HomeMy WebLinkAbout~Master - April 2, 2021, Special Meeting of the Ames City CouncilAGENDA
SPECIAL MEETING
OF THE AMES CITY COUNCIL
CITY COUNCIL CHAMBERS*
AMES CITY HALL
APRIL 2, 2021
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING OF THE CITY COUNCIL WILL
BE CONDUCTED AS AN ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT,
YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO:
https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US:1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
CALL TO ORDER: 4:00 p.m.
1. Resolution awarding contract to Con-Struct, Inc., of Ames, Iowa, to move clay soil from Baker
Subdivision site to City’s Steam Electric Plant’s ash site in the estimated amount of $71,968.20
(inclusive of taxes)
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
*Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
1
ITEM # ___1___
DATE: 04-02-21
COUNCIL ACTION FORM
SUBJECT: CONTRACT TO MOVE CLAY SOIL FROM BAKER SUBDIVISION TO
STEAM ELECTRIC PLANT ASH SITE
BACKGROUND:
Federal and state environmental regulations require the partial closure and
reconstruction of the ash site located east of the Power Plant. To accomplish this,
significant quantities of clay soil and topsoil need to be transferred to that location.
As a result of sitework performed on behalf of the City at the Baker Subdivision site
located just west of State Avenue at Tripp Street, there are two piles of excess clay soil
available. Clay soil estimated in the amount of 11,300 tons was offered to Electric for
free, with the stipulation that Electric arrange for and pay the cost of moving it from the
Baker Subdivision site to the Steam Electric Plant’s ash site.
Bid documents were issued on March 18, 2021, in the electronic bidding portal
AmesBids to eighty-three companies and three plan rooms. The bids were based upon
unit pricing for: 1) loading and hauling the clay soil via dump truck, 2) shaping the
dumped loads into pile(s) at the ash site, and 3) surrounding the finished pile(s) with
erosion barriers.
On March 26, 2021, four responsive bids were received. The totals are based on a
quoted cost-per-ton to haul multiplied by the estimated tons to be moved. Actual cost
will be based on a time and material basis.
Responding Supplier
Response
Total Sales Tax
Evaluated Bid
Price
Staff reviewed the bids and determined that the contract should be awarded to Con-
struct Inc., Ames, IA. Funding is available from the approved FY 2020/21 Ash Pond
Modifications capital improvement project budget.
ALTERNATIVES:
1. Award the contract for moving the clay soil from the Baker Subdivision site to the
City of Ames’ Steam Electric Plant’s ash site to Con-struct, Inc., Ames, IA, in the
estimated amount of $71,968.20 (inclusive of taxes).
2. Reject all quotations and requote.
CITY MANAGER'S RECOMMENDED ACTION:
The Baker subdivision site has excess soil and needs it to be removed. Electric
Services needs soil once the ash pond modification project begins. By working together,
the Baker subdivision project saves money on the disposal of the excess soil and Ames
Electric Services saves money by obtaining free soil for the cost of hauling.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No.1, as described above.