HomeMy WebLinkAbout~Master - November 23, 2021, Regular Meeting of the Ames City CouncilAMENDED
AGENDA
SPECIAL MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
NOVEMBER 23, 2021
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please see the instructions listed above. The normal process
on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of
the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: 6:00 p.m.
1. Motion setting date of public hearing for December 14, 2021, regarding amendment to the FFY
2022-2025 Transportation Improvement Program
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING*
*The Regular City Council Meeting will immediately follow the Ames Area Metropolitan Planning
Organization Transportation Policy Committee Meeting.
PROCLAMATION:
1. Proclamation for “Small Business Saturday,” November 27, 2021
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
2. Motion approving payment of claims
Additional Item: Motion canceling Regular City Council Meeting of December 28, 2021
3. Motion approving Minutes of Regular City Council Meeting held November 9, 2021
4. Motion certifying Civil Service candidates
5. Motion approving Report of Change Orders for period November 1 - 15, 2021
6. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Class C Liquor License with Outdoor Service, Sunday Sales and Catering Privilege - The Café,
L.C., 2616 Northridge Parkway
b. Class C Liquor License with Outdoor Service and Sunday Sales - Aunt Maude’s, 543-547 Main
Street
c. Class C Liquor License with Outdoor Service and Sunday Sales - Thumbs Bar, 2816 West
Street
d. Class C Liquor License with Outdoor Service and Sunday Sales - Tip Top Lounge, 201 E
Lincoln Way Pending Dram Shop Insurance
7. Resolution accepting Abstract of Votes for November 2, 2021, Regular City Election
8. Resolution approving FY 2020/21 Annual Street Financial Report
9. Main Street Iowa Program:
a. Resolution of support for Ames Main Street
b. Resolution approving Main Street Iowa Program Continuation Agreement with Iowa Economic
Development Authority and Ames Chamber of Commerce (d/b/a Ames Main Street)
10. Resolution approving 2021 Urban Renewal Report:
a. Resolution approving certification of TIF Debt for Campustown and annual appropriation of
Kingland TIF Rebate
b. Resolution approving certification of TIF Debt and appropriating payment of a rebate of
incremental taxes for the Barilla TIF District
11. Resolution approving amendment to Purchasing Policies & Procedures to include an
“Unallowable Purchases Classification for Fleet Vehicles and Equipment”
12. Resolution awarding contract to NOVA Bus of Plattsburg, New York, for purchase of one 60-foot
CyRide Articulated Bus in an amount not to exceed $850,000
13. Resolution awarding contract to Siemens Industry Inc., of Buffalo Grove, Illinois, for purchase of
CyRide Battery Electric Bus Charging Equipment in the amount of $96,000
14. Resolution awarding contract to JTH Lighting Alliance of Apple Valley, Minnesota, for Traffic
Signal Poles for the 2021/22 Traffic Signal Program (University Blvd. & S. 4th Street) in the
amount of $58,359
15. Resolution approving Change Order No. 1 to General Electric Steam Services, Inc., of Midlothian,
Virginia, for additional Technical Field Advisor Services for Unit 8 Overhaul in an amount not to
exceed $91,000
16. Resolution approving Change Order No. 4 to Blade Runner Turbomachinery Services, LLC, of
Navasota, Texas, for Unit 8 Turbine Generator Overhaul Project in the amount of $123,843.27
17.Resolution approving Change Order No. 2 to Plibrico Company LLC, of Omaha, Nebraska,
for Power Plant Boiler Maintenance Services Contract in an amount not to exceed $320,000
(exclusive of sales tax)
18. Ada Hayden Heritage Park Fishing Pier Renovation Project:
a. Resolution approving Change Orders 1, 2, and 3 in the amount of $9,091 to Woodruff
Construction, Inc., of Ames, Iowa
b. Resolution accepting completion
19. Resolution accepting completion of 2019/20 Clear Water Diversion
20. Resolution accepting completion of 2020/21 Seal Coat Street Pavement Improvements (East 8th
Street)
21. Resolution accepting completion of 2020/21 Traffic Signal Program (S. Duff & S. 5th Street)
22. Resolution accepting completion of 2020/21 US Highway 69 Improvements (South Duff Avenue
and US Highway 30 Eastbound Off-Ramp)
23. Resolution accepting completion of 2019/20 Traffic Signal Program (Lincoln Way & Beach
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Avenue)
24. ISU Research Park IV project:
a. Resolution approving Change Order No. 4 in the amount of ($123,778.99)
b. Resolution accepting completion
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no time
is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker
to three minutes.
PRESENTATIONS:
25. Presentation by Ames Main Street regarding its Vision for the future
26. Presentation of update regarding Lincoln Way Mixed-Use Project for the Downtown Reinvestment
District
HEARINGS:
27. Hearing on rezoning of 3709, 3803, 3807, 3811, 3815, 3819, 3905, 3911, and 3917 Tripp Street
from Suburban Residential Medium-Density (FS-RM) to Suburban Residential Medium-Density
Planned Unit Development (FS-RM PUD):
a. Resolution approving Contract Rezoning Agreement
b. First passage of ordinance (second and third readings and adoption requested)
28. Hearing on 2020/21 Consolidated Annual Performance and Evaluation Report (CAPER) in
accordance with the Consolidated Plan:
a. Resolution approving 2020/21 CAPER
PARKS & RECREATION:
29. Staff Report regarding Indoor Aquatic Center Updates:
a. Construction Manager versus General Contractor
b. Discussion on awarding contract to RDG for design versus issuing RFP
c. Cost savings of a one-level building versus a two-level building
d. Iowa Department of Transportation land updates
e. Private fund-raising update
f. Updated project cost estimate
ORDINANCES:
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
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provided by Section 21.4(2), Code of Iowa.
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1
ITEM#: AAMPO #1
DATE: 11-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FFY 2022 - 2025 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
AMENDMENT
BACKGROUND:
To receive Federal funds for transportation improvement projects, it is necessary for the
projects to be included in the approved Iowa Department of Transportation Statewide Transportation Improvement Plan (STIP). The initial step in this process is for the Ames Area MPO to develop a regional Transportation Improvement Program (TIP). The Ames
Area MPO’s current TIP programs projects for federal fiscal years 2022 through 2025 and was approved on July 13, 2021.
The TIP may be amended in accordance with prescribed amendment and public participation procedures. The City of Ames has requested that the Ames Area MPO make modifications to the project limits of two projects listed in the FFY 2022-25 TIP (see attached requests). The amendment to the FFY 2022-2025 TIP would change
the limits of the two projects as follows:
• North Dakota Ave Paving Project (ID:35616, FFY22) o Current Project Limits: On North Dakota Ave, from Ontario St North 0.17 miles to Union Pacific Railroad tracks. o New Project Limits: On North Dakota Ave, from South of Ontario St North 0.20 miles to North of the Union Pacific Railroad tracks.
• Stange Rd & 24th St Paving Project (ID:38303, FFY22) o Current Project Limits: On Stange Rd and 24th St, from Blankenburg Dr North 0.4 miles to 24th St and East 0.8 Miles to RR. o New Project Limits: On Stange Rd, from Blankenburg Dr North 0.4 miles to 24th St and on 24th St from Pinehurst Rd, East 0.7 Miles to Hayes Ave. The requirements to process an amendment to the TIP include an opportunity for public review and comment as well as approval by both the Transportation Technical and Policy Committees of the Ames Area MPO. The Ames Area MPO Transportation Technical Committee reviewed this proposed amendment and unanimously recommended approval. The Transportation Policy Committee must review the amendment and set the date of public hearing. The public input period will be available from November 24, 2021, to December 9, 2021. The proposed amendment will go before the Policy Committee again for public hearing and final approval on December 14, 2021.
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ALTERNATIVES:
1. Review the amendment to the FFY 2022-2025 Transportation Improvement
Program and set December 14, 2021, as the date for the public hearing.
2. Review and modify the amendment to the FDY 2022-2025 Transportation
Improvement Program and set December 14, 2021, as the date for the public
hearing.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the proposed
amendment to the FFY 2022-2025 TIP and unanimously recommended approval. This
amendment will allow the City of Ames to proceed with its projects, with desired project
limits, and receive federal funding.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
Smart Choice
main
fax
Oct 29th, 2021
2021/22 Arterial Street Pavement Improvements (North Dakota, Ontario)
STBG-SWAP-0155(707) --SG-85
Ames Area MPO,
I would like to request a modification to the project limits of the 2021/22 Arterial Street
Pavement Improvements (North Dakota Ave and Ontario St), project number STBG-SWAP-
0155(707) --SG-85. The current limits of the project are stated as, In the city of Ames, On North
Dakota Avenue, from Ontario Street North 0.17 miles to Union Pacific Railroad Tracks Paving.
The new project limits would be, In the city of Ames, on North Dakota Avenue, from South of
Ontario Street 0.20 miles to North of Union Pacific Railroad Tracks Paving. This modification to
the project limits would allow us to replace pavement on both sides of the railroad tracks and
to extend the limit south of the intersection of North Dakota Ave and Ontario St. This
modification will not change the agreement amount of $900,000 from the STBG Federal-aid
Swap funds.
Thank you,
Sincerely,
Hafiz Ibrahim
Civil Engineer I
City of Ames
ONTARIO ST
TORONTO ST
RELIABLE ST
DELAWARE AVE
ARIZONA AVE
HUTCHISON ST
WOODSTOCK AVE
TORONTO ST
2021/22 Arterial StreetPavement Improvements
¯North Dakota Avenue - Ontario Street to Railroad Track
1 in ch = 187 feet
Original Agreement
Amendment
Smart Choice
main
fax
Dean.sayre@cityofames.org
Oct 29th, 2021
2021/22 Concrete Street Pavement Improvement Program:
Stange Road and 24th Street STBG-SWAP-0155(706)--SG-85
Ames Area MPO,
I would like to request a modification to the project limits of the 2021/22 Concrete Street
Pavement Improvements (Stange Rd and 24th St), project number STBG-SWAP-0155(706)—SG-
85. The current limits of the project are stated as, In the city of Ames, On Stange Rd and 24TH
ST, from Blankenburg Dr North .4 Miles to 24th ST and East .8 Miles to RR. The new project
limits would be, In the city of Ames, on Stange Rd from Blankenburg Dr, North .4 Miles to 24th
St and on 24th St from Pinehurst RD, East .7 miles to Hayes Ave. This modification to the project
limits would allow us to replace pavement on both sides of the railroad tracks with this project
and to better tie into the existing pavements at the edge of the project limits.
Thank you,
Sincerely,
Dean Sayre, PE.
Civil Engineer II
City of Ames
2021/22 ConcretePavement Improvements
STOTTS RDVEENKER DR
HAMPTON ST
PRAIRIE VIEW EAST
CAMDEN DR
LONG RD BLANKENBURG DR
GREENSBORO DR
STANGE RD
HAYES AVE
TORREY PINES RD
NORTHCREST CIR
20TH ST
TORREY PINES RD
STANGE RD CAMDEN DR
20TH ST
Stange Road ( Blankenburg Dr to 24th St)
¯¯
¯24th Street (Pinehurst Rd to Hayes Ave)
Original Agreement
Amendment
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA NOVEMBER 9, 2021
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on November 9, 2021, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to
law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim
Gartin, Rachel Junck, and David Martin. Ex officio Member Trevor Poundstone was also present.
The Mayor announced that the Council was working off an Amended Agenda. A Closed Session was
added to the Agenda.
PROCLAMATION FOR “HUNGER AND HOMELESSNESS AWARENESS WEEK,”
NOVEMBER 15-22, 2020: Mayor Haila proclaimed the week of November 13 - 21, 2021, as
“Hunger and Homelessness Awareness Week.” He encouraged all citizens to recognize that many
people do not have housing and need support from citizens and private/public nonprofit service
entities. Accepting the Proclamation were City Housing Coordinator Vanessa Baker-Latimer, Story
County Community Services representative Karla Webb, The Bridge Home representative Linda
Munden, Youth and Shelter Services representative Hope Metheny, and United Way representative
Anneke Mundel.
Ms. Baker-Latimer thanked the Mayor and Council for the Proclamation. She noted that over the past
year the agencies have worked together to try and get funding for the citizens along with trying to
avoid duplication. Ms. Baker-Latimer added her appreciation for the continued partnership.
Ms. Mundel mentioned that housing and security needs have increased during the pandemic, and
hunger has been a long-time issue. More than one in four kids are eligible for free and reduced
lunches. About 9% of the populace is food insecure. United Way encouraged everyone to stop by
the Ames Public Library to view the display that is set up there. The display will be shown from
November 13 - 23, 2021, and will display statistics, resources, and have housing assistance
information.
CONSENT AGENDA: Moved by Corrieri, seconded by Betcher, to approve the following items
on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Special City Council Meeting held October 19, 2021, and
Regular City Council Meeting held October 26, 2021
3.Motion certifying Civil Service candidates
4.Motion approving Report of Change Orders for period October 16 - 31, 2021
5.Motion approving premise update for Class C Liquor License, Catering Privilege and Sunday
Sales - Hy-Vee Market Café, 3800 Lincoln Way
6.Motion approving premise update for Class C Liquor License, Catering Privilege and Sunday
Sales - Hy-Vee Market Grille, 640 Lincoln Way
7.Motion approving new 5-day (Nov 11 - 15, 2021) Class C Liquor License for Thirsty Pigs
at Comfort Inn & Suites, 603 S 16th Street
8.Motion approving ownership change for Class C Liquor License with Sunday Service - Red
Lobster #0747, 1100 Buckeye Avenue
9.Motion approving ownership change for Class E Liquor License, Class B Wine Permit, Class
C Beer Permit (Carryout Beer) and Sunday Sales - Kum & Go #7706, 2320 Lincoln Way
10.Motion approving renewal of the following Beer Permits, Wine Permits and Liquor Licenses:
a.Class E Liquor License - AJ’s Liquor III, 2401 “A” Chamberlain Street
b.Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout
Beer) and Sunday Sales - Neighborhood Liquor & Smokes, 3505 Lincoln Way Ste
105
c.Class C Liquor License with Outdoor Service and Sunday Sales - Outlaws, 2522
Chamberlain Street Pending Dram Shop Insurance
d.Class B Native Wine Permit with Sunday Sales - Chocolaterie Stam, 230 Main Street
e.Class E Liquor License, Class B Wine Permit, Class C Beer Permit (Carryout Beer)
and Sunday Sales - Kum & Go #7706, 2320 Lincoln Way
11.RESOLUTION NO. 21-557 approving Supplemental Funding Agreement with Ames
Convention and Visitors Bureau in the amount of $35,000
12.RESOLUTION NO. 21-558 authorizing staff to reimburse Ames International Orchestra
Festival Association (AIOFA) $9,900 from the Local Option Sales Tax Fund balance for a
claim under its FY 2020/21 COTA Annual Grant
13.RESOLUTION NO. 21-559 stating that terms of 1992 Development Agreement pertaining
to 238 Alexander have been satisfied and releasing property from the Development
Agreement
14.RESOLUTION NO. 21-560 approving renaming Squaw Creek Drive to Stonehaven Drive
and direct the City Attorney to draft the street name change
15.2020/21 South Dayton Improvement Traffic Signal Poles and Cabinets:
a.RESOLUTION NO. 21-562 awarding contract for Traffic Signal Poles to JTH
Lighting Alliance of Apple Valley, Minnesota, in the amount of $78,348
b.RESOLUTION NO. 21-563 awarding contract for Traffic Signal Cabinets to General
Traffic Controls, Inc., of Spencer, Iowa, in the amount of $80,360
16.RESOLUTION NO. 21-564 approving Change Order No. 2 with Jetco, Inc., for Ames Water
Treatment Plant Remote Site Radio and PLC Upgrade Project in the amount of $35,879
17.RESOLUTION NO. 21-565 accepting completion of 2019/20 Multi-Modal Roadway
Improvements (Mortensen Road West of South Dakota Avenue)
18.RESOLUTION NO. 21-566 approving Plat of Survey for 4909 West 190th Street (Cackler
property)
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
RENAMING SQUAW CREEK DRIVE TO STONEHAVEN DRIVE: Council Member Betcher
explained that she pulled this item because ever since the renaming of Ioway Creek earlier this year,
the Council has been asked why the City has not been renaming other locations within the City that
involved “Squaw Creek.” She felt this was an important item to bring forward so the public knows
that the City is working on it.
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Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-561 approving the
Amendment to the Ioway Creek Watershed Management Authority 28E Agreement to add Hamilton
County Board of Supervisors as a member.
Roll Call Vote: 6-0. Resolution declared carried/adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum.
Paul Readhead, 1200 Ridgewood Avenue, Ames, stated his comments tonight would be about the
Ames 2040 Plan, Climate Action Plan, and garbage service. He went to one of the public meetings
for the Ames 2040 Plan and had asked about the housing density in certain areas in Ames. Mr.
Readhead had recently attended the public meeting for the Climate Action Plan. He noted that part
of the presentation stated that the CO2 emissions would increase if the City of Ames continued as
“business as usual.” He felt that the Ames 2040 Plan seems to continue the “business as usual”
approach, at least as it relates to residential housing. Since the Ames 2040 Plan will be approved
first, Mr. Readhead hoped that the 2040 Plan would be amended to conform with the Climate Action
Plan goals. He pointed out that the Green Hill and NorthCrest communities are good examples of
increased housing density in Ames that look nice and serve a great purpose. Mr. Readhead noted
that he did an informal survey on garbage service for residents between the areas of 6th to 13th Street
and Grand Avenue to Brookside Park. He found that there were eight garbage providers that came
into the area out of the ten that are listed on the City website. Two of the garbage collection haulers
are located in Ames, while the rest of the providers are located outside of the Ames city limits. He
commented that four of the garbage haulers provide one-or two-day service. He explained this is
causing a lot of increased traffic. Mr. Readhead stated that the worst situation was around Orchard
Drive. In that two-block area, five garbage haulers pick up garbage on Thursdays. He had previously
spoken with the City Engineer about streets. Orchard Drive is a cement street, where
Brookridge/Ridgewood are asphalt streets, and there is a difference in the load-bearing capacity with
the street. Mr. Readhead wondered if garbage services were costing the taxpayers additional money
due to decreased street longevity and increased street maintenance. He explained that with several
different garbage haulers it is also causing increased fuel consumption, noise pollution, and
additional traffic. Mr. Readhead stated a better way would be if the City of Ames managed and
regulated garbage service. He had collected more information, which he will provide to the Council
later.
Merlin Pfannkuch, 1424 Kellogg Avenue, Ames, stated that in football too many delays of game
penalties might cost a game. He felt that Chuck Winkleblack has been given too many delays of
game penalties for his proposed hotel/retail area along Lincoln Way. He commented that Mr.
Winkleblack has three times given the City information so late that the City has not been able to
evaluate the proposal reasonably. Mr. Pfannkuch said that “even if Mr. Winkleblack is doing his
best, it just isn’t good enough.” He stated that the proposed development would alter Downtown
Ames forever, so it needs to be correct before any work starts. Mr. Pfannkuch mentioned that the
Council might get, the concept back on November 23, 2021, but there will not be any time to have
a Developers Agreement in place by December 31, 2021. Mr. Pfannkuch stated he had very little
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confidence that the Council will be able to review the proposal adequately. He felt that the
consultant’s figures claiming it could produce $15 million in retail sales tax over 20 years was highly
questionable as it was based on a square footage estimate given by Mr. Winkleblack. He asked how
the City was going to get any decent financial estimates in a month. He thought of some alternatives
for the December 31 deadline, and felt the staff had too, and wondered why nothing had been shared
with the public. Mr. Pfannkuch felt that the City’s practice of only including items on the Agenda
when Council action is needed has dug the City into a hole. He commented that it is hard to
comment and give input when no one knows what the final concept is. He thought the City should
tell Mr. Winkleblack that his consistent lateness has caused him the $25 million tax-break he was
hoping to get and the City $10 million for the Aquatic Center.
Christophe Petit, 1421 Douglas Avenue, Ames, stated that he has lived in Ames over the past five
years and thought it was a great community. He noted that the community has been very welcoming,
and he wanted to express his gratitude for the community having a positive attitude. Mr. Petit wanted
to mention a business that had the audacity to impose their way of being onto him with healthcare.
He explained that he was refused service by a business for not wanting to put a mask on in the
examination room. It is his belief to not cover his face and will not go against his conscience. Mr.
Petit mentioned he does not want to go against his god. He will be patient and hope that everyone
obeys the law. He asked for help to make businesses respect and understand people’s religious
beliefs and treat people as human beings.
The Mayor closed public forum when no one else came forward to speak.
PRESENTATION OF RESULTS OF “PLAY AMES: IMAGINE YOUR CITY”: Giving the
presentation was Alenka Poplin, Associate Professor at Iowa State University and Team Leaders:
Natalie M. Jacobson, Fatema Nourin, and Vishnu Priya Sairames. Professor Poplin mentioned that
Stella Schroader was also a Team Leader for this project; however, she was unable to attend the
meeting. Besides the Team Leaders, there were 26 students from the Smart and Sustainable Cities
class. In January 2020, the City of Ames and Iowa State University agreed on a collaboration, which
was summarized in the Request for Assistance (RFA) document. The main focus was to study
community engagement, focus on underrepresented and marginalized groups, develop engaging
methods, strategies, and technologies to engage the community. The ISU students found that two
main findings were: 1) bring participation into the neighborhoods; meet the residents where they are
at, and 2) offer mixed-methods of participation to reach different audiences/communities. The
students came up with the idea to organize a festival. The festival was held on September 25, 2021,
at four different locations with planned engagement activities. The locations were at Reliable Street,
Franklin Park, East 7th Street, and 5th Street and Burnett.
On Reliable Street, there were guerilla gardens, origami, and Urban Planning board games. Franklin
Park had a breathing game, barefoot path, and yoga. East 7th Street did digital mapping, paper
mapping, and had a pop-up van. Also 5th Street and Burnett Avenue was where you could help paint
a wall mural. Two evaluation methods were utilized: Photo ethnography and engagement survey.
Additionally, a kid-friendly survey was added to gain responses from the kids. There were about 250
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participants with the majority of the participants being females.
The following were recommendations that could be done differently if another festival were to be
held:
•Fewer locations at one time. This would give the students the opportunity to enjoy all
the locations and it would be easier to organize.
•Concentrate on one neighborhood with several “stations” of activities in the same
neighborhood
•Advertise the event earlier, more extensively, and utilize social media more
•Create specific street posters that can be reused for several years, but big and visible to
everyone
•A whole class needs to be dedicated to place-making and the festival. Possibly create
a dedicated course/studio for the festival
•More funding is needed for the festival
•Involve schools and other organizations and form partnerships with them
Council Member Betcher asked the group what the role of the City should be going forward. Ms.
Nourin mentioned that the students could be the bridge between City officials and citizens. Ms.
Jacobson said she would like to see more collaboration with the City as to what areas the students
should focus on for the community. By getting direction from the Council the students would be able
to create activities and facilitate the next festival. Ms. Sairames felt the festival could be bigger.
There are a lot of issues that the City and the community want to address, and the students want to
help make sure everyone’s voice is heard. It was noted that this was the first time having the festival
and everyone learned a lot about what worked and what didn’t work.
Council Member Martin commented about the low interaction of City officials. He noted that he is
an introvert and needs a role, otherwise he doesn’t know what to do. Mr. Martin asked the students
what they hoped for when scheduling the next event. Professor Poplin stated the festival required
a lot of preparation. It required some continuity planning and a budget. Ms. Poplin commented that
the students planned all summer, and going forward, a vision would be needed as to how to proceed.
She noted it could be a class at ISU or a collaboration with the City.
Council Member Gartin thanked the students for their investment in the community. He inquired if
there were other things the City could be doing besides the festival. Mr. Gartin mentioned that some
cities will have the Mayor or Council Members hold a coffee event in a neighborhood and wanted
to know if there were other ideas that would help City officials become more engaged with the
community. Ms. Sairames recommended having a community center that could hold different events
and different City officials could be present for those events. She noted when there is consistency,
there will be more engagement from the community. It was suggested to have a booth at the Farmers’
Market for City officials to be available to answer questions and engage with the community. Ms.
Nourin commented that everyone likes to play games, and these helped bring engagement. It was
recommended that any informal gathering with food would be the best way to help engage City
officials with the community.
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The Mayor noted that in the future they don’t want to assume that the students will do all the work,
and the City will need to work with ISU to see what can be done going forward.
STAFF REPORT REGARDING DOWNTOWN PLAZA UPDATE: Present to answer any
questions were Parks and Recreation Director Keith Abraham, Fleet Services Director Corey
Mellies, Planning and Housing Director Kelly Diekmann, and Confluence representatives Matt
Carlile and Katelyn Heckman. Director Mellies mentioned that they were at a point where they
needed some feedback from the Council. They have a layout designed and wanted to present that to
the Council before moving forward.
Mr. Carlile mentioned that this process started back in January 2021. The Plaza will include an ice
loop, water runnel, splash pad, site support building, seating locations, food trucks, maintained
column monument, street and parking improvements, and drop box relocation. Mr. Mellies noted
that in the Staff Report it mentioned the new parking lot on 6th Street north of City Hall. He stated
that the City will lose some spaces, but there will be better parking on Clark Avenue. The drop box
space will no longer be a drive through, but instead it will be a dedicated space for drivers to pull in
and drop off utility bills in an angled parking spot along Clark. Mr. Carlile noted that the ice ribbon
will have a natural ice system with a removable dasher board and railing system. The ice rink is a
continuous loop with a spin-off zone. The size of the ice ribbon was considered to make sure that
it was not too big or too wide. The water runnel will have a one to two inch flow of water where you
could walk and play in the feature with a 1% slope. There will not be a lifeguard on duty as it is
shallow. The boulders will have water running out of them to make them interactive. Mr. Carlile
noted that some mist nozzles have been added with some colored lights to make it active at night
time as well as during the day. Director Abraham pointed out that the runnel is accessible for anyone
that has a mobility device. The site support building will be approximately 1,500 square feet with
a skate rental space, ice and water mechanical room, Zamboni garage with drainage, two restrooms
with security control, and a canopy overhang in the seating area. The site furnishings will have
seating, two passive nooks along the runnel path, tables and chairs under the building canopy,
moveable summer seating within the ice ribbon paving, and options for swinging benches or
standard benches along walkways. It was noted that lighting will be a key component to the Plaza
so it can operate during the evenings.
Director Mellies showed the current cost estimate for the Plaza at $4,350,496.82 and noted that the
project is currently over budget. Some of the cost differences were the natural ice and the
recirculating system. Several photos were shown for possible layouts of the Plaza with summer and
winter options.
Council Member Gartin asked where bike parking would be located. Mr. Carlile said there would
be two areas along 5th Street that would have the bike racks. Mr. Gartin also inquired what the hours
of the Plaza would be. Director Abraham noted that all parks are open from 6 a.m. to 10:30 p.m., and
if the Council wanted to follow those same rules, those would be the hours of the Plaza.
6
Council Member Betcher said that the amount of green space seemed small to her and wanted to
know how much there was. Mr. Carlile noted that the City of Ames has a lot of green space with its
other parks, and in order to have all kinds of events in the Plaza it will need to cut down on some
green space. Ms. Betcher stated that during the pandemic people have looked for spaces where they
are not next to other people and it seemed that green spaces were more flexible opposed to benches.
Mr. Carlile said that there will be removable furniture to allow the flexibility.
City Manager Steve Schainker asked what the length of the ribbon would be. Mr. Carlile replied it
would be 14 feet. Mayor Haila asked how it was compared to some of the images that were shown.
It was noted that the ribbon in Caldwell, Iowa, was 20 feet, and when speaking with the ice
consultants the size was discussed regarding the speed of the skaters and the consultants were more
than comfortable with the 14 feet dimension.
Council Member Junck asked for more information on the stage feature. Mr. Carlile explained it is
intended to be used as a secondary feature. It is a raised area that can be used for special events.
Council Member Martin asked why staff was recommending the back-in parking along 5th Street.
Director Diekmann explained this was a chance to pilot back-in angled parking without having to
negatively impact anyone else. It was also the idea that, if going to the Park, citizens would be able
to back-in and unload whatever they have in the back of the vehicle. It is considered a safer version
of angled parking.
Council Member Martin noted that when reviewing the seating options, there were a few choices that
did not have backs on the. He recommended having some seating available with backing. Mr. Martin
asked the consultant to do whatever they could to make sure any umbrella that is put in are actually
serving its purpose.
Council Member Betcher inquired if any of the seating options would have solar charging stations
available similar to what is at Tedesco Park. Director Abraham explained that it is possible to add
solar charging stations into the design, but it will depend on the budget. Mr. Mellies stated they have
talked to Engineering to see if the charging station feature could be added later. He noted that if there
was a charging bench, it would not be easily moved, while the solar option would be easier to
incorporate into the design.
Council Member Gartin mentioned that he had seen a couple other ice arenas that have music
playing while skating and wanted to know if that was something that would be available. Director
Abraham said that would be an option. Staff is looking at putting a sound system into the skate rental
building to play music or make announcements. He noted that there has been some money set aside
in the budget for Furniture, Fixtures, and Equipment (FF&E) and a sound system was included. Mr.
Mellies explained these would be options that would be done separately and not part of the bid. Mr.
Carlile explained that there will be a mixture of benches in the Plaza where some will have backs
and some won’t.
7
Council Member Martin asked if the stage area could be enhanced in the future if needed. Mr. Carlile
stated it could, but what they heard so far during the process was there are a lot of other venues that
already offer that feature, and they don’t want to take away from those venues.
The Mayor wanted to know what the thought process was for the orientation of the building to make
sure that when people sit down there is some protection from the wind during the winter. Director
Diekmann stated that the layout was one of the first things discussed and primarily looked at north
to south, as going west seemed too shallow to accomplish the goals needed. The center of the Plaza
is the activity center for the majority of the use. Staff felt they did the best they could with the space.
Mr. Carlile noted that another thing to look at was functionality and the small Zamboni machine
coming in and out of the rink was discussed as well. Mr. Abraham pointed out that it will not be a
full Zamboni, but will be more of a tractor with an ice resurfacer on the back of it. Mr. Diekmann
noted that the seating and the restrooms are on the north side and this was different from the original
concept. Mr. Abraham explained that the restrooms will be gender neutral and were designed similar
to the restrooms at Inis Grove.
Mayor Haila asked about the canopy being translucent and what material would be used to make the
canopy. Mr. Carlile said that had not been discussed yet. Director Diekmann noted that the building
has been designed to have minimal maintenance.
The Mayor inquired if different filtration systems had been discussed for the runnels. Director
Abraham noted that based on previous conversations, the runnel and the spray system will all be one
system where the water will be recirculated. There will be a 4,000-water tank underground and all
the rest of the equipment will be in the building.
Mayor Haila wanted to know more about the drop box being moved and how staff has handled the
relocation regarding customer satisfaction. Mr. Mellies stated that you can still drop off utility
payments in the drop box, but instead of being a drive-through, you would have to pull into a parking
spot, roll down your window and put your payment in the box and then back out. Staff has noticed
that more people are doing online bill pay and not utilizing the drop box as often.
The Mayor asked about the dasher boards being added and removed throughout the year and if there
were going to be sleeves to put them in or are they going to be bolted. He also wanted to know where
the boards would be stored when removed and how much staff time and maintenance would be
required. Director Abraham explained that the dasher boards will either be put onto pallets or boxes
and stored at another Parks and Recreation facility. Mr. Carlile stated that they have not finalized
whether the dasher boards are going to be installed by sleeves or bolted.
Mayor Haila wanted to know if the City will own the skates to rent and sharpen. Mr. Abraham
mentioned that the City will own the skates and staff has discussed owning a small skate sharpening
machine that would be in the building. He stated that the hours have not been finalized, but they are
not looking at renting skates 12 hours a day. Staff will come up with a schedule for the weekdays
and weekends as to when skate rentals would be available.
8
The Mayor asked about the string lights and how to avoid the birds migrating to the lights. Mr.
Carlile explained that as long as the lights aren’t tight, they will sway a little bit and birds will not
stay on the line. Mayor Haila inquired about the benches being able to be moved around and how
to avoid vandalism, maintenance, and theft. Director Abraham thought with this design, they may
need more flexible chairs and tables. A security system will be placed in the Plaza, and it is the hope
that with the lighting and the location of the Plaza across from the Police Department, it will deter
vandalism and theft.
The question arose if the design will have some “Add Alternates” to help with the cost. Mr. Carlile
explained that the budget is over right now and they are working with all the consultants to finalize
pricing, but what is in the Staff Report is the current best guess. There were a few items that could
be taken away from the project to be added on later or as an “Add Alternate.”
Council Member Gartin asked about parking and noted that if he worked for the First National Bank
next door, he would be nervous that people would park in their parking lot and come over and use
the Plaza. Mr. Gartin wanted to know if any conversations have been had with the Bank. Mr. Mellies
stated that they have not had specific conversations, but the Bank is aware of the project and what
is going to happen to the parking. Director Diekmann mentioned that staff had shared the design of
the Plaza with the Bank about a week ago and the Bank did not have any comments.
It was asked when the parking lot on 6th Street will begin to be constructed so the Plaza lot can be
vacated. Director Mellies mentioned that the 6th Street Parking Lot plans will come before the
Council in December for approval in order for it to go out for bid. The 6th Street parking lot will be
done by June 1, 2022, and then the Plaza construction can begin. City Manager Steve Schainker
stated that tonight staff wanted to show the Plaza concept to the Council to get approval. The Plaza
project is over budget and the Council needed to either tell staff to cut back on features or
recommend a way to find the money for the project. Mr. Schainker explained that he will come back
before the Council in December and give recommendations on where the funds will come from.
Moved by Beatty-Hansen, seconded by Corrieri, to proceed with the Downtown Plaza, as presented
in the Staff Report.
Vote on Motion: 6-0. Motion declared carried unanimously.
RENAMING SQUAW CREEK PARK TO IOWAY CREEK PARK: Parks and Recreation
Director Keith Abraham noted there were a number of different ideas provided, but staff’s
recommendation was to rename Squaw Creek Park to Ioway Creek Park.
Mayor Haila opened public input and closed it when no one came forward.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 21-567 approving the
renaming of Squaw Creek Park to Ioway Creek Park.
Roll Call Vote: 6-0. Resolution declared carried/adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
9
ALLOCATION OF COUNCIL CONTINGENCY FUNDS FOR COMMUNITY GARDEN
DEVELOPMENT FOR THE ADDITIONS TO THE CARR PARK COMMUNITY GARDEN
AND THE NEW COMMUNITY GARDEN AT THE DELAWARE AVENUE SITE: Parks and
Recreation Director Keith Abraham mentioned there had been multiple conversations with the
Council regarding the community gardens. At the March 9, 2021, meeting, staff reminded the
Council that the components necessary to complete the expansion at Carr Park and the new gardens
at the Delaware site were not budgeted. Staff asked for Council approval to allocate $22,837 in
Council Contingency Funds to the project.
Moved by Corrieri, seconded by Junck, to adopt RESOLUTION NO. 21-568 approving the
allocation of Council Contingency Funds for the Community Garden Development for the additions
to the Carr Park Community Garden and the new Community Garden at the Delaware Avenue site
in the amount of $22,837.
Roll Call Vote: 6-0. Resolution declared carried/adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
REVIEW OF DRAFT REQUEST FOR PROPOSALS FOR SMALL LOT INDUSTRIAL
DEVELOPMENT: City Planner Justin Moore mentioned that before the Council was a draft
Request for Proposals (RFP) to solicit for a developer for a small lot industrial development that will
involve Tax Increment Financing (TIF). At the July 27, 2021, City Council meeting, the City Council
reviewed a Staff Report on the City’s inventory of small industrial lots. City Council directed staff
to proceed with developing an RFP. The Draft Proposal was structured similarly to the last RFP done
for Bell Avenue, which is now almost full. Mr. Moore noted that there are a few items that are
different on this Draft Proposal. The most notable change is the proposed 18-month speculative
building construction timeline. This new proposal indicates a preference for the developer to
construct a new speculative building to a minimum of a shell building standard every 18 months
regardless of the status of the previously built speculative building. Staff believed this will ensure
a regular construction schedule to achieve build-out of the Subdivision, create more options for
businesses to locate, and a predictable increase in valuations for repayment of the TIF debt.
Additionally, the minimum evaluation for spec buildings is now higher than it was in 2008, and this
is intended to reflect current building values. Staff had proposed a minimum assessment on the value
of land. Any new lots below 1.5 acres that do not contain speculative buildings will also have a
minimum assessment value.
The Mayor opened public input.
Chuck Winkleblack, 105 S. 16th Street, Ames, asked if the RFP were to be approved tonight, would
staff only accept submissions that were consistent with every line item in the RFP. Planning and
Housing Director Kelly Diekmann explained that Section 3 in the draft RFP are the mandatory
submittal components and are not negotiable. He pointed out that in Section 2 are the application
requirements. Section 4 ties in some of the submittal requirements. Mr. Diekmann mentioned that
the idea was that what is listed is what staff thinks they want, but if there is some other element that
is slightly different, staff will still review the proposal. The scoring criteria were not weighted or
10
quantified, but will be brought back to the Council with what staff believes the City is looking for.
Mr. Winkleblack pointed out that developers could go upside down easily if only they are able to sell
lots for a certain price. He was trying to understand if a developer doesn’t specify why they bought
the land, he was not sure what the relevance would be. Director Diekmann stated that the basis of
the land is a requirement. Regarding valuation, those are addressed in Section 4, letters G & H. It
doesn’t say what the minimum values are, but does state that those issues will be addressed in a
Development Agreement.
Council Member Betcher mentioned that Director Diekmann called out Section 4G and 4H, and she
wanted to know if Section 4E was also part of the same concern. Mr. Diekmann confirmed it was
as it states that the developer is committed to building speculative buildings for the City, and the
initial building must be completed within 12 months of the final Plat and any subsequent speculative
building shall be constructed and completed to at least a final building occupancy level of shell
building. The $850,000 amount was based on current evaluations. If a proposal comes in and states
other amounts and items, staff will still consider the proposal. City Manager Steve Schainker stated
that building price is important as they want to make sure the developer recoups the land price, while
the City is putting in all the infrastructure. There is a starting price and inflation price in order to
negotiate.
Mr. Winkleblack stated that the Proposal discusses the types of uses and excluded uses. He would
argue that there are some industrial users that are not large employers, but still enhance the tax base.
Director Diekmann said that in the application requirements the developer has to propose the uses
and/or excluded uses. He gave an example that a developer could say they want to have everything
as General Industrial (GI) or don’t want to allow other items. Staff specifically noted that an
acceptable industrial use does not include principle uses of warehousing, mini-storage, salvage, and
other types of low intensity employment uses.
Council Member Gartin wanted to be reminded why the Council was looking at doing an RFP.
Director Diekmann stated that Mr. Winkleblack asked for a referral to look at adding more small
industrial lots into the market for the City to be developed. The Council then referred that request
to staff to evaluate. Staff concluded that there are a minimal number of existing developable lots
within the one-to ten-acre range. The Council at that time indicated a willingness to utilize the Tax
Increment Financing (TIF) to assist in paying for the cost of constructing infrastructure in support
of a small industrial development in a manner similar to the Ames Community Development Park.
Mr. Schainker explained that the City wants to be fair and the Council can offer the TIF rather than
give it to the first person that asks for it. If the Council were to just give the TIF to the first person,
that property is going to become more competitive than anyone else’s. To be fair, the City wants to
allow anyone who is interested a chance to compete for the subsidy.
Council Member Gartin inquired if the Agreement was a standardized Agreement. Director
Diekmann explained that the Agreement was a compilation of three different Agreements throughout
the years. Mr. Gartin asked if what the City of Ames is doing was similar to what other cities are
doing. Mr. Schainker noted that there is not a best practice. Mr. Gartin mentioned his goal is to make
11
sure there are no unintended consequences as Mr. Winkleblack had brought up some good concerns.
Mr. Winkleblack stated that the challenge is that there will likely not be another lot that is the same
size, same shape, etc. to compare an RFP to. The process has to be opened to the public, but he just
wants to know about some of the numbers that are different from what had been brought up before.
Mr. Winkleblack commented that he doesn’t have a problem with the minimum assessments, but
when a developer doesn’t know how long it will take to sell the properties, the developer still has
to pay the taxes regardless if the lot is sold or not. Mr. Winkleblack would like to see some
flexibility, so a developer doesn’t end up upside down on this project. He noted that the RFP process
was fine; it is just some of the details that need to be clarified.
Mr. Diekmann commented that staff is requiring a ten-acre site size, so if an RFP was submitted for
under ten acres, it would be considered a non-responsive RFP. There are not a lot of ten-acre parcels
in the City. City Manager Schainker explained the Council could delay the RFP, but if it did that it
would be another year before the infrastructure could be added. Staff is looking to have this project
added before the budget is finalized.
Public input was closed when no one else came forward to speak
Moved by Corrieri, seconded by Gartin, to direct staff to proceed with issuing a Request for
Proposals to identify a developer for an industrial park targeted at small scale lots.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON VACATING UTILITY EASEMENT ACROSS RED LOBSTER PROPERTY
LOCATED AT 1100 BUCKEYE AVENUE (CONTINUED FROM OCTOBER 26, 2021): The
Mayor inquired if the Council needed to continue the hearing. Municipal Engineer Tracy Peterson
stated that staff had closed on the property and have received all the signed paperwork.
The Mayor opened the public hearing. There was no one wishing to speak, and the hearing was
closed.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-569 approving the
vacation of the Utility Easement across the Red Lobster property located at 1100 Buckeye Avenue.
Roll Call Vote: 6-0. Resolution declared carried/adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON IOWAY CREEK RESTORATION AND FLOOD MITIGATION PROJECT:
Municipal Engineer Tracy Peterson explained this project has been a long time coming. A design
consultant was hired in 2015, and the City had applied for a Federal Emergency Management
Agency (FEMA) Grant and was finally awarded the Grant in 2020. Trees were dropped earlier this
year and some of those trees will be mulched and incorporated into the stabilization. Construction
bids have now been received. She noted that there were four more properties to close on, but
everybody has signed the documents. The City has received all the necessary permits from the Army
Corps of Engineers and the Iowa Department of Natural Resources (DNR).
12
Mayor Haila opened public input.
Jim Howe, 912 Clark Avenue, Ames, noted that he owns Howe’s Welding and Metal Fabrication
on South Duff Avenue. He mentioned that he has had a hard time getting a hold of anyone from the
City regarding this project. Last month when the bids were coming out, he noted that a few people
were coming to him and asking him questions about access to Ioway Creek. Mr. Howe commented
that he was concerned about how to reach someone when he has questions and he is unable to get
answers quickly. He is at the shop from 6:30 a.m. until 9:00 p.m., and he keeps calling the City to
get answers to his questions, but he is not able to get a hold of anyone. Mr. Howe noted that he is
not sure he will ever agree with this project. He used to be able to walk his dog in the woods to the
back of his shop and it was nice wooded land, but now the area is barren. There should be someone
from the City present at the site every day to answer questions, if needed. He commented that he
hoped this project does work and that more trees are put back in.
Public input was closed by the Mayor when no one else came forward.
Ms. Peterson noted that there have been times that she and Mr. Howe have been unable to connect
by phone and there have been times that Mr. Howe has not been present when she came by his
office. There was just a disconnect. She has done everything she could to make sure he had the
answers to his questions. All the landowners will be notified of the inspectors contact information,
and this information will be available on the Public Works website as well. There will be two
inspectors assigned to this project along with Ms. Peterson. The Mayor asked Ms. Peterson to meet
with Mr. Howe to make sure he has all the alternative phone numbers to contact the inspectors. Ms.
Peterson indicated she would. The Mayor asked Ms. Peterson to address Mr. Howe’s statement about
trees being replanted. Ms. Peterson explained that there will be revegetation going into some areas,
and they can’t replant the area with trees again as that would be counter to the flood mitigation.
There will be some trees lining the area, but it will look differently than what it previously was.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 21-570 to approve the final
plans and specifications and awarding a contract to Keller Excavating, Inc., of Boone, Iowa, in the
amount of $3,327,523.50.
Council Member Betcher indicated that she will be voting against the motion as she has voted
against the project since the beginning. She hoped that this project does solve some of the City’s
flood issues and that the restoration does what it is supposed to do with returning some natural
habitat and making the Creek better.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck, Martin. Voting Nay: Betcher.
Resolution declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes.
Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 21-571 authorizing up to
$700,000 in unallocated G.O. Bonds for the Ioway Creek Restoration and Flood Mitigation Project.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck, Martin. Voting Nay: Betcher.
Resolution declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes.
13
Moved by Gartin, seconded by Corrieri, approving the contract and bond for the Ioway Creek
Restoration and Flood Mitigation Project.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck, Martin. Voting Nay: Betcher.
Resolution declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes.
ORDINANCES: None.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila mentioned there were
three items to review. The first item was a letter from Douglas C. Harr, Vice President, Big Bluestem
Audubon, opposing any future development plans along Worrell Creek that threaten the water
quality and natural landscaping.
The Mayor noted that the Council will take Mr. Harr’s letter under advisement when working on the
Ames 2040 Plan.
The second item was a letter from the Iowa State University 2021/22 Student Government thanking
the Council for their time and engagement at the first Joint City Council-Student Government
meeting of the year. It was noted that no follow-up was needed for this item.
The last item was a letter from Angie DeWaard, Chair of the Public Art Commission, requesting the
Council’s permission to change the meeting format of the Commission to allow participation via
Zoom.
Moved by Beatty-Hansen, seconded by Gartin, to direct staff to send a letter to the Public Art
Commission declining the request.
Vote on Motion. 6-0. Motion declared carried unanimously.
Council Member Beatty-Hansen stated the Council had received a letter from Cameron Gray about
art in the park. Mayor Haila mentioned that Mr. Gray’s letter will be placed under Dispositions at
the November 16, 2021, City Council Workshop meeting.
COUNCIL COMMENTS: Council Member Betcher indicated that she was happy to see the
partners from the Iowa Community and Regional Planning Program present the results of the “Play
Ames: Imagine your City” event, and hoped there was a way to create a stable and consistent
relationship and pursuit for a continued way to engage the community more effectively.
Council Member Gartin noted that Thursday, November 11, 2021, is Veterans Day. He invited
everyone to attend the Veteran’s Day Program that would be held in the City Auditorium at 11:00
a.m. He noted that Daniel Oh will be the featured speaker, the ISU Air Force ROTC will be the color
guard, and the Ames High School Concert Choral will be performing along with the Heart of Iowa
Senior band.
14
Council Member Martin congratulated Anita Rollins, who will be sworn in as the new Ward 3 City
Council representative in January. Ms. Rollins has been attending City Council meetings, and he
wanted to thank her for taking on the responsibility of the office. He also congratulated the other
Council Members who were re-elected.
Ex officio Poundstone mentioned that he is working with Student Government on some of the ideas
that were discussed during the Joint Meeting with the City Council. He will be bringing those back
to Council soon.
CLOSED SESSION: Council Member Gartin asked City Attorney Mark Lambert if there was a
legal reason to go into Closed Session. Mr. Lambert replied in the affirmative, citing Section
20.17(3), Code of Iowa, to discuss collective bargaining strategy.
Moved by Gartin, seconded by Corrieri, to go into Closed Session.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The City Council entered into a Closed Session at 8:51 p.m. and reconvened in Regular Session at
9:11 p.m.
ADJOURNMENT: Moved by Beatty-Hansen to adjourn the meeting at 9:11 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
15
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA NOVEMBER 18, 2021
The Regular Meeting of the Ames Civil Service Commission was called to order by Chairperson Mike Crum
at 8:18 AM on November 18, 2021. As it was impractical for the Commission members to attend in person,
Commission Chairperson Mike Crum and Commission Member Kim Linduska were brought in telephonically.
Commission Member Harold Pike was absent. Also participating telephonically was Human Resources
Director Bethany Jorgenson.
APPROVAL OF MINUTES OF OCTOBER 28, 2021: Moved by Linduska , seconded by Crum, to approve
the Minutes of the October 28, 2021, Regular Civil Service Commission meeting.
Vote on Motion: 2-0. Motion declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Crum, seconded by Linduska, to
certify the following individuals to the Ames City Council as Entry-Level Applicants:
MechanicAssistant - CyRide Shane Stoneburner 93*
James Hammen 85*
Daniel Rekemeyer 85
*Includes preference points
Power Plant Engineer Kristin Mach Evans 85
Chad Aldrich 78*
Samuel J. Feucht 76
*Includes preference points
Vote on Motion: 2-0. Motion declared carried unanimously.
CERTIFICATION OF PROMOTIONAL-LEVEL APPLICANTS: Moved by Linduska, seconded by
Crum, to certify the following individuals to the Ames City Council as Promotional-Level Applicants:
Police - Commander Daniel Walter 92*
Heath Ropp 79
Tom Shelton 70
*Includes preference points
Vote on Motion: 2-0. Motion declared carried unanimously.
REQUEST TO EXHAUST CERTIFIED LIST FOR MAINTENANCE WORKER - STREETS:
Chairperson Crum commented that the requests to exhaust or remove names from existing Certified Lists were
explained very well in the Memos that the Commissioners had received. He asked for confirmation that the
three names that remain on the existing Certified List for both Maintenance Worker - Streets and Maintenance
Worker - Utilities, even though exhausted, will move to the new Lists to be certified. Human Resources
Director Bethany Jorgenson stated that was true. Mr. Crum also inquired if all seven candidates on the original
List that was certified on April 22, 2021, had been interviewed. Ms. Jorgenson replied that they had all been
interviewed.
Moved by Crum, seconded by Linduska , to approve the request to exhaust the Certified List for Maintenance
Worker - Streets.
Vote on Motion: 2-0. Motion declared carried unanimously.
REQUEST TO EXHAUST CERTIFIED LIST FOR MAINTENANCE WORKER - UTILITIES: Moved
by Linduska, seconded by Crum, to approve the request to exhaust the Certified List for Maintenance Worker -
Utilities.
Vote on Motion: 2-0. Motion declared carried unanimously.
REQUEST TO REMOVE NAMES FROM CERTIFIED LIST FOR POLICE OFFICER: Moved by
Crum, seconded by Linduska, to approve the request to remove names from the Certified List for Police
Officer.
Vote on Motion: 2-0. Motion declared carried unanimously.
REQUEST TO REMOVE NAME FROM CERTIFIED LIST FOR PROCESS MAINTENANCE
WORKER: Moved by Linduska, seconded by Crum, to approve the request to remove name from the
Certified List for Process Maintenance Worker.
Vote on Motion: 2-0. Motion declared carried unanimously.
REQUEST TO REMOVE NAME FROM CERTIFIED LIST FOR UTILITY ACCOUNTS
TECHNICIAN: Moved by Crum, seconded by Linduska, to approve the request to remove name from the
Certified List for Utility Accounts Technician..
Vote on Motion: 2-0. Motion declared carried unanimously.
REQUEST TO REMOVE NAME FROM CERTIFIED LIST FOR UTILITY CUSTOMER SERVICE
CLERK: Moved by Linduska, seconded by Crum, to approve the request to remove name from the Certified
List for Utility Customer Service Clerk.
Vote on Motion: 2-0. Motion declared carried unanimously.
COMMENTS: Director Jorgenson informed the Commission that the Human Resources Department
continues to handle a very large number of recruitments. Monthly tests for Police Officer positions are still
being conducted.
The next Regular Meeting of the Ames Civil Service Commission is scheduled for December 16, 2021, at 8:15
AM
ADJOURNMENT: The meeting adjourned at 8:24 AM
__________________________________ _______________________________________
Michael R. Crum, Chairperson Diane R. Voss, City Clerk
2
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works 2019/20 Multi-Modal
Roadway Improvements
(Mortensen Road)
Improvements (Hwy 30, S.
Duff, Billy Sunday)
Program (S. Duff Ave. & S.
5th St.)
Diversion Program
Pollution
Control
Handrails Company
Pollution
Control
Building Improvement LLC Extend
Completion
Period:
Item No. 5
Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: November 11, 2021
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for November 23rd, 2021, includes beer permits and liquor license
renewals for:
•The Café (2616 Northridge Parkway) – Class C Liquor License with Outdoor service,
Sunday sales & Catering privilege
•Aunt Maude’s (543-547 Main St) – Class C Liquor License with Outdoor service &
Sunday sales
•Thumbs Bar (2816 West St) – Class C Liquor License with Outdoor service & Sunday
sales
•Tip Top Lounge (2816 West St) – Class C Liquor License with Outdoor service & Sunday
sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 6
STATE OF IOWA
ABSTRACT OF VOTES
Story County, Iowa
We, the undersigned Members of the Board of Supervisors and ex-officio County Board of Canvassers for this County,
do hereby certify the following to be a true and correct abstract of the votes cast in this County at the 2021 Story County
City School Election held on the 2nd day of November, 2021, as shown by the tally lists returned from the several election
precincts.
AMBER CORRIERI
AWEIN MAJAK
Candidate Total
SCATTERING
TOTAL
We therefore declare:
Council Member At Large, City of Ames
Story
Received five thousand three hundred eighty-nine (5389) votes
Received two thousand six hundred eighteen (2618) votes
Eight thousand seven (8007) votes
Seventy-four (74) votes
Eight thousand eighty-one (8081) votes
AMBER CORRIERI duly elected for the office of Council Member At Large, City of Ames for the term of 4 years.
JOHN HAILA
Candidate Total
SCATTERING
TOTAL
We therefore declare:
Mayor, City of Ames
Story
Received seven thousand seven hundred five (7705) votes
Seven thousand seven hundred five (7705) votes
Two hundred thirty-one (231) votes
Seven thousand nine hundred thirty-six (7936) votes
JOHN HAILA duly elected for the office of Mayor, City of Ames for the term of 4 years.
MARY KITCHELL
BETH SWENSON
Candidate Total
SCATTERING
TOTAL
we therefore declare:
Hospital Trustee, City of Ames
Story
Received six thousand four hundred three (6403) votes
Received six thousand two hundred ninety-one (6291) votes
Twelve thousand six hundred ninety-four (12694) votes
Seventy-nine (79) votes
Twelve thousand seven hundred seventy-three (12773) votes
MARY KITC HELL duly elected for the office of Hospital Trustee, City of Ames for the term of 4 years.
BETH SWENSON duly elected for the office of Hospital Trustee, City of Ames for the term of 4 years.
GLORIA BETCHER
Candidate Total
SCATTERING
TOTAL
We therefore declare:
Council Member Ward 1, City of Ames
Story
Received one thousand eight hundred twenty-nine (1829) votes
One thousand eight hundred twenty-nine (1829) votes
Fi�y-three (53) votes
One thousand eight hundred eighty-two (1882) votes
GLORlA BETCHER duly elected for the office of Council Member Ward 1, City of Ames for the term of 4 years.
Item No. 7
Story County, Iowa
ANITA ROLLINS
WRITE-IN
BRANT LEMER
Candidate Total
SCATTERING
TOTAL
We therefore declare:
STATE OF IOWA
ABSTRACT OF VOTES
Council Member Ward 3, City of Ames
Story
Received one thousand seven hundred sixty-seven ( 176 7) votes
Received one hundred thirty-five (135) votes
One thousand nine hundred two (1902) votes
Twenty-five (25) votes
One thousand nine hundred twenty-seven (1927) votes
ANITA ROLLINS duly elected for the office of Council Member Ward 3, City of Ames for the term of 4 years.
AUSTIN D. M. WOODIN
Candidate Total
SCATTERING
TOTAL
We therefore declare:
Hospital Trustee, City of Ames -To Fill Vacancy
Story
Received six thousand nine hundred seventeen (6917) votes
Six thousand nine hundred seventeen (6917) votes
Fihy-five (55) votes
Six thousand nine hundred seventy-two (6972) votes
AUSTIN D. M. WOODIN duly elected for the office of Hospital Trustee, City of Ames -for the residue of the term.
IN TESTIMONY WHEREOF, we have hereunto set our hands and caused to be affixed the seal of this county by the Clerk of the Board of Supervisors.
Done at Nevada the county seat of Story County, this 9th day of November, 2021.
(Seal)
Attest:
Members of the Board
of Supervisors and
ex-officio County
Board of Canvassers
1
ITEM # 8
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2020/21 ANNUAL STREET FINANCIAL REPORT
BACKGROUND:
Section 312.14 of the Code of Iowa requires each city receiving allotments of Road Use Tax
funds to annually prepare and submit to the Iowa Department of Transportation (IDOT) by
December 1, a Street Financial Report of expenditures and receipts for the fiscal year then
ended. Those cities not complying with this section of the Code of Iowa will have Road Use
Tax funds withheld until the city complies.
The report to be submitted is for the fiscal year ended June 30, 2021.
ALTERNATIVES:
1. Approve the 2021 Street Financial Report.
2. Do not approve the 2021 Street Financial Report.
MANAGER'S RECOMMENDED ACTION:
In order for the City of Ames to continue to receive Road Use Tax funds, it is necessary to
submit an annual Street Financial Report to the IDOT. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, thereby approving the
2021 Street Financial Report.
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
General
Fund
Streets
(001)
Road
Use
(110)
Other
Special
Revenues
Debt
Service
(200)
Capitial
Projects
(300)
Utilities
(600 & U0)
Grand
Total
Street Lights $870,686 $870,686
Engineering $379,115 $262,228 $362,267 $1,003,610
Street Maintenance
Expense
$8,328 $4,718,553 $312,936 $5,039,817
Other Professional
Services
$290,384 $231,859 $17,364 $539,607
Storm Drainage $455,866 $455,866
Street - New Roadway $7,344,969 $7,344,969
Street - Capacity
Improvement
$676,699 $464,855 $8,543,458 $9,685,012
Street - Safety/
Environment
$158,999 $158,999
Principal Payment $6,656,338 $6,656,338
Interest Payment $1,473,664 $1,473,664
Parking $563,659 $563,659
Traffic Control/Safety $59,263 $226,057 $25,365 $310,685
Snow Removal $5,000 $1,390,013 $1,395,013
Total $943,277 $7,680,821 $464,855 $8,130,002 $16,566,878 $1,712,092 $35,497,925
Expenses
Page 1 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Revenue
General
Fund
Streets
(001)
Road
Use
(110)
Other
Special
Revenues
Debt
Service
(200)
Capitial
Projects
(300)
Utilities
(600 & U0)
Grand
Total
Levied on Property $770,280 $0 $8,130,002 $8,900,282
Other Taxes (Hotel, LOST)$464,855 $464,855
Interest $95,288 $95,288
Federal Grants $58,998 $1,078,099 $1,137,097
State Revenues - Road
Use Taxes
$8,824,834 $8,824,834
Other State Grants - IDOT $64,376 $7,177,978 $7,242,354
Charges/fees $49,623 $1,712,092 $1,761,715
Assessments $244,634 $244,634
Proceeds from Debt $9,366,306 $9,366,306
Total $943,277 $8,824,834 $464,855 $8,130,002 $17,962,305 $1,712,092 $38,037,365
Page 2 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Bonds/Loans
Bond/Loan
Description
Principal
Balance
As of 7/1
Total
Principal
Paid
Total
Interest
Paid
Principal
Roads
Interest
Roads
Principal
Balance
As of 6/30
2013 GO BOND $2,705,000 $510,000 $81,150 $510,000 $81,150 $2,195,000
2012 GO BOND $2,126,855 $493,063 $63,806 $493,063 $63,806 $1,633,792
2011B GO BOND $1,811,700 $584,100 $41,709 $584,100 $41,709 $1,227,600
2010 GO BOND $1,181,273 $581,549 $28,805 $581,549 $28,805 $599,724
2015 go bond $4,267,376 $548,128 $142,393 $548,128 $142,393 $3,719,248
2014 go bond $3,625,628 $639,817 $79,135 $639,817 $79,135 $2,985,811
2018 GO BOND $6,420,000 $515,000 $263,000 $515,000 $263,000 $5,905,000
2017 GO BOND $4,143,269 $1,002,402 $155,054 $1,002,402 $155,054 $3,140,867
2016 GO BOND $2,921,912 $332,575 $80,127 $332,575 $80,127 $2,589,337
2019A GO BOND $10,056,384 $916,384 $349,775 $765,730 $292,272 $9,140,000
2020A GO Bond $9,500,000 $785,000 $282,580 $683,974 $246,213 $8,715,000
Page 3 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Equipment
Description Model Year Usage Type Cost Purchased Status
MacLander Trailer, Falt Bed, Tandem Axle, 20TFBW (14)2005 Purchased $6,057 No Change
Wanco WTSP110, Arrow Board 2006 Purchased $5,724 No Change
Peterbilt 220, Johnson Street Sweeper 2016 Purchased $240,788 No Change
RAM 4500 Dump Truck 2018 Purchased $58,750 No Change
Caterpillar CB22, Asphalt Roller 2013 Purchased $34,048 No Change
International 7300, Dump Truck 2014 Purchased $133,249 No Change
International 7300, Dump Truck 2017 Purchased $157,839 No Change
Chevrolet, Colorado Pickup 2012 Purchased $21,835 No Change
Chicago Pneumatic 185CU Compressor 2019 Purchased $20,616 No Change
International 7300, Dump Truck 2017 Purchased $157,807 No Change
Felling FT-12IT, Trailer 2014 Purchased $6,215 No Change
Smith Concrete Grinding machine SPS10 2013 Purchased $4,118 No Change
International 7500 SFA 6X4 2018 Purchased $206,083 No Change
International 7500 SFA 6X4 2018 Purchased $206,307 No Change
Bobcat E50 Miniexcavator 2017 Purchased $68,334 No Change
RAM 5500 Dump Truck 2016 Purchased $68,862 No Change
Ford F150 Pickup Truck 2017 Purchased $34,919 No Change
Ford F150 Pickup 2017 Purchased $33,157 No Change
Stanley Breaker MBX15 2016 Purchased $12,575 No Change
Huskqvarna Concrete Saw FS5000D 2016 Purchased $22,595 No Change
KM International Hot Box Trailer, KM8000 2020 Purchased $31,748 No Change
Page 4 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Description Model Year Usage Type Cost Purchased Status
Bobcat M7017, Pavement Milling Machine, Hydraulic 2020 Purchased $16,180 No Change
Caterpillar 430F2 Tractor Loader Backhoe 2017 Purchased $124,151 No Change
Ford F150 Crew cab 4x4 Pickup 2017 Purchased $33,898 No Change
RAM 5500 Dump Truck 2018 Purchased $54,328 No Change
ADDCO AD6200, Message Board, Trailer Mounted 2005 Purchased $15,845 No Change
Case DV23 Asphalt Roller 2018 Purchased $35,285 No Change
Wanco WTSP55-LSAC Arrow Board 2020 Purchased $5,709 No Change
Ingersoll Rand P185WJD, Air Compressor 2002 Purchased $11,496 No Change
International 7300, Dump Truck 2011 Purchased $119,718 No Change
International 7300, Dump Truck 2011 Purchased $116,718 No Change
International 7300, Dump Truck 2011 Purchased $116,643 No Change
International 7300, Dump Truck 2011 Purchased $116,689 No Change
International 7300, Dump Truck 2011 Purchased $116,602 No Change
Honda EB3000CKA, Generator, portabl,e gas powered 2019 Purchased $1,578 No Change
Ford F150, pickup 2010 Purchased $24,237 No Change
Fair B4251, Snowcrete, Snow Blower 2011 Purchased $78,384 No Change
Ford F550 Aerial Truck 2012 Purchased $102,488 No Change
Cherolet Colorado 2012 Purchased $20,638 No Change
Ford Expedition EL, Utility vehicle 2012 Purchased $47,801 No Change
Ring-O-Matic 550-VACEX, Vacuum, Hydro, Trailer Mounted 2012 Purchased $54,618 No Change
Wanco WT5P55-L5AC, Arrow Board 2012 Purchased $5,103 No Change
Cronkhite Trailer, Flatbed, Tandem Axle 2000 Purchased $3,889 No Change
Kubota L4760 HSTC 2014 Purchased $41,120 No Change
Page 5 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Description Model Year Usage Type Cost Purchased Status
ODB LCT650, Leaf Vacuum, trailer mounted 2013 Purchased $27,354 No Change
ODB LCT650, Leaf Vacuum, trailer mounted 2013 Purchased $27,391 No Change
Ver-Mac PCMS-320 Message Board, Trailer Mounted 2014 Purchased $18,320 No Change
Ford F550 Truck 2015 Purchased $125,948 No Change
H&H TC 20, Trailer 2014 Purchased $7,681 No Change
Deere 544K, Wheel Loader 2014 Purchased $120,254 No Change
Ver-Mac PCMS-548, Message Board, Trailer Mounted 2014 Purchased $17,067 No Change
Zetor, Proxima 120 Tractor 2015 Purchased $63,359 No Change
Ver-Mac PCMS-548, Message Board, Trailer Mounted 2014 Purchased $16,043 No Change
Ver-Mac PCMS-548, Message Board, Trailer Mounted 2014 Purchased $16,043 No Change
Bobcat WS18, Wheel Saw 2002 Purchased $9,926 No Change
Ford F350 Pickup Truck 2010 Purchased $45,507 No Change
Bobcat S-770, Skid Steer 2020 Purchased $50,304 No Change
Ford F250, Pickup 2017 Purchased $28,954 No Change
Bobcat Wheel Saw W-18 2020 Purchased $14,996 No Change
Dodge Ram Pickup 2500 2WD 2018 Purchased $28,115 No Change
Chevrolet Silverado 3500 Truck w/ flatbed DRW 2019 Purchased $50,443 No Change
Ford F150 Pickup Truck 2018 Purchased $30,004 No Change
Ford F150 Crew cab 4x4 Pickup 2018 Purchased $30,572 No Change
Cimline Mastic Hot Tar Patch Machine 2019 Purchased $77,050 No Change
Fair 74251, Snowcrete, Snow Blower, 8-feet 2019 Purchased $85,428 No Change
Case 590SN Tractor Loader Backhoe 2019 Purchased $120,518 No Change
Chevrolet Silverado 1500 Crew cab 4x4 2020 Purchased $31,022 No Change
Page 6 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Description Model Year Usage Type Cost Purchased Status
Motor Grader, Cat 12M3 (Dec 1, 2019 - March 31, 2020)2019 Lease $30,000 Lease Ended
Loader Volvo L90 H (Dec. 1, 2019 - March 31, 2020)2019 Lease $17,400 Lease Ended
Isuzu NPR-HD truck w- EZ-Liner Roadway Line painter 2019 Purchased $153,949 No Change
Graco Paint Line Lazer 130H 2Gun 2020 Purchased $5,250 No Change
Graco Paint Line Lazer 130H 2Gun 2020 Purchased $5,250 No Change
Graco Paint Machine Line Driver HD 2020 Purchased $4,975 No Change
Graco Paint Machine Line Driver HD 2020 Purchased $4,975 No Change
VerMac, PCMS 548, Solar Message Board, Trailer Mount 2019 Purchased $18,260 No Change
Layton Paver, Asphalt 1993 Purchased $26,465 No Change
International HV05 2021 Purchased $203,000 New
International HV05 2021 Purchased $187,807 New
International HV05 2021 Purchased $187,807 New
International HV05 2021 Purchased $187,807 New
International HV05 2021 Purchased $187,807 New
International HV05 2021 Purchased $187,807 New
International HV05 2021 Purchased $187,807 New
Peterbilt 220, Schwartz Street Sweeper 2020 Purchased $281,473 New
Motor Grader, Cat 140M (Nov 1, 2021 - March 31, 2022)2020 Lease $43,300 Lease
Deere 624k (Dec 1, 2021 - March 31, 2022)2019 Lease $31,400 Lease
Page 7 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Street Projects
Project Description Contract Price Final Price Contractor Name
2018/19 Asphalt Street Pavement
Improvement (Florida, Reliable,
Hutchinson, Delaware)
$1,002,621 $1,003,171 Con-Struct
2017/18 Shared Use Path Expansion
(W. Lincoln Way - Sunset Ridge to N.
Dakota Ave)
$193,619 $196,658 Manatt's Inc
2018/19 Traffic Signal Program $199,689 $200,533 Iowa Signal Inc
2017/18 Arterial Street Pavement
Improvements (13th Street -
Ridgewood to Harding Ave)
$1,453,187 $1,430,156 Con-Struct
2018/19 Collector Street Pavement
Improvements (Hickory Drive -
Westbrook to Woodland Street)
$1,222,196 $1,189,507 Manatt's Inc
2017/18 Right of Way Restoration
(Pierce, Tyler, Meadowlane, Carr, E.
16th, Linden, Kellogg, 18th Street, S.
Duff, Duff, O'Neil, Douglas, Grand,
Sherman
$117,370 $130,966 GreenTech of Iowa
2019/20 Shared Use Path Expansion -
Vet Med Trail (S. 16th to ISU Research
Park)
$282,715 $278,842 Howrey Construction
2019/20 Pavement Restoration (Slurry
Seal) Broadmoor, Douglas, 21st,
Stafford, Agg, George Allen, Paulsen,
11th, 5th, N. Oak, E. 8th, Ross,
Bayberry, Kellogg, Onyx, Turquoise,
Harcourt, Southdale Sunset, Roosevelt,
Arkansas, Marston, Curtiss, Red Oak,
White Oak
$240,788 $220,622 Fort Dodge Asphalt Co.
Page 8 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Project Description Contract Price Final Price Contractor Name
2019/20 Multi-modal Roadway
Improvements (30th Street and Duff
Ave)
$244,106 $258,333 Iowa Plains Signing
2007/08 Shared Use Path System
Expansion (Bloomington to Ada
Hayden)
$385,000 $404,669 Elder Corporation
2019/20 Asphalt Street Pavement (14th
and 15th)
$774,662 $884,722 Manatt's Inc
Page 9 of 10
Bureau of Local Systems
Ames, IA 50010
Fiscal Year 2021
Ames
11/19/2021 11:11:38 AM
City Street Finance Report
Summary
Resolution Number:
Execution Date:Tuesday, November 23, 2021
Signature:Amy Crabbs
General
Fund
Streets
(001)
Road
Use
(110)
Other
Special
Revenues
Debt
Service
(200)
Capitial
Projects
(300)
Utilities
(600 & U0)
Grand
Total
Begining Balance $0 $6,682,995 $0 $0 $24,632,625 $0 $31,315,620
SubTotal Expenses (-)$943,277 $7,680,821 $464,855 $8,130,002 $16,566,878 $1,712,092 $35,497,925
Subtotal Revenues (+)$943,277 $8,824,834 $464,855 $8,130,002 $17,962,305 $1,712,092 $38,037,365
Ending Balance $0 $7,827,008 $0 $0 $26,028,052 $0 $33,855,060
Page 10 of 10
1
ITEM # _____9___
DATE 11-23-21
COUNCIL ACTION FORM
SUBJECT: REQUEST FOR SUPPORT FOR AMES MAIN STREET
PARTICIPATION IN MAIN STREET IOWA PROGRAM
BACKGROUND:
In 2009, Main Street Iowa, a program of the Iowa Economic Development Authority,
approved an application from the Main Street Cultural District (now Ames Main Street,
or AMS) to become a Main Street Iowa Community. Main Street Iowa provides training,
technical support, and financial resources to participating Main Street Iowa
communities. A program agreement between AMS, the Iowa Economic Development
Authority, and the City outlines the responsibilities of each party for AMS to continue
receiving this support.
The current program agreement is set to expire on December 31, 2021. A new
agreement has been submitted for the City Council to consider. The proposed
agreement would be in effect through December 31, 2023.
As with prior versions of this agreement adopted by the City, the City’s responsibilities
include adopting a resolution of support for the AMS, which commits the City to
financially support AMS, a commitment to appoint a City official to the AMS board, and
a commitment that the local program will follow the approach outlined by Main Street
Iowa.
The City Council has provided support for the Main Street Cultural District on an annual
basis. Although this agreement requires a commitment of financial support for the
Main Street Cultural District, the City Council ultimately determines its financial
support of the program on the basis of the activities proposed by AMS during
each budget process.
The program agreement contains minor adjustments compared to prior versions
adopted by the City. The adjustments do not appear to obligate the City to any
significant new terms or conditions. A resolution of support, which also must be
submitted to IEDA, is attached to this report.
ALTERNATIVES:
1. Approve the Program Agreement and adopt a resolution of support for Ames
Main Street.
2. Do not approve the Program Agreement or resolution of support.
2
CITY MANAGER’S RECOMMENDED ACTION:
Ames Main Street receives critical support from the Main Street Iowa program. This
support facilitates the events, activities, promotions, beautification projects, and grant
opportunities in which Ames Main Street participates. Although the resolution and
program agreement require a financial commitment to Ames Main Street on behalf of
the City, the City Council is free to determine the level of support.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
RESOLUTION NO. ____
RESOLUTION OF SUPPORT AND FINANCIAL COMMITMENT
FOR THE MAIN STREET PROGRAM
IN AMES, IOWA
WHEREAS, an Agreement exists between the Iowa Economic Development Authority, Ames
Main Street and the City of Ames for the purpose of continuing the Main Street Iowa program in
Ames; and,
WHEREAS, this Agreement is pursuant to contractual agreements between Main Street America
and the Iowa Economic Development Authority to assist in the revitalization of the designated
Main Street project area of Ames, Iowa; and,
WHEREAS, the City Council of the City of Ames, Iowa endorses the goal of economic
revitalization of the designated Main Street District within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main Street
Approach™ as developed by Main Street America and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ames, Iowa,
meeting in regular session on November 23, 2021, that the City of Ames, hereby agrees to
support both financially and philosophically the work of the Main Street Cultural District and
commits to appoint a City official to represent the City on the local Main Street Board.
PASSED, APPROVED, AND ADOPTED THIS 23rd day of November, 2021.
________________________________
John A. Haila
Mayor, City of Ames
Agreement # G300-MSI-01
Page 1 of 5
MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT
THIS MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT (“Agreement”) is entered into
and executed by the Iowa Economic Development Authority (the “IEDA”), the City of Ames (the “City”),
and Ames Chamber of Commerce / DBA Ames Main Street (the “Local Main Street Program”)
(Individually “Party” and Jointly, the “Parties”).
WHEREAS, the IEDA administers the Main Street Iowa Program (the “MSI Program”); and
WHEREAS, the City was selected to participate in the MSI Program in 2009 and entered into a
Program Agreement with the IEDA pursuant to which the City and the Local Main Street
Program established a partnership with IEDA; and
WHEREAS, the City and the Local Main Street Program desire to continue to participate in the MSI
Program; and
WHEREAS, the IEDA desires to continue the relationship which has been established with the City and
the Local Main Street Program;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements
contained herein, the Parties agree as follows:
SECTION I. The Local Main Street Program agrees to:
1. Main Street Revitalization Focus:
a. Maintain the Local Main Street Program’s focus on the revitalization of the designated
Main Street district utilizing the Main Street Approach®. This focus should be reflected in
the programs annual plan of action, goals and objectives, vision, and mission statement.
b. Promote the revitalization of the Main Street district through advocacy of tools and
resources that support district investment, for example: development incentives,
ordinances and policy that promote the revitalization of the district, design guidelines or
standards that promote the protection of the traditional character of the district, district
development planning, etc.
2. Main Street Paid Executive Director:
a. Employ a paid full-time Executive Director for the Local Main Street Program who will be
responsible for the day-to-day administration of the Local Main Street Program in
the City. Full-time employment is defined as 40 hours per week dedicated to the Local
Main Street Program. Part time employment is 25 hours per week dedicated to the Local
Main Street Program. The Local Main Street Program and the City will work to the best
of their ability to provide professional support, competitive compensation, and benefits
for the Executive Director position.
b. In the event this position is vacated during the time of this agreement, the Local Main
Street Program shall fill this position in a reasonable time and provide a written timeline
to fill this position to the IEDA’s Main Street Iowa State Coordinator (“the Coordinator”).
c. If the Executive Director for the Local Main Street Program also serves as the director,
executive director, chief executive officer, president, or other leadership role for another
organization or program (e.g., chamber, tourism, community/county economic
development, City, etc.) the Executive Director shall dedicate at least twenty-five hours
per week to their duties as Executive Director of the Local Main Street Program.
d. Develop and maintain an accurate position description for the Executive Director, a copy
of which shall be provided to the Coordinator, which includes the rate of compensation
and describes the professional activities for which the Executive Director is responsible.
e. Maintain worker's compensation insurance for the Executive Director and staff.
Agreement # G300-MSI-01
Page 2 of 5
3. Designated Main Street District: Submit to the Coordinator a current map of the approved
designated Main Street district contemporaneously with execution of this Agreement.
4. Main Street Program Office: Maintain an office within the designated boundaries of the local
Main Street district.
5. Main Street Economic Impact Reporting:
a. Submit monthly economic impact reports to the Coordinator on or before 20th day of the
following month documenting the progress of the Local Main Street Program's activities.
b. If the Local Main Street Program is 30 or more days late submitting any monthly
economic impact report, Main Street Iowa design services, business support services,
eligibility for grant applications, and targeted technical assistance visits available through
Main Street Iowa may be suspended until the Local Main Street Program has submitted
all required reports.
6. National Main Street Accreditation:
a. Maintain Main Street America National Accreditation.
b. Maintain a “Main Street America Member Community” membership with Main Street
America.
c. Use the words “Main Street” when referring to and marketing the Local Main Street
Program, either as an official part of the organization’s name or as a tagline such as “A
Main Street Iowa Program”. As a designated Main Street Iowa community, the Local
Main Street Program shall include the Main Street America and Main Street Iowa logos
on all communication materials.
7. Training Requirements:
a. Participate, as required by the IEDA, in training sessions as scheduled throughout the
year. To remain in compliance and to be eligible for Main Street America National
Accreditation, the Local Main Street Program shall be represented at both days, in their
entirety, of the three (3) annual training sessions that have been designated as
mandatory on the MSI Program calendar.
b. Any newly hired Executive Director will be required to participate in Main Street
Orientation as soon after the hire date as feasible. Registration and all related travel
expenses for training will be paid by the Local Main Street Program.
8. Demonstrated Support:
a. Obtain from the City’s governing body a Resolution of Support of the Local Main Street
Program. This resolution must describe sources and amounts of funding for the
program, a commitment to appoint a City official to represent the City on the Local Main
Street Program governing board of directors, and that the City will continue to follow the
Main Street Approach® as developed by Main Street America and espoused by Main
Street Iowa for Main Street district revitalization.
b. Obtain a Resolution of Support from the Local Main Street Program governing board in
which the board commits to continuing Main Street district revitalization following the
Main Street Approach® as developed by the Main Street America and espoused by the
MSI Program.
9. Compliance:
a. Not assign this agreement to another organization without obtaining prior written
approval of the IEDA.
b. Remain in compliance with the requirements of the MSI Program as outlined in this
agreement and the administrative rules for the MSI Program, 261 IAC Chapter 39. If the
Agreement # G300-MSI-01
Page 3 of 5
IEDA finds that the Local Main Street Program is not in compliance with the
requirements of this program agreement:
i. IEDA shall issue an “Initial Warning” describing how the Local Main Street
Program is out of compliance and provide guidance on how to resolve the
issues. The Local Main Street Program will have 90 days to resolve non-
compliance issues. During this 90-day period, all Main Street Iowa services, with
the exception of targeted technical assistance to help the Local Main Street
Program mitigate non-compliant items, will be suspended. At the end of the 90-
day period, the IEDA will evaluate whether The Local Main Street Program has
resolved the non-compliant issues.
ii. If the Local Main Street Program is not in compliance at the end of the 90-day
Initial Warning period, the IEDA may issue a Final Warning notifying the Local
Main Street Program that, if the Local Main Street Program is not in compliance
within 90 days after issuance of the Final Warning, Main Street Iowa may
terminate this Agreement.
iii. The IEDA will send Notice of Termination via overnight delivery service to the
Local Main Street Program, the City, and Main Street America. Termination of
this Agreement will result in the loss of recognition as a participant in the MSI
Program and discontinuation all services provided by IEDA.
iv. Within 30 days after issuance of the Notice of Termination, the Local Main Street
Program shall cease using the trademarked brand “Main Street” and/or “Main
Street Program” in its name or as part of its organization’s identity.
v. The City may reapply for Main Street Iowa designation.
10. Main Street Re-Designation:
a. Continued participation in the MSI Program after the term of this Agreement shall be
contingent upon re-designation as a participant in the MSI Program. Submission of a
request for re-designation shall be submitted at least 90 days prior to the end of the term
of this Agreement.
b. The IEDA will provide information and guidance regarding re-designation to the Local
Main Street Program at least 6 months prior to the re-designation request submission
deadline.
c. To be re-designated as a participant in the MSI Program, at a minimum, the Local Main
Street Program shall:
i. Document local revitalization impacts through its partnership with Main Street
Iowa;
ii. Demonstrate the Local Main Street Program’s active utilization of MSI Program
services and benefits;
iii. Identify specific plans for future downtown/Main Street district revitalization;
iv. Set out future Main Street Iowa technical assistance needs; and
v. Demonstrate continued broad-based commitment and support of the Local Main
Street Program and its revitalization efforts.
SECTION II. The CITY agrees to:
1. Main Street Revitalization Support:
a. Support and partner with the Local Main Street Program’s focus on the revitalization of
the designated Main Street district utilizing the Main Street Approach®.
b. Support the revitalization of the Main Street district by utilizing tools and resources that
support Main Street district investment, for example: development incentives, ordinances
and policy that promote the revitalization of the district, design guidelines or standards
that promote the protection of the traditional character of the district, district development
planning, etc.
Agreement # G300-MSI-01
Page 4 of 5
2. Main Street Financial Support: Invest financially into the operation of the Local Main Street
Program.
3. National Main Street Accreditation: Support the Local Main Street Program in compliance with
this Agreement and with the completion of the annual Main Street America Accreditation and
the re-designation process described above.
4. Demonstrated Support: Pass a Resolution to demonstrate the City’s support of the Local Main
Street Program and revitalization of the downtown/designated Main Street district as an
important element of the City's economic development strategy. In the resolution, the City must
commit to providing funding for the Local Main Street Program, appoint a City official to
represent the City on the Local Main Street Program governing board, and commit to continuing
to follow the Main Street Approach® as developed by the Main Street America and espoused by
the MSI Program for local Main Street district revitalization efforts.
SECTION III. The IEDA agrees to:
1. National Main Street Accreditation: Administer the Main Street America Accreditation process in
Iowa on behalf of Main Street America and recognize Local Main Street Programs and Cities
who successfully meet the Main Street America Accreditation Standards.
2. Main Street Technical Assistance:
a. Maintain a team of downtown revitalization specialists, including a Main Street Iowa
State Coordinator, to manage communication between the Local Main Street Program,
City, the Main Street Iowa Program, and state government agencies.
b. Provide, as requested and as can be scheduled, on-site technical assistance to the
Local Main Street Program and City by one or more downtown revitalization specialists.
Technical assistance may include design, economic vitality, promotion, organization,
committee training, board planning retreat facilitation, and action planning.
c. Conduct an on-site partnership visit at least once every two years.
d. Provide continuing advice and information to the Local Main Street Program and City.
3. Main Street Training:
a. Coordinate at least three (3) statewide training sessions annually for Local Main Street
Programs and Cities. The nature of training to be provided at each session shall be
based on the combined needs of all Iowa Main Street Communities.
b. Conduct at least three MSI Program orientations for all new Executive Directors and
Local Main Street Program board members and volunteers. The Orientation will
introduce the Executive Director and Local Main Street Program volunteers and board
members to the Main Street Program and to their immediate responsibilities.
c. Offer optional regional training sessions.
d. Statewide training sessions, orientations, and optional regional training sessions may be
virtual, as determined by IEDA.
4. Main Street Network: Include the Local Main Street Program and City in the Main Street Iowa
network.
5. Main Street Designation: Create and implement a re-designation process to be completed by
all Local Main Street Programs every five (5) years.
Agreement # G300-MSI-01
Page 5 of 5
SECTION IV. The PARTIES hereto otherwise agree as follows:
1. The term of this Agreement shall be for a period of twenty-four (24) months beginning January
1, 2022 and ending December 31, 2023.
2. This Agreement may be amended by a written agreement to amend the Agreement signed
by all three Parties, provided that the IEDA may unilaterally amend this Agreement to comply
with legislative, administrative, and policy changes by the federal or state government.
3. Should any governmental unit enact, promulgate, or adopt laws, regulations, rules, or policies
which alter or in any way affect the MSI Program, the City and the Local Main Street Program
shall not hold IEDA liable in any manner for the resulting changes.
4. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their
successors.
5. No Party shall discriminate against any employee or applicant for employment because of race,
color, sex, age, disability, creed, religion, sexual orientation, marital status, or national origin.
6. Any Party may terminate this Agreement without cause after 30 days written notice to the
other two parties.
7. This Agreement supersedes any previous agreements or negotiations, whether oral or written.
8. Nothing contained in this Agreement shall create any employer-employee relationship between
or among any of the Parties.
IN WITNESS WHEREOF, the parties have executed this agreement.
BY: _______________________________________
Mayor Signature Date
_______________________________________ Ames, IA
Mayor Printed Name City
BY: _______________________________________
Board President Signature Date
_______________________________________ Ames Chamber of Commerce
Board President Printed Name DBA Ames Main Street
Local Main Street Program
BY: _______________________________________
Deborah V. Durham, Director Date
Iowa Economic Development Authority
1
ITEM # 10
DATE: 11/23/21
COUNCIL ACTION FORM
SUBJECT: TAX INCREMENT FINANCING (TIF) AND REPORTING RESOLUTIONS
FOR ANNUAL URBAN RENEWAL REPORT AND CERTIFICATON AND
ANNUAL APPROPRIATION OF KINGLAND AND BARILLA TIF
REBATES
BACKGROUND:
The 2012 Iowa Urban Renewal and Tax Increment Financing (TIF) Reform bill included
provisions for reporting, including the Annual Urban Renewal Report, which must be
approved by the governing board and provided to the Iowa Department of Management
to be made available to the public on an internet site.
This report includes documents related to the urban renewal districts, such as the plan
document and City Council action establishing the district, as well as financial information
regarding TIF funds related to urban renewal districts. The due date for the report filing is
December 1 of each year. The penalty for non-compliance is withholding certification of
tax levies.
The attached report includes financial information for the South Bell, ISU Research Park
District 1, ISU Research Park District 2, Barilla, and Campustown (Kingland) TIF districts.
The attached Annual Urban Renewal Report is for the fiscal year ending June 30, 2021.
The new Downtown Reinvestment Act Urban Renewal Area was not approved until the
current fiscal year and is not included in the report.
In addition to the state reporting, the City is required to certify TIF debt with the County
Auditor for the upcoming fiscal year. The ISU Research Park Districts 1 and 2, and the
South Bell debt are General Obligation bonds approved by Council when issued, so no
additional action is required. The Kingland and Barilla TIF districts involve a rebate of
incremental property taxes subject to annual appropriation by the City Council. A
resolution is required for the annual appropriation for the collection and rebate of
incremental taxes per the agreements with Kingland and Barilla. Incremental taxes for the
Kingland TIF are estimated at $430,000 for the upcoming fiscal year. Incremental taxes
for the Barilla TIF are estimated at $420,000 for the upcoming fiscal year.
SUMMARY AND CURRENT STATUS OF TIF DEBT
South Bell Avenue TIF
The South Bell TIF debt was issued for infrastructure improvements to expand
development along South Bell. The debt with principal of $1,152,000 was issued in 2009.
With the development starting at the outset of a recession, the repayment of the TIF had
2
a slow start and incremental taxes were not able to cover debt service until recently,
resulting in a negative balance for the TIF fund. The TIF district is now generating positive
cashflow and the final bond payment was made in FY 2020/21. Staff expects a partial
release of TIF valuation to general taxation in FY 2022/23 with the TIF debt being fully
paid off that year and the full value released to general taxation in FY 2023/24.
Campustown TIF (Kingland)
The Campustown TIF debt is an annually appropriated rebate of property taxes to
Kingland as an economic development incentive for improvements in the Campustown
area. The maximum amount of the rebate is $2,064,530 or a term of 10 years, whichever
comes first. The rebates began in FY 2016/17. A full rebate of property taxes is expected
through FY 2022/23. In FY 2023/24 the maximum rebate amount will be met and part of
the value will be released to general taxation. The full value would therefore be released
in FY 2024/25. Since this TIF debt is subject to annual appropriation, the Council is
required to approve the debt (rebate) each year until terms of the agreement are met.
Ames ISU Research Park District 1 & 2
The Ames ISU Research Park (ISURP) TIF debt was issued for infrastructure
improvements to expand development in the ISU Research Park. The debt with principal
of $2,725,000 was issued in 2015. A second TIF district was established within the same
Urban Renewal Area (URA) and bonds with a principal amount of $290,000 were issued
in 2019. The TIF district was generating positive cashflow by FY 2017/18 and the TIF
balance accumulated is expected to be able to fully pay off the debt for District 1 and 2
by the end of FY 2022/23. This will mean that the full value of property within the URA will
be released to general taxation in FY 2023/24. The TIF bonds will not be fully retired until
FY 2030/31; the accumulated TIF balance will be spent down to make the bond payments.
Barilla TIF
The Barilla TIF debt is an annually appropriated rebate of property taxes to Barilla as an
economic development incentive for expansion to its facility. The maximum amount of
the rebate is $3,000,000 or a term of 10 years, whichever comes first. The rebates began
in FY 2020/21. A full rebate of property taxes is expected through FY 2026/27. In FY
2027/28 the maximum rebate amount will be met, and part of the value will be released
to general taxation. The full value would therefore be released in FY 2028/29. Since this
TIF debt is subject to annual appropriation, the Council is required to approve the debt
(rebate) each year until terms of the agreement are met.
3
ALTERNATIVES:
1. Approve the City’s annual 2021 Urban Renewal Report and resolution
appropriating the payment of a rebate of incremental taxes for the Campustown
and Barilla TIF districts.
2. Do not approve the report and resolution and refer this item back to staff.
CITY MANAGER’S RECOMMENDED ACTION:
In order for the City to comply with mandated reporting requirements and fulfill
requirements under the development agreements with Kingland and Barilla, it is
necessary to submit this report to the Iowa Department of Management by December 1
of this year and approve the appropriation of the tax increment rebates.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
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ITEM#: 11
DATE: 11/23/21
COUNCIL ACTION FORM
SUBJECT: AMEND PURCHASING POLICIES TO INCLUDE AN UNALLOWABLE
PURCHASES CLASSIFICATION FOR FLEET VEHICLES AND
EQUIPMENT
BACKGROUND:
On September 14, 2021, the City Council approved the prioritization of action steps from
the “Policing in Ames” Report. Item 20 of this report recommends that “the City Council
will adopt a policy that no surplus armored military vehicles may be purchased or
accepted for City use”. City staff determined the Policy should be located within the City’s
Purchasing Policies. This Policy requires City Council approval to amend.
The proposed addition to purchasing policies is under Section 3, Fleet Vehicles and
Equipment, 3.07 Unallowable Purchases:
A. The City shall not purchase surplus armored military vehicles or accept them for
City use.
ALTERNATIVES:
1. Approve the amendment to the purchasing policies outlined above to prohibit the
purchase or acceptance of surplus armored military vehicles.
2. Reject the proposed amendment to the purchasing policies.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed amendment to the Purchasing Policies accomplishes one of the action
steps approved by the City Council following the issuance of the “Policing in Ames” report.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM#: 12
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: CYRIDE AWARD OF CONTRACT FOR ARTICULATING BUS
PURCHASE
BACKGROUND:
Over the past several years CyRide has been working to increase the number of 60-foot
articulated buses in the fleet to a total of ten so the #23 Orange route can be operated
exclusively with articulated buses. These larger vehicles allow for a higher capacity of
passengers during peak periods, reducing the need to operate extra buses.
CyRide currently owns six 60-foot articulated buses, all manufactured by NOVA Bus of
Plattsburg, New York and the purchase of a seventh 60-foot articulated bus was approved
and awarded to NOVA Bus in March 2021 by the Transit Board of Trustees and the Ames
City Council. The Capital Improvement Plan (CIP) has one articulated bus programmed
each year through FY 2024 bring the total articulated buses fleet to ten.
The following sources are available to fund the FY 2021/22 articulated bus project and
are programmed in the CIP.
Item Total Cost
Section 5307 $410,426 $102,606 $513,032
Section 5307 – Surface Transportation
Block Grant
Funding Summary $635,426 $214,574 $850,000
If approved, this eighth articulating bus would replace an existing 40-foot bus that is past
its useful life, moving CyRide closer to meeting its federal Transit Asset Management
(TAM) plan goals. Newer buses provide significantly cleaner emissions and a lower
operational cost per mile.
As with the articulated bus approved for purchase in March 2021, CyRide has determined
the most cost-effective method for purchasing this new bus is utilizing a state cooperative
procurement schedule. Statewide purchasing schedules allow CyRide to reduce
administrative time and leverage the buying power of many agencies, which would not
otherwise be available if CyRide were to pursue an independent procurement process.
The use of another state’s procurement schedule is authorized under the FAST Act for
grantees acquiring rolling stock and related equipment. The State of Washington contract
has been identified as offering the best value for CyRide.
CyRide’s current fleet of NOVA articulated buses have proven to be cost effective and
reliable. There are significant savings realized by keeping the articulated bus fleet
standardized to one manufacturer, including a reduction in spare parts inventory, lower
costs for additional training, and quicker repair times. As a result, CyRide has selected
NOVA Bus to be the original equipment manufacturer for this purchase.
The estimated price from NOVA Bus has been quoted at $796,333. The purchase of
additional technologies like automatic vehicle location hardware, automatic vehicle
annunciators, and automatic passenger counters are still being considered for these
buses and will be maintained within the overall project budget. CyRide will continue to
refine bus specifications until approximately six months before the vehicles are built, at
which point the manufacturer will provide updated pricing. Since vehicle pricing is not
finalized until late in the process, CyRide is requesting approval of award to NOVA Bus
of Plattsburg, New York, at the not-to-exceed amount of $850,000. The delivery date of
the bus will be approximately 6 to 8 months after a purchase order is issued.
The Transit Board of Trustees approved the award of contract to Nova Bus at their
November 10, 2021, meeting.
ALTERNATIVES:
1. Approve the award of contract for one 60-foot articulated bus to NOVA Bus of
Plattsburg, New York, for a total not-to-exceed amount of $850,000.
2. Direct staff to proceed according to Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
The purchase of this new articulated bus will move CyRide closer to the goal of operating
the #23 Orange route exclusively with articulated buses. This new bus will also help
CyRide achieve its TAM plan goals and increase the overall sustainability of the fleet.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
1
ITEM#: 13
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: CYRIDE AWARD OF CONTRACT FOR BATTERY ELECTRIC BUS
CHARGING EQUIPMENT
BACKGROUND:
To operate CyRide’s two new battery electric buses planned to arrive in the summer of
2022, CyRide needs to equip the building with specialized bus charging equipment. The
equipment required includes a centralized charging unit and two vehicle dispensers.
Depot charging equipment was included in the original battery electric bus project budget,
which is detailed below, and is included in the Capital Improvements Plan.
Item Low/No Grant VW Grant Local Total
Dispensers $85,000 $20,000 $35,000 $140,000
On September 27, 2021, CyRide staff, in coordination with the Purchasing Department,
issued a request for proposals (RFP) asking vendors to submit information on battery
electric bus chargers and associated equipment. RFP responses were due October 19,
2021. CyRide received responses from three firms, which were subsequently scored by
CyRide staff. The results of the scoring process are summarized below.
Criteria Weight
Siemens ChargePoint
WESTCO
(ABB)
Heavy-Duty Buses 10% 0.77 0.73 0.77
and Maintainability 20% 1.33 1.93 1.87
Total 100% 8.82 7.87 7.60
Following this evaluation, CyRide staff determined the proposal from Siemens Industry
Inc. of Buffalo Grove, IL, offers the best overall value for CyRide. Siemens has the lowest
cost and the shortest delivery lead time while still meeting the system requirements for
charging the new battery electric buses.
2
This RFP was for charging hardware only. If this purchase is approved by Council
an additional procurement will be released for installation and construction
services to install the equipment at the CyRide facility.
The Transit Board of Trustees approved award of contract to Siemens Industry at its
November 10, 2021, meeting
ALTERNATIVES:
1. Approve award of contract to Siemens Industry Inc. of Buffalo Grove, IL, for the
bid amount of $96,000.
2. Direct staff to proceed according to Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
Approving award of charging equipment to Siemens will enable CyRide to proceed with
the battery electric bus project’s facility construction and equipment phases, at the best
value.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
ITEM # 14
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: 2021/22 TRAFFIC SIGNAL PROGRAM (UNIVERSITY BOULEVARD &
SOUTH FOURTH STREET)
BACKGROUND:
The Traffic Signal Program is the annual program that provides for replacing older traffic
signals and constructing new traffic signals in the City, which will result in improved
visibility, reliability, and appearance of signals. Traffic signal replacements include video
detection systems instead of in-pavement loop detection systems, providing detection of
bicycles in addition to vehicles, and much higher reliability.
To reduce the impact of long lead times for traffic signal poles, staff solicited bids for the
poles prior to the future letting of the signal replacement project at University Avenue/S.
4th Street. On November 9, 2021, bids were received by Purchasing for the traffic signal
poles as follows:
Bidder Total Bid
Engineer’s estimate $45,000
JTH Lighting Alliance $58,359
The engineering, construction administration, and construction budget for this project is
currently programmed with $400,000 in Road Use Tax funds.
ALTERNATIVES:
1. Award the Traffic Signal Poles purchase to JTH Lighting Alliance of Apple Valley,
Minnesota in the amount of $58,359.00.
2. Reject the bids and direct staff to purchase equipment with the construction letting.
CITY MANAGER'S RECOMMENDED ACTION:
Proceeding with this purchase will make it possible to receive these signal poles in time
for 2022 construction. The other equipment necessary for this project and the project
construction will be bid separately at a later date.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # ___15__
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: CONTRACT FOR FIELD ENGINEERING SERVICES FOR UNIT #8
OVERHAUL AT POWER PLANT – CHANGE ORDER 1
BACKGROUND:
On June 23, 2020, the City Council approved plans and specifications for the Unit 8
Turbine-Generator Overhaul Project. The Unit 8 Turbine-Generator is disassembled at
regular intervals to inspect the turbine and the generator for repairs and to install
replacement parts that may be needed to prevent unplanned turbine-generator outages,
prevent costly turbine-generator damage, and increase turbine-generator efficiency and
reliability.
Major turbine-generator overhauls are performed generally every 5-10 years, depending
on amount of run time and conditions. The last major overhaul on Unit 8 was performed
in 2013. The overhaul consists of removing the top turbine casing, removing the turbine
rotor, removing the end caps on the generator, and removing the generator rotor.
Numerous inspections, measurements, and tests are taken on all parts to assess wear
and damage and they are within tolerance. Damaged or worn parts are repaired or
replaced, and the unit is reassembled.
General Electric (GE) is the original equipment manufacturer (OEM) of the turbine
generator. Because of the precision of the many parts inside the turbine-generator and
the knowledge and experience required to inspect and repair them correctly, a field
service person from GE is needed to be on site overseeing all inspections and repairs
during the entire project. As the OEM, GE has all necessary drawings and is very familiar
with our unit since we have used GE’s services for the turbine controls conversion in
2016. Additionally, GE technical services was used during the last overhaul performed on
Unit 7 in 2019.
On April 13, 2021, City Council approved a contract for GE’s technical services in the
amount of $242,800. The original proposal provided a firm price for GE to perform field
engineering services on site for 10-hour shifts, 6 days a week, for 8 weeks.
The overhaul project has not been able to be completed within the originally planned 8-
week window due to two major factors. First, the Electric utility is subject to membership
requirements of the Mid-Continent Independent System Operator (MISO), the utility’s
power marketing organization. In order to meet MISO operating requirements, Unit 8
needed to be operational by August 29, 2021, and operate for a minimum of 30 days to
have the unit’s capacity accredited with MISO. Therefore, the project scheduling expected
the contractor to mobilize in June and complete the project before this August 29 deadline.
2
Second, ahead of the project, the Unit 8 crane was supposed to be rebuilt by a separate
contractor. The crane is necessary to completely disassemble the turbine and generator
components for inspection and repair. However, the crane was not returned to service
prior to the turbine-generator overhaul project commencing, despite the original
completion date of the crane rebuild being October 31, 2020.
Therefore, the turbine contractor (Blade Runner) mobilized to the site on June 11, 2021,
and GE was on site June 14, 2021, to begin the outage on Unit 8. The turbine contractor
performed what could be done without the overhead unit crane, expecting the crane to
be available within days. Due to delays by the crane contractor because of material
availability, the crane was not installed until June 12, 2021. The next day, June 13,
2021, the crane failed its load certification test and was rendered inoperable.
Ames staff believed the contractor could repair the crane and pass the test within a few
days. However, it became apparent that the crane would not be available in time to
complete the entire overhaul before MISO’s August 29 deadline. Therefore, Electric staff
determined it would be best to perform all repairs that would ensure Unit 8’s availability
by the 29th, operate the unit for the 30-day requirement, and then return to perform the
remaining overhaul scope in a second maintenance outage beginning October 4, 2021.
Following the failed load certification test, the Unit 8 crane was repaired and certified on
July 23, 2021. The turbine contractor and GE returned to site on October 4, 2021, and
continued the work to complete the entire scope of the overhaul. Unfortunately, the crane
incident slowed down the project, which necessitates an additional three weeks of
technical services from GE.
To date, the total contract amount has been spent. Based on the initial contract, three
weeks would cost an additional $91,000. Therefore, the action being requested is
to approve Change Order No. 1 to General Electric in the amount of $91,000 to
extend the contract to provide technical oversight for an additional 3 weeks. GE’s
technical services payment is based on verification of timesheets and using approved
rates.
Funding for the Unit 8 Turbine-Generator Overhaul Project was originally budgeted in the
2019/20 CIP in the amount of $3,000,000 total. If approved, this Change Order
increases the total GE contract amount to $333,800. This is below the $350,000
budgeted for GE services in the CIP. However, the entire project has exceeded the
$3,000,000 in available funding due to Change Orders with the turbine contractor,
Blade Runner. A separate Council Action Form is being presented to the City
Council on the November 23, 2021, agenda outlining the Blade Runner Change
Orders and the funding sources to cover them.
3
Contracts awarded to date on this project are:
The Engineer’s estimate for the cost of the total project was $2,488,000, although it is
very difficult to determine the actual repair cost before the unit is completely disassembled
and measured/tested. Funding for the Unit 8 Turbine-Generator Overhaul Project was
originally budgeted in the 2019/20 CIP in the amount of $3,000,000. Funds to finance
expenses exceeding that amount will be taken from the Unit 7 Boiler Repair Project CIP,
the Unit 7 Turbine-Generator Overhaul CIP, and the Unit 8 Turbine & Generator
Maintenance account.
In total, funds are available for this project as follows:
2019/20 Unit #8 Turbine Generator Overhaul CIP
Materials/Parts $1,000,000.00
Construction 1,650,000.00
GE Tech Support 350,000.00
Unit 7 Boiler Tube CIP 311,623.00
Unit 7 Overhaul CIP 288,924.12
Unit 8 Turbine & Generator Maint. 55,000.00
TOTAL $3,655,547.12
Argo Parts 1,077,109.00$
Argo City to pay sales tax 74,711.63$
MD&A Parts (sales tax included)191,461.85$
Power Plant Services Parts (sales tax included)147,224.65$
Burns & McDonnell Engineering 39,176.89$
General Electric Technical Support 242,800.00$
General Electric CO #1 (This Council Action)91,000.00$
Blade Runner Prime Contractor 699,800.00$
Blade Runner City to pay sales tax 48,986.00$
Blade Runner CO # 1 607,678.37$
Blade Runner City to pay sales tax 42,537.49$
Blade Runner CO # 2 26,993.86$
Blade Runner City to pay sales tax 1,889.57$
Blade Runner CO # 3 181,357.44$
Blade Runner City to pay sales tax 12,695.02$
Blade Runner CO # 4 (Separate Council Action)123,843.27$
Blade Runner City to pay sales tax 8,669.03$
TOTAL 3,617,934.07$
4
City staff is reviewing the crane contract and the events leading up to the failure of
the crane during the load certification testing. The delays that resulted from this
incident have resulted in this cost increase as well as other cost increases to re-
mobilize other contractors on this project. Staff is consulting with legal counsel to
determine the liability the crane contractor has for these costs and will consider
pursuing a claim against the crane contractor and/or others responsible for the
damage and resulting delays.
ALTERNATIVES:
1. Approve Change Order 1 for additional technical field advisor services for Unit 8
overhaul with General Electric Steam Services, Inc., Midlothian, Virginia, in an
amount not-to-exceed $91,000.
2. Do not approve Change Order 1 for additional technical field engineering services
for Unit 8 overhaul.
CITY MANAGER'S RECOMMENDED ACTION:
This project will complete the overhaul of Unit 8 Turbine-Generator. It is crucial to perform
this work in a timely fashion in order to maintain compliance with the turbine-generator
and maintain reliability. General Electric is the manufacturer of the turbinegenerator and
its technical field direction during the actual work is critical to the success of the project.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # ____16 ___
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: UNIT 8 TURBINE-GENERATOR OVERHAUL PROJECT – CHANGE
ORDER NO. 4
BACKGROUND:
On June 23, 2020, the City Council approved plans and specifications for the Unit 8
Turbine-Generator Overhaul Project. The Unit 8 Turbine-Generator is disassembled at
regular intervals to inspect the turbine and the generator for repairs and to install
replacement parts that may be needed to prevent unplanned turbine-generator outages,
prevent costly turbine-generator damage, and increase turbine-generator efficiency and
reliability.
Repairs and replacement of worn parts will be completed as the inspection progresses.
Experience has shown that certain parts require replacement every major overhaul and
some parts become unusable during the disassembly process. This overhaul to repair
and replace parts is required and recommended by boiler and machinery insurance
carriers and follows accepted industry standards. This contract is for labor and materials
for the inspection and repairs to Unit 8 turbine-generator. Spare parts are made available
to the contractor for repair and replacement and are bid under a separate contract.
Award of contract was made October 13, 2020, to Blade Runner Turbomachinery
Services (BRTS), LLC of Navasota, Texas, for the base bid and Alternate #10 (Turbine
Lube Oil System High Speed Flush) in the amount of $699,800 (plus applicable sales
taxes to be paid by the City).
Once the turbine was opened, it was determined that the generator rotor needed to be
removed, shipped to a repair facility, and undergo a re-winding. To accomplish this work,
Change Order #1 was approved by the City Council on September 28, 2021, in the
amount of $607,678.37 (plus $42,537.49 in sales taxes to be paid by the City).
Change Order #2 authorized the contractor to disassemble the turbine stop valve, clean
the main valve and seat, transport the pilot valve and seat to a shop in Chicago where
parts were machined to correct tolerances, and then re-install the parts into the turbine
stop valve. The cost for Change Order No. 2 was $26,993.86 (plus $1,889.57 in sales
taxes to be paid by the City) and approved by the City Manager.
Change Order #3 was approved by the City Council on October 26, 2021 in the amount
of $181,357.44 (plus $12,695.03 in sales taxes to be paid by the City). This change order
was for performing four major items: a low-speed balance test of the turbine rotor, major
repairs to the diaphragms (stationary blades), machine work on the casing, and to perform
bearing repairs.
2
THIS ACTION:
The action now being requested is to approve Change Order No. 4 to Blade Runner
Turbomachinery Services in the amount of $123,843.27. This change order includes
three items: additional costs incurred that are outside the original scope of work
due to Unit 8 crane delay, additional work/machining for bucket installation, and
installing a new gear in the turning gear. This change order requires an additional
$8,669.03 to be paid in sales taxes by the City to the state of Iowa.
The Unit 8 crane delay has caused additional costs for this contract because it resulted
in the overhaul project not being able to be completed within the originally planned 8-
week project window. The Electric utility is subject to requirements from the Mid-Continent
Independent System Operator (MISO). In order to meet MISO operating requirements,
Unit 8 needed to be operational by August 29, 2021 and operate for 30 days to avoid
potentially costly consequences. Therefore, the project scheduling expected the
contractor to mobilize in June and complete the project before this August 29 deadline.
Ahead of the overhaul project, the Unit 8 crane was supposed to be rebuilt by a separate
contractor. The crane is necessary to completely disassemble the turbine and generator
components for inspection and repair. However, the crane was not returned to service
prior to the turbine/generator overhaul project commencing, despite the original
completion date of the crane rebuild being October 31, 2020.
Therefore, Blade Runner mobilized to the site on June 11, 2021 and GE (technical
services) was on site June 14, 2021, to begin the outage on Unit 8. Blade Runner
performed what could be done without the overhead unit crane, expecting the crane to
be available within days. Due to delays by the crane contractor because of material
availability, the crane was not installed until June 12, 2021. The next day, the crane
failed its load certification test and was rendered inoperable.
Ames staff believed the crane contractor could repair the crane and pass the test within
a few days. However, it became apparent that the crane would not be available in time to
complete the entire overhaul before MISO’s August 29 deadline. Therefore, Electric staff
determined it would be best to perform all repairs that would ensure Unit 8’s availability
by the 29th, operate the unit for the 30-day requirement, and then return to perform the
remaining overhaul scope in a second maintenance outage beginning October 4.
The Unit 8 crane was repaired and certified on July 23, 2021. Blade Runner and GE
returned to site on October 4 and have continued the work to complete the entire scope
of the overhaul. Unfortunately, the unavailability of the crane slowed down the
project and a large portion of the tasks that needed to be performed before the
August 29th deadline need to be recompleted to accomplish the remaining overhaul
scope. These tasks include additional mobilizing costs, a second disassembly and
reassembly of main components, and extending the rental of equipment and tools.
3
While some of the performed tasks were part of the original scope, it was less efficient to
perform them without the crane. The additional work includes fitting different style blade
attachments than what was originally on the turbine. The different blade attachment style
is needed because the original style is unavailable. The additional rotor work is to remove
the old turning gear, machine the new gear, and install on the turbine rotor. The City also
experienced additional costs with GE technical services due to the delay; these costs are
addressed in a separate Council Action Form.
This Change Order, in an amount of $123,843.27 plus tax, increases the total Blade
Runner contract amount to $1,754,450.06. Contracts awarded to date on this
project are:
The Engineer’s estimate for the cost of the total project was $2,488,000, although it is
very difficult to determine the repair cost before the unit is completely disassembled and
measured/tested. Funding for the Unit 8 Turbine-Generator Overhaul Project was
originally budgeted in the 2019/20 CIP in the amount of $3,000,000. Funds to finance
expenses exceeding that amount will be taken from savings related to Unit 7 Boiler
Repair Project CIP, the Unit 7 Turbine-Generator Overhaul CIP, and the Unit 8
Turbine & Generator Maintenance account.
Argo Parts 1,077,109.00$
Argo City to pay sales tax 74,711.63$
MD&A Parts (sales tax included)191,461.85$
Power Plant Services Parts (sales tax included)147,224.65$
Burns & McDonnell Engineering 39,176.89$
General Electric Technical Support 242,800.00$
General Electric CO #1 (Separate Council Action)91,000.00$
Blade Runner Prime Contractor 699,800.00$
Blade Runner City to pay sales tax 48,986.00$
Blade Runner CO # 1 607,678.37$
Blade Runner City to pay sales tax 42,537.49$
Blade Runner CO # 2 26,993.86$
Blade Runner City to pay sales tax 1,889.57$
Blade Runner CO # 3 181,357.44$
Blade Runner City to pay sales tax 12,695.02$
Blade Runner CO # 4 (This Council Action)123,843.27$
Blade Runner City to pay sales tax 8,669.03$
TOTAL 3,617,934.07$
4
In total, funds are available for this project as follows:
2019/20 Unit #8 Turbine Generator Overhaul CIP
Materials/Parts $1,000,000.00
Construction 1,650,000.00
GE Tech Support 350,000.00
Unit 7 Boiler Tube CIP 311,623.00
Unit 7 Overhaul CIP 288,924.12
Unit 8 Turbine & Generator Maint. 55,000.00
TOTAL $3,655,547.12
City staff is reviewing the crane contract and the events leading up to the failure of
the crane during the load certification testing. The delays that resulted from this
incident have resulted in this cost increase as well as other cost increases to re-
mobilize other contractors on this project. Staff is consulting with legal counsel to
determine the liability the crane contractor has for these costs and will consider
pursuing a claim against the crane contractor and/or others responsible for the
damage and resulting delays.
ALTERNATIVES:
1. Approve Change Order No. 4 to Blade Runner Turbomachinery Services, LLC of
Navasota, Texas, in the amount of $123,843.27 for the Unit 8 Turbine-Generator
Overhaul Project.
2. Do not approve the change order and direct staff to seek other options available to
complete this work.
CITY MANAGER'S RECOMMENDED ACTION:
Approving this change order will restore the Unit 8 generator rotor to near like-new
condition, providing reliable generator availability and performance for the future.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
ITEM # _ _17__
DATE: 11-23-21
COUNCIL ACTION FORM - REVISED
SUBJECT: POWER PLANT BOILER MAINTENANCE SERVICES CONTRACT–
CHANGE ORDER NO. 2
BACKGROUND:
The Electric Plant has two natural gas-fired, high-pressure steam turbine electric
generating units which are referred to as Units No. 7 and 8. These units require regular
professional maintenance and repair. The maintenance of these units consists of both
emergency and planned repairs and service. Services include a variety of boiler
maintenance and repairs, pump and piping repairs, and other miscellaneous mechanical
Power Plant work.
On June 22, 2021, Council approved the contract renewal with Plibrico Company LLC,
Omaha, NE, for the Power Plant Boiler Maintenance Services Contract, for a one-year
period from July 1, 2021, through June 30, 2022, in an amount not to exceed $315,000.
This renewal was the second of four-renewal periods subject to Council approval of
funding for boiler maintenance services.
The benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies.
3) Rapid contractor mobilization to start emergency repairs, thus reducing power
plant downtime.
4) Save City staff time preparing specifications, obtaining and evaluating bids, and
securing other procurement documentation.
This contract has traditionally been used for all pressure part maintenance and repair.
For FY 2020/21, the City had also entered into a Power Plant Maintenance contract with
API to provide other maintenance services. API decided late in the annual renewal
process to decline to renew the Power Plant Maintenance contract for FY 2021/22.
To fill this void, Power Plant staff has been using Plibrico to provide these maintenance
services under the rates agreed to in the Boiler Maintenance contract. Change Order #1,
in an amount of $42,500, was approved by the City Manager to cover these additional
costs for services as a stopgap measure. Having no Power Plant Maintenance contract
in essence had caused all maintenance for the current fiscal year—boiler and general
power plant—to be performed under the Plibrico contract. Plibrico’s rates for these
services were competitively bid when the Boiler Maintenance contract was originally
awarded, and were determined to provide the utility with a good value. Staff has evaluated
Plibrico’s rates compared to API’s rates for the work and believes a comparable amount
of work can be completed for this contract amount.
Staff is requesting that Council utilize the funds that were budgeted for the Power
Plant Maintenance contract (API) to finance an increase in the Power Plant Boiler
Maintenance contract (Plibrico). The Power Plant Maintenance contract would then
not be sent out to bid for the current fiscal year.
The proper way to accomplish this is through a Change Order to the Plibrico contract.
Change Order No. 2 to the Boiler Maintenance Services Contract will add an
additional $320,000 (exclusive of sales tax) to the contract for FY 2021/22. This will
bring the total contract amount to $677,500. Invoices will be based on contract rates
for time and materials for services that are actually performed.
ALTERNATIVES:
1. Approve contract Change Order No. 1 with Plibrico Company LLC, Omaha, NE
for the Power Plant Boiler Maintenance Services Contract in the not-to-exceed
amount of $320,000. This will bring the total FY 2020/21 contract value to a not-
to-exceed amount of $677,500 (exclusive of sales tax).
2. Do not approve the change order. This action will delay performing needed
maintenance and repairs.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for both boiler repair and power plant maintenance
services and will also control costs by having established billing rates. Funds will be
expended only as work is performed.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #No.1, as described above.
1
ITEM #___18__
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: CONTRACT COMPLETION FOR THE ADA HAYDEN HERITAGE PARK
FISHING PIER IMPROVEMENTS PROJECT
BACKGROUND:
This project included renovating the accessible fishing pier at Ada Hayden Heritage Park
that was originally constructed in 2009. Over the past few years, undulations started to
appear on the deck which were determined to be caused by the heaving of the pilings
below the structure of the pier. A geotechnical consultant determined that heaving of the
pilings was caused by “ice jacking” which occurs when ice forms around the pilings, the
water level increases, and the pilings heave.
Snyder & Associates, Inc., Ankeny, Iowa developed plans and specifications to correct the
problem and reduce the risk of this happening again. The base bid included removing the
decking material, railings, and six pilings from the lake side of the pier; leveling the existing
pilings; adding rip rap around each piling to prevent ice formation during winter months,
replacement of the decking and railings; removal of a portion of the asphalt trail and
walkways to the pier, and installation of a new path to the north of the existing path so park
users had a safe route during construction. Alternate #1 included adding a retaining wall
on the north side of the pier, between the two walkways, which provides additional support
to prevent heaving. City Council awarded the Base Bid and Alternate #1 to Woodruff
Construction, Inc., Ames, Iowa on June 8, 2021, in the amount of $201,130.
During the project there were three change orders adding $9,091 to the total cost of the
project. Change order #1 was for a deduction of $90 from the base bid amount due to a
clerical error. Change order #2 included an increase in the amount of concrete needed to
complete the replacement path adjacent to the pier. Change order #3 included
replacement of the wood joists and additional perimeter decking material. Originally the
plan was to reuse the joists, but it was determined during construction that they were
unable to be reused. A breakdown of final projects costs is below:
Project Component Cost
Total Project Cost $ 232,013
2
Total available funding for the project was $225,753 and total project cost was $232,013,
leaving a funding shortfall of $6,260. Staff has identified approximately $41,872 in savings
from the Emma McCarthy Lee Park Pedestrian Bridge Project, which will be used to cover
the funding shortfall.
ALTERNATIVES:
1. The City Council can:
a. Approve Change Order #1-3 in the amount of $9,091 to Woodruff
Construction, Inc., Ames, Iowa for the Ada Hayden Heritage Park Fishing
Pier Improvements Project.
b. Accept completion of the contract for the Ada Hayden Heritage Park
Fishing Pier Improvements Project with Woodruff Construction, Inc., Ames,
Iowa in the amount of $210,221
2. Do not accept the completion of the Ada Hayden Heritage Park Fishing Pier
Improvements Project.
CITY MANAGER’S RECOMMENDED ACTION:
Ada Hayden Heritage Park is one of the most popular parks in Ames and offers one of the
few fishing opportunities in the area. The completed improvements ensure the structure
will continue to be an amenity that will be longstanding and enjoyed by many.
Therefore, it is the recommendation of the City Manager that the City Council
approve Alternative #1 as stated above.
.
1
ITEM#: 19
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: 2019/20 CLEAR WATER DIVERSION
BACKGROUND:
Clear water (groundwater) from footing drains causes overloading and backups in the
sanitary sewer and increases the volume of clean water that is treated at the sewage
treatment facility. The Clear Water Diversion program involves diverting footing drain
discharge from sanitary sewers to storm sewers, resulting in lower volumes of clean water
being treated at the sewage treatment facility, thereby decreasing operating and
maintenance costs. In addition, the program addresses locations where sump pumps
discharge directly over the curb because no storm sewer exists in the area. In winter
conditions, these sump pump discharges can cause ice build-up in the curb and gutter.
The locations for the 2019/20 Clear Water Diversion Program include: Grand Ave (1004
and 1010), 11th St (622 11th St. to Wilson Ave), Burnett Ave (14th St to 15th St), Kellogg
Ave (12th St to 13th St), and Johnson St (1132 to 1126).
On July 28, 2020, City Council awarded the project to Keller Excavating, Inc., of Boone,
Iowa, in the amount of $102,240. Change Order No. 1, (balancing) was to reflect the
actual measured quantities completed during construction, with a net contract reduction
of ($2,455.). The final construction of the projected was completed in the amount of
$99,785.0.
Revenue and expenses associated with this program are as follows:
Funding Source
2018/19 Clear Water Diversion program $ 24,000 2019/20 Clear Water Diversion Program 100,000 2020/21 Clear Water Diversion Program 50,000
Engineering and Administration 15,000
2
ALTERNATIVES:
1. Accept the 2019/20 Clear Water Diversion Program as completed by Keller
Excavating Inc. of Boone, IA, in the amount of $99,785.00
2. Direct staff to pursue modifications to the project.
CITY MANAGER’S RECOMMENDED ACTION:
This project was completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
1
ITEM # 20
DATE 11-23-21
COUNCIL ACTION FORM
SUBJECT: 2020/21 SEAL COAT STREET PAVEMENT IMPROVEMENTS (EAST
8TH STREET)
BACKGROUND:
The Seal Coat Street Pavement Improvements Program is the annual program for the
removal of deteriorated seal coat pavements and replacement with a new pavement
surface. Built-up seal coat on streets causes excess crown which results in vehicles
dragging at driveway entrances. This replacement results in reduced maintenance
costs, increased safety with improved surface texture/ride, and increased pavement life
expectancy.
The location of this project is East 8th Street. The project includes the replacement
of the existing street pavement with 8-inch concrete pavement, upgraded pedestrian
facilities to meet the current federal regulations, and storm/sanitary sewer spot
repair/replacement.
On August 25, 2020, City Council awarded the project to All Star Concrete, of Ankeny,
Iowa, in the amount of $161,610.46. Change Order No. 1 was for using geogrid fabric to
address locations where standard subgrade preparation was not possible due to
existing gas main being at a higher elevation than expected (deduct of $1,264.58).
Change Order No. 2 (balancing) was to reflect the actual measured quantities
completed during construction, with a net contract deduction of ($7,873.83) The
construction of the projected was completed in the amount of $152,472.05
Funding Source
2019/20 Seal Coat (Road Use Tax Available Funds) $ 280,000 2019/20 Seal Coat Available Funds 65,000 2019/20 Neighborhood Curb (Franklin Ave) 150,000 2020/21 Seal Coat Program 750,000
Franklin Ave Construction (Est) (separate contract) $ 929,490.92
East 8th St Construction (Actual) (this contract) 152,472.05
Engineering and Administration 162,300.00
Total $1,245,000 $1,244,262.97
2
ALTERNATIVES:
1. Accept the 2020/21 Seal Coat Street Pavement Improvements (East 8th St) as
completed by All Star Concrete, Of Ankeny, Iowa, in the amount of $152,472.05.
2. Direct staff to pursue modifications to the project.
CITY MANAGER’S RECOMMENDED ACTION:
This project was completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
ITEM #21
DATE:11-23-21
COUNCIL ACTION FORM
SUBJECT: 2020/21 TRAFFIC SIGNAL PROGRAM (S. DUFF & S. 5TH STREET)
BACKGROUND: The Traffic Signal Program is the annual program that provides for replacing older traffic
signals and constructing new traffic signals, which will result in improved visibility,
reliability, and appearance of signals. Traffic signal replacements include video detection
systems instead of in-pavement loop detection systems, providing detection of bicycles in
addition to vehicles, and much higher reliability. This project installed new signals and one new pedestrian ramp at the intersection of S. Duff Avenue and S. 5th Street.
On August 25, 2020, City Council awarded the project to Voltmer, Inc. of Decorah, Iowa in
the amount of $208,696.51. One change order (deduct) was administratively approved by
staff in the amount of ($264.48) to reflect final measured quantities, bringing the final
construction cost to $208,432.03.
Revenues and expenses for this project are shown below:
Revenues Expenses
Construction
208,432.03
Total $389,500 Total $342,689.67
Project savings will be used for future traffic signal improvement projects.
ALTERNATIVES:
1. Accept the 2020/21 Traffic Signal Program (S. Duff & S. 5th Street) project as
completed by Voltmer, Inc. of Decorah, Iowa in the amount of $208,432.03.
2. Direct staff to pursue modification to the project.
CITY MANAGER’S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ITEM # 22
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: 2020/21 US HIGHWAY 69 IMPROVEMENTS (SOUTH DUFF AVENUE
AND US HIGHWAY 30 EASTBOUND OFF-RAMP)
BACKGROUND:
This program provides for intersection and corridor improvement projects along US
Highway 69 to alleviate congestion and reduce accidents. This project included
intersection improvements and traffic signal installation at S. Duff Avenue and US
HWY 30 Eastbound Off-Ramp.
On July 28, 2020, City Council awarded the project to Con-Struct, Inc. of Ames, Iowa in
the amount of $1,019,942.60. One change order (balancing) was in the amount of
$15,127.47 to reflect final measured quantities, bringing the final construction cost to
$1,035,070.07.
Revenues and expenses for this project are shown below:
Revenues Expenses
Construction
1,035,070.07
Total $1,420,000 Total $1,349,709.48
Project savings will be in Road Use Tax funds and will be used on a future project.
ALTERNATIVES:
1. Accept the 2020/21 US Highway 69 Improvements (South Duff Avenue and US
Highway 30 Eastbound Off-Ramp) project as completed by Con-Struct, Inc. of
Ames, Iowa in the amount of $1,035,070.07.
2. Direct staff to pursue modification to the project.
CITY MANAGER’S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as described above.
1
ITEM #23
DATE:11-23-21
COUNCIL ACTION FORM
SUBJECT: 2019/20 TRAFFIC SIGNAL PROGRAM (LINCOLN WAY & BEACH AVE)
BACKGROUND:
The Traffic Signal Program is the annual program that provides for replacing older traffic
signals and constructing new traffic signals in the City, which will result in improved
visibility, reliability, and appearance of signals. This program provides the upgrading of
the traffic signal system technology. Traffic signal replacements have included video
detection systems instead of in-pavement loop detection systems that had previously
been used and were frequently a point of failure. Another advantage of the video-based
system is that it detects bicycles in addition to vehicles. This project included a new signal and pedestrian ramps at the intersection of Lincoln Way & Beach Avenue.
On December 8, 2020 , City Council a warded the project to Van Maanen Electric, Inc. of
Newton, Iowa in the amount of $274,254.18. One change order (balancing) was a
deduction in the amount of $4,884.93 to reflect final measured quantities, bringing the
final construction cost to $269,369.25. Revenues and expenses for this project are
shown below:
Revenues Expenses
Construction 269,369.25
Total $389,750 Total $375,531.17
Project savings will go toward future traffic signal improvement projects.
ALTERNATIVES:
1. Accept the 2019/20 Traffic Signal Program (Lincoln Way & Beach Ave) project as
completed by Van Maanen Electric, Inc. of Newton, Iowa in the amount of
$269,369.25.
2. Direct staff to pursue modification to the project.
CITY MANAGER’S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as described above.
1
ITEM # _ _24__
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: IOWA STATE UNIVERSITY RESEARCH PARK PHASE IV
BACKGROUND:
The ISU Research Park Phase IV Road and Utility Improvements Project consisted of the
public improvements associated with this most recent expansion phase of the Research
Park. This project included the paving of 1,570 feet of South Riverside Drive (with shared
use path), paving of 1,860 feet of Collaboration Place (with on-street bike lanes), extension
of sanitary sewer and water main, installation of electric distribution improvements, and
installation of street lighting.
On March 10, 2020, City Council awarded the contract to Con-Struct Inc. of Ames, Iowa in
the amount of $2,823,757.81. Change Order No. 1 was administratively approved with an
adjustment for incorrect plan quantities of trench granular backfill in an amount of
$24,609.47. Change Orders No. 2 and 3 were administratively approved to reflect grading
and sidewalk modifications at the John Deere facility in the amounts of $14,352.05 and
($0.90) (math error correction) respectively.
The final balancing Change Order No. 4 is to reflect actual field quantities installed as part
of this project, in the contract net reduction amount of ($123,778.99). The completed
construction contract, inclusive of all change orders, totals $2,738,939.44.
Funding Source Amount Expenses
Iowa DOT (RISE – up to 70%, utilities not eligible) $1,812,091
Department of Commerce (EDA – up to 50%) 1,743,558
G.O. Bonds (TIF Abated – electric not eligible) 314,204
Ames Electric Operating Budget 135,000
Engineering/Admin $ 633,328.49
Construction 2,738,939.44
TOTAL $4,004,853 $3,372,267.93
ALTERNATIVES:
1. a. Approve Change Order No. 4 for the Iowa State University Research Park
Phase IV Project, in the amount of ($123,778.99).
b. Accept the Iowa State University Research Park Phase IV Project as completed
by Con-Struct Inc., of Ames, Iowa, in the amount of $2,738,939.44.
2. Direct staff to pursue modifications to the project.
2
CITY M AN AGE R’S RECOMMENDED AC TION:
This project has been completed in accordance with plans and specifications. This change
order is necessary to reflect actual quantities installed.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
November 8, 2021
Mayor John Haila
City of Ames
515 Clark Ave
Ames, Iowa 5001 0
Dear Mayor Haila:
Thank you for meeting with the Ames Main Street board of directors this past July. We
appreciate the opportunity to discuss with you the future of downtown Ames.
Since our meeting, we have pursued the following --
Ames Main Street Vision -We have outlined, and the board has approved, a process for
creating a future vision for the Ames Main Street. We have reviewed prior studies and work
conducted related to the mission, vision, and key objectives for Main Street, identified
stakeholders that will be involved in this process, current public and private sector projects, and a
process for either complementing and/or identifying initiatives or projects for the next 3-5 years.
We anticipate beginning this process in January and concluding in no later than mid-year. We
will report back to the City Council at that time.
Streetscape/Maintenance Items -We are continuing to identify current streetscape and other
maintenance items that we believe need attention in downtown Ames. Specifically, these items
include trash receptables, flower planters, bike racks and the decorative light pillars. Many of
these items need repaired, replaced, or simply removed. We have identified approximately
$70-75,000 of improvements and would respectfully request assistance from the Ames City
Council to address these items. We will review further at the City Council meeting.
Financial Support -We have been working on a long-term financial support plan for downtown
and the Ames Main Street program. The board will review this plan at its November board
meeting.
City Support -We understand Accreditation Agreement with the City of Ames, Ames Main Street
and the Iowa Economic Development Authority will be on the agenda for consideration and
approval. We appreciate the ongoing City support of our program and its efforts.
Mayor, we would welcome the opportunity to be on the November 23 agenda for 10-15 minutes.
We would be pleased to update you and the Council on the items above and answer any
questions about these initiatives.
Thank you for your support of Ames Main Street.
Sincerely,
:s:-�»J�
Steve Goodhue
Chair, Ames Main Street
304 Main Street, Ames, IA 50010 515.233.3472 AmesDowntown.org
Item No. 25
1
ITEM:__26___
Staff Report
Lincoln Way Mixed Use Development Project for the Downtown
Reinvestment District
November 23, 2021
BACKGROUND:
The City of Ames has identified the area along Lincoln Way between Clark and Kellogg
as a priority area for redevelopment as part of the Downtown Gateway Focus Area within
the Lincoln Way Corridor Plan. Over the past three years many of the properties on the
north side of Lincoln Way have been acquired and assembled for the purpose of
redevelopment in accordance with the Downtown Gateway Zoning district. (Site Location
Map Attachment A).
This site was included as part of the City’s Downtown Reinvestment District Preliminary
Application that was submitted to the State in February 2021. The concept project with
the initial Reinvestment District application included a hotel, conference space, housing,
office, and commercial uses. The property owner has been working with development
partners to formulate a more specific redevelopment project for City Council approval and
for the use as part of the City’s final application for the Reinvestment District that is due
in February 2022. The development team in consultation with city staff have refined a
concept that is now suitable for an update to the City Council on the design of the site
and mix of uses.
It should be emphasized that at this time this information is intended as an update
from the development team on their intended plans for the site and it is not a formal
proposal for approval of the project. The developer intends to pursue a
development agreement with the City yet this year and complete the agreement for
the development before the February 2022 Reinvestment District application
deadline. Development of the site will require subsequent formal approval of Major Site
Development Plans, among other permits and approvals by the City.
The attached conceptual design plans depict redevelopment of the site along Lincoln Way
with a northerly extension of a pedestrian bridge from the site over the Union Pacific
Railroad to a new public parking garage located within the CDB Parking Lot. The site
consists of all of the property between Gilchrist and Lincoln Way from Clark to Kellogg,
with the exception of the corner properties at Gilchrist and Kellogg. The proposal includes
the acquisition of the City’s well site along Gilchrist and for partial vacation of the alley
near Kellogg. The public parking garage is on City property, but the pedestrian bridge
would require additional acquisition of easement rights or property for its construction
north of Gilchrist. The conceptual design plans are included as Attachment B.
The general building height and massing are represented for the project with the attached
concepts. The plan shows a 10-story hotel with a top floor restaurant, an 8-story office
building with ground floor commercial, and mixed-use residential buildings that are 4-6
stories. The layout includes some on site parking to meet the typical needs of residential,
office, and hotel users with a goal of meeting additional office parking needs with parking
in the public parking garage north of the tracks. Primary access to the site will be from
Gilchrist with a hotel drop-off area accessed from Lincoln Way. The Plan includes ground
level open space and amenity space for use by commercial customers, residents, and
office users.
Specific design details, floor plans, and materials are not yet available for review. As
currently laid out, the mix of uses is as follows:
• Residential-180 Apartments (Studio, 1Br, 2Br, 3Br)
• Hotel-130 Rooms
• Conference Space-15,600 sq. ft.
• Office-93,600 sq. ft
• Retail Commercial-33,200 sq. ft. (including 8,500 sq. ft. in parking garage along
Clark Ave.)
• Restaurant/Bar-27,400 sq. ft.
• On-site parking spaces (south of railroad)-approximately 580 spaces
• Public parking garage-approximately 400 spaces (280 net new)
The development team has indicated that this mix of uses will be marketable in
Ames and meets their interests. It should be remembered that the amount of
development square footage is still subject to change as the concept continues to
be refined.
The proposed mix of uses is consistent with the vision for redevelopment in the
Downtown Gateway Focus Area and will meet the requirements for a development
project related to the Reinvestment District application.
STAFF COMMENTS:
The three key differences of the current concept as compared to the one shown the City
Council as part of the Reinvestment District application in February 2021 are:
1) An increase of approximately 110 residential apartment units
2) Relocation of the second parking garage north of the tracks south of Wells Fargo
in the CBD parking lot – While constructed by the developer, this garage will be
owned and operated by the City
3) The building design has taller buildings with more open space between buildings
The proposed development concept includes many elements identified within the Corridor
Plan as important for the area and is similar in nature to the initial plan used in the
Reinvestment District application. The Corridor Plan indicates a vision for this area that
expands the use and interest of downtown with new residential, boutique hotel, and
commercial uses configured in an urban and walkable design configuration that takes
advantage of shared parking. The Plan also identifies Kellogg Avenue as the heart of the
Gateway area and the primary entrance to Downtown. Additionally, there is a goal to
establish additional commercial uses with an option for a plaza space as a primary
feature that enhances and diversifies the commercial opportunities for the area.
The current concept is focused on the hotel conference center anchor along with the office
building in the center of the site. Ground floor commercial is planned along Kellogg and
at the base of the office building at the interior of the site. The design intends to create a
visual connection to the north through the center of the site and the physical connection
with the bridge. The pedestrian bridge is accessed via stairs or an elevator at the center
of the site. As the project continues to evolve it will be important to maintain a focus on
useability and quality of the open space as it relates to retail and restaurant space in the
project.
The proposed residential apartments meet a City interest for expanding housing options
near downtown. The concept focuses on smaller apartment units as is desired by the City
for broad appeal to the general market, rather than as student housing. The plan primarily
consists of 1 and 2-bedroom units with a minor number of studio and 3-bedroom options.
The overall plan for parking has not been evaluated in great detail. The Downtown
Gateway Zoning District allows for consideration of significant parking reductions based
on shared or collective parking availability along with the use of on-street and public
parking options. Although the developer has included the net new 180 parking
spaces as in the public garage north of the railroad tracks as part of their parking
count, staff has indicated that the majority of the parking would need to be first
come first serve, and not reserved for a specific user. As currently depicted the
parking provided on site with the new public parking garage to the north is at the low end
of required parking as calculated by zoning standards. There are a number of details to
work out regarding parking counts and demand as the plan is refined.
One notable exception for parking is the parking requirement for the conference center.
City standards will only require 5 spaces per 1,000 square feet, which is approximately
78 parking spaces. For large events or banquets there will be substantially more parking
needed than is provided on site, which will likely involve overflow use of public parking
located off of Market Avenue to the east of the site and primarily it will entail use of public
parking located north of railroad tracks.
The developer realizes that a number of formal approval steps are needed before
the project can receive final approval from the City Council. At this time the
developer is interested in providing an update to the City Council to demonstrate
how they intend to redevelop the site and to hear feedback on the conceptual
layout.
With an indication that the concept is acceptable to the Council, the developer will
prusue formal approval from the City and begin to review the financial aspects and
phasing plans for the project. Staff would prefer not to spend the time negotiating
the extent of financial incentives to offer to the project only to learn later that the
City Council does not support the design concept.
Attachment A
Site Location Map
S H E E T T I T L E
Sheet Number 1 / 9
Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
ISGInc.com
SITE
IN
T
E
R
S
T
A
T
E
3
5
HIGHWAY 30HIGHWA
Y
3
0
LINCOLN WAYDOWNTOWNLINCOLN
RAILWAY
RAILWAY
RA
I
L
W
A
Y
IOWA STATE
UNIVERSITY
Jack Trice Stadium
Hilton Coliseum
Sheet Number 2 / 9
Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
ISGInc.com
Lincoln Way
Existing Well Location
Gilchrist Street
Railroad
Tom Evans
Park
Cl
a
r
k
A
v
e
n
u
e
Ke
l
l
o
g
g
A
v
e
n
u
e
A
B
C
D
E
F
G
A. RESIDENTIAL MIXED USE
B. RESIDENTIAL MIXED USE
C. COMMERCIAL MIXED USE
D. SOUTH PARKING + ELEV. PLAZA + PED. BRIDGE
E. PROPOSED COMMERCIAL
F. HOTEL + CONVENTION CENTER
G. NORTH PARKING
Sheet Number 3 / 9
Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
ISGInc.com
Office
above
Retail
(6 stories)
South Parking Ramp
(5 stories)
Pedestrian
Bridge
Tom Evans
Park
Hotel
(10 stories)
Retail
(1st floor)
Plaza Space
Restaurant
(Rooftop)Convention
Center
Residential
above Retail
(5 stories)
North Parking Ramp
(3 stories)
Residential
above retail
(5 stories)
Ke
l
l
o
g
g
A
v
e
n
u
e
Lincoln Way
A
B
C
D
E
F
G
Hotel
Drop-off
Retail
(Plaza levels)
Commercial
(1 stories)
Retail
(1st floor)
Sheet Number 4 / 9
Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
ISGInc.com
Office above
Retail
(5 stories)
South Parking Ramp
(5 stories)
Pedestrian
Bridge
Tom Evans
Park
Hotel
(10 stories)
Hotel Bar
(1st floor)
Plaza Space
Residential
above Retail
(5 stories)
North Parking Ramp
(3 stories)
Residential
above Retail
(5 stories)
Cl
a
r
k
A
v
e
n
u
e
Lincoln W
a
y
A
B
C
D
E
FG
Hotel
Drop-off
Retail
(Plaza levels)
Commercial
(1 stories)
Retail
(1st floor)
Condos
(Top level)
Parking
(1st floor)
Sheet Number 5 / 9
Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
ISGInc.com
Kellogg Avenue
Lin
c
o
l
n
W
a
y
A
B
C
D
E
F
G
Gil
c
h
r
i
s
t
S
t
r
e
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Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
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Clark Avenue
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Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
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Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
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Sheet Number 9 / 9
Architecture + Engineering + Environmental + Planning LINCOLN WAY DEVELOPMENT
AMES, IA • 11-19-2021
ISG PROJECT NO. 25840
ISGInc.com
PREFERRED CONCEPT SOUTH PARKING + LINK (D) 219400 Gross SF 6 Levels 34000 Footprint 5 StoriesParking207000 94% 1-5 65 450 515Amenity9400 4% 1-3Pedestrian Bridge 3000 1%3Circ + Struct / Mech + Elec 10970 5% 1-5MIXED USE (E) 8500 Gross SF 4 Levels 8500 Footprint 3 StoriesOffice8500 100% 1 0 0 0Parking0% 2-3Circ + Struct / Mech + Elec 850 10% 1-3HOTEL + CONVENTION (F) 124200 Gross SF 10 Levels 23400 Footprint 10 StoriesHotel142------142 85000 68% 2-10 0 0 0Food + Drink 6800 5% 10Convention15600 13% 1
Hotel 6400 5%1
Amenity 10400 8% 2-10
Circ + Struct / Mech + Elec 12420 10% 1-7
NORTH PARKING 175200 Gross SF 4 Levels 34000 Footprint 3 Stories
Parking 175200 100% 1-3 74 420 494
Circ + Struct / Mech + Elec 17520 10% 1-3 EXIST 120 NET GAIN 374
Studio/Hotel 1 Bed 2 Bed 3 Bed Total -- 870 870
Total Residential Units 10 104 84 10 209 219 --219
Total Hotel Rooms 142
90%TOTAL PARKING 197 783 980
TOTAL UNITS 9 94 76 9 188
TOTAL HOTEL ROOMS 128 128
Public parking ramp connected to Lincoln Way development via pedestrian bridge
Third level ped bridge landing with ground - third level terracesConnection between second level of public parking and third level of Parking D Commercial office spacePublic parking ramp extends over roof, included in Public Parking RampSF included in Gross SF for program aboveUpper level restaurant / bar with outdoor patio facing plazaFirst floor expanding into semi-private courtyard, does not include back of house
Connection to lobby and bar fronting Kellogg with access to public plaza + Convention
Fitness room, pool, meeting rooms
SF included in Gross SF for program above
Efficiency (10% dog wash, bike stor, vert circ, etc.)
South half ramped structure, flat deck fronting Gilchrist St
SF included in Gross SF for program above
Efficiency [Assume 10% Building Support (i.e. circulation, mechanical, electrical, etc.)]
2 / 7 11/18/2021
PREFERRED CONCEPT
Studio Small Med Large Total
Studio/Hotel 1 Bed 2 Bed 3 Bed
% of Total SF 3% 46% 44% 7%100%192000
SF per Unit 550 850 1000 1300
% of Total Unit Count 5% 50% 40% 5%
RESIDENTIAL TOWER A 86400 Gross SF 6 Levels 14400 Footprint 6 Stories
Residential 4 37 30 4 74 67800 78% 2-6 0 0 0
Amenity 4200 5% 2-3
Retail 7200 8%1
Food + Drink 7200 8%1
Circ + Struct / Mech + Elec 8640 10% 1-6
RESIDENTIAL TOWER B 143500 Gross SF 6 Levels 29500 Footprint 6 Stories
Residential 6 56 46 6 113 103500 72% 2-6 80 0 80
Amenity 10500 7% 2-6
Retail 7800 5%1
Parking 21700 15% 1
Circ + Struct / Mech + Elec 14350 10% 1-6
COMMERCIAL (C) 137400 Gross SF 7 Levels 18200 Footprint 7 Stories
Residential 1 11 9 1 23 20700 14%7 0 0 0
Food + Drink 13400 10% 1-3
Office 85100 62% 2-6
Retail 18200 13% 1
Circ + Struct / Mech + Elec 13740 10% 1-7
25840 Lincoln Way Development
11/18/2021
Community rooms, meeting rooms, fitness, possible shared amenity with hotel
Level 1 fronting Kellogg Ave
Lobby and hotel bar at corner of Kellogg Ave and Lincoln Way
SF included in Gross SF for program above
Community rooms, fitness, pet spa, rooftop patio
Level 1 at corner of Clark Ave and Lincoln Way
Bar / restaurant at elevated plaza levels
Level 1 accessed from Gilchrist St
SF included in Gross SF for program above
Commercial office space
Food + drink at first floor fronting plaza at ground level
SF included in Gross SF for program above
1 / 7 11/18/2021
PREFERRED CONCEPT
192,000 SF
93,600 SF
34,500 SF
403,900 SF
15,600 SF
33,200 SF
27,400 SF
3,000 SF
91,400 SF
894,600 SF
(78,490) SF
412,210 SF
CATEGORY REQ PER PROGRAM IN PROJECT TOTAL REQ
Public -(Removing)
Studio / 1 bed
2 bed
3 bed
4 bed
1 room
2 employees
1000 SF Accessory 15600
1000 SF 93600
1000 SF 26000
1000 SF 20200
- 0
Retail + Service --7200
-7200
- -
NOTES
Est.
Convention
SPACE USAGE (GROSS SF)
PARKING REQUIREMENTS
No Req. (Kellogg)
No Req. (Kellogg)
No Req. (Kellogg)
Major Site Dev. Review
Hotel
Residential
Residential
Office
Amenity
Parking
Convention
TOTAL GROSS BUILDING SF
Circulation + Struct / Mech + Elec
Retail
Food + Drink
Pedestrian Bridge
Hotel
TOTAL NET BUILDING PROGRAM (LESS PARKING)
PREFERRED CONCEPT
SOUTH PARKING + LINK (D) 219400 Gross SF 6 Levels 34000 Footprint 5 Stories
Parking 207000 94% 1-5 65 450 515
Amenity 9400 4% 1-3
Pedestrian Bridge 3000 1%3
Circ + Struct / Mech + Elec 10970 5% 1-5
MIXED USE (E) 8500 Gross SF 4 Levels 8500 Footprint 3 Stories
Office 8500 100% 1 0 0 0
Parking 0% 2-3
Circ + Struct / Mech + Elec 850 10% 1-3
HOTEL + CONVENTION (F) 124200 Gross SF 10 Levels 23400 Footprint 10 Stories
Hotel 142 ------142 85000 68% 2-10 0 0 0
Food + Drink 6800 5% 10
Convention 15600 13% 1
Hotel 6400 5%1
Amenity 10400 8% 2-10
Circ + Struct / Mech + Elec 12420 10% 1-7
NORTH PARKING 175200 Gross SF 4 Levels 34000 Footprint 3 Stories
Parking 175200 100% 1-3 74 420 494
Circ + Struct / Mech + Elec 17520 10% 1-3 EXIST 120 NET GAIN 374
Studio/Hotel 1 Bed 2 Bed 3 Bed Total Structured -- 870 870
10 104 84 10 209 On Grade 219 --219
142 90%
TOTAL PARKING 197 783 980
PARKING REQ.864
Public parking ramp connected to Lincoln Way development via pedestrian bridge
Third level ped bridge landing with ground - third level terraces
Connection between second level of public parking and third level of Parking D
Commercial office space
Public parking ramp extends over roof, included in Public Parking Ramp
SF included in Gross SF for program above
Upper level restaurant / bar with outdoor patio facing plaza
First floor expanding into semi-private courtyard, does not include back of house
Connection to lobby and bar fronting Kellogg with access to public plaza + Convention
Fitness room, pool, meeting rooms
SF included in Gross SF for program above
Efficiency (10% dog wash, bike stor, vert circ, etc.)
2 / 7 11/18/2021
PREFERRED CONCEPT
Studio Small Med Large Total Gross SF %Level(s)Parking Grade Struct Total
% of Total SF 3% 46% 44% 7%100%192000
SF per Unit 550 850 1000 1300
% of Total Unit Count 5% 50% 40% 5%
RESIDENTIAL TOWER A 86400 Gross SF 6 Levels 14400 Footprint 6 Stories
Residential 4 37 30 4 74 67800 78% 2-6 0 0 0
Amenity 4200 5% 2-3
Retail 7200 8%1
Food + Drink 7200 8%1
Circ + Struct / Mech + Elec 8640 10% 1-6
RESIDENTIAL TOWER B 143500 Gross SF 6 Levels 29500 Footprint 6 Stories
Residential 6 56 46 6 113 103500 72% 2-6 80 0 80
Amenity 10500 7% 2-6
Retail 7800 5%1
Parking 21700 15% 1
Circ + Struct / Mech + Elec 14350 10% 1-6
COMMERCIAL (C) 137400 Gross SF 7 Levels 18200 Footprint 7 Stories
Residential 1 11 9 1 23 20700 14%7 0 0 0
Food + Drink 13400 10% 1-3
Office 85100 62% 2-6
Retail 18200 13% 1
Circ + Struct / Mech + Elec 13740 10% 1-7
25840 Lincoln Way Development
11/18/2021
Community rooms, meeting rooms, fitness, possible shared amenity with hotel
Level 1 fronting Kellogg Ave
Lobby and hotel bar at corner of Kellogg Ave and Lincoln Way
SF included in Gross SF for program above
Community rooms, fitness, pet spa, rooftop patio
Level 1 at corner of Clark Ave and Lincoln Way
Bar / restaurant at elevated plaza levels
Level 1 accessed from Gilchrist St
SF included in Gross SF for program above
Commercial office space
Food + drink at first floor fronting plaza at ground level
SF included in Gross SF for program above
1 / 7 11/18/2021
PREFERRED CONCEPT
PARKING USAGE
CATEGORY PARKING AM NOON PM EVENING AM NOON PM
Adittional Public 116
Residential
Hotel + Convention
BUILDING LOT GROSS SF FAR UNITS DENSITY
RESIDENTIAL A
RESIDENTIAL B
COMMERCIAL
SOUTH PARKING + LINK
MIXED USE
HOTEL + CONVENTION
NORTH PARKING
EVENING
WEEK DAY WEEK END
ITEM #: 27
DATE: 11-23-21
COUNCIL ACTION FORM
SUBJECT: REZONE PROPERTY AT 3709 TRIPP STREET AND PROPERTY AT 3803,
3807, 3811, 3815, 3819, 3905, 3911, AND 3917 TRIPP STREET FROM “FS-
RM” (SUBURBAN RESIDENTIAL MEDIUM-DENSITY) TO “FS-RM PUD”
(PLANNED UNIT DEVELOPMENT OVERLAY) ZONE ON BOTH
PROPERTIES.
BACKGROUND:
The property at 3709 Tripp Street and the property at 3803, 3807, 3811, 3815, 3819, 3905,
3911, and 3917 Tripp Street are developed with multi-family structures. The owner has
requested the Planned Unit Development (PUD) zoning overlay designation to allow use of
the 61-unit Independent Senior Living Facility as an apartment dwelling in the FS-RM zone
at 3709 Tripp Street.
The FS-RM zone limits the number of units in an apartment dwelling to no more than twelve
units, unless it is for senior living. Approval of the PUD Overlay would replace the senior
housing requirements and support providing for affordable housing within a larger building
with reduced parking than would typically be permitted.
The PUD Overlay allows for a full range of uses as defined within the base zone of FS-RM,
but also allows for design flexibility to meet specific purposes regarding residential
development goals as defined within the Overlay standards. The applicant proposes to allow
for the 61-unit building to be used for any age group based upon a proposal to provide for
affordable housing at incomes level that do not exceed 60% of the household average
median income. The affordability requirement would be based upon conformance to Low
Income Housing Tax Credit (LIHTC) requirements as the applicant desires to secure tax
credits to refurbish the apartments.
The proposed rezoning from FS-RM to FS-RM PUD includes two lots (Lots 1 & 2, South
Fork Subdivision, First Addition) with a combined total of 8.27 acres. Lot 1 is addressed as
3709 Tripp Street and includes 3.65 acres. Lot 2 is addressed as 3803, 3807, 3811, 3815,
3819, 3905, 3911, and 3917 Tripp Street and includes 4.62 acres (See Attachment A:
Location Map). Note that the two previously approved site plans accompany the rezoning
request instead of a Master Plan, since both lots are fully developed with existing multiple-
family structures.
Lots 1 and 2 are developed with multiple-family structures. Lot 1, South Fork Subdivision,
First Addition (3709 Tripp Street) includes a three-story 61-unit structure which was
approved as an Independent Senior Living Facility, known as Brighton Park, through the
granting of a Special Use Permit (SUP) by the Zoning Board of Adjustment (ZBA) on March
6, 2002. A second SUP was granted by the ZBA on September 24, 2003, to allow the
construction of two carport structures over existing parking spaces. Zoning requirements for
Independent Senior Living Facilities are notably different from apartment buildings in two
aspects: 1) It is allowed to have any building size compared to an apartment building within
the minimum and maximum density limits of the zoning district, and 2) It is allowed to have
reduced parking of one space per unit compared to one space per bedroom for apartments.
Lot 2, South Fork Subdivision, First Addition (3803, 3807, 3811, 3815, 3819, 3905, 3911,
and 3917 Tripp Street) includes seven separate three-story 12-unit apartment buildings and
a community building, known as Windsor Pointe. A Major Site Development Plan was
approved by the City Council for this development on April 23, 2002.
The applicant for the PUD Overlay, Windsor TWG LP, purchased Lots 1 and 2 in October
2020. Windsor TWG LP was aware at the time of purchase that use of the 61-unit building
at 3709 Tripp Street was limited to Independent Senior Living. The applicant claims that this
building has been used as rental units by the general population, not exclusively by seniors,
for the last fifteen (15) years. The prior owner indicated to TWG representatives that
they intended to operate a senior facility but switched to general population very early
in its operation through their LIHTC agreements with the state. The City was not a
party to any of the original LIHTC approvals related to the site.
The rezoning proposed addresses the prior use of the site, but more importantly
would allow for continued use of the site without senior housing due to the applicant’s
proposal to commit to 30 years of affordable housing. The applicant previously
requested approval of a use variance that was denied by the Zoning Board of Adjustment
on October 13th.
The findings for a PUD Overlay are included within Attachment G. The applicant’s
application materials are included within Attachment H. The request accounts for use of the
site as household living within apartment dwellings, no mandatory senior living facility,
common area and open space, and a parking reduction of 36 parking spaces in relationship
to the 36 3-bedroom apartment units. The PUD overlay allows for a reduction of parking
in relationship to three-bedroom units from three parking spaces to two parking
spaces. All other parking requirements apply. With the PUD’s allowable reduction, the
site would meet minimum parking requirements.
The applicant provided a Market Study with the previous Variance application for this
property and the adjacent Windsor Pointe Apartments. The study compares the relative
demand for low-income affordable housing to senior housing from the summer of 2021 for
senior apartment facilities in Ames. The study concludes the following:
• Vacancy Rate- “According to the contact at this property, the property is undergoing
a change in management. The contact attributed the elevated vacancy rate to
management by the previous company, the management transition, and the COVID-
19 pandemic. However, the contact stated demand for affordable family housing in
the area is high, and the property historically has been occupied at 97 percent or
higher.
• “The senior (55+) properties in the PMA (Primary Market Area) report an occupancy
level of 90.4 percent overall. None of the properties report a waiting list. This
indicates there is a higher demand for affordable family/general tenancy housing in
the PMA than senior housing.”
• “There is a higher demand for affordable family/general tenancy in the PMA (Primary
Market Area) than senior housing.” The study also concludes that: “There is a larger
number of family renter households than seniors in the lowest income cohorts
(Income less than $39,999: family 65.3%; senior 55+ 45.5%). This supports a higher
need for low-income housing for families than seniors, which is also demonstrated by
the previous affordable in the PMA Occupancy table.”
Off-street parking requirements for apartment dwellings is 1.5 spaces for each one-bedroom
unit and 1.0 space per bedroom for units of two bedrooms, or more. Parking requirements
for a PUD may be reduced to a maximum of two parking spaces for each residential unit
provided affordable housing is provided for low- and moderate-income households. This
means that units with three, or more, bedrooms require only two parking spaces, instead of
three, provided the units are reserved for low- and moderate-income households. The total
number of parking spaces required and provided for the PUD is 276 due to the use as
affordable housing.
The proposed Planned Unit Development (PUD), including Lots 1 and 2, has a total net
density of 17.5 dwelling units per net acre. Approximately forty-four percent (44%) of the
8.27 acres (3.64 acres) is common open space and amenities. This includes the landscaped
areas, playground, and clubhouse. It does not include the storm water detention pond on
the east end of the development. The entire development is located adjacent to the north
side of Tripp Street. No public streets are included in the proposed PUD (See
Attachment I – Open Space Graphic).
The property owner proposes to reserve for a period of 30 years all 145 apartments
for individuals or families whose income is sixty percent (60%) or less of the Area
Median Income (AMI). This includes twenty-nine (29) one-bedroom, eighty (80) two-
bedroom, and thirty-six (36) three-bedroom units. A contract rezoning agreement would
obligate the property owner to provide for affordable housing for 30 years (Draft
Contract-Attachment J) in recognition of approval of the PUD Overlay and to provide
annual documentation to the City to verify consistency with LIHTC standards for low-
income households.
Planning and Zoning Commission. The Planning and Zoning Commission reviewed the
request on November 17, 2021. The Commission reviewed the PUD process, history of the
site and senior housing, affordable housing requirements, and needs for different housing
types. The Commission voted 6-0 to recommend the City Council approve the request for
rezoning from FS-RM to FS-RM PUD conditioned upon approval of a contract rezoning
agreement for a 30-year affordable housing commitment and that the owner include a
shared parking agreement between the two sites. Staff supports the P&Z recommendation
to account for the perpetual sharing of parking between the two sites based on 36 space
parking reduction included within the PUD proposal.
Public Notice. Notice was mailed to property owners within 200 feet of the subject site and
a sign was posted on the subject property in accordance with the notification requirements
of Chapter 29.
ALTERNATIVES:
1. Approve on first reading the request for rezoning of Lots 1 and 2, South Fork
Subdivision, First Addition located at 3709, 3807, 3811, 3815, 3819, 3905, 3911 and
3917 Tripp Street from FS-RM (Suburban Residential Medium Density) to FS-RM
PUD (Suburban Residential Medium Density Planned Unit Development), with a
shared parking agreement and a contract rezoning agreement including the following
provisions for the PUD:
A. 145 units of housing affordable to households making 60% of AMI or less for a
minimum of a 30-years
B. Reduction of required parking by 36 parking spaces
C. No requirement for senior living within the 61-unit residential building
NOTE- the applicant has requested suspending the rules and allowing for all
three readings of the ordinance on November 23rd, or to hold a special meeting
the following week to complete the rezoning process in order to make a state
deadline of applying for LIHTC in December.
Additionally, the applicant would need to agree to the contract rezoning
agreement prior to the close of the public hearing on the rezoning.
2. Deny the request for rezoning.
3. Refer this item back to City staff and/or the applicant for additional information.
CITY MANAGER’S RECOMMENDED ACTION:
As noted in the attached addendum, the proposed rezoning is consistent with the Land Use
Policy Plan land use designations and policies. The site was previously developed in
conformance with zoning standards at the time of their site plan approval. The proposed
PUD does not change the configuration of the site but does include a use allowance of the
61-unit building as an apartment building that is not an independent senior living facility and
for a 36-space parking reduction based upon the number of three-bedroom apartments. The
existing open space on site and amenity space are satisfactory in meeting the PUD Overlay
requirements in relation to its use as affordable housing.
The requested change of permitted use from a mix of apartments and independent senior
living units to apartment dwellings as affordable housing with a 30-year commitment to
affordability is consistent with the market assessment and the City’s Consolidated Housing
Plan Goals to expand affordable housing options within the City. Staff does not believe the
site will operate in any substantially different manner that would cause concerns for change
of use and parking reduction.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
ADDENDUM
REZONING BACKGROUND:
Existing Land Use Policy Plan. The LUPP designation of the entire subject area is
Village/Suburban Residential. The proposed change of zone to “FS-RM PUD” is
consistent with that designation. The LUPP designations of this and adjoining properties
can be found in Attachment B – LUPP Future Land Use Map.
The applicant has provided support materials (see Attachment G) regarding the proposed
rezoning and its conformance with the Land Use Policy Plan. While the rezoning of an
area designated as Village/Suburban Residential on the LUPP to FS-RM PUD is
supported, Goal No. 6 and Objective 6.A. in the LUPP supports the rezoning, and reads
as follows:
Goal No. 6. It is the goal of Ames to increase the supply of housing and to provide a wider
range of housing choices.
• Objective 6.A. Ames seeks to increase the overall supply of low and moderate-
income housing through the following means: (1) conservation of such units in
existing areas that are not designated for redevelopment or intensification; and (2)
inclusion of such units in new market-driven housing developments through zoning
incentives.
Existing Zoning. The following table shows the existing zoning of the subject properties
and the zoning of abutting properties in each direction.
NORTHWEST NORTH NORTHEAST
Jurisdiction: Ames Jurisdiction: Ames Jurisdiction: Ames
Existing Zoning: Highway Oriented
Commercial Existing Zoning: Highway Oriented
Commercial
Existing
Zoning:
Highway Oriented
Commercial
Overlay District: None Overlay District: None Overlay
District: None
Jurisdiction: Ames Jurisdiction: Ames Jurisdiction: Ames
Existing Zoning:
Suburban
Residential Low
Density
Existing Zoning:
Suburban
Residential
Medium Density
Existing
Zoning:
Low Density
Residential
Overlay District: None Overlay District: None Overlay
District: None
Jurisdiction: Ames Jurisdiction: Ames Jurisdiction: Ames
Existing Zoning:
Suburban
Residential Low
Density
Existing Zoning:
Suburban
Residential
Medium Density
Suburban
Residential
Existing
Zoning:
Low Density
Residential
Overlay District: None Overlay District: None Overlay
District: None
An excerpt of the Zoning Map can be found in Attachment C – Existing Zoning. The
proposed rezoning is reflected in Attachment D – Proposed Zoning.
Existing Uses of Land. Land uses that occupy the subject property and other
surrounding properties are described in the following table:
Direction from
Subject Property
Existing Land Uses
East
South
Site Plans. The properties proposed for rezoning with a PUD Overlay Zone include two
existing platted lots. Each platted lot has an approved site plan. The Minor Site
Development Plan for Lot 1 (3709 Tripp Street) was approved as part of a Special Use
Permit granted by the Zoning Board of Adjustment on September 21, 2003 (See
Attachment E.). The Major Site Development Plan was approved by the City Council for
Lot 2 (3803, 3807, 3811, 3815, 3819, 3905, 3911, and 3917 Tripp Street) on April 23,
2002.
The approved site plan for Lot 1 (3709 Tripp Street) includes a single 61-unit building
originally approved for Independent Senior Living units. There are seventeen (17) one-
bedroom units and forty-four (44) two-bedroom units in the 61-unit building. The applicant
proposes that these units be used as apartments for low- and moderate- income tenants,
instead of exclusively for those who qualify for independent senior living. The occupancy
of an independent senior living facility is limited to persons of the age of 55 or greater; or,
‘Handicapped’ but not including those persons currently illegally using or addicted to a
‘controlled substance’ as defined in the Controlled Substances Act 21 U.S.C. Section
802(6).
The approved site plan for Lot 2 (3803, 3807, 3811, 3815, 3819, 3905, 3911, and 3917
Tripp Street) includes seven (7) 12-unit apartment buildings and a community building.
There are twelve (12) one-bedroom units, thirty-six (36) two-bedroom units, and thirty-six
(36) three-bedroom units. The applicant also proposes that these units be used as
apartments for low- and moderate-income tenants.
There are 74 existing parking spaces on Lot 1 and 202 existing parking spaces on Lot 2,
for a total of 276 parking spaces in the proposed PUD. One-bedroom units require 1.5
parking spaces per unit. Units with two bedrooms, or greater, requires 2.0 parking spaces
per unit. There are 29 exiting one-bedroom units which requires 43.5, rounded to 44
parking spaces, 80 two-bedroom units and 36 three-bedroom units which requires 232
parking spaces. The total number of required parking spaces for the 145 units in the PUD
is 276, which equals the number of existing parking spaces on the site (Lots 1 and 2).
Infrastructure. The existing 12-uinit buildings, 61-unit building, and the community
building are all served with municipal water and sanitary sewer. A storm water detention
pond is located on the east end of the site to control the rate of storm water runoff.
Existing sidewalks, both public and private provide adequate access to all areas of the
proposed PUD. No changes are proposed by the property owner to the existing
infrastructure.
Streets and Access The proposed PUD site abuts the north side of Tripp Street. The
site also abuts the City’s recently constructed bike path along the north edge of the
property. All existing off-street parking areas are accessed from driveways that connect
to Tripp Street. Public sidewalk has been constructed in the public right-of-way along the
north side of Tripp Street. Private sidewalks on the site connect to the public sidewalk
along Tripp Street. Public parking is permitted only on the north side of Tripp Street.
Open Space. A minimum of ten percent (10%) of the gross area shall be devoted to
common open space. The intended purpose of the proposed open space must be set
forth in the plan. The land provided for common open space must be improved for its
intended purpose, and readily accessible to residents. Provide for the ownership and
maintenance of the common open space.
Clubhouse, roof deck patios, and similar community amenities may be credited toward
the open space requirement.
Development exceeding 50 dwelling units shall provide for usable open space and
amenities to serve the residents of the development which may include a combination of
common area and private usable yard areas located outside front yard setbacks.
Development of medium and high-density developments may be exempt from providing
common open space when recreational amenities, such as clubhouses, pools, or sport
courts, are sufficiently provided for as an alternative.
The applicant states that forty-four percent (44%) of the gross area of the site is common
open space. This includes all landscaped areas, playground, and clubhouse. It excludes
the detention pond.
Community Building. The applicant states that amenities in the Community Building
include a community room, business center, clubhouse, fitness room. Elevator, TV
lounge, laundry facilities, and on-site maintenance. Residents are the only people to use
these amenities and they can be accessed through secure entry.
Attachment A
Location Map
Attachment B
LUPP Future Land Use Map
Attachment C
Existing Zoning
Attachment D
Proposed Zoning
Attachment E
3709 Tripp Street Approved Site Plan (09/21/03)
Attachment F
3803, 3807, 3811, 3815, 3819, 3905, 3911, & 3917 Tripp Street
Approved Major Site Development Plan (04/23/02)
Attachment G
Applicable Regulations
Ames Municipal Code Chapter 29, Section 1507, Zoning Text, and Map Amendments,
includes requirements for owners of land to submit a petition for amendment, a provision
to allow the City Council to impose conditions on map amendments, provisions for notice
to the public, and time limits for the processing of rezoning proposals.
Sec. 29.1114 “PUD” PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT (1)
Purpose.
(1) Purpose. The Planned Unit Development (PUD) Overlay zone is intended to allow
flexibility in Zoning District and General Standards where design flexibility helps further
the goals of the Comprehensive Plan and is compatible with its surroundings. The PUD
zone is intended to:
(a) Provide for innovative and imaginative development through flexibility in the design,
placement of buildings, clustering of housing types, use of open space, and related site
and architectural design considerations.
(b) Increase the stock of diverse housing types for a variety of income levels.
(c) Promote efficient land use and infrastructure construction, while maintaining high-
quality living environments for privacy, architectural interest, streetscape, walkability,
and open spaces for private and common use.
(d) Provide for a variety of private and common open space areas corresponding to
smaller lot sizes along with additional amenities for larger developments.
(e) Encourage and preserve opportunities for energy efficient development; and
(f) Encourage context-sensitive infill development.
(3) Establishment. The PUD Overlay zone applies to all lands that are zoned PUD on the
Zoning Map. A Zoning Map Amendment may be approved provided the City Council
makes the following findings:
(a) The Zoning District and Overlay are consistent with the comprehensive plan.
(b) The property on which the PUD is requested has a residential zoning of RL, RM,
UCRM, RH, FS-RL, FS-RM, S-SMD, or is concurrently proposed to be changed to one
of these Zoning Districts.
(c) The existing and proposed infrastructure is sufficient in design and capacity to
support the project with water, sanitary sewer, storm drainage, streets, and other
transportation related facilities.
(d) The PUD Master Plan includes interconnected pedestrian and bicycle circulation
routes to the surrounding areas and within the development.
(e) The proposed PUD Master Plan is consistent with the requirements of this
ordinance and all deviations, exceptions, and limitations stated on the Master Plan are
clear, identifiable, and necessary in support of the design concept and the purpose
statements of the overlay.
(f) The proposed PUD Master Plan is in harmony with the purpose of the overlay.
(g) Findings for approval of a Master Plan with a PUD Overlay rezoning may be
deferred when the City Council initiates a property rezoning.
Attachment H
Applicant’s Statement
Attachment H
Applicant’s Statement (continued)
Attachment H
Applicant’s Statement (continued)
Attachment H
Applicant’s Statement (continued)
Attachment H
Applicant’s Statement (continued)
Attachment I
Open Space Graphic
Attachment J
CONTRACT REZONING AGREEMENT PERTAINING TO THE
LAND AT 3709, 3803, 3807, 3811, 3815, 3819, 3905, 3911, 3917 TRIP STREET.
THIS AGREEMENT, made and entered into this ____ day of __________,
202__, by and between the City of Ames, Iowa (hereinafter called “City”) and Fore
Windsor Pointe Apartments Limited Partnership, and Iowa limited partnership (hereinafter
called “Developer”), its successors and assigns.
WITNESSETH THAT:
WHEREAS, the Developer owns real property of Lot 1 and Lot 2 of the South
Fork Subdivision First Addition, which consists of apartment buildings and condominiums
in Ames Iowa, including the addresses of 3709, 3803, 3807, 3811, 3815, 3819, 3905, 3911,
and 3917 Tripp Street, as described in Attachment “A”; and,
WHEREAS, the property was previously developed under Floating Suburban
Residential Medium density (FS-RM) zoning with a Major Site Development Plan and a
Special Use Permit for household living within apartment dwellings and for part of the
site to have an independent senior living facility and the Developer wishes to have the
property zoned for use of the entire site as household living within apartment dwellings for
low-income housing; and
WHEREAS, the City is willing to rezone the property to through a Planned Unit
Development overlay based upon the standards and principles of the Ames Zoning
Ordinance, subject to certain conditions; and,
Attachment J
Draft Contract Rezoning Agreement
S P A C E A B O V E R E S E R V E D F O R O F F I C I A L U S E
Legal description:
Return document to:
Document prepared by:
Attachment J
WHEREAS, as contemplated by Iowa Code section 414.5, the City desires to
impose certain additional conditions on the property owner in addition to existing
regulations in connection with granting the Planned Unit Development zoning; and
WHEREAS, both City and the Developer expressly agree that said additional
conditions are reasonable and imposed to satisfy public needs which are directly caused by
the requested zoning change.
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I. INTENT AND PURPOSE
A. It is the intent of this Agreement to:
1. Recognize that the Developer is the owner of the real property being
rezoned and expressly agrees to the imposition of additional conditions as authorized by
Iowa Code section 414.5.
2. Confirm and document that the Parties recognize and acknowledge that a
substantial benefit to the public will be realized by imposition of the additional conditions for
rezoning.
3. Grant rezoning of the real property from FS-RM to FS-RM/PUD.
II. GENERAL PROVISIONS
A. Modification. The parties agree that this Agreement may be modified,
amended or supplemented only by written agreement of the parties, and their successors
and/or assigns.
B. General Applicability of Other Laws and Ordinances. The Developer
understands and agrees that all work done by or on its behalf shall be made in compliance
with Iowa Code, the Ames Municipal Code, Iowa Statewide Urban Design and
Specifications and all other federal, state, and local laws of general application (including
the Fair Housing Act as applicable), whether or not such requirements are specifically
stated in this agreement. All ordinances, regulations and policies of the City now existing,
or as may hereafter be enacted, shall apply to activity or uses on the site.
C. Incorporation of Recitals and Exhibits. The recitals, together with any and
all exhibits attached hereto, are confirmed by the parties as true and incorporated herein by
reference as if fully set forth verbatim. The recitals and exhibits are a substantive
contractual part of this agreement.
D. Violations of this agreement. Violations of this agreement by the
Attachment J
Developer may result in the PUD overlay being repealed, and the rezoning of the property
at the City’s discretion.
E. Signatures on Agreement. Prior to the approval of the third reading of the
Ordinance rezoning the property, this rezoning agreement must be signed by the Developer
and delivered to the City.
III. SPECIFIC PROVISIONS
A. The PUD overlay rezoning will allow for the use of a 61-unit building as
an affordable housing apartment dwelling, and not as a senior living facility.
B. The Developer agrees that 100% of the units will be provided as affordable
housing for a minimum of 30 years. “Affordable housing” means for occupancy by
households making 60% or less of Area Median Income (AMI) as established by the U.S.
Department of Housing & Urban Development, and in conformance with the federal Low
Income Housing Tax Credit (LIHTC) requirements.
C. The Developer will provide to the City of Ames Planning and Housing
Director annually, no later than April 1st, information necessary to verify operation of the
site and qualifying of households within affordable housing consistent with LIGHTC
requirements for the prior calendar year. In the event the Planning and Housing Director
determines that the Developer has not maintained and operated the site for affordable
housing for 30 years consistent with LIHTC requirements, it shall be considered a
municipal infraction for operating and using the site in a manner that is inconsistent with
zoning.
D. The City agrees that it will approve a reduction in required parking by thirty-
six (36) parking spaces, consistent with the 36 three-bedroom affordable housing units.
IV. COVENANTS RUN WITH THE LAND
This Agreement shall run with the site and shall be binding upon the Developer, its
successors, subsequent purchasers and assigns.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed effective as of the date first above written.
[Signatures on next page]
Attachment J
CITY OF AMES, IOWA
By_________________________________
John A. Haila, Mayor
Attest_______________________________
Diane R. Voss, City Clerk
STATE OF IOWA, COUNTY OF STORY, ss:
____________________, 2021, before me, a Notary Public
in and for the State of Iowa, personally appeared John A.
Haila and Diane R. Voss, to me personally known, who,
being by me duly sworn, did say that they are the Mayor and
City Clerk, respectively, of the City of Ames, Iowa; that the
seal affixed to the foregoing instrument is the corporate seal
of the corporation, and that the instrument was signed and
sealed on behalf of the corporation by authority of its City
Council, as contained in Resolution No. _______________
adopted by the City Council on the ________ d
____________________, 2021, and that John A. Haila and
Diane R Voss acknowledged the execution of the instrument
to be their voluntary act and deed and the voluntary act and
deed of the corporation, by it voluntarily executed.
________________________________________
Notary Public in and for the State of Iowa
FORE WINDSOR POINTE
APARTMENTS LIMITED
PARTNERSHIP
By______________________________
STATE OF __________
____________, ss:
This instrument was acknowledged before me on this
_________day of ___________, 2021, by
__________________________________________,
as Manager, Fore Windsor Pointe Apartments Limited
Partnership.
BY _______________________,
and for the State of _____________.
Attachment J
ATTACHMENT “A”
DESCRIPTION:
Real property in the City of Ames, County of Story, State of Iowa, described as follows:
UNITS 1 THROUGH 12, 3803 TRIPP STREET BUILDING;
UNITS 1 THROUGH 12, 3807 TRIPP STREET BUILDING;
UNITS 1 THROUGH 12, 3811 TRIPP STREET BUILDING;
UNITS 1 THROUGH 12, 3819 TRIPP STREET BUILDING;
UNITS 1 THROUGH 12, 3905 TRIPP STREET BUILDING;
UNITS 1 THROUGH 12, 3911 TRIPP STREET BUILDING;
UNITS 1 THROUGH 12, 3917 TRIPP STREET BUILDING;
UNITS 101 THROUGH 106, 113, THROUGH 117, 119, 121, 133, 134, 136, 137, 201 THROUGH
207, 211 THROUGH 216, 218, 220 THROUGH 223, 226, 227, 229, 230, 301 THROUGH 307,
311 THROUGH 316, 318, 320 THROUGH 323, 326, 327, 329 AND 330, 3709 TRIPP STREET
BUILDING;
ALL IN TRIPP STREET 3709 & 3815 CONDOMINIUMS, STORY COUNTY, IOWA; BEING
A CONDOMINUM CREATED UNDER THE HORIZONTAL PROPERTY REGIME UNDER
CHAPTER 499B OF THE IOWA CODE (2003), BY A DELCARATION OF SUBMISSION OF
PROPERTY TO HORIZONTAL PROPERTY REGIME FOR TRIPP STREET 3709 & 3815
CONDOMINIUMS DATED OCTOBER 16, 2003 AND RECORDED DECEMBER 23, 2003 IN
THE OFFICE OF THE COUNTY RECORDER FOR STORY COUNTY, IOWA AS
DOCUMENT NO. 03-25315, AND AS AMENDED OR SUPPLEMENTED, TOGETHER WITH
THE UNDIVIDED INTEREST IN GENERAL AND LIMITED COMMON ELEMENTS
APPURTENANT TO SUCH UNITS AS PROVIED IN THE AFORESAID DECLARATION.
DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER
Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105
Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010
ORDINANCE NO.
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY
OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE
MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE
BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID
MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES AND PARTS
OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE
BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa;
Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in
Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the
boundaries of the districts established and shown on said Map in the manner authorized by
Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate,
generally located at 3709, 3803, 3807, 3811, 3815, 3819, 3905, 3911, and 3917 Tripp Street is rezoned
from Suburban Residential Medium-Density (FS-RM) to Suburban Residential Medium-Density
Planned Unit Development (FS-RM PUD).
Real Estate Description: Lot 1, South Fork Subdivision, First Addition and Lot 2, South Fork
Subdivision, First Addition.
Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed
to the extent of such conflict.
Section 3: This ordinance is in full force and effect from and after its adoption and publication
as provided by law.
ADOPTED THIS ________ day of _________________________, ______.
________________________________________________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
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ITEM # ____28___
DATE 11-23-21
COUNCIL ACTION FORM
SUBJECT: PUBLIC HEARING ON ACCEPTANCE & SUBMITTAL OF 2020-21
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION
REPORT (CAPER) IN CONNECTION WITH COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
BACKGROUND:
The Community Development Block Grant (CDBG) regulations require that, within 90
days from the end of its fiscal year, the City must prepare a Consolidated Annual
Performance and Evaluation Report (CAPER). This report must be submitted to the
Department of Housing and Urban Development (HUD) on or before September 29 each
year. However, staff requested and received an extension to submit the report on or
before November 30, 2021.
The 2020-21 CAPER reports accomplishments in relation to goals and objectives
identified in the City’s 2019-2023 Consolidated Plan and in the Annual Action Plan for
fiscal year July 1, 2020, through June 30, 2021. The regulations require that the CAPER
be available for a 15-day public review and comment period, which occurred November
2 through November 17, 2021.
Attached for Council review are key pages from the 2020-21 CAPER. A full copy of the
CAPER and attachments are available for review on the City’s web site at:
www.cityofames.org/housing/CAPER.
For the 2020-21 program year, approximately $945,329 of CDBG funds were spent. The
total amount of funding was a combination of entitlement funds and program income.
Approximatey $42,608 of the total was generated program income. Of the $945,329,
approximately $121,462 was administrative expenses. Approximately $823,867 was
expensed on the 2020-21 program actitives, of which $794,568 was to address Low and
Moderate Income Housing (LMI) housing.
For the HOME funds, approximately $22,987 was spent on program administration. This
was the only expense for the HOME program. For the CARES (COVID-19) funds,
approximately $475,713 was spent. Of the $475,713, approximately $32,489 was spent
for program administration approximately $396,816 was used for Rent & Utility Relief and
$46,408 was spent on Mortgage & Utility Relief.
In addition to the CARES programs, the major activity implemented in FY 2020-21 was
the public infrastructure improvements at Baker Subdivision. Because this activity
occurred in the City’s Neighborhood Revitalization Strategy Area (NRSA), approximately
2,310 people/households were benefitted.
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ALTERNATIVES:
1. Approve the submittal of the City’s 2020-21 Consolidated Annual Performance and
Evaluation Report (CAPER).
2. Do not approve the submittal of the City’s 2020-21 Consolidated Annual
Performance and Evaluation Report (CAPER).
CITY MANAGER’S RECOMMENDED ACTION:
The CAPER outlines the City’s accomplishments in the CDBG programs in the past year.
The report is required to be submitted to HUD prior to November 30, 2021.
It is therefore the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
0
PROPOSED DRAFT
CITY OF AMES
CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORTS (CAPER)
CITY OF AMES FISCAL YEAR
JULY 1, 2020 THROUGH JUNE 30, 2021
Public Comment Period:
November 2, 2021 thru November 17, 2021
1
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and
executed throughout the program year.
With community input, the overall goals and outcomes of the City's 2019-23 Strategic Plan continue
to be to increase the supply of affordable housing for low- and moderate-income persons, and to
continue to support and maintain the public service needs for special populations, homeless, and
low-income households. The major progress that the City made in carrying out these two overall
strategies was through the implementation of the following project activities for 2020-21 and 2019-
20 rollover activities for the CDBG Programs: Acquisition/Reuse for Affordable Housing, Disposition
of 6th Properties, Acquisition/Rehab of Properties, the Installation of Public Infrastructure
Improvements Program for Baker Subdivision (321 State Avenue), along with a first Amendment to
the Action Plan to include an Acquisition/Relocation/Demolition Program for an Installation of a
Shared Use Bike Path in our NRSA. Lastly, second and third Amendments to the Action Plan were
completed to include CDBG-CARES funding to implement the following three programs due a
worldwide Coronavirus Pandemic: 1) Rent Relief Assistance; 2) Mortgage Relief and 3) Utility Relief
Assistance for both Renters and Homeowners. For the HOME Programs: 1) Homeownership
Construction Program; 2) Homebuyer Assistance Program, and 2) future funding for Low-Income
Housing Tax Credits (LIHTC) units in the Baker Subdivision.
The Acquisition/Reuse Program. This activity was designed to create, expand, and maintain
affordable housing for homeless and low-income persons (80% or less of AMI) by: a. increasing the
supply of affordable rental housing for low-income families, b. increasing the availability of
affordable owner-occupied housing or c. maintaining the supply of affordable owner-occupied
housing. Under this activity the City did not acquire any properties under the 2020-21 program year.
The Disposition of Properties. This activity was designed to provide maintenance and costs for
properties purchased in previous program years. For 2020-21 the activity included the on-going
maintenance of three lots remaining along Sixth Street. For the Sixth Street properties, a Change In
Use Designation was requested and approved. This disposition change allowed the three contiguous
lots to be sold as one on the open market for re-development. The City of Ames will be purchasing
those lots in the 21-22 program year for $198,000. This revenue will to be returned to HUD to be
reprogrammed to be used towards the Baker Subdivision and any other activity needs in the 2021-
22 program year.
The Acquisition/Rehabilitation Activity. This activity was designed to rehabilitate properties
purchased under the Acquisition/Reuse Program that needed repairs before being sold to eligible
buyers or to a nonprofit housing developer. For 2020-21, there is one property that remains under
this activity, which is the rehabilitation of the Village property. For 2020-21, driveway improvements
were installed at the property. The property was scheduled to be sold in 20-21 program year;
however, this activity has been rolled into the 2021-22 program year.
2
The Public Infrastructure Improvements Program for 321 State Avenue. Under this program
activity, during the 2015-16 program year, the acquisition of one 10-acre parcel (old Ames Middle
School site) was completed. Although construction of housing has not begun, in 2016-17 the City was
successful in receiving its first Neighborhood Revitalization Strategy Area designation for the 10-acre
parcel. In 2017-18, although there was an unsuccessful attempt to negotiate an agreement with a
local developer in the spring of 2018, the City as the “developer” prepared the specifications,
solicited for bids and was successful in awarding a contract to begin the installation of the
infrastructure improvements on the site. For 2018-19, phase I of the infrastructure improvements
were install, which was the construction of an extension of Tripp Street through the middle of the
site. For 2019-20, Phase II of the development began with the installation of a public sidewalk along
the south side of the new Tripp Street extension, along the hiring of an Engineering firm to begin the
platting of the subdivision, which includes the layout of lots for homes. Additionally, the bid letting
to install the public utilities and street installation was completed and the work will begin in the 2020-
21 program year. During the 2020-21 program year, an Engineering firm was hired and the final
design and platting of the subdivision that included twenty-six single family lots and one multi-family
lot was completed and approved. Also, during this program year, the plans, and specifications for the
project improvements (sanitary sewer, water main, storm sewers, utility services; construction of
Latimer Lane, alley/shared use path pavement, stormwater basin improvements, and sidewalk
installation) were be prepared that will be bid and started in the 2021-22 program year. In addition,
the City solicited and chose a partner developer to prepare a Low-Income Housing Tax Credit (LIHTC)
application to the Iowa Finance Authority in the fall of 2020, and if awarded, 36 low-income
affordable multi-family housing units on lot 27 in the Baker Subdivision would begin possible
construction in the spring of 2021-22.
The Acquisition/Reuse Program for the Public Facility Installation of a Shared Used Bike Path in our
NRSA. This activity was added to the 2019-20 program year and was rolled into the 2020-21 program
year. This activity was a joint collaboration between the Parks and Recreation, Public Works
Departments, and the Housing Division to enhance the recreational features of the neighborhood
that is located in the City’s only Neighborhood Revitalization Strategy Area (NRSA) by connecting a
share used bike path from an existing park to the newly developing housing subdivision. The Parks
Department is upgrading the park with new features and play equipment, the Public Works
Department identified this route in their 2040 Long Range Transportation Plan to connect the west
side of the area to the east side. The Housing Division utilizing its CDBG funding would implement
the following activities that is the key to connecting the park to the housing subdivision: 1) acquisition
of an existing single-family that is located in the middle of the identified bike path route; 2) relocation
of the tenants residing in the property; 3) demolition of the property; and 4) Installation of a new
bike path. In the 2019-20 program the property was successfully acquired. In 2020-21, the three
tenants were successfully relocated from the property and the property was demolished. The CDBG
funds for the installation of a new bike path from Franklin Park to the Baker Subdivision was removed
and the activity will be 100% funded by the Public Works Department and anticipated to be installed
in the spring of 2022.
3
The CDBG CARES (COVID-19) Program for Rent, Mortgage and Utility Relief Assistance. This activity
was added to the 2019-20 program year and continued into the 2020-21 program year. The United
States has been impacted by a global pandemic of the Coronavirus that has crippled our economy.
In response to this crisis, CDBG funding was made available to be used to prevent, prepare for, and
respond to this pandemic. Under this special allocation of funding the following programs were
created to provide assistance to low and moderate-income households: Rent Relief, Mortgage Relief
and Utility Relief for both renters and homeowners. A number of programs and activities had to be
shifted in order to prepare for the implementation of these needed programs. In 2020-21 program
year the program has assisted the following individuals and households affected by the pandemic:
For the Rent Relief Assistance 72 households were assisted; For Rent Relief Utilities Assistance 58
households were assisted; For the Mortgage Relief Assistance six (6) households were assisted; and
For the Mortgage Utility Assistance five (5) households were assisted. The total for all four programs
was 141 households assisted.
The Homeownership New Construction Program and the Homebuyer Assistance Programs. These
two activities are being funded under our HOME Program. Due to implementing the installation of
the public improvements (electricity, geothermal, water, sewer, streets, etc.) for the platted lots
being under way, other than administrative expenses, the homeownership new construction
program nor any homebuyer assistance was started in the 2020-21 program year. The City still
intends to use the HOME funding to build affordable homes on in the Baker Subdivision, that is in
our NRSA, in which we anticipate housing construction may occur in the program year of 2021-22.
The opportunity to acquire a large parcel of land to expand the development of affordable housing
for low-income persons and households – which addresses the heart of the strategic plan – continues
to be the primary focus of all the activities that were implemented for the 2020-21 program year and
that will continue for the 2021-22 program year. Also using a portion of its HOME Funds as match,
an application for LIHTC funding for lot 27 in the Baker Subdivision was submitted in May 2021.
In addition to the outcomes listed below, a summary of accomplishments in attaining the goals and
objectives for the reporting period can be found in Appendix I, along with a project map and budget
in Appendix II.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with
the consolidated plan and explain, if applicable, why progress was not made toward meeting
goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome
indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each
of the grantee’s program year goals.
The implementation of some of activities versus actual outcomes during the 2020-21 program year,
was due to the continued need to address the impact of the pandemic on our community. An
additional receipt of $356,455 of CARES funding was awarded to the city that required a 3rd
Amendment to be completed to the 2019-20 Action Plan. This amendment was taking place in 2020-
4
21 program year. This also caused a delay in the submittal of the CAPER for 2019-20, which was
submitted in 2020-21. These changes also caused the delay in the submittal of the 2020-21 Action
Plan. This led to the delay of starting the Engineering and Public Infrastructure Bidding for the Baker
Subdivision that was started but has delayed the New Home Construction and Homebuyer Assistance
Programs. Also, the installation of the Shared Use Bike Path from Franklin Park to the Baker
Subdivision was removed as an activity and the Acquisition/Reuse for Affordable Housing was
removed for 2020-21.
1
Staff Report
INDOOR AQUATIC CENTER UPDATE
November 23, 2021
BACKGROUND:
The Ames Municipal Pool, owned by the City and situated on Ames Community School
District property, will close at the end of February 2022. The building will then be
demolished in early March in order to finish construction on the new high school. At that
time, there will no longer be an indoor community pool in Ames. The City Council has
made it a priority to construct a new warm-water Indoor Aquatic Center (IAC) at 122 North
Oak, which is property currently owned by the Iowa Department of Transportation (IDOT).
City staff has been concentrating on six core issues related to the IAC over the past several
months, which are discussed in this report. The first three issues indicated below require
City Council direction, while the remaining three issues are only updates for Council
information:
ISSUES REQUIRING CITY COUNCIL DIRECTION:
• Whether to use an architect in conjunction with a General Contractor, or a
Construction Manager, or a Construction Advisor to assist the staff in completing
the Indoor Aquatic Center project
• Whether to move ahead immediately to hire RDG to design the Indoor Aquatic
Center or create a competitive process that would solicit proposals from all
companies that are interested in providing these services
• Whether to design the Indoor Aquatic Center with two floors or only one floor
INFORMATIONAL UPDATES:
• IDOT land update regarding the appraisal amount and date for access to property
for construction
• Private fundraising totals
• Latest total project cost estimate
ISSUE 1 (Council direction requested):
Whether to use an architect in conjunction with a General Contractor, or a
Construction Manager, or a Construction Advisor to assist the staff in completing
the Indoor Aquatic Center project
2
There are three potential project delivery methods. The pros and cons of each of these
methods are detailed in Attachment A.
Option 1: Architect and a General Contractor
The more traditional method that most people are familiar with is the use of an architect
and a general contractor (GC). In this scenario, the architect serves as the owner’s
representative on the project to make sure the contractor is building the project in
accordance with the plans and specifications. This method involves one bid package,
and the GC holds the contracts with the subcontractors. Therefore, the GC is responsible
for the quality of work of the subcontractors. When problems arise, the owner’s
representative only has to deal with one entity, the general contractor, in correcting
problems. The general contractor aggregates the requests for progress payments from
all of the subcontractors and submits one unified bill to the City for payment. The
architect advises the City whether the bill for the work is justified.
Some of the shortcomings of this method include: a potential adversarial relationship
between the architect and GC due to the architect holding the GC accountable to
building to plans and specifications, possible inaccurate cost estimating if the architect
is not knowledgeable of the latest construction techniques and material costs, possible
increase in the number of costly change orders since no construction expertise is
provided during design phase, requires significant amount of City staff time to manage
the project since the architect only provides periodic inspections of the project, and
possible longer project schedule due to the sequential project delivery process. Finally,
when disputes arise between the architect and the general contractor, it is difficult for
the architect serving as the owner’s representative to provide impartial recommendation
to the City for resolving the dispute.
Option 2: Architect and a General Contractor with Construction Advisor
The second method is similar to the first; however, a construction advisor (CA) is hired
to serve as the owner’s representative. The CA would have input during the design
process and may be able to alleviate some of shortcomings stated for the first method.
Specifically, the CA would provide construction expertise during the design phase
reducing the probability of costly change orders and reduce the amount of City staff time
to manage the project since the CA will be on site more frequently. The downside of
this method is that it would be more expensive as the City would not only be paying the
GC’s markup, but also the cost of the CA. The City did use a CA for the Library project
so there is some familiarity with this approach.
Option 3: Architect and a Construction Manager
The third method is the use of an architect and a construction manager (CM). With this
approach, the CM acts as an extension of the owner’s staff and the GC is eliminated.
The owner holds all the individual contracts and the CM competitively bids the different
elements of construction (bid packages). Because of this approach, some tasks can
take place simultaneously, thus shortening the overall project timeline. For example, a
demolition and site work package could be bid prior to the overall design being
completed. This method allows the CM to be involved in the design process which has
3
the potential to minimize change orders, uses a collaborative team approach between
owner, architect, CM, and contractors. It is hoped that the increased cost to hire a CM
is offset by the elimination of the GC’s markup to the construction bid amount.
This method does come with some shortcomings which include administrative
challenges associated with managing multiple contracts held by the owner, unfamiliarity
of this method to the City, the City assuming the risk associated with increased cost of
materials, and the difficultly of determining the cost savings due to CM involvement.
ISSUE 2 (Council direction requested):
Whether to move ahead immediately to hire RDG to design the Indoor Aquatic
Center or create a competitive process that would solicit proposals from all
companies that are interested in providing these services
RDG Planning and Design was selected through a Request for Proposal (RFP) process
to develop a conceptual design for the Healthy Life Center (HLC). When Council directed
staff to apply for the Iowa Reinvestment District Program, it also approved using RDG to
develop a conceptual design for the IAC which was based on the aquatics portion of the
HLC. Through the development of the HLC and the IAC, RDG has developed a very good
understanding of the City’s goals as it relates to an aquatic facility.
Council could choose to take one of two paths as the City moves forward with final design
for the IAC. The first would be to direct staff to develop an RFP and begin the process of
selecting an architect based on this new competitive selection process. This approach
could slow down the design process as the City would issue an RFP, receive and review
submittals, interview potential architects, select an architect, then develop and have
Council approve a contract. If a firm other than RDG is selected, staff will need to bring
that firm up to speed regarding how the City has gotten to this point.
The second potential path would be for the City Council to waive purchasing policies and
award a contract to RDG. This path would be quicker as staff can finalize a scope of
services with RDG and negotiate a fee that would be brought to Council for approval.
RDG is familiar with the project and could get into schematic design rather quickly.
ISSUE 3 (Council direction requested):
Whether to design the Indoor Aquatic Center with two floors or only one floor
Staff originally presented City Council with two options for the IAC. One option called for
a one-level structure with just the aquatic components with the possibility to expand the
building to the east on the proposed site. The second option was for a two-level building
with a walking track and multipurpose space on the second level. At that time, City
Council approved pursuing the two-level option to provide non-aquatic related activities
for users.
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In August 2021, the City hired Stecker Harmsen to provide an updated cost estimate in
2023 dollars for the one-level and two-level options. An additional option was added to
obtain a cost estimate for a one-level building which included the aquatic components, as
well as 9,000 square feet of multipurpose space (a walking track and multipurpose
rooms). Stecker Harmsen has indicated that by moving the walking track and multi-
purpose space to the first level, the estimated cost savings will be $796,898 versus the
two-level option. Additionally, operational savings should be expected with the one level
building with multipurpose addition.
The one downside to this approach is that the one level structure with the walking track
and multi-purpose space would eliminate the possibility for expansion on this site in the
future.
ISSUE 4 (Informational only):
Iowa Department of Transportation update regarding the land cost and date for
access to property for construction
As the City Council is aware, staff is continuing to work with IDOT leadership regarding
the City purchasing the land at 122 North Oak and a timeline for IDOT to vacate the
buildings located on the site. In the Iowa Reinvestment District Program application,
the City indicated a purchase price of $2,000,000. This value was provided to the
City by the IDOT staff based on their prior internal estimate. In early November, the
IDOT shared with City staff a copy of their formal appraisal with the final value
being $2,900,000.
City staff has also expressed the desire for the IDOT to vacate the buildings on the said
property no later than fall 2022. This will allow for the City to demolish the buildings and
parking lots so construction can begin as soon as possible. The IDOT has a large
renovation project of the northwest wing coming up and it is currently conducting a space
study to determine if all employees from the northwest wing and the buildings at 122 North
Oak can be relocated to the main building. To date, City staff has not received a final
decision from IDOT as to when the City could take possession of the site.
City staff believes we should move ahead with project before an agreement is
reached regarding the purchase price of the site and the date transferring the site
to the City.
ISSUE 5 (Informational only):
Private Fundraising Update
Dan Culhane, President and CEO of the Ames Chamber of Commerce has graciously
volunteered to privately fundraise $8 million for the IAC and City staff is very appreciative
of his efforts. To date, Dan has secured $8,232,500 in donations and/or pledges. This
amount does not include $2 million of city funding from the Geitel Winakor estate. Any
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fundraising over $10 million could be used to cover project cost overruns or reduce the
amount of bonding needed for the project. Some of the pledges have been made for up
to three years, rather than in one lump sum up-front prior to the City entering into a
construction contract. Therefore, there will be some risk that not all of the pledges will be
honored.
One issue that has arisen is that most of the individuals making the pledges would
prefer to donate the money to the Ames Foundation, which would collect the
donations and then transfer the funds to the City, rather than donating the funds
directly to the City. In addition, there is nothing yet in writing to verify these
pledges. Therefore, City staff is exploring the creation of a pledge document that
will allow donations to be directed to the Ames Foundation and also bind
individuals who are making the pledges, and their estates, to honor these pledges
to the City.
ISSUE 6 (Informational only):
Project Cost Estimate Update
The chart below shows the cost estimates that have been provided throughout this
process. The second column is the original estimate provided by RDG in February 2021.
The third column is the current estimate with a 15% increase over the original estimate
which accounts for the increase in material costs. The fourth column uses the information
provided by Stecker Harmsen and includes $3 million for the land and the use of a CM.
The fifth column is the estimate provided by Stecker Harmsen for a one-level building with
9,000 square foot multipurpose space addition. This estimate also includes a $3 million
land purchase price and the use of a CM.
Best Estimates -Subject to
Change! Two-Level Two-Level Two-Level
One-Level
w/Addition
Items
Original
Current
Estimate Shown
to Council (15%
over Original
Revised
w/Stecker
Harmsen
Estimate &
Revised
w/Stecker
Harmsen
Estimate &
Construction Cost $ 19,739,000 $ 22,699,850 $ 20,230,673 $ 19,537,718
Land $ 2,000,000 $ 2,000,000 $ 2,900,000 $ 2,900,000
FFE $ 300,000 $ 300,000 $ 300,000 $ 300,000
Construction Manager** $ 1,400,000 $ 1,400,000
Design Fees $ 1,480,000 $ 1,702,000 $ 1,702,000 $ 1,702,000
Soils, Survey, Testing $ 390,000 $ 390,000 $ 390,000 $ 390,000
Contingency (15%) $ 3,585,000 $ 4,063,778 $ 4,038,401 $ 3,934,458
*Current total rounded to $31,200,000
**Estimate based on $22 million construction cost and 18-month construction
schedule
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STAFF COMMENTS:
Based on the above information, staff is seeking direction regarding the following
issues:
1. Issue 1. Staff believes that this project is too large and complex not to secure
construction expertise for our team and, therefore, supports the additional expense
of a Construction Manager. The Construction Manager will assure on-site daily
inspection/supervision of the construction project and provide the expertise to help
with any design needed to hold construction costs within the budgeted amounts.
If Council concurs, a competitive process will be utilized to select the Construction
Management firm. It is expected that the actual cost for this service will be less
than the amount of the mark-up charged by a General Contractor.
2. Issue 2. Staff supports continuing the relationship with RDG, the company that
provided the design concepts for the Indoor Aquatic Center beginning with the
Healthy Life Center. RDG is familiar with our proposed project and can move
quickly to begin the design of the facility when the City is ready to proceed.
If Council concurs, staff will begin negotiations with RDG with the expectation that
the final design fee will be less than the amount shown above for the updated
project cost estimates.
3. Issue 3. Staff supports designing a one level building. Given the additional cost to
acquire the site than was originally planned for, the construction of a single floor
building will save approximately $800,000 as compared to a two-story structure.
While the ability to expand on the site will be eliminated with this decision,
expansion of the current site would have been difficult or impossible anyway
because of the lack of sufficient land to accommodate the required parking for any
expansion. Therefore, in the event of expansion, more land will need to be
acquired.
NEXT STEPS:
• Perform an Environmental Phase Study
• Prepare an RFP for Construction Management services for Council approval
• Negotiate a design contract with RDG (assuming the Council concurs with the staff
recommendation)
• Finalize agreement with IDOT which will include the purchase price and timeline
for transferring site to the City
ATTACHMENT A
PROJECT DELIVERY METHODS
Architect and a General Contractor (GC)
This is a traditional project delivery method which is linear in nature, where one phase is
completed before the next one is started.
Pros:
• Architect serves as owner’s representative, frees up staff time
• One bid package for construction
• Traditional method that most people are familiar with
• Understood by all parties
• Often easier to manage a linear process
Cons:
• Potential adversarial relationship between contractor and architect/engineer
• Restricted owner control due to separation of roles and responsibilities
• Accurate cost estimating requires architect to be knowledgeable of latest
construction techniques and market
• No opportunity for contractor input prior to construction which may increase the
probability of costly change orders
• Requires owner resources to manage
• Owner may have to act as “referee” to resolve disagreements
• Longer time frame due to linear or sequential process
• If bid is over budget, there will be delays and possibly additional costs for
redrawing and rebidding
• Architect not on site very often for inspection
Architect and a General Contractor (GC) w/a Construction Advisor (CA)
This project delivery method is very similar to the first, however, a CA is hired to
address some of the shortcomings associated with the first method.
Pros:
• CA serves as owner’s representative, frees up staff time
• One bid package for construction
• A variation of a traditional method that most people are familiar with
• Understood by all parties
• Often easier to manage a linear process
• CA can be involved from design through construction providing construction
expertise to all project phases
Cons:
• Potential adversarial relationship between contractor and architect/engineer
• Restricted owner control due to separation of roles and responsibilities
• Accurate cost estimating requires architect and/or CA to be knowledgeable of
latest construction techniques and market
• No opportunity for contractor input prior to construction, however, the CA can
serve this role
• Requires owner resources to manage
• Owner may have to act as “referee” to resolve disagreements (CA can help with
this)
• Longer time frame due to linear or sequential process
• If bid is over budget, there will be delays and possibly additional costs for
redrawing and rebidding
• May be the more expensive option (GC markup plus CA fee)
• CA on-site for inspections more often than Architect, but not continously
Architect and a Construction Manager (CM)
In this project delivery method, the construction manager acts as an extension of the
owner’s staff and the general contractor is eliminated. The owner holds all contracts
and each subcontractor becomes a prime contractor and is responsible for cost,
schedule, quality, and safety on the project. The construction manager competitively
bids the different elements of construction (bid packages).
Pros:
• The CM is on the owner’s side as the risk is contracted to the prime contractors
• Selection of CM can be based on firm’s qualifications and cost can be negotiated
• Pre-construction services are provided by qualified individuals that are
knowledgeable about current construction methods and costs
• Produces more predictable and manageable results through a collaborative effort
of entire team
• Increases opportunity for local participation of vendors, material suppliers, and
subcontractors
• Non-adversarial effort reduces risks for owner, architect, and construction
manager
• Owner holds all contracts
• Option to fast track by phasing bid packages allows quicker facility usage
• Allows for more owner control in selecting CM and subcontractors
• Potential to minimize change orders
• May be the least expensive option
Cons:
• Multiple contracts held by owner can create administrative challenges
• Potential challenge to determine who is “at fault” if project is delivered late with
multiple prime contracts
• It is an unfamiliar method to the City of Ames
• City will assume the risk associated with increased costs due to material
shortages and delivery delays
• May be difficult to determine cost savings due to CM involvement