HomeMy WebLinkAbout~Master - March 23, 2021, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
MARCH 23, 2021
*DUE TO THE COVID-19 PANDEMIC, THIS CITY COUNCIL MEETING WILL BE
CONDUCTED AS AN ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON
ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO:
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Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
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https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during
discussion. If you wish to speak, please see the instructions listed above. The normal process on any
particular agenda item is that the motion is placed on the floor, input is received from the audience, the
Council is given an opportunity to comment on the issue or respond to the audience concerns, and the
vote is taken. On ordinances, there is time provided for public input at the time of the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: 6:00 p.m.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
1. Motion approving Annual Self-Certification for FY 2022
2. Motion approving updated freight targets
3. Motion approving transit safety targets
4. Motion approving updated transit asset management targets
5. Resolution approving formal request to FHWA to update the Federal Aid eligibility of roadway
segments
6. Motion setting May 25, 2021, as date of public hearing regarding amendments to the FFY 2021-
2024 Transportation Improvement Program (TIP)
ADMINISTRATION:
7. Motion approving the Draft FY 2022 Transportation Planning Work Program (TPWP) and setting
May 25, 2021, as date of public hearing
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING**
**The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
PRESENTATION:
1. 10-Year Water Quality Monitoring Plan with Prairie Rivers of Iowa
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
2. Motion approving payment of claims
3. Motion approving Minutes of March 9, 2021
4. Motion approving Report of Change Orders for period March 1 - March 15, 2021
5. Motion approving ownership change for Class C Liquor License with Sunday Sales - Dangerous
Curves, 111-5th Street
6. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Special Class C Liquor License with Sunday Sales - Mongolian Buffet 1620 S Kellogg Ave
#103 pending Dram Shop Insurance
b. Class C Liquor License with Sunday Sales - Dangerous Curves 111 5th St,
c. Class C Liquor License with Sunday Sales - Cinemark Movies 12 1317 Buckeye Ave,
d. Class C Liquor License with Outdoor Service & Sunday Sales - Cornbred BBQ 525 Main
Street ste 106
e. Class B Liquor License with Sunday Sales - Radisson Ames 2609 University Blvd
7. Resolution approving and adopting Supplement No. 2021-2 to Municipal Code
8. Resolution appointing Ed Gillett to serve on ASSET
9. Resolution authorizing Public Art Commission to enter into agreements with artists for 2021/22
Ames Annual Outdoor Sculpture Exhibition selections
10. Resolution authorizing Public Art Commission to acquire sculptures for 2021 Neighborhood
Sculpture Program in the amount of $13,500
11. Resolution setting date of public hearing for April 13, 2021, regarding sale of City-owned
property at 1126 Grand Avenue to Habitat for Humanity
12. Resolution setting date of public hearing for April 13, 2021, regarding granting easement for ISU
Pedestrian Bridge over University Boulevard
13. Resolution dedicating right-of-way from 2520 Airport Drive and 3300 S. Riverside Drive to
allow access for a public right-of-way
14. Resolution approving ten-year Agreement among the City of Ames, Iowa State University, and the
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Iowa State University Student Government for CyRide Transit Services beginning July 1, 2021,
contingent upon approval by Iowa State University and the Iowa Board of Regents
15. Human Service Agency Contracts:
a. Resolution approving revisions to FY 2021/22 Contracts
b. Resolution approving revision to FY 2021/22 HIRTA Contract to clarify public purpose
description
16. Resolution awarding contract to NOVA Bus of Plattsburg, New York, for one 60-foot CyRide
Articulated Bus Purchase in an amount not to exceed $860,903
17. Resolution approving Plat of Survey for 119 Washington Avenue
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future
meeting. The Mayor and City Council welcome comments from the public; however, at no time is it
appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to
three minutes.
PUBLIC WORKS:
18. Motion directing staff on sidewalk infill for 2019/20 Concrete Pavement Improvement Program
(E 3rd Street, E 2nd Street, Des Moines Avenue, and Center Avenue)
19. Resolution approving preliminary plans and specifications for 2020/21 Asphalt Street Pavement
Improvements (McKinley Drive, Jensen Avenue, and Luther Drive), which includes infilling the
sidewalk on the west side of Jensen Avenue from 24th Street to 25th Street; setting April 7, 2021,
as bid due date and April 13, 2021, as date of public hearing
20. Resolution approving preliminary plans and specifications for 2020/21 Concrete Pavement
Improvements (8th Street from Northwestern to Duff)without the additional sidewalk infill on the
south of 8th Street from Wilson Avenue to Clark Avenue; setting April 7, 2021, as bid due date and
April 13, 2021, as date of public hearing
PLANNING & HOUSING:
21. Resolution approving Minor Land Use Policy Plan Amendment to the Ames Urban Fringe Plan at
23959 - 580th Avenue and adjacent parcels
22. Preliminary Plat for Kingsbury Subdivision, 5th Addition:
a. Resolution approving Preliminary Plat
b. Motion directing staff to work with the developer to prepare a Development Agreement update
for deferral of sidewalks and extension of SE 3rd Street
23. Resolution approving Preliminary Plat for Quarry Estates Subdivision, 5th Addition at 1899 Hyde
Avenue
24. Initiation of Flummerfelt Crane Annexation at the intersection of Lincoln Way and North 500th
Avenue:
a. Motion directing staff to initiate an 80/20 Annexation to include the original Petition plus four
non-consenting properties
b. Motion directing staff to prepare a Pre-Annexation Agreement
25. Resolution approving demolition of Kappa Kappa Gamma Sorority at 120 Lynn Avenue with
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conditions
26. 2021/22 Proposed Annual Action Plan Projects for Community Development Block Grant
(CDBG) and HOME Programs:
a. Resolution approving proposed 2021/22 Annual Action Plan projects and authorizing staff to
prepare the Action Plan document for 30-day comment period
ADMINISTRATION:
27. City Access Control System:
a. Resolution approving final plans and specifications and awarding a contract to Commonwealth
Electric Company of the Midwest, Des Moines, Iowa, in the amount of $644,276
28. Resolution approving Memorandum of Understanding with Story County regarding City Assessor’s
Office payroll and benefit administration
ELECTRIC:
29. Variable Frequency Drives (VFDs) for Unit 7 Cooling Tower at the Power Plant:
a. Resolution waiving City’s Purchasing Policies regarding formal bidding procedures and
accept quotes rather than formal bids
b. Resolution awarding contract to Baker Group of Ankeny, Iowa, for the purchase and
installation of the VFDs in the amount of $72,565 (inclusive of sales tax)
30. Engineering and material to improve control of Unit 8 Boiler Superheater Outlet Steam
Temperature:
a. Resolution waiving City’s Purchasing Policies regarding formal bidding procedures and allow
for single-source purchasing
b. Resolution awarding a contract to The Babcock & Wilcox Company of Kansas City, Missouri,
for the engineering and for the sourcing and fabrication of material for the purpose of
improving the control of the steam temperature of Unit 8 Boiler in the amount of $376,486
HEARINGS:
31. Hearing on Voluntary Annexation of property located at 4514 Hyde Avenue:
a. Resolution approving Annexation
b. Resolution approving Covenant and Agreement pertaining to Water Service
32. Hearing on Voluntary Annexation of properties located at [1] 23959-580th Avenue (formerly
Caremoli), [2] one-quarter mile west of 580th Avenue (north of Highway 30), and [3] 59.69 acres
west of 580th Avenue and north of U. S. Highway 30
a. Resolution approving Annexation
33. Hearing on proposal to adopt by reference the 2020 Edition of the National Electric Code:
a. First passage of ordinance adopting by reference the 2020 Edition of the National Electric
Code with two State of Iowa amendments and one local amendment
34. Hearing on 2020/21 Collector Street Pavement Improvements (E. 20th Street):
a. Resolution approving final plans and specifications and awarding contract to All Star
Concrete of Johnston, Iowa, in the amount of $776,718.91
35. Hearing on 2020/21 CyRide Route Pavement Improvements (9th Street):
a. Resolution approving final plans and specifications and awarding contract to All Star
Concrete of Johnston, Iowa, in the amount of $672,550.34
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ORDINANCES:
36. Presentation FY 2021-22 Water Rates:
a. First passage of ordinance to increase water rates by 6%, effective July 1, 2021
37. Third passage and adoption of ORDINANCE NO. 4432 requiring Secondhand Dealers to obtain
a permit to conduct business within the City of Ames
38. Third passage and adoption of ORDINANCE NO. 4433 reducing the number of vehicle parking
spaces required for apartment use in the Downtown Service Center Zoning District
39. Third passage and adoption of ORDINANCE NO. 4434 rezoning 2801 & 2803 West Street from
Residential High Density to Neighborhood Commercial with University West Impact Overlay
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
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ITEM #: AAMPO 1
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: AMES AREA MPO ANNUAL SELF-CERTIFICATION FOR FY 2022 BACKGROUND:
Pursuant to federal regulations, each Metropolitan Planning Organization (MPO) must
self-certify that its transportation planning process is addressing the major issues in the metropolitan planning area and is being conducted in accordance with all applicable
requirements. In the latest Ames Area MPO process review by the Federal Transit Administration (FTA)
and the Federal Highway Administration (FHWA), a joint report was issued finding that the transportation planning activities of AAMPO are being carried out in accordance with federal regulations, policies, and procedures. ALTERNATIVES:
1. Certify that the Ames Area MPO transportation planning process is being conducted
in accordance with all applicable requirements.
2. Reject the certification.
ADMINISTRATOR’S RECOMMENDED ACTION:
The Administrator recommends that the Ames Area MPO Transportation Policy
Committee adopt Alternative No. 1, as noted above
AMES AREA METROPOLITAN PLANNING ORGANIZATION
ANNUAL SELF-CERTIFICATION
In accordance with 23 CFR 450.334, the STATE DEPARTMENT OF
TRANSPORTATION and the Ames Area Metropolitan Planning Organization for the
Ames, Iowa urbanized area(s) hereby certify that the transportation planning process is
addressing the major issues in the metropolitan planning area and is being conducted in
accordance with all applicable requirements of:
(1) 23 U.S.C. 134, 49 U.S.C. Section 5303, and 23 CFR Part 450;
(2) In nonattainment and maintenance areas, Sections 174 and 176(c) and (d) of the Clean
Air Act as amended (42 U.S.C. 7504, 7506(c) and (d) and 40 CFR 93);
(3) Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d-1) and 49 CFR
part 21;
(4) 49 U.S.C. 5332, prohibiting discrimination on the basis of race, color, creed, national
origin, sex or age in employment or business opportunity;
(5) Section 1101(b) of the Safe, Accountable, Flexible, Efficient Transportation Equity
Act: A Legacy for Users (Pub. L. 109-59) regarding the involvement of Disadvantaged
Business Enterprises in FHWA and FTA funded planning;
(6) 23 CFR part 230, regarding the implementation of an equal employment opportunity
program on Federal and Federal-aid highway construction contracts;
(7) The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et
seq.) and 49 CFR parts 27,37, and 38, and USDOT implementing regulation;
(8) Older Americans Act, as amended (42 U.S.C. 6101);
(9) 23 U.S.C. 324, regarding prohibition of discrimination based on gender; and
(10) Section 504 of the Rehabilitation Act of 1973 and 49 CFR Part 27, regarding
discrimination against individuals with disabilities.
For AAMPO:
_________________________ _________________
John Haila, Chair Date
Transportation Policy Committee
ITEM #: AAMPO 2
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: UPDATED FREIGHT PERFORMANCE TARGETS
BACKGROUND:
As required by the FAST Act, the Iowa Department of Transportation is required to
establish 2-year and 4-year targets for both: Pavement and Bridge Measures (PM2),
and System Performance & Freight Measures (PM3). On November 29, 2020, the Iowa
DOT submitted its Mid-Performance Period Progress Report (MPPPR) to Federal
Highway Administration. This report provided updates on overall progress towards 2-
year targets for pavement and bridge measures (PM2) and system and freight reliability
measures (PM3). It also provided the opportunity to adjust 4-year targets. The Iowa
DOT has chosen to adjust two of its 4-year targets for PM3. These two adjusted targets
are “Person-miles traveled on the Interstate that are reliable” and “Truck Travel Time
Reliability (TTTR) Index”. The two adjusted targets are highlighted in gray below.
Iowa DOT targets for 2018-2021 performance period
Per 23 CFR § 490.105, the Ames Area MPO is required within 180 days of when
the State sets performance targets to establish 4-year targets. The Ames Area
MPO had previously chosen to support the state’s original 2018-2021 performance
targets. However, since two of the state’s PM3 targets have been adjusted, the
MPO will need to reconfirm its support or create its own targets by March 29,
2021.
Upon approving the PM3 targets, the Ames Area MPO will be required to reflect the
performance measures and targets in all future planning document updates such as
Metropolitan Transportation Plans and Transportation Improvement Programs. Each
update to the Metropolitan Transportation Plan reports baseline conditions and system
performance progress towards achieving these targets. Transportation Improvement
Programs are required to describe how implementation of the TIP anticipates making
progress towards achieving the targets.
ALTERNATIVES:
1. Approve supporting the adjusted PM3 performance targets established by the
Iowa Department of Transportation in coordination with Iowa MPOs 2. Direct staff to set our own quantifiable targets for the PM3 targets in coordination
with the Iowa Department of Transportation
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the proposed
adjusted PM3 targets and unanimously recommended approval. These performance
targets were developed by the Iowa DOT in close coordination with Iowa MPOs.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM#: AAMPO 3
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: TRANSIT SAFETY TARGETS
BACKGROUND:
The Federal Transit Administration’s Public Transportation Agency Safety Plan
(PTASP) regulation, 49 CFR Part 673, requires that transit agencies make safety
performance targets available to states and MPOs to aid in the planning process and to
coordinate with states and MPOs in the selection of safety performance measures.
PTASPs identifying transit safety performance measures and targets were due for
transit agencies that receive 5307 funding (large urban systems in Iowa) by December
31, 2020. CyRide receives 5307 funding was therefore required to create a PTASP.
CyRide approved their PTASP on October 28, 2020 and provided it to AAMPO on
November 2, 2020. MPOs are required to adopt these transit safety targets by June 29,
2021, or no more than 180 days after receiving the PTASPs from their public
transportation provider(s). Because AAMPO received CyRide’s PTASP on November 2,
2020, AAMPO must adopt transit safety targets by April 31, 2021.
The CyRide Transit Board approved the following transit safety targets. These targets
are based on a review of the previous five years of Ames Transit Agency (CyRide)
performance data and are derived from the safety performance measures established
under the National Public Transportation Safety Plan. It is recommended that AAMPO
adopt these performance measures:
Mode of Transit
Service
Fatalities
(Total)
(per 100
thousand
Injuries
(Total)
Injuries
(per 100
thousand
Safety
Events
(Total)
(per 100
thousand
System
Reliability
(VRM/Failures)
0 0 3 0.22 5 0.37 33,000
0 0 1 2.6 1 2.6 38,450
Upon approving the Transit Safety targets, the AAMPO will be required to reflect the
performance measures and targets in all future planning document updates such as
Metropolitan Transportation Plans and Transportation Improvement Programs. Each
update to the Metropolitan Transportation Plan reports baseline conditions and system
performance progress towards achieving these targets. Transportation Improvement
Programs are required to describe how progress towards the targets is achieved.
ALTERNATIVES:
1. Approve the transit safety performance measures as established in CyRide’s
PTASP.
2. Direct staff to make modifications to the transit safety performance measures.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the proposed
transit safety targets and unanimously recommended approval. The transit safety
targets were established by CyRide using the previous 5 years of performance data
from our region.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM#: AAMPO 4
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: TRANSIT ASSET MANAGEMENT TARGETS
BACKGROUND:
The Federal Transit Administration has developed rules for transit asset management
for recipients of Chapter 53 funds that own, operate, or management public
transportation capital assets. These rules apply to the Ames Transit Agency - CyRide.
Prior to adopting the initial plan, transit agencies were responsible for developing an
initial set of performance targets of assets past their useful life benchmark (ULB). On
May 23, 2017, using the initial targets adopted by CyRide, the Ames Area MPO
established the first performance targets.
Every fall, CyRide approves a new Transit Asset Management (TAM) Plan, which
includes new performance targets for the next five-year period starting the following
year. On September 23, 2020, CyRide updated their targets and provided them to the
MPO as federally mandated. While the MPO is not required to update or modify their
performance targets to match CyRide, it recommended that the MPO adopt CyRide’s
updated performance targets within 180 days of receiving a TAM Plan update.
The CyRide Transit Board approved the following targets and it is recommended that
the MPO adopt these performance measures:
TAM Performance
Measure Class
2020
Target Year-End
Articulated Buses
0% of fleet exceeds
CyRide's ULB of 15 yrs.
0% 0% 0% 0%
40'-60' Buses
33% of fleet exceeds
CyRide's ULB of 15 yrs.
30% 33% 26% 42%
Cutaways
67% of fleet exceeds FTA
ULB of 8 yrs.
0% 0% 0% 0%
Minivans
0% of fleet exceeds FTA
ULB of 8 yrs.
0% 0% 0% 0%
Shop Trucks
0% of fleet exceeds
CyRide’s ULB of 10 yrs.
0% 0% 0% 0%
Admin./Maint.Facility
0% of facilities rated under
3.0 on TERM scale
0% 0% 0% 0%
Intermodal Facility
0% of facilities rated under
3.0 on TERM scale
0% 0% 0% 0%
The Ames Area MPO will reflect the performance measures and targets in all future
planning document updates such as Metropolitan Transportation Plans and
Transportation Improvement Programs. Each update to the Metropolitan Transportation
Plan reports baseline conditions and system performance progress towards achieving
these targets. Transportation Improvement Programs are required to describe how
implementation of the TIP anticipates making progress towards achieving the targets.
ALTERNATIVES:
1. Approve the transit asset management (TAM) performance measures as
established in CyRide’s latest TAM Plan.
2. Direct staff to make modifications to transit asset management (TAM)
performance measures
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the proposed
transit asset management (TAM) targets and unanimously recommended approval. The
TAM targets were established by CyRide
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM#: AAMPO 5
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FEDERAL FUNCTIONAL CLASSIFICATION (FFC) REQUEST
BACKGROUND:
Federal Functional Classification (FFC) is the grouping of roadway segments into
different categories according to the character of service they are intended to provide.
Classifications of roadway include Arterial, Collector, and Local. A roadway’s FFC sets
expectations about roadway design, including its speed, capacity and relationship to
existing and future land use development. Additionally, federal legislation continues
to use functional classification in determining eligibility for Federal funding.
Roadways are required to be classified as Arterials or Collectors to utilize Federal
funds.
An update to the FFC is necessary for eight different roadway segments due to recent
and planned roadway extension construction projects, as follows:
Revise the federal functional classification from Local to Urban Collector for the
following (as shown in Attachment A & Attachment B):
1. 0.07mi of Cherry Avenue from E Lincoln Way to South End of Roadway
2. 0.21mi of SE 3rd Street from S Duff Ave to East End of Roadway
3. 0.25mi of SE 5th Street from S Duff Ave to East End of Roadway
4. 0.41mi of S 5th Street from S Grand Ave to 875 ft West of S Duff Ave
5. 0.02mi of S Walnut Ave from S 5th St to S 5th St Frontage Road
Revise the federal functional classification from Proposed Local to Proposed Urban
Collector for the following (as shown in Attachment A):
6. 0.28mi of Proposed Cherry Avenue from Existing Roadway to Proposed
SE 5th St
7. 0.09mi of Proposed SE 3rd Street from Existing Roadway to Proposed
Cherry Avenue
8. 0.06mi of Proposed SE 5th Street from Existing Roadway to Proposed
Cherry Avenue
With the segments identified, the next step in the FFC reclassification process is
formally requesting the Iowa DOT to have the Federal Highway Administration (FHWA)
reclassify the roadway segments.
ALTERNATIVES:
1. Formally ask the Iowa DOT to request the FHWA to reclassify the FFC of the
roadway segments listed above.
2. Formally ask the Iowa DOT to request the FHWA to reclassify the FFC of the
listed roadway segments with Policy Committee revisions.
ADMINISTRATOR’S RECOMMENDATION:
A recent review by AAMPO staff indicated that these eight segments should have their
FFC reclassified due to recent and planned roadway extension projects.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
Attachment A
Attachment B
ITEM#: AAMPO 6
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FFY 2021 - 2024 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
AMENDMENT
BACKGROUND:
To receive Federal funds for transportation improvement projects, it is necessary for the
projects to be included in the approved Iowa Department of Transportation statewide plan. The initial step in this process is for the Ames Area MPO to develop a Transportation Improvement Program (TIP). Regulations require the TIP to include transportation
projects for four years. The TIP may be amended in accordance with prescribed amendment and public participation procedures.
The amendment to the Federal Fiscal Year (FFY) 2021 - 2024 Transportation
Improvement Program involves the following:
• Iowa Clean Air Attainment Program (ICAAP) funds awarded by Iowa DOT on January 13, 2021 to CyRide. Projects added to receive ICAAP award: o West Ames Changes: New expansion route #12 Lilac; added frequency #1 Red, #11 Cherry, #7 Purple (year 2) $320,372
o #11 Cherry Night Service (year 1) $33,544 o #12 Lilac Midday Service (year 1) $31,655
o #6 Brown Night Service (year 1) $29,984 The requirements to process amendments to the TIP call for an opportunity for public review and comment as well as approval by both the Technical and Policy Committees of the Ames Area MPO. The Technical Committee reviewed the amendments on March 3, 2021. The Policy Committee will review the amendments on March 23, 2021 and set the date of public hearing. The public input period will be available from March 24, 2021 to April 30, 2021. After the public input period, this item will go before the Policy Committee again for public hearing and final approval on May 25, 2021.
ALTERNATIVES:
1. Review the amendment to the FY 2021-2024 Transportation Improvement
Program and set May 25, 2021 as the date for the public hearing.
2. Review and modify the amendment to the FY 2021-2024 Transportation
Improvement Program and set May 25, 2021 as the date for the public hearing.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the proposed
amendment to the FFY 2021-2024 TIP and unanimously recommended approval. This
amendment will allow CyRide to access ICAAP funds which were awarded to them by the
Iowa DOT for the projects shown.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM#: AAMPO 7
DATE: 3-23-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: DRAFT FY 2022 TRANSPORTATION PLANNING WORK PROGRAM
BACKGROUND:
The Ames Area MPO carries out a continuing, cooperative, and comprehensive multimodal
transportation planning process. As a part of the Federal regulations governing Metropolitan
Planning Organizations, the Federal Highway Administration and the Federal Transit
Administration provide planning funds to reimburse agencies for transportation planning
activities. Transportation planning activities are outlined in a unified transportation planning work
program which the Ames Area MPO develops annually for each fiscal year. The State of Iowa
uses a Consolidated Planning Grant where FHWA and FTA planning funds are combined into a
single fund.
In addition to conducting and coordinating short-term and long-term regional transportation
planning efforts, the MPO is responsible for the development of the following planning
documents: Metropolitan Transportation Plan (MTP), Transportation Improvement Program
(TIP), Public Participation Plan (PPP), Transportation Planning Work Program (TPWP), and
Passenger Transportation Plan (PTP). To plan for and organize these planning efforts, the FY22
TPWP has been separated into six different work activities. These activities are:
1. Administration
2. Transportation Improvement Program (TIP)
3. Comprehensive Transportation Planning
4. Transit Planning
5. Long-Range Transportation Planning
6. Data Services
In FY 2022, some of the major planning activities/products included are:
• Development of the FFY 2022 – 2025 Transportation Improvement Program (TIP)
• Development of the FY 2023 Transportation Planning Work Program (TPWP)
• Conduct performance-based planning activities and provide technical assistance to local
agencies in their planning efforts and projects by utilizing new transportation data sources
and analytical capabilities
• Continue to enhance a coordinated, accessible, and efficient transit system.
The TPWP development process is described in detail on Page 6 of the Draft TPWP. Pages 11-
18 of the Draft TPWP describe the work activities and various products/tasks in detail.
On January 26, 2021, the Iowa Department of Transportation provided funding targets for the
MPO to use in the development of the FY 2022 TPWP.
The currently proposed FY 2022 MPO budget (shown on Page 19 of the Draft TPWP) totals
$205,000 ($164,000 in Federal funds and $41,000 in local funds). This budget fully utilizes all
anticipated carryover amounts and has $63,717 in unobligated funds that can be programmed
in future fiscal years.
The next step will be a public input period from March 24, 2021 to April 30, 2021 (including a
public input session on March 25, 2021 being held via Microsoft Teams). Additionally, federal
and state partners will be reviewing the draft document. The Draft TPWP is due to state and
federal partners by April 1, 2021.
ALTERNATIVES:
1. Approve the Draft FY 2022 Transportation Planning Work Program and set May 25,
2021 as the date of public hearing.
2. Modify the Draft FY 2022 Transportation Planning Work Program and set May 25, 2021
as the date of public hearing.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the Draft FY 2022
Transportation Planning Work Program and unanimously recommends approval.
Therefore, it is recommended by the Administrator that the Transportation Policy Committee
adopt Alternative No. 1, as noted above.
DRAFT
Fiscal Year 2022
Transportation Planning
Work Program
Ames Area MPO
The Ames Area Metropolitan Planning Organization prepared this report with
funding from the U.S. Department of Transportation’s Federal Highway
Administration and Federal Transit Administration, and in part through local
matching funds of the Ames Area MPO member governments. These contents
are the responsibility of the Ames Area MPO. The U.S. government and its
agencies assume no liability for the contents of this report or for the use of its
contents. The Ames Area MPO approved this document on May 25, 2021. Please
2 | P a g e
Ames Area MPO - FY 2022 Transportation Planning Work Program
CONTENTS
Introduction ................................................................................................................................................. 3
Document Purpose .................................................................................................................................. 3
AAMPO Overview and Planning Area ................................................................................................... 3
Transportation Policy Committee ........................................................................................................... 4
Transportation Technical Committee ...................................................................................................... 5
Planning Documents Maintained by AAMPO ........................................................................................ 5
TPWP Development ................................................................................................................................... 6
TPWP Development Process .................................................................................................................. 6
Planning Priorities ................................................................................................................................... 7
Performance-Based Planning .................................................................................................................. 8
Work Activities ......................................................................................................................................... 11
Task 1 - Administration......................................................................................................................... 11
Task 2 – Transportation Improvement Program ................................................................................... 13
Task 3 – Comprehensive Planning ........................................................................................................ 14
Task 4 – Transit Planning...................................................................................................................... 15
Task 5 – Long-Range Transportation Planning .................................................................................... 17
Task 6 – Data Services .......................................................................................................................... 18
FY 2022 Budget Summary ....................................................................................................................... 19
Staff Work Hours .................................................................................................................................. 19
Budget Summary ................................................................................................................................... 19
Cost Allocation Plan.............................................................................................................................. 20
Private Sector Involvement ................................................................................................................... 20
Revisions to the Transportation Work Program ....................................................................................... 21
Overview ............................................................................................................................................... 21
Waiver of Approvals ............................................................................................................................. 21
Revision and Approval Procedures ....................................................................................................... 22
Appendix A – Resolution of Approval ..................................................................................................... 23
Appendix B – Self-Certification of Procurement and Consultation Selection Procedures ...................... 24
Appendix C – Performance Management Agreement .............................................................................. 25
Appendix D – MPO/RPA Carryover Policy ............................................................................................. 27
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Introduction
Document Purpose
The Fiscal Year 2022 Transportation Planning Work Program (TPWP) is the regional work plan
developed by the Ames Area Metropolitan Planning Organization (AAMPO) for the fiscal year
beginning July 1, 2021 and ending June 30, 2022. The TPWP is a requirement of 23 CFR 450.308(b) for
metropolitan planning organizations to develop a document identifying work proposed for the next
one-year period by major activity and task. The document includes details to indicate who will perform
the planning activity, the schedule for completing the activity, what products should result from each
activity, funding for each activity as well as a total program budget.
AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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Ames Area MPO - FY 2022 Transportation Planning Work Program
The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Ames is in central Iowa and is served by Interstate 35, US Highway 30, and US Highway 69. Surface
transportation needs are met through over 251 centerline miles of streets. The community has a very
progressive transit system, CyRide, which typically carries approximately six million bus passengers per
year. In FY 2020, CyRide’s ridership dropped to four and a half million passengers due to the COVID-19
pandemic. CyRide believes ridership levels will increase back to approximately six million passengers by
the end of FY 2022. While most transit users have Iowa State University ties, CyRide serves the entire
Ames community. The Ames Area MPO area includes the Ames Municipal Airport, which serves general
aviation needs for business, industry, and recreation users. On average, 104 aircraft operations occur
per day at the Ames Municipal Airport. Railroads provide freight service to the area by dual east-west
mainline tracks and a northern agricultural spur.
The Ames Area MPO consists primarily of two standing committees: The Transportation Policy
Committee and the Transportation Technical Committee.
Transportation Policy Committee
The Transportation Policy Committee (TPC) is the policy setting board of the MPO and the membership
consists of local officials. Voting membership on the committee includes city and county governments
located, wholly or partially, in the Ames Area MPO planning boundary, as well as the local transit
agency. Currently the TPC membership includes: City of Ames, City of Gilbert, CyRide, Boone County,
and Story County. Iowa Department of Transportation, Federal Highway Administration, Federal
Transit Administration, and Iowa State University serve as advisory, non-voting, representatives.
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
Boone County
Story County
Ames Transit Agency
City of Gilbert
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
Iowa State University ‡
‡ Non-voting
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing the short and long-range
transportation plans. The Iowa Department of Transportation, the Federal Highway Administration,
and the Federal Transit Administration serve as advisory, non-voting, representatives.
‡ Non-voting
Planning Documents Maintained by AAMPO
AAMPO develops, updates, and maintains the following planning documents:
• Transportation Planning Work Program (TPWP)
• Transportation Improvement Program (TIP)
• Public Participation Plan (PPP)
• Metropolitan Transportation Plan (MTP)
• Passenger Transportation Plan (PTP)
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames (Vice-Chair)
City of Ames
City of Ames
City of Ames
CyRide
Iowa State University
Boone County
Story County
Ames Community School Dist.
Ames Economic Development Commission
City of Ames ‡
City of Ames ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
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Ames Area MPO - FY 2022 Transportation Planning Work Program
TPWP Development
TPWP Development Process
The FY 2022 Transportation Planning Work Program was developed from input by AAMPO staff, the
AAMPO Transportation Technical Committee, the public, and the AAMPO Transportation Policy
Committee. The following milestones describe the process in which the Transportation Planning Work
Program was developed.
February 1, 2021 – March 4, 2021 – Initial Draft Development
AAMPO staff developed the initial Draft FY22 TPWP.
March 4, 2021 – Transportation Technical Committee Meeting
A review and discussion on the Draft FY22 TPWP was undergone by the Transportation
Technical Committee.
March 23, 2021 – Transportation Policy Committee Meeting
A review and discussion on the Draft FY22 TPWP was undergone by the Transportation Policy
Committee.
March 24, 2021 – April 30, 2021 – Public Input Period
A public comment period for the Draft FY22 TPWP was established from March 24 through April
30. During the comment period, the draft document was posted on the AAMPO.org website
and notifications were distributed to the public. Comments could be submitted via online form,
email, mail, and by phone. A public input session was also held virtually via Microsoft Teams on
March 25, 2021.
April 1, 2021 – April 30, 2021 – Review from Federal and State Partners
Federal and State partners at the Federal Highway Administration, Federal Transit
Administration, and Iowa Department of Transportation reviewed the Draft FY 2022 TPWP. By
April 30, 2021, the MPO received comments to address in the Final FY 2022 TPWP.
May 1, 2021 – May 26, 2021 – Final TPWP Development
AAMPO staff created the Final FY 2022 TPWP based upon feedback from the public, state and
federal partners, and members of the AAMPO Technical and Policy Committees.
May 26, 2021 – Transportation Policy Committee Hearing
A public hearing was held by the Transportation Policy Committee to consider adoption of the
FY 2022 TPWP with opportunities from the public to respond and present to the committee.
This document was then formally approved by the Transportation Policy Committee.
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Planning Priorities
The FY 2022 TPWP addresses the planning goals of the Ames Area MPO, which are:
• Provide a connected transportation system that offers efficient and reliable mobility options for
all modes of travel.
• Provide a safe transportation system.
• Consider and mitigate the impacts of the transportation system on the natural and built
environment.
• Provide an accessible transportation system which fits within the context of its surroundings
and preserves community character.
• Provide a transportation system that supports the regional economy and efficiently moves
goods.
• Maintain transportation infrastructure in a state-of-good-repair.
The following is a list of ongoing and future challenges the Ames Area MPO expects to address through
projects and planning activities:
• The Ames regional area experiences a high variability in traffic due to weekly commuters,
regional commercial weekend traffic, and special events (such as Iowa State football games).
AAMPO will leverage emerging technologies as well as automated data collection to generate
regional metrics for a performance-based planning approach and assist local agencies in
improving traffic operations.
• The COVID-19 Pandemic may catalyze long-term fundamental changes in travel behaviors
across all modes of transportation. AAMPO will utilize emerging data sources and data types to
monitor these potential shifts in travel behaviors as well as stay current on the latest research
and reporting of travel behavioral trends.
• Some intersections and corridors within Ames are nearing operational capacities and struggle
to handle currently observed levels of traffic and users. Through emerging technologies such as
adaptive traffic signal control, transit signal priority, widescale data collection, and new ITS
communication technologies, AAMPO will ensure projects are planned and executed which
attempt to leverage new technologies to maximize operational capabilities and improve
intersection and roadway capacities across all modes of travel.
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Performance-Based Planning
Performance-based planning and performance management became a focus for State and regional
transportation planning with the signing of the 2012 Federal surface transportation bill Moving Ahead
for Progress in the 21st Century (MAP-21). The Federal government established seven national goals
through MAP-21, and maintained these goals in subsequent Federal legislation, with the purpose of
improving decision-making through performance-based planning and programming. Those seven goals
are:
• Safety
• Infrastructure Condition
• Congestion Reduction
• System Reliability
• Freight Movement and Economic Vitality
• Environmental Sustainability
• Project Delivery
The Ames Area MPO must establish and use a performance-based approach in transportation decision
making to support the national goals. The Ames Area MPO implements these required metrics in
coordination with the Iowa DOT (see Appendix C for the Performance Management Agreement), which
includes setting regional targets for several performance measures established by the Federal Highway
Administration (FHWA) and Federal Transit Administration (FTA). Future reports on the Ames Area
MPO’s progress in reaching regional targets will be included in future metropolitan transportation
planning documents. A discussion is shown here for each of the performance areas.
Road Safety
The safety measures are:
• Number of Fatalities
• Rate of Fatalities per 100 million VMT
• Number of Serious Injuries
• Rate of Serious Injuries per 100 million VMT
• Number of Non-Motorized Fatalities and Non-motorized Serious Injuries
In September 2020, the Ames Area MPO adopted to support the targets of the Iowa
Department of Transportation.
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Transit Safety
As a recipient of urbanized area formula grant funding, the Ames Transit Agency (CyRide)
established its initial agency safety plan on October 28, 2020, where safety performance targets
were established within this plan based on the following safety performance measures FTA
established in the National Public Transportation Safety Plan including:
• Fatalities
• Injuries
• Safety Events
• System Reliability
CyRide’s Safety Plan, which will be certified each year, includes processes and procedures to
implement Safety Management Systems (SMS) at CyRide to anticipate future risks and detect
problems before safety issues occur. This plan includes strategies for minimizing the exposure
of the public, personnel, and property to unsafe conditions and again include safety
performance targets. SMS will support a data-based framework to identify and analyze safety
hazards and risks to prioritize resources towards the mitigation of these issues.
In March 2021, the Ames Area MPO adopted to support the targets set in CyRide’s Safety Plan.
Pavement and Bridge
The pavement and bridge measures are:
• Percent of Interstate pavements in Good condition
• Percent of Interstate pavements in Poor condition
• Percent of non-Interstate NHS pavements in Good Condition
• Percent of non-Interstate NHS pavements in Poor condition
• Percent of NHS bridges classified as in Good condition
• Percent of NHS bridges classified as in Poor condition
In March 2021, the Ames Area MPO adopted to support the targets of the Iowa Department of
Transportation.
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Transit Asset Management
The Transit Asset Management (TAM) targets are:
• Equipment: Percent of non-revenue vehicles met or exceeded Useful Life Benchmark
• Rolling Stock: Percentage of revenue vehicles met or exceeded Useful Life
Benchmark
• Facilities: Percentage of assets with condition rating below 3.0 on FTA TERM scale
• Infrastructure: Not applicable. (The infrastructure performance measure element,
which FTA requires, is limited to rail fixed guideway assets. There is no fixed
guideway passenger transport in the Ames region.)
CyRide established their first TAM plan and targets in January 2017. Every year, the TAM Plan
and targets are updated by CyRide in the fall. The last update for CyRide’s TAM Plan was
September 2020. Per FTA regulations, AAMPO is not obligated to update their TAM targets
whenever transit agencies update their targets.
In March 2021, the Ames Area MPO adopted CyRide’s latest TAM targets.
System and Freight Reliability
The system performance and freight measures are:
• Percent of person-miles traveled on the Interstate that are reliable
• Percent of person-miles traveled on the non-Interstate NHS that are reliable
• Truck Travel Time Reliability Index
In March 2021, the Ames Area MPO adopted to support the targets of the Iowa Department of
Transportation.
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Work Activities
This section will describe each of the six planning work planning activities that AAMPO will undergo in
Fiscal Year 2022.
Task 1 - Administration
Objective: To initiate and properly manage the “3-C” planning process, ensuring that it is continuous,
cooperative, and comprehensive, and in compliance with applicable State and Federal laws and
regulations.
Primary FY 2021 Accomplishments:
• Administered the FY 2021 TPWP
• Conducted Transportation Policy Committee and Transportation Technical Committee meetings
• Attended Iowa DOT quarterly MPO meetings
• Submitted quarterly planning funding reimbursement requests and semi-annual DBE reports
• Updated and maintained the AAMPO website: www.aampo.org
• Hired a new Transportation Planner
• Participated in meetings and coordinated with other agencies
Description:
This task includes all administrative tasks which support activities of the MPO including the following:
prepare and submit required documents to maintain the continuity and credibility of the planning
process. Sponsor and conduct meetings and provide support to policy and technical committees.
Prepare budgets, maintain financial records, and ensure planning funds are spent appropriately.
Coordinate activities with participating agencies and other public and private interests.
Purchase/lease supplies, computer equipment and other equipment necessary to carry out planning
efforts. Maintain sufficient software and purchase necessary upgrades when beneficial to AAMPO.
Conducting informational meetings, as well as public hearings, to obtain public input and feedback on
ongoing activities. The Public Participation Plan, along with other pertinent documents maintained and
developed by the Ames Area MPO are posted online at www.aampo.org. The Public Participation Plan
will be evaluated for modifications to evolve with communication preferences, as warranted.
AAMPO staff will participate in conferences, seminars, meetings, and other training opportunities to
remain familiar with the latest regulations and techniques related to the transportation planning field
as provided by the Federal Transit Administration, Federal Highway Administration, American Planning
Association, Environmental Protection Agency, Iowa Department of Transportation, peer
transportation planning organizations, and other agencies and professional organizations.
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Ames Area MPO - FY 2022 Transportation Planning Work Program
FY 2022 Products:
• Administer the FY 2022 TPWP
• Develop and approve the FY 2023 TPWP
• Carry out required annual certifications
• Maintain records and files and update and maintain the AAMPO website
• Complete reports, surveys, and other materials requested by Federal, State, or other
governmental agencies
• Administer meetings for the Transportation Policy Committee and Transportation Technical
Committee
• Participate in regional and state-wide coordination meetings related to transportation planning
• Participate in conferences, trainings, and meetings pertinent to transportation planning hosted
by Federal, State, professional organizations, or other appropriate organizations and agencies.
• Market and perform outreach for MPO planning activities
• Review and maintain the Public Participation Plan (PPP) and Title VI documentation
• Purchase/lease supplies and equipment as well as maintain sufficient software and upgrades
that are beneficial to AAMPO planning efforts
FY 2022 Hours/Budget:
• Total Budget: $40,000 (Federal - $32,000)
• Total Staff Hours: 673
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Task 2 – Transportation Improvement Program
Objective: Develop and maintain a regional program of near-term projects that are consistent with the
current Ames Area MPO Metropolitan Transportation Plan, “Forward 45”.
Primary FY 2021 Accomplishments:
• Approved and administered the FFY 2021-24 TIP
• Amended the FFY 2021-24 TIP
• Developed the FFY 2022-25 TIP
• Solicited, gathered, and evaluated applications for regional STBG & STBG-TAP funding
• Performed and managed regional project programming through the TPMS system
Description:
The Ames Area MPO is responsible for developing the funding program of transportation projects
which use Federal funds, utilize STBG-SWAP funds, or are regionally significant. The MPO carries out a
process for soliciting regional projects for the Surface Transportation Block Grant (STBG) and
Transportation Alternatives program (STBG-TAP). The MPO also reviews regional projects seeking Iowa
Clean Air Attainment Program (ICAAP) funds.
Projects which are awarded Federal funding, or are regionally significant, are included in the
Transportation Improvement Program (TIP). The TIP is developed in coordination with local
governments, the State of Iowa, and transit operators. Consistent with the Public Participation Plan,
opportunities for public review and comments will be provided for all Transportation Policy Committee
actions on the TIP. Coordination with the Iowa DOT Statewide Transportation Improvement Program
(STIP) will also be undertaken.
FY 2022 Products:
• Approve and administer the FFY 2022-25 TIP
• Amend and modify the FFY 2022-25 TIP as needed
• Develop the FFY 2023-26 TIP
• Solicit, gather, and evaluate applications for regional STBG & STBG-TAP funding
• Perform and manage regional project programming through the TPMS system
FY 2022 Hours/Budget:
• Total Budget: $10,000 (Federal - $8,000)
• Total Staff Hours: 204
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Task 3 – Comprehensive Planning
Objective: Integrate transportation planning and land-use planning for Ames Area MPO member
jurisdictions.
Primary FY 2021 Accomplishments:
• Provided technical assistance and support to local agencies for various transportation studies
and projects (including speed studies, traffic studies, etc.)
• Began work on a region-wide transportation data interactive GIS map
• Coordination with the City of Ames for implementing Phase 1 of their ITS Master Plan
Description:
Participate in regional activities which enhance the transportation network including data collection,
collaboration with local transportation activities, technical assistance for member agencies, and other
activities which are promoting a comprehensive planning approach.
FY 2022 Products:
• Provide technical assistance to local agencies incorporating regional transportation goals and
objectives into comprehensive, sub-area, capital improvement, and other local plans
• Develop and maintain a region-wide transportation data interactive GIS map which local
agencies, AAMPO staff, and state and federal partners can utilize
• Perform data collection and perform data maintenance of community transportation assets as
needed
• Perform traffic modeling (Microsimulation, Synchro, SIDRA, etc.) as needed
• Assess and analyze region-wide data for speeds, travel times, origin-destination, and volumes
as needed
• Update the Regional ITS Architecture document as needed (in likely coordination with the City
of Ames’s ITS Communication Phase 1 & 2 projects which will add significant improvements to
the region’s ITS infrastructure).
• Updates to Safe Routes to School maps as needed
• Analyze potential alternative funding sources
FY 2022 Hours/Budget:
• Total Budget: $35,000 (Federal - $28,000)
• Total Staff Hours: 714
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Task 4 – Transit Planning
Objective: Enhance a coordinated, accessible, and efficient transit system.
Primary FY 2021 Accomplishments:
• Human service/transportation provider coordination meetings and plan updates
• Coordinated planning and meetings with human service organizations
• Safety Plan Development & Certification
• Equal Employment Opportunity (EEO) Program Monitoring
• Disadvantage Business Enterprise (DBE) Goals Development and semi-annual reports
• Transit Service Planning (i.e. route planning, battery electric bus project planning)
• Transit Management Analysis Planning (i.e. transit policies during COVID-19)
• Capital Planning
• Metropolitan (Long Range) Transportation Plan Development (transit side)
• Transit Asset Management (TAM) Plan (performance measures, annual National Transit
Database narrative & performance targets updates)
• Title VI Program Monitoring
• Bus Stop Planning & ADA Planning (i.e. bus shelters, automatic annunciators)
• Triennial Review Virtual Development & Submission
Description:
Planning efforts will reflect prioritization of the following areas:
• Transit Agency Safety Plan updates
• Transit Asset Management Plan, performance measures, annual narrative & performance
target updates on an annual basis.
• Transportation Planning Work Program Development
• Transportation Improvement Program Development
• ADA Planning updates (Automatic Annunciators)
• Title VI Program and Limited English Proficiency (LEP) Plan updates
• Equal Employment Opportunity Program update
• Disadvantaged Business Enterprise goals submission
• Federal compliance reviews regarding Federal Transit Administration regulations
• Transit Service Planning for updated route planning & ridership studies
• Transit Management Analysis for transit policy modifications
• Participation of transit in metropolitan and statewide planning
• Coordination of non-emergency human service transportation
• Planning for transit system management and transit services
• Make transit capital investment decisions through effective system planning
• Bus stop planning for future ADA improvements
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Ames Area MPO - FY 2022 Transportation Planning Work Program
• Technology planning (automatic vehicle annunciators (AVAs), automatic passenger counters
(APCs), etc.) and data analysis
• Facility expansion analysis
This item involves transit planning issues related to land use and development issues, facility expansion
analysis, ridership surveys and analyses, plans to manage transit agency in accordance to the Federal
Transit Administration guidelines, and the study of fixed route transit services. Meetings will be held to
facilitate the locally developed coordinated public transit/human-services transportation plan to
improve transportation services for the low-income, aging, and disabled populations within the
community. Efforts will concentrate on improving operating efficiencies of current services and
eliminating gaps where and when transportation is not available. The transportation planner may
conduct various planning and ridership studies throughout the year to ensure compliance with federal
regulations.
FY 2022 Products:
• Various transit plans as required, administration and audits of the following programs requiring
annual certifications by the transit agency: Equal Employment Opportunity Program (EEO), Title
VI Program, Limited English Proficiency (LEP), Disadvantaged Business Enterprise (DBE), Transit
Asset Management Plan, CyRide Safety & Security Plan, Federal Audits/Reviews.
• Update 2020-2023 Ames Area MPO Passenger Transportation Plan (PTP) as needed; monthly
coordination of transit with various human & health service organization groups
• Capital/Financial planning to analyze fleet, facility and technology needs for five-year period.
• Transit Service Planning for current/new services or ridership studies
• Transit Management Analysis of current/new policies
• Long-term facility expansion studies
• Bus stop amenities & technology planning
• TAM performance targets and safety performance measures
• Safety Plan review and certification
• Equal Employment Opportunity Program Update
• Disadvantages Business Enterprise Goals FFY2022-FFY2024
FY 2022 Hours/Budget:
• Total Budget: $50,000 (Federal - $40,000)
• Total Staff Hours: 795
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Task 5 – Long-Range Transportation Planning
Objective: Provide framework for long-term orderly and efficient growth of an integrated, multi-modal
transportation network.
Primary FY 2021 Accomplishments:
• Finalized and adopted the 2045 Metropolitan Transportation Plan (MTP), “Forward 45”
Description:
The 2045 Metropolitan Transportation Plan (known as “Forward 45”) became effective on October 27,
2020. To support the activities of this Metropolitan Transportation Plan, AAMPO will continue to
monitor and update the plan, as necessary. AAMPO will continue to ensure that ongoing planning
efforts and regional transportation projects confer with the 2045 Metropolitan Transportation Plan.
AAMPO staff will also continue to maintain and utilize the Travel Demand Model for long-range
planning and forecasting.
FY 2022 Products:
• Monitor and update the 2045 Metropolitan Transportation Plan as needed
• Maintain and utilize the Travel Demand Model for use in long-range planning and forecasting
FY 2022 Hours/Budget:
• Total Budget: $10,000 (Federal - $8,000)
• Total Staff Hours: 204
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Task 6 – Data Services
Objective: Provide access to web-based transportation data and analytical capabilities for the region to
strengthen performance-based planning efforts.
Primary FY 2021 Accomplishments:
• N/A (2022 is the first fiscal year of this work activity)
Description:
Rapidly emerging technologies have allowed for new forms and quantities of transportation data and
new powerful analytical capabilities. One such application of this is the use of probe vehicle data.
Probe vehicle data is derived from GPS-enabled devices such as cell phones and navigational GPS units.
Various vendors have developed web-based platforms which are capable of processing, accessing,
analyzing, and visualizing this data. Various metrics that be derived from this type of data include: OD-
metrics, route choice, volume data, speed data, and travel time data.
A platform with these capabilities would be a very valuable tool for MPO staff and local agencies to
utilize for use in short-term and long-term planning efforts as well as for transportation studies and
projects. Having data readily accessible for nearly all roadway segments and intersections in the region
is something that would not be feasible with traditional field sensors alone. Also, having the capability
to include multi-modal data such as bicycle/pedestrian data, as well as transit data, would be very
useful for MTP updates, local agencies when developing multi-modal plans or evaluating their trail
networks, and for transit agencies to have another tool/dataset to aid in their system evaluation and
planning efforts.
FY 2022 Products:
• Purchase and maintain a subscription/contract for a transportation data service platform
FY 2022 Hours/Budget:
• Total Budget: $60,000 (Federal - $48,000)
• Total Staff Hours: 20
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Ames Area MPO - FY 2022 Transportation Planning Work Program
FY 2022 Budget Summary
Staff Work Hours
Table 1 shows the budgeted AAMPO staff work hours by work activity for FY 2022. AAMPO has
budgeted a total of 2,612 staff hours in FY 2022.
Table 1: Budgeted AAMPO Staff Work Hours for FY 2022
Work Activity Staff Hours
Administration 673
TIP 204
Comprehensive Planning 714
Transit Planning 795
Long-Range Planning 204
Data Services 20
Total 2,612
Budget Summary
Table 2 shows a breakdown of the six work activities including their budget totals and funding sources.
Table 3 shows a breakdown of the budgeted unobligated federal funds by funding source. AAMPO has
budgeted a total of $205,000 for FY 2022 across all work activities, $164,000 of which will come from
federal funding sources. There is budgeted total of $63,717 in unobligated federal funds. This budget
conforms to the MPO/RPA Carryover Policy (Appendix D).
Table 2: Budget and Funding Source Summary
Federal Funding Source
Work Activity FHWA PL
Carryover
FTA 5305d
Carryover STBG FHWA PL FTA 5305d Federal
Funding
Local
Match
Total
Funding
Administration $ 5,022 $ 10,775 $ 2,126 $ 14,077 $ - $ 32,000 $ 8,000
TIP $ 1,255 $ 2,694 $ 531 $ 3,519 $ - $ 8,000 $ 2,000
Comprehensive Planning $ 4,394 $ 9,428 $ 1,860 $ 12,317 $ - $ 28,000 $ 7,000
Transit Planning $ 6,277 $ 13,469 $ 2,657 $ - $ 17,596 $ 40,000 $ 10,000
Long-Range Planning $ 1,255 $ 2,694 $ 531 $ 3,519 $ - $ 8,000 $ 2,000
Data Services $ 7,533 $ 16,163 $ 3,189 $ 21,116 $ - $ 48,000 $ 12,000
Table 3: Unobligated Funds
FHWA PL
Carryover
FTA 5305d
Carryover
FHWA STBG
Carryover FHWA PL FTA 5305d TOTAL
Starting Available Balance $ 25,737 $ 55,223 $ 10,895 $101,260 $ 34,602 $ 227,717
Programmed $ 25,737 $ 55,223 $ 10,895 $ 54,549 $ 17,596 $ 164,000
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Cost Allocation Plan
The City of Ames is the primary fiscal agent for AAMPO. The local match for salaries and other
expenses is a part of the City of Ames Program Budget, adopted by the City of Ames City Council for all
personnel and associated expenses. Costs billed will be for those specified. The main source of local-
match funds will come from the City of Ames Road Use Tax allocation. New FY 2022 funds have been
combined with the carryover amounts for expense allocations. Carryover funds will be used first before
new allocations. The Ames Area MPO does not charge indirect costs.
Private Sector Involvement
A vendor will be selected in the procurement of a web-based transportation data and analytical
platform as a part of Work Activity 6 (Data Services). AAMPO certifies that any procurement process
and consultant selection will adhere to all applicable requirements (see Appendix B).
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Ames Area MPO - FY 2022 Transportation Planning Work Program
Revisions to the Transportation Work Program
The work program is developed annually, however, it can be amended at any time throughout the life
of the document. The following section outlines the process to be used to amend the work program.
Overview
2 CFR 200 describes the uniform administrative rules for Federal grants and cooperative agreements
and subawards to State, local and Indian tribal governments. These requirements apply to
metropolitan planning (PL) and State Planning and Research (SPR) grants. FTA has similar
requirements documented in FTA Circular 5010.1D, which apply to FTA metropolitan planning grants.
Iowa uses a Consolidated Planning Grant where FHWA and FTA planning funds are combined into a
single fund managed through FTA’s TrAMS system. The uses of these funds are documented in the
work programs of the Iowa DOT, MPOs, and RPAs.
Waiver of Approvals
All work program changes require prior written Federal approval, unless waived by the awarding
agency. 2 CFR § 200.308 outlines different types of revisions for budget and program plans, and this
FHWA memo on prior approvals summarizes revisions that require prior Federal approval, as well as
other miscellaneous actions and allowable costs that require prior Federal approval.
Types of TPWP revisions that require Federal approval include, but are not limited to, the following:
• Request for additional Federal funding.
• Transfers of funds between categories, projects, functions, or activities which exceed 10% of
the total work program budget when the Federal share of the budget exceeds $150,000.
• Revision of the scope or objectives of activities.
• Transferring substantive programmatic work to a third party (consultant).
• Capital expenditures, including the purchasing of equipment.
• Transfer of funds allotted for training allowances.
Types of revisions that require Iowa DOT approval include:
• Transfers of funds between categories, projects, functions, or activities which do not exceed
10% of the total work program budget, or when the Federal share of the budget is less than
$150,000.
Types of revisions that require MPO/RPA approval include:
• Revisions related to work that does not involve federal funding.
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Revision and Approval Procedures
All revision requests from MPOs and RPAs should be submitted electronically to the Iowa DOT Systems
Planning Bureau and the agency’s Iowa DOT District Planner. If all necessary information is provided,
the request will then be forwarded to the FHWA and FTA for review and any necessary approvals.
• Revision requests shall, at a minimum, include:
o A resolution or meeting minutes showing the revision’s approval.
o Budget summary table with changes highlighted/noted.
o Modified section(s) of the plan’s work elements with changes highlighted/noted.
Revisions where FHWA/FTA is the designated approving agency shall require written approval by
FHWA/FTA prior to commencement of activity, purchasing of equipment, or request for
reimbursement.
Revisions where the Iowa DOT Systems Planning Bureau is the designated approving agency shall
require written approval by the Iowa DOT Systems Planning Bureau prior to commencement of
activity, purchasing of equipment, or request for reimbursement.
Revisions where the MPO or RPA is the approving agency shall be approved by the Policy Board.
Notification by the approving agency will be in writing.
NOTE: All necessary TPWP approvals shall be in place prior to the commencement of activity,
purchasing of equipment, or request for reimbursement. More specifically, regarding the procurement
of equipment and services, there should be no notification of award, signed contract, placement of an
order, or agreement with a contractor prior to receiving the necessary TPWP approvals.
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Appendix A – Resolution of Approval
<Insert the signed resolution of approval on this page.>
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Appendix B – Self-Certification of Procurement and Consultation
Selection Procedures
<Insert the signed Self-Certification of Procurement & Consultation Selection Procedures on this page.>
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Appendix C – Performance Management Agreement
On May 27, 2016, the final rule for statewide and metropolitan transportation planning was published, based on
2012’s Moving Ahead for Progress in the 21st Century (MAP-21) Act and 2015’s Fixing America’s Transportation
System (FAST) Act. As part of this final rule, 23 CFR § 450.314 (h) was amended to state:
(h)(1) The MPO(s), State(s), and the providers of public transportation shall jointly agree upon and
develop specific written provisions for cooperatively developing and sharing information related to
transportation performance data, the selection of performance targets, the reporting of performance
targets, the reporting of performance to be used in tracking progress toward attainment of critical
outcomes for the region of the MPO (see §450.306(d)), and the collection of data for the State asset
management plan for the NHS for each of the following circumstances:
(i) When one MPO serves an urbanized area;
(ii) When more than one MPO serves an urbanized area; and
(iii) When an urbanized area that has been designated as a TMA overlaps into an adjacent MPA
serving an urbanized area that is not a TMA.
(2) These provisions shall be documented either:
(i) As part of the metropolitan planning agreements required under paragraphs (a), (e), and (g)
of this section; or
(ii) Documented in some other means outside of the metropolitan planning agreements as
determined cooperatively by the MPO(s), State(s), and providers of public transportation.
In 2017, the following three-pronged approach was cooperatively developed to address 23 CFR § 450.314 (h).
This approach provides a regular opportunity to review and update coordination methods as performance
management activities occur, which offers an adaptable framework as performance-based planning and
programming evolves.
• Agreement between the Iowa DOT and MPOs on applicable provisions through documentation
included in each MPO’s TPWP.
• Agreement between the Iowa DOT and relevant public transit agencies on applicable provisions
through documentation included in each public transit agency’s consolidated funding application.
• Agreement between each MPO and relevant public transit agencies on applicable provisions through
documentation included in the appropriate cooperative agreement(s) between the MPO and relevant
public transit agencies.
Inclusion of the following language in an MPO’s TPWP, and that TPWP’s subsequent approval by Iowa DOT,
constitutes agreement on these items.
The Iowa DOT and Ames Area MPO agree to the following provisions. The communication outlined in these
provisions between the MPO and Iowa DOT will generally be through the metropolitan and regional planning
coordinator in the Systems Planning Bureau.
1) Transportation performance data
a. The Iowa DOT will provide MPOs with the statewide performance data used in developing
statewide targets, and, when applicable, will also provide MPOs with subsets of the statewide
data, based on their planning area boundaries.
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b. If MPOs choose to develop their own target for any measure, they will provide the Iowa DOT
with any supplemental data they utilize in the target-setting process.
2) Selection of performance targets
a. The Iowa DOT will develop draft statewide performance targets for FHWA measures in
coordination with MPOs. Coordination may include in-person meetings, web meetings,
conference calls, and/or email communication. MPOs shall be given an opportunity to provide
comments on statewide targets and methodology before final statewide targets are adopted.
b. If an MPO chooses to adopt their own target for any measure, they will develop draft MPO
performance targets in coordination with the Iowa DOT. Coordination methods will be at the
discretion of the MPO, but the Iowa DOT shall be provided an opportunity to provide comments
on draft MPO performance targets and methodology prior to final approval.
3) Reporting of performance targets
a. Iowa DOT performance targets will be reported to FHWA and FTA, as applicable. MPOs will be
notified when Iowa DOT has reported final statewide targets.
b. MPO performance targets will be reported to the Iowa DOT.
i. For each target, the MPO will provide the following information no later than 180 days
after the date the Iowa DOT or relevant provider of public transportation establishes
performance targets, or the date specified by federal code.
1. A determination of whether the MPO is 1) agreeing to plan and program
projects so that they contribute toward the accomplishment of the Iowa DOT or
relevant provider of public transportation performance target, or 2) setting a
quantifiable target for that performance measure for the MPO’s planning area.
2. If a quantifiable target is set for the MPO planning area, the MPO will provide
any supplemental data used in determining any such target.
3. Documentation of the MPO’s target or support of the statewide or relevant
public transportation provider target will be provided in the form of a resolution
or meeting minutes.
c. The Iowa DOT will include information outlined in 23 CFR § 450.216 (f) in any statewide
transportation plan amended or adopted after May 27, 2018, and information outlined in 23
CFR § 450.218 (q) in any statewide transportation improvement program amended or adopted
after May 27, 2018.
d. MPOs will include information outlined in 23 CFR § 450.324 (f) (3-4) in any metropolitan
transportation plan amended or adopted after May 27, 2018, and information outlined in 23
CFR § 450.326 (d) in any transportation improvement program amended or adopted after May
27, 2018.
e. Reporting of targets and performance by the Iowa DOT and MPOs shall conform to 23 CFR §
490, 49 CFR § 625, and 49 CFR § 673.
4) Reporting of performance to be used in tracking progress toward attainment of critical outcomes for
the region of the MPO
a. The Iowa DOT will provide MPOs with the statewide performance data used in developing
statewide targets, and, when applicable, will also provide MPOs with subsets of the statewide
data, based on their planning area boundaries.
5) The collection of data for the State asset management plans for the NHS
a. The Iowa DOT will be responsible for collecting bridge and pavement condition data for the
State asset management plan for the NHS.
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Appendix D – MPO/RPA Carryover Policy
Background
Each year, federal planning funds from both the Federal Highway Administration (FHWA) and Federal
Transit Administration (FTA) are combined into a new consolidated planning grant (CPG) under the
FTA. This includes all federal transportation funds that are utilized by metropolitan planning
organizations (MPOs) and regional planning affiliations (RPAs) in Iowa for planning, including FHWA
metropolitan planning (PL), state planning and research (SPR), and surface transportation block grant
(STBG) funds and FTA 5305d, 5305e, and 5311 funds. The FHWA funding sources are transferred to
FTA for inclusion in the CPG, and once funds are part of an awarded CPG, they are unable to be
deobligated for other purposes.
Carryover is defined as any unspent funding that has been targeted to the agency but is not included in
the agency’s current state fiscal year (SFY) budget. During the Transportation Planning Work Program
(TPWP) development cycle, carryover ‘targets’ that show the current balances of carryover funding are
provided to the agency along with targets for new federal funding. However, it should be noted that
an agency does not have to wait for the next TPWP cycle to utilize carryover funding if there are
anticipated needs in the current fiscal year. Unbudgeted funding is available to the planning agency to
be amended into its budget at any time. Unspent funding from the prior SFY is available to the
planning agency to be amended into its budget following close-out of the prior SFY.
When developing the TPWP, agencies are required to program carryover funding before programming
new funding. When reimbursement requests are submitted to the Iowa Department of Transportation
(DOT), payments are made by utilizing the oldest funding source in the agency’s planning agreement.
Funding is drawn down first by age, then sequentially by source. This helps streamline bookkeeping
and ensure that funding within older CPGs is utilized prior to funding within newer CPGs.
Since MPOs and RPAs are allowed to carry over unused federal planning funds rather than being
required to draw them down within a fiscal year, multiple CPGs are open at any given time. FTA has
asked Iowa DOT to ensure funds are being drawn down in a timely manner and to work to limit the
number of CPGs that are open. Furthermore, the new grant management system FTA launched in
2016 requires additional documentation and justification to keep a grant open past its original end
date.
In order to satisfy FTA while still providing flexibility to MPOs and RPAs, Iowa DOT has implemented
internal steps to reduce the number of CPGs that are open and has also developed the policy outlined
below. Internal steps that Iowa DOT has taken include discussing the necessity of STBG transfers with
individual agencies when substantial carryover balances exist, and evaluating planning agreements and
amending them if necessary early in the SFY to ensure any older funding that was unspent in the
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previous SFY is utilized prior to newer funding. The MPO/RPA carryover policy, which is outlined
below, took effect as part of the SFY 2018 TPWP cycle.
The internal changes and the MPO/RPA carryover policy will help Iowa DOT manage carryover balances
that have become problematic for a small number of planning agencies. Over time, reduced carryover
balances will allow Iowa DOT to maintain fewer open CPGs. In addition, the policy will prevent
unnecessary funding transfers from FHWA to FTA, thus enabling SPR and STBG funding to be used
more efficiently.
MPO/RPA Carryover Policy
At the beginning of the calendar year, each planning agency’s average annual federal transportation
planning expenditures, based on the past five state fiscal years, will be calculated. If an agency has
available carryover balances totaling more than this average, the following will apply.
RPA: The agency will receive its FTA allocation of 5305e and/or 5311 funding. The agency will not
receive an SPR allocation or be allowed to transfer STBG funds for planning unless it can substantiate
anticipated budget needs tied to significant expenditures (e.g., LRTP update, equipment purchases,
consultant services, etc.).
MPO: The agency will receive its FHWA PL allocation and FTA 5305d allocation. The agency will not be
allowed to transfer STBG funds for planning unless it can substantiate anticipated budget needs tied to
significant expenditures (e.g., LRTP update, equipment purchases, consultant services, etc.).
Every year prior to or during the distribution of annual targets, each agency will be provided with its
average annual federal expenditures and carryover balances and informed whether or not its SPR
and/or STBG funds will be constrained due to available carryover balances. The agency will be
provided an opportunity to respond and substantiate any anticipated significant expenditures during
the upcoming contract year that would necessitate the SPR and/or STBG funding transfer. Iowa DOT
will consider these needs and provide a response to the agency prior to distributing final targets. Any
STBG constrained through this process will remain part of the planning agency’s STBG balance and will
be available for programming towards other projects. Any SPR constrained through this process will
remain with Iowa DOT and utilized as part of its SPR program.
Caring People Quality Programs Exceptional Service
515.239.5160 PW
515.239.5150 WPC
515 Clark Ave.
mes, IA 50010
www.CityofAmes.org
Public Works Department and
Water & Pollution Control Department
MEMO
To: Mayor and City Council
From: Tracy Peterson, P.E., Municipal Engineer
Neil Weiss, P.E., Assistant Directo of Water & Pollution Control
Date: March 23, 2021
Subject: Story County Water Monitoring & Interpretation Plan, 2021-2030
In 2020, 24 members of a planning team began meeting by Zoom to take a comprehensive
look at stream and lake monitoring in Story County. After state support for volunteer water
quality monitoring ended, Story County had proposed creating a local program, while the City of
Ames continued to provide laboratory services for watershed projects. However, it became
apparent we needed an inventory of the data that had already been collected by various agencies
and guidelines for how the data could best be used before we could make plans for additional
monitoring. Prairie Rivers of Iowa (PRI) convened the group of stakeholders to grapple with
this challenge and create a plan. Those who served on the planning team include:
Story County Conservation (Mike Cox, Jerry Keys and Margaret Jaynes)
City of Ames (Tracy Peterson, Liz Calhoun, Neil Weiss, Dustin Albrecht, Maryann Ryan
and Ashley Geesman)
City of Nevada (Jordan Cook and Jeremy Rydl)
City of Gilbert (Sonia Arellano-Sundberg)
City of Huxley (Rita Connor and Mark Kahler)
Iowa State University Leopold Center for Sustainable Agriculture (Mark Rasmussen)
Izaak Walton League (Zack Moss and Paul Readhead)
Story County Soil and Water Conservation District Commissioner (Kayla Bergman)
Story County Community Foundation (Jennifer Dieter)
Prairie Rivers of Iowa (Penny Brown Huber and Dan Haug).
The Story County Water Monitoring & Interpretation Plan, 2021-2030 has now been
completed. The outline of the plan mirrors how the planning team walked through and understand
the information and also ensure that all members were all on the same page. Chapters in the plan
reflect those learning curves: (1) Why do we want data? (2) Where do we want data? (3) What
data is already available? (4) How do we interpret the data once we have it? (5) How can we
collect new data? (6) Goals for future monitoring.
Item No. 1
This plan is the first of its kind in Iowa where a county-wide plan has been developed. It
provides a working document for meeting goals and strategies as the planning team continues to
meet and support effective, practical stream and lake water quality monitoring efforts.
City staff and PRI would like to offer City Council an option to have a PowerPoint presentation
to help synthesize the information and to answer questions. The entire planning committee has
targeted the end of March for a public press release and launch of the monitoring plan
across Story County and the state. The report will be distributed, including to City Council
and other member agencies, at that point.
Meetings with other member agencies have been scheduled for a 15-20 minute PRI PowerPoint
plan presentation by PRI, as follows:
2/17 at 9:30 a.m. Story County Watershed Assessment team
3/8 at 5:30 p.m. Story County Conservation Board and
3/8 at 6:30 p.m. Nevada City Council
3/9 at 10:00 a.m. Story County Supervisors
3/15 at 6:30 p.m. Gilbert City Council
3/17 at 9:00 a.m. Story County Soil & Water Commission
3/17 at 3:30 p.m. Story County Community Foundation Board
On March 9th, Ames City Council made a motion to hear this presentation as part of the
March 23rd meeting agenda.
Story County Water
Monitoring &
Interpretation Plan
2021-2030
Presenter: Dan Haug
March, 2021
With financial support from: Story County, City of Ames, Story County Community
Foundation, ISU Leopold Center for Sustainable Agriculture, Outdoor Alliance of Story
County, Renewable Energy Group, Story County SWCD
What’s at stake?
City of Ames’ role
•Water Pollution Control Laboratory
•15 samples/month
•Media Production Services
•Helped create 2 watershed awareness videos
•Planning Team
•Maryann Ryan, Tracy Petersen, Liz Calhoun, Neil Weiss, Ashley
Geesman, Dustin Albrecht
Planning Team
•Story County
•City of Ames
•City of Nevada, City of Gilbert, City of Huxley
•Story County Soil & Water Conservation District
•Story County Community Foundation
•Leopold Center for Sustainable Agriculture
•Izaak Walton League of America
Purpose statement
To collect and analyze water
sampling data
To increase residents’
knowledge and understandings
And identify problems in our
watersheds,
To support and improve water
quality
The Plan
•Plan:
•4 pages of goals, 80 pages of supporting material needed to fill in
details
•Presentation follows the chapters
1.Why do we want data?
2.Where do we want data?
3.What data is already available?
4.How do we interpret data once we have it?
5.How can we collect new data?
6.Goals & Strategies, 2021-2030
Why Do we want Data?
W
Needs that motivated this plan
•Local leadership for volunteer monitoring
•IOWATER program ended in 2016
•Data for new watershed projects
•Story Countywide Watershed Assessment
•Headwaters of the South Skunk River WMA
•Interpret data for existing watershed projects
•Squaw Ioway Creek WMA
•Coordination of monitoring efforts and reuse of data
What data is already
available?
Over 244,000 records from 428 stations!
Where is data stored?
Water quality
1.Water Quality Portal (EPA, USGS, USDA, etc.)
2.AQuIA (Iowa DNR)
3.IOWATER database (IDNR) Clean Water Hub
4.Iowa Water Quality Information System (U of I)
5.Offline (City of Ames, ISU)
Water quantity
1.National Water Information System (USGS)
2.Iowa Flood Information System (U of I)
Biological monitoring
1.BioNet (Iowa DNR)
2.IOWATER database (IDNR) ??
Volunteers (IOWATER)
Midwest Regional Stream
Quality Assessment (USGS)
Iowa DNR (AQuIA)
City of Ames
•Weekly monitoring of South
Skunk River, since 2003
How do we interpret data
once we have it?
•Compare to standards (does it support recreation or aquatic life)
•Compare same site across time (trends)
•Compare multiple sites at same time (land mgmt)
Trends
(is it a statistical fluke?)
Trends
(long-term)
Where do we want data?
Streams with designated uses
Impaired waters
Perennial streams
Streams in every hydrologic unit
Streams with USGS gages
Where do we want data?
Streams with designated uses
Impaired waters
Perennial streams
Streams in every hydrologic unit
Streams with USGS gages
Common sense and experience of the team
Impaired waters List
(Iowa DNR, 2020 cycle)
•Only 5/34 streams were
assessed for recreation
•2 of those we tested!
•Only 18/34 streams were
assessed for aquatic life
Common Sense Approach
•Test E. coli at locations
where people contact the
water
•Canoe access points
•County parks
•City parks
•Volunteer monitoring all over
the county
How can we collect new data?
Volunteer Testing
•Story County Conservation
assembled 17 kits
•Monthly volunteer monitoring
•9 volunteers have started
monitoring
•Volunteer events
•May 2020: 28 volunteers
•Oct 2020: 13 volunteers
Monthly Lab tests (15 sites)
E. coli bacteria (2020)
Follow-up on E. coli
•Optical brighteners are an
indicator of wastewater
•Relatively quick and cheap to
test
•Jake Petrich, ISU Chemistry,
will be testing sensitivity and
longevity of brighteners
•Potential to narrow down
locations of septic/sewer
issues
Goals & Strategies,
2021-2030
1.To increase awareness of water quality in Indian Creek and
South Skunk River, recognize progress, and engage
stakeholders who can positively impact those watersheds
2.To expand monitoring efforts to cover more of the county
3.To identify and promote actions that improve and sustain the
water quality and system resiliency of the lakes and rivers
through which water travels
4.Strengthen the working relationships between current and
future partners and we implement the monitoring plan
Please read and ask questions!
Daniel Haug
Prairie Rivers of Iowa
dhaug@prrcd.org
515-232-0048
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MARCH 9, 2021
CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council, which
was being held electronically, to order at 6:00 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex officio Member Nicole Whitlock was also present.
Mayor Haila stated that it was impractical to hold an in-person Council meeting due to the Governor
of Iowa declaring a public health emergency because of the COVID-19 pandemic. Therefore, limits
have been placed on public gatherings, and this meeting was being held as an electronic meeting as
allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the public could
participate in the meeting via internet or by phone.
Mayor Haila noted that staff had pulled Item No. 10: Requests for Greek Week from the Agenda per
the request of the applicant.
CONSENT AGENDA: Moved by Gartin, seconded by Betcher, to approve the following items on
the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of February 23, 2021
3.Motion approving Report of Change Orders for period February 15 - February 28, 2021
4.Motion approving certification of Civil Service applicants
5.Motion approving new 12-month Special Class C Liquor License (Beer/Wine) with Outdoor
Service and Sunday Sales - Homewood Golf Course, 401 E 20th Street, pending DIA
Inspection
6.Motion approving new 12-month Class B (BB) (includes Wine Coolers) with Sunday Sales:
Time to Roll 2801 North Grand Avenue
7.Motion approving new 12-month Class C Liquor License with Sunday Sales: Noir 405
Kellogg
8.Motion approving ownership change for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit (Carryout) & Sunday Sales - Wal-mart Store #749 3105 Grand Ave
9.Motion approving renewal of the following Beer Permits, Wine Permits and Liquor Licenses:
a. Class C Liquor License with Outdoor Service & Sunday Sales - BN’C Fieldhouse
206 Welch Ave
b.Special Class C Liquor License with Sunday Sales - Wing Stop 703 South Duff Ave
#101
c.Class E Liquor License with Sunday Sales - Tobacco Outlet Plus #530 204 S Duff
d.Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout
Beer) and Sunday Sales - Wal-Mart #749 3105 Grand Ave
10.RESOLUTION NO. 21-080 approving appointments to various Boards and Commissions
11.Motion setting date of public hearing for March 23, 2021, to review the proposal to adopt the
2020 edition of the National Electric Code with two State of Iowa amendments and one local
amendment
12.RESOLUTION NO. 21-108 approving Purchase Agreement for 2802 Arbor Street
13.RESOLUTION NO. 21-109 approving Underage Enforcement Contract between Ames Police
Department and the Alcoholic Beverages Division for police enforcement of alcohol
regulations
14.RESOLUTION NO. 21-110 approving Encroachment Permit Agreement for sign at 2420
Lincoln Way, Ste. B
15.RESOLUTION NO. 21-111 approving preliminary plans and specifications for Water and
Pollution Control Facility Sludge Pumping Building Improvements; setting April 14, 2021,
as bid due date and April 27, 2021, as date of public hearing
16.RESOLUTION NO. 21-112 awarding contract to Lumen of Monroe, Louisiana, for a 3-year
data services contract in the amount of $2,400/month
17.RESOLUTION NO. 21-113 approving Change Order No. 3 with DGR Engineering of Rock
Rapids, Iowa, for additional engineering services for the Electric Power Line Relocation at
SE 16th Street & S. Duff Avenue in an amount not to exceed $32,500
18.RESOLUTION NO. 21-114 approving contract and bond for Water Treatment Plant Lime
Pond Underdrain Improvements
19.Durham Bandshell Electrical Renovations:
a.RESOLUTION NO. 21-115 approving Change Order No. 1 in the amount of
$1,285.40 to Jaspering Electric, Inc., of Ames, Iowa
b.RESOLUTION NO. 21-116 accepting completion
20.RESOLUTION NO. 21-117 approving Plat of Survey for 2006 & 2010 Kildee Street
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum. No one requested to speak, so he closed
Public Forum.
SMALL ARTS GRANT PROGRAM: Assistant City Manager Brian Phillips mentioned that the
Public Art Commission (PAC) worked with the Commission on the Arts (COTA) to develop and
bring back to the Council guidelines for a Small Arts Grant Pilot Program. Mr. Phillips explained
that there was an error in the numbering on the form attached to the Council Action Form; however,
the actual application will have the numbering correct. It was noted that the Commission members
working on the guidelines for the Grant program were Public Art Commission members Sara
Sherman and Angie DeWaard and Commission on the Arts member Tom Lockhart.
Council Member Betcher inquired how the application cycle would work. Ms. Sherman mentioned
that she is not sure as they have not fully worked out those details. Her hope is to have it available
by Spring 2021, and hopefully make it an annual event. Ms. DeWaard mentioned it would be nice
if the Commission would be able to add the application online, similar to the Neighborhood Grant
Program. Ms. Betcher asked Mr. Phillips how the Neighborhood Grant Program worked. Mr.
Phillips stated he is not sure about the timing of that Program, but if they wanted to apply the same
concept as other Art Grants that are offered that could be done. It was noted that COTA is open for
about 2-3 weeks, but since this is a new Program, they could open the application period for four
weeks. Ms. Betcher stated one thing she is concerned about is making sure the information is out in
time for the students at Iowa State who are going to be finishing their semester at the start of May.
2
This way they would have the opportunity to apply. Mr. Lockhart mentioned that they will need to
do some promoting for this new Program; the typical grants through COTA are earmarked for non-
profits who already know the process and know the application period is open twice a year. This
Program is strictly for individual or small groups of artists and not organizations. He noted that the
sooner the Commissions get a green light to move ahead they could have a deadline of May 1, 2021.
Mayor Haila opened public input. It was closed when no one came forward.
Moved by Betcher, seconded by Beatty-Hansen, to approve the Small Arts Grant Program criteria
and application and direct the Commissioners to proceed with accepting proposals.
Vote on Motion: 6-0. Motion declared carried unanimously.
DISCUSSION REGARDING CITIZEN’S REQUEST FOR A POLICY PERTAINING TO
PULLING ITEMS FROM THE CONSENT AGENDA: City Manager Steve Schainker mentioned
what is typically on the Consent Agenda are items that would be considered non-controversial. It was
recommended by a citizen that when an item is being pulled from the Consent Agenda for the
purpose of voting against the staff’s recommendation, that item must be moved to a future agenda,
rather than voting on the issue that night.
Council Member Betcher mentioned that she wanted to hear further citizen input on this item. She
explained that the reason she asked for this item to be placed on the Agenda for discussion was due
to the fact that the Council has not discussed this before.
The Mayor opened public input.
Merlin Pfannkuch, 1424 Kellogg Avenue, Ames, stated that he would like to know where the policy
is regarding Council procedures. His opinion was that the Council had acted terribly in this instance.
He explained that property rights are considered among the fundamental rights in the United States.
In explanation, Mr. Pfannkuch stated that the Council pulled an item from the Consent Agenda and
reversed the policy of more than 20 years for mandating sidewalks. He felt the process was rushed
and doesn’t believe the way the Council handled his neighborhood sidewalk issue would stand up
in court. Mr. Pfannkuch explained that the Council has to give the public an opportunity to speak.
There were several long-term residents that could not make the meeting because the Council was
expected to follow staff recommendations. He mentioned that two people were able to attend the
meeting on an hour’s notice, and he devoted all his attention to attacking the process and never got
a chance to say anything about the merits of the proposal. Mr. Pfannkuch commented that the
Council acted like the sidewalk item was a routine matter and they “bludgeoned the neighborhood
with the sidewalks.” He stated that the neighborhood had a right to come before the Council and say
what needed to be said. It was asked why a decision for the sidewalks in his neighborhood had to be
made during the meeting instead of waiting until the next meeting. He mentioned that what the
Council did was irreprehensible, and it baffled him how the Council defends itself regarding his
concerns about the sidewalks being put into his neighborhood. Mr. Pfannkuch mentioned that the
Consent Agenda is for non-controversial items, and once the Council determines something is
controversial, there should be a procedure to deal with that item. He didn’t understand why this was
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not done previously and why a policy is not already in effect.
Public input was closed by the Mayor when no one asked to speak.
Council Member Martin mentioned that he is opposed to adding constraints to the Council’s meeting
management process. He wanted to make three points in opposition to the proposal to change the
process by adding additional steps. First, the Council Consent Agenda is a meeting management
technique. Mr. Martin stated that if members of the public mistakenly believe that the presence of
an item on the Consent Agenda is a guarantee that it is going to be enacted as the staff recommends,
the Council may want to address the misconception, but not add extra steps. Secondly, he doesn’t
believe the Council should set rules that are triggered by a member’s subjective intent. Thirdly, the
proposal to add extra steps would shift the power away from the elected officials and towards staff.
The point is if the elected officials want to oppose staff’s recommendations, there would be extra
steps and extra delays, and this would be a shift in power. This is something the citizens of Ames
should be cautious about giving away.
Council Member Beatty-Hansen agreed with Mr. Martin. She pointed out that even when
Wheatsfields liquor license has been up for renewal, they know that a representative needs to be
available during the Council meeting in case there are any questions. She mentioned that education
may need to be done.
Council Member Gartin noted that the reason there isn’t a policy is because the Council had never
done this to someone before. He could not recall where the Council had ever pulled a Consent Item
that would have had such an impact on someone when voting on something other than the staff
recommendation. Mr. Gartin believed the Council made a mistake with the sidewalk issue, and
ultimately, he felt the appropriate action would have been to put sidewalks in. He commented that
if the Council could show discipline and make sure this error does not happen again, he doesn’t feel
there needs to be a change.
Council Member Martin stated that previously Mr. Gartin had made a motion to delay the issue, but
the Council ultimately voted against it. He doesn’t think that the Council voting against the motion
should be a reason to change how they do things. Mr. Gartin explained that Mr. Schainker had
mentioned that items are placed on the Consent Agenda that are non-controversial, and the reason
a lot of the Consent Agenda items get pulled is because a Council member wants to point out
something that they felt was noteworthy. Mr. Gartin noted that Mr. Pfannkuch made an excellent
point about property rights. He explained that these were not inconsequential matters, and this was
a matter affecting people’s property rights, and they didn’t have a chance to be notified.
The Mayor mentioned that the topic on the Agenda is about if the Council wants to make a policy
change, and if not, he would like to move on to the next item on the Agenda.
Moved by Betcher, seconded by Gartin, to have items pulled from the Consent Agenda by a Council
member because they seek an outcome other than the action recommended in the Council Action
Form, the Council Member requesting that item to be pulled must move to table that item until the
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next meeting.
Council Member Martin stated he had grave concerns about a written policy that would need to be
written into an Ordinance or Robert’s Rules of Order. To establish a policy that requires an otherwise
independent Council Member to make a motion would be a problem. Mr. Martin stated he is opposed
to the motion.
Council Member Junck stated the way the motion is worded could be problematic. She explained that
sometimes the way the Council pulls items from the Consent Agenda is to further discuss the item,
and if the Council wanted to go with Option 1 to approve or Option 2 to deny. Ms. Junck didn’t think
it would be worth it to put a policy in place.
Vote on Motion: 2-4. Voting Aye: Betcher, Gartin. Voting Nay: Beatty-Hansen, Corrieri, Junck,
Martin. Motion failed.
HISTORIC PRESERVATION COMMISSION RECOMMENDED PRESERVATION PLAN
AMENDMENTS: Planning and Housing Director Kelly Diekmann reviewed the draft
recommendations for the Historic Preservation Plan. Staff will bring back any recommended
changes.
Peter Hallock, 114 8th Street, Ames, said that he was speaking on behalf of the Historic Preservation
Commission (HPC). He noted that the Commission has been working on the recommended changes
for a little over a year. Each goal, objective, and the action steps were reviewed. The proposed
changes recognize some of the accomplishments since 2009, such as the 2014 rewrite of the Ames
Municipal Code Chapter 31 - Historic Preservation, and they also reflect the current view of the
Commission regarding historic preservation practices and objectives, including a focus on education.
The Commission updated names and some terminology to reflect current usages. Another purpose
was to consolidate a number of Action Steps and to add a few new ones. Mr. Hallock noted one
minor error on the proposed Amendments attachment on page 7 (Goal 4, Objective C): a line had
been put through the description of the objective and that was not intended. Mr. Hallock mentioned
that Commission Member Ted Grevstad-Nordbrock and he were available for any questions.
Council Member Betcher stated that she had sent some recommendations to City Manager Schainker,
but was not sure if Director Diekmann or Planner Ray Anderson had seen them yet. She questioned
the Action Step listed on page 6 (Goal 3, Objective B), which is to “Remove internal inconsistencies
and update design guidelines to reflect new materials, technologies, sustainability, and “green
issues.” Specifically, she asked what the “internal inconsistencies” referred to. Director Diekmann
answered that it refers to Chapter 31 and the design guidelines for Old Town. Ms. Betcher then
questioned the Action Step for Goal 3, Objective B. She noted that there had been a lot of discussion
about using graphics to illustrate Design Guidelines and wanted to know if that implied that the
Commission is going to illustrate the Design Guidelines in the Municipal Code. Mr. Hallock
mentioned that the discussion from the Commission was that some type of graphics would be part
of the supporting information on the website that would help to illustrate examples of what was being
asked for. Mr. Grevstad-Nordbrock stated that the Commission looked at other cities in Iowa that
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had graphically represented design standards on websites. He noted that they looked at the City of
Dubuque for ideas, which had tried to eliminate some of the problems that arise when the problem
is verbal only. Council Member Betcher requested clarification on Objective D on page 6 under the
same Goal 3. It stated to “Ensure the design guidelines for city re/development incentive programs
respect the historic character of the properties and surrounding areas to which they are applied.” She
wanted to know if that statement implies that the City needs to revise the Urban Revitalization
descriptions or other language in the incentive programs themselves to include Historic Preservation.
Mr. Hallock mentioned that the language is the same as the previous Plan except that they added the
word “the” in the Action Step. Mr. Diekmann commented that, as it is written, it means that if the
City Council is adding criteria because of its Historic Preservation related factors, the Council or staff
should be reaching out to the Historic Preservation Commission to find out what the standards are.
Ms. Betcher stated her other concerns were just some wordsmithing and those were already sent to
Director Diekmann.
Mayor Haila inquired about the Action Step on page 7 (Goal 3, Objective F): “Support the minimum
maintenance code for rental and owner-occupied property.” The Mayor wanted to know if that was
accurate for owner-occupied properties. Mr. Diekmann mentioned that it would not be. Mayor Haila
wondered if the Action Step should say “a” instead of “the.” He then asked for an explanation of the
Action Step on page 9 (Goal 5, Objective B) thatt stated, “Explore additional ways the Historic
Preservation Commission could be involved with the demolition of potentially eligible historic
properties in Ames.” Mr. Hallock stated that the word “process” could be added into that wording.
He noted that HPC does not want to be involved in demolition, but the idea is to explore some sort
of notification or ability to comment about the process of issuing a demolition permit. Mr. Grevstad-
Nordbrock recommended changing the word “explore” to “review.”
The Mayor opened public comment and closed it when no one spoke up.
Mr. Diekmann stated that they revise the Plan with the amendments and bring it back to the Council
for approval on a future agenda.
Moved by Betcher, seconded by Junck, to ask staff to clean up the Plan in accordance with the
discussion from the Council.
Vote on Motion: 6-0. Motion declared carried unanimously.
SECOND AMENDMENT TO PRE-ANNEXATION AGREEMENT WITH ROSE PRAIRIE,
LLC: Planning and Housing Director Kelly Diekmann stated the owners of Rose Prairie are
requesting a second Amendment to the Agreement. Rose Prairie is a 170-acre site at the corner of
Hyde Avenue and 190th Street. City Council last reviewed the rezoning of the site and an addendum
to the Pre-Annexation Agreement in 2016. The developer of the site has had trouble moving forward
with development. It is a large piece of land that has several features that will need to be addressed
in the Conservation Subdivision Ordinance. There were other exterior improvements that the City
did through a street assessment project for Hyde Avenue along with creating connections districts
for sewer and water extensions that benefited this property and other properties in the area.
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The owners communicated to staff a number of items in the Agreement that they would like
additional flexibility on to help move the project forward financially. A lot of it is intended to create
flexibility in how the developer starts the phasing of the project and the financing of the project. The
overall intent of the Project is the same as what was approved in 2016. Director Diekmann showed
the Proposed Conceptual Master Plan and Lot layout. He pointed out that the feature of the east-west
connector road that is a main feature will be different with the project. The developer requested to
remove the road connection due to the cost of crossing the central waterway. Since 2016, the City
has evaluated the North Growth in greater detail with the Ames Plan 2040 scenarios and Forward
2045 Transportation Plan. It is staff’s opinion that although the connection is desirable for general
access and system performance, when considering the traffic performance level and the initial cost
of making the extension over the waterway and long-term bridge/culvert maintenance, removing the
requirement can be justified at this time.
A few other features in the Plan relate to the assessments and connection fees. The current
Agreement requires payoff of the connection fees with the development of each phase and a full
payoff for all remaining areas at the time of the first Final Plat after June 30, 2023, regardless if the
total area is developed. The developer asked for a ten-year payoff extension to begin in 2021. Staff
supports the requested change as it is being consistent with the original intent of the Agreement.
Director Diekmann stated that the street assessments are unique as they relate to an issue within the
Subdivision Code. Under state law all subdivisions with a Final Plat must be fully clear of liens and
assessments prior to its approval, regardless of the size of the subdivision. For Rose Prairie, they
must pay the full remaining assessment with the first phase of development, which would be
approximately $866,000. The $866,000 would have to be cleared from the property by special
assessment. It would either have to be cleared or the developer would have to bond for the amount
to secure that the payments would happen. The developers have indicated that they didn’t want to
go through additional bonding to secure the $866,000 or have to have that amount paid for in full.
To help allow for phased development and payment of the assessment, staff had identified an option
for the developer to avoid the full street assessment payoff with the first development phase while
continuing to make the annual payments. City Council would be asked to approve a waiver of the
Major Subdivision requirement and allow for a Plat of Survey to be recorded dividing the site into
two parcels, one for future development and one for immediate development. Staff believed that
allowing this to happen would not change the total financial obligations of the developer, and they
would be required to continue to make the required annual assessment.
The current Agreement also requires the developer to complete the east-west sanitary sewer line
extension for future development at their sole cost. However, due to the size and length of the
extension, the developer is concerned about the total cost and benefit of the project as structured in
the Agreement. Staff supports exploring the developer’s request to reduce the developer’s obligation
to fully extend the sewer line at their sole cost. However, a precise endpoint for the developer’s
project still needs to be negotiated before staff can make a final recommendation.
Referencing the trails in the area, Director Diekmann indicated that on the Hyde Avenue frontage
one of the elements that was negotiated in 2016 was to relocate the trail on the west side of Rose
Prairie to the Hyde Avenue frontage. This was in recognition that the City and the County had
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changed its plans for bicycle facilities from earlier planning. What was negotiated was that the
developer would, within two years of the first phase, build the shared use path from 190th Street
across the Sturgis property all the way to the end point of the Hunziker development. The proposed
change would require, with development of the first phase, completion of the path along Rose
Prairie’s Hyde Avenue frontage from 190th to the south end of the first phase (approximately a half
mile), and then allow for deferral of the remainder until such time as it can be connected with other
improvements to the south that are expected with the planned Hunziker development of Auburn
Trail. A new proposal in the Agreement is the east-west pedestrian trail. Originally, the development
plan included a private HOA-maintained five-foot walking path trail as an east-west connection. As
part of the Forward 2045 Transportation Plan, the City identified a desire for an east-west greenway
that would eventually connect from GW Carver to the Ada Hayden Trailhead on Hyde. Therefore,
staff is now requesting the creation of a 20-foot greenway within the development. The developer
is willing to agree to this requirement if there is an ability to construct it in phases and the City
participating in the costs of creating a bridge to cross the central waterway.
The final component in the 2016 Agreement added a requirement to provide a 5-acre park to the City
after the development of four phases or by 2023. Because of the proposed change of having no east-
west connector road, it is likely that the delivery of the park will be at the end of the ten-year range
due to the need to have a north-south spine road extension to occur to reach the centrally located
park. Staff supported modifying the requirement to provide the parkland based upon some level of
phasing, but no later than 2031.
Council Member Gartin asked Director Diekmann to give some history as to why the bike path was
moved to the west side of Hyde as opposed to the east side. He felt that the County’s bike path that
they built up to Gilbert was a beautifully built trail and it would have been nice if the trail could have
continued on the east side. The trail being moved to the west causes bicyclists to cross twice to get
to the trail that will be on the west side. Mr. Diekmann stated his take on the change is because the
County is the one that shifted the trail to the east side. He explained that the City of Ames built its
road, but the prepared plans were built in 2015 and the plans didn’t even include a shared use path.
Public Works was able to grade the road to allow a path to be included in the future. It was well after
2015 when the County did its project, which was based solely on the land they were able to acquire.
Director Diekmann mentioned that by that time the City had already completed the road before the
County finished the project on the north. Mr. Gartin stated he can be a little flexible, but there is an
increasing amount of traffic on Hyde Avenue and the sooner the City can get bicyclists off Hyde
Avenue and onto the trail would be for the best.
Council Member Betcher inquired about the timing of the park as the Council Action Form said it
would be completed no later than 2031. She commented that 2023 might be a little early, but waiting
ten years for a park and maybe a temporary terminus for a bike trail seemed really long to wait.
Director Diekmann explained that he is more focused on the fact that there will be phasing triggers
that will spell out the expectation that if development happens faster than 2031, the park will get
done faster. There are four phases and the difficulty is how far into the project the park is to know
when the phasing of it will be. Ms. Betcher asked if the trail was dependent upon the park being
completed. Mr. Diekmann stated that the trail would not get completed until the spine road gets to
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that intersection.
The Mayor opened public comment.
Linda Murken, Story County Supervisor, mentioned that she was not working for the County at the
time when it was decided that the bike trail needed to go on the east side rather than the west, but she
was told that there was a good size drainage tile to the west, and it would have been prohibitive to
try to put the bike path on the west side. Ms. Murken stated that the Story County Board of
Supervisors has had discussions with its engineer and City of Ames staff about their concerns with
the current traffic at 190th and Hyde Avenue. She noted that with the development of Rose Prairie,
Auburn Trail, and Quarry Estates there is going to be about 850 units in the area that will have the
majority of the traffic going onto Hyde Avenue or 190th Street. This will put more pressure on the
area. Ms. Murken understood that this area is in the Forward 2045 Plan, but it is more than a few
years down the road. She felt that starting the design plan in 2023 would be too late and
recommended having the design plan done sooner. She advised that she drives this area daily and
people run the stop sign all the time, which will become an even larger issue. Ms. Murken thought
it would be a good area for a roundabout.
Public input was closed by the Mayor when no one else came forward to speak.
City Manager Steve Schainker stated that what County Board of Supervisor Murken was questioning
is something that is looked at when putting together the Capital Improvements Plan. Traffic Engineer
Damion Pregitzer reviews a number of projects and prioritizes them based on the amount of traffic.
Everything is considered during the Capital Improvement Plan (CIP). Director Diekmann noted that
all the traffic for this area was put into the latest traffic model of the latest Traffic Plan, and there is
not any new traffic intensity for this area that was not already anticipated.
Council Member Martin mentioned that he wanted to follow up on one point that Council Member
Gartin made about the shared use path on the west. He understood how deferring the construction
of the portion of it in front of the Sturgis property could be an advantage to whomever is developing
Rose Prairie, but he felt that the City also needs to recognize that Hyde Avenue is a very busy road.
He would be interested in asking staff to try to be flexible to see if there is a way to get the shared
use path built in front of the Sturgis property sooner rather than later.
Council Member Gartin wanted to know if there were any issues that were presented that staff did
not think were good suggestions from the developer. Mr. Diekmann stated that the developer had
several issues to save them money that staff tried to help them work through. One of the other
financial obligations is to commit to traffic improvements offsite. There is a flat $185,000 fee that
needs to be paid by all developers and staff did not entertain any phasing for that fee. Director
Diekmann noted that they do not have a final design so there are still some changes that might
happen.
The Mayor asked about the schedule for the Hunziker property to the south. Mr. Diekmann
mentioned they have a sketch plan and met with the developer about a month ago. A rezoning and
9
subdivision request will probably come before the Council later this summer from Hunziker.
Moved by Gartin, seconded by Corrieri, direct staff to work with the developer to proceed with the
changes to the Master Plan and Pre-Annexation Agreement.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to allow the developer to proceed with proposing a Plat of
Survey to divide the site into two parcels with the intent of assigning the street assessment solely to
the future development parcel.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT REGARDING COMMUNITY GARDENS & FOOD FORESTS: Parks and
Recreation Director Keith Abraham mentioned that the Staff Report gave a lot of information
regarding where the City was at regarding the community gardens and the options that were
reviewed. He noted staff did get the Parks and Recreation Commission involved and the Staff Report
lists its recommendations. Mr. Abraham pointed out that the Commission was not really excited
about adding food forests at this time.
Council Member Beatty-Hansen liked the suggestions and felt that starting slow would be fine.
Regarding the food forest at the property on Billy Sunday Road adjacent to the Dog Park, she stated
her concern about having something like this in a remote area. Ms. Beatty-Hansen commented that
if a bunch of fruit becomes ripe at once she could see some logistical challenges in getting the food
to people who need it without having a volunteer group or an organization to help. She mentioned
that there may be a floodplain property adjacent to the Hilton Coliseum that could be looked at in
the future. Ms. Beatty-Hansen thought the idea of putting some raised beds in the Dog Park would
be better.
Council Member Gartin concurred with Ms. Beatty-Hansen and liked the idea of raised beds. He
stated that in spending time with people at United Way of Ames, he understands there are legitimate
food insecurities in Ames and this idea isn’t just an aesthetic one, but over time will help with
nutrition needs within the community.
Council Member Junck wanted to know how the Billy Sunday site was determined to be big enough
for a food forest and how much land is typically needed for one. Director Abraham stated that with
the food forest, staff was looking for an area that was not being utilized. He stated that the entire area
wouldn’t be used for a food forest, only a portion of it. As far as food forests Mr. Abraham had seen
some as small as a quarter acre while there were others that were over ten acres. It depended on the
size of the community and what people were looking for. Most of the food forests he had seen had
an organized component to it.
Council Member Martin stated that the memo that was sent to the Council in July 2020 had
mentioned possible locations for community gardens. It had mentioned a site at the end of
Cottonwood Road. He didn’t see that location mentioned in the current Staff Report and wanted to
know if there was a change. Mr. Abraham stated when the information was shared with the Parks and
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Recreation Commission to get its Commission Members input, they had felt that because
Cottonwood Road is anticipated to go all the way through the site attention should be focused on the
Harrison, Welbeck, and the Delaware sites.
Council Member Betcher stated she had thought initially when the request came in for the City to
look at community gardens and food forests there was talk of creating opportunities in the rights-of-
way or traffic circles in neighborhoods. She wanted to know if there were any discussions to have
smaller locations spread throughout the neighborhoods. Director Abraham stated they had not
discussed those options at all. He explained that putting fruit trees in the rights-of-way would not be
a good option. When a tree is planted, a letter is sent to all the property owners to make sure they
agree with the type of tree being planted. Also, any fruit tree in the right-of-way will have the fruit
fall to the ground and the property owner would be responsible for picking it up. Ms. Betcher asked
if any discussion was had with Iowa State University (ISU) as they may have property and students
who would be interested in working on this type of project. Mr. Abraham mentioned staff has not
reached out to ISU. He stated that if they proceed with a Food Forest in the future they could reach
out to United Way and schools to see if they could get any volunteers.
Mayor Haila opened public comment. It was closed when no one came forward to speak.
Moved by Junck, seconded by Beatty-Hansen, to direct staff to pursue Option 1 (to add more raised
beds and a water source at the Carr Park site) and Option 3 (to develop a community garden at the
830 Delaware property), and continue to explore location options and potential partnerships for Food
Forests in Ames.
It was asked what the timing would be for a community garden. Director Abraham explained that,
with the number of projects that the Parks and Recreation Department currently has, he hopes that
the infrastructure and the water in Carr Park could be done this summer along with starting the
infrastructure on Delaware and to be able to start gardening in the Spring of 2022. He mentioned that
with the raised beds, he would like to see some community groups to help build the raised beds, but
if that can’t be done, staff would do it and the best time for staff to build them would be in the winter.
City Manager Steve Schainker reminded the Council that this item has not been budgeted, and if the
Council wanted to proceed it would cost about $30,000. Those funds would come out of the Council
contingency unless there is a savings at the end of the year from other projects.
Council Member Martin stated that the sidewalk issue on Delaware should be discussed as that is
an additional $12,000. He noted that the reason to discuss it is because there was recently a traffic
study done on Delaware that talked about a sidewalk connection on east Delaware that is scheduled
to be done in the 2025-26 Capital Improvement Plan for $35,000 to cover the entire stretch. Mr.
Martin mentioned that he is not sure if they should pay for a chunk of it now opposed to later, but
inquired if there was something that should be optimized. Mr. Abraham stated he would have a
conversation with Public Works Director John Joiner regarding the sidewalk.
Vote on Motion: 6-0. Motion declared carried unanimously.
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RENEWAL OF CLASS C LIQUOR LICENSE WITH OUTDOOR SERVICE & SUNDAY
SALES - SIPS AND PADDY’S IRISH PUB 126 WELCH AVENUE: Interim Police Chief Geoff
Huff highlighted that Sips and Paddy’s had 20 violations since 2021. He noted that up until the
beginning of this year the Police Department did not have a lot of enforcement in bars and the bars
were not that busy. Once the Governor lifted some of the restrictions for restaurants and bars, the
Police Department started to do more enforcement. Interim Chief Huff explained that staff doesn’t
doubt that Sips and Paddy’s will get the number of violations reduced, but having a high number of
violations before a renewal is not acceptable. At this point staff is not recommending a full 12-month
renewal, but a 6-month license. This would give the business and the Police Department time to
evaluate any changes the business can make to reduce the number of violations. The Police
Department had already recommended some changes for Sips and Paddy’s to make. Mr. Huff noted
that there has been a huge increase in fake IDs that are being purchased online from overseas and it
is hard to shut those sites down. He is confident that Sips and Paddy’s can get these issues worked
out.
Mayor Haila asked if there were any code provisions as to what can or can’t be done, in terms of
requiring staffing, etc. City of Ames Attorney Mark Lambert stated that the City has no authority to
require staffing, but the business has to comply with state law and City Ordinances. The options are
limited for the Council to choose from. He recommended that the Council make a motion to deny
the 12-month renewal and then another motion approving a 6-month license.
Mayor Haila inquired when the current license expires. Interim Chief Huff stated that the current
license expires on April 13, 2021.
Council Member Betcher commented that the Council has had to do this before with a few other
establishments and it seemed to work.
Council Member Gartin mentioned that staff’s recommendation is very fair for the applicant. Mr.
Huff stated it is always a balancing act and they want to be fair. Staff does not have any interest in
putting anyone out of business.
The Mayor opened public input.
Andrew White, 3315 146th Street, Urbandale, stated he wanted to give some context to the violations
and what the business has done to improve and continue to do to help with fake ids. He noted that
the 15 violations (9 at one of the bars and 6 at the other) in January is unacceptable. Mr. White
mentioned that he was caught off guard as well with the high numbers. The bars have turned in over
300 fake IDs they have about another 300 to turn in. It has been a challenge to keep up with all the
fake IDs; all his staff are required to take a class given by Police regarding fake IDs. All his facilities
have added the ID Scanner App from the Alcohol Beverages Division and now staff members are
planted at all exits to make sure no one enters through them. Mr. White stated they will continue to
work with the Police Department to make improvements.
The Mayor closed public comment.
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Moved by Gartin, seconded by Betcher to deny the 12-month renewal of the Class C Liquor License
with Outdoor Service & Sunday Sales - Sips and Paddy’s Irish Pub at 126 Welch Avenue.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Beatty-Hansen, to approve a 6-month license for Sips and Paddy’s
Irish Pub at 126 Welch Avenue.
Vote on Motion: 6-0. Motion declared carried unanimously.
The Mayor recessed at 8:10 p.m. and reconvened at 8:15 p.m.
HEARING ON PROPOSED CHANGE OF USE DESIGNATION FOR THE CITY-OWNED
PROPERTIES LOCATED AT 519, 525, AND 601 SIXTH STREET: Housing Coordinator
Vanessa Baker-Latimer mentioned that the 6th Street properties were part of a program that was done
in 2014-15 to acquire properties, demolish them, and make them available for sale for affordable
housing. After acquisition of the site, the City initiated a Request for Proposals (RFP) in 2015 to
redevelop the site, but did not receive any qualified applications. Subsequently, the City acquired the
property at 321 State Avenue. The City considered pairing the 6th Street properties with the
development of 321 State Avenue to potentially attract additional developer interest; however, that
attempt was unsuccessful. In 2019, the City Council directed staff to become the developer of 321
State Avenue and authorized staff to pursue selling the 6th Street properties. The proceeds from the
sale of the 6th Street properties would be used to develop 321 State Avenue.
Because CDBG funds were used to purchase the Sixth Street properties, the Department of Housing
and Urban Development (HUD) regulations require the City to notify the public of its intentions to
propose a Change of Use Designation for these lots. The lots would no longer be used as affordable
housing for low-and moderate-income households. The removal of the affordable housing
designation related to CDBG funding would allow the City to retain or sell the properties at market
value. Those funds would need to be returned to HUD. A recent appraisal was done for the 6th Street
properties and the lots were valued at $198,000. HUD would then reallocate all or a portion of the
funds back to the City of Ames for new programming. The City intends to use the reprogrammed
funds to complete the public infrastructure improvements for the Baker Subdivision.
Ms. Baker-Latimer mentioned that during the required 30-day public comment period there was only
one comment received that voiced opposition to the change of use designation.
City Manager Steve Schainker pointed out that the sale of the property to the City in order to retain
the property is part of the strategy for the construction of the Downtown Plaza across from City Hall.
With the removal of the parking lot, the City would like to establish a parking lot north of City Hall.
Funding has been allocated in the budget to acquire the property along with building the parking lot.
Ms. Baker-Latimer mentioned that once the change of use is completed, the City may have to amend
the Action Plan to receive the funds back into the program. The Action Plan was just submitted last
month, but the 2020/21 Action Plan may come back to the Council for an Amendment.
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Mayor Haila opened public comment and closed it when no one came forward.
Moved by Betcher, seconded by Corrieri, adopting RESOLUTION NO. 21-119 approving the change
of use designation for the City-owned properties at 519, 525, and 601 6th Street.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON SQUAW CREEK WATER FLOOD MITIGATION - TREE CLEARING
PROJECT: The Mayor clarified that the name of the creek on the west side of town was recently
changed to Ioway Creek, but it is going to take some time to get the name changed on some of the
projects. He explained it is not meant to be disparaging, disrespectful, or that the City is not taking
the name change into consideration; however, since this project has a public hearing, the project
name needs to be maintained for now due to Grant Funding.
Municipal Engineer Tracy Peterson mentioned that as soon as staff learned about the name change,
they reached out to Iowa Homeland Security who reached out to FEMA regarding the name change.
This project is linked to FEMA grant funding. In press releases they will use the new name, but the
project name will stay the same until they hear back from FEMA.
The Mayor opened public comment. It was closed when no one came forward.
Moved by Martin, seconded by Betcher, adopting RESOLUTION NO. 21-120 approving the final
plans and specifications and awarding a contract to RW Excavating Solutions, LC, of Prairie City,
Iowa, in the amount of $74,745 for the base bid plus Alternates 1, 2, 3, 4, 8, 9, 10, and 11.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Martin, seconded by Betcher, adopting RESOLUTION NO. 21-121 approving the contract
and bond from RW Excavating Solutions, LC, of Prairie City, Iowa, for the Squaw Creek Water
Flood Mitigation - Tree Clearing project.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ESSENTIAL CORPORATE PURPOSE GENERAL OBLIGATION BONDS
AND GENERAL OBLIGATION REFUNDING BONDS: Finance Director Duane Pitcher
explained this is the usual bond issue that supports the Capital Improvement Plan (CIP). He
mentioned that one item that is different is that there will be two hearings on tonight’s Agenda. The
first hearing is for the Essential Corporate Purpose General Obligation Bonds and General Obligation
Refunding Bonds in an amount not to exceed $25,665,000. The second hearing tonight is for the
issuance of Bonds in an amount not to exceed $700,000 and authorizing the Debt Service Levy.
Director Pitcher noted on the refunding this year the Bond market had softened a little bit, but there
was still a tremendous amount of savings.
The Mayor opened the public hearing and closed it after there was no one wishing to speak.
14
Moved by Martin, seconded by Corrieri, to adopt RESOLUTION NO. 21-122 authorizing issuance
of Bonds in an amount not to exceed $25,665,000.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON GENERAL CORPORATE PURPOSE GENERAL OBLIGATION BONDS:
The Mayor opened the public hearing. There was no one wishing to speak, and the hearing was
closed.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 21-122 authorizing the issuance
of Bonds in an amount not to exceed $700,000 and authorizing Debt Service Levy.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON AMENDMENTS TO FISCAL YEAR 2020/21 BUDGET: The Mayor opened the
public hearing and closed it after there was no one wishing to speak.
Moved by Corrieri, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 21-123 approving the
amendments to the budget for Fiscal Year ending June 30, 2021.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ADOPTION OF FY 2021/22 BUDGET: The public hearing was opened by the
Mayor. He closed the hearing after no one asked to speak.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 21-124 approving the
proposed FY 2021/22 Budget.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON VACATING PUBLIC UTILITY EASEMENT ACROSS PORTIONS OF 220
SOUTH DUFF AVENUE: Mayor Haila opened the hearing and closed it when no one asked to
speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 21-118 approving the vacation
of the Public Utility Easement across portions of 220 South Duff Avenue.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE REQUIRING SECONDHAND DEALERS TO OBTAIN A PERMIT TO
CONDUCT BUSINESS WITHIN THE CITY OF AMES: Moved by Corrieri, seconded by Junck,
to pass on second reading an ordinance requiring Secondhand Dealers to obtain a permit to conduct
business within the City of Ames.
15
Vote on Motion: 6-0. Motion declared carried unanimously.
ORDINANCE REDUCING THE NUMBER OF VEHICLE PARKING SPACES REQUIRED
FOR APARTMENT USE IN THE DOWNTOWN SERVICE CENTER ZONING DISTRICT:
Moved by Martin, seconded by Betcher, to pass on second reading an ordinance reducing the number
of vehicle parking spaces required for apartment use in the Downtown Service Center Zoning
District.
Vote on Motion: 6-0. Motion declared carried unanimously.
ORDINANCE REZONING 2801 & 2803 WEST STREET FROM RESIDENTIAL HIGH
DENSITY TO NEIGHBORHOOD COMMERCIAL WITH UNIVERSITY WEST IMPACT
OVERLAY: Moved by Beatty-Hansen, seconded by Junck, to pass on second reading an ordinance
rezoning 2801 & 2803 West Street from Residential High Density to Neighborhood Commercial with
University West Impact Overlay.
Vote on Motion: 6-0. Motion declared carried unanimously.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: The Mayor mentioned there were
seven items on the list. The first item was a letter from Gilbert Mayor Jonathan Popp regarding the
Ames Urban Fringe Plan Amendment and areas of primary importance to the City of Gilbert. City
Manager Steve Schainker explained that there is not an action needed on this item as this will be part
of the discussion after staff finishes the Comprehensive Plan discussion. Mr. Schainker suggested
having the Mayor send a letter acknowledging receipt of the letter and the matter will be discussed
later. The Mayor stated he will send a letter to Gilbert Mayor Popp.
The second item was a letter from John Hall, Executive Director, Nevada Economic Development
Council requesting to begin the Ames Urban Fringe Plan Amendment process in order to remove the
Verbio Nevada LLC property from the Plan so that rezoning, development, and annexation can
proceed. Mr. Schainker recommended the Council refer this item to the Planning Director for a
memo due to the complex issue of this request.
Moved by Betcher, seconded by Martin, to request a memo from staff.
Vote on Motion: 6-0. Motion declared unanimously.
The next item was an email from Walter Hyde requesting the City to allow green burials in
designated areas of the Ames Municipal Cemetery. City Manager Schainker asked to have this item
referred to the Parks & Recreation Director for a memo explaining what can and can’t be done with
the green burial concept.
Moved by Beatty-Hansen, seconded by Junck, requesting a memo from staff explaining what can and
can’t be done with the green burial concept.
Council Member Gartin inquired if the Council had an interest in pursuing this topic. Council
Member Betcher explained that the concept fits with the Council’s goals to be greener and more
sustainable and would like to know what the Parks & Recreation Director thought.
16
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin. Voting Nay:
Gartin. Motion carried.
The fourth item was an email from Eric Schumacher, Grand Avenue Baptist Church requesting for
an exemption from the City’s face covering ordinance. Council Member Betcher asked if this item
had already been addressed by the City Attorney in previous emails. She noted that she thought this
question had been asked before, just not by this church. City Attorney Mark Lambert explained that
this request is not the same as previous questions as the Grand Avenue Baptist Church is asking for
the entire Church to be exempt from the mask mandate. Mr. Schainker inquired what the current law
prohibits churches from in terms of its services. Mr. Lambert stated that the church members have
to wear masks due to the building being a public place where the public is invited in. It was asked
if there still had to be social distancing as well. Attorney Lambert noted that the City’s Ordinance
does not require social distancing and only requires a mask to be worn.
The Mayor asked what the Governor’s Proclamation requires at this time for masks. Mr. Lambert
pointed out that the Governor has removed all requirements for churches and all public locations.
Council Member Gartin stated that times have changed since the Council adopted its Ordinance.
Moved by Gartin, seconded by Martin, to place the request from Eric Schumacher, Grand Avenue
Baptist Church on a future agenda for discussion of church’s (all denominations) being exempt from
the Ordinance.
Council Member Martin wanted to confirm with the City Attorney that times have changed enough
for the Council to revisit the mask ordinance. City Attorney Lambert confirmed it was an acceptable
motion as the Council received a new request. Mayor Haila noted that the current Ordinance expires
on June 30, 2021.
Vote on Motion: 2-4. Voting Aye: Gartin, Martin. Voting Nay: Beatty-Hansen, Betcher, Corrieri,
Junck. Motion failed.
The fifth item was an email from Adam Dodds, Facility Maintenance Manager for Perfect Games
requesting financial assistance for parking lot repair at Perfect Games. City Manager Schainker stated
that he had provided a memo to the Council with the history. He explained that the City does not
have any current incentive program for those types of improvements (private roadways, entry-ways
into commercial or industrial areas). It was noted that if the Council opened this request there would
be more areas that may come forward asking for assistance.
Moved by Gartin, seconded by Betcher, to decline to take action on the email from Adam Dodds,
Facility Maintenance Manager for Perfect Games requesting financial assistance for parking lot
repair at Perfect Games.
Council Member Betcher asked if the Planning and Housing Director Kelly Diekmann or anyone had
reached out to Mr. Dodds to give him the background information on his issue. Mr. Schainker stated
that he will send an email to Mr. Dodds letting him know that there are no incentive programs.
17
Vote on Motion: 6-0. Motion declared carried unanimously.
The sixth item was an email from Angelina Panettieri, Legislative Director, Information Technology
and Communications, Federal Advocacy for the National League of Cities informing the Council
about the FCC Emergency Broadband Benefit rules and role(s) of local governments. Council
Member Martin stated that the FCC had recently authorized a substantial benefit for lower income
households. Those who qualify can get a monthly $50 discount for broadband service along with a
one-time $100 discount on equipment. The FCC is hoping to have the program started by the end of
April and will be administered by broadband providers. Mr. Martin noted that the City’s role is very
limited, but something can be done to engage the community and ensure that Ames ISPs are
participating in the program. Assistant City Manager Deb Schildroth mentioned that she had already
received some information about 2-3 weeks ago and shared the information with the Human Services
organizations. She thought that staff could broaden the sharing of information to church groups,
hospitals, clinics, and throughout the community. Ms. Schildroth mentioned that she can work with
Public Relations Officer Susan Gwiasda to get the word out. Mr. Martin asked if staff could also
engage with local ISPs to make sure they are participating in the program.
Moved by Martin, seconded by Junck, to have staff (1) engage our Ames-area ISPs to ensure that
they are participating in the Emergency Broadband Benefits program, (2) publicize the EBB program
to our residents, and (3) inform our appropriate governmental and non-governmental partners of
Ames’s general activities along these lines (in hopes that they might do similar inquiries & outreach).
City Manager Schainker asked for clarification on governmental and non-governmental partners as
that could be a lot of people. Mr. Martin explained what he had in mind was notifying the Story
County Board of Supervisors and United Way by way of an email blast to the entities.
Vote on Motion: 6-0. Motion declared carried unanimously.
The last item was a memo from Tracy Peterson, Municipal Engineer and Neil Weiss, Assistant
Director of Water & Pollution Control giving information about the Story County Water Monitoring
and Interpretation Plan, 2021-2030, and wanting to know if the Council would like to have a formal
presentation on March 23, 2021.
Moved by Gartin, seconded by Martin, to place the presentation on the Story County Water
Monitoring and Interpretation Plan, 2021-2030 on the March 23, City Council Agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
The Mayor reviewed that staff is to draft a letter to Gilbert Mayor Popp for him to sign and he will
follow up with Mr. Schumacher.
COUNCIL COMMENTS: Council Member Martin stated on December 22, 2020, the Council
wanted to pass three Ordinances regarding Short-Term Rentals and wanted it done in a single
meeting. In order to accomplish this the Council had 12 separate roll calls and thought it could have
been done within four roll calls. His question is once the Council has passed the super-majority
18
threshold of suspending the rules, how many additional votes do they have to make to pass an
Ordinance. Mr. Martin mentioned that he had already discussed a possible improvement with City
Attorney Lambert, City Manager Schainker, Mayor Haila, and Council Member Junck. From his
understanding after the first passage of an ordinance the Council could move to suspend the rules and
publish the Ordinance.
Moved by Martin, seconded by Junck, to ask the City Attorney for a memo on requirements for
suspending the rules regarding multiple readings of an Ordinance prior to its passage.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Betcher stated she had been attending the National League of City’s Capital City
Conference and she had sent information to the Council with an update on the new American Rescue
package. This package has the potential to help low-income community members with broadband
issues. She noted that there is some potential for the City to help, but hasn’t gotten all the details yet.
Ms. Betcher mentioned that she had the University Community Council meeting and was given
updates on the census. She explained that Ames will not get its redistricting information until
September 30, and this could be challenging for the Council members that are running for re-election
in the Fall.
Mayor Haila noted he has several items he wanted to mention. The first was that the legislature is
in session and he has been spending a significant amount of time at meetings and “Local Preemption”
is a tagline on many of the items. He stated there is a lot of effort being done by trying to network
with Mayors across the state, working with the Iowa League of Cities, and the metro coalition.
The Mayor mentioned that redistricting was a topic of discussion with the Mayors group, the Iowa
League of Cities, and Congressman Feenstra to see if there is any way to speed up the results.
Mayor Haila pointed out that the City of Ames has over 50,000 population on the census, which
makes the City part of a Metropolitan Statistical Area (MSA) designation, and the federal
government is looking at changing the criteria to 100,000 population threshold. This would remove
the City from the MSA and give it a lower classification. The Mayor will be drafting letters to
explain how this change would impact the City of Ames.
The Mayor stated he met with the Community Health Steering Committee. The Mary Greeley
Medical Center is a recipient of the Malcolm Baldrige Award. The Malcolm Baldrige Foundation
has a program called “Community of Excellence” and the Committee is looking into it and will
provide the Council with a presentation.
Lastly, the Mayor and City Manager Steve Schainker had a Zoom call with Leon Andrews and they
are in the process of working with a scope for Diversity, Equity, and Inclusion training.
CLOSED SESSION: Council Member Gartin asked City Attorney Mark Lambert if there was a
legal reason to go into Closed Session. Mr. Lambert replied in the affirmative, citing Section
21.5(1)c, Code of Iowa, to discuss matters presently in or threatened to be in litigation.
19
Moved by Gartin, seconded by Betcher, to go into Closed Session under Section 21.5(1)c, Code of
Iowa, to discuss matters presently in or threatened to be in litigation.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The Council entered Closed Session at 9:05 p.m. and reconvened in Regular Session at 9:25 p.m.
Moved by Betcher, seconded by Martin, to appeal the Public Employee Relations Board (PERB)
ruling.
Vote on Motion: 6-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Gartin to adjourn the meeting at 9:26 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
20
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Parks &
Recreation Renovation Project
Services Top-O-Hollow Substation
Improvements
Services Replacement Company
Period:
Item No. 4
Item No. 5
Smart Choice
515.239.5133 non-emergency
Administration
fax
515 Clark
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: March 10th, 2021
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for March 23rd, 2021 includes beer permits and liquor license
renewals for:
•Mongolian Buffet (1620 South Kellogg Ave #103) – Special Class C Liquor License
(Beer/Wine) with Sunday Sales
•Dangerous Curves (111 5th St) – Class C Liquor License with Sunday Sales
•Cinemark Movies 12 (1317 Buckeye Ave) – Class C Liquor License with Sunday Sales
•Cornbred BBQ (526 Main St Ste 106) - Class C Liquor License, Catering Privilege,
Outdoor Service with Sunday Sales
•Radisson Ames (2609 University Blvd) - Class B Liquor License with Sunday Sales
A review of police records for the past 12 months found no liquor law violations for any
of the above locations. The Ames Police Department recommends renewal of licenses
for all the above businesses.
Item No. 6
RESOLUTION NO. _______
RESOLUTION APPROVING AND ADOPTING
SUPPLEMENT NO. 2021-2 TO THE AMES MUNICIPAL CODE
BE IT RESOLVED, by the City Council for the City of Ames, Iowa, that in accordance
with the provisions of Section 380.8 Code of Iowa, a compilation of ordinances and amendments
enacted subsequent to the adoption of the Ames Municipal Code shall be and the same is hereby
approved and adopted, under date of April 1, 2021, as Supplement No. 2021-2 to the Ames
Municipal Code.
Adopted this day of , 2021.
___________________________
John A. Haila, Mayor
Attest:
_______________________________
Diane R. Voss, City Clerk
Item No. 7
Caring People Quality Programs Exceptional Service
515.239.5105 main
5142 fax
Ave.
org
MEMO
TO: Members of the City Council
FROM: John A. Haila, Mayor
DATE: March 23, 2021
SUBJECT: Appointment to Fill Vacancy on Analysis of Social Evaluation
Team (ASSET)
Neil Upadhyay, member of the Analysis of Social Evaluation Team (ASSET),
had submitted his resignation from the commission. Since Neil’s term of office
does not expire until April 1, 2023, an appointment needs to be made to fill this
vacancy.
Therefore, I request that the City Council approve the appointment of Ed Gillott
to fill an unexpired term of office on the Analysis of Social Evaluation Team
(ASSET).
JAH/alc
Item No. 8
1
ITEM # ___9___
DATE 03-23-21
COUNCIL ACTION FORM
SUBJECT: 2021/22 AMES ANNUAL OUTDOOR SCULPTURE EXHIBITION
BACKGROUND:
The Ames Annual Outdoor Sculpture Exhibition (AAOSE), the longest running program for
the Public Arts Commission (PAC), will celebrate its 25th annual downtown exhibition in
2021. Through this program, artists submit sculptural entries to be displayed in Downtown
Ames from May 2021 through April 2022. At the conclusion of the display, sculptures are
available for purchase by private individuals or by PAC through the Neighborhood Art
Program. This year, 41 AAOSE entries were received from 18 artists.
This year’s entries were evaluated by a jury of Ames residents, who reviewed entry
materials, met through video conferencing to discuss the entries, and then made their
recommendations to PAC. The jurors selected 14 sculptures to be displayed. They also
identified alternates in case selected sculpture(s) would become unavailable. PAC approved
the recommendations and alternates at its meeting on March 3, 2021.
Attached are photographs and descriptions of the sculptures recommended for the 2021-22
AAOSE. Installation of the exhibit will take place in May after consultation with businesses
near the proposed sites and any further risk analysis by City staff.
Artists will be paid a $1,000 honorarium for each selected sculpture, and a Best-in-Show
award of $500 will be made to a winner determined by the public. The total expected
expenditure is $14,500. All additional expenses will be paid for through the PAC budget.
Funding for the coming year’s AAOSE exhibition was included in the City Council’s 2020-21
Budget for the Public Art Commission.
ALTERNATIVES:
1. Authorize PAC to enter into agreements with artists for the exhibition of sculptures
and make honorarium payments.
2. Do not approve the agreements.
CITY MANAGER’S RECOMMENDED ACTION:
This annual program allows for works of art to be displayed throughout the City. This
program aligns with the City Council’s value of a fun, vibrant community that attracts and
retains people.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
PARKING PARKING
FIFTH STREET
MAIN STREET
DU
F
F
FIFTH STREET
Tom
Evans
Park
Cynthia
Duff
Plaza
DO
U
G
L
A
S
KE
L
L
O
G
G
BU
R
N
E
T
T
CL
A
R
K
1
2
4
3
11
16
9 12 13 14
5 6 7 8
10
MAIN STREET
15
Pad 1 currently holds “Orange Dragon.” Pad 11 holds “Air Base Guitar.” Both are unavailable.
42” square concrete pad at loca ons 1 & 3.
Large pad—8’ x 8’,
Planter extends into the street—the concrete pad is within the boundary of the planter.
36” x 36” pads: 5, 6, 7, 8, 9, 10, 12, 13, 14, 15.
4’ x 4’ pad 4
7’ x 7’ pad 2
Note: Pads 1, 2, 3 are in the grass
AAOSE Pads
2021 Selections
Ames Annual Outdoor Sculpture
Exhibition
Splash
Albert Rhea
Stainless Steel
91”x12”
90 lbs.
2020
$9,500
Moon Rising
Ben Pierce
Steel & Paint
10’x3’x2’
400 lbs., 2015, $6,500
Oxbow
Tim Adams
Stainless Steel, Lexan
10’x4’x5’
300 lbs., 2021, $4,000
Passage
James Bearden
Patinated Steel
63”x26”x24”
250 lbs., 2020
$6,000
Who Rescued Who
Gail Chavenelle
Powder Coated
Mild Steel
7.5’x33”x33”
300 lbs., 2020
$8,400
Flight
Hilde DeBruyne
Metal, Paint
7’x4’x3’
300 lbs., 2018, $15,000
Peaceful Journey
Ron Dinsdale
Limestone
9’x3’x2.5’
2012, $18,500
Crossroads
Jon Kamrath
Steel, Aluminum
8’x2’x1’
150 lbs.
2017
$4,500
Vertical Memory
Sunghee Min
Stainless Steel
74”x24”x24”
100 lbs.
2019
$7,000
Triangle Play
Sunghee Min
Painted Steel
93”x40”x30”
120 lbs., 2020, $7,000
Riding High
Steve Reddell
Metal
102”x21”x69”
200 lbs., 2021, $5,000
This is Living!?
Damian Radice
Bronze, Aluminum, Steel
63”x24”x24”
250 lbs., 2014, $8,500
Slow Dancing
Judd Nelson
Hot Forged Steel
4’x2’x2”
350 lbs., 2018, $9,700
Lost in Space
Judd Nelson
Laser Cut Plate Steel
5’6”x3’x3’
300 lbs., 2018, $8,200
1
ITEM # ___10____
DATE _03-23-21_
COUNCIL ACTION FORM
SUBJECT: 2021 NEIGHBORHOOD SCULPTURE PROGRAM ACCESSION
BACKGROUND:
The Public Art Commission (PAC) hosts an Ames Annual Outdoor Sculpture Exhibition
(AAOSE). Each year, sculptures exhibited through AAOSE are available for purchase by
private individuals. Additionally, PAC typically acquires several sculptures each year for
inclusion into the City’s art collection through the Neighborhood Sculpture Program. The
Neighborhood Sculpture Program involves accepting applications from residents to have
an AAOSE sculpture placed in on City property for residents to enjoy.
On March 3, 2021, PAC approved a recommendation to pursue accession of three
sculptures for the Neighborhood Sculpture Program. The total acquisition cost of the three
pieces is $13,500 and it is within the PAC budget assigned to this program.
The art pieces to be acquired and the proposed locations are detailed in the attached
report from PAC.
ALTERNATIVES:
1. Approve the acquisition of the three sculptures for inclusion into the Neighborhood
Sculpture Program as recommended by PAC.
2. Do not approve the accession of Neighborhood Sculpture Program artworks.
CITY MANAGER’S RECOMMENDED ACTION:
This annual program allows for works of art to be purchased for display in neighborhoods
throughout the City. This aligns with the City Council’s value of a fun, vibrant community
that attracts and retains people.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
2
Ames Public Art Commission (APAC) Request for Accession
Neighborhood Sculpture Program
Item Identification Numbers: [completed by city staff]
Name: Play Things
Artist: Jacob McGinn
AAOSE Exhibit Year: 2020-21
Material: Aluminum
Acquisition cost: $3000.00
Justification: This abstract piece is a reflection of the new community growth near Franklin Park. It
would spark interest in a too often forgotten neighborhood.
Recommendation: APAC recommends the acquisition of "Play Things" for the City of Ames art
collection, to be placed at Franklin Park.
APPROVED for accession March 3, 2021 by the Ames Public Art Commission
3
Ames Public Art Commission (APAC) Request for Accession
Neighborhood Sculpture Program
Item Identification Numbers: [completed by city staff]
Name: Woman with Flowers
Artist: James Bearden
AAOSE Exhibit Year: 2020-21
Material: Blackened steel, bronze, copper
Acquisition cost: $5000.00
Justification: More than one request was submitted for a sculpture to be placed near the entrance to
Emma McCarthy Lee Park. "Woman with Flowers" was the primary choice of one such applicant.
Recommendation: PAC recommends the acquisition of "Woman with Flowers" for the City of Ames
art collection, to be placed at the intersection of Michigan Avenue and Ross Road (north of Ross Road and west of
Michigan Avenue).
APPROVED for accession March 3, 2021 by the Ames Public Art Commission
4
Ames Public Art Commission (APAC) Request for Accession
Neighborhood Sculpture Program
Item Identification Numbers: [completed by city staff]
Name: The Bronsons
Artist: Steve Reddell
AAOSE Exhibit Year: 2020-21
Material: Metal, painted
Acquisition cost: $5500.00
Justification: There were multiple specific requests submitted for "The Bronsons." This sculpture
was the first choice of the Arizona Circle applicant.
Recommendation: PAC recommends the acquisition of "The Bronsons" for the City of Ames art collection, to be
placed at the Arizona Circle cul-de-sac.
APPROVED for accession March 3, 2021 by the Ames Public Art Commission
2
ITEM # 11
DATE: 3-23-21
COUNCIL ACTION FORM
SUBJECT: PROPOSED SALE OF CITY-OWNED PROPERTY AT 1126 GRAND
AVENUE TO HABITAT FOR HUMANITY OF CENTRAL IOWA AND
SETTING APRIL 13, 2021 AS DATE OF PUBLIC HEARING
BACKGROUND:
At the November 10, 2020 City Council meeting, the City Council directed staff to proceed
with an offer to purchase the property at 1126 Grand Avenue that had been determined to
be a dangerous building by the Inspection Division due to long term abandonment and
deterioration. City Council also authorized staff to borrow funds from the City’s Affordable
Housing Program for the purchase, to test and remove asbestos, and to demolish and
clear the site.
It was also determined that once the structure was removed the lot would be sold to recoup
the cost of the acquisition, remediation, and demolition. This revenue would then
reimburse the City’s Affordable Housing fund.
In the February 9th City Council packet, Habitat for Humanity of Central Iowa (Habitat)
officially notified the City Council of their interest in purchasing the lot at 1126 Grand
Avenue. They stated that their goal would be to construct a new home for a qualified lower
income buyer in need of affordable housing that would blend into the current
neighborhood and be complementary to the existing homes.
The City has negotiated to sell the property to Habitat for $23,100, which will cover
the City’s cost for purchase ($7,837.80), asbestos removal/demolition ($13,138.62),
and recording/legal/platting/abstracting ($2,119.91). Planning and Housing staff has
been working with the City Attorney’s Office to finalize the terms and conditions with Habitat
for purchase of the property and to also include restrictive covenant language for future
use of the property.
The sale of City property requires a public hearing concerning its disposition and staff
recommends setting April 13, 2021 as the date of public hearing for the sale to Habitat
for Humanity of Central Iowa.
ALTERNATIVES:
1. Direct staff to proceed with finalizing the terms and conditions with Habitat for
Humanity of Central Iowa, which includes language for a restrictive covenant and
set April 13, 2021 as the date of public hearing.
2. Direct staff to proceed with finalizing the terms and conditions with Habitat for
Humanity of Central Iowa, which includes language for a restrictive covenant and
set April 13, 2021 as the date of public hearing with modifications.
2
3. Reject finalizing the terms and conditions with Habitat for Humanity of Central
Iowa and refer this item back to staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
The City’s efforts to acquire a deteriorated property and demolish it in order to create new
housing in support of the surrounding neighborhood is a priority for the City. In this
instance, we can also address affordable housing needs with the sale of the property to
Habitat for Humanity, which is consistent with our overall goals of supporting affordable
housing for low-income families . Although the project does not use federal funds, it is
consistent with the goals and priorities of the City’s CDBG 2019-23 Five-year
Consolidated Plan and 2019 Fair Housing Analysis Impediments Study.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, thereby directing staff to proceed with finalizing the terms and conditions
with Habitat for Humanity of Central Iowa, which includes language for a restrictive
covenant and setting April 13, 2021, as the date of public hearing.
ITEM#: 12
DATE: 03-23-21
COUNCIL ACTION FORM
SUBJECT: SET PUBLIC HEARING DATE FOR ISU PEDESTRIAN BRIDGE
PROJECT EASEMENT ON UNIVERSITY BOULEVARD
BACKGROUND:
On November 20, 2020, City staff and ISU Staff held a courtesy development review of a
Pedestrian Bridge project that would span University Boulevard right-of-way (ROW). The
bridge will connect Jack Trice Stadium to the stadium's athletic fields and satellite parking
areas. As part of this project, an easement agreement between ISU and the City will allow
the bridge's structure to be located within and over top of the City's ROW. Below is a map
depicting the location of the proposed bridge.
Before the City can approve an easement on public ROW, there needs to be a public
hearing. Therefore, this City Council action will set the date of the public hearing
for April 13, 2021. At that same meeting, staff will have a final draft of the easement
agreement and plat, reviewed by both the City's and ISU's legal staff.
ALTERNATIVES:
1. Set April 13, 2021 as the date of public hearing for an easement on University
Boulevard for the ISU Pedestrian Bridge Project.
2. Reject the public hearing date and direct staff to revise the project timeline with
ISU.
MANAGER'S RECOMMENDED ACTION:
This pedestrian bridge project is the first step in implementing ISU's multi-use
entertainment and art district master plan. This bridge will significantly improve traffic
safety during stadium events by reducing the potential pedestrian and vehicle conflicts
seen at the S. 16th Street and University Blvd intersection.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM # 13
DATE: 03-23-21
COUNCIL ACTION FORM
SUBJECT: DEDICATION OF RIGHT OF WAY FROM 2520 AIRPORT DRIVE AND
3300 S. RIVERSIDE DRIVE
BACKGROUND:
The City is in the process of selling property at 3100 S. Riverside Drive to Sigler
Companies. This property is located at Ames Municipal Airport. To prepare the land for
sale to Sigler, the acquisition parcel needs to be a legally platted lot with access from a
public ROW. Therefore, South Riverside Drive and the access road to the Sigler
acquisition parcel need to be dedicated as right-of-way (ROW).
These road ROW areas are currently part of the larger Airport parcel, with the property
line extending to the centerline of S. Riverside Drive. All the adjacent property is owned
by the City of Ames. The width of the ROW on S. Riverside Drive is 80 feet, half of which
is the 40-foot ROW to be dedicated with this action. The remaining 40 feet is existing
ROW along ISU Research Park's frontage. The access road to the Sigler building will be
66-foot ROW and will be named Aviation Way. Sigler was consulted regarding the name
and it will be compatible with any future land use and platting on the Airport property.
Dedication of ROW will be the first step in the process of selling the property to
Sigler. After the ROW dedication, there will be a platting process that creates the
acquisition parcel. Once the parcel is created, it will revert to its base zoning of
Government-Airport. Staff will then present City Council with a draft agreement for
sale and rezoning the newly created parcel to General Industrial zoning.
ALTERNATIVES:
1. a) Approve the dedication of right-of-way from 2520 Airport Drive and 3300 South
Riverside Drive as shown in the attached Exhibit A.
b) Direct the City Attorney to draft an Ordinance that names the access road “Aviation
Way” as shown in Exhibit A.
2. Maintain existing conditions.
CITY MANAGER'S RECOMMENDED ACTION:
Dedication of this ROW area will allow the sale of Airport property to Sigler to move
forward. It will also establish the existing roadway uses within standard ROW rather than
roadway easements. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative No. 1, as noted above.
EXHIBIT “A” BOUNDARY DESCRIPTION
BEGINNING AT THE SOUTH QUARTER CORNER OF SECTION 15, TOWNSHIP 83 NORTH, RANGE 24 WEST, STORY COUNTY, IOWA: THENCE N
00°10’22” E ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 15, A DISTANCE 1337.40 FEET TO THE SOUTHWEST CORNER OF
THE NORTHEAST QUARTER OF SAID SOUTHEAST QUARTER; THENCE N 00°11’21” E, ON SAID WEST LINE, A DISTANCE OF 1342.00 FEET TO THE
CENTER OF SAID SECTION 15; THENCE N 89°44’02” E, ON THE NORTH LINE OF SAID SOUTHEAST QUARTER OF SAID SECTION 15, A DISTANCE OF
40.00 FEET; THENCE S 00°11’21” W, A DISTANCE OF 1342.32 FEET; THENCE S 00°10’22” W, A DISTANCE OF 1263.67 FEET; THENCE S 89°58’16” E, A
DISTANCE OF 1266.49 FEET; THENCE S 00°02’20” W, A DISTANCE OF 66.00 FEET, THENCE N 89°58’16” W, A DISTANCE OF 1266.64 FEET; THENCE S
00°12’53” E, A DISTANCE OF 7.06 FEET; THENCE S 00°18’51” E, A DISTANCE OF 1033.65; THENCE S 89°41’09” W TO A POINT ON THE WEST LINE OF
THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER SECTION 22, TOWNSHIP 83 NORTH, RANGE 24 WEST, A DISTANCE OF 40.00 FEET;
THENCE N 00°18’51” W ON SAID WEST LINE OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER, A DISTANCE OF 1033.35 FEET TO THE
POINT OF BEGINNING.
THE DESCRIBED BOUNDARY CONTAINS 5.32 ACRES (232,100.9 S.F.), MORE OR LESS.
OWNER: CITY OF AMES
ITEM#: 14
DATE: 03-23-21
COUNCIL ACTION FORM
SUBJECT: TRANSIT SERVICES TEN-YEAR AGREEMENT
BACKGROUND:
The City of Ames, Iowa State University, and the Iowa State University Student
Government have a joint agreement for transit services, enabling the continued operation
of CyRide under the oversight of the Ames Transit Agency Board of Trustees. This
agreement for transit services addresses the budgeting process, payment of agreed
levels of contribution, liability responsibility, disposition of property, and other joint
concerns. The most recent version of the agreement was entered into on July 1, 2011
and will expire on June 30, 2021. To continue CyRide operations, an updated agreement
is attached for consideration (Attachment A).
Two changes are being proposed to the current agreement. First, a new ten-year
term has been set starting on July 1, 2021 and ending on June 30, 2031. Second,
all references to the Government of the Student Body have been changed to either
“Student Government” or “StuGov”. All other terms and conditions will remain the
same.
The Transit Board approved this agreement at their March 19, 2021 meeting. Other
signatories will include Iowa State University, the Iowa State Board of Regents, and the
Iowa State University Student Government. Therefore, if approved by the City Council,
the agreement would still need to be reviewed and considered by these other
organizations.
ALTERNATIVES:
1. Approve a new transit agreement entitled, “An Agreement for Joint Action in
Support of Transit Services in the City of Ames,” covering a ten-year period
beginning July 1, 2021, contingent upon approval by Iowa State University and the
Iowa Board of Regents.
2. Approve a new transit agreement with modifications.
3. Do not approve a new transit agreement.
CITY MANAGER’S RECOMMENDED ACTION:
The previous agreement has served the community well by allowing for a much higher
level of service than would be possible with separate efforts by the University and has
reduced the duplication of transit services. Approving a new ten-year agreement would
allow CyRide to continue providing the high-quality transit service Ames has come to rely
upon.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
AN AGREEMENT FOR JOINT ACTION IN SUPPORT
OF TRANSIT SERVICES IN THE CITY OF AMES
THIS AGREEMENT, made and entered into effective the first day of ____________, 2021 by,
between and among IOWA STATE UNIVERSITY (hereinafter referred to as "University"); the
IOWA STATE UNIVERSITY STUDENT GOVERNMENT (hereinafter referred to as "StuGov");
and the CITY OF AMES, IOWA (Hereinafter referred to as "City").
WITNESSETH:
1. PURPOSE
1. It is the purpose hereof to establish that the City, the University, and StuGov do
agree, each with the other, to participate as hereinafter provided in the support,
operation and utilization of a public transit system in the City of Ames, Iowa
under the management, control and governance of the Ames Transit Agency
Board of Trustees.
2. BUDGET FOR TRANSIT SERVICES
1. It is agreed by the parties hereto that the budget for transit services hereunder,
and the parties' contributions thereto, from July 1, 2021 to June 30, 2022 is as
shown in Appendix A attached hereto.
2. It is further agreed that the parties hereto shall agree each year, prior to January
21, upon a budget for transit finances for the ensuing fiscal year. Said budget
shall be in two parts.
Part I shall show the Transit Improvement budget as follows:
1. Estimated revenues, divided as follows:
(1) Federal and State grants.
(2) Contribution from the City
(3) Contribution from the University
(4) Contribution from the StuGov
(5) Miscellaneous revenues
2. Estimated expenditures divided as follows:
(1) Services
(2) Supplies and materials
(3) Equipment
(4) Real estate and improvements
Part II shall show an operating budget as follows:
3. Estimated revenues divided as follows:
(1) Federal and State grants
(2) Contribution from the City
(3) Contribution from the University
(4) Contribution from the StuGov
(5) Fares, advertising and miscellaneous
4. Estimated expenditures:
(1) Personnel Services
(2) Contractual
(3) Commodities
(4) Capital
(5) Other
c. The Ames Transit Agency shall cause such a proposed budget to be
submitted not later than the first day of January each year, to the Ames City Council, the
University Administration and the ISU Student Government. The final decisions of the Ames City
Council, the University Administration and the StuGov shall be reported back to the Ames
Transit Agency Board of Trustees which shall adjust the budget if necessary, to conform to the
level of contribution available from each party hereto. If either the City, University, or StuGov
fixes its contribution at less than the amount requested by the Ames Transit Agency Board of
Trustees, the contribution of the others shall be decreased proportionately, unless the others
shall decide to pay a larger proportion.
d. Should any budget established hereunder prove, after operational
experience, to be demonstrably inequitable to any party or parties hereto, redress shall be
accomplished by credits and adjustments in the next subsequent budget.
e. Payment of the agreed level of contribution by the StuGov is to be made
from student fees assessed for that purpose. Therefore, it is recognized that, due to the
enrollment fluctuations, there will always be some disparity, plus or minus, between the amount
of the StuGov contribution budgeted and the sum actually realized from student fees for that
purpose.
(1) StuGov shall have no liability or carry-over debt in subsequent years
because of fees being less than the budgeted amount.
(2) However, when fees are collected in an amount exceeding the agreed
level of contribution the excess shall also be paid over to the Ames
Transit Agency to be retained as a credit to a reserve account. Any such
amount shall be invested at interest and interest earned credited to the
reserve account.
(3) Funds in the said reserve account shall be used by the Ames Transit
Agency to offset any deficiency of revenue from student fees for the
StuGov contribution. Should the amount in such reserve account ever
be, in the judgement of the Ames Transit Agency Board of Trustees,
substantially greater than any reasonably foreseeable deficiency of
revenue aforesaid, the reserve fund may be drawn upon by the Ames
Transit Agency to expand or enhance transit services.
(4) However, any considered expenditure of funds in the reserve account by
the Ames Transit Agency, other than to offset a fee revenue deficiency,
must be approved by a majority vote of the StuGov Senate.
3. ADMINISTRATION
a. The Administration of this agreement shall be by the Ames Transit Agency Board
of Trustees, an administrative agency of the City of Ames, Iowa, organized and
existing pursuant to the provisions of Chapter 392 Code of Iowa, 1985.
4. DURATION
The duration of this agreement shall be ten years beginning on the first day of July, 2021
and ending on the thirtieth day of June, 2031. During this lease period the parties shall begin
the process of review, evaluation and planning that will conclude in a decision on continuing
joint support of a public transit system after the expiration of this agreement.
5. PROPERTY
All property, real and personal, hereinafter acquired for the purpose of implementing this
agreement shall be held in the name of the City of Ames or the Ames Transit Agency, an
administrative agency of the City of Ames, Iowa, and acquired and disposed of only in
accordance with the policies, procedures and laws pertaining to the said City of Ames, Iowa.
6. LIABILITY
Any liability for any damage, loss, obligation, claim or demand of any kind whatsoever,
directly or indirectly resulting from or arising out the operation of this agreement, including the
operation of the aforesaid transit system, which is not compensated by insurance, bond, or
other indemnification, shall be shared equally by all of the parties to the agreement to the extent
permitted by law.
7. DISPOSITION OF PROPERTY ON TERMINATION
As soon as practicable after termination of this agreement, the City, University and
StuGov shall dispose of all property acquired under this agreement, including surplus funds, in
an equitable manner based upon the proportion of each parties pecuniary contribution at the
beginning of and during the course of this agreement. However, it is expressly understood and
agreed that in recognition of the transit buses of the City and of ISU used by the Ames Transit
Agency, but not acquired hereunder, there shall be excluded from the property to be disposed of
and distributed on termination, eight (8) buses then selected by the City, said buses to be the
property of the City and one bus to be selected by ISU, said bus to be the property of ISU. Also,
it is expressly understood and agreed that any balance in the "reserve fund" provided for under
paragraph 2e, including the interest earned on the investment thereof, will be paid over to and
become the property of StuGov. If no agreement as to disposition of remaining assets is
reached within six months of termination of this agreement, the City, University and StuGov
shall, within 30 days thereafter, each appoint some person as its representative, and the Ames
Transit Agency Board of Trustees shall appoint two additional persons, and these five people
shall prepare and recommend a complete plan for the disposition of all property acquired
hereunder, and such plan shall provide for the continuation of the use of the property for a
transit system in the City of Ames, if practicable.
IN WITNESS WHEREOF the parties hereto have caused this instrument to be signed by
their authorized representatives as of the date first above written.
UNIVERSITY CITY OF AMES
By______________________________ By__________________________________
Pam Elliott Cain, Senior Vice President John Haila, Mayor
ATTEST:
By__________________________________
Diane Voss, City Clerk
GOVERNMENT OF STUDENT BODY AMES TRANSIT AGENCY BOARD OF
TRUSTEES
BY______________________________ By__________________________________
Morgan Fritz, President Jacob Schrader, President
IOWA STATE BOARD OF REGENTS
BY______________________________
Mark Braun, Executive Director
CYRIDE THREE PARTY REVENUE HISTORY
Budgeted Amount
YEAR City Total Tax Levy Intermodal ISU Total ISU Basic Intermodal GSB Total SG Basic GSB MLX 3 Parties Parking Shuttles Total Local
1981-82 $271,160 $271,160 $100,000 $100,000 $355,600 $355,600 $726,760 $726,760
1982-83 $307,412 $307,412 $125,000 $125,000 $355,600 $355,600 $788,012 $788,012
1983-84 $324,610 $324,610 $133,000 $133,000 $424,180 $424,180 $881,790 $37,200 $918,990
1984-85 $324,610 $324,610 $133,000 $133,000 $424,180 $424,180 $881,790 $38,883 $920,673
1985-86 $324,610 $324,610 $133,000 $133,000 $489,391 $489,391 $947,001 $39,253 $986,254
1986-87 $357,071 $357,071 $146,300 $146,300 $538,330 $538,330 $1,041,701 $41,275 $1,082,976
1987-88 $368,140 $368,140 $150,835 $150,835 $555,018 $555,018 $1,073,993 $44,509 $1,118,502
1988-89 $381,246 $381,246 $156,252 $156,252 $585,028 $585,028 $1,122,526 $44,706 $1,167,232
1989-90 $396,496 $396,496 $162,502 $162,502 $608,429 $608,429 $1,167,427 $43,637 $1,211,064
1990-91 $401,254 $401,254 $170,952 $170,952 $619,949 $619,949 $1,192,155 $45,469 $1,237,624
1991-92 $418,909 $418,909 $178,474 $178,474 $647,227 $647,227 $1,244,610 $50,265 $1,294,875
1992-93 $428,963 $428,963 $182,757 $182,757 $662,760 $662,760 $1,274,480 $55,555 $1,330,035
1993-94 $458,990 $458,990 $195,550 $195,550 $761,496 $741,043 $20,453 $1,416,036 $67,177 $1,483,213
1994-95 $484,185 $484,185 $206,286 $206,286 $803,378 $781,800 $21,578 $1,493,849 $88,223 $1,582,072
1995-96 $503,552 $503,552 $214,537 $214,537 $835,513 $812,847 $22,666 $1,553,602 $128,662 $41,720 $1,723,985
1996-97 $537,700 $537,700 $229,100 $229,100 $880,920 $857,000 $23,920 $1,647,720 $151,768 $56,000 $1,855,488
1997-98 $561,897 $561,897 $264,410 $264,410 $947,065 $920,565 $26,500 $1,773,372 $157,034 $56,000 $1,986,405
1998-99 $616,394 $616,394 $279,410 $279,410 $1,004,202 $1,004,202 $1,900,006 $161,745 $57,680 $2,119,431
1999-2000 $653,378 $653,378 $296,175 $296,175 $1,064,454 $1,064,454 $2,014,006 $169,126 $67,158 $2,250,290
2000-01 $702,381 $702,381 $318,388 $318,388 $1,144,288 $1,144,288 $2,165,057 $182,702 $71,266 $2,419,025
2001-02 $755,060 $755,060 $342,267 $342,267 $1,374,531 $1,374,531 $2,471,857 $198,727 $2,670,584
2002-03 $811,689 $811,689 $355,957 $355,957 $2,125,842 $2,125,842 $3,293,488 $208,000 $3,501,488
2003-04 $897,728 $897,728 $393,689 $393,689 $2,427,167 $2,427,167 $3,718,584 $208,700 $3,927,284
2004-05 $925,558 $925,558 $405,893 $405,893 $2,470,955 $2,470,955 $3,802,406 $213,000 $4,015,406
2005-06 $1,018,113 $1,018,113 $446,483 $446,483 $2,425,000 $2,425,000 $3,889,596 $219,390 $4,108,986
2006-07 $1,080,218 $1,080,218 $473,718 $473,718 $2,572,925 $2,572,925 $4,126,861 $226,450 $4,353,311
2007-08 $1,143,951 $1,143,951 $501,667 $501,667 $2,608,946 $2,608,946 $4,254,565 $236,640 $4,491,205
2008-09 $1,210,300 $1,210,300 $530,764 $530,764 $2,760,265 $2,760,265 $4,501,329 $246,106 $60,931 $4,808,366
2009-10 $1,270,815 $1,270,815 $557,302 $557,302 $2,898,278 $2,898,278 $4,726,396 $246,106 $63,368 $5,035,870
2010-11 $1,315,294 $1,315,294 $576,808 $576,808 $3,008,118 $3,008,118 $4,900,220 $253,489 $36,100 $5,189,809
2011-12 $1,376,656 $1,367,906 $8,750 $608,630 $599,880 $8,750 $3,204,263 $3,204,263 $5,172,049 $261,094 $36,100 $5,486,743
2012-13 $1,472,409 $1,463,659 $8,750 $650,622 $641,872 $8,750 $3,499,053 $3,499,053 $5,604,584 $268,927 $36,100 $5,927,110
2013-14 $1,510,464 $1,501,714 $8,750 $667,311 $658,561 $8,750 $3,726,491 $3,726,491 $5,886,766 $275,650 $36,100 $6,216,016
2014-15 $1,576,444 $1,567,694 $8,750 $696,245 $687,495 $8,750 $4,169,944 $4,169,944 $6,425,133 $281,852 $36,100 $6,760,585
2015-16 $1,657,746 $1,648,996 $8,750 $731,900 $723,150 $8,750 $4,746,157 $4,746,157 $7,118,303 $288,193 $36,100 $7,460,096
2016-17 $1,736,393 $1,736,393 $761,477 $761,477 $4,997,703 $4,997,703 $7,495,573 $294,678 $36,100 $7,826,351
2017-18 $1,821,476 $1,821,476 $798,789 $798,789 $5,242,591 $5,242,591 $7,862,856 $284,227 $36,100 $8,183,183
2018-19 $1,907,085 $1,907,085 $836,332 $836,332 $5,488,993 $5,488,993 $8,232,410 $290,906 $8,523,316
2019-20 $1,994,811 $1,994,811 $874,804 $874,804 $5,741,486 $5,741,486 $8,611,101 $272,572 $8,883,673
2020-21 $2,037,720 $2,037,720 $893,621 $893,621 $5,741,486 $5,741,486 $8,672,827 $295,023 $8,967,850
2021-22 $2,037,720 $2,037,720 $893,621 $893,621 $5,741,486 $5,741,486 $8,672,827 $295,023 $8,967,850
Total $38,380,608 $38,336,858 $16,773,828 $16,730,078 $90,678,689 $90,563,572 $115,117 $145,745,625 $6,911,941 $762,923 $153,507,989
Since '86 5.7%5.7%6.0%6.0%8.9%7.6% 4.4%
CYRIDE THREE PARTY REVENUE HISTORY
REVENUE HISTORY AS A PERCENTAGE OF YEARLY REVENUES NNUAL PERCENTAGE INCREASES
YEAR CITY ISU SG YEAR CITY ISU SG
1981-82 37.3% 13.8% 48.9%
1982-83 39.0% 15.9% 45.1%1982-83 13.4% 25.0% 0.0%
1983-84 36.8% 15.1% 48.1%1983-84 5.6% 6.4% 19.3%
1984-85 36.8% 15.1% 48.1%1984-85 0.0% 0.0% 0.0%
1985-86 34.3% 14.0% 51.7%1985-86 0.0% 0.0% 15.4%
1986-87 34.3% 14.0% 51.7%1986-87 10.0% 10.0% 10.0%
1987-88 34.3% 14.0% 51.7%1987-88 3.1% 3.1% 3.1%
1988-89 34.0% 13.9% 52.1%1988-89 3.6% 3.6% 5.4%
1989-90 34.0% 13.9% 52.1%1989-90 4.0% 4.0% 4.0%
1990-91 33.7% 14.3% 52.0%1990-91 1.2% 5.2% 1.9%
1991-92 33.7% 14.3% 52.0%1991-92 4.4% 4.4% 4.4%
1992-93 33.7% 14.3% 52.0%1992-93 2.4% 2.4% 2.4%
1993-94 32.4% 13.8% 53.8%1993-94 7.0% 7.0% 14.9%
1994-95 32.4% 13.8% 53.8%1994-95 5.5% 5.5% 5.5%
1995-96 32.4% 13.8% 53.8%1995-96 4.0% 4.0% 4.0%
1996-97 32.6% 13.9% 53.5%1996-97 6.8% 6.8% 5.4%
1997-98 31.7% 14.9% 53.4%1997-98 4.5% 15.4% 7.5%
1998-99 32.4% 14.7% 52.9%1998-99 9.7% 5.7% 6.0%
1999-2000 32.4% 14.7% 52.9%1999-2000 6.0% 6.0% 6.0%
2000-01 32.4% 14.7% 52.9%2000-01 7.5% 7.5% 7.5%
2001-02 30.5% 13.8% 55.6%2001-02 7.5% 7.5% 20.1%
2002-03 24.6% 10.8% 64.5%2002-03 7.5% 4.0% 54.7%
2003-04 24.1% 10.6% 65.3%2003-04 10.6% 10.6% 14.2%
2004-05 24.3% 10.7% 65.0%2004-05 3.1% 3.1% 1.8%
2005-06 26.2% 11.5% 62.3%2005-06 10.0% 10.0% -1.9%
2006-07 26.2% 11.5% 62.3%2006-07 6.1% 6.1% 6.1%
2007-08 26.9% 11.8% 61.3%2007-08 5.9% 5.9% 1.4%
2008-09 26.9% 11.8% 61.3%2008-09 5.8% 5.8% 5.8%
2009-10 26.9% 11.8% 61.3%2009-10 5.0% 5.0% 5.0%
2010-11 26.8% 11.8% 61.4%2010-11 3.5% 3.5% 3.8%
2011-12 26.4% 11.6% 62.0%2011-12 4.0% 4.0% 6.5%
2012-13 26.1% 11.5% 62.4%2012-13 7.0% 7.0% 9.2%
2013-14 25.5% 11.2% 63.3%2013-14 2.6% 2.6% 6.5%
2014-15 24.4% 10.7% 64.9%2014-15 4.4% 4.4% 11.9%
2015-16 23.2% 10.2% 66.7%2015-16 5.2% 5.2% 13.8%
2016-17 23.2% 10.2% 66.7%2016-17 5.3% 5.3% 5.3%
2017-18 23.2% 10.2% 66.7%2017-18 4.9% 4.9% 4.9%
2018-19 23.2% 10.2% 66.7%2018-19 4.7% 4.7% 4.7%
2019-20 23.2% 10.2% 66.7%2019-20 4.6% 4.6% 4.6%
2020-21 23.5% 10.3% 66.2%2020-21 2.2% 2.2% 0.0%
2021-22 23.5% 10.3% 66.2%2021-22 0.0% 0.0% 0.0%
verage 26.3% 11.5% 62.2%verage 5.2% 5.7% 7.5%
1
ITEM # ___15__
DATE: 03/23/21
COUNCIL ACTION FORM
SUBJECT: REVISIONS TO FY 2021/22 HUMAN SERVICE AGENCY CONTRACTS
BACKGROUND:
The City enters into annual contracts with approximately 26 human service agencies that
receive funding through the ASSET process. These contracts use standardized
provisions, and information about the specific services to provide are customized for each
agency.
Following a review of the contract language with the City Attorney, changes for all agency
contracts were identified. The following changes are proposed to reflect actual practice
and help improve clarity with contract expectations (Attachment A):
• Section II Scope of Services: adding language regarding public access to agency
budget proposals on file in the City Clerk’s Office.
• Section IV Duration: adding language about continuity of services throughout the
duration of the contract including if/when the agency exhausts City funds.
In addition to these changes, it was determined that the public purpose description for the
HIRTA contract should be clarified to read “providing transportation services to Ames
residents when all other transportation services have been exhausted or cannot meet the
residents transportation needs.” This rewording more closely aligns with Council’s
expectation of HIRTA’s services addressing transportation gaps (Attachment B).
ALTERNATIVES:
1. Approve the revised standard human services contract language, including the
revision specific to HIRTA.
2. Direct staff to modify the standard language included in human services contracts.
3. Do not approve the contract revisions.
CITY MANAGER’S RECOMMENDED ACTION:
An annual review of the human service contracts has identified language changes that
provide clarification and clearer contract expectations. Once approved, contracts for FY
2021/22 will be drafted and sent to agencies for approval, with final approval presented
to the City Council later this spring.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
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ATTACHMENT A
CONTRACT FOR HUMAN SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2021, by and between
the CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the
laws of the State of Iowa (hereinafter sometimes called "City") and AGENCY (a nonprofit
corporation or governmental unit organized and existing pursuant to the laws of the State of Iowa
and hereinafter called "Provider");
WITNESSETH THAT:
WHEREAS, the City of Ames has, by its City Council acting in open and regular session,
determined that certain services and facilities to be provided to the City of Ames and its citizens
by Provider, such services and facilities being hereinafter described and set out, should be
purchased in accordance with the terms of a written agreement as hereinafter set out, in accordance
with all applicable Federal, State, and Local laws or regulations, and
WHEREAS, the purchase of these services constitutes a public purpose by providing
LANGUAGE TO BE INSERTED SPECIFIC TO AGENCY SERVICES
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City of Ames and its citizens certain
services and facilities as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish
other duties, responsibilities, terms and conditions mutually undertaken and agreed to by the
parties hereto in consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
Provider shall provide the services and facilities to the City of Ames and its citizens as set
out in the Provider’s 2021/22 ASSET proposal. The Provider’s proposal is incorporated into and
made part of this agreement by this reference and shall be considered Exhibit “A” of the agreement.
Exhibit “A” is available for viewing by the public in the Ames City Clerk’s office. The programs
or services must conform to the standardized definitions used by the Analysis of Social Services
Evaluation Team (ASSET), and unit costs must be consistent between all ASSET funders.
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The cost per unit of service shall equal that proposed cost indicated in the Provider’s
ASSET Budget Forms. In the event that actual ASSET funds or other revenues differ from the
Provider’s request, the cost per unit shall remain as requested, but the number of units provided
shall be adjusted.
The City will be contracting for services at the cost per unit indicated, not to exceed the
following amounts:
SERVICE COST PER UNIT UNITS AMOUNT
TBD $ TBD $
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to this Agreement shall be
made on a reimbursement basis for services provided in amounts not to exceed those outlined in
Section II above.
B. The City will disburse payment monthly on requisition of Provider.
C. Requisitions for disbursement shall be made in such form and in accordance with
such procedures as the Director of Finance for the City shall prescribe. Said form shall include
but not be limited to an itemization of the nature and amount of services provided and must be
filled out completely.
D. The maximum total amount payable by the City of Ames under this agreement is
$ as detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount
shall be paid.
E. The Provider shall requisition for funds on a monthly basis. If Provider wishes to
request disbursement of funds on other than a monthly basis, the Provider must request in writing
that an alternate disbursement period be adopted and approved by the Director of Finance for the
City. Provider shall have up to 90 days from the date that services are provided to request payment
from the City. Any request made by Provider in excess of 90 days after services are provided shall
be deemed a waiver by the Provider and the City shall have no obligation to pay for said untimely
requests for payment. Failure to request reimbursement in a timely manner shall be grounds for
termination of this agreement by the City.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual
method of accounting or other generally accepted comprehensive basis.
B. All services for which payment is claimed shall be supported by documentation
evidencing in proper detail the nature and propriety of the charges. The City-provided claim form
shall be completed and include the service name, the unit cost claimed for each service, and the
client code where required. A client code shall be required for any service in which the individual
has entered the program through a third party referral, intake process, personal application, or
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emergency response. Exceptions shall include one-time educational sessions, confidential
telephone counseling, or where the identity and residency of a person cannot be reasonably
determined. The Provider may assign whatever client code it deems appropriate, as long as it can
be used to verify the client’s Ames or Story County residency and participation in City-subsidized
programs of service and/or sliding fee scale.
C. All checks or other accounting documents pertaining in whole or in part to this
Agreement shall be clearly identified as such and readily accessible for examination and audit by
the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements
established by the City Finance Director, and the City Finance Director may, prior to any
disbursement under this Agreement, conduct a pre-audit of record keeping and financial
accounting procedures of the Provider for the purpose of determining changes and modifications
necessary with respect to accounting for funds made available hereunder. All records and
documents required by this Agreement shall be maintained for a period of three (3) years following
final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the
City such statements, records, reports, data, and information as the City may require with respect
to the use made of monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem
necessary, there shall be made available to the City for examination all records with respect to all
matters covered by this Agreement and Provider will permit the City to audit, examine, and make
excerpts or transcripts from such records.
G. Monies provided under this agreement shall not be used as matching funds for a grant
to fund activities in any county other than Story County.
H. If Provider’s annual budget is over $100,000, within six months of the end of the
Provider’s fiscal year the Provider shall submit to the City an annual financial audit prepared by
an independent certified public accounting firm and a copy of IRS Form 990. If Provider’s annual
budget is $100,000 or less, within six months of the end of the Provider’s fiscal year the Provider
shall submit to the City a copy of IRS Form 990 and a balance sheet prepared externally and
independently. Failure to submit documentation in accordance with this section shall result in
withholding payments under this contract. If withheld, payments may resume when required
documentation is delivered to the City and City staff has had a reasonable period to review it.
I. The Provider agrees to participate in the Clear Impact Scorecard outcomes
measurement system, or an equivalent outcomes measurement system identified by the City. The
provider shall identify a minimum of one (1) performance measure acceptable to the City, and
shall regularly update the outcomes measurement system with the Provider’s progress and
achievements in relation to such outcome(s). The Provider shall not be entitled to payment from
the City under this Agreement if the Provider has not provided updated progress and achievement
reports to the City’s satisfaction.
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V
DURATION
This Agreement shall be in full force and effect from and after July 1, 2021, until June
30, 2022. Provider will continue to provide services under this agreement for the entire term of
the agreement, even if the City funds are exhausted prior to the end of the term of the agreement.
The City Council may terminate this Agreement by giving written notice to the Provider at least
sixty (60) days before the effective date of such termination. From and after the effective date of
termination the City shall have no obligation to pay Provider for any services provided under this
Agreement.
VI
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of
age, race, color, creed, religion, national origin, disability, sexual orientation, sex, or gender
identity be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity funded in whole or in part with funds made available
under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives,
set their hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY______________________________ __________________________________
John Haila, Mayor Diane Voss, City Clerk
AGENCY Organization Address (please print):
BY______________________________ __________________________________
Authorized Representative
__________________________________
Print Name: Phone Number:
_________________________________ __________________________________
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ATTACHMENT B
CONTRACT FOR HUMAN SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2021, by and between
the CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the
laws of the State of Iowa (hereinafter sometimes called "City") and HIRTA (a nonprofit
corporation or governmental unit organized and existing pursuant to the laws of the State of Iowa
and hereinafter called "Provider");
WITNESSETH THAT:
WHEREAS, the City of Ames has, by its City Council acting in open and regular session,
determined that certain services and facilities to be provided to the City of Ames and its citizens
by Provider, such services and facilities being hereinafter described and set out, should be
purchased in accordance with the terms of a written agreement as hereinafter set out, in accordance
with all applicable Federal, State, and Local laws or regulations, and
WHEREAS, the purchase of these services constitutes a public purpose by providing
transportation services to Ames residents when no other transportation services are available to
meet the residents’ transportation needs.
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City of Ames and its citizens certain
services and facilities as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish
other duties, responsibilities, terms and conditions mutually undertaken and agreed to by the
parties hereto in consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
Provider shall provide the services and facilities to the City of Ames and its citizens as set
out in the Provider’s 2021/22 ASSET proposal. The Provider’s proposal is incorporated into and
made part of this agreement by this reference and shall be considered Exhibit “A” of the agreement.
Exhibit “A” is available for viewing by the public in the Ames City Clerk’s office. The programs
or services must conform to the standardized definitions used by the Analysis of Social Services
Evaluation Team (ASSET), and unit costs must be consistent between all ASSET funders.
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The cost per unit of service shall equal that proposed cost indicated in the Provider’s
ASSET Budget Forms. In the event that actual ASSET funds or other revenues differ from the
Provider’s request, the cost per unit shall remain as requested, but the number of units provided
shall be adjusted.
The City will be contracting for services at the cost per unit indicated, not to exceed the
following amounts:
SERVICE COST PER UNIT UNITS AMOUNT
Transportation - City $ $
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to this Agreement shall be
made on a reimbursement basis for services provided in amounts not to exceed those outlined in
Section II above.
B. The City will disburse payment monthly on requisition of Provider.
C. Requisitions for disbursement shall be made in such form and in accordance with
such procedures as the Director of Finance for the City shall prescribe. Said form shall include
but not be limited to an itemization of the nature and amount of services provided and must be
filled out completely.
D. The maximum total amount payable by the City of Ames under this agreement is
$ as detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount
shall be paid.
E. The Provider shall requisition for funds on a monthly basis. If Provider wishes to
request disbursement of funds on other than a monthly basis, the Provider must request in writing
that an alternate disbursement period be adopted and approved by the Director of Finance for the
City. Provider shall have up to 90 days from the date that services are provided to request payment
from the City. Any request made by Provider in excess of 90 days after services are provided shall
be deemed a waiver by the Provider and the City shall have no obligation to pay for said untimely
requests for payment. Failure to request reimbursement in a timely manner shall be grounds for
termination of this agreement by the City.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual
method of accounting or other generally accepted comprehensive basis.
B. All services for which payment is claimed shall be supported by documentation
evidencing in proper detail the nature and propriety of the charges. The City-provided claim form
shall be completed and include the service name, the unit cost claimed for each service, and the
client code where required. A client code shall be required for any service in which the individual
3
has entered the program through a third party referral, intake process, personal application, or
emergency response. Exceptions shall include one-time educational sessions, confidential
telephone counseling, or where the identity and residency of a person cannot be reasonably
determined. The Provider may assign whatever client code it deems appropriate, as long as it can
be used to verify the client’s Ames or Story County residency and participation in City-subsidized
programs of service and/or sliding fee scale.
C. All checks or other accounting documents pertaining in whole or in part to this
Agreement shall be clearly identified as such and readily accessible for examination and audit by
the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements
established by the City Finance Director, and the City Finance Director may, prior to any
disbursement under this Agreement, conduct a pre-audit of record keeping and financial
accounting procedures of the Provider for the purpose of determining changes and modifications
necessary with respect to accounting for funds made available hereunder. All records and
documents required by this Agreement shall be maintained for a period of three (3) years following
final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the
City such statements, records, reports, data, and information as the City may require with respect
to the use made of monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem
necessary, there shall be made available to the City for examination all records with respect to all
matters covered by this Agreement and Provider will permit the City to audit, examine, and make
excerpts or transcripts from such records.
G. Monies provided under this agreement shall not be used as matching funds for a grant
to fund activities in any county other than Story County.
H. If Provider’s annual budget is over $100,000, within six months of the end of the
Provider’s fiscal year the Provider shall submit to the City an annual financial audit prepared by
an independent certified public accounting firm and a copy of IRS Form 990. If Provider’s annual
budget is $100,000 or less, within six months of the end of the Provider’s fiscal year the Provider
shall submit to the City a copy of IRS Form 990 and a balance sheet prepared externally and
independently. Failure to submit documentation in accordance with this section shall result in
withholding payments under this contract. If withheld, payments may resume when required
documentation is delivered to the City and City staff has had a reasonable period to review it.
I. The Provider agrees to participate in the Clear Impact Scorecard outcomes
measurement system, or an equivalent outcomes measurement system identified by the City. The
provider shall identify a minimum of one (1) performance measure acceptable to the City, and
shall regularly update the outcomes measurement system with the Provider’s progress and
achievements in relation to such outcome(s). The Provider shall not be entitled to payment from
the City under this Agreement if the Provider has not provided updated progress and achievement
reports to the City’s satisfaction.
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V
DURATION
This Agreement shall be in full force and effect from and after July 1, 2021, until June
30, 2022. Provider will continue to provide services under this agreement for the entire term of
the agreement, even if the City funds are exhausted prior to the end of the term of the agreement.
The City Council may terminate this Agreement by giving written notice to the Provider at least
sixty (60) days before the effective date of such termination. From and after the effective date of
termination the City shall have no obligation to pay Provider for any services provided under this
Agreement.
VI
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of
age, race, color, creed, religion, national origin, disability, sexual orientation, sex, or gender
identity be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity funded in whole or in part with funds made available
under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives,
set their hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY______________________________ __________________________________
John Haila, Mayor Diane Voss, City Clerk
HIRTA Organization Address (please print):
BY______________________________ __________________________________
Authorized Representative
__________________________________
Print Name: Phone Number:
_________________________________ __________________________________
1
ITEM#: 16
DATE: 3-23-21
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR CYRIDE ARTICULATED BUS PURCHASE
BACKGROUND:
Over the past several years CyRide has been working to increase the number of 60-foot
articulated buses in the fleet. These larger vehicles allow for higher passenger capacity
during peak periods and reduce the need to operate extra buses. Increasing the number
of these buses follows recommendations from both the Alternatives Analysis Study of the
Orange Route Corridor in 2016 and the System Redesign Study in 2017, which supported
expanding the use of articulated buses on the #23 Orange route.
CyRide currently owns six 60-foot articulated buses, all manufactured by NOVA Bus of
Plattsburg, New York. The Capital Improvement Plan (CIP) has four additional articulated
buses programmed, with one purchase each year between FY 2020/21 and FY 2023/24.
Expanding to a total of ten articulated buses would allow the #23 Orange route to be run
exclusively with these vehicles.
The following sources are available to fund the FY 2020/21 articulated bus project and
are programmed in the CIP:
Funding Source Federal Share
(80%)
Local Share
(20%)
Total
Funding
$479,200
$100,453
Transportation Block Grant $225,000 $56,250 $281,250
This new bus would replace an existing 40-foot bus that is past its useful life, moving
CyRide closer to meeting its federal Transit Asset Management (TAM) plan goals. Newer
buses provide significantly cleaner emissions and a lower operational cost per mile.
Reviewing options for procurement, CyRide has determined the most cost-effective
method for purchasing this new bus is utilizing a state cooperative procurement schedule.
Statewide purchasing schedules allow CyRide to reduce administrative time and leverage
the buying power of many agencies, which would not otherwise be available if CyRide
were to pursue an independent procurement process.
After an analysis of available options, the State of Washington contract has been
identified as offering the best value for CyRide. The use of another state’s procurement
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schedule is authorized under the Fixing America’s Surface Transportation (FAST) Act for
grantees acquiring rolling stock and related equipment.
CyRide’s current fleet of NOVA articulated buses have proven to be cost effective and
reliable. There are significant savings realized by keeping the articulated bus fleet
standardized to one manufacturer, including a reduction in spare parts inventory, lower
costs for additional training, and quicker repair times. As a result, CyRide has selected
NOVA Bus to be the original equipment manufacturer for this purchase.
NOVA Bus has provided a quoted price of $760,740 for one articulated bus. Purchases
of additional technologies such as automatic vehicle location hardware, automatic vehicle
annunciators, and automatic passenger counters are still being considered for these
buses and will be maintained within the overall project budget. CyRide will continue to
refine bus specifications until approximately six months before the vehicles are built, at
which point the manufacturer will provide updated pricing.
Since vehicle pricing is not finalized until late in the process, CyRide is requesting
approval of award at the not-to-exceed amount of $860,903 (the total of available
funding). The delivery date of the bus will be approximately 6 to 8 months after a purchase
order is issued.
The Transit Board of Trustees approved the award of the contract at its March 19, 2021
meeting.
ALTERNATIVES:
1. Approve the award of contract for one 60-foot articulated bus to NOVA Bus of
Plattsburg, New York, for a total not-to-exceed amount of $860,903.
2. Do not approve the contract award for the purchase of a new 60-foot articulated
bus.
CITY MANAGER’S RECOMMENDED ACTION:
The purchase of this new articulated bus will move CyRide closer to the goal of operating
the #23 Orange route exclusively with articulated buses. This new bus will also help
CyRide achieve its asset plan goals and increase the overall sustainability of the fleet.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM # _ 17__
DATE: 03-23-21
COUNCIL ACTION FORM
SUBJECT: PLAT OF SURVEY (BOUNDARY LINE ADJUSTMENT) FOR 119
WASHINGTON AVENUE.
BACKGROUND:
The City’s subdivision regulations found in Chapter 23 of the Ames Municipal Code
include the process for creating or modifying property boundaries and for determining if
any improvements are required in conjunction with the platting of property. The
regulations also describe the process for combining existing platted lots or conveyance
parcels to create a parcel for development purposes. A plat of survey is allowed by
Section 23.309 for the consolidation of conveyance parcels and for boundary line
adjustments.
This proposed plat of survey (see Attachment C) is for a boundary line adjustment
to consolidate two existing parcels into a proposed “Parcel E.” One is “Parcel A”
(5,180.41 square feet) which was previously platted in August 1995. The other is an
unplatted parcel described as the west 86 feet of Lot 8, Block 4, Black’s Second Addition
(6,654.63 square feet). These parcels are located at 119 Washington Avenue and are
zoned as “S-SMD” (South Lincoln Sub Area Mixed-Use District). Proposed “Parcel E”
includes 11,835.04 square feet (0.27 acres).
The unplatted parcel is occupied by a one-story commercial building presently used for
auto repair. The building includes 2,852 square feet of gross floor area. The use and
improvements on this parcel are nonconforming to the current South Lincoln Mixed Use
District Zoning. “Parcel A” is a gravel parking lot used as parking for the auto repair
business. Combining these two properties does not create any new
nonconformities or exacerbate existing nonconformities. Change of use of the
site will require improvements in conformance with zoning standards. Upon
consolidation, the owner intends to sell the site for use as gathering space in
relation to the Grandon Funeral Home located across the alley from the property.
Approval of this plat of survey (Attachment C) will allow the applicant to prepare the official
plat of survey and submit it to the Planning and Housing Director for review. The Director
will sign the plat of survey confirming that it fully conforms to all conditions of approval.
The prepared plat of survey may then be signed by the surveyor, who will submit it for
recording in the office of the Story County Recorder.
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ALTERNATIVES:
1. Approve the Plat of Survey consistent with the standards of Chapter 23 for
approval of a boundary line adjustment.
2. Deny the proposed Plat of Survey if the City Council finds that the requirements
for plats of survey for design and improvements, as described in Section 23.308,
have not been satisfied.
3. Refer this back to staff and/or the property owner for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
Staff has determined that the proposed plat of survey satisfies all Subdivision Code
requirements for a boundary line adjustment of existing lots and has made a preliminary
decision of approval. The boundary line adjustment to create Parcel E rectifies the
conveyance parcel condition of the unplatted parcel. No conflict exists with the existing
South Lincoln Sub Area (S-SMD) Mixed-Use District zoning standards and the proposed
boundary line adjustment. Typically, frontage upon a street is required for a legal parcel
to exist. Uniquely, the requirement for frontage is satisfied by the abutting alley right-of-
way for the proposed Parcel E, which is permissible in a commercial zone.
Therefore, it is the recommendation of the City Manager that the City Council accept
Alternative #1, thereby adopting the resolution approving the proposed plat of survey.
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ADDENDUM
PLAT OF SURVEY FOR 119 WASHINGTON AVENUE
Application for a proposed plat of survey has been submitted for:
Conveyance parcel (per Section 23.307)
Boundary line adjustment (per Section 23.309)
Re-plat to correct error (per Section 23.310)
Auditor’s plat (per Code of Iowa Section 354.15)
Property Owner(s) & Site Location:
Owner(s): R-L-M Properties, Inc.
Existing Street Address: 119 Washington Avenue
Assessor’s Parcel #: 09-11-101-075
Legal Description:
Survey Description-Parcel E:
Part of Lot 8 and Parcel A of Lot 9, as shown on the Plat of Survey filed at Inst. No. 95-07075, all in
Block 4 of Blacks Second Addition to Ames, Story County, Iowa, all together being described as
follows: Beginning at the Northwest Corner of said Lot 8; thence S89°52'54"E, 86.13 feet along the
north line thereof; thence S00°29'41"E, 137.35 feet to the Southeast Corner of said Parcel A; thence
N89°47'32"W, 86.31 feet to the Southwest Corner thereof; thence N00°25'18"W, 137.21 feet to the
point of beginning, containing 0.27 acres.
Public Improvements:
The preliminary decision of the Planning Director finds that approval requires all public
improvements associated with and required for the proposed plat of survey be:
Installed prior to creation and recordation of the official plat of survey and prior to
issuance of zoning or building permits.
Delayed, subject to an improvement guarantee as described in Section 23.409.
Not Applicable. (No additional improvements required other than sidewalk and
street trees that are required as part of South Fork Subdivision.)
Note: The official plat of survey is not recognized as a binding plat of survey for permitting
purposes until a copy of the signed and recorded plat of survey is filed with the Ames City Clerk’s
office and a digital image in Adobe PDF format has been submitted to the Planning & Housing
Department.
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Attachment A - Location Map
5
Attachment B - Existing Conditions
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Attachment C - Plat of Survey