HomeMy WebLinkAbout~Master - May 25, 2021, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
MAY 25, 2021
*DUE TO THE COVID-19 PANDEMIC, THIS CITY COUNCIL MEETING WILL BE
CONDUCTED AS AN ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON
ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO:
https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US:1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
https://www.youtube.com/ameschannel12
https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please see the instructions listed above. The normal process
on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of
the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: 6:00 p.m.
HEARINGS:
1. Hearing on the FY 2022 Transportation Planning Work Program (TPWP):
a. Resolution approving the Final FY 2022 Transportation Planning Work Program for
submission to the Iowa Department of Transportation
2. Hearing on Amendment to the FFY 2021-2024 Transportation Improvement Program (TIP):
a. Motion approving amendment to the FFY 2021-2024 TIP
ADMINISTRATION:
3. Motion approving the Draft FY 2022-2025 Transportation Improvement Program and setting
July 13, 2021, as the date of public hearing
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING**
**The Regular City Council Meeting will immediately follow the Ames Area Metropolitan Planning
Organization Transportation Policy Committee Meeting.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular City Council Meeting held May 11, 2021, and Special
City Council Meeting held May 18, 2021
3. Motion approving ownership change for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit, Carryout & Sunday Sales - Casey’s General Store #2560 3020 S Duff
Avenue
4. Motion approving ownership change for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit, Carryout & Sunday Sales - Kum & Go #214 111 Duff Avenue
5. Motion approving ownership change for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit, Carryout & Sunday Sales - Kum & Go #200 4510 Mortensen Road
6. Motion approving ownership change for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit, Carryout & Sunday Sales - Kum & Go #216 203 Welch Avenue
7. Motion approving renewal of the following Beer Permits, Wine Permits and Liquor Licenses:
a. Class C Liquor License with Catering Privilege, Class B Wine Permit, Outdoor Service &
Sunday Sales - Della Viti, 323 Main Street, pending DRAM Shop Insurance
b. Class C Liquor License with Outdoor Service & Sunday Sales - Old Chicago Pizza &
Taproom, 1610 S Kellogg Avenue, pending DRAM Shop Insurance
c. Class E Liquor License with Class B Wine Permit, Class C Beer Permit, Carryout, & Sunday
Sales - Casey’s General Store #2560, 3020 S Duff Avenue
d. Class A Liquor License with Outdoor Service & Sunday Sales - Green Hills Residents
Association, 2200 Hamilton Drive, Ste 100
e. Class E Liquor License with Sunday Sales - MMDG Spirits, 126A Welch Avenue, pending
DRAM Shop Insurance
f. Class E Liquor License with Class B Wine Permit, Class C Beer Permit, Carryout, & Sunday
Sales - Kum & Go #214, 111 Duff Avenue
g. Class E Liquor License with Class B Wine Permit, Class C Beer Permit, Carryout, & Sunday
Sales - Kum & Go #200, 4510 Mortensen Rd
h. Class E Liquor License with Class B Wine Permit, Class C Beer Permit, Carryout, & Sunday
Sales - Kum & Go #216, 203 Welch Avenue
i. Class E Liquor License with Class B Wine Permit, Class C Beer Permit, Carryout, & Sunday
Sales - Wheatsfield Cooperative, 413 Northwestern, pending DRAM Shop Insurance
8. Resolution setting date of public hearing for June 8, 2021, to authorize additional uses of
General Obligation Bond Series 2017 and Series 2018A to fund extension of utilities to the East
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Industrial Area
9. Resolution approving revisions to ASSET Policies and Procedures
10. Resolution approving request to waive enforcement of the prohibition of motorized vehicles in
Ada Hayden Heritage Park (Municipal Code Section 19.9) to allow the Friends of Ada Hayden
Heritage Park to provide golf cart tours to mobility-impaired individuals
11. Resolution approving Agreement with Verbio Nevada, LLC, to accept biosolids from Ames
Water Pollution Control Facility for a period of three years from the executed date (to be
effective upon signed approval from both parties)
12. Resolution authorizing payment to StoryComm for annual radio system subscriber fees in the
amount of $133,965.51
13. Resolution approving contract with WHKS & Co., of Ames, Iowa, for Water Pollution Control
Site Utility Mapping in an amount not to exceed $53,456
14. Resolution approving preliminary plans and specifications and re-issue Notice to Bidders for
WPC Sludge Pumping Building Improvements project; setting June 23, 2021, as bid due date
and July 13, 2021, as date of public hearing
15. Resolution approving Police Department’s application to and participation in the Department
of Justice Office of Justice Programs Bulletproof Vest Partnership Program
16. Purchase of Transformers for Electric Services:
a. Resolution waiving local consideration accommodation in the evaluations allowed by the
Purchasing Policies
b. Resolution awarding contract to RESCO of Ankeny, Iowa, for in accordance with unit prices
bid and quantities ordered inclusive of applicable sales taxes
17. Purchase of Copper Cable/Wire for Electric Services:
a. Resolution awarding contract to RESCO of Ankeny, Iowa, for 6,000 feet of 750 KCMIL
Copper Cable in the amount of $197,222.40 (inclusive of Iowa sales tax)
b. Resolution awarding contract to Graybar Electric of Des Moines, Iowa, for 2,000 feet of
Copper Wire in the amount of $10,455.18 (inclusive of Iowa sales tax)
18. Resolution awarding contract to Northway Well and Pump Company of Waukee, Iowa, for Year
Five (5) [2021/22] of Water Plant Well Rehabilitation Contract in the amount of 104,923.37
19. Resolution approving contract to DPC Industries, Inc., of Bellevue, Nebraska, for purchase of
liquid sodium hypochlorite for the Water Plant and Power Plant in the amount of $0.98/gallon
for FY 2021/22
20. Resolution awarding contract to Renewable Energy Group of Ames, Iowa, for CyRide fuel
purchases from July 1, 2021, through June 30, 2022, in a not-to-exceed amount of $1,072,500
21. Resolution awarding contract to Nationwide Office Care of Clive, Iowa, for CyRide custodial
services for the initial contract period from July 1, 2021, through June 30, 2022, (with possible
four additional renewal options) at an initial cost of $2,330.50/month
22. Resolution approving Change Order No. 2 to RW Excavating Solutions, LC, of Prairie City,
Iowa, for additional seeding/mulching and wattles for enhanced erosion control and hauling of
felled trees for Flood Mitigation - River Flooding (Tree Clearing) project in the amount of
$74,800
23. Resolution approving Change Order No. 2 to Commonwealth Electric to expand the scope of
work on the Fast Electronic Vehicle Charger installation at 2108 Isaac Newton Drive in the
amount of $5,481
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24. Resolution awarding renewal of contract with Baldwin Pole & Piling, Inc., of Des Moines, Iowa,
for the purchase of electric distribution utility poles in accordance with unit prices bid and actual
quantities ordered, plus applicable sales taxes
25. Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services for the Power Plant:
a. Resolution approving renewal of contract with HTH Companies, Inc., of Union, Missouri,
from July 1, 2021, through June 30, 2022 for hourly rates and unit prices bid, in an amount
not to exceed $235,000
b. Resolution approving Performance Bond
26. Scaffolding and Related Services and Supplies Contract for the Power Plant:
a. Resolution approving renewal of contract with HTH Companies, Inc., of Union, Missouri,
from July 1, 2021, through June 30, 2022. in the amount of $53,000
b. Resolution approving Performance Bond
27. Asbestos Remediation and Related Services for the Power Plant:
a. Resolution approving renewal of contract with Earth Services & Abatement, LLC, of Des
Moines, Iowa, from July 1, 2021, through June 30, 2022, in the amount of $200,000
b. Resolution approving Performance Bond
28. Non-Asbestos Insulation and Related Services and Supplies Contract for the Power Plant:
a. Resolution approving renewal of contract with HTH Companies Inc., of Union, Missouri,
from July 1, 2021, through June 30, 2022, in the amount of $150,000
b. Resolution approving Performance Bond
29. Resolution approving Plat of Survey for 623 Agg Avenue
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no
time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each
speaker to three minutes.
ADMINISTRATION:
30. Face-Covering Ordinance:
a. Public Input
b. First passage of ordinance repealing Face-Covering Ordinance
i. Motion to suspend the rules regarding adoption of ordinances
(1) Second and third readings and adoption of ORDINANCE NO. 4439
c. Resolution to exclude City of Ames from Story County’s Face-Covering regulation
31. FY 2021/22 Contracts with Human Services agencies (ASSET):
a. Resolution approving Contracts for FY 2021/22
b. Resolution approving unallocated funds as “reserve funds” in the new amount of $20,562
to address additional service needs that may arise during FY 2021/22
c. Resolution allowing agencies, if they request, to carry-over FY 2020/21 funding to FY
2021/22 due to the COVID-19 pandemic
32. Ames Economic Development Commission:
a. Presentation of Annual Report
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b. Resolution approving Contract with Ames Economic Development Commission for
Economic Development Activities from July 1, 2021, through June 30, 2022, in an amount
not to exceed $150,000
33. Staff Report regarding Small Art Grant Awards:
a. Motion directing staff to prepare contracts for four Small Art Grant projects in accordance
with the recommendations provided by the Review Committee
HEARINGS:
34. Hearing on Final Amendments to Fiscal Year 2020/21 Budget:
a. Resolution amending current budget for Fiscal Year ending June 30, 2021
35. Annexation of properties at intersection of Lincoln Highway and North 500th Avenue:
a.Resolution approving a Minor Amendment to Ames Urban Fringe Plan Land Use Class Map
Amendment from Rural/Urban Transition Area to Urban Service Area for the area extending
westward from current City boundary to the County line (approximately 1500 feet along
Lincoln Highway) and northward along North 500th Avenue approximately 768 feet
b. Hearing regarding 80/20 Annexation of properties at intersection of Lincoln Highway and
North 500th Avenue [generally located at 632 and 634 N. 500th Avenue and 5521 Lincoln
Highway in Story County, Iowa, owned by John R. Crane and Flummerfelt Quail Ridge,
LLC, respectively, Story County right-of-way, and non-consenting properties owned by
Brian M. Adams (5507 Lincoln Way), Brant Lemer (5615 Lincoln Way), and Lemer Land
Holdings, LLC (5615 Lincoln Way)]:
i. Resolution approving Annexation of all consenting and non-consenting properties
ii. Resolution approving Development Agreement addressing infrastructure needs and
developer responsibilities for future development
36. Hearing on Master Plan Amendment for 5571 Hyde Avenue (Hayden’s Preserve - formerly
known as Rose Prairie)[Continued from May 11, 2021]:
a. Motion to continue hearing to June 8, 2021
37. Hearing on Auditorium HVAC Replacement:
a. Resolution approving final plans and specifications and awarding contract to Stein Heating
and Cooling, Inc., of Webster City, Iowa, in the amount of $575,500
38. Hearing on 2020/21 Arterial Street Pavement Improvements - 13th Street (Duff Avenue to
Meadowlane Avenue)
a. Resolution approving final plans and specifications and awarding contract to Con-Struct of
Ames, Iowa, in the amount of $2,934,292.90
FIRE:
39. Presentation of Proposed Exterior Property Maintenance Code
PARKS & RECREATION:
40. Resolution approving request for the Ames Chamber of Commerce to proceed to implement the
Campustown Lincoln Way Beautification Plan (Lincoln Way medians from Beach to Sheldon),
subject to their agreement to purchase material and replenish mulch in medians annually
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PLANNING & HOUSING:
41. 2021-22 CDBG Proposed Annual Action Plan Follow-Up:
a. Resolution approving proposed 2021/22 Annual Action Plan Program Projects and proposed
budget and setting August 10, 2021, as date of public hearing
WATER & POLLUTION CONTROL:
42. Resolution approving Agreement with AgOutcomes, Inc., of Ankeny, Iowa, to purchase
watershed nutrient reduction credits in the amount not to exceed $50,000 for the Water Plant
ORDINANCES:
43.Second passage of ordinance establishing a new Planned Unit Development (PUD) overlay zone
within the Zoning Ordinance along with private street standards in the Subdivision Ordinance
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
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ITEM#: AAMPO 1
DATE: 05-25-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FINAL FY 2022 TRANSPORTATION PLANNING WORK PROGRAM
BACKGROUND:
The Ames Area MPO carries out a continuing, cooperative, and comprehensive multimodal
transportation planning process. As a part of Federal regulations governing Metropolitan
Planning Organizations, Federal Highway Administration and Federal Transit Administration
provide planning funds to agencies for transportation planning activities. These activities are
outlined in a unified transportation planning work program which the Ames Area MPO develops
annually for each fiscal year. The State of Iowa uses a Consolidated Planning Grant where
FHWA and FTA planning funds are combined into a single fund.
In addition to conducting and coordinating short-term and long-term regional transportation
planning efforts, the MPO is responsible for the development of the following planning
documents: Metropolitan Transportation Plan (MTP), Transportation Improvement Program
(TIP), Public Participation Plan (PPP), Transportation Planning Work Program (TPWP), and
Passenger Transportation Plan (PTP). To plan for and organize these planning efforts, the FY22
TPWP has been separated into six different work activities. These activities are:
1. Administration
2.Transportation Improvement Program (TIP)
3.Comprehensive Transportation Planning
4. Transit Planning
5. Long-Range Transportation Planning
6.Data Services
Pages 11-18 of the TPWP describe the work activities and various products/tasks in detail.
On January 26, 2021, the Iowa Department of Transportation provided funding targets for the
MPO to use in the development of the FY 2022 TPWP.
The currently proposed FY 2022 MPO budget (shown on Page 19 of the TPWP) totals
$205,000 ($164,000 in Federal funds and $41,000 in local funds). This budget fully utilizes all
anticipated carryover amounts and has $63,717 in unobligated funds that can be programmed
in future fiscal years. This amount of unobligated funds is below the provided FY 2022
carryover target limit of $91,855.
On March 23, 2021, the Transportation Policy Committee unanimously approved the
draft FY22 TPWP thereby establishing a public input period from March 24, 2021 to April
30, 2021 (including a public input session on March 25, 2021 being held via Microsoft
Teams). No public comments were received. Additionally, federal and state partners
reviewed the draft document and staff has addressed the minor comments with the final
version. The Final TPWP is due to state and federal partners by June 1, 2021.
ALTERNATIVES:
1. Approve the Final FY 2022 Transportation Planning Work Program for submission to
the Iowa Department of Transportation.
2.Approve the Final FY 2022 Transportation Planning Work Program, with Transportation
Policy Committee modifications, for submission to the Iowa Department of
Transportation.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee and Transportation Policy Committee
have reviewed the Draft FY 2022 Transportation Planning Work Program and all comments from
stakeholders and partners were addressed. State and Federal partners have determined this
program meets their requirements.
Therefore, it is recommended by the Administrator that the Transportation Policy Committee
adopt Alternative No. 1, as noted above.
FINAL
Fiscal Year 2022
Transportation Planning
Work Program
Ames Area MPO
The Ames Area Metropolitan Planning Organization prepared this report with
funding from the U.S. Department of Transportation’s Federal Highway
Administration and Federal Transit Administration, and in part through local
matching funds of the Ames Area MPO member governments. These contents
are the responsibility of the Ames Area MPO. The U.S. government and its
agencies assume no liability for the contents of this report or for the use of its
contents. The Ames Area MPO approved this document on May 25, 2021. Please
call (515) 239-5160 to obtain permission to use.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
CONTENTS
Introduction..................................................................................................................................................3
Document Purpose...................................................................................................................................3
AAMPO Overview and Planning Area....................................................................................................3
Transportation Policy Committee............................................................................................................4
Transportation Technical Committee.......................................................................................................5
Planning Documents Maintained by AAMPO.........................................................................................5
TPWP Development....................................................................................................................................6
TPWP Development Process ...................................................................................................................6
Planning Priorities....................................................................................................................................7
Performance-Based Planning...................................................................................................................8
Work Activities..........................................................................................................................................11
Task 1 - Administration .........................................................................................................................12
Task 2 – Transportation Improvement Program....................................................................................14
Task 3 – Comprehensive Planning.........................................................................................................15
Task 4 – Transit Planning ......................................................................................................................16
Task 5 – Long-Range Transportation Planning.....................................................................................18
Task 6 – Data Services...........................................................................................................................19
FY 2022 Budget Summary........................................................................................................................20
Staff Work Hours...................................................................................................................................20
Budget Summary....................................................................................................................................20
Cost Allocation Plan ..............................................................................................................................21
Private Sector Involvement....................................................................................................................21
Revisions to the Transportation Work Program........................................................................................22
Overview................................................................................................................................................22
Waiver of Approvals..............................................................................................................................22
Revision and Approval Procedures........................................................................................................23
Appendix A – Resolution of Approval......................................................................................................24
Appendix B – Self-Certification of Procurement and Consultation Selection Procedures .......................25
Appendix C – Performance Management Agreement...............................................................................26
Appendix D – MPO/RPA Carryover Policy..............................................................................................28
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Introduction
Document Purpose
The Fiscal Year 2022 Transportation Planning Work Program (TPWP) is the regional work plan
developed by the Ames Area Metropolitan Planning Organization (AAMPO) for the fiscal year
beginning July 1, 2021 and ending June 30, 2022. The TPWP is a requirement of 23 CFR 450.308(b) for
metropolitan planning organizations to develop a document identifying work proposed for the next
one-year period by major activity and task. The document includes details to indicate who will perform
the planning activity, the schedule for completing the activity, what products should result from each
activity, funding for each activity as well as a total program budget.
AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Transportation Policy Committee
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)John Haila Mayor
City of Ames Bronwyn Beatty-Hansen Council Member
City of Ames Gloria Betcher Council Member
City of Ames Amber Corrieri Council Member
City of Ames Tim Gartin Council Member
City of Ames David Martin Council Member
City of Ames Rachel Junck Council Member
Boone County Bill Zinnel Board of Supervisors
Story County Linda Murken Board of Supervisors
Ames Transit Agency Jacob Ludwig CyRide Board Member
City of Gilbert Jonathan Popp Mayor
Iowa Dept. of Transportation ‡Andy Loonan District 1 Transportation Planner
Iowa Dept. of Transportation ‡Zac Bitting Metropolitan and Regional Planning Coordinator
Iowa Dept. of Transportation ‡Cindy Shearer Statewide Planning Support
Federal Highway Administration ‡Darla Hugaboom Iowa Division Community Planner
Federal Highway Administration ‡Sean Litteral Planning and Development Team Leader
Federal Transit Administration ‡Gerri Doyle Region 7 Community Planner
Iowa State University ‡Cathy Brown Director for Planning Services
‡ Non-voting
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing the short and long-range
transportation plans. The Iowa Department of Transportation, the Federal Highway Administration,
and the Federal Transit Administration serve as advisory, non-voting, representatives.
‡ Non-voting
AAMPO develops, updates, and maintains the following planning documents:
Transportation Planning Work Program (TPWP)
Transportation Improvement Program (TIP)
Public Participation Plan (PPP)
Metropolitan Transportation Plan (MTP)
Passenger Transportation Plan (PTP)
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)Damion Pregitzer Traffic Engineer
City of Ames (Vice-Chair)Kelly Diekmann Director of Planning & Housing
City of Ames Justin Clausen Operations Manager
City of Ames Justin Moore Planner
City of Ames Tracy Peterson Municipal Engineer
CyRide Barb Neal Transit Director
Iowa State University Sarah Lawrence Campus Planner
Boone County Scott Kruse County Engineer
Story County Darren Moon County Engineer
Ames Community School Dist.Gerry Peters Facilities Director
Ames Economic Development Commission Dan Culhane President & Chief Executive Officer
City of Ames ‡John Joiner Public Works Director
City of Ames ‡Kyle Thompson Transportation Planner
Iowa Dept. of Transportation ‡Andy Loonan District 1 Transportation Planner
Iowa Dept. of Transportation ‡Zac Bitting Metropolitan and Regional Planning
Coordinator
Iowa Dept. of Transportation ‡Cindy Shearer Statewide Planning Support
Federal Highway Administration ‡Darla Hugaboom Iowa Division Community Planner
Federal Highway Administration ‡Sean Litteral Planning and Development Team Leader
Federal Transit Administration ‡Gerri Doyle Region 7 Community Planner
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
TPWP Development
TPWP Development Process
The FY 2022 Transportation Planning Work Program was developed from input by AAMPO staff, the
AAMPO Transportation Technical Committee, the public, and the AAMPO Transportation Policy
Committee. The following milestones describe the process in which the Transportation Planning Work
Program was developed.
February 1, 2021 – March 4, 2021 – Initial Draft Development
AAMPO staff developed the initial Draft FY22 TPWP.
March 4, 2021 – Transportation Technical Committee Meeting
A review and discussion on the Draft FY22 TPWP was undergone by the Transportation
Technical Committee.
March 23, 2021 – Transportation Policy Committee Meeting
A review and discussion on the Draft FY22 TPWP was undergone by the Transportation Policy
Committee.
March 24, 2021 – April 30, 2021 – Public Input Period
A public comment period for the Draft FY22 TPWP was established from March 24 through April
30. During the comment period, the draft document was posted on the AAMPO.org website
and notifications were distributed to the public. Comments could be submitted via online form,
email, mail, and by phone. A public input session was also held virtually via Microsoft Teams on
March 25, 2021.
April 1, 2021 – April 30, 2021 – Review from Federal and State Partners
Federal and State partners at the Federal Highway Administration, Federal Transit
Administration, and Iowa Department of Transportation reviewed the Draft FY 2022 TPWP. By
April 30, 2021, the MPO received comments to address in the Final FY 2022 TPWP.
May 1, 2021 – May 26, 2021 – Final TPWP Development
AAMPO staff created the Final FY 2022 TPWP based upon feedback from the public, state and
federal partners, and members of the AAMPO Technical and Policy Committees.
May 26, 2021 – Transportation Policy Committee Hearing
A public hearing was held by the Transportation Policy Committee to consider adoption of the
FY 2022 TPWP with opportunities from the public to respond and present to the committee.
This document was then formally approved by the Transportation Policy Committee.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Planning Priorities
The FY 2022 TPWP addresses the planning goals of the Ames Area MPO, which are:
Provide a connected transportation system that offers efficient and reliable mobility options for
all modes of travel.
Provide a safe transportation system.
Consider and mitigate the impacts of the transportation system on the natural and built
environment.
Provide an accessible transportation system which fits within the context of its surroundings
and preserves community character.
Provide a transportation system that supports the regional economy and efficiently moves
goods.
Maintain transportation infrastructure in a state-of-good-repair.
The following is a list of ongoing and future challenges the Ames Area MPO expects to address through
projects and planning activities:
The Ames regional area experiences a high variability in traffic due to weekly commuters,
regional commercial weekend traffic, and special events (such as Iowa State football games).
AAMPO will leverage emerging technologies as well as automated data collection to generate
regional metrics for a performance-based planning approach and assist local agencies in
improving traffic operations.
The COVID-19 Pandemic may catalyze long-term fundamental changes in travel behaviors
across all modes of transportation. AAMPO will utilize emerging data sources and data types to
monitor these potential shifts in travel behaviors as well as stay current on the latest research
and reporting of travel behavioral trends.
Some intersections and corridors within Ames are nearing operational capacities and struggle
to handle currently observed levels of traffic and users. Through emerging technologies such as
adaptive traffic signal control, transit signal priority, widescale data collection, and new ITS
communication technologies, AAMPO will ensure projects are planned and executed which
attempt to leverage new technologies to maximize operational capabilities and improve
intersection and roadway capacities across all modes of travel.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Performance-Based Planning
Performance-based planning and performance management became a focus for State and regional
transportation planning with the signing of the 2012 Federal surface transportation bill Moving Ahead
for Progress in the 21st Century (MAP-21). The Federal government established seven national goals
through MAP-21, and maintained these goals in subsequent Federal legislation, with the purpose of
improving decision-making through performance-based planning and programming. Those seven goals
are:
Safety
Infrastructure Condition
Congestion Reduction
System Reliability
Freight Movement and Economic Vitality
Environmental Sustainability
Project Delivery
The Ames Area MPO must establish and use a performance-based approach in transportation decision
making to support the national goals. The Ames Area MPO implements these required metrics in
coordination with the Iowa DOT (see Appendix C for the Performance Management Agreement), which
includes setting regional targets for several performance measures established by the Federal Highway
Administration (FHWA) and Federal Transit Administration (FTA). Future reports on the Ames Area
MPO’s progress in reaching regional targets will be included in future metropolitan transportation
planning documents. A discussion is shown here for each of the performance areas.
Road Safety
The safety measures are:
Number of Fatalities
Rate of Fatalities per 100 million VMT
Number of Serious Injuries
Rate of Serious Injuries per 100 million VMT
Number of Non-Motorized Fatalities and Non-motorized Serious Injuries
In September 2020, the Ames Area MPO adopted to support the targets of the Iowa
Department of Transportation.
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Transit Safety
As a recipient of urbanized area formula grant funding, the Ames Transit Agency (CyRide)
established its initial agency safety plan on October 28, 2020, where safety performance targets
were established within this plan based on the following safety performance measures FTA
established in the National Public Transportation Safety Plan including:
Fatalities
Injuries
Safety Events
System Reliability
CyRide’s Safety Plan, which will be certified each year, includes processes and procedures to
implement Safety Management Systems (SMS) at CyRide to anticipate future risks and detect
problems before safety issues occur. This plan includes strategies for minimizing the exposure
of the public, personnel, and property to unsafe conditions and again include safety
performance targets. SMS will support a data-based framework to identify and analyze safety
hazards and risks to prioritize resources towards the mitigation of these issues.
In March 2021, the Ames Area MPO adopted to support the targets set in CyRide’s Safety Plan.
Pavement and Bridge
The pavement and bridge measures are:
Percent of Interstate pavements in Good condition
Percent of Interstate pavements in Poor condition
Percent of non-Interstate NHS pavements in Good Condition
Percent of non-Interstate NHS pavements in Poor condition
Percent of NHS bridges classified as in Good condition
Percent of NHS bridges classified as in Poor condition
In March 2021, the Ames Area MPO adopted to support the targets of the Iowa Department of
Transportation.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Transit Asset Management
The Transit Asset Management (TAM) targets are:
Equipment: Percent of non-revenue vehicles met or exceeded Useful Life Benchmark
Rolling Stock: Percentage of revenue vehicles met or exceeded Useful Life
Benchmark
Facilities: Percentage of assets with condition rating below 3.0 on FTA TERM scale
Infrastructure: Not applicable. (The infrastructure performance measure element,
which FTA requires, is limited to rail fixed guideway assets. There is no fixed
guideway passenger transport in the Ames region.)
CyRide established their first TAM plan and targets in January 2017. Every year, the TAM Plan
and targets are updated by CyRide in the fall. The last update for CyRide’s TAM Plan was
September 2020. Per FTA regulations, AAMPO is not obligated to update their TAM targets
whenever transit agencies update their targets.
In March 2021, the Ames Area MPO adopted CyRide’s latest TAM targets.
System and Freight Reliability
The system performance and freight measures are:
Percent of person-miles traveled on the Interstate that are reliable
Percent of person-miles traveled on the non-Interstate NHS that are reliable
Truck Travel Time Reliability Index
In March 2021, the Ames Area MPO adopted to support the targets of the Iowa Department of
Transportation.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Work Activities
This section will describe each of the six planning work planning activities that AAMPO will undergo in
Fiscal Year 2022: administration, transportation improvement program, comprehensive planning,
transit planning, and long-range transportation planning.
Table 1 describes how each of the work activities relate to accomplishing regional transportation
planning goals/priorities (listed in the AAMPO’s MTP, “Forward 45”) and the federal planning factors
that should guide the planning processes conducted by MPOs.
Table 1: Relation of Work Activities and Regional Goals/Planning Factors
Task 1
Admin
Task 2
TIP
Task 3
Comp
Planning
Task 4
Transit
Task 5
Long-
Range
Planning
Task 6
Data
Services
Accessibility X X X X X
Safety X X X X
Sustainability X X X X
Efficiency &
Reliability X X X X X
Placemaking X X X X X
Regional
Goals
Preservation X X X
Economic Vitality X X X
Safety X X X X X
Security X X X X
Accessibility &
Mobility X X X X
Protect & Enhance
the Environment
and Promote
Conservation
X X X X X
Integration &
Connectivity X X X X X
Efficiency X X X X X
Preservation X X X
Improve Resiliency
& Reliability X X X X X
Planning
Factors
Enhance Travel &
Tourism X X X X X
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Task 1 - Administration
Objective: To initiate and properly manage the “3-C” planning process, ensuring that it is continuous,
cooperative, and comprehensive, and in compliance with applicable State and Federal laws and
regulations.
Primary FY 2021 Accomplishments:
Administered the FY 2021 TPWP
Conducted Transportation Policy Committee and Transportation Technical Committee meetings
Attended Iowa DOT quarterly MPO meetings
Submitted quarterly planning funding reimbursement requests and semi-annual DBE reports
Updated and maintained the AAMPO website: www.aampo.org
Hired a new Transportation Planner
Participated in meetings and coordinated with other agencies
Note, all activities from FY 2021 were completed for this task.
Description:
This task includes all administrative tasks which support activities of the MPO including the following:
prepare and submit required documents to maintain the continuity and credibility of the planning
process. Sponsor and conduct meetings and provide support to policy and technical committees.
Prepare budgets, maintain financial records, and ensure planning funds are spent appropriately.
Coordinate activities with participating agencies and other public and private interests.
Purchase/lease supplies, computer equipment and other equipment necessary to carry out planning
efforts. Maintain sufficient software and purchase necessary upgrades when beneficial to AAMPO.
Conducting informational meetings, as well as public hearings, to obtain public input and feedback on
ongoing activities. The Public Participation Plan, along with other pertinent documents maintained and
developed by the Ames Area MPO are posted online at www.aampo.org. The Public Participation Plan
will be evaluated for modifications to evolve with communication preferences, as warranted.
AAMPO staff will participate in conferences, seminars, meetings, and other training opportunities to
remain familiar with the latest regulations and techniques related to the transportation planning field
as provided by the Federal Transit Administration, Federal Highway Administration, American Planning
Association, Environmental Protection Agency, Iowa Department of Transportation, peer
transportation planning organizations, and other agencies and professional organizations.
FY 2022 Products:
Administer the FY 2022 TPWP
Develop and approve the FY 2023 TPWP
Carry out required annual certifications
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Maintain records and files and update and maintain the AAMPO website
Complete reports, surveys, and other materials requested by Federal, State, or other
governmental agencies
Administer meetings for the Transportation Policy Committee and Transportation Technical
Committee
Participate in regional and state-wide coordination meetings related to transportation planning
Participate in conferences, trainings, and meetings pertinent to transportation planning hosted
by Federal, State, professional organizations, or other appropriate organizations and agencies.
Market and perform outreach for MPO planning activities
Update Public Participation Plan (PPP) and Title VI documentation as needed
Purchase/lease supplies and equipment as well as maintain sufficient software and upgrades
that are beneficial to AAMPO planning efforts
FY 2022 Hours/Budget:
Total Budget: $40,000 (Federal - $32,000)
Total Staff Hours: 673
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Task 2 – Transportation Improvement Program
Objective: Develop and maintain a regional program of near-term projects that are consistent with the
current Ames Area MPO Metropolitan Transportation Plan, “Forward 45”.
Primary FY 2021 Accomplishments:
Approved and administered the FFY 2021-24 TIP
Amended the FFY 2021-24 TIP
Developed the FFY 2022-25 TIP
Solicited, gathered, and evaluated applications for regional STBG & STBG-TAP funding
Performed and managed regional project programming through the TPMS system
Note, all activities from FY 2021 were completed for this task.
Description:
The Ames Area MPO is responsible for developing the funding program of transportation projects
which use Federal funds, utilize STBG-SWAP funds, or are regionally significant. The MPO carries out a
process for soliciting regional projects for the Surface Transportation Block Grant (STBG) and
Transportation Alternatives program (STBG-TAP). The MPO also reviews regional projects seeking Iowa
Clean Air Attainment Program (ICAAP) funds.
Projects which are awarded Federal funding, or are regionally significant, are included in the
Transportation Improvement Program (TIP). The TIP is developed in coordination with local
governments, the State of Iowa, and transit operators. Consistent with the Public Participation Plan,
opportunities for public review and comments will be provided for all Transportation Policy Committee
actions on the TIP. Coordination with the Iowa DOT Statewide Transportation Improvement Program
(STIP) will also be undertaken.
FY 2022 Products:
Approve and administer the FFY 2022-25 TIP
Amend and modify the FFY 2022-25 TIP as needed
Develop the FFY 2023-26 TIP
Solicit, gather, and evaluate applications for regional STBG & STBG-TAP funding
Perform and manage regional project programming through the TPMS system
FY 2022 Hours/Budget:
Total Budget: $10,000 (Federal - $8,000)
Total Staff Hours: 204
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Task 3 – Comprehensive Planning
Objective: Integrate transportation planning and land-use planning for Ames Area MPO member
jurisdictions.
Primary FY 2021 Accomplishments:
Provided technical assistance and support to local agencies for various transportation studies
and projects (including speed studies, traffic studies, etc.)
Began work on a region-wide transportation data interactive GIS map
Coordination with the City of Ames for implementing Phase 1 of their ITS Master Plan
Note, all activities from FY 2021 were completed for this task.
Description:
Participate in regional activities which enhance the transportation network including data collection,
collaboration with local transportation activities, technical assistance for member agencies, and other
activities which are promoting a comprehensive planning approach.
FY 2022 Products:
Provide technical assistance to local agencies incorporating regional transportation goals and
objectives into comprehensive, sub-area, capital improvement, and other local plans
Develop and maintain a region-wide transportation data interactive GIS map which local
agencies, AAMPO staff, and state and federal partners can utilize
Perform data collection and perform data maintenance of community transportation assets as
needed
Perform traffic modeling (Microsimulation, Synchro, SIDRA, etc.) as needed
Assess and analyze region-wide data for speeds, travel times, origin-destination, and volumes
as needed
Update the Regional ITS Architecture document as needed (in likely coordination with the City
of Ames’s ITS Communication Phase 1 & 2 projects which will add significant improvements to
the region’s ITS infrastructure).
Updates to Safe Routes to School maps as needed
Analyze potential alternative funding sources
FY 2022 Hours/Budget:
Total Budget: $35,000 (Federal - $28,000)
Total Staff Hours: 714
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Task 4 – Transit Planning
Objective: Enhance a coordinated, accessible, and efficient transit system.
Primary FY 2021 Accomplishments:
Human service/transportation provider coordination meetings and plan updates
Coordinated planning and meetings with human service organizations
Safety Plan Development & Certification
Equal Employment Opportunity (EEO) Program Monitoring
Disadvantage Business Enterprise (DBE) Goals Development and semi-annual reports
Transit Service Planning (i.e. route planning, battery electric bus project planning)
Transit Management Analysis Planning (i.e. transit policies during COVID-19)
Capital Planning
Metropolitan (Long Range) Transportation Plan Development (transit side)
Transit Asset Management (TAM) Plan (performance measures, annual National Transit
Database narrative & performance targets updates)
Title VI Program Monitoring
Bus Stop Planning & ADA Planning (i.e. bus shelters, automatic annunciators)
Triennial Review Virtual Development & Submission
Note, all activities from FY 2021 were completed for this task.
Description:
Planning efforts will reflect prioritization of the following areas:
Transit Agency Safety Plan updates
Transit Asset Management Plan, performance measures, annual narrative & performance
target updates on an annual basis.
Transportation Planning Work Program Development
Transportation Improvement Program Development
ADA Planning updates (Automatic Annunciators)
Title VI Program and Limited English Proficiency (LEP) Plan updates
Equal Employment Opportunity Program update
Disadvantaged Business Enterprise goals submission
Federal compliance reviews regarding Federal Transit Administration regulations
Transit Service Planning for updated route planning & ridership studies
Transit Management Analysis for transit policy modifications
Participation of transit in metropolitan and statewide planning
Coordination of non-emergency human service transportation
Planning for transit system management and transit services
Make transit capital investment decisions through effective system planning
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Bus stop planning for future ADA improvements
Technology planning (automatic vehicle annunciators (AVAs), automatic passenger counters
(APCs), etc.) and data analysis
Facility expansion analysis
This item involves transit planning issues related to land use and development issues, facility expansion
analysis, ridership surveys and analyses, plans to manage transit agency in accordance to the Federal
Transit Administration guidelines, and the study of fixed route transit services. Meetings will be held to
facilitate the locally developed coordinated public transit/human-services transportation plan to
improve transportation services for the low-income, aging, and disabled populations within the
community. Efforts will concentrate on improving operating efficiencies of current services and
eliminating gaps where and when transportation is not available. The transportation planner may
conduct various planning and ridership studies throughout the year to ensure compliance with federal
regulations.
FY 2022 Products:
Various transit plans as required, administration and audits of the following programs requiring
annual certifications by the transit agency: Equal Employment Opportunity Program (EEO), Title
VI Program, Limited English Proficiency (LEP), Disadvantaged Business Enterprise (DBE), Transit
Asset Management Plan, CyRide Safety & Security Plan, Federal Audits/Reviews.
Update 2020-2023 Ames Area MPO Passenger Transportation Plan (PTP) as needed; monthly
coordination of transit with various human & health service organization groups
Capital/Financial planning to analyze fleet, facility and technology needs for five-year period.
Transit Service Planning for current/new services or ridership studies
Transit Management Analysis of current/new policies
Long-term facility expansion studies
Bus stop amenities & technology planning
TAM performance targets and safety performance measures
Safety Plan review and certification
Equal Employment Opportunity Program Update
Disadvantages Business Enterprise Goals FFY2022-FFY2024
FY 2022 Hours/Budget:
Total Budget: $50,000 (Federal - $40,000)
Total Staff Hours: 795
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Task 5 – Long-Range Transportation Planning
Objective: Provide framework for long-term orderly and efficient growth of an integrated, multi-modal
transportation network.
Primary FY 2021 Accomplishments:
Finalized and adopted the 2045 Metropolitan Transportation Plan (MTP), “Forward 45”
Note, all activities from FY 2021 were completed for this task.
Description:
The 2045 Metropolitan Transportation Plan (known as “Forward 45”) became effective on October 27,
2020. To support the activities of this Metropolitan Transportation Plan, AAMPO will continue to
monitor and update the plan, as necessary. AAMPO will continue to ensure that ongoing planning
efforts and regional transportation projects confer with the 2045 Metropolitan Transportation Plan.
AAMPO staff will also continue to maintain and utilize the Travel Demand Model for long-range
planning and forecasting.
FY 2022 Products:
Monitor and update the 2045 Metropolitan Transportation Plan as needed
Maintain and utilize the Travel Demand Model for use in long-range planning and forecasting
FY 2022 Hours/Budget:
Total Budget: $10,000 (Federal - $8,000)
Total Staff Hours: 204
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Task 6 – Data Services
Objective: Provide access to web-based transportation data and analytical capabilities for the region to
strengthen performance-based planning efforts.
Primary FY 2021 Accomplishments:
N/A (2022 is the first fiscal year of this work activity)
Description:
Rapidly emerging technologies have allowed for new forms and quantities of transportation data and
new powerful analytical capabilities. One such application of this is the use of probe vehicle data.
Probe vehicle data is derived from GPS-enabled devices such as cell phones and navigational GPS units.
Various vendors have developed web-based platforms which are capable of processing, accessing,
analyzing, and visualizing this data. Various metrics that be derived from this type of data include: OD-
metrics, route choice, volume data, speed data, and travel time data.
A platform with these capabilities would be a very valuable tool for MPO staff and local agencies to
utilize for use in short-term and long-term planning efforts as well as for transportation studies and
projects. Having data readily accessible for nearly all roadway segments and intersections in the region
is something that would not be feasible with traditional field sensors alone. Also, having the capability
to include multi-modal data such as bicycle/pedestrian data, as well as transit data, would be very
useful for MTP updates, local agencies when developing multi-modal plans or evaluating their trail
networks, and for transit agencies to have another tool/dataset to aid in their system evaluation and
planning efforts.
FY 2022 Products:
Purchase and maintain a subscription/contract for a transportation data service platform
FY 2022 Hours/Budget:
Total Budget: $60,000 (Federal - $48,000)
Total Staff Hours: 20
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
FY 2022 Budget Summary
Staff Work Hours
Table 2 shows the budgeted AAMPO staff work hours by work activity for FY 2022. AAMPO has
budgeted a total of 2,612 staff hours in FY 2022.
Table 2: Budgeted AAMPO Staff Work Hours for FY 2022
Work Activity Staff Hours
Administration 673
TIP 204
Comprehensive Planning 714
Transit Planning 795
Long-Range Planning 204
Data Services 20
Total 2,612
Budget Summary
Table 3 shows a breakdown of the six work activities including their budget totals and funding sources.
Table 4 shows a breakdown of the budgeted unobligated federal funds by funding source. AAMPO has
budgeted a total of $205,000 for FY 2022 across all work activities, $164,000 of which will come from
federal funding sources. There is budgeted total of $63,717 in unobligated federal funds. This budget
conforms to the MPO/RPA Carryover Policy (Appendix D).
Table 3: Budget and Funding Source Summary
Federal Funding Source
Work Activity FHWA PL
Carryover
FTA 5305d
Carryover
FHWA
STBG
Carryover
FHWA PL FTA 5305d Federal
Funding
Local
Match
Total
Funding
Administration $ 5,022 $ 10,775 $ 2,126 $ 14,077 $ - $ 32,000 $ 8,000 $ 40,000
TIP $ 1,255 $ 2,694 $ 531 $ 3,519 $ - $ 8,000 $ 2,000 $ 10,000
Comprehensive Planning $ 4,394 $ 9,428 $ 1,860 $ 12,317 $ - $ 28,000 $ 7,000 $ 35,000
Transit Planning $ 6,277 $ 13,469 $ 2,657 $ - $ 17,596 $ 40,000 $ 10,000 $ 50,000
Long-Range Planning $ 1,255 $ 2,694 $ 531 $ 3,519 $ - $ 8,000 $ 2,000 $ 10,000
Data Services $ 7,533 $ 16,163 $ 3,189 $ 21,116 $ - $ 48,000 $ 12,000 $ 60,000
Totals $ 25,737 $ 55,223 $ 10,895 $ 54,549 $ 17,596 $164,000 $ 41,000 $205,000
Table 4: Unobligated Funds
FHWA PL
Carryover
FTA 5305d
Carryover
FHWA STBG
Carryover FHWA PL FTA 5305d TOTAL
Starting Available Balance $ 25,737 $ 55,223 $ 10,895 $101,260 $ 34,602 $ 227,717
Programmed $ 25,737 $ 55,223 $ 10,895 $ 54,549 $ 17,596 $ 164,000
Unobligated Funds $ - $ - $ - $ 46,711 $ 17,006 $ 63,717
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Note that FHWA Metropolitan Planning (PL) program funding is transferred to FTA 5305d program
funding in a consolidated planning grant application. Additionally, FHWA Surface Transportation Block
Grant (STBG) program funding is transferred to FTA 5307 program funding in a separate FTA transfer
grant application.
Cost Allocation Plan
Private Sector Involvement
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Revisions to the Transportation Work Program
The work program is developed annually, however, it can be amended at any time throughout the life
of the document. The following section outlines the process to be used to amend the work program.
Overview
2 CFR 200 describes the uniform administrative rules for Federal grants and cooperative agreements
and subawards to State, local and Indian tribal governments. These requirements apply to
metropolitan planning (PL) and State Planning and Research (SPR) grants. FTA has similar
requirements documented in FTA Circular 5010.1D, which apply to FTA metropolitan planning grants.
Iowa uses a Consolidated Planning Grant where FHWA and FTA planning funds are combined into a
single fund managed through FTA’s TrAMS system. The uses of these funds are documented in the
work programs of the Iowa DOT, MPOs, and RPAs.
Waiver of Approvals
All work program changes require prior written Federal approval, unless waived by the awarding
agency. 2 CFR § 200.308 outlines different types of revisions for budget and program plans, and this
FHWA memo on prior approvals summarizes revisions that require prior Federal approval, as well as
other miscellaneous actions and allowable costs that require prior Federal approval.
Types of TPWP revisions that require Federal approval include, but are not limited to, the following:
Request for additional Federal funding.
Transfers of funds between categories, projects, functions, or activities which exceed 10% of
the total work program budget when the Federal share of the budget exceeds $150,000.
Revision of the scope or objectives of activities.
Transferring substantive programmatic work to a third party (consultant).
Capital expenditures, including the purchasing of equipment.
Transfer of funds allotted for training allowances.
Types of revisions that require Iowa DOT approval include:
Transfers of funds between categories, projects, functions, or activities which do not exceed
10% of the total work program budget, or when the Federal share of the budget is less than
$150,000.
Types of revisions that require MPO/RPA approval include:
Revisions related to work that does not involve federal funding.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Revision and Approval Procedures
All revision requests from MPOs and RPAs should be submitted electronically to the Iowa DOT Systems
Planning Bureau and the agency’s Iowa DOT District Planner. If all necessary information is provided,
the request will then be forwarded to the FHWA and FTA for review and any necessary approvals.
Revision requests shall, at a minimum, include:
o A resolution or meeting minutes showing the revision’s approval.
o Budget summary table with changes highlighted/noted.
o Modified section(s) of the plan’s work elements with changes highlighted/noted.
Revisions where FHWA/FTA is the designated approving agency shall require written approval by
FHWA/FTA prior to commencement of activity, purchasing of equipment, or request for
reimbursement.
Revisions where the Iowa DOT Systems Planning Bureau is the designated approving agency shall
require written approval by the Iowa DOT Systems Planning Bureau prior to commencement of
activity, purchasing of equipment, or request for reimbursement.
Revisions where the MPO or RPA is the approving agency shall be approved by the Policy Board.
Notification by the approving agency will be in writing.
NOTE: All necessary TPWP approvals shall be in place prior to the commencement of activity,
purchasing of equipment, or request for reimbursement. More specifically, regarding the procurement
of equipment and services, there should be no notification of award, signed contract, placement of an
order, or agreement with a contractor prior to receiving the necessary TPWP approvals.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Appendix A – Resolution of Approval
<Insert the signed resolution of approval on this page.>
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Appendix B – Self-Certification of Procurement and Consultation
Selection Procedures
<Insert the signed Self-Certification of Procurement & Consultation Selection Procedures on this page.>
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Appendix C – Performance Management Agreement
On May 27, 2016, the final rule for statewide and metropolitan transportation planning was published, based on
2012’s Moving Ahead for Progress in the 21st Century (MAP-21) Act and 2015’s Fixing America’s Transportation
System (FAST) Act. As part of this final rule, 23 CFR § 450.314 (h) was amended to state:
(h)(1) The MPO(s), State(s), and the providers of public transportation shall jointly agree upon and
develop specific written provisions for cooperatively developing and sharing information related to
transportation performance data, the selection of performance targets, the reporting of performance
targets, the reporting of performance to be used in tracking progress toward attainment of critical
outcomes for the region of the MPO (see §450.306(d)), and the collection of data for the State asset
management plan for the NHS for each of the following circumstances:
(i) When one MPO serves an urbanized area;
(ii) When more than one MPO serves an urbanized area; and
(iii) When an urbanized area that has been designated as a TMA overlaps into an adjacent MPA
serving an urbanized area that is not a TMA.
(2) These provisions shall be documented either:
(i) As part of the metropolitan planning agreements required under paragraphs (a), (e), and (g)
of this section; or
(ii) Documented in some other means outside of the metropolitan planning agreements as
determined cooperatively by the MPO(s), State(s), and providers of public transportation.
In 2017, the following three-pronged approach was cooperatively developed to address 23 CFR § 450.314 (h).
This approach provides a regular opportunity to review and update coordination methods as performance
management activities occur, which offers an adaptable framework as performance-based planning and
programming evolves.
Agreement between the Iowa DOT and MPOs on applicable provisions through documentation
included in each MPO’s TPWP.
Agreement between the Iowa DOT and relevant public transit agencies on applicable provisions
through documentation included in each public transit agency’s consolidated funding application.
Agreement between each MPO and relevant public transit agencies on applicable provisions through
documentation included in the appropriate cooperative agreement(s) between the MPO and relevant
public transit agencies.
Inclusion of the following language in an MPO’s TPWP, and that TPWP’s subsequent approval by Iowa DOT,
constitutes agreement on these items.
The Iowa DOT and Ames Area MPO agree to the following provisions. The communication outlined in these
provisions between the MPO and Iowa DOT will generally be through the metropolitan and regional planning
coordinator in the Systems Planning Bureau.
1) Transportation performance data
a. The Iowa DOT will provide MPOs with the statewide performance data used in developing
statewide targets, and, when applicable, will also provide MPOs with subsets of the statewide
data, based on their planning area boundaries.
b. If MPOs choose to develop their own target for any measure, they will provide the Iowa DOT
with any supplemental data they utilize in the target-setting process.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
2) Selection of performance targets
a. The Iowa DOT will develop draft statewide performance targets for FHWA measures in
coordination with MPOs. Coordination may include in-person meetings, web meetings,
conference calls, and/or email communication. MPOs shall be given an opportunity to provide
comments on statewide targets and methodology before final statewide targets are adopted.
b. If an MPO chooses to adopt their own target for any measure, they will develop draft MPO
performance targets in coordination with the Iowa DOT. Coordination methods will be at the
discretion of the MPO, but the Iowa DOT shall be provided an opportunity to provide comments
on draft MPO performance targets and methodology prior to final approval.
3) Reporting of performance targets
a. Iowa DOT performance targets will be reported to FHWA and FTA, as applicable. MPOs will be
notified when Iowa DOT has reported final statewide targets.
b. MPO performance targets will be reported to the Iowa DOT.
i. For each target, the MPO will provide the following information no later than 180 days
after the date the Iowa DOT or relevant provider of public transportation establishes
performance targets, or the date specified by federal code.
1. A determination of whether the MPO is 1) agreeing to plan and program
projects so that they contribute toward the accomplishment of the Iowa DOT or
relevant provider of public transportation performance target, or 2) setting a
quantifiable target for that performance measure for the MPO’s planning area.
2. If a quantifiable target is set for the MPO planning area, the MPO will provide
any supplemental data used in determining any such target.
3. Documentation of the MPO’s target or support of the statewide or relevant
public transportation provider target will be provided in the form of a resolution
or meeting minutes.
c. The Iowa DOT will include information outlined in 23 CFR § 450.216 (f) in any statewide
transportation plan amended or adopted after May 27, 2018, and information outlined in 23
CFR § 450.218 (q) in any statewide transportation improvement program amended or adopted
after May 27, 2018.
d. MPOs will include information outlined in 23 CFR § 450.324 (f) (3-4) in any metropolitan
transportation plan amended or adopted after May 27, 2018, and information outlined in 23
CFR § 450.326 (d) in any transportation improvement program amended or adopted after May
27, 2018.
e. Reporting of targets and performance by the Iowa DOT and MPOs shall conform to 23 CFR §
490, 49 CFR § 625, and 49 CFR § 673.
4) Reporting of performance to be used in tracking progress toward attainment of critical outcomes for
the region of the MPO
a. The Iowa DOT will provide MPOs with the statewide performance data used in developing
statewide targets, and, when applicable, will also provide MPOs with subsets of the statewide
data, based on their planning area boundaries.
5) The collection of data for the State asset management plans for the NHS
a. The Iowa DOT will be responsible for collecting bridge and pavement condition data for the
State asset management plan for the NHS.
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FY2022 TRANSPORTATION PLANNING WORK PROGRAM | AAMPO
Appendix D – MPO/RPA Carryover Policy
Background
Each year, federal planning funds from both the Federal Highway Administration (FHWA) and Federal
Transit Administration (FTA) are combined into a new consolidated planning grant (CPG) under the
FTA. This includes all federal transportation funds that are utilized by metropolitan planning
organizations (MPOs) and regional planning affiliations (RPAs) in Iowa for planning, including FHWA
metropolitan planning (PL), state planning and research (SPR), and surface transportation block grant
(STBG) funds and FTA 5305d, 5305e, and 5311 funds. The FHWA funding sources are transferred to
FTA for inclusion in the CPG, and once funds are part of an awarded CPG, they are unable to be
deobligated for other purposes.
Carryover is defined as any unspent funding that has been targeted to the agency but is not included in
the agency’s current state fiscal year (SFY) budget. During the Transportation Planning Work Program
(TPWP) development cycle, carryover ‘targets’ that show the current balances of carryover funding are
provided to the agency along with targets for new federal funding. However, it should be noted that
an agency does not have to wait for the next TPWP cycle to utilize carryover funding if there are
anticipated needs in the current fiscal year. Unbudgeted funding is available to the planning agency to
be amended into its budget at any time. Unspent funding from the prior SFY is available to the
planning agency to be amended into its budget following close-out of the prior SFY.
When developing the TPWP, agencies are required to program carryover funding before programming
new funding. When reimbursement requests are submitted to the Iowa Department of Transportation
(DOT), payments are made by utilizing the oldest funding source in the agency’s planning agreement.
Funding is drawn down first by age, then sequentially by source. This helps streamline bookkeeping
and ensure that funding within older CPGs is utilized prior to funding within newer CPGs.
Since MPOs and RPAs are allowed to carry over unused federal planning funds rather than being
required to draw them down within a fiscal year, multiple CPGs are open at any given time. FTA has
asked Iowa DOT to ensure funds are being drawn down in a timely manner and to work to limit the
number of CPGs that are open. Furthermore, the new grant management system FTA launched in
2016 requires additional documentation and justification to keep a grant open past its original end
date.
In order to satisfy FTA while still providing flexibility to MPOs and RPAs, Iowa DOT has implemented
internal steps to reduce the number of CPGs that are open and has also developed the policy outlined
below. Internal steps that Iowa DOT has taken include discussing the necessity of STBG transfers with
individual agencies when substantial carryover balances exist, and evaluating planning agreements and
amending them if necessary early in the SFY to ensure any older funding that was unspent in the
previous SFY is utilized prior to newer funding. The MPO/RPA carryover policy, which is outlined
below, took effect as part of the SFY 2018 TPWP cycle.
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The internal changes and the MPO/RPA carryover policy will help Iowa DOT manage carryover balances
that have become problematic for a small number of planning agencies. Over time, reduced carryover
balances will allow Iowa DOT to maintain fewer open CPGs. In addition, the policy will prevent
unnecessary funding transfers from FHWA to FTA, thus enabling SPR and STBG funding to be used
more efficiently.
MPO/RPA Carryover Policy
ITEM#: AAMPO 2
DATE: 5-25-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FFY 2021 - 2024 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
AMENDMENT
BACKGROUND:
To receive Federal funds for transportation improvement projects, it is necessary for the
projects to be included in the approved Iowa Department of Transportation statewide plan. The initial step in this process is for the Ames Area MPO to develop a Transportation
Improvement Program (TIP). Regulations require the TIP to include transportation projects for four years. The TIP may be amended in accordance with prescribed
amendment and public participation procedures.
The amendment to the Federal Fiscal Year (FFY) 2021 - 2024 Transportation
Improvement Program involves changing the following:
TPMS Project Updates
•Iowa Clean Air Attainment Program (ICAAP) funds awarded by Iowa DOT onJanuary 13, 2021 to CyRide. Projects added to access ICAAP award:
o West Ames Changes: New expansion route #12 Lilac; added frequency #1Red, #11 Cherry, #7 Purple (year 3) $320,372o#11 Cherry Night Service (year 2) $33,544
o #12 Lilac Midday Service (year 2) $31,655
o #6 Brown Night Service (year 2) $29,984
The requirements to process amendments to the TIP call for an opportunity for public review and comment as well as approval by both the Technical and Policy Committees of the Ames Area MPO. The Policy Committee reviewed and unanimously approved the draft amendments on March 23, 2021 and set the date of public hearing. The public input period was available from March 24, 2021 to April 30, 2021; no public comments were received by staff. This item now goes before the Policy Committee again for public hearing and final approval.
ALTERNATIVES:
1. Approve the amendment to the FY 2021-2024 Transportation Improvement
Program.
2. Approve the amendment to the FY 2021-2024 Transportation Improvement
Program with Transportation Policy Committee modifications.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee and Transportation Policy
Committee have reviewed the proposed amendment to the FFY 2021-2024 TIP and
unanimously recommended approval. Additionally, no public comments were received.
This amendment will allow CyRide to access ICAAP funds which were awarded to them
by the Iowa DOT for the projects shown.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM: AAMPO 3
DATE: 5-25-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: DRAFT FFY 2022 - 2025 TRANSPORTATION IMPROVEMENT
PROGRAM (TIP)
BACKGROUND:
In order to receive funds for transportation improvement projects, it is necessary for the projects to be part of the approved statewide plan. The initial step in this process is for the Ames Area MPO to develop a Transportation Improvement Plan (TIP). The TIP
includes four-years of project programming and a new TIP is created annually. Projects included in the TIP involve street improvements, CyRide improvements, and trail projects.
In spring 2021, the Ames Area MPO distributed regional applications for new funding for Surface Transportation Block Grant (STBG) and Transportation Alternative Program
(STBG-TAP) projects. These were due on March 31.
STBG (Surface Transportation Block Grant)
Two (2) applications were received for regional STBG funds.
TPMS # Project Sponsor Project Name Fund Project Year
(NEW)
-
City of
Ames
S 16th St. Widening
(University Blvd – Apple Pl) $3,104,000 $3,880,000 FFY25
CyRide Vehicle Replacement $225,000 $850,000 FFY25
Total New STBG Requests: $3,329,000
To maintain fiscal constraint, it is recommended to award $2,814,000 of the requested $3,104,000 for the S 16th St widening project application (72.5% of total project cost) in FFY 2025 and to award the fully requested amount of $225,000 (26.5% of total project cost) for CyRide’s vehicle replacement application in FFY 2025.
STBG/STBG-Swap Fiscal Constraint
2022 2023 2024 2025
UNOBLIGATED BALANCE (CARRYOVER) $3,305,943 $387,575 $206,575 $1,311,575
STBG/SWAP TARGET $1,696,632 $1,664,000 $1,664,000 $1,664,000
STBG-TAP-FLEX TARGET $0 $66,000 $66,000 $66,000
SUBTOTAL $5,002,575 $2,117,575 $1,936,575 $3,041,575
PROGRAM FUNDS $4,615,000 $1,911,000 $625,000 $3,039,000
BALANCE $387,575 $206,575 $1,311,575 $2,575
STBG-TAP (Transportation Alternatives Program)
The Ames Area MPO has established a March 31 application deadline for STBG-TAP
applications, which provides 4-weeks for the Iowa DOT to review applications for eligibility. The MPO received zero (0) new project applications for regional STBG-TAP funds.
TPMS # Project Sponsor Fund Project
- - none - - -
Total New STBG-TAP Requests: $0
While no TAP applications were received this year, there are two changes from the previous TIP to utilize accruing TAP funds more effectively:
• Remove Project #21260 - Skunk River Trail bridge, from the program (to be completed with the S Grand Extension project using local funds).
• Modify Project #19249 (Ioway Creek Trail Project) to increase federal funding from
$159,000 to $400,000 in FFY22 and modify the extents to be “From SE 16th St – S 5th St” with a new total project cost of $922,000.
TAP Fiscal Constraint
2022 2023 2024 2025
UNOBLIGATED BALANCE (CARRYOVER) $425,637 $19,513 $105,513 $191,513
TAP TARGET $86,414 $86,000 $86,000 $86,000
STBG-TAP-FLEX TARGET $67,462 $0 $0 $0
SUBTOTAL $579,513 $105,513 $191,513 $277,513
PROGRAM FUNDS $560,000 $0 $0 $0
BALANCE $19,513 $105,513 $191,513 $227,513
A map and full list of projects included in the FFY 2022-2025 TIP can be seen starting
on page 20 (highway/trail projects) and page 24 (transit projects) of the TIP document.
DEVELOPMENT SCHEDULE:
The development schedule for the FY 2022 - 2025 TIP is as follows:
• May 13, 2021 – Technical Committee reviews draft and recommends approval
• May 25, 2021 – Policy Committee sets public hearing
• May 26, 2021 – Public open house (virtual)
• June 1, 2021 – Draft submitted to DOT for review
• July 13, 2021 – Policy Committee holds public hearing and takes approval action
• July 15, 2021 – Final approved TIP due to DOT
• October 1, 2021 – TIP is effective and included in State TIP
ALTERNATIVES:
1. Approve the Draft FFY 2022 - 2025 Transportation Improvement Program and
set July 13, 2021, as the date of public hearing.
2. Direct modifications to the Draft FFY 2022 - 2025 Transportation Improvement
Program and set July 13, 2021, as the date of public hearing.
ADMINISTRATOR’S RECOMMENDATION:
The Transportation Technical Committee met on May 13, 2021 and unanimously
recommended approval of this draft program.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
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The Ames Area Metropolitan Planning Organization prepared this report with funding from the U.S. Department of
Transportation’s Federal Highway Administration and Federal Transit Administration, and in part through local matching
funds of the Ames Area MPO member governments. These contents are the responsibility of the Ames Area MPO. The
U.S. government and its agencies assume no liability for the contents of this report or for the use of its contents. The
Ames Area MPO approved this document on July 13, 2021. Please call (515) 239-5160 to obtain permission to use.
DRAFT
FFY 2022-2025
Transportation
Improvement
Program
The Ames Area Metropolitan Planning Organization prepared this report with funding from the U.S. Department of
Transportation’s Federal Highway Administration and Federal Transit Administration, and in part through local matching
funds of the Ames Area MPO member governments. These contents are the responsibility of the Ames Area MPO. The
U.S. government and its agencies assume no liability for the contents of this report or for the use of its contents. The Ames
Area MPO approved this document on May 25, 2021. Please call (515) 239-5160 to obtain permission to use.
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FFY 2022-2025 TRANSPORTATION IMPROVEMENT PROGRAM | AAMPO
CONTENTS
Introduction..................................................................................................................................................4
Document Overview ................................................................................................................................4
AAMPO Overview and Planning Area....................................................................................................4
Transportation Policy Committee............................................................................................................5
Transportation Technical Committee.......................................................................................................6
Public Participation......................................................................................................................................7
Website.....................................................................................................................................................7
Outreach...................................................................................................................................................7
Public Involvement Opportunities ...........................................................................................................7
Performance-Based Planning.......................................................................................................................8
Overview..................................................................................................................................................8
Safety (PM1)............................................................................................................................................8
Pavement and Bridge (PM2)....................................................................................................................9
System and Freight Reliability (PM3) ...................................................................................................10
Transit Asset Management.....................................................................................................................11
Transit Safety.........................................................................................................................................12
Regional Transportation Goals ..............................................................................................................12
Air Quality .............................................................................................................................................13
Project Selection........................................................................................................................................14
Overview................................................................................................................................................14
Regional Applications............................................................................................................................14
STBG Selection Criteria ........................................................................................................................14
TAP Selection Criteria...........................................................................................................................14
Transit Projects ......................................................................................................................................15
FFY 2021 Project Status Report................................................................................................................16
Financial Analysis .....................................................................................................................................17
Overview................................................................................................................................................17
Fiscal Tables ..........................................................................................................................................17
Highway Program (FFY 2022 – 2025)......................................................................................................20
Overview................................................................................................................................................20
Programmed Highway Projects .............................................................................................................21
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FFY 2022-2025 TRANSPORTATION IMPROVEMENT PROGRAM | AAMPO
Transit Program (FFY 2022-2025)............................................................................................................24
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FFY 2022-2025 TRANSPORTATION IMPROVEMENT PROGRAM | AAMPO
Introduction
Document Overview
The Federal Fiscal Year 2022 - 2025 Transportation Improvement Program (TIP) is the short-range
implementation program for federally funded and regionally significant transportation projects. The
TIP is a requirement of 23 CFR 450.326 for metropolitan planning organizations to develop a program,
covering at least four years, which reflects the investment priorities established in the metropolitan
transportation plan. The Ames Area Metropolitan Planning Organization (AAMPO) develops a new TIP
annually in coordination with the Iowa Department of Transportation (DOT), Federal Highway
Administration (FHWA), Federal Transit Administration (FTA), the City of Ames, the City of Gilbert,
Story County, Boone County, Ames Transit Agency (CyRide), other local agencies and stakeholders, as
well as the public. The Ames Area TIP is included in the State Transportation Improvement Program
(STIP), which is developed by the Iowa Department of Transportation.
AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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FFY 2022-2025 TRANSPORTATION IMPROVEMENT PROGRAM | AAMPO
The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Transportation Policy Committee
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)John Haila Mayor
City of Ames Bronwyn Beatty-Hansen Council Member
City of Ames Gloria Betcher Council Member
City of Ames Amber Corrieri Council Member
City of Ames Tim Gartin Council Member
City of Ames David Martin Council Member
City of Ames Rachel Junck Council Member
Boone County Bill Zinnel Board of Supervisors
Story County Linda Murken Board of Supervisors
Ames Transit Agency (CyRide)Jacob Ludwig CyRide Board Member
City of Gilbert Jonathan Popp Mayor
Iowa Dept. of Transportation ‡Andy Loonan District 1 Transportation Planner
Iowa Dept. of Transportation ‡Zac Bitting Metropolitan and Regional Planning Coordinator
Iowa Dept. of Transportation ‡Cindy Shearer Statewide Planning Support
Federal Highway Administration ‡Darla Hugaboom Iowa Division Community Planner
Federal Highway Administration ‡Sean Litteral Planning and Development Team Leader
Federal Transit Administration ‡Gerri Doyle Region 7 Community Planner
Iowa State University ‡Cathy Brown Director for Planning Services
‡ Non-voting
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Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing the short and long-range
transportation plans. The Iowa Department of Transportation, the Federal Highway Administration,
and the Federal Transit Administration serve as advisory, non-voting, representatives.
‡ Non-voting
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)Damion Pregitzer Traffic Engineer
City of Ames (Vice-Chair)Kelly Diekmann Director of Planning & Housing
City of Ames Justin Clausen Operations Manager
City of Ames Justin Moore Planner
City of Ames Tracy Peterson Municipal Engineer
Ames Transit Agency (CyRide)Barb Neal Transit Director
Iowa State University Sarah Lawrence Campus Planner
Boone County Scott Kruse County Engineer
Story County Darren Moon County Engineer
Ames Community School Dist.Gerry Peters Facilities Director
Ames Economic Development Commission Dan Culhane President & Chief Executive Officer
City of Ames ‡John Joiner Public Works Director
City of Ames ‡Kyle Thompson Transportation Planner
Iowa Dept. of Transportation ‡Andy Loonan District 1 Transportation Planner
Iowa Dept. of Transportation ‡Zac Bitting Metropolitan and Regional Planning
Coordinator
Iowa Dept. of Transportation ‡Cindy Shearer Statewide Planning Support
Federal Highway Administration ‡Darla Hugaboom Iowa Division Community Planner
Federal Highway Administration ‡Sean Litteral Planning and Development Team Leader
Federal Transit Administration ‡Gerri Doyle Region 7 Community Planner
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Public Participation
This document was developed in coordination with AAMPO member agencies, regional stakeholders,
and members of the public using the process described in the AAMPO Public Participation Plan. This
process includes strategies to disseminate information about the project selection process and
provides opportunities for interested parties to provide information to the policy committee.
Website
The Ames Area MPO utilizes its website at www.aampo.org to make documents, maps, and other
materials accessible anytime of any day in a format that is adaptable to mobile devices and website
text which can be translated into any language available through translation services. There is a
subpage of the website dedicated to the Transportation Improvement Program. Here, both current
and past versions of Transportation Improvement Programs can be found, and public meetings and
comment opportunities are posted.
Outreach
Anyone may sign-up to receive notifications of news and events published from the MPO with our e-
notification system. During the development of this program, users received e-notifications pertaining
to FFY 2022-2025 TIP public meetings, public comment periods, and draft documents.
Additionally, AAMPO utilizes local publications, such as the Ames Tribune, to publicize public input
opportunities and public hearing dates.
Public Involvement Opportunities
There were three primary opportunities for public involvement and feedback including:
Public Open House: An open house provided members of the public the opportunity to drop-in
to view projects, meet with staff, and leave comments on the proposed program. The event,
hosted on May 26, 2021, was held virtually via a Microsoft Teams meeting due to COVID-19
restrictions. No formal presentation was given allowing for visitors to come and go at any time
during the event.
Public Comment Period: A public comment period was made available from May 26, 2021 to
June 30, 2021. The draft TIP document was made available online and members of the public
could submit their comments on the draft document or listed projects via email or via mail.
Public comments received by staff are shown in Appendix E.
Public Hearing: During the July 13, 2021 Transportation Policy Committee meeting, a public
hearing was held prior to final adoption of this TIP. This hearing provided time for anyone to
address the committee prior to consideration and adoption of the TIP. Public participants could
join the meeting via Zoom. Transportation Policy Committee meetings are currently
livestreamed on Ames Channel 12 and on YouTube.
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Performance-Based Planning
Overview
With the passing of the Moving Ahead for Progress in the 21st-Centurty (MAP-21) transportation bill,
and continuing in the FAST-Act, states and MPOs are required to use performance-based
transportation planning practices. MPO Transportation Improvement Programs are required to
document compliance with each of the performance-based planning categories including safety (PM1),
pavement and bridge (PM2), system and freight reliability (PM3), transit asset management, and
transit safety.
Safety (PM1)
Compliance with safety performance-based planning requirement began May 27, 2018 for MPOs.
MPOs can choose to support the DOT safety targets or the MPOs can set their own unique targets.
Rather than setting its own safety targets, AAMPO has chosen to support the Iowa DOT’s safety targets
as published in the most recent Iowa Highway Safety Improvement Program Annual Report and shown
in Table 1. The MPO supports those targets by reviewing and programming all Highway Safety
Improvement Program (HSIP) projects within the MPO boundary that are included in the DOT’s TIP.
Any Iowa DOT Sponsored HSIP projects within the MPO area were selected based on the strategies
included in the Strategic Highway Safety Plan and safety performance measures and were approved by
the Iowa Transportation Commission. The Iowa DOT conferred with numerous stakeholder groups,
including AAMPO, as part of its target setting process. Working in partnership with local agencies, Iowa
DOT safety investments were identified and programmed which will construct effective
countermeasures to reduce traffic fatalities and serious injuries. The Iowa DOT projects chosen for
HSIP investment are based on crash history, roadway characteristics, and the existence of
infrastructure countermeasure that can address the types of crashes present. The Iowa DOT continues
to utilize a systemic safety improvement process rather than relying on “hot spot” safety
improvements.
Table 1: Safety (PM1) Targets (adopted by AAMPO on 09/22/20)
Five Year Rolling AveragesPerformance Measure 2015-2019 Baseline 2017-2021 Target
Number of Fatalities 342.0 336.8
Fatality Rate – per 100 million VMT 1.019 0.983
Number of Serious Injuries 1,420.0 1,370.8
Serious Injury Rate – per 100 million VMT 4.230 4.002
Non-Motorized Fatalities and Serious Injuries 132.6 131.0
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Pavement and Bridge (PM2)
Compliance with PM2 performance-based planning requirements began on May 20, 2019 for MPOs.
MPOs can choose to support the DOT PM2 targets, or they can set their own unique targets. Rather
than setting its own pavement and bridge targets, the AAMPO has chosen to support the Iowa DOT’s
pavement and bridge targets as submitted in the most recent baseline period performance report and
shown in Table 2. The MPO supports those targets by reviewing and programming all Interstate and
National Highway System projects within the MPO boundary that are included in the DOT’s
Transportation Improvement Program.
Any Iowa DOT sponsored pavement and bridge projects within the MPO area were determined in
alignment with the Iowa Transportation Asset Management Plan (TAMP) and the pavement and bridge
performance measures. The TAMP connects Iowa in Motion 2045 and system/modal plans to Iowa
DOT’s Five-Year Program and the STIP. Iowa in Motion 2045 defines a vision for the transportation
system over the next 20 years, while the Five-Year Program and STIP identify specific investments over
the next four to five years. The TAMP has a 10-year planning horizon and helps ensure that
investments in the Five-Year Program and STIP are consistent with Iowa DOT’s longer-term vision.
Starting in 2019, the TAMP began to integrate the pavement and bridge performance targets.
The Iowa DOT conferred with numerous stakeholder groups, including the AAMPO and local owners of
NHS assets, as part of its target setting process. The methodology used to set targets used current and
historical data on condition and funding to forecast future condition. Asset management focuses on
performing the right treatment at the right time to optimize investments and outcomes. Management
systems are utilized to predict bridge and pavement needs and help determine the amount of funding
needed for stewardship of the system. The TAMP discusses the major investment categories that the
Commission allocates funding through. Once the Iowa Transportation Commission approves the
funding for these categories, the Iowa DOT recommends the allocation of the funds to specific projects
using the processes described in the TAMP. Pavement and bridge projects are programmed to help
meet the desired program outcomes documented in the TAMP.
Table 2: Pavement and Bridge (PM2) Targets (adopted by AAMPO on 09/25/18)
Performance Measure 2017
Baseline
4 Year
Targets
Percentage of pavements of the Interstate System in Good condition N/A 49.4%
Percentage of pavements of the Interstate System in Poor condition N/A 2.7%
Percentage of pavements of the non-Interstate NHS in Good condition 50.9%46.9%
Percentage of pavements of the non-Interstate NHS in Poor condition 10.6%14.5%
Percentage of NHS bridges classified as in Good condition 48.9%44.6%
Percentage of NHS bridges classified as in Poor condition 2.3%3.2%
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System and Freight Reliability (PM3)
Compliance with PM3 performance-based planning requirements began on May 20, 2019 for MPOs.
MPOs can chose to support the DOT PM3 targets or MPOs can set their own unique targets. Rather
than setting its own system and freight reliability targets, the AAMPO has chosen to support the Iowa
DOT’s system and freight reliability targets as submitted in the most recent baseline period
performance report and shown in Table 3. The MPO supports those targets by reviewing and
programming all Interstate and National Highway System projects within the MPO boundary that are
included in the DOT’s Transportation Improvement Program.
The Iowa DOT conferred with numerous stakeholder groups, including AAMPO, as part of its target
setting process. Variability within the existing travel time dataset was used to forecast future
condition. Projects focused on improving pavement and bridge condition also often help improve
system reliability and freight movement. Additional projects focused specifically on improving these
areas of system performance are developed in alignment with the target-setting process for related
performance measures, and the freight improvement strategies and freight investment plan included
in the State Freight Plan. This plan includes a detailed analysis and prioritization of freight bottlenecks,
which are locations that should be considered for further study and possibly for future improvements.
The process also involved extensive input from State, MPO, RPA, and industry representatives. State
projects identified in the freight investment plan and programmed in the STIP were highly ranked
freight bottlenecks.
Table 3: System and Freight Reliability (PM3) Targets (adopted by AAMPO on 03/23/21)
Performance Measure 2017
Baseline
4 Year
Targets
Percent of the person-miles traveled on the Interstate that are
reliable
100%98.5%
Percent of the person-miles traveled on the non-Interstate NHS that
are reliable
N/A 95.0%
Truck Travel Time Reliability (TTTR) Index 1.12 1.21
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Transit Asset Management
Compliance with transit asset management performance-based planning requirements began on
October 1, 2018. MPOs can choose to support the targets set by their local urban transit provider or
set their own unique targets. The AAMPO has chosen to support the targets set by the region’s transit
provider, CyRide as shown in Table 4. CyRide publishes these targets in their own TAM plan which they
review and amend, if needed, each fall by October 1st. The infrastructure performance measure
element which FTA requires is limited to rail fixed guideway assets of which there is not any rail
passenger service with Ames.
Table 4: Transit Asset Management Targets (adopted by AAMPO on 03/23/21)
TAM Performance
Measure Class
2020
Target
2020
Year-End
Results
2021 Performance
Target
2022 2023 2024 2025
Revenue Vehicles
Articulated Buses
0%0%0% of fleet exceeds
CyRide's ULB of 15 yrs.
0%0%0%0%
Revenue Vehicles
40'-60' Buses
33%47%42% of fleet exceeds
CyRide's ULB of 15 yrs.
30%33%26%42%
Revenue Vehicles
Cutaways
67%56%22% of fleet exceeds FTA
ULB of 8 yrs.
0%0%0%0%
Revenue Vehicles
Minivans
0%0%0% of fleet exceeds FTA
ULB of 8 yrs.
0%0%0%0%
Equipment
Shop Trucks
0%29%0% of fleet exceeds
CyRide’s ULB of 10 yrs.
0%0%0%0%
Facilities
Admin./Maint.Facility
0%0%0% of facilities rated under
3.0 on TERM scale
0%0%0%0%
Facilities Ames
Intermodal Facility
0%0%0% of facilities rated under
3.0 on TERM scale
0%0%0%0%
Public transit capital projects included in the STIP align with the transit asset management (TAM)
planning and target setting processes undertaken by the Iowa DOT, transit agencies, and MPOs. The
Iowa DOT establishes a group TAM plan and group targets for all small urban and rural providers while
large urban providers (i.e. CyRide) establish their own TAM plans and targets. Investments are made in
alignment with TAM plans with the intent of keeping the state’s public transit vehicles and facilities in a
state of good repair and meeting transit asset management targets. The Iowa DOT allocates funding
for transit rolling stock in accordance with the Public Transit Management System process. In addition,
the Iowa DOT awards public transit infrastructure grants in accordance with the project priorities
established in Iowa Code chapter 924. Additional state and federal funding sources that can be used by
transit agencies for vehicle and facility improvements are outlined in the funding chapter of the Transit
Manager’s Handbook. Individual transit agencies determine the use of these sources for capital and
operating expenses based on their local needs.
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Transit Safety
Compliance with transit safety performance-based planning requirements begins on July 20, 2021.
MPOs can choose to support the targets set by their local urban transit provider or set their own
unique targets. AAMPO has chosen to support the targets set by the region’s transit provider, CyRide
as shown in Table 5. CyRide publishes these targets in their Public Transportation Agency Safety Plan
(PTASP), which will be certified each year.
Table 5: Transit Safety Targets (adopted by AAMPO on 03/23/21)
Mode of Transit
Service
Fatalities
(Total)
Fatalities
(per 100
thousand
VRM)
Injuries
(Total)
Injuries
(per 100
thousand
VRM)
Safety
Events
(Total)
Safety Events
(per 100
thousand
VRM)
System
Reliability
(VRM/Failures)
Fixed Route Bus 0 0 3 0.22 5 0.37 33,000
Paratransit 0 0 1 2.6 1 2.6 38,450
Public transit projects included in the STIP align with the transit safety planning and target setting
processes undertaken by the transit agencies and MPOs. While the Iowa DOT aided with the
development of the initial Public Transportation Agency Safety Plans (PTASPs), each large urban transit
provider is responsible for implementing its PTASP, which includes transit safety targets. Investments
are made in alignment with PTASPs with the intent of keeping the state’s public transit operations,
vehicles, and facilities safe and meeting transit safety targets. State and federal funding sources that
can be used by transit agencies for operations, vehicles, and facility improvements are outlined in the
funding chapter of the Transit Manager’s Handbook. Individual transit agencies determine the use of
these sources for capital and operating expenses based on their local needs.
In AAMPO’s latest Metropolitan Transportation Plan, Forward 45, a performance-based transportation
planning approach was utilized by tying in the regional vision of the transportation system with the
aforementioned federally-required metrics and federally-required planning processes. The six primary
region-specific goals, identified from public input, were accessibility, safety, substantiality, efficiency &
reliability, placemaking, and preservation. The Forward 45 Report provides a detailed explanation of
the regional goals and objectives as well as the performance-based planning approach utilized in the
identification, selection, and prioritization of projects.
The vision statement stated in Forward 45 is:
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Air Quality
The Clean Air Act requires the United States Environmental Protection Agency (EPA) to set limits on
how much of a particular pollutant can be in the air anywhere in the United States. National Ambient
Air Quality Standards (NAAQS) are the pollutant limits set by the Environmental Protection Agency;
they define the allowable concentration of pollution in the air for six different pollutants: Carbon
Monoxide, Lead, Nitrogen Dioxide, Particulate Matter, Ozone, and Sulfur Dioxide.
The Clean Air Act specifies how areas within the country are designated as either “attainment” or
“non-attainment” of an air quality standard and provides the EPA the authority to define the
boundaries of nonattainment areas. For areas designated as non-attainment for one or more National
Ambient Air Quality Standards, the Clean Air Act defines a specific timetable to attain the standard and
requires that non-attainment areas demonstrate reasonable and steady progress in reducing air
pollution emissions until such time that an area can demonstrate attainment.
No part of the Ames Area is within nonattainment; therefore, it is not subject to air quality conformity
requirements. However, the Ames Area MPO will perform activities to monitor and promote air
quality issues in the region. The State of Iowa provides grant opportunities through the Iowa Clean Air
Attainment Program (ICAAP) to promote clean air in Iowa’s transportation system.
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Project Selection
Overview
This Transportation Improvement Program (TIP) serves as a list of federal-aid eligible and Swap surface
transportation improvements within the Ames region from the federal fiscal years 2022 to 2025.
Projects in the Ames Area MPO’s TIP must be consistent with the latest regional Metropolitan
Transportation Plan, Forward 45. The final AAMPO TIP, approved by the AAMPO Transportation Policy
Committee, will be consolidated into the State Transportation Improvement Program (STIP) along with
the programs from the other planning agencies in the State of Iowa.
Projected identified in this TIP utilize, or are based upon, several different sources of federal funding.
While AAMPO is responsible for the regional selection of projects eligible for STBG and TAP funding,
which the undermentioned selection procedure discussions will focus on, there are several other
Federal and State funding programs which are listed and described in Appendix C.
Regional Applications
AAMPO solicits regional applications for two primary transportation funding programs: Surface
Transportation Block Grant (STBG) and Iowa’s Transportation Alternatives Program (TAP). For projects
to be eligible for these applications, they must conform with the latest regional Metropolitan
Transportation Plan, Forward 45. Both these applications are made available on the AAMPO website at
www.aampo.org. A notification email is also sent out to contacts from all the AAMPO regional member
agencies that are eligible to apply. These applications are due annually on March 31st. The application
templates for both STBG and TAP can be found in Appendix D.
STBG Selection Criteria
STBG funds are typically awarded to projects which improve capacity through construction,
reconstruction, and rehabilitation of the highway network. However, Transit capital projects are also
eligible for STBG funds. Projects must be listed in, or conform with, the latest Metropolitan
Transportation Plan. All projects are evaluated and prioritized within the Metropolitan Transportation
Plan using a performance-based planning process (see page 11). This evaluation is heavily weighed
when determining whether to award STBG funding to a project. Staff will make an initial review of all
received STBG applications. Next, the Transportation Technical Committee (TTC) collectively reviews
and recommends to the Transportation Policy Committee which projects should be selected.
TAP Selection Criteria
Regional TAP funds are generally awarded to smaller-scale projects such as pedestrian and bicycle
facilities, recreational trails, and safe routes to school projects. Like the STBG funding selection process,
TAP projects must conform to the latest Metropolitan Transportation Plan (MTP) and the performance-
based evaluation results in the MTP are weighed heavily in the TAP selection process. TAP projects
should provide connectivity with existing facilities, provide a reasonable cost in relation to public
benefit, and enhance the current transportation system. Like the STBG funding selection process, staff
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makes an initial review of the received applications. Next, the Transportation Technical Committee
(TTC) reviews and recommends to the Transportation Policy Committee which projects should be
selected.
Transit Projects
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FFY 2021 Project Status Report
It is required to provide a status report for all federal-aid and Swap funded highway projects included
in the first fiscal year or the previous TIP. This status report indicates whether the project was
authorized/let, is being rolled over to the current TIP, or if the project is being removed from
programming. This status report is useful for monitoring the progress being made in implementing the
MPO’s transportation program. See Table 6 for the project status report for FFY 2021.
Table 6: FFY 2021 Project Status Summary
Funding
Source
TPMS
ID
Project Description Federal-Aid Total Cost Local
Sponsor
Status
STBG 21005 CyRide: Vehicle
Replacement $225,000 $850,000 CyRide Authorized
SWAP-STBG 36919 Cherry Ave (E Lincoln Way
– SE 5th St)$1,890,000 $2,400,000 City of
Ames
Roll-Over to
FFY 2022
SWAP-STBG 36927 E 13th St (Duff –
Meadowlane Ave)$1,600,000 $2,500,000 City of
Ames
Letting on
5/18/21
TAP 38306 Vet Med Trail (S Grand
Ave – S 16th St)$159,000 $500,000 City of
Ames
Letting on
9/21/21
TAP 21260 Skunk River Trail (SE 16th
St – E Lincoln Way)$240,000 $835,000 City of
Ames Remove
TAP 14983 Skunk River Trail (SE 16th
St – E Lincoln Way)$160,000 $521,000 City of
Ames
Roll-Over to
FFY 2022
SWAP-CMAQ 45239 1st Phase of Ames Traffic
Signal Master Plan $1,176,548 $1,470,685 City of
Ames
Roll-Over to
FFY 2022
CMAQ 45554 CyRide: Transit Operations
for Various Routes $432,363 $540,456 CyRide Authorized
PL 34214 Trans Planning $101,897 $126,5897 AAMPO Authorized
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Financial Analysis
Overview
Projects programmed in the current TIP must demonstrate fiscal constraint. This section focuses on
demonstrating that the program is fiscally constrained as well as documents nonfederal-aid revenues
and expected operations and maintenance costs on the federal-aid system. All project costs are
adjusted into year of expenditure dollars using an assumed annual inflation rate of 4 percent. This
same inflation rate is used to project revenues and operations and maintenance costs. PL funds are
shown to remain constant through the 4-year period and are based on the first fiscal year’s target.
The Iowa DOT provides AAMPO with STBG/STBG-Swap, TAP, and STBG/TAP Flex funding targets for
each of the four years in this program. The Iowa DOT also provides information from their five-year
program including estimated statewide revenues/allocations and funds available for right-of-way and
construction. Lastly, Iowa DOT provides forecasted non-federal-aid revenues as well as operations and
maintenance data for the federal-aid system.
The Ames City Council has programmed city sponsored projects in the City of Ames 2021-2026 Capital
Improvements Plan (CIP) for the local funding allocation. These funds are generated from the City of
Ames annual Road Use Tax Fund (RUTF) distribution, Local Option Sales Tax, and General Obligation
(GO) bonds.
The transit program does not have targets; therefore, the requests involve significant costs in the
anticipation of maximizing the amounts received either through formula or discretionary funding.
Fiscal Tables
The following describes each of the seven fiscal tables presented in this document:
Table 7 & Table 8: These tables summarize the total project costs and associated federal-aid amounts
by funding program. Table 7 focuses on federal-aid programs while Table 8 focuses on SWAP
programs.
Table 9 & Table 10: These tables demonstrate fiscal constraint for their respective funding programs.
Table 9 summarizes the STBG/STBG-Swap program while Table 10 summarizes the STBG-TAP program.
This incorporates the programmed project costs from Tables 7 and 8 as well as the funding targets
provided by the Iowa DOT.
Table 11 & Table 12: These tables summarize projections based upon information provided in the 2019
City Street Finance Report by the Iowa DOT. This includes forecasted operations and maintenance data
on the federal-aid system (Table 11) and forecasted non-federal-aid revenues (Table 12). The base year
for the data was 2020. The shown projections utilize the assumed annual inflation rate of 4 percent.
Table 13: Table 13 shows the Iowa DOT’s Five-Year Program funding amounts including statewide
revenues, allocations, and funds available for right-of-way and construction.
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Table 7: Summary of Costs and Federal-Aid
2022 2023 2024 2025
PROGRAM Total Cost Federal Aid Total Cost Federal Aid Total Cost Federal Aid Total Cost Federal Aid
PL $126,575 $101,260 $126,575 $101,260 $126,575 $101,260 $126,575 $101,260
STBG $850,000 $225,000 $850,000 $225,000 $1,350,000 $625,000 $850,000 $225,000
TAP $1,443,000 $560,000 $0 $0 $ 0 $ 0 $ 0 $ 0
NHPP $ 0 $ 0 $0 $0 $0 $0 $ 0 $ 0
CMAQ $ 0 $ 0 $0 $0 $0 $0 $ 0 $ 0
STBG-HBP $ 0 $ 0 $0 $0 $0 $0 $ 0 $ 0
Table 8: Summary of Costs and SWAP-Aid
2022 2023 2024 2025
PROGRAM Total Cost SWAP Total Cost SWAP Total Cost SWAP Total Cost SWAP
CMAQ-SWAP $3,220,685 $2,576,548 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
STBG-SWAP $8,100,000 $4,390,000 $2,400,000 $1,680,000 $ 0 $ 0 $3,880,000 $2,814,000
Table 9: STBG/STBG-Swap Fiscal Constraint
2022 2023 2024 2025
UNOBLIGATED BALANCE (CARRYOVER)$3,305,943 $387,575 $206,575 $1,311,575
STBG/SWAP TARGET $1,696,632 $1,664,000 $1,664,000 $1,664,000
STBG-TAP-FLEX TARGET $0 $66,000 $66,000 $66,000
SUBTOTAL $5,002,575 $2,117,575 $1,936,575 $3,041,575
PROGRAM FUNDS $4,615,000 $1,911,000 $625,000 $3,039,000
BALANCE $387,575 $206,575 $1,311,575 $2,575
Table 10: TAP Fiscal Constraint
2022 2023 2024 2025
UNOBLIGATED BALANCE (CARRYOVER)$425,637 $19,513 $105,513 $191,513
TAP TARGET $86,414 $86,000 $86,000 $86,000
STBG-TAP-FLEX TARGET $67,462 $0 $0 $0
SUBTOTAL $579,513 $105,513 $191,513 $277,513
PROGRAM FUNDS $560,000 $0 $0 $0
BALANCE $19,513 $105,513 $191,513 $227,513
Table 11: Forecasted Operations and Maintenance (O&M) Costs on the Federal-Aid System
SOURCE: 2019 CITY STREET FINANCE REPORT 2022 2023 2024 2025
CITY OF AMES TOTAL OPERATIONS $949,048 $982,942 $1,016,837 $1,050,731
CITY OF AMES TOTAL MAINTENANCE $1,752,781 $1,815,380 $1,877,980 $1,940,579
CITY OF GILBERT TOTAL OPERATIONS $5,126 $5,309 $5,492 $5,675
CITY OF GILBERT TOTAL MAINTENANCE $6,632 $6,868 $7,105 $7,342
IOWA DOT TOTAL OPERATIONS AND MAINTENANCE $721,450 $743,461 $767,713 $791,761
TOTAL O&M $3,435,036 $3,553,961 $3,675,127 $3,796,089
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Table 12: Forecasted Non-Federal-Aid Revenue
SOURCE: 2019 CITY STREET FINANCE REPORT 2022 2023 2024 2025
CITY OF AMES TOTAL RUTF RECEIPTS $8,531,528 $8,836,226 $9,140,923 $9,445,621
CITY OF AMES TOTAL OTHER ROAD MONIES RECEIPTS $6,254,512 $6,477,888 $6,701,263 $6,924,639
CITY OF AMES TOTAL RECEIPTS SERVICE DEBT $17,205,214 $17,819,686 $18,434,158 $19,048,630
CITY OF GILBERT TOTAL RUTF RECEIPTS $156,552 $162,144 $167,735 $173,326
CITY OF GILBERT TOTAL OTHER ROAD MONIES RECEIPTS $25,589 $26,503 $27,416 $28,330
CITY OF GILBERT TOTAL RECEIPTS SERVICE DEBT $0 $0 $0 $0
TOTAL NON-FEDERAL-AID ROAD FUND RECEIPTS $32,173,396 $33,322,445 $34,471,495 $35,620,545
Table 13: Iowa DOT Five-Year Program Funding
($ MILLIONS)
REVENUES 2022 2023 2024 2025
PRIMARY ROAD FUND $724.00 $726.30 $732.50 $737.00
TIME-21 $135.00 $135.00 $135.00 $135.00
MISCELLANEOUS $25.00 $25.00 $25.00 $25.00
FEDERAL AID $372.70 $372.70 $372.70 $372.70
TOTAL $1,256.70 $1,259.00 $1,265.20 $1,269.70
STATEWIDE ALLOCATIONS 2022 2023 2024 2025
OPERATIONS & MAINTENANCE $354.00 $364.80 $376.70 $388.50
CONSULTANT SERVICES $85.00 $85.00 $85.00 $85.00
CONTRACT MAINTENANCE $35.90 $36.40 $36.90 $37.40
RAILROAD CROSSING PROTECTION $5.00 $5.00 $5.00 $5.00
MISCELLANEOUS PROGRAMS $45.60 $45.80 $46.10 $46.30
TOTAL $525.50 $537.00 $549.70 $562.20
FUNDS AVAILABLE FOR ROW/CONSTRUCTION 2022 2023 2024 2025
TOTAL $731.20 $722.00 $715.50 $707.50
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Highway Program (FFY 2022 – 2025)
Overview
The following pages contains a complete list of projects utilizing FHWA-based funds programmed for FFY 2022 through FFY 2025.
These projects are shown on a map in Figure 2.
Figure 2: Project Locations (by Project ID)
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Programmed Highway Projects
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Transit Program (FFY 2022-2025)
Overview
The following pages contains a complete list of projects utilizing FTA-based funds programmed for FFY 2022 through FFY 2025. The
justification for transit projects shown in FFY 2022 is also provided.
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Programmed Transit Projects
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FFY 2022 Transit Project Justifications
General Operations (5307/STA)
This funding supports the day-to-day transit operations of the Ames Transit Authority from Ames’
urbanized area formula apportionment, Small Transit Intensive Cities (STIC), and State Transit
Assistance (STA) funding. Please note that CARES, CRRSSA and ARPA which total approximately $14
million in 5307 funding, were not required to be placed into the TIP if utilized towards CyRide’s
operating expenses.
Infotainment LED signage (5310)
In the fall 2019, CyRide integrated automated vehicle annunciator (AVA) system synced with voice
annunciators (audible announcements only) to help keep all passengers, disability or not, better
informed of where the bus is located along the bus route(s). This system was in response to a request
from Iowa State University’s Alliance for Disability Awareness group which communicated their desire
to have more bus stops announced throughout the Ames’ community. Bus drivers must comply with
the Americans with Disability Act (ADA) laws and manually announce major transit locations along
transit routes along with any stops the public request. CyRide then added visual LED signage within
each bus to deploy visual signage within each bus mirroring the LED audible stop announcements. The
bigger infotainment LED signage allows more information to be displayed for this visual signage on
CyRide’s articulated buses while also allowing advertising on these vehicles. This project will be
deployed in FY2022 and is over and beyond ADA requirements.
Annunciator Annual Service Fees (5310)
CyRide plans to utilize portions of its elderly & disabled funding towards its annual service fees for the
automatic annunciator system to ensure compliance with its ADA announcement requirements. This is
a non-traditional project but will allow compliance with the ADA law and improve awareness of where
the bus is within the community for passenger’s knowledge.
Light Duty Bus Replacement (5310)
One light duty 176” wheelbase bus leased to HIRTA for CyRide’s Dial-A-Ride service has exceeded FTA
guidelines for useful life. Bus number of this unit is #07654. This unit will be replaced with light duty
176” wheelbase low-floor bus, equipped with cameras. This replacement vehicle will be ADA
accessible.
Conversion Van Replacement (5310)
One minivan leased to HIRTA for CyRide’s Dial-A-Ride service has exceeded FTA guidelines for useful
life. Bus number of this unit is #07655 and is an MV1 which is no longer manufactured. CyRide will
purchase a conversion van to replace this smaller minivan, equipped with cameras. This replacement
vehicle will be ADA accessible.
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Heavy Duty Forty-Foot Bus Replacement (5339)
Fourteen large forty-foot buses have exceeded FTA guidelines for useful life. Buses are identified as:
09075, 00954, 00953, 09072, 09074, 09070, 09071, 09077, 09073, 09076, 00188, 00186, 00189, 00187.
These units, if ranked high enough within the state’s PTMS process, will be replaced with 40’ heavy-
duty low-floor buses. These replacement vehicles will all be ADA accessible.
Currently, CyRide has six articulated buses within its bus fleet, with two more currently being procured,
with a goal to attain a total of ten to operate on its #23 Orange route. Two additional articulated buses
will complete the goal of having ten articulated buses within CyRide’s fleet for this bus route.
Specifically, the #23 Orange route transit route carries the highest number of passengers of any route
in the State of Iowa at nearly 1.8 million passengers. CyRide will add Surface Transportation Block
Grant (STBG) funding to an already approved contract for a 40-foot bus (federally funded with either
CMAQ or 5339) awarded through the Iowa DOT or through a direct national discretionary federal
award for an articulated (60-foot) bus expansion within the fleet. Forty-foot buses specifically
identified to be replaced and upgraded to an articulated bus through a federal award are: 00951 and
00502. The Ames Area Metropolitan Planning Organization has approved funding at $225,000 for
FY2022 for this upgrade.
Six large diesel forty-foot diesel buses have exceeded FTA guidelines for useful life and will be replaced
with battery electric buses. Three will be requested with formula funding and the other three with
federal discretionary funding. Bus numbers are: 00950, 00952, 00949, 00504, 00501, and 00503. If
funded, this will further CyRide’s efforts throughout the Ames community making it even more
sustainable. All battery electric buses will be ADA accessible.
To support additional battery electric bus purchases, CyRide plans on installing additional charging
equipment and dispensers to adequately charge these vehicles throughout the facility.
To support additional battery electric bus purchases within the fleet, CyRide plans on rehabilitating the
facility with additional electrical wiring between the transformer and the charging equipment as
necessary to charge these new vehicles.
CyRide is requesting phase three of its heating, ventilation and air conditioning projects from the Iowa
DOT under its public transit infrastructure grant (PTIG) program specifically for:
Tire Shop HVAC Replacement
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Bus Vehicle Exhaust Improvements
Paint Booth & Body Shop HVAC Replacement.
These updates will provide substantial benefits to employees by providing better heating/cooling as
well as ventilation and fresh air throughout the maintenance facility as recommended through a
“Diesel Particulate Exposures at CyRide Bus Garage” study conducted in 2006. At that time, the study
noted that the ventilation rates needed to be increase throughout the facility to decrease diesel
particulate exposures and concentrations by a factor of four. CyRide plans to continue additional HVAC
work into FY2023 for a final improvement project under phase three.
Maintenance Facility Expansion (5339)
CyRide will be requesting earmark funding to expand its current bus storage facility to house up to
fourteen buses currently parked outside under cover. Parking buses outside the facility is contrary to
CyRide’s lease with Iowa State University which states that all vehicles must be parked inside.
Construction of additional bus storage is needed at this time to keep its large vehicles in a state of good
repair throughout the year and extend their useful life (FTA defines this at 12 years) to the maximum
extent possible (20+ years) when CyRide typically attains funding for replacement.
West Ames Changes (ICAAP/5307)
This project supports additional service frequency for the #1 Red, #7 Purple and #11 Cherry (rebranded
1A) bus routes as well as a new bus route, #12 Lilac, located in West Ames. These changes were
implemented in the fall 2018 through CyRide 2.0 service changes after a year-long transit service study.
This is the third year request of funding for these additional services for West Ames funded through
Iowa’s Clean Air Attainment Program (ICAAP) at 50 percent.
#11 Cherry Night Service (ICAAP/5307)
This project supports additional service frequency for the #11 Cherry Night service. This service was
implemented in the fall 2019 in adding additional service changes to the CyRide 2.0 redesigned service.
This is the second year request of funding for this additional service for #11 Cherry Night service
funded through Iowa’s Clean Air Attainment Program (ICAAP) at 50 percent. ICAAP can potentially
fund up to three years of funding for new transit projects.
#12 Lilac Mid-day Service (ICAAP/5307)
This project supports additional service frequency for the #12 Lilac Midday service. This service was
implemented in the fall 2019 in adding additional service changes to the CyRide 2.0 redesigned service.
This is the second-year request of funding for these additional service for #12 Lilac Midday service
funded through Iowa’s Clean Air Attainment Program (ICAAP) at 50 percent. ICAAP can potentially
fund up to three years of funding for new transit projects.
#6 Brown Night Service (ICAAP/5307)
This project supports additional service frequency for the #6 Brown Night service after 8:00 p.m.
between North Grand Mall and ISU Towers Residential Association. This service was implemented in
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the fall 2019 in adding additional service changes to the CyRide 2.0 redesigned service. This is the
second-year request of funding for these additional service for #6 Brown Night service funded through
Iowa’s Clean Air Attainment Program (ICAAP) at 50 percent. ICAAP can potentially fund up to three
years of funding for new transit projects.
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Changing an Approved TIP
Often after development and subsequent adoption of the TIP, changes may need to be made to the list
of programmed projects. Examples of changes might be adding or deleing projects., moving a project
between years in the TIP, adjusting project cost, or changing the vehicle numbers of transit vehicles.
A major requirement of a project receiving Federal transportation funds is for the project to be
included in the TIP and Statewide Transportation Improvement Program (STIP). Once a project has
received Federal Authorization for construction it does not need to be included in the TIP. This is one of
two major reasons for adding or deleting a project from the TIP. The other major reason for adding a
project is the awarding of a grant for a project, which can happen throughout the year. Projects
programmed through the STBG-SWAP program will be included in the TIP as informational items and
modifications to these projects will be pursued using the following revision processes as outlined.
Changes to the TIP are classified as either amendments or administrative modifications and are
subject to different AAMPO Transportation Policy Committee and public review procedures.
Amendments
Amendments are major changes that may involve the following:
Project Cost: Projects in which the recalculated project costs increase Federal aid by more than
30 percent or increase the Federal aid by more than $2 million from the original amount.
Schedule Changes: Projects added or deleted from the TIP.
Funding Source: Projects receiving additional Federal funding sources.
Scope Changes: Changing the project termini, project alignment, the amount of through traffic
lanes, type of work from an overlay to reconstruction, or a change to include widening of the
roadway.
Amendments are presented to the Transportation Policy Committee and a public comment period is
opened, which continues until the next policy committee meeting. The Transportation Policy
Committee meets on an as needed basis, providing a 3–4-week public comment period for
amendments. Public comments are shared with the Transportation Policy Committee and action is
taken on the amendment.
Administrative Modifications
Administrative modifications are minor changes that may involve the following:
Project Cost: Projects in which the recalculated project costs do not increase Federal aid by
more than 30 percent or does not increase the Federal aid by more than $2 million from the
original amount.
Schedule Changes: Changes in schedule for projects included in the first four years of the TIP.
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Funding Source: Changing funding from one source to another.
Scope Changes: Any changes to the scope require an amendment and cannot be approved
through an administrative modification.
Administrative modifications are processed internally and are shared with the Transportation Policy
Committee, the public, and AAMPO stakeholders as information items.
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Appendix A – Resolution of Adoption
<INSERT RESOLUTION OF ADOPTION HERE>
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Appendix B – Self-Certification of Planning Activities
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Appendix C – List of Federal and State Funding Programs
Federal Funding Sources
Projects identified in TIPs utilize, or are based upon, several different sources of federal funding. The
primary sources of FHWA funding to Iowa, which are in parted used to fund local efforts, include:
Congestion Mitigation and Air Quality Improvement Program (CMAQ). CMAQ provides flexible
funding for transportation projects and programs tasked with helping to meet the requirements
of the Clean Air Act. These projects can include those that reduce congestion and improve air
quality.
Demonstration funding (DEMO). Demonstration funding is a combination of different
programs and sources. The FHWA administers discretionary programs through various offices
representing special funding categories. An appropriation bill provides money to a discretionary
program, through special congressionally directed appropriations or through legislative acts,
such as the American Recovery and Reinvestment Act of 2009 (ARRA).
Highway Safety Improvement Program (HSIP). This is a core federal-aid program that funds
projects with the goal of achieving a significant reduction in traffic fatalities and serious injuries
on public roads. A portion of this funding is targeted for use on local high-risk rural roads and
railway-highway crossings.
Metropolitan Planning Program (PL). FHWA provides funding for this program to the State of
Iowa based on urbanized area population. The funds are dedicated to support transportation
planning efforts in urbanized areas with a population of 50,000 or greater. For programming
purposes MPOs should program only the new PL target provided by the Systems Planning
Bureau. Any carryover funds identified by Systems Planning need not be added to, or
subtracted from, the PL target.
National Highway Performance Program (NHPP). NHPP funds are available to be used on
projects that improve the condition and performance of the National Highway System (NHS),
including some state and U.S. highways and interstates.
State Planning and Research (SPR). SPR funds are available to fund statewide planning and
research activities. A portion of SPR funds are provided to RPAs to support transportation
planning efforts.
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Surface Transportation Block Grant Program (STBG). This program is designed to address
specific issues identified by Congress and provides flexible funding for projects to preserve or
improve the condition/performance of transportation facilities, including any federal-aid
highway or public road bridge. STBG funding may be utilized on:
o Roadway projects on federal-aid routes
o Bridge projects on any public road
o Transit capital improvements
o TAP eligible activities
o Planning activities
Iowa targets STBG funding to each of its 27 MPOs and RPAs on an annual basis for
programming based on regional priorities. Iowa has implemented a Swap program that allows
MPOs and RPAs, at their discretion, to swap targeted federal STBG funding for state Primary
Road Fund dollars.
Iowa also targets a portion of its STBG funding directly to counties for use on county bridge
projects. Iowa’s Swap program swaps federal STBG funding for state Primary Road Fund dollars.
These funds can be used on either on-system or off-system bridges however off-system bridge
investments must be continued to maintain the ability to transfer the federal STBG set-aside for
off system bridges.
Transportation Alternatives Set-Aside Program (TAP). This program is a setaside from the
STBG program. The TAP program provides funding to expand travel choices and improve the
transportation experience. Transportation Alternatives Program projects improve the cultural,
historic, aesthetic, and environmental aspects of transportation infrastructure. Projects can
include creation of bicycle and pedestrian facilities, and the restoration of historic
transportation facilities, among others. It is important to note that some types of projects
eligible under the SAFETEA-LU program Transportation Enhancements are no longer eligible, or
have modified eligibility, under the TAP. All projects programmed with TAP funds should be
verified to ensure compatibility with TAP eligibility.
Federal Lands Access Program (FLAP) and Tribal Transportation Program (TTP). The FLAP
Program provides funding for projects that improve access within, and to, federal lands. The
FLAP funding will be distributed through a grant process where a group of FHWA, Iowa DOT,
and local government representatives will solicit, rank, and select projects to receive funding.
The TTP provides safe and adequate transportation and public road access to and within Indian
reservations and Indian lands. Funds are distributed based on a statutory formula based on
tribal population, road mileage, and average tribal shares of the former Tribal Transportation
Allocation Methodology.
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National Highway Freight Program (NHFP). NHFP funds are distributed to states via a formula
process and are targeted towards transportation projects that benefit freight movements. Ten
percent of NHFP funds will be targeted towards non-DOT sponsored projects.
Iowa DOT-Administered Grant Program Funding Sources
In addition to the federal funding sources listed above, the Iowa DOT administers several grant
programs that are funded, in part, with the federal sources identified above. Projects awarded grant
funding must be documented in the region’s TIP. These grant awards are distributed through an
application process. State administered grant programs include:
City Bridge Program. A portion of STBG funding dedicated to local bridge projects is set aside
for the funding of bridge projects within cities. STBG funding is swapped for state Primary Road
Fund dollars. Eligible projects need to be classified as structurally deficient or functionally
obsolete. Projects are rated and prioritized by the Local Systems Bureau with awards based
upon criteria identified in the application process. Projects awarded grant funding are subject
to a federal-aid obligation limitation of $1 million.
Highway Safety Improvement Program – Secondary (HSIP-Secondary). This program is funded
using a portion of Iowa’s Highway Safety Improvement Program apportionment and funds
safety projects on rural roadways. Federal HSIP funding targeted towards these local projects is
swapped for Primary Road Fund dollars.
Iowa Clean Air Attainment Program (ICAAP). The ICAAP funds projects that are intended to
maximize emission reductions through traffic flow improvements, reduced vehicle-miles of
travel, and reduced single-occupancy vehicle trips. This program utilizes $4 million of Iowa’s
CMAQ apportionment. Funding targeted towards these local projects is eligible to be swapped
for Primary Road Fund dollars should be project be for road or bridge construction.
Recreational Trails Program. This program provides federal funding for both motorized and
nonmotorized trail projects and is funded through a takedown from Iowa’s TAP funding. The
decision to participate in this program is made annually by the Iowa Transportation
Commission.
Iowa’s Transportation Alternatives Program (TAP). This program targets STBG funding to
MPOs and RPAs to award to locally sponsored projects that expand travel choices and improve
the motorized and non-motorized transportation experience.
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Federal and State Transit Funding Programs
Like the FHWA programs listed above, the transit funding authorized by the FAST-Act is managed in
several ways. The largest amount is distributed, by formula, to states and large metropolitan areas.
Other program funds are discretionary, and some are earmarked for specific projects. Program funds
include:
Metropolitan Transportation Planning program (Section 5303 and 5305). FTA provides funding
for this program to the state based on its urbanized area populations. The funds are dedicated
to support transportation planning projects in urbanized areas with more than 50,000 persons.
Statewide Transportation Planning program (Section 5304 and 5305). These funds come to
the state based on population and are used to support transportation planning projects in
nonurbanized areas. They are combined with the Section 5311 funds and allocated among
Iowa’s RPAs.
Urbanized Area Formula Grants program (Section 5307). FTA provides transit operating,
planning and capital assistance funds directly to local recipients in urbanized areas with
populations between 50,000 and 200,000. The funding is suballocated from the State for transit
agencies serving a population of this size. Assistance amounts are based on population and
density figures and transit performance factors for larger areas. Local recipients must apply
directly to the FTA.
Bus and Bus Facilities Program (Section 5339). This formula program provides federal
assistance for major capital needs, such as fleet replacement and construction of transit
facilities. All transit systems in the state are eligible for this program.
Enhanced Mobility of Seniors and Individuals with Disabilities Program (Section 5310).
Funding is provided through this program to increase mobility for the elderly and persons with
disabilities. Part of the funding is administered along with the nonurbanized funding with the
remaining funds allocated among urbanized transit systems in areas with a population of less
than 200,000. Urbanized areas with more than 200,000 in population receive a direct
allocation.
Nonurbanized Area Formula Assistance Program (Section 5311). This program provides capital
and operating assistance for rural and small urban transit systems serving under 50,000 in
population. Fifteen percent of these funds are allocated to intercity bus projects. A portion of
the funding is also allocated to support rural transit planning. The remaining funds are
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combined with the rural portion (30 percent) of Section 5310 funds and allocated among
regional and small urban transit systems based on their relative performance in the prior year.
Rural Transit Assistance Program (RTAP) (Section 5311(b)(3)). This funding is used for
statewide training events and to support transit funding fellowships for regional and small
urban transit staff or planners.
TAP Flexible funds. Certain Title 23 funds may be used for transit purposes. Transit capital
assistance is an eligible use of STBG funds. Transit capital and startup operating assistance is an
eligible use of ICAAP funds. When ICAAP and STBG funds are programmed for transit projects,
they are transferred to the FTA. The ICAAP funds are applied for and administered by the Iowa
DOT’s Public Transit Bureau. STBG funds for small urban and regional transit systems are also
administered the Public Transit Bureau.
State Transit Assistance (STA). All public transit systems are eligible for State funding. These
funds can be used by the public transit system for operating, capital, or planning expenses
related to the provision of open-to-the-public passenger transportation. The majority of the
funds received in a fiscal year are distributed to individual transit systems on the basis of a
formula using performance statistics from the most recent available year.
o STA Special Projects. Each year up to $300,000 of the total STA funds are set aside to
fund “special projects.” These can include grants to individual systems to support transit
services that are developed in conjunction with human services agencies. Grants can
also be awarded to statewide projects that improve public transit in Iowa through such
means as technical training for transit system or planning agency personnel, statewide
marketing campaigns, etc. This funding is also used to mirror the RTAP to support
individual transit training fellowships for large urban transit staff or planners.
STA Coordination Special Projects. Funds provide assistance with startup of new
services that have been identified as needs by health, employment, or human
services agencies participating in the passenger transportation planning process.
Public Transit Infrastructure Grant Fund. This is a state program that can fund transit facility
projects that involve new construction, reconstruction, or remodeling. To qualify, projects must
include a vertical component.
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Appendix D – STBG & TAP Application Forms
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The Ames Area MPO utilizes Iowa DOT Form 240004 for its regional TAP applications. This form can be
found at the following link:
Iowa DOT Form 240004
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Appendix E – Public Comments
<Insert received public comments here>
MINUTES OF THE SPECIAL MEETING OF THE
AMES CONFERENCE BOARD AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 11, 2021
SPECIAL MEETING OF THE AMES CONFERENCE BOARD
The Special Meeting of the Ames Conference Board was called to order by Chairman John Haila at
5:31 p.m. on May 11, 2021. Present from the Ames City Council were Bronwyn Beatty-Hansen,
Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and David Martin. Linda Murken, Lisa
Heddens, and Latifah Faisal represented the Story County Board of Supervisors. Representing the
Ames Community School Board, Sabrina Shields-Cook. Nevada School Board of Directors, United
Community School Board and Gilbert School Board Community were not represented.
Mayor Haila stated that it was impractical to hold an in-person Council meeting due to the
COVID-19 pandemic. Therefore, this meeting was being held as an electronic meeting as allowed
by Section 21.8 of the Iowa Code. The Mayor then provided how the public could participate in the
meeting via internet or by phone.
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF AMES AND
S T O R Y C O U N T Y R E G A R D I N G A M E S C I T Y A S S E S S O R B E N E F I T S
ADMINISTRATION: Assistant City Manager Brian Phillips explained that the Agreement is
between the City and Story County to deal with how the benefits and payroll administration work.
Since that is more a function of the Conference Board, this item is being presented to the Board for
approval.
Story County Supervisor Lisa Heddens asked to clarify that the Memorandum of Understanding
(MOU) was regarding the pay structure that had previously been discussed. Mr. Phillips confirmed
that was correct. The MOU also provides some clarification about the facilities that are made
available to the City Assessor’s Office, and the use of the City’s Human Resources staff, training
resources, etc. He pointed out that there is a provision in the MOU regarding the City Assessor
joining the Executive Leadership Team (ELT). Mr. Phillips noted that the previous City Assessor
had already been involved in ELT as the items discussed during ELT relate to everyone in City Hall
and other City facilities.
Council Member Martin mentioned he was unaware that the participation of the City Assessor in
ELT had already been happening. He was concerned that it could give rise to the perception of some
sort of improper collaboration between the City’s internal budget development process and the
Assessor’s independent assessment of property values. Mr. Martin wanted to know if there was any
need to add language to the MOU that those need to remain separate or if that has already been
established through existing practice. Mr. Phillips explained that during the ELT meetings, the
Department Heads are not going into any indepth conversations regarding the budget. Staff
highlights what is going on in the City (eg. initiatives, organizational values).
Moved by Corrieri, seconded by Murken, to adopt RESOLUTION NO. 21-238 assenting to the
Memorandum of Understanding between the City of Ames and Story County regarding the Ames
City Assessor benefits administration.
Ames Community School Board Representative, Sabrina Shields-Cook entered the online meeting
at 5:38 p.m.
Roll Call Vote: 3-0. Resolution declared adopted unanimously, signed by the Chairman, and hereby
made a portion of these Minutes
CLOSED SESSION: Council Member Gartin asked City Attorney Mark Lambert if there was a
legal reason to go into Closed Session. Mr. Lambert replied in the affirmative, citing Sections
21.5(l)(i) and 21.9, Code of Iowa, to discuss candidates for the position of City Assessor.
Moved by Gartin, seconded by Heddens, to hold a Closed Session, as provided by Sections 21.5(l)(i)
and 21.9, Code of Iowa, to discuss candidates for the position of City Assessor.
Vote on Motion: 3-0. Motion declared carried unanimously.
Moved into Closed Session at 5:41 p.m. and reconvened in Regular Session at 6:50 p.m.
Moved by Betcher, seconded by Heddens, to initiate negotiations with the selected candidate under
the conditions that were discussed.
Vote on Motion: 3-0. Motion declared carried unanimously.
CONFERENCE BOARD COMMENTS: Council Member Betcher commented that she realized
there were eight women elected officials during this meeting, and she thought that was something
that Story County and the City of Ames should be proud of.
ADJOURNMENT: Moved by Heddens to adjourn the Ames Conference Board meeting at 6:54
p.m.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council, which
was being held electronically, to order at 6:57 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex Officio Member Trevor Poundstone was also present.
Mayor Haila stated that it was impractical to hold an in-person Council meeting due to the
COVID-19 pandemic. Therefore, this meeting was being held as an electronic meeting as allowed
by Section 21.8 of the Iowa Code. The Mayor then provided how the public could participate in the
meeting via internet or by phone.
PROCLAMATION FOR “ECONOMIC DEVELOPMENT WEEK,” MAY 9 - 15, 2021: Mayor
Haila proclaimed the week of May 9 - May 15, 2021, as “Economic Development Week” in
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appreciation of all that the City’s partners in the economic development field do to make the City
of Ames the vibrant and thriving community it is today.
Accepting the Proclamation from the Chamber of Commerce were Dan Culhane and Brenda Dryer.
Ms. Dryer commented that it is a privilege to work in a partnership with the City of Ames. There is
much to celebrate and look forward to. She appreciated the opportunity to work on behalf of the
citizens of Ames and is excited to look ahead at the advancement of infrastructure, continuing to
support local industries, and to attract and retain a workforce in and around the City of Ames.
PROCLAMATION FOR “PEACE OFFICERS’ MEMORIAL DAY,” MAY 15, 2021: The
Mayor proclaimed May 15, 2021, as “Peace Officers’ Memorial Day” in honor of the federal, state,
and municipal officers who have been killed or disabled in the line of duty. This is done in
recognition of the service given by the men and women who, night and day, stand guard to protect
the City through enforcement of laws.
Accepting the Proclamation was Commander Geoff Huff. He thanked the Council and the Mayor
on behalf of all the staff in the Ames Police Department for helping recognize “Police Week” and
“Peace Officers’ Memorial Day.” Commander Huff also wanted to thank everyone for recognizing
one of their own, Sergant Howard Snyder whose name does appear on the Memorial Wall in
Washington, D.C., as well as the Iowa Peace Officer Memorial in Des Moines, Iowa. He stated that
the officers are dedicated to service to all members of the community and appreciated the
recognition.
PROCLAMATION FOR “NATIONAL PUBLIC WORKS WEEK,” MAY 16-22, 2021: Mayor
Haila proclaimed May 16-22, 2021, as “National Public Works Week.” He urged all people to join
with representatives of the American Public Works Association and government agencies in paying
tribute to the public works professionals, engineers, managers, and employees, and to recognize the
substantial contributions they make to protecting the national health, safety, and quality of life.
Accepting the Proclamation on behalf of the City of Ames Public Works Department were Public
Works Director John Joiner and Municipal Engineer Tracy Peterson. Director Joiner thanked the
Mayor and Council for helping celebrate “National Public Works Week,” as well as the hard work
and dedication of the Public Works employees across the organization.
PROCLAMATION FOR “EMS WEEK,” MAY 16 - 22, 2021: The Mayor proclaimed the week
of May 16 - 22, 2021, as “EMS Week,” with the EMS Strong Theme, “This is EMS: Caring for our
Communities.” The Mayor encouraged the community to observe this week with appropriate
programs, ceremonies, and activities.
PROCLAMATION FOR “BUILDING SAFETY MONTH,” MAY 2021: Mayor Haila
proclaimed the month of May as “Building Safety Month.”
Accepting the Proclamation was Sara Van Meeteren, Building Official. She mentioned it was a great
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opportunity to bring awareness to their field. Most people don’t always understand the thought
process and the provisions that are in place that are utilized every day. Ms. Van Meeteren encouraged
future generations to consider going into inspections as a profession. She thanked the local architects,
engineers, and contractors for working to comply with the City of Ames Codes,
Mayor Haila announced that the Council was working off an Amended Agenda. He noted that on
Item 18, the bid due date and date of public hearing had changed. City staff had pulled Item No. 16:
Resolution approving contract with WHKS & Co., of Ames, Iowa, for Water Pollution Control
Facility Site Utility Mapping, due to staff needing to make adjustments to the Agreement, and Item
No. 28: Resolution approving completion of public improvements and releasing security for Haynes
Kenton Subdivision as it does not require Council approval. Council Member Betcher requested to
pull Item 14: Resolution approving revised FY 2021/22 COTA Annual Grant awards and the Special
Project Grant Reserve, for further discussion.
CONSENT AGENDA: Moved by Betcher, seconded by Martin, to approve the following items on
the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Regular Meeting held April 27, 2021
3.Motion approving Report of Change Orders for period April 16 - April 30, 2021
4.Motion approving temporary Outdoor Service for Tip Top Lounge, 201 E. Lincoln Way, for the
following dates in 2021: pending Dram Shop Insurance
a.June 10
b.June 24
c.July 8
d.July 22
e.August 5
f.August 19
5.Motion approving a 5-day Special Class C Liquor License and Outdoor Service for Campustown
Action Association (June 5) at 200 Welch Avenue
6.Motion approving ownership change for Class E Liquor License with Class B Wine, Class C
Beer & Sunday Sales - Casey’s General Store #2298, 428 Lincoln Way
7.Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a.Special Class C Liquor License with Outdoor Service - Octagon Center for the Arts,
427 Douglas pending Dram Shop Insurance
b.Class E Liquor License with Class B Wine, Class C Beer & Sunday Sales - Casey’s
General Store #2298, 428 Lincoln Way
c.Class B Liquor License with Catering Privilege & Sunday Sales - Gateway Hotel &
Conference Center, LLC, 2100 Green Hills Drive
8.RESOLUTION NO. 21-239 approving FY 2021/22 Outside Funding Contracts
9.RESOLUTION NO. 21-241 approving Professional Services Agreement with WHKS & Co., of
Ames, Iowa, for 2020/21 Cherry Avenue Extension Design Project in an amount not to exceed
$209,000
10.RESOLUTION NO. 21-243 approving Amendment to Memorandum of Understanding between
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the Ames Community School District and the City of Ames regarding the Furman Aquatic
Center parking lot, sidewalks, and paths
11.RESOLUTION NO. 21-244 approving preliminary plans and specifications for Prairie View
Industrial Center Utility Extension Project; setting June 9, 2021, as bid due date and June 22,
2021, as date of public hearing
12.RESOLUTION NO. 21-245 approving preliminary plans and specifications for 2018/19 Main
Street Pavers (Burnett to Kellogg); setting June 16, 2021, as bid due date and June 22, 2021, as
date of public hearing
13.RESOLUTION NO. 21-246 approving preliminary plans and specifications for 2020/21 Multi-
Modal Roadway Improvements (Vet Med Trail - S. 16th Street) project (Pedestrian Hybrid
Beacon); setting June 2, 2021, as bid due date and June 8, 2021, as date of public hearing
14.RESOLUTION NO. 21-247 approving contract and bond for 2019/20 Concrete Pavement
Improvement Program (Douglas, 5th Street, E 3rd Street, E 2nd Street, Des Moines Avenue, and
Center Avenue)
15.RESOLUTION NO. 21-248 approving Change Order No. 2 regarding moving clay soil from
Baker Subdivision site to the City of Ames Steam Electric Plant’s Ash Site in the amount of
$5,350 (inclusive of taxes)
16.RESOLUTION NO. 21-249 approving contract renewal with MPW Industrial Water Services,
Inc., of Hebron, Ohio, for Bottle Exchange Program (Rental), Two-Bed Demineralizer and
Related Services for Power Plant, for unit prices bid, from July 1, 2021, through June 30, 2022,
in an amount not to exceed $45,000
17.RESOLUTION NO. 21-250 approving contract renewal with C.E.M. Solutions Inc., of
Hernando, Florida, for Emissions Testing Services, from July 1, 2021 through June 30, 2022, in
an amount not to exceed $32,000
18.RESOLUTION NO. 21-251 accepting completion of Water Pollution Control Facility Digester
Cover Repairs
19.RESOLUTION NO. 21-252 accepting completion of 2007/08 Shared Use Path System
Expansion (Bloomington to Ada Hayden)
20.RESOLUTION NO. 21-253 approving partial completion of public improvements and reducing
security for Domani Subdivision, 1st Addition
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
REVISED FY 2021/22 COTA ANNUAL GRANT AWARDS AND THE SPECIAL PROJECT
GRANT RESERVE: Council Member Betcher commented that she pulled this item because of her
discussions with the Management team; it was indicated that this was something that should be
discussed and not on Consent as it involved a different way of allocating funds to the Commission
on the Arts (COTA).
Assistant City Manager Brian Philips explained that it is a slight change from what the Council
directed staff to do back in February 2021 during the Budget Wrap-Up session. The Council’s
direction, at that time, was to ask COTA for its opinion on the prospect of providing each COTA
Agency with fully funded requests. In lieu of doing that, COTA recommended increases to the
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COTA agencies, but not necessarily fully funding the requests. COTA had recommended increasing
each award by 15.9%, but not to exceed the amount the agency had requested. This would result in
two-thirds of the agencies getting their full requests and one-third receiving a substantial increase,
but not the full request. This resulted in some funds being left over that will go toward the Spring
and Fall Special Project Grants. The leftover amount of $16,341 would go into the Special Project
Grant Reserve. The additional funding would create an opportunity to award more grants, grants of
a larger dollar amount, or to create a supplemental round of grant funding.
Council Member Martin stated that he had made the original motion in February and the way the
motion was phrased was to increase the overall bucket amount by a certain number. While the
number was computed by imagining everyone was awarded their full funding, that wasn’t a
constraint of the motion. He thought it was great the way COTA looked at the extra funding to
support the arts in Ames. Mr. Martin approved of the recommendations.
Moved by Martin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-240 approving
revised FY 2021/22 COTA Annual Grant awards and the Special Project Grant Reserve.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PUBLIC FORUM: Merlin Pfannkuch, 1424 Kellogg Avenue, Ames, stated he took a good look at
the Reinvestment District proposal and the Indoor Aquatic Center. He pointed out that it is very
complicated, and he was sure he had a few details wrong, but he was convinced that the City should
consider the Indoor Aquatic Center separately from the Reinvestment District proposal. Mr.
Pfannkuch commented that he thought the Reinvestment District proposal seemed like a way for
Hunziker to seek a subsidy to build a hotel and convention center along Lincoln Way. He saw the
hotel’s feasibility as suspect. He pointed out that the City may get some of the indoor pool paid for,
but the City will still have to issue General Obligation Bonds. Mr. Pfannkuch stated that he thought
the public had a poor understanding of the situation; everything was rushed to meet the February
application deadline. He mentioned that the earlier materials staff had prepared for the Council said
the Iowa Department of Economic Authority told the Ames Economic Development Commission
that the Aquatic Center had to be included if the Reinvestment District proposal was going to get
anywhere. He requested that the Council schedule a Special Meeting on just the Indoor Aquatic
Center. Mr. Pfannkuch preferred the meeting to be held in-person in order to show the Plans. He
questioned if the public was satisfied with the location, layout, and design of the area. The design
of the building should be acceptable as it is a scaled down version of the Healthy Life Center
proposal. If the public seems favorable, then he would ask the Council to put a bond referendum
question on the November ballot. He mentioned that questions about the Indoor Aquatic Center have
not been on the Resident Satisfaction Survey. Mr. Pfannkuch explained that maybe the voters may
approve the scaled back aquatic center, and this would mean funding for the facility would be
assured, almost four months before the Iowa Department of Economic Authority gives its final
approval. If the bond proposal doesn’t pass, then the City can go with the Reinvestment District idea.
He stated a possible problem could be that Hunziker Companies won’t get the financing for the new
hotel or maybe Hunziker Companies or the City of Ames will walk. He disliked the bargaining
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leverages the developer has with asking for the maximum subsidy of $25 million in tax increment
financing. He urged the Council to move forward with his suggestions.
Jon Strom, 5900 Hyde Avenue, Ames, stated he wanted to comment on the Master Plan for
Hayden’s Preserve, which is directly across the street from him. He explained that he had received
the revised Plans and had some concerns about the traffic and what the additional load of vehicles
to the development will bring to the intersection. He pointed out that there have been several
accidents and near misses within the past year. Mr. Strom thought that a roundabout would be ideal
for this area or at least stop lights. He mentioned that his preference would be for a roundabout to
be put in to help slow down traffic. Currently, there is only a stop sign that is north to south only. He
explained that the majority of traffic in the area is speeding and with the Gilbert school traffic, it is
backed up several hundred yards to the south. There have been times where someone has tried to
bypass the backed up of traffic and went through private property. Mr. Strom asked that before the
development starts to take into consideration the additional load of vehicles that the development
will introduce.
Sue Ravenscroft, 455 Westwood Drive, Ames, explained that she reviewed the Reinvestment
District proposal and had some concerns. She pointed out that she was concerned about the Aquatic
Center because of the two previous negative votes. The entire success for the Aquatic Center rests
on projections that were made on page 20 of the application. Ms. Ravenscroft stated that the
estimated hotel/motel tax revenues and sales tax revenues have to be right for this to work without
the public being continuously liable for paying off the General Obligation bonds. She was surprised
and disappointed when she read that the independent feasibility study was the developer telling DIS
how many square feet they planned to build and using an estimated number. She stated that by
building a big hotel it doesn’t mean it is going to be filled, and it is not an independently derived
analysis of the feasibility of the project. Ms. Ravenscroft mentioned there was an Appendix in the
Report that showed financial statements for each element of the Reinvestment District proposal and
that was more distressing for her as a retired Accounting Professor. She explained when reviewing
the financials, they were incorrect and described each error that she found. Ms. Ravenscroft urged
the Council to probe more deeply into the supporting documentation and do some due diligence. She
also asked the Council not to hire the company that did the financials as it was completely “sloppy”
work.
Council Member Gartin mentioned in the Public Forum section the Council continues to receive
comments that he felt were pushing the envelope of being accusatory of Council and staff of
wrongdoing. He wanted to know if there was an appropriate place to have the Council or staff
respond to the comments. Mr. Gartin would like to see if there could be an opportunity for staff to
respond and he is unsure of how to do that procedurally. The Mayor stated that if any staff would
like to respond to the comments, it will be discussed during Council Comments.
CAMPUS AND COMMUNITY COMMISSION: Assistant City Manager Deb Schildroth stated
that participating in this meeting were Campus and Community Commission (CCC) Members: Eric
Abrams, Karin Chitty, Pete Englin, Debbie Lee, and Warren Madden. She mentioned that CCC
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members have been working on landlord/tenant relations for a little over two years. Commission
Members have met with landlords, talked with ISU students, analyzed analytics from the Rent Smart
Ames website, and did a survey. In addition to the Rent Smart Ames website CCC has been in
contact with individuals with the Story County mediation project.
Commission Member Eric Abrams explained that as of March 2019, CCC had reached out to
multiple landlords and students about different rent and leasing issues within the City. There have
been multiple meetings with landlords. And members have attended student housing events. CCC
Members met with ISU legal services for student leasing issues and to obtain more information on
the history of the Center of Creative Justice (CCJ) mediation. Based on research the Campus and
Community Commission is recommending simplifying the Rent Smart Ames website for best
practices and leasing along with promoting the site with ISU or other organizations. The other
recommendation was to have a mediation program. He commented that this topic came up several
times during research. It was recommended to explore the feasibility of re-setting up mediation to
help with the tenant/landlord disputes and hopefully keep them out of court.
Council Member Betcher stated that she found the Report interesting and it struck her that one of
the problems is communication and how to get the word out about a City resource that would be
useful to students. It was pointed out that this topic keeps coming up and no one has found a way to
ensure that information that the City produces is obvious to students. Ms. Betcher liked the
recommendations and could see the usefulness of bringing back the mediation aspect along with
paring down what is available on the website as it is hard to keep it updated. Mr. Abrams mentioned
that Ms. Schildroth had pulled some stats from the website and was surprised that there were very
few items that were popular on the site. Ms. Schildroth commented that the data she pulled was from
2019-2020. The top information that was pulled from the website was the Noise Ordinance, CyRide,
landlord information, tenant responsibilities, and tenant information.
The Mayor asked for more information on the recommendation for mediation. Mr. Abrams
mentioned it goes back to the CCJ concept where there was an arbitrator. If someone wasn’t getting
their deposit back or something similar, they could go to the arbitrator instead of going to small
claims court. He noted that there was some funding associated with the mediation. Board Member
Warren Madden mentioned that at one time some of the ASSET funding supported CCJ. Mr.
Madden stated that the Campus and Community Commission is recommending a similar program
to what CCJ was.
Ex-Officio Trevor Poundstone mentioned that for promotion, the Student Government could
publicize the information on its website and social media. He explained that the Student Government
is always looking for ways to work with the City to provide different options. He believed the
students would find the mediation services to be a popular option and would be happy to see about
working on this project in the future. Mayor Haila asked if Mr. Poundstone would be able to bring
this idea back to the Student Government for input. Mr. Poundstone stated he would. Council
Member Betcher commented that if possible, it would be helpful to link City information into the
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MyState app, which the students seem to rely on a lot. Mr. Poundstone explained that he would look
into that as well.
Ms. Schildroth pointed out that there are two Student Government representatives serving on the
Campus and Community Commission and they have been helpful with trying to come up with more
effective ways to reach students. Board Member Madden added that the environment today is
different in the housing market than it was two to three years ago, just in terms of occupancy.
Moved by Betcher, seconded by Beatty-Hansen, to accept the Report regarding Landlord/Tenant
Relations including the revamp and promotion of Rent Smart Ames website and expansion of Story
County mediation group as presented.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Beatty-Hansen, to direct staff to review the Rent Smart Ames
website to pare it down in the ways that have been recommended by the Campus and Community
Commission.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion by Betcher, seconded by Beatty-Hansen, to encourage the Ex-Officio to work with the
Student Representatives serving on the Campus and Community Commission to discuss available
options for distribution of information.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Martin wanted to know what needed to be done to pursue mediation possibilities.
Ms. Schildroth mentioned that the Story County Court system had received a grant, and this was
something that City Attorney Mark Lambert had worked on. The grant is to help offer an online
dispute process for evictions. Her understanding is that the implementation of the program has been
delayed. Ms. Schildroth commented that the new online program was for evictions only, and CCC
would like a mediation service to discuss multiple issues. City Attorney Mark Lambert commented
that there is an effort in Story County to come up with an online alternative dispute resolution for
evictions. Mr. Lambert had attended some of the meetings discussing the implementation of this
service and doesn’t believe the system will be up and running any time soon. He will report back
when there is more progress. Attorney Lambert stated that the Program is primarily going to deal
with evictions only, and he had raised this issue with the committee. Regarding the other kinds of
disputes, he was not sure what to do with those.
The Mayor asked Board Member Englin if there was anything on Campus that the City could partner
with to help with mediation. Board Member Englin stated that when CCJ was open it was successful
and this no longer exists at Iowa State. He explained that the environment in which renting, and
leasing is taking place is a lot different than a few years ago, and there seems to be a greater interest
in trying to reconcile, support, and hear each other. It was discussed that citizens thought it was
helpful to have someone that did not have a stake in the game and talk through what obligations
belonged to whom.
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Board Member Madden commented that CCJ was a valuable community service and believed the
program ended due to funding. The Mayor stated that since it seemed the program was previously
successful and inquired if several agencies could come together to help with the funding. Mr. Englin
and Mr. Madden commented that landlord/tenant issues are not just students, but all citizens of
Ames.
Council Member Martin inquired if CCJ would be open to re-establishing its services if funding
became available. He believed there would be other agencies that would be willing to help provide
funding to help the community.
Council Member Gartin asked if there was a sense of the utilization when the program was in place
for evictions. Ms. Schildroth stated she would have to reach out to see if those numbers were
available as she believed the service stopped in 2007. Mr. Gartin stated the vast majority of evictions
were for non-payment of rent and in most situations the tenant does not appear in court. Mr. Gartin
noted there were other situations that he could see the mediation service being very helpful.
Board Member Englin commented that students had raised the concerns about the lack of repairs in
a timely manner and the return of deposits. Another concern with students was the amount of money
deducted from their deposit for items. The students would like to have open dialogues with someone
to help them understand the charges.
Moved by Martin, seconded by Betcher, to ask staff to reach out to the Center for Criminal Justice
to see if they would be interested in reestablishing a mediation service, information on what sort of
funding would be required, and for quantitative and qualitative information about how it was
previously utilized.
Vote on Motion: 6-0. Motion declared carried unanimously.
AMES ON THE HALF SHELL: Parks and Recreation Director Keith Abraham stated that this is
a great event for the residents of Ames along with any visitors.
Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-254 approving the
waiver of enforcement of the Municipal Code Section 17.17 related to alcohol consumption in City
parks with respect only to Bandshell Park from July 9 - July 30, 2021.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Gartin, seconded by Beatty-Hansen, to approve the 6-month Class B Beer Permit with
Outdoor Service - Ames on the Half Shell, Bandshell Park.
Vote on Motion: 6-0. Motion declared carried unanimously.
WAIVING SUBDIVISION AUTHORITY IN THE AMES URBAN FRINGE PLAN FOR
PROPERTIES ALONG 229TH PLACE, BOONE COUNTY: Planning and Housing Director
Kelly Diekmann stated that there is an existing covenant related to Special Assessments for this area.
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Staff did not have any interest in the re-subdivision of this partial development.
Council Member Gartin inquired if there were any long-term concerns regarding this property and
if there was anything the Council should be thinking about in terms of setting a precedent in the way
in which the Council waived the requirement. Director Diekmann stated he didn’t feel the City
needed to change anything. Staff would normally get three covenants instead of just the Special
Assessment, but this property is on the very edge of the west growth area. When looking ahead at
future Policies it would follow the current model for sewer/water systems, Special Assessment
protections, and Voluntary Annexations. Director Diekmann mentioned that staff is following the
Ames Urban Fringe Plan. Mr. Gartin stated he was concerned that as Ames grows the City would
have to absorb the costs of infrastructure.
The Mayor opened public comment. It was closed when no one came forward.
Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-255 waiving the
requirement for approval of a Subdivision Plat by the City of Ames for the division of Lots 5, 6, 7,
8, and 10 of Westwood, Plat 3, subject to the current 2002 covenant related to Special Assessments.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
JOINT USE PARKING PLAN FOR 414 LINCOLN WAY AND 119 WASHINGTON
AVENUE: Planning and Housing Director Kelly Diekmann explained that staff had incorporated
the changes that were discussed at the last City Council meeting. The Report indicated how the
banquet hall will be benefiting from the Agreement on most days of the month; the funeral home
will have more restrictions.
Council Member Martin commented that he liked the improvements. He pointed out that the
Agreement states that there is going to be designated spaces for use by the banquet hall and will have
signs stating the times the spaces are reserved. Mr. Martin wanted to know what the signs would
look like. Director Diekmann explained that the City will not be involved in the signage as the owner
will be responsible for putting them up. The property owner has the right to pick which 20 spots they
want to designate.
Mayor Haila opened public comment.
Tim Grandon, 2851 Monroe Drive, Ames, thanked Director Diekmann and his staff for working with
him. He mentioned he planned on putting out temporary parking signs, similar to what he uses for
funerals, and the spaces will be clearly marked.
Moved by Betcher, seconded by Martin, to adopt RESOLUTION NO. 21-242 approving the Joint
Use Parking Plan for 414 Lincoln Way and 119 Washington Avenue.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
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HEARING ON ZONING TEXT AMENDMENT TO ESTABLISH A NEW PLANNED UNIT
DEVELOPMENT (PUD) OVERLAY ZONE WITHIN THE ZONING ORDINANCE ALONG
WITH PRIVATE STREET STANDARDS IN THE SUBDIVISION ORDINANCE: Planning
and Housing Director Kelly Diekmann stated that on December 8, 2020, the City Council directed
staff to proceed with preparing a Zoning Text Amendment that would add a Planned Unit
Development (PUD) Overlay Zone as a new zoning tool for the purpose of expanding options for
development of housing as well as to add private street standards to the Subdivision Code. The
proposed ordinance is designed to allow for variability in zoning standards and housing types, but
within the density limits of the zoning district. Staff also tried to place in the ordinance some
priorities related to certain design features that staff didn’t want to get lost in the discussion. Director
Diekmann mentioned that the Council received an email from Justin Dodge, Hunziker Companies,
that mentioned the Pre-Application Conference step that is in the Ordinance. He stated that one of
the important things that staff and the developer would like is to have some assurance and direction
before they invest in the project about what is necessary. The Pre-Application Conference is a vital
step to have both staff and the developer be able to talk through the main issues before the Master
Plan is put together for the City’s review. The Pre-Application Conference asks for changes in
infrastructure extensions and design requirements. Director Diekmann commented that he was not
opposed to altering the Pre-Application Conference application requirements. Staff’s intent is to have
a good understanding about where water, sewer, and road extensions are planned, along with some
intent about design character. Staff is not expecting to have engineered plans or architectural
drawings at the first Pre-Application meeting.
Council Member Martin questioned under “G” in the Staff Report as it states, “Findings for approval
of a Master Plan with a PUD Overlay rezoning may be deferred, when the City Council initiates a
property rezoning.” He wanted to know when a case would be deferred and if there was a scenario
that could be provided to the Council. Director Diekmann explained there have been a few situations
where a piece of property has a couple different options on how it should be developed; maybe it has
environmental resources on it or maybe it is a significant piece of land. He didn’t want to get stuck
in a procedural requirement that the City Council’s normal legislative power about zoning was
restricted if they thought a PUD overlay was important to go with a base zone. Mr. Diekmann
commented that with “G” staff is saying that if the Council thought a PUD was necessary to address
the specifics of the property it could be done even if there was not a Master Plan. Subsequently, the
applicant would have to come back with a Master Plan in the future.
The Mayor mentioned that in the Report, staff noted that there was limited participation or lack of
interest in outreach. He inquired if staff had any concerns about adopting a new Ordinance with very
little feedback. Director Diekmann stated that not getting any feedback does make staff concerned;
however, having Justin Dodge, Hunziker Company, on board during the process has been helpful
as a sounding board for the development community. Mayor Haila commented that the Staff Report
indicated that staff had made several attempts to reach out to the community.
Mayor Haila opened the public hearing.
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Justin Dodge, 105 S. 16th Street, Ames, Hunziker Companies, Ames, stated that this will be an
exciting tool and believed it will be a valuable tool. He was supportive of the Ordinance. Mr. Dodge
mentioned that, as he recommended in his email to the Council, he made a few small
recommendations for amendments. He noted that a lot of times developers start out during the first
meeting thinking a street is going to connect in one spot and lots are going to look a certain way, etc.,
and they wouldn’t have the infrastructure plans yet or design elements. Mr. Dodge pointed out that
with Auburn Trail they have already been through two Development Review Committee meetings
and neither one of those details are done yet as it is too preliminary. He is looking forward to
utilizing the new tool.
Council Member Gartin asked for clarification about the recommendations that Mr. Dodge had made
and what the pros and cons were of making the recommended changes. Director Diekmann stated
Mr. Dodge was referring to Section 29.1114 “PUD” Planned Unit Development Overlay District,
Number 2: Pre-Application Conference, under “E” and “G.” Director Diekmann gave a comparison
of Planning Staff doing a “kick-off” meeting where a piece of paper is turned in that identifies the
property that the person is interested in and staff discusses how any zoning would work on the
property. The Pre-Application Conference is a little different, they want to invest a little more time
up-front, items “E” and “G” are helping staff to understand the intent of the developer. Mr.
Diekmann stated that the two things that are important with “E” and “G” are the items you normally
wouldn’t see on a Master Plan. The Master Plans are currently like a bubble diagram and you get a
big “glob,” but with a conceptual meeting it is to get some idea of where the lot layouts may be. Staff
is looking for some context as to where the developer is going and what deviations are being
requested from the normal standards. Having some of the information available in the beginning
would be helpful. Director Diekmann pointed out that they could change the language a little by
changing the word “conceptual” to “proposed” on “E” and “G.”
Moved by Gartin, seconded by Corrieri, to amend the proposed ordinance in Section 29.1114 “PUD”
Planned Unit Development Overlay District, Number 2: Pre-Application Conference, under “E” and
“G” to substitute the word “conceptual” for “proposed.”
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Betcher, to pass on first reading a Zoning Text Amendment
to establish a new Planned Unit Development (PUD) overlay zone within the Zoning Ordinance
along with private street standards in the Subdivision Ordinance as Amended.
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON MASTER PLAN AMENDMENT FOR 5571 HYDE AVENUE (HAYDEN’S
PRESERVE -FORMERLY KNOWN AS ROSE PRAIRIE): Mayor Haila stated that he made the
comment earlier that this item was a public hearing and would take comments. He didn’t realize that
the recommendation was to continue the hearing. Given that he had already told Scott Saienga that
he would be able to comment, he will allow him to do so. Director Diekmann commented that staff
is recommending continuing the hearing until May 25, 2021, to allow the developer time to address
two more details about the Development Agreement.
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Scott and Vicki Saienga, 2218 Audubon Drive, Ames, stated that traffic in this area is a concern. Mr.
Saienga mentioned while looking at the Master Plan it showed three outlets onto Hyde Avenue. His
house backs up to the back side of the top parking lot for Ada Hayden. There is a lot of traffic
coming in and out of the parking lot during all times of the day. Mr. Saienga pointed out that if he
looked at the Master Plan correctly, there are going to be around 68 houses put on Parcel 5 and
Parcel 8, and he is concerned about the amount of traffic. His other concern was if there were going
to be other covenants that would be put against homeowners to control run-off and what is going to
be allowed to be applied to lawns. Mr. Saienga noted that he loved the idea of the walking paths and
wanted to know if the paths would be put in while the subdivision was being developed or after it
was developed.
Director Diekmann addressed the traffic concerns stating that the City did a traffic study a long time
ago, which led to the paving of Hyde Avenue. The City has identified that it needs to study the
intersection at 190th and Hyde for future improvement. The Metropolitan Planning Organization is
the one that would take on that study. Once the study is done, staff would look to see if a roundabout
or a signalized intersection would need to be implemented. Mr. Diekmann pointed out that the City
does not expect the developer to address that intersection and it has been viewed as more of a
regional traffic area. The Rose Prairie project itself does not have any improvements proposed at that
corner.
Regarding the trails, Director Diekmann commented that there will be a number of phases that will
happen. Some of the trails will done upfront, the Shared Use Path is one that the City has an
obligation with the developer to do during Phase 1, the east/west greenway (will become a City trail)
will be done in either Phase 2 or 3, and the smaller trails will be put in with each addition. He stated
that the paths will be a little bit “piece-meal,” and there will be connections made as growth happens
in the area. With each Final Plat the developer has to have the Municipal Engineer agree that there
is an appropriate stormwater management plan and that covenants are adopted with each Final Plat
addressing specific issues about maintenance, specifically how pesticides and fertilizers are used.
Mayor Haila asked for further information on the conservation overlay. Director Diekmann stated
that it is more than just a covenant; it is a design element where the overall management of the water
will go through more natural treatment features. The Master Plan will show how the developer
intends to keep the open spaces protected from development.
Moved by Betcher, seconded by Beatty-Hansen, to continue the hearing to May 25, 2021.
Vote on Motion: 6-0. Motion declared carried unanimously.
ORDINANCE NAMING THE ACCESS ROAD ON SOUTH RIVERSIDE DRIVE
“AVIATION WAY”: Moved by Betcher, seconded by Junck, to pass on third reading and adopt
ORDINANCE NO. 4438 naming the access road on South Riverside Drive “Aviation Way.”
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: The Mayor mentioned that there
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were only two items to review tonight. The first item was a letter from Karin Chitty, Campustown
Action Association Executive Director, suggesting revisions to the Campustown Facade Grant
Program. City Manager Steve Schainker recommended obtaining a memo from staff.
Moved by Beatty-Hansen, seconded by Betcher, to refer the letter from Karin Chitty, Campustown
Action Association Executive Director, regarding her suggested revisions to the Campustown Facade
Grant Program to staff for a memo.
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin. Voting Nay:
Gartin. Motion declared carried.
The second item was a memo from Damion Pregitzer, Traffic Engineer, in response to the mixed-use
trail extension and crosswalk study request from Kyle Poorman. Mr. Schainker stated that there were
two parts to the request. The first part was a request for a mixed-use trail extension across ISU
Recreation Complex. That area is outside of the City’s jurisdiction, but Mr. Pregitzer did forward
Mr. Poorman’s letter on to Iowa State staff. The Mayor asked if it would be appropriate for staff to
forward Mr. Pregitzer’s memo to Mr. Poorman in a way of explanation regarding his requests.
Moved by Betcher, seconded by Beatty-Hansen, to direct staff to forward the memo from Mr.
Pregitzer to Mr. Poorman letting him know what will be done.
Vote on Motion: 6-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Council Member Martin wanted to discuss the Face-Covering Ordinance
as it is set to expire on June 30, 2021. He felt that the City is in a much better place than when the
pandemic started. Mr. Martin felt it would be a good time to check in with medical advisors to see
if there is any further input.
Moved by Martin, seconded by Beatty-Hansen, to ask staff to remind the established advisors (Story
County Board of Health, ISU, MGMC, and McFarland Clinic) of the current Sunset Clause and to
solicit any last-minute input from them about the Face-Covering Ordinance.
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin. Voting Nay:
Gartin. Motion declared carried.
Council Member Martin explained that the way the City’s Face-Covering Ordinance is written has
a Sunset Clause, yet the Ordinance will remain in the Code, and there is an interplay between the
Story County Face-Covering Ordinance that has a different effect depending on whether the City has
a Face-Covering Ordinance or not. He pointed out that the Sunset Clause confused him in this
situation.
Moved by Martin, seconded by Betcher, to ask the City Attorney to write a memo explaining what
happens after June 30, 2021, considering both the City’s sunset-setting Face-Covering Ordinance
and Story County’s Face-Covering Ordinance.
Vote on Motion: 6-0. Motion declared carried unanimously.
15
Council Member Gartin stated there have been a number of years where the Public Forum was an
occasion to talk about general things of interest in the community, but in the last couple of months
the tone has shifted. He was concerned that accusations were being made at the front part of the
meeting and that Council and staff were not able to give a response to the accusations. Mr. Gartin
was concerned that if people are making accusations that fall into the category of inaccuracies, it
would be appropriate for the Council or staff to bring corrections to those inaccuracies. Mr. Gartin
wanted to start with Mr. Pfannkuch’s comments regarding the financial basis for the Reinvestment
District proposal. He asked City Manager Steve Schainker if there were any inaccuracies in Mr.
Pfannkuch’s statement that would be important to address to the public. Mr. Schainker mentioned
that he would have to read the minutes to see what the actual questions were as there were a lot of
questions brought up. Mr. Schainker asked Mr. Gartin which statement from Mr. Pfannkuch he
concerned about. Mr. Gartin questioned Mr. Pfannkuch’s statement regarding the model of funding
that if the hotels were not at certain levels, the City would ask the taxpayers to subsidize the bond
payments.
Mr. Schainker stated that the incentive that is being offered under the Reinvestment Program is not
an upfront grant, but based on the actual sales; hotel/motel tax that has been generated over 20 years
in the district; this is the amount that would normally go to the State. He gave an example that if the
project is going to cost $31 million and hopes to get between $7-10 million in donations, the
difference will need to be done by issuing Essential Corporate Purpose bonds that will guarantee the
full faith and credit of the City. Regardless of how much money is going to be reimbursed by the
State, the City is going to have to make the interest and principal payments. The hope is that the
company that was hired did conservative calculations. Mr. Schainker pointed out that there are
always risks as the financials were based on a projection. The City is not going to pursue the project,
even if it is approved by the State, until there is confirmation that the hotel will be built and there
is a signed Developer’s Agreement. It was mentioned that the economy could fall apart, and revenue
could dry up. He emphasized that the estimates are based just on the projects the City knows are
happening in the first year. An Amendment can be asked for later in the project to help increase the
revenue. Mr. Schainker reminded the public about the Campustown area after one or two projects
started; there was a lot more investment. Any projections that were made will have to be redone over
the next year when more details become available; everything is conceptual at this point.
Council Member Gartin commented that he would invite Mr. Pfannkuch or any other citizen if they
have questions to write an email or letter to the City to give the City an opportunity to respond. Mr.
Gartin mentioned that he was concerned about Ms. Ravenscroft’s allegations that the City used
“unreliable supporting information and documents and that the accounting was done improperly.”
Finance Director Duane Pitcher mentioned that he had met with Ms. Ravenscroft early in the day and
she had a few questions. He did contact the consultant and is working on getting some of her
questions answered. Director Pitcher stated that the consultants were economists, not accountants.
The Reports that were included in the Reinvestment District proposal were not accounting
documents. They were economic analyses that don’t meet the same standards. This is a Pre-
Application process only and Director Pitcher stated he pointed that out to Ms. Ravenscroft.
16
Council Member Gartin explained that he had sent an email to the Council regarding an ongoing
challenge on 24th Street. Where there is a railroad crossing that doesn’t have a walkway on the north
side. Staff had reached out to Union Pacific numerous times to reach a resolution on this problem
with no success. Mr. Gartin suggested a different approach by approaching the City’s Legal Counsel
to see whether there is an existing easement that would allow the City to finish the walkway. He
wanted to get this done so pedestrians do not have to go out into the street because there is no other
way to cross the railroad. It was pointed out that this was a big safety issue, because it is a high
pedestrian and traffic area. Due to the complexity, it was recommended by City Attorney Mark
Lambert to refer the request to his Department to review.
Moved by Gartin, seconded by Junck, to refer the issue of a sidewalk connection on 24th Street in
regards to an active easement to the Legal Department for review.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Gartin mentioned that in July 2020, the Council had asked staff for a memo on the
status of the possibility of using City funds to assist with developing pioneer infrastructure for
housing developments. Given the extreme shortage of buildable lots, Mr. Gartin would like to move
the conversation along a little faster. He explained he understood that nothing would impact the 2021
building season, but this would be a benefit in 2022. Mr. Gartin suggested having a Workshop on
this topic. He felt this topic was not one that could be discussed during a Regular City Council
meeting as there would need to be a more robust conversation.
Moved by Gartin, seconded by Corrieri, to set a Workshop (staff to figure out when) that would
allow the opportunity to discuss the merit of the City providing pioneering infrastructure for
residential developments.
Mayor Haila inquired if it would be more appropriate to get a memo from staff to review and then
determine if a Workshop was in order. Mr. Gartin mentioned that this was asked for in July 2020,
and pointed out that the communities around Ames are competing for housing and are aggressively
using city funds to contribute toward the infrastructure of developments. He was not sure what the
right approach would be, but felt that by having a Workshop they would have the opportunity to look
at the pros and cons. Mr. Gartin stated he would like to hear from the development community and
the public as to the propriety.
Council Member Martin stated he didn’t think it would be wise for the Council to agree to schedule
an entire Workshop on that topic without having reviewed some initial response on the concepts. Mr.
Martin commented that he would prefer to wait for a memo. He stated he didn’t feel that well
informed.
City Manager Steve Schainker commented that the request is going to be more complex than just
a memo. Staff is already working on putting a memo together. He explained that one of the most
important ways to solve the problem is the availability of land. The Land Use Policy is a major
change to the City’s current Plan. The Land Use Policy Plan will give a lot of different options to
17
buyers. Once the Land Use Policy is done, he will have a lengthy report to provide the Council. Mr.
Gartin stated he doesn’t want to force an issue and wasn’t suggesting the Workshop happen within
the next couple of months. Mr. Schainker commented that he believed Mr. Martin would like to have
the Report out before holding a Workshop.
Council Member Gartin withdrew his motion.
Council Member Gloria Betcher wanted to congratulate all students who graduated from ISU and
hoped all students have a great summer.
Mayor Haila reminded the public that there will be a Mental Health Forum on May 20, 2021, that
will be in the City Auditorium, but will be streamed online as well.
ADJOURNMENT: Moved by Gartin to adjourn the meeting at 9:17 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
18
MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 18, 2021
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on the 18th day of May, 2021. The Mayor announced that it was impractical to hold an in-person
Council meeting due to the COVID-19 pandemic. Therefore, this meeting was being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. Council Members Gloria Betcher,
Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, Rachel Junck, and David Martin were present.
Ex officio Member Trevor Poundstone was also present.
IOWA ECONOMIC DEVELOPMENT AUTHORITY APPLICATION FOR FINANCIAL
ASSISTANCE FOR PERFECT FLIGHT: Finance Director Duane Pitcher explained that Perfect
Flight, LLC, is an agricultural technology company currently based in Sao Paulo, Brazil, that has
developed a software application to track and analyze the aerial application of agricultural chemicals
and integrate the information with other agriculture technology platforms. The company is in the
process of moving operations to North America and has selected Ames as the location for sales,
marketing, and business development with the intent of making Ames the company headquarters.
According to Director Pitcher, Perfect Flight has applied for economic development assistance from
the Iowa Economic Development Authority (IEDA) with the local match provided by the City of Ames
and the Ames Economic Development Commission (AEDC). The project will include leasehold
improvements to existing available office space in the ISU Research Park and the addition of 60 new
full-time jobs in Ames. Total investment expected for the project is over $1.667 million, including a
$250,000 forgivable loan from IEDA. The required local match is in the form of a $50,000 forgivable
loan funded half by the City of Ames and half by the AEDC. The AEDC Board has already authorized
its commitment to the local match. The company has also agreed to provide an irrevocable Letter of
Credit as security for the local match and will also be applying for various tax credits available from
the state of Iowa. The local match from the City will be contingent upon approval of the final
agreement by the City Council. For the IEDA to continue consideration of this project, the City Council
must adopt a resolution supporting the submittal of the Perfect Flight application for IEDA assistance.
Council Member Gartin asked if this proposal was consistent with other types of loans that the City
does. Mr. Pitcher noted that City staff utilized an evaluation matrix for software development
companies to perform an analysis of Perfect Flight’s proposal. That analysis indicated that the firm
qualified for the City’s “best terms.” Perfect Flight’s high score was influenced by high wages, a high
number of jobs, and no requirement for investment in City infrastructure.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 21-256 supporting the
Iowa Economic Development Authority Application for Financial Assistance for Perfect Flight with
local match to be provided in the form of a forgivable loan in the amount of $50,000 ($25,000 from the
City of Ames from the available balance in the Economic Development Fund and $25,000 from the
AEDC).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
DISCUSSION OF THE FUTURE OF THE CITY’S FACE-COVERING ORDINANCE: Mayor
Haila announced that the Council would not be accepting public input on the Face-Covering Ordinance
item at this meeting, but would accept it when the topic is brought back to the City Council for final
action.
City Attorney Mark Lambert recalled that the City Council, at its May 11, 2021, meeting requested a
memo on the interplay between the Story County face-covering mandate and the City of Ames if the
City’s Face-Covering Ordinance expires or is repealed and to provide options for the future of said
Ordinance. Addressing the question on the authority of the County’s regulation, Mr. Lambert cited
Article III, Section 39A, of the Iowa Constitution (“Counties Home Rule”), which makes it clear that
a City ordinance prevails over a County ordinance on the same topic. He pointed out that Story County
has a face-covering policy that is generally similar to the City’s Ordinance; however, the County’s is
actually a Story County Board of Health regulation. Because of the Iowa Constitution’s provision,
Story County’s regulation currently is not in effect within the corporate municipal boundaries of Ames
because the City has its own Face-Covering Ordinance (found in Section 17.37 of the Ames Municipal
Code).
Mr. Lambert noted that the City’s Ordinance is written to sunset on June 30, 2021; at which point, it
would no longer be in effect. However, with the newly issued CDC guidance, the Ordinance could be
repealed before June 30, 2021. If the Story County Board of Health regulation were to still be in effect
after the City’s Ordinance is no longer in effect, the County regulation would become effective in Ames
unless the Council takes some action. In order for that not to occur, the City Council could pass a
resolution stating that it is the policy of the Ames City Council that the Story County face-covering
regulation will not be in effect within the Ames corporate boundaries. If it is the Council’s desire to
take such action, Mr. Lambert suggested that it be done at the last meeting held before the Ordinance
expires on June 30, 2021, or at the same meeting that the Ordinance is repealed.
City Attorney Lambert provided the following options to the Council regarding the City’s Face-
Covering Ordinance: (1) The Council can take no action, and the Ordinance will expire on June 30,
2021, and become null and void. (2) The Council can direct the City Attorney’s Office to draft an
ordinance repealing the Face-Covering Ordinance, with the first reading occurring at the May 25, 2021,
Council meeting. (3) The Council can direct the City Attorney’s Office to draft an ordinance repealing
the Face-Covering Ordinance with the first reading at the May 25, 2021, Council Meeting along with
an Agenda sub-item to consider a Motion to Suspend the Rules, which would allow the repealing
ordinance to be adopted on May 25, 2021. (4) The Council can direct the City Attorney’s Office to draft
an ordinance amending the Face-Covering Ordinance in ways the Council has determined, and
extending the sunset date if so desired, to be considered for first reading at the May 25, 2021, Council
meeting. (5) The Council can direct the City Attorney’s Office to draft an ordinance amending the
Face-Covering Ordinance by extending the sunset date to some date beyond June 30, 2021.
Mr. Lambert reiterated that, if the Council wishes to opt out of the Story County Board of Health
regulation regarding face-coverings, it can be done by a Resolution. He provided two alternatives to
the Council: (1) The Council can take no action and allow the Story County Board of Health regulation
to become effective within the City of Ames upon the expiration or repeal of the Ames Face-Covering
Ordinance. (2) The Council can direct staff to place a Resolution on the Agenda for the meeting at
which the Ordinance is being repealed, or at the last meeting before the Ordinance expires, stating that
2
it is the policy of the City of Ames that the Story County Board of Health regulation is not effective
within the corporate limits of the City of Ames.
Assistant City Manager Deb Schildroth recalled that at its May 11, 2021, meeting, the City Council
directed staff to collect feedback from four local partners and medical advisors, i.e., Story County
Board of Health, Iowa State University, McFarland Clinic, and Mary Greeley Medical Center, in
preparation of revisiting the Face-Covering Ordinance. Within just a couple days of that meeting, the
CDC announced new guidance pertaining to face coverings. That guidance stated that fully vaccinated
people could resume activities without wearing a face covering or physically distancing, except where
required by federal, state, or local rules, which included local business and workplace buildings
(healthcare settings, public transportation, prisons, and homeless shelters). According to Ms.
Schildroth, the question asked in the request for feedback from those four entities was what input or
concerns each one had if the Face-Covering Ordinance was allowed to sunset and not be extended, and
the general theme was to follow CDC guidelines.
It was clarified by Ms. Schildroth that if action should be taken to repeal the Ordinance, any face-
covering requirements may continue in schools, businesses, stores, etc., at the discretion of those
locations. She also pointed out that the City’s transit service, CyRide, as well as its riders, will need
to continue wearing face coverings due to the federal directive that they are currently required to
follow.
It was noted by Assistant City Manager Schildroth that as of May 17, 2021, the positivity rate,
according to data provided by the Story County Department of Public Health, was 3.6% She also
stated that the Test Iowa Clinic has adjusted its hours due to low testing numbers and testing is done
by appointment only. Information about COVID-related inpatient hospitalizations at MGMC was also
shared, which revealed that they averaged 2.3 patients in inpatient beds during the past 30 days, they
are averaging fewer than one admission to an inpatient bed per day, and the patient’s length of stay has
been between one and six days.
Council Member Martin asked if it would be possible for the Council to rescind the Face-Covering
Ordinance tonight. City Attorney Lambert stated it would not because that was not listed on the
Agenda. Also the Council has to request the City Attorney to draft the repealing Ordinance, and it
would then need to be brought back to the Council for adoption.
Council Member Betcher shared that the City Council had received a lot of emails, some of which
pertained to masking in schools and the Story County mask mandate. She wanted it clarified that
whatever the City of Ames decides to do, it does not have control over the County or the School
Districts. Ms. Betcher also pointed out that the new CDC guidelines specifically stated that businesses
had the right to do whatever they wanted to do. Council Member Beatty-Hansen added that the City
having the mask mandate had made it easier for businesses to mandate face coverings inside their
establishments. Mayor Haila noted that Iowa State University would make its own decision as well.
Ms. Beatty-Hansen asked if it were legal for the Council to pass an ordinance on first reading and then
take public input on the second reading. Mayor Haila stated that, typically, the first reading is
considered a public hearing. It would be unusual; the Council would have to take public input on the
3
first reading, and then the Council members could vote as to whether it wanted to allow additional input
on the second reading.
Council Member Gartin inquired as to whether the Mayor could call for another special meeting and
suspend the rules to repeal the Ordinance. City Attorney Lambert stated that was possible; however,
the Ordinance has to be published before it becomes law.
Moved by Gartin to direct the City Attorney’s Office to draft an ordinance repealing the Face-Covering
Ordinance, but that staff would set a special meeting as soon as possible, but still meeting the 24-hour
posting of the Agenda.
Motion withdrawn.
Moved by Gartin to direct the City Attorney’s Office to draft an ordinance repealing the Face-Covering
Ordinance for first reading, along with an Agenda sub-item to consider a Motion to Suspend the Rules,
but that staff set a special meeting as soon as possible.
Mr. Gartin added that the sentiment had been loud and clear from the emails received: the community
wants this to be done, and the sooner, the better. He doesn’t know what there is to gain by delaying
repealing the Ordinance and requiring masks to be worn when the Ordinance is going to be repealed.
Motion died for lack of a second.
Moved by Martin, seconded by Corrieri, to add three Agenda items to the next Council meeting’s
Agenda: (1) First reading to repeal the Face-Covering Ordinance, (2) Request Council vote for
suspending the rules for adopting an ordinance, and (3) Adopt a resolution that the County’s face-
covering regulation has no effect on Ames.
Mayor Haila pointed out that the Council’s next meeting would be held on May 25, 2021.
Council Member Betcher noted that the City had issued a Press Release advertising that the Council
will be taking public input on the Face-Covering Ordinance on May 25, 2021. Accelerating the pace
of repealing the Ordinance to her seemed like a “bait and switch.” She doesn’t want to slow down the
process, but the public had been informed of what the process was going to be.
Council Member Gartin replied that there are circumstances when you weigh the pros and cons and the
benefits of accelerating the process means kids don’t have to wear masks one day longer. Mayor Haila
clarified that repealing the City’s Face-Covering Ordinance would not pertain to the School District;
the School District would have the right to do what it deems best, regardless of what the City of Ames
does.
Mr. Martin explained that he tried to word his motion so as to leave it open to the possibility of the
Mayor setting a Special Meeting.
Council Member Corrieri noted that some of the emails received included comments that the Face-
4
Covering Ordinance had been a divisive issue in the community. She stated her belief that what makes
it appear as divisive is how people chose to react. Moving forward, she recommended that everyone
just has to do better in the future. There will be people who choose to continue to wear masks even if
they are vaccinated, and she hoped that there would be no shaming of others if they felt more
comfortable continuing to wear a mask.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Martin said it was difficult to see other cities change its regulation so much more
quickly that Ames will be doing. However, he felt that the Council needs to give respect to those people
who planned to provide input at its first reading, which had been stated in a press release, through the
media, and on the radio, would occur on May 25, 2021. Ms. Beatty-Hansen said that moving forward
prior to May 25 might hamper the amount of public input received as the public had planned on it
happening at the City Council meeting to be held on Tuesday, May 25, 2021. Mr. Martin agreed,
stating that the Council wants to do this expeditiously, but there are some constraints, and the Council
needs to do what was stated would be done.
Council Member Betcher clarified that there had been no discussion at the City Council meetings
regarding anything about a vaccine passport. City Attorney Lambert concurred, stating that the
Legislature is working on legislation to prohibit “vaccine passports” by local entities, but there had been
zero discussion at the local level.
DISCUSSION OF IN-PERSON CITY MEETINGS: Mayor Haila asked City Manager Steve
Schainker to comment about reopening City Hall to the public. Mr. Schainker noted that City Hall had
been open to the public for a long time; it was only closed from late March to June 30, 2020. He stated
that CyRide is under the direction of the Transit Board, and the Library Board of Trustees has not made
a final decision for its facility. City Attorney Lambert reiterated that separate Boards of Trustees control
both CyRide and the Library, and they can make their own decisions.
City Manager Schainker clarified that there was nothing in the law that stated employees working in
City Hall can’t wear masks if they are uncomfortable not wearing them. He pointed out that whatever
decision the City Council makes regarding resuming in-person meetings would apply to City Council
meetings and all other Boards & Commissions’ meetings, with the exception of CyRide and the
Library.
Council Member Betcher asked about the “hybrid option” (continuing with electronic meetings while
holding in-person meetings). She said someone had mentioned to her that they believed that the City
would be doing this by holding the Mental Health Forum, which will be held in the Auditorium on
Thursday evening, and broadcasting it via Zoom. Public Information Officer Susan Gwiasda stated that
there will be no interplay between the person on stage and the person who is viewing, i.e., attendees
at the Forum would only be able to interact by typing into the “Comment Section.” There is not the
possibility of providing input while the speakers are presenting.
City Manager Schainker advised that staff is still working on the possibility of a “hybrid option.” Costs
have to be calculated and staff has to determine how to do it. As soon as possible, staff will provide
5
that information to the Council; however, he recommended that the Council not withhold its decision.
It was also clarified by Mr. Schainker that the Council’s direction would apply to all Boards and
Commissions as well as the City Council.
Council Member Betcher asked if there would be the possibility of allowing people to call in to provide
input on items while the Council meeting was occurring. Mr. Schainker shared that the problem with
that is that there is no on-line interaction; comments can come in to one phone line manned by one staff
person. The staff person then takes down the message and passes it on to the Mayor. Ms. Gwiasda
commented that the possibility of phoning-in has not been explored. City Manager Schainker noted
that if someone can’t attend the meeting in person, they can always send an email to the Mayor and
City Council; those emails could then be read during the meeting.
Assistant City Manager Deb Schildroth pointed out that ASSET is comprised of four different funding
agencies, and it would be necessary for all four to weigh in on returning to in-person meetings. That
has not been discussed with those agencies.
Assistant City Manager Brian Phillips said the return to in-person meetings would not be an issue for
any of the Boards or Commissions that he staffs.
Moved by Beatty-Hansen, seconded by Betcher, to direct that the City Council and City Boards and
Commissions resume in-person meetings starting June 1, 2021, and have staff reach out to the ASSET
funders to determine their preference.
Council Member Betcher said she wanted it to be made clear to the Boards/Commissions Members and
to the employees staffing those Boards/Commissions that they are free to continue wearing masks if
that is their preference.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila commented that he was looking forward to meeting again in person after 14 and one-half
months.
Council Member Martin inquired if there was plexiglass separating the people around the dais. Mr.
Schainker answered that there is and it will remain in place for a while.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: None.
COUNCIL COMMENTS: Council Member Martin commented that he believed there was a lot
that went unsaid at this meeting. He added that the whole COVID situation has been challenging
for everyone, and he was grateful for those who upheld the decision of the Council in an attempt to
keep the community safe.
Council Member Betcher stated her hope that people will be charitable to each other and allow all
to make their own decisions as to whether they wish to continue to wear a mask.
6
ADJOURNMENT: Moved by Betcher to adjourn the meeting at 6:44 p.m.
_____________________________________ ____________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
7
Item No. 3
Services <https://directory.iowa.gov/service/lndex? _ga=1.101492737 .1604613096.1488473035&ia_slv=16208260267 42>
Agencies <https://directory.iowa.gov/?ia_slv=1620826026742>
License Application (LE0001883)
Applicant
Name of Legal Entity : Kum & Go LC
Name of Business(DBA): Kum & Go# 214
Address of Premises: 111 Duff Ave
City: Ames
County : Story
Zip: 50010
Business : (515) 233-4991
Mailing Address: 1459 Grand Avenue
City : Des Moines
State: Iowa
Zip: 50309
Contact Person
Name : Jody Deiter
Phone: (515) 457-6249
Email : licenses@kumandgo.com
License Information
License Number: LE0001883
License/Permit Type : Class E Liquor License
Term : 12 Month
Effective Date: 2021-07-01
Expiration Date : 2022-06-30
Sub-Permits/Privileges
Class C Beer Permit
Class B Wine Permit
Social <https://directory.iowa.gov/social/lndex?ia_slv=1620826026742>
<https://www.iowa.gov/search/google?ia_s1v=1620826026742>
Item No. 4
Services <https://directory.iowa.gov/service/lndex? _ga=1.101492737 .1604613096.1488473035&ia_slv=16208260267 42>
Agencies <https://directory.iowa.gov/?ia_slv=1620826026742>
License Application (LE0001873)
Applicant
Name of Legal Entity : Kum & Go LC
Name of Business(DBA) : Kum & Go #200
Address of Premises: 4510 Mortensen Road
City: Ames
County : Story
Zip: 50014
Business : (515) 292-3432
Mailing Address: 1459 Grand Avenue
City : Des Moines
State: Iowa
Zip: 50309
Contact Person
Name : Jody Deiter
Phone: (515) 457-6249
Email : licenses@kumandgo.com
License Information
License Number: LE0001873
License/Permit Type : Class E Liquor License
Term : 12 Month
Effective Date: 2021-07-01
Expiration Date : 2022-06-30
Sub-Permits/Privileges
Class C Beer Permit
Class B Wine Permit
Social <https://directory.iowa.gov/social/lndex?ia_slv=1620826026742>
<https://www.iowa.gov/search/google?ia_s1v=1620826026742>
Item No. 5
Services <https://directory.iowa.gov/service/lndex? _ga=1.101492737 .1604613096.1488473035&ia_slv=16208260267 42>
Agencies <https://directory.iowa.gov/?ia_slv=1620826026742>
License Application (LE0001881)
Applicant
Name of Legal Entity : Kum & Go LC
Name of Business(DBA) : Kum & Go #216
Address of Premises : 203 Welch Ave
City: Ames
County : Story
Zip: 50010
Business : (515) 292-5395
Mailing Address: 1459 Grand Avenue
City : Des Moines
State: Iowa
Zip: 50309
Contact Person
Name : Jody Deiter
Phone: (515) 457-6249
Email : licenses@kumandgo.com
License Information
License Number: LE0001881
License/Permit Type : Class E Liquor License
Term : 12 Month
Effective Date: 2021-07-01
Expiration Date : 2022-06-30
Sub-Permits/Privileges
Class C Beer Permit
Class B Wine Permit
Social <https://directory.iowa.gov/social/lndex?ia_slv=1620826026742>
<https://www.iowa.gov/search/google?ia_s1v=1620826026742>
Item No. 6
Smart Choice
515.239.5133 non-emergency
515.239.5130 Administration
515.239.5429 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
Police Department
MEMO
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: May 15th, 2021
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for May 25th, 2021 includes beer permits and liquor license renewals
for:
Della Viti (323 Main St #102) - Class C Liquor License with Catering Privilege, Wine B
Permit, Outdoor Service & Sunday Sales
Old Chicago Pizza & Taproom (1610 S Kellogg Ave) - Class C Liquor License with
Outdoor Service & Sunday Sales
Casey’s General Store #2560 (3020 S Duff Ave) - Class E Liquor License with Class B
Wine Permit, Class C Beer Permit, Carryout, & Sunday Sales
Green Hills Resident’s Assoc (2200 Hamilton Dr Ste 100) - Class A Liquor License with
Outdoor Service & Sunday Sales
MMDG Spirits (126A Welch Ave) - Class E Liquor License with Sunday Sales
Kum & Go #214 (111 Duff Ave) - Class E Liquor License with Class B Wine Permit, Class
C Beer Permit, Carryout, & Sunday Sales
Kum & Go #200 (4510 Mortensen Rd) - Class E Liquor License with Class B Wine Permit,
Class C Beer Permit, Carryout, & Sunday Sales
Kum & Go #216 (203 Welch Ave) - Class E Liquor License with Class B Wine Permit,
Class C Beer Permit, Carryout, & Sunday Sales
Wheatsfield Cooperative (413 Northwestern) - Special Class C Liquor with Class B Wine
Permit, Outdoor Service & Sunday Sales
A review of police records for the past 12 months found no liquor law violations for any
of the above locations. The Ames Police Department recommends renewal of licenses
for all the above businesses.
Item No. 7
ITEM # 8
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: SETTING DATE OF PUBLIC HEARING TO AUTHORIZE ADDITIONAL
USES FOR GENERAL OBLIGATION BONDS SERIES 2017 AND SERIES
2018A TO FUND EXTENSION OF UTILITIES TO THE EAST INDUSTRIAL
AREA
BACKGROUND:
In 2017 and 2018 the City issued general obligation bonds to fund capital improvements.
The public hearings for these bond issues included the planned capital uses which
consisted of street improvements, the city-wide radio system, and improvements to Fire
Station 1.
The projects funded by these bonds are now completed or under contract. Bond proceeds
remain available since actual costs have been lower than estimated. Options for use of
the remaining bond proceeds include closing to the debt service fund to make future debt
service payments or use of other essential corporate purpose qualified capital projects.
The extension of water and sanitary sewer utilities qualifies is an essential corporate
purpose use but was not included in the proceedings when the 2017 and 2018 bonds were
issued. A public hearing and Council resolution is required to authorize the additional uses
of the 2017 and 2018 bond proceeds to fund the extension of utilities. The additional uses
will have no impact on the debt service costs to the City since the bonds have already
been issued and the repayment schedule is in place. The amounts to be authorized for
additional use are $150,000 for Series 2017 and $625,000 for Series 2018A. These are
not to exceed amounts and only the actual additional amounts needed to fund projects will
be used.
ALTERNATIVES:
1. Set June 8, 2021 as the date of public hearing to consider including water and
sanitary sewer utility capital improvements as additional authorized uses for
General Obligation Bond issues Series 2017 in amount not to exceed $150,000 and
Series 2018A in amount not to exceed $625,000.
2. Direct staff to identify another authorized use for these bond proceeds and present
other alternatives for funding the extension of utilities to the East Industrial Area.
CITY MANAGER’S RECOMMENDED ACTION:
City staff has identified remaining bond proceeds from debt issuance in 2017 and 2018 as
the best alternative to provide additional available funding to complete the extension of
utilities to the East Industrial Area, only to be used depending on bid results. A public
hearing and Council resolution is required to authorize the use of the bond proceeds for
the project. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
1
ITEM # ____9____
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF ASSET POLICIES AND PROCEDURES
BACKGROUND:
Each year the ASSET Administrative Team and volunteers review the ASSET Policies
and Procedures. Changes to the Policies and Procedures are adopted once a majority
of the Funders approves the revisions. This year, revisions are recommended to
address the changes in the following areas:
ASSET Operations (page 5) – Added H. Record Retention policy.
Agency Participation (page 7) – Created separate sections for New Agency
Applications and All Agency Requirements so that steps are more clearly defined
between the two processes.
All Agency Requirements (page 7) – Increased annual budget threshold from
$100,000 to $250,000 for a required comparative audit.
Funding Process (page 8) – F. Added agency attendance requirement to annual
training session.
- J. Added language about funding recommendations
being posted on the website by the date stated on the
ASSET calendar.
- K. Added language about letters being sent to agencies
and their governing bodies regarding funding approval.
Appendix A (pages 11 - 12) – The section called Criteria for Funding Eligibility remains
but the application form has been removed and made
available on the ASSET website. This will allow for future
revisions to be made without having to update the Policies
and Procedures each time.
- Removed transition language that allowed agencies to
request re-entry into the ASSET process in lieu of
completing a New Agency Application. The transition period
ends with the FY 2022/23 budget request year.
2
Appendix B (page 13) – This Appendix was originally Service Codes and those have
been removed from the ASSET Policies and Procedures but remain in the ASSET
Reference Manual. Appendix B is now the Conflict of Interest Form.
Appendix C – Notification of New or Expanded Service – This form has been
removed and made available on the ASSET website. This will allow for future revisions
to be made without having to update the Policies and Procedures each time.
ALTERNATIVES:
1. Approve the recommended revisions to the ASSET Policies and
Procedures.
2. Do not approve the recommended revisions to the ASSET Policies and
Procedures
CITY MANAGER’S RECOMMENDED ACTIONS:
The annual review of the ASSET Policies and Procedures is an important step to
ensure policies are kept up to date and address any changes in the process. Therefore,
it is the recommendation of the City Manager that the City Council adopt Alternative No.
1 approval of the recommended revisions to the ASSET Policies and Procedures, as
described above.
ASSET
POLICIES & PROCEDURES
July 2021
www.storycountyasset.org
Sponsoring Organizations:
City of Ames
Story County
United Way of Story County
ISU Student Government
2
TABLE OF CONTENTS
I. Purpose ......................................................................................... 3
II. Sponsoring Organizations ........................................................... 3
III. Team Structure ............................................................................. 3
IV. Termination ................................................................................... 3
V. Tenure of Members ....................................................................... 4
VI. Officers .......................................................................................... 4
VII. ASSET Operations ........................................................................ 5
VIII. Administrative Team Operations ................................................. 5
IX. Committees ................................................................................... 6
X. Duties and Responsibilities of ASSET ....................................... 6
XI. Agency Participation .................................................................... 7
XII. Funding Process ........................................................................... 8
XIII. Planning Process .......................................................................... 8
XIV. Changes in Service ....................................................................... 9
XV. Funding Appeal Process .............................................................. 9
XVI. Amendments to Policies/procedures .......................................... 10
Appendix A –ASSET Agency Participation Criteria ................................ 11
Appendix B – Conflict of Interest .............................................................. 13
3
POLICIES AND PROCEDURES FOR ASSET
By agreement among sponsoring organizations (Funders), a team shall be authorized by
all sponsors but separate from any sponsor. The name of this process is “Analysis of Social
Services Evaluation Team” or “ASSET.”
I. PURPOSE
A. To promote coordination of human services planning and funding among the
sponsoring organizations.
B. To assess the human services needs in Story County and evaluate the capabilities
of agencies to provide the programs that meet those needs.
C. To provide funding recommendations to the governing bodies of the sponsoring
organizations.
II. SPONSORING ORGANIZATIONS
A. Ames City Council (City)
B. Story County Board of Supervisors (County)
C. United Way of Story County (UWSC)
D. ISU Student Government
III. TEAM STRUCTURE
A. The City, County, UWSC, and ISU Student Government shall each appoint six
(6) volunteers as voting members of the team (Volunteers).
B. The City, County, UWSC, and ISU Student Government shall each appoint one
staff person. The staff appointees shall be non-voting board members for the
purpose of ASSET business (Staff).
C. The Administrative Assistant shall be a contract position paid jointly by the Funders
through a 28E Agreement and shall be a non-voting participant.
IV. TERMINATION
A Sponsoring Organization may withdraw its participation in the Intergovernmental/
Agency Agreement to Fund Administrative Services for the ASSET Process on written
notice to the other Sponsoring Organizations. Written notice shall be given no later than
July 1 of any given year and termination will be effective June 30 of the following year. A
shorter notice period may be granted upon agreement of the other Sponsoring
Organizations though date of termination shall remain June 30 of the given fiscal year.
Each Sponsoring Organizations shall remain liable for its pro rata share of expenses
until withdrawal takes effect.
4
Upon withdrawal of a Sponsoring Organization, the remaining Sponsoring Organizations
shall be responsible for equally contributing to the contract to fund the yearly expense for
administrative services. A new or amended intergovernmental/agency funding
agreement shall be filed with the Iowa Secretary of State as soon as is practical upon
the withdrawal of any Sponsoring Organization.
V. TENURE OF MEMBERS
A. The terms of Volunteers shall be three (3) years. ASSET recognizes that ISU
Student Government appointees may not be able to serve three-year terms.
B. The terms of Staff shall be continuous until terminated by the appointing Funder.
C. An un-expired term of a Volunteer shall be filled by the Funder that appointed that
Volunteer.
D. No Volunteer may serve more than two (2) consecutive full terms, except the Past
Chair, Chair or Chair Elect may serve longer in order to fulfill the duties of their
offices.
E. If a Volunteer is appointed to fill the remainder of an unexpired term, the newly
appointed Volunteer is eligible to serve a maximum of seven consecutive years
unless conditions delineated in paragraph D above apply.
F. If a Volunteer accumulates three consecutive unexcused absences in any one
ASSET year (April through March), or otherwise fails to fulfill their responsibilities,
the Volunteers may, by a simple majority vote of quorum, request that a Funder
appoint a replacement Volunteer. An unexcused absence is defined as when a
Volunteer does not notify an Administrative Team member, or the Administrative
Assistant about being absent. Notifying the Administrative Assistant is the
preferred method.
G. All Volunteers and Staff are required to sign a Conflict of Interest form annually as
described on the form (Appendix B).
VI. OFFICERS
A. Officers shall be Chair, Chair-Elect, Past Chair, and Treasurer, each of whom
shall be elected for a one-year term by a quorum of the Volunteers.
B. Staff members are ineligible to hold an office.
C. A Chair may not hold that office for more than two consecutive one-year terms.
D. A vacancy in any office shall be filled by a majority vote of a quorum of the
Volunteers for the unexpired portion of the term, except for the position of past
chair, which would remain vacant should that volunteer leave the ASSET
process.
E. The ASSET Chair is authorized to sign contracts and agreements on behalf of
5
ASSET with respect to operations of the ASSET board. The Chair-Elect may
sign if the Chair is unavailable.
VII. ASSET OPERATIONS
A. Regular meetings of ASSET shall be held in accordance with Iowa’s Open
Meetings law. If circumstances warrant it, a meeting of ASSET may be cancelled
by the Administrative Team. An announcement of meeting cancellation will be
posted and notice sent to members and participating agencies as soon as possible
under the circumstances.
B. Unless otherwise specified, meetings shall be conducted according to Robert’s
Rules of Order. However, technical or non-substantive departures from these
rules shall not invalidate any action taken at a meeting.
C. Agendas will be posted at Ames City Hall and the ASSET website
(http://www.storycountyasset.org), at least three days prior to the meeting, and
notification sent electronically to each ASSET member and participating Agency.
D. A quorum shall consist of one-half plus one of the currently appointed volunteers.
A majority vote of the quorum present shall constitute a decision of ASSET. In the
event a quorum is not present, ASSET business may be conducted by a simple
majority vote of those present, if at least one voting member from each Funder is
represented. Exceptions to this include decisions for funding recommendations or
changes to the Policies and Procedures, or anything that requires Funder
approval.
E. The Chair may vote on all business that comes before ASSET and shall be
included as part of the quorum.
F. Special meetings may be called by the Chair or by petition of one-fourth of the
Volunteers with not less than five days written notice to the Volunteers and Staff
by email or regular mail.
G. Minutes of ASSET meetings shall be recorded and distributed to Staff, Volunteers,
and Agencies, by posting on the ASSET website
(http://www.storycountyasset.org). Minutes shall be made public in accordance
with the Iowa Open Records law.
H. ASSET records will be retained for five years. This includes but is not limited to
budget books, Administrative Team meeting agendas and minutes, ASSET Board
meeting agendas and minutes, agency audits and form 990s, agency applications,
agency requests for new/expanded services, and other agency correspondence.
VIII. ADMINISTRATIVE TEAM OPERATIONS
A. Staff members, the Chair, the immediate past Chair, the Chair-Elect, and the
Treasurer, shall serve as an Administrative Team.
B. The Administrative Team will meet prior to regular ASSET meetings. If there are
no significant pending actions, an Administrative Team meeting may be
6
cancelled by the Chair or Chair Elect.
C. All members of the Administrative Team shall be voting members on
Administrative Team business, including staff members.
D. A quorum shall consist of more than half of the existing Administrative Team
members. A quorum shall include at least one Volunteer. A majority vote of the
quorum present shall constitute a decision of the Administrative Team.
E. Minutes of the Administrative Team and ASSET shall be recorded and distributed
to all Staff, Volunteers, and Agencies, by posting on the ASSET website
(http://www.storycountyasset.org). Minutes shall be made public in accordance
with the Iowa Open Records law.
IX. COMMITTEES
A. Staff and committees shall have substantial responsibility for the operation of
ASSET and for assisting the Volunteers. Committees may be established as
follows:
1. The Administrative Team may form committees to identify issues, perform
studies, and bring recommendations to ASSET.
2. ASSET may request committees to identify issues, perform studies, and
bring recommendations to ASSET. Committee members may be
appointed by the ASSET Chair.
3. A Funder may request formation of a committee and make
recommendations to ASSET with respect to membership on such
committee. The ASSET Chair may appoint the committee members.
X. DUTIES AND RESPONSIBILITIES OF ASSET
A. To make annual allocation recommendations to the Funders for services provided
by participating agencies. The recommendations shall be consistent with
instructions and priorities received from the Funders;
B. To set a timetable each year for the funding recommendation process;
C. To organize hearings for agency presentations regarding their proposed budgets
and program plans;
D. To review services and code definitions as assigned to agencies for use in the
budget and billing process;
E. To meet with the Funders at least twice yearly. At these meetings each Funder
has one vote. A majority of Funders constitutes quorum;
F. To give timely reports on funding recommendation decisions to the Funders and
to the agencies;
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G. To develop and maintain an index of services offered in Story County (This index
will be located in the ASSET Reference Manual for Volunteers and Agencies.);
H. To perform any specific task that the Funders might request of ASSET.
XI. AGENCY PARTICIPATION
New Agency Application Process
A. Agencies seeking funding eligibility must be serving clients within the geographic
area of Story County and shall meet the criteria outlined in the Application for ASSET
Agency Participation (Appendix A). The application form can be found under the
“Forms and Resources” tab on the ASSET website www.storycountyasset.org.
B. Agencies shall complete required forms, and present verification of the stated
criteria. All application documents shall be submitted to the ASSET Administrative
Assistant to distribute to the ASSET Administrative Team.
C. The ASSET Administrative Team shall insure that the forms are complete and
make recommendations to the Volunteers. The Volunteers will then approve or
disapprove the recommendation.
D. A written notification shall be sent to the Agency, stating its acceptance or the
reason why it was not accepted.
E. Approval of an applicant Agency does not guarantee a subsequent dollar
allocation.
All Agency Requirements
F. Agencies and services will be reviewed annually by ASSET, through the agency
visit and budget process.
G. Agencies shall annually provide financial reports in accordance with Generally
Accepted Accounting Practices (GAAP). These reports shall be submitted within
six months after the close of the Agency’s fiscal year. Reports will meet the
following guidelines:
1. Agencies with an annual budget below $250,000 must, at least, submit an
electronic copy of IRS Form 990 and a balance sheet prepared externally
and independently to the ASSET Administrative Assistant.
2. Agencies with an annual budget of $250,000 or more must submit an
electronic copy of their full comparative audit and an electronic copy of their
IRS Form 990 to the ASSET Administrative Assistant.
H. Any Agency may request to be placed on the ASSET or Administrative Team
agenda by contacting the Administrative Assistant storycountyasset@gmail.com.
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XII. FUNDING PROCESS
A. Each Agency requesting funding shall be assigned to one or more of the three
focus areas (Education, Financial Stability, or Health).
B. Each Volunteer shall be assigned to only one focus area and shall review the
services within that area.
C. The Administrative Team shall prepare the appropriate budget and reporting forms
for the agencies to complete and make the forms available via the ASSET website.
D. Agencies must submit completed budget and reporting forms for all approved
services to ASSET by the date stated in the yearly ASSET calendar.
E. Agencies must timely post Board of Directors meeting minutes to the virtual
platform used by ASSET.
F. The Administrative Team shall conduct an Agency training session on the date
stated in the yearly ASSET calendar. Agency attendance at this meeting is
required.
G. Volunteers shall conduct Liaison visits to individual agencies as scheduled on the
ASSET calendar.
H. Hearings for agencies shall be conducted each year as scheduled on the ASSET
calendar.
I. Recommendations for allocations shall be made by ASSET to the Funders after
the hearings and work sessions are completed and approved by the ASSET Board.
J. Funding recommendations will be posted on the website by the date stated on the
ASSET calendar.
K. Letters will be sent to the agencies and their governing bodies sharing Funders’
approval of funding, by the date stated on the ASSET calendar.
L. If any Agency does not provide the required information, or provides information
that is inadequate, incorrect, or not timely, ASSET shall make a report to the
Funders that procedures were not followed and may recommend that funding be
reduced, sequestered, or not allocated.
M. ASSET agencies will collaborate and partner to provide services. The ASSET
Administrative Team shall make a report to Funders if an agency does not make
adequate efforts to coordinate services or respond to requests for information.
XIII. PLANNING PROCESS
ASSET shall provide a community forum to work constructively and cooperatively in
addressing human services concerns. This may be achieved by, but is not limited to:
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A. Participating in studies and developing strategies that enhance the delivery of
human services within the county;
B. Collecting and evaluating facts that provide valid data for decisions on program
needs, and effectiveness of current delivery;
C. Evaluate the need for new or modified services and/or duplication of services.
D. Promote and encourage collaboration among agencies for efficiencies.
E. Review agency updates and reports on services as documented through Clear
Impact Scorecard and other reporting documents.
XIV. CHANGES IN SERVICES
A. Any ASSET Agency, providing services to Story County clients, that wishes to add
new or expanded services, will report this information to the ASSET Administrative
Team by completing and submitting the “Notification of New or Expanded Service”
form by the date stated in the ASSET calendar. The Notification of New or
Expanded Service form can be found under the “Forms and Resources” tab on the
ASSET website located at www.storycountyasset.org .
B. The need for new or expanded services shall be identified and aligned with the
Funder’s priorities and the priority areas from the most recent Story County
Community Needs Assessment. Service changes should include increases in
service beyond the normal expected growth, new or different services that impact
staffing, or services that result in new clientele.
C. The Administrative Team will review the information and determine if the service(s)
meets criteria to be included in the ASSET funding process. The Administrative
Team will inform the ASSET Board of the new/expanded service(s). This review
and informing ASSET is not a commitment to funding. If ASSET requests
additional information, a committee of Volunteers may be appointed to gather more
information and report its finding to ASSET for further review.
D. If an Agency is reducing or dropping a service, a letter should be submitted to the
ASSET Administrative Team within thirty days of the Agency Board of Directors’
vote to reduce or drop a service.
XV. FUNDING APPEAL PROCESS
An Agency wishing to make an appeal may do so by following the individual Funders
appeal process. The Funder appeal processes are on the ASSET website under the
Forms and Resources tab.
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XVI. AMENDMENTS TO POLICIES AND PROCEDURES
A. These Policies and Procedures shall be reviewed annually prior to the May ASSET
Board meeting.
B. Amendments to the Policies and Procedures may be proposed by a Volunteer, a
Staff member, or a Funder.
C. A proposed amendment shall require a majority vote of quorum of the ASSET
Board to recommend such amendment to the Funders.
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APPENDIX A
ASSET
(Analysis for Social Service Evaluation Team)
CRITERIA FOR FUNDING ELIGIBILITY
Financial support through ASSET can be applied for by human service agencies that
are serving clients within the geographic area of Story County and who meet the basic
eligibility criteria. Approval of an applicant agency does not guarantee a
subsequent dollar allocation. The allocation recommendation will be made on a
service-by-service basis during the annual allocation process.
To be considered for financial support, agencies must comply with the following
requirements and provide supporting documents to demonstrate compliance:
A. The agency must be a non-profit corporation or chartered as a local unit of a non-
profit corporation that has an IRS section 501(c) (3)status or local, state, or
federal government agency (i.e. formed by a 28E Agreement) that has a
presence within and serves the people of the State of Iowa.
B. The agency must have articles of incorporation, bylaws, or other documents,
which clearly define its purposes and function.
C. The agency must have an Equal Opportunity Policy that has been approved by
its Board of Directors.
D. The agency must have been incorporated and actively conducting business for at
least one year at the time of the application.
E. The agency must maintain in its budget and services a demarcation between any
religious and other programs so that ASSET does not financially support religious
purposes.
F. The agency must demonstrate need and community support for the proposed
service through letters of support, needs assessments, or other documentation.
G. The agency shall be governed by a Board of Directors or Advisory Board who
serve without compensation and who approve and oversee the implementation of
the budget and policies of the agency.
H. Agencies that offer the following services shall not be eligible for funding from
ASSET Funders:
1. Agencies that are primarily political in nature.
2. Agencies that provide services limited to the members of a particular
religious group.
3. Agencies that exist solely for the presentation of cultural, artistic, or
recreational programs.
4. Basic educational program services considered the mandated
responsibility of the public education system.
The ASSET Reference manual includes the list of Services currently considered for
funding. Each service includes a Service Code Number, Service Code Name, Service
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Definition, Unit of Service and Category (Education, Financial Stability, and Health).
Agencies applying to be included in the process must identify what services they would
be requesting funds to support.
To apply as an ASSET Agency Participant, complete the Application for ASSET
Agency Participation and send the request, including the documentation outlined
in the application to: storycountyasset@gmail.com. The application form can be
found under the “Forms and Resources” tab on the ASSET website
www.storycountyasset.org Please direct any questions to the ASSET
Administrative Assistant.
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APPENDIX B
CONFLICT OF INTEREST
Organization: Story County Analysis of Social Services Evaluation Team (ASSET)
Policy: Conflict of Interest Policy
Date Adopted: 4/10/03
Date Revised:
Story County ASSET and its voting members/staff persons, hereinafter referred to as “board” and
“board members(s)”, agree to the following conflict of interest policy hereinafter referred to as
“policy”, as adopted and revised as indicated above:
1. The policy will be adopted yearly at the first regularly scheduled board meeting following
the start of the fiscal year. Each board member is to review and sign the policy at the first board
meeting prior to voting on any matters before the board (if applicable).
2. A new voting board member/staff person will be required to review and sign the policy
prior to voting as a board member (if applicable) at the beginning of their term and/or the first
meeting of the fiscal year.
3. It is the duty of a voting board member/staff person to disclose a conflict of interest to the
full board when a conflict arises. Disclosure may be made at any time to the ASSET
Administrative Team; hereinafter referred to as “the Team”, who shall then notify the full Board.
A record of the conflict of interest shall be made at the first regularly scheduled board meeting
following disclosure.
4. A conflict of interest is defined in chapter 68B, Iowa Code. The Iowa Code defines conflict
of interest as that which evidences an advantage or pecuniary benefit for the member and/or their
immediate family not available to others similarly situated. A violation for a conflict of interest is
punishable by both civil and criminal penalties in the State of Iowa.
5. A “potential” conflict of interest is defined herein. A potential conflict of interest is when
a voting board member/staff person has reason to believe there may be a conflict of interest. This
potential conflict shall be disclosed in the same manner as a conflict. If, in the opinion of the
Team, the circumstances meet the definition of a conflict of interest the matter shall then be
disclosed to the full board and a record shall be made at the next regular meeting.
6. A voting board member/staff person with a conflict of interest shall not vote or use their
personal influence with any board member on the matter in conflict.
I agree by my signature below that I have read the above Story County ASSET Conflict of Interest
Policy and understand it and will abide by the terms and conditions as stated herein.
Date: __________________ Signature:________________________________
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ITEM # _ 10 _
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: REQUEST TO WAIVE ENFORCEMENT OF PROHIBITION OF
MOTORIZED VEHICLES IN ADA HAYDEN HERITAGE PARK
BACKGROUND:
Each September from 2004 through 2011, members of the local Moose Lodge provided
golf cart rides around Ada Hayden Heritage Park (AHHP) for older adults with mobility
impairments. Although motorized mobility devices (e.g., electric wheelchairs, motorized
mobility scooters, etc.) are permitted on the trails, many individuals do not have this type
of device. Therefore, Lodge members determined that if they did not provide this golf cart
service, these individuals may never get to experience the overall beauty of the 437-acre
site.
In 2016 through 2019, the Friends of Ada Hayden Heritage Park (Friends) provided this
valuable service to individuals with mobility impairments and received many positive
comments. The Friends did not provide this service in 2020 due to the COVID-19
pandemic. As a result, the Friends are proposing to offer tours on Thursday, September
9, 2021, between 8:00 AM and 5:00 PM. The Friends will rent golf carts, provide volunteer
drivers and interpreters, and provide the City with a Certificate of Insurance to cover
liability. Tours will be promoted and reservations will be taken for various time slots.
Municipal Code Section 19.9 restricts motorized vehicles to streets and parking lots.
Therefore, the Friends are requesting City Council waive the enforcement of this
ordinance on Thursday, September 9 between the hours of 8:00 AM and 5:00 PM at
AHHP. In the event of inclement weather, they will use Friday, September 10 as a rain
date. This request is attached.
The Parks and Recreation Commission reviewed this request at its May 20, 2021
meeting and recommended that the City Council grant this waiver.
ALTERNATIVES:
1. Waive enforcement of Ordinance 19.9 between the hours of 8:00 AM and 5:00 PM
on Thursday, September 9 as well as Friday, September 10 if needed for a rain
date, at Ada Hayden Heritage Park to allow the Friends of Ada Hayden Heritage
Park to provide golf cart tours to mobility impaired individuals.
2. Deny the request.
2
CITY MANAGER’S RECOMMENDATION:
The Friends of Ada Hayden Heritage Park are proposing to provide a tremendous service
for members of our community that otherwise would not have the opportunity to tour this
park in its entirety.
Therefore, it is City Manager’s recommendation to approve Alternative #1 as stated
above.
3
May 3, 2021
Keith Abraham and Ames Parks Commissioners
Director of Ames Parks and Recreation
kabraham@city.Ames.is.us
Dear Keith and Parks Commissioners:
For several years, the Friends of Ada Hayden Heritage Park have held a one-day
opportunity in the Fall for Ames residents who have mobility Issues to access Ada
Hayden Park. We have rented golf carts, provided a driver/interpreter for each cart and
facilitated 1.5 – 2 hour tours of the park. The reviews have consistently been
outstanding, with 60-80 people participating each year. COVID in 2020 interrupted our
annual schedule that we would like to renew.
Our principal contacts have involved the ever-growing various senior housing
operations. The opportunities for many of the residents have been limited with COVID
isolations. Northcrest, Green Hills, Northridge, The Meadows and others would
welcome the event to continue.
We would like to offer this activity again in the Fall ’21. Our proposed date is Thursday
September 9th, 2021, with a rain date of Friday, September 10th, from 9:30 a.m. to 4:30
p.m. on those days. We seek approval from both the Parks Commission and the Ames
City Council for a temporary suspension of the “no motorized vehicles” rule on the trails
to hold this special event.
The Friends of Ada Hayden are happy to provide this service to the mobility challenged
residents of Ames at no cost to the City or the Parks Department. We appreciate your
partnership and that you will approve this request. Please let me know if you have
questions or concerns about the event.
Thank you.
James Patton, Board Member
Friends of the Ada Hayden Heritage Park
1829 Waterbury Circle
Ames, Iowa 50010
712-830-3736
Jlpatton.rotary@gmail.com
1
ITEM # __11___
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: BIOSOLIDS AGREEMENT WITH VERBIO NEVADA LLC
BACKGROUND:
The Ames Water Pollution Control Facility (WPCF) produces approximately 30,000
gallons of biosolids each day. Throughout the year, these biosolids are stored in the
facility’s primary and secondary digesters and biosolids storage lagoon. Ultimately, the
biosolids are disposed of by land application on farm ground adjacent to the WPCF. A
majority of the land application is performed for the City by a contract hauler.
Verbio Nevada LLC (Verbio), located near the city of Nevada, Iowa, is in the process of
constructing digesters for the purpose of producing renewable natural gas. Verbio is
nearing completion of the first set of eight digesters and plans to bring them online in
phases in the coming months. Start-up of the digesters requires a biological “seed”
material for the digestion process to begin. After the startup, the digestion process
sustains itself as organic material continues to be introduced. The biosolids produced at
the WPCF can act as this seed material to start the digestion process for a new digestion
unit.
In Fall 2020, Ames staff was approached by representatives from Verbio, inquiring
whether the Ames WPCF would have the ability to provide a portion of its biosolids to
Verbio for digester start-up. City staff evaluated the inquiry and has had ongoing
conversations with Verbio staff and the Iowa Department of Natural Resources to
determine the logistical and regulatory feasibility of providing the biosolids to Verbio.
It has been determined that a portion of the biosolids produced by WPCF can be
provided to Verbio without adversely affecting operations at the WPCF or
negatively impacting the facility’s regulatory record. Verbio will be responsible for
hauling all the material at its cost. While the biosolids would be provided to Verbio
at no cost, a savings of $25,000-$75,000 in the FY 2021/22 WPCF operating budget
may be achieved due to the avoided expense of contract land application.
City staff has developed a written agreement (attached) with Verbio that details the
obligations of each party for the hauling and handling of the biosolids.
ALTERNATIVES:
1. Approve the Biosolids Agreement with Verbio Nevada LLC effective upon signed
approval of both parties for a period of three years from the executed date.
2
2. Do not approve the Biosolids Agreement. City staff would continue to handle
biosolids in the same manner as in previous years.
CITY MANAGER’S RECOMMENDED ACTION:
The Ames Water Pollution Control Facility (WPCF) produces a large volume of biosolids
during the wastewater treatment process. These biosolids require annual disposal onto
land adjacent to the facility by a contract hauler. Providing biosolids to Verbio Nevada
LLC would allow the City to achieve significant savings in the WPCF operating budget
over the next three years while providing additional operational flexibility and maintaining
regulatory compliance.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM#: 12
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: AUTHORIZATION TO PAY STORYCOMM SUBSCRIBER FEES
BACKGROUND:
In December 2018, the City Council authorized the City’s participation in StoryComm, an
entity created by a 28E Agreement with Iowa State University, Story County, and the
Story County 911 Service Board to own and operate a new county-wide radio system.
The StoryComm Board of Directors has one member each from the City, Iowa State
University, and Story County, and three additional non-voting, ex officio, members who
are the permanent members of the Story County 911 Service Board Executive
Committee.
Iowa State University agreed to serve as the fiscal agent for StoryComm. As the fiscal
agent, Iowa State University sends and receives invoices on behalf of StoryComm, which
includes invoicing participating agencies for their share of the costs to operate and
maintain the system. As the fiscal agent of StoryComm, Iowa State University will invoice
each participating agency annually.
In October 2019, the StoryComm Board set an annual “subscriber fee” to be charged to
each active radio on the system, to pay for the ongoing maintenance and operation of the
county-wide radio system, not including the radios themselves. The Board set these
fees at $33.93 per radio, per month, for fiscal year 2020/21, or $165,726.33 in total
for the number of radios operated by the City. The Story County 911 Service Board
pays 50% of the subscriber fees for the public safety (police, fire, and EMS) agencies in
Story County. This results in a $31,760.82 savings for the City in fiscal year 2020/21.
Therefore, the net invoice amount to be paid by the City of Ames is $133,965.51.
The City is accustomed to paying a radio subscriber fee. Under a previous vendor and
radio contract, in FY 2019/20 the City paid $18.50 to $20.50 per radio, per month in
subscriber fees and an additional $23.55 to $47.50 per radio, per month in rental fees. In
total, the City paid $228,188.22 in radio subscriber and rental fees for roughly the same
number of radios the City now owns and operates on the StoryComm system. With the
new radio system, there will no longer be a monthly radio rental fee as the City elected to
purchase radios in fiscal year 2019/20, as part of the approved City-Wide Radio System
Capital Improvement Project. It should be noted that the table above does not
includes costs for radio maintenance, which will be incorporated into future years’
payments to StoryComm. It is estimated that this additional radio maintenance fee
will be $108 per year per radio by the third year of operation.
2
The table below details the cost for fees to be charged to the City, comparing the previous
system’s charges in FY 2019/20 with the StoryComm charges for FY 2020/21:
FY 2019/20 FY 2020/21
EXPENSES
Per Radio Extended Cost Per Radio Extended Cost
TOTAL ANNUAL EXPENSES $248,975.22 $165,726.33
FUNDING SOURCES
TOTAL FUNDING $248,975.22 $165,726.33
ALTERNATIVES:
1. Authorize payment to StoryComm in the amount of $133,965.51 for the annual
subscriber fees for radio operation for Fiscal Year 2020/21.
2. Do not authorize payment to StoryComm and provide further direction to City staff.
CITY MANAGER’S RECOMMENDED ACTION:
As part of the creation and design of StoryComm, it was agreed that all agencies with
active radios on the system, including Iowa State University, Story County, the City of
Ames, and all local volunteer Fire and EMS agencies within the county would support the
ongoing maintenance and operation of the radio system through annual “subscriber fees”,
which would be invoiced annually to each agency.
Funding for these fees have been included in the departmental operating budgets.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM # ___13 __
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: WATER POLLUTION CONTROL FACILITY SITE UTILITY MAPPING
BACKGROUND:
Constructed in 1989, the Water Pollution Control Facility (WPCF) has changed the
location of many water, gas, and electrical lines and installed new underground utilities
such as security cameras and fiber optic cables. With the significant nutrient reduction
modifications to the plant approaching, this project will provide an updated Master Utility
Plan for planning and construction efforts.
The WPCF campus spans approximately 29.5 acres with numerous structures distributed
throughout. This project will include identification and mapping of yard piping, sanitary
sewers, storm sewers, water lines, gas lines, underground electric, security camera coax
cables, and fiber optic cables. This project will consist of locating all utilities by means of
traditional locating equipment in combination with ground penetrating radar technology.
The locations of all utilities will be collected with GPS surveying equipment and drafted in
CAD software.
On March 1, 2021, a request for proposals (RFP) was issued for engineering services to
develop an updated Master Utility Plan. On April 1, 2021, staff received proposals. Only
one proposal was received. WHKS from Ames, Iowa, had a proposal fee of $53,456.
After a thorough review of their qualifications and project understanding, staff has
determined that their proposal meets all our requirements. In addition to the mapping,
WHKS will provide a 3D model using specialized software called REVIT. This model will
accomplish the first part of future design tasks. The ground penetrating radar (GPR)
services will only be billed as needed for the project. A total of 8 days has been included
in the proposal cost for the GPR work. It is anticipated that this component will not take
a total of 8 days, and the final cost could be lower than the proposal cost shown.
The professional services agreement has been modified from the version that was
pulled by staff from the May 11 Council agenda to now explicitly denote WHKS’s
understanding and agreement that their work (a GIS map and model of the site
utilities) will be reused by the City for future engineering work.
The FY 2021/22 CIP budget includes $31,000 for Site Utility Mapping. A portion of the
savings from the East 30 Lift Station Force Main Replacement Project (total of $65,692
in savings) will be transferred during the FY 21/22 early amendments to cover the
increased scope of work.
2
Project Budget
FY 21/22 CIP $ 31,000
Savings from E 30 Force Main Project 25,000
Total Project Budget $ 56,000
ALTERNATIVES:
1. Award a contract for Site Utility Mapping to WHKS & Co., of Ames, IA, in an amount
not to exceed $53,456.
2. Do not award a contract to WHKS & Co., and do not complete the project at this
time.
CITY MANAGER’S RECOMMENDED ACTION:
In preparation for the future Water Pollution Control Facility upgrades, an updated utility
plan is the first step before construction or planning can begin. The Master Utility Plan
and 3D model of the site will provide the base information necessary for planning and
design. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
ITEM # ___14___
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: WATER POLLUTION CONTROL FACILITY SLUDGE PUMPING
BUILDING IMPROVEMENTS
BACKGROUND:
A comprehensive evaluation of the mechanical condition of the Water Pollution Control
Facility was performed in 2012. The outcome of that evaluation was a prioritized schedule
for the repair or replacement of key mechanical equipment associated with solids
handling. The Water Pollution Control Facility (WPCF) Sludge Pumping Building
Improvements Project is the final component of the Digester Improvements CIP Projects.
The original scope identified in the FY 2014/15 CIP included replacement of three waste
pumps. Upon further investigation, there are additional improvements that staff is
recommending as described below.
Council initially issued a Notice to Bidders for this project on March 9th, 2021. Only
two bids were received, and both exceeded the Engineer’s Estimate. Council
rejected all bids on April 27th, 2021. To increase interest in this project, staff has
widened the construction window to include winter months. Furthermore, staff has
included two additional pump manufacturers in an effort to increase competitive
bidding.
This project will consist of replacing three pumps, seventeen valves, and floor grating
located over the intermediate and final clarifier scum pits. In addition to the equipment
replacement, the building basement, stairwell, and piping will have all existing coatings
removed and be re-coated. The revised engineer’s estimate of probable construction
cost is $395,000 and reflects an increased cost of materials due to shortages
associated with the coronavirus pandemic. The work was designed in-house, so
there are no engineering fees.
A summary of the project budget and estimated expenses follow below. The budget
includes funds specifically allocated for this project, plus savings from earlier elements of
the Digester Improvements Project. Additionally, staff proposes to increase the project
budget in an amount equal to the insurance payment for damages to the digester cover.
This will help offset the increase in equipment and materials and will be included during
the FY 2021/22 early budget amendments.
Project Budget
FY 2020/21 CIP $ 183,000
Digester Improvements CIP Savings 182,742
Digester Cover Insurance Reimbursement 83,330
Total Project Budget $ 449,072
Estimated Project Expenses
Construction Estimate $ 395,000
Contingency (~13.7% of construction estimate) 54,072
Total Estimated Expenses $ 449,072
ALTERNATIVES:
1. Approve the preliminary plans and specifications and re-issue a Notice to Bidders
for the Water Pollution Control Facility Sludge Pumping Building Improvements
Project establishing June 23, 2021, as the bid due date and July 13, 2021, as the
date of public hearing.
2. Do not approve the plans and specifications and a Notice to Bidders.
CITY MANAGER’S RECOMMENDED ACTION:
The equipment and coatings in the Sludge Pumping Building have reached the end of
their useful lives. To ensure that the WPCF remains operational and continues to stay in
compliance, these upgrades are necessary. The revised Notice to Bidders includes
options that staff believes may be more attractive to potential bidders compared to the
first time this project was bid.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No.1, as described above.
1
ITEM # _15____
DATE: 05/25/21
COUNCIL ACTION FORM
SUBJECT: BULLETPROOF VEST PARTNERSHIP PROGRAM
BACKGROUND:
The Ames Police Department is again requesting permission to apply for funding from the
Department of Justice, Office of Justice Programs, Bulletproof Vest Partnership (BVP)
program, and to participate in the program should funds be awarded. This program provides
funds to local law enforcement agencies to support the purchase of new and replacement
bulletproof vests for individual officers. This protective device is critical to the safety of police
officers.
Bulletproof vests have an approximate five-year life cycle. The Police Department has a
rotating schedule for replacement of vests for current officers. In addition, as new officers are
added to the department, new vests must be purchased that are tailored to the individual
officer. During FY 2021/22, the schedule calls for the acquisition or replacement of 12 vests.
The estimated cost for these vests is $8,400. The grant requires that local agencies provide
50% of the cost. To the extent that federal funds are available, the BVP program will provide
the other 50%. The FY 2021/22 Police budget was constructed with the expectation that the
City would apply for and receive a Bulletproof Vest Partnership grant, so the Police
Department’s 50% share has already been budgeted as a commodities expense. The 2021
Bulletproof Vest Partnership grant application is due June 14, 2021.
ALTERNATIVES:
1. Approve the Police Department’s application to and participation in the Department of
Justice Office of Justice Programs Bulletproof Vest Partnership program.
2. Do not approve the Police Department’s application for or participation in this grant
program.
CITY MANAGER'S RECOMMENDED ACTION:
Bulletproof vests are an indispensable piece of safety equipment for police officers.
Historically the Police Department has successfully participated in this program with the U.S.
Department of Justice to provide protection to our local officers. Participation in this program
allows the City to provide the best product to our officers with half the cost paid by the
Department of Justice.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 16 a&b
DATE: 5-25-21
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT TO FURNISH TRANSFORMERS FOR
ELECTRIC SERVICES
BACKGROUND:
This contract is for the purchase of transformers necessary to meet the anticipated needs
of the Electric Services Department. These transformers are kept on hand in order to
enable staff to replace failed transformers quickly. Typically, these transformers are used
to provide service for commercial and residential applications. It is also necessary to meet
the anticipated needs of the Electric Services Department for new service and
maintenance activities.
Under the proposed contract, transformers would be purchased by the City as requested
on a quarterly or as-needed basis. This provides the City with inventory management
flexibility and also helps to reduce the need for extensive storage space. The contract
period would start upon award of the contract and end on June 30, 2022 with an option
to renew the contract for up to four additional twelve (12) month periods.
On April 1, 2021, an Invitation to Bid (ITB) document was issued to 75 companies. The
ITB was advertised on the AmesBids website. On April 22, 2021, four bids were received
as shown below:
BIDDER EVALUATED COST
$1,006,656.90
$1,050,530.19
Irby Utilities, Eagan, MN $1,161.296.52
*Price inclusive of 6% State of Iowa Sales Tax Plus 1% Local Tax
Bids were evaluated by item on the basis of cost, load loss, and estimated quantities, and
delivery. This type of an evaluation was done so that both the initial purchase price and
ongoing operational costs of the transformers would be considered when comparing bids.
Additionally, delivery time was evaluated. Delivery time is critical to prevent
disruption of service. Border States offered delivery time of 28-32 weeks for
padmount transformers and 26-30 weeks for overhead transformers. RESCO
2
offered delivery time for padmount transformers of 18-20 weeks and overhead
transformers in 14-16 weeks.
Due to the volatility of the market regarding transformer prices, RESCO
offered possible contract renewal for four additional years. Border States and
Irby Utilities are unable to offer renewal contract pricing. In the case of Border
States, they offered two bids, each with different manufacturers of transformers
containing different loss characteristics.
Based on estimated usage from the past three years, the proposed delivery times,
the option to renew, and the characteristics of the transformers offered, staff has
concluded that the bid submitted by RESCO, Ankeny, Iowa, is acceptable.
ALTERNATIVES:
1.Waive the local consideration accommodation in the evaluation, allowed by the
Purchasing Policy and award a contract to RESCO, Ankeny, Iowa, for the
purchase of Electric Services transformers in accordance with unit prices bid,
inclusive of sales tax.
2. Award a contract to Border States, Ames, Iowa, the apparent low bidder, for the
purchase of Electric Services transformers in accordance with unit prices bid,
inclusive of sales tax.
3.Reject all bids and attempt to purchase transformers on an as needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
It is important to purchase transformers at the lowest possible cost with minimal risk to
the City. It is also imperative to have transformers available to meet customer needs. The
comprehensive evaluation of pricing, delivery lead time, characteristics of available
models, and renewal option indicates that the proposal by RESCO, Ankeny, Iowa is the
best value for the Electric Services Department.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # ___17__
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: AWARD CONTRACT FOR COPPER CABLE AND WIRE FOR ELECTRIC
SERVICES DEPARTMENT
BACKGROUND:
This bid is for the purchase of 6,000 feet of 750 KCMIL copper cable and 2,000 feet of
covered copper wire to replenish inventory for the Electric Services Department. Cable and
wire of this type is kept on hand in order to ensure availability for the needs of the
department. Typically, these items are used to provide service for commercial and
residential applications and is necessary to meet the anticipated needs of the Electric
Services Department for new construction and maintenance projects.
On May 5, 2021, an Invitation to Bid (ITB) was issued to 98 vendors. The ITB was advertised
on AmesBids from the City of Ames website. On May 18, 2021, two bids were received as
shown below:
6,000 FT of 750 KCMIL Copper Cable
BIDDER TOTAL COST
Graybar Electric, Des Moines, IA $132,038.21
RESCO, Ankeny, IA $197,222.40
2,000 FT of Copper Wire
BIDDER TOTAL COST
Graybar Electric, Des Moines, IA $10,455.18
RESCO, Ankeny, IA No Bid
*Price inclusive of 6% State of Iowa Sales Taxes Plus 1% Local Tax
Staff reviewed the bids and concluded that the apparent low bid for the 750 KCMIL
copper cable from Graybar Electric, Des Moines, IA, does not meet the specification
as required. Graybar bid a brand of cable that does not comply with the insulation
requirement of the city’s cable specification. The bid submitted by RESCO, Ankeny, IA,
in the amount of $197,222.40 (inclusive of Iowa sales tax) meets the specification for the
750 KCMIL copper cable and is acceptable.
2
Staff also concluded that the apparent low bid for the copper wire from Graybar Electric, in
the amount of $10,445.18 is acceptable.
The bid allows award of the items separately.
The City Council should note that because of the metal content of this product, RESCO
attached a metal escalation/de-escalation clause due to the volatile market for metal, which
may adjust the price on the day the cable is shipped. While this is not an ideal situation for
the City, this cable is necessary to the efficient operation of the utility.
ALTERNATIVES:
1. A. Award a contract to RESCO, Ankeny, IA., for the purchase of Electric Services
copper cable in accordance with bid in the amount of $197,222.40 (inclusive of Iowa
sales tax).
B. Award a contract to Graybar Electric, Des Moines, IA., for the purchase of Electric
Services copper wire in accordance with bid in the amount of $10,455.18 (inclusive
of Iowa sales tax).
2. Award both contracts to Graybar Electric, Des Moines, IA.
3. Reject all bids and attempt to purchase copper cable and wire on an as needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
The Electric utility needs a supply of copper cable and copper wire on hand to meet the
needs of commercial and residential customers. It is important that materials the City
purchases meets or exceeds its minimum specification. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1 as stated above.
ITEM # ___18__
DATE: 5-25-21
COUNCIL ACTION FORM
SUBJECT: AWARD YEAR FIVE OF WATER PLANT WELL REHABILITATION
CONTRACT
BACKGROUND:
On May 9, 2017, City Council awarded a well rehabilitation contract to Northway Well and
Pump Company of Waukee, Iowa. The contract offered optional annual renewals to
rehabilitate additional wells over the next four years (for a maximum total of five years). Well
rehabilitation is an important maintenance activity to ensure proper functioning of the water
wells and prevent premature well failure.
Staff is recommending approval of Year Five of the contract with Northway Well and Pump
Company. This will provide rehabilitation of five wells in FY 2021/22. Adjustments from the
base bid provided in 2017 are made using a Consumer Price Index (CPI) adjustment factor.
The March CPI factor used to adjust from the FY 2017/18 bid to the FY 2021/22 contract is
7.61%, yielding a contract price for FY 2021/22 of $104,923.37.
The FY 2021/22 Water Plant operating budget allocated $106,845 for the rehabilitation of
City Well Nos. 11, 12, 22, 26 and 27, and an additional $27,500 for repairs as needed.
ALTERNATIVES:
1. Award Year Five of the contract in the amount of $104,923.37 for rehabilitation of five
wells in FY 2021/22.
2. Do not award Year Five of the contract, and direct staff to solicit new bids for the
rehabilitation work.
3. Do not award Year Five of the contract, and direct staff not to pursue well
rehabilitation for FY 2021/22. This could result in lowered capacity in the wells and
potentially to premature failure of the well and its appurtenances.
CITY MANAGER’S RECOMMENDED ACTION:
Regular well maintenance is necessary to ensure water volumes meet the city’s current and
future drinking water demands. Staff has determined a five-year cycle of well rehabilitation
to be an effective means of maintaining well production. The contract awarded to Northway
Well and Pump Company included an option for up to four annual renewals. Northway has
performed effectively in the prior years’ work.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # __19___
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: LIQUID SODIUM HYPOCHLORITE PURCHASE FOR WATER
TREATMENT PLANT AND POWER PLANT
BACKGROUND:
This contract is for the purchase of sodium hypochlorite, which is used for disinfection in
the water treatment process at the Water Plant and treatment of cooling tower water at
the Power Plant.
The following bids were received on April 19, 2021:
Bidder Price/Gallon
Budgeted Unit Price
Actual usage will depend on water quality and consumption. The FY 2021/22 Water Plant
operating budget estimates 50,500 gallons at $1.056/gallon for a total of $53,328. The
Power Plant budget includes $40,000 for sodium hypochlorite used at its facility.
ALTERNATIVES:
1. Award a contract for the purchase of FY 2021/22 liquid sodium hypochlorite to
DPC Industries, Inc. of Bellevue, NE, in the amount of $0.98/gallon.
2. Reject all bids and attempt to obtain the required services on an as-needed
basis.
CITY MANAGER’S RECOMMENDED ACTION:
Liquid sodium hypochlorite is an essential treatment chemical, as it provides the final
disinfectant barrier that keeps the City’s drinking water and cooling tower water safe from
microbial contaminants.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # 20______
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: CYRIDE FUEL PURCHASE BID
BACKGROUND:
CyRide has purchased fuel on a calendar year basis since 2014, when fuel futures
contracts were last used for budget stabilization. Since then, CyRide has been bidding
fuel at a cost over or under market rates on a calendar year basis. Market rate for the bid,
and resulting contract, is the Des Moines Terminal average fuel price published daily on
the Iowa DOT website.
On May 5, 2021, CyRide, with the assistance of the Purchasing Division, released
Request for Proposals (RFP) number 2021-146 for the purchase of diesel fuel from July
1, 2021 through June 30, 2022. Bids were due May 12, 2021 and two suppliers submitted
bids. The bids received are detailed in the below table.
Bid No. 2021-146 #1 Dyed #2 Dyed Cold Flow
-$0.0375 -$0.0200 -$1.5000 $0.0100
Colonial Oil
Industries, Inc. $0.0117 $0.0357 $0.0900 $0.0200
CyRide staff performed a bid analysis based on the quantities of fuel consumed
from July 1, 2019 to June 30, 2020. This analysis showed Renewable Energy Group
of Ames, Iowa, had the lowest overall price of the bidders. CyRide anticipates using
up to 390,000 gallons of fuel during the contract period for a total not-to-exceed
contract amount of $1,072,500. The not-to-exceed contract amount is based on the
approved FY 2021/22 budget price of $2.75 per gallon.
On May 21, 2021, the Transit Board of Trustees recommended approval of a fuel contract
with the Renewable Energy Group at a not-to-exceed contract amount of $1, 072,500.
ALTERNATIVES:
1. Approve award of contract to Renewable Energy Group of Ames, Iowa, for fuel
purchases from July 1, 2021 until June 30, 2022, at a not-to-exceed amount of
$1,072,500.
2. Reject all bids and direct staff to modify the fuel bid to reflect Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
2
The bid from Renewable Energy Group of Ames, Iowa reflects the lowest price for CyRide
to purchase fuel at a deduction from market rate during the specified contract period.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
1
ITEM # 21_____
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR CYRIDE CUSTODIAL SERVICES
BACKGROUND:
CyRide has contracted with a third party to provide custodial services for the CyRide
administrative facility since its construction in 2008. The custodial services contract was
last awarded in 2015 to Nationwide Office Care of Clive, Iowa. CyRide originally planned
to rebid the custodial services contract before the five-year contract expired on June 30,
2020. To avoid rebidding the contract during the height of the pandemic, the contract was
extended on a temporary basis until a more stable bidding environment was present.
On April 19, 2021, in cooperation with the Purchasing Division, CyRide issued a Request
for Proposals (RFP) number 2021-128 soliciting bids for custodial services. Three
organizations submitted responses to this RFP. The calculated scores for each bidder
are shown in the following table.
Criteria Weight
Nationwide Building Maintenance
Management /
Work Approach
25% 2.00 1.58 1.58
Past
Performance /
Total Score 7.96 6.76 6.05
Bid Price $2,330.50/month $3,430/month $2,100/month
Staff evaluated these proposals and determined that Nationwide Office Care of
Clive, Iowa was the best value for CyRide.
If approved by Council, this contract would begin on July 1, 2021 and extend through
June 30, 2022 at an initial cost of $2,330.50 per month and have the potential of four (4)
additional annual renewal options subject to successful performance.
The Transit Board approved award of contract to Nationwide Office Care of Clive, Iowa
at their May 21, 2021 meeting.
2
ALTERNATIVES:
1. Approve award of contract to Nationwide Office Care of Clive, Iowa, for the initial
contract period beginning July 1, 2021 through June 30, 2022 with the possibility
of four (4) additional 12-month contract periods.
2. Reject all proposals and direct staff to proceed according to City Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
Utilizing a third-party custodial contractor has proven to be a cost-effective way to keep
CyRide’s administrative facility in good condition. Awarding the contract to Nationwide
Office Care will provide a needed service at the best value to CyRide.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
ITEM # __22_______
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: FLOOD MITIGATION – RIVER FLOODING TREE CLEARING
BACKGROUND:
On February 11, 2020, City Council approved the FEMA grant funding agreement for the
stream bank restoration project providing flood mitigation in the Squaw Creek channel.
A central component includes conveyance improvements within the channel
approximately 2,000 feet either side of the South Duff Avenue bridge. The cost share
amounts for this grant are as follows:
Funding
Funding Amount % of Cost
Total:$ 4,996,600.00 100%
Final design has been submitted with permit applications to the Army Corps of Engineers
and Iowa DNR. The land acquisition process is underway, including landowner offers
being sent out.
On March 9, 2021 City Council awarded the tree clearing project to RW Excavating
Solutions, LC of Prairie City, Iowa in the amount of $74,745 as the Base Bid plus all
Alternates except for properties associated with Alternates 5, 6, and 7. A map reflecting
the various Alternates is attached. Staff approved Change Order No. 1 in the amount of
$14,540 to add the Alternate 5 area to the contract with the addition of harvesting 35 root
wad trees which will be reused during the grading contract to provide habitat within the
stream as well as control stream flows and prevent erosion.
Change Order No. 2 includes additional seeding/mulching and wattles for enhanced
erosion control. Originally this work was to be completed by City staff, however with other
significant workload and to keep within Iowa Department of Natural Resources (IDNR)
permit compliance, the contractor has been asked to complete this work. The other item
included with this change order is additional hauling of felled cottonwood trees to create
additional storage space for stockpiled trees within the floodway area, per the IDNR
Floodplain Development permit. This stockpile arrangement was planned with both
IDNR and City Floodplain Development staff, just in case there would be a flood prior to
the larger grading project taking place. Change Order No. 2 is a contract increase of
$74,800. The total tree clearing contract is in the amount of $164,085.
Iowa Department of Homeland Security & Emergency Management (HSEMD)
performed a cursory review of both proposed Change Orders and found the necessary
language required by the Hazard Mitigation Assistance to be present, therefore these
costs are eligible within the 75%/25% cost split outlined above and total estimated
costs remain within the available funding.
ALTERNATIVES:
1. Approve Change Order No. 2 for the Flood Mitigation – River Flooding (Tree
Clearing) project with RW Excavating Solutions, LC of Prairie City, Iowa in the
amount of $74,800.
2. Direct staff to revise the project.
MANAGER’S RECOMMENDED ACTION:
Overall, the FEMA flood mitigation project has a closeout of June 2022. Land acquisition
offers are being sent out and negotiated.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
0911400120
0911401075
0911325060
0911325045
0911325015
0911400065
0911326065
09114010400911326050
0911400010 0911400020
City of Ames, IA, Pictometry, EagleView 2019
IOWAY CREEK PARCEL MAP
0 400 800 1,200200Feet
CITY OF AMES
IOWAY CREEK
FLOOD MITIGATION
IMPACTED PARCELS
WHKS NO. 8198
Base Bid
Base Bid
Bid Alternate 1
Bid Alternate 2
Bid Alternate 4
Bid Alternate 5
Bid Alternate 9
Bid Alternate 10
Bid Alternate 11
Base Bid
Bid Alternate 3
Bid Alternate 6
Bid Alternate 8
Bid Alternate 7
1
ITEM # __23___
DATE: 5-25-21
COUNCIL ACTION FORM
SUBJECT: INSTALLATION OF ELECTRIC VEHICLE CHARGING STATIONS –
CHANGE ORDER NO. 2
BACKGROUND:
The Iowa Department of Transportation solicited applications for grant funding through
the Volkswagen Environmental Settlement Trust to expand electric vehicle (EV) charging
infrastructure in the state and reduce emissions of nitrogen oxides (NOx). Ames Electric
Services applied and received grant funding for three charging sites.
All necessary due diligence has been completed for two of the three sites, hosting three
of the four chargers. One (1) level two charger (with two ports) will be installed at the
Ames Intermodal Facility located at 249 Hayward Ave and two (2) DC Fast Chargers (with
two ports total) will be installed at the Kum & Go located at 2108 Isaac Newton Drive. The
exact location of the third installation site is yet to be confirmed.
PRIOR ACTION
On April 27, 2021, the Ames City Council approved a contract with Commonwealth
Electric for the installation of the electric vehicle charging stations at the Ames
Intermodal Facility and at Kum & Go on Isaac Newton Drive, in the amount of
$16,837.52.
2
Change Order No. 1 for $250 was approved by staff to include additional protection
against vehicular contact for the charger to be installed at Ames Intermodal Facility.
THIS ACTION
During the DC Fast Charger Installation pre-construction meeting with Ames Electric staff
and Commonwealth Electric at Kum & Go, it became clear that the division of
responsibilities within Ames’ and the contractor’s scopes of work would result in logistical
challenges on the site. Transferring some of the work from Ames’ scope into the
contractor’s scope of work will reduce trips to the site for both parties. Specifically, the
contractor would become responsible for installation of two branch circuit feeds
and two conduit runs.
The overall cost difference to the project is minimal because this work was previously
included in internal job orders. The slight difference in cost is within the contingency
allowed in the original budget.
Therefore, this action is to seek City Council approval for Change Order No. 2 in the
amount of $5,481 to Commonwealth Electric for a change in scope on the DC Fast
Charger installation at 2108 Isaac Newton Drive, as described in the quote from Tom
Washington dated May 19th, 2021.
ALTERNATIVES:
1. Approve Change Order No. 2 in the amount of $5,481 to Commonwealth Electric
to expand the scope of work on the DC Fast Charger installation at 2108 Isaac
Newton Drive.
2. Do not approve the requested change order. This work would be done by Electric
Services as originally planned, but would delay the installation of all chargers.
CITY MANAGER'S RECOMMENDED ACTION:
The requested change order will significantly simplify the installation process for the DC
Fast Charger and minimally increase the cost of the project.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM #___24__
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: CONTRACT RENEWAL - ELECTRIC UTILITY POLES
BACKGROUND:
This contract is for the purchase of electric utility poles needed to meet the anticipated
needs of the Electric Services Department for new construction and maintenance.
These poles will be purchased from an Electric Department inventory asset account and
charged to the appropriate operations accounts as the poles are put into use. Generally,
over a million dollars in assets are available in the Electric inventory at any given time
for use in new service and maintenance activities.
On June 26, 2018, City Council awarded a contract to Baldwin Pole & Piling, Des
Moines, Iowa, for the purchase of these electric utility poles in accordance with unit
prices bid. This contract included the option for the City to renew in one-year increments
for up to four additional years. This is the third renewal out of four possible renewal
periods, providing electric utility poles from July 1, 2021 through June 30, 2022.
There is a zero percent price increase for the 2021-2022 fiscal year.
Under this contract, poles would be purchased at the City’s discretion which may be
quarterly or on an as-needed basis. This provides the City with flexible inventory
management and helps to reduce the need for storage space. Bid prices are exclusive
of sales taxes, which are applicable to the purchase of this equipment and are paid
directly by the Utility. Council should note that no contract amount is being
authorized at this time, since payments will be made as these poles are
purchased.
ALTERNATIVES:
1. Award a contract to Baldwin Pole & Piling, Inc., Des Moines, Iowa, for the purchase
of electric distribution utility poles in accordance with unit prices bid.
Poles will be purchased as requested. Payments will be based on unit prices bid and
actual quantities ordered, plus applicable sales taxes.
2. Reject all bids and attempt to purchase electric utility poles on an as needed basis at
unpredictable prices.
2
MANAGER'S RECOMMENDED ACTION:
It is important to purchase distribution utility poles at the lowest possible cost with
minimal risk to the City. It is also imperative to have these poles available to meet
customer needs for new service or emergency replacements. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as
stated above.
1
ITEM # _ 25 _
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: POWER PLANT SPECIALIZED WET DRY VACUUM, HYDRO BLAST,
AND RELATED CLEANING SERVICES - CONTRACT RENEWAL
BACKGROUND:
This contract is for Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning
Services for the Power Plant. The Power Plant’s two gas-fired, high-pressure steam
generation units require regular professional maintenance and repair. This consists of
emergency service, as well as regularly scheduled planned repairs and services during
scheduled outages. The cleaning and special preparation of the boiler surfaces on these
generation units requires professional tradecrafts and maintenance experts.
Both units operate under environmental conditions with high heat and high pressure,
resulting in slag and other industrial debris coating the boiler and other plant equipment
surfaces. Prior to repair and maintenance work, it is necessary to have the surfaces
professionally cleaned using high-pressure water jets and vacuums.
In order to clean the surfaces, outside contractors are used who can provide mobile high-
pressure generator equipment with hoses and lances to cut through and wash away the
industrial debris coatings. These same firms have the industrial vacuum equipment that
can accumulate and contain this industrial debris for proper disposal. The goal of this
contract is to meet these requirements in the most economical manner.
On June 12, 2018, City Council awarded contract to HTH Companies, Union, Missouri,
to provide these services. The contract has the option for the City to renew in one-year
increments for up to four additional years. The period from July 1, 2021 through June
30, 2022, is the third of the four-renewal periods subject to Council approval of
funding.
The contract’s rate provision increases 2% per year for labor, travel and subsistence, and
for equipment and tools. The FY 2021/22 rates are shown on Attachment 1.
The benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
2
The approved FY 2021/22 Power Plant operating budget includes $235,000 for services
to be performed under this contract. Invoices will be based on contract rates for time and
materials for services received.
ALTERNATIVES:
1. a. Approve contract renewal with HTH Companies, Inc. Union, Missouri, for the
Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services
contract for Power Plant for the one-year period from July 1, 2021 through June
30, 2022 for hourly rates and unit prices bid, in an amount not-to-exceed
$235,000.
b. Approve a performance bond in the amount of $235,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for these specialized cleaning services, and will also
control costs by having established billing rates. Funds will be expended only as work is
required and in accordance with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
DESCRIPTION Unit FY 2018/2019
Pricing
FY 2919/2020
Pricing
FY 2020/2021
Pricing
FY 2021/2022
Pricing
Wet Dry Vacuum Service:
Vac truck Hour $90.00 $91.80 $93.64 $95.51
Support truck Hour $0.00 $0.00 $0.00 $0.00
Hose Foot $1.25 $1.28 $1.30 $1.33
Operator / Lead service tech Hour $40.00 $40.80 $41.62 $42.45
Operator / Lead service tech (OT) Hour $54.00 $55.08 $56.18 $57.31
Service tech Hour $33.00 $33.66 $34.33 $35.02
Service tech (OT) Hour $45.00 $45.90 $46.82 $47.75
Hydro Blast Service:
Hydro blast pump Hour $137.50 $140.25 $143.06 $145.92
Industrial hydroblaster Hour N/A N/A N/A N/A
Support truck Day $0.00 $0.00 $0.00 $0.00
Operator / Lead service tech Hour $40.00 $40.80 $41.62 $42.45
Operator / Lead service tech (OT) Hour $54.00 $55.08 $56.18 $57.31
Operator / Lead service tech (OD) Hour $54.00 $55.08 $56.18 $57.31
Lead service tech Hour $54.00 $55.08 $56.18 $57.31
Service tech Hour $33.00 $33.66 $34.33 $35.02
Service tech (OT) Hour $45.00 $45.90 $46.82 $47.75
Service tech (OD) Hour $45.00 $45.90 $46.82 $47.75
Travel & Subsistence:
Mobe and demobe mileage (operator) mile $0.55 $0.56 $0.57 $0.58
Mobe and demobe mileage (service tech) mile $0.55 $0.56 $0.57 $0.58
Mobe and demobe (operator)mile $0.55 $0.56 $0.57 $0.58
Mobe and demobe (service tech)mile $0.55 $0.56 $0.57 $0.58
Mobe and demobe (vac truck)mile $2.50 $2.55 $2.60 $2.65
Mobe and demobe (support truck)mile $1.25 $1.28 $1.30 $1.33
Per Diem Day $75.00 $76.50 $78.03 $79.59
Miscellaneous:
Power washer Day $100.00 $102.00 $104.04 $106.12
Vacuum pipe trailer Day $100.00 $102.00 $104.04 $106.12
PPE kit Each $0.00 $0.00 $0.00 $0.00
Confined space entry Each $0.00 $0.00 $0.00 $0.00
Truck mounted water jet Each
Truck wash out Each $200.00 $204.00 $208.08 $212.24
Liquid vacuum tanker truck Day
Indicent spill response trailer Day $500.00 $510.00 $520.20 $530.60
55 gal steel open top drum Drum
Sanitizer Each $0.00 $0.00 $0.00 $0.00
Waste Disposal Drum
Consumables: Cost Plus 10%
2018-145 SPECIALIZED WET
DRY VACUUM, HYDRO BLAST,
AND RELATED CLEANING
SERVICES CONTRACT FOR
CONTRACTOR: HTH
Companies, Inc Union, MO
cost plus 10%
cost plus 10%
cost plus 10%
cost plus 10%
ITEM # ___26____
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: SCAFFOLDING AND RELATED SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT – CONTRACT RENEWAL
BACKGROUND:
This contract consists of providing and installing scaffolding, bracing, and fall protection
when needed at the City’s Power Plant.
On June 25, 2019, City Council awarded a contract for the Power Plant’s Scaffolding and
Related Services and Supplies to HTH Companies, Inc. of Union, MO. This contract has
the option for the City to renew in one-year increments for up to four additional years.
The period from July 1, 2021 through June 30, 2022, is the second of the four-
renewal periods subject to Council approval of funding for the scaffolding, bracing,
and fall protection.
The contract’s rate provision increases of 2% per year for labor, travel and subsistence,
and for equipment and tools. The rates for FY 2021/22 are shown on Attachment 1. The
benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime
4) City staff time saving in obtaining quotes, evaluating bids, and preparing
specifications and other procurement documentation.
The approved FY 2021/22 Power Plant operating budget includes $53,000 for these
services. Invoices will be based on contract rates for time and materials for services that
are actually received.
ALTERNATIVES:
1. a. Approve contract renewal with HTH Companies, Inc, Union, MO for the
Scaffolding and Related Services and Supplies Contract for the one-year
period from July 1, 2021 through June 30, 2022.
b. Approve a performance bond in the amount of $53,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine scaffolding services at the
Power Plant. The contract will establish rates for service and provide for guaranteed
availability, thereby setting in place known rates for service.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)
Supervisor:$49.68 $70.75 $70.75
Foreman:$49.68 $70.75 $70.75
Journeyman:$45.00 $63.46 $63.46
Laborer $40.06 $56.18 $56.18
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
year
2%
2%
2%
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
$88.43
1
ITEM # __27___
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: ASBESTOS MAINTENANCE SERVICES FOR POWER PLANT –
CONTRACT RENEWAL
BACKGROUND:
This contract involves the removal and proper disposal of asbestos insulation at the
City’s Power Plant, including Units 5 and 6 (both retired) and operating Units 7 and 8.
The two retired units and Unit 7 are primarily insulated with asbestos type insulation. Unit 8
is considered “asbestos free" excluding some gasket material and steam pipe insulation
around the turbine. In addition, other equipment and piping located in the Power Plant has
been insulated with asbestos type insulation. Asbestos removal is an ongoing process.
Each year Electric Services estimates how much asbestos can be removed from the plant
based on location and impact on plant operations.
The Power Plant benefits from having a service contract with a company that provides
both routine and emergency asbestos remediation services. These services include
removal and disposal of asbestos containing insulation, as well as the remediation/
encapsulation of identified areas or areas where an encapsulated surface is damaged.
Asbestos must be removed and disposed of per State and Federal regulations before
retired equipment can be physically removed. In addition, asbestos should be removed
or encapsulated in areas where employees will be working.
On July 23, 2019, Council awarded a contract to Earth Services & Abatement, LLC, Des
Moines, IA for the asbestos maintenance services contract. This contract included the
option for the City to renew in one-year increments for up to four additional years. The
period from July 1, 2021 through June 30, 2022, is the second of the four-renewal
periods subject to Council approval of funding for asbestos removal.
The contract’s rate provision increases 3% for both Labor and Travel & Subsistence.
The FY 2021/22 rates are shown on Attachment 1.
The benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
2
The approved FY 2021/22 Power Plant operating budget includes $200,000 for this
contract. Invoices will be based on contract rates for time and materials for services
actually received.
ALTERNATIVES:
1. a. Approve contract renewal with Earth Services & Abatement LLC, Des Moines,
IA, for the Asbestos Maintenance Services Contract for Power Plant for the
one-year period from July 1, 2021, through June 30, 2022.
b. Approve a performance bond in the amount of $200,000.
2. Do not renew the agreement and direct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
Asbestos removal and encapsulation are an on-going effort, since most of the old
equipment at the Power Plant was insulated with asbestos. This contract establishes
rates for service and provides for guaranteed availability, thereby setting in place known
timing and rates.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
Contractor:
DESCRIPTION
Hourly
Supervisor 83.81$ 125.72$ 167.62$
Apprentice
Foreman
Journeyman
Technician
Asbestos Worker 72.14$ 108.21$ 144.28$
Subsistence:
Travel:
Materials:
Rate per U/M
$250/each
$250/each
$149.80/ton
Cost + 10%
Labor Rates
Proposed Price Increase for Renewal Periods:
Description
Earth Services & Abatement LLC
Misc. Tools & Equipment Rates:
ITEM # __28___
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: NON-ASBESTOS INSULATION AND RELATED SERVICES AND
SUPPLY CONTRACT FOR POWER PLANT – CONTRACT
RENEWAL
BACKGROUND:
This contract involves the removal, repair, and reinstallation of non-asbestos insulation
of all types used at the City’s Power Plant.
On July 23, 2019, City Council awarded a contract to HTH Companies, Inc., Union,
Missouri, for the Non-Asbestos Insulation and Related Services and Supplies Contract
Power Plant. This contract included the option for the City to renew in one-year
increments for up to four additional years. The period from July 1, 2021 through June
30, 2022, is the second of the four-renewal periods subject to Council approval of
funding for non-asbestos insulation services.
The contract’s rate provision increase is 2% for both Labor and Travel & Subsistence.
The FY 2021/22 rates are shown on Attachment 1. The benefits of having a contract for
these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
The approved FY 2021/22 Power Plant operating budget includes $150,000 for this
contract. Invoices will be based on contract rates for time and materials for services
actually received.
ALTERNATIVES:
1. a. Approve contract renewal with HTH Companies, Inc., Union, Missouri, for the
Non-Asbestos Insulation and Related Services and Supplies Contract for the
one-year period from July 1, 2021, through June 30, 2022.
b. Approve a performance bond in the amount of $150,000.
2. Do not renew the agreement and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine non-asbestos insulation
services at the Power Plant. The contract will establish rates for service and provide for
guaranteed availability, thereby setting in place known rates for service.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $43.86 $63.24 $63.24
Apprentice $32.64 $45.90 $45.90
Foreman $43.86 $63.24 $63.24
Journeyman $38.76 $56.10 $56.10
Technician $32.64 $45.90 $45.90
Subsistence:
Travel:
Mileage:
Materials
Labor Rates:
Proposed Price Increase for Renewal Periods:
2% per year
2% per year
ITB 2019-148 Non-Asbestos Insulation and
Related Services & Supply Contract for Power
Plant (Renewal July 1, 2020 through June 30,
Overtime after 8 hours or on weekend
$86.70 per overnight
Contractor: HTH Companies, Inc. , Union Missouri
labor hourly rates
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $44.74 $64.50 $64.50
Apprentice $33.29 $46.82 $46.82
Foreman $44.74 $64.50 $64.50
Journeyman $39.54 $57.22 $57.22
Technician $33.29 $46.82 $46.82
Subsistence:
Travel:
Mileage:
Materials
Labor Rates:
Travel &
Cost + 7%
Proposed Price Increase for Renewal Periods:
2% per year
2% per year
ITB 2019-148 Non-Asbestos Insulation and
Related Services & Supply Contract for Power
Plant (Renewal July 1, 2021 through June 30,
2022)
Overtime after 8 hours or on weekend
$88.43 per overnight
labor hourly rates
lined through on bid form
1
ITEM # __29___
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: PLAT OF SURVEY FOR 623 AGG AVENUE (CONVEYANCE PARCEL)
BACKGROUND:
The City’s subdivision regulations in Chapter 23 of the Ames Municipal Code include a
process for creating or modifying property boundaries and for determining if any
improvements are required in conjunction with the platting of property.
This proposed plat of survey for Parcel ‘P’ is for a conforming conveyance parcel described
as Parts of Lot 1, 7, 8 and 9 of Block 12 of College Heights Addition, addressed as 623 Agg
Avenue. This parcel includes approximately 11,539 square feet and is zoned Residential
Low Density (RL). The property is currently developed with a single-family residence.
The proposed plat of survey retains the property’s current dimensions. The plat of survey
was reviewed to ensure that the proposed lot dimensions and setbacks for Parcel ‘P’ comply
with the requirements found in the zone development standards of the Residential Low
Density (RL). A graphical representation as well as a complete and accurate description of
the parcel is included.
The purpose of the plat is to create a legal parcel for purposes of allowing building
and zoning permits to be issued for the use of the site. All new construction would
also be subject to meeting current zoning standards for setbacks and coverage. The
plat of survey does not require additional infrastructure improvements to be installed as it
was the subject site of prior subdivision approval.
Approval of this plat of survey (Attachment B) will allow the applicant to prepare the official
plat of survey and submit it to the Planning and Housing Director for review. The Director
will sign the plat of survey confirming that it fully conforms to all conditions of approval. The
prepared plat of survey may then be signed by the surveyor, who will submit it for recording
in the office of the County Recorder. Once it is recorded, the property owner can proceed
with obtaining building and zoning permits.
ALTERNATIVES:
1. Approve the plat of survey consistent with the standards of the Subdivision Ordinance
(Chapter 23).
2. Deny the plat of survey on the basis that the requirements for plats of survey as
described in Section 23.308 have not been satisfied.
3. Refer this back to staff for additional information.
2
CITY MANAGER'S RECOMMENDED ACTION:
The conveyance parcel process was established in 2009 to create a means for property
owners to bring parcels of land into compliance with the City’s permitting processes. The
goal was to establish usable and buildable parcels with a recorded survey in order to have
measurable property lines. Approving this proposed plat of survey will recognize the
current parcel as a legal lot for permitting purposes. Approving the plat of survey as
a conveyance parcel will not exempt the parcel from meeting zoning development
standards for building, such as setbacks and coverage.
Staff has determined that the proposed plat of survey satisfies all Subdivision Code
requirements and has made a preliminary decision of approval. Parcel ‘P’ conforms to the
underlying zoning standards for lot requirements. Staff has determined that the proposed
plat of survey does not trigger City infrastructure requirements as defined within the
Subdivision Code.
Therefore, it is the recommendation of the City Manager that the City Council accept
Alternative #1, thereby adopting the resolution approving the proposed plat of survey.
3
ADDENDUM
PLAT OF SURVEY FOR 623 AGG AVENUE
Application for a proposed Plat of Survey has been submitted for:
Conveyance parcel (per Section 23.307)
Boundary line adjustment (per Section 23.309)
Re-plat to correct error (per Section 23.311)
Auditor’s plat (per Code of Iowa Section 354.15)
Owners: Molly E. & Alexandra R. Parrott
Existing Street Address: 623 Agg Avenue
Assessor’s Parcel #: 09-09-280-030
Legal Description: PARCEL ‘P’ DESCRIPTION:
A parcel of land located in and being part of Lots 1, 7, 8 and 9 of Block 12 of College
Heights Addition to Ames, Story County, Iowa, and being more particularly described as
follows:
Commencing at the North Corner of Lot 6 of said Block 12 of College Heights Addition;
Thence N 00˚58’41” W, 43.00 feet along the East Line of the 7 foot wide public Right-of-
Way to the Northwest Corner of said lot 7 and also to the Point of Beginning; Thence N
00˚58’41” W, 37.26 feet along said Right-of-Way; Thence N 00˚50’09” W, 22.74 feet along
said Right-of-Way; Thence N 84˚04’07”E, 167.21 feet to a point on the West Right-of-Way
Line of Agg Avenue and the Beginning of of a 545.33 foot radius curve, concave westerly;
Thence 85.11 feet Southerly along said curve and the Agg Avenue Right-of-Way, long
chord bears S 08˚45’26” W, 85.02 feet; Thence N 87˚27’40” W, 152.55 feet to the Point of
Beginning.
Containing 11,539 square feet more or less.
Public Improvements:
The preliminary decision of the Planning Director finds that approval requires all public
improvements associated with and required for the proposed plat of survey be:
Installed prior to creation and recordation of the official plat of survey and prior
to issuance of zoning or building permits.
Delayed, subject to an improvement guarantee as described in Section
23.409.
Not Applicable. (no additional improvements required)
Note: The official plat of survey is not recognized as a binding plat of survey for permitting
purposes until a copy of the signed and recorded plat of survey is filed with the Ames City
Clerk’s office and a digital image in Adobe PDF format has been submitted to the Planning
& Housing Department.
4
Attachment A- Existing Conditions
Attachment B: Plat of Survey
5
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES,
IOWA, BY REPEALING CHAPTER 17, SECTION 17.37, FACE COVERING
REQUIREMENTS; REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by
repealing Chapter 17, Section 17.37.
“Sec. 17. 37 FACE COVERING REQUIREMENT: REPEALED”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent
of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and publication as
required by law.
Passed this day of , 2021 .
_____________________________________________________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
Caring People Quality Programs Exceptional Service
515.239.5146 main
fax
Legal Department
To:
From:
Date:
Subject:
This memo is in two parts: A) Responding to the motion made at the May 11,
2021 Council meeting for a memo on the interplay between the Story County
face-covering mandate and the City of Ames if the City’s face-covering
ordinance expires or is repealed; and B) Regarding the options for the future of
the face-coverings ordinance.
A.Interplay of Story County and City of Ames face-covering mandates.
Article III, Sec. 39A of the Iowa Constitution (the “Counties Home Rule” section)
states:
If the power or authority of a county conflicts with the power and
authority of a municipal corporation, the power and authority
exercised by a municipal corporation shall prevail within its
jurisdiction.
This provision makes clear that a city ordinance prevails over a county
ordinance on the same topic. Also, the “power and authority” of the county
government or municipal government is not limited to only ordinances.
Story County has a face coverings policy that is generally similar to the City of
Ames ordinance. The County mask mandate is actually a Story County Board
of Health regulation, which has to be (and has been) approved by the Board of
Item No. 2a
Supervisors and per the Iowa Code.1 The Ames ordinance is found at Section
17.37 of the Ames Municipal Code.
Because of the Iowa Constitution’s provision above, we know that the Story
County regulation currently is not effective within the corporate municipal
boundaries of Ames, since the City has its own face-covering ordinance.
The Story County face-covering regulation does not have an expiration date. It
will have to be repealed by action of the Board of Supervisors in order to
eliminate the county face-covering mandate.
The City’s ordinance is written to sunset on June 30, 2021. At that point, it will
no longer be in effect. With the newly-issued CDC guidance, there’s a
possibility that the ordinance could be repealed earlier.
Because the County Board of Health regulation is still in effect, once the City’s
face-covering ordinance is no longer in effect, the county regulation will become
effective in Ames, unless the Council takes some action.
Power and authority may be exercised by a city council by ordinance,
resolution, or motion2. The Council has the authority to reject the
implementation of the Story County mask mandate in Ames. But in order to do
so, merely repealing the City’s ordinance or allowing it to sunset/expire, would
not accomplish this goal. The City Council must take an affirmative step of
some sort. A resolution passed by the City Council saying that it is the policy
of the Ames City Council that the Story County face-face-covering mandate will
not be in effect within the City would establish that the Story County regulation
would not be effective within Ames. I have consulted with the Story County
Attorney’s office, and that office is in agreement that such a resolution would
result in the Story County Board of Health regulation not being in effect within
1 Iowa Code section 137.104
2 “A city council shall exercise a power only by the passage of a motion, a resolution,
an amendment, or an ordinance.” Iowa Code section 364.3(1).
Ames. If the Council desires to establish such a policy by resolution, I would
suggest that it be done at the last meeting held before the ordinance expires on
June 30, or if the ordinance is repealed earlier, at the same meeting where the
ordinance is repealed.
In summary:
1. If the Ames face-covering ordinance expires or is repealed before the
sunset date, the Story County Board of Health face-covering regulation
will become effective within the city limits of Ames.
2. If the Council wishes not to have the Story County Board of Health
regulation become effective within Ames, the Council has the legal ability
to do that, via a resolution establishing that Story County’s face-covering
mandate will not be in effect within the corporate boundaries of Ames.
B) Options regarding the City of Ames Face-Covering ordinance.
As a response to the global COVID-19 pandemic, the Ames City Council
adopted a face-covering mandate ordinance on September 1, 2020. The
ordinance became effective on September 4, 2020 and is codified at Section
17.37 of the Ames Municipal Code. The original expiration date was
December 31, 2020, but at its final meeting in December 2020, the Council
amended the ordinance with a new sunset date, June 30, 2021.
On Friday, May 14, 2021, the federal Centers for Disease Control (CDC) issued
new guidelines regarding the wearing of masks or face-coverings for those fully
vaccinated. Though there are many subtleties to the CDC guidance, this
summary paragraph from the CDC encapsulates the main message of the new
guidance: “Fully vaccinated people can resume activities without wearing a
mask or physically distancing, except where required by federal, state, local,
tribal or territorial laws, rules, and regulations, including local business and
workplace guidance.” See: https://www.cdc.gov/coronavirus/2019-
ncov/vaccines/fully-vaccinated-guidance.html
In response to news coverage of the new CDC guidance, the Council and City
staff have received communications from citizens and businesses in Ames
asking about, or offering an opinion on, the City’s face-covering mandate now
that the CDC has changed its guidance.
The City’s face-covering ordinance is set to expire after June 30, 2021. If the
Council desires to extend the ordinance, it would have to amend the ordinance
to do so before June 30, which could be done in time with the first reading
taking place on May 25, 2021. The Council can tale no action, and simply allow
the sunset clause to make the ordinance expire after June 30. The Council
could repeal the ordinance through the standard three readings at three
different City Council meetings. That would involve first reading of an
ordinance repealing the face-covering ordinance at the May 25, 2021 Council
meeting; second reading would be at the June 8, 2021 Council meeting, with
third & final reading at the June 22, 2021 Council meeting. The repeal would
become effective on Friday, June 25, 2021. If the Council desires to repeal the
ordinance and to do so more quickly, the Council could schedule the first
reading on May 25, 2021 and then suspend the rules requiring three separate
readings at three separate Council meetings, as permitted by the Code of Iowa,
thereby adopting the repeal in one meeting. This would make the repeal
effective on May 28, 2021. Another option would be to amend the ordinance in
some fashion, rather than repealing it or allowing it to expire.
ALTERNATIVES:
1. The Council can take no action, and the ordinance will expire and
become null and void after June 30, 2021.
2. The Council can direct the City Attorney’s office to draft an ordinance
repealing the face-covering mandate ordinance, with the first reading at
May 25, 2021 Council meeting.
3. The Council can direct the City Attorney’s office to draft an ordinance
repealing the face-covering mandate ordinance, with the first reading at
the May 25, 2021 Council meeting, along with an agenda sub-item to
consider a Motion to Suspend the Rules, which would allow the repealing
ordinance to be adopted on May 25, 2021.
4. The Council can direct the City Attorney’s office to draft an ordinance
amending the face-covering ordinance in ways the Council has
determined, and extending the sunset date if so desired, to be
considered for first reading at the May 25, 2021 Council meeting.
5. The Council can direct the City Attorney’s office to draft an ordinance
amending the face-covering mandate ordinance by extending the sunset
date to some date beyond June 30, 2021.
ALTERNATIVES REGARDING THE STORY COUNTY BOARD OF HEALTH
REGULATION:
1. The Council can take no action and allow the Story County Board of
Health regulation to become effective within the City of Ames upon the
expiration or repeal of the Ames face-covering ordinance.
2. The Council can direct staff to place a Resolution on the agenda for the
meeting at which the ordinance is being repealed, or at the last meeting
before the ordinance expires, stating that it is the policy of the City of
Ames that the Story County Board of Health regulation is not effective
within the corporate limits of the city.
Attachment 2
Interim Public Health Recommendations
From CDC For Fully Vaccinated People
Fully vaccinated people can:
• Resume activities without wearing masks or physically distancing, except
where required by federal, state, local, tribal, or territorial laws, rules and
regulations, including local business and workplace guidance
• Resume domestic travel and refrain from testing before or after travel or
self-quarantine after travel
• Refrain from testing before leaving the United States for international
travel (unless required by the destination) and refrain from self-quarantine
after arriving back in the United States
• Refrain from testing following a known exposure, if asymptomatic, with
some exceptions for specific settings
• Refrain from quarantine following a known exposure if asymptomatic
• Refrain from routine screening testing if feasible
Caring People Quality Programs Exceptional Service
515.239.5101 main
fax
City Manager’s Office
MEMO
To: Mayor and City Council
From: Deb Schildroth, Assistant City Manager
Date: May 17, 2021
Subject: Local Partners Input on Face Covering Ordinance
City Council implemented a face covering ordinance on September 4, 2020 as a public
health measure to help reduce the spread of COVID-19. The ordinance was set to expire
on December 31, 2020. On November 24, 2020, Council incorporated input solicited
from local partners and medical advisors as part of the review in determining the
extension of the face covering ordinance. The local partners and medical advisors
included Story County Board of Health, Iowa State University, McFarland Clinic, and
Mary Greeley Medical Center. All four organizations responded in support of
continuing the face covering ordinance, and Council voted to extend the sunset date of
the ordinance to June 30, 2021.
At the May 10, 2021 City Council meeting, Council directed staff to collect feedback
from those same four local partners and medical advisors in preparation of revisiting the
face covering ordinance. A couple of days following the Council meeting, CDC
announced new guidance pertaining to face coverings. The guidance states that fully
vaccinated people can resume activities without wearing a face covering or physically
distancing, except where required by federal, state, local rules including local business
and workplace guidance (i.e. healthcare settings, public transportation, prisons, and
homeless shelters). The question asked in the solicitation of feedback from Story
County Board of Health, Iowa State University, McFarland Clinic, and Mary Greeley
Medical Center, was what input or concerns does each entity have if the face covering
ordinance is allowed to sunset and not be extended. The general theme from the
responses was to follow CDC guidelines.
It’s important to note that if action is taken to repeal the ordinance, then any face
covering requirements that may continue in schools, businesses, stores, etc. is at the
discretion of those entities.
Item No. 2b
Additionally, the City’s transit service, CyRide, will need to continue wearing face
coverings due to the federal directive they are currently required to follow. This
directive also applies to riders on the buses.
Because CDC guidelines can change quickly, Council may want to consider a motion
supporting the continued monitoring of the CDC guidelines and information on
positivity rate, hospitalizations, and vaccinations from our medical advisors in Story
County.
Please find attached to this memo the responses from the local partners and medical
advisors.
Mary Greeley Medical Center
From: Dieter, Brian <dieter@mgmc.com>
Sent: Monday, May 17, 2021 8:44 AM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Cc: Deardorff, Amber <deardorff@MGMC.COM>
Subject: Re: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
We are supportive of following as closely as possible the CDC guidance. We are also cognizant of the
difficulty of having a mask mandate for those not vaccinated- that said, mandate currently in place
should be allowed to lapse-
Brian Dieter
Chair, Story County Board of Health
From: John Paschen <jpaschen@mcfarlandclinic.com>
Sent: Sunday, May 16, 2021 1:34 PM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Subject: Re: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
Deb, I would be more than happy to give you my thoughts. The world has certainly changed considering
COVID-19 over the past 48 hours and it seems we are all trying to catch up. I expect more changes
come out as the weeks go on. I will tell you the BOH will meet this week to discuss our own mask
mandate and how to handle that.
However, here are my current thoughts: It is important to know the CDC guidelines, though quite game
changing, ONLY apply to adults that have been fully vaccinated(though you could easily include
teenagers that have been fully vaccinated for COVID). A consideration the city council may consider is
recommending to businesses they allow people to be present without a mask if they report themselves
as being completely vaccinated. I think they can ask but, with the governors impending legislation that
we all expect her to sign, I do not think they should require proof.
I feel it is also important to support businesses in the decision to still require masks in their
stores. Individual employees may be nervous about having people present in a business without a mask,
or could not be fully vaccinating themselves,or have a medical condition that makes them at high risk for
COVID-19 complications. People in the service industry have suffered significant stress due to risks put
on them during this pandemic and support from all forms of government is reasonable.
Public transportation, homeless shelters, medical facilities and prisons should continue to require masks
of all present as per the CDC guidelines.
Please keep in mind, the impending legislation about vaccine passports may have a real impact on
whether businesses can ask about vaccine status so legal input(the BOH expects to get some) will be
needed.
A final thought--the CDC guidelines DO NOT say it is OK for children in school to go without a mask. The
teachers can go without a mask if they have been vaccinated(but I do not think they should as modeling
good behaviour for their students is important). Many schools are jumping on the band-wagon to stop
masks in school and I do not feel that should be supported in our schools. I expect the CDC to come out
with mask guidelines for schools soon.
Iowa State University
From: Baldwin, Erin R [AVPHS] <baldwine@iastate.edu>
Sent: Monday, May 17, 2021 8:14 AM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Cc: Vanderheyden, Brian B [WLNSS] <brianv1@iastate.edu>; Newton, Michael R [P SAF]
<mrnewton@iastate.edu>; Oliver, Clayton A [EHS] <coliver@iastate.edu>
Subject: RE: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
Hi Deb,
Happy Monday. Clayton forwarded me your email and I said I would be happy to respond. We are
finalizing a campus memo that will communicate how ISU plans to implement the new CDC guidance.
Either Clayton or I will be happy to forward to the memo when it is complete, and I’m hopeful it will
happen today or tomorrow morning so it can be helpful as the Council holds their special meeting. We
will be back in touch as soon as we have a document to share.
Thanks much,
Erin
McFarland Clinic
From: Roger Kluesner <rkluesner@mcfarlandclinic.com>
Sent: Monday, May 17, 2021 8:44 AM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Subject: Re: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
Deb,
The CDC explicitly excludes health care facilities from their 5/16 recommendation. McFarland Clinic will
continue to require masking for staff, patients, and visitors in all of our facilities. We do see patients who
are immunocompromised and/or cannot receive the vaccine therefore we will continue the masking
policy to maximize safety for all our staff/patients/visitors. We will continue to closely monitor the
CDC's guidance as our communities move from a mask mandate as a public health measure to a mask
recommendation as part of an individual risk assessment.
Roger K
4.2 4.1
4.5
4
4.5 4.4
4.9 4.7 4.8
5.6 5.4 5.4
5.1 5.1
4.7 4.7
4.1
3.8 3.6
0
1
2
3
4
5
6
14 Day percent past 30 days
Caring People Quality Programs Exceptional Service
515.239.5146 main
fax
Legal Department
To:
From:
Date:
Subject:
This memo is in two parts: A) Responding to the motion made at the May 11,
2021 Council meeting for a memo on the interplay between the Story County
face-covering mandate and the City of Ames if the City’s face-covering
ordinance expires or is repealed; and B) Regarding the options for the future of
the face-coverings ordinance.
A.Interplay of Story County and City of Ames face-covering mandates.
Article III, Sec. 39A of the Iowa Constitution (the “Counties Home Rule” section)
states:
If the power or authority of a county conflicts with the power and
authority of a municipal corporation, the power and authority
exercised by a municipal corporation shall prevail within its
jurisdiction.
This provision makes clear that a city ordinance prevails over a county
ordinance on the same topic. Also, the “power and authority” of the county
government or municipal government is not limited to only ordinances.
Story County has a face coverings policy that is generally similar to the City of
Ames ordinance. The County mask mandate is actually a Story County Board
of Health regulation, which has to be (and has been) approved by the Board of
Item No. 2a
Supervisors and per the Iowa Code.1 The Ames ordinance is found at Section
17.37 of the Ames Municipal Code.
Because of the Iowa Constitution’s provision above, we know that the Story
County regulation currently is not effective within the corporate municipal
boundaries of Ames, since the City has its own face-covering ordinance.
The Story County face-covering regulation does not have an expiration date. It
will have to be repealed by action of the Board of Supervisors in order to
eliminate the county face-covering mandate.
The City’s ordinance is written to sunset on June 30, 2021. At that point, it will
no longer be in effect. With the newly-issued CDC guidance, there’s a
possibility that the ordinance could be repealed earlier.
Because the County Board of Health regulation is still in effect, once the City’s
face-covering ordinance is no longer in effect, the county regulation will become
effective in Ames, unless the Council takes some action.
Power and authority may be exercised by a city council by ordinance,
resolution, or motion2. The Council has the authority to reject the
implementation of the Story County mask mandate in Ames. But in order to do
so, merely repealing the City’s ordinance or allowing it to sunset/expire, would
not accomplish this goal. The City Council must take an affirmative step of
some sort. A resolution passed by the City Council saying that it is the policy
of the Ames City Council that the Story County face-face-covering mandate will
not be in effect within the City would establish that the Story County regulation
would not be effective within Ames. I have consulted with the Story County
Attorney’s office, and that office is in agreement that such a resolution would
result in the Story County Board of Health regulation not being in effect within
1 Iowa Code section 137.104
2 “A city council shall exercise a power only by the passage of a motion, a resolution,
an amendment, or an ordinance.” Iowa Code section 364.3(1).
Ames. If the Council desires to establish such a policy by resolution, I would
suggest that it be done at the last meeting held before the ordinance expires on
June 30, or if the ordinance is repealed earlier, at the same meeting where the
ordinance is repealed.
In summary:
1. If the Ames face-covering ordinance expires or is repealed before the
sunset date, the Story County Board of Health face-covering regulation
will become effective within the city limits of Ames.
2. If the Council wishes not to have the Story County Board of Health
regulation become effective within Ames, the Council has the legal ability
to do that, via a resolution establishing that Story County’s face-covering
mandate will not be in effect within the corporate boundaries of Ames.
B) Options regarding the City of Ames Face-Covering ordinance.
As a response to the global COVID-19 pandemic, the Ames City Council
adopted a face-covering mandate ordinance on September 1, 2020. The
ordinance became effective on September 4, 2020 and is codified at Section
17.37 of the Ames Municipal Code. The original expiration date was
December 31, 2020, but at its final meeting in December 2020, the Council
amended the ordinance with a new sunset date, June 30, 2021.
On Friday, May 14, 2021, the federal Centers for Disease Control (CDC) issued
new guidelines regarding the wearing of masks or face-coverings for those fully
vaccinated. Though there are many subtleties to the CDC guidance, this
summary paragraph from the CDC encapsulates the main message of the new
guidance: “Fully vaccinated people can resume activities without wearing a
mask or physically distancing, except where required by federal, state, local,
tribal or territorial laws, rules, and regulations, including local business and
workplace guidance.” See: https://www.cdc.gov/coronavirus/2019-
ncov/vaccines/fully-vaccinated-guidance.html
In response to news coverage of the new CDC guidance, the Council and City
staff have received communications from citizens and businesses in Ames
asking about, or offering an opinion on, the City’s face-covering mandate now
that the CDC has changed its guidance.
The City’s face-covering ordinance is set to expire after June 30, 2021. If the
Council desires to extend the ordinance, it would have to amend the ordinance
to do so before June 30, which could be done in time with the first reading
taking place on May 25, 2021. The Council can tale no action, and simply allow
the sunset clause to make the ordinance expire after June 30. The Council
could repeal the ordinance through the standard three readings at three
different City Council meetings. That would involve first reading of an
ordinance repealing the face-covering ordinance at the May 25, 2021 Council
meeting; second reading would be at the June 8, 2021 Council meeting, with
third & final reading at the June 22, 2021 Council meeting. The repeal would
become effective on Friday, June 25, 2021. If the Council desires to repeal the
ordinance and to do so more quickly, the Council could schedule the first
reading on May 25, 2021 and then suspend the rules requiring three separate
readings at three separate Council meetings, as permitted by the Code of Iowa,
thereby adopting the repeal in one meeting. This would make the repeal
effective on May 28, 2021. Another option would be to amend the ordinance in
some fashion, rather than repealing it or allowing it to expire.
ALTERNATIVES:
1. The Council can take no action, and the ordinance will expire and
become null and void after June 30, 2021.
2. The Council can direct the City Attorney’s office to draft an ordinance
repealing the face-covering mandate ordinance, with the first reading at
May 25, 2021 Council meeting.
3. The Council can direct the City Attorney’s office to draft an ordinance
repealing the face-covering mandate ordinance, with the first reading at
the May 25, 2021 Council meeting, along with an agenda sub-item to
consider a Motion to Suspend the Rules, which would allow the repealing
ordinance to be adopted on May 25, 2021.
4. The Council can direct the City Attorney’s office to draft an ordinance
amending the face-covering ordinance in ways the Council has
determined, and extending the sunset date if so desired, to be
considered for first reading at the May 25, 2021 Council meeting.
5. The Council can direct the City Attorney’s office to draft an ordinance
amending the face-covering mandate ordinance by extending the sunset
date to some date beyond June 30, 2021.
ALTERNATIVES REGARDING THE STORY COUNTY BOARD OF HEALTH
REGULATION:
1. The Council can take no action and allow the Story County Board of
Health regulation to become effective within the City of Ames upon the
expiration or repeal of the Ames face-covering ordinance.
2. The Council can direct staff to place a Resolution on the agenda for the
meeting at which the ordinance is being repealed, or at the last meeting
before the ordinance expires, stating that it is the policy of the City of
Ames that the Story County Board of Health regulation is not effective
within the corporate limits of the city.
Attachment 2
Interim Public Health Recommendations
From CDC For Fully Vaccinated People
Fully vaccinated people can:
• Resume activities without wearing masks or physically distancing, except
where required by federal, state, local, tribal, or territorial laws, rules and
regulations, including local business and workplace guidance
• Resume domestic travel and refrain from testing before or after travel or
self-quarantine after travel
• Refrain from testing before leaving the United States for international
travel (unless required by the destination) and refrain from self-quarantine
after arriving back in the United States
• Refrain from testing following a known exposure, if asymptomatic, with
some exceptions for specific settings
• Refrain from quarantine following a known exposure if asymptomatic
• Refrain from routine screening testing if feasible
Caring People Quality Programs Exceptional Service
515.239.5101 main
fax
City Manager’s Office
MEMO
To: Mayor and City Council
From: Deb Schildroth, Assistant City Manager
Date: May 17, 2021
Subject: Local Partners Input on Face Covering Ordinance
City Council implemented a face covering ordinance on September 4, 2020 as a public
health measure to help reduce the spread of COVID-19. The ordinance was set to expire
on December 31, 2020. On November 24, 2020, Council incorporated input solicited
from local partners and medical advisors as part of the review in determining the
extension of the face covering ordinance. The local partners and medical advisors
included Story County Board of Health, Iowa State University, McFarland Clinic, and
Mary Greeley Medical Center. All four organizations responded in support of
continuing the face covering ordinance, and Council voted to extend the sunset date of
the ordinance to June 30, 2021.
At the May 10, 2021 City Council meeting, Council directed staff to collect feedback
from those same four local partners and medical advisors in preparation of revisiting the
face covering ordinance. A couple of days following the Council meeting, CDC
announced new guidance pertaining to face coverings. The guidance states that fully
vaccinated people can resume activities without wearing a face covering or physically
distancing, except where required by federal, state, local rules including local business
and workplace guidance (i.e. healthcare settings, public transportation, prisons, and
homeless shelters). The question asked in the solicitation of feedback from Story
County Board of Health, Iowa State University, McFarland Clinic, and Mary Greeley
Medical Center, was what input or concerns does each entity have if the face covering
ordinance is allowed to sunset and not be extended. The general theme from the
responses was to follow CDC guidelines.
It’s important to note that if action is taken to repeal the ordinance, then any face
covering requirements that may continue in schools, businesses, stores, etc. is at the
discretion of those entities.
Item No. 2b
Additionally, the City’s transit service, CyRide, will need to continue wearing face
coverings due to the federal directive they are currently required to follow. This
directive also applies to riders on the buses.
Because CDC guidelines can change quickly, Council may want to consider a motion
supporting the continued monitoring of the CDC guidelines and information on
positivity rate, hospitalizations, and vaccinations from our medical advisors in Story
County.
Please find attached to this memo the responses from the local partners and medical
advisors.
Mary Greeley Medical Center
From: Dieter, Brian <dieter@mgmc.com>
Sent: Monday, May 17, 2021 8:44 AM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Cc: Deardorff, Amber <deardorff@MGMC.COM>
Subject: Re: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
We are supportive of following as closely as possible the CDC guidance. We are also cognizant of the
difficulty of having a mask mandate for those not vaccinated- that said, mandate currently in place
should be allowed to lapse-
Brian Dieter
Chair, Story County Board of Health
From: John Paschen <jpaschen@mcfarlandclinic.com>
Sent: Sunday, May 16, 2021 1:34 PM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Subject: Re: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
Deb, I would be more than happy to give you my thoughts. The world has certainly changed considering
COVID-19 over the past 48 hours and it seems we are all trying to catch up. I expect more changes
come out as the weeks go on. I will tell you the BOH will meet this week to discuss our own mask
mandate and how to handle that.
However, here are my current thoughts: It is important to know the CDC guidelines, though quite game
changing, ONLY apply to adults that have been fully vaccinated(though you could easily include
teenagers that have been fully vaccinated for COVID). A consideration the city council may consider is
recommending to businesses they allow people to be present without a mask if they report themselves
as being completely vaccinated. I think they can ask but, with the governors impending legislation that
we all expect her to sign, I do not think they should require proof.
I feel it is also important to support businesses in the decision to still require masks in their
stores. Individual employees may be nervous about having people present in a business without a mask,
or could not be fully vaccinating themselves,or have a medical condition that makes them at high risk for
COVID-19 complications. People in the service industry have suffered significant stress due to risks put
on them during this pandemic and support from all forms of government is reasonable.
Public transportation, homeless shelters, medical facilities and prisons should continue to require masks
of all present as per the CDC guidelines.
Please keep in mind, the impending legislation about vaccine passports may have a real impact on
whether businesses can ask about vaccine status so legal input(the BOH expects to get some) will be
needed.
A final thought--the CDC guidelines DO NOT say it is OK for children in school to go without a mask. The
teachers can go without a mask if they have been vaccinated(but I do not think they should as modeling
good behaviour for their students is important). Many schools are jumping on the band-wagon to stop
masks in school and I do not feel that should be supported in our schools. I expect the CDC to come out
with mask guidelines for schools soon.
Iowa State University
From: Baldwin, Erin R [AVPHS] <baldwine@iastate.edu>
Sent: Monday, May 17, 2021 8:14 AM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Cc: Vanderheyden, Brian B [WLNSS] <brianv1@iastate.edu>; Newton, Michael R [P SAF]
<mrnewton@iastate.edu>; Oliver, Clayton A [EHS] <coliver@iastate.edu>
Subject: RE: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
Hi Deb,
Happy Monday. Clayton forwarded me your email and I said I would be happy to respond. We are
finalizing a campus memo that will communicate how ISU plans to implement the new CDC guidance.
Either Clayton or I will be happy to forward to the memo when it is complete, and I’m hopeful it will
happen today or tomorrow morning so it can be helpful as the Council holds their special meeting. We
will be back in touch as soon as we have a document to share.
Thanks much,
Erin
McFarland Clinic
From: Roger Kluesner <rkluesner@mcfarlandclinic.com>
Sent: Monday, May 17, 2021 8:44 AM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Subject: Re: City of Ames Face Covering Ordinance - Expires June 30 2021 - INPUT REQUESTED ASAP
[External Email]
Deb,
The CDC explicitly excludes health care facilities from their 5/16 recommendation. McFarland Clinic will
continue to require masking for staff, patients, and visitors in all of our facilities. We do see patients who
are immunocompromised and/or cannot receive the vaccine therefore we will continue the masking
policy to maximize safety for all our staff/patients/visitors. We will continue to closely monitor the
CDC's guidance as our communities move from a mask mandate as a public health measure to a mask
recommendation as part of an individual risk assessment.
Roger K
4.2 4.1
4.5
4
4.5 4.4
4.9 4.7 4.8
5.6 5.4 5.4
5.1 5.1
4.7 4.7
4.1
3.8 3.6
0
1
2
3
4
5
6
14 Day percent past 30 days
1
ITEM # ____31 a&b_
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2021/22 ASSET CONTRACTS
BACKGROUND:
During its February 2021/22 budget decisions, the City Council approved a total of
$1,601,093 in ASSET allocations for the next fiscal year. Contracts were mailed to 26
agencies and all contracts but one have been returned. The Volunteer Center of Story
County declined FY 2021/22 contracts with all ASSET funders. Therefore, the $3,285
previously approved by Council could be added to the current amount of unallocated
funds, $17,277, for human service needs that may arise during the fiscal year. These
additional funds would increase the total to $20,562.
The approved amounts are listed below and now presented for Council’s approval.
Agency FY 2020/21 FY 2021/22 Change
(Emergency Residence
2
Raising Readers 25,603 27,780 2,177
Salvation Army 49,542 50,406 864
University Comm
Childcare
68,519 75,829 7,310
Volunteer Center 7,650 - -
YSS 260,416 272,975 12,559
YWCA 0 2,917 2,917
TOTALS 1,524,850 1,580,531 63,331
ALTERNATIVES:
1. A. Approve the ASSET agency contracts for FY 2021/22.
B. Approve the unallocated funds as “reserve funds” in the new amount of
$20,562. The purpose of these funds are to address additional service needs that
may arise during FY 2021/22. Requests for these funds will require Council
approval.
2. Approve the ASSET agency contracts for FY 2021/22 and allow the $3,285 to
revert back to the Local Option Sales Tax Fund.
3. Do not approve the ASSET agency contracts.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds for human services through the ASSET process
and the approval of the City’s FY 2021/22 budget. The ASSET funded agencies have
signed and returned their contracts for services.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the ASSET agency contracts and reserve funding
for FY 2021/22.
City of Ames
ASSET Balances
As of May 18, 2021
Contract Paid Remaining
ACCESS 101,563.00 88,449.59 13,113.41
ACPC 112,128.00 112,128.00 -
All Aboard For Kids 2,714.00 - 2,714.00
American Red Cross 9,933.00 9,933.00 -
Arc of Story County 10,720.00 9,402.17 1,317.83
Boys & Girls Club 116,724.00 92,210.04 24,513.96
Camp Fire USA 7,770.00 1,995.46 5,774.54
Center for Creative Justice 61,244.00 61,211.14 32.86
ChildServe 21,000.00 19,932.80 1,067.20
Emergency Residence Project 107,844.00 82,065.24 25,778.76
Good Neighbor 25,849.00 22,811.22 3,037.78
Heartland Senior Services 195,131.00 93,199.00 101,932.00
HIRTA 40,993.00 40,993.00 -
Legal Aid Society 101,432.00 101,210.86 221.14
Lutheran Services in Iowa 5,700.00 - 5,700.00
Mary Greeley Home Health Services 33,474.00 17,687.25 15,786.75
MICA 25,037.00 9,761.91 15,275.09
NAMI 7,200.00 7,200.00 -
Primary Health Care 95,000.00 95,000.00 -
Raising Readers 25,603.00 24,190.53 1,412.47
RSVP 31,664.00 18,222.27 13,441.73
The Salvation Army 49,542.00 43,666.35 5,875.65
University Community Childcare 68,519.00 48,553.88 19,965.12
Volunteer Center of Story County 7,650.00 - 7,650.00
Youth and Shelter Services 260,416.00 206,621.94 53,794.06
1,524,850.00 1,206,445.65 318,404.35
Item No. 31 c
ITEM # ____32___
Date: 05/25/21
COUNCIL ACTION FORM
SUBJECT: AMES ECONOMIC DEVELOPMENT COMMISSION 2021/22 FUNDING
CONTRACT
BACKGROUND:
The City’s 2021/22 adopted budget includes funds for the Ames Economic Development
Commission (AEDC) to conduct economic development activities on behalf of the City. This
agreement provides $150,000 to the AEDC in exchange for two main services: $90,000 of this
amount purchases business recruitment and marketing services, and the remaining $60,000
continues funding the services of the City Business Development Coordinator, who provides
guidance to prospective businesses and developers as they navigate the development process.
ALTERNATIVES:
1. Approve the attached amended Ames Economic Development Commission agreement
for FY 2021/22.
2. Do not approve the amended Ames Economic Development Commission agreement for
FY 2021/22.
MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds in the City Budget for FY 2021/22 for economic development
activities. The City Council has historically contracted with AEDC to conduct these activities on
behalf of the City.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, thereby approving the attached Ames Economic Development Commission agreement for
FY 2021/22.
CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2021, by and between the
CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the
State of Iowa (hereinafter called "City") and the Ames Economic Development Commission, an adjunct
of the Ames Chamber of Commerce (hereinafter called the AEDC);
WITNESSETH THAT:
WHEREAS, the City of Ames desires to purchase certain services from said organization in lieu
of hiring additional permanent staff and expending additional City funds to accomplish these services;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City and its citizens certain economic
development-related services as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish other
duties, responsibilities, terms and conditions mutually undertaken and agreed to by the parties hereto in
consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
A. In consideration for the payment of $90,000 in accordance with Section III, the AEDC shall
provide the following economic development-related services to the City of Ames and its citizens during
the term of this agreement:
1. The AEDC will serve as the lead contact for business representatives hoping to locate in Ames or
to expand in our community. In this capacity the President of the AEDC will respond to
information requests, coordinate the completion and submittal of state and local incentive
applications, and show available industrial and commercial sites to prospects.
2. The AEDC will visit annually with all major companies to identify challenges and opportunities
facing Ames businesses.
3. The AEDC will serve as the primary marketing entity for business recruitment to highlight Ames.
4. The AEDC will deploy an aggressive marketing campaign that will focus on targeted industries
such as ag-biotechnology and advanced manufacturing businesses that do not overtax our
infrastructure.
5. The AEDC will invest in significantly revising its marketing materials including website,
brochures, and proposal packets to better reflect the image of Ames as a great place to do
business.
B. In consideration for the payment of $60,000 in accordance with Section III, the AEDC shall
provide the following economic development marketing and liaison services related to the City of Ames
and its citizens during the term of this agreement by maintaining a jointly funded Business Development
& Marketing position to carry out the following duties and tasks:
1. Focus on the development of “small” or new businesses start-ups in the retail, commercial, and
industrial sectors by: a) assisting with the recruitment and/or expansion of these types of
businesses in the community; b) assisting entrepreneurs as they navigate through the various City,
State, and Federal approval processes; and c) assisting entrepreneurs in obtaining the services
available through the Small Business Development Center.
2. Serve as the Economic Development Liaison for the City of Ames. This position will provide
assistance and guidance on project requirements as developers and clients move through the
City’s approval process. The position will ensure all required steps are completed, advocate for
the process, and advise on the rationale behind the requirements. The Liaison will have regular
communication with the City Manager on project progress.
3. Create and develop strategies to engage and assist the Minority-Owned business community.
Maintain accurate data on the Minority-Owned businesses and provide support to those interested
in starting a business by connecting them to various local, state, and federal agencies.
4. Provide input on communication pieces that will highlight the efforts of the AEDC and the City
of Ames related to the positive developments in the community where the City and/or the AEDC
have played an integral role.
5. Implement an aggressive marketing plan focused on targeted industries that dovetail with the
competencies of Iowa State University related to food and nutrition technology, plant
biotechnology, information technology, and animal science. These efforts should not be limited to
the aforementioned, as the AEDC service territory includes site options for advanced
manufacturing and distribution facilities.
6. Maintain frequent communication with stakeholders such as the Iowa Department of Economic
Development, Alliant Energy, Iowa State University, and partners of the Ames-Des Moines
Corridor.
7. Maintain a current list of active projects via the AEDC’s internal project tracking system.
8. Maintain a current list of consultants and site selectors, for periodic mailings and contacts in
various markets, so that the AEDC has a fresh list to choose from when visiting various locations
around the U.S.
9. Review and analyze potential recipients of assistance from various economic development
incentive offering entities.
10. Assist other AEDC/Ames Chamber of Commerce staff in responding to inquiries and working
with economic development prospects, consultants, and supplier contacts, as needed.
11. Provide input into the overall plan of the AEDC and assist in its implementation where
appropriate.
12. Provide an Ames customized Business Retention & Expansion (BRE) report to the City on an
annual basis both electronically and in paper form which highlights the overall health of various
employers.
13. Provide a customized digital “Quarterly Economic Report” on Ames to the City Manager that
highlights key economic indicators.
14. The position will be supervised by the President and CEO of the Ames Economic Development
Commission with performance feedback provided by the Ames City Manager.
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to Section II.A of this Agreement shall
be reimbursement for actual costs incurred by AEDC in providing services required by Section II.A
above. Payments made by the City of Ames pursuant to Section II.B of this Agreement shall be made in
advance of services provide per terms in section III B of this Agreement.
B. The City will disburse payments twice annually on requisitions of the AEDC in January and
July of each year. Requisitions for services pursuant to Section II.A will be on a reimbursement basis and
reflect cost for delivery of services for the prior six months. Requisitions for services pursuant to Section
II.B will be one-half ($30,000) of the City’s annual contribution for the jointly funded position and paid
in advance. If the jointly held position is vacant for more than 30 days, AEDC will provide the City with
a pro-rata refund for the payment made in advance.
Requisitions for disbursement shall be made in such form and in accordance with such procedures as the
Director of Finance for the City shall prescribe. Said form shall include, but not be limited to, an
itemization of the nature and amount of costs for which reimbursement is requested, and must be filled
out completely.
C. The maximum total amount payable by the City of Ames under this agreement is $150,000 as
detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount shall be paid.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual method of
accounting.
B. Monies disbursed to AEDC by the City will be deposited by AEDC in an account under the
AEDC’s name, with a bank located in Story County, Iowa. All checks drawn on the said account shall
bear a memorandum line on which the drawer shall note the nature of the costs for which the check is
drawn in payment, and the program(s) of service.
C. All costs for which reimbursement is claimed shall be supported by documentation evidencing
in proper detail the nature and propriety of the charges. All checks or other accounting documents
pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible
for examination and audit by the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements as established
by the City Finance Director, and the City Finance Director may, prior to any disbursement under this
Agreement, conduct a pre-audit of record keeping and financial accounting procedures of the AEDC for
the purpose of determining changes and modifications necessary with respect to accounting for funds
made available hereunder. All records and documents required by this Agreement shall be maintained for
a period of three (3) years following final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the City such
statements, records, reports, data, and information as the City may require with respect to the use made of
monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem necessary, there
shall be made available to the City for examination all records with respect to all matters covered by this
Agreement and AEDC will permit the City to audit, examine, and make excerpts or transcripts from such
records.
V
REPRESENTATION ON THE BOARD OF DIRECTORS
It is agreed that the City of Ames will be guaranteed three representatives on the AEDC Board of
Directors (two City Council members appointed by the Mayor, and the City Manager). Furthermore, the
City Manager will be guaranteed membership on the Executive Committee of the Board of Directors.
VI
SUMMARY REPORT
The AEDC further agrees to provide the City of Ames a written report no later than June 15,
2022, summarizing the accomplishments of the activities promised in Section II.
VII
DURATION
This Agreement shall be in full force and effect from and after July 1, 2021, until June 30, 2022.
VIII
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age,
race, color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds made available under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their
hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY_______________________________ _________________________________
John A. Haila, Mayor Diane Voss, City Clerk
AMES ECONOMIC DEVELOPMENT COMMISSION
BY______________________________
Daniel A. Culhane, President/CEO
May 21, 2021
Mayor John HailaCity of Ames515 Clark Ave.Ames, IA 50010
RE: Annual Report to the City of Ames
Mayor Haila:
I am pleased to provide this annual summary of activities for the Ames Economic Development Commission (AEDC) per our agreement with the City of Ames. It is impossible to discuss the last year without some reference to the global pandemic. Naturally, it impacted our efforts but not to the extent one might imagine. Our project activity was off some, we did not travel to any of the traditional trade shows and marketing events, yet we still were part of a number of job-creating, capital investing, opportunities that are summarized within this annual report.
We also invested considerable time and energy into our Business Retention & Expansion program as well as working with displaced workers, a direct result of the pandemic, which will be explained in greater detail in this annual update.
The AEDC board of directors and I appreciate your steadfast support and recognize the prominent partner the City of Ames is to the economic development of the community. This partnership leverages considerable other resources which will be discussed within this report.
The following is a summary of projects and actions spearheaded by the AEDC or where the organization played a critical role:
• Perfect Flight, is a Brazilian company you approved financial incentive participation in, along with the AEDC, last week that will locate in the ISU Research Park and create 60 new jobs at wages in the range of $80,000-85,000 annually.
• Prairie View Industrial Center, this area still generates incredible activity with over 1,300 acres and 700 of those acres under option. The AEDC was thrilled to see the City of Ames recently accept the federal grant from the U.S. Economic Development Administration. Currently, we have a company looking at the 151-acre tract on the southeast corner Lincoln Way and Teller Avenue.
• U.S. Economic Development Administration grant for Prairie View Industrial Center, the AEDC is proud to have played a major role in the acquisition of this federal grant and appreciates the City of Ames making formal application to help offset the cost of utility deployment along east Lincoln Way.
• The AEDC also assisted with a number of other projects and company expansions with Pivot-Bio, which is bringing a new division to Ames; TMC Trucking & Logistics expansion at ISU Research Park; internal production line expansion at Danfoss; increased capacity and job creation at Merck; with a number of other local companies contemplating expansion in the coming year.
• At the April 2021 board meeting of the AEDC board of directors our team reported 20 Active Projects looking at the Ames market.
• The AEDC continues to support Start Up Ames, a peer group of local entrepreneurs, by facilitating their events, including One Million Cups that occurs every Wednesday mornings and recently resumed meeting in person.
Workforce Development & Retraining the Available Workforce
Key Workforce Statistics (last 12 months)
• Career Fairs: 5
• Workforce leads: 2,769
• Home Base Iowa prospects: 166
• Registered employers – WorkInAmes.com: 570
In 2020 we conducted four “See Yourself in Ames” intern events. This year we will conduct two virtual and two in person events including an event at Reiman Gardens focused on “Diversity, Equity, and Inclusion”.
We have experienced unprecedented times of unemployment in the Ames MSA over the last year. Our offices have joined forces with DMACC and the United Way of Story County to retrain people whose employment has been impacted by COVID. This training is focused in three high demand job areas: welding, manufacturing, and CNA. To date 36 students have completed their program.
Demographics of Students:
• 96% considered low income
• 68% no educational training beyond high school
• 64% women
• 39% person of color
• 21% justice system involved
We will continue to support these training efforts through the balance of 2021.
Ames Ranks Highly and the AEDC advocates and promotes the wide array of accolades the Ames Metropolitan Statistical Area continues to accumulate. Here are a few from 2019 and 2020.
• #37 - “Best Small Cities for Small Businesses” (Go.Verizon, 2021)
• #1 - “10 Best States to Retire in 2021” (MoneyRates, 2021)
• #15 - “2020 Top 100 Places to Live” (Livability, 2020)
• #42 - “Best Housing Markets for Growth & Stability” (SmartAsset, 2020)
• #2 - “Top 10 Cities for Working Parents” (SmartAsset, 2020)
• #6 - “Best US Cities to Live in After the Pandemic” (Business Insider, 2020)
July 1, 2019 - June 1, 2020 July 1, 2020 - May 20, 2021
AmesEDC.com Website 15,600 visits 4,561 visits
AEDC Facebook 614 likes 756 likes
AEDC Twitter 1,179 followers 1,264 followers
WorkInAmes Facebook 1,389 likes 1,505 likes
WorkInAmes Twitter 486 followers 509 followers
See Yourself in Ames Facebook 257 likes 291 likes
See Yourself in Ames Twitter 204 followers 206 followers
See Yourself in Ames Instagram 119 followers 183 followers
Current Jobs on WorkInAmes.com 1,297 1,827
WorkInAmes.com Job Searches 230,686 125,017
Our web presence and social media play a significant role in telling the story and getting the message in front of a variety of audiences. Below are recent statistics on our websites and social media platforms.
The partnership with the City of Ames allows the AEDC leverages the financial commitment of the City very well. The City of Ames $165,000 ($90,000 Marketing, $60,000 Business Development position, $15,000 Workforce Solutions) investment in the AEDC leverages another $1.25 million in capital that is committed by other AEDC investors to underwrite the efforts of the organization.
What do these dollars underwrite?
• Business Retention & Expansion – we will conduct over 100 business visits again this year.
• Business Recruitment and Prospect Development
• External Marketing Program – domestic and international – resuming in late 2021.
• Advocacy for new business park sites and speculative building development
• Workforce Solutions – See Yourself In Ames internship program, workinames.com – jobs website, Home Base Iowa programming, SCALE program connecting students from K-12 with local employers. We had 154 local interns at our first event (virtual) of 2020, two weeks ago.
• AEDC remains a sponsor of the Technology Association of Iowa’s (TAI) Iowan Project – this is our effort to support current as well as future growth in the technology sector in Ames marketing job opportunities to 3500 Iowa expats that are participating in meet-up events held in Twin Cities and Denver. Ames as well as our technology companies are featured in the TAI bi-monthly newsletters.
• Currently sponsoring Career Services program through the ISU Alumni Association – this allows us to support and sponsor focused marketing on ISU alumni that are seeking job hunting resources from the Alumni Association on a monthly basis.
• The AEDC is actively participating in and out of State in virtual career fairs. We continue to market our job opportunities and quality of life to these leads on behalf of our local employers seeking employees.
• Working with the Start-Up community and supporting that in a number of ways, including the Ames Seed Capital Fund.
• Meeting and mentoring various small business opportunities that are not always eligible for traditional financial incentives or seed capital assistance.
• Working with the private development community on a wide range of projects across the community.
The AEDC performs this work, and more, as prescribed by our contractual obligation to the City of Ames on behalf of the Ames community. We enjoy the work we do for Ames and look forward to continuing our long-standing partnership.
Sincerely,
Daniel A. Culhane, CEcD, CCEPresident & CEOAmes Economic Development Commission
CC: Gloria Betcher Tim Gartin David Martin Rachel Junck Amber Corrieri Bronwyn Beatty-Hansen Trevor Poundstone Steve Schainker, City Manager Chuck Winkleblack, Chair, AEDC
2020 Business Retention & Expansion Report
AMES, IOWA
2020 Economic Impact
Awards Received
Amcor
Bricktowne Ames
TMC
In 2020 Amcor and Danfoss Power Solutions expansions that would grow their business and the workforce in Ames.
23% report the life cycle of their company’s primary product / service to be emerging
79% of companies have introduced new products, services, or capabilities over the last three years
86% anticipate new products / services in the next two years
Products & Services
53% report their primary product / service to be growing
Primary Markets
12% Regional/Local
58% International 30% National
77% of respondents export products or services internationally
report plans to expand in the next three years
lease their building
own their building47%
53%
49%
BUILDING
reported ownership changes14%
OWNERSHIP CHANGES
expect top management to change in the next 18 months30%
of respondents have a succession plan in place44%
77% returned to pre-COVID
staffing levels
81% have a remote
work policy in place
77%
retained high value
employees over the last 6 months
44% reported recruiting
challenges at the time they took the survey
Workforce
51% intend to continue
or expand their
remote work policy moving forward
86% report their community’s technology
infrastucture has been adequate for their company’s needs during the COVID-19 crisis
47% of respondents report
experiencing some level of
financial stress at the time they took the survey
36% anticipate future technology
changes to their company’s operations
Operating Hours
7% Reduced Hours
93% Normal Hours
COVID-19 IMPACT
ON AMES
BUSINESS
Danfoss
Supply Chain
experienced some level of disruption among critical suppliers and service providers37%
experienced no disruption44%
1
ITEM # ___33___
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: PROPOSED SMALL ART GRANT AWARDS
BACKGROUND:
On March 9, 2021, the City Council approved criteria for the Small Art Grant pilot
program. The purpose of this program is to provide competitive grants for individual
artists to create arts projects that will benefit the residents of Ames and/or contribute to
making Ames a fun and vibrant community. The program criteria adopted by the City
Council require that recipients be:
1. An individual artist or a group of artists
2. Residents of Ames
3. Not an organization or governmental entity
4. Ineligible for funding from the Commission on the Arts (COTA) Annual Grant and
Special Project Grant Programs
Projects receiving funding must:
1. Benefit the residents of Ames
2. Contribute to making Ames a fun and vibrant community
3. Have a public component (e.g., the creation of the project involves the public, the
public may observe the creation of the project, or the public may
view/hear/touch/explore/etc. the finished product). The criteria indicate that artists
may propose exhibiting their finished work on City property.
The Council allocated $10,000 for this program. Applications were accepted from March
17 to April 30, 2021. A committee consisting of two representatives each from the
Commission on the Arts (COTA) and the Public Art Commission (PAC) reviewed the
applications.
A total of 15 applications were received from 13 separate artists/groups. The requests
totaled $44,553. Upon review, the committee recommended awards to four proposals:
1. Tell Me Your Flower Story – Virginia and Scott Kovach
Request: $1,910 Recommended Award: $1,910
Brief Description: Eight people would be interviewed about their meaningful
experiences with flowers in KHOI’s studio. After editing the interviews, a special
one-hour show will be recorded for KHOI about the project. On the show, original
poetry about flowers will be read. The interviews will also be available on KHOI's
website. Additionally, eight 11” by 14” mixed media works of art will be created
2
that will each represent one of the interviews. These mixed media pieces will be
displayed at Reliable Street in August 2021.
2. The Collective Mending Sessions – Catherine Reinhart
Request: $700 Recommended Award: $700
Brief Description: The Collective Mending Sessions in an on-going, socially
engaged project led by local artist Catherine Reinhart. Since 2018, Reinhart has
been conducting this project, which is a series of workshops centered on
collaboratively mending abandoned quilts. This proposal request would fund one
in-person workshop with community partner and local Ames downtown business,
Threadit. This 2-3 hour workshop would take place at a date TBD, preferably late
summer/early fall 2021 at the Threadit location.
3. Hi, How Are You? Campustown Mural – Kipp Davis
Request: $3,000 Recommended Award: $3,695
Brief Description: The Hi, How Are You? mural’s prominent theme is one of
mental health awareness. This is a nationwide campaign with the mission of
starting conversations about mental health. (More info can be viewed at
hihowareyou.org.) The applicant feels this pairs well with several other themes
such as kindness, inclusion, and Campustown’s You Are Welcome Here
messaging. The applicant is a recent graduate of Iowa State University and
currently working on projects throughout the Midwest. The proposed mural will
utilize images from the Hi How Are You campaign and incorporate some local
Ames items as well. The artwork will reflect a diverse array of characters and the
words “Hi, How Are You?” in bold, bright colors. An interactive aspect is also
planned, which would hopefully encourage people to take photos and share the
messaging. The site is located on the North façade of the building at 116 Welch
Avenue.
4. Art of Climate Planning – Vivian M Cook & the EcoTheatre Lab
Request: $3,000 Recommended Award: $3,695
Brief Description: This project, proposed for Summer 2021, is inspired by the
Octagon Center for the Arts' Summer 2020 Outrage to Change project and by the
City of Ames' commitment to developing a climate action plan in the coming
months. With this funding, The EcoTheatre Lab will commission six artists--
visual, literary, and/or performance--to develop original art pieces between July
and October 2021 that encourage Ames community members to engage with the
climate action planning process. Each of these artists will be paid $500 for their
commissioned work and will be in communication with the applicants--who have
experience as producers, facilitators, and directors of arts events focused on
conversations about environmental sustainability--as they develop their pieces.
The applicants will reach out to downtown businesses in Ames to offer
opportunities to showcase the artwork throughout the duration of the climate
3
action plan engagement process (through March 2022), as well as to encourage
downtown businesses and those who visit them to also participate in the process.
2021 - 22 Small Art Grant Recommendations
Applicant Project Request
Robert Anders Bob's Retirement Hut, Scriptorium & Scrap Heap
Kipp Davis/CAA Hi, How are You Mural
Eric Evans Hear Here: A Day with the Sounds and Spaces of Ames
Siriaco Garcia Viva La Raza
Virginia & Scott Kovach Tell Me Your Flower Story
Michael Nootz In My Opinion
Catherine Reinhart The Collective Mending Sessions
Kyle Renell Rememberance of Iowa's COVID19 Dead
Kaleb Stevens Creating PLAYce in the Space
Kaleb Stevens The Leak Party
Reid Miller Tales of Resilience
Cameron Gray The Buxton Initiative: Black Books
Cameron Gray Glowing in Black and White
Anna Segner Mural of Ames Wildlife
Vivian Cook & The
EcoTheatre Lab Art of Climate Planning 3,000 3,695
The review committee’s recommendations include conditions for three of the four
awarded proposals. For the Collective Mending Sessions, the committee requested that
the finalized quilts be displayed publicly in exchange for funding. The committee
proposed increasing the award amount for the Hi, How Are You? Campustown Mural
project by $695 over the request, with the additional funds contributing to fully
compensate the artist and purchase additional supplies. For the Art of Climate Planning
proposal, the committee proposed an additional $695 over the request amount, with the
additional funds supporting an expansion to one additional artist.
City Council direction is now being requested to proceed with developing contracts with
the four proposed awardees. Once contracts are approved, the funds will be provided to
the awardees on a reimbursement basis. The projects are to be completed between
July 1, 2021 and June 30, 2022.
4
ALTERNATIVES:
1. Direct staff to prepare contracts for four Small Art Grant projects in accordance
with the recommendations provided by the review committee.
2. Refer this item back to the review committee for further information.
CITY MANAGER’S RECOMMENDED ACTION:
The four projects recommended for funding by the Small Art Grant review committee
fulfill the City Council’s vision for this initiative. Each project will contribute to making
Ames a fun and vibrant community. They will provide for public participation either
through creating the art or experiencing the completed product.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
ITEM # 34
DATE: 5-25-21
COUNCIL ACTION FORM
SUBJECT: FINAL AMENDMENT TO FISCAL YEAR 2020/21 ADJUSTED BUDGET
BACKGROUND:
The Code of Iowa requires that city spending by program not exceed Council approved
budget amounts at any time during the year. To maintain compliance, the City of Ames
monitors spending against the approved budget and prepares amendments to the budget
several times during the fiscal year. In the fall, a first amendment is prepared to carry over
unspent project amounts from the prior fiscal year. The current year budget is amended
again as part of the adoption process for the next fiscal year’s budget in March.
A final spring amendment is done to adjust for any significant changes that have occurred
since the March amendment. This amendment typically is restricted to the early start of
CIP projects approved for the following fiscal year, new grants that have been received
and their associated project expenses, and any significant changes in CIP projects,
operating expenses, or revenues.
A summary is attached describing the revenue and expenditure changes by fund. The
final Fiscal Year 2020/21 budget includes a net increase in revenues of $3,901,515
and a net increase in expenditures of $4,212,534. Most of the increases in
expenditures are due to grant funded projects, the early start of CIP projects funded in
FY 2019/20, or the replacement of fleet equipment for which reserve funds were
previously collected and are not increases in planned costs. Several of the increases in
both revenues and expenditures are also related to the creation of new funds to allow for
better tracking of reserve funds.
ALTERNATIVES:
1. Approve the final amendment to the Fiscal Year 2020/21 budget by increasing
revenues by $3,901,515 and increasing expenditures by $4,212,534.
2. Refer this item to staff for additional information or adjustments.
CITY MANAGER’S RECOMMENDED ACTION:
Amending the FY 2020/21 budget better reflects new grant funded projects and significant
changes in CIP projects and operations. It also provides an opportunity to create several
new funds to better track reserve funds used for fleet and technology replacement.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
CITY OF AMES, IOWA
2020/21
FINAL AMENDMENTS
1
REVENUE SUMMARY BY FUND
Percentage
2020/21 2020/21 2020/21 Change from
Adjusted Final Changes Final
Amended
Adjusted
General Fund 40,452,447 24,490 40,476,937 0.1%
Special Revenue Funds:
Local Option Sales Tax 10,431,680 - 10,431,680 0.0%
Hotel/Motel Tax 1,400,000 - 1,400,000 0.0%
Road Use Tax 7,488,555 - 7,488,555 0.0%
Public Safety Special Rev 89,180 - 89,180 0.0%
City-Wide Housing Programs 30,000 - 30,000 0.0%
CDBG Program 1,603,006 - 1,603,006 0.0%
HOME Program 1,627,989 - 1,627,989 0.0%
CDBG/IEDA COVID-19 Relief 1,315,356 - 1,315,356 0.0%
Employee Benefit Property Tax 2,241,742 - 2,241,742 0.0%
Police/Fire Retirement 2,500 - 2,500 0.0%
Parks & Rec Grants/Donations 29,850 - 29,850 0.0%
FEMA/COVID-19 Relief 135,552 - 135,552 0.0%
FEMA/Derecho 2020 Relief 1,352,197 - 1,352,197 0.0%
Library Direct State Aid 15,412 - 15,412 0.0%
Library Friends Foundation 237,101 - 237,101 0.0%
Library Future Needs 3,000 - 3,000 0.0%
Library Grants/Donations 9,565 - 9,565 0.0%
Utility Assistance 15,500 7,300 22,800 47.1%
Miscellaneous Donations 45,000 - 45,000 0.0%
Developer Projects - - -
Economic Development - - -
Tax Increment Financing (TIF) 1,718,308 - 1,718,308 0.0%
Total Special Revenue Funds 29,791,493 7,300 29,798,793 0.0%
Capital Project Funds:
Special Assessments 315,559 - 315,559 0.0%
Street Construction 18,270,607 - 18,270,607 0.0%
Airport Construction 670,487 - 670,487 0.0%
Park Development 711,000 - 711,000 0.0%
Winakor Donation 1,988,634 - 1,988,634 0.0%
Council Priorities 1,000,000 - 1,000,000 0.0%
General Obligation Bonds 13,181,900 - 13,181,900 0.0%
Total Capital Project Funds 36,138,187 - 36,138,187 0.0%
2
REVENUE SUMMARY BY FUND, continued
Percentage
2020/21 2020/21 2020/21 Change from
Adjusted Final Changes Final
Amended
Adjusted
Permanent Funds:
Cemetery Perpetual Care 17,527 - 17,527 0.0%
Furman Aquatic Center Trust 12,000 - 12,000 0.0%
Total Permanent Funds 29,527 - 29,527 0.0%
Enterprise Funds:
Water Utility 13,190,010 - 13,190,010 0.0%
Water Construction 13,379,480 - 13,379,480 0.0%
Water Sinking 4,229,103 - 4,229,103 0.0%
Sewer Utility 9,930,400 1,500,000 11,430,400 15.1%
Sewer Improvements 10,643,232 - 10,643,232 0.0%
Sewer Sinking 544,622 - 544,622 0.0%
Electric Utility 66,427,631 (2,800) 66,424,831 0.0%
Electric Sinking 969,056 - 969,056 0.0%
Electric SunSmart 526,000 - 526,000 0.0%
Parking Operations 1,262,260 - 1,262,260 0.0%
Parking Capital Reserve 45,562 - 45,562 0.0%
Transit Operations 16,485,850 - 16,485,850 0.0%
Transit Student Govt Trust 6,000 - 6,000 0.0%
Transit Capital Reserve 7,700,662 257,193 7,957,855 3.3%
Storm Water Utility 1,910,450 - 1,910,450 0.0%
Storm Water Improvements 4,561,450 - 4,561,450 0.0%
Ames/ISU Ice Arena 429,760 - 429,760 0.0%
Ice Arena Capital Reserve 40,000 86,556 126,556 216.4%
Homewood Golf Course 254,421 - 254,421 0.0%
Resource Recovery 4,614,580 - 4,614,580 0.0%
Total Enterprise Funds: 157,150,529 1,840,949 158,991,478 1.2%
Debt Service Fund 21,232,249 - 21,232,249 0.0%
3
REVENUE SUMMARY BY FUND, continued
Percentage
2020/21 2020/21 2020/21 Change from
Adjusted Final Changes Final
Amended
Adjusted
Internal Service Funds:
Fleet Services 2,267,515 - 2,267,515 0.0%
Fleet Vehicle Reserve 2,342,420 (206,470) 2,135,950 -8.8%
Fleet Services Reserve - 1,151,470 1,151,470
Information Technology 2,067,129 - 2,067,129 0.0%
Technology Reserve/Depts 527,014 (226,408) 300,606 -43.0%
Shared Communications 267,412 - 267,412 0.0%
Technology Reserve/IT - 1,090,619 1,090,619
Print Shop Services - 119,350 119,350
Messenger Service - 100,215 100,215
Risk Management 2,713,503 - 2,713,503 0.0%
Health Insurance 9,818,733 - 9,818,733 0.0%
Total Internal Service Funds: 20,003,726 2,028,776 22,032,502 10.1%
Total Revenues 304,798,158 3,901,515 308,699,673 1.3%
4
EXPENDITURE SUMMARY BY FUND
Percentage
2020/21 2020/21 2020/21 Change from
Adjusted Final
Changes
Final
Amended
Adjusted
General Fund 44,455,552 19,490 44,475,042 0.0%
Special Revenue Funds:
Local Option Sales Tax 14,850,054 - 14,850,054 0.0%
Hotel/Motel Tax 1,674,800 - 1,674,800 0.0%
Road Use Tax 11,090,417 (35,992) 11,054,425 -0.3%
Public Safety Special Revenues 165,602 - 165,602 0.0%
City-Wide Housing Programs 65,206 - 65,206 0.0%
CDBG Program 1,423,853 - 1,423,853 0.0%
HOME Program 1,625,739 - 1,625,739 0.0%
CDBG/IEDA COVID-19 Relief 1,315,356 - 1,315,356 0.0%
Employee Benefit Property Tax 2,241,742 - 2,241,742 0.0%
Police/Fire Retirement 75,000 - 75,000 0.0%
Parks & Rec Grants/Donations 198,375 - 198,375 0.0%
FEMA/COVID-19 Relief 36,324 - 36,324 0.0%
FEMA/Derecho 2020 Relief 1,352,197 - 1,352,197 0.0%
Library Direct State Aid 17,862 - 17,862 0.0%
Library Friends Foundation 338,082 - 338,082 0.0%
Library Future Needs - - -
Library Grants/Donations 11,090 - 11,090 0.0%
Utility Assistance 15,500 7,300 22,800 47.1%
Miscellaneous Donations 53,289 53,289 0.0%
Developer Projects - - -
Economic Development - - -
Tax Increment Financing (TIF) 1,142,526 - 1,142,526 0.0%
Total Special Revenue Funds: 37,693,014 (28,692) 37,664,322 -0.1%
Capital Project Funds:
Special Assessments 315,559 - 315,559 0.0%
Street Construction 14,913,747 (150,639) 14,763,108 -1.0%
Airport Construction 494,674 99,900 594,574 20.2%
Park Development 2,757,736 - 2,757,736 0.0%
Winakor Donation - - -
Council Priorities - - -
General Obligation Bonds 30,444,091 85,000 30,529,091 0.3%
Total Capital Project Funds: 48,925,807 34,261 48,960,068 0.1%
5
EXPENDITURE SUMMARY BY FUND, continued
Percentage
2020/21 2020/21 2020/21 Change from
Adjusted Final
Changes
Final
Amended
Adjusted
Permanent Funds:
Cemetery Perpetual Care - - -
Furman Aquatic Center Trust 5,250 - 5,250 0.0%
Total Permanent Funds: 5,250 - 5,250 0.0%
Enterprise Funds:
Water Utility 19,735,772 60,000 19,795,772 0.3%
Water Construction 10,521,128 - 10,521,128 0.0%
Water Sinking 4,229,095 - 4,229,095 0.0%
Sewer Utility 14,599,785 1,600,000 16,199,785 11.0%
Sewer Improvements 4,100,000 - 4,100,000 0.0%
Sewer Sinking 544,702 - 544,702 0.0%
Electric Utility 89,768,154 14,356 89,782,510 0.0%
Electric Sinking 969,306 - 969,306 0.0%
Electric SunSmart 106,320 106,320 0.0%
Parking Operations 1,017,343 - 1,017,343 0.0%
Parking Capital Reserve - - -
Transit Operations 12,888,064 257,193 13,145,257 2.0%
Transit Student Govt Trust - - -
Transit Capital Reserve 8,765,231 - 8,765,231 0.0%
Storm Water Utility 5,430,425 (44,818) 5,385,607 -0.8%
Storm Water Improvements 4,561,450 - 4,561,450 0.0%
Ames/ISU Ice Arena 438,625 - 438,625 0.0%
Ice Arena Capital Reserve 161,608 86,556 248,164 53.6%
Homewood Golf Course 282,090 - 282,090 0.0%
Resource Recovery 4,897,088 - 4,897,088 0.0%
Total Enterprise Funds: 183,016,186 1,973,287 184,989,473 1.1%
Debt Service Fund 21,332,565 - 21,332,565 0.0%
6
EXPENDITURE SUMMARY BY FUND, continued
Percentage
2020/21 2020/21 2020/21 Change from
Adjusted Final
Changes
Final
Amended
Adjusted
Internal Service Funds:
Fleet Services 2,267,515 - 2,267,515 0.0%
Fleet Vehicle Reserve 3,857,125 669,453 4,526,578 17.4%
Fleet Services Reserve - 340,959 340,959
Information Technology 2,092,129 - 2,092,129 0.0%
Technology Reserve/Depts 987,047 588,566 1,575,613 59.6%
Shared Communications 267,412 - 267,412 0.0%
Technology Reserve/IT - 395,645 395,645
Print Shop Services - 119,350 119,350
Messenger Service - 100,215 100,215
Risk Insurance 2,544,207 - 2,544,207 0.0%
Health Insurance 10,009,306 - 10,009,306 0.0%
Total Internal Service Funds: 22,024,741 2,214,188 24,238,929 10.1%
Total Expenditures 357,453,115 4,212,534 361,665,649 1.2%
7
FINAL AMENDMENT FUND CHANGES
General Fund
The General Fund’s revenues have been increased by $24,490. Additional grant funding has
been added to reflect a $5,000 grant received by the Auditorium from the Iowa Department of
Cultural Affairs and a $5,000 GIS MAGIC grant received to assist with GIS mapping for the City’s
snow and ice control program. Additional FEMA funds of $19,893 h ave also been received for
the replacement of the Clear Creek Bridge in Emma McCarthy Lee Park. Revenues have been
reduced by $5,403 for outside revenue for printing a nd messenger service in the Purchasing
division of Finance as these two activities are b eing moved to internal service funds to better
reflect the nature of the activities for accounting purposes.
Expenditures of $19,490 have been added to the General Fund budget. Expenses of $19,893 for
the Clear Creek Bridge replacement in Emma McCarthy L ee Park have been added to offset the
additional FEMA funds received for the project. Expenses of $5,000 have also been added to
offset the GIS MAGIC grant for the Snow and Ice Control Program. Expenses did not need to be
added to offset the Iowa Department of Cultural Affairs grant as the grant was intended as a
reimbursement for expenses already incurred in FY 2019/20 and FY 2020/21. Expenses for the
Print Shop and the City’s Messenger Service activities have also been moved to internal funds to
provide better accounting for the activities. The expenses being moved total $11 9,350 for the
Print Shop and $100,215 for Messenger Service. Departmental reimbursements of $214,162 for
the two activities are also being moved to the new internal service funds a nd will now be shown
as revenues instead of as expense reimbursements.
The overall effect of final amendments on the 20 20/21 projected General Fund ending balance is
an increase of $5,000.
Road Use Tax
Road Use Tax expenses have been decreased by $35,992. Funding of $115,992 has been
removed from the Right-of-Way Maintenance budget for expenses incurred as a response to the
derecho. It’s anticipated that these expenses will be reimbursed by FEMA funding. Part of this
funding will be used instead by Public Works to acquire a hoop building from Electric Services to
use for salt storage. Although the structure will be acquired from Electric Services at no cost,
approximately $75,000 will be needed to upgrade the building to use as a salt storage facility.
th
8
Project Share
Due to increased donations by City utility customers, revenue in the Project Share fund is
projected to be $7,300 higher than originally budgeted. These additional donations have been
offset by additional expenditures to use the donations, with no overall net effect on the fund
balance.
Street Construction Fund
Street Construction Fund expenditures have been reduced by $150,639 for projects that have
been completed.
Airport Construction Fund
Funding of $99,900 has been added to FY 2020/21 to allow for the early start of the Taxiway A
Lighting projected budgeted in FY 2021/22.
G.O. Bond Funds
Funding of $85,000 has been moved forward from FY 2021/22 to allow for the early start of several
Public Works Engineering CIP projects. These include 2021/22 Asphalt Pavement Improvements
($25,000), 2021/22 Collector Street Pavement Improvements ($15,000), 2021/22 Arterial Street
Pavement Improvements ($10,000), 2021/22 Downtown Pavement Improvements ($10,000), and
2021/22 Concrete Street Pavement Improvements ($25,000).
Water Utility Fund
The Water Utility Fund’s expenses have been increased by $60,000. Operating expenses have
been increased by $25,000 to cover the cost of a higher than anticipated number of water main
breaks during the 2020/21 winter season.
In CIP funding, $35,000 has been added to allow for the early start of two Water
Treatment/Production CIP projects budgeted in FY 2021/22: SCADA /Security Modifications
($10,000), and Well Field Standby Power ($25,000). Funding of $25,000 has also been added
for the early start of the Remote Sites Fiber Installation project. This project wasn’t anticipated to
begin until FY 2022/23, but funding is needed at this time as the project is being coordinated with
Public Work’s Intelligent Transportation System project. To cover the cost of the funding, $25,000
has been removed from the balance still being carried in the New Water Treatment Plant project.
The net effect on the Water Utility Fund is a $60,000 projected decrease to the fund balance in
FY 2020/21.
9
Sewer Utility Fund
The Sewer Utility Fund’s revenue has been increased by $1,500,000 to reflect an EDA grant
received for the East Ames Industrial Sanitary Sewer Extension project.
Expenses in the Sewer Utility Fund have been increased by $1,600,000. Expenses of $1,500,000
have been added to offset the EDA grant being received. The remai ning $100,000 in funding was
added to cover the cost of the purchase of 2802 Arbor Street.
The net effect of the changes to the Sewer Utility Fund is a projected decrease to the fund balance
of $100,000.
Electric Utility Fund
The Electric Utility Fund’s revenues have been reduced by $2,800 to reflect the actual amount
received in grant funding for the electric vehicle charging stations to be installed in three locations.
Expenses have also been reduced by $21,644 to match the costs now being projected to install
the charging stations.
Funding of $210,000 has been shifted from savings in the Top-O-Hollow Substation project to
cover the additional cost of the Access Control project. Funding of $77,259 has also been added
to cover the total cost of the Power Plant’s DCS upgrade CIP projects. This funding is being
shifted from the Power Plant’s operating budget.
Funding of $36,000 is also being moved forward from FY 2021/22 to allow for the early start of
the locker room and showers renovation budgeted in FY 2021/22’s Power Plant Building
Modifications project.
The net effect of the changes to the Electric Utility Fund’s revenues and expenses is a projected
decrease to the fund balance of $17,156.
Transit Fund
Transit Fund expenses have been increased by $257,193 for two additional transfers to Transit’s
Capital Reserve Fund approved by the Transit Board. The two transfers are for additional electric
bus local funding ($243,620), and additional AVL/AVA local funding ($13,573).
The net effect of the changes to Transit Fund’s revenues and expenses is a projected decrease
to the Transit Operations fund balance of $257,193, and an increase to the Transit Capital
Reserve Fund of $257,193.
10
Storm Water Utility Fund
Expenses in the Storm Water Utility Fund have been decreased by $44,818. The completed
Storm Water Facility Rehabilitation project in Spring Valley was reduced by $57,168 due to
project savings. A portion of the savings ($12,350) was used for additions to the Storm Water
Permit Program operating budget for such items as an intern computer, a replacement tiler, and
new Ioway Creek signs.
Ames/ISU Ice Arena Capital Reserve Fund
Consequently, it’s been determined that the two funds could be combined into one fund for easier
Fleet Services Reserve Fund
Services for pool vehicle improvements, shop equipment and improvements, and Fleet Services’
eet Maintenance’s reserve funds, a separate fund has been set up to track the two
To separate the fund, an estimated beginning balance of $945,000 will be transferred to the new
Fleet Services Reserve fund. Revenues of $206,470 in interest revenue and transfers from
Road Use Tax and Utility funds for CIP projects will also be transferred from the Fleet Vehicle
Reserve to the new Fleet Services Reserve Fund. Expenses for a vehicle lift system ($43,000),
Fleet Facility CIP improvements ($41,959), and the Fleet Fabric Structure CIP project
($250,000) will be transferred to the new fund as well. The overall effect is a net amount of
$816,511 in funding being shifted between the Fleet Vehicle Reserve Fund and the Fleet
Services Reserve Fund.
11
An additional $59,412 has been added to the Fleet Vehicle Reserve Fund for equipment
purchases and $6,000 has been added to the Fleet Servic es Reserve Fund for an improvement
to a pool vehicle. The overall effect of final ame ndments on the two funds is a $875,923 reduction
in the Fleet Vehicle Reserve Fund and an $810,511 increase to the new Fleet Services Reserve
Fund.
Technology Reserve Fund
Like the Fleet Services Reserve, the Technology Reserve Fund has been used to tra ck
replacement funds for departments as well as funds strictly used by Information Technology for
overall improvements to the City’s network and communications systems.
A new fund has been created to separate the funds used strictly by Information Techno logy for
better tracking and forecasting. The FY 2020/21 beginning balance of $864,211 in IT funding will
be transferred to the new fund, along with $226,408 in interest and replacement revenue and
$275,645 in budgeted expenses. The overall shift from the Departmental Technology Reserve
Fund to the IT Technology Reserve is a net amount of $814,974. Additionally, funding of $120,000
has been brought forward from FY 2021/22 in the IT Technology Reserve Fund for the early start
of the Wi-Fi Controller and Access Points project.
Print Shop Services Fund
A new Internal Services fund has been created to track revenues and expenses for the City’s Print
Shop. Expenses of $119,350 have been shifted from the General Fund, along with $3,000 in
outside revenue and $116,350 in departmental revenue. This fund will be budgeted to have its
revenues cover its expenses each year.
City Messenger Service Fund
al Services fund has been created for the City’s Messenger Service
REVENUES & OTHER FINANCING SOURCES
Total Budget
as Certified
or Last Amended
Current
Amendment
Total Budget After
Current Amendment
Taxes Levied on Property 1 31,743,937 0 31,743,937
Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0
Net Current Property Tax 3 31,743,937 0 31,743,937
Delinquent Property Tax Revenue 4 0 0 0
TIF Revenues 5 1,713,308 0 1,713,308
Other City Taxes 6 11,856,251 0 11,856,251
Licenses & Permits 7 1,583,715 0 1,583,715
Use of Money & Property 8 10,439,323 0 10,439,323
Intergovernmental 9 60,651,379 1,527,093 62,178,472
Charges for Service 10 282,659,892 -5,403 282,654,489
Special Assessments 11 315,559 0 315,559
Miscellaneous 12 1,104,387 7,300 1,111,687
Other Financing Sources 13 46,372,341 0 46,372,341
Transfers In 14 21,062,860 0 21,062,860
Total Revenues & Other Sources 15 469,502,952 1,528,990 471,031,942
EXPENDITURES & OTHER FINANCING USES
Public Safety 16 20,257,723 0 20,257,723
Public Works 17 7,451,539 -28,692 7,422,847
Health and Social Services 18 1,601,744 0 1,601,744
Culture and Recreation 19 9,131,752 0 9,131,752
Community and Economic Development 20 9,051,261 0 9,051,261
General Government 21 3,164,506 -5,403 3,159,103
Debt Service 22 21,332,565 0 21,332,565
Capital Projects 23 62,350,180 59,154 62,409,334
Total Government Activities Expenditures 24 134,341,270 25,059 134,366,329
Business Type/Enterprise 25 348,517,867 1,814,950 350,332,817
Total Gov Activities & Business Expenditures 26 482,859,137 1,840,009 484,699,146
Tranfers Out 27 21,062,860 0 21,062,860
Total Expenditures/Transfers Out 28 503,921,997 1,840,009 505,762,006
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out 29 -34,419,045 -311,019 -34,730,064
Beginning Fund Balance July 1, 2020 30 810,092,357 0 810,092,357
Ending Fund Balance June 30, 2021 31 775,673,312 -311,019 775,362,293
Explanation of Changes: Increases and decreases in the FY 2020/21 adjusted budget were due to early project starts, project delays, account restructuring
and grant funding.
NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET
AMES
Fiscal Year July 1, 2020 - June 30, 2021
The City of AMES will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2021
Meeting Date/Time: 5/25/2021 06:00 PM Contact: Duane Pitcher Phone: (515) 239-5113
Meeting Location: 515 Clark Avenue, Ames, IA
ZOOM Meeting Link: https://zoom.us/j/826593023
There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A
detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and
anticipated, will be available at the hearing.
1
ITEM #: __35a__
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: AMES URBAN FRINGE PLAN LAND USE CLASS MAP AMENDMENT TO
DESIGNATE ADDITIONAL URBAN SERVICE AREA ALONG LINCOLN
HIGHWAY AND NORTH 500TH AVENUE
BACKGROUND:
On April 15, 2021, the City Council voted to initiate a Minor Amendment to the Ames
Urban Fringe Plan (AUFP) Land Use Class Map for part of the land within the proposed
annexation area. The area for the proposed change is on the north side of Lincoln
Highway adjacent to and immediately west of the Ames corporate limits, extending
(approximately 1500 feet) along Lincoln Highway to the Boone County line of North 500th
Avenue and northward along North 500th Avenue (approximately 768 feet). It includes
approximately 26.5 acres (See Attachment A). The remainder of the annexation area is
already designated Urban Service Area.
The Applicant is the City of Ames, Planning & Housing Department. The property owners
include: Flummerfelt Quail Ridge, LLC; Lemer Land Holdings, LLC; Brant Lemer; and
Brian Adams. On April 20, 2021, the Story County Board of Supervisors also approved
initiation of the proposed amendment.
The AUFP is a shared land use plan for the 2-mile area around the City that was
cooperatively developed by Story County, the City of Ames, and the City of Gilbert through
a 28E intergovernmental agreement. The 28E Agreement lays out processes for
annexation, subdivision, plan review and amendments for lands within the Fringe Area.
The AUFP has two important layers of policies that are depicted on a Land Use Class
map and a Land Use Framework map. The Land Use Class map designates property into
one of three designations that then defines how subdivisions are reviewed and what type
of land may be annexed into a City. The separate Land Use Framework Map identifies
the types of acceptable uses in the Fringe area that match corresponding development
policies of the Fringe Plan. The 28E Agreement requires that before any land may be
annexed into the City, the Land Use Class map for a property must have an ‘Urban
Service Area’ designation, regardless of the Framework Map.
The subject area is on the north side of Lincoln Way between the Ames City boundary
and North 500th Avenue. This area is designated as ‘Highway Oriented Commercial’ on
the Framework map and as ‘Rural/Urban Transitional’ on the Land Use Class map. There
is also a Convenience Commercial Node located at the corner of Lincoln Highway and
500th Avenue that identifies the future intent of use for the area in addition to its current
classification. The purpose of the proposed amendment is to change the current
Fringe Plan Land Use Class from ‘Rural/Urban Transition Area’ to ‘Urban Service
Area’ to allow for annexation into the City (See Attachment B).
2
While the Highway-Oriented Commercial designation is part of the Rural/Urban
Transition Area Land Use Class, Policy 10 (adopted in 2016) specifies that HOC
land can pursue annexation if it is within the ‘Urban Service Area’ designation:
When Highway-Oriented Commercial property is within an Urban Service Area
designation, a property may be annexed without a Land Use Framework Map
Amendment. The intent of this option is to further the policies of the Convenience
Commercial Node, specifically CVCN Policy 5.
Policy 5 of the Convenience Commercial Node (CVCN) states:
Require annexation by the City before land is developed or further subdivided. In
some cases, depending on the initial square footage to be developed, type of
commercial use, or timing of development, the City may determine that
Convenience Commercial Node is to be rural in character and may not be required
to be annexed until sometime after initial development.
These policies allow the Highway-Oriented Commercial designation to remain when there
is also a Convenience Commercial Node that is part of the ‘Urban Service Area’ Land
Use Class. This amendment is required to proceed with the annexation.
The 26.5 acres described for the Land Use Class designation of ‘Urban Service Area’ is
consistent with the City’s Land Use Policy Plan (LUPP) that includes this area within the
Southwest I Allowable Growth Area (See Attachment C). Changing the Fringe Plan
allows the City to proceed with the expansion of the City consistent with the LUPP.
The land also abuts city-controlled right-of-way along Lincoln Way and can be
readily served by extensions of City water and sewer. Decisions regarding use,
density, and infrastructure capacity would be addressed during annexation and
rezoning approvals.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission considered the request at a Public Hearing on May 5, 2021. The
Commission voted 6-0 to recommend approval of the proposed map change.
Resolution of the Board of Supervisors: On May 11, 2021, the Story County Board of
Supervisors passed Resolution No. 21-88 supporting the proposed map change.
Resolution of the City of Gilbert: On May 3, 2021, the Gilbert City Council approved
the amendment with adoption of Resolution 2021-05-01.
3
ALTERNATIVES:
1. Approve a Minor Amendment to the Ames Urban Fringe Plan Land Use Class Map
from ‘Rural/Urban Transition Area’ to ‘Urban Service Area’ for the area extending
westward from the current City boundary to the County line (approximately 1,500
feet along Lincoln Highway) and northward along North 500th Avenue
(approximately 768 feet), comprising approximately 26.5 acres. (See Attachments
A and B).
2. Deny the proposed Minor Amendment to the Ames Urban Fringe Plan Land Use
Class Map.
3. Refer this request back to staff for more information.
CITY MANAGER’S RECOMMENDED ACTION:
The purpose of the proposed amendment is to change the current Fringe Plan Land Use
Class from ‘Rural/Urban Transition Area’ to ‘Urban Service Area’ (See Attachment B).
The requested change brings the Land Use Class map in line with anticipated growth of
the City as reflected on the LUPP Growth Area map.
Both the area to the north of the subject property and to the south of Lincoln Highway are
already designated ‘Urban Service Area.’ Changing the Land Use Class map to ‘Urban
Service Area’ will allow the properties to proceed with the annexation process. The ‘Urban
Service Area’ allows Ames to grow in an orderly manner where there is coordination of
annexation with the timely and efficient extension of public facilities and services.
It is therefore the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
4
ADDENDUM
FRINGE PLAN DESIGNATIONS: (Attachment E includes relevant excerpts of the
AUFP)
In determining LUPP map changes, it is important to consider the interface between
adjacent uses. In this case, the requested change brings the Land Use Class map in line
with anticipated growth of the City as reflected on the Growth Area map. Both the area to
the north of the subject property and to the south of Lincoln Highway are already
designated ‘Urban Service Area.’
Lands designated ‘Urban Service Area’ are adjacent to the City limits and should be
planned for urban development, with urban development standards, such as centralized
water and wastewater services. These areas should be protected from any form of
development that would constrain the efficient growth of the City. The policies of the
Fringe Plan address these issues.
Rural Urban Transition Area
The land use class, Rural Urban Transition Area, is separate from the land use
designation, Highway Oriented Commercial. Highway Oriented Commercial is
categorized under the land use class, Rural Urban Transition Area. Note that the Rural
Urban Transition also includes designations of Rural Residential, Priority Transitional
Residential, Industrial, and others. The stated goals of the Fringe Plan for Rural Urban
Transition Areas are “to be rural in character as it develops, but within an urban setting at
some time in the future” [page 19]. It also states that because of the proximity and/or
juxtaposition in relation to city limits, development of these areas must be carefully
orchestrated to be compatible with city development patterns.
Rural Urban Transition Area Goal 3.1 states, “Provide strategically located development
in portions of the Urban Fringe that will not be served by the City of Ames or City of Gilbert
in the time horizon of the Ames Urban Fringe Plan”. Goal 3.4 discusses preserving the
character of the rural countryside. Staff interprets that lands designated as Rural Urban
Transition when abutting a city boundary should be viewed in context of being able to be
served by a City with the potential for urban transition over preservation of rural character.
Not all of the designations abut a City. These particular HOC designated lands should be
identified as being in line with the transition intent to urban over the rural intent given its
strategic location abutting the City’s boundary.
Individual commercial development policies indicate that development should occur in an
urban setting and would support the concept of annexation. Notably in November of 2016
the AUFP was amended to add an HOC policy to allow for annexation of HOC designated
land when adjacent to a Convenience Commercial Node, which is an Urban Service Area
feature.
“HOC Policy 10: When Highway-Oriented Commercial property is within an Urban Service
Area designation, a property may be annexed without a Land Use Framework Map
5
Amendment. The intent of this option is to further the policies of the Convenience
Commercial Node, specifically CVCN Policy 5.”
Urban Services Area
The Urban Service Area of the Fringe Plan is described as lands into which Ames may
expand its municipal boundaries as development occurs adjacent to city limits and are
intended to be urban in character. Typically, lands within this area are annexed as they
are developed. Lands on the north side of Lincoln Way adjacent to the west side of the
City are located within identified Allowable Growth Areas in the Ames Land Use Policy
Plan (See Attachment C).
Based upon City planning efforts, this area along Lincoln Way can be classified as Urban
Service Area and it is the more appropriate land use class at this location because of the
stated Urban Service Area policies and the City’s own land use planning. All of the policies
require or encourage development in an Urban Service Area to provide improvements
consistent with the requirements of the City of Ames, which can only be done adequately
when adjacent to the city boundary.
The AUFP Land Use Framework Map (See Attachment D) currently designates this area
as Highway-Oriented Commercial with a Convenience Commercial Node. While HOC
designation is intended to consider future annexation to the City, it also allows for rural uses.
The Convenience Commercial Node provides for different policies related to more
proactively ensuring development is consist with policies of urbanization.
Convenience Commercial Node
Convenience Commercial Node is a designation that falls under the Urban Services Area
classification. The intent of a commercial node is to provide nodes of commercial
development at a neighborhood scale for conventional suburban residential development.
Convenience Commercial Node policies encourage development that serves the
immediate neighborhood, but in a manner and scale that would be compatible with the
residential character of the surrounding neighborhood. A Convenience Commercial Node
is defined to represent areas for “neighborhood scale commercial development for
conventional suburban residential developments and support a population base of 2000-
3000 persons within a one to two-mile radius.” [See page 39 of the Ames Urban Fringe
Plan].
Where is a commercial node is shown on the Ames Urban Fringe Map, Policy 5
specifically states that annexations should be required by the City before development or
further subdivision occurs [Page 41]. A change in land use class from Rural Urban
Transition Areas to Urban Service Area would not change the intent of the Ames Urban
Fringe Plan, given the location of the Convenience Commercial Node designation and its
proximity to the proposed site. A Convenience Commercial Node does not have a defined
boundary but is intended to serve commercial development needs within the one – two-
mile radius of a node location.
6
CAPACITY:
Examination of the suitability of available infrastructure, such as sewer and water
capacity, storm drainage, and general circulation needs reveals:
The area has frontage on Lincoln Highway and North 500th Avenue. The City already
maintains Lincoln Highway along the south side of the properties, which would serve as
access to the area. Current traffic patterns in the area will not be impacted by the
amendment. Prior to rezoning and development, a traffic study would be required.
City sewer is stubbed at Durant Street, just east of the property. City water is stubbed at
the City boundary. Once annexed, development of the properties would require the
infrastructure to be extended to service the area. Future development will need to address
storm drainage. The ‘Urban Service Area’ allows Ames to grow in an orderly manner
where there is coordination of annexation with the timely and efficient extension of public
facilities and services. All urban development is required to provide improvements
consistent with the improvement standards, building codes, and service requirements
adopted by the City of Ames to ensure adequate public facilities and building safety (USA
Policy 2).
7
ATTACHMENT ‘A’
Location Map
8
ATTACHMENT ‘B’
Ames Urban Fringe Plan
LAND USE CLASS MAP (Excerpt)
9
ATTACHMENT ‘C’
Allowable Growth Areas
(Excerpt from Land Use Policy Plan)
Subject
Area
10
ATTACHMENT ‘D’
Ames Urban Fringe Plan
LAND USE FRAMEWORK MAP (Excerpt)
11
Attachment E: Land Use Policies
(Excerpts from Ames Urban Fringe Plan)
Rural/Urban Transition Area
The Rural/Urban Transition Area is to accommodate rural development that can also be
accommodated within municipal jurisdiction at some time, perhaps beyond the life of the Plan.
This area coordinates public preferences for broad choices in rural development with orderly and
efficient future transition between land uses within municipal limits and unincorporated areas.
These areas are not necessarily expected to be developed under sole municipal jurisdiction during
the life of the Plan, but because of their proximity and/or juxtaposition in relation to city limits,
development of these areas must be carefully orchestrated to be compatible with city development
patterns.
Key Issues and Goals for Rural/Urban Transition Area
The Rural/Urban Transition Area represents a critical intersection of county and city land use
policies. It is here that the greatest potential for conflict among cooperating communities exists,
and also where the greatest potential for public frustration over a non-unified planning approach
exists.
Lands in the Rural/Urban Transition Area, if developed appropriately, can contribute to
efficiently meeting the needs of the City of Ames and City of Gilbert to grow, while also helping
to meet the market demand for larger residential lots in a rural setting. Lands identified for
future industrial or commercial use are also included in the Rural/Urban Transition Area, but not
all of this land will be utilized this way in the near future. Until such time that conversion of
these land resources is justified, land in the Rural/Urban Transition Area designated for industrial
or commercial uses is best maintained for agricultural production.
Because of the dual role of land in the area, the Rural/Urban Transition Area becomes the center
stage for cooperative planning among the City of Ames, City of Gilbert, Story County, and
Boone County. All have strong interests in the land use of the area, and may therefore seek to
apply differing policies at different times, depending on the location of proposed development.
Therefore, a clear outline of split jurisdictional responsibilities, shared goals, and clear
expectations are needed.
Land Use
The Rural/Urban Transition Area is intended to create as smooth a transition as possible between
rural and urban areas. Residential land uses occur, in some cases, at a density more typical of
rural areas, while in other areas where city expansion is more likely in the near future, residential
density is more typical of an urban area. Likewise, urban infrastructure standards may be
applied in certain critical areas, while other areas are subject only to the minimum urban
standards necessary to smooth potential transition into city limits in the distant future.
Water and Wastewater
The provision of water and wastewater services in the Rural/Urban Transition Area will need to
be carefully orchestrated to ensure that the needs of all cooperating communities are met, while
unnecessary expenditures on urban-type services are eliminated where urban expansion is not
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anticipated in the near future. In certain areas, the installation of dry sewer and water services
may be necessary to ease the future rural-to-urban transition of development. Annexation and
development agreements may also be necessary.
Transportation
The existing county road systems that include dirt, gravel, and hard-surfaced roads, will continue
to be utilized within the Rural/Urban Transition Area. Boone and Story County shall have a
limited paving program and generally will not pave roads or add new roads in this area unless
and until traffic volume increases indicate the need to improve the system in order to provide
safe roads. However, developer-funded additions to the road system are probable in keeping
with city and county subdivision improvement standards. System expansions must be done
within the fiscal means of the county and should provide flexibility to evolve as needs and
technology change. The location and design of new facilities should be compatible with the
Cities of Ames and Gilbert street networks and transportation plans. Street systems shall protect
the character of existing areas. Transportation system planning is an on-going process that should
be flexible, but comprehensive, open to public participation, and long-term focused.
Public Facilities and Services
Development within the Rural/Urban Transition Area should not expect the same level of public
facilities and services as the urban growth areas of the City of Ames and City of Gilbert. New
public facilities and services are likely to be built and provided in the urban growth areas as the
cities develop. Services shall be provided as the density of population increases, making the
provision for services efficient and cost-effective. In rural areas, the affected county will
maintain its existing levels of law enforcement and emergency services.
In addition to the goals stated above for all areas, the following goals guide planning and
management of land use in the Rural/Urban Transition Area.
RUTA Goal 3.1
Provide for strategically located development in portions of the Urban Fringe that will
not be served by the City of Ames or City or Gilbert in the time horizon of the Ames
Urban Fringe Plan.
RUTA Goal 3.2
To prepare non-agricultural development for efficient rural-to-urban transition.
RUTA Goal 3.3
To ensure that new development has safe and adequate water and wastewater service and
other adequate facilities and that there is sufficient space for these facilities to be
improved so that they may become public facilities.
RUTA Goal 3.4
To maintain the rural character of the surrounding countryside.
RUTA Goal 3.5
To maintain the county road system and effectively incorporate new subdivision roads
and other system expansions in the existing and planned road system.
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Urban Service Area
The Urban Service Area contains the lands into which Ames and Gilbert may expand its
municipal boundaries as development occurs. This area is adjacent to city limits and should be
planned for urban development, with urban development standards, such as centralized water and
wastewater services. These areas should be protected from any form of development that would
constrain the efficient growth of the communities. Inappropriate development includes low-
density residential lots served by on-site wastewater treatment systems and other forms of rural
development. This will enable Ames and Gilbert to grow in unison with the growth in the Ames
Urban Fringe, in an orderly manner where there is coordination of annexation with the timely
and efficient extension of public facilities and services.
Key Issues and Goals for Urban Service Area
Balanced, Smart Growth
Rural and city residents are affected by large lot, scattered development in the Urban Fringe.
Development that occurs in a disorderly, unplanned pattern can create barriers to planned
expansion of infrastructure and city boundaries. Infrastructure is expensive and barriers add
unnecessary costs to the expansion and extension of services. Expansion of infrastructure is
critical to the physical and economic health of each county, Gilbert, and Ames. Unplanned,
sporadic residential growth also consumes areas ideal for agricultural uses. There are areas
within the Urban Fringe where high value agricultural land needs to be preserved. There are also
natural areas that are negatively affected by residential development. Sprawling development
increases the area of conflict between agricultural uses and residential development. It is critical
that the Ames Urban Fringe Plan provide better guidance for the timing and intensity of land use
and development decisions.
Utility Capacity and Service Area Definition
Ames and Gilbert expect to grow beyond their current boundaries. Both communities have
identified areas where infrastructure can be efficiently extended in the next 30 years. Property
owners in the Urban Fringe have reasonable expectations for the extension of centralized water
and sewer service in the future. Developed rural water suppliers provide rural levels of service;
however, limited capacity for adequate fire protection exists.
On-site wastewater treatment systems can be used successfully by certain levels of non-urban
development. These systems, however, are not ideal for suburban and urban-intensity
development and are very costly when they fail. When these areas are annexed, conversion to
urban-type wastewater treatment system is also very costly, for property owners as well as
taxpayers. Requiring up-front installation of infrastructure or agreements for the development of
infrastructure in order to install municipal water and sewer service will be required for
development within the identified growth areas. When on-site systems are requested for planned
areas outside of the growth area, these areas will be reviewed by their proximity or affect on the
municipalities. Additional requirements for water and sewer services, both on-site and off-site,
may be required in some locations.
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Development in Identified Growth Areas
Identified growth areas delineate locations where the communities expect to support growth over
the next 30 years. Development within these growth corridors will be required to provide the
necessary infrastructure to support the expanding urbanized population. If interim development
is allowed, it should not create a barrier to future infrastructure expansion and growth. Such
development should entail explicit development and annexation agreements and may require the
installation of “dry” sanitary and sewer systems – meaning installing the necessary water and
sewer infrastructure that will eventually connect to municipal services. Since the growth areas
provide undeveloped areas for planned growth for City of Ames and City of Gilbert
development, these unincorporated areas should be reserved for annexation. Involuntary
annexation should not occur unless it is determined that the affected community has sufficient
capacity to serve the location with municipal infrastructure and services, including but not
limited to public safety services, water, sewer, and road maintenance. However, reasonable
availability of adequate municipal water and wastewater service does not mean that
infrastructure will be extended to each vacant parcel. It means that the affected community, in
review of the annexation, will provide for the extension of utilities to existing developed parcels
in a reasonable time frame as specified in State of Iowa law.
Peripheral Development
There has been a proliferation of new parcels created through the plat of survey process.
Historically, there has been little political resistance to these incremental, small subdivisions of
land. This practice has created more intensive development without the consideration of the
cumulative impacts. These developments form an obstacle to rational urban growth. Irregular
platting of land becomes a prime motivation for defensive actions by the City of Ames because it
provides obstacles to orderly city growth.
Rural Planning and Development Regulations
Rural residential development may consume valuable farmland, generate public services
demands usually exceeding revenues from the development, often interfere with normal farm
practices, and increases pressure on the conversion of farmland. Designated areas for rural
development avoid creating barriers to the long-term growth of the City of Ames and City of
Gilbert and the preservation of valuable farmland and farm economy.
Fiscal Planning
Development patterns impact the ability of Boone County, Story County, the City of Gilbert, and
the City of Ames to provide public facilities and services generated by new development. The
establishment of impact fees or “pay-as-you-grow” programs for new growth may be necessary
to promote development in designated areas. Service and infrastructure capacity should be in
place to serve designated growth areas. Development outside of service areas is costly and
should be avoided or should be required to pay the expense of inefficient growth.
Development Review Process
Development review is the key implementation mechanism for the Ames Urban Fringe Plan.
Defining a common and straightforward development review process for land use decisions in
the Ames Urban Fringe, building on shared plan that identifies growth goals and objectives with
specific growth policies, results in a common understanding of each other’s jurisdictions, goals,
and objectives, and provides more streamlined and effective development decisions.
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In addition to the goals stated above for all areas, the following goals guide planning and
management of land use in the Urban Service Area.
USA Goal 4.1
Ensure that development and improvements in the Urban Fringe are consistent with
Ames Urban Fringe Plan.
USA Goal 4.2
Ensure that new development has adequate public facilities.
USA Goal 4.3
Require new development to fund the cost of new improvements and services required by
new development.
USA Goal 4.4
Coordinate infrastructure development and provision of services with applicable entities.
Highway-Oriented Commercial (HOC)
This designation applies to commercial land uses along arterial corridors that are primarily
designed to accommodate the automobile. It is intended to provide for an orderly and efficient
transition between existing or future urban areas and the rural, unincorporated areas.
HOC Policy 1: Highway-Oriented Commercial designation includes commercial uses
that are more compatible with the characteristics of rural areas than with urban
commercial corridors and centers.
HOC Policy 2: Strategically locate Highway-Oriented Commercial in targeted areas
along high traffic transportation corridors. (Relates to RUTA Goal 3.2. 3.5)
HOC Policy 3: Give preference to clustering of uses in order to limit the short-term and
long-term costs associated with infrastructure improvements and the distribution of
public services. (Relates to RUTA Goal 3.2, 3.4)
HOC Policy 4: Require urban transportation infrastructure to meet the demands of high
vehicular movement. (Relates to RUTA Goal 3.2, 3.3)
HOC Policy 5: Require full urban infrastructure standards under certain conditions such
as location with respect to existing or planned urban infrastructure, intensity or size of
development improvements, timing of development, development design, and
commercial use, such as a restaurants, water intensive uses, or places designed for the
gathering of people. Such urban infrastructure standards may include, but not be limited
to, wastewater treatment and potable water distribution of sufficient size to support
emergency services. If these improvements are not installed at the time of development,
require infrastructure assessment agreements. (Relates to RUTA Goal 3.2, 3.3)
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HOC Policy 6: Where the city does not require urban standards, require temporary
common wastewater collection systems that meet IDNR and city specifications, and
temporary common water distribution systems, such as wells or rural water services, that
meet specifications of the City of Ames or City of Gilbert. Require agreements that if and
when the property is annexed to a city, the land developer and/or landowner shall be
responsible for the full cost of abandoning the rural systems and connecting to urban
infrastructure. (Relates to RUTA Goal 3.2, 3.3)
HOC Policy 7: Make provisions to protect environmental resources, environmentally
sensitive areas and adjacent Natural Areas. (Relates to RUTA Goal 3.4)
HOC Policy 8: Mitigate and manage stormwater run-off, soil erosion, and wastewater
discharge according to IDNR, county and city standards. (Relates to RUTA Goal 3.4)
HOC Policy 9: Require annexation and development agreements to guide future
transition of the subdivision/development into the City of Ames or City of Gilbert.
(Relates to RUTA Goal 3.2)
HOC Policy 10: When Highway-Oriented Commercial property is within an Urban
Service Area designation, a property may be annexed without a Land Use Framework
Map Amendment. The intent of this option is to further the policies of the Convenience
Commercial Node, specifically CVCN Policy 5.
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ITEM #: __35b___
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: REQUEST FOR ANNEXATION OF LANDS AT INTERSECTION OF
LINCOLN HIGHWAY AND NORTH 500TH AVENUE
BACKGROUND:
On March 23, 2021, the City Council voted to initiate a voluntary annexation for eleven
parcels, totaling 41.11* acres plus rights-of-way, located immediately west of the Ames
corporate limits and extending westward along Lincoln Highway to the Boone County line
and then northward along North 500th Avenue. The action was in response to an
annexation petition received from Chuck Winkleblack, which included seven parcels
owned by two owners: Flummerfelt Quail Ridge, LLC and John R. Crane along with rights-
of-way along North 500th Avenue totaling 36.76 acres. [*Please note that the acreage at
time of initiation was indicated as 40.75 acres. Subsequent survey information indicates
the acreage as 41.11 acres plus rights-of-way.] State law permits a voluntary annexation
to include up to 20% of the territory with non-consenting abutting properties, for the
purpose of eliminating islands or creating more uniform boundaries. There are four
properties considered non-consenting as part of the annexation. (See Attachment
A).
At the time City Council initiated the annexation, the following conditions were required:
1) defining the annexation territory as the original petition plus all four non-consenting
properties plus abutting rights-of-way; 2) requiring receipts of waiver of withdrawal from
the two consenting property owners prior to proceeding with the annexation; 3)
designating Planning & Housing staff as representatives in the consultation with township
trustees and county supervisors; and 4) directing staff to prepare a development
agreement addressing infrastructure needs and developer responsibilities related to
future development.
The 80/20 annexation was initiated in order to adjacent properties to form a more uniform
boundary for the area and to avoid creating an island. The proposed annexation includes
a 0.5-acre island parcel owned by Lemer Land Holdings, LLC, a non-consenting property
owner. Islands are not permissible by state law and it must be included with the
annexation. Additionally, the Council determined that the other three non-consenting
parcels located along the north side of Lincoln Highway, should also be included in the
80/20 annexation. In this case, there are three remaining parcels on the north side of
Lincoln Highway, which comprise 5.92 acres of land. All four of the non-consenting
properties are not in a consolidated area, but are interspersed among the applicant’s
properties with private drive extensions to Lincoln Highway. The inclusion of these
properties makes for a uniform boundary along Lincoln Highway, which provides access
to all of the properties. The City already has jurisdiction of Lincoln Highway to the Boone
County line at 500th Avenue. Having a uniform boundary along Lincoln Highway will help
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to ensure efficient provision of City infrastructure as development proceeds, as well as
the ability to plan for safe access to the properties from Lincoln Highway.
There are three separate entities that own the four non-consenting properties. The
property owners are: Lemer Land Holdings, LLC, Brant Lemer, and Brian Adams. Land
ownership and acreage is identified in the table included as Attachment F.
The 41.11-acre annexation territory includes 6.42 acres of non-consenting parcels. The
non-consenting parcels represent 15.6% of the total annexation territory, not including
rights-of-way. Additionally, the annexation includes approximately 4.04 acres of rights-of
way.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission considered the request at a Public Hearing on May 5, 2021. Several
members of the public, including non-consenting parties, spoke against the annexation.
Their concerns were primarily related to the future rezoning, including the potential for a
manufactured home park, and other development aspects of the property.The
Commission voted 6-0 to recommend that the City Council approve the request to annex
41.11 acres plus rights-of-way, by finding that the proposed annexation is consistent with
the Land Use Policy Plan and Urban Fringe Plan, pending approval of the AUFP
amendment that is on this same agenda.
Resolution of the Board of Supervisors. On May 11, 2021, the Story County Board of
Supervisors passed Resolution No. 21-89 supporting the proposed annexation.
DEVELOPMENT AGREEMENT:
At the time of annexation initiation, staff identified issues related to infrastructure and
future development that were appropriate to address with a development agreement
along with an annexation. Staff also noted to Council that much of the property was part
of a previously rural subdivision, Crestview, that created a number of undeveloped 6,000
square foot lots that City staff was concerned would be considered legal lots even though
they do not meet city standards.
The attached agreement addresses these issues with the following requirements as they
relate to the consenting property owners of the annexation, Crane and Flummerfelt:
1. Traffic Study- The property owner acknowledges that a traffic study must be
completed to analyze the impacts of development to adjacent street system. The
traffic study scope shall be defined by the City’s Traffic Engineer, performed at the
sole cost of the owner, and shall be completed prior to the rezoning of the property
to a residential or commercial zoning district. Furthermore, the owner is
responsible for improvements identified as part of the traffic study necessary to
serve the development of the site. (Note a traffic study has been initiated consistent
with this requirement for the Flummerfelt properties)
2. Infrastructure Extensions- The property owner acknowledges that water and sewer
lines must be extended into and through the site with the future development of
the site. These extensions are at the expense of the owner. Subdivision approval
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will determine the precise location and nature of these extensions, including the
need for looping of a water main consistent with the City’s Master Plan.
It should be noted that the total 41.11 acres are within the Ames water service
territory.
3. Stubbed Streets from Sunset Ridge Subdivision- The property owner
acknowledges that future development shall include the extension of stub streets
from Sunset Ridge (Ellston Avenue, Springbrook Street, and Durant Street) into
the development consistent with City standards. The extension of streets and their
design will be determined with subdivision approval.
4. Previously Platted County Lots- The property owner agrees that they will not seek
approval of a building/zoning permit for a building on any lot within the Crestview
AC Subdivision and will instead replat the property in conformance with City zoning
and subdivision standards.
In addition to describing improvement obligations, the agreement also specifies that the
obligations in the agreement are not triggered unless the annexation is approved and
recorded. Implementation of the described improvements would occur along with the
platting of the property for development. (See Attachment G.)
ALTERNATIVES:
1. The City Council may approve by resolution all consenting and nonconsenting
properties as:
A. Annexation of eleven parcels and abutting rights-of-way, totaling 41.11
acres of real property (rights-of-way acreage not included in calculation),
for the properties located immediately west of the Ames corporate limits
and extending westward along Lincoln Highway to the Boone County line
along North 500th Avenue, in Washington Township, Story County, Iowa,
by finding that the proposed annexation is consistent with the Land Use
Policy Plan and Urban Fringe Plan, and that the proposed annexation
territory eliminates a potential island and creates more uniform boundaries
consistent with state law; and
B. A Development Agreement (Attachment G) addressing infrastructure
needs and developer responsibilities for future development.
2. The City Council may approve by resolution the minimum area for annexation with
the one nonconsenting “island” parcel (Tract F on Attachment B) as:
A. Annexation of eight parcels and abutting rights-of-way, totaling 35.19 acres of
real property (rights-of-way acreage not included in calculation), for the
properties located immediately west of the Ames corporate limits and extending
westward along Lincoln Highway to the Boone County line along North 500th
Avenue, in Washington Township, Story County, Iowa, by finding that the
proposed annexation is consistent with the Land Use Policy Plan and Urban
Fringe Plan and eliminates a potential island; and
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B. A Development Agreement (Attachment G) addressing infrastructure needs and
developer responsibilities for future development.
This Alternative would be consistent with the original annexation requires.
3. The City Council may deny the request to annex land generally located immediately
west of the Ames corporate limits and extending westward along Lincoln Highway
to the Boone County line along North 500th Avenue, in Washington Township, Story
County, Iowa as not in the interest of the City of Ames at this time.
4. The City Council may defer this item and request additional information from either
city staff or the applicant.
CITY MANAGER’S RECOMMENDED ACTION:
The subject area is within the Southwest Growth Area I of the City’s current Land Use
Policy Plan (LUPP). The Southwest Allowable Growth Area has long been considered the
next development area on the periphery of Ames. (Note: The City Council recently
included these properties within Tier 1 west growth area in the new Comprehensive Plan.)
There is also a concurrent application to amend the Ames Urban Fringe Plan for
approximately half of the annexation territory to Urban Service Area to match the City’s
Southwest Growth Area designation. With approval of the Fringe Plan change to Urban
Service Area, the annexation request will be consistent with both the City’s LUPP and the
Ames Urban Fringe Plan process for annexation.
The annexation cannot proceed as a 100% voluntary annexation only, due to a half-acre
island parcel owned by a non-consenting property owner. Therefore, it must proceed as
an 80/20 annexation to include all the territory that is part of the initial petition for
annexation plus the one “island” parcel. Three additional parcels owned by non-
consenting property owners are also included in the annexation for the purpose of
creating a uniform boundary along the Lincoln Highway frontage. If the annexation were
to proceed without the entire quadrant, irregular boundaries along Lincoln Highway would
result. The four parcels represented by non-consenting property owners total 15.6% of
the total real property acreage, which is allowed under the Code of Iowa.
Therefore, it is the recommendation of the City Manager that the City Council act
in accordance with Alternative #1, which is to approve the 80/20 annexation of 41.11
acres of real property (rights-of-way acreage not included in calculation), and
approve the development agreement related to future development requirements
with the consenting property owners.
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Addendum
Land Use Policy Plan (LUPP) and Zoning.
The City has a policy that annexations be consistent with the LUPP and the Ames Urban
Fringe (AUF) Plan. The LUPP identifies the subject property as part of the “Southwest I
Allowable Growth Area” (Attachment E). “Allowable Growth Areas” identified in the LUPP
are areas that have been determined by the City Council to be appropriate for future
expansion of the municipal boundaries, based in part on the City’s ability to serve the
areas with public services. In addition, this area is designated as a Tier 1 growth area in
the Draft Ames Plan 2040.
The area proposed for annexation has two separate designations within the Ames Urban
Fringe Plan (AUFP) (See Attachment C & D). They include an “Urban Service Area” with
an “Urban Residential” designation as well as “Rural Urban Transitional Area” with
“Highway Oriented Commercial.” A “Convenience Commercial Node” is also present on
the Framework Map at the intersection of Lincoln Highway and North 500th Avenue.
Concurrent with this annexation, the “Rural Urban Transitional Area” is being considered
for a LUPP Amendment to “Urban Service Area”. Having an “Urban Service Area"
designation is required prior to annexation (See Attachment C). The AUFP allows
property to be annexed per the terms of the City’s 28E agreement with Story County.
Land within the “Urban Residential” designation is planned for future annexation into the
City with development of urban densities and design standards. Once annexed, the LUPP
designation would be “Village/Suburban Residential” allowing for a broad range of
residential development types.
“Highway-Oriented Commercial” property within close proximity to a “Convenience
Commercial Node” within an “Urban Service Area” may be annexed. The intent of the
Framework Map designations is for development of residential in conjunction with three
to five acres of commercial land at the corner of Lincoln Highway and North 500th Avenue.
Three to five acres of land will support 15,000 - 30,000 sq. ft. of commercial use. (See
Attachment D).
Proceeding with an 80-20 annexation of the entire quadrant is appropriate so that the land
can be served with city infrastructure and create logical uniform boundaries. The
consenting property owners have waived their right to withdraw the annexation request,
which ensures that the City does not unnecessarily use its resources to process an
annexation that is later withdrawn.
Due to the area of land and the number of infrastructure improvements needed to support
development of the site, the City Council directed that a development agreement be
considered concurrent with the annexation. The infrastructure items listed below address
the currently known issues related to serving the site. It is expected that the developer
will bear the costs of providing infrastructure improvements to serve the site.
The applicant has indicated an interest in proposing RLP zoning for a manufactured home
park and some commercial zoning. A decision on the type and extent of zoning areas is
6
not included in the annexation process. When a property is annexed into the City, it is
automatically zoned as “Agricultural.” Zoning does not change unless a request is initiated
by an individual property owner or by the City Council. Any proposed zoning must be
consistent with the LUPP land use designation. Future development would require
rezoning consistent with the Village/Suburban Residential land use designation and a
commercial node.
Current Land Use: The properties included in the petition are largely vacant. The
Consenting Properties include three residential structures: one single-family, one 2-family
conversion, and one 4-family conversion. There are also several agricultural buildings.
The Non-Consenting Properties include three residential structures: all single-family. The
Non-Consenting Properties are all zoned Commercial / Light Industrial under the County’s
zoning and will continue to be subject to County zoning, until such time as the annexation
of these properties is approved and recorded. As County parcels they do not have access
to City water or sanitary sewer utilities. A County zoning permit to add an indoor mini-
storage and RV/boat storage use on the parcel that was formerly the Crestview Mobile
Home Park site was recently requested and denied.
Development Plan: A conceptual development plan has not yet been received from the
developer, but preliminary discussion reveal their preference to rezone and develop the
land under RLP zoning as a manufactured home park with a corner commercial node.
RLP zoning is not discussed as a preferred zoning district for the area in the LUPP but
can be considered within the Village/Suburban designation. Staff has reservations about
future use of the site for a manufactured home park due to limited amount of land for the
use when considering the desired commercial land, need for additional single-family
ownership housing options, and the desire to have continuity with three public street
extensions from the abutting Sunset Ridge Subdivision (which would otherwise be
disrupted with private streets through a manufactured home park).
The annexation may proceed without a concept plan for the site as the rezoning and
development is a subsequent step after annexation. If the site is annexed, City Council
would consider a specific rezoning proposal in the future that could include RLP or other
zoning district commonly used in the City such as FS-RL and FS-RM that are consistent
with the Village/Suburban Residential land use designation of the area.
Infrastructure.
Staff reviewed the annexation submittal and notes that infrastructure improvements would
be needed to serve any development of the area. Water, sanitary sewer, storm sewer,
street paving, sidewalk, and shared use path improvements would all be needed to serve
the proposed development and connect it to existing infrastructure east of the site. Some
of these details will be worked out at the time of rezoning and subdivision based upon an
actual project plan; however, a development agreement is included to address some of
the most significant items of staff concern.
Street Connectivity to/from Sunset Ridge: The new development will be required to have
an interconnected street network. At a minimum, stub streets from Sunset Ridge (Ellston
Avenue, Springbrook Street, and Durant Street) will need to be extended into the property
7
as an extension of Sunset Ridge and developed with similar FS-RL development. A final
decision on the circulation design would occur with a rezoning master plan and
subdivision approval. The developer has indicated his preference to develop the land as
RLP with private streets.
Transportation Improvements: A traffic impact study has been initiated by the developer
and is currently underway to assess development impacts, including site access and
operations of adjacent intersections.
Turn lane improvements and storage lengths will be identified. Access to the commercial
node area will likely have one access point to Lincoln Highway with a frontage road. The
results of the traffic study will indicate what are expected developer financed
improvements. The needed improvements will be identified prior to rezoning.
Development of the property requires frontage and intersection improvements along both
Lincoln Highway and the County Line Road (N 500th Avenue) for full access and service
to the site, consistent with the subdivision ordinance for street improvements. Points of
access into the site have been identified for purposes of the traffic impact study.
The shared use path that abuts Sunset Ridge Subdivision on the north side of Lincoln
Highway will be required to be extended westward to County Line Road (North 500th
Avenue).
Water Main Extension: Water mains have been constructed for Sunset Ridge Subdivision
within the City boundaries, adjacent to the north and east boundaries of the proposed
annexation. The 12” water main stub in Lincoln Highway will need to be extended
westward to North 500th Avenue and then northward to Westfield Drive to form a
continuous loop with the Sunset Ridge system. The City’s master planning for water
service includes a future looped system that will connect south to the water tower on
South 500th Avenue as well as extending northward along North 500th Avenue to Ontario
Street. Expenses associated with internal connections would be the developer’s
responsibility. The timing of the main extensions will be discussed with rezoning and
subdivision.
Sanitary Sewer Improvements: The sanitary sewer system from Sunset Ridge is stubbed
at Durant Street. It has the depth and capacity to service this property assuming an Urban
Residential development with a Commercial node of 3-5 acres. It is not anticipated to be
able to serve development beyond this site. Extension of this sewer line will occur with
subdivision approval.
Electric Improvements: Electric service is currently provided to the area by Alliant Energy.
As the land is annexed, electric service will continue to be provided by Alliant Energy for
any new development of the annexed properties.
Stormwater Improvements: The southern portion of the property regularly retains water
after storm events and has seen flooding with storms due to drainage issues. The property
is located within the Boone County / Story County Drainage District #4. The site is
bisected by two drainage basins for natural flow to the south and to the northeast.
Development of the property will need to follow all stormwater treatment and control
8
requirements of Chapter 5B of the Municipal Code. A full review of the stormwater
improvements will be part of the site plan review and subdivision review for the site.
Replatting: A large portion of the proposed annexation was previously platted as 6,000
square foot lots in the County with 50-foot rights-of-way. The dashed lot lines shown on
the Annexation Plat (Attachment B) illustrate a previously recorded plat in the County.
Staff believes it is important to have an agreement that the owner will not seek to build
upon these previously platted County lots that would not meet City standards. Instead,
the developer will seek to re-subdivide the site consistent with City standards.
Outreach.
As part of the state-mandated annexation process, City staff invited the Washington
Township Trustees and the Story County Board of Supervisors for a Consultation Meeting
on April 14, 2021 via Zoom. Those in attendance included: Kelly Diekmann, Ames
Planning & Housing Director; Amelia Schoeneman, Story County Planning Director;
Chuck Winkleblack, Applicant and Developer; Latifah Faisal, Story County Board of
Supervisors Vice-Chair; Linda Murken, Story County Board of Supervisors, Member; Lisa
Heddens, Story County Board of Supervisors Chair; and Mark Lambert, Ames City
Attorney. No one representing Washington Township attended the meeting. No
comments have been received as of the writing of this report.
Noticing. Property owners within 200 feet of the subject property were notified of the
proposed annexation and invited to this meeting.
Next Steps.
Following the City Council’s approval of the annexation and adoption of a resolution to
that effect, the annexation will go to the state City Development Board for a hearing due
to the inclusion of non-consenting property owners as an 80/20 annexation. The state
City Development Board will be the final approval authority.
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ATTACHMENT A
Location Map
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ATTACHMENT B
Annexation Territory Plat
11
ATTACHMENT C
Ames Urban Fringe Plan
Land Use Classes Map (Excerpt)
12
ATTACHMENT D
Ames Urban Fringe Plan
Framework Map (Excerpt)
13
ATTACHMENT E
Allowable Growth Areas
(Excerpt from Land Use Policy Plan)
ATTACHMENT F
Listing of Parcels & Ownership
14
ATTACHMENT G
Draft Development Agreement
15
1
DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER
Prepared by: City of Ames Legal Department, 515 Clark Avenue, Ames, IA 50010; Ph.: 515-239-5146
Return document to: City Clerk, City of Ames, 515 Clark Avenue, Ames, IA 50010
Legal Description: See Page 8.
PREANNEXATION AGREEMENT
Flummerfelt-Crane Annexation
WHEREAS this Pre-Annexation Agreement (the “Agreement”), dated for reference
purposes, _______ day of ___________________, 2021, is made and entered into by and between
the City of Ames, Iowa, and certain Consenting Property Owners (“Owners”) located in the vicinity
of Lincoln Way and North 500th Avenue proposed to be annexed into the City of Ames, Iowa; and,
WHEREAS the Owners are titleholders of approximately 38.73 acres of real property,
34.69 without the right of way, shown in the attached Annexation Plat marked as Exhibit ‘A’ and
hereafter described collectively as the “Real Estate;” and,
WHEREAS the Owners petitioned for annexation to the City of Ames and on March 23,
2021 the Ames City Council agreed to initiate the annexation subject to meeting certain conditions
prior to approval of the annexation; and,
WHEREAS upon annexation to the City the properties will be rezoned to Agricultural
zoning; and,
WHEREAS the Owners understand that for future development within the City that
rezoning, and subdivision are necessary, and that certain public improvements will be required with
development of the site; and,
WHEREAS, the City Council, after due and careful consideration, has concluded that the
annexation of real estate described in Exhibit ‘A’ by the City on the terms and conditions hereinafter
set forth would further the growth of the City, would provide for the harmonious development of
the City, would enable the City to control the development of the area, and would serve the best
interests of the City of Ames.
NOW THEREFORE, IN CONSIDERATION OF THE PROMISES AND THE MUTUAL
COVENANTS AND AGREEMENTS HEREIN CONTAINED, IT IS HEREBY AGREED AS
FOLLOWS:
2
SECTION 1. AGREEMENT PURSUANT TO IOWA CODE CHAPTER 368. This Agreement
is made pursuant to and in accordance with the provisions of Iowa Code Chapter 368. The forgoing
preambles and recitations are made a part of this Agreement.
SECTION 2. TERM. The term of this Agreement is from the date of the final approval of the
annexation until the completion of rezoning and platting of the property.
SECTION 3. TRAFFIC STUDY. The Owners agree that a traffic study must be completed to
analyze the impacts of development to the adjacent street system. The scope of the traffic study
shall be defined by the City’s Traffic Engineer, performed at the sole cost of the Owners and shall
be completed prior to the rezoning of the property to a residential or commercial zoning district.
Each Owner is individually and separately liable to the City for the cost of any all public
improvements identified by the traffic study which are necessary to serve the development of the
Owner’s portion of the site.
SECTION 4. INFRASTRUCTURE EXTENSIONS. The Owners acknowledge that water and
sewer lines must be extended into and through the site with the future development of the site.
These extensions are at the sole expense of the Owners. Subdivision approval will determine the
precise location and nature of these extensions, including the need for looping of a water main
consistent with the City’s Master Plan.
SECTION 5. STUBBED STREETS FROM SUNSET RIDGE SUBDIVISION. The Owners
acknowledge that future development shall include the extension of stub streets from Sunset Ridge
(Ellston Avenue, Springbrook Street, and Durant Street) into the development consistent with City
standards. The extension of streets and their design will be determined with subdivision approval.
SECTION 6. PREVIOUSLY PLATTED COUNTY LOTS. The Owners agree that they will not
seek approval of a building/zoning permit for any building on any lot within the Crestview Acres
Subdivision and will instead replat the property in conformance with City zoning and subdivision
standards.
SECTION 7. EFFECT OF NON-APPROVAL OF ANNEXATION. If the annexation is not
approved, this agreement expires and becomes null and void.
SECTION 8. BINDING AGREEMENT. This Agreement shall be binding upon and inure to the
benefit of the parties hereto, their heirs, successors and assigns and shall be recorded and will apply
to any subsequent plats and/or subdivisions of the Real Estate. This Agreement shall constitute a
covenant running with the land and may be extended by any of the parties to the Agreement,
including the City, by the filing of a verified claim. Upon the City’s approval of a rezoning and
replatting of the property, this agreement is considered complete and fully satisfied.
SECTION 9. EFFECT OF INVALID PROVISION. If any provision of the Agreement is held
invalid, such invalidity shall not affect any of the other provisions contained herein.
SECTION 10. ENTIRE AGREEMENT. This instrument constitutes the entire agreement
between the parties with respect to the subject matter thereof and supersedes all prior oral or written
agreements, statements, representations, and promises. No addition to or change in the terms of this
3
Agreement shall be binding upon the parties unless it is expressed in a writing signed and approved
by the parties.
SECTION 11. THIRD PARTY RELIANCE. Except as it may be expressly stated, nothing in this
Agreement shall be construed as giving any person or entity, other than the parties hereto and their
successors and permitted assigns, any right, remedy or claim under or in respect of this Agreement
or any provision hereof.
SECTION 12. DEVELOPMENT STANDARDS. This Agreement does not anticipate all
requirements or standards related to development of property and each Owner recognizes that
rezoning and development of property is subject to city ordinances, policies and standards in effect
at the time.
S I G N A T U R E P A G E S F O L L O W
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Passed and approved on ________________________. 2021, by Resolution No. 21-________
adopted by the City Council of the City of Ames, Iowa.
CITY OF AMES, IOWA
By:
John A. Haila, Mayor
Attest:
Diane R. Voss, City Clerk
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on _______________________, 2021, by John A.
Haila and Diane R. Voss, as Mayor and City Clerk, respectively, of the City of Ames, Iowa.
NOTARY PUBLIC
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FLUMMERFELT QUAIL RIDGE, LLC
By Flummerfelt’s Pleasant Valley M.H.C., L.C., sole Member
By: By:
MICHAEL D. FLUMMFELT, Manager DIANE M. FLUMMERFELT, Manager
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on __________________________, 2021, by
Michael D. Flummerfelt and Diane M. Flummerfelt, as Managers of Flummerfelt’s Pleasant Valley
M.H.C., L.C., the sole Member of Flummerfelt Quail Ridge, LLC.
NOTARY PUBLIC
6
Dated ___________________, 2021.
JOHN R. CRANE
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on ___________________________, 2021, by
John R. Crane.
NOTARY PUBLIC
7
LEGAL DESCRIPTION – Exhibit ‘A’
Consenting Owners: (38.73 total acres)
Tract A: John R. Crane, 632 N. 500th Ave. Ames, IA 50014
Lots 39-44, except the West 27 feet thereof, and Lots 45-50, of Crestview Acres
Subdivision, Story County, Iowa, containing 2.63 acres.
Tract B: Flummerfelt Quail Ridge, LLC, 113 Robin St. Ames, IA 50010
Lot A, except the South 90 feet thereof, Lots B, C and D, except the South 20 feet
thereof, Lots 1 and 28-31, except the South 20 feet thereof, Lots 32-38, except the West
27 feet thereof, Lots 51-58, 60-81, 83, 87-106, 112-135 and 138-151 of Crestview Acres
Subdivision, Story County, Iowa, containing 32.06 acres.
Non-Consenting Owners: (6.42 total acres)
Tract C: Brian M. Adams, 5507 Lincoln Hwy Ames, IA 50014
Lot 136, except the South 20 feet thereof, and Lot 137, Crestview Acres Subdivision,
Story County, Iowa, containing 0.70 acres.
Tract D: Brant Lemer, 5615 Lincoln Hwy Ames, IA 50014
Lot 2, except the South 20 feet thereof, and Lots 110 and 111, Crestview Acres
Subdivision, Story County, Iowa, containing 1.46 acres.
Tract E: Lemer Land Holdings, LLC, 5615 Lincoln Hwy, Ames, IA 50014
Lots 27 and E, except the South 20 feet thereof, Lots F and G, Lots 3-26 and the alleys
lying between said Lots 3-8 and 9-14 and between Lots 15-20 and 21-26, all of Lots 84-
86 and 107-109, Crestview Acres Subdivision, Story County, Iowa, containing 3.76 acres
total.
Tract F: Lemer Land Holdings, LLC, 5615 Lincoln Hwy Ames, IA 50014
Lots 59 and 82, Crestview Acres Subdivision, Story County, Iowa, containing 0.50 acres
total.
Right of Way: Story County, Iowa (4.04 acres)
The South 90 feet of Lot A in Crestview Acres Subdivision, the North 973.7 feet of the
West 60 feet and the North 280 feet of the South 350 feet of the West 33 feet, and the
South 70.00 feet, all in the Southwest Quarter of the Southwest Quarter of Section 6,
Township 83 North, Range 24 West of the 5th P.M., Story County, Iowa, containing 4.04
acres.
8
ANNEXATION PLAT (Attached)
Memo
Department of Planning & Housing
TO: Mayor and City Council
FROM: Kelly Diekmann, Planning & Housing Director
DATE: May 21, 2021
SUBJECT: Item No. 36: Continuance of Public Hearing for Master Plan Amendment and Pre-
annexation Agreement for Hayden’s Preserve (Formerly Rose Prairie)
The Master Plan Amendment was initially noticed for a public hearing on May 11th and continued at the
request of the developer to May 25th. The developer continues to work with staff on refining the details
of the project design to help craft the addendum to the pre-annexation that would accompany the Master
Plan Amendment. However, staff and the applicant could not finalize the language in time for the May
25th hearing. Therefore, staff recommends continuing the rezoning Public Hearing for the Master Plan
to June 8th in order to allow for the developer and staff to finalize the addendum and have it accompany
the rezoning request to amend the Master Plan.
1
ITEM # 37
DATE:05-25-21
COUNCIL ACTION FORM
SUBJECT: AUDITORIUM HVAC REPLACEMENT
BACKGROUND:
The City Auditorium is currently served by a HVAC system consisting of a fan and
heating coils from when the building was built in 1938 and a condenser and cooling coils
added in 1990. Over the last several years there have been ongoing maintenance issues
with the system. It was determined that the best course of action would be to replace
the system and modernize it for ease of use and maintenance.
A mechanical engineering firm was hired and completed plans and specifications. The
plan calls for the removal of the existing fan and coils and replacement with a rooftop
unit that would provide the heating and cooling for the Auditorium. A rooftop unit would
allow for easier access for maintenance and free up existing space to become needed
storage for the Auditorium.
This project was originally bid this past winter, with an Engineer’s Estimate for a base bid
cost of $370,517. The project at that time included an alternate for heating and cooling
the Auditorium Lobby, estimated at $27,168.75. The project at that time received two bids.
The lower of the two bids was for a combined total of $590,000, which exceeded the
$400,000 in available funding.
Therefore, on January 12, 2021, City Council rejected the bid and directed staff to modify
the project for a future bid. The consultant talked to local contractors and received
responses that the timing of the project was the main issue with receiving bids.
The project plans were modified by removing items related to duct work and access into
the Auditorium ceiling. An alternate was added for removal of the existing system
including removal of the heating and cooling to the stage area. On Wednesday, May 12,
2021, bids were received as follows:
Bidder Base Bid
Engineer’s Estimate $342,870 $13,572.30
Woodruff Construction, Inc. $589,347 $23,200.00
Henkel Construction Co. $683,000 $23,500.00
Engineering and construction administration costs are estimated at $32,000. With the
lowest bid this would bring the total project to $607,500. Funding for this project is in the
2
amount of $400,000 from one-time General Fund savings from the FY 2019/20 adjusted
budget.
Even with the modified project plans as noted above the bids came in higher than
the original project bid last winter. In talking to the low bidder and the mechanical
consultant the cost of materials such as sheet metal have drastically increased in
cost in the last few weeks. This seems to be due to supply chain issues; suppliers
have stated that they see this increase continuing for an undetermined amount of
time.
Staff is working with the consultant and the apparent low bidder to see if there are
additional ways to reduce costs. Staff will also explore identifying additional funding for
this project. This item will be brought back to City Council at a later date for further action.
ALTERNATIVES:
1. Accept the report of bids for the Auditorium HVAC Replacement.
2. a) Accept the report of bids for the Auditorium HVAC Replacement.
b) Approve the final plans and specifications for the Auditorium HVAC
Replacement
c) Award the Auditorium HVAC Replacement to Stein Heating and Cooling, Inc.
of Webster City, Iowa, in the amount of $575,500.
3. Reject all bids and delay moving forward with the project at this time.
CITY MANAGER’S RECOMMENDED ACTION :
By approving the report of bids, staff can explore options to reduce project costs and
explore additional funding options.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # __38__
DATE 05-25-21
COUNCIL ACTION FORM
SUBJECT: ARTERIAL STREET PAVEMENT IMPROVEMENTS E. 13TH ST (DUFF
AVE TO MEADOWLANE AVE)
BACKGROUND:
This project is a continuation of the current repair and reconstruction of 13th Street. The
2020/21 program location is E. 13th Street between Duff Avenue and Meadowlane
Avenue. This project includes reconstruction of the street with 8 inches of new concrete
pavement, storm sewer improvements, sanitary sewer manhole replacements, new water
main, and ADA sidewalk ramp improvements. Also incorporated into this project are an
eight-foot sidewalk along the north side of E. 13th St. and new 8-inch, 16-inch and 24’’
water main to replace the existing 6-inch main.
Due to COVID-19 restrictions a traditional public meeting was not held. A project
webpage was created containing project information, a video, and an opportunity to
provide feedback. Staff mailed notices to impacted residents and businesses, and a press
release informed the general public. Besides general driveway and access questions,
there were no concerns from the public.
On May 18th, 2021, the bids for the project were received as follows:
Engineer’s Estimate $2,980,000.00
ConStruct $2,934,292.90
Wicks Construction $3,343,810.72
Absolute Concrete $3,502,069.17
A summary of revenues and projected expenses is shown below:
Available
Revenue
GO Bonds $ 900,000 MPO/STP Funds $1,600,000 2020/21 Water System Improvements $ 555,000 2020/21 Sanitary Sewer System Improvements $ 45,000 2021/22 Stormwater Improvement Program $ 255,000
Construction - ConStruct ) $2,934,292.90 Engineering/Administration $ 375,000.00
$ 3,355,000.00 $3,309,292.90
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ALTERNATIVES:
1. a. Accept the report of bids for the 2020/21 Arterial Street Pavement
Improvements E. 13th Street (Duff Ave – Meadowlane Ave)
b. Approve the final plans and specifications for this project.
c. Award the 2020/21 Arterial Street Pavement Improvements E. 13th Street
(Duff Ave – Meadowlane Ave) project to Con-Struct, of Ames, Iowa, in the
amount of $2,934,292.90
2. Do not proceed with this project.
MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and approving final plans and specifications will allow this
project to proceed. Delay or rejection of these plans and specifications will delay this
project.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
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ITEM # _ 39___
Staff Report
ADDITIONAL TOOLS FOR EXTERIOR PROPERTY MAINTENANCE
ENFORCEMENT FOR PROPERTIES THAT ARE NOT RESIDENTIAL RENTALS
May 25, 2021
BACKGROUND:
At the City Council meeting on August 25, 2020, the City Council requested a memo from
staff regarding recommendations for a potential Exterior Property Maintenance Code.
Over the years, the Inspection staff has been unable to adequately address complaints
from neighboring property owners regarding conditions of non-rental properties, thus
causing frustration on the part of these citizens.
This inability to consistently respond to these property maintenance complaints
results from:
1)Lack of needed enforcement regulations in the Municipal Code,
2)Those property maintenance standards that are in the Municipal Code are
scattered throughout nine different chapters which are sometimes
inconsistent or contradictory, and
3)The length of time to obtain compliance under the current enforcement
process is too lengthy and has proven to be ineffective in multiple
instances.
The City currently has a Community Codes Liaison (CCL) who is charged with enforcing
several sections of the Municipal Code both proactively and reactively. The CCL responds
to complaints and educates customers regarding Code standards. It also patrols
neighborhoods to reduce complaints and gain voluntary compliance when violations are
noted.
Staff has surveyed numerous jurisdictions around central Iowa and found that many of
them have a single ordinance for property maintenance that consolidates all the
necessary code sections, enforcement procedures, and appeal procedures for owner-
occupied properties. This one-stop-shop approach provides clarity and consistency for
staff and citizens. Most of the ordinances reviewed were also equipped with abatement
procedures to facilitate compliance in a timely manner. Swift and effective compliance
techniques lessen the impact of the nuisance on the neighborhood and allows residents
to continue to enjoy their properties and neighborhoods.
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The City Council might remember that the issue of an Exterior Property
Maintenance Code for owner-occupied properties was considered back in 2008. At
that time a citizen committee appointed by the City Council recommended
consideration of twenty-three items from the International Code Council’s
International Property Maintenance Code. However, after receiving public input
regarding the proposed comprehensive code changes, the City Council chose in
2009 not to pursue the adoption of them.
PROPOSED ORDINANCE:
The proposed ordinance has been designed to correct the three challenges with
property maintenance enforcement identified above and, in lieu of a more
comprehensive approach identified in the International Property Maintenance
Code, focuses only on those exterior complaint issues most frequently fielded by
the Inspection staff.
In addition, this proposed ordinance is directed only towards owner-occupied
residential properties, owner-occupied or rental commercial properties, and
owner-occupied or rental industrial properties. (Note: residential rental property
regulations are addressed in Chapter 13 of the Municipal Code)
In addition, staff is recommending an ordinance that consolidates many of the
current property maintenance requirements that are scattered throughout the
Municipal Code into one, easy to find Municipal Code chapter. The additional code
requirements that are being recommended in this new chapter will benefit the
community, simplify and expedite (when needed) enforcement procedures, and
create one consistent appeal process.
The template for the proposed ordinance is a similar ordinance in Cedar Falls. Sections
that were not applicable to Ames have been removed. Additionally, there are some
sections that are new to the City that could prove to be very beneficial in specific
circumstances even though they would not be used on a regular basis (e.g., stagnant
water, open holes).
As a result of consolidating the currently scattered sections, revisions to existing chapters
will be necessary to remove language so that code requirements are not duplicated
throughout the Municipal Code. The existing chapter regarding junk vehicles (Chapter 30)
will be removed in its entirety with the language being added to the new ordinance. The
new ordinance will then take the place of Chapter 30 instead of adding a new numbered
Chapter.
NEW SECTIONS:
There are 15 new regulations in the proposed ordinance. The following items that are
not currently violations would become violations under the proposed ordinance.
The rationale for including these changes is provided with each item:
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1. Leaving garbage receptacles at the curb for more than 24 hours – The Rental Code
currently prohibits leaving garbage receptacles out for more than 24 hours, but
there is no requirement for owner-occupied properties. Receptacles left at the curb
can cause visibility issues and can be blown over, depositing litter onto neighboring
properties.
2. Allowing garbage, junk, yard waste to be stored – This is currently prohibited under
the outdoor storage section of the Zoning Code which defines outdoor storage as
items stored for more than 72 hours. The new ordinance combines garbage and
junk into one section and prohibits it at 48 hours rather than 72.
3. Allowing stagnant water to pool – Stagnant water creates a breeding ground for
mosquitos.
4. Depositing mud/gravel/etc. on sidewalks – The current code prohibits owners from
allowing snow to accumulate on public sidewalks. Often, there are issues with mud
or gravel run-off from private property accumulating on walks as well. The
proposed ordinance would allow any accumulations to be addressed.
5. Placing/pushing snow/ice onto public streets – Although Municipal Code currently
prohibits the accumulation of snow and ice on public sidewalks, an issue that is
frequently encountered during snow removal operations is the depositing of that
snow and ice onto the streets. These accumulations are susceptible to re-freezing,
which can be a hazard to drivers and makes subsequent snow removal operations
more difficult.
6. Grasses over 12 inches in ROW and ROW Encroachment – Tall vegetation in the
right-of-way may create visibility issues. Another issue within the ROW is the type
of vegetation that is allowed to be grown. Many property owners keep this area
planted with turf grass. However, in some instances property owners have planted
vegetation that can grow very tall, causing visibility issues (sweet corn, sunflowers,
etc.). The proposed section does not restrict the type of vegetation, but limits it to
12 inches in height. In addition, there are several areas around the City where
vegetation (trees or bushes) originates on private property, but grows over or into
the sidewalk or street and impedes pedestrian or vehicle flow.
7. Trees hanging over ROW – Historically, staff has required tree branches to be a
minimum of 16 feet above the street (based on the height of Cy-Ride buses) and
ten feet above a sidewalk/bike path (to accommodate bicyclists). However, these
standards are not codified, making it much more difficult to educate property
owners.
8. Dense growth of vegetation – Dense vegetation may cause issues with
ingress/egress from a structure, can be a fire hazard, provides concealment for
criminals and may be aesthetically displeasing to neighbors.
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9.Turf grasses exceeding 12 inches on private property – Excessive height turf
grasses can create a habitat for vermin, can be a fire hazard, and may be
aesthetically displeasing. Currently, registered rental properties are required to
keep their turf grasses under 12 inches. There is no equivalent standard for owner-
occupied properties, even those abutting rental properties. By calling out turf
grasses specifically, owners that would like to have taller native vegetation are still
able to do so.
10. Dangerous trees – These trees may cause structural damage and/or personal
injury. There are currently no standards that would require an owner to remove a
tree in poor condition, even if it poses a threat to a neighboring property.
11. Conditions that harbor vermin – These conditions are currently described in the
Junk Vehicle Code, but there are times when conditions such as this may need
enforcement where no junked vehicle is involved.
12. Open holes/excavations for up to 30 days – Open construction sites, wells, etc.
can be a safety hazard for children in particular. These holes would need to be
secured or covered.
13. Vacant, unsecured structures – Unsecured structures allow people to enter the
structure (squatters), and dangerous conditions have resulted (e.g., fires) in these
instances.
14. Exterior structural requirements (siding, roofing, decks) – Inadequate coverings
(roofing, siding, paint, etc.) allow rain, snow, and vermin to enter. These conditions
can cause rapid deterioration of a structure. Currently, there are no standards for
structural maintenance until the structure is in such disrepair that it can be deemed
dangerous. The ability to facilitate the abatement of these issues early increases
the life of the structure and maintains aesthetic integrity for the neighborhood.
15. Graffiti removal – Rapid graffiti remediation is essential in reducing the amount of
graffiti. The proposed ordinance will prohibit graffiti from being left on any property
for more than 48 hours. Graffiti removal is currently addressed in the Rental Code,
but is often found on commercial properties that are not rentals, leaving staff with
no enforcement ability.
ABATEMENT:
Staff has struggled gaining compliance with existing Code sections in a timely manner,
especially with repeat offenders. Current internal policy requires three violation notices to
be sent, with the last notice being sent by certified mail. If these attempts at education
and voluntary compliance are unsuccessful, then a citation will be issued. Citations are
typically only issued to obtain compliance, rather than to punish the offender.
5
Unfortunately, the citation process can be lengthy. Once a citation is forwarded to the
Legal Department, it is reviewed by an attorney and then sent by certified mail. The postal
service has two weeks to attempt service (there have been instances when the citation
has been unable to be served). Once served, a court date is set for the defendant to plead
guilty or not guilty. If they enter a plea of not guilty, a court date is set, which is roughly
30 days out. Meanwhile, the violation continues to exist, and enforcement is put on hold.
It is only when the court finds the defendant guilty that the City can request permission
from the court to enter the property, abate the violation, and assess the abatement costs
back to the owner. However, it is always possible the court denies the request, leaving
staff with no tools for compliance.
Research regarding other jurisdictions shows that many ordinances allow for
abatement as an enforcement tool instead of relying on a citation. With this tool, City
staff may enter the property to address the nuisance, then bill costs back to the owner. If
the owner fails to pay the costs, the City Council may approve assessing those costs to
the owner’s property. This mechanism is similar to the existing process for sidewalk snow
and ice removal enforcement, where timeliness is important. The proposed ordinance
adds abatement as a potential tool for compliance. It is not a requirement that
abatement be utilized, and it does not prohibit a citation from being issued.
APPEAL PROCESS:
Because the code sections currently utilized are scattered throughout the Municipal Code,
the appeal processes vary. Currently, three different Boards have jurisdiction over the
types of violations the proposed ordinance addresses:
• Property Maintenance Appeals Board – this board is configured to address
appeals of Rental Code issues
• Building Board of Appeals – this board reviews appeals of decisions relating to
building, electrical, mechanical, or plumbing codes
• Zoning Board of Adjustment – this board reviews alleged errors or exceptions to
zoning regulations.
It is important that any person affected by enforcement action be afforded the opportunity
to appeal the violation determination. It is equally important that the appeal process be
accessible and easy to follow for the appellant. Therefore, the new ordinance proposes
the creation of a separate board to hear appeals of this new chapter. The proposed
appeal process mimics that of the Property Maintenance Appeal Board and the Building
Board of Appeals. The recommended make-up of the Board includes neighborhood
representatives from each ward, much like the City Council, and will meet monthly.
Staff will be recommending changing the name of the appeal board for Rental
Housing to the “Rental Housing Code Appeal Board” and naming the new board
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for the Property Maintenance Code chapter the “Property Maintenance AppealS
Board.”
DIRECTION NEEDED FROM CITY COUNCIL:
While staff is seeking Council feedback regarding the entire proposed ordinance before
final approval is given, guidance regarding four specific topics is being requested by staff:
1.Grass Height Restrictions varied across jurisdictions. Heights ranged from a
maximum of six inches to 18 inches with a variety of different exceptions. Staff
has proposed 12 inches for the new ordinance because it would make the
standard the same as rental properties. If Council prefers a different height,
Staff recommends the use of the same grass height standard regardless of
whether a property is rental or owner-occupied.
2.Junk Vehicles are currently regulated through Chapter 30 of the Municipal Code.
This chapter prohibits vehicles that have been deemed ‘junked vehicles’ from
remaining on a property for more than 48 hours. It also prohibits vehicles that are
not deemed ‘junk vehicles’ from being kept on residential property for more than
15 days and on commercial property for more than one year. Exemptions from the
junked vehicle prohibitions include junked vehicles parked inside enclosed
structures, behind opaque walls at least six feet in height, covered with a tight-
fitting vehicle cover, or upon the premises of an authorized salvage yard.
Most of the other jurisdictions surveyed did not specify a timeframe for how long a
junked vehicle could be stored on a property before a violation occurs. This means
that having a junked vehicle on the property at any time would constitute a
violation. The City of Clive prohibits junked vehicles after they have been on the
property for 24 hours; a few other cities prohibit junked vehicles after 48 hours, as
is currently the standard in Ames.
Regarding vehicles that have not been declared junked, only one other jurisdiction,
the City of Norwalk, regulates the amount of time they can be stored on a property.
It appears the Ames Municipal Code and Norwalk Code are exactly the same and
prohibit the storage of operable vehicles on private property for longer than 15
days without moving.
Staff would like confirmation that the timeframes for storage (48 hours for
junked vehicles and 15 days for non-junked vehicles) and the exemptions
(behind a six-foot fence or under a vehicle cover) in the current code are
acceptable.
3.As proposed, the ordinance would apply to all properties that are not
residential rentals. This would include owner-occupied residential properties and
all types of commercial and industrial properties. While staff has received
complaints regarding nuisance issues on all types of properties, the Council will
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have to decide if the ordinance should apply as broadly as it is proposed, or if it
should be narrowed (for example, to only apply to non-rental residential, exempting
commercial and industrial).
4.The proposed Appeals Board composition is similar to that of the Council with
residents representing different wards. The other jurisdictions surveyed had varied
appeal processes including the utilization of an appeal judge, the City Council, a
board of citizens, and a board of staff members to hear appeals and decide as to
whether a violation exists. Staff is recommending the board of residents
concept as it is similar to the way appeals of the current code sections are
administered.
STAFF COMMENTS:
It is important to note that some of these new regulations may be contentious among
property owners. Staff recognizes that it is important to protect the freedoms of property
owners while also protecting the neighboring property owners. Therefore, the approach
taken by staff in preparing these regulations is not to burden property owners with
extraordinary obligations, but rather to establish basic minimum standards that can be
met with modest efforts on the part of property owners.
The proposed ordinance will provide additional guidance regarding the minimum
standards for exterior property maintenance. In addition, this guidance should be easier
to identify and understand in one consolidated location. The proposed changes also
provide City staff with the necessary tools to effectively enforce these issues and obtain
compliance when a property falls into disrepair or when unsafe conditions exist.
After receiving input from the City Council at the May 25th meeting, the next step will be
to obtain public input either at a regular City Council meeting (June 8th) or at a City
Council Workshop (June 15th). At that time, Council may direct staff to make any further
changes to the proposed ordinance prior to placing it on the agenda for first reading on
June 22nd.
At some time in the future, the City Council might want to consider adding to the
Rental Code (Chapter 13) the same regulations for depositing mud/gravel on
sidewalks, placing/pushing snow into streets, trees hanging over ROW, dangerous
trees, conditions that harbor vermin, open holes/excavations and
vacant/unsecured structures that are being recommended for the properties
covered by the new Chapter 30, but are not currently prohibited for residential
rental properties in Chapter 13.
KEY: YELLOW – Existing Code Language or Concepts
BLUE – New Language or Significant New Concepts
Chapter 30 – PROPERTY MAINTENANCE CODE
30.1. Purpose.
The purpose of this chapter is to protect the health, welfare and safety of the citizens of the City of Ames
and to preserve the value of property owned by these citizens by establishing minimum property
maintenance standards; to provide for the abatement of violations of this chapter; and for the enforcement
and penalties for violation hereof.
30.2 Scope.
The provisions of this chapter shall apply to all properties within the City of Ames, except for any property
that has a current Letter of Compliance under Chapter 13 of the Ames Municipal Code, and constitute
minimum requirements and standards for premises, structures, and vehicles; enforcement and abatement
procedures; appeal process.
Sec. 30.3. - Property maintenance violations prohibited; authority to abate.
Any violation of this chapter on any property, except for any property that has a current Letter of Compliance
under Chapter 13, is unlawful and is prohibited. The City Manager or Manager’s designee is authorized to
abate violations either by issuance of a municipal infraction or by the administrative abatement procedures
set forth in this chapter, or a combination thereof. Municipal infractions under this chapter are punishable
by a penalty of $500 for a person’s first violation thereof, and a penalty of $750 for each repeat violation.
The City Manager or Manager’s designee has the authority to waive the requirements of this chapter in
emergency situations.
Sec. 30.4 – Definitions.
Garbage. Every waste accumulation of animal, fruit or vegetable matter, liquid or otherwise, that
attends the preparation, use, cooking, dealing in or storing of meat, fish, fowl, fruit or vegetables,
and including tin cans or similar food containers. Dead animals are not included in the term
garbage.
Hazardous Waste. Any substance as defined in section 455B.411(3)(a) of the Code of Iowa, and
the rules of the Iowa Department of Natural Resources.
Inoperable. Not capable of being used or operated as a motor vehicle.
Junk. Items including, but not limited to, building materials not part of an active building project
authorized by a current city building permit, vehicle parts, miscellaneous steel, plastic, rubber or
metal parts, tires, packing boxes, wooden pallets, discarded lumber (not including neatly stacked
and cut fire wood), plastic tarps, or any other discarded or miscellaneous item or items.
Junked Vehicle. Any vehicle, trailer or semitrailer which because of any one of the following
characteristics, constitutes a threat to the public health, welfare and/or safety:
(a) That has been rendered inoperable because of a missing or broken windshield or window
glass, fender, door, bumper, hood, steering wheel, driver’s seat, trunk, fuel tank, two or
more wheels, engine, drive shaft, differential, battery, generator or alternator or other
component part of an electrical system, any component or structural part, or lack of current
registration;
(b) That has become the habitat of rats, mice, snakes or any other vermin or insects;
(c) That is being used for storage purposes or harborage, cage or dwelling for animals of any
kind;
(d) That its condition constitutes a threat to the public health or safety of the public;
(e) That contains gasoline or any flammable fuel and is inoperable.
Noxious Substances. Substances, solid or fluid, which are offensive, detrimental to health, hurtful
or dangerous, including any dead animal portion thereof, together with human or animal excrement.
Noxious Weeds. Primary and secondary classes of weeds as defined by Iowa Code section
317.1A.
Outdoor Area. All exterior areas of a property, including porches, partially enclosed sheds, lean-
tos or other structures not totally enclosed by structural walls, roof and properly functioning doors.
A porch is not considered to be an outdoor area if it is completely enclosed by fully intact glass or
fully intact screens.
Public street. All land lying between property lines on either side of all public streets, avenues,
highways, boulevards and alleys within the corporate limits of the City.
Refuse. All other miscellaneous waste materials except “yard waste” not specifically defined as
garbage.
Semitrailer. Every vehicle without motive power designed for carrying persons or property and for
being drawn by a motor vehicle and so constructed that some part of its weight and that of its load
rests upon or is carried by another vehicle.
Stagnant Water. Standing water that is trapped and does not circulate.
Trailer. Every vehicle without motive power designed for carrying persons or property and for being
drawn by a motor vehicle and so constructed that no part of its weight rests upon the towing vehicle.
Turf Grasses. Narrow-leaved grass species that form a uniform, long-lived ground cover that can
tolerate foot traffic and mowing heights of two inches or below.
Vehicle. An automobile, truck, motorcycle, or other trackless self-propelled vehicle designed
primarily to transport persons or property over public streets and highways.
Weed. A plant that is not intentionally planted and is usually of vigorous growth. It may cause
economic loss to neighboring properties.
Yard Waste. Debris such as grass clippings, leaves, garden waste, brush and trees. It does not
include tree stumps.
Sec. 30.5. - Property maintenance standards defined; certain acts, conditions prohibited.
Whatever is injurious to the senses or an obstruction to the free use of property so as essentially to interfere
with the comfortable enjoyment of life or property by the public or community shall be deemed a violation
of this chapter. Violations of this chapter shall include, but shall not be limited to, the following:
(1) The use of any building or other place for the exercise of any trade, employment or manufacture
which, by occasioning noxious exhalations, offensive smells or other annoyances, becomes
injurious and dangerous to the health, comfort or property of individuals or the public.
(2) Garbage or refuse set outdoors in any bag or container other than a trash disposal container. Trash
disposal containers must be constructed of a hard water-tight material. Containers cannot be left
at the curb for more than 24 hours and must be placed behind the front yard or indoors when not
set out for pick-up, unless located in an enclosure shown on an approved site plan.
(3) Allowing refuse, garbage, junk, noxious substances or hazardous wastes to be collected or to
remain in any place for 48 hours or more.
(4) Yard Waste stored on the exterior of a property for longer than seven days unless stored in a trash
disposal container. Yard waste may be retained for longer than seven days if composting is being
conducted in accordance with Chapter 105 of the Iowa Administrative Code.
(a) Composting piles may include: yard waste including leaves, grass clippings, straw and hay,
sawdust, and finely chopped shredded tree and shrub prunings; kitchen scraps including fruit
and vegetable trimmings (including rhubarb leaves), coffee grounds, and eggshells; shredded
newspapers; wood ashes (no more than one cup per bushel of compost).
(b) Composting piles cannot include: human or animal feces; diseased plant material or weeds
that have gone to seed; kitchen scraps that include animal meat, bones or fat; and all other
materials not listed in subsection (a) above.
(5) Allowing to exist any stagnant water standing on any property, including any open container or
material kept in such a condition that water can accumulate and stagnate therein, creating a
breeding ground or habitat for insects or rodents.
(6) The obstructing or encumbering, by fences, buildings, structures, signs or otherwise, of the public
streets and rights-of-ways.
(7) The depositing or allowing the depositing of any mud, dirt, gravel or other debris on any public
street, sidewalk, or other public property.
(8) Depositing ice or snow from private property, sidewalks, or driveways onto the traveled way of a
public street so as to obstruct gutters or impede the passage of vehicles upon the street or alley or
to create a hazardous condition therein.
(9) Allowing vegetation located in the City right-of-way to grow in excess of 12 inches in height or to
obstruct visibility to vehicle or pedestrian traffic.
(10) Trees located on private property that hang over public streets with less than 16 feet of clearance
between the bottom of the lowest tree limb and the public street or trees located on private property
that hang over public sidewalks with less than 10 feet between the bottom of the lowest tree limb
and the sidewalk.
(11) Dense growth of all vines, brush or other vegetation, including dead bushes, and dead woody
plants, or other overgrown or unkempt bushes or other growth.
(12) Allowing turf grasses to exceed 12 inches in height.
(13) Any tree in such a state of deterioration that any part of such tree is likely to fall and damage
adjacent property or cause injury to persons.
(14) Allowing to exist any weeds over 12 inches tall or any noxious weeds.
(15) Allowing to exist conditions which are conducive to the harborage or breeding of vermin; or allowing
to exist infestations of vermin, such as rats, mice, skunks, snakes, bats, starlings, pigeons, wasps,
cockroaches or flies.
(16) Allowing to exist for a continuous period of more than 30 days, any manmade excavation, hole, or
other depression in the ground in or on any lot or parcel of land in the city of a depth of more than
three feet below the surrounding grade, other than as part of the active construction of a building
or other structure on the lot which will ultimately close in and completely cover such excavation,
hole or depression.
(17) Allowing upholstered or finished furniture intended for indoor usage, such as couches, beds,
mattresses, desks, chairs, shelving or wooden tables, other household furnishings or equipment
including carpeting, appliances and other typical household items intended for indoor usage, to be
placed or used outdoors.
(18) Unoccupied buildings or unoccupied portions of buildings which are unsecured. Boarding of doors
or windows with plywood or any similar material may be done in emergency situations but may not
be a permanent means to secure a structure. The boarding of doors or windows for emergency
purposes is limited to 30 days at most, unless an extension has been granted by the Building
Official.
(19) All structures, including detached accessory structures, on any commercial, residential, agricultural
or industrial property shall be free from significant structural defects. The term "free from significant
structural defect" means:
(a) The roof and roofing material are of such a nature and condition that they do not permit water,
snow or ice to penetrate the structure. Roofing materials shall be in good condition and made
up of consistent materials and consistent coloration throughout the roof area.
(b) Drainage gutters and downspouts, if present, are securely attached to the structure and in
proper functioning order.
(c) All exterior trim and exterior exposed surfaces, including siding materials, must be sound, in
good condition and securely attached to the structure.
(d) Exterior walls must be free of holes and made of a consistent material, such that patches or
repairs consisting of dissimilar materials or colors compared to the prevailing surface material
of the exterior walls are not present.
(e) The foundation of the structure is sound, capable of supporting the structure and not
deteriorated to the point that failure is judged to be inevitable, but not necessarily imminent.
The foundation shall be plumb and free from cracks, breaks and holes to prevent the entry of
animals.
(f) Windows and doors, including outer screen or storm windows and doors, must be intact,
containing no holes, squarely hung with properly operating latches or locks to be securely
closed, and where the windows have intact glass or normal window material that allows the
entry of light with no holes in said window surface areas. No plastic wrap material or tarps shall
be used to substitute for doorways or windows.
(g) All exterior components serving doors and windows, including, but not limited to, steps,
porches, ramps, landings, handrails, and guardrails must be of a secure and safe design, be
made of standard building materials and be intact, with no protruding or loose boards or surface
materials causing a hazard.
(h) Exterior wall surfaces are properly painted and/or maintained with appropriate exterior wall
materials, including wood, vinyl, steel or metal siding materials, stucco or exterior insulation
finish system (EIFS) materials, brick or similar masonry materials, that are in all cases intact,
not in a condition of deterioration, are of uniform coloration and are not patched with dissimilar
materials. Plastic wrap material shall not be considered an acceptable siding material. No
flaking or chipped paint or outer loose material dominates or detracts from the exterior
appearance of the structure.
(i) All fencing, including gates, shall be maintained in good condition, free from damage, breaks,
holes or missing structural members. All fencing shall be of consistent materials and coloration.
(j) All exterior wires which are hanging or unsecured on the exterior of the structure must be
fastened to the structure in order to avoid life safety issues.
(20) All real property defaced by graffiti vandalism which is visible to the public view and has not been
removed within 48 hours of notification by the enforcement officer.
(21) Any hazardous condition on property which may contribute to injury of any person present on the
property, including, but not limited to, open holes, open foundations, or open wells or cisterns.
(22) Any condition on property creating a fire hazard, as determined by the Fire Chief or the Fire Chief’s
designee, or in violation of chapter 8.
(23) Any condition on property creating an imminent threat to human health or in violation of any health
or sanitation law.
(24) Any luminaire not in compliance with Ames Municipal Code Sec. 29.411 Outdoor Lighting Code.
(25) Any junked vehicle stored outdoors on private property for more than 48 hours. All vehicles, trailers,
or semitrailers not considered junked vehicles may be stored outdoors on private property for up
to, and including, 15 days.
Exceptions:
(a) Junked vehicles stored within a garage or other enclosed structure or which are kept concealed
and enclosed behind an opaque wall at least six feet in height, or completely covered by a tight-
fitting opaque cloth vehicle cover or tight-fitting cloth tarpaulin
(b) Junked vehicles stored upon the premises of a duly authorized salvage yard or junk yard and
meeting the requirements of the Ames Municipal Code.
(26) Travel trailers, recreational vehicles, boats, and boat trailers parked in the front yard setback.
Parking of travel trailers, recreational vehicles, boats, and boat trailers is permitted behind the front
yard setback so long as they are not being used for habitation.
Sec. 30.6. Responsibility for abatement; abatement defined.
(1) The owner, agent, lessee, occupant or other person in charge of any building or premises where
any of the actions forbidden by this chapter exist, or whence any of such actions have originated,
or any person responsible for the existence, origin or continuance of any of such actions, shall
correct, remove or abate such action without delay.
(2) Abatement may include, but not be limited to, repair, removal, cleaning, exterminating, cutting,
mowing, grading, draining, securing, repairing a building or structure, barricading or fencing,
removing dangerous portions of buildings or structures, and demolition of dangerous structures
or abandoned buildings.
Sec. 30.7. Abatement by city after notice; procedure; payment of costs.
(1) In case of the failure of any person to correct, remove or abate a violation on written notice issued
by the enforcement officer, served in the manner of an original notice, or by certified mail to the last
known address of the owner, agent, lessee, occupant or other person in charge of the building or
premises where the violation exists, and designating the time allowed for such removal, correction
or abatement, the time thus allowed depending on the urgency of the case, then and at once upon
such failure the enforcement officer shall cause the violation to be summarily removed, corrected
or abated, and the enforcement officer therefor shall have the power at all times during the daytime
to enter into and upon the premises and make thorough examination thereof for the purpose of
ascertaining its sanitary conditions or the existence of violations therein, and to do whatever may
be necessary to remove, correct or abate such violations.
(2) Whenever the owner, occupant or agent of any premises upon which any violation is found is
unknown or cannot be found, then the violation may be abated without notice.
(3) Emergency abatement procedure. When the enforcement officer determines that a violation exists
on a property and constitutes an imminent and compelling danger to health, safety, or welfare of
persons or property, the enforcement officer is authorized to abate or have abated the violation
without prior notice and opportunity of hearing. A written notice of emergency abatement that
includes the costs of abatement will be sent to the property owner within 14 days of the emergency
abatement. The costs of any such abatement may be assessed against the property for collection
in the same manner as property taxes as set forth in Iowa Code Section 364.12(3)(h).
(4) Whenever any violation is found on any premises and is abated under the provisions of this chapter
or any other ordinance, the city officers shall report to the council a detailed statement of the costs
thereof, which shall be paid in the first instance by the city, together with a description of the
premises in or upon which the violation was found and the name of the owner or occupant of such
premises, if known. The city shall either institute an action in the name of the city against the owner,
tenant or other occupant of the premises for the recovery of the expenses incurred in abating such
violation, or, if the city council so directs, the expense of abatement shall be assessed upon the
premises chargeable therewith and become a lien thereon, or the city may both institute such an
action and assess a lien against the property. The city clerk shall thereupon certify for taxation
purposes and for purposes of the establishment of a property lien to the county treasurer all such
abatement and administrative costs to be collected in the same manner as a property tax.
(5) Costs of abatement. Abatement costs shall include, but shall not be limited to, the cost of removing
or eliminating the violation; the cost of investigation, such as title searches, inspection and testing;
the costs of notification; filing costs and other related administrative costs and any other costs or
expenses incurred by the city in the abatement of the violation.
Sec. 30.8. – Means of Appeal.
(1) Applications for Appeal.
(a) Appeal of a Notice of Violation. Any person aggrieved by a notice of violation made under the
provisions of this chapter may have a hearing before the Property Maintenance Appeals Board
to determine if a violation exists. A request for a hearing must be made in writing and delivered
to the Building Official on or before the date stated in the notice of abatement issued by the
City or it shall be conclusively presumed that a violation exists and that it must be abated as
ordered. Within 14 days after the conclusion of the hearing, the Board Chairperson shall render
a written decision as to whether a violation exists. If it is found by the Board that a violation
exists, it shall include in the written decision what steps must be taken to abate the violation
and the time within which such steps must be taken.
(b) Appeal of a Notice of Emergency Abatement. Any person aggrieved by a notice of emergency
abatement issued under the provisions section 30.7(3) of this chapter may have a hearing
before the Property Maintenance Appeals Board to determine if a violation existed at the time
of the emergency abatement. A request for a hearing must be made in writing and delivered to
the Building Official within 14 days of the mailing date of the notice of emergency abatement.
Within 14 days after the conclusion of the hearing, the Board Chairperson shall render a written
decision as to whether, at the time of the emergency abatement, a violation existed that met
the requirements of section 30.7(3).
(2) Appointment and Membership of the Board.
(a) The Property Maintenance Appeals Board shall consist of seven members who represent the
citizens of the City of Ames and who are not employees of the City of Ames. The Board shall
be appointed and shall serve terms in accordance with established procedures.
(b) Board members shall be appointed by the Mayor with approval of the City Council. The term
of office shall be for three (3) years, except for the terms of office for the Board when initially
established. For the Board when initially established, the Mayor may prescribe a shorter than
a full term of appointment in order to stagger terms. No member who has served two (2) full
consecutive terms is eligible for reappointment.
(c) Membership shall consist of seven (7) members, one from each of the four (4) wards, and three
(3) from the City at large.
(3) Chairperson.
The Board shall annually select one of its members to serve as Chairperson. The Board shall also
select one of its members to serve as Vice Chairperson to act as Chairperson in the absence of
the Chairperson.
(4) Disqualification of Member.
A member shall not hear an appeal in which that member, an immediate family member, or a
household member has a personal, professional or financial interest.
(5) Secretary.
The Building Official shall designate a qualified person to serve as Secretary to the Board. The
Secretary shall file a detailed record of all proceedings with the City Clerk’s Office.
(6) Compensation of Members.
Members shall receive no compensation.
(7) Meeting of the Board.
The Board shall meet regularly as needed or upon notice from the City Manager or Manager’s
designee. All meetings shall be open to the public.
(8) Procedure.
The Board shall adopt and make available to the public, procedures under which hearings will be
conducted.
(9) Board Decision.
The Board has authority to affirm or reverse a notice of violation made under the provisions of this
chapter or to grant additional time for abatement. The Board also has authority to affirm or reverse
a notice of emergency abatement. The Board shall have no authority to waive requirements of this
chapter, waive the costs of abatement, or adjust the costs of abatement.
(10) Stay of Enforcement.
Appeals of a notice and order shall stay the enforcement of the notice and order until the appeal is
heard by the Board.
(11) Filing Fees.
Property owners are entitled to file one appeal per nuisance violation, at no fee. Subsequent
appeals shall be assessed the same cost as listed in Appendix L of the Ames Municipal Code for
appeals to the Property Maintenance Appeals Board.
Sec. 30.9. - Resisting, obstructing or interfering with city officer.
Any person who resists, obstructs, or otherwise interferes with any city officer who has been designated by
the city manager or the city manager’s designee to enter upon and inspect any premises, or to correct or
abate any violation on such premises, shall be guilty of a municipal infraction.
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ITEM # __40__
DATE: 05/25/21
COUNCIL ACTION FORM
SUBJECT: CHAMBER OF COMMERCE REQUEST TO BEAUTIFY LINCOLN WAY
MEDIANS FROM BEACH TO SHELDON
BACKGROUND:
The landscaping in the medians on Lincoln Way from Beach Avenue to Sheldon Avenue
has significantly deteriorated due to a combination of harsh growing conditions, foot
traffic, and the removal of ash trees.
Dan Culhane, President and CEO of the Ames Chamber of Commerce initially presented
a concept to beautify the Lincoln Way medians in an email (Attachment A) sent to the
Mayor and City Council on February 2, 2021. This original proposal included a request
for a City funding contribution in the amount of $25,000 to complete the proposed Lincoln
Way Beautification Plan (Attachment B). Council took no action on this request.
A second email (Attachment C) was sent to the Mayor and City Council on March 30,
2021. This request was asking for permission to proceed with the beautification
project, as all funding for the project has been secured privately and no City
contribution was requested. At its April 13, 2021 meeting, Council directed staff to put
this request on a future agenda.
CAMPUSTOWN LINCOLN WAY MEDIAN BEAUTIFICATION PLAN:
The plan presented by the Chamber was developed by Dan’s Country Landscapes. It
includes removing some of the current vegetation, removing some soil and replacing it
with new top soil, adding new vegetation that is more tolerant of the environmental
conditions in the medians, and adding a combination of trap rock (shown below) and
mulch.
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As part of the plan, the Chamber is requesting the City provide traffic control
measures when the work is being completed and watering of the plants until they
get established. Staff feels these two requests are reasonable and can be accomplished.
Ongoing maintenance of the medians is a staff concern as the mulch does need to be
replenished annually. Weed control, plant maintenance, tree maintenance, and trash
removal are additional items that also need to be done periodically. The Parks and
Recreation Department is willing to assume these duties. The Chamber of Commerce
has agreed to replenish the mulch annually which includes purchasing material
and providing the labor as long as the City provides traffic control while this is
being done (Attachment D).
ALTERNATIVES:
1. Approve the request for the Ames Chamber of Commerce to proceed to implement
the Campustown Lincoln Way Beautification Plan as presented, subject to their
agreement to purchase the necessary material and replenish the mulch in the
medians annually.
2. Approve the request with modifications.
3. Refer to staff for more information.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed plan presented by the Ames Chamber of Commerce gives the Lincoln Way
medians from Beach to Sheldon a much needed facelift. It could be argued that removing
the overgrown shrubs/plants and replacing them with new vegetation improves safety to
some degree by improving sight lines for motorists. The Chamber has also secured the
funding to implement this plan and is committed to replenishing the mulch annually.
This plan is another example of a private/public partnership which improve the aesthetics
in an area of our community. The presented plan beautifies the Lincoln Way medians
adjacent to Campustown and requires no direct funding from the City.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
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ATTACHMENT A
February 2, 2021 Email
Good Evening Mayor Haila and Members of the Ames City Council,
Karin Chitty, Director of the Campustown Action Association, and I write to you this evening with
a financial request for a beautification project along the Lincoln Way corridor as it runs through
Campustown adjacent to the Iowa State University campus. We are speaking specifically to the
City of Ames medians and how to make them more aesthetically pleasing. Currently they are
mostly barren and with the major investment made by the City of Ames to modernize the
underground infrastructure and refresh Welch Avenue it seems fitting that a partnership could be
developed to beautify Lincoln Way as it leads to Welch Avenue from the west and east. Sheldon
Avenue would be the western end and Beach Avenue the eastern end.
Attached you will find a variety of renderings of what the medians could look like if the project
were to proceed. The plan was designed by Dan’s Custom Landscape and funded by the Ames
Chamber of Commerce. The total project is just over $56,000 and nearly half of the necessary
funds have been raised to date, which you will see within the attached document. We are
respectfully asking for a $25,000 contribution from the City of Ames to help this project move
forward this coming spring. The funding from the Ames Chamber of Commerce, Campustown
Action Association, and a small portion of the private funding has been raised. Karin and I are
currently awaiting a decision from the Ames Foundation on a contribution from that group as well
as a few other private funders. Of course, we would not proceed with the project without all of the
necessary funds raised.
This plan has been shared with City staff and concerns have been raised about the public safety
aspects of the plantings in the medians. At one time, several years back, a plan was discussed
between the City and ISU to install some form or barrier in the median to keep pedestrians from
crossing Lincoln Way in the middle of a block. We can certainly understand that concern, yet
believe plants and materials can be selected and installed to avoid any of them being an
obstruction to site lines for pedestrians and vehicles. If at some point in the future the City and
ISU come to some agreement and/or arrangement for installing some form of permanent barrier,
quite possibly the landscaping being proposed could remain, or removed in favor of the more
permanent solution. In the near term this would brighten and freshen up this corridor to add to the
beauty of the ISU campus and the major investment on Welch Avenue where we are aware that
trees and other landscaping will be completed this spring. The Campustown Action Association
will also be replacing all of the banners on the light poles this spring as well.
In addition to the $25,000 contribution we would also ask the City of Ames to water the plantings
once installed to get them started. According to Dan’s Custom Landscape watering would not
likely be required all that frequently once the plants got established. Any weeding and/or litter
removal would be spearheaded by the Campustown Action Association with support from the
Ames Chamber of Commerce, similar to the work we are doing in downtown Ames with Ames
Main Street.
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We are aware that you are currently working through the budgeting process, which is why we
make this request today. This is a relatively inexpensive opportunity to greatly improve the
aesthetics of this corridor and we are hopeful you will consider investing with the other funders to
enhance this corridor, which in many ways is the front door to the ISU campus.
Karin and I stand ready to answer any questions or address any concerns you may have.
Thank you very much for your consideration.
Dan
Dan Culhane, CEcD, CCE
President & CEO
5
ATTACHMENT C
March 30, 2021 Email
Good Evening Mayor Haila and Members of the Ames City Council,
I write to you again this evening, on behalf of Karin Chitty and myself, seeking your approval to
beautify the medians on Lincoln Way through Campustown from Beach Avenue west to Sheldon
Avenue.
I am pleased to share that the necessary funding has been secured privately to do the project
without direct financial assistance from the City of Ames or Iowa State University. Rather,
generous donations from Kingland Systems, The Ames Foundation, Campustown Action
Association, and the Ames Chamber of Commerce will fund the improvements outlined in my last
correspondence on this topic, which is below. You will recall that the cost was just over $56,000.
We have received constructive feedback from City staff and I recently met with Keith Abraham
where he outlined the concerns over the size of the river rock, which was proposed as an accent
in the beds along with mulch. City code does not allow landscape rock any larger than ¾ of an
inch. I have met with Dan’s Custom Landscape and they are proposing an alternative smaller
than river rock - brick chips that are 3/8 of an inch, or smaller in size, or buck skin rock or trap
rock. You will see photos attached of each alternate rock being proposed. Any of these would
provide the accent effect and fall beneath the maximum size of rock that can be used.
Karin and I are respectfully asking for permission to proceed with this project given all of the initial
costs will be covered privately. We will work with City of Ames staff to make sure that necessary
protocols are followed and will coordinate the project so that any maintenance will be shared
between Campustown Action Association and the City. Other than permission to proceed we
would ask that the City commit to necessary watering of the plants as needed throughout the
spring and summer season.
Along with the photos of the various types of rock, I am also attaching the original plan, which was
previously provided to you. We would ask that this be referred to city staff so that we can work
through any remaining issues and get the project moving sometime in late April or early May.
We recognize there may very well be a larger, more permanent plan for these medians in the
future. In the meantime we believe this will be a positive and striking improvement that will
enhance this major corridor through Campustown and the Ames community.
Thank you very much for your consideration.
Dan
Dan Culhane, CEcD, CCE
President & CEO
6
ATTACHMENT D
From: Dan Culhane <dan@ameschamber.com>
Sent: Thursday, May 20, 2021, 11:52 PM
To: Abraham, Keith
Subject: Fwd: Lincoln Way Campustown Median Beautification
[External Email]
Hello Keith,
Per your call earlier today I would submit the following.
The Ames Chamber of Commerce and the Campustown Action Association remain committed to
maintaining the aesthetics of the medians in Campustown from Beach Avenue to Sheldon Avenue along
Lincoln Way.
Our request is permission to beautify them with new plants and mulch/rock and, in return, ask that the
City of Ames keep them watered, once planted, so that they take root and thrive throughout the heat of
summer. We will maintain them annually and will replenish the mulch/rock, as needed, along with any
plant materials required. I would also request the City provide traffic control along Lincoln Way, as
needed, during the installation, coordinating with the selected contractor.
Again, we have the resources to fund the improvements and we respectfully ask for the approval of the
City to proceed with the project.
If you need something further please advise.
Thank you,
Dan
Dan Culhane, CEcD, CCE
President & CEO
Campustown Lincoln Way Median Beautification
Spring 2021
Project Costs & Proposed Project Support
PROJECT COST:$56,282
Proposed Funders:
Ames Chamber of Commerce $10,000
Ames Foundation $ 5,000
Campustown Action Association $10,000
Private Fundraising $31,282
Total Funds $56,282
Questions?
Dan Culhane, Ames Chamber of Commerce
515-232-2310
dan@ameschamber.com
1
ITEM #___41 _
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: 2021-22 PROPOSED ANNUAL ACTION PLAN PROJECTS FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) and HOME
PROGRAMS
BACKGROUND:
City Council reviewed draft CDBG and HOME programs for the upcoming Annual Action
Plan at their March 23rd meeting and directed staff to proceed with public outreach on the
draft programs and budget. On May 12th and 13th, City staff hosted online public forums
to gather input regarding possible projects for consideration for the 2021-22
CDBG/HOME Annual Action Plan as part the City’s Entitlement Program. Four persons
attended and participated in the forum discussions, including representatives from The
Bridge Home (formerly the Emergency Residence Project (ERP), Good Neighbor, and an
Ames resident. Staff also received an email comment from a City resident.
The following agenda was presented, and the forum attendees were given the opportunity
to participate in a group discussion regarding the agenda items:
1. Basic overview of the CDBG, HOME and CARES-CV Programs
2. Review of the Consolidated Planning Requirements.
3. Overview of the Five-year Goals and Priorities created for 2019-23
4. Proposed 2021-22 Annual Action Plan Projects
5. Group feedback and
6. Tentative Timeline for next steps
The public feedback was centered around the need to continue to address affordable
housing and neighborhoods. Staff has summarized the public comments and primary
questions about funding options as follows:
• If funding could be used to provide more affordable rental housing units? Also,
what is the City’s long-term plans for increasing the availability of affordable rental
housing units for “families with children” (Commenter suggested that Story County
will be needing an additional 20,000 units to have units “available”)
• If funding could be used to contract with non-profits to help the City implement their
programs and/or public service programs?
• If funding could be used to provide grants to private entities to help create
affordable housing with by helping initial capital costs (i.e., down payment or fees
and other upfront costs)?
• If funding could be used to install a gazebo in a neighborhood?
Staff’s takeaway from the public input was that there still seems to be a continued
consensus that affordable housing and neighborhood investment is needed in the
community.
Initially, on February 25th the federal Housing and Urban Development Department
(HUD) notified the City that it will be receiving for the 2021-22 program year, $590,475 in
CDBG funds (which is a $12,075 decrease from 2020) and $350,543 in HOME funds
(which is a $118,034 decrease from 2020). However, on May 13th, HUD notified the
City of a correction being made in our 2021-22 CDBG allocation amount, which was
adjusted from the $590,475 to $599,177 (which is a $8,702 increase above the
February amount).
Staff is recommending the proposed programs as was initially outlined to City
Council in March. The proposed programs and budget for the 2021-22 Annual
Action Plan are listed in Attachment A. Of the additional $8,702 in CDBG funding,
$1,740 was added to administration (20%) for a total budget of $119,835 and the
remaining balance of $6,962 was added to the Acquisition/Reuse for Slum/Blight
Program for a total budget of $279,342.
Of the $350,543 of HOME funds, approximately $297,962 (excluding-15% CHDO
set aside of $52,581) is available for administration and programming for 2021-
22. Staff under this program is anticipating a rollover balance of approximately
$1,370,464 remaining from program years 2018-19, 2019-20, and 2020-21. Total
projected Revenue of $1,668,426 (including administration).
The budget will include an anticipated rollover balance of Round 3 CARES (COVID-
19) funds of approximately $215,000 including administration. The total recommend
budgets for all three federal programs is projected to be approximately $2,897,603.
With the overarching need to expand the supply of affordable housing for low- and
moderate-income households, staff believes that this can best be accomplished through
the implementation of the Homebuyer Assistance Program, New Home Construction
Program, Public Infrastructure Improvements Programs and Acquisition/Reuse Program
for housing and commercial area, and for the CARES (COVID-19).
Notably with the CDBG program there is an allowance to use up to 30% our funds for
non-low and moderate benefit in order to address other needs in the community. In
that we are in the last year of our three-year cycle (2020-2023) to spend at least 70%
of our CDBG funding for a low and moderate benefit, presents a good opportunity to
utilize the 30% for a slum and blight program without putting ourselves at risk of not
meeting the low- and moderate-income targets. It is anticipated at the end of the 2020-
21 Fiscal Year; we will have spent at least 90% of our three-year allocation on benefitting
low- and moderate-income households. Therefore, the proposed Action Plan includes
$279,342 for slum and blight removal.
In addition to the funding update, on May 13th HUD announced that in order to address
an error in the Fiscal year (FY) 2021 allocation, and to help grantees/entitlement cities
expedite the submittal of their Annual Action Plans in order to be able to implement need
programs to the communities, HUD is waiving the required 30-day public comment
period down to a three (3) day comment period.
ALTERNATIVES:
1. The City Council can approve the proposed 2021-22 Annual Action Plan Program
Projects and proposed budget (Attachment A) and set August 10th as the date of
public hearing for approval of submitting the plan to HUD on or by August 16, 2021.
2. The City Council can approve the proposed 2021-22 Annual Action Plan Program
Projects and proposed budget (Attachment A) and set August 10th as the date of
public hearing for approval of submitting the plan to HUD on or by August 16, 2021,
with modifications.
3. The City Council can refer this item back to staff with further direction.
CITY MANAGER'S RECOMMENDED ACTION:
Although there was not a high level of participation in the Public Forums, those who
attended, the highest priority centered around affordable housing for low-income families
and how funds could be used to increase the supply of affordable rental housing. The
City’s Plan addresses this with support for affordable housing development in Baker
Subdivision as well as with the separate Acquisition/Reuse for affordable housing
program. All of the proposed programs help address the needs identified in the 2019-23
Five-Year Consolidated Plan.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, thereby approving the proposed 2021-22 Annual Action Plan
Program Projects and proposed budget (Attachment A) and set August 10th as the
date of public hearing for approval of submitting the plan to HUD on or by August
16, 2021.
ATTACHMENT A
2021-22 Proposed CDBG/HOME Annual Action Plan
Projects and Budget
*City Council should note that the anticipated revenue for the CDBG program
rollover and the anticipated program income are cautious estimates being
projected by staff.
Proposed 2021-22 Action Plan Expenditure Budget:
Programs Budget
CDBG Acquisition/Reuse Program for Affordable Housing (including
demolition) $200,000
$279,342
$415,000
CDBG-CV CARES (Rent, Mortgage & Utility) Relief Assistance $200,000
HOME Homeownership Construction Program $762,265
HOME Down Payment Assistance $381,382
General Administration for CDBG, HOME & CARES HOME: $174,779
Total
$2,897,603
PROPOSED 2021-22 Action Plan Revenue Budget:
Grand Total CDBG & HOME $2,897,603
1
ITEM # __42___
DATE: 05-25-21
COUNCIL ACTION FORM
SUBJECT: AGREEMENT WITH AgOUTCOMES TO PURCHASE NUTRIENT
REDUCTION CREDITS
BACKGROUND:
The Water Pollution Control (WPC) Facility is being converted to a nutrient removal
treatment technology over a period of 20 years. Separate from the work that will occur
inside the treatment plant, watershed-based improvements performed by the City
can be ‘banked” as credit toward any future, more stringent nutrient reduction
requirements imposed on the WPC Facility. On February 24, 2021, staff executed a
Memorandum of Understanding (MOU) with the Iowa Department of Natural Resources
to allow these off-site nutrient reductions to be banked with the Iowa Nutrient Reduction
Exchange.
In anticipation of the MOU being executed, the City partnered with AgOutcomes, a
subsidiary of the Iowa Soybean Association, to reduce nutrient runoff in the watershed
north of Ames. AgOutcomes has recruited private landowners to install Best Management
Practices (BMPs) on corn and soybean fields upstream from Ames located within the
South Skunk Watershed.
The BMPs utilized are no-till tillage and the planting of cover crops. The growth of cover
crops provides living groundcover over the winter. This living crop on the land provides
uptake of nitrogen and reduces soil erosion that contributes to phosphorus loss. These
nutrients, without the protection of cover crops, leach or run off into waterways during the
many months when there is not a crop growing.
AgOutcomes has tracked the fields where cover crops are planted, documented the
planting times, collected photographs and provided all other data required to register the
nutrient savings outcomes in units of annual pounds in the Nutrient Reduction Exchange
located on the United States Army Corps of Engineers (USACE) Regulatory In-lieu Fee
and Bank Information Tracking System (RIBITS) program.
Staff has negotiated an agreement with AgOutcomes for the City to purchase the nutrient
credits and the obligation of AgOutcomes to register them with the Iowa Nutrient
Reduction Exchange. Below are the 2020 reductions resulting from the conservation
practices implemented as part of this project:
2020 Nitrogen (N) 2020 Phosphorus (P)
Acres: 2,086 Acres: 2,086
Total N Reduction: 60,448 lbs. Total P Reduction: 3,887 lbs.
Average: 29.0 lbs./ac Average: 1.9 lbs./ac
2
The City will pay AgOutcomes a lump sum fee of $50,000 as reimbursement for nutrient
reduction as listed above. This is a one-time payment for nutrient reductions achieved
during the 2020 crop year. The nutrient reduction credits will be transferred to the City of
Ames upon completion of the contract terms. Below is a summary of the project budget.
Project Budget:
FY 2020/21 CIP $ 200,000
FY 2019/20 CIP Carryover Savings 79,815
Total Project Budget $ 279,815
Another such agreement is anticipated for 2021. Conceptually, staff has indicated to
AgOutcomes that we would support cover crops for two years as a way to work through
the contracting and nutrient reduction credit banking process. Beyond that, staff has
explained a preference to direct our funding towards projects with a longer life, such as
saturated buffers, nitrifying bioreactors, wetlands, and other more structural practices
where the environmental benefit endures for more than just the year that the payment
was made.
ALTERNATIVES:
1. Award a contract to purchase watershed nutrient reduction credits to AgOutcomes,
Inc. of Ankeny, Iowa, in an amount not to exceed $50,000.
2. Do not award a contract to AgOutcomes, Inc. at this time.
CITY MANAGER’S RECOMMENDED ACTION:
The Ames Water Pollution Control Facility (WPCF) will be converted to a nutrient removal
treatment technology over a period of 20 years. To mitigate future investment beyond
what is planned for, watershed-based projects can be performed, and nutrient reduction
credits can be banked. This project not only has a nutrient reduction element, but also
provides other benefits such as flood mitigation and drinking water source protection.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.