit longer. Things are changing from day to day as
he is not sure what to with his pub, Mucky Duck, at this time as well. Mr. Johnson recommended
waiting a few more weeks to see what happens. He noted that he does not envy the Council with
making this decision as there are a lot of people who would be very sad about closing the pools, but
if it is the right thing to do, then so be it.
Mayor Haila closed public input when no one else requested to speak.
Council Member Gartin commented that closing facilities was the easy part, but when trying to
decide if they should re-open facilities, it is hard. A lot of information was given by staff, but noted
that it is important to do a cost analysis, as they do in many situations, and look holistically at the
analysis; that had not been done yet. He pointed out that the Council has not looked at the cost of
keeping the facilities closed. Mr. Gartin mentioned that it would be difficult to quantify the costs,
but he believed it will be a cost to the children and families if the Council doesn’t open the pools.
He explained that about 90% of the emails the Council received were in favor of the pools opening.
That the community is telling the Council something, and they should listen to them. Secondly, the
benefits need to be looked at. The schools have closed, and kids have lost a lot. Mr. Gartin explained
the cost of $20,000 in a $250 million budget is really a negligible cost. He understands the City is
trying to keep budgets down due to constraints, but $20,000 is not an issue for the City. He was more
concerned about the challenges for staff as he wants to be sensitive to that, but he believes the staff
can be creative and get it done.
Mayor Haila stated that he wanted to add that the feedback received was to open up the Furman
Aquatic Center, but the point is, does that mean to open the slide and everything as it was last
summer or to open the pool for swim lessons and lap swimming only. He noted that is part of the
issue and that is why he asked the City Attorney to weigh in. The City does not have any option to
open until at least June 18 at this time. If the City is going to bank on the hope that the pool could
open up by June 18, the pool will still need to be filled, people will need to be hired, and if the
Governor extends the Order, then what. Mayor Haila stated he wants the public to understand that
the Council has a lot of moving parts, but their hands are tied right now for recreational swimming.
Council Member Gartin stated what the Council would be doing is putting into place a process in
anticipation that the Governor will open pools for general swimming. Mr. Gartin mentioned that
when looking at the Iowa COVID-19 data there is not one person under the age of 18 that has
contracted COVID-19 in the State of Iowa.
Council Member Junck stated what she tends to think about with this decision is “what is the worst
that could happen?” If the Council closes the pool for the summer, it is definitely a cost to the
residents and the City revenue, but if the Council decides to open the pool and people come from
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neighboring communities, that may lead to an outbreak and students won’t feel safe coming back
to Ames in the fall. It is the health and safety of the residents of Ames and for future residents, and
that is what the Council has been trying to prevent this entire time. Ms. Junck mentioned that the
Council wants to make sure that Iowa State University is able to open in the fall and to help others
feel safe. She noted that her main concern is safety.
Council Member Corrieri stated she would agree with Ms. Junck as she sympathizes with the kids
and the families across the community, as she has two of her own at home who are aching to get out
and be with their friends, but she has a number of concerns. She is concerned about the staff
regarding the burden that will be placed on them and also the health risk by giving them the
impossible task of keeping people socially distanced in this type of environment. Ms. Corrieri
commented that she is more comfortable with the possibility of opening the Ames Municipal Pool
because it is a much more controlled environment. If anyone has ever been to the Furman Aquatic
Center on a good day, it is impossible to walk anywhere without rubbing against someone. This is
a risk and a burden that will be placed on staff and the citizens. While the risk to children is low, they
need to protect the most vulnerable and that is protecting not only the healthcare workers, but all the
essential workers.
Council Member Martin stated that he likes to think of this as an optimistic trajectory. He
understands there is a worst-case scenario and needs to be aware of this, but it is also appropriate to
consider what the probability of the worst-case scenario is. Mr. Martin explained that there are a lot
of sources of information given to the Council, but what they do have is the State Public Health
Department advising the Governor, and based on that advice, the Governor is starting to re-open the
state. He commented that the Council should at least open the Ames Municipal Pool. Logistically
re-opening the Furman Aquatic Center would be a lot to ask staff, and he felt it is something that a
lot of citizens would want. Based on what information they are getting from the Department of
Public Health, it doesn’t seem that re-opening the Furman Aquatic Center would cause a spread of
COVID-19.
Council Member Corrieri believes that because there is so much unknown, there are so many other
communities deciding to close their pools for the summer. A piece of that is due to all the
information that is being provided and the leaders are not wanting to take the risk.
Council Member Beatty-Hansen mentioned that this is a tough decision, but she would like to see
at least the Ames Municipal Pool to be opened. The Furman Aquatic Center would be a lot more
challenging to open and more of a risk to staff. She noted that being outdoors is attractive for the
Furman Aquatic Center, and the risk is somewhat limited in outdoor circumstances.
Council Member Betcher stated she agrees with Council Members Corrieri and Junck. She is in
favor of opening the Ames Municipal Pool. Ms. Betcher commented that what she would add is that,
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a couple of weeks ago, the Council voted to close many of the Special Events through the rest of the
summer, and at that time the Council was told by Director Abraham that the Furman Aquatic Center
should be the last thing to open. Ms. Betcher commented that, at that time, the Council voted
unanimously to trust staff’s recommendation and to apply the criteria. What she sees in the Staff
Report is the application of the criteria that the Council previously voted on. She doesn’t believe that
she should be making the decision to open the pools when there are people who are studying this in
much greater detail, looking at the staff consequences, and the consequences for the citizens in light
of the CDC and various other association recommendations. Staff is much more informed about
what is advisable at this stage and what is not. Ms. Betcher stated she completely stands behind the
staff’s assessment about how difficult opening the Furman Aquatic Center would be, but also knows
that the Ames Municipal Pool is not flagged the same way. She would support opening the Ames
Municipal Pool, but would not support opening the Furman Aquatic Center at this time.
Mayor Haila mentioned there are three bodies of water for the Council to think about: the Ames
Municipal Pool, Brookside wading pool, and the Furman Aquatic Center.
Moved by Betcher, seconded by Corrieri, to open the Ames Municipal Pool as soon as the City is
able to safely to so.
Mayor Haila inquired if the motion included allowing staff to determine the guidelines. Council
Member Betcher confirmed that it did.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila noted that the Brookside Park wading pool hasn’t been discussed at all, but it also is
a body of water. Mr. Abraham stated that splash pads and wading pools are still closed per the
Governor’s Order. City Manager Schainker asked about the logistics of opening the wading pool.
Mr. Abraham explained that they could open it back up as it is a very small body of water. With the
recommended social distancing, they may be able to get about 30 people into the area, but a lot of
times parents come in with the kids. Generally, the kids bring their own toys. Mayor Haila inquired
if staff is stationed at Brookside Park. Director Abraham explained that they do as staff has to fill
the pool every day and check on the chemicals. There is an admission charge to the wading pool.
Council Member Betcher inquired if the staff who would be filling and draining the pool everyday
was part of the maintenance staff who haven’t been hired yet. Mr. Abraham stated that it is generally
one of their admissions staff who would go over and open the pool etc. Council Member Martin
asked Mr. Abraham what staff’s recommendation would be for re-opening the Brookside Park
wading pool. Mr. Abraham stated the staff recommendation would be to keep it closed, although this
is an option for the youth who are in the range of 1-7 years old. Mayor Haila inquired if there would
be any concerns about social distancing and keeping the capacity below 50%. Mr. Abraham stated
it is very difficult to tell the kids they can’t do something, and with this age group, it is hard to keep
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the kids social distancing. He noted that the Parks and Recreations department is looking at not
having some of their preschool programs because social distancing is very difficult.
Moved Gartin, seconded by Martin, to open the wading pools contingent upon the Governor’s
decision to open wading pools.
Council Member Betcher stated she was torn on this one as well as it would be hard to maintain the
social distancing.
Council Member Gartin commented that there is chlorine in the pool and it is outdoors, which
seemed to be a pretty safe arrangement to him.
Vote on Motion: 3-3. Voting aye: Beatty-Hansen, Gartin, Martin. Voting nay: Betcher, Corrieri,
Junck. Motion failed.
Moved by Gartin, seconded by Martin, to open the Furman Aquatic Center upon the Governor
opening pools in Iowa.
Council Member Gartin stated that the Council talks a lot about the importance of receiving public
input. He noted that the public has given input, and the question is if the Council is going to listen
to it or not. Mr. Gartin mentioned that if the City of Ames has the courage to open the Furman
Aquatic Center and give the children an opportunity to enjoy their summer, he believed that it will
cause communities all over Central Iowa to revisit their decisions. He felt that communities will look
to the City of Ames as an example and consider their own situations differently. Mr. Gartin
mentioned that this is an opportunity for the City of Ames to take a leadership position.
Moved by Gartin, seconded by Martin, to amend the motion to include the opening of the Furman
Aquatic Center upon the Governor opening pools in Iowa, and to defer to staff in terms of
implementing appropriate hygiene and other best standards for the opening.
Mayor Haila asked for a point of clarification and that it would defer to staff to determine whether
the slide is open, the inner tubes are used, and whether to utilize the lawn chairs or not. Council
Member Gartin stated that he believes it is the Council’s responsibility to make broad policies and
it is up to staff to implement and think through those details. Mr. Gartin wanted to point out that if
everyone’s mindset was to think of the worst that could happen, they might as well go home as that
will shackle and paralyze them.
Vote on Motion: 3-3. Voting aye: Beatty-Hansen, Gartin, Martin. Voting nay: Betcher, Corrieri,
Junck. Motion failed.
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Moved Junck, seconded by Betcher, to direct staff to close the Furman Aquatic Center for the 2020
season.
Vote on Motion 3-3. Voting Aye: Betcher, Corrieri, Junck. Voting Nay: Beatty-Hansen, Gartin,
Martin.
Council Member Beatty-Hansen explained that the Mayor can break a motion if he is inclined to do
so.
Mayor Haila elected to vote aye. Motion passed.
Moved by Betcher, seconded by Junck, to close the Brookside wading pool for the year.
Council Member Gartin stated the wading pool is basically just adding water and why would the
Council want to take this away from the children. Mayor Haila inquired as to what would be
required to open the wading pool. Mr. Abraham stated they would need to install a pump and make
sure everything is up and running, which would take a day or two and then staff would need to be
trained on how to fill the pool and check the chlorine levels.
Council Member Corrieri asked why the Council couldn’t put the wading pool along with the Ice
Rink and make it staff’s decision.
Vote on Motion: 1-5. Voting Aye: Betcher. Voting Nay: Beatty-Hansen, Corrieri, Gartin, Junck,
Martin
Motion failed.
Moved by Corrieri, seconded by Betcher, to allow staff to determine whether or not the Brookside
wading pool opens for the summer based on the guidelines that were approved at the prior City
Council meeting.
Vote on Motion: 6-0. Motion declared carried unanimously.
Fireworks: City Manager Schainker stated that the Council had asked staff to have further
discussions with Iowa State University (ISU) and the Ames Convention and Visitor’s Bureau
(ACVB) about their plans regarding this event. The City does not have control of this event, but does
control the display of the fireworks. The event is typically on ISU grounds and the bulk of the crowd
parks over by Hilton Coliseum. Mr. Schainker explained that, as part of the City’s contract with
ACVB, a part of the money that is given to ACVB from the hotel/motel tax is with the understanding
that ACVB will pay for and administer the 4th of July fireworks each year. He stated that staff had
further discussions, and it was recommended to not have the 4th of July fireworks this year. If the
Council decided to cancel the 4th of July fireworks, there was a suggestion that the ACVB be given
the money they would have spent on fireworks to help with its budget. Mr. Schainker commented
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that there were some discussions about having a fireworks show for the community later in the year,
maybe in conjunction with an ISU game or some other event.
Council Member Betcher stated this was discussed at the ACVB meeting last week, and it was
mentioned to have some fireworks at a later time this year in some other context. She mentioned that,
in regard to the funding if the ACVB received the funding without doing the 4th of July fireworks,
she knows that the budget could certainly use the money, but there is still a question if ACVB would
pay for later fireworks as no determination was made.
Mr. Schainker stated the Council needs to apply the criteria that were presented on May 12, 2020.
It is not just a time to shoot off fireworks, but also a time where a lot of people gather for a few hours
to socialize.
Council Member Gartin stated that his family goes to see the fireworks every year. People generally
sit with their family in lawn chairs, and he doesn’t see a risk in that. He explained that if the City
doesn’t have the fireworks, there are going to be different kinds of fireworks going off in the City.
Mr. Gartin felt there would be fireworks all over town on personal property.
City Manager Schainker explained that the direction needed from the Council would be to let ACVB
know if the City wanted to continue to have the fireworks on the 4th of July or not. If the City wants
to continue to have fireworks, they will need to find another location.
Council Member Beatty-Hansen stated there is something to be said for supporting ISU’s preference.
If the City knows that ISU is not interested, and the City says “no” as well, the City would be
supporting ISU’s preference. She is supportive of being a good partner with ISU, and also due to the
extreme lack of funding that ACVB is already going to see, conserving the money would be a good
decision at this time.
Council Member Betcher stated that ACVB is in agreement with the discussions between ISU and
the City and wanted to ensure that the City does everything possible to bring students back in the fall
and not risk people’s health by having a giant gathering, which ISU does not want to police.
Council Member Gartin commented that people don’t sit together, and people are already social
distancing as they come in their cars, have food, and then leave after the fireworks. He stated he
didn’t understand why this event would be such a great risk. Council Member Betcher explained that
the ISU Police Officers have to interact with multiple individual groups that may be acting unruly.
Mayor Haila stated he wants to support what Council Member Beatty-Hansen stated earlier. Every
Thursday night the Story County Emergency Management hosts a Zoom conference meeting where
most of the Mayors from Story County attend along with Story County Supervisors, and ISU Police.
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He stated that if ISU’s preference is to not have the event to protect its staff, it would be what is best
for the community and it would be an affirmation to work together as a community.
Mayor Haila asked if any member of the public wished to comment.
City Manager Schainker asked Mr. Phillips how much was budgeted for the fireworks. Assistant City
Manager Brian Phillips stated that, under the terms of the agreement, ACVB receives five of every
seven sent of the Hotel/Motel Tax revenues from the City. In exchange, the agreement provides that
ACVB is to finance “activities and programs that encourage conventions or events, enhance visitors’
experience, and improve the quality of life for residents, including the annual 4th of July fireworks
display.
Moved by Junck, seconded by Corrieri, to go with Option 1: to not proceed with a 4th of July
fireworks display for 2020, and to adopt RESOLUTION NO. 288 waiving the requirement in Ames
Convention and Visitor’s Bureau (ACVB) Contract to spend a portion of its funding allocation on
fireworks.
Council Member Martin commented that it is important to note that the three large entities have all
agreed that the fireworks shouldn’t happen on the 4th of July.
Roll Call Vote: 5-1. Voting aye: Junck, Corrieri, Martin, Beatty-Hansen, Betcher. Voting nay:
Gartin. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these
Minutes. Motion declared carried.
Iowa Games: City Manager Schainker stated that to date the Iowa Games plans on coming to Ames,
but on a scaled-back effort. The only facility that is being asked to be used is the Carroll Marty Disc
Golf Course in Gateway Hills Park. He noted that in a couple of weeks organizers should know if
the Iowa Games is going to be canceled in full.
Moved by Betcher, seconded by Junck, to allow Iowa Games to host its disc golf event (July 18) at
Carroll Marty Disc Golf Course.
Vote on Motion: 6-0. Motion declared carried unanimously.
Resource Recovery Plant: Mr. Schainker stated that they opened the Resource Recovery Plant
administratively to accept self-drop offs from individual cars and trucks. Starting in early June, they
will reinstitute the Household Hazardous Waste collection service based on scheduled appointments.
Dog Park: City Manager Steve Schainker stated that the dog park was not closed by the Governor,
but closed by staff. Citizens would like to have the dog park re-open.
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Moved by Martin, seconded by Junck, to re-open the dog park.
Vote on Motion: 6-0. Motion declared carried unanimously.
Skate Park: Parks and Recreations Director Keith Abraham commented that, per the Governor’s
order the Skate Park is not allowed to be open. The Skate Park will be allowed to be open as of June
1, 2020, per the Governor. Mr. Schainker stated that the Council could elect to keep the skate park
closed or they can allow it to re-open.
Mayor Haila stated, from a policy standpoint, there is playground equipment that can be opened in
a few days, Skate Park, and the ice arena. He inquired if Administration wanted direction from the
Council. As the Governor starts re-opening recreational facilities, the Council can give direction
tonight to avoid coming back to the Council for further direction. Mr. Schainker noted the Council
could do all four at once or individually. He mentioned that the Skate Park, dog park, and
playgrounds could be re-opened immediately. The Ice Arena could open, but will need a little time
to get it staffed and ready to open. Director Abraham mentioned that, at the May 12, 2020, meeting
the Council did give the authority to staff to open the Ice Arena. He noted he has been working with
user groups and is hoping to have the Ice Arena open as of June 1, 2020, per the Governor’s Orders,
and hopefully, the following weekend to start hosting some rentals. Regarding playgrounds, prior
to the Governor’s Orders, the City of Ames and the School District jointly closed the playgrounds.
He felt that if the City of Ames is going to open their playgrounds, a conversation should be had with
the School District advising them of this.
Moved by Betcher, seconded by Beatty-Hansen, to open the Skate Park as soon as possible per the
Governor’s Order.
Vote on Motion: 6-0. Motion declared carried unanimously.
Playground Equipment:
Moved by Martin, seconded by Beatty-Hansen, to open the playground equipment as soon as
possible per the Governor’s Order.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila recessed the meeting at 8:57 p.m., and reconvened it at 9:05 p.m.
FINAL PLAT FOR 321 STATE AVENUE: Planning and Housing Director Kelly Diekmann
stated they are presenting the Final Plat, which is consistent with the Preliminary Plat, and staff is
available for questions.
Mayor Haila inquired if the Council will see a phased plan for improvements in the future. Mr.
Diekmann confirmed that when they get to the public improvements plans and start the alternates
and the bid packages, they will have a better understanding of the phasing.
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No public input was received.
Moved by Junck, seconded by Beatty-Hansen, adopting RESOLUTION NO. 20-289 approving the
Final Plat for 321 State Avenue.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
MINOR AMENDMENT TO URBAN FRINGE PLAN LAND USE FRAMEWORK MAP FOR
LAND ADDRESSED AS 831 E. RIVERSIDE ROAD (BISHOP FARMS): Mr. Diekmann stated
that there was nothing new on this request. He informed the Council that staff did speak with Story
County, and it is possible the boundary could be reduced through the Board of Supervisors review,
but would not be an enlargement of the request. Director Diekmann commented that he assured Story
County that if any change was made of 15 acres or less based on the application, the City would
proceed with approval.
The Mayor asked if there was any member of the public who wished to speak. No one requested to
comment.
Moved by Corrieri, seconded by Betcher, to adopt RESOLUTION NO. 20-290 approving a Minor
Amendment to the Urban Fringe Plan Land Use Framework Map for the land addressed as 831 E.
Riverside Road (Bishop Farms).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
MIDCONTINENT INDEPENDENT SYSTEM OPERATOR (MISO) MARKET
PARTICIPANTS SERVICES SOFTWARE: Electric Services Director Don Kom stated that
Collin Dettmann and himself are available for any questions.
The Mayor asked, but no member of the public wished to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 20-299 awarding a three-year
contract to MCG Energy Solutions, LLC, of Minneapolis, Minnesota, for Midcontinent Independent
System Operator (MISO) Market Participant Services Software in the amount of $328,476.75.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON POWER PLANT BOILER MAINTENANCE SERVICES CONTRACT
(UNITS 7 & 8): Mayor Haila declared the public hearing opened. He declared it closed after there
wasn’t anyone wishing to speak.
26
Moved by Gartin, seconded by Betcher, to accept the Report of Bids and delay award.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 2020/21 AIRPORT IMPROVEMENTS PROGRAM (ELECTRICAL VAULT
& LIGHTING PROJECT): The public hearing was opened by the Mayor. He closed the hearing
after no one asked to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 20-292 approving the final
plans and specifications and awarding a contract to Kimrey Electric, of Urbandale, Iowa, in the
amount of $447,055.60, conditional upon receipt of an approved FAA grant for each portion of the
project.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ELECTRIC DISTRIBUTION PARKING LOT RECONSTRUCTION
PROJECT: The public hearing was opened by the Mayor. He closed the hearing after no one asked
to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 20-293 approving the final
plans and specifications and awarding a contract to Con-Struct, Inc., of Ames, Iowa, in the amount
of $218,003.80.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON FINAL AMENDMENTS TO FISCAL YEAR 2019/20 BUDGET: Finance
Director Duane Pitcher stated that he and Budget Manager Nancy Masteller were available for
questions. He stated that the information was the same as what was presented in April. The report
shows the final Budget Amendments to the FY 2019/20 budget. Director Pitcher commented that
there was a fair amount of revenue deductions due to COVID-19 and noted that there were a few
areas that were their best estimate. Staff made adjustments to expenses, which in most cases, will
off-set the revenue reduction at least for the rest of the fiscal year.
Council Member Betcher questioned about the change the Council will be making to change the
name of the GSB to Student Government. The budget books for FY 2019/20 and FY 2020/21 reflect
the name of the GSB in multiple places. She wanted to know if the Council needed to make a motion
to change this in the budget books or is it something that can be done administratively. Ms. Mastellar
stated staff could edit the name.
The Mayor opened the public hearing and closed it after there was no one wishing to speak.
27
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 20-294 amending the current
budget for Fiscal Year ending June 30, 2020.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE UPDATING NAME OF IOWA STATE UNIVERSITY STUDENT
GOVERNMENT IN AMES MUNICIPAL CODE SECTION 26A: Moved by Corrieri, seconded
by Junck, to pass on first reading an ordinance updating the name of the Iowa State University
Student Government in Ames Municipal Code Section 26A.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE RELATING TO TRASH AND RECYCLING COLLECTION AREAS IN
COMMERCIAL ZONES: Moved by Corrieri, seconded by Betcher, to pass on second reading an
ordinance relating to trash and recycling collection areas in commercial zones.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE EXTENDING INDUSTRIAL TAX EXEMPTION ORDINANCE UNTIL 2030:
Moved by Gartin, seconded by Betcher, to pass on second reading an ordinance extending the
Industrial Tax Exemption Ordinance until 2030.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE RELATING TO INDUSTRIAL USE PARKING REQUIREMENT: Moved by
Gartin, seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4412 relating
to the industrial use parking requirement.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila mentioned that there
were eight items listed. The first item was a memo from Damion Pregitzer, Traffic Engineer
regarding a response to a citizen inquiry about safety concerns at the intersection of 6th Street and
Northwestern Avenue.
City Manager Schainker commented that the first two items on the disposition memo were from Mr.
Pregitzer outlining what his program of work would be to follow up on the requests. He noted that
Mr. Pregitzer was prepared to move ahead with traffic studies for both areas.
Moved by Martin, seconded by Beatty-Hanson, to have staff initiate the study as outlined in the
memo from Mr. Pregitzer.
Vote on Motion: 6-0. Motion declared carried unanimously.
28
The second item was another memo from Mr. Pregitzer in response to a citizen inquiry about having
a traffic study done in Southwest Ames.
Moved by Martin, seconded by Beatty-Hansen, to have staff initiate the studies as described in the
Staff Report.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila explained that the third request was a letter from Drew Kamp requesting to waive the
parking meter fees and fines in Downtown and Campustown from May 28 to June 1, 2020.
Moved by Martin, seconded by Junck, to deny the request from Drew Kamp requesting to waive the
parking meter fees and fines in Downtown and Campustown from May 20 to June 1, 2020.
Council Member Gartin asked Mr. Schainker to speak about this item in regard to the financial
aspect of the request. City Manager Schainker stated if the Council looked at the prior information
that was given by the Finance Department, it will show that the Parking Fund is down approximately
a quarter of a million dollars. He commented if another week would make it any worse than it is
now probably not, but it is pretty bad now. Mr. Schainker told the Council Members that they
needed to decide if the waiving of the parking meters will be an incentive to come down to shop and
generate for Local Option Sales Tax money or not. Council Member Gartin stated he was originally
against this, but he doesn’t know that the fiscal impacts are as pressing for the small amount of time
that is being asked. He felt this could be an olive branch to some businesses to allow them the free
parking. He noted that he would be in support of approving the request.
Council Member Martin explained that he felt it was unhealthy to use the parking system as an
incentive and would rather be consistent.
Vote on Motion: 4-2. Voting Aye: Betcher, Junck, Martin, Beatty-Hansen. Voting Nay: Gartin.
Corrieri. Motion declared carried.
The fourth request was a packet from Elizabeth Erbes, Chair of Ames Main Street Design
Committee, regarding information about potential streetscape improvements. Mayor Haila suggested
to the Council to take the information from Ms. Erbes into future consideration. Assistant City
Manager Schildroth explained that the packet was for information purposes only and no action is
required.
Council Member Gartin inquired if a thank you note could be sent to Ms. Erbes as a lot of
information was gathered. Mayor Haila commented that he would be happy to send a letter of
29
appreciation.
City Manager Schainker mentioned that the Council already addressed Item 5, which was a letter
from Doug McCorkle with input about considering re-opening the City’s aquatics facilities. His
request was addressed under Item No. 45b on the Agenda.
Mr. Schainker stated that Items 6 and 7 on the disposition memo deal with changes to the Ames
Urban Fringe Plan and recommended referring the request to Kelly Diekmann, Planning and Housing
Director, for a memo.
Moved by Betcher, seconded by Junck, to request a memo from staff regarding the requests from
Scott Larson and Blake Jensen for a Ames Urban Fringe Plan Amendment.
Vote on Motion: 6-0. Motion declared carried unanimously.
The last item was a staff report regarding neighborhood geothermal pilot project at 321 State
Avenue. City Manager Schainker explained that the next step is to hire an engineer to design it and
get a cost estimate. A decision will then need to be made regarding the estimated payback to see if
the Council is interested in moving forward with the public infrastructure for 321 State Avenue. If
not going forward with the geothermal, staff will need to change the infrastructure a little bit. Staff
is trying to develop a pilot project in a subdivision, and it may prove that the numbers don’t justify
having geothermal heating. The goal is to have the residents be able get some savings on their utility
bills, but they are primarily doing this to reduce the City’s carbon footprint.
COUNCIL COMMENTS: Council Member Junck wanted to thank everyone for the received input
on all the decisions that the Council had to make. The Council had read through all the emails and
it was not an easy decision to make, but she is thankful the community gave them a lot of input to
consider.
Council Member Gartin commented that tonight’s meeting was hard. There was a healthy discussion
and . The Council took different positions, and those decisions are respected.
Council Member Betcher echoed what Council Member Junck had said about thanking everyone for
their input. She hoped that people will be finding ways to enjoy the outdoors without the Furman
Aquatic Center being open. Ms. Betcher informed the Council that the National League of Cities will
be hosting an online summer leadership summit at no charge, and if any, of the Council Members
are interested in participating, she will send them the information. The online summit will be from
June 16-19, 2020.
30
Mayor Haila stated he agreed with Council Member Gartin as the conversations the Council had
tonight were not easy. He commented that everyone knows that the Council wants everything to go
back to normal. Mayor Haila said he trusts that the Ames community understands that the Council
is passionate about doing the right thing for the community, staff, and partnerships.
ADJOURNMENT: Moved by Beatty-Hansen to adjourn the meeting at 9:41 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
31
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works 2017/18 Shared Use Path
Expansion (West Lincoln
Way)
Renovation
Renovation
Facility Rehabilitation
Program (Somerset
Subdivision Pond
Maintenance (Daley Park)
Period:
Item No. 4
License Application (Applicant
Name of Applicant:Texas Roadhouse Holdings LLC
Name of Business (DBA):Texas Roadhouse
Address of Premises:519 South Duff Avenue
City
:
Ames Zip:50010
State
:
KY
County:Story
Business
Phone:
(515) 232-7427
Mailing
Address:
6040 Dutchmans Lane
City
:
Louisville Zip:40205
)
Contact Person
Name
:
Laura Young
Phone:(502) 638-5469 Email
Address:
laura.young@texasroadhouse.com
Status of Business
BusinessType:Limited Liability Company
Corporate ID Number:XXXXXXXXX Federal Employer ID
#:
XXXXXXXXX
Effective Date:07/02/2020
Expiration Date:07/01/2021
Classification
:
Class C Liquor License (LC) (Commercial)
Term:12 months
Privileges:
Ownership
Catering Privilege
Class C Liquor License (LC) (Commercial)
Sunday Sales
W. Kent Taylor
First Name:W. Kent Last Name:Taylor
City:Crestwood State:Kentucky Zip:40014
Position:Chief Executive Officer
% of Ownership:0.00%U.S. Citizen: Yes
Texas Roadhouse, Inc. (Publicly
Traded Company)First Name:Texas Roadhouse, Inc.Last Name:(Publicly Traded Company)
City:Louisville State:Kentucky Zip:40205
Position:Manager/Owner
% of Ownership:100.00%U.S. Citizen: Yes
Chris Jacobsen
First Name:Chris Last Name:Jacobsen
City:Anchorage State:Kentucky Zip:40223
LC0039334 Item No. 5
Insurance Company Information
Policy Effective Date:07/02/2020 Policy Expiration
Date:
07/02/2021
Dram Cancel Date:
Outdoor Service Effective
Date:
Outdoor Service Expiration
Date:
Temp Transfer Effective
Date:
Temp Transfer Expiration Date:
Bond Effective
Continuously:
Insurance Company:Twin City Fire Insurance Company
Position:Chief Marketing Officer
% of Ownership:0.00%U.S. Citizen: Yes
Tonya Robinson
First Name:Tonya Last Name:Robinson
City:Shelbyville State:Kentucky Zip:40065
Position:Chief Financial Officer
% of Ownership:0.00%U.S. Citizen: Yes
Doug Thompson
First Name:Doug Last Name:Thompson
City:Louisville State:Kentucky Zip:40222
Position:Chief Operating Officer
% of Ownership:0.00%U.S. Citizen: Yes
Item No. 6
Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Tom Shelton, Ames Police Department
Date: May 14, 2020
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for June 9, 2020 includes beer permits and liquor license renewals
for:
•Class C Liquor License with Cater Privilege and Sunday Sales – Texas
Roadhouse, 519 South Duff Avenue
•Class C Liquor License with Catering Privilege and Sunday Sales – Jethro’s
BBQ, 1301 Buckeye Avenue
•Special Class C Liquor License with Outdoor Service and Sunday Sales with
Class B Wine Permit – Bar La Tosca, 400 Main Street
A review of police records for the past 12 months found no liquor law violations for any
of the above locations. The Ames Police Department recommends renewal of licenses
for all the above businesses.
Item No. 7
RESOLUTION NO.
A RESOLUTION ADOPTING NEW AND REVISED FEES
FOR THE CITY OF AMES, IOWA
BE IT RESOLVED by the City Council for the City of Ames, Iowa, that the following fees
shall be adopted or adjusted to recover the approximate actual costs of city services from those
who use and benefit from these services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that
fees shall be adopted as follows:
SECTION ONE.The following Municipal Cemetery Fees are hereby adopted or adjusted
effective July 1, 2020, and codified as Appendix A.
FEES FOR AMES MUNICIPAL CEMETERY
Effective July 1, 2020
Lots
Adult $599.20/space $149.80 perpetual care 1
Infant $150.00/space $50.00 perpetual care 1
Interment (Does not include price of lot)
Full Burial:
Adult $749.00
Infant $250.00
Weekend/Holiday – Adult2 $1,043.25
Weekend/Holiday – Infant2 $350.00
Cremation:
Adult $428.00
Weekend/Holiday2 $508.25
For interments that require
Winter rate, add: $200.00
Columbarium
Niche, Interment,
and Plaque $2,500.00
($256.80 for perpetual care1 )
Disinterment:based on actual costs of time and materials;
minimum charge is 2 x current charge for interment
Markers & Memorials
Installation service charge $25.00 each
Item No. 8
1 The perpetual care fund is an irrevocable trust; monies deposited into the perpetual care fund
are non-refundable. (Iowa Code 523I.807)
2 City of Ames holidays are: New Year’s Day, Presidents’ Day, Memorial Day,
Independence Day, Labor Day, Veterans Day, two (2) days at Thanksgiving, and two (2) days at
Christmas.
(Res. #04-158, 4-27-04)
SECTION TWO. The following Animal Shelter Service Fees are hereby adopted or adjusted
effective July 1, 2020, and codified as Appendix E.
FEES FOR ANIMAL SHELTER SERVICE
Impound Fees (release to owner):
First time ............................................................................................................... $25.00
Second time ........................................................................................................... $35.00
Third time .............................................................................................................. $45.00
Fourth time ............................................................................................................ $55.00
Fifth and subsequent ............................................................................................. $65.00
Animal Shelter Boarding Fees:
Per day .................................................................................................................. $10.00
Putting Animals up for Adoption (Ames Residents):
Dogs/Puppies ......................................................................................................... $20.00
Cats/Kittens ........................................................................................................... $20.00
Rabbits .................................................................................................................. $20.00
Small domestic pets ............................................................................................... $10.00
Adoption of Animals:
Dogs/Puppies ......................................................................................................... $80.00
Cats/Kittens ........................................................................................................... $80.00
Rabbits/Ferrets ....................................................................................................... $40.00
Small domestic pets ............................................................................................... $10.00
Permit Fee:
Any permit required by state or local law including dangerous animal, traveling wildlife,
menageries, shows, petting zoos or exhibitor fees ................................................... $36.00
Fee waivers for special needs adoptions, overcrowding or emergency shelter services are approved by the
Animal Control Supervisor by authority of the City Council.
Adoption Fees are waived for Senior Citizens adopting staff identified senior animals.
If an animal, due to its rare breed would bring a fair market value which far exceeds the fees listed in the
rare animal fee schedule then the animal control staff of the City of Ames, Iowa, is authorized to charge
that fair market fee for both putting up for adoption and adoption fees. The animal control staff must
research the fee that they feel should be charged for a very rare breed of animal and document how the
figure was arrived at.
All fees for veterinary care and services must be paid at the time of the animal reclaim.
All Animal Shelter Service Fees Set by Resolution of City Council.
SECTION THREE. The following Public Safety - Police Fees are hereby adopted or adjusted
effective July 1, 2020, and codified as Appendix M:
POLICE DEPARTMENT FEES & CHARGES
Crash (Accident) and Police Report (each) ........................................................................... $3.00
Overtime Payback and Event/Escort Service (per hour) .......................................................$61.00
Community Safety Officer Event/Escort Service (per hour) .................................................$20.00
False Alarm Fee – After 3 times ..........................................................................................$30.00
Process Service Fee.............................................................................................................$20.00
Service of Warrant Fee........................................................................................................$20.00
Non-Criminal Fingerprinting Fee (4 cards or less) ...............................................................$10.00
Non-Criminal Fingerprinting Fee (each additional card past 4) ............................................. $2.00
Photographs (per disc) ......................................................................................................... $3.00
Surveillance Video (per disc) ............................................................................................... $3.00
Parking Collection Fee ......................................................................................................... $5.00
Copying of Public Record (per page with a $1.00 minimum) ................................................ $0.10
Car/Booking/Body Worn Camera or other video or audio recordings shall be charged at actual cost.
Actual cost is defined as the time spent on the specific recording plus the cost of the media used.
SECTION FOUR. The following Water and Pollution Control Fees are hereby adopted or
adjusted effective July 1, 2020, and codified as Appendix Q:
WATER AND POLLUTION CONTROL FEES & CHARGES
Water Division
Bulk Water Service .......................................................................................................... $0.87/100 gallons
Water Meter Division * With Integral With Radio
Radio ERT
Meter & Setting Fees - Disc Style
5/8" or 5/8 " x ¾" disc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $355.00. . . . . . . . . . . . . . . . . . . $355.00
¾" disc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $375.00. . . . . . . . . . . . . . . . . . . $375.00
Meter & Setting Fees - Ultrasonic Style
1" ……………………………………………………………………………………….. $435.00
1 1/2" ............................................................................................................................... $820.00
2" .................................................................................................................................. $1,410.00
3" .................................................................................................................................. $3,910.00
4" .................................................................................................................................. $4,740.00
Meter & Setting Fees - Magnetic Style
2" .................................................................................................................................. $2,455.00
3" .................................................................................................................................. $3,985.00
4" .................................................................................................................................. $4,695.00
6" .................................................................................................................................. $7,040.00
Meter & Setting Fees - Turbo Style
2" .................................................................................................................................. $1,600.00
3" .................................................................................................................................. $2,525.00
4" .................................................................................................................................. $3,780.00
6" .................................................................................................................................. $7,190.00
Meter & Setting Fees - Misc. Meters
Larger than 4" or alternative styles
- to be determined when ordered
Hydrant Meter** ........................................................................................................................... $260.00
Frozen/damaged meter
Construction Meter ........................................................................................................................ $160.00
Meters 1-1/2" and larger ................................................................ . $125.00 trip fee + repairs/replacement
Meters 1" and smaller ......................................................................... $80.00 trip fee + Depreciated Value
Depreciated Value is a straight line depreciation of the Meter and Setting Fees above, based on length of
time meter has been in service.
< 1 year 100%
< 2 years .................................................................................................... 90%
< 3 years .................................................................................................... 80%
< 4 years .................................................................................................... 70%
< 5 years .................................................................................................... 60%
< 6 years .................................................................................................... 50%
< 7 years .................................................................................................... 40%
< 8 years .................................................................................................... 30%
< 9 years .................................................................................................... 20%
<10 years.................................................................................................... 10%
>10 years.................................................................................................... 0%
Unauthorized use of water ..................................................................... $195.00/occurrence
Unmetered use of water ....................................................................... $2.56/day + $16.97/month
Resetting fee for unauthorized meter removal .................................................................... $80.00
Customer requested meter test fee ................................................................................... $150.00
Service or meter disconnect or reconnect fee ............................................................. $ 80.00/trip
* Meter setting fees above include two service trips (one to set the temporary/construction meter, and one to
set the permanent meter). A fee of $80.00 will be charged for additional trips due to unexposed or inoperable curb
boxes, incomplete remote wire installations, or other circumstances where the meter installation cannot be
completed.
** Hydrant meter fees include the cost to install and remove the meter. Requests to move the meter to a new
location will be charged one-half of the hydrant meter fee. Consumption will be billed at the “Irrigation and Yard
Water” rate. For usage that covers more than 30 days, the block sizes will be adjusted accordingly.
WPC Division
Waste Hauler Fee - Ames locations*
Domestic/Residential Waste .......................................................... $8.65/load + $4.17/100 gallons
Restaurant Grease Traps ............................................................. $57.32/load + $3.35/100 gallons
Non-Domestic Waste ....................................................... $8.65/load + unit rate to be determined
* Non-Ames location surcharge ................................................................................................... 15%
Unauthorized Sewer Use ..................................................................................... $222.00/occurrence
Unmetered Sewer Use....................................................................................... $2.82/day + $19.43/month
High-Strength Surcharge Rates*
Parameter Surcharge Rate
Oxygen Demand
CBOD5 $0.46/lb.
COD $0.17/lb.
Nitrogen
NH3-N $1.64/lb.
TKN $1.06/lb.
Solids
TSS $0.68/lb.
Fats, Oils, and Grease
Oil and Grease $0.91/lb.
*Monthly High-Strength Surcharge Fees of less than $5/month will be waived
Restaurant Surcharge
Restaurant surcharge on sewer use for
customers operating Food Service Establishments $2.75/100 cubic ft.
Restaurant Fee
Restaurant fee for sewer use for customers
operating Food Service Establishment which are
not billed for sewer usage or whose sewer usage
is not representative of the facilities food service
activities. $81.11/month.
(Ord. No. 4199, 11-25-14;Ord. No. 4263, 6-28-16)
Administrative Division
Copies of Records *
Black & White, 8 ½" x 11" $0.10/copy
Black & White, 11" x 17" $0.20/copy
Color, 8 ½" x 11" $0.20/copy
Color, 11" x 17" $0.40/copy
* Plus staff time to prepare records (wages only)
Laboratory Division
Analytical Fees, per sample per test
Bacteriological Tests
Coliform, Total (present/absent) ......................................................................... $20.00
Coliform, Total (quantified) ............................................................................... $20.00
Coliform, Fecal (present/absent)......................................................................... $20.00
Coliform, Fecal (quantified) ............................................................................... $20.00
E coli (present/absent)........................................................................................ $20.00
E coli (quantified) .............................................................................................. $20.00
Chloride ............................................................................................................... $20.50
Chlorine
Free ................................................................................................................... $20.00
Total .................................................................................................................. $20.00
Hardness .............................................................................................................. $20.00
Iron (Water) ......................................................................................................... $10.25
Metals
Arsenic (Furnace) .............................................................................................. $20.50
Cadmium (Flame) .............................................................................................. $15.50
Chromium (Flame) ............................................................................................ $15.50
Copper (Flame).................................................................................................. $15.50
Lead (Flame) ..................................................................................................... $15.50
Lead (Furnace) .................................................................................................. $20.50
Manganese (Flame) ........................................................................................... $15.50
Mercury ............................................................................................................. $25.75
Molybdenum (Furnace)...................................................................................... $20.50
Nickel (Flame) ................................................................................................... $15.50
Selenium (Furnace) ............................................................................................ $20.50
Silver (Flame) .................................................................................................... $15.50
Zinc (Flame) ...................................................................................................... $15.50
Nitrogen
Ammonia .......................................................................................................... $20.00
Nitrate ............................................................................................................... $19.50
Nitrite ................................................................................................................ $20.00
Total Kjeldahl Nitrogen ..................................................................................... $40.25
pH ................................................................................................................... $14.00
Phenol ................................................................................................................. $28.75
Phosphorus
Orthophosphate ................................................................................................. $20.00
Total Phosphorus ............................................................................................... $20.00
Oxygen Demand
Chemical Oxygen Demand (COD) ..................................................................... $20.50
Five-day Biochemical Oxygen Demand (BOD5) ................................................. $38.00
Five-day Carbonaceous Biochemical Oxygen Demand (CBOD5) ........................ $38.00
Solids
Total Solids (TS) ............................................................................................... $20.00
Total Volatile Solids (TVS) ............................................................................... $20.00
Total Suspended Solids (TSS) ............................................................................ $20.00
Volatile Suspended Solids (VSS) ....................................................................... $20.00
Total Dissolved Solids (TDS) (Weight) .............................................................. $10.25
Sulfate ................................................................................................................. $20.00
Temperature...........................................................................................................$5.25
For analytes not listed that are analyzed in-house, the fee will be determined on a case-by-case basis from an
estimate of actual staff time (including benefits) plus 25% overhead to cover chemicals, equipment, and
incidentals.
Samples sent to an outside lab .......................................................Actual Invoiced Cost
Sample Collection Fees
Fees for sample collection types not identified below will be determined on a case by case basis from an estimate
of the actual staff time (including benefits) plus 25% overhead to cover equipment, consumables, and incidentals.
Drinking Water
x Drinking water sampled from the tap of a completed structure ............................$40.00
x Drinking water sampled from a field tap or structure under construction .............$53.00
Wastewater/Pretreatment
x 24-hour composite from a location where no sampling, metering,
or refrigeration equipment are permanently installed………………..…$264.00
x 24-hour composite from a location where a sampler, flow meter,
and refrigeration equipment are all permanently installed………………$102.00
x Grab sample not associated with a 24-hour composite sampling event
(grabs collected at the time of a composite are included
in the fees above)………………………………………………………..$51.00
The 24-hour composite collection and grab sample fees listed above include one resample attempt should the
composite sample attempt fail. Additional resample attempts will result in additional sample collection fees. No
resample fee will be assessed if the reason for the failed attempt is due to a malfunction of city-provided sample
equipment.
SECTION FIVE. The following Electric Fees and Charges are hereby adopted or adjusted
effective July 1, 2020, and codified as Appendix R:
ELECTRIC DEPARTMENT FEES & CHARGES
ELECTRIC DISTRIBUTION
Standard Single Phase Temporary service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200
A standard single phase temporary service includes an overhead service drop from an existing transformer
to a customer-provided pole (or adequately supported service connection point) during Electric
Distribution business hours. Includes furnishing a length of service conductor not to exceed 125 feet.
Labor and materials required for a non-standard temporary service shall be billed at actual costs.
Standard Customer-Requested Temporary Disconnection – Reconnection Fee . . . . . . . . . . . . . $100
For disconnect-reconnect requests made at least one working day before the service is reconnected.
Includes one return reconnect trip, or up to 20 minutes of standby time for work performed during
Electric Distribution business hours. Service for a non-standard disconnect-reconnect shall be billed at
actual costs.
Requested, or non-standard work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Varies-- billed at actual cost
Non-standard work includes multiple/excess trip charges, same-day (non-emergency) service requests,
excess standby charges, trouble/emergency-service calls where the trouble is found to be on the
customer’s equipment, or work requested outside business hours
Pole Attachment Fee (Single Cable) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $13.05/pole/year
Pole Attachment Fee (Small Cell Wireless). . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $150.00/pole/year
ELECTRIC METER
Customer Requested Meter Test Fee
Within Utility Board limits (98% through 102%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.00
Outside Utility Board limits . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Free
ELECTRIC VEHICLE CHARGING STATIONS
Ames Customers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$0.10/kwh
Non-Ames Customers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . ..$0.10/kwh
Adopted this day of , 20 .
____________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
1
ITEM # ____9____
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2020/21 ASSET CONTRACTS
BACKGROUND:
During its February 2020/21 budget decisions, the City Council approved a total of
$1,524,850 in ASSET allocations for the next fiscal year. Contracts were mailed to 24
agencies and all contracts have been returned with signatures. The approved amounts
are listed below and now presented for Council’s approval.
Agency FY 2019/20 FY 2020/21 Change
TOTALS 1,466,202 1,524,850 58,648
2
At the time of this writing, the MICA contract (highlighted in yellow) has been
pulled and will be placed on a future Council agenda for approval. MICA is
working on potential service changes that may require adjustments in its FY
2020/21 contract.
ALTERNATIVES:
1. Approve the ASSET agency contracts for FY 2020/21 with the exception of the
contract with MICA.
2. Do not approve the ASSET agency contracts.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds for human services through the ASSET process
and the approval of the City’s FY 2020/21 budget. The ASSET funded agencies have
signed and returned their contracts for services.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the ASSET agency contracts for FY 2020/21, with
the exception of the contract with MICA.
1
ITEM # ____10__
DATE 06-09-20
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF 2020-2021 PAY PLAN
BACKGROUND:
Each year, the City Council approves a Pay Plan that specifies pay ranges and steps for
the City’s work force. The attached 2020-2021 Pay Plan reflects negotiated wage
settlements with the five bargaining units shown below, as well as a 3% scale increase
for merit employee job classifications
Actual salary increases for merit employees are performance based, and are
established by two factors – each individual’s performance rating, and positioning within
the salary ranges for each grade. Each merit job grade has a minimum, midpoint, and
maximum within the pay plan. These are shown on both and annual and hourly basis.
Funding for the various salaries was previously approved by Council in the 2020/2021
Adopted Budget.
The bargaining units’ respective across-the-board settlements are:
IUOE Blue Collar (E Pay Plan): 2.75%
IBEW-Electric Distribution (H Pay Plan): 3%
IUOE-Power Plant (I Pay Plan): 3%
IAFF-Fire (G Pay Plan): 2.75%
PPME-Police (F Pay Plan): 3%
A 3% scale increase for merit employee job classifications is proposed. Unclassified job
categories are adjusted proportionally with merit or union employees or with the relevant
labor market. The statutory minimum wage is included as the scale minimum for
temporary workers.
The Pay Plan includes an alphabetical listing of every approved classification in the City
of Ames. The listing includes the unique code for each position, the Equal Employment
Opportunity (EEO) code, the Fair Labor Standards Act (FLSA) exemption code, and the
numerical pay grade. The range for merit position pay grades is 51-96.
ALTERNATIVES:
1. Approve the attached 2020-2021 Pay Plan.
2. Do not approve the 2020-2021 Pay Plan.
2
CITY MANAGER’S RECOMMENDED ACTION:
This Pay Plan document formally establishes pay ranges and steps for City positions.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, and approve the attached 2020-2021 Pay Plan.
PAY PLAN
CITY OF AMES
2020 - 2021
CODE CLASSIFICATION MINIMUM MIDPOINT MAXIMUM
1116 Co-op 17.4751 19.6434 22.4657
1311 Transit Driver 16.5100
2206 Community Safety Officer Coordinator 19.7517
2209 Community Safety Officer 18.8113
2204 Public Safety Quality Assurance Coordinator 17.4836 20.4186 23.3537
2228 Property/Evidence Technician 17.4836 20.4186 23.3637
2229 Lead Property/Evidence Technician 19.1227 22.3644 25.4968
2310 Animal Control Attendant 13.8900 16.1973 18.5046
2311 Animal Control Officer 18.7584 22.3002 25.8418
3112 Library Custodial Assistant 7.2500 12.4557 17.4439
5142 Water/Wastewater Laboratory Aide 14.0178 16.1947 18.3714
9403 Unclassified Laborer 7.4675 12.8294 17.9672
9404 Unclassified Skilled Laborer 18.1827 25.5456 32.9087
9405 Office Worker 7.2500 12.4557 17.4439
9407 Technical Assistant 15.8766 18.9973 22.1179
9450 Temporary Manager 31.1293 45.6196 60.1095
9392 School Crossing Guards 27.19*
* Daily rate based on two shifts worked
UNCLASSIFIED POSITIONS
Effective 7/1/2020
1
PAY PAY
GRADE PERIOD MINIMUM MIDPOINT MAXIMUM
51 Annual 33,195 38,160 43,123
Hourly 15.9595 18.3463 20.7326
52 Annual 35,157 40,800 46,442
Hourly 16.9027 19.6157 22.3279
53 Annual 37,384 43,674 49,963
Hourly 17.9732 20.9974 24.0210
54 Annual 39,901 46,964 54,028
Hourly 19.1835 22.5789 25.9753
55 Annual 42,708 50,656 58,608
Hourly 20.5328 24.3542 28.1773
56 Annual 45,867 54,820 63,770
Hourly 22.0519 26.3561 30.6591
57 Annual 49,450 59,545 69,639
Hourly 23.7742 28.6275 33.4805
58 Annual 53,482 64,884 76,285
Hourly 25.7127 31.1944 36.6758
59 Annual 58,030 70,915 83,800
Hourly 27.8993 34.0939 40.2887
60 Annual 63,189 77,785 92,381
Hourly 30.3795 37.3967 44.4142
61 Annual 69,025 85,605 102,182
Hourly 33.1853 41.1565 49.1264
62 Annual 75,671 94,509 113,346
Hourly 36.3807 45.4373 54.4935
62* Annual 75,671 94,509 113,346
Hourly 25.9865 32.4552 38.9239
63 Annual 83,220 104,686 126,151
Hourly 40.0099 50.3301 60.6497
90 Annual 76,959 92,800 108,637
Hourly 37.0000 44.6157 52.2297
91 Annual 84,073 102,120 120,164
Hourly 40.4198 49.0963 57.7712
92 Annual 92,167 112,727 133,287
Hourly 44.3113 54.1957 64.0803
93 Annual 101,356 124,853 148,348
Hourly 48.7293 60.0255 71.3215
94 Annual 111,806 138,712 165,614
Hourly 53.7533 66.6886 79.6225
95 Annual 123,749 154,602 185,453
Hourly 59.4948 74.3282 89.1604
C PAY PLAN
Effective 7/1/2020
2
PAY PAY
GRADE PERIOD MINIMUM MIDPOINT MAXIMUM
64 Annual 91,800 116,315 140,833
Hourly 44.1348 55.9211 67.7082
65 Annual 101,601 129,651 157,699
Hourly 48.8471 62.3324 75.8171
66 Annual 112,862 145,023 177,181
Hourly 54.2606 69.7230 85.1835
96 Annual 137,457 172,908 208,359
Hourly 66.0855 83.1289 100.1727
D PAY PLAN
Effective 7/1/2020
3
CLASS
HTE CODE TITLE Annual Hourly Annual Hourly Annual Hourly
300 141 Meter Reader 45,219.20 21.74 51,292.80 24.66 60,320.00 29.00
302 142 Senior Meter Reader 47,465.60 22.82 53,476.80 25.71 65,478.40 31.48
304 1110 Engineering Technician I 43,160.00 20.75 48,838.40 23.48 57,491.20 27.64
306 1111 Engineering Technician II 46,800.00 22.50 54,350.40 26.13 62,379.20 29.99
308 1131 Traffic Signal Technician See page 6
358 1137 Traffic Technician See page 6
31139 Traffic Technician II See page 6
31141 Traffic Technician III See page 6
309 1134 Traffic Signal Technician Lead See page 6
310 1222 Plumbing Inspector 58,510.40 28.13 66,164.80 31.81 77,459.20 37.24
312 1223 Electrical Inspector 58,510.40 28.13 66,164.80 31.81 77,459.20 37.24
313 1228 Community Codes Liaison 58,510.40 28.13 66,164.80 31.81 77,459.20 37.24
314 1225 Housing Inspector 58,510.40 28.13 66,164.80 31.81 77,459.20 37.24
315 1226 Building & Zoning Inspector 58,510.40 28.13 66,164.80 31.81 77,459.20 37.24
316 1311 Transit Driver (Full-time)* 39,353.60 18.92 46,488.00 22.35 55,806.40 26.83
318 1311 Transit Driver (PT 20 hrs)* 16.51 19.70 21.30
320 1318 Lane Worker 34,340.80 16.51 40,976.00 19.70 44,304.00 21.30
321 1307 Lead Lane Worker 35,318.40 16.98 43,097.60 20.72 46,529.60 22.37
322 1322 Mechanic Assistant 46,987.20 22.59 53,435.20 25.69 62,816.00 30.20
323 1322 Mechanic Assistant (CyRide) See page 5
325 1323 Mechanic (CyRide) See page 5
327 1324 Lead Mechanic (CyRide) 62,108.80 29.86 65,977.60 31.72 77,688.00 37.35
328 5112 Water Plant Operator 59,488.00 28.60 67,433.60 32.42 79,185.60 38.07
329 5111 Plant Maintenance Specialist 56,035.20 26.94 63,564.80 30.56 74,838.40 35.98
330 5130 Water Utility Locator 54,225.60 26.07 61,339.20 29.49 72,363.20 34.79
332 5131 Water Meter Technician 51,376.00 24.70 58,302.40 28.03 68,556.80 32.96
334 5140 Water/PC Lab Technician 48,235.20 23.19 53,892.80 25.91 62,649.60 30.12
336 5141 Water/PC Lab Analyst 59,488.00 28.60 67,433.60 32.42 79,185.60 38.07
337 5115 Water Plant Asst. Operator See page 5
337 5212 WPC Plant Asst. Operator See page 5
338 5213 WPC Plant Operator 59,488.00 28.60 67,433.60 32.42 79,185.60 38.07
339 5220 Res. Rec. Lead Operator 55,972.80 26.91 63,523.20 30.54 74,630.40 35.88
340 5221 Res. Rec. Maint. Operator 53,414.40 25.68 60,548.80 29.11 70,969.60 34.12
342 5411 Plant Maintenance Operator 59,488.00 28.60 67,433.60 32.42 79,185.60 38.07
343 5412 Process Maintenance Worker See page 6
344 6110 Treatment Plant Maint. Worker See page 6
344 6112 Maintenance Worker See page 6
346 6113 Senior Maintenance Worker 52,187.20 25.09 59,134.40 28.43 69,472.00 33.40
348 6114 Parks Maintenance Specialist 52,915.20 25.44 55,868.80 26.86 65,312.00 31.40
351 6115 Streets Maint Lead Worker See page 6
350 6121 Building Maint. Specialist 51,376.00 24.70 58,302.40 28.03 68,556.80 32.96
352 6151 Truck Driver 40,393.60 19.42 45,676.80 21.96 53,747.20 25.84
354 6152 Senior Heavy Equipment Oper. 54,870.40 26.38 58,302.40 28.03 68,556.80 32.96
356 6153 Heavy Equipment Operator 49,920.00 24.00 53,102.40 25.53 62,420.80 30.01
358 1137 Traffic Technician See page 5
359 6117 W&PC Maint. Tech. I See page 6
360 6118 W&PC Maint. Tech. II See page 6
362 6111 Laborer See page 5
364 1319 Service Worker See page 5
366 6163 Custodian See page 5
370 1326 Fleet Technician See page 5
371 1328 Lead Fleet Technician 62,108.80 29.86 65,977.60 31.72 77,688.00 37.35
372 6154 Res. Rec. Equipment Operator 52,187.20 25.09 59,134.40 28.43 69,472.00 33.40
724 6119 RRP Maint. Tech. I See page 6
726 6120 RRP Maint. Tech. II See page 6
E PAY PLAN
Effective 7/1/2020
IUOE Blue Collar Unit
STEP A (START)STEP B (18 MOS)STEP C (48 MOS)
4
E PAY PLAN
IUOE Blue Collar Unit
Effective 7/1/2020
CLASS STEP A (START) STEP B (30 MOS)
HTE CODE TITLE Annual Hourly Annual Hourly
362 6111 Laborer 40,310.40 19.38 47,424.00 22.80
364 1319 Service Worker 42,771.57 20.56 50,502.40 24.28
366 6163 Custodian 38,792.00 18.65 45,572.80 21.91
CLASS
HTE CODE TITLE Annual Hourly
370 1326 Fleet Technician
Step A - 4 ASE tests 59,134.40 28.43
Step B - 7 ASE tests (within 1 year) 64,043.20 30.79
Step C - 10 ASE tests (within 2 years) 69,139.20 33.24
Step D - ASE certified (within 3 years) 74,048.00 35.60
323 1322 Mechanic Assistant (CyRide)
Step A (Start) 46,987.20 22.59
Step B - 4 ASE tests or 18 months 53,435.20 25.69
Step C - 7 ASE tests or 48 months 62,816.00 30.20
325 1323 Mechanic (CyRide)
Step A (Start) 54,225.60 26.07
Step B - 4 ASE tests or 18 months 59,820.80 28.76
Step C - 7 ASE tests or 48 months 70,304.00 33.80
Step D - Achieve Master Cert. and/or maintain certification after 5 years 74,048.00 35.60
337 5212 WPC Plant Operator
Step A (Start) 52,187.20 25.09
Step B (within 8 months) Grade certificate 55,827.20 26.84
Step C (within 24 months) 21 CEU's directly related to wastewater treatment 59,488.00 28.60
or posessing a Grade II Wastewater Treatment Operator Certificate
Step D (within 38 months) Grade II Wastewater Treatment Operator Certificate 67,433.60 32.42
and 18 months time in grade
Step E (48 months and Grade II
Certificate) 79,185.60 38.07
Water Plant Operator
Step A (Start) 52,187.20 25.09
337 5115 Step B (within 8 months) Grade certificate 55,827.20 26.84
Step C (within 24 months) 21 CEU's directly related to wastewater treatment 59,488.00 28.60
or posessing a Grade II Water Treatment Operator Certificate
Step D (within 38 months) Grade II Water Treatment Operator Certificate 67,433.60 32.42
and 18 months time in grade
Step E (48 months and Grade II
Certificate) 79,185.60 38.07
5
CLASS STEP A STEP B STEP C STEP D STEP E STEP F STEP G
HTE CODE TITLE (START)(6 MOS)(12 MOS)(18 MOS)(24 MOS)(36 MOS)(48 MOS)
358 1137 Traffic Technician
Annual 46,820.80 50,752.00 54,600.00 62,420.80
Hourly 22.51 24.40 26.25 30.01
31139 Traffic Technician II
Annual 62,545.60 66,476.80
Hourly 30.07* 31.96
31141 Traffic Technician III
Annual 69,784.00
Hourly 33.55*
308 1131 Traffic Signal Technician
Annual 56,097.60 59,155.20 64,272.00 68,307.20
Hourly 26.97 28.44 30.90 32.84
309 1134 Traffic Signal Technician Lead
Annual 59,009.60 63,876.80 68,827.20 71,697.60
Hourly 28.37 30.71 33.09 34.47
344 6110 Treatment Plant Maint. Worker
Annual 45,052.80 46,280.00 48,006.40 56,451.20
Hourly 21.66 22.25 23.08 27.14
344 6112 Maintenance Worker
Annual 45,052.80 46,280.00 48,006.40 56,451.20
Hourly 21.66 22.25 23.08 27.14
351 6115 Streets Maintenance Lead Worker
Annual 55,972.80 64,667.20 71,988.80 74,630.40
Hourly 26.91 31.09 34.61 35.88
359 6117 W&PC Maint. Tech. I
Annual 52,561.60 61,027.20
Hourly 25.27* 29.34*
360 6118 W&PC Maint. Tech. II
Annual 69,472.00
Hourly 33.40
343 5412 Process Maintenance Worker
Annual 44,990.40 47,153.60 49,732.80 51,459.20 53,643.20 55,827.20 58,011.20
Hourly 21.63 22.67 23.91 24.74 25.79 26.84 27.89
724 6119 RRP Maint. Tech. I
Annual 57,491.20 59,675.20 61,838.40
Hourly 27.64* 28.69* 29.73*
726 6120 RRP Maint. Tech. II
Annual 67,308.80 69,472.00
Hourly 32.36* 33.40*
*must also have successfully completed required skill block to be eligible for this rate
E PAY PLAN
IUOE Blue Collar Unit
Effective 7/1/2020
6
CLASS STEP A STEP B STEP C
HTE CODE TITLE (START)(18 MOS)(36 MOS)
400 2308 Animal Control Clerk 43,866 52,599
21.0895 25.2880
402 131 Parking Meter Attendant 39,336 41,653 49,997
18.9116 20.0255 24.0371
403 2207 Lead Police Records Clerk 46,059 50,574 60,266
22.1438 24.3145 28.9741
404 2208 Police Records Clerk 43,866 48,165 57,397
21.0895 23.1563 27.5948
416 2201 Public Safety Lead Dispatcher 50,928 53,413 61,569
24.4847 25.6794 29.6005
406 2202 Public Safety Dispatcher 47,629 49,926 57,708
22.8986 24.0029 27.7443
412 2311 Animal Control Officer 41,656 45,171 55,987
20.0269 21.7168 26.9168
CLASS
HTE CODE TITLE ANNUAL HOURLY
408 2212 Police Officer - 2016 or Prior
A. 0-18 months 56,527 27.3342
B. 19-36 months 61,868 29.9169
C. 37-120 months 73,787 35.6804
D. 121-216 months 75,816 36.6616
E. 216+ months 78,090 37.7612
410 2214 Police Officer - 2017 or Later
A. 0-12 months 56,527 27.3342
B. 13-24 months 59,979 29.0034
C. 25-48 months 63,432 30.6732
D. 49-72 months 66,882 32.3414
E. 73-96 months 70,335 34.0112
F. 97-120 months 73,787 35.6804
G. 121-216 months 75,816 36.6616
H. 216+ months 78,090 37.7612
F PAY PLAN
PPME - Police
Effective 7/1/2020
7
CLASS
HTE CODE TITLE STEP A STEP B STEP C STEP D
504 2111 Firefighter 51,896 56,858 68,071 74,415
17.8214 19.5254 23.3760 25.5546
506 2112 Fire Lieutenant 82,477
28.3233
508 2114 Fire Inspector 90,587
43.5517
Step A = 0 through 18 months
Step B = 19 months
Step C = 37 months
Step D = 60 months (see also Section 16.3)
Effective July 1, 2004, the City will combine incentive pay (First Responder - .7%,
Instructor I - .7%, and DMACC classes - 1.7% for a total of 3.1%) and add to Firefighter
Step D, Fire Lieutenant, and Fire Inspector pay scale.
G PAY PLAN
IAFF - Fire
Effective 7/1/2020
8
CLASS
HTE CODE TITLE Annual Hourly
600 171 Storekeeper 51,417.60 24.72
602 711 Records and Materials Specialist 65,353.60 31.42
604 4209 Substation Electrician Assistant 73,132.80 35.16
606 4210 Underground Electric Serviceworker 69,721.60 33.52
608 4211 Groundsworker 64,126.40 30.83
610 4212 Truck Driver/Groundsworker 69,721.60 33.52
612 4213 Electric Serviceworker 74,900.80 36.01
614 4215 Electric Lineworker 86,320.00 41.50
616 4218 Substation Electrician 86,320.00 41.50
618 4221 Electric Line Crew Leader 91,436.80 43.96
620 4231 Electric Meter & Relay Technician 74,422.40 35.78
622 4311 Electrical Engineering Assistant 71,260.80 34.26
624 4312 Electrical Engineering Technician 92,892.80 44.66
626 6126 Substation Crew Leader 91,436.80 43.96
628 4214 Apprentice Electric Lineworker
A. 1st twelve months/2000 hrs. (60%) 51,792.00 24.90
B. 2nd twelve months/2000 hrs. (70%) 60,424.00 29.05
C. 3rd twelve months/2000 hrs. (80%) 69,076.80 33.21
D. 4th twelve months/1000 hrs. (90%) 77,688.00 37.35
630 4217 Apprentice Substation Electrician
A. 0 - 1000 hours (65%) 56,097.60 26.97
B. 1000 - 2000 hours (70%) 60,424.00 29.05
C. 2000 - 3000 hours (75%) 64,750.40 31.13
D. 3000 - 4000 hours (80%) 69,076.80 33.21
E. 4000 - 5000 hours (85%) 73,382.40 35.28
F. 5000 - 6000 hours (90%) 77,688.00 37.35
632 4230 Apprentice Electric Meter Repair Worker
A. 0 - 1000 hours (75%) 55,827.20 26.84
B. 1000 - 2000 hours (80%) 59,529.60 28.62
C.2000 - 3000 hours (84%) 52,545.60 30.07
D. 3000 - 4000 hours (88%) 65,499.20 31.49
E. 4000 - 5000 hours (92%) 68,473.60 32.92
F. 5000 - 6000 hours (96%) 71,448.00 34.35
The above listed wage rates for apprentices are based on percentages of journey-level rates as set
out in the respective apprentice agreements. Progression within the apprentice classifications
is contingent upon training and outside coursework plus meeting the requirements set out in the
apprenticeship agreement.
H PAY PLAN
IBEW
Effective 7/1/2020
9
CLASS
HTE CODE TITLE Annual Hourly
700 4110 Lead Coal Handler 75,587.20 36.34
702 4111 Coal Handler
1st 6 months 53,851.20 25.89
2nd 6 months 57,470.40 27.63
3rd 6 months 64,688.00 31.10
Thereafter 71,988.80 34.61
704 4112 Power Plant Auxiliary Operator
1st 6 months 62,732.80 30.16
2nd 6 months 66,684.80 32.06
3rd 6 months 70,553.60 33.92
4th 6 months 74,547.20 35.84
Thereafter 78,499.20 37.74
706 4113 Power Plant Fireworker
5th 6 months 80,308.80 38.61
6th 6 months 83,054.40 39.93
Thereafter 85,633.60 41.17
708 4114 Power Plant Operator
7th 6 months 88,795.20 42.69
Thereafter 91,540.80 44.01
709 4117 Environmental Instrument & Control Technician
1st 6 months 70,678.40 33.98
2nd 6 months 75,524.80 36.31
3rd 6 months 80,204.80 38.56
4th 6 months 84,801.60 40.77
5th 6 months 89,564.80 43.06
6th 6 months 92,414.40 44.43
Thereafter 94,473.60 45.42
709 4118 Instrument & Control Technician
1st 6 months 70,678.40 33.98
2nd 6 months 75,524.80 36.31
3rd 6 months 80,204.80 38.56
4th 6 months 84,801.60 40.77
5th 6 months 89,564.80 43.06
6th 6 months 92,414.40 44.43
Thereafter 94,473.60 45.42
I PAY PLAN
IUOE - Power Plant
Effective 7/1/2020
10
CLASS
HTE CODE TITLE Annual Hourly
714 4122 Power Plant Maintenance Foreman 94,473.60 45.42
716 4124 Power Plant Maintenance Worker
1st 6 months 48,422.40 23.28
2nd 6 months 51,812.80 24.91
3rd 6 months 58,240.00 28.00
Thereafter 65,790.40 31.63
718 4125 Power Plant Maintenance Mechanic
1st 6 months 65,124.80 31.31
2nd 6 months 69,180.80 33.26
3rd 6 months 73,299.20 35.24
4th 6 months 77,313.60 37.17
Thereafter 81,473.60 39.17
720 6123 Electrician
1st 6 months 62,296.00 29.95
2nd 6 months 66,934.40 32.18
3rd 6 months 71,739.20 34.49
4th 6 months 76,502.40 36.78
5th 6 months 81,224.00 39.05
6th 6 months 84,427.20 40.59
Thereafter 86,632.00 41.65
722 6163 Custodian
1st 6 months 40,372.80 19.41
2nd 6 months 42,764.80 20.56
Thereafter 47,216.00 22.70
Progression within the apprentice classification is contingent upon successful completion
of outside course work and satisfactory progress during each step interval plus meeting
the requirements set out in the apprenticeship agreement.
I PAY PLAN
IUOE - Power Plant
Effective 7/1/2020
11
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
0133 ----- 6 NE Account Clerk 56 2
0307 ----- 2 NE Accountant 59 2
0313 ----- 1 E Accounting & Reporting Manager 62 2
2310 ----- 8 NE Animal Control Attendant Temporary 1
2308 400 6 NE Animal Control Clerk Union-F 7
2311 412 8 NE Animal Control Officer Union-F 7
2311 ----- 8 NE Animal Control Officer Temporary 1
2312 ----- 3 E Animal Control Supervisor 61 2
2311 ----- 3 NE Animal Control Veterinary Technician 56 2
4230 632 7 NE Appr. Electric Meter Repair Worker Union-H 9
4217 630 8 NE Appr. Substation Electrician Union-H 9
4214 628 7 NE Apprentice Electric Lineworker Union-H 9
3202 ----- 5 E Aquatics & Activities Manager 59 2
3211 ----- 2 E Aquatics & Activities Supervisor 59 2
1227 ----- 2 E Assistant Building Official 60 2
0411 ----- 2 E Assistant City Attorney I 61 2
0412 2 E Assistant City Attorney II 63 2
0612 ----- 1 E Assistant City Manager 65 3
4331 ----- 1 E Assistant Director Electric Services 94 2
5311 -----1 E Assistant Director of Water and PC 63 2
4222 ----- 2 E Assistant Electric Distribution Supt. 90 2
1214 ----- 2 E Assistant Planner 58 2
0611 ----- 1 E Assistant to the City Manager 64 3
1317 ----- 1 E Assistant Transit Director-Fleet & Facilities 62 2
1321 ----- 1 E Assistant Transit Director-Operations 63 2
3206 ----- 2 E Aud., Bandshell, & Community Center Mgr 59 2
0306 ----- 2 NE Budget Anaylst 59 2
0308 ----- 2 E Budget Manager 62 2
1226 315 1 NE Building and Zoning Inspector Union-E 4
6121 350 7 NE Building Maintenance Specialist Union-E 4
1224 ----- 1 E Building Official 62 2
0132 ----- 6 NE Cashier 56 2
2223 ----- 1 E Chief of Police 65 3
6108 ----- 6 E City Forester 59 2
1124 ----- 3 NE Civil Design Technician 59 2
1120 ----- 2 E Civil Engineer I 60 2
1121 ----- 2 E Civil Engineer II 62 2
0218 ----- 2 E Client Support Coordinator 60 2
0217 ----- 3 NE Client Support Specialist I 56 2
0215 ----- 3 NE Client Support Specialist II 57 2
1116 999 8 NE Co-op Temporary 1
4111 702 8 NE Coal Handler Union-I 10
1228 313 10 NE Community Codes Liaison Union-E 4
2209 ----- 4 NE Community Safety Officer Temporary 1
2206 ----- 4 NE Community Safety Officer Coordinator Temporary 1
5133 ----- 3 NE Cross Connection Control Coordinator 59 2
6163 366 8 NE Custodian Union-E 5
6163 722 8 NE Custodian Union-I 11
0124 ----- 1 E Customer Support Coordinator 59 2
2118 ----- 1 E Deputy Fire Chief 63 2
4332 ----- 1 E Director of Electric Services 96 3
ALPHABETICAL LISTING
12
0314 ----- 1 E Director of Finance 65 3
0174 ----- 1 E Director of Fleet Services 65 3
0514 ----- 1 E Director of Human Resources 65 3
3215 ----- 1 E Director of Parks and Recreation 65 3
1232 ----- 1 E Director of Planning and Housing 65 3
6232 ----- 1 E Director of Public Works 65 3
1315 ----- 1 E Director of Transit 65 3
5312 ----- 1 E Director of Water and WPC 65 3
4224 ----- 1 E Electric Distribution Manager 91 2
4310 ----- 5 NE Electric GIS Specialist 59 2
4221 618 7 NE Electric Line Crew Leader Union-H 9
4215 614 7 NE Electric Lineworker Union-H 9
4231 620 7 NE Electric Meter & Relay Technician Union-H 9
4213 612 7 NE Electric Service Worker Union-H 9
4130 ----- 2 E Electric Services Maintenance Supt 90 2
4129 ----- 2 E Electric Services Operations Supt 90 2
4319 ----- 2 E Electrical Engineer I 60 2
4318 ----- 2 E Electrical Engineer II 90 2
4311 622 5 NE Electrical Engineering Assistant Union-H 9
4322 ----- 2 E Electrical Engineering Manager 92 2
4312 624 3 NE Electrical Engineering Technician Union-H 9
1223 312 1 NE Electrical Inspector Union-E 4
6123 720 7 NE Electrician Union-I 11
2200 ----- 6 E Emergency Communications Supervisor 60 2
4316 ----- 2 E Energy Services Coordinator 60 2
1110 304 5 NE Engineering Technician I Union-E 4
1111 306 3 NE Engineering Technician II Union-E 4
5305 ----- 2 E Environmental Engineer I 60 2
5306 ----- 2 E Environmental Engineer II 61 2
4117 709 3 NE Environmental Instrument & Control Tech Union-I 10
5309 ----- 2 E Environmental Specialist 60 2
2116 ----- 1 E Fire Chief 65 3
2114 508 1 NE Fire Inspector Union-G 8
2112 506 2 NE Fire Lieutenant Union-G 8
2119 ----- 2 E Fire Training Officer 61 2
2111 504 4 NE Firefighter Union-G 8
6140 ----- 1 E Fleet Support Manager 61 2
1326 370 7 NE Fleet Technician Union-E 5
1125 ----- 2 E GIS Coordinator 61 2
1115 -----3 NE GIS Specialist 59 2
6221 ----- 7 NE Grounds Foreman 58 2
6222 ----- 3 E Grounds Supervisor 60 2
4211 608 8 NE Groundsworker Union-H 9
0509 ----- 2 E Health Promotion Coordinator 60 2
6153 356 7 NE Heavy Equipment Operator Union-E 4
0212 ----- 6 NE Help Desk Specialist 56 2
1216 ----- 2 E Housing Coordinator 61 2
1225 314 9 NE Housing Inspector Union-E 4
0511 ----- 5 E Human Resources Analyst 58 2
0516 ----- 6 NE Human Resources Assistant 56 2
0510 ----- 2 E Human Resources Officer I 60 2
0513 ----- 2 E Human Resources Officer II 61 2
0515 ----- 6 NE Human Resources Secretary I 57 2
3209 ----- 5 E Ice Arena Manager 59 2
0222 ----- 1 E Information Technology Manager 62 2
13
4118 709 3 NE Instrument and Control Technician Union-I 10
0312 ----- 2 E Investment Officer 60 2
0213 ----- 5 NE IT Operations Technician 57 2
0225 ----- 3 NE IT Specialist - Public Safety 58 2
6111 362 8 NE Laborer Union-E 5
1318 320 8 NE Laneworker Union-E 4
4110 700 8 NE Lead Coal Handler Union-I 10
1328 371 7 NE Lead Fleet Technician Union-E 4
1307 321 8 NE Lead Lane Worker Union-E 4
1324 327 7 NE Lead Mechanic (CyRide) Union-E 4
2207 403 6 NE Lead Police Records Clerk Union-F 7
2229 ----- 6 NE Lead Property-Evidence Technician 57 2
2229 ----- 6 NE Lead Property-Evidence Technician Temporary 1
0118 ---- 6 NE Legal Secretary 57 2
0120 ----- 5 E Legal Services Administrative Assistant 59 2
0119 ----- 6 NE Legal Technician 57 2
3121 ----- 2 E Librarian 58 2
3117 ----- 5 NE Library Administrative Assistant 58 2
3108 ----- 1 E Library Adult Services Manager 61 2
3113 ----- 5 NE Library Assistant 57 2
3110 ----- 8 NE Library Building Maintenance Supervisor 57 2
3116 ----- 6 NE Library Cataloging Clerk 53 2
3106 ----- 6 NE Library Clerk - Adult/Youth Services 53 2
3109 ---- 6 NE Library Clerk - Customer Account Services 53 2
3111 ----- 6 NE Library Clerk - Resource Services 53 2
3107 ----- 6 NE Library Client Support Technician 57 2
3114 ----- 2 E Library Community Relations Specialist 58 2
3112 999 8 NE Library Custodial Assistant Temporary 1
3129 ----- 2 E Library Customer Account Services Manager 61 2
3123 ----- 1 E Library Director 65 3
3133 ----- 6 NE Library Marketing Assistant 56 2
3120 ----- 2 E Library IT Systems Administrator 60 2
3131 ----- 2 E Library Operations Coordinator 59 2
3126 ----- 2 E Library Reference Specialist 59 2
3105 ----- 2 E Library Resource Services Manager 61 2
3132 ----- 5 E Library Resource Services Technician 57 2
3130 ----- 2 E Library Volunteer Coordinator 59 2
3128 ----- 2 E Library Youth Services Manager 61 2
0166 ----- 6 NE Mail Clerk 55 2
6117 359 8 NE Maintenance Tech I Union-E 6
6112 344 8 NE Maintenance Worker Union-E 6
0614 ----- 2 E Management Analyst 58 2
4315 ----- 3 E Manager of Energy Market Operations 91 2
1323 325 7 NE Mechanic (CyRide) Union-E 4
1322 322 8 NE Mechanic Assistant Union-E 4
1322 323 8 NE Mechanic Assistant (CyRide) Union-E 4
0608 ----- 5 E Media Production Services Coordinator 58 2
2230 ----- 4 E Mental Health Advocate 59 2
0141 300 6 NE Meter Reader Union-E 4
1122 ----- 1 E Municipal Engineer 63 2
0224 ----- 2 E Network Administrator 60 2
0216 ----- 3 NE Network Technician 57 2
9405 999 6 NE Office Worker Temporary 1
0117 ----- 6 NE Paralegal 58 2
2231 ----- 6 E Parking Enforcement Coordinator 58 2
14
3213 ----- 1 E Parks and Facilities Superintendent 62 2
3210 ----- 5 E Parks and Facilities Supervisor 59 2
6114 348 8 NE Parks Maintenance Specialist Union-E 4
0134 ----- 6 NE Payroll Coordinator 58 2
1212 ----- 2 E Planner 60 2
1230 ----- 5 E Plans Examiner 59 2
5411 342 7 NE Plant Maintenance Operator Union-E 4
5111 329 7 NE Plant Maintenance Specialist Union-E 4
1222 310 1 NE Plumbing Inspector Union-E 4
2224 ----- 1 E Police Commander 63 2
2222 ----- 2 E Police Lieutenant 62 2
2212 408 4 NE Police Officer Union-F 7
2214 410 4 NE Police Officer Union-F 7
2208 404 6 NE Police Records Clerk Union-F 7
2205 ----- 6 E Police Records Supervisor 59 2
2221 ----- 3 E Police Sergeant 61 2
2225 ----- 2 E Police Support Services Manager 63 2
4112 704 8 NE Power Plant Auxiliary Operator Union-I 10
4323 ----- 2 E Power Plant Engineer 90 2
4113 706 7 NE Power Plant Fireworker Union-I 10
4122 714 7 NE Power Plant Maintenance Foreman Union-I 11
4125 718 7 NE Power Plant Maintenance Mechanic Union-I 11
4124 716 8 NE Power Plant Maintenance Worker Union-I 11
4132 ----- 1 E Power Plant Manager 92 2
4114 708 7 NE Power Plant Operator Union-I 10
0113 ----- 6 NE Principal Clerk 56 2
0163 ----- 7 NE Printing and Graphics Services Specialist 58 2
5412 343 8 NE Process Maintenance Worker Union-E 6
0175 ----- 5 NE Procurement Specialist I 57 2
0172 ----- 5 NE Procurement Specialist II 59 2
2228 ----- 6 NE Property/Evidence Technician 56 2
2228 ----- 6 NE Property/Evidence Technician Temporary 1
0713 ----- 2 E Public Relations Officer 61 2
2202 406 6 NE Public Safety Dispatcher Union-F 7
2201 416 6 NE Public Safety Lead Dispatcher Union-F 7
2204 ----- 6 NE Public Safety Quality Assurance Coordinator Temporary 1
0714 ----- 6 E Public Works Management Analyst 58 2
6230 ----- 1 E Public Works Operations Manager 62 2
6231 ----- 3 E Public Works Operations Supervisor 61 2
0169 -----6 NE Purchasing Clerk 56 2
0173 ----- 2 E Purchasing Manager 62 2
0711 602 6 NE Records and Materials Specialist Union-H 9
9500 ----- 6 E Records Manager/City Clerk 61 2
3201 ----- 5 E Recreation Manager 59 2
3214 ---- 1 E Recreation Superintendent 62 2
5222 ----- 2 E Resource Recovery Asst. Superintendent 61 2
6154 372 7 NE Resource Recovery Equipment Operator Union-E 4
5220 339 7 NE Resource Recovery Lead Operator Union-E 4
5221 340 7 NE Resource Recovery Maint. Operator Union-E 4
6119 724 8 NE Resource Recovery Maint. Tech. I Union-E 6
6120 726 8 NE Resource Recovery Maint. Tech. II Union-E 6
5223 ----- 1 E Resource Recovery Superintendent 62 2
0610 ----- 1 E Risk Manager 61 2
9392 ----- 8 NE School Crossing Guard Temporary 1
3200 ----- 8 NE Seasonal Parks and Recreation Temporary 1
15
0121 ----- 6 NE Secretary I 57 2
0122 ----- 6 NE Secretary II 58 2
0112 ----- 6 NE Senior Clerk 55 2
1112 ----- 3 NE Senior Engineering Technician 59 2
6152 354 7 NE Senior Heavy Equipment Operator Union-E 4
6113 346 8 NE Senior Maintenance Worker Union-E 4
0142 302 6 NE Senior Meter Reader Union-E 4
1319 364 8 NE Service Worker Union-E 5
2113 ----- 4 E Shift Commander 62* 2
0171 600 6 NE Storekeeper Union-H 9
1126 ----- 3 E Stormwater Resource Analyst 59 2
1123 ----- 2 E Stormwater Specialist 59 2
6211 ----- 7 NE Streets Maintenance Foreman 59 2
6115 351 7 NE Streets Maintenance Lead Worker Union-E 6
6213 ----- 3 E Streets Operations Supervisor 61 2
4218 616 7 NE Substation Electrician Union-H 9
4209 604 8 NE Substation Electrician Assistant Union-H 9
6126 626 7 NE Substation Crew Leader Union-H 9
0221 ----- 2 E Systems Analyst 60 2
9407 ----- 3 NE Technical Assistant Temporary 1
4232 ----- 3 E Technical Services Supervisor 90 2
9450 ----- 1 E Temporary Manager Temporary 1
1133 ----- 2 E Traffic Engineer I 61 2
1136 ----- 2 E Traffic Engineer II 62 2
1131 308 3 NE Traffic Signal Technician Union-E 6
1134 309 3 NE Traffic Signal Technician Lead Worker Union-E 6
1132 ----- 3 E Traffic Supervisor 61 2
1137 358 7 NE Traffic Technician Union-E 6
1139 37 NE Traffic Technician II Union-E 6
1141 37 NE Traffic Technician III Union-E 6
1311 316 8 NE Transit Driver Union-E 4
1311 ----- 8 NE Transit Driver (< 20 hrs/week) Temporary 1
1310 ----- 5 E Transit Maintenance Coordinator 60 2
1313 ----- 6 NE Transit Dispatcher 57 2
1314 ----- 5 E Transit Operations Manager 60 2
1312 ----- 2 E Transit Operations Supervisor 61 2
1305 ----- 2 E Transit Planner/EEO Officer 60 2
1316 ----- 5 E Transit Scheduler/Admin Analyst 60 2
1309 ----- 3 NE Transit Technology Coordinator/Dispatcher 59 2
1320 -----5 E Transit Trainer 59 2
1129 ----- 2 E Transportation Planner 60 2
6110 344 8 NE Treatment Plant Maintenance Worker Union-E 6
6151 352 8 NE Truck Driver Union-E 4
4212 610 8 NE Truck Driver/Groundsworker Union-H 9
3216 ----- 5 E Turf Maintenance Supervisor 59 2
9403 999 8 NE Unclassified Labor Temporary 1
9404 999 8 NE Unclassified Skilled Laborer Temporary 1
4210 606 7 NE Underground Electric Serviceworker Union-H 9
0310 ----- 2 E Utility Accounts Supervisor 61 2
0135 ----- 6 NE Utility Accounts Technician 57 2
0136 ----- 6 NE Utility Customer Services Clerk 56 2
4320 ----- 2 E Utility Engineer 90 2
5121 ----- 7 NE Utility Maintenance Foreman 59 2
5141 336 3 NE Water & PC Laboratory Analyst Union-E 4
5143 ----- 1 E Water & PC Laboratory Supervisor 60 2
16
5140 334 3 NE Water & PC Laboratory Technician Union-E 4
6117 359 8 NE Water & PC Maintenance Technician I Union-E 6
6118 360 8 NE Water & PC Maintenance Technician II Union-E 6
5132 ----- 3 E Water Meter Supervisor 60 2
5131 332 8 NE Water Meter Technician Union-E 4
5114 ----- 2 E Water Plant Assistant Superintendent 61 2
5115 337 7 NE Water Plant Assistant Operator Union-E 4
5112 328 7 NE Water Plant Operator Union-E 4
5113 ----- 1 E Water Plant Superintendent 62 2
5130 330 8 NE Water Utility Locator Union-E 4
5142 ----- 3 NE Water/Wastewater Laboratory Aide Temporary 1
3208 ----- 5 E Wellness Program Manager 59 2
5212 337 7 NE WPC Plant Assistant Operator Union-E 5
5215 ----- 2 E WPC Plant Assistant Superintendent 61 2
5213 338 7 NE WPC Plant Operator Union-E 4
5214 ----- 1 E WPC Plant Superintendent 62 2
17
5/28/2020
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
0112 ----- 6 NE Senior Clerk 55 2
0113 ----- 6 NE Principal Clerk 56 2
0117 ----- 6 NE Paralegal 58 2
0118 ---- 6 NE Legal Secretary 57 2
0119 ----- 6 NE Legal Technician 57 2
0120 ----- 5 E Legal Services Administrative Assistant 59 2
0121 ----- 6 NE Secretary I 57 2
0122 ----- 6 NE Secretary II 58 2
0124 ----- 1 E Customer Support Coordinator 59 2
0131 402 6 NE Parking Meter Attendant Union-F 7
0132 ----- 6 NE Cashier 56 2
0133 ----- 6 NE Account Clerk 56 2
0134 ----- 6 NE Payroll Coordinator 58 2
0135 ----- 6 NE Utility Accounts Technician 57 2
0136 ----- 6 NE Utility Customer Services Clerk 56 2
0141 300 6 NE Meter Reader Union-E 4
0142 302 6 NE Senior Meter Reader Union-E 4
0163 ----- 7 NE Printing and Graphics Services Specialist 58 2
0166 ----- 6 NE Mail Clerk 55 2
0169 ----- 6 NE Purchasing Clerk 56 2
0171 600 6 NE Storekeeper Union-H 9
0172 ----- 5 NE Procurement Specialist II 59 2
0173 ----- 2 E Purchasing Manager 62 2
0174 ----- 1 E Director of Fleet Services 65 3
0175 ----- 5 NE Procurement Specialist I 57 2
0212 ----- 6 NE Help Desk Specialist 56 2
0213 ----- 5 NE IT Operations Technician 57 2
0215 ----- 5 NE Client Support Specialist II 57 2
0216 ----- 3 NE Network Technician 57 2
0217 ----- 3 NE Client Support Specialist I 56 2
0218 ----- 2 E Client Support Coordinator 60 2
0221 ----- 2 E Systems Analyst 60 2
0222 ----- 1 E Information Technology Manager 62 2
0224 ----- 2 E Network Administrator 60 2
0225 ----- 3 NE IT Specialist - Public Safety 58 2
0306 ----- 2 NE Budget Analyst 59 2
0307 ----- 2 NE Accountant 59 2
0308 ----- 2 E Budget Manager 62 2
0310 -----2 E Utility Accounts Supervisor 61 2
0312 ----- 2 E Investment Officer 60 2
0313 ----- 1 E Accounting & Reporting Manager 62 2
0314 ----- 1 E Director of Finance 65 3
0411 ----- 2 E Assistant City Attorney I 61 2
0412 2 E Assistant City Attorney II 63 2
0509 ----- 2 E Health Promotion Coordinator 60 2
0510 ----- 2 E Human Resources Officer I 60 2
0511 ----- 5 E Human Resources Analyst 58 2
0513 ----- 2 E Human Resources Officer II 61 2
0514 ----- 1 E Director of Human Resources 65 3
0515 ----- 6 NE Human Resources Secretary I 57 2
0608 ----- 3 E Media Production Services Coordinator 58 2
NUMERICAL LISTING
0610 ----- 1 E Risk Manager 61 2
0611 ----- 1 E Assistant to the City Manager 64 3
0612 ----- 1 E Assistant City Manager 65 3
0614 ----- 2 E Management Analyst 58 2
0711 602 6 NE Records and Materials Specialist Union-H 9
0713 ----- 2 E Public Relations Officer 61 2
0714 ----- 6 E Public Works Management Analyst 58 2
1110 304 5 NE Engineering Technician I Union-E 4
1111 306 3 NE Engineering Technician II Union-E 4
1112 ----- 3 NE Senior Engineering Technician 59 2
1115 ----- 3 NE GIS Specialist 59 2
1116 999 8 NE Co-op Temporary 1
1120 ----- 2 E Civil Engineer I 60 2
1121 ----- 2 E Civil Engineer II 62 2
1122 ----- 1 E Municipal Engineer 63 2
1123 ----- 2 E Stormwater Specialist 59 2
1124 ----- 3 NE Civil Design Technician 59 2
1125 ----- 2 E GIS Coordinator 61 2
1126 ----- 3 E Stormwater Resource Analyst 59 2
1129 ----- 2 E Transportation Planner 60 2
1131 308 3 NE Traffic Signal Technician Union-E 6
1132 ----- 3 E Traffic Supervisor 61 2
1133 ----- 2 E Traffic Engineer I 61 2
1134 309 3 NE Traffic Signal Technician Lead Worker Union-E 6
1136 ----- 2 E Traffic Engineer II 62 2
1137 358 7 NE Traffic Technician Union-E 6
1139 37 NE Traffic Technician II Union-E 6
1141 37 NE Traffic Technician III Union-E 6
1212 ----- 2 E Planner 60 2
1214 ----- 2 E Assistant Planner 58 2
1216 ----- 2 E Housing Coordinator 61 2
1222 310 1 NE Plumbing Inspector Union-E 4
1223 312 1 NE Electrical Inspector Union-E 4
1224 ----- 1 E Building Official 62 2
1225 314 9 NE Housing Inspector Union-E 4
1225 314 1 NE Housing Inspector Union-E 4
1226 315 1 NE Building and Zoning Inspector Union-E 4
1227 ----- 2 E Assistant Building Official 60 2
1228 313 10 NE Community Codes Liaison Union-E 4
1228 313 1 NE Community Codes Liaison Union-E 4
1230 ----- 5 E Plans Examiner 59 2
1232 ----- 1 E Director of Planning and Housing 65 3
1305 ----- 2 E Transit Planner/EEO Officer 60 2
1307 321 8 NE Lead Lane Worker Union-E 4
1309 ----- 3 NE Transit Technology Coordinator/Dispatcher 59 2
1310 ----- 5 E Transit Maintenance Coordinator 60 2
1311 316 8 NE Transit Driver Union-E 4
1311 ----- 8 NE Transit Driver (< 20 hrs/week) Temporary 1
1312 ----- 2 E Transit Operations Supervisor 61 2
1313 ----- 6 NE Transit Dispatcher 57 2
1314 ----- 5 E Transit Operations Manager 60 2
1315 ----- 1 E Director of Transit 65 3
1316 ----- 5 E Transit Scheduler/Admin Analyst 60 2
1317 ----- 1 E Assistant Transit Director-Fleet & Facilities 62 2
1318 320 8 NE Laneworker Union-E 4
1319 364 8 NE Service Worker Union-E 5
1320 ----- 5 E Transit Trainer 59 2
1321 ----- 1 E Assistant Transit Director-Operations 63 2
1322 322 8 NE Mechanic Assistant Union-E 4
1322 323 8 NE Mechanic Assistant (CyRide) Union-E 4
1323 325 7 NE Mechanic (CyRide) Union-E 4
1324 327 7 NE Lead Mechanic (CyRide) Union-E 4
1326 370 7 NE Fleet Technician Union-E 5
1328 371 7 NE Lead Fleet Technician Union-E 4
2111 504 4 NE Firefighter Union-G 8
2112 506 2 NE Fire Lieutenant Union-G 8
2113 ----- 4 E Shift Commander 62* 2
2114 508 1 NE Fire Inspector Union-G 8
2116 ----- 1 E Fire Chief 65 3
2117 ----- 1 E Deputy Fire Chief 63 2
2119 ----- 2 E Fire Training Officer 61 2
2200 ----- 6 E Emergency Communications Supervisor 60 2
2201 416 6 NE Public Safety Lead Dispatcher Union-F 7
2202 406 6 NE Public Safety Dispatcher Union-F 7
2204 ----- 6 NE Public Safety Quality Assurance Coordinator Temporary 1
2205 ----- 6 E Police Records Supervisor 59 2
2206 ----- 4 NE Community Safety Officer Coordinator Temporary 1
2207 403 6 NE Lead Police Records Clerk Union-F 7
2208 404 6 NE Police Records Clerk Union-F 7
2209 ----- 4 NE Community Safety Officer Temporary 1
2212 408 4 NE Police Officer Union-F 7
2214 410 4 NE Police Officer Union-F 7
2221 ----- 3 E Police Sergeant 61 2
2222 ----- 2 E Police Lieutenant 62 2
2223 ----- 1 E Chief of Police 65 3
2224 ----- 1 E Police Commander 63 2
2225 ----- 2 E Police Support Services Manager 63 2
2228 ----- 6 NE Property/Evidence Technician 56 2
2228 ----- 6 NE Property/Evidence Technician Temporary 1
2229 ----- 6 NE Lead Property-Evidence Technician 57 2
2229 ----- 6 NE Lead Property-Evidence Technician Temporary 1
2230 ----- 4 E Mental Health Advocate 59 2
2231 ----- 6 E Parking Enforcement Coordinator 58 2
2305 ----- 3 NE Animal Control Veterinary Technician 56 2
2308 400 6 NE Animal Control Clerk Union-F 7
2310 -----8 NE Animal Control Attendant Temporary 1
2311 412 8 NE Animal Control Officer Union-F 7
2311 ----- 8 NE Animal Control Officer Temporary 1
2312 ----- 3 E Animal Control Supervisor 61 2
3105 ----- 2 E Library Resource Services Manager 61 2
3106 ----- 6 NE Library Clerk - Adult/Youth Services 53 2
3107 ----- 6 NE Library Client Support Technician 57 2
3108 ----- 1 E Library Adult Services Manager 61 2
3109 ---- 6 NE Library Clerk - Customer Account Services 53 2
3110 ----- 8 NE Library Building Maintenance Supervisor 57 2
3111 ----- 6 NE Library Clerk - Resource Services 53 2
3112 999 8 NE Library Custodial Assistant Temporary 1
3113 ----- 5 NE Library Assistant 57 2
3114 ----- 2 E Library Community Relations Specialist 58 2
3116 ----- 6 NE Technical Services Assistant 56 2
3116 ----- 6 NE Library Cataloging Clerk 53 2
3117 ----- 5 NE Library Administrative Assistant 58 2
3120 ----- 2 E Library IT Systems Administrator 60 2
3121 ----- 2 E Librarian 58 2
3123 ----- 1 E Library Director 65 3
3126 ----- 2 E Library Reference Specialist 59 2
3128 ----- 2 E Library Youth Services Manager 61 2
3129 ----- 2 E Library Customer Account Services Manager 61 2
3130 ----- 2 E Library Volunteer Coordinator 59 2
3131 ----- 2 E Library Operations Coordinator 59 2
3131 ----- 2 E Library Operations Services Manager 61 2
3132 ----- 5 E Library Resource Services Technician 57 2
3133 ----- 6 NE Library Marketing Assistant 56 2
3200 ----- 8 NE Seasonal Parks and Recreation Temporary 1
3201 ----- 5 E Recreation Manager 59 2
3202 ----- 5 E Aquatics & Activities Manager 59 2
3206 ----- 2 E Aud., Bandshell, & Community Center Mgr 59 2
3208 ----- 5 E Wellness Program Manager 59 2
3209 ----- 5 E Ice Arena Manager 59 2
3210 ----- 5 E Parks and Facilities Supervisor 59 2
3211 ----- 2 E Aquatics & Activities Supervisor 59 2
3213 ----- 1 E Parks and Facilities Superintendent 62 2
3214 ---- 1 E Recreation Superintendent 62 2
3215 ----- 1 E Director of Parks and Recreation 65 3
3216 ----- 5 E Turf Maintenance Coordinator 58 2
4110 700 8 NE Lead Coal Handler Union-I 10
4111 702 8 NE Coal Handler Union-I 10
4112 704 8 NE Power Plant Auxiliary Operator Union-I 10
4113 706 7 NE Power Plant Fireworker Union-I 10
4114 708 7 NE Power Plant Operator Union-I 10
4117 709 3 NE Environmental Instrument & Control Tech Union-I 10
4118 709 3 NE Instrument and Control Technician Union-I 10
4122 714 7 NE Power Plant Maintenance Foreman Union-I 11
4124 716 8 NE Power Plant Maintenance Worker Union-I 11
4125 718 7 NE Power Plant Maintenance Mechanic Union-I 11
4129 ----- 2 E Electric Services Operations Supt 90 2
4130 ----- 2 E Electric Services Maintenance Supt 90 2
4132 ----- 1 E Power Plant Manager 92 2
4209 604 8 NE Substation Electrician Assistant Union-H 9
4210 606 7 NE Underground Electric Serviceworker Union-H 9
4211 608 8 NE Groundsworker Union-H 9
4212 610 8 NE Truck Driver/Groundsworker Union-H 9
4213 612 7 NE Electric Service Worker Union-H 9
4214 628 7 NE Apprentice Electric Lineworker Union-H 9
4215 614 7 NE Electric Lineworker Union-H 9
4217 630 8 NE Appr. Substation Electrician Union-H 9
4218 616 7 NE Substation Electrician Union-H 9
4221 618 7 NE Electric Line Crew Leader Union-H 9
4222 ----- 2 E Assistant Electric Distribution Supt. 90 2
4224 ----- 1 E Electric Distribution Manager 91 2
4230 632 7 NE Appr. Electric Meter Repair Worker Union-H 9
4231 620 7 NE Electric Meter & Relay Technician Union-H 9
4232 ----- 3 E Technical Services Supervisor 90 2
4310 ----- 5 NE Electric GIS Specialist 59 2
4311 622 5 NE Electrical Engineering Assistant Union-H 9
4312 624 3 NE Electrical Engineering Technician Union-H 9
4315 ----- 3 E Manager of Energy Market Operations 91 2
4316 ----- 2 E Energy Services Coordinator 60 2
4318 ----- 2 E Electrical Engineer II 90 2
4319 2 E Electrical Engineer I 60 2
4320 ----- 2 E Utility Engineer 90 2
4322 ----- 2 E Electrical Engineering Manager 92 2
4323 ----- 2 E Power Plant Engineer 90 2
4331 ----- 1 E Assistant Director Electric Services 94 2
4332 ----- 1 E Director of Electric Services 96 3
5111 329 7 NE Plant Maintenance Specialist Union-E 4
5112 328 7 NE Water Plant Operator Union-E 4
5113 ----- 1 E Water Plant Superintendent 62 2
5114 ----- 2 E Water Plant Assistant Superintendent 61 2
5115 337 7 E Water Plant Assistant Operator 60 2
5121 ----- 7 NE Utility Maintenance Foreman 59 2
5130 330 8 NE Water Utility Locator Union-E 4
5131 332 8 NE Water Meter Technician Union-E 4
5132 ----- 3 E Water Meter Supervisor 60 2
5133 ----- 3 NE Cross Connection Control Coordinator 59 2
5140 334 3 NE Water & PC Laboratory Technician Union-E 4
5141 336 3 NE Water & PC Laboratory Analyst Union-E 4
5142 ----- NE Water/Wastewater Laboratory Aide Temporary 1
5143 ----- 1 E Water & PC Laboratory Supervisor 60 2
5212 337 7 NE WPC Plant Assistant Operator Union-E 5
5213 338 7 NE WPC Plant Operator Union-E 4
5214 ----- 1 E WPC Plant Superintendent 62 2
5215 ----- 2 E WPC Plant Assistant Superintendent 61 2
5220 339 7 NE Resource Recovery Lead Operator Union-E 4
5221 340 7 NE Resource Recovery Maint. Operator Union-E 4
5222 ----- 2 E Resource Recovery Asst. Superintendent 61 2
5223 ----- 1 E Resource Recovery Superintendent 62 2
5305 ----- 2 E Environmental Engineer I 60 2
5306 ----- 2 E Environmental Engineer II 61 2
5309 ----- 2 E Environmental Specialist 60 2
5311 ----- 1 E Assistant Director of Water and PC 63 2
5312 ----- 1 E Director of Water and WPC 65 3
5411 342 7 NE Plant Maintenance Operator Union-E 4
5412 343 8 NE Process Maintenance Worker Union-E 6
6108 ----- 6 E City Forester 59 2
6110 344 8 NE Treatment plant Maintenance Worker Union-E 6
6111 362 8 NE Laborer Union-E 5
6112 344 8 NE Maintenance Worker Union-E 6
6113 346 8 NE Senior Maintenance Worker Union-E 4
6114 348 8 NE Parks Maintenance Specialist Union-E 4
6115 351 7 NE Streets Maintenance Lead Worker Union-E 6
6117 359 8 NE Maintenance Tech I Union-E 6
6117 359 8 NE Water & PC Maintenance Technician I Union-E 6
6118 360 8 NE Water & PC Maintenance Technician II Union-E 6
6119 724 8 NE Resource Recovery Maint. Tech. I Union-E 6
6120 726 8 NE Resource Recovery Maint. Tech. II Union-E 6
6121 350 7 NE Building Maintenance Specialist Union-E 4
6123 720 7 NE Electrician Union-I 11
6126 626 7 NE Substation Crew Leader Union-H 9
6140 ----- 1 E Fleet Support Manager 61 2
6151 352 8 NE Truck Driver Union-E 4
6152 354 7 NE Senior Heavy Equipment Operator Union-E 4
6153 356 7 NE Heavy Equipment Operator Union-E 4
6154 372 7 NE Resource Recovery Equipment Operator Union-E 4
6163 366 8 NE Custodian Union-E 5
6163 722 8 NE Custodian Union-I 11
6211 ----- 7 NE Streets Maintenance Foreman 59 2
6213 ----- 3 E Streets Operations Supervisor 61 2
6221 ----- 7 NE Grounds Foreman 58 2
6222 ----- 3 E Grounds Supervisor 60 2
6230 ----- 1 E Public Works Operations Manager 62 2
6231 ----- 3 E Public Works Operations Supervisor 61 2
6232 ----- 1 E Director of Public Works 65 3
9403 999 8 NE Unclassified Labor Temporary 1
9404 999 8 NE Unclassified Skilled Laborer Temporary 1
9405 999 6 NE Office Worker Temporary 1
9407 ----- 3 NE Technical Assistant Temporary 1
9450 ----- 1 E Temporary Manager Temporary 1
9500 ----- 6 E Records Manager/City Clerk 61 2
MEMO
Caring People Quality Programs Exceptional Service
TO:
FROM:
DATE:
SUBJECT:
Members of the City Council
John A. Haila, Mayor
June 5, 2020
Iowa State University Student Government Appointments to Ames
Transit Agency Board of Trustees
The Council needs to confirm appointments of two members of the Iowa State
Student Government to serve on the Ames Transit Agency Board of Trustees.
The City has been notified that Jacob Schrader and Jacob Ludwig have been
appointed by the ISU Student Government to serve on the Board.
Therefore, I recommend that the City Council confirm the appointments of Jacob
Schrader and Jacob Ludwig to the Ames Transit Agency Board of Trustees each
for a one-year term beginning May 15, 2020.
/drv
Mayor’s Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave.
Ames, IA 50010
Item No. 11
1
ITEM # __12 & 13__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: VACATION AND CONVEYANCE OF RIGHT-OF-WAY ADJACENT 2400
AND 2500 SE 16TH STREET
BACKGROUND:
City staff has received a request from James Bergkamp Jr., representing Van Wall
Equipment Inc., owner of 2400 and 2500 SE 16th Street, to vacate and purchase City
right-of-way (ROW) adjacent those properties (see Attachment A). The reason for this
request is to acquire additional land area to help facilitate the future development of these
lots.
The requested ROW vacation area is 13,926.5 square feet (SF) in size and is adjacent to
the south edge of 2400 SE 16th St (see Attachment B for a map). Apart from Van Wall,
there are no other property owners abutting this ROW.
As stated in the request, Van Wall has agreed to purchase the ROW, if vacated, at the
valuation determined by the City’s standard formula. That valuation is $28,410.06, which
is based on 2020 land values for comparable vacant properties in the vicinity minus 10%
for processing this as a Quit Claim Deed and 15% for retainage of the area as easements
(see Attachment C).
If vacated, this area would require a permanent easement for access and
maintenance of the existing entryway lighting enhancements along US Highway
30. In addition, local utilities were contacted and Ames Electric indicated that an
electric easement would also be needed over this area. All other utilities responded
that they do not have, nor plan to have, any of their infrastructure within this proposed
ROW vacation area.
The City’s Legal staff will be preparing easement documents. Ideally, the executed
easement will be received from Van Wall prior to the third reading of vacation and public
hearing approving conveyance on July 28, 2020. However, if the easement has not been
received at that time, the vacation and conveyance hearing may still proceed because
the City Clerk will withhold processing the conveyance until the executed easement is
received from Van Wall.
2
ALTERNATIVES:
1. a. Set the date of public hearing as June 23, 2020 for the first reading to approve
the vacation of the ROW area adjacent 2400 and 2500 SE 16th Street.
b. Set the date of public hearing as July 28, 2020 to approve the conveyance of
the vacated ROW to the owners of 2400 and 2500 SE 16th Street (Van Wall
Equipment Inc.) for $28,410.06 as determined by the adopted City Council
policy.
2. Retain this land and deny the request to vacate the ROW area adjacent 2400
and 2500 SE 16th Street.
MANAGER'S RECOMMENDED ACTION:
Vacation and sale of this ROW area will facilitate the future development of the properties
at 2400 and 2500 SE 16th Street. Furthermore, the ROW area is not large enough to be
developed individually and provides access to only Van Wall’s properties. Access to City
lighting and electric facilities will be maintained with establishment of the new easement.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
ATTACHMENT A
SE 16TH ST
S DAYTON PL
Proposed Vacation of City ROW:Adjacent to 2400 & 2500 SE 16th Street(Van Wall Equipment Inc.)N 1 inch = 80 feetDate: 5/29/2020
2400 SE 16th St(Van Wall property)
Hwy 30
ATTACHMENT B
Iowa DOT ROW
City ROW Area Proposed to be Vacated (13,926.5 SF)
2500 SE 16th St(Van Wall property)
2600 SE 16th St(Econo Lodge)
City's Lighted PillarsEntryway Enhancements (lighted pillars)
1499 S Dayton Ave 717,604 169,600$ 0.24$
1613 S Dayton Place 37,690 162,100$ 4.30$
2305 E Lincoln Way 168,708 252,800$ 1.50$
1920 SE 16th St 67,931 607,000$ 8.94$
2400 SE 16th St 70,671 207,400$ 2.93$
2500 SE 16th St 49,103 208,200$ 4.24$
2809 Wakefield Circle 58,932 108,300$ 1.84$
417 S Bell Ave 79,900 62,600$ 0.78$
815 S Bell Ave 50,577 87,700$ 1.73$
915 S Bell Ave 55,337 96,000$ 1.73$
1015 S Bell Ave 55,779 96,800$ 1.74$
2.72$
City ROW Adjacent to:Area (SF) Area Value
Total Value
(Minus 10% for Deed
& 15% for Easements)
2400 & 2500 SE 16th St 13,926.5 37,880.08$ 28,410.06$
ROW area adjacent to 2400 & 2500 SE 16th Street
PROPOSED SALE OF CITY LAND:
ATTACHMENT C
Average SF Value:
Assessed
Area (SF)Comparable Property Address Assessed 2020
Land Value $/Square Foot (SF)
1
ITEM#: 14
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: PRAIRIE VIEW INDUSTRIAL CENTER UTILITY EXTENSION PROJECT
(EAST INDUSTRIAL AREA UTILITIES)
BACKGROUND:
The East Industrial Area Utility Extension Project consists of the extension of water and
sanitary sewer to the recently annexed area east of Interstate 35 (I-35). Water main and
gravity sewer will be installed between I-35 and Potter Ave (formerly 590th), force sewer
will be installed from Teller Ave (formerly 580th) to west of Freel Drive, and a sewer lift
station will be constructed. Most of this new area to be served by City utilities east of I-
35 has been certified by the Iowa Economic Development Authority as the Prairie View
Industrial Center.
Due to very high costs, on April 28, 2020, City Council rejected bids for construction of
these improvements. Staff was directed to contract with Stanley Consultants Inc. to
create revised plans and specifications for extending utilities along East Lincoln Way at
a reduced cost (stopping sanitary sewer at Teller Ave.) with the goal to rebid the project
in summer 2020. The revised plans for re-bid will have a Base Bid of extending
sanitary sewer to Teller Avenue (580th) with an “Add Alternate” for consideration
to extend sanitary sewer east of Teller Avenue, as originally planned. The extents
for water main installation will still be extended to the eastern edge of the industrial
area, which is the same as previously bid plans.
City staff, in partnership with Ames Chamber of Commerce & Economic
Development staff, have identified a potential federal economic development
grant that could apply toward this project. During a conference call with the
Economic Development Administration (EDA) representative, it was identified that
installation of resilient infrastructure to facilitate the growth and development of business
along the East Lincoln Way and the Prairie View Industrial Center makes this a
favorable project for EDA consideration. City and Chamber staff are currently working
on the application, including a Preliminary Engineering Report, to be submitted for EDA
review and consideration. The grant application will be in the amount of $3,500,000
from EDA (Department of Commerce), which is the same grant source recently
received for the ISU Research Park Phase IV.
In order to complete the application and submit it for consideration in June 2020, City
Council is being asked to designate Tracy Warner, Municipal Engineer, as the
Authorized Representative to sign the grant application. If the grant is awarded, a
funding agreement will come back to City Council for authorization. Funds would likely
become available after October 2020.
2
The City Council should note that if federal funds for this project are received,
additional requirements for prevailing wages and reporting will apply. Therefore,
bids received may be higher due to these requirements. However, it is staff’s
hope that the federal funds received would more than offset these increased
expenses.
ALTERNATIVES:
1. Authorize staff to prepare and submit an application for this grant and designate
Tracy Warner, Municipal Engineer, as the applicant’s Authorized Representative
for the Prairie View Industrial Center Utility Extension project.
2. Reject the EDA grant application and direct staff to pursue plan modifications and
re-bidding in summer 2020.
MANAGER’S RECOMMENDED ACTION:
The original bids for extending water and sewer along East Lincoln Way into the Prairie
View Industrial Center were $2.6M over budget. This grant could facilitate the project
moving forward without significant additional local funds.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM # __15__
DATE: 6-9-20
COUNCIL ACTION FORM
SUBJECT: PROPERTY BROKERAGE AGREEMENT RENEWAL FOR FY 2020/21
BACKGROUND:
The City contracts with Willis of Greater Kansas, Inc., to provide property insurance
brokerage services for the City's property insurance program. This contract stems from
a three-year agreement with Willis initiated in 2011. After the initial three-year term,
both parties agreed to extend the agreement for each of the optional one-year
extensions. From FY 2011/12 through FY 2018/19, these services were $45,000 per
year. Willis raised its fee for FY 2019/20 to $50,000. Willis has agreed to extend this
agreement through June 30, 2021 at the same cost of $50,000.
Under Willis' guidance, the City's property program has been divided into a municipal
property insurance program and a power property program. Last year City staff
instructed Willis to take the City’s property insurance to the marketplace. The City
seeks Willis' advice on a regular basis regarding risk mitigation efforts, insurance
coverage strategies, and in completing claim documentation in the event of losses.
ALTERNATIVES:
1. Approve an extension of the property brokerage agreement with Willis of Greater
Kansas, Inc. in the amount of $50,000 for a period beginning July 1, 2020 and
ending June 30, 2021.
2. Do not approve an extension of the property brokerage agreement and seek
proposals from other companies.
CITY MANAGER'S RECOMMENDED ACTION:
The City utilizes the services of a property insurance broker to access to the property
insurance market and to assist in managing the property insurance portfolio. Without
these services, a great deal of the administration of the City's property insurance
program would revert to City staff. Willis has provided excellent service in brokering the
City's property insurance policies.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM #__16___
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: PROPERTY INSURANCE RENEWAL FOR FY 2020/21
BACKGROUND:
The City contracts with Willis of Greater Kansas, Inc., to provide property insurance
brokerage services for the City's property insurance program. Willis has obtained
quotes for property insurance coverage for FY 2020/21 and a proposed option is now
being presented for City Council approval.
The City's property insurance program is split into two main components:
1) The "Power" component, which covers Resource Recovery, the Power Plant,
and assets related to the electrical infrastructure. In FY 2018/19 this coverage
was moved to Starr Tech.
2) The "Municipal" component, which covers all other City property. This
component has been underwritten by Chubb Insurance Group since 2012.
Splitting the City's insurance coverage into two major components allows for an
optimization of terms and pricing to fit each insurer's specialty, rather than placing all
City property under a one-size-fits-all program. In addition, the broker arranges for flood
insurance for properties susceptible to flood damage (CyRide, WPC and Furman
Aquatic Center).
After initiating the brokerage arrangement with Willis, the City modified its philosophy
regarding how much insurance to purchase for property coverage. Prior to 2012, the
City purchased insurance coverage equal to 100% of the total value of all City assets,
even though there was a very small likelihood that all the City's assets would be totally
destroyed in even the most devastating of events. In 2012, the City Council
authorized staff to procure insurance using the technique of Maximum
Foreseeable Loss (MFL). Under this technique, the valuation to cover was based
on the scenario of a large EF5 tornado touching down near the CyRide facility
and destroying everything between it and the Public Works warehouse in east
Ames. This assumption is used to calculate the Total Insured Value included in
the property insurance program.
QUOTATION SUMMARY
As with prior years through Willis, the municipal and flood coverage in the renewal
proposal comes from Chubb (municipal property), and RSUI (flood insurance). The
account rates for Chubb and RSUI have increased significantly compared to FY
2
2019/20. This is due to the commercial property market hardening because of
numerous catastrophic events worldwide. The flood insurance quote also increased
because of the recent flooding in the Midwest. Staff requested Willis take the
municipal property and flood insurance to the marketplace, but no other carrier
was able to improve upon the incumbent carriers’ rates. The quotation details for
the municipal portion of the program are as follows:
For the FY 2018/19 program, City staff instructed Willis to market our power facility
renewal. This resulted in a significant savings for the City. Starr Tech provided the best
rate and guaranteed its rate for two years. The guarantee ended last fiscal year and
Starr is now proposing an increase to its rate. While the rate increase is large, because
of the City’s excellent claim history within this area, the rate increase was not as large
as originally anticipated.
FY 2020/21 'Municipal' Facilities Renewal {Chubb & RSUI)
Chubb "Municipal" Assets Coverage FY 2020/21 FY 2019/20 Change
$253,604,697 $255,226,800 -0.6%
.0683
$173,278
$57,291 $48,737 17.55%
(terrorism) $14,713 $17,937 -18%
Total Municipal Property Premium $245,282 $212,552 15%
FY 2020/21 'Power' Facilities Renewal
FY 2019/20 FY 2019/20 Change
$435,708,999 $435,708,999 --
@ ACV)$200,000,000 $200,000,000 --
$0.1054 $0.0859 22.7%
Total Power Premium, with Terrorism
Coverage, taxes, Loss Control Fees,
Boiler Inspection
$482,855 $400,261 21%
3
The combined Power and Municipal premium is as follows:
The FY 2020/21 Budget includes $746,171 for the property program premiums.
ALTERNATIVES:
1. Approve the renewal for the property insurance program coverage at the
combined quoted premium of $728,137 for FY 2020/21.
2. Do not approve the renewal of the property insurance program and direct staff to
seek additional coverage quotes.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed insurance renewal provides adequate coverage of the City's assets.
Although the premiums are increased compared to the current coverage, City staff is
satisfied that the proposed coverage is competitive. The City Budget includes sufficient
funding for the proposed premiums.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the renewal for the property insurance program
coverage outlined above at the combined quoted premium of $728,137 for FY 2020/21.
FY 2020/21 Combined Property Renewal
FY 2019/20 FY 2019/20 Change
$245,282 $212,552 15%
$482,855 $400,261 21%
TOTAL $728,137 $612,813 19%
1
ITEM # ___17____
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: REQUEST FOR PARKING METER WAIVER FOR CURBSIDE SERVICE
AT THE AMES PUBLIC LIBRARY
BACKGROUND:
City buildings and facilities, including the Library, closed on March 17, 2020 due to the
COVID-19 pandemic. On May 19, 2020, the Library initiated the first step in re-opening
by offering curbside pick-up service for books and other materials that have been held
since the closure. Customers reserve a pick-up time and Library staff have the
materials bagged, tagged, and placed on a table for customer to pick-up.
In order to safely facilitate the pick-up, the Library requested to designate three parking
spots (70.C, 71.C, and 72.C) on Douglas Avenue in front of the Library. Municipal Code
Section 18.5(5) authorizes the City Manager to designate any parking spaces adjacent
City buildings as “visitor” spaces. The request was granted, and signage made to
designate the 3 spots for curbside pick-up beginning May 19, 2020.
City Council is be asked to retroactively approve the waiving of parking meter fees
during the time in which the Library is offering curbside pick-up service. The time frame
in which the City Manager authorized the designation of the three parking spots is May
19, 2020 – July 1, 2020, Tuesday through Saturday from 9:30 am to 3:00 pm. As the
requests for new holds increases the pick-up times may be expanded to include
evenings. This request calculates into a $238 loss to the parking meter fund.
ALTERNATIVES:
1. Approve the waiver for parking meter fees for 3 designated spots on Douglas
Avenue in front of the Library (70.C, 71.C, and 72.C) from May 19, 2020 – July 1,
2020 from 9:30 am 3:00 pm Tuesday – Saturday.
2. Do not approve the request.
2
CITY MANAGER’S RECOMMENDED ACTION:
The Library has received a favorable response from the public who was eager for this
expanded service option during the City buildings and facilities closure. As of the last
week in May, the Library is up to serving 400 slots per week and having checked out
over 3,000 items with over 3,500 on the holds shelf yet to be picked up.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the waiver of parking meter fees for the time frame
outlined above.
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: June 9, 2020
Subject: Contract and Bond Approval
There is/are no Council Action Form(s) for Item No(s). 18. Council approval of the
contract and bond for this/these project(s) is simply fulfilling a State Code requirement.
/alc
1
ITEM # ___19__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: ASBESTOS MAINTENANCE SERVICES FOR POWER PLANT –
CONTRACT RENEWAL
BACKGROUND:
This contract involves the removal and proper disposal of asbestos insulation at the
City’s Power Plant, including Units 5 and 6 (both retired) and operating Units 7 and 8.
The two retired units and Unit 7 are primarily insulated with asbestos type insulation. Unit 8
is considered “asbestos free" excluding some gasket material and steam pipe insulation
around the turbine. In addition, other equipment and piping located in the Power Plant has
been insulated with asbestos type insulation. Asbestos removal is an ongoing process.
Each year Electric estimates how much asbestos can be removed from the plant, based
on location, an impact on plant operation.
The Power Plant benefits from having a service contract with a company that provides
both routine and emergency asbestos remediation services. These services include
removal and disposal of asbestos containing insulation, as well as the remediation/
encapsulation of identified areas or areas where an encapsulated surface is damaged.
Asbestos must be removed and disposed of per State and Federal regulations before
retired equipment can be physically removed. In addition, asbestos should be removed
or encapsulated in areas where employees will be working.
On July 23, 2019, the City Council awarded a contract to Earth Services & Abatement,
LLC, Des Moines, IA for this asbestos maintenance services contract. These services
were to be furnished as requested from August 2, 2019, through June 30, 2020, in an
amount not-to-exceed $80,000.
The approved contract included the option for the City to renew in one-year increments
for up to four additional years. The contract’s rate provision increases rates at fixed
percentages above the previous fiscal year’s contracted rates at time of renewal. The
annual rate increase is 3% for both Labor and Travel & Subsistence. This is the first
renewal out of four maximum.
It is advisable to continue to outsource these services on an annual renewable contract
basis. The benefits of such a contract include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
2
specifications and other procurement documentation.
The approved FY 2020/21 Power Plant operating budget includes $200,000 for
asbestos removal. Invoices will be based on contract rates for time and materials for
services actually received.
ALTERNATIVES:
1. Approve the contract renewal with Earth Services & Abatement, LLC, Des Moines,
IA, for the asbestos maintenance services contract for the City’s Power Plant for
the one-year period from July 1, 2020, through June 30, 2021; and approve the
company’s contract and bond. Total work in FY 2020/21 shall be an amount not to
exceed $200,000.
2. Do not renew the agreement and direct staff to seek new competitive bids.
MANAGER'S RECOMMENDED ACTION:
Asbestos removal and encapsulation are an on-going effort, since most of the old
equipment at the Power Plant was insulated with asbestos. This contract establishes
rates for service and provides for guaranteed availability, thereby setting in place known
timing and rates. Funds will be expended only as work is required and in accordance
with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
FY 2019/20 Rates
Contract 2019-141 Asbestos Remediation and Related Services Supply Contract for
Power Plant
Contractor:
DESCRIPTION
Supervisor 81.37$ 122.06$ 162.74$
Apprentice
Foreman
Journeyman
Technician
Asbestos Worker 70.04$ 105.06$ 140.08$
Subsistence:
Travel:
Materials:
Rate per U/M
$250/each
$250/each
$140/ton
Cost + 10%
Labor Rates
Proposed Price Increase for Renewal Periods:
Misc. Tools & Equipment Rates:
Description
Earth Services & Abatement LLC
Des Moines, Iowa
$75.19 per person per day
$51.05 per person
ACM Pull
ACM Landfill
ITEM # ___20__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: CONTRACT RENEWAL FOR POWER PLANT VALVE
MAINTENANCE SERVICES CONTRACT
BACKGROUND:
The Electric Utility’s two natural gas-fired, high-pressure steam generation units in the
City’s Power Plant are referred to as Units No. 7 and 8. These units require regular
professional maintenance and repair. This consists of emergency service, as well as
regularly scheduled planned repairs and services during scheduled outages. Services
include a large variety of boiler and pressure vessel maintenance and repairs, structural
steel, pump and piping work, and other miscellaneous mechanical Power Plant work.
Due to these operational conditions, numerous valves are used to operate the Power
Plant. These include isolation, control, check, relief and safety valves, which must be
professionally repaired, tested, installed, replaced and maintained. Specially trained
personnel perform this work.
On September 12, 2017, City Council awarded a contract to Pioneer Industrial
Corporation, Hastings, NE, for the Valve Maintenance, Related Services and Supplies
Contract to be furnished as requested from award date through June 30, 2018. The
contract was in an amount not-to-exceed $110,000. On June 26, 2018, City Council
approved renewal of the contract for FY 2018/19 in an amount not to exceed $60,000.
One change order was approved by City Council on February 26, 2019, adding $16,000
to the current year contract. On May 14, 2019, City Council approved renewal of the
contract for FY 2019/20 in an amount not to exceed $65,000.
The contract has the option for the City to renew in one-year increments for up to four
additional years. Staff recommends renewing the agreement for FY 2020/2021. This
would be the third renewal out of four maximums. The contract’s rate provision
increases rates at fixed percentages above the previous fiscal year’s contracted rates at
time of renewal. The annual rate increases are: 3% for Labor, 2% Travel & Subsistence
and 1% on Equipment and Tools. The FY 2020/2021 rates are shown on Attachment
1. Invoices are based on unit prices bid and actual services performed.
The benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
The approved FY 2020/2021 Power Plant operating budget includes $85,000 for these
services. Invoices will be based on contract rates for time and materials for services
actually received.
ALTERNATIVES:
1. a. Approve renewal of the contract with Pioneer Industrial Corporation,
Hastings, NE, for the Valve Maintenance, Related Services and Supplies
Contract for the one-year period from July 1, 2020, through June 30, 2021,
in an amount not to exceed $85,000. Invoices are based on unit prices bid
and actual services performed.
b. Approve contract and bond for the Valve Maintenance, Related Services
and Supplies contract for Power Plant.
2. Do not renew the agreement and instruct staff to seek new competitive bids.
MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for valve maintenance and will also control costs by
having established billing rates. Funds will be expended only as work is required and in
accordance with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
LABOR AND RELATED COSTS
DESCRIPTION STRAIGHT TIME OVERTIME DOUBLE TIME
Foreman 71.03$ 106.54$ 142.06$
Journeyman 71.03$ 106.54$ 142.06$
Valve Technician 71.03$ 106.54$ 142.06$
Instrument Technician Actuators 71.03$ 106.54$ 142.06$
Foreman
Journeyman
Valve Technician
Foreman travel
Foreman mileage
Journeyman travel
Journeyman mileage
Valve Technician travel
Valve Technician mileage
Travel
Mileage
Mobile shop trailer 412.08$ 2,060.40$
Packing extractor 257.55$ 1,287.75$
Truck 103.02$ 515.10$
Hydro set testing device 154.53$ 772.65$
Electronic valve tester 206.04$ 1,030.20$
Gate valve machine SEE BELOW SEE BELOW
Reseating machine 515.10$ 2,575.50$
Valve bore honing tool 515.10$ 2,575.50$
Gate valve machine (1 1/2" to 14" valve size)412.08$ 2,060.40$
Gate valve machine (8" to 30 valve size)540.86$ 2,704.28$
Shop truck mileage $1.06
Mobile shop trailer mileage $1.06
Safety Equipment
Consumables
Labor Rates:
Travel & Subsistence:
Equipment & Tools:1%
3%
2%
Cost plus 20%
68.98$
1.06$
1.06$
1.06$
68.98$
1.06$
68.98$
Regular Hours of Travel non OT/DT
68.98$
191.02$
191.02$
191.02$
1
ITEM # ___21__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: RENEWAL OF CONTRACT ELECTRIC DISTRIBUTION
LINE CLEARANCE PROGRAM
BACKGROUND:
This contract includes nearly all of the requirements for tree trimming services for Electric
Services as part of the Line Clearance Program during the 2019/20, 2020/21 and 2021/22
fiscal years. Prices for equipment rates and miscellaneous charges are firm throughout
the first two years of the contract period and are to be adjusted for FY 2021/22 based on
a percentage of increase included in the original bid. Labor rates are to be adjusted for
FY 2020/21 and FY2021/22 based on a percentage of increase included in the original
bid.
On May 28, 2019, City Council awarded a contract to Wright Tree Services, Des Moines,
IA, for these tree trimming services. This contract contained the option to renew the
contract for two additional one-year periods. The period from July 1, 2020 through
June 30, 2021, is the first renewal period subject to Council approval of funding for
the Line Clearance Program. There is a rate provision under this contract that increases
rates at fixed percentages above the previous fiscal year’s contracted rates at time of
renewal. The annual rate increase for this contract period is 3% for labor and 0%
for equipment. These increases are in accordance with the contract terms initially
established.
The approved operating budget for FY 2020/21 includes $337,260 for this program.
Services provided under this contract are monitored by Electric Services staff to ensure
that expenditures are performed properly and are in accordance with the approved
funding level. Invoices are based on unit prices bid and services actually received and
accepted by the City.
ALTERNATIVES:
1) Award the contract for the FY2020/21 Electric Distribution Line Clearance Program
to Wright Tree Services, Des Moines, IA, for hourly rates and unit prices bid, in an
amount not to exceed $337,260, subject to receipt of the required performance
bond.
2) Reject all bids and attempt to obtain the required services on an as-needed basis.
2
MANAGER’S RECOMMENDED ACTION:
An on-going tree trimming program helps mitigate the number of customer interruptions
resulting from extreme weather events. Alternative No. 1 establishes a fixed price contract
for performance of the required tree trimming services at the best price, obtained via the
competitive sealed bid process. It has proven to be very cost–effective to have a company
under contract to provide these services.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
CITY OF AMES, IOWA
LINE CLEARANCE PROGRAM
FY 2020-2021
LABOR DESCRIPTION
Working Foreman $37.94 $38.97 $58.45
Trimmer A $34.73 $35.76 $53.63
Trimmer B $31.51 $32.54 $48.80
Trimmer C $29.92 $30.95 $46.42
Trimmer D $28.31 $29.34 $44.00
Ground Person $23.49 $24.52 $36.77
Line Permitter $34.73 $35.76 $53.63
EQUIPMENT DESCRIPTION
Hydraulic aerial device
Manual aerial device
Chip truck
Brush Tractor
Truck&Trailer for Brush trac.
Hydro Axe
Truck&Trailer for Hydro Axe.
Pick-up Truck
Power saw
Brush Chipper
Hand pruning equip.
Ropes and body belts
MATERIALS & SUPPLIES
Weedone CB
Banvel CST per gal
Garlon 4 per gal
Other supplies Cost plus %
PERCENTAGE OF INCREASE,
OPTIONAL RENEWAL PERIODS
Labor FY 2020-2021
Labor FY 2021-2022
Equipment FY 2021-2022
$16.58
$64.05
$16.32
$10.15
$67.30
Wright Tree Service, Inc. West Des
Moines, IA
HOURLY RATE
RATE PER CREW HOUR
$16.32
$17.60
$10.37
2.75%
0%
2.50%
10%
$0.51
$5.08
BID PRICE
$100.32
$32.58
1
ITEM # _ 22__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: PLAT OF SURVEY (BOUNDARY LINE ADJUSTMENT) FOR 2200 &
2212 OAKWOOD ROAD AND 3210 CEDAR LANE
BACKGROUND:
The City’s subdivision regulations, found in Chapter 23 of the Ames Municipal Code,
include the process for creating or modifying property boundaries and for determining if
any improvements are required in conjunction with the platting of property. The
regulations also describe the process for combining existing platted lots or conveyance
parcels in order to create a parcel for development purposes. A Plat of Survey is allowed
by Section 23.309 for the consolidation of conveyance parcels and for boundary line
adjustments.
The proposed Plat of Survey is for a boundary line adjustment of four parcels in
the south part of the City. Parcel ‘G’ (3.705 acres) is located at 2212 Oakwood Road.
Parcel ‘H’ (10.951 acres) is a flag lot to the east and south of Parcel ‘G.’ Christofferson
Park abuts Parcel ‘H’ to the east. Parcel ‘L’ (5.096 acres) is immediately south of Parcel
‘H.’ Parcel ‘U’ (21.742 acres) lies to the south of Parcel ‘L’ and extends west to Cedar
Lane where it wraps around two parcels to take in the road twice. (See Attachment A:
Location Map; Attachment B: Plat of Survey for Existing Parcels.) Annexation of these
parcels into the City was effective as of September 18, 2019, as part of a voluntary
annexation that included 18 parcels on 156 acres. The four properties are zoned as “A”
(Agricultural), as a result of the recent annexation.
The proposed Plat of Survey establishes the existing farmstead as Parcel ‘M’ (2.877
acres). Proposed Parcels ‘W’ (23.784 acres) and ‘X’ (14.883 acres) will be owned by
different entities. The current Parcel ‘U’ is jointly owned by the two parties, who are
dividing their interest. Right-of-way is not be dedicated for Cedar Lane at this time;
when Parcel ‘X’ is subdivided, 40 feet of right-of-way will be required. The proposed
configuration complies with “A” (Agricultural) zoning standards, including setbacks for
outbuildings.
Approval of this Plat of Survey (See Attachment C) will allow the applicant to prepare the
official Plat of Survey and submit it to the Planning and Housing Director for review. The
Director will sign the Plat of Survey confirming that it fully conforms to all conditions of
approval. The prepared Plat of Survey may then be signed by the Surveyor, who will
submit it for recording in the office of the County Recorder.
ALTERNATIVES:
1. The City Council can adopt the resolution approving the proposed Plat of Survey.
2. The City Council can deny the proposed Plat of Survey if the City Council finds that
2
the requirements for Plats of Survey, as described in Section 23.309, have not been
satisfied.
3. The City Council can refer this back to staff and/or the owner for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
Staff has determined that the proposed Plat of Survey satisfies Subdivision Code
requirements for a Boundary Line Adjustment of existing parcels. No improvements are
required with the Plat of Survey per the standard of Chapter 23. Any future land division,
or construction on the site, will be reviewed by staff for compliance with subdivision and
zoning standards, including providing right-of-way dedication and infrastructure
improvements.
Therefore, it is the recommendation of the City Manager that the City Council
accept Alternative #1, thereby adopting the resolution approving the proposed Plat
of Survey.
3
ADDENDUM
PLAT OF SURVEY FOR 2200 & 2212 OAKWOOD ROAD AND 3210 CEDAR LANE
Application for a proposed Plat of Survey has been submitted for:
Conveyance parcel (per Section 23.307)
Boundary line adjustment (per Section 23.309)
Re-plat to correct error (per Section 23.310)
Auditor’s plat (per Code of Iowa Section 354.15)
The site is located at:
Property Owner: Pinnacle Properties Ames LLC
Burgason Enterprises LLC
Nicholas G. Cheney
Existing Street Address: 2200 & 2212 Oakwood Road and 3210 Cedar Lane
Assessor’s Parcel #s: 09-16-480-155, 09-16-480-160, 09-21-200-125, 09-
21-200-125
Legal Descriptions:
See Attachment D: Legal Descriptions of Proposed Parcels.
Public Improvements:
The preliminary decision of the Planning Director finds that approval requires all public
improvements associated with and required for the proposed plat of survey be:
Installed prior to creation and recordation of the official plat of survey and
prior to issuance of zoning or building permits.
Delayed, subject to an improvement guarantee as described in Section
23.409.
Not Applicable. (no additional improvements required)
Note: The official plat of survey is not recognized as a binding plat of survey for permitting
purposes until a copy of the signed and recorded plat of survey is filed with the Ames City
Clerk’s office and a digital image in Adobe PDF format has been submitted to the Planning
& Housing Department.
S:\PLAN_SHR\Council Boards Commissions\CC Reports\Plats of Survey\2200 and 2212 Oakwood Road 3210 Cedar Lane - POS
BLA - 06-9-2020.docx
4
Attachment A: Location Map
5
Attachment B: Plat of Survey for Existing Parcels
6
Attachment C: Proposed Plat of Survey
7
Attachment D: Legal Descriptions of Proposed Parcels
LEGAL DESCRIPTION – PARCEL ‘M’
A tract of land located in the southwest quarter of the southeast quarter of Section 16,
Township 83 North, Range 24 West of the 5th P.M., City of Ames, Story County, Iowa,
and being more particularly described as follows:
BEGINNING AT THE NORTHWEST CORNER OF PARCEL 'G' IN THE SOUTHWEST
QUARTER OF THE SOUTHEAST QUARTER OF SAID SECTION 16; THENCE
S01°14'08"E, 360.33 FEET; THENCE N88°40'30"E, 331.30 FEET; THENCE
N00°39'59"W, 51.90 FEET TO THE BEGINNING OF A 497.50 FOOT RADIUS CURVE
CONCAVE SOUTHEASTERLY; THENCE 82.16 FEET ALONG SAID CURVE, LONG
CHORD BEARS N04°03'53"E, 82.07 FEET; THENCE N08°47'45"E, 67.06 FEET TO THE
BEGINNING OF A 202.50 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY;
THENCE 33.44 FEET ALONG SAID CURVE, LONG CHORD BEARS N04°03'53"E,
33.40 FEET; THENCE N00°39'59"W, 121.02 FEET TO THE SOUTH RIGHT-OF-WAY
LINE OF OAKWOOD ROAD; THENCE S89°42'44"W, 355.42 FEET ALONG SAID
RIGHT-OF-WAY TO THE POINT OF BEGINNING.
LEGAL DESCRIPTION – PARCEL ‘W’
A tract of land located in the southwest quarter of the southeast quarter of Section 16 and
the northwest quarter of the northeast quarter of section 21, all in Township 83 North,
Range 24 West of the 5th P.M., City of Ames, Story County, Iowa, and being more
particularly described as follows:
BEGINNING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER OF
THE SOUTHEAST QUARTER OF SAID SECTION 16, THENCE S00°54'47"E, 460.55
FEET; THENCE S00°33'19"E, 542.76 FEET; THENCE S89°15'12"W, 539.01 FEET;
THENCE N01°48'23"W, 553.70 FEET; THENCE S89°37'07"E, 66.61 FEET; THENCE
N00°39'02"W, 457.90 FEET; THENCE N01°14'08"W, 906.05 FEET; THENCE
N88°40'30"E, 331.30 FEET; THENCE N00°39'59"W, 51.90 FEET TO THE BEGINNING
OF A 497.50 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY; THENCE 82.16
FEET ALONG SAID CURVE, LONG CHORD BEARS N04°03'53"E, 82.07 FEET;
THENCE N08°47'45"E, 67.06 FEET TO THE BEGINNING OF A 202.50 FOOT RADIUS
CURVE CONCAVE NORTHWESTERLY; THENCE 33.44 FEET ALONG SAID CURVE,
LONG CHORD BEARS N04°03'53"E, 33.40 FEET; THENCE N00°39'59"W, 121.02
FEET TO THE SOUTH RIGHT-OF-WAY LINE OF OAKWOOD ROAD; THENCE
N89°42'44"E, 154.45 FEET ALONG SAID RIGHT-OF-WAY; THENCE S00°39'59"E,
1269.38 FEET; THENCE N89°51'42"W, 14.91 FEET TO THE POINT OF BEGINNING.
LEGAL DESCRIPTION – PARCEL ‘X’
A tract of land located in the northwest quarter of the northeast quarter of Section 21,
Township 83 North, Range 24 West of the 5th P.M., City of Ames, Story County, Iowa,
and being more particularly described as follows:
BEGINNING AT THE SOUTHEAST CORNER OF PARCEL 'U' IN THE NORTHWEST
QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 21, THENCE
N00°03'43"W, 313.99 FEET; THENCE S89°15'12"W, 539.01 FEET; THENCE
N01°48'23"W, 553.70 FEET; THENCE N89°37'07"W, 768.25 FEET; THENCE
8
S00°37'12"E, 271.74 FEET; THENCE N89°15'12"E, 454.91 FEET; THENCE
S01°05'39"E, 297.00 FEET; THENCE S89°15'12"W, 164.25 FEET; THENCE
S00°38'20"E, 173.07 FEET, THENCE S89°11'20"W, 293.18 FEET; THENCE
S00°37'12"E, 120.55 FEET; THENCE S89°52'30"E, 1315.66 FEET TO THE POINT OF
BEGINNING.
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
June 9, 2020
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Crane Farm Subdivision 4th Addition Financial Security Reduction #4
Mayor and Council Members:
I hereby certify that the COSESCO (erosion control and seeding) required as a condition for
approval of the final plat of Crane Farm Subdivision, 4th Addition has been completed in an
acceptable manner by various homebuilders. The above-mentioned improvements have been
inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa,
and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $15,358.00. The remaining
work covered by this financial security includes installation of public sidewalk and ramps.
Sincerely,
John C. Joiner, P.E.
Director
JJ/nw
cc: Finance, Planning & Housing, Subdivision file
Item No. 23
Crane Farm Subdivision, 4th Addition
June 9, 2020
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
June 9, 2020
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Quarry Estates Subdivision 3rd Addition Financial Security Reduction #2
Mayor and Council Members:
I hereby certify that a portion of the sidewalk required as a condition for approval of the final
plat of Quarry Estates Subdivision, 3rd Addition has been completed in an acceptable manner
by Topline Construction of Pleasant Hill, Iowa. The above-mentioned improvements have been
inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa,
and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $73,415.00. The remaining
work covered by this financial security includes sidewalk, COSESCO (erosion control),
conservation management, and stormwater management.
Sincerely,
John C. Joiner, P.E.
Director
JJ/nw
cc: Finance, Planning & Housing, Subdivision file
Item No. 24
Quarry Estates Subdivision, 3rd Addition
June 9, 2020
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
June 9, 2020
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Village Park Subdivision 1st Addition Financial Security Reduction – Final
Mayor and Council Members:
I hereby certify that the pedestrian ramps and public sidewalk/shared use path repairs required
as a condition for approval of the final plat of Village Park Subdivision 1st Addition have been
completed in an acceptable manner by various contractors. The above-mentioned
improvements have been inspected by the Engineering Division of the Public Works Department
of the City of Ames, Iowa and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be released in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/nw
cc: Finance, Contractor, Planning & Housing, Subdivision file
Item No. 25
Item No. 26a
ITEM # __26b__
Date: 06-09-20
COUNCIL ACTION FORM
SUBJECT: AMES ECONOMIC DEVELOPMENT COMMISSION 2020/21 FUNDING
CONTRACT
BACKGROUND:
The City’s 2020/21 adopted budget includes funds for the Ames Economic Development
Commission (AEDC) to conduct economic development activities on behalf of the City.
This agreement provides $150,000 to the AEDC in exchange for two main services:
$90,000 of this amount purchases business recruitment and marketing services, and the
remaining $60,000 continues funding the services of the City Business Development
Coordinator, who provides guidance to prospective businesses and developers as they
navigate the development process.
In a separate action, the City Council also has approved as part of the outside funding
program an additional $15,000 in FY 2020/21 for the AEDC’s Workforce Solutions
program.
ALTERNATIVES:
1. Approve the attached amended Ames Economic Development Commission
agreement for FY 2020/21.
2. Do not approve the amended Ames Economic Development Commission
agreement for FY 2020/21.
MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds in the City Budget for FY 2020/21 for economic
development activities. The City Council has historically contracted with AEDC to
conduct these activities on behalf of the City.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the attached Ames Economic Development
Commission agreement for FY 2020/21.
CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2020, by and between the
CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the
State of Iowa (hereinafter called "City") and the Ames Economic Development Commission, an adjunct
of the Ames Chamber of Commerce (hereinafter called the AEDC);
WITNESSETH THAT:
WHEREAS, the City of Ames desires to purchase certain services from said organization in lieu
of hiring additional permanent staff and expending additional City funds to accomplish these services;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City and its citizens certain economic
development-related services as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish other
duties, responsibilities, terms and conditions mutually undertaken and agreed to by the parties hereto in
consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
A. In consideration for the payment of $90,000 in accordance with Section III, the AEDC shall
provide the following economic development-related services to the City of Ames and its citizens during
the term of this agreement:
1. The AEDC will serve as the lead contact for business representatives hoping to locate in Ames or
to expand in our community. In this capacity the President of the AEDC will respond to
information requests, coordinate the completion and submittal of state and local incentive
applications, and show available industrial and commercial sites to prospects.
2. The AEDC will visit annually with all major companies to identify challenges and opportunities
facing Ames businesses.
3. The AEDC will serve as the primary marketing entity for business recruitment to highlight Ames.
4. The AEDC will deploy an aggressive marketing campaign that will focus on targeted industries
such as ag-biotechnology and advanced manufacturing businesses that do not overtax our
infrastructure.
5. The AEDC will invest in significantly revising its marketing materials including website,
brochures, and proposal packets to better reflect the image of Ames as a great place to do
business.
B. In consideration for the payment of $60,000 in accordance with Section III, the AEDC shall
provide the following economic development marketing and liaison services related to the City of Ames
and its citizens during the term of this agreement by maintaining a jointly funded Business Development
& Marketing position to carry out the following duties and tasks:
1. Focus on the development of “small” or new businesses start-ups in the retail, commercial, and
industrial sectors by: a) assisting with the recruitment and/or expansion of these types of
businesses in the community; b) assisting entrepreneurs as they navigate through the various City,
State, and Federal approval processes; and c) assisting entrepreneurs in obtaining the services
available through the Small Business Development Center.
2. Serve as the City Economic Development Liaison; work closely with developers and clients that
need assistance in working through the City of Ames approval processes. This will include
periodic meetings with the City Manager to keep him apprised of progress related to serving in
the Liaison capacity.
3. Provide input on communication pieces that will highlight the efforts of the AEDC and the City
of Ames related to the positive developments in the community where the City and/or the AEDC
have played an integral role.
4. Implement an aggressive marketing plan focused on targeted industries that dovetail with the
competencies of Iowa State University related to food and nutrition technology, plant
biotechnology, information technology, and animal science. These efforts should not be limited to
the aforementioned, as the AEDC service territory includes site options for advanced
manufacturing and distribution facilities.
5. Maintain frequent communication with stakeholders such as the Iowa Department of Economic
Development, Alliant Energy, Iowa State University, and partners of the Ames-Des Moines
Corridor.
6. Maintain a current list of active projects via the AEDC’s internal project tracking system.
7. Maintain a current list of consultants and site selectors, for periodic mailings and contacts in
various markets so that the AEDC has a fresh list to choose from when visiting various locations
around the U.S.
8. Review and analyze potential recipients of assistance from various economic development
incentive offering entities.
9. Assist other AEDC/Ames Chamber of Commerce staff in responding to inquiries and working
with economic development prospects, consultants, and supplier contacts, as needed.
10. Provide input into the overall plan of the AEDC and assist in its implementation where
appropriate.
11. The position will be jointly supervised by the President and CEO of the Ames Economic
Development Commission and the Ames City Manager. As such, perform work as assigned by
the City Manager related to the liaison activities and the President and CEO of the AEDC related
to marketing activities.
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to Section II.A of this Agreement shall
be reimbursement for actual costs incurred by AEDC in providing services required by Section II.A
above. Payments made by the City of Ames pursuant to Section II.B of this Agreement shall be made in
advance of services provide per terms in section III B of this Agreement.
B. The City will disburse payments twice annually on requisitions of the AEDC in January and
July of each year. Requisitions for services pursuant to Section II.A will be on a reimbursement basis and
reflect cost for delivery of services for the prior six months. Requisitions for services pursuant to Section
II.B will be one-half ($30,000) of the City’s annual contribution for the jointly funded position and paid
in advance. If the jointly held position is vacant for more than 30 days, AEDC will provide the City with
a pro-rata refund for the payment made in advance.
Requisitions for disbursement shall be made in such form and in accordance with such procedures as the
Director of Finance for the City shall prescribe. Said form shall include, but not be limited to, an
itemization of the nature and amount of costs for which reimbursement is requested, and must be filled
out completely.
C. The maximum total amount payable by the City of Ames under this agreement is $150,000 as
detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount shall be paid.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual method of
accounting.
B. Monies disbursed to AEDC by the City will be deposited by AEDC in an account under the
AEDC’s name, with a bank located in Story County, Iowa. All checks drawn on the said account shall
bear a memorandum line on which the drawer shall note the nature of the costs for which the check is
drawn in payment, and the program(s) of service.
C. All costs for which reimbursement is claimed shall be supported by documentation evidencing
in proper detail the nature and propriety of the charges. All checks or other accounting documents
pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible
for examination and audit by the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements as established
by the City Finance Director, and the City Finance Director may, prior to any disbursement under this
Agreement, conduct a pre-audit of record keeping and financial accounting procedures of the AEDC for
the purpose of determining changes and modifications necessary with respect to accounting for funds
made available hereunder. All records and documents required by this Agreement shall be maintained for
a period of three (3) years following final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the City such
statements, records, reports, data, and information as the City may require with respect to the use made of
monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem necessary, there
shall be made available to the City for examination all records with respect to all matters covered by this
Agreement and AEDC will permit the City to audit, examine, and make excerpts or transcripts from such
records.
V
REPRESENTATION ON THE BOARD OF DIRECTORS
It is agreed that the City of Ames will be guaranteed three representatives on the AEDC Board of
Directors (two City Council members appointed by the Mayor, and the City Manager). Furthermore, the
City Manager will be guaranteed membership on the Executive Committee of the Board of Directors.
VI
SUMMARY REPORT
The AEDC further agrees to provide the City of Ames a written report no later than June 15,
2021, summarizing the accomplishments of the activities promised in Section II.
VII
DURATION
This Agreement shall be in full force and effect from and after July 1, 2020, until June 30, 2021.
VIII
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age,
race, color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds made available under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their
hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY_______________________________ _________________________________
John A. Haila, Mayor Diane Voss, City Clerk
AMES ECONOMIC DEVELOPMENT COMMISSION
BY______________________________
Daniel A. Culhane, President/CEO
1
ITEM # _27a__
DATE: 06/9/20
Staff Report
FY 2019-20 Year End Sustainability Report
June 9, 2020
This report provides a year end update of the FY2019-20 activities and
accomplishments related to the Sustainability Advisory Services contract between
the City of Ames and Iowa State University.
BACKGROUND:
On July 1, 2010, the City entered into a contract with Iowa State University to utilize
the services of its full-time Director of Sustainability. The contract covers a maximum
of 480 hours annually (or no more than 25 percent of the Director of Sustainability’s
time). The Initial Scope of Services focused on the reduction of electric consumption.
As additional opportunities and needs have been identified related to sustainability, the
Scope of Services has expanded and diversified. During FY 2019-20, in keeping with
the Council’s direction, the Scope of Services targets priority areas related to energy
consumption reduction, as well as adding waste reduction and diversion:
1) Continue to work with Public Works Department and Water and Pollution Control
Department on reuse and diversion programs related to the waste stream, including –
but not limited to – the exploration of a composting and food waste program.
2) Continue to support and strengthen the Smart Business Challenge through outreach
and recruitment of participants, oversight of Challenge interns, and marketing of
outcomes and accomplishments of Challenge participants.
3) Continue to represent the City at events that educate residents about ongoing City
sustainability efforts, rebates, and waste reduction opportunities including – but not
limited to – the EcoFair and WelcomeFest.
4) Coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership with
the Resource Recovery Plant, Public Relations, CyRide, and Iowa State University, to
2
address concerns that usable housewares and furniture are being needlessly discarded
and hard-to-process materials are being sent to the Resource Recovery Plant.
5) Work with various City of Ames departments to select a consultant to create a
Greenhouse Gas (GHG) Inventory for Ames. Once a consultant is selected, serve as
the City’s point of contact with the consultant to facilitate the completion and
presentation of the GHG inventory to the City Council.
PROGRESS ON SCOPE OF SERVICES:
1. Continue to work with Public Works Department and Water and Pollution
Control Department on reuse and diversion programs related to the waste
stream, including – but not limited to – the exploration of a composting and
food waste program.
Year End FY2020 accomplishments include the following for Priority Area #1:
• Monitored progress of the City of Ames FWD (Food Waste Diversion) pilot
program. To date more than 150 compost starter kits have been sold, with many
participants choosing to use their own buckets and not purchasing a starter kit.
More than five tons of food waste has been collected to date – averaging more
than 800 pounds per month.
• Assisted in efforts to facilitate awareness and monitor program impact related to
piloting a no-charge FWD program. To gauge interest and participation related to
cost being a deterrent, for the last three months of the pilot program (April-June)
food waste drop-off was offered at no cost. While the number of participating
individuals is not able to be estimated (due to City facilities being closed in
relation to COVID-19), a drop-off food bin at Resource Recovery significantly
boosted the pounds of collected food waste (in the midst of a pandemic).
• Collected feedback from participants and community members related to
effectiveness of and opportunities for the FWD program beyond the pilot program.
In collaboration with an Iowa State University graduate level journalism class from
the Greenlee School of Journalism and Mass Communication, students
completed a two-fold project that focused on program assessment and gathering
community opinion and creating campaign materials to increase program
awareness and participation.
Collaboration partners: Iowa State University Greenlee School of Journalism and
Mass Communication - Professor Laura Whitzling and graduate students; Public
3
Works – Bill Schmitt, Mark Peebler and Lorrie Hanson and Public Relations
Officer – Susan Gwiasda; also Parks & Recreation has assisted by selling kits at
the Community Center Gym.
2. Continue to support and strengthen the Smart Business Challenge through
outreach and recruitment of participants, oversight of Challenge interns,
and marketing of outcomes and accomplishments of Challenge
participants.
Year End FY2020 accomplishments include the following for Priority Area #2:
• Continued recruitment of additional businesses, as well as work toward
achieving enhancements (put into place August 2019) related to ensuring a
value-added experience for Challenge members. To that end, alongside
recruitment, interns also focused on connecting with businesses not yet
certified toward determining business goals and best fit opportunities as related
to the Challenge. At the end of this FY, a total of 32 community businesses are
members of the Challenge. This includes two business closures, one business
leaving the challenge, the addition of one new business, and the completion of
six new business certifications, resulting in three bronze, seven silver, four gold
and 11 platinum-certified businesses.
• Hosted the annual Smart Business Challenge Recognition Event, facilitated by
Mayor John Haila, on January 23, at Reiman Gardens. Adam Hammes,
Executive Director of The Iowa Sustainable Business Forum, served as
keynote speaker and included Ames Forum members, Barilla and McFarland
Clinic, in a panel discussion and question/answer session focusing on
incorporating sustainability into the business model. Newly certified platinum
businesses, 3M and REG, were recognized.
Collaboration partners: Electric Services – Curtis Spence and Kayley Lain;
Public Works – Bill Schmitt, Lorrie Hanson, Tracy Warner and Jake Moore;
Water & Pollution Control – John Dunn and Neil Weiss; Public Relations Officer
– Susan Gwiasda; The Energy Group; Iowa Department of Natural Resources’
Iowa Waste Exchange Program; and Volunteer Center of Story County
3. Continue to represent the City at events that educate residents about
ongoing City sustainability efforts, rebates, and waste reduction
opportunities including – but not limited to – the Eco Fair and
WelcomeFest.
4
Year End FY2020 accomplishments include the following for Priority Area #3:
• Assisted in the development and facilitation of a day-long virtual EcoFair
event, Fresh Air EcoFair, in collaboration with KHOI on April 25, in response to
the planned 10-Year EcoFair celebration being cancelled due to COVID-19.
o As part of the virtual EcoFair event, collaborated with Electric Services in
the development and completion of a virtual EcoFair Scavenger Hunt
that took place April 18-25. This is planned to be offered as an annual
event, including more non-virtual components as can effectively and
safely be accommodated.
• Continued a monthly radio program on KHOI focused on community
sustainability accomplishments, initiatives, and opportunities.
• Continued sharing of City of Ames sustainability efforts as part of speaking
engagements.
• Continued sharing of City of Ames and Ames community volunteer
opportunities and sustainability events via Live Green! Monthly newsletter, Live
Green! social media platforms and targeted emails.
• Encouraged City of Ames department participation in Iowa State University
environmental events. Public Works (Storm Water and Resource Recovery)
and Electric employees had tables at the annual Sustainapalooza.
• Continued work with Ames Electric Services in supporting the community solar
project, through marketing, outreach, and public education assistance.
4. Coordinate the Rummage RAMPage at the Ames Intermodal Facility in
partnership with the Resource Recovery Plant, Public Relations, CyRide,
and Iowa State University, to address concerns that usable housewares
and furniture are being needlessly discarded and hard-to-process materials
are being sent to the Resource Recovery Plant.
Year End FY2020 accomplishments include the following for Priority Area #4:
• Collaborated with Public Works in developing an on-line reuse and recycling
resource toward encouraging diversion of unwanted household items, slated
to be donated to Rummage RAMPage, to beneficial use, rather than being
landfilled, in consideration of the cancelling of the 2020 Rummage RAMPage
5
event, due to COVID-19.
• Participated in several meetings to determine safe ways to hold Rummage
RAMPage as well as improvements to the overall event identified in previous
years. The decision to cancel was made in May, just days before the first
public volunteer meeting was to be held.
• Planning will kick-off in January for the 2021 Rummage RAMPage event
scheduled for July 23 – August 2.
Collaboration partners: Public Works – Bill Schmitt, Mark Peebler, Lisa Mondt
and Lorrie Hanson; Parks and Recreation – Joshua Thompson; ISU – Mark
Miller; and Public Relations Officer – Susan Gwiasda
5. Work with various City of Ames departments to select a consultant to
create a Greenhouse Gas (GHG) Inventory for Ames. Once a consultant is
selected, serve as the City’s point of contact with the consultant to
facilitate the completion and presentation of the GHG inventory to the City
Council. Continue to assist departments in enhancing and updating the
EcoSmart program web pages and all material on the City of Ames website
related to sustainability and conservation. Continue to provide student
feedback on improving our sustainability marketing and education
materials.
Year End FY2020 accomplishments include the following for Priority Area #5:
• Collaborated with City staff to develop and distribute an RFP for the completion
of a community GHG inventory and selected consultant, paleBluedot.
• Assisted in the coordination GHG emission data collection and biweekly
consultant check-in meetings.
• Reviewed draft report documents, provided comments and participated in staff
discussions to offer collective feedback to consultants toward the completion of
finalized report documents (Ames Greenhouse Gas Inventory, Ames Renewable
Energy Potentials Study, Climate Vulnerability Study), expected to be presented
to Council this summer.
• Continue to provide feedback on consolidating City of Ames sustainability pages
under one section on the City website and creating a more user-friendly
experience.
Collaboration partners: Collaboration partners: Electric Services – Kayley Lain;
Public Works – Bill Schmitt, Justin Clausen; Planning & Housing Department –
6
Kelly Diekmann; Water & Pollution Control – Dustin Albrecht; City Manager’s
Office – Deb Schildroth and Susan Gwiasda; Fleet & Facilities – Corey Mellies;
Parks & Recreation – Joshua Thompson; and Purchasing – Karen Server
CONTRACT
FOR
SUSTAINABILITY ADVISORY SERVICES
This Agreement, made and entered into the 1st day of July 2020, by and between the CITY OF
AMES, IOWA, hereafter called the “City” and IOWA STATE UNIVERSITY, hereafter called
“ISU.”
WITNESSTH THAT:
WHEREAS, the City and ISU had previously entered into a Contract for Sustainability Advisory
Services dated July 1, 2010, which was, by mutual consent, extended to December 31, 2011, and to
June 12, 2012, and to June 30, 2013 and to June 30, 2014; and to June 30, 2015, and to June 30,
2016, and to June 30, 2017, and to June 30, 2018, and to June 30, 2019, and to June 30, 2020,
WHEREAS, the City and ISU remain committed to the concept of sustainability and are desirous of
reducing carbon emissions; and
WHEREAS, ISU currently employs a Director of Sustainability to coordinate their sustainability
efforts; and
WHEREAS, the sharing of the services of ISU’s Director of Sustainability is a more efficient
method for both the City and ISU to provide this service.
NOW, THEREFORE, the parties hereto, pursuant to and in accordance with the provisions of
Chapter 28E Code of Iowa for joint exercise of governmental powers, agree as follows:
I
PURPOSE
The purpose of this agreement is to secure for the City and its citizens leadership, coordination, and
support services for sustainability efforts directed at carbon emission reduction and promoting
sustainable community practices.
II
SCOPE OF SERVICES
ISU, through its Director of Sustainability, shall assist City staff in the implementation of
conservation efforts and other sustainable practices by planning, implementing, and carrying out
the following programs or initiatives:
1) Continue to work with Public Works Department and Water and Pollution Control
Department on reuse and diversion programs related to the waste stream, including – but not
limited to – the implementation and monitoring of a composting and food waste program.
2) Continue to support and strengthen the Smart Business Challenge through outreach and
recruitment of participants, oversight of Challenge interns, and marketing of outcomes and
accomplishments of Challenge participants.
Item No. 27b
3) Continue to represent the City at events that educate residents about ongoing City
sustainability efforts, rebates, and waste reduction opportunities including – but not limited to
– the EcoFair and WelcomeFest.
4) Coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership with the
Resource Recovery Plant, Public Relations, CyRide, and Iowa State University, to address
concerns that usable housewares and furniture are being needlessly discarded and hard-to-
process materials are being sent to the Resource Recovery Plant.
5) Serve as a City contact with consultants to complete a Greenhouse Gas (GHG) Inventory and
assist in the completion and presentation of the GHG inventory to the City Council. Play a
key role in selecting consultants for a Climate Action Plan. Help lead the committee of City
employees in collaboration with the selected consultant to complete and present the Climate
Action Plan to the City Council.
III
METHOD OF PAYMENT
Although this is a lump sum contract for consulting services, ISU anticipates devoting a maximum of
480 hours (25%) of the Director of Sustainability’s time to complete the tasks identified in the
Section II. Furthermore, ISU shall not charge for the use of ISU office space or office equipment
(such as computing and communications) used on a day-to-day basis by the Director of Sustainability
for conducting the work.
The City will disburse payments to ISU each month in the amount of $2,083.33. The maximum total
amount payable by the City under this agreement is $25,000 for work detailed in the SCOPE OF
SERVICES (Section II of this Contract) and no greater amount shall be paid.
IV
SUPERVISION OF CONTRACTED SERVICES
The work of ISU’s Director of Sustainability under this agreement shall be supervised and directed
by the Ames City Manager or his designee. Each month, the Director of Sustainability shall provide a
report to the City Manager or the City Manager’s designee highlighting the progress being made to
accomplish the tasks required in Section II. Also, biannual progress reports will be provided to
Council will be provided in December and June of each contract year. Clerical assistance needed to
perform the work identified in the SCOPE OF SERVICES (Section II) will be provided by the City
Manager’s Office.
V
DURATION AND EARLY TERMINATION
This agreement shall be in full force and effect from and after July 1, 2020, until June 30, 2021. This
agreement may be terminated without cause by either party upon the giving of notice 90 days
advance written notice. On or before April 1, 2020, the parties will discuss renewal of this
agreement.
VI
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age, race,
color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from
participation in, be denied benefits of, or be subjected to discrimination under any program or
activity funded in whole or in part with funds made available under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their
hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY_____________________________ __________________________________
John A. Haila, Mayor Diane R. Voss, City Clerk
IOWA STATE UNIVERSITY
BY_____________________________
Pamela Cain, Senior Vice President for University Services
Iowa State University
ITEM # 28a
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: RESOLUTION EXTENDING THE EXPIRATION DATE OF THE CURRENT
AMES URBAN FRINGE PLAN (AUFP) 28E AGREEMENT BY ONE
YEAR.
BACKGROUND:
On February 18, 2020, Story County Board of Supervisors passed Resolution #20-64
“acting on support of the current Ames Urban Fringe Plan (AUFP), extending the current
Ames Urban Fringe Plan (AUFP) 28E Agreement, and acknowledging interest in working
with jurisdictions to amend goals and policies of the future AUFP.” The Fringe Plan and
28E related to the 2-mile extraterritorial area around the City where the City of Ames
has subdivision authority based upon the Code of Iowa. As part of Council
communications on March 10, 2020, the City Council directed staff to place County’s
request for Ames to adopt a similar resolution be placed on a future agenda.
The original AUFP 28E Agreement was adopted on July 11, 2011 (Attachment ‘A’). It was
able to automatically renew for one five-year period and currently expires on July 11,
2021. The Agreement includes provisions for amending the Plan and the agreement,
automatic extensions, and termination. Staff has determined that extending the 28E is
covered by Section 7 of the agreement as an amendment.
Story County’s intent with the one-year extension proposal is to allow current processes
for development review within the fringe area to continue while allowing time to work on
goals and policy amendments to the future AUFP. Gilbert has adopted a similar
resolution.
28E AGREEMENT
The 28E Agreement was developed to implement the Ames Urban Fringe Plan. It is a
cooperative agreement between Ames, Gilbert and Story County. The 28E Agreement
defines the role of each party in reviewing proposed subdivisions in the fringe area and
agrees to consistent planning objectives to manage development and preserve natural
resources and prime agricultural land. As a result, it provides customers and property
owners a more streamlined process for approval of these divisions. Jurisdictions
are still able to provide recommendations during subdivision approval for any
needed infrastructure.
If the 28E Agreement expires, the Urban Fringe Plan would remain in place as
adopted by the City as its land use policy for the 2-mile area surrounding the City.
However, there would be no agreement on how to jointly administer land use and
subdivision review in the 2-mile area around the City and the City would assume full
subdivision authority over all types of divisions and the County would have independent
zoning authority and also subdivision review. Each jurisdiction would proceed in more
of an ad-hoc manner, administering subdivision review and eliminating the current
stream-lined process.
ALTERNATIVES:
1. The City Council can approve a Resolution amending the expiration date of the
AUFP 28E Agreement by one year to July 11, 2022, based upon Section 7 of the
Agreement.
2. The City Council can approve alternative language for the proposed Resolution.
3. The City Council can request additional information and defer making a
recommendation.
CITY MANAGER’S RECOMMENDED ACTION:
Adoption of the Resolution allowing an extension is beneficial to the City of Ames, given
the status of the Ames Plan 2040 and its timeline for adoption. This allows for additional
time to approve Plan 2040 and then to discuss the policy implications related to
management of the 2- mile fringe area around the City. In the event the extension is not
desirable through July 2022, the City can still exercise and option to terminate the
agreement or request a lengthier extension.
Therefore, it is the recommendation of the City Manager that the City Council
approve Alternative #1 as described above.
ATTACHMENT ‘A’
EXISTING 28E AGREEMENT
ITEM # 28b
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: RESOLUTION ACTING IN SUPPORT OF THE CURRENT AMES URBAN
FRINGE PLAN (AUFP) AND ACKNOWLEDGING INTEREST IN
WORKING WITH JURISDICTIONS TO INITIATE A REVIEW
BACKGROUND:
On February 18, 2020, Story County Board of Supervisors passed Resolution #20-64
“acting on support of the current Ames Urban Fringe Plan (AUFP), extending the current
Ames Urban Fringe Plan (AUFP) 28E Agreement, and acknowledging interest in working
with jurisdictions to amend goals and policies of the future AUFP.” The Fringe Plan and
28E related to the 2-mile extraterritorial area around the City where the City of Ames
has subdivision authority based upon the Code of Iowa. As part of Council
communications on March 10, 2020, the City Council directed staff to place County’s
request for Ames to adopt a similar resolution be placed on a future agenda. The current
AUFP can be found on the Planning Division website at this link.
The intent of this resolution is to allow time to work on goals and policy
amendments to the future AUFP, while keeping in place current processes for
development review within the fringe area. Gilbert has adopted a similar resolution.
Section 6 of the 28E Agreement allows the initiation of a review of the Plan by “providing
notice in writing of the intent to so review” and states that “The Plan may be amended at
any time following a review…”
With the expiration of the Ames Urban Fringe Plan 28E Agreement and upcoming
completion of the Ames Plan 2040, it will be important to review the AUFP and
identify needed amendments to both the AUFP and the land use framework map.
Adoption of the proposed Resolution will show support for an open dialogue with
jurisdictions and initiate a review of the goals and policies of the plan. Story County did
not indicate specific interests or changes as part of the resolution.
It is expected that the City Ames would not begin any concerted effort in regard to
the AUFP until after the adoption of the Ames Plan 2040. Story County has already
actively begun discussions with their Planning & Zoning Commission and Board
of Supervisors to begin to define issues that should be addressed in an amended
AUFP and new 28E Agreement. City staff’s understanding is the County would
conduct outreach and begin the review process in earnest in 2021.
ALTERNATIVES:
1. The City Council can adopt a resolution in support of City staff working with Story
County and Gilbert staff to review the AUFP and identify issues for possible
amendments by the City Council. This review by the City will begin following the
adoption of the Ames Plan 2040, estimated to be in 2021.
2. The City Council can approve alternative language for the proposed resolution.
3. The City Council can request additional information and defer making a
recommendation.
CITY MANAGER’S RECOMMENDED ACTION:
Based upon the work with Ames Plan 2040, the AUFP will need substantial changes to
reflect the 2-mile boundary of the City and new land use policies. Working in concert with
other jurisdictions has proven to be beneficial overall for the City over the past nine years.
Staff anticipates this effort to begin at the conclusion of the Ames Plan 2040 process.
Therefore, it is the recommendation of the City Manager that the City Council
approve Alternative #1, adopting the Resolution as described above.
ADDENDUM
AMES URBAN FRINGE PLAN (AUFP) SUMMARY
https://www.cityofames.org/home/showdocument?id=2404
The Ames Urban Fringe Plan (AUFP) is a land use and growth management plan for
the area extending two miles out from the Ames city limits. The Ames Urban Fringe
Plan was adopted by Ames, Gilbert, and Story County in 2006.
The Plan identifies principles that are used to balance the various issues important to the
cities of Ames and Gilbert (which try to accommodate population and economic growth),
and Boone and Story County (which try to protect the agricultural economy and rural
lifestyles).
The approach to the AUFP was:
• Establish guiding principles;
• Determine areas to be worked on first, areas of apparent conflict; and
• Investigate methods to coordinate processes and communication.
Guiding principles were created as a result of comparing existing policies and regulations
and determining where there would be commonality of policy and regulation between
Boone County, Story County, and the City of Ames. The guiding principles represented
policies or positions that were already adopted in total or in part by each jurisdiction.
Guiding Principles of the current AUFP (for all entities involved):
• Work to accomplish intergovernmental coordination for successful planning and
management within the two-mile fringe of the City of Ames.
• Work together to preserve agricultural land from unplanned and inefficient
urbanization and rural non-agricultural development.
• Work together to insure that future development is directed to targeted growth areas.
• Seek effective and efficient management of growth in order to minimize negative
impacts.
• Work together to establish an orderly transition of land uses from rural to urban and
vice versa.
• Protect environmental resources and establish growth policies that are compatible
with ecological systems.
The AUFP identifies those areas in which the cities are unlikely to grow into in the
foreseeable future, areas where the cities are likely to annex and develop, and those
areas where growth may happen outside the cities but should be accommodated by the
cities at some future point.
While the Plan describes general and specific policies for future development around
cities, the fact is that multiple jurisdictions have different powers to direct and regulate
development. The Plan proposes a “workable scenario” to implement these policies.
Ames’ approach to Ames Plan 2040 is different than the current LUPP and will need to
be reflected in the amendments to the AUFP and land use framework map. Annexation
and growth will be allowed in multiple directions to provide flexibility towards meeting
development interests. There will be no requirement to build out any of the analyzed area
in a specific order.
Additionally, the City Council has indicated an interest in policies that reserve the full 2040
scenario areas (Tiers 1 through 4) for future urbanized area, even if it is to occur beyond
the 2040 timeframe. Serviceable properties abutting the City that are not part of a growth
area that could also be annexed, if requested by a property owner. Examples of this would
include properties south of Ames, East Industrial, and Dayton Avenue.
To date, there has been minimal discussion about the extra-territorial areas as part of the
Ames Plan 2040 process.
1
ITEM #: _ 29
DATE: 06-05-20
COUNCIL ACTION FORM
SUBJECT: MINOR AMENDMENT TO THE LAND USE POLICY PLAN
FUTURE LAND USE MAP AT 802 DELAWARE AVENUE
BACKGROUND:
On January 28th, 2020, the City Council referred to staff a letter from Justin Dodge, with
Hunziker Companies representing property owner Dick Hall, asking to initiate a Minor
Amendment to the Land Use Policy Plan for 802 Delaware Avenue. The site is currently
a vacant lot and totals approximately .75 acres between North Dakota Avenue and
Delaware Avenue. (See Attachment A – Location Map). City Council determined on
March 10, 2020 that the developer could proceed with an application for a Minor LUPP
Amendment. Council discussed the proposal in the context of housing and land use
discussions of Ames Plan 2040 regarding infill, knowing that evaluation of the proposal is
subject to review under the current Land Use Policy Plan (LUPP).
The designation of the property is currently Low Density Residential. (see Attachment B
– Existing Land Use Designation). Current land use designations adjacent to the site are
Low Density Residential in all directions. The owner and developer of the properties, is
requesting a change in the land use designation of the properties from Low Density
Residential to Medium Density Residential (see Attachment C – Proposed Land Use
Designation) in order to ultimately rezone the site to Residential Medium Density (RM)
zoning for construction of a medium density multi-family development. Under the current
zoning the site could be subdivided and developed with three single-family home lots with
frontage along Delaware.
The proposed LUPP map amendment would create a site-specific infill area intended for
a medium density style development within an area designated low density residential.
Two-family duplex style homes do exist across the street and nearby along Delaware
Avenue to the north as a product of prior zoning options that existed prior to 2000. The
current RL zoning, which allows for only new single-family homes, was put into place in
2000. Attachment “A” shows the overall predominant development pattern in the
immediate area of the site. Further to the north is multi-family development of apartments,
approximately 800 feet from the site.
During preliminary discussions, the developer has described an interest in a
townhome development concept that consists of six two-story townhomes. The
applicant’s support for their request is included as Attachment D. The developer desires
a Medium Density designation and RM zoning for the site to increase development
potential of the site with a housing type not permitted within RL zoning. Single-family
attached housing (townhomes) is not a permitted building type within RL zoning, although
it is permissible in the Floating Suburban FS-RL expansion areas of the City.
2
Development in RM zoning allows smaller scale multi-family uses ranging in density from
7.26 up to 22.31 units per acre. The developer envisions the townhomes as buildings all
on one lot. This type of building pattern of townhomes would be viewed as apartment
buildings under the Zoning Ordinance definitions if they are not on individual lots as
single-family attached housing.
The requested LUPP Amendment is the first step in a series of actions to realize the
developer’s vision that would also include applications for Rezoning and a Minor Site
Development Plan. Details of development would be refined in later steps if the LUPP
Amendment is approved.
During the recent Ames Plan 2040 process the Planning and Zoning Commission
and City Council have discussed in general potential changes to the residential
land use designations that may permit small site infill than is different than current
policies. These concepts and associated policy issues must still have details finalized
and are not available to help guide a decision on this request. The applicant
acknowledges this in their request and hopes to move ahead as an initial effort to address
infill goals in light of the Ames Plan 2040 discussions.
With any proposed change to the Land Use Policy Plan Future Land Use Map, the City
examines the suitability of infrastructure and the site for the proposed use. Infrastructure
includes facilities such as sewer and water capacity, storm drainage, and general
circulation needs. Staff generally finds that infrastructure for water, sewer, storm
drainage, and traffic access from Delaware are acceptable to plan for the more
intense development in this area. More details would be reviewed with a specific
development concept.
When evaluating the change of use it is important to consider how future development at
this location would generally interface with its surroundings through the zoning standards.
RM zoning has basic setback standards similar to the RL zoning. RM does permit larger
building types and more overall lot coverage compared to RL. There are no precise
building or site design guidelines to define architectural compatibility. If the request is
approved, during rezoning a Master Plan may be needed to help define the
development concept prior to final review of Site Development Plan.
The current LUPP is selective in its support of intensification and infill, primarily focusing
on Downtown, Campustown, and Lincoln Way as areas highlighted for intensification.
Generally, infill on smaller sites is not a strategy identified in the LUPP to meet housing
needs of the City. The LUPP stated vision is to permit planned mixes of housing types in
expansion areas of the City (Village/Floating Suburban) with minimal changes in existing
areas. Staff highlights Goal 2, Goal 4, Goal 5, and Goal 6 with their objectives as relevant
to the issue of balancing future growth needs and neighborhood compatibility (Attachment
E). Although the LUPP identifies desires for diverse housing opportunities, staff
did not find the Goals and Objectives to fit increasing density on a small site such
as this for infill. A more detailed discussion is included in the addendum.
3
Planning & Zoning Commission Recommendation
The Planning & Zoning Commission discussed the matter at the May 20th Planning &
Zoning Commission meeting. The meeting was noticed as a public hearing with
publishing in the newspaper and direct mail to property owners within 300 feet of the site.
The Commission discussed the current setting of the area, the current LUPP, and the
status of Plan 2040. Much of the discussion focused on the current LUPP intent for limited
change in neighborhoods and zoning put in place in 2000 that limited building types in RL
areas compared to prior R-2 zoning that allowed for other building types. During the
hearing the Commission heard from one member of public who spoke against the
proposal.
The Commission deliberated through three separate motions on the matter based upon
the alternatives presented by staff. The first motion made was to recommend that the City
Council deny the requested amendment to the LUPP Future Land Use Map. The motion
failed on a 2-4 vote.
Further discussion followed about the benefits of delaying a decision until Plan 2040 had
more definition or to deny the request and have an applicant reapply. Next, a motion was
made to recommend the City Council defer the proposed amendment to the LUPP Future
Land Use Map. That motion failed on a 3-3 vote. Ultimately, a motion was made to
recommend that the City Council deny the amendment to the LUPP Future Land
Use Map. That motion passed on a 5-1 vote.
ALTERNATIVES:
1. The City Council can deny the proposed amendment to the LUPP Future Land Use
Map and maintain the current Low-Density Residential designation on the 0.75
acres site located at 802 Delaware. (Planning and Zoning Commission
Recommendation)
2. The City Council can approve the proposed amendment to the LUPP Future Land
Use Map to change the land use designation of approximately .75 acres of land
located at 802 Delaware Avenue from Low Density Residential to Medium Density
Residential, as depicted in Attachment C and subject to a condition that a future
rezoning include a Master Plan.
3. The City Council can defer the proposed request until such time that guidance on
infill policies are added to the LUPP or Ames Plan 2040 is approved with guidance
on suitability for small infill sites.
4. The City Council can refer this request back to staff or the applicant for more
information, prior to forwarding a recommendation to City Council.
4
CITY MANAGER’S RECOMMENDED ACTION:
The proposed amendment represents a difficult policy balance for the City of Ames
between considering maintaining existing conditions or supporting potentially
complementary development as infill. Small scale infill is not a common development
pattern within Ames due to the minimal number of properties, such as this site, that could
afford a developer different opportunities than the surrounding properties developed
many years ago. The LUPP currently focuses on conserving existing areas that are not
identified for redevelopment or intensification. This was in response to prior land use
allowances in the City that permitted more housing options in low density areas before
approval of the 1997 LUPP. Mixing of housing types was planned for the growth areas
(Village/Floating Suburban) with minimal changes planned within the existing City as a
result of the 1997 LUPP.
The proposed site is readily developable for new housing and is an infill site regardless
of a change in land use designation. The primary difference is the increase in the number
of housing units and the developer’s goal of having different building types than what is
permitted in the current low density designation.
Staff finds that the Objectives of Goals 2 and 6 are directly applicable to the request by
identifying that housing opportunities to meet projected growth and focusing on
compatibility with the surroundings are the priority for this application. Based upon the
small site size and no larger intiative to faciliate and design infill in this area, the
proposed land use change is not consistent with these objectives and goals.
Although there is not readily avaliable land as Medium Density within exising areas of the
city, that is by design of the Plan. The priority for meeting projected growth has been with
growth areas and concenrated larger areas of the City rather than small individual sites
in general. Single-Family atached homes are allowed within the multiple zoning disricts
options of the growth areas of the City. A decision that there is a need for the use and
that it would be compatible wih the surroundings is necesary to find support within
the context of the current LUPP.
Plan 2040 discussions have raised the prospect of considering small scale infill options
with different building types, such as the discussed townhome concept of the developer.
The criteria or expectations for infill with appropriate zoning tools have not yet been
developed to help guide this concept. Going forward, the goal for Plan 2040 is to not
focus on density ranges as much as what are compatbile housing opportunities guided
by design standards, while tyring to balance new development option with maintaining of
neighborhood character. Maintaining neighborhood character discussed as part of the
Plan 2040 process does not necessarily mean that no changes should occur, but to
instead define what objectives infill most accomplish to determine that general
compatability would be accomplished.
In regards to the proposed LUPP Amendment, staff cannot find support for it based
off of the Objectives of Goals 2 and 6 which highlight the need for compatibility
with surrounding areas. The other goals and objectives are not in conflict. Staff notes
5
that the discussion of infill and intensification in the Goals is based on suitability and
integration into existing neighborhoods. It should also be kept in mind that infill and
intensification can be seen as two separate issues. Building new single-family homes on
this vacant lot is infill and supported in the LUPP as permitted under the current land use
designation.
Therefore, it is the recommendation of the City Manager that the City Council act
is accordance with Alternative #1, which is to deny an amendment to the LUPP Future
Land Use Map to change the land use designation of 0.75 acres of land located 802
Delaware Avenue, from Low Density Residential to Medium Density Residential.
6
ADDENDUM
The LUPP designation of the property is currently Low Density Residential. The existing
developed uses adjacent to the property are either single family or two-family homes. The
Low-Density Residential designation allows for the site to be developed with only single-
family residential uses to a maximum density of 7.26 dwellings units per net acre. The
size of the existing lot would permit up to three standard lots fronting on Delaware for
single-family home construction. Potentially additional lots could be created with North
Dakota frontage and access to Delaware. The site is not large enough for a rezoning to
a Planned Residence District (PRD) under the current standards, which require a
minimum site size of two acres.
The properties across from the development site along Delaware to the west are currently
zoned Residential Low Density but are constructed as duplex homes. The remaining
properties to the immediate north and south and further west (1-2 blocks) are single family
homes. A Government (SGA) zoned lot exists to the south of here at the intersection of
Delaware and North Dakota. The City also owns a vacant lot just to the north of this site
that is zoned RL rather than SGA. Properties further to the north, approximately 800 feet
do include multi-family housing.
Capacity of Public Utilities. In any proposed change to the Land Use Policy Plan Future
Land Use Map, the City examines possible impacts to public utilities, such as storm
sewer, sanitary sewer and water capacity, storm drainage. This review is based on overall
system capacities and staff finds that the capacities of storm sewer, sanitary sewer, and
water are acceptable with the level of information that is available. Future rezoning review
with a Master Plan will verify utility connections.
Traffic/Access.
The development site has frontage on Delaware Avenue and North Dakota Avenue.
Parking for the site will be from Delaware Avenue. No access is permitted from North
Dakota Avenue for the project. CyRide does not provide service along Delaware Avenue.
Service is provided to the north along Ontario Street with stops near the intersection of
Ontario and Delaware. Access to these CyRide stops is over 1,800 feet from the site.
Site.
The site is a vacant flat lot with no substantial natural features. The site has been vacant
for a long time. There is no floodplain on the property. The site abuts North Dakota
Avenue to the east. North Dakota Avenue is an arterial street with moderate to high levels
of traffic. Delaware Avenue is a local residential street.
Land Use Policy Plan Goals and Objectives.
The Goals and Objectives of the LUPP guide all the other elements of the Plan. They
can be found in Chapter One: Planning Base on pages 18-27 of the Plan.
The Developer has provided supporting statements for the application as part of
Attachment. Staff believes that specifically goals No. 2, 4, 5 and 6 and objectives
7
within each of those goals are most pertinent to the request.
Goal No. 2. In preparing for the target population and employment growth, it is the goal
of Ames to assure the adequate provision and availability of developable land. It is the
further goal of the community to guide the character, location, and compatibility of growth
with the area’s natural resources and rural areas.
Objectives. In assuring and guiding areas for growth, Ames seeks the following
objectives.
2.A. Ames seeks to provide at least 600 to 2,500 acres of additional
developable land within the present City and Planning Area by the year 2030.
Since the potential demand exceeds the supply within the current corporate
limits, alternate sources shall be sought by the community through limited
intensification of existing areas while concentrating on the annexation and
development of new areas. The use of existing and new areas should be
selective rather than general.
2.B. Ames seeks to assure the availability of sufficient suitable land resources
to accommodate the range of land uses that are planned to meet growth.
Sufficient land resources shall be sought to eliminate market constraints.
2.C. Ames seeks a development process that achieves greater compatibility
among new and existing development.
2.D. Ames seeks a development process that achieves greater conservation of
natural resources and compatibility between development and the
environment.
2.E. Ames seeks to integrate its planning with that of Story County and
surrounding counties in assuring an efficient and compatible development
pattern, and in assuring that there are adequate agricultural resources to
serve the region.
Staff Comments: Objective 2.C highlights ensuring compatibility of this type of
development into new and existing neighborhoods. This can be seen to be a
conflicting Objective as the building types do not match that of the surrounding
area. While not a dramatic intensification of density, it is higher nonetheless and
must be looked at for compatibility with the likely larger buildings that can be built
in a Medium density zoning district. However, the proposal creates an island of
medium density land. Although medium density would permit apartments and
development of 12 units, staff believes the rezoning process with a Master Plan
can address specific density issues.
8
Goal No. 4. It is the goal of Ames to create a greater sense of place and connectivity,
physically and psychologically, in building a neighborhood and overall community identity
and spirit. It is the further goal of the community to assure a more healthy, safe, and
attractive environment.
Objectives. In achieving an integrated community and more desirable environment,
Ames seeks the following objectives.
4.A. Ames seeks to establish more integrated and compact living/activity areas
(i.e. neighborhoods, villages) wherein daily living requirements and
amenities are provided in a readily identifiable and accessible area. Greater
emphasis is placed on the pedestrian and related activities.
4.B. Ames seeks to physically connect existing and new residential and
commercial areas through the association of related land uses and
provision of an intermodal transportation system.
4.C. Ames seeks to psychologically connect the various living/activity areas
through closer proximity of residential areas and supporting commercial uses,
common design elements, and inclusion of community amenities such as parks
and schools. The connections should promote community identity.
Staff Comments: The Objectives in goal 4 all speak to creating more integrated,
compact and connected neighborhoods with nearby commercial areas. While there
is no commercial immediately adjacent to this site the construction of new homes
on this site places them closer than would otherwise occur in new land areas further
out. Building along established streets within existing neighborhoods makes it
easier to connect sidewalk network together and utilize existing nearby pedestrian
crossings thus increasing safety as stated to in the main statement of this goal.
This goal and its objectives can be seen to not be in conflict with the proposed
project with Objective 4.C supportive of the proposal.
Goal No. 5. It is the goal of Ames to establish a cost-effective and efficient growth pattern
for development in new areas and in a limited number of existing areas for intensification.
It is a further goal of the community to link the timing of development with the installation
of public infrastructure including utilities, multi-modal transportation system, parks and
open space.
Objectives. In defining the growth pattern and timing of development, Ames seeks the
following objectives.
9
5.A. Ames seeks to establish priority areas for growth in which there are
adequate and available land resources and infrastructure to meet the major
development requirements through the year 2030.
5.B. Ames seeks to attract public and private capital investment in the priority
areas for growth on a concurrency basis (i.e. having infrastructure available
at the time of development approval). Public capital improvements (e.g.
trunk lines and a major street system) could be used to leverage the location
of development and the availability of land.
5.C. Ames seeks the continuance of development in emerging and infill areas
where there is existing public infrastructure and where capacity permits.
5.D. Ames seeks to have the real costs of development borne by the initiating
agent when it occurs outside of priority areas for growth and areas served
by existing infrastructure.
5.E. Ames seeks to integrate its planning with that of Story County and regional
planning agencies.
Staff Comments: Goal 5 has several objectives that support this type of proposal.
The objectives in this goal state that development should be encouraged in infill
areas and with minimal public investment with existing infrastructure and that costs
should otherwise be borne by the developer. Objectives 5.A and 5.B would support
developing along existing infrastructure and 5.C and 5.D would support infill along
established streets with existing infrastructure as is proposed here. The main Goal
heading also encourages intensification but in limited areas. This area is not
necessarily seen as ideal for intensification as currently proposed due to
compatibility concerns more so than infrastructure. The difficulty in determine
where intensification should be is challenging. While Goal 5 can be seen to be very
supportive the overall goal carries with it the question of where intensification areas
are located, even though it is not restated in an objective.
Goal No. 6. It is the goal of Ames to increase the supply of housing and to provide a
wider range of housing choices.
Objectives. In increasing housing opportunities, Ames seeks the following objectives.
6.A. Ames seeks to increase the overall supply of low and moderate-income
housing through the following means: (1) conservation of such units in
existing areas that are not designated for redevelopment or intensification;
and, (2) inclusion of such units in new market-driven housing
developments through zoning incentives.
10
6.B. Ames seeks to establish densities of a net average 5.6 dwelling units per
acre in maximizing the number of housing units in new areas.
6.C. Ames seeks to establish higher densities in existing areas where residential
intensification is designated with the further objective that there shall be use
and appearance compatibility among existing and new development.
6.D. Ames seeks to make housing ownership and rental more available and
accessible through relieving the current constraints to land
supply/availability. Relief is sought through increasing the supply of land by
the following means: (1) releasing lands for development that are currently
controlled by institutions; (2) annexing new lands; and (3) expediting
development by targeting areas for public and private cooperative efforts.
Staff Comments: While Objective 6.C. supports higher densities it also notes it should
be done where appearance and compatibility among existing and new development is
able to be achieved. It is not clear yet that the proposed concept from the developer here
is able to achieve that and staff has noted there could be potential issues with regard to
building scale. This statement shows that while higher densities are supported in the
LUPP it is location sensitive and not a blanket support anywhere in the community. 6.A,
6.B and 6.D are seen to be not in conflict. Staff also does not find that there is necessarily
a lack of land overall for this type of building desire, only a lack of land in infill areas.
Alternative Considerations
As a Minor Amendment no specific alternatives evaluation is required. Due to the small
site size there are no other specific options for other designations. A larger collection of
properties such along Delaware that included this site could be viewed as more
appropriate for establishing and identified are for infill and intensification. The larger
collection of land would provide for a block of medium density uses to be developed and
along an arterial street would be seen to be more compatible already with a higher traffic
flow. This may be a preferred way to introduce more density in existing lower density
areas in the future.
Notification
Notification was mailed to property owners within 300 feet of this property as well as a
publication in the Ames Tribune as required by law.
11
Attachment A- Location Map
12
Attachment B- Current Land Use
13
Attachment C- Proposed Land Use
14
Attachment D- Property Owner Statement
15
Attachment D Cont.
16
Attachment E-LUPP Goals
Goal No. 2. In preparing for the target population and employment growth, it is the goal of Ames to assure
the adequate provision and availability of developable land. It is the further goal of the community to guide
the character, location, and compatibility of growth with the area’s natural resources and rural areas.
Objectives. In assuring and guiding areas for growth, Ames seeks the following objectives.
2.A. Ames seeks to provide at least 600 to 2,500 acres of additional developable land within
the present City and Planning Area by the year 2030. Since the potential demand exceeds the supply
within the current corporate limits, alternate sources shall be sought by the community through
limited intensification of existing areas while concentrating on the annexation and development of
new areas. The use of existing and new areas should be selective rather than general.
2.B. Ames seeks to assure the availability of sufficient suitable land resources to
accommodate the range of land uses that are planned to meet growth. Sufficient
land resources shall be sought to eliminate market constraints.
2.C. Ames seeks a development process that achieves greater compatibility among
new and existing development.
2.D. Ames seeks a development process that achieves greater conservation of natural resources
and compatibility between development and the environment.
2.E. Ames seeks to integrate its planning with that of Story County and surrounding counties in
assuring an efficient and compatible development pattern, and in assuring that there are
adequate agricultural resources to serve the region.
Goal No. 4. It is the goal of Ames to create a greater sense of place and connectivity, physically and
psychologically, in building a neighborhood and overall community identity and spirit. It is the further goal
of the community to assure a more healthy, safe, and attractive environment.
Objectives. In achieving an integrated community and more desirable environment, Ames seeks the
following objectives.
4.A. Ames seeks to establish more integrated and compact living/activity areas (i.e.
neighborhoods, villages) wherein daily living requirements and amenities are provided in
a readily identifiable and accessible area. Greater emphasis is placed on the pedestrian and
related activities.
4.B. Ames seeks to physically connect existing and new residential and commercial areas
through the association of related land uses and provision of an intermodal transportation
system.
17
4.C. Ames seeks to psychologically connect the various living/activity areas through closer
proximity of residential areas and supporting commercial uses, common design elements,
and inclusion of community amenities such as parks and schools. The connections should
promote community identity.
Goal No. 5. It is the goal of Ames to establish a cost-effective and efficient growth pattern for development
in new areas and in a limited number of existing areas for intensification. It is a further goal of the
community to link the timing of development with the installation of public infrastructure including utilities,
multi-modal transportation system, parks and open space.
Objectives. In defining the growth pattern and timing of development, Ames seeks the following
objectives.
5.A. Ames seeks to establish priority areas for growth in which there are adequate and available
land resources and infrastructure to meet the major development requirements through the
year 2030.
5.B. Ames seeks to attract public and private capital investment in the priority areas for growth
on a concurrency basis (i.e. having infrastructure available at the time of development
approval). Public capital improvements (e.g. trunk lines and a major street system) could
be used to leverage the location of development and the availability of land.
5.C. Ames seeks the continuance of development in emerging and infill areas where there is
existing public infrastructure and where capacity permits.
5.D. Ames seeks to have the real costs of development borne by the initiating agent when it
occurs outside of priority areas for growth and areas served by existing infrastructure.
Goal No. 6. It is the goal of Ames to increase the supply of housing and to provide a wider range of housing
choices.
Objectives. In increasing housing opportunities, Ames seeks the following objectives.
6.A. Ames seeks to increase the overall supply of low and moderate-income housing through
the following means: (1) conservation of such units in existing areas that are not designated for
redevelopment or intensification; and, (2) inclusion of such units in new market-driven housing
developments through zoning incentives.
6.B. Ames seeks to establish densities of a net average 5.6 dwelling units per acre in
maximizing the number of housing units in new areas.
6.C. Ames seeks to establish higher densities in existing areas where residential intensification
is designated with the further objective that there shall be use and appearance compatibility
among existing and new development.
18
6.D. Ames seeks to make housing ownership and rental more available and accessible through
relieving the current constraints to land supply/availability. Relief is sought through
increasing the supply of land by the following means: (1) releasing lands for development
that are currently controlled by institutions; (2) annexing new lands; and (3) expediting
development by targeting areas for public and private cooperative efforts.
ITEM # ___30__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: POWER PLANT UNIT #8 CRANE RENOVATION
BACKGROUND:
This project is for materials, equipment, and labor necessary for the installation of
equipment related to the renovation of the Unit #8 crane. The Unit #8 crane is original
equipment from the construction of Unit #8 which was built in 1967. The crane is used to
do overhauls and repairs on the #8 turbine/generator and to hoist other plant material and
equipment from the sub-basement and basement into the plant.
The crane has reached a point where it is in need of a major overhaul and modified with
updated controls and drives. It has been recommended to install either radio control or a
pendant control for the equipment to be more reliable. All the hoisting motors are
recommended to be replaced with variable frequency drives (VFDs) for better control. All
brake systems also need to be replaced on the carriage and on the rails.
Due to its age and everyday use, the crane has become unreliable and requires frequent
maintenance to ensure safe and reliable operation during lifts. Additionally, the
manufacturer of the crane has identified a common failure mechanism in the thin
rim pinions on the hoist and recommends replacement. The replacement of the thin
rim pinions alone is over half the cost of an entire replacement with updated controls and
drives. The main crane is currently “tagged” out of service until repaired.
An engineer’s estimate for this project, is $379,500. Since this project has not been
included in Electric Services budget, funding for this project will come from
savings in budgeted amounts for the Unit #7 Turbine Generator Overhaul CIP
project, which has $709,000 remaining.
ALTERNATIVES:
1. Approve the preliminary plans and specifications for the Unit #8 Crane Renovation
and set July 15, 2020, as the bid due date and July 28, 2020, as the date of public
hearing and award of contract.
2. Delay the repair which could eventually render the crane unreliable and potentially
create unsafe crane operation.
MANAGER'S RECOMMENDED ACTION:
The crane is critical plant equipment used in completing major work on the
turbine/generators. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1 as stated above.
1
ITEM # ___31__
DATE: 06-09-20
COUNCIL ACTION FORM
SUBJECT: LIQUID SODIUM HYPOCHLORITE PURCHASE FOR WATER
TREATMENT PLANT AND POWER PLANT
BACKGROUND:
This contract is for the purchase of sodium hypochlorite, which is used for disinfection in
the water treatment process at the Water Plant and treatment of cooling tower water at
the Power Plant. The FY 2020/21 Water Plant operating budget of $631,485 for water
treatment chemicals and laboratory supplies includes $59,169 for sodium hypochlorite. It
also includes a contingency amount of $30,071 to account for unknown unit chemical
prices and usage. The FY 2020/21 Power Plant operating budget includes $35,000 for
this product and $449,000 for all Power Plant chemicals.
The following bids were received on April 22, 2020:
Bidder Price/Gallon
Budgeted Unit Price $ 1.21
For comparison, the current unit rate for this product is $1.12 per gallon.
Subsequent to the opening of the bids the low bidder, DPC Industries, contacted the City
regarding an increase in their cost to produce the product. Because of the coronavirus
pandemic, the major manufacturers of caustic soda (the main raw ingredient in producing
sodium hypochlorite) have slowed their production. As a result, the price for caustic soda
has increased significantly, with the largest increase coming just days after the bid
opening. The bidder reported that every $25 per ton increase in the cost of caustic soda
results in about $0.02 per gallon in the cost to produce sodium hypochlorite. The roughly
$170 per ton increase in the cost of caustic soda has resulted in a cost increase
experienced by DPC Industries of $0.13 per gallon.
DPC has made the following proposal to the City of Ames:
• DPC and the City would split the $0.13 per gallon cost increase for the next three
months. The contract price from July 1 through September 30, 2020 would be
$0.945 per gallon.
• On October 1, 2020, the price will revert to the original bid price of $0.88 per gallon
for the remainder of the fiscal year.
2
Agreeing to a new price after bids have been received, but before an award has been
made, is highly unusual and would certainly not be preferred. In this case, however, the
forces impacting the cost of sodium hypochlorite are being experienced industry wide and
it seems highly unlikely that rebidding at this time would result in more favorable pricing.
The City’s Purchasing Policies are silent on this type of unusual situation. The bid
documents do say that the City reserves the right to make an award that is in the
best interests of the City. If it were not for the COVID-19 impacts, this would not
be something the City would entertain. But given the extenuating circumstances,
accepting the revised proposal from DPC does appear to be in the best interest of
the City.
ALTERNATIVES:
1. Award a contract for the purchase of FY 2020/21 liquid sodium hypochlorite to
DPC Industries, Inc. of Bellevue, NE, in the amount of $0.945 per gallon for the
period of July 1 through September 30, 2020, and then $0.88 per gallon for the
remainder of the fiscal year.
2. Award a contract for the purchase of FY 2020/21 liquid sodium hypochlorite to
DPC Industries, Inc. of Bellevue, NE, in the amount of $0.88/gallon, and inform
DPC that the City is unwilling to pay the surcharge. It is possible that DPC would
refuse to enter into a contract.
3. Award a contract to the second low bidder, ACCO Unlimited Corporation of
Johnston, IA in the amount of $1.18/gallon. Staff has not discussed the potential
impact of caustic soda pricing with them, and it is possible that they may not be
willing to honor their bid price either.
4. Reject all bids and attempt to obtain the required services on an as-needed
basis.
MANAGER’S RECOMMENDED ACTION:
Liquid sodium hypochlorite is an essential treatment chemical, as it provides the final
disinfectant barrier that keeps our drinking water and cooling tower water safe from
microbial contaminants. A highly unusual situation has occurred as a result of the
COVID-19 pandemic where the supply chain costs for sodium hypochlorite
changed significantly in the days after the bids were submitted. It has left the City
in a unique situation where it might be in the City’s best interests to consider a
modification to the bid price. Staff has researched the claims about supply chain
cost impacts by the low bidder and finds the circumstances they described to be
credible and supported by published news stories in the chemical industry trade
magazines. The COVID-19 pandemic has created many novel situations such as
this, and it seems to be appropriate to permit this highly unusual alteration to the
3
typical bid process. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as described above.
ITEM # 32
DATE: 06-9-20
COUNCIL ACTION FORM
SUBJECT: SECOND SUBSTANTIAL AMENDMENT TO CITY’S COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) 2019-20 ANNUAL ACTION
PLAN.
BACKGROUND:
On April 2, 2020, in response to the Coronavirus Pandemic (COVID-19), the U.S.
Department of Housing and Urban Development (HUD) notified the City of Ames that it
will receive a special allocation of Community Development Block Grant (CDBG-CV)
funds in the amount of $354,515 to be used to prevent, prepare for, and respond to
COVID-19. This allocation was authorized by the Coronavirus Aid, Relief, and Economic
Security Act (CARES Act).
The CARES Act funds will be available for “eligible activities” meeting the national
objective of the CDBG-CV program and respond to the spread of infectious diseases such
as COVID-19.
Guidance dated April 9th, states that “grantees are advised to amend or prepare
their Action Plans as soon as possible and not to wait for the pending Federal
Register notice, which may provide additional waivers and alternative
requirements, etc.” The guidance also urged entitlement communities to amend their
current approved Action Plans rather than submitting their upcoming program year plans
and then having to wait for HUD approval (which may be delay to implementation of the
CARES Act). For the City of Ames, this would be a 2nd Substantial Amendment to our
2019-20 Annual Action Plan that was just approved in March.
There is one major caveat to the CDBG-CV funds that is different from typical CDBG
funding that will develop parameters for the proposed programs. Entitlement
communities must establish a Duplication of Benefits (DOB) policy. The regulations
state that the grantee must prevent DOB when implementing eligible activities utilizing
CARES Act funding.
“A duplication occurs when a person, household, business, or other entity receives
disaster assistance from multiple sources for the same recovery purpose, and the
total assistance received for that purpose is more than the total need. The amount
of the DOB is the amount received in excess of the total need for the same purpose.
When total need for eligible activities is more than total assistance for the same
purpose, the difference between these amounts is an “unmet need.”
Grantees must limit their assistance to unmet needs for eligible activities to
prevent a DOB. When reimbursement is permitted by the CDBG-CV grant requirements,
unmet needs can include amounts needed for reimbursement.” Failure to develop and
maintain policies and procedures to adequately address duplication of benefits
could lead to a violation of the requirement for grants under Public Law 113-2 that
the grantee has “established adequate procedures to prevent any duplication of
benefits” or otherwise lead to a violation of section 312 of the Robert T. Stafford
Disaster Relief and Emergency Assistance Act.
The CDBG-CV funding is to be used after all other funds are exhausted or
unavailable.
Some examples of DOB include assistance provided through but not limited to: Federal
Emergency Management Agency (FEMA) including food, supplies, etc., Small Business
Administration (SBA), Other federal, state or local funding (such as Emergency Shelter
Grant (ESG), Unemployment Assistance, ASSET funding, Section 8 Housing Choice
Vouchers, LIHEAP), other nonprofit, private sector, or charitable funding, including
declining of assistance. The policy also must include a process to address the recapturing
of funds in case of an overpayment and DOB. Staff continues stay in close communication
with the HUD Field Office to stay abreast of the program guidelines, waivers,
suspensions, and webinars that are still being considered and/or determined for these
program funds.
To expedite implementation of this funding, the typical 30-day public comment process
has been reduced to a 5-day comment period with a two-day notification request to the
area HUD Field Offices. Staff submitted a request for a 5-day comment period for the
CARES Act funding that was approved by HUD on April 16th.
Staff initially sought public input back in April from citizens within the community, private
for-profit enterprises, and not-for-profit organizations for their input on “what and how
should” the CARES funding should be distributed. After consideration of the public input,
conversations with human service agencies, financial institutions, local housing trust fund,
utility companies, medical institutions, other entitlement communities, and past CDBG
programming, staff is proposing to utilize this new source of funding to accomplish two
programs: 1) COVID-19 Renters Relief Assistance (Rent, Utilities) and 2) COVID-19
Homeowners Relief Assistance (Mortgage, Utilities).
Staff’s rationale for proposing these activities are as follows:
• The activities will meet some of the goals of the CARES Act funding, which is to
be used to prevent, prepare for, and respond to the Coronavirus (COVID-19).
• It considers approaches that prioritize the unique needs of low and moderate-
income persons as outlined in the Act;
• It will allow the City to develop partnerships between all levels of government and
the private for-profit and non-profit sectors.
• Some of the proposed programming have been successfully administered by the
City in the past.
• The Staff has the experience to administer the funds, that will be subject to HUD
oversight, and reporting.
• Staff can ensure that adequate procedures will be in place to prevent the
Duplication of Benefits.
This information was presented at the May 15th City Council meeting. At this meeting City
Council directed staff to prepare a proposed 2nd Substantial Amendment to the City’s
CDBG 2019-20 Annual Action Plan that will incorporate a special allocation of CDBG
CARES Act funding in the amount of $354,515. The funding would be used to
implement a COVID-19 Renters Relief Assistance Program (Rent, Utilities) and a
COVID-19 Homeowners Relief Assistance Program (Mortgage, Utilities). June 9,
2020 was established as the date of public hearing.
Staff has prepared the proposed 2nd Substantial Amendment to the City’s CDBG 2019-
20 Annual Action Plan and Budget incorporating the draft guidelines to implement the
Renter and Homeowners Relief Assistance Program that can be viewed at
www.cityofames.org/housing . It is important for the City Council to note that these
guidelines have been written based on “regular” CDBG required regulations. The
City along with other entitlements are still waiting on HUD to release the final set
of COVID-19 waivers, suspensions, and regulations that will govern the use of
these funds that will affect the City’s proposed program guidelines.
The comment period for the proposed 2nd Amendment Action Plan was available to the
for public from May 30th until June 4th. The 5-day public comment period was approved
by HUD in lieu of the traditional 30-day comment period. Staff received the following
comments listed within Attachment 1.
ALTERNATIVES:
1. City Council can adopt a resolution approving the 2nd Substantial Amendment to
the City’s CDBG 2019-20 Annual Action Plan that incorporates a special allocation
of CDBG CARES Act funding in the amount of $354,515 to implement a COVID-
19 Renters Relief Assistance Program (Rent, Utilities) and a COVID-19
Homeowners Relief Assistance Program (Mortgage, Utilities) as outlined. Also,
approve submittal of the Action Plan to HUD for their approval.
2. City Council can adopt a resolution approving the 2nd Substantial Amendment to
the City’s CDBG 2019-20 Annual Action Plan that incorporates a special allocation
of CDBG CARES Act funding in the amount of $354,515 to implement a COVID-
19 Renters Relief Assistance Program (Rent, Utilities) and a COVID-19
Homeowners Relief Assistance Program (Mortgage, Utilities) with modifications.
Also, approve submittal of the Action Plan to HUD for their approval.
3. City Council can decline to adopt a resolution approving the proposed 2nd
Substantial Amendment to the City’s CDBG 2019-20 Annual Action Plan to
incorporate a special allocation of CDBG CARES Act funding in the amount of
$354,515 and refer the item back to staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
As stated earlier, this special allocation of funds was an unexpected opportunity to
address some needs and opportunities in our community regarding the COVID-19
Pandemic. As with all federal funding, the grant monies come with requirements that must
be addressed. The requirement to address the Duplication of Benefits (DOB) is one that
will have to be closely monitored when implementing any program activity. Also, the fact
that program guidelines and requirements have still not been published by HUD
can affect how program activities are or will be implemented.
One of the main challenges in creating an effective program is deciding the prioritization
of how funds will be distributed, because $354,000 is not a lot of money in comparison to
the potential needs in the community. It will be important for other funding sources to be
utilized and to then determine the gap that CDBG-CV can fill. Regardless, as HUD has
indicated, the City must move forward in proceeding with amending our Action Plan to
include this funding.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1. This action will approve the 2nd Substantial Amendment to the City’s
CDBG 2019-20 Annual Action Plan that incorporates a special allocation of CDBG
CARES Act funding in the amount of $354,515 to implement a COVID-19 Renters Relief
Assistance Program (Rent, Utilities) and a COVID-19 Homeowners Relief Assistance
Program (Mortgage, Utilities) as outlined. Also, approve submittal of the Action Plan to
HUD for their approval
ATTACHMENT 1
Public Input Comments
“Need to attach Pdf’s”
From:Lori Allen
To:cdbg cares act 2020
Subject:CDBG Annual Action Plan to Receive CARES Funding
Date:Wednesday, June 03, 2020 9:53:21 AM
I want to offer the support of Good Neighbor Emergency Assistance for the plan of spending
CDBG funds on rent, mortgage, and utility payments for Ames residents who have had a
negative financial impact due to the Covid19 pandemic. I will also add that I hope the funds
can help with full payments for rent and mortgage payments, and that they can be accessed for
more than one month's payments, situation dependent.
I appreciate the hard work of the City of Ames staff and council during this time, and I trust
the expert guidance of Vanessa Baker Latimer in this process.
Thank you -
--
Lori Allen, Director
Good Neighbor Emergency Assistance, Inc.
613 Clark Avenue
Ames, Iowa 50010
(515) 296-1449
director@gnea.org
From: webnotification@cityofames.org <webnotification@cityofames.org>
Sent: Sunday, May 31, 2020 10:28 AM
To: Vanessa Baker-Latimer <vanessa.bakerlatimer@cityofames.org>
Subject: CDBG Fundds
Message submitted from the <City of Ames, IA > website.
Site Visitor Name: Linda Hanson
Site Visitor Email: linda.hanson2011@gmail.com
I completely agree with the proposed amendment to the CDBG plan which provides rental assistance. I
am serving on the Immigrant Emergency Fund and am aware of the great need for rent and utility
assistance to keep people housed. In addition, my church, the UCC, has donated over $10,000 to keep
people housed.
Thank you for considering this amendment.
Linda Hanson
From: webnotification@cityofames.org <webnotification@cityofames.org>
Sent: Sunday, May 31, 2020 3:07 PM
To: Vanessa Baker-Latimer <vanessa.bakerlatimer@cityofames.org>
Subject: Email contact from City of Ames, IA
Message submitted from the <City of Ames, IA > website.
Site Visitor Name: Jeremy Best
Site Visitor Email: jeremyalanbest@hotmail.com
Dear Ms. Baker-Latimer,
I am very happy to see the proposed amendment to the CBDG plan. Rental and mortgage assistance are
very important during these difficult times. As you are probably aware, keeping people in their homes is
a key step in preventing catastrophic poverty outcomes. Thank you for your work for our community.
Sincerely,
Jeremy
From:The Rev. Eileen Gebbie
To:cdbg cares act 2020
Subject:Amendment just right
Date:Sunday, May 31, 2020 7:32:16 AM
Dear Ms. Baker-Latimer,
I am very happy to see the proposed amendment to the CDBG plan. Rental and mortgage
assistance are the biggest need our congregation is seeing through our pastoral emergency
fund. Since May 17, we have distributed $12.438.45 just for those two needs.
Thank you,
Pr. Eileen Gebbie
______________________________________
Eileen Gebbie, Senior Minister (she/her/hers)
Ames United Church of Christ
relationships, community, generosity, worship
24 Hour Prayer Line: 515.520.8506
515.232.9323 | web | facebook | instagram
Comments to the Proposed, 2nd Amended CBDG Budget for the City of Ames
Related to the COVID 19 Block Grant to the City of Ames, Iowa
Public Hearing Scheduled for June 9, 2020
from AMOS ( A Mid-Iowa Organizing Strategy)
Dear Ms. Baker-Latimer and Members of Council, June 2, 2020
In the document published on the City of Ames website on May 29, 2020 entitled:
we note that City of Ames will receive a special allocation of Community Development
Block Grant (CDBG-CV) funds in the amount of $354,515 to be used to prevent, prepare
for, and respond to the coronavirus (COVID-19). The recommendation as outlined states
that “it seems prudent that this first round of CDBG CARES Act Funding should address
assisting households and individuals that meet HUD’s moderate-income limits (80% or
below) for the Ames Metropolitan Statistical Area (ASMA)”.
The document goes on to recommend that the money be split evenly between those
needing rental assistance and homeowners needing assistance with mortgage payments,
($ 177, 258 to each group) which, at a payout of $ 3,000 over a three month period, would
allow assistance to approximately 59 rental and 59 homeowner units at that 50/50 split.
For the record, AMOS is directionally supportive of this usage.
On the same day, May 29th, the Governor of Iowa announced what would appear to be a
similar program, to be funded as part of the $ 1.25 billion CARES block grant to the State
of Iowa, for which Ms. Debbie Durham of IFA is planning for 20,000 applications statewide
per the press conference statements. One difference would appear to be that if a person
were receiving the $ 600 / week CARES related unemployment payments, they would be
ineligible for financial assistance from the State program.
We would ask the Housing Department of Ames to consider the following program
modifications:
1) The final split of the money to renters and homeowners should be carefully
considered in comparison to the acute chances for the members of either of those
groups to lose their residence due to eviction or foreclosure. In other words, the
money should be prioritized where it will prevent the most immediate harm and
benefit the greatest number of vulnerable individuals and families against the
possibility of homelessness.
2) Any rules that are developed for these monies on a city basis should be carefully
compared to the new State program to differentiate and expand, as allowable, the
eligibility criteria. For example, that the CARES unemployment income supplement
not be considered as a factor, meaning that those who are ineligible for the State
program may still be considered for the City program.
3) The Housing Department should consider setting aside a portion of the money, if
allowable, for funding homeless relief and accommodations as may be necessary
due to continued disruption of temporary housing options related to the COVID 19
pandemic. For example, this could allow additional time in temporary housing if
necessary, because of the unavailability of Emergency Residence Project (ERP)
communal housing or other funding as may be needed;
Thank you for your consideration.
For AMOS Ames Cluster and its member institutions
Terry Potter and the Ames AMOS Housing Team
Terry’s Address: 608 Douglas Ave Unit 1, Ames, IA 50010
ITEM#: 4 33
DATE: 05-26-20
COUNCIL ACTION FORM
SUBJECT: DUFF AVENUE PARKING ORDINANCE
BACKGROUND:
The contract for the 2019/20 Multi-Modal Roadway Improvements (30th Street & Duff
Avenue Restriping) project was awarded by City Council on May 12, 2020. Several
portions of Duff Avenue need to have parking restrictions to allow for the new lane
configurations. Below is a list of the proposed parking restrictions:
•Prohibit Parking at all times on the east & north side (northbound) of Duff Avenue
from 20th Street to Grand Avenue
•Prohibit Parking at all times on the west & south side (southbound) of Duff Avenue
from Douglas Avenue to 22nd Street and from 120’ west of Briggs Circle
intersection to Grand Avenue
In addition to the bike lanes, the restriping project will install a painted parking lane
along the west & south side of Duff Avenue from 20th Street to 120’ west of Briggs
Circle intersection, to match these proposed restrictions.
A public information meeting was held for the project. All adjacent properties were mailed
invitations to the meeting. In attendance were 7 of the 135 adjacent properties, along with
6 other residents. Of the thirteen who attended the public meeting, two comments were
made related to the parking ordinance. The first comment was the request to include five
feet of no parking next to driveways in the parking lane to increase vision of vehicles
leaving their driveway. Five feet of no parking adjacent to driveways will be included with
the restriping project. The second comment was that parking along Inis Grove Park is
convenient; however, staff concluded the existing parking lots to the north and east of the
park provide sufficient parking.
ALTERNATIVES:
1.Direct the City Attorney to draft an ordinance that prohibits parking at all times on
the east & north side of Duff Avenue from 20th Street to Grand Avenue, and
prohibits parking at all times on the west & south side of Duff Avenue from Douglas
Avenue to 22nd Street and from 120’ west of Briggs Circle intersection to Grand
Avenue.
2.Do not make any ordinance changes at this time.
06-09-20
MANAGER’S RECOMMENDED ACTION:
By directing legal staff to make an ordinance update, it will be possible to implement multi-
modal improvements in this area. Therefore, it is the recommendation of the City Manager
that the City Council adopt alternative No. 1, as noted above.
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY REPEALING SECTION 18.31
(75) AND ENACTING A NEW SECTION 18.31 (75) THEREOF,
FOR THE PURPOSE OF UPDATING PARKING
REGULATIONS ON DUFF AVENUE REPEALING ANY AND
ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by enacting a new Section 18.31 (75) as follows:
“Sec. 18.31. REGULATIONS FOR SPECIFIC STREETS OR LOCATIONS.
. . .
(75)DUFF AVENUE.
(a)Parking is prohibited from the south corporate limits to 20th Street at all times on both
sides;
(b)Parking is prohibited at all times on the east and north side from 20th Street to Grand
Avenue;
(c)Parking is prohibited at all times on the west and south side from the west line of Douglas
Avenue to the east line of 22nd Street;
(d)Parking is prohibited at all times on the south side from 120 feet west of Briggs Circle to
Grand Avenue;
(e)Parking shall be prohibited on cross-street approaches for a distance of 35 feet in advance
of a stop sign and on exit sides of the cross streets for a distance of 35 feet back of the crosswalks.”
. . .
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , .
_____________________________________________________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor