HomeMy WebLinkAbout~Master - January 26, 2021AGENDA
REGULAR MEETING OF THE AMES CONFERENCE BOARD
AND REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
JANUARY 26, 2021
*DUE TO THE COVID-19 PANDEMIC, THE CONFERENCE BOARD AND CITY
COUNCIL MEETINGS WILL BE CONDUCTED AS ELECTRONIC MEETINGS. IF YOU
WISH TO PROVIDE INPUT ON ANY ITEM, YOU MAY DO SO AS A VIDEO
PARTICIPANT BY GOING TO:
https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US:1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
https://www.youtube.com/ameschannel12
https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please see the instructions listed above. The normal process
on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of
the first reading.
REGULAR MEETING OF THE AMES CONFERENCE BOARD
CALL TO ORDER: 6:00 p.m.
1. Roll Call
2. Motion approving Minutes of February 25, 2020
3. Discussion of City Assessor’s budget proposals:
a. Motion approving recommendations of Assessor’s report
b. Motion to receive proposed budget (adoption of budget will occur after hearing is held)
c. Motion to set 6:00 p.m. on February 23, 2021, as date of public hearing on proposed FY
2021/22 City Assessor’s budget
CONFERENCE BOARD COMMENTS:
ADJOURNMENT:
REGULAR MEETING OF AMES CITY COUNCIL**
**The Regular Meeting of the Ames City Council will immediately follow the Regular Meeting
of the Ames Conference Board.
RECOGNITION:
1. Recognition of Robert Dean, Nathaniel Ward, and Obai Elmustafa for their heroic actions on
December 9, 2020, to notify and rescue two residents from an apartment fire at 220 South Dakota
Avenue
PROCLAMATION:
2. Proclamation in observance of Ames Rotary Club’s 100th Anniversary
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
3. Motion approving payment of claims
4. Motion approving Minutes of Regular City Council Meeting held January 12, 2021
5. Motion approving Report of Change Orders for period January 1 - 15, 2021
6. Motion approving New 12-month Class C Liquor License with Sunday Sales: Springhill Suites,
1810 SE 16th Street, Pending Food Establishment License
7. Motion approving New 12-month Class C Liquor License with Sunday Sales: Cactus 2, 2420
Lincoln Way Ste B, Pending Food Establishment License and DRAM
8. Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Special Class C Liquor License (B/W) Outdoor Service and Sunday Sales - Blaze Pizza
(2320 Lincoln Way #109) Pending DRAM
b. Class C Liquor License, Outdoor Service & Sunday Sales - El Azteca (2727 Stange Road)
c. Class C Liquor License Sunday Sales & Catering - Ge’Angelo’s (823 Wheeler St #9)
d. Class C Beer Permit, Class B Wine Permit, Class E Liquor License - Fareway Store #386
(619 Burnett Ave)
e. Class C Beer Permit, Class B Wine Permit Class E Liquor License - Fareway Store #093
(3619 Stange Road)
f. Special Class C Liquor License (B/W) - Clouds Coffee LLC (119 Stanton Ave)
9. Resolution adopting revised Employee Recognition Programs Policy
10. Resolution approving Quarterly Investment Report for the Period Ending 12/31/2020
11. Requests from Ames Town and Gown to amend scope and time frame of 2021 COTA Spring
Special Project Grant Contract:
a. Resolution approving contract amendment
b. Resolution approving carry-over of $570 from FY 2020/21 to FY 2021/22
12. Resolution modifying FY 2020/21 ASSET Contract with Heartland Senior Services due to
COVID-19
13. Requests from Ames Main Street (AMS) for Music Walk on Thursday, April 29, 2021:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in
Central Business District
b. Resolution approving closure of 10 metered parking spaces for food trucks and musicians
2
from 3:00 p.m. to 9:00 p.m.
c. Resolution approving waiver of parking meter fees and enforcement, usage and waiver of
electrical fees, and waiver of fee for blanket Vending License for Ames Main Street from
3:00 p.m. to 9:00 p.m.
14. Requests from Ames Main Street (AMS) for Art Walk on Thursday, June 3, 2021:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in
Central Business District
b. Resolution approving closure of 10 metered parking spaces for vendors from 1:00 p.m. to
9:00 p.m.
c. Resolution approving waiver of parking meter fees and enforcement, usage and waiver of
electrical fees, and waiver of fee for blanket Vending license for Ames Main Street from
5:00 p.m. to 8:00 p.m.
d. Resolution approving closure of Kellogg Avenue, from Main Street to Fifth Street from 3:00
p.m. to 8:30 p.m.
e. Resolution approving usage of Tom Evans Plaza
15. Requests from Ames Main Street for 4th of July activities on July 4, 2021:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in
Central Business District
b. Resolution approving usage and waiver of electrical fees and waiver of fee for blanket
Vending License
c. Resolution approving closure of portions of Main Street, Northwestern Avenue, Fifth Street,
Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle
Avenue from 6:00 a.m. until end of parade
d. Resolution approving closure of Parking Lot MM, south portion of Lot M, Depot Lots V and
TT from 6:00 a.m. to 2:00 p.m.
16. Resolution approving Encroachment Permit Agreement for sign at 203 Main Street.
17. Resolution approving the Surface Transportation Block Grant (STBG) Federal-Aid Swap
Funding Agreement with the Iowa Department of Transportation for E. 13th Street
Reconstruction project in the amount of $1,600,000
18. Resolution approving Surface Transportation Block Grant (STBG) Federal-Aid Swap Funding
Agreement with the Iowa Department of Transportation for the Cherry Avenue Extension in the
amount of $1,890,000
19. Resolution approving Professional Services Agreement with WHKS & Co., of Ames, Iowa, for
2019/20 Storm Water Erosion Control (Squaw Creek) in an amount not to exceed $58,820
20. Resolution awarding contract to NOVA Bus of Plattsburgh, New York for two CyRide Battery
Electric Buses and Charging Equipment in an amount not to exceed $1,888,000
21. Resolution approving Change Orders 3-5 with Story Construction Company of Ames, Iowa, for
CyRide Interior Improvement Project in the amount of $32,594
22. Resolution approving Change Order No. 2 with Tri-City Electric Company of Iowa, Davenport,
Iowa, for Electrical Maintenance Services for Power Plant in an amount not to exceed $68,000
23. DCS Software and Hardware Upgrade for Electric Services:
a. Resolution approving waiver of Purchasing Policies requirement for formal bidding
allowing for a single-source purchasing arrangement with the current DCS software and
hardware supplier
3
b. Resolution awarding contract to Emerson Process Management of Pittsburgh, Pennsylvania,
for DCS Software and Hardware Upgrade for Electric Services in the amount of $420,803,
with the City paying applicable sales taxes directly to the State of Iowa
24. Resolution approving contract and bond for Maintenance Facility Fabric Storage Barn
25. Resolution approving contract and bond for Water Plant Dehumidification Project
26. Resolution approving contract and bond for 2020/21 Pavement Restoration - Slurry Seal
Program
27. Resolution approving reduction in project retainage for the 2019/20 Sanitary Sewer
Rehabilitation project (Munn Woods)
28. Resolution accepting completion of Electric Services Replacement at University Apartments
(111 Lynn Avenue)
29. Resolution accepting completion of North River Valley Park Low-Head Dam Improvements
Project
30. Resolution approving Plat of Survey for 1018 and 1022 North Second Street
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no
time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each
speaker to three minutes.
PARKS & RECREATION:
31. Update on Indoor Aquatic Center
PLANNING & HOUSING:
32. Update on Downtown Plaza
33. Discussion of Prairie Fire Developers Concept Plan for 321 State Avenue
34.Motion initiating voluntary annexation for 23959-580th and adjacent parcels, subject to receipt
of a waiver to withdraw from annexation for all properties
FINANCE:
35. 2021-2026 Capital Improvements Plan:
a. Receive public input
HEARINGS:
36. Hearing on 2019-20 Consolidated Annual Performance and Evaluation Report (CAPER):
a. Resolution approving 2019-20 CAPER
37. Hearing on 3rd Substantial Amendment to the 2019-20 Annual Action Plan and Citizen
Participation Plan:
a. Resolution approving 3rd Substantial Amendment
38. Hearing on Entering into an Amended Sewer Revenue Loan and Disbursement Agreement and
to borrow money thereunder in a principal amount not to exceed $6,075,000:
a. Resolution approving entering into an Amended Sewer Revenue Loan and Disbursement
4
Agreement
39. Hearing to authorize the potential use of eminent domain authority, if necessary, to obtain
easements and acquire land for Flood Mitigation - River Flooding Project:
a. Resolution authorizing use of eminent domain authority, if necessary
ORDINANCES:
40. Third passage and adoption of ORDINANCE NO. 4430 establishing a new industrial zoning
district to be known as the Intensive Industrial zone in Chapter 29, Article 9, of the Ames
Municipal Code
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
CLOSED SESSION:
41. Motion to hold Closed Session as provided by Section 21.5(1)c, Code of Iowa, to discuss matters
presently in or threatened to be in litigation
ADJOURNMENT:
5
MINUTES OF THE REGULAR MEETING OF THE
AMES CONFERENCE BOARD
AMES, IOWA FEBRUARY 25, 2020
REGULAR MEETING OF THE AMES CONFERENCE BOARD
The Regular Meeting of the Ames Conference Board was called to order by Chairman John Haila
at 6:01 p.m. on February 25, 2020. Present from the Ames City Council were Bronwyn Beatty-
Hansen, Gloria Betcher, Amber Corrieri, Rachel Junck, and David Martin. Linda Murken, Lisa
Heddens, and Lauris Olson represented the Story County Board of Supervisors. Other members in
attendance were as follows: Jamet Colton, Ames School Board of Directors; and Joe Anderson,
Nevada School Board of Directors. Gilbert School Board of Directors and United Community
School Board were not represented. Tim Gartin, City Council, was absent.
MINUTES OF JANUARY 28, 2020: Moved by Corrieri, seconded by Heddens, to approve the
Minutes of the January 28, 2020, meeting of the Ames Conference Board.
Vote on Motion: 3-0. Motion declared carried unanimously.
PUBLIC HEARING ON PROPOSED FY 2020/21 BUDGET FOR CITY ASSESSOR’S
OFFICE: The public hearing was opened by Mayor Haila. After no one came forward to speak, the
Mayor closed the public hearing.
Moved by Betcher, seconded by Colton, to approve the FY 2019/20 Budget for the City Assessor’s
Office.
Vote on Motion: 3-0. Motion declared carried unanimously.
CONFERENCE BOARD COMMENTS: Mayor Haila advised that the Assessor and City Clerk
were working on a written history on the Conference Mini Board as a follow up to the discussion
from the meeting held January 28, 2020.
ADJOURNMENT: Moved by Murken, seconded by Colton, to adjourn the Ames Conference Board
at 6:02 p.m.
______________________________________________________________
Rachel Knutsen, Deputy City Clerk John A. Haila, Mayor
_________________________________
Gregory Lynch, Ames City Assessor
City Assessor’s
2021‐2022 Annual Report
To the Ames City Conference Board
Chairperson | Ames Mayor John Haila
Members | Ames City Council |Story County Board of Supervisors |
School Boards of Directors for Ames, Gilbert, Nevada, and United
•To provide fair and
equitable assessments
as the basis for funding
local governments and
services.
Mission
•Integrity
•Professionalism
•Fairness
•Trustworthiness
Core
Values
Ames City Assessor’s Budget Proposal for the 2021-2022 Fiscal Year
For the Conference Board meeting at 5:30 p.m. on January 26, 2021
Page 1 of 9
The following report outlines the structure, programs, duties and activities of the Ames City
Assessor’s Office.
The Mini Conference Board met January 5, 2021, to review the Assessor’s budget proposal. The
meeting was held in City Hall, but due to the pandemic concerns, electronic access was made
available, and most members attended via Zoom. Members present were Amber Corrieri, Ames City
Council; Lisa Heddens, Story County Board of Supervisors; Sabrina Shields-Cook, Ames School
Board of Directors; Deb Ordal, Gilbert School Board of Directors; Jennifer Britt, United School
Board of Directors; Joe Anderson, Nevada School Board of Directors; and Brenda Swaim, Acting
City Assessor. Also present was Dan Boberg (City Assessor) and Lisa Henschel (City Assessor).
CONFERENCE BOARD
Iowa assessment laws can be found in Chapter 441 of the Iowa Code. Other chapters affect the
process, and there are numerous administrative rules. The Code creates a Conference Board for each
county. City Assessors are optional for cities with populations over 10,000. City Assessors are
created by ordinance and a Conference Board is automatically created. The City Conference Board
includes the City Council, School Boards of Directors (Ames, Gilbert, Nevada and United) and
County Board of Supervisors. The Mayor is chairperson. The Conference Board votes as three
voting units, with a majority of the members present for each unit determining the unit’s vote. At
least two members of a voting unit must be present to be eligible to vote. A quorum is reached when
at least two members from two units are present.
The Conference Board must meet annually to propose a budget for publication. The Board must
meet again to hold a budget hearing and approve a budget. The Ames City Conference Board has
used a subcommittee called the Mini Conference Board to facilitate the budget discussion. Each of
the three voting bodies appoints one member to the Mini Board to conduct a preliminary meeting to
discuss budget proposals with the Assessor and report back to their full body. The Mini Board has
also been used to draft a personnel policy handbook and advise the Assessor on policy issues.
The Conference Board appoints the Assessor, Examining Board, and Board of Review. The
Examining Board is activated when the Assessor position is vacant, or in the unlikely event of a
Deputy Assessor appealing a termination or disciplinary action.
BOARD OF REVIEW
The Ames Board of Review has five members. Members are appointed for staggered six-year terms.
The Code requires members to have different occupations, and that at least one is experienced in real
estate or construction. The Board of Review meets annually in a limited time frame to hear appeals.
Most decisions from the Assessor can be appealed (e.g. value, classification, exemption).
There are two vacant seats needing to be filled. The expiration date for each current board member is
as follows:
Vacant 12/31/2022 Jami Larson 12/31/2025
Bill Whitman 12/31/2023 Vacant 12/31/2026
Gail Johnston 12/31/2024
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 2 of 9
ASSESSOR
The Conference Board appoints, or reappoints, an assessor for a six-year term. Iowa assessors are
required to pass a comprehensive examination before being eligible to be appointed. In order to be
reappointed, 150 hours of state-approved continuing education, of which at least 90 hours must be
tested courses, are required during the six-year term.
The main duties of the Assessor are to classify and value all taxable property in the assessment
jurisdiction. Iowa law requires reassessment in odd-numbered years and notification of changes of
value in even-numbered years. Even-numbered year changes are typically new construction or
renovation of existing structures. In odd-numbered years, the Ames office recalculates values and
sends notices to property owners.
In addition, the Assessor administers multiple credit and exemption programs. The most common are
the homestead credit and military service exemption. Less common, but more problematic, are
exemption claims for religious and charitable organizations and business property tax credits.
In the course of classifying and valuing property in Ames, extensive property-related information is
acquired. Public information laws require, and common sense dictates, that most of this information
be readily available for review. This often involves considerable time and effort, but it is an essential
part of the operation.
It is also important for the Conference Board members to fully understand what the Assessor does
not do:
• Does not calculate or collect taxes.
• Does not set the level of value – the Assessor measures the level of value, as indicated by
sales of real property in Ames.
• Does not make the laws and rules for assessments.
The most visible function of the office tends to be providing information to the public via the
Internet or through requests in the office. However, the first priority and the primary effort of the
office is discovering changes in real property, such as new construction, and maintaining the
classification and values for the entire tax base of Ames.
In summary, the Assessor has a variety of duties and functions and is an integral component of local
government operations.
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 3 of 9
ASSESSED AND TAXABLE VALUES
The changes in tax base for assessed and taxable values from 2019 to 2020 are shown in the
following two tables:
Table 1. Assessed Values by Class
Source: Iowa Department of Management Reports for Story County as of January 1, 2021.
Table 2. Taxable Values by Class
Source: Iowa Department of Management Reports for Story County as of January 1, 2021.
Class 2019 Actual 2020 Actual Difference
2019 to 2020 % Change
Ag Land & Ag Bldgs 4,012$ 4,014$ 2$ 0.0%
Residential 3,602,940$ 3,681,243$ 78,303$ 2.2%
Multiresidential 262,683$ 299,138$ 36,455$ 13.9%
Commercial 874,300$ 917,809$ 43,509$ 5.0%
Industrial 157,037$ 158,198$ 1,161$ 0.7%
Railroads & Utilities Minus Gas & Electric 15,149$ 14,493$ (656)$ -4.3%
Total Except Gas & Electric 4,916,122$ 5,074,895$ 158,773$ 3.2%
Gas & Electric Valuation 36,891$ 37,541$ 650$ 1.8%
100% Assessed Values Total 4,953,013$ 5,112,435$ 159,422$ 3.2%
T.I.F Value Not Included $0 $0 $0
Ames Valuations by Class: 100% Assessed Values
(in Thousands of Dollars)
Class 2019 Actual 2020 Actual Difference
2019 to 2020 % Change
Ag Land & Ag Bldgs 2,989$ $3,372 383$ 12.8%
Residential 2,019,762$ $2,076,567 56,805$ 2.8%
Multiresidential 161,871$ $201,918 40,047$ 24.7%
Commercial 736,326$ 819,752$ 83,426$ 11.3%
Industrial 142,099$ $140,542 (1,557)$ -1.1%
Railroads & Utilities Minus Gas & Electric 14,192$ 13,323$ (869)$ -6.1%
Total 3,077,239$ 3,255,474$ 178,235$ 5.8%
Military Exemptions (2,180)$ (2,032)$ 148$ -6.8%
Taxable Total Except Gas & Electric 3,075,059$ 3,253,443$ 178,384$ 5.8%
Gas & Electric Valuation 7,839$ 7,655$ (184)$ -2.4%
Taxable Values Total 3,082,898$ 3,261,098$ 178,200$ 5.8%
T.I.F Value Not Included $0 $0 $0
Ames Taxable Valuations by Class: Rolled Back or Taxable Value s
(in Thousands of Dollars)
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 4 of 9
Categorical changes of the 2020 taxable values are illustrated in the following table:
Table 3. Taxable Value by Class: Reasons for Value Changes (In Thousands of Dollars)
Sources: 2019 Reconciliation Report; 2020 Story County Auditor Report
Agricultural assessed values (Table 1) Remained nearly the same from 2019 to 2020.
Agricultural taxable values (Tables 2 & 3) increased 12.8% from 2019 to 2020.
Residential assessed values (Table 1) increased 2.2% from 2019 to 2020.
Residential taxable values (Tables 2) increased 2.8% from 2019 to 2020.
Multi-Residential assessed values (Table 1) experienced an increase of 13.9% from 2019 to 2020.
Multi-Residential taxable values (Tables 2 & 3) increased 24.7% from 2019 to 2020.
Commercial assessed values (Table 1) experienced an increase of 5.0% from 2019 to 2020.
Commercial taxable values (Tables 2 & 3) experienced an increase of 11.3% from 2019 to 2020.
Industrial assessed values (Table 1) experienced a negligible increase of 0.7% from 2019 to 2020.
Industrial taxable values (Tables 2) experienced a slight decrease from 2019 to 2020 of 1.1%.
As you can see in Table 2, the overall change for the upcoming fiscal year is 5.8% more taxable
value.
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 5 of 9
While there are currently two vacancies, the following is a list of the full-time employees of the City
Assessor's Office and their starting dates:
City Assessor OPEN
Brenda M. Swaim, Acting City Assessor December 1996
Judy K. Heimerman, Appraisal Technician January 1990
Administrative Assistant OPEN
Scott A. Harvey, Residential Appraiser April 2016
Christopher W. Bilslend, Residential Appraiser II January 2017
Daniel A. Boberg, Appraisal Technician August 2017
Lisa M. Henschel, Database Manager December 2017
DEPARTMENT ACTIVITIES
Revaluation of existing properties is continuous. Staff has been busy this fall and winter measuring,
listing and valuing new construction and remodeled properties. The staff is constantly engaged in
acquiring information about building changes, construction costs, selling prices and terms, and
numerous other items that affect market value. Sales information is reviewed and investigated
through phone calls, letters and inspections. Due to the efforts of the entire staff, the assessed
property values assigned by the Ames City Assessor’s Office consistently rank among the most
uniform and equitable assessments in the state.
There is ongoing development of our Beacon website (www.AmesAssessor.org) to better serve our
office as well as the needs of our customers. The site continues to be our most active method of
communication with the public. Total requests increased more than 21% in 2020, compared to 2019.
The data files created for the website are the backbone of real property information for several city
and county departments. Map files are uploaded regularly from the Story County Auditor’s files, and
data files are uploaded nightly from the county’s real estate system and both assessors’ offices. In
addition, map layers for Ames zoning and flood information are updated by the city’s GIS staff
Digital photos for most properties are available on our website but continue to require ongoing
maintenance.
RESIDENTIAL SALES FOR 2020
The table on Attachment C shows the quarterly activity of sales that are good for analysis (arms-
length sales). The price per square foot is the most reliable measure of price increase. The
right two columns track annual percentage changes and cumulative changes since 1995.
New Construction Sales: While the number of new construction home sales decreased from the
previous year, their sales price per square foot remained steady. (This is shown in the 2020 Sales
Detail with the row heading “New construction sales.”) Price per square foot was $237.28 in 2019
and $237.18 in 2020. The median sales price per square foot showed a slight increase of 2.8%, going
from $340,353 in 2019 to $349,900 in 2020 (shown under the column heading “Median Price”).
Existing House Sales: The total number of sales was up by 9.1% from 702 in 2019 to 766 in 2020.
The average sale price per square foot also increased from $158.67 in 2019 to $161.76 in 2020. (This
is shown in 2020 Sales Detail with the row heading “Existing houses.”) The median sales price
showed an increase of 1.9%, from $220,000 in 2019 to $221,125 in 2020 (shown in the column
heading “Median Price”).
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 6 of 9
ASSESSMENT ROLLS FOR 2020
We mailed out a total of 1,400 assessment rolls for January 1, 2020. The following table breaks them
down by property class:
2020 Assessment Rolls by Property Class
* Parcels that are both Commercial & Multi-Residential
ASSESSMENT APPEALS
Informal Hearings: 2020 was the fifth year of informal hearings. Prior to this legislative change,
our office could not change assessments after April 1st; only the Board of Review, Property
Assessment Appeal Board or District Court had that authority.
The Iowa Code was amended, accommodating for an informal hearing with the property owner, and
allowing the Assessor to change a value or classification until April 25, provided there’s a signed
agreement with the property owner.
This relatively new process now usurps the month of April, a time previously used to prepare for
Board of Review. The legislation lengthened the appeal process time and compressed the time for
assessors to prepare for Board of Review.
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 7 of 9
2020 Informal Hearings: Number of Signed Agreements by Class
Board of Review: Below are the number of protests filed with the 2020 Board of Review and the
results of the appeals:
NOTE: Of the 183 Residential cases, 144 were two condominium regimes held by a single owner.
Cases where the appeal was upheld means that the petition of the property owner was granted.
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 8 of 9
PAAB and District Court: The following are ten cases filed with the Property Assessment Appeal
Board and two cases filed with District Court for 2020. Northcrest is also a District Court case but is
addressed under Special Projects.
It should be noted, that because of the COVID-19 pandemic, all cases have been impacted, as the
Court/PAAB systems have gotten backed up in setting trial/hearing dates.
Property ID
or
MAP ID
Type / Use Address Assessed
Value
Appellant Representative
Contact
Name
Company
Phone
Email
PAAB
or
District
Court
Status
09-05-353-010 Multi-Residential
(Apartments)4415 Lincoln Way $ 11,556,000 Ames Preserve LLC
Zachary Homyk
Ryan LLC
312-980-1183
zachary.homyk@ryan.com
PAAB Active
09-09-126-220 Multi-Residential
(Apartments)127 1/2 Welch Ave $ 866,000 Randall Cooperative
Housing Association
Franklin Jerome Feilmeyer
Pasley and Singer Law Firm, LLP
515-232-4732
fjf@singerlaw.com
PAAB Active
09-09-227-020 Fraternity 201 Gray Ave $ 4,660,000 Kyle Staley
Kyle Staley
515-450-3352
kyle.staley@gmail.com
PAAB Active
09-15-300-035 Hotel 2500 University Blvd $ 4,270,000 B W Ames Investment LLC
James Blake
CBRE
312-233-8671
jim.blake@cbre.com
PAAB Active
09-16-428-010 Hotel 2609 University Blvd $ 6,228,000 Ames Hotel Investment LLC
James Blake
CBRE
312-233-8671
jim.blake@cbre.com
PAAB Active
10-07-175-030 Office 2905 SE 5th St $ 4,156,100 Todd & Sargent Mgmt Inc
Dwayne Vade Krol
Nyemaster Good
515-283-8195
DVandeKrol@nyemaster.com
PAAB Settled -
$3,500,000
09-15-340-015 Office 2900 University Blvd $ 23,536,600 Workiva
Deborah M. Tharnish AT0007858
Sarah K. Franklin AT0009630 Davis,
Brown, Koehn, Shors & Roberts, P.C.
215 10th Street, Suite 1300
Des Moines, Iowa 50309
Telephone: 515-288-2500
E-mail:
DebTharnish@davisbrownlaw.com
SarahFranklin@davisbrownlaw.com
District
Court Active
09-11-176-048 Restaurant 519 S Duff Ave $ 2,030,200 Texas Roadhouse
Joshua R Rhoads
Ducharme, McMillen & Associates,
Inc
800-309-2110 ext 246
jrhoads@dmainc.com
PAAB Settled -
$920,000
09-13-100-250 Car Dealership 1700 SE 16th St $ 6,350,400 Deery Deery & Deery, LLC
Daniel L Manning
Lillis O'Malley Law Firm
515-243-8157
dmanning@lolaw.com
PAAB Settled -
$5,000,000
09-15-160-015 Office 2325 North Loop Dr 4,302,000$ Active
09-15-300-115 Office 2501 North Loop Dr 8,764,000$ Active
09-15-305-100 Office 2500 North Loop Dr 3,255,100$ Active
09-15-310-010 Office 2901 South Loop Dr 6,299,400$ Active
09-15-310-020 Office 2711 South Loop Dr 5,927,800$ Active
09-15-310-030 Office 2503 South Loop Dr 9,089,700$ Active
10-07-175-010 Office 416 S Bell Ave $ 6,750,000 416 S Bell LLC
Joshua R Rhoads
Ducharme, McMillen & Associates,
Inc
800-309-2110 ext 246
jrhoads@dmainc.com
PAAB Settled -
$6,200,000
05-34-227-120 Walgreen's 2719 Grand Ave $ 3,424,600 Walgreen Co. (#12108)
Jacque Ridgway
Larkin Hoffman
952-896-3392
jridgway@larkinhoffman.com
District
Court
Settled -
$3,000,000
Iowa State University
Research Park
Nathan J Barber
Belin McCormick
515-283-4675
NJBarber@BelinMcCormick.com
PAAB
Ames City Assessor
2021 Budget Proposal and Conference Board Report
Page 9 of 9
BUDGET PROPOSAL
Attachment A is the budget expense proposal. Explanations for various line item expenses follow:
Salaries: The expense items for the Assessor and all other staff are budgeted with a 3% cost of
living increase and a 2% merit pool, for a total of 5%. (As always, exact salaries for staff will be
based upon individual evaluations.)
Board of Review salaries were $17.50 per hour. In the past few years, it’s been difficult getting
citizens to join the Board. We’d like to double their hourly rate to $35, with the hope of attracting
and maintaining qualified members. There is also a clerk to take the minutes. For budgeting
purposes, we estimate that the clerk will need to put in 1.5 times the hours of the Board. The clerk is
paid at a rate of $15.00 per hour.
During 2021-2022, we’d like to continue to employing interns to assist us with various projects.
We’ve maintained the Extra Help/Interns line item at $40,000.
Taxable Fringe Benefits: This line includes mileage allowance for four of the full-time employees
who use their private auto for work purposes. Employees must provide a copy of their insurance card
and driver’s license annually. In return for maintaining liability insurance and a dependable vehicle
that is available to the employee during working hours, each full-time employee is paid monthly as
follows (less mileage reimbursement*):
Assessor $100
Deputy & Appraisers (2) $90
Also included in the amount is a monthly cell phone allowance of $40.00 for the five full-time staff
that have regular duties outside the office. The allowance is paid if the employee has a cell phone
available for office use during work hours as well as for on-call availability for IT staff.
Additionally, it includes a $100 stipend to reimburse Board of Review members for the use of their
laptops during sessions.
Health Insurance: The amount budgeted last year was based on our current and projected staffing
and use levels. I received notice that we could expect a 7.9% overall increase in health insurance
costs for the upcoming fiscal year. (5% for Health, 2.9% Dental) Also included is a pro-rated amount
of the group workers’ compensation insurance for the fiscal year.
Life and Disability Insurance: This line represents life and disability insurance from the city for all
benefited employees.
Board of Review Expenses: This line represents payment of the Board’s mileage as well as board-
related postage and supplies.
Supplies, Telephone, Etc.: These amounts are mostly self-explanatory. Most are based on past
experience and the city’s estimate of charges for next year.
* Mileage: This line represents reimbursement to employees who use their personal auto for work
purposes. It’s paid at the IRS rate, announced at $0.56 per mile. We have access to a pool vehicle
provided by the city whenever possible. The rate for it is currently $0.50 per mile.
Special Projects:
District Court Case Concerning Northcrest Exemption: The property at 1801 20th Street has
gone to District Court over the taxable portion of the total assessed value. At question is whether
the independent living units on the property qualify for the charitable and/or benevolent
exemption. We have budgeted $25,000 to help cover trial costs.
________________________________________________________________________________
Submitted January 19, 2021, by Brenda Swaim, Acting Ames City Assessor.
Item FY 20-21
Actual
Expenses
for the
First 13
Requisitions
FY 20-21
Projected
Expenses
for the
Year
FY 20-21
Budget
FY 21-22
Proposed
Budget
% of
Change
Between
Proposed
& Current
Budget
Assessor 78,083$ 147,655$ 156,208$ 164,018$ 5.0%
Deputy 62,622 124,982 124,982 131,231$ 5.0%
Staff 155,160 326,454 380,016 399,036$ 5.0%
Longevity - 1,520 1,520 1,580 3.9%
Overtime Pay - 5,000 5,000 5,000 0.0%
Extra Help / Interns 5,935 20,650 40,000 40,000 0.0%
Board of Review - 2,000 6,000 6,000 0.0%
Taxable Fringe Benefits 2,017 5,800 5,800 5,800 0.0%
F.I.C.A. @ 7.65%21,832 49,451 52,904 56,555 6.9%
I.P.E.R.S. @ 9.44%28,101 61,022 68,950 69,789 1.2%
Health Insurance & Workers' Comp 67,103 120,630 127,300 137,401 7.9%
Unemployment Compensation - - 500 500 0.0%
Life & Disability Insurance 2,245 4,154 4,500 4,500 0.0%
Total Payroll & Related Expenses 423,098$ 869,318$ 973,680$ 1,021,410$ 4.9%
Board of Review Expenses 224$ 1,900$ 1,900$ 1,900$ 0.0%
Office Supplies 4,386 7,000 7,000 7,000 0.0%
Postage & Mailing 173 1,500 6,000 6,000 0.0%
Employee Mileage & Expenses 546 3,000 4,500 4,500 0.0%
Communication Services 3,367 6,734 6,900 6,800 -1.4%
MAPS & GIS Project 10,122 14,200 14,710 14,710 0.0%
Data Processing Services / Major Software 40,619 97,500 111,413 107,886 -3.2%
Education & Training 3,465 15,400 25,000 25,000 0.0%
Utilities (City Hall Expenses)9,292 18,300 18,600 16,566 -10.9%
Equipment Rental & Maintenance 726 3,100 6,610 6,610 0.0%
Equipment & Machinery (Purchases)- 1,930 14,500 14,500 0.0%
Assessment Appeals / Court Costs 21,795 66,000 66,000 66,000 0.0%
Management Services / Contingency 139 1,000 1,000 1,000 0.0%
Total Office Expenses 94,854$ 237,564$ 284,133$ 278,472$ -2.0%
Total Payroll & Office Expenses 517,952$ 1,106,882$ 1,257,813$ 1,299,882$ 3.3%
District Court Case Concerning Northcrest Exemption
(Assessment Appeals / Court Costs)- 25,000 25,000 25,000 0.0%
Revaluation Project - - 16,000 - -100.0%
Total Special Projects -$ 25,000$ 41,000$ 25,000$ -39.0%
Total Expenses 517,952$ 1,131,882$ 1,298,813$ 1,324,882$ 2.0%
32,268$
3,600
14,373
15,184
6,714
7,136
10,581
5,670
500
11,860
107,886$
City of Ames (Network, Email, Microsoft Office 365, GIS, EnerGov)
Story County (Fiber Connectivity)
AMES CITY ASSESSOR
2021–2022 BUDGET PROPOSAL
DATA PROCESSING SERVICES / MAJOR SOFTWARE
2021– 2022 PROPOSED BUDGET
Consulting on Miscellaneous Data Processing Issues
Miscellaneous Expenses
Total Proposed Budget
Oxen Technology (Monthly Managed Services, Etc.)
Harris Computer Systems (ProVal)
Tyler Technologies (Incode & Eagle Recorder)
Data Cloud Solutions (Mobile Assessor)
Pictometry Aerial Photography
OPG-3 (Document Management)
Attachment "A"1/21/2021
!"#$$% &'()*+,'-,./01)*,2+34)&5,66,.4'.'7+8,0/85+(-9:;<=,>?<@,AB=C,DE,FGFD,6,ABH?,IGE,FGFF3::?::9HJ,AB@9:K9;L9MHN,3O+7,*)(>,377+77'4PQRSTUVWRXRVYRSZU[X\SUWS]QRS[^U_R`V[aR\SbccRccdVeSfgXdc\dY]dUVShdiiSYUV\gY]S[Sjg^idYSQR[XdVeSUVS]QRSjXUjUcR\SWdcY[iSkR[XS^g\eR]S[cSWUiiUhclO??L9HJ,8<L?N,FmFImFGFD,,,,,O??L9HJ,(9n?N,GoNGG,.O,,,,,O??L9HJ,1M;<L9MHN,*'/&*)1,*23O0+476*)(>,2311p,p8/+,(',(2+,.3&8+O)*E,(2)7O++()&5,q)11,0+,3&,+1+*(4'&)*,O++()&5,r)3,s''ON,tLLu:NmmvMMnwB:mxmyFoz{IGFI,|,sMMn,O??L9HJ,)8N,yFo,z{I,GFI,'4,0>,(+1+.2'&+,0>8)31)&5N,/7N,D6IDF6oFo6o}{{,M@,LM==6~@??N,D6yyy6}z6{{b]S]QRSjg^idYSQR[XdVeS[VkSXRcd\RV]SUXS][€j[kRXSa[kSjXRcRV]S]QRdXSU^ RY]dUVcS]U‚SUXS[XegaRV]cSdVSW[_UXSUW‚S[VkSj[X]SUWS]QRSjXUjUcR\S^g\eR]ƒSPQdcSVU]dYRSXRjXRcRV]cS[cgaa[XkSUWS]QRScgjjUX]dVeS\R][diSUWSXRYRdj]cS[V\SR€jRV\d]gXRcSUVSWdiRShd]QS]QRSTUVWRXRVYRSZU[X\STiRX„ƒSTUjdRcSUWS]QRS…gjjiRaRV][iSZg\eR]S†R][diShdiiS^RSWgXVdcQR\S]U[VkS][€j[kRXSgjUVS]QRdXSXR‡gRc]ƒ*MHL<;L,&<n?N,0@?HK<,7ˆ<9nE,3;L9HJ,3::?::M@,,,,,,*MHL<;L,(?=?utMH?,&Bn‰?@N,ŠzDz‹,FI{6zI}G->+ABH?,IGEFGFG3;LB<=->+,ABH?IGE,FGFD4?6?:L9n<L?K ->+ABH?,IGEFGFF.@MuM:?K (@<H:~?@:'BL +:L9n<L?K+HK9HJ-BHK0<=<H;?->,FGFF +:L9n<L?K0?J9HH9HJ-BHK0<=<H;?->,FGFF +:L9n<L?K'Lt?@4?;?9uL:(@<H:~?@:)H +:L9n<L?K3nMBHL(M,‰?4<9:?K0C(<Œ<L9MH ƒSbccRccaRV]SŽ€jRVcR ‚ ‘‚’’ ‚ “ ‚‘‘” ‚“”’‚‘‘ “’”‚•‘’ ’ ‚‘–’ ”‚•”“ ‚”’ ‚ ”ƒS—˜Tb “ƒS˜™Žš… ’ƒSŽaRXeRVYk ›ƒSœVRajiUkaRV]STUajƒ –ƒSPUX]Sšd[^did]k }w,('(31 ‚ ‘‚’’ ‚ “ ‚‘‘” ‚“”’‚‘‘ “’”‚•‘’ ’ ‚‘–’ ”‚•”“ ‚”’ ‚ ™XUjUcR\S][€[]dUVSX[]RSjRXSž ‚ S_[ig[]dUVl ƒ“‘““ Attachment "B"
Residential Sales Summary by Quarter for Ames, Iowa
Ames City Assessor's Office 515 Clark Avenue Ames, Iowa 515-239-5370
As of January 13, 2021
Sales Period:# Sold Average
Price
Average
Hse Size
Price per
SF
Average
Year Built
Median
Price
Annual %
Change per
SF
Cumulative %
Change $/SF
1995 base
1st Quarter 1995 74 $113,790 1,517 $75.00 1961.1
2nd Quarter 1995 147 $120,453 1,411 $85.38 1965.5
3rd Quarter 1995 171 $107,542 1,362 $78.95 1962.3
4th Quarter 1995 123 $123,608 1,480 $83.51 1963.1
1995 Total Year 515 $115,962 1,427 $81.29 1963.2 $97,750 n/a n/a
1995 Sales Detail - Existing & New:
Existing houses 452 $106,322 1,355 $78.47 1959 $92,000 n/a n/a
New construction sales 63 $185,129 1,940 $95.43 1994 $172,676 n/a n/a
1st Quarter 2017 71 $234,114 1,511 $154.94 1976.5
2nd Quarter 2017 261 $256,752 1,584 $162.09 1977.2
3rd Quarter 2017 223 $242,145 1,485 $163.06 1979.4
4th Quarter 2017 154 $237,740 1,530 $155.39 1974.9
2017 Total 709 $245,761 1,534 $160.23 1977.3 $225,000 4.7% 97.1%
2017 Sales Detail - Existing & New processed to date:
Existing houses 653 $234,007 1,514 $154.56 1974 $215,000 3.6% 97.0%
Single-Family Detached 524 $242,540 1,574 $154.09 1969 $221,750
Townhouses/Condos 129 $199,349 1,273 $156.60 1993 $174,900
New construction sales 56 $382,819 1,763 $217.14 2017 $348,662 -1.8% 127.5%
Single-Family Detached 42 $424,715 1,912 $222.13 2017 $389,750
Townhouses/Condos 14 $257,128 1,315 $195.53 2017 $237,355
1st Quarter 2018 120 $227,403 1,481 $153.55 1976.8
2nd Quarter 2018 202 $257,350 1,518 $169.58 1980.0
3rd Quarter 2018 214 $244,806 1,468 $166.79 1975.9
4th Quarter 2018 134 $235,622 1,447 $162.88 1974.7
2018 Total 670 $243,634 1,481 $164.51 1977.1 $215,000 7.5% 102.4%
2018 Sales Detail - Existing & New processed to date:
Existing houses 635 $231,039 1,459 $158.35 1975 $210,500 2.5% 101.8%
Single-Family Detached 499 $239,958 1,521 $157.76 1970 $214,000
Townhouses/Condos 136 $198,311 1,231 $161.10 1992 $193,000
New construction sales 35 $472,152 1,882 $250.88 2017 $452,000 15.5% 162.9%
Single-Family Detached 30 $473,831 1,909 $248.21 2017 $441,991
Townhouses/Condos 5 $462,079 1,722 $268.34 2017 $452,604
1st Quarter 2019 123 $221,558 1,417 $156.36 1974.3
2nd Quarter 2019 277 $243,990 1,492 $163.53 1976.0
3rd Quarter 2019 198 $260,521 1,526 $170.72 1979.4
4th Quarter 2019 160 $252,022 1,519 $165.91 1976.2
2019 Total 758 $246,364 1,494 $164.86 1976.7 $228,000 0.2% 102.8%
2019 Sales Detail - Existing & New processed to date:
Existing houses 702 $235,788 1,486 $158.67 1973 $220,000 0.2% 102.2%
Single-Family Detached 565 $243,332 1,545 $157.50 1969 $226,000
Townhouses/Condos 137 $204,676 1,243 $164.66 1992 $188,000
New construction sales 56 $378,939 1,597 $237.28 2018 $340,353 -5.4% 148.7%
Single-Family Detached 34 $427,469 1,787 $239.21 2018 $399,841
Townhouses/Condos 22 $303,939 1,303 $233.26 2018 $289,000
1st Quarter 2020 133 $236,718 1,501 $157.72 1974.4
2nd Quarter 2020 244 $243,220 1,445 $168.32 1974.7
3rd Quarter 2020 231 $242,852 1,476 $164.53 1973.8
4th Quarter 2020 175 $246,587 1,536 $160.54 1971.1
2020 Total 783 $242,760 1,484 $163.59 1973.6 $224,000 -0.8% 101.2%
2020 Sales Detail - Existing & New processed to date:
Existing houses 766 $239,241 1,479 $161.76 1973 $221,125 1.9% 106.2%
Single-Family Detached 612 $243,333 1,525 $159.56 1967 $221,125
Townhouses/Condos 154 $222,978 1,297 $171.92 1996 $221,000
New construction sales 17 $401,309 1,692 $237.18 2019 $349,900 0.0% 148.5%
Single-Family Detached 17 $401,309 1,692 $237.18 2019 $349,900
Townhouses/Condos 0 #DIV/0!
NOTE 4: Recent sales may not be included. New houses are not included until after they have been inspected.
NOTE 3: Recent quarters may include unverified sales information; all sales are subject to correction.
NOTE 2: 1-family houses include townhouses, condominiums, detached houses, and attached houses.
NOTE 1: Sales are assigned to quarters according to the month and year the deed was executed.
Attachment "C"
MINUTES OF THE MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 12, 2021
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
Mayor Haila announced that it is impractical to hold an in-person Council meeting due to the
Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting is being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting, which was being held electronically, was called to order
by Ames Mayor and voting member John Haila at 6:00 p.m. on the 12th day of January, 2021. Other
voting members brought into the meeting were: Bronwyn Beatty-Hansen, City of Ames; Gloria
Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City
of Ames; David Martin, City of Ames; Jacob Ludwig, Transit Board; Bill Zinnel, Boone County
Supervisor. Jon Popp, Mayor of Gilbert joined the meeting at 6:04 p.m. Lisa Heddens, Story County
Supervisor were absent.
HEARING ON AMENDMENT TO THE 2021-2024 TRANSPORTATION IMPROVEMENT
PROGRAM: Mayor Haila opened the public hearing and it was closed when no one came forward
to speak.
The Mayor asked CyRide Director Barb Neal to review how the Automatic Passenger Counter would
be funded and its benefits. Director Neal mentioned that anytime CyRide applies for a grant,
whether capital or operating, it needs to be put into the Transportation Improvement Program so
CyRide can utilize the grant funding. The Amendment is due to CyRide applying for a new research
grant for Automatic Passenger Counters; the local match is $52,806. Ms. Neal explained that CyRide
already has the required $75,000 programmed into its Capital Improvement Plan (CIP). The local
funding match would come from CyRide. The Automatic Passenger Counters are versatile and will
allow passengers to see the capacity on the bus. She noted that for CyRide it will allow them to
improve system efficiencies. CyRide will be able to collect data in real-time and make decisions
quicker. Currently data is collected manually, and they don’t always collect how many passengers
board or de-board the bus. The Automatic Passenger Counter will help make CyRide’s numbers
more accurate.
Mayor Popp was brought into the meeting at 6:04 pm.
Moved by Betcher, seconded by Popp, to approve the Amendment to the 2021-2024 Transportation
Improvement Program to add an Automatic Passenger Counters CyRide Project in FY 2021.
Vote on Motion: 10-0. Motion declared carried unanimously.
DESIGNATION OF AAMPO REPRESENTATIVES TO CENTRAL IOWA REGIONAL
TRANSPORTATION PLANNING ALLIANCE: Public Works Director John Joiner stated that
prior to Ames becoming an AAMPO, the City of Ames and Gilbert were members of the Central
Iowa Regional Transportation Planning Alliance (CIRTPA). Now that the City of Ames is its own
MPO, it maintains an advisory member position with CIRPTA. Annually the Transportation Policy
Committee appoints representatives and alternate representatives to CIRTPA’s two committees.
Moved by Ludwig, seconded by Zinnel, to adopt RESOLUTION NO. 21-001 approving the
designation of AAMPO representatives to the Central Iowa Regional Transportation Planning
Alliance.
Vote on Motion: 10-0. Motion declared carried unanimously
POLICY COMMITTEE COMMENTS: There were no comments from the Policy Committee.
ADJOURNMENT: Moved by Ludwig to adjourn the Ames Area Metropolitan Planning
Organization Transportation Policy Committee meeting at 6:08 p.m.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council,
which was being held electronically, to order at 6:09 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex officio Member Nicole Whitlock was also present.
Mayor Haila stated that it is impractical to hold an in-person Council meeting due to the Governor
of Iowa declaring a public health emergency because of the COVID-19 pandemic. Therefore, limits
have been placed on public gatherings, and this meeting is being held as an electronic meeting as
allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the public could
participate in the meeting via internet or by phone.
The Mayor announced that the Council was working off an Amended Agenda. City staff had a
correction to a word on Item No. 5. The event name “February Dollar Days” was changed to
“Downtown Dollar Days.”
CONSENT AGENDA: Council Member Betcher requested to pull, for further discussion, Item No.
10: Resolution awarding Contract to Tarath, LLC, of Cape Girardeau, Missouri, to provide Diversity,
Equity, and Inclusion training to City employees in the amount of $50,000.
Moved by Betcher, seconded by Junck, to approve the following items on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Regular City Council Meeting held December 22, 2020
2
3.Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a.Class C Liquor License, Outdoor Service & Sunday Sales - The Angry Irishmen (119
Main St), Pending DRAM
b.Class A Liquor License (Private Club) - American Legion #37 (225 Main)
c.Class C Liquor License, Outdoor Service & Sunday Sales - Blue Owl Bar (223
Welch Ave)
d.Class C Liquor License, Outdoor Service & Sunday Sales - West Towne Pub (4518
Mortensen Rd Ste 101)
e.Class C Liquor License, Outdoor Service & Sunday Sales - Dublin Bay (320 16th),
Pending DRAM
f.Class E Liquor License, Class B Wine Permit, Class C Beer Permit (Carryout) &
Sunday Sales - The Filling Station (2400 University Blvd)
g.Class C Liquor License, Catering Privilege & Sunday Sales - Hy-Vee Market Café
(3800 Lincoln Way)
h.Class C Liquor License, Outdoor Service & Sunday Sales - Cy’s Roost (121 Welch
Ave), Pending DRAM
i.Class E Liquor License, Class B Wine Permit, Class C Beer Permit with Sunday
Sales JW Liquor (4518 Mortensen Rd Ste #109)
4.Motion referring Voluntary Annexation Petition regarding property located at 4514 Hyde
Avenue to Planning & Zoning Commission
5.Requests from Ames Main Street (AMS) for Downtown Dollar Days event on Thursday,
February 4 through Sunday, February 7, 2021:
a.Motion approving blanket Temporary Obstruction Permit and blanket Vending
License
b.RESOLUTION NO. 21-002 approving waiver of parking meter fees and enforcement
in the Downtown District on Saturday, February 6
c.RESOLUTION NO. 21-003 approving request from Ames Main Street for Saturday
February 6 to transfer $1,379.25 from the Local Option Sales Tax Fund to the
Parking Fund.
d.RESOLUTION NO. 21-004 approving waiver of fee for blanket Vending License
6.RESOLUTION NO. 21-005 Setting Date of Public Hearing for January 26, 2021, on a
proposal to enter into an amended State Revolving Fund Sewer Revenue Loan and
Disbursement Agreement in a principal amount not to exceed $6,075,000
7.RESOLUTION NO. 21-006 approving appointment of Aaron DeLashmutt as the Chief of
Police Alternate to the Story County 911 Service Board
8.RESOLUTION NO. 21-007 approving Memorandum of Understanding with Central Iowa
Emergency Services Chaplaincy
9.RESOLUTION NO. 21-008 approving Professional Services Agreement with Bolton &
Menk, Inc., of Ames, Iowa, for 2020/21 Shared Use Path System Expansion - Vet Med Trail
(S. 16th Street to S. Grand Avenue) in an amount not to exceed $46,138
10.RESOLUTION NO. 21-010 approving preliminary plans and specifications for City Access
Control System; setting February 10, 2021, as bid due date and February 23, 2021, as date
of public hearing
3
11.RESOLUTION NO. 21-011 approving preliminary plans and specifications for the Water
Treatment Plant Lime Pond Underdrain Improvements Project; setting February 10, 2021,
as bid due date and February 23, 2021, as date of public hearing
12.RESOLUTION NO. 21-012 awarding contract to Reliant Fire Apparatus, Inc., (Pierce) for
the purchase of a new ladder truck at a cost of $1,152,825
13.RESOLUTION NO. 21-013 approving contract and bond for Homewood Slope Stabilization
14.RESOLUTION NO. 21-014 approving contract and bond for Inis Grove Park Sidewalk
Project
15.RESOLUTION NO. 21-015 approving new Performance Bond and authorizing release of
original bond regarding contract with Anderson Process & Instrumentation Solutions, LLC,
for Maintenance Services for the Power Plant
16.RESOLUTION NO. 21-16 approving partial completion of public improvements and
reducing required security for Sunset Ridge, 10th Subdivision
17.RESOLUTION NO. 21-017 accepting completion of 2019/20 Multi-Modal Roadway
Improvements (30th Street & Duff Avenue Restriping)
18.RESOLUTION NO. 21-018 accepting completion of Fuel Forwarding Pump House Fire
Protection Upgrade for Power Plant
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
CONTRACT TO TARATH, LLC, OF CAPE GIRARDEAU, MISSOURI, TO PROVIDE
DIVERSITY, EQUITY, AND INCLUSION TRAINING TO CITY EMPLOYEES IN THE
AMOUNT OF $50,000: Council Member Betcher explained that this item had to do with staff
training on diversity, equity, and inclusion. She mentioned that sometimes as a City they are not
always good at showing what they are doing in their efforts to create a more inclusive community.
Ms. Betcher pulled this item to let the public know that City staff will be getting training and the
Council is continuing to be committed to diversity, equity, and inclusion.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 21-009 awarding a Contract
to Tarath, LLC, of Cape Girardeau, Missouri, to provide Diversity, Equity, and Inclusion training
to City employees in the amount of $50,000:
PUBLIC FORUM: Mayor Haila opened Public Forum. No one requested to speak, so he closed
Public Forum.
DISCUSSION ON THE DIRECTION THE PUBLIC ART COMMISSION IS TAKING IN
REGARDS TO SMALL ART GRANTS: Assistant City Manager Brian Phillips mentioned this
item was on the Agenda per the request of the Council. At the last City Council meeting, the Council
had expressed an interest in providing some additional direction. Mr. Phillips noted that Olivia
Madison, who was representing the Public Art Commission, was available for any questions.
Council Member Martin stated that there were two different types of projects that were being
presented. He noted there was the proposal that Council Member Betcher made last year and was
4
approved that would allow individual artists to apply for small grants to do projects that are
independent without being a part of a larger system. Since then, the Council has learned from the
Public Art Commission of a proposal that involves the Octagon to provide expanded studio space
to local artists. Mr. Martin commented that he thought it was a great idea and proposal. He liked both
projects and didn’t want them to be pitted against each other and wanted to see if the Council would
support separating the two projects.
Moved by Martin, seconded by Betcher, to ask staff to ensure that sufficient funds are available to
fund the Octagon proposal, in case that is ultimately recommended and approved by Council,
regardless what the Council decides regarding the Small Art Grant program.
Olivia Madison, representative for the Public Arts Commission (PAC), stated that PAC is in favor
of the concept of being able to fund individual artists. What PAC liked about the Octagon proposal
was that it included the ability to provide space for artists to work individually or to gather with
others. She stated that the Octagon’s proposal is a lot larger than just supporting individual artists.
Ms. Madison mentioned that a lot of artists don’t have the space to work outside of home, school,
or work, especially due to COVID-19. She pointed out that the proposal is not intended to provide
supplies.
Council Member Gartin stated this is the first time that the Council has done something like this, and
instead of supporting an organization that the City has a relationship with, they would now be
supporting individuals. He wanted to know who would be developing the criteria and asked if an
applicant needed to be a resident of Ames. Mayor Haila mentioned that Mr. Gartin’s questions would
be answered later as they are currently discussing the motion on the floor about the Octagon
proposal.
Council Member Betcher explained that her intent with the small arts grant program was to support
the individual artists by buying supplies, etc. She thought the Octagon proposal was excellent, but
not what she was envisioning when she initially made the motion. Ms. Betcher commented that she
completely supports Mr. Martin’s motion. She also doesn’t want to pit the two projects against each
other, as both projects would be valuable to the community.
Council Member Gartin wanted to know if the motion had any constraints to the amount. Council
Member Martin thought it would be the $10,000 that was originally proposed, but he is not sure what
PAC had in mind. Ms. Madison commented that she had not thought about treating the Octagon
proposal as separate as the Public Art Commission thought that the support for local artists could
fit into the broader Octagon proposal. She stated that she is not opposed to separating the projects,
but wondered how PAC would go about creating a process for the small arts grants program and who
would be responsible for overseeing the program. Ms. Madison mentioned that the Director for the
Octagon understood that $10,000 was the limit on the amount that would go towards the project.
Vote on Motion: 6-0. Motion declared carried unanimously.
5
The public input was opened by the Mayor. N one came forward, to offer comments.
Council Member Betcher stated she has a motion she would like to make, but wanted to address Mr.
Gartin’s earlier comment about the program being for Ames residents only. She explained that her
motion will give the parameters that she thinks are necessary and will allow for flexibility to have
the Public Art Commission and the Commission on the Arts work together.
Ms. Madison pointed out that PAC had focused on visual arts, not the performing arts, regarding the
proposal with the Octagon.
Moved by Betcher, seconded by Martin, that the Public Art Commission, working with the
Commission on the Arts, develop and bring back to the Council as soon as possible guidelines for
a Small Art Grant Pilot Program that offers competitive grants up to $10,000 for individual artists
and groups of artists not eligible for COTA funding to create arts projects that will benefit the
residents of Ames and/or contribute to making Ames a fun and vibrant community.
City Manager Steve Schainker asked for clarification on the motion regarding funding. He wanted
to know if Ms. Betcher had meant $10,000 per grant or a pot of money. Ms. Betcher explained that
the Council had already approved a pot of money that the committee could split among multiple
applicants. The Council would like to support as many grants as they can with the $10,000.
Mayor Haila asked Ms. Madison if the motion was helpful for PAC to know what needs to be done
in moving forward. He noted that Mr. Phillips will help assist PAC with the guidelines and answer
any questions. Ms. Madison commented that she understood that the small arts grant program would
be a pilot project and may not be a continuing program, and the Council would be looking for an
evaluation process of how the small arts grant program did. Ms. Betcher explained that would be
correct, but that is not part of the initial motion. The initial motion was for PAC to bring the initial
guidelines back to the Council for review before moving forward. City Manager Schainker noted that
the first step would be to come back to the Council with the criteria to make sure everyone agrees.
Vote on Motion: 6-0. Motion declared carried unanimously.
SETTING DATE OF PUBLIC HEARING FOR JANUARY 26, 2021, TO AUTHORIZE THE
POTENTIAL USE OF EMINENT DOMAIN AUTHORITY, IF NECESSARY, TO OBTAIN
EASEMENTS AND ACQUIRE LAND FOR THE FLOOD MITIGATION - RIVER
FLOODING PROJECT: Municipal Engineer Tracy Peterson reminded the Council that this item
is the Flood Mitigation project with $3.75 million in FEMA funding to do work on 2,000 feet on
either side of the South Duff Avenue bridge. Staff is starting the land acquisition services, and as part
of getting the federal funding, they have to go through the process of getting a resolution for eminent
domain. She explained this is just a formality as staff is working with the landowners. Staff has been
meeting regularly with the landowners to answer questions and will be going through the appraisal
process to make offers on the land. Ms. Peterson stated that they are hoping to bring voluntary
settlements back to the City Council. The goal is to not have to use eminent domain at all, but they
are required to pass the resolution due to FEMA guidelines.
6
Mayor Haila wanted to stress the fact that this item is just setting a date of public hearing and the
Council has no desire to exercise eminent domain, but it is something that is required by FEMA to
be used only in the event that staff is not able to come to some resolution with the landowners.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 21-019 setting the
date of public hearing for January 26, 2021, to authorize the potential use of eminent domain
authority, if necessary, to obtain easements and acquire land for the Flood Mitigation - River
Flooding project.
Council Member Betcher mentioned that she will be voting against the motion, as she has been
against this project from the beginning.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Corrieri, Gartin, Junck, Martin. Voting Nay:
Betcher. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these
Minutes.
UPDATE ON FINANCIAL STATUS OF CYRIDE: City Manager Steve Schainker stated that
this item was referred to staff by City Council. The Council had asked CyRide Director Barb Neal
to come before the Council and give a brief explanation of the impact that COVID-19 and the drop
in Iowa State University enrollment have had on CyRide. He mentioned that the responsibility for
developing CyRide’s budget lies with the staff of CyRide and the Transit Board. There will be some
long-term strategies that are going to be developed. Mr. Schainker noted that Director Neal is
available for any questions, but a lot of information was given in the Staff Report. He pointed out
that CyRide was fortunate enough to receive CARES funding that will help for the next couple of
years.
Council Member Betcher stated she appreciated CyRide for putting the report together as it was
helpful to see it. She felt more confident about where CyRide is financially.
HEARING ON MAINTENANCE FACILITY FABRIC STORAGE BARN: Fleet Services
Director Corey Mellies stated that when they bid this project, it had an alternate for a second
building; however, the funding was not available. Staff is recommending moving forward with one
building. The building will be a big help for the maintenance facility with storage and vehicle needs.
The Mayor opened the public hearing. There was no one wishing to speak, and the hearing was
closed.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 21-020 approving final plans
and specifications and awarding a contract to A & B Construction LTD, of Harper, Iowa, in the
amount of $157,025.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
7
HEARING ON WATER PLANT DEHUMIDIFICATION PROJECT: The public hearing was
opened by the Mayor. He closed the hearing after no one asked to speak.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 21-021 approving final
plans and specifications and awarding a contract to Mechanical Comfort, Inc., of Ames, Iowa, in the
amount of $262,940.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON AMES CITY HALL AUDITORIUM HVAC UPGRADE: Fleet Services
Director Corey Mellies explained that staff is recommending rejecting all bids, as they came in
higher than anticipated. Staff will be working with the consulting firm to look at the design to see
if the project is within the budget.
Council Member Betcher asked if staff had looked at sustainability issues and how they fit with the
Council’s attempts at reducing its carbon footprint. Director Mellies noted that staff is expecting to
see a big improvement from what was designed. Staff is looking at rebates as well. He noted that
half of the system still has original parts from 1938 (heating). The cooling was put in during the 90's.
There will be an improvement with the sustainability of the new system.
The Mayor opened the public hearing. It was closed when no one came forward.
Moved by Beatty-Hansen, seconded by Betcher, to reject all bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 2020/21 PAVEMENT RESTORATION - SLURRY SEAL PROGRAM: The
Mayor opened the public hearing and closed it after there was no one wishing to speak.
Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 21-022 approving
final plans and specifications and awarding a contract to Fort Dodge Asphalt Company, of Fort
Dodge, Iowa, in the amount of $202,885.40.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE ESTABLISHING A NEW INDUSTRIAL ZONING DISTRICT TO BE
KNOWN AS THE INTENSIVE INDUSTRIAL ZONE IN CHAPTER 29, ARTICLE 9, OF
THE AMES MUNICIPAL CODE: Moved by Corrieri, seconded by Beatty-Hansen, to pass on
second reading an Ordinance establishing a new industrial zoning district to be known as the
Intensive Industrial zone in Chapter 29, Article 9, of the Ames Municipal Code.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila mentioned there was
only one item. It was a memo from the Planning and Housing Department in response to the alley
8
parking changes request from Byron and Beverly Schulke for 2724 Northridge Lane.
Council Member Gartin asked if the parking in this area was consistent with existing parking in
similar situations. Planning and Housing Director Kelly Diekmann explained that he didn’t believe
there were any similar parking situations as this area is unique. Director Diekmann mentioned that
it is more common in Somerset, but the parking is almost all privately operated except for the two
that are off this alley.
Mayor Haila stated since he is not hearing any motions there will be no action taken on this item. He
mentioned that Planning staff can let Byron and Beverly Schulke know that staff did not take any
action.
COUNCIL COMMENTS: Council Member Martin mentioned that there has been a lot on his mind
from the past week, but he couldn’t think of a way to make a coherent comment about it.
Council Member Betcher explained that she and Mr. Schainker received the 130-page report from
the Community and Regional Planning students who were working on community engagement ideas.
The report will be distributed to the Council for review.
Council Member Beatty-Hansen took a moment to say, “Happy New Year,” as this was the first
meeting of 2021. She commented that so far in 2021 a lot has already happened, politically. Ms.
Beatty-Hansen mentioned that after the past week’s assault on the home of democracy, it reminded
her of how thankful she is to live in Ames. She mentioned that they are fortunate enough to have a
high level of stability and respect for public discourse, but she thinks a lot of people are reeling from
the violence at the Capitol. Ms. Beatty-Hansen wanted to remind everyone that the best thing anyone
can do is to get involved and to build relationships with people of all kinds. In the City of Ames,
there are several opportunities to get involved by volunteering or other forms of community service.
She thought now was a good time to remind everyone of how important that is.
Council Member Gartin stated next Monday, January 18, 2021, is the Martin Luther King Jr. holiday.
This year, due to the pandemic, the program will be virtual. The program can be watched on the
Ames MLK Celebration Facebook page or on Ames Channel 12. The keynote speaker will be Wayne
Clinton. He encouraged everyone to participate in the celebration.
Ex Officio Member Whitlock mentioned that she wanted to echo what Council Members Beatty-
Hansen and Martin said. She stated she just started her student teaching and she never thought that
this would be something that she would have to discuss with students in Middle School. Ms.
Whitlock explained that it was a difficult topic and the students didn’t really understand what
happened.
Mayor Haila mentioned that he asked Planning and Housing Director Kelly Diekmann and the Parks
and Recreation Director Keith Abraham to give the Council a quick update on the Downtown Plaza
concept and the Aquatic Center. He wanted to commend Directors Diekmann and Abraham along
9
with all the other staff for all the work that has been done.
Director Diekmann stated that in September 2020, staff moved forward with Confluence, a landscape
architecture firm to help develop some concepts for the Downtown Plaza. The Downtown Plaza will
replace Lot N across from City Hall. Staff had a kick-off meeting with Confluence, staff from Parks
& Recreation, Planning, the Traffic Engineering Division, and the Mayor to discuss how Lot N
would work, how it relates to Downtown, and to also work through the features and visions that were
discussed by the Council in November 2020. Confluence has worked through several different
concepts and today staff was able to view a refined version. Next Thursday, January 21, 2021, is the
next Zoom meeting where staff will show the concept so far with the features that the Council had
suggested. On January 26, 2021, the Council will be able to give feedback on the same concept that
the public will see on January 21.
Director Abraham stated that RDG Planning and Design was contracted as the architect for an Indoor
Aquatic Center. The potential site is on a property owned by the Iowa Department of Transportation
that is north of Lincoln Way directly across the street from the main DOT entrance (122 North Oak
Avenue). Staff had started with the aquatics portion of the Healthy Life Center as a base. A lot of
input was given for the aquatic center during the Healthy Life Center discussions and staff felt they
had a good understanding of what the public is looking for regarding aquatics. Director Abraham
explained that there was a kick-off meeting with RDG Planning and Design, City Manager
Schainker, Planning & Housing Director Kelly Diekmann, Assistant City Manager Deb Schildroth,
and him to go through what everyone was looking for. Mr. Abraham then met with staff from
Facilities, Parks and Recreation, and the City Manager’s Office to look at the program space and
sizing and what was needed for the facility. Staff then met with RDG to revise the spaces; they will
be looking at anywhere between 40-45,000 square feet. RDG put together several concepts for the
location of the building, and staff gave direction that they preferred the pool to sit on the
south/southwest portion of the lot. The preferred site concept gave a more visible presence along
Lincoln Way than the parking lot to the north of the site. Several options were given for floor plans
and direction was given to refine some two-story plans. RDG will be meeting with staff again on
January 18, 2021. Director Abraham mentioned that he had a few conversations with Debbie Lee,
President of the Oak-to-Riverside Neighborhood Association, and on Wednesday, January 20, 2021
there will be a neighborhood meeting. Businesses and homeowners in that Neighborhood were sent
notifications about the meeting. He pointed out there is a Parks and Recreation Commission meeting
where they will share this information; the same information will be provided to the Council on
January 26, 2021.
Mayor Haila mentioned that during the past month a lot of work has been done for the Downtown
Plaza and Indoor Aquatics Center. He wanted to let the Council know that the public will be seeing
the concepts before the Council and the Council is welcome to sit in on the meetings and listen to
the public’s comments. The Mayor explained that the presentations that will be given at the City
Council meeting on January 26 will be for the Council’s information and minor input; it will not be
for design decisions and direction. If the funding is awarded, more feedback will be asked for.
10
Director Diekmann pointed out that the community meeting for the Downtown Plaza will be
broadcast on Ames Channel 12 and YouTube on January 21, 2021. He noted this will not be the only
chance for people to participate. Staff will be taking comments from anyone that can’t make the
meeting or any questions after the meeting.
The Mayor mentioned that the application period for boards and commission is open and there are
openings on several City Board and Commissions. He encouraged the public to apply and noted that
this is a great way to volunteer and have a voice in the community.
ADJOURNMENT: Moved by Beatty-Hansen to adjourn the meeting at 7:09 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
11
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Water &
Pollution
Control
Replacement Project
Pavement)
Improvements
Improvements
Pollution
Control
Head Dam Improvements
Improvements (Welch
Avenue from Lincoln Way
Period:
Item No. 5
Item No. 6
Item No. 7
Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: January 6th, 2021
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for January 26th, 2021 includes beer permits and liquor license
renewals for:
•Blaze Pizza (2320 Lincoln Way #109) – Special Class C Liquor License (B/W), Outdoor
Service and Sunday Sales
•El Azteca, Inc (2727 Stange Rd) – Class C Liquor License, Outdoor Service & Sunday
Sales
•Ge’Angelo’s (823 Wheeler St #9) Class C Liquor License, Sunday Service & Catering
Privilege
•Fareway Store #386 (619 Burnett Ave) Class C Beer Permit, Class B Wine Permit, Class
E Liquor License
•Fareway Store #093 (3619 Stange Rd) Class C Beer Permit, Class B Wine Permit, Class E
Liquor License
•Clouds Coffee (119 Stanton Ave) – Special Class C Liquor License (B/W)
A review of police records for the past 12 months found no liquor law violations for any
of the above locations. The Ames Police Department recommends renewal of licenses
for all the above businesses.
Item No. 8
1
ITEM # ___9___
DATE 01-26-21
COUNCIL ACTION FORM
SUBJECT: REVISIONS TO EMPLOYEE RECOGNITION PROGRAMS POLICY
BACKGROUND:
On October 13, 2020, the City Council approve a collection of revised policies for City
employees. These policies became effective October 19, 2020. One of the revised
policies was the Employee Recognition Programs Policy. This policy provides for five
City-wide employee awards for exceptional service, years of service awards, and
retirement gifts.
After the adoption of the revised policy, the Employee Council noted that the new policy’s
section regarding years of service awards did not provide for continuing some long-
standing practices. In addition, the new policy did not clarify two areas that have
historically been confusing and inconsistently administered.
To remedy these issues, staff has drafted changes to the Employee Service Awards
section of the policy (attached, with new language in red text). These changes will
accomplish the following:
1. Provide for recognition of long-time temporary employees who return to the City
year after year (e.g., lifeguards, community safety officers, fitness class
instructors). Currently, these employees are ineligible for service awards.
2. Memorialize the practice that the award consists of $5 for each year of service,
which is only given every five years (5th anniversary, 10th anniversary, 15th
anniversary, etc.)
3. Clarify that if an employee reaches a service milestone and is eligible for an award,
but leaves City service before the awards luncheon, their award is to be added to
their last paycheck.
City staff has analyzed these revisions and believes they will have a negligible fiscal
impact. Of the changes, the most significant from a cost standpoint is to allow temporary
employees to be eligible for years of service awards. There are currently 517 active
temporary employees in the payroll system. Of these, 87 (17%) have been returning
employees for five years or longer. City staff estimates the payment of recognition awards
to cost approximately $1,000 per year, spread amongst various funds.
2
ALTERNATIVES:
1. Approve the revised Employee Recognition Program Policy.
2. Do not approve changes to this policy.
3. Refer this item to staff for further information.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed changes codify long-time practices related to the Employee Service
Awards and clarify how these awards should work for temporary employees who return
to work for the City year after year.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
Employee Recognition Programs
Date Established: October 19, 2020
Date Last Updated: January 26, 2021
Purpose
The purpose of the City-wide awards program is to encourage and recognize employees who bring
to life the Excellence Through People values.
Policy Statement
In addition to recognition programs that may be provided by individual City departments, there
are five categories of City-wide Employee Awards:
Employee Customer Service Award
The Employee Customer Service Award is designed to honor City employees who provide
exceptional direct customer service to the citizens of Ames. Nominations can be made by
a co-worker, supervisor or Ames resident. Nominations should describe the service
provided by the employee and indicate the significance of the service to the resident. The
award will be given for a contribution associated with the employee's work for the City,
but the act should reflect a contribution beyond the scope of normal responsibilities. The
employee will receive a framed letter from the City Manager congratulating them for their
contributions and a cash award of $50. A copy of this letter will also be placed in their
personnel files.
Suggestion Award
The Suggestion Award recognizes City employees for achievements, accomplishments,
contributions and/or suggestions that: are a cost savings in City operations, improve quality
of City services, improve public relations, or improve employee morale. Employees who
make suggestions which are implemented will be recognized as follows:
1. If the suggestion falls within the employee’s assigned job responsibilities or
established policy, or if the suggestion does not reduce costs, the employee(s) will
receive a cash award of $100, a Suggestion Award containing the Suggestion Program
logo, as well as a letter from the City Manager congratulating them for their
achievements, accomplishments or contributions. A copy of this letter will be placed
in the employee's personnel file.
2. For suggestions which reduce costs, the employee(s) will receive up to 25 percent of
the actual documented cost savings within a twelve-month period up to a maximum of
a $1,000 cash award. The employee(s) will also receive a Suggestion Award as well
as a letter from the City Manager. A copy of this letter will be placed in the employee's
personnel file.
The cash award will be made as soon as it has been documented that the savings have
actually occurred. If the savings are of an on-going nature, the cash award will be
based on the actual savings realized over the first twelve months of the suggestion's
implementation. A cash award will not be made if the cost savings proposed results
in a City service level reduction. The cash award will be made from the departmental
budget where the savings occurred.
Certificate of Commendation
This award is designed to honor City employees who have clearly "gone above and beyond
their expected duty in an emergency situation" in service to the citizens of Ames. Such
contributions could be associated with an employee's work for the City, although service
rendered outside of an employee's normal responsibilities will also be considered. This
award category may also be considered for the Humanitarian Service Award. The
recipients will receive a Certificate of Commendation commemorating the award and a
cash award of $50.
Humanitarian Service Award
This award is designed to honor City employees who have clearly "gone the extra mile" in
service to the citizens of Ames. Such contributions could be associated with an employee's
work for the City; service rendered outside of an employee's normal responsibilities would
receive a higher consideration. The recipients will receive their own decorative award
commemorating their act of service. In addition, the recipients' names and contributions
will be designated on a plaque permanently displayed in City Hall.
Sprenkel Achievement Award
The Sprenkel Achievement Award is designed to honor a City employee(s) who has
exhibited the initiative to make a significant contribution to the City organization through
actions above and beyond the scope of the employee's job responsibilities.
The Sprenkel Achievement Award must be for a contribution which has already been
achieved or implemented. Preference will be given to the impact and duration of
accomplishment. No extra compensation other than a suggestion award payment can have
been received. The recipients will receive their own plaque commemorating the award and
a $100 cash award. In addition, the recipients' names and contributions will be designated
on a plaque to be permanently displayed in City Hall.
Presentation of Awards
Cash awards will be distributed to recipients as soon as the award is approved. Recognition
letters, plaques, etc. will be presented to the recipient at the annual Employee Awards
Luncheon.
Eligibility and Procedures
1. Employee Eligibility
All City of Ames employees are eligible with the following exceptions:
a. For the Suggestion Award, Employee Customer Service Award, Sprenkel
Achievement Award and Certificate of Commendation: Department heads, the
City Manager and the Assistant City Managers are not eligible.
b. For all awards, members of the Employee Council Awards Committee are eligible
if they recuse themselves from deliberation and voting on that award.
2. Topics Not Eligible
a. Pay
b. Benefits
c. Union bargaining
3. For an Idea to Be Eligible, It Must
a. Be original to the City. If the idea is a duplicate of one already received, the idea
received first will be the one considered.
b. If the suggestion has not yet been implemented, it must recommend a specific
action.
c. If already implemented, it must have been within the period of eighteen months
prior to the date that the application is received by the City Manager's Office.
4. Due to Federal regulations, cash awards will be treated as wages for tax purposes;
and are, therefore, subject to State and Federal withholding.
5. If two or more employees are determined to be jointly responsible for a suggestion
which is implemented, any cash award will be divided equally among them or as
specified by the department head.
Employee Service Awards
The City recognizes employees who have contributed to the service of the City and to the
citizens of Ames for a period of years. Each regular and part time <20 hours employee
who has completed five total years of service (or an increment of five years of service),
including any previous temporary service, by April 1 of that year is recognized at the annual
Employee Service Award luncheon. Temporary employees who have returned to City
service year after year (e.g., summer help, lifeguards) are also eligible for recognition. The
award consists of $5 for each year of service completed (e.g., $25 for 5 years, $50 for 10
years, etc.).
If an employee leaves employment before the Award luncheon but has reached a five-year-
increment milestone before leaving employment, the award will be added to the
employee’s final paycheck. The employee will be invited to attend the next luncheon as if
they were a continuing employee. Funds for these awards are paid by the department in
which the honored individual is currently employed. Beginning with awards issued after
July 1, 2020, years of service are counted cumulatively for each employee, and do not
restart when there is a break in service.
Employee Retirement Gifts
A gift of tangible personal property may be given to an employee who retires from City
employment with at least five completed years of continuous service, excluding temporary
service. Employees with a break in service are entitled to the appropriate gift at the time of
each departure. A monetary gift is prohibited. The department shall determine the type of
gift to be given. The gift shall be given for the express purpose of recognizing the
employee's service to the City of Ames. The value of the gift shall be $10 for each year
worked, beginning with five completed years of continuous service.
Employee Retirement and Farewell Receptions
Department heads may authorize the use of City funds for refreshments and supplies for a
reception or celebration honoring a departing employee. The expenses for such a reception
should be commensurate with the length of service, but in most cases should not exceed
$300.
Contact Information
City Manager’s Office
515-239-5101
Employee Council Awards Committee
515-239-5101
Caring People Quality Programs Exceptional Service
515.239.5119 main
-5320 fax
Introduction
The purpose of this memorandum is to present a report summarizing the performance of
the City of Ames investment portfolio for the quarter ending December 31, 2020.
Discussion
This report covers the period ending December 31, 2020 and presents a summary of the
investments on hand at the end of December 2020. The investments are valued at
amortized cost; this reflects the same basis that the assets are carried on the financial
records of the City. All investments are in compliance with the current Investment Policy.
Comments
The Federal Reserve maintained the federal fund rate at 0-0.25 percent in the last
quarter. The yield curve is flat, making shorter maturities pay the same rates as longer
maturities. Future investments will be made at the lower interest rates and future interest
income will decrease. We will continue to evaluate our current investment strategy,
remaining flexible to future investments while the Federal Reserve evaluates the target
rate.
Item No. 10
BOOK MARKET UN-REALIZED
DESCRIPTION VALUE VALUE GAIN/(LOSS)
CERTIFICATES OF DEPOSIT 33,000,000 33,000,000 0
FEDERAL AGENCY DISCOUNTS 2,998,938 2,999,732 793
FEDERAL AGENCY SECURITIES 50,453,068 50,636,701 183,633
INVESTMENT POOLS 0
COMMERCIAL PAPER 8,991,963 8,991,975 12
MISC COUPON SECURITIES 0
PASS THRU SECURITIES PAC/CMO 133,098 133,098 0
MONEY FUND SAVINGS ACCOUNTS 292,523 292,523 0
CORPORATE BONDS 0
US TREASURY SECURITIES 69,471,340 70,191,328 719,988
INVESTMENTS 165,340,931 166,245,357 904,426
CASH ACCOUNTS 33,836,871 33,836,871
ACCRUAL BASIS INVESTMENT EARNINGS YR-TO-DATE
GROSS EARNINGS ON INVESTMENTS:1,088,281
INTEREST EARNED ON CASH:68,882
AND THE ACCUMULATED YEAR-TO-DATE
CITY OF AMES, IOWA
CASH AND INVESTMENTS SUMMARY
AND SUMMARY OF INVESTMENT EARNINGS
FOR THE QUARTER ENDED DECEMBER 30, 2020
YTM
365
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2020-2021
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Certificates of Deposit
2.490Bankers Trust13017497 1,000,000.00 1,000,000.00 02/15/20212.49004/16/2019 1,000,000.00 2.45613017497 45
2.490Bankers Trust13444568 1,000,000.00 1,000,000.00 02/26/20212.49004/16/2019 1,000,000.00 2.45613444568 56
1.670Bankers Trust13487203 1,000,000.00 1,000,000.00 07/30/20211.67010/15/2019 1,000,000.00 1.64713487203 210
1.690Bankers Trust13716374 2,500,000.00 2,500,000.00 06/01/20211.69010/15/2019 2,500,000.00 1.66713716374 151
1.720Bankers Trust13945546 1,000,000.00 1,000,000.00 01/29/20211.72010/15/2019 1,000,000.00 1.69613945546 28
1.690First National Bank50941 1,000,000.00 1,000,000.00 08/13/20211.69010/16/2019 1,000,000.00 1.66750941 224
1.690First National Bank50942 1,500,000.00 1,500,000.00 12/15/20211.69010/16/2019 1,500,000.00 1.66750942 348
1.590First National Bank50971 1,000,000.00 1,000,000.00 01/30/20211.59011/21/2019 1,000,000.00 1.56850971 29
1.590First National Bank50972 1,000,000.00 1,000,000.00 07/30/20211.59011/21/2019 1,000,000.00 1.56850972 210
2.660Great Western Bank144303455 4,000,000.00 4,000,000.00 06/01/20222.66004/16/2019 4,000,000.00 2.624144303455 516
2.700US Bank433071437 4,000,000.00 4,000,000.00 06/01/20212.70004/24/2018 4,000,000.00 2.663433071437 151
2.990US Bank433071659 6,000,000.00 6,000,000.00 06/01/20222.99005/24/2018 6,000,000.00 2.949433071659 516
1.710US Bank795014295 3,000,000.00 3,000,000.00 06/01/20221.71010/16/2019 3,000,000.00 1.687795014295 516
1.780US Bank795014296 5,000,000.00 5,000,000.00 06/01/20231.78010/16/2019 5,000,000.00 1.756795014296 881
33,000,000.00 2.19433,000,000.0033,000,000.0033,451,612.90Subtotal and Average 2.225 407
Money Market
0.300Great Western Bank4531558874B 292,522.66 292,522.66 0.300292,522.66 0.296SYS4531558874B 1
292,522.66 0.296292,522.66292,522.66292,522.18Subtotal and Average 0.300 1
Passbook/Checking Accounts
0.150Wells Fargo6952311634B 133,098.43 133,098.43 0.150133,098.43 0.148SYS6952311634B 1
133,098.43 0.148133,098.43133,098.43133,098.22Subtotal and Average 0.150 1
Commercial Paper Disc. -Amortizing
0.213Barkleys0942-20 1,500,000.00 1,499,475.00 03/02/20210.21009/17/2020 1,499,475.00 0.21006945LQ27 60
0.205Bank Tokyo Mitsubishi0938-20A 1,000,000.00 999,205.55 05/24/20210.20008/31/2020 999,210.00 0.20262479LSQ9 143
0.205Bank Tokyo Mitsubishi0938-20B 1,000,000.00 999,205.55 05/24/20210.20008/31/2020 999,210.00 0.20262479LSQ9 143
0.205Bank Tokyo Mitsubishi0938-20C 1,000,000.00 999,205.56 05/24/20210.20008/31/2020 999,210.00 0.20262479LSQ9 143
0.237Lloyds Bank Co0948-20A 1,000,000.00 998,843.61 07/01/20210.23010/13/2020 998,860.00 0.23353948AU17 181
0.237Lloyds Bank Co0948-20B 1,000,000.00 998,843.61 07/01/20210.23010/13/2020 998,860.00 0.23353948AU17 181
0.237Lloyds Bank Co0948-20C 1,000,000.00 998,843.61 07/01/20210.23010/13/2020 998,860.00 0.23353948AU17 181
0.226Lloyds Bank Co0951-20 1,500,000.00 1,498,340.83 07/01/20210.22010/15/2020 1,498,290.00 0.22353948AU17 181
8,991,963.32 0.2178,991,975.009,000,000.009,958,853.05Subtotal and Average 0.220 148
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.5
YTM
365
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2020-2021
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
0.600Farmer Mac0962-20 1,000,000.00 1,000,000.00 11/20/20250.60011/20/2020 1,000,115.00 0.59231422B3F5 1,784
1.590Federal Farm Credit0874-19 1,000,000.00 1,002,608.32 04/29/20212.40008/16/2019 1,007,381.00 1.5683133EKJP2 118
1.721Federal Farm Credit0886-19 1,500,000.00 1,503,277.22 04/29/20212.40009/13/2019 1,511,071.50 1.6973133EKJP2 118
1.455Federal Farm Credit0913-20 1,000,000.00 1,013,681.68 11/15/20213.05002/20/2020 1,025,450.00 1.4353133EJT74 318
1.470Federal Farm Credit0914-20 1,000,000.00 1,002,594.54 11/29/20211.76002/20/2020 1,014,958.00 1.4503133EGL60 332
1.458Federal Farm Credit0916-20 1,000,000.00 1,001,622.55 12/27/20211.62502/20/2020 1,014,924.00 1.4383133ELFR0 360
0.300Federal Farm Credit0925-20 1,500,000.00 1,501,371.69 06/16/20210.50004/15/2020 1,502,715.00 0.2963133ELTP9 166
0.360Federal Farm Credit0930-20 1,500,000.00 1,502,667.59 01/18/20220.53004/15/2020 1,506,666.00 0.3553133ELTN4 382
0.140Federal Farm Credit0945-20 1,500,000.00 1,500,000.00 12/09/20210.14009/17/2020 1,499,860.50 0.1383133EL6P4 342
0.154Federal Farm Credit0952-20A 2,000,000.00 1,999,711.48 04/08/20220.14010/15/2020 1,999,348.44 0.1513133EMCJ9 462
0.154Federal Farm Credit0952-20B 3,000,000.00 2,999,567.22 04/08/20220.14010/15/2020 2,999,022.67 0.1513133EMCJ9 462
1.856Federal Home Loan Bank0791-17 1,135,000.00 1,135,187.89 11/29/20211.87510/13/2017 1,153,155.46 1.8303130AABG2 332
2.523Federal Home Loan Bank0859-19 1,000,000.00 999,802.07 01/15/20212.00003/08/2019 1,000,579.00 2.4893132X0MT5 14
1.620Federal Home Loan Bank0871-19A 1,000,000.00 1,000,250.88 03/12/20211.75008/16/2019 1,003,137.00 1.598313382K69 70
1.620Federal Home Loan Bank0871-19B 1,000,000.00 1,000,250.88 03/12/20211.75008/16/2019 1,003,137.00 1.598313382K69 70
1.544Federal Home Loan Bank0877-19 1,000,000.00 1,001,441.22 06/11/20211.87508/16/2019 1,007,747.00 1.523313379RB7 161
1.734Federal Home Loan Bank0884-19 2,000,000.00 2,004,492.63 06/11/20212.25009/13/2019 2,018,764.00 1.7103130A1W95 161
1.604Federal Home Loan Bank0901-19 1,000,000.00 1,005,233.22 09/10/20212.37511/21/2019 1,015,523.00 1.582313378JP7 252
1.601Federal Home Loan Bank0905-19 1,500,000.00 1,514,167.81 12/10/20212.62511/21/2019 1,535,298.00 1.579313376C94 343
1.475Federal Home Loan Bank0915-20 1,000,000.00 1,010,641.57 12/10/20212.62502/20/2020 1,023,532.00 1.455313376C94 343
0.402Federal Home Loan Bank0931-20A 1,500,000.00 1,530,914.93 02/08/20222.28004/15/2020 1,535,509.50 0.397313376Y74 403
0.402Federal Home Loan Bank0931-20B 1,000,000.00 1,020,609.95 02/08/20222.28004/15/2020 1,023,673.00 0.397313376Y74 403
0.204Federal Home Loan Bank0935-20A 1,000,000.00 1,024,384.15 03/11/20222.25005/15/2020 1,025,178.00 0.201313378CR0 434
0.204Federal Home Loan Bank0935-20B 1,500,000.00 1,536,576.22 03/11/20222.25005/15/2020 1,537,767.00 0.201313378CR0 434
0.128Federal Home Loan Bank0944-20 1,500,000.00 1,500,010.01 09/10/20210.12509/17/2020 1,500,273.46 0.1263130AK5A0 252
0.134Federal Home Loan Bank0947-20 1,500,000.00 1,556,481.86 06/10/20222.75009/17/2020 1,556,148.00 0.1323130AEBM1 525
0.130Federal Home Loan Bank0949-20A 1,000,000.00 999,960.87 10/13/20210.12510/13/2020 1,000,179.00 0.1283130AKCB0 285
0.130Federal Home Loan Bank0949-20B 2,000,000.00 1,999,921.74 10/13/20210.12510/13/2020 2,000,358.00 0.1283130AKCB0 285
0.125Federal Home Loan Bank0956-20 1,500,000.00 1,500,005.21 10/19/20210.12510/20/2020 1,500,279.71 0.1233130AKD86 291
1.571Federal Home Loan Mortgage Co.0876-19 1,000,000.00 1,000,915.89 05/28/20211.80008/16/2019 1,006,806.00 1.5503134G45K0 147
1.440Federal Home Loan Mortgage Co.0917-20 1,000,000.00 1,009,493.41 01/13/20222.37502/20/2020 1,023,177.00 1.4203137EADB2 377
0.360Federal Home Loan Mortgage Co.0929-20A 1,500,000.00 1,531,098.73 01/13/20222.37504/15/2020 1,534,765.50 0.3553137EADB2 377
0.360Federal Home Loan Mortgage Co.0929-20B 1,000,000.00 1,020,732.48 01/13/20222.37504/15/2020 1,023,177.00 0.3553137EADB2 377
0.091Federal Home Loan Mortgage Co.0955-20 1,500,000.00 1,501,220.20 07/25/20220.12510/15/2020 1,499,960.58 0.0903137EAET2 570
0.360Federal Home Loan Mortgage Co.0960-20 1,000,000.00 1,000,080.00 05/15/20240.36011/20/2020 1,000,738.00 0.3553134GXBD5 1,230
0.350Federal Home Loan Mortgage Co.0961-20 1,000,000.00 1,000,495.83 03/29/20240.35011/20/2020 1,001,192.83 0.3453134GWXC5 1,183
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PM2) 7.3.0
YTM
365
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2020-2021
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
0.240Federal Nat'l Mtg. Assoc.0927-20 1,500,000.00 1,509,487.78 08/17/20211.25004/15/2020 1,510,662.00 0.2373135G0N82 228
0.319Federal Nat'l Mtg. Assoc.0928-20 1,500,000.00 1,512,108.72 10/07/20211.37504/15/2020 1,514,472.00 0.3143135G0Q89 279
50,453,068.44 0.73850,636,701.1550,135,000.0051,775,306.66Subtotal and Average 0.748 377
Federal Agency Disc. -Amortizing
0.268Federal Home Loan Bank0923-20 1,500,000.00 1,499,545.00 02/12/20210.26004/15/2020 1,499,886.00 0.264313385BU9 42
0.268Federal Home Loan Bank0924-20 1,500,000.00 1,499,393.33 02/26/20210.26004/15/2020 1,499,845.50 0.264313385CJ3 56
2,998,938.33 0.2642,999,731.503,000,000.002,998,613.34Subtotal and Average 0.268 49
Treasury Coupon Securities
1.627U.S. Treasury0769-17 2,000,000.00 1,998,002.66 05/31/20211.37504/20/2017 2,010,000.00 1.605912828R77 150
2.963U.S. Treasury0835-18 2,500,000.00 2,463,864.43 05/31/20221.87510/15/2018 2,561,327.50 2.923912828XD7 515
2.964U.S. Treasury0836-18 2,500,000.00 2,459,687.69 05/31/20221.75010/15/2018 2,557,032.50 2.923912828XR6 515
2.459U.S. Treasury0860-19 3,000,000.00 2,943,030.68 05/31/20231.62503/08/2019 3,106,875.00 2.426912828R69 880
1.615U.S. Treasury0870-19 1,000,000.00 1,000,144.59 01/15/20212.00008/16/2019 1,000,469.00 1.5939128283Q1 14
1.600U.S. Treasury0872-19A 1,500,000.00 1,498,741.54 03/31/20211.25008/16/2019 1,503,984.00 1.578912828Q37 89
1.600U.S. Treasury0872-19B 1,000,000.00 999,161.03 03/31/20211.25008/16/2019 1,002,656.00 1.578912828Q37 89
1.580U.S. Treasury0873-19 1,000,000.00 1,002,223.68 04/15/20212.37508/16/2019 1,006,250.00 1.5589128284G2 104
1.772U.S. Treasury0883-19 1,000,000.00 999,680.40 01/31/20211.37509/13/2019 1,000,938.00 1.747912828N89 30
1.719U.S. Treasury0887-19 1,000,000.00 997,127.48 06/30/20211.12509/13/2019 1,005,000.00 1.695912828S27 180
1.711U.S. Treasury0888-19 1,000,000.00 1,004,779.19 07/15/20212.62509/13/2019 1,013,438.00 1.688912828Y20 195
1.540U.S. Treasury0893-19 6,000,000.00 6,169,534.97 05/31/20232.75011/04/2019 6,375,000.00 1.5199128284S6 880
1.600U.S. Treasury0899-19 1,000,000.00 1,006,990.65 08/15/20212.75011/21/2019 1,016,094.00 1.5789128284W7 226
1.602U.S. Treasury0900-19 1,000,000.00 999,332.54 08/31/20211.50011/21/2019 1,008,906.00 1.580912828YC8 242
1.594U.S. Treasury0902-19 1,000,000.00 996,574.96 09/30/20211.12511/21/2019 1,007,656.00 1.572912828T34 272
1.600U.S. Treasury0903-19 1,000,000.00 1,009,821.69 10/15/20212.87511/21/2019 1,021,406.00 1.5789128285F3 287
1.586U.S. Treasury0904-19 1,500,000.00 1,516,499.68 11/15/20212.87511/21/2019 1,535,625.00 1.5649128285L0 318
1.496U.S. Treasury0909-20 1,500,000.00 1,500,285.87 01/15/20212.00002/20/2020 1,500,703.50 1.4759128283Q1 14
1.480U.S. Treasury0910-20 1,500,000.00 1,503,718.75 04/30/20212.25002/20/2020 1,510,312.50 1.459912828WG1 119
1.481U.S. Treasury0911-20 4,000,000.00 4,008,407.73 05/31/20212.00002/20/2020 4,030,624.00 1.460912828WN6 150
1.474U.S. Treasury0912-20 1,500,000.00 1,507,692.57 06/15/20212.62502/20/2020 1,516,875.00 1.4549128284T4 165
1.441U.S. Treasury0918-20 1,000,000.00 1,011,089.72 10/15/20212.87502/20/2020 1,021,406.00 1.4219128285F3 287
0.122U.S. Treasury0933-20 1,500,000.00 1,507,416.17 06/30/20211.12505/15/2020 1,507,500.00 0.120912828S27 180
0.160U.S. Treasury0934-20A 1,000,000.00 1,019,858.44 02/28/20221.87505/15/2020 1,020,313.00 0.158912828W55 423
0.160U.S. Treasury0934-20B 1,500,000.00 1,529,787.67 02/28/20221.87505/15/2020 1,530,469.50 0.158912828W55 423
0.175U.S. Treasury0937-20A 1,000,000.00 1,002,480.00 03/31/20220.37505/19/2020 1,003,125.00 0.173912828ZG8 454
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PM2) 7.3.0
YTM
365
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2020
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2020-2021
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Treasury Coupon Securities
0.175U.S. Treasury0937-20B 1,500,000.00 1,503,720.00 03/31/20220.37505/19/2020 1,504,687.50 0.173912828ZG8 454
0.101U.S. Treasury0939-20 4,000,000.00 4,031,232.56 05/31/20212.00009/15/2020 4,030,624.00 0.100912828WN6 150
0.122U.S. Treasury0943-20 1,500,000.00 1,511,136.91 06/30/20211.62509/17/2020 1,511,016.00 0.1209128287A2 180
0.133U.S. Treasury0946-20 1,500,000.00 1,504,512.77 03/31/20220.37509/17/2020 1,504,687.50 0.131912828ZG8 454
0.134U.S. Treasury0953-20 1,000,000.00 1,023,111.38 04/30/20221.87510/15/2020 1,023,125.00 0.132912828X47 484
0.134U.S. Treasury0954-20 1,500,000.00 1,543,746.57 07/15/20221.75010/15/2020 1,543,828.50 0.1329128287C8 560
0.146U.S. Treasury0957-20 1,500,000.00 1,499,654.80 04/30/20220.12511/16/2020 1,500,316.87 0.144912828ZM5 484
0.150U.S. Treasury0958-20 1,500,000.00 1,534,808.85 06/15/20221.75011/16/2020 1,535,157.00 0.1489128286Y1 530
0.156U.S. Treasury0959-20 1,500,000.00 1,538,303.63 08/15/20221.50011/16/2020 1,538,968.14 0.154912828YA2 591
0.105U.S. Treasury0963-20 1,000,000.00 1,025,463.19 04/30/20221.87512/08/2020 1,025,093.23 0.104912828X47 484
0.117U.S. Treasury0964-20 1,000,000.00 1,000,142.13 05/31/20220.12512/08/2020 1,000,183.47 0.115912828ZR4 515
0.120U.S. Treasury0965-20 1,000,000.00 1,023,658.66 06/15/20221.75012/08/2020 1,023,438.00 0.1189128286Y1 530
0.121U.S. Treasury0966-20 1,000,000.00 1,000,067.05 06/30/20220.12512/08/2020 1,000,000.00 0.119912828ZX1 545
0.091U.S. Treasury0967-20 1,000,000.00 1,032,752.42 07/15/20221.75012/15/2020 1,032,119.82 0.0909128287C8 560
0.100U.S. Treasury0968-20 1,000,000.00 1,000,853.88 07/31/20220.12512/15/2020 1,000,865.35 0.09991282CAC5 576
0.107U.S. Treasury0969-20 1,500,000.00 1,501,005.01 08/31/20220.12512/15/2020 1,501,017.03 0.10591282CAG6 607
0.104U.S. Treasury0970-20 1,500,000.00 1,541,245.87 09/15/20221.50012/15/2020 1,542,218.58 0.103912828YF1 622
68,471,350.46 1.06269,191,331.4968,000,000.0066,711,989.33Subtotal and Average 1.077 401
Treasury Discounts -Amortizing
0.062U.S. Treasury0950-20 1,000,000.00 999,989.88 01/07/20210.06110/13/2020 999,997.00 0.0629127963T4 6
999,989.88 0.062999,997.001,000,000.00999,964.59Subtotal and Average 0.062 6
1.120166,321,960.27 164,560,621.09 1.136 371166,245,357.23 165,340,931.52Total and Average
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PM2) 7.3.0
Page 1
Par Value
Stated
Rate
December 31, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2020-2021
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Certificates of Deposit
BT13017497 1,000,000.00 1,000,000.002.490 02/15/202113017497 02/15 - At Maturity04/16/2019 1,000,000.002.4902.456
BT13444568 1,000,000.00 1,000,000.002.490 02/26/202113444568 02/26 - At Maturity04/16/2019 1,000,000.002.4902.456
BT13487203 1,000,000.00 1,000,000.001.670 07/30/202113487203 07/30 - At Maturity10/15/2019 1,000,000.001.6701.647
BT13716374 2,500,000.00 2,500,000.001.690 06/01/202113716374 06/01 - At Maturity10/15/2019 2,500,000.001.6901.667
BT13945546 1,000,000.00 1,000,000.001.720 01/29/202113945546 01/29 - At Maturity10/15/2019 1,000,000.001.7201.696
FN50941 1,000,000.00 1,000,000.001.690 08/13/202150941 08/13 - At Maturity10/16/2019 1,000,000.001.6901.667
FN50942 1,500,000.00 1,500,000.001.690 12/15/202150942 12/15 - At Maturity10/16/2019 1,500,000.001.6901.667
FN50971 1,000,000.00 1,000,000.001.590 01/30/202150971 01/30 - At Maturity11/21/2019 1,000,000.001.5901.568
FN50972 1,000,000.00 1,000,000.001.590 07/30/202150972 07/30 - At Maturity11/21/2019 1,000,000.001.5901.568
GWB144303455 4,000,000.00 4,000,000.002.660 06/01/2022144303455 06/01 - At Maturity04/16/2019 4,000,000.002.6602.624
USB433071437 4,000,000.00 4,000,000.002.700 06/01/2021433071437 06/01 - 12/0104/24/2018 4,000,000.002.7002.663
USB433071659 6,000,000.00 6,000,000.002.990 06/01/2022433071659 06/01 - 12/0105/24/2018 6,000,000.002.9902.949
USB795014295 3,000,000.00 3,000,000.001.710 06/01/2022795014295 12/01 - 06/0110/16/2019 3,000,000.001.7101.687
USB795014296 5,000,000.00 5,000,000.001.780 06/01/2023795014296 12/01 - 06/0110/16/2019 5,000,000.001.7801.756
33,000,000.00Certificates of Deposit Totals 33,000,000.000.002.19433,000,000.00 2.225
Money Market
GWB4531558874B 292,522.66 292,522.660.300SYS4531558874B 08/01 - Monthly 292,522.660.3000.296
292,522.66Money Market Totals 292,522.660.000.296292,522.66 0.300
Passbook/Checking Accounts
WF6952311634B 133,098.43 133,098.430.150SYS6952311634B 08/01 - Monthly 133,098.430.1500.148
133,098.43Passbook/Checking Accounts Totals 133,098.430.000.148133,098.43 0.150
Commercial Paper Disc. -Amortizing
BARCAP0942-20 1,500,000.00 1,499,475.000.210 03/02/202106945LQ27 03/02 - At Maturity09/17/2020 1,498,547.510.2130.210
BTMUFJ0938-20A 1,000,000.00 999,205.550.200 05/24/202162479LSQ9 05/24 - At Maturity08/31/2020 998,522.220.2050.202
BTMUFJ0938-20B 1,000,000.00 999,205.550.200 05/24/202162479LSQ9 05/24 - At Maturity08/31/2020 998,522.220.2050.202
BTMUFJ0938-20C 1,000,000.00 999,205.560.200 05/24/202162479LSQ9 05/24 - At Maturity08/31/2020 998,522.230.2050.202
LBCMNY0948-20A 1,000,000.00 998,843.610.230 07/01/202153948AU17 07/01 - At Maturity10/13/2020 998,332.500.2370.233
LBCMNY0948-20B 1,000,000.00 998,843.610.230 07/01/202153948AU17 07/01 - At Maturity10/13/2020 998,332.500.2370.233
LBCMNY0948-20C 1,000,000.00 998,843.610.230 07/01/202153948AU17 07/01 - At Maturity10/13/2020 998,332.500.2370.233
LBCMNY0951-20 1,500,000.00 1,498,340.830.220 07/01/202153948AU17 07/01 - At Maturity10/15/2020 1,497,625.830.2260.223
8,991,963.32Commercial Paper Disc. -Amortizing Totals 8,986,737.510.000.2179,000,000.00 0.220
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PMS) 7.3.0
Report Ver. 7.3.5
Page 2
Par Value
Stated
Rate
December 31, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2020-2021
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FAMCA0962-20 1,000,000.00 1,000,000.000.600 11/20/202531422B3F5 05/20 - 11/2011/20/2020 1,000,000.000.6000.592
FFCB0874-19 1,000,000.00 1,002,608.322.400 04/29/20213133EKJP2 10/29 - 04/29 Received08/16/2019 1,013,550.001.5901.568
FFCB0886-19 1,500,000.00 1,503,277.222.400 04/29/20213133EKJP2 10/29 - 04/29 Received09/13/2019 1,516,275.001.7211.697
FFCB0913-20 1,000,000.00 1,013,681.683.050 11/15/20213133EJT74 05/15 - 11/15 Received02/20/2020 1,027,232.641.4551.435
FFCB0914-20 1,000,000.00 1,002,594.541.760 11/29/20213133EGL60 05/29 - 11/29 Received02/20/2020 1,005,054.611.4701.450
FFCB0916-20 1,000,000.00 1,001,622.551.625 12/27/20213133ELFR0 06/27 - 12/27 Received02/20/2020 1,003,040.001.4581.438
FFCB0925-20 1,500,000.00 1,501,371.690.500 06/16/20213133ELTP9 06/16 - 12/16 Received04/15/2020 1,503,499.890.3000.296
FFCB0930-20 1,500,000.00 1,502,667.590.530 01/18/20223133ELTN4 07/18 - 01/18 Received04/15/2020 1,504,479.000.3600.355
FFCB0945-20 1,500,000.00 1,500,000.000.140 12/09/20213133EL6P4 12/09 - 06/09 Received09/17/2020 1,500,000.000.1400.138
FFCB0952-20A 2,000,000.00 1,999,711.480.140 04/08/20223133EMCJ9 04/08 - 10/08 54.4410/15/2020 1,999,600.000.1540.151
FFCB0952-20B 3,000,000.00 2,999,567.220.140 04/08/20223133EMCJ9 04/08 - 10/08 81.6710/15/2020 2,999,400.000.1540.151
FHLB0791-17 1,135,000.00 1,135,187.891.875 11/29/20213130AABG2 11/29 - 05/29 Received10/13/2017 1,135,851.251.8561.830
FHLB0859-19 1,000,000.00 999,802.072.000 01/15/20213132X0MT5 07/15 - 01/15 Received03/08/2019 990,570.002.5232.489
FHLB0871-19A 1,000,000.00 1,000,250.881.750 03/12/2021313382K69 09/12 - 03/12 Received08/16/2019 1,002,000.001.6201.598
FHLB0871-19B 1,000,000.00 1,000,250.881.750 03/12/2021313382K69 09/12 - 03/12 Received08/16/2019 1,002,000.001.6201.598
FHLB0877-19 1,000,000.00 1,001,441.221.875 06/11/2021313379RB7 12/11 - 06/11 Received08/16/2019 1,005,900.001.5441.523
FHLB0884-19 2,000,000.00 2,004,492.632.250 06/11/20213130A1W95 12/11 - 06/11 Received09/13/2019 2,017,633.561.7341.710
FHLB0901-19 1,000,000.00 1,005,233.222.375 09/10/2021313378JP7 03/10 - 09/10 Received11/21/2019 1,013,640.001.6041.582
FHLB0905-19 1,500,000.00 1,514,167.812.625 12/10/2021313376C94 12/10 - 06/10 Received11/21/2019 1,530,885.001.6011.579
FHLB0915-20 1,000,000.00 1,010,641.572.625 12/10/2021313376C94 06/10 - 12/10 Received02/20/2020 1,020,404.191.4751.455
FHLB0931-20A 1,500,000.00 1,530,914.932.280 02/08/2022313376Y74 08/08 - 02/08 Received04/15/2020 1,550,850.000.4020.397
FHLB0931-20B 1,000,000.00 1,020,609.952.280 02/08/2022313376Y74 08/08 - 02/08 Received04/15/2020 1,033,900.000.4020.397
FHLB0935-20A 1,000,000.00 1,024,384.152.250 03/11/2022313378CR0 09/11 - 03/11 Received05/15/2020 1,037,200.000.2040.201
FHLB0935-20B 1,500,000.00 1,536,576.222.250 03/11/2022313378CR0 09/11 - 03/11 Received05/15/2020 1,555,800.000.2040.201
FHLB0944-20 1,500,000.00 1,500,010.010.125 09/10/20213130AK5A0 03/10 - 09/10 36.4609/17/2020 1,499,962.500.1280.126
FHLB0947-20 1,500,000.00 1,556,481.862.750 06/10/20223130AEBM1 12/10 - 06/10 Received09/17/2020 1,567,800.000.1340.132
FHLB0949-20A 1,000,000.00 999,960.870.125 10/13/20213130AKCB0 04/13 - 10/1310/13/2020 999,950.050.1300.128
FHLB0949-20B 2,000,000.00 1,999,921.740.125 10/13/20213130AKCB0 04/13 - 10/1310/13/2020 1,999,900.100.1300.128
FHLB0956-20 1,500,000.00 1,500,005.210.125 10/19/20213130AKD86 04/19 - 10/19 5.2110/20/2020 1,500,000.000.1250.123
FHLMC0876-19 1,000,000.00 1,000,915.891.800 05/28/20213134G45K0 11/28 - 05/28 Received08/16/2019 1,004,000.001.5711.550
FHLMC0917-20 1,000,000.00 1,009,493.412.375 01/13/20223137EADB2 07/13 - 01/13 Received02/20/2020 1,017,430.111.4401.420
FHLMC0929-20A 1,500,000.00 1,531,098.732.375 01/13/20223137EADB2 07/13 - 01/13 Received04/15/2020 1,552,500.000.3600.355
FHLMC0929-20B 1,000,000.00 1,020,732.482.375 01/13/20223137EADB2 07/13 - 01/13 Received04/15/2020 1,035,000.000.3600.355
FHLMC0955-20 1,500,000.00 1,501,220.200.125 07/25/20223137EAET2 01/25 - 07/25 427.0810/15/2020 1,500,900.000.0910.090
FHLMC0960-20 1,000,000.00 1,000,080.000.360 05/15/20243134GXBD5 05/15 - 11/15 80.0011/20/2020 1,000,000.000.3600.355
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PMS) 7.3.0
Page 3
Par Value
Stated
Rate
December 31, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2020-2021
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FHLMC0961-20 1,000,000.00 1,000,495.830.350 03/29/20243134GWXC5 03/29 - 09/29 495.8311/20/2020 1,000,000.000.3500.345
FNMA0927-20 1,500,000.00 1,509,487.781.250 08/17/20213135G0N82 08/17 - 02/17 Received04/15/2020 1,520,235.000.2400.237
FNMA0928-20 1,500,000.00 1,512,108.721.375 10/07/20213135G0Q89 10/07 - 04/07 Received04/15/2020 1,523,340.000.3190.314
50,453,068.44Federal Agency Coupon Securities Totals 50,689,782.901,180.690.73850,135,000.00 0.748
Federal Agency Disc. -Amortizing
FHLB0923-20 1,500,000.00 1,499,545.000.260 02/12/2021313385BU9 02/12 - At Maturity04/15/2020 1,496,717.510.2680.264
FHLB0924-20 1,500,000.00 1,499,393.330.260 02/26/2021313385CJ3 02/26 - At Maturity04/15/2020 1,496,565.840.2680.264
2,998,938.33Federal Agency Disc. -Amortizing Totals 2,993,283.350.000.2643,000,000.00 0.268
Treasury Coupon Securities
US TRE0769-17 2,000,000.00 1,998,002.661.375 05/31/2021912828R77 05/31 - 11/30 Received04/20/2017 1,980,000.001.6271.605
US TRE0835-18 2,500,000.00 2,463,864.431.875 05/31/2022912828XD7 11/30 - 05/31 Received10/15/2018 2,407,100.002.9632.923
US TRE0836-18 2,500,000.00 2,459,687.691.750 05/31/2022912828XR6 11/30 - 05/31 Received10/15/2018 2,396,362.132.9642.923
US TRE0860-19 3,000,000.00 2,943,030.681.625 05/31/2023912828R69 05/31 - 11/30 Received03/08/2019 2,899,980.002.4592.426
US TRE0870-19 1,000,000.00 1,000,144.592.000 01/15/20219128283Q1 01/15 - 07/15 Received08/16/2019 1,005,350.001.6151.593
US TRE0872-19A 1,500,000.00 1,498,741.541.250 03/31/2021912828Q37 09/30 - 03/31 Received08/16/2019 1,491,615.001.6001.578
US TRE0872-19B 1,000,000.00 999,161.031.250 03/31/2021912828Q37 09/30 - 03/31 Received08/16/2019 994,410.001.6001.578
US TRE0873-19 1,000,000.00 1,002,223.682.375 04/15/20219128284G2 10/15 - 04/15 Received08/16/2019 1,013,000.001.5801.558
US TRE0883-19 1,000,000.00 999,680.401.375 01/31/2021912828N89 01/31 - 07/31 Received09/13/2019 994,609.381.7721.747
US TRE0887-19 1,000,000.00 997,127.481.125 06/30/2021912828S27 12/31 - 06/30 Received09/13/2019 989,531.251.7191.695
US TRE0888-19 1,000,000.00 1,004,779.192.625 07/15/2021912828Y20 01/15 - 07/15 Received09/13/2019 1,016,445.311.7111.688
US TRE0893-19 6,000,000.00 6,169,534.972.750 05/31/20239128284S6 11/30 - 05/31 Received11/04/2019 6,251,220.001.5401.519
US TRE0899-19 1,000,000.00 1,006,990.652.750 08/15/20219128284W7 02/15 - 08/15 Received11/21/2019 1,019,580.001.6001.578
US TRE0900-19 1,000,000.00 999,332.541.500 08/31/2021912828YC8 02/29 - 08/31 Received11/21/2019 998,210.001.6021.580
US TRE0902-19 1,000,000.00 996,574.961.125 09/30/2021912828T34 03/31 - 09/30 Received11/21/2019 991,450.001.5941.572
US TRE0903-19 1,000,000.00 1,009,821.692.875 10/15/20219128285F3 04/15 - 10/15 Received11/21/2019 1,023,750.001.6001.578
US TRE0904-19 1,500,000.00 1,516,499.682.875 11/15/20219128285L0 05/15 - 11/15 Received11/21/2019 1,537,617.191.5861.564
US TRE0909-20 1,500,000.00 1,500,285.872.000 01/15/20219128283Q1 07/15 - 01/15 Received02/20/2020 1,506,738.281.4961.475
US TRE0910-20 1,500,000.00 1,503,718.752.250 04/30/2021912828WG1 04/30 - 10/31 Received02/20/2020 1,513,593.751.4801.459
US TRE0911-20 4,000,000.00 4,008,407.732.000 05/31/2021912828WN6 05/31 - 11/30 Received02/20/2020 4,026,120.001.4811.460
US TRE0912-20 1,500,000.00 1,507,692.572.625 06/15/20219128284T4 06/15 - 12/15 Received02/20/2020 1,522,425.001.4741.454
US TRE0918-20 1,000,000.00 1,011,089.722.875 10/15/20219128285F3 04/15 - 10/15 Received02/20/2020 1,023,300.001.4411.421
US TRE0933-20 1,500,000.00 1,507,416.171.125 06/30/2021912828S27 06/30 - 12/31 Received05/15/2020 1,516,933.590.1220.120
US TRE0934-20A 1,000,000.00 1,019,858.441.875 02/28/2022912828W55 08/31 - 02/28 Received05/15/2020 1,030,703.120.1600.158
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PMS) 7.3.0
Page 4
Par Value
Stated
Rate
December 31, 2020
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2020-2021
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Treasury Coupon Securities
US TRE0934-20B 1,500,000.00 1,529,787.671.875 02/28/2022912828W55 08/31 - 02/28 Received05/15/2020 1,546,054.690.1600.158
US TRE0937-20A 1,000,000.00 1,002,480.000.375 03/31/2022912828ZG8 09/30 - 03/31 Received05/19/2020 1,003,720.000.1750.173
US TRE0937-20B 1,500,000.00 1,503,720.000.375 03/31/2022912828ZG8 09/30 - 03/31 Received05/19/2020 1,505,580.000.1750.173
US TRE0939-20 4,000,000.00 4,031,232.562.000 05/31/2021912828WN6 11/30 - 05/31 Received09/15/2020 4,053,720.000.1010.100
US TRE0943-20 1,500,000.00 1,511,136.911.625 06/30/20219128287A2 12/31 - 06/30 Received09/17/2020 1,517,695.310.1220.120
US TRE0946-20 1,500,000.00 1,504,512.770.375 03/31/2022912828ZG8 09/30 - 03/31 Received09/17/2020 1,505,566.410.1330.131
US TRE0953-20 1,000,000.00 1,023,111.381.875 04/30/2022912828X47 10/31 - 04/30 Received10/15/2020 1,026,835.940.1340.132
US TRE0954-20 1,500,000.00 1,543,746.571.750 07/15/20229128287C8 01/15 - 07/15 6,562.5010/15/2020 1,542,363.280.1340.132
US TRE0957-20 1,500,000.00 1,499,654.800.125 04/30/2022912828ZM5 04/30 - 10/31 82.8711/16/2020 1,499,531.250.1460.144
US TRE0958-20 1,500,000.00 1,534,808.851.750 06/15/20229128286Y1 12/15 - 06/15 Received11/16/2020 1,537,830.000.1500.148
US TRE0959-20 1,500,000.00 1,538,303.631.500 08/15/2022912828YA2 02/15 - 08/15 5,686.1411/16/2020 1,535,156.250.1560.154
US TRE0963-20 1,000,000.00 1,025,463.191.875 04/30/2022912828X47 04/30 - 10/31 1,968.2312/08/2020 1,024,660.000.1050.104
US TRE0964-20 1,000,000.00 1,000,142.130.125 05/31/2022912828ZR4 05/31 - 11/30 27.4712/08/2020 1,000,120.000.1170.115
US TRE0965-20 1,000,000.00 1,023,658.661.750 06/15/20229128286Y1 12/15 - 06/15 Received12/08/2020 1,024,730.000.1200.118
US TRE0966-20 1,000,000.00 1,000,067.050.125 06/30/2022912828ZX1 12/31 - 06/30 Received12/08/2020 1,000,070.000.1210.119
US TRE0967-20 1,000,000.00 1,032,752.421.750 07/15/20229128287C8 01/15 - 07/15 7,275.8212/15/2020 1,026,250.000.0910.090
US TRE0968-20 1,000,000.00 1,000,853.880.125 07/31/202291282CAC5 01/31 - 07/31 465.3512/15/2020 1,000,400.000.1000.099
US TRE0969-20 1,500,000.00 1,501,005.010.125 08/31/202291282CAG6 02/28 - 08/31 549.0312/15/2020 1,500,468.750.1070.105
US TRE0970-20 1,500,000.00 1,541,245.871.500 09/15/2022912828YF1 03/15 - 09/15 5,656.0812/15/2020 1,536,562.500.1040.103
68,471,350.46Treasury Coupon Securities Totals 68,537,358.3828,273.491.06268,000,000.00 1.077
Treasury Discounts -Amortizing
US TRE0950-20 1,000,000.00 999,989.880.061 01/07/20219127963T4 01/07 - At Maturity10/13/2020 999,855.000.0620.062
999,989.88Treasury Discounts -Amortizing Totals 999,855.000.000.0621,000,000.00 0.062
165,340,931.52Investment Totals 165,632,638.2329,454.18164,560,621.09 1.120 1.136
Portfolio 2021
AC
Run Date: 01/11/2021 - 16:32 PM (PRF_PMS) 7.3.0
For Quarter Ending December 31, 2020
17.27%
38.05%
44.68%
Portfolio by Asset Class
Cash and Equivalents
Long Term
Short Term
For Quarter Ending December 31, 2020
3.95%0.91%1.82%9.72%
15.88%
4.86%2.73%
1.82%
2.61%
2.73%
41.93%
10.94%
0.08%
Par Value by Issuer Graph
BT
BRKLY
BTMSB
FFCB
FHLB
FHLMC
FNB
FNMA
GWB
LBCMNY
UST
USB
WF
For Quarter Ending December 31, 2020
0.18%0.08%
19.96%
5.44%
30.51%1.81%
42.02%
Book Value By Investment Type
Money Market
Passbook/Checking Accounts
Certificate of Deposit
Commercial Paper
Federal Agency Coupon Securities
Federal Agency Disc.-Amortizing
Treasury Coupon Securities
For Quarter Ending December 31, 2020
0.00
0.50
1.00
1.50
2.00
2.50
Investment Yield by Type
1
ITEM # __11___
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: REQUEST FROM AMES TOWN AND GOWN CHAMBER MUSIC
ASSOCIATION TO AMEND AND EXTEND 2021 COTA SPRING
SPECIAL PROJECT GRANT CONTRACT
BACKGROUND:
The Commission on the Arts (COTA) provides funding for arts organizations to conduct
special projects through two grant processes each year. For the period between
January 1 and June 30, 2021, Ames Town and Gown Chamber Music Association was
awarded a contract in the amount of $570 to support a lecture on the music of
Beethoven.
On December 29, Ames Town and Gown notified City staff that due to the COVID-19
pandemic, the Ames Town and Gown board has elected to not hold events during the
remainder of the 2020-21 season. The organization still plans to hold an outreach event
sometime in the time period between July 2021 and June 2022. In addition, it is likely
that the event will not focus on Beethoven as originally planned. These revisions to
the planned event are both outside the scope and the expiration date listed in the
contract, and therefore, Ames Town and Gown would forfeit the funding awarded
to this project without action from the City Council.
On January 4, COTA reviewed Ames Town and Gown’s request and recommended that
the City Council authorize an extension of the contract to allow the funding to be
accessed by the organization. COTA was also supportive of expanding the possible use
of the funds beyond Beethoven specifically, to allow the organization to access its
funds.
An amendment to the contract has been prepared and signed by the organization.
In order to accomplish the request, the approved funding must be carried over
from the current FY 2020/21 fiscal year into FY 2021/22.
2
ALTERNATIVES:
1. A. Approve an amendment to Ames Town and Gown Chamber Music
Association’s Spring 2021 Special Project Grant for the lecture event,
expanding the potential use of the contract funds, and changing the contract
term to July 1, 2021 through June 30, 2022.
B. Approve a carryover in the amount of $570 from the current FY 2020/21
Budget to FY 2021/22 for this activity.
2. Do not approve the request and allow the contract to expire on June 30, 2021,
without funds being drawn down.
CITY MANAGER’S RECOMMENDED ACTION:
Ames Town and Gown has requested a change in its COTA Special Project Grant to
allow for a different lecture event to take place next fiscal year. Approving the contract
amendment allows the organization to access the approved funding. COTA has
discussed this situation and recommends the approval of the request.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 A & B, as described above.
Page 1 of 2
AMENDMENT TO
CONTRACT FOR ARTS FUNDING
THIS AMENDMENT, made and entered into ________________, 2021, to an Agreement
by and between the CITY OF AMES, IOWA, a municipal corporation organized and
existing pursuant to the laws of the State of Iowa (hereinafter sometimes called "City")
and Ames Town and Gown Chamber Music Association (hereinafter called
"Provider"); for funding of said Provider up to and including $570.00;
WITNESSETHS THAT:
WHEREAS, the City of Ames has, by its City Council acting in open and regular session,
and through the Commission on the Arts, entered into an Agreement with the Provider for
the purpose of presenting a public lecture on the music of Beethoven; and
WHEREAS, the duration of the Agreement for these services is from January 1, 2021
through June 30, 2021; and
WHEREAS, Provider has requested a modification of the scope of services and an
extension of the term of the Agreement due to the COVID-19 pandemic;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I: AMENDMENT TO SCOPE OF SERVICES
Article II (Scope of Services). Of the Agreement is hereby superseded by the following
paragraph:
The provider shall use the funds for the following activities:
Present a public lecture on piano music.
II: AMENDMENT TO DURATION
Article VI (Duration), of the Agreement is hereby superseded by the following paragraph:
This Agreement shall be in full force and effect from and after July 1, 2021 through June
30, 2022, or, until terminated by resolution of the City Council of the City of Ames, Iowa.
The City Council may terminate this Agreement prior to June 30, 2022, by giving written
notice to the Provider at least sixty (60) days before the effective date of such termination.
From and after the effective date of termination, no further disbursement under this
Page 2 of 2
Agreement shall be made by the City. Any money disbursed to the Provider and
unencumbered or unspent as of the effective date of termination, shall be repaid to the
City.
III: REMAINING TERMS OF AGREEMENT
The remaining terms of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set
their hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY______________________________ __________________________________
John Haila, Mayor Diane Voss, City Clerk
Ames Town and Gown Chamber Music Association
BY______________________________
Authorized Representative
Print Name:
_________________________________
1
ITEM # ____12___
DATE 01-26-21
COUNCIL ACTION FORM
SUBJECT: REQUEST TO MODIFY FY 2020/21 ASSET CONTRACT WITH
HEARTLAND SENIOR SERVICES DUE TO COVID-19
BACKGROUND:
Heartland Senior Services (HSS) is requesting the City to modify its FY 2020/21 ASSET
contract allocation by redirecting $25,134 from Congregate Meals to Home Delivered
Meals. HSS closed the Congregate Meal site in Ames last March due to the COVID-19
pandemic and doesn’t anticipate reopening until fall 2021. In the meantime, HSS has
seen a 60% increase in meals per day going from 125 meals to 200 meals. Many of the
clients who typically attended the Congregate Meal site opted to receive Home
Delivered Meals in order to maintain health and safety, yet still meet their nutritional
needs. Additionally, HSS has exhausted their FY 2020/21 City allocation for Home
Delivered Meals.
The revised allocations appear in the table below:
Service Original Allocation Change Revised Allocation
ALTERNATIVES:
1. Approve the request to modify the City’s FY 2020/21 ASSET allocation by
redirecting $25,134 from Congregate Meals to Home Delivered Meals.
2. Do not approve the request.
CITY MANAGER’S RECOMMENDED ACTION:
During the COVID-19 pandemic, HSS has proactively adjusted their nutrition services
by closing the Congregate Meal site and meeting the demand for Home Delivered
Meals. The re-allocation of City funding will provide needed support for these efforts as
the pandemic continues.
2
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the request to modify the City’s FY 2020/21
contract with Heartland Senior Services as described above.
HSS Mission: Heartland Senior Services of Story County offers life–enriching
opportunities for older adults and provides support for their families and caregivers.
205 S. Walnut Avenue, Ames, IA 50010
(515) 233-2906 (office)
(515) 231-4354 (cell)
ncarroll@hsservicesia.com
January 19, 2021
Honorable Mayor John Haila and City Council Members:
On behalf of our Board of Directors, I respectfully request that the City transfer $25,134
in FY20/21 ASSET funding from Congregate Meals to Meals on Wheels.
This request is being made in response to the pandemic. Specifically, since mid -March
2020 Meals on Wheels has increased from approximately 125 to 200 meals per day (60%
increase). The majority of seniors that were attending Congregate Meals started receiving
Meals on Wheels almost immediately upon us closing our building last spring.
Moreover, since we serve the most vulnerable population related to the pandemic, we do
not anticipate reopening our building for Congregate Meals until perhaps the fall of 2021
(FY21/22).
Thank you for considering this request. If you need additional information, please contact
me.
Sincerely,
Nancy
Nancy Carroll
Executive Director
1
ITEM # 13
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: AMES MAIN STREET REQUESTS FOR MUSIC WALK
BACKGROUND:
Ames Main Street (AMS) is planning to host its annual Music Walk event on Thursday, April
29 from 5:00 p.m. to 8:00 p.m. In addition to the traditional arrangements for Music Walk,
AMS will be working with Downtown food establishments to set up outdoor seating areas
inside metered parking stalls adjacent to the establishments. AMS staff has made the
following requests of the City Council to help facilitate the Music Walk festivities on April 29:
• Blanket Temporary Obstruction Permit for the Central Business District sidewalks
and Blanket Vending License for the Central Business District from 3:00 p.m. to 9:00
p.m.
• Waiver of fee for Blanket Vending License ($50 loss to City Clerk’s Office)
• Use of City-owned electrical outlets and waiver of costs from 3:00 to 9:00 p.m.
(approximately $5 loss to Electric Fund)
Ames Main Street is also requesting a closure of 10 metered parking spaces in the
Downtown from 3:00 p.m. to 9:00 p.m. to provide space for vendors, and to waive parking
meter fees and enforcement (Loss of $12.50 to Parking Fund). The Council’s policy
regarding parking waivers is to consider requests such as this one on a case-by-case
basis, as opposed to requiring reimbursement for lost parking revenue. Lost parking
revenue is only required to be reimbursed under this policy when the parking waiver is
District-wide.
City staff has not evaluated this event against the COVID-19 criteria that were used
throughout most of 2020 to evaluate special events. It may be difficult to do so, given
the uncertainty about the state of public health measures several months from now.
If the City Council feels a review should happen as the event approaches, the City
Council could at that time direct staff to place it on an agenda to be modified or
canceled.
ALTERNATIVES:
1. Approve the Music Walk requests as submitted by AMS.
2. Approve the Music Walk requests as submitted by AMS, but require reimbursement
for the parking meter fees, Vending License fee, and electricity use fee.
3. Do not approve the requests.
2
CITY MANAGER'S RECOMMENDED ACTION:
This event provides Ames residents with another opportunity to enjoy family-oriented
outdoor activities. Because of the City Council’s goal of strengthening Downtown, this type
of special event should be facilitated.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # 14
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: AMES MAIN STREET REQUESTS FOR ART WALK
BACKGROUND:
Ames Main Street (AMS) is planning to host its annual Art Walk on Thursday, June 3
from 5:00 p.m. to 8:00 p.m. Art Walk showcases downtown businesses and community
artists. In order to facilitate this event, AMS has requested approval for the following:
• Blanket Temporary Obstruction Permit for the Central Business District from 1:00
p.m. to 9:00 p.m.
• Blanket Vending License for the Central Business District from 5:00 p.m. to 8:00
p.m. and waiver of fee ($50 loss to City Clerk’s Office)
• Use of electricity in Tom Evans Plaza and use of the Plaza for live music and
waiver of fees for electricity.
• Closure of Kellogg, from Main Street to Fifth Street from 3:00 p.m. to 8:30 p.m.
Ames Main Street is also requesting a closure of 10 metered parking spaces in the
Downtown from 1:00 p.m. to 9:00 p.m. to provide space for vendors, and to waive
parking meter fees and enforcement (Loss of $12.50 to Parking Fund). The Council’s
policy regarding parking waivers is to consider requests such as this one on a case-by-
case basis, as opposed to requiring reimbursement for lost parking revenue. Lost
parking revenue is only required to be reimbursed under this policy when the parking
waiver is District-wide.
City staff has not evaluated this event against the COVID-19 criteria that were
used throughout most of 2020 to evaluate special events. It may be difficult to do
so, given the uncertainty about the state of public health measures several
months from now. If the City Council feels a review should happen as the event
approaches, the City Council could at that time direct staff to place it on an
agenda to be modified or canceled.
ALTERNATIVES:
1. Approve the requests for Art Walk, including the waiver of fees.
2. Approve the requests for Art Walk, but require reimbursement for lost parking
revenue and for the blanket Vending License.
3. Deny the requests.
2
CITY MANAGER'S RECOMMENDED ACTION:
Art Walk is a popular annual event that adds vitality to the Downtown. The event
organizers have experience in hosting this and many other similar events throughout
the year.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
1
ITEM # 15
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: REQUESTS FOR 4TH OF JULY ACTIVITIES
BACKGROUND:
Ames Main Street (AMS) is organizing the community parade for the 2021 downtown
Fourth of July Celebration. Parade staging will take place on Northwestern Avenue
between Wheatsfield Grocery and Main Street, on Allan Drive, on Pearle Avenue, in
City Hall Parking Lots M and MM, and in City Depot Lots TT and V.
To facilitate parade staging and movement, street closures will be needed from 6:00
a.m. until the end of the parade for the following streets:
• Main Street, from the east Central Business District (CBD) Lot entrance to the
Grand Avenue overpass, continuing on Northwestern Avenue to Sixth Street
(Wheatsfield customers will be allowed access at Sixth Street)
• Allan Drive
• Pearle Avenue
• Fifth Street, from Grand Avenue to Douglas Avenue
• Clark Avenue, from the south driveway of the CBD Lot to Sixth Street
• Burnett Avenue, from Main Street to Fifth Street
• Kellogg Avenue, from just south of Main Street to Fifth Street
• Douglas Avenue, from Main Street to Fifth Street
The following parking lot areas will also need to be closed for parade staging from 6:00
a.m. to approximately 2:00 p.m.:
• Lot MM, to the west of City Hall
• The south three aisles of Lot M, adjacent to the west door of City Hall (City
vehicles and cars of City employees who are on duty will be parked in the
north portion of the lot)
• Depot Lots V and TT
Because July 4th is a City holiday, there will be no lost parking meter revenue from
these closures. A blanket Temporary Obstruction Permit for the Central Business
District will be required on July 4th. AMS has requested access to City electrical outlets
at the intersection of Kellogg and Burnett Avenue for the parade announcer stand. AMS
has also requested a blanket Vending License for the entire Central Business District,
and a waiver of the license fee ($50 loss to City Clerk’s Office).
2
Public Works staff will provide barricades as needed to close the streets and control
access to the parking lots. AMS will have volunteers at each barricaded intersection,
and the Police Department will assist at the busiest intersections.
City staff has not evaluated this event against the COVID-19 criteria that were
used throughout most of 2020 to evaluate special events. It may be difficult to do
so, given the uncertainty about the state of public health measures several
months from now. If the City Council feels a review should happen as the event
approaches, the City Council could at that time direct staff to place it on an
agenda to be modified or canceled.
ALTERNATIVES:
1. Approve the requests for activities on July 4th as requested above, including
street and parking lot closures, a blanket Temporary Obstruction Permit, a
blanket Vending License, use of City electrical outlets, and waiver of fees.
2. Request further information from event organizers
3. Do not approve the requests for the 4th of July activities.
CITY MANAGER’S RECOMMENDED ACTION:
The 4th of July Parade provides a great opportunity to bring the citizens of Ames
together to celebrate.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # _____16___
DATE 01-26-21
COUNCIL ACTION FORM
SUBJECT: ENCROACHMENT PERMIT FOR SIGN ON BUILDING AT 203 MAIN
STREET
BACKGROUND:
Dog-Eared Books LLC is seeking approval for a sign attached to the building that is 160”
long x 20” tall x 10” deep.
Chapter 22.3(3) of the Ames Municipal Code requires approval of the Encroachment
Permit Agreement by the Ames City Council before the Permit can be issued. By signing
the Agreement, the applicant and owner agree to hold harmless the City of Ames
against any loss or liability as a result of the encroachment, to submit a certificate of
liability insurance that protects the City in case of an accident, and to pay the fee for
the Encroachment Permit. The applicant and owner also understand that this approval
may be revoked at any time by the City Council. The fee for this permit was calculated
at $25, and the full amount has been received by the City Clerk’s Office along with the
certificate of liability insurance.
ALTERNATIVES:
1. Approve the request.
2. Deny the request.
MANAGER’S RECOMMENDED ACTION:
It is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
thereby granting the Encroachment Permit for the sign.
COUNCIL ACTION:
ITEM #: 17
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: 2020/21 ARTERIAL STREET IMPROVEMENTS (E. 13TH ST) FUNDING
AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION
BACKGROUND:
The City has been awarded a grant in the amount of $1,600,000 through the Iowa
Department of Transportation (Iowa DOT) for the 2020/21 Arterial Street Improvements
E. 13th St (Duff Ave to Meadowlane Ave). This agreement is through the Surface
Transportation Block Grant Program Federal-aid Swap to help fund transportation
improvement projects on streets and highways in Iowa.
The Capital Improvement Plan identifies E. 13th St from Duff Ave to Meadowlane Ave. as an
arterial street in need of restoration of structural integrity, serviceability, and rideability.
Improving this street will reduce maintenance costs and allow for additional and earlier
maintenance of other streets. This project will also include replacing the existing water main
along the north and south sides of E. 13th Street with a new larger water system to loop this
part of the community to improve reliability and fire protection.
This project will have a bid letting through the Iowa DOT and a local match of 20 percent of
eligible project costs. The summary of the revenues for this project are shown below:
Funding Source Available
Total $3,000,000
ALTERNATIVES:
1. Approve the Iowa DOT STBG Federal-aid Swap funding Agreement for the E. 13th St
reconstruction project in the amount of $1,600,000.
2. Reject the Agreement.
CITY MANAGER’S RECOMMENDED ACTION:
Approval of this agreement with the Iowa DOT must happen before moving forward with
construction of this project in the 2021 construction season. Delay or rejection of this
agreement could delay this street project and will require additional funding.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
2020/2 1 Arterial Pavement Improvements
E 13TH ST
E 14TH ST
DUFF AVE
CARROLL AVE
MAXWELL AVE
STAFFORD AVE
E 12TH ST
13TH ST
14TH ST
DOUGLAS AVE
GLENDALE AVE
LINDEN DR
MEADOWLANE AVE
Project Location
13th Street (Duff Ave to Meadowlane Ave)
Please see the project website at www.cityofames.org/arterial13th for phasing information
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ITEM #: 18
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: CHERRY AVENUE EXTENSION FUNDING AGREEMENT WITH IOWA
DEPARTMENT OF TRANSPORTATION
BACKGROUND:
The City of Ames has been awarded a grant in the amount of $1,890,000 through the
Iowa Department of Transportation (Iowa DOT) for the Cherry Avenue Extension. This
agreement is through the Surface Transportation Block Grant Program Federal-aid Swap
to help fund transportation improvement projects on streets and highways in Iowa.
The Long Range Transportation Plan identifies the extension of Cherry Avenue south of
East Lincoln Way as an important transportation connection for the community. By
extending Cherry Avenue south and connecting both SE 3rd Street and SE 5th Street,
traffic congestion will be further relieved from the South Duff Avenue corridor. This project
will also include replacing the existing 4” water main along Cherry Avenue with a new
larger water system to loop this part of the community to improve reliability and fire
protection.
This project will have a bid letting through the Iowa DOT and a local match of 20 percent
of eligible project costs. The summary of the revenues for this project are shown below:
Funding Source Available
Total $2,950,000
ALTERNATIVES:
1. Approve the Iowa DOT STBG Federal-aid Swap funding Agreement for the Cherry
Avenue Extension in the amount of $1,890,000.
2. Reject the Agreement.
CITY MANAGER’S RECOMMENDED ACTION:
Approval of this agreement with the Iowa DOT must happen before moving forward with
construction of this project in the 2022 construction season. Delay or rejection of this
agreement could delay this street project and will require additional funding. Therefore,
it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as noted above.
PAGE A-71
Appendix A: Alternative Development and Evaluation
▪IN PLAN
▪COST = $2,340,000,340,000
ITEM#: 19
DATE: 1-26-21
COUNCIL ACTION FORM
SUBJECT: 2019/20 STORM WATER EROSION CONTROL PROGRAM (SQUAW
CREEK-6TH ST TO 13TH ST) PROFESSIONAL SERVICES AGREEMENT
BACKGROUND:
In November 2020, staff initiated a Request for Proposals for the 2019/20 Storm Water
Erosion Control program. The professional services include site assessment, design
and development of plans for stream restoration, and slope stabilization of Squaw
Creek between 6th Street and 13th Street.
Proposals for this work were received from six engineering firms on December 16,
2020. The proposals were evaluated according to the following criteria: Project
Understanding, Design Team/Key Personnel, Previous Experience, Project Approach,
Responsiveness, Ability to perform work, Proposed project design/letting schedule, and
Estimated Contract Cost for engineering services. The evaluation scores of that
qualification-based selection process are as follows:
Firm Fee
WHKS 80.8 2 $58,820 1
Snyder 81.3 1 $114,650 2
Impact7G/Bolten & Menk 80.5 3 $158,200 3
EOR/RDG/R2D 76.3 5 $124,910 4
Stantec 76.5 4 $145,588 5
FYRA 74.0 6 $141,810 6
After weighing the qualifications and estimated fees for these six firms, staff has
negotiated a contract with WHKS of Ames, Iowa. WHKS scored second highest
based on qualifications and had the lowest fee at $58,820. Staff is confident that a
contract with WHKS will provide the best value for professional services considering the
firm’s qualifications. WHKS has experience on several City of Ames projects.
A summary of revenues and projected expenses is shown below.
Funding Source Revenue Expenses
TOTAL $ 800,000 $ 800,000
ALTERNATIVES:
1. Approve the professional services agreement for the 2019/20 Storm Water
Erosion Control project with WHKS & Co. of Ames, Iowa, in the amount not to
exceed $58,820.
2. Direct staff to negotiate an engineering agreement with another consulting firm.
MANAGER’S RECOMMENDED ACTION:
Based on staff’s evaluation using the above criteria, WHKS & Co. will provide the best
value to the City for professional services for the 2019/20 Storm Water Erosion Control
project.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
2019-20 Storm Water Erosion Control Program-
Squaw Creek from 6th Street to 13th Street
1
ITEM#: 20
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR CYRIDE BATTERY-ELECTRIC BUSES
AND CHARGING EQUIPMENT
BACKGROUND:
In July 2019, CyRide was awarded nearly $1.66 million in federal funding from the Federal
Transit Administration (FTA) from the Low or No Emission (Lo-No) Grants Program to
utilize toward the purchase of battery-electric buses (BEBs) and necessary infrastructure.
In August 2020, CyRide was also awarded $390,000 from Iowa’s Volkswagen (VW)
Settlement grant funding to help offset the local cost of this project. Due to higher than
expected pricing, at the October 2020 meeting the Transit Board of Trustees allocated an
additional $138,000 for the two BEBs. Current funding levels in the Capital Improvement
Plan are as follows.
Item Lo-No Grant VW Grant Local Share
Depot Charging Station
and Dispensers $85,000 $20,000 $35,000 $140,000
Total Cost $1,325,000 $390,000 $173,000 $1,888,000
Since receiving the award CyRide has been working with the Center for Transportation
and the Environment (CTE) to develop specification requirements for the two BEBs.
After reviewing procurement options and securing authorization from the Iowa DOT,
CyRide plans to utilize the Commonwealth of Virginia’s statewide bus contract to
purchase the BEBs. The Lo-No program allows a grantee to purchase rolling stock and
related equipment from any state’s cooperative procurement contract or schedule.
Virginia’s contract includes language that allows other FTA funding recipients in or outside
the state of Virginia to purchase vehicles using the agreement.
This approach allows CyRide to evaluate multiple original equipment manufacturers
(OEMs) and enter into a purchase agreement with the OEM determined to be the best fit
for the agency. Using a statewide contract also enables CyRide to purchase vehicles at
a lower cost than would be expected if an independent request for proposal were to be
issued.
Working with CTE, CyRide developed evaluation criteria for the OEMs on the Virginia
contract. Based upon the evaluation criteria CyRide identified New Flyer of America, Inc,
of St. Cloud, Minnesota, and NOVA Bus, of Plattsburgh, New York, as the two top OEMs
2
that met CyRide’s requirements. After presentations and reference checks, these OEMs
were scored as follows:
Criteria Weight NOVA New Flyer
Total Score 8.887 8.535
Based on the evaluation criteria, CyRide determined the vehicles manufactured by NOVA
Bus of Plattsburgh, New York, would be the best selection for CyRide.
Heavy-duty bus specifications are not finalized until approximately 6 months before
delivery; therefore, final pricing has not been established. The current pricing provided by
NOVA Bus is $842,178 per vehicle for a total cost of $1,684,356. Specifications will focus
on maximizing range and standardizing the buses to CyRide’s current fleet. Due to Iowa’s
cold climate, these buses are planned to be equipped with diesel auxiliary heaters to
supplement the vehicle’s standard electric heaters. If CyRide would rely only on electric
heat, the effective range of the buses will be greatly reduced. Auxiliary heaters will be
automated to ensure that the heaters are only operated when strictly necessary. Delivery
of the buses will be approximately 12 to 18 months after a purchase order is issued.
CyRide will also work with CTE and NOVA Bus to purchase appropriate charging
equipment. Given the large variability in charging requirements between agencies, the
Virginia contract allows coordination with OEMs to determine specific charging needs and
supply pricing for equipment. CyRide believes this approach is the correct procurement
solution to ensure proper operation of the charging equipment and avoid delays once the
vehicles are delivered. CyRide has $140,000 budgeted for charging equipment.
The Transit Board of Trustees approved award of the contract to NOVA Bus at its January
15, 2020 meeting.
ALTERNATIVES:
1. Approve the award of contract for two battery-electric buses and associated
charging equipment to NOVA Bus of Plattsburgh, New York for a total not-to-
exceed amount of $1,888,000.
2. Do not approve the contract award and direct staff to proceed according to City
Council priorities.
3
CITY MANAGER’S RECOMMENDED ACTION:
Approval of this contract would allow CyRide to purchase battery-electric buses and their
associated charging equipment. This would be a major step toward more environmentally
sustainable transportation options in Ames.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM#: 21
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: CYRIDE INTERIOR IMPROVEMENTS PROJECT
CHANGE ORDERS #3, 4, & 5
BACKGROUND:
The CyRide 2020 Interior Improvements Project was awarded to Story Construction
Company of Ames, Iowa, following approval at the June 24, 2020 Transit Board meeting
and the July 14, 2020 City Council meeting. The project started in October 2020 and is
nearing completion. Plans and specifications called for updating aging heating,
ventilation, and air conditioning (HVAC) equipment, as well as altering interior spaces to
correct workspace HVAC deficiencies.
The project budget was originally set at $129,767, with funds from a federal grant and a
20% local match, plus supplemental funds in CyRide’s Capital Budget. Design fees
totaled $10,262. The initial construction contract award consisted of the base bid
($97,975) plus Add Alternate #1 ($3,400) and Add Alternate #3 ($1,245), for a total initial
construction cost of $102,620. This left a balance of $16,885 in available funding
remaining.
During the project, staff approved change orders #1 and #2, totaling $1,066. These
change orders reduced the remaining available combination of grant and local funds to
$15,819.
The requested action is to approve Change Orders #3, #4, and #5 to replace window
blind in the south offices, the second floor lights, and carpeting on second floor
and east stairs.
To ensure the available grant funds are fully allocated, CyRide would like to take
three actions:
1. Add three change orders to expand the scope of the project ($32,594 in
additional expenses) This would replace worn materials in spaces not
initially included in the bid documents. These changes would also improve
energy efficiency by replacing older lighting with modern equivalents.
2. Shift the $10,262 in design fees already incurred for the Interior
Improvements Project from the project budget to CyRide’s separate
Architectural and Engineering Services budget. This would make the grant
funds available for the additional construction costs called for in the change
orders.
2
3. Utilize $6,513 in CyRide’s Shelter Concrete budget towards the remaining
funding needs for the three proposed change orders. The Shelter Concrete
budget line was originally budgeted at $25,000. This change would reduce
that budget line to $18,487.
These changes result in a project budget outlined below:
PROJECT REVENUES
Source Amount
Subtotal Initial Funding $ 129,767
TOTAL PROJECT REVENUES $ 146,542
PROJECT EXPENSES
Item Description Amount
Subtotal Construction Expenses To Date $ 103,686
Subtotal Requested Change Orders $ 32,594
TOTAL PROJECT EXPENSES $ 146,542
3
The Transit Board of Trustees approved these requested change orders at its January
15, 2021 meeting.
ALTERNATIVES:
1. Approve the requested Change Orders #3, #4, and #5, increasing the contract
amount for Story Construction Company of Ames, Iowa, by $32,594 for an
amended project total of $136,280.
2. Do not approve the requested change orders and direct staff to proceed according
to City Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
Approval of these change orders would allow CyRide to use remaining grant funds toward
replacing worn materials and move toward a more sustainable, energy-efficient facility.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
ITEM # ___22__
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: ELECTRICAL MAINTENANCE SERVICES CONTRACT FOR
POWER PLANT– CHANGE ORDER NO. 2
BACKGROUND:
On May 26, 2020, the Ames City Council approved a contract renewal with Tri-City
Electric Company of Iowa, Davenport, IA, in the amount not to exceed $140,000 (plus
$9,800 sales tax) to provide regular professional maintenance and repair to various circuit
breakers, relays, and electrical circuits located in the Power Plant. This contract includes
emergency service and regularly planned repairs and services during scheduled outages.
PRIOR ACTION
Change Order No. 1, for $23,000 (plus $1,610 sales tax), was issued to Tri-City Electric
Company, approved by staff for additional electrical maintenance required.
THIS ACTION
The action being requested is to approve Change Order No. 2 to the Electrical
Maintenance Services Contract. This change order will add an additional $68,000 to
the contract for FY 2020/21 (inclusive of sales tax), bringing the total contract amount,
including sales tax, to $242,410.
The project for the Unit 8 Generator Step-up Transformer (GSU) exhausted much more
of the amount authorized in the contract than anticipated due to unforeseen mechanical
repairs and bushing replacements. This change order will allow other projects planned
this fiscal year to be completed under this contract. These include installing new plant
lighting, repairing GT1 and GT2 step-up transformer oil leaks, and repairing load center
breakers.
The funding for Change Order No. 2 will come from the Unit 8 Steam Turbine and
Generator Electrical Maintenance account where there is $80,000 budgeted for electrical
repairs. Without this Change Order, the electrical maintenance contract funds will be
exhausted before the end of the fiscal year and the remaining work will not be able to be
performed.
ALTERNATIVES:
1. Approve Change Order No. 2 with Tri-City Electric Company of Iowa, Davenport,
IA for additional electrical maintenance services in the not-to-exceed amount of
$68,000. This will bring the total FY 2020/21 contract value to a not-to-exceed
amount of $242,410.
2. Do not approve the change order and delay needed additional maintenance until
the next fiscal year.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to properly maintain relays and circuit breakers and electrical
circuits. This contract establishes rates for service and provides guaranteed availability.
Funds will be expended only as work is required and in accordance with approved
invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
1
ITEM # __23_
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: POWER PLANT DCS HARDWARE AND SOFTWARE UPGRADE
BACKGROUND:
Electric Services uses a Distributed Control System (DCS) to monitor status and
operate the boilers, turbines, generators, and auxiliary equipment located in the Power
Plant and at remote sites.
The existing DCS system was installed in 2015 during the Natural Gas Conversion
Project. The DCS was supplied and is supported by Emerson Process Management
Power & Water Solutions, Inc. from Pittsburgh, PA.
It has been common practice to update the DCS system hardware every 5 years
to maintain reliability and maintainability and it is recommended by the Original
Equipment Manufacturer (OEM). The proposed upgrades will include 6 servers, 7
workstations, all up-to-date Emerson Ovation software and all third-party software used
to support the DCS, 7 root switches, 1 router, all on-site/off-site management as well as
engineering to support the upgrade, offsite Factory Acceptance Testing, on-site
installation, and training.
A part of the upgrade will include updating the existing Ovation Security Center (OSC)
to a Power and Water CyberSecurity Suite (PWCS). The new hardware will also help
staff keep current in a world subject to North American Electric Reliability Corporation
(NERC) operating requirements. The new PWCS will include a McAfee antivirus
software package, replacing the existing Kaspersky antivirus software which
NERC recommends replacing due to its possible ties with the Russian
Government.
The existing DCS cabinets, controllers, infostructure, wiring, and graphics need to all
remain in order to avoid much greater costs, invasive hardware change outs, extensive
down time, and new system training for all plant operators. This requires the upgrade
project to be a single source purchase made to Emerson.
Upgrading our existing DCS hardware with Emerson Ovation is the most practical
and cost-effective way to maintain system reliability and stay current with
supported software and hardware while gaining more functionality and security.
This requires a single-source purchasing arrangement with the current DCS
software supplier.
Staff requests that a contract be awarded to Emerson Process Management,
Power & Water Solutions, Inc. of Pittsburgh, PA in the amount of $422,803
2
(includes $2,000 in freight). Since Emerson Process Management Power & Water
Solutions, Inc. is not licensed to collect sales taxes for the State of Iowa, the City
would pay up to $29,456.21 in applicable Iowa sales taxes directly to the state.
This will bring the total cost to $450,259.21.
The Capital Improvements Plan includes $375,000 in the 2020/21 fiscal year for
DCS hardware upgrades. The additional $77,259.21 will come from the Power
Plant O&M budget. Less funds were used on boiler chemicals than anticipated
because of not operating Unit 8 for half the year.
ALTERNATIVES:
1. A. Waive the City’s purchasing policy requirement for formal bidding procedures
allowing for a single-source purchasing arrangement with the current DCS
software and hardware supplier.
B. Award a contract to Emerson Process Management Power & Water
Solutions, Inc. of Pittsburgh, PA, for the Power Plant DCS Software and
Hardware Upgrade in the amount of $422,803. The City will pay applicable
sales taxes up to $29,456.21 directly to the State of Iowa.
2. Postpone the DCS hardware upgrade and run the risk of replacement hardware
components not being available or the current hardware failing.
CITY MANAGER'S RECOMMENDED ACTION:
It is in the City’s best interest to update the DCS in a timely and cost-effective manner.
Not updating this system adds to the risk of unit unavailability and increased cost
incurred from unplanned downtime, emergency repairs, and trying to maintain
unsupported hardware and software. The most effective way to complete this DCS
upgrade is to enter into an agreement with the existing DCS supplier to complete
the current hardware upgrade.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 A-B as stated above.
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: January 26, 2021
Subject: Contract and Bond Approval
There is/are no Council Action Form(s) for Item No(s). 24, 25, and 26. Council approval
of the contract and bond for this/these project(s) is simply fulfilling a State Code
requirement.
/alc
ITEM #: __ 27 _
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: 2019/20 SANITARY SEWER REHABILITATION (MUNN WOODS)
BACKGROUND:
This is the annual program for rehabilitation/reconstruction of deficient sanitary sewers
and deteriorated manholes at various locations throughout the city. The goal of this
program is to identify and remove major sources of inflow/infiltration as a means of
lowering the peak wet weather flow at the treatment plant. On October 8, 2019, City
Council awarded the contract to Visu-Sewer, Inc. of Pewaukee, Wisconsin in the
amount of $2,190,212.40.
On November 27, 2020, the project was substantially completed, with only minimal
work remaining. On January 7, 2021, Public Works received a request from Visu-
Sewer, Inc. to reduce the amount of project retainage. The amount currently held in
retainage is $111,068.57. Remaining work to be completed as part of the contract
includes spot liner, seeding, erosion control, temporary erosion control matting, bramble
bush barrier, and miscellaneous work (punch list items) throughout the project. The
remaining work has an estimated value of $35,000. There is a requirement that a
minimum of 200% of the value of the work remaining must be withheld as retainage,
which would be $70,000.
This request meets criteria of Section 26.13 of the Code of Iowa for substantial completion
of the project. All paperwork required per the Code of Iowa to approve the request has
been received by the Public Works Department. Final acceptance of the contract and
release of the remaining retainage will be presented to the City Council once the
remaining work is complete.
ALTERNATIVES:
1. Reduce project retainage for the 2019/20 Sanitary Sewer Rehabilitation (Munn
Woods) project to $70,000.
2. Maintain project retainage for the 2019/20 Sanitary Sewer Rehabilitation (Munn
Woods) project in the amount of $111,068.57.
MANAGER’S RECOMMENDED ACTION:
The value of remaining work is substantially less than the original contract, and the Code
of Iowa requires the City to reduce the retainage being withheld under these
circumstances to reflect the lower value of the remaining work.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby reducing the project retainage for the 2019/20 Sanitary Sewer
Rehabilitation (Munn Woods) project to $70,000.
1
ITEM # ___28__
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: 111 LYNN AVENUE – ELECTRIC SERVICE REPLACEMENT -
CONTRACT COMPLETION FOR JASPERING ELECTRIC, INC.
BACKGROUND
On March 24, 2020, City Council awarded a contract to Jaspering Electric Inc. of Ames,
Iowa in the amount of $245,000 to remove the indoor transformers from the building at
111 Lynn Avenue and replace them with an outdoor pad-mounted transformer. Additional
buried conduits and electric service cables were also installed to connect to the existing
electric distribution equipment to remain in the building. There were no change orders
to this contract.
All requirements of the contract have been met by Jaspering Electric, Inc. and the
Engineer has provided a certificate of completion.
ALTERNATIVES:
1. Accept completion of the contract with Jaspering Electric, Inc. of Ames, Iowa for
the University Apartments – Electric Service Replacement and release the 5%
retainage being held per the contract terms and conditions.
2. Delay acceptance of this project.
CITY MANAGER’S RECOMMENDED ACTION:
The contractor for the University Apartments – Electric Service Replacement has
completed the work under the contract, and the City is obligated to make the final
payment.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # ___29__
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: NORTH RIVER VALLEY PARK LOW HEAD DAM IMPROVEMENTS
BACKGROUND:
The City constructed a permanent low head dam on the South Skunk River in 1984 to
create a pool of water in the primary recharge zone for the aquifer that feeds the City’s
Downtown Well Field, thereby providing a means to increase the capacity of these wells
during periods of drought. While the City has never promoted recreation at the dam, it is
evident that the low head dam attracts members of the public who use the area for
recreation. Low head dams can pose a serious drowning hazard due to the recirculation
effect which occurs immediately downstream. Therefore, in 2013, the City initiated a
project to replace the dam with features that create safe recreational opportunities while
still allowing for aquifer recharge during drought.
An award of contract for construction was made to RW Excavating Solutions of Prairie
City, Iowa, on April 10, 2018. Change Order No. 1 was executed on March 7, 2019, for
$3,900 to create an upstream ledge that was previously believed to exist, but which was
not found during construction. Change Order No. 2 was executed on November 12, 2019,
for $40,663 to provide additional rock materials. Change Order No. 3 was executed on
August 11, 2020, for $59,484 to provide additional rock and grout materials. Change
Order No. 4 was executed on January 14, 2021, for $3,192 to adjust final quantities of
construction materials.
All work under the contract was completed in accordance with the plans and
specifications on December 14, 2020.
The revised project expenses are shown below.
River Restoration (Engineer) $ 139,320
Helms & Associates (Mussel Relocation) 30,153
Permits, Fees, Misc. 1,839
RW Excavating Solutions (Contractor)
Original Contract 776,535
Change Order #1 3,900
Change Order #2 40,663
Change Order #3 59,484
Change Order #4 3,192
Total Project Expenses $ 1,055,086
2
The current year budget consisting of carryover from prior years is $475,210. All current
year payments and remaining encumbrances total $455,113, leaving a remaining unspent
balance of $20,097 in the project budget.
ALTERNATIVES:
1. Accept completion of the North River Valley Park Low Head Dam Improvements
Project and authorize final payment in accordance with the terms of the contract
to RW Excavating Solutions of Prairie City, Iowa.
2. Do not accept completion of the North River Valley Park Low Head Dam
Improvements Project at this time.
CITY MANAGER’S RECOMMENDED ACTION:
A contract to construct the North River Valley Low Head Dam Improvements Project was
awarded by Council on April 10, 2018. All work for the project has been completed in
accordance with plans and specifications, and an Engineer’s Statement of Completion
has been received. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
1
ITEM # __30__
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: PLAT OF SURVEY (BOUNDARY LINE ADJUSTMENT) FOR 1018 AND
1022 NORTH SECOND STREET
BACKGROUND:
The subdivision regulations in Chapter 23 of the Ames Municipal Code include the
process for creating or modifying property boundaries and for determining if any
improvements are required in conjunction with the platting of property. The regulations
also describe the process for combining existing platted lots or conveyance parcels in
order to create a parcel for development purposes. A plat of survey is allowed by Section
23.309 for the consolidation of conveyance parcels and for boundary line adjustments.
This proposed plat of survey (see Attachment C) is for a boundary line adjustment
between two existing lots (Lots 4 & 5, College Park Addition) and to establish
Parcels B and C. These lots are located at 1018 and 1022 North 2nd Street and are each
occupied by an existing single-family home (see Attachments A & B). The property is
zoned UCRM (Urban Core Residential Medium). The two lots were established as part of
College Park subdivision. Both properties have the same owner. Access from North 2nd
Street is currently via a shared driveway approach for both properties.
The owner proposes adjusting the boundary line between both properties in order
to create additional space at 1018 North 2nd Street in anticipation of future
construction of a garage. The proposed adjustment is not a single line uniformly
situated perpendicular to North 2nd Street (see Attachment C). The proposed side lot line
is 90 degrees in orientation at its intersection with the front lot line along the street but
has a 20-foot jog in the line 117 feet back to create a wider rear yard for the benefit of
1018 North Second Street. Although the lot line arrangement is not typical it does
meet zoning standards and is readily identifiable as logical lot line as anticipated
in the Subdivision Code under 23.401 (3), which requires side lot lines to
substantially be at right angles.
A pre-existing garage at 1022 North 2nd Street was recently moved to the rear of the
property to create access and parking from the alley in the rear. A rock driveway, which
led to the garage from North 2nd Street, remains in place and conforms to front yard
parking standards with its 9-foot width and that it leads to a parking space in the side yard.
Staff has verified that all setbacks from existing buildings as two-story buildings
have been met and that compliant parking is provided on both properties to allow
for the adjustment in the boundary line.
Approval of this plat of survey will allow the applicant to prepare the official plat of survey
and submit it to the Planning and Housing Director for review. The Director will sign the
2
plat of survey confirming that it fully conforms to all conditions of approval. The prepared
plat of survey may then be signed by the surveyor, who will submit it for recording in the
office of the Story County Recorder.
ALTERNATIVES:
1. Approve the proposed plat of survey.
2. Deny the proposed plat of survey on the basis that the City Council finds that the
requirements for plats of survey as described in Section 23.309 have not been
satisfied.
3. Refer this request back to staff and/or the owner for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
Staff has determined that the proposed plat of survey satisfies all Subdivision Code
requirements for a boundary line adjustment of existing lots and has made a
preliminary decision of approval. No conflict exists with the existing UCRM zoning
standards as a result of the boundary line adjustment. The boundary line
adjustment does not trigger any additional infrastructure improvements.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, thereby approving the proposed plat of survey.
3
ADDENDUM
Plat of Survey for 1018 & 1022 North 2nd Street
Application for a proposed plat of survey has been submitted for:
Conveyance parcel (per Section 23.307)
Boundary line adjustment (per Section 23.309)
Re-plat to correct error (per Section 23.310)
Auditor’s plat (per Code of Iowa Section 354.15)
Site Information:
Owner: Adib Amini and Darajun Amini
Existing Street Addresses: 1018 N 2nd Street
1022 N 2nd Street
Assessor’s Parcel #: (1018) 0903484020
(1022) 0903484010
Legal Description:
See Attachment D.
Public Improvements:
The preliminary decision of the Planning Director finds that approval requires all public
improvements associated with and required for the proposed plat of survey be:
Installed prior to creation and recordation of the official plat of survey and
prior to issuance of zoning or building permits.
Delayed, subject to an improvement guarantee as described in Section
23.409.
Not Applicable. (No additional improvements are required.)
Note: The official plat of survey is not recognized as a binding plat of survey for permitting
purposes until a copy of the signed and recorded plat of survey is filed with the Ames City
Clerk’s office and a digital image in Adobe PDF format has been submitted to the Planning
& Housing Department.
4
Attachment A- Location Map
5
Attachment B - Existing Conditions
6
Attachment C- Plat of Survey
7
Attachment D- Legal Descriptions
1
ITEM #: 31 _
DATE: 1-26-21
COUNCIL ACTION FORM
SUBJECT: INDOOR AQUATIC CENTER CONCEPT UPDATE
BACKGROUND:
Over the years, Ames residents have been asked to vote on two proposals that included
an indoor aquatic center. The 2003 Rec Plex referendum was defeated and the Healthy
Life Center (HLC) was voted down in 2019. Since Municipal Pool is scheduled to be
demolished in the spring of 2022, providing a new indoor aquatic center is a priority for
City Council and the Parks and Recreation Commission.
Therefore, on December 8, the City Council directed staff to proceed with preparing
a conceptual design for an indoor aquatic center as part of the Iowa Reinvestment
District Program (IRDP) application process. Through this program, it is hoped that
it will be possible to finance construction of an aquatic center with a combination
of State tax rebates from the reinvestment district and private donations.
The aquatic facility would be required to be located within the boundaries of the
reinvestment district, which limits the potential locations. The proposed aquatic center
would be located at 122 North Oak Avenue. This property is currently owned by the Iowa
Department of Transportation (DOT), but DOT intends to vacate the buildings and
consolidate operations on the south side of Lincoln Way in the future.
On February 9, City Council will receive a complete Reinvestment District application
update before staff finalizes the application, including the indoor aquatic center concept.
The deadline to submit a preliminary application for this program is February 22. To
prepare the information needed for the preliminary application, the City hired RDG
Planning and Design to create a concept, using the aquatic portion of the Healthy
Life Center as a base.
Since there was plenty of public input related to aquatic features included in the HLC
design, staff decided not to conduct public input related to the features. However, staff
did meet with the Oak to Riverside Neighborhood Association to share the indoor
aquatic center concept and provided an opportunity for the general public to
comment on the concept at the January 21 Parks and Recreation Commission
meeting.
SITE ANALYSIS:
RDG completed a site analysis and provided the following information:
• The site is approximately 360’ by 354’ (2.91 acres)
2
• Two buildings are currently on the site with a footprint of 17,700 square feet
• Approximately 125 parking spaces
• Overhead wires run through the middle of the property from east to west
Taking this information and City requirements for greenspace, RDG estimated an
aquatic center with a footprint of 30,000 square feet and 150 parking spaces could
fit on this site.
Staff contacted the DOT to determine if the buildings had asbestos or if abatement had
already taken place. The following information was received regarding asbestos and two
other environmental items related to the site.
Asbestos – Per an email from Mike Harvey, Director of Support Services for DOT:
“As you are aware both buildings were extensively remodeled subsequent to
acquisition by the DOT and by my understanding this involved gutting the
interiors down to bare walls. Any asbestos issues prior to those remodels are
not known by this office but various materials have been sampled since that
time in relation to minor remodeling projects. No asbestos has been identified
in those samples which included roofing, insulation, flooring, drywall and joint
compound and ceiling materials. Although no comprehensive asbestos
inspection has been performed since the original remodels, no asbestos-
containing materials are known to be present.”
Ames College Park Former Manufactured Gas Plant – Alliant Energy and its
consultant, GHD, have been investigating contamination associated with the
former gas plant which had operated north of the DOT property. A number of
monitoring wells have been installed including three located on the DOT’s
property. These three wells have not had any detections of contamination in four
sampling events performed in 2019 and 2020. In November 2020, GHD submitted
an overall investigation summary report to the Iowa Department of Natural
Resources (DNR) with a request for approval to terminate all groundwater
monitoring. Assuming the DNR provides approval, Alliant Energy/GHD will be
required to properly close the monitoring wells.
Underground Tanks – In 1998, a previously unidentified 2000 gallon underground
storage tank was discovered in the southwest corner of the DOT’s property. It was
determined to have been used to store fuel oil for the former St. Cecilia
school. The tank was removed and soil sampling did not identify any
contamination.
INDOOR AQUATIC CENTER CONCEPTUAL DESIGN:
Before starting the design, staff met with RDG to discuss several items to consider
regarding the site and placement of the new aquatic center. Attachment A provides a
graphical picture of these items which are summarized below:
3
Building location – it was determined the building should be situated on the south
end of the property to provide prominent views for people moving along Lincoln
Way
Parking – this should be located to the north
Traffic – the design should encourage people to use the controlled intersection at
Lincoln Way and North Elm to minimize traffic on North Oak
OPTIONS CONSIDERED:
The following two options were given consideration:
Option 1 – Single-Level Aquatic Center
City Council directed staff to develop a concept for an indoor aquatic center and this is
reflected in Option 1 which is shown in Attachment B. The building is 31,300 square feet
located on the southwest portion of the property. It includes a six-lane lap pool, a zero-
depth entry pool with a current channel, a wellness/therapy pool, a large enclosed slide
that begins and ends inside the building but also goes outside, a smaller slide for younger
children, locker rooms (men’s, women’s, and eight universal/family change rooms), two
gender neutral restrooms, some office space, and support spaces (storage, equipment
room, etc.). Parking for 140 vehicles with entrances/exits from North Elm and North 2nd
Street is included. Approximately 30% of the site is green space. Opportunities for future
expansion exist to the east of the building or by building over the parking lot to the north.
Option 2 – Two-Level Aquatic Center with Additional Features
Attachment C shows Option 2, which has 32,100 square feet on the first level and 11,600
square feet on the second level. This option was considered to determine the cost
of adding additional features to the facility.
The first level has the same features as Option 1 with the addition of stairs and an
elevator. The second level features a multi-purpose room, a walking area (9.5 laps per
mile), a social area, storage, and two gender neutral restrooms. Approximately 30% of
the site is green space and opportunities for expansion also exist to the east of the
building or by building over the parking lot to the north.
COST:
The cost estimates in 2022 dollars for both options are shown in Attachment D are as
follows:
Option 1 $22,805,000
Option 2 $27,494,000
4
These estimates include construction, storm water storage under the parking lot, land
acquisition, demolition of buildings, and parking, FF&E, design fees, other costs (soils,
survey, testing), and a 15% contingency. Also included are several alternates related to
managing storm water, increased structural steel and footings to accommodate adding a
second floor in the future (Option 1), and shortening the size of the walking area (Option
2).
OPERATIONAL EXPENSES AND REVENUES:
A comprehensive study of expenses and revenues has not been done for this
concept due to time constraints. However, since this proposed aquatics facility uses
largely the same indoor aquatics components as the Healthy Life Center concept, the
aquatics portion of the Healthy Life Center cost estimates can be used as a guideline.
The aquatics operational overview from the Healthy Life Center project was:
Expenses $1,213,566
Revenues $ 749,471
Subsidy $ 464,095* *Estimated based on Healthy Life Study, will need to be refined.
The amount of subsidy needed for the aquatic center may be higher or lower.
However, it is certain that a significant subsidy in some amount will be required.
Additionally, a fee schedule, scholarship program, and hours of operation will need to be
developed if this project moves forward.
OUTREACH:
Neighborhood Meeting
On January 20, 2021, a virtual meeting was held with the Oak to Riverside neighborhood.
Staff worked with the neighborhood association representative to notify the neighborhood
of the meeting. Approximately 500 letters were sent to this neighborhood to ensure
everyone in the area received notification. Fifteen people attended. Staff gave an
overview of the project and then asked participants for feedback. The comments received
are summarized in Attachment E.
Overall, the sentiment was positive regarding the aquatic center. However, there were
threads of concerns which are summarized below:
Traffic – concerns were voiced about the increased traffic related to the aquatic
center and the impact it will have on the neighborhood streets, especially North 2nd
Street. Safety for area residents and children was expressed.
Parking – since many houses along North 2nd Street do not have driveways,
residents must park on the street. There was concern regarding aquatic center
participants parking in the neighborhood and taking parking away from
neighborhood residents.
5
Storm Water – some discussion was had regarding the safety and aesthetics of a
detention pond versus underground storm water management.
Affordability – one participant spoke about the affordability of admission fees and
passes for this facility.
Parks and Recreation Commission Meeting
The indoor aquatic center concept was shared with the Commission at its January 21,
2021 virtual meeting and there was an opportunity for public comment. Although there
were five who attended the meeting, only one asked questions:
• Will solar panels be considered for this facility?
• Was there discussion about reusing the existing larger building?
• Could there be an incentive (10% discount) for walking, biking, or using CyRide
to get to the center?
Commissioners liked the options and provided the following comments:
• Might be good to add the 2nd level option to accommodate additional
programming needs.
• What would be the cost of adding a 2nd level in ten years versus doing it now?
• Could DOT parking areas be used for overflow parking?
• Consider using the southeast corner of the property as a drop-off loop for
people to use.
• Would there need to be a referendum for this project?
FUNDING:
The indoor aquatic center capital cost is proposed to be funded through rebating the new
state sales tax and hotel/motel tax generated in the Reinvestment District, plus donations.
The Reinvestment District does not create new taxes; instead it redirects the state portion
of tax revenues to the City to finance the repayment of bonds.
As of the writing of this CAF, there is not enough new information to report regarding the
financial aspects of the project. It is staff’s goal to provide this information at the February
9 City Council meeting.
ALTERNATIVES:
1. Accept the update on the preparation of the Indoor Aquatic Center concept and
direct staff to proceed with preparation of the final concept design and cost
estimates regarding Option 1 (a Single-Level Aquatic Center) for City Council
review on February 9.
6
2. Accept the update on the preparation of the Indoor Aquatic Center concept and
direct staff to proceed with preparation of the final concept design and cost
estimates regarding Option 2 (a Two-Level Aquatic Center with Additional
Features) for City Council review on February 9.
3. Provide direction to staff and RDG on issues to address or desired changes prior
to completing the final concept design for City Council approval on February 9.
CITY MANAGER’S RECOMMENDED ACTION:
The concepts presented by RDG are based on the aquatic portion of the Healthy Life
Centers design. A lot of public outreach had been done prior to finalizing the aquatic
components included in the HLC. For this reason, staff feels the aquatic components
reflect what is desired by residents.
The question for the Council is whether Option 1 or Option 2 is the preferred path
to move forward. An indoor aquatic center is a priority for City Council and that is what
is presented in Option 1 at an estimated cost of $22,805,000. If $10,000,000 in donations
is secured, that leaves $12,805,000 to be covered by the tax rebates. Staff is not certain
at this time if the level of tax rebate funding generated from the Reinvestment
District projects and the amount of donations secured will cover the cost of either
option.
Option 2 comes at a cost of $27,494,000. Although this option does include additional
amenities which would cost less to build now rather than in the future, the potential funding
shortfall is only increased compared to Option 1. Staff does not believe the additional
$4,689,000 required to gain the multi-purpose room and walking tract justifies the
additional cost.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
ATTACHMENT A AMES INDOOR AQUATICS FACILITY STUDY
SITE PLAN ANALYSIS
12/21/20
Site Analysis
VIEW VIEW
RESIDENTIAL
BUS
•Minimize traffic
on Oak
•Building at south
•Entrance at east
•Parking at north
•Parking access at
east and north
* MINIMIZE TRAFFIC ON OAK
* BUILDING AT SOUTH
* ENTRANCE AT
NORTHEAST
*PARKING ACCESS AT EAST
AND NORTH
31,300 GSF
400 SF
ADMIN
SUITE
1087 SF
MENS
LOCKER
ROOM
1095 SF
WOMENS
LOCKER
ROOM
193 SF
AQUATIC
DIRECTOR
OFFICE190 SF
LIFEGUARD
OFFICE
800 SF
CLASSROOM/PARTY
ROOM
123 SF
DATA
69 SF
CUST.
344 SF
CHECK-IN/CONTROL
3027 SF
WELLNESS
POOL
13992 SF
REACREATION
POOL
85 SF
RR
82 SF
RR
350 SF
BUILDING
SUPPORT/LOADING
1551 SF
AQUATIC
MECH./EQUIP.
264 SF
AQUATIC
STORAGE
674 SF
GENERAL
STORAGE
164 SF
STOR.
140 PARKING SPACES
SUMMARY:
*APPROX 31,300 GSF ON ONE LEVEL
*EXPANSION TO EAST OR NORTH ABOVE
PARKING LOT
*MAIN SITE ENTRANCE/EXITS OFF ELM &
2ND
*140 PARKING SPACES
*TOTAL PARCEL AREA = 126,741 SF.
APPROX GREEN SPACE = 38,500 SF. 30%
GREEN SPACE.
107 SF
CHANGING
107 SF
CHANGING
103 SF
CHANGING
106 SF
CHANGING
105 SF
CHANGING
105 SF
CHANGING
104 SF
CHANGING
102 SF
CHANGING
544 SF
AQUATIC
STORAGE
362 SF
AQUATIC
STORAGE
0
'
32'8'16'
ATTACHMENT B AMES INDOOR AQUATICS FACILITY STUDY
FIRST FLOOR PLAN - ONE LEVEL CONCEPT
1.20.2021
2ND STREET
LINCOLN WAY
32,100 GSF
375 SF
ADMIN
SUITE
1095 SF
MENS
LOCKER
ROOM 1087 SF
WOMENS
LOCKER
ROOM
193 SF
AQUATIC
DIRECTOR
OFFICE190 SF
LIFEGUARD
OFFICE
800 SF
CLASSROOM/PARTY
ROOM
150 SF
DATA 69 SF
CUST.
87 SF
ELEV.
344 SF
CHECK-IN/CONTROL
3027 SF
WELLNESS
POOL
13992 SF
REACREATION
POOL
85 SF
RR
82 SF
RR
300 SF
BUILDING
SUPPORT/LOADING
1450 SF
AQUATIC
MECH./EQUIP.
232 SF
AQUATIC
STORAGE
816 SF
GENERAL
STORAGE
164 SF
STOR.
140 PARKING SPACES
SUMMARY:
*APPROX 43,700 GSF ON 2 FLOORS
*EXPANSION TO EAST
*MAIN SITE ENTRANCE/EXITS OFF ELM &
2ND
*2ND LEVEL WALKING TRACK -APPROX.
9 1/2 LAPS/MILE
*MULTIPURPOSE ROOM ON 2ND LEVEL
*ROOM FOR ADDITIONAL
ROOMS/FITNESS EQUIPMENT ON 2ND
LEVEL
*SOCIAL/GATHERING WITH OVERLOOK
INTO AQUATICS ON 2ND LEVEL
*140 PARKING SPACES
*TOTAL PARCEL AREA = 126,741 SF.
APPROX GREEN SPACE = 38,500 SF. 30%
GREEN SPACE.
107 SF
CHANGING
107 SF
CHANGING
103 SF
CHANGING
106 SF
CHANGING
105 SF
CHANGING
105 SF
CHANGING
104 SF
CHANGING
102 SF
CHANGING
544 SF
AQUATIC
STORAGE
362 SF
AQUATIC
STORAGE
0
'
32'8'16'
ATTACHMENT C AMES INDOOR AQUATICS FACILITY STUDY
FIRST FLOOR PLAN
1.18.2021
1095 SF
WOMENS
LOCKER
ROOM
1087 SF
MENS
LOCKER
ROOM
2ND STREET
LINCOLN WAY
ROOF BELOW
OPEN TO
BELOW
OPEN TO
BELOW
OPEN TO
BELOW
OPEN TO
BELOW2000 SF
MULTIPURPOSE
66 SF
RR
66 SF
RR
84 SF
CUST.
8139 SF
WALKING
SURFACE
87 SF
ELEV.
11,600 GSF
705 SF
SOCIAL/GATHERING
112 SF
DATA
ROOF BELOW
SUMMARY:
*APPROX 43,700 GSF ON 2 FLOORS
*EXPANSION TO EAST
*MAIN SITE ENTRANCE/EXITS OFF ELM &
2ND
*2ND LEVEL WALKING TRACK -APPROX.
9 1/2 LAPS/MILE
*MULTIPURPOSE ROOM ON 2ND LEVEL
*ROOM FOR ADDITIONAL
ROOMS/FITNESS EQUIPMENT ON 2ND
LEVEL
*SOCIAL/GATHERING WITH OVERLOOK
INTO AQUATICS ON 2ND LEVEL
*140 PARKING SPACES
*TOTAL PARCEL AREA = 126,741 SF.
APPROX GREEN SPACE = 38,500 SF. 30%
GREEN SPACE.
359 SF
STOR.
140 PARKING SPACES
ATTACHMENT C - PAGE 2 AMES INDOOR AQUATICS FACILITY STUDY
SECOND FLOOR PLAN
1.18.2021
2ND STREET
LINCOLN WAY
ATTACHMENT D AMES INDOOR AQUATICS FACILITY STUDY
COST ESTIMATE INFORMATION
12/21/20
Ames Indoor Aquatics Estimate of Probable Costs
Indoor aquatics, One Level
18-Jan-21
Line Item
1 Building (31,300 GSF)13,900,000$
2 Structure for future vertical expansion -$
3 Site utilities, parking, grading, landscape, etc 1,120,000$
4 Site stormwater under parking 516,000$
5 Demolition of buildings and site 425,000$
6 Asbestos abatement -$
7 Land acquisition 2,000,000$
8 FF&E 280,000$
9 Design fees and expenses 1,200,000$
10 Other soft costs (soils, survey, testing, etc.)390,000$
11 Contingency of 15%2,974,000$
1
site.Deduct 350,000$
2
30,000 sf addition (15,000 per floor)Add 150,000$
3
Oversize under parking detention to allow future
40,000 sf addition over the parking area.Add 20,000$
4
assume future 30,000 sf (15,000 sf footprint)
addition in SE corner. So demo 50% of parking to
add under parking storage. Add 850,000$
5
accommodate a future 11,600 SF upper level for
multi-purpose room, gathering area, and 9.5 laps
per mile walking track.Add $500,000
Probable Cost
Summary
Ames Indoor Aquatics Estimate of Probable Costs
Indoor aquatics, with second level multi-purpose room, and 9.5 laps per mile walking track.
18-Jan-21
Line Item
1 Building (43,700 GSF)17,678,000$
2 Structure for future vertical expansion -$
3 Site utilities, parking, grading, landscape, etc 1,120,000$
4 Site stormwater under parking 516,000$
5 Demolition of buildings and site 425,000$
6 Asbestos abatement -$
7 Land acquisition 2,000,000$
8 FF&E 300,000$
9 Design fees and expenses 1,480,000$
10 Other soft costs (soils, survey, testing, etc.)390,000$
11 Contingency of 15%3,585,000$
1
site.Deduct 350,000$
2
30,000 sf addition (15,000 per floor)Add 150,000$
3
Oversize under parking detention to allow future
40,000 sf addition over the parking area.Add 20,000$
4
assume future 30,000 sf (15,000 sf footprint)
addition in SE corner. Demo and replace 50% of
parking to add under parking storage. Add 850,000$
5
Probable Cost
Summary
ATTACHMENT E
Aquatic Center Neighborhood Meeting Notes
The meeting began at 6:32PM and concluded at 7:30 PM
Staff Present
Keith Abraham, Parks and Recreation Director
Julie Gould, City Planner
Kellee Omlid, Recreation Superintendent
Jill Burt, Aquatics Manager
Susan Gwiasda, Public Relations Officer
Abraham stressed that this meeting is for the neighborhood not the public.
Abraham shared information regarding the planned demolition of Municipal Pool.
Abraham went over the Iowa Reinvestment District Program and what the City’s next steps are in creating the
district. He also informed neighborhood participants the goal is for the tax rebate, private fundraising, and
existing estate gift to fund an aquatic center without the need for a bond.
Abraham went over the site analysis and layout options of the aquatic center.
Q & A
Public Question/Comment: Traffic has denied zoning for this area in the past because there is no access
from the east and limited access from the north. This will be an increase in traffic.
Gould: The adopted Lincoln Corridor Plan does call for a similar type of construction in this area.
Public Question/Comment: It is my understanding that this (aquatic center) will have a private owner. Is
there already an owner?
Abraham: This facility would be owned and managed by the City.
Public Question/Comment: Will Oak be closed at Lincoln Way?
Abraham: No, Oak will not be closed. The design is planned to keep people off of Oak, not to close Oak.
Public Question/Comment: This project will change the traffic on North 2nd between Oak and North Hazel
as Hazel is a controlled intersection. That will make a lot of traffic on N Hazel and Oak. Participant is not
against the aquatic center but is anxious the City is not taking traffic into consideration.
Abraham: The City will have the traffic engineer investigate this. Abraham explained that this is a pre-
application. If the application is moved forward there would be many things that need to happen before the final
plans would be approved
Public Question/Comment: What is the timeframe that the DOT expects to sell?
Abraham: The DOT’s timeline would be up to four years to finish renovations before the programs and
activities could be moved. The DOT will work with the City and the Chamber if necessary so it could be within a
year or two. Another option is that construction could start on the south side while the north building remains.
Public Question/Comment: Will the aesthetic character of the neighborhood be considered in the design of
the building?
Abraham: No outside designs have been drawn yet. To the south there is the DOT, to the east there is the
former gas station that is now a glass installer and the bank, Heuss Printing to the north as well as some
residential on Oak. If you have specific thoughts, please contact me.
Public Question/Comment: What is the timeframe for the project?
Abraham: If the City were awarded the grant, the funding is there, and Council says yes to move forward, the
end of 2021. With all of that in place we would be looking at June or July of 2022 to get design and specs
ready to bid. Best case scenario would be to break ground at the end of 2022. Maybe completed by the end of
2023 or the beginning of 2024. Abraham stressed that this would be the best case scenario.
Public Question/Comment: Johnathan who lives on S Maple stated he feels building the one-story facility is
short sighted. If you add on later, you will have to close part of the center or the parking lot. It will also add
additional construction in the neighborhood. His opinion is that we should do the bigger facility.
Abraham: The City just lost a bond for the Healthy Life Center. If we do go larger there would probably be a
bond referendum to offset any shortcomings in the funding.
Public Question/Comment: How many people can the facility hold at one time?
Abraham: The peak attendance would be during swimming lessons as there are several classes held at the
same time. If every class had the maximum participants enrolled, we could have 164 students at one time. This
would not mean 164 cars as there are siblings, families who carpool and people who walk or bike. Planning
felt 140 cars would be sufficient for those peak times. The City can’t guarantee that no one would park in the
neighborhood and is trying to do what we can to keep parking out of the neighborhood.
Public Question/Comment: Adib lives on N 2nd St. His family would definitely love to have this pool and
supports construction of this pool. He does agree about the increased traffic on North 2nd St. and wants the
neighborhood to be safe. He also commented that the houses on the north side don’t have driveways and want
to be able to continue to park on the street in front of their homes.
He also commented that a retention pool would need a fence and may not look very nice.
From his perspective his family would like to have such a facility. He would also like the City to investigate the
possibility of acquiring some of the neighboring industrial property as this is a prime area to have services.
He also wanted to stress that affordability is a question. He would like to see a yearly membership so families
could go whenever they want. He asked the City to look at Reiman Gardens and other institutions like the
Blank Park Zoo as those institutions are affordable for families. Abraham inquired how often his family used
those passes. He answered that they go every couple of weeks to Reiman and to the Zoo when they have
appointments in Des Moines.
Abraham: There would be annual passes available.
Public Question/Comment: We think this would be an awesome addition, especially if we can control the
traffic.
Abraham: No additional comments or hands up.
1
ITEM #: 32 _
DATE: 1-26-21
COUNCIL ACTION FORM
SUBJECT: DOWNTOWN PLAZA CONCEPT UPDATE
BACKGROUND:
The City Council discussed features and amenities for a new Downtown Plaza at its
November 24th meeting. Subsequently, on December 8th, the City Council directed staff
to proceed with preparing a conceptual design for a plaza at the site located across from
City Hall known as Parking Lot N (Attachment A) as part of the Iowa Reinvestment District
Program (IRDP) application process. The plaza would not be directly funded by the IRDP
but would serve as a local match for the City’s IRDP project. On February 9th City Council
will receive a complete Reinvestment District application update before staff finalizes the
application, including the plaza concept. The deadline to submit a preliminary application
for this program is February 22nd.
The City hired Confluence Landscape Architecture and Planning to help create a concept
for the Lot N site that addresses the goals for the project as a new amenity and attraction
to Downtown. The scope of work outlined the City Council’s ideas for features to include
in the concept. Confluence has worked with the City team to address these City Council
interests and refine a concept for public comment before finalizing the project for the
Reinvestment District application.
CITY COUNCIL GOALS FOR THE PLAZA:
City Council established a task as part of its 2020 goal-setting for creating a new
community space Downtown in 2021. City Council discussed goals and features for a
plaza as part of its November 24th meeting. The following ideas were given to Confluence
to inform the conceptual design of the plaza.
1. Year round use of space (dancing water, flowing water, and ice skating)
2. Ability to host smaller events, such as musical performances
(not to complete with Bandshell productions)
3. Public Restrooms
4. Uses for those of all ages
5. Parking around the Plaza
6. Shelter/Shade Structure
7. Kinetic features
8. Hang out space/seating areas
9. Artwork as interactive pieces of furniture
10. Not all concrete, green space with trees and plantings
11. Innovative design, rather than traditional
2
PLAZA CONCEPTUAL DESIGN:
The context of the site is critical to determining the design treatment to best achieve the
overall goals for the project. Staff and Confluence approached the site through the lens
that the plaza is the first investment in public space for Downtown that can expand and
include other changes over time as redevelopment occurs in the vicinity. Attachment B
depicts this long-term vision for the relationship of the plaza to Downtown. The
fundamental approach to the layout of the Plaza is to treat 5th Street as the primary
entrance and connection to Downtown with the affiliation to City Hall as a secondary point
of emphasis.
Confluence has prepared a conceptual design for the site that incorporates a substantial
number of ideas initially identified for the site (Attachment C). The focal points for the
project include running water features in the north that flow through plaza as a “runnel”
connecting to spray water features at the south. This large space at the south end of the
site would also be the location of a skating facility. The skating facility is a ribbon design
to emphasize the social and recreational aspect of the use and to make it unique from
other skating facilities. If the ribbon design is not viable, the same space can be used for
a more traditional open ice-skating area. Staff and Confluence are also exploring using
synthetic ice for the facility.
The design also incorporates bike parking along the south edge, opportunities for
food trucks or pop-up retail along 5th Street, swinging seats, a support building
with restrooms, a signature public art piece, a small built-in platform for
performances, and various seating areas with a substantial amount of green space.
The plaza concept plan along with summer and winter renderings are included as
Attachment C. A presentation about the plaza concept can be found at
www.cityofames.org/downtownplaza.
OUTREACH:
The primary outreach tool was community input was the meeting held via Zoom on
January 21st. Staff promoted this meeting with advertisements in the Sun, social media,
flyers, signage, and radio interviews. The recording of the presentation and meeting
are still available online at www.cityofames.org/downtownplaza. A quick poll and
additional comment opportunities are available on the website. Multiple social media
posts on Facebook and Instagram generated additional comments about the project
leading up to the meeting on January 21st.
Social media has generated a substantial number of views building general awareness
of the project. Eight posts have occurred to date on Facebook resulting in 9,000 to 15,000
views of the posts. Each post generated a number of quick reactions about the feature
of the post, such as a water feature, location, art, etc. Each post also generated written
comments. Instagram had fewer followers than Facebook with posts ranging from 700 to
1,100 views, with very few comments. All of these posts are still up for anyone that is
interested in viewing the reactions.
3
Staff would characterize this initial input that occurred before the public meeting as having
a substantial number of positive reactions and likes. Written comments commonly
address more specific issues or concerns that include negative responses about the
project. The majority of comments can be categorized as relating to the following issues:
o o
o o
o o
o o
The January 21st Zoom meeting reached approximately 90 people through a combination
of Zoom, YouTube, and Facebook Live, and Ch. 12. During the presentation there were
a number of quick polls about specific attributes and features for the plaza, about 50
people participated in the quick polls. At the end of the meeting we responded to a
number of questions on a broad range of topics. The interactions during the meeting are
included as part of the presentation posted on the Downtown Plaza webpage. General
feedback was positive about the design concept and the combination of features. The
quick polls results favored the ribbon ice skating facility, flowing water features, support
for variety of activities and amenities, bicycle parking, and allowing for food trucks or pop
up retail. Questions related to parking, cost, specific design features, public art, wi-fi,
maintenance, seating areas, connections to Downtown, types of events, allow for food
trucks, and accessible and inclusive design elements.
The feedback to date is very preliminary and staff will provide a more in-depth summary
with the February 9th report on the project as the concept was just made available for
public review on Thursday night.
PARKING:
As a result of constructing the plaza, all 86 parking stalls in Parking Lot N would be
removed.
Existing Lot N - Parking Stalls
TOTAL 86
In its place, staff has directed Confluence to show the addition of new angled
parking along the west side of Clark Avenue to provide “front door” customer
parking for City Hall. This change would total approximately 18 spaces. This change
to add parking along the west side of Clark will require the current drive-through drop box
to be relocated in front of City Hall. Staff has explored alternatives for relocation and
identified retaining the drop box as a walk-up facility only or to locate it in a new median
4
on Clark with drive-through access. The current concept includes the drive-up median
option on the north half of Clark Avenue.
Angled parking with meters will be retained along the 5th Street frontage with one
adjustment to the current configuration to test back-in angled parking. Back-in angled
parking is new to Ames, but present in other urban environments, such as Des Moines.
The pilot project of back-in parking fits with the interface of the Plaza and provides safety
benefits to users, especially bicyclists.
Staff will be recommending to the City Council during the February budget
hearings another opportunity for adding additional parking to benefit Downtown,
regardless of Plaza project. The City owns three lots located at 519, 525, and 601
6th Street, north of City Hall. As part of the Annual Action Plan, these properties,
which were purchased with CDBG funds, are planned to be sold at market value.
The revenue from the sale is intended to be used to finance a portion of the
development costs for affordable housing at 321 State Avenue. In lieu of selling
these properties to a third party, it will be staff’s recommendation that the City
purchase these properties at the appraised value of $198,000 to reimburse the
CDBG program and convert the property to a public parking lot.
These 6th Street properties are strategically located across from City Hall and provide a
great opportunity for the City to have flexibility to meet future parking needs for City Hall
and Downtown in general. The cost to develop the 6th Street site with a standard surface
parking lot with 67 spaces is estimated at approximately $330,000 (Attachment D). If this
property is developed as parking in combination with the new parking on Clark
Avenue, there would be 85 spaces replaced in Downtown. These improvements
along with Clark Avenue changes are proposed to be programmed as City Hall facility
improvements separate from the plaza.
FUNDING:
The Downtown Plaza is current a project within the CIP with a budget of $2.7 million dollar
over two-year period. The current design concept includes a number of features with
highly variable costs, such as the public art, ice skating facility, water features, and
support building. The working estimate for this concept ranges from $3 million to $4
million. Confluence will provide a more precise cost estimate for the project as part of final
refinements for February 9th.
ALTERNATIVES:
1. Accept the update on the preparation of the Downtown Plaza concept and proceed
with preparation of the final concept design and cost estimates for City Council
review on February 9th, and to proceed with planning for parking changes to Clark
Avenue, 5th Street, and the site on 6th Street.
5
2. Provide direction to staff and Confluence on issues to address or desired changes
prior to completing the final concept design for City Council approval on
February 9th.
CITY MANAGER’S RECOMMENDED ACTION:
Based upon City Council’s initial direction, staff believes the current concept for plaza
incorporates a wide variety of desired features and can become the amenity envisioned
for Downtown. Staff supports the context approach of 5th Street as the “front” of the plaza
and the approach of creating individual areas for a range of experiences that are
cohesively tied together with walkways and water. The larger space for an ice-skating
facility allows for the City to choose either the ribbon or a full open ice design during final
design work.
The overall project cost estimate is variable at this time due to the wide range of choices
in building size, public art, and ice-skating facilities. Despite the variability in the projected
cost of certain features, staff does not believe it affects overall layout of the concept at
this time and final decisions on specific features are best addressed at the time the City
chooses to move forward with a final design and construction drawings.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above. It is important to note that this plaza project is a priority
of the City Council regardless if we proceed with the Reinvestment District application.
6
Attachment A -Location Map
7
Attachment B-Downtown Context and Future Vision
Additional
Parking Site
8
Attachment C-Plaza Concept
9
10
11
Attachment D-6th Street Properties Parking Lot Design
1
ITEM #: 33 _
DATE: 1-26-21
COUNCIL ACTION FORM
SUBJECT: PRAIRIE FIRE DEVELOPMENT PLAN UPDATE FOR 321 STATE
AVENUE LOW INCOME HOUSING TAX CREDIT (LIHTC) PROJECT
BACKGROUND:
City Council selected Prairie Fire as the developer of affordable rental housing for the
City’s 321 State Avenue affordable housing project. The City entered into an agreement
on December 22, 2020 with Prairie Fire for preparation of an Iowa Finance Authority (IFA)
LIHTC application submittal by March 12, 2021. The agreement provides that Prairie Fire
will prepare an application to receive tax credits for the development of low income
housing, and if they are awarded the state tax credits the City will then transfer Lot 27 of
the Baker Subdivision to the developer to construct affordable apartment housing.
(Subdivision Plat-Attachment A)
At the time of selection of the Prairie Fire proposal, City Council and staff identified desired
adjustments to the project prior to submitting a final application to IFA. The development
agreement also requires that Prairie Fire seek final approval from City Council of the
development concept. Final City approval would occur only if Prairie Fire is awarded tax
credits by the state.
Staff provided feedback to Prairie Fire and its architecture firm, Odimo, about the layout
of the site and the appearance of the main apartment building presented in the original
design. City Council noted that it seemed bulky and the appearance of a flat roof
did not work well together with the townhome design that was also part of the
project. The original information from October 27th is included as Attachment B.
Odimo has addressed the comments with updates to the site plan and with
adjustments to the primary apartment building (New Concept-Attachment C). The
site plan has been modified to move the apartment building to the east near the
driveway accessing the site. The townhomes are now divided into three groupings
of buildings rather than two. The primary open space still remains along the west
boundary of the site with parking situated along the east side. With the adjustments
to the townhomes, the number of apartments can be increased from the original 36
units to 37 units by adding one additional 3-bedroom townhome apartment. Staff
supports the updated site plan as addressing our comments regarding layout with
the additional benefit of potentially adding one unit to the development.
The architectural changes for the apartment building are significant. The original design
was based on one building with the concept of a base that was differentiated from the top
with the top levels set an angle. The apartment building also contains the community
room on the first floor. Odimo proposes changes to the building to break the building
2
up into three smaller connected buildings with varying roof forms. The design
concept allows for a final design detail of either external or internal stairwell access
to the upper units. The building design will continue to include the community room on
the ground floor and have apartment units addressed on Tripp Street as originally shown
in the design.
The building materials will continue to include brick as the primary 1st floor material
along with other brick accents on the facades. The remaining siding will be cement
board. These are the same materials as will be used with the townhomes. High quality
and durable materials are a requirement of the LIHTC process to maximize scoring. Final
selection of colors and materials and refinement of the concept will occur upon approval
of the tax credits by the state. Staff believes the changes maintain a distinct
architectural character for the project and address comments about bulk and
appearance related to the first design.
ALTERNATIVES:
1. Accept the update regarding the Prairie Fire Development Concept and proceed
with preparation of the final LIHTC application.
2. Provide direction to the developer to adjust the design for City Council approval
prior to submitting the final LIHTC application.
CITY MANAGER’S RECOMMENDED ACTION:
Prairie Fire, through its architectural firm Odimo, has updated the development concept
from the original proposal selected on October 27th. Although it is a conceptual design
at this point to prepare the LIHTC application, approval of the update will fulfill the
requirement of the development agreement on the design concept and become the
basis for final design in the fall of 2021.
City Council originally selected the proposal due to its variety of housing units, ample
open space, a strong building to street connection and relationship, and a contemporary
architectural appearance. Staff finds the proposed plan changes maintain the
integrity of the original concept and address concerns about location of the
apartment building, opportunities for additional housing units, and changes to the
architectural appearance of the principal apartment building.
Therefore, it is the recommendations of the City Manager that the City Council adopt
Alternative #1, as described above.
3
Location Map- Attachment A
4
Attachment B-Original RFP Concept
SO
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STORM
DETENTION
BY OTHER
BUILDING A
BUILDING B
BU
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BU
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VEHICULAR ENTRY
LANDSCAPE BUFFER
PARKING LOT
SITE LANDSCAPING
PLAYGROUND
COMMUNITY
SPACE (FIRST
FLOOR ONLY)
STREET TREES
APPROX.
EXISTING SITE
GRADING
TRIPP STREET
BUILDING A
BUILDING B
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BAKER SUBDIVISION | LOT 27 CONCEPT |
CONCEPT SITE - 1" = 60'-0" | 1
JANUARY 22, 2021
GENERAL NOTES:
UNIT MATRIX - (37) UNITS TOTAL
- (8) 2 BEDROOM TOWNHOMES
- (15) 2 BEDROOM APARTMENTS
- (5) 3 BEDROOM TOWNHOMES
- (9) 3 BEDROOM APARTMENTS
PARKING: (87) REQUIRED
(87) PROVIDED
COMMUNITY ROOM: (1) PROVIDED
PRELIMINARY STUDY -
BAKER SUBDIVISION | LOT 27 CONCEPT | JANUARY 22, 2021
TRIPP STREET PERSPECTIVE - NTS | 4 2
FIBER CEMENT - COLOR 1FIBER CEMENT LAP
SIDING - COLOR 2 BRICKFIBER CEMENT LAP
SIDING - COLOR 1
PEDESTRIAN GREENWAY
CONNECTOR TO TOWNHOMES
/ COMMUNITY SPACE
BRICK
APARTMENT MAIN
ENTRY
"FRONT DOOR"
AESTHETIC AT ALL
APARTMENT PATIOS
APARTMENT MAIN
ENTRY
PRELIMINARY STUDY -
BAKER SUBDIVISION | LOT 27 CONCEPT | JANUARY 22, 2021
TRIPP STREET PERSPECTIVE - NTS | 4 2 3
FIBER CEMENT LAP
SIDING - COLOR 2 BRICKFIBER CEMENT LAP
SIDING - COLOR 1 COMMUNITY
SPACE
PRELIMINARY STUDY -
1
ITEM #_ 34___
DATE: 01/26/21
COUNCIL ACTION FORM
SUBJECT: INITIATION OF ANNEXATION FOR 23959 580th AVENUE AND
ADJACENT PARCELS
BACKGROUND:
The City has received annexation petitions from three property owners representing
115.19 acres of land east of the Ames corporate limits, located at the northwest corner of
Highway 30 and 580th Avenue (Attachment A). Staff has requested that the property
owners submit waivers of the right to withdraw from annexation prior to proceeding with
the process. Waivers have been received from the two property owners originally
authorized by Council for annexation, Larson Leasing and LDY, LLC.
The annexation applications are in response to the City Council direction on July 28, 2020
regarding land at 23959 580th Avenue (formerly Caremoli). At that meeting, City Council
voted to allow the property owner to move forward with an application to amend the Ames
Urban Fringe Plan (AUFP) from Industrial Reserve to Planned Industrial (PI) with a
concurrent voluntary annexation application.
The property owner has submitted the required annexation application to begin the
process. Additionally, an annexation application has been received for two parcels to the
north, owned by LDY, LLC and a parcel to the west owned by Banker’s Trust. At the time
the LDY subdivision was approved, the property owner signed an Annexation Covenant
stating they would apply to annex the property upon the City’s request. The two LDY
properties will need to be annexed concurrently with the property at 23959 580th Ave in
order to connect to the City. Staff has requested and received an annexation petition for
these properties. Additionally, the abutting Banker’s Trust property to the west has
petitioned to be part of this annexation. Both LDY, LLC and Banker’s Trust are
represented by Chuck Winkleblack.
In July 2020, City Council voted to allow the Fringe Plan designation at 23959 580th
Avenue to change from Industrial Reserve to Planned Industrial. This initiation was
necessary for all the area to be annexed to the City for consistency with the Fringe Plan.
Since additional Voluntary Annexation applications have been submitted, staff has
expanded the proposed Fringe Plan Amendment as shown in Attachment C.
In addition to the voluntary annexation request for the subject properties, there are a few
neighboring properties abutting the site that could be included in an annexation to make
a more uniform boundary along 580th Avenue and create an “80/20” annexation (where
the area of non-consenting property comprises 20% or less of the area to be annexed).
These properties do not need to be annexed to avoid creating an island. Staff has
reached out to the adjacent properties along 580th Avenue to inquire if there is any interest
2
in being included with this annexation application. At this time, staff has not heard from
any property owners. With the proposed change to the Planned Industrial designation in
the Ames Fringe Urban Plan, none of these properties would be precluded from future
annexation if they are not part of the annexation at this time. Staff does not believe an
80/20 annexation of these properties is necessary at this time.
Additionally, at the July 2020 meeting staff stated that the property would need to be
rezoned once annexed. These properties would be eligible for either Planned Industrial
or the new Intensive Industrial zoning district.
No City utilities will immediately serve these sites. Only one of the properties is currently
developed (23959 580th Avenue), and the existing structures will be used and can
continue with rural water service for the immediate future. Prior to rezoning any of the
three vacant properties from Agricultural to Planned Industrial, the issue of water
and sewer service. This might require the property owners to seek a buyout of rural
water service territory.
The first step for annexation is for the City Council to accept the petitions and refer them
to the Planning and Zoning Commission for a recommendation. Prior to approval of an
annexation, the City Council is required to hold a public hearing. This annexation area is
within two miles of the City of Nevada and will need a hearing with the state City
Development Board to become final.
ALTERNATIVES:
1. Initiate the voluntary annexation of the four properties totaling 115.19 acres as a
100% voluntary annexation, subject to the receipt of a waiver to withdraw from
annexation for all properties.
2. Initiate an 80-20 annexation of up to 135.23 acres, which includes 115.19 acres of
consenting properties and some combination of non-consenting properties of up
to 20.04 acres, in order to create more uniform boundaries, with the condition that
the City will have no obligation to bear any cost of any improved infrastructure to
the 135.23 acreage. Under this alternative, the City Council would need to identify
the non-consenting properties to be included.
3. Refer this item back to staff for further information.
CITY MANAGER’S RECOMMENDED ACTION:
These lands are not in a designated Growth Area of the current Ames Land Use Policy
Plan. However, given the proximity to the existing City boundary and plans for future
growth with Ames Plan 2040, East Industrial Prairie View Industrial Park, and the future
Highway 30 Interchange, annexation should be considered.
3
The abutting properties along 580th Avenue could be included for uniform boundaries and
recognition that they would have frontage along a City street upon annexation of the other
properties. However, in this case, including the properties is not necessary as non-
consenting owners at this time to ensure no islands are created in the future when other
lands to the east request annexation.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
4
ATTACHMENT A: LOCATION MAP
5
ATTACHMENT B: ANNEXATION PLATS
6
7
8
9
ATTACHMENT C: EXPANDED AMES FRINGE PLAN AMENDMENT AREA
ITEM # _36__
DATE: 1-26-21
COUNCIL ACTION FORM
SUBJECT: PUBLIC HEARING ON ACCEPTANCE & SUBMITTAL OF THE CITY’S 2019-20
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER) IN CONNECTION WITH THE CITY’S COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
BACKGROUND:
The Community Development Block Grant (CDBG) regulations require that, within 90 days from the
end of its fiscal year, the City must prepare a Consolidated Annual Performance and Evaluation
Report (CAPER), which is required to be submitted to the Department of Housing and Urban
Development (HUD) on or before September 29 each year. However, due to a COVID-19 HUD
waived the due date until December 31, 2020. Additionally, staff requested and received an extension
to submit the report on or by January 31, 2021.
The 2019-20 CAPER reports accomplishments in relation to goals and objectives identified in the
City’s 2019-2023 Consolidated Plan requirements for the use of Community Development Block
Grant (CDBG) and in the Annual Action Plan for fiscal year July 1, 2019, through June 30, 2020. The
regulations require that the CAPER be available for a 15-day public review and comment period,
which occurred January 1, 2021, through January 25, 2021.
Attached for Council review and approval is a copy of the Summary of the 2019-20 CAPER. For the
2019-20 program year, approximately $368,341 was allocated and approximately $304,652 was
expensed. Of the $304,652 expensed, $50,402 was from program income. For the HOME funds,
$13,078 was spent on program administration. The major activity implemented in 2019-20 was on the
public infrastructure improvements at Baker Subdivision, because this activity occurred in our
Neighborhood Revitalization Strategy Area (NRSA), the area benefitted approximately 2,310
people/households.
A full copy of the CAPER and attachments are available for review on the City’s web site at:
www.cityofames.org/housing/CAPER.
ALTERNATIVES:
1. The City Council can adopt a resolution approving the submittal of the City’s 2019-20
Consolidated Annual Performance and Evaluation Report (CAPER).
2. The City Council can direct staff to modify the City’s 2019-20 Consolidated Annual
Performance and Evaluation Report (CAPER).
CITY MANAGER’S RECOMMENDED ACTION:
It is the recommendation of the City Manager that the City Council adopt Alternative #1. This action
will adopt a resolution approving the submittal of the City’s 2019-20 Consolidated Annual Performance
and Evaluation Report (CAPER), which is to be submitted to HUD on or by January 31, 2021.
PROPOSED DRAFT
CITY OF AMES
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION
REPORTS (CAPER)
CITY OF AMES FISCAL YEAR
JULY 1, 2019 THROUGH JUNE 30, 2020
Public Comment Period:
January 11, 2020 thru January 25, 2021
Table of Contents
CR-05 - Goals and Outcomes ………………………………………………………………………………………………….2
CR-10 - Racial and Ethnic composition of families assisted.…………………………………………………..15
CR-15 - Resources and Investments 91.520(a)………………………………………………………………………19
CR-20 - Affordable Housing 91.520(b) ………………………………………………………………………………….22
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ………………….26
CR-30 - Public Housing 91.220(h); 91.320(j) …………………………………………………………………………28
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ………………………………………………………………….29
CR-40 - Monitoring 91.220 and 91.230 ………………………………………………………………………………..34
CR-45 - CDBG 91.520(c) ……………………………………………………………………………………………………….35
CR-50 - HOME 91.520(d) ……………….………………………………………………………..……………….…………33
Other Documents:
Appendix I- …………………………………………..………………………………………………………………………35
Integrated Disbursement and Information System Reports (IDIS)
Appendix II- …………………………………………………….……………………………………………...…………….36
Program Maps and Budgets
Appendix III-………………………………………………….……………………………………………………………...37
Point In Time Count
Appendix IV- ……………………………………………………………………….………………………………….…...38
ASSET Funder Priorities for FY 2019-20; and Final Funding Recommendations
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and
executed throughout the program year.
With community input, the overall goals and outcomes of the City's 2019-23 Strategic Plan continue
to be to increase the supply of affordable housing for low and moderate income persons, and to
continue to support and maintain the public service needs for special populations, homeless, and
low income households. The major progress that the City made in carrying out these two overall
strategies was through the implementation of the following project activities for 2019-20 for the
CDBG Program: Acquisition/Reuse for Affordable Housing, Home Buyer Assistance, Disposition of
Properties, Acquisition/Rehab of Properties, the installation of Public Infrastructure Improvements
Program for Baker Subdivision (321 State Avenue) in our NRSA, along with a first Amendment to the
Action Plan to that included a Acquisition/Relocation/Demolition Program for an Installation of a
Shared Use Bike Path in our NRSA. Lastly, a second Amendment to the Action Plan was completed
to include funding received to implement the following three programs due a worldwide Coronavirus
Pandemic: 1) Rent Relief Assistance; 2) Mortgage Relief and 3) Utility Relief Assistance for both
Renters and Homeowners.
For the 2019-20 program year, approximately $368,341 (including administration) was expensed and
approximately $304,652** (without administration of CDBG funds was expensed). Of the $368,341
expensed, $50,402 was from program income. For the HOME funds, $13,078 was spent on program
administration.
The Acquisition/Reuse Program was designed to create, expand, and maintain affordable housing
for homeless and low-income persons (80% or less of AMI) by: a. increasing the supply of affordable
rental housing for low-income families, b. increasing the availability of affordable owner-occupied
housing or c. maintaining the supply of affordable owner-occupied housing. Under this activity the
City did not acquire any properties under the 2019-20 program year.
The Disposition of Properties was designed to provide maintenance and costs for properties
purchased in previous program years. For 2019-20 the activity included the on-going maintenance
of five (Sixth lots, Morningside and Village) remaining properties. For the Sixth Street properties
(three contiguous lots that will be sold as one), the lots are slated to be sold on the open market for
re-development and the revenue received to be returned to HUD to be reprogrammed. The sale of
the lots has been moved to the 20-21 program year. The Village Drive property is scheduled to be
sold in 20-21 program year as well. The Sixth Street properties, and Village properties are being
reported under Acquisition/Rehabilitation Activity.
The Acquisition/Rehabilitation Activity was designed to rehabilitate properties purchased under the
Acquisition/Reuse Program that needed repairs before being sold to eligible buyers. There were
three properties Stafford, Village and Morningside) remaining under this activity. For 2019-20, the
Morningside was demolished and under contract to be sold to Habitat for Humanity. Habitat will be
constructing a new single-family home that will be sold to an eligible Habitat home buyer in 2020/21.
The rehabilitation of Village property will not be completed until the 2020-21 program year.
The Public Infrastructure Improvements Program for 321 State Avenue. Under this program
activity, during the 2015-16 program year, the acquisition of one 10-acre parcel (old Ames Middle
School site) was completed. Although construction of housing has not begun, in 2016-17 the City was
successful in receiving its first Neighborhood Revitalization Strategy Area designation for the 10-acre
parcel. In 2017-18, although there was an unsuccessful attempt to negotiate an agreement with a
local developer in the spring of 2018, the City as the “developer” prepared the specifications,
solicited for bids and was successful in awarding a contract to begin the installation of the
infrastructure improvements on the site. For 2018-19, phase I of the infrastructure improvements
were install, which was the construction of an extension of Tripp Street through the middle of the
site. For 2019-20, Phase II of the development began with the installation of a public sidewalk along
the south side of the new Tripp Street extension, along the hiring of a Engineering firm to begin the
platting of the subdivision, which includes the layout of lots for homes. Additionally, the bid letting
to install the public utilities and street installation was completed and the work will begin in the 2020-
21 program year.
The Neighborhood Housing Improvements and the Homebuyer Assistance Programs were not
implemented during this program year. The opportunity to acquire a large parcel of land to expand
the development of affordable housing for low income persons and households – which addresses
the heart of the strategic plan – continues to be the primary focus of all the activities that were
implemented for the 2019-20 program year. Without the completion of the Public Infrastructure
Improvements the Homebuyer Assistance Program cannot be implemented. Implementation of a
Housing Improvements Program may be considered in the planning of the 2019-2023 Five-year
Consolidated Plan and the 2020-2021 Annual Action Plan.
The Acquisition/Reuse Program for the Public Facility Installation of a Shared Used Bike Path in our
NRSA was added to the 2019-20 program year. This activity was a joint collaboration between the
Parks and Recreation, Public Works Departments and the Housing Division to enhance the
recreational features of the neighborhood that is located in the City’s only Neighborhood
Revitalization Strategy Area (NRSA) by connecting a share used bike path from an existing park to the
newly developing housing subdivision. The Parks Department is upgrading the park with new
features and play equipment, the Public Works Department identified this route in their 2040 Long
Range Transportation Plan to connect the west side of the area to the east side. The Housing Division
utilizing its CDBG funding would implement the following activities that is the key to connecting the
park to the housing subdivision: 1) acquisition of an existing single-family that is located in the middle
of the identified bike path route; 2) relocation of the tenants residing in the property; 3) demolition
of the property; and 4) Installation of a new bike path. In the 2019-20 program the property was
successfully acquired. In 2020-21, the remaining activities will be started/completed.
The CDBG CARES (COVID-19) Program for Rent, Mortgage and Utility Relief Assistance was also
added to the 2019-20 program year. The United States has been impacted by a global pandemic of
the Coronavirus that has crippled our economy. In response to this crisis, CDBG funding was made
available to be used to prevent, prepare for, and respond to this pandemic. Under this special
allocation of funding the following programs were created to provide assistance to low and
moderate-income households: Rent Relief, Mortgage Relief and Utility Relief for both renters and
homeowners. A number of programs and activities had to be shifted in order to prepare for the
implementation of these needed programs. However, the CDBG CARES programs were not able to
be implemented in the 2019-20 program year but will be implemented in the 2020-21 program year.
In addition to the outcomes listed below, a summary of accomplishments in attaining the goals and
objectives for the reporting period can be found in Appendix I, along with a project map and budget
in Appendix II.
The City also continued to receive HOME funding for the 2019-20 program year. No other than
administrative expenses no program was implemented in 2019-20. The City intends to use the HOME
funding to build affordable homes on the 321 State Avenue site that is in our NRSA, in which we
anticipate housing construction may occur in the program year of 2021-22.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with
the consolidated plan and explain, if applicable, why progress was not made toward meeting
goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome
indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each
of the grantee’s program year goals.
The implementation of activities during the 2019-20 program year, was interrupted due to address
the impact of the pandemic on communities across the country. Some of the original projects slated
to be implemented such as Homebuyer Assistance Program was not able to be implemented.
Additional staff had to be hired to help design the programs for the CDBG CARES funding. CDBG
CARES rules and regulations were delayed and along with having to request a 2nd amendment to the
2019-20 Action Plan this greatly impacted and delayed program implementation. The 1st Amendment
to the 2019-20 Action Plan, approximately $400,000 (16% of the total program budget without
administration) of the Acquisition/Reuse for Affordable Housing was shifted to a new activity called
the Acquisition/Reuse for Public Infrastructure for a Shared Use Bike Path Installation in our NRSA,
this was a three phase activity, in which only phase was able to be implemented in 19-20. However,
the contract bid for the demolition of a property to be sold to Habitat for Humanity was able to start,
along with partial completion of the rehabilitation of a property (Village) that was purchased in a
previous year that will be sold in the near future to a LMI household. Also, we were able to install a
public sidewalk along the new Tripp Street addition (2018-19) as part of the development of the
mixed-income housing subdivision in the NRSA. But, most importantly, the hiring of an Engineering
firm to help design and create the plat of survey and prepare the plans and specifications for the
bidding for the Public Infrastructure Improvements for the future housing subdivision was
completed. This project had the 2nd highest budget of approximately $760,000 (31% of the total
program budget without administration). The new home construction activity using our HOME funds
was not implement due to the subdivision improvements are not completed. This project budget
was approximately $923,000 (39% of the total program budget without administration).
ITEM # 37
DATE: 01-26-21
COUNCIL ACTION FORM
SUBJECT: THIRD SUBSTANTIAL AMENDMENT TO COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) 2019-20 ANNUAL ACTION PLAN
BACKGROUND:
On April 2, 2020, in response to the Coronavirus Pandemic (COVID-19), the U.S.
Department of Housing and Urban Development (HUD) notified the City that it will receive
a special allocation of Community Development Block Grant (CDBG-CV) funds in the
amount of $354,515 to be used to prevent, prepare for, and respond to COVID-19. This
allocation was authorized by the Coronavirus Aid, Relief, and Economic Security Act
(CARES Act).
On September 11, 2020, HUD notified the City that it will receive a third special
allocation round of CDBG-CV funds in the amount of $356,455 authorized by the
CARES Act to again be used to prevent, prepare for, and respond to COVID-19.
Both rounds of the CARES Act funds are only available for “eligible activities” meeting the
national objectives of the CDBG-CV program and responding to the spread of infectious
diseases such as COVID-19. To expedite implementation of this funding, the typical 30-
day public comment process has been reduced to a 5-day comment period by HUD. The
comment period began on Thursday, January 21, 2021 and ended on Monday,
January 25, 2021.
Staff initially sought public input in April from citizens within the community, private for-
profit enterprises, and not-for-profit organizations regarding the distribution of CARES
funding. After considering the public input and conversations with human services
agencies, financial institutions, the local housing trust fund, utility companies, medical
institutions, other entitlement communities, and past CDBG programming, staff
proposed and City Council approved utilizing the first round of funding to
accomplish three programs: 1) Rent, Mortgage, and Utilities Relief Assistance.
To date, round one funds have assisted approximately 104 households. Approximately
$335,510 has been distributed as follows: Rent: 49 households, Mortgage: 6 households,
and Utilities: 49 households (44 renters; 5 homeowners). There are approximately 25-35
households that have applied for assistance and more inquires occurring every day from
both landlords and tenants.
Staff was recently contacted by various human services agencies inquiring if the City
program would continue due to the on-going need of households in the community. (See
Attachment 2 for public comments received). Therefore, staff is proposing to continue
implementation of the above programs with the third round of CDBG CARES
(COVID-19) funding from HUD. Staff’s rationale for continuing these activities is as
follows:
• The activities will continue to meet some of the goals of the CARES Act funding,
which is to be used to prevent, prepare for, and respond to the Coronavirus
(COVID-19)
• They involve approaches that prioritize the unique needs of low and moderate-
income persons as outlined in the Act
• They will allow the City to continue to develop partnerships between all levels of
government and the private for-profit and non-profit sectors
• They have proven successful over the past 10 months of program implementation
in assisting families and households with the very basic needs of retaining their
housing.
Staff has prepared the proposed Third Substantial Amendment to the City’s CDBG 2019-
20 Annual Action Plan and Budget to continue to implement the Renter and Homeowners
Relief Assistance Program that can be viewed at www.cityofames.org/housing. The
proposed budget for revenue and expenses is shown as Attachment 1.
ALTERNATIVES:
1. Approve the 3rd Substantial Amendment to the City’s CDBG 2019-20 Annual
Action Plan that incorporates a third special allocation round of CDBG CARES Act
funding in the amount of $356,455 to continue implementing the COVID-19 Rent,
Mortgage, and Utilities Relief Assistance Programs , and approve submittal of the
Action Plan to HUD for its approval on or by January 31, 2021.
2. Approve the 3rd Substantial Amendment to the City’s CDBG 2019-20 Annual
Action Plan that incorporates a third special allocation round of CDBG CARES Act
funding in the amount of $356,455 to continue implementing the COVID-19 Rent,
Mortgage, and Utilities Relief Assistance Programs , and approve submittal of the
Action Plan to HUD for its approval on or by January 31, 2021, with modifications.
3. Refer the item back to staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
This third special allocation round of funds was an unexpected opportunity to continue to
address some needs and opportunities in the community regarding the COVID-19
pandemic. As with all federal funding, the grant monies come with requirements that must
be addressed. The requirement to address the Duplication of Benefits (DOB) is one that
will still have to be closely monitored when implementing any program activity. Also, the
current program guidelines will need to be updated to reflect any additional HUD
regulations and waivers and additional eligibility guidelines for processing applications.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above. .
ATTACHMENT 1
PROPOSED
3rd AMENDMENT 2019-20 Action Plan Activities and Expenditure Budget:
Activities Budget
COVID-19 Renters Relief Assistance (Rent, Utilities)- Round 3 $291,164
COVID-19 Homeowners Relief Assistance (Mortgage, Utilities) -Round 3 $35,291
COVID-19 Renters Relief Assistance (Rent, Utilities)- Round 1 $305,425
COVID-19 Homeowners Relief Assistance (Mortgage, Utilities) -Round 1 $42,000
Acquisition/Reuse Program for Public Facilities -Shared Use Path
(148 S. Franklin) $400,000
Homebuyer Assistance Program $300,813
Public Infrastructure Improvements Program for State Avenue NRSA
(including Engineering costs+ GO Bond) $763,745
Acquisition/Reuse Program for Affordable Housing $10,000
Rehabiliation/Disposition of 241 Village Drive $45,000
Demolition of 3305 Morningside $16,070
HOME Homeownership Construction Program $923,976
General Administration for CDBG & HOME
CARES 1: $7,090
CARES 3: $30,000
CDBG: $116,241
HOME: $120,947
Total $3,407,762
PROPOSED 3RD AMENDED 2019-20 Action Plan Revenue Budget:
2019-20 CDBG-CV (CARES ACT-COVID-19) Round 3 $356,455
2019-20 CDBG-CV (CARES ACT-COVID-19) Round 1 $354,515
2019-20 CDBG Allocation $581,207
2018-19 CDBG Anticipated Program Rollover $462,820
2019-20 CDBG Anticipated Program Income $357,842
Non-CDBG Revenue-GO Bonds $250,000
2019-20 HOME Allocation $481,968
18-19 HOME Anticipated Program Rollover $747,750
Adjustment for HOME CHDO Set-Aside -$184,795
Grand Total CDBG, HOME & CDBG-CV $3,407,762
ATTACHMENT 2
Public Input Comments
“Need to attach Pdf’s”
ITEM # 38 6
DATE: 01-12-21
01-26-21
COUNCIL ACTION FORM
SUBJECT: SETTING DATE OF PUBLIC HEARING FOR AN AMENDED LOAN AND
DISBURSEMENT AGREEMENT FOR CITY HALL PARKING LOT
RECONSTRUCTION (SRF SPONSORED PROJECT)
BACKGROUND:
On October 19, 2018, City of Ames entered into a State Revolving Fund Clean Water Loan
Agreement in a principal amount not to exceed $5,700,000; the loan also includes interest
payments totaling $375,000. This loan provided funding for the annual Sanitary Sewer
System Improvements Program for rehabilitation/reconstruction of deficient sanitary sewers
and deteriorated manholes at various locations throughout the city. The City’s Capital
Improvement Plan for this program included State Revolving Fund (SRF) Clean Water
funding to make improvements through three projects; Sanitary Sewer Rehabilitation
(Manhole Rehabilitation – Basin 1 & 5), Sanitary Sewer Rehabilitation (Flood Prone
Manholes), and Sanitary Sewer Rehabilitation (Pipe Lining). The SRF loan program allows
for the interest scheduled to be paid on sewer loans to be granted back to the loan
originator (the City) to fund stormwater quality improvement projects; these are
referred to as “sponsored projects”.
The City of Ames is amending the existing loan agreement to allow the interest due for the
sewer SRF loan to be granted back to the City to fund the City Hall Parking Lot
Reconstruction as a sponsored project in the amount $375,000. Because this project has
been completed and the City Council has approved final acceptance, the $375,000 will serve
as a reimbursement into the Stormwater Utility Fund.
The City can now enter into an amended loan and disbursement agreement to restate
the principal amount of the loan from $5,700,000 to $6,075,000. This new amount is
equal to the original $5,700,000 loan principal plus the $375,000 sponsored project
grant that will be repaid to the City. Repayment of the loan has been budgeted from
sanitary sewer utility revenues and will not change from the original loan repayment schedule.
A public hearing is required to set date on entering into an amended loan and disbursement
agreement.
ALTERNATIVES:
1. Resolution to set January 26, 2021 as the date for public hearing on a proposal to
enter into an amended State Revolving Fund Sewer Revenue Loan and Disbursement
Agreement in a principal amount not to exceed $6,075,000.
2. The City Council can delay the hearing on the loan agreement.
MANAGER’S RECOMMENDED ACTION:
Setting the date of public hearing will ensure that City staff can proceed with authorizing the
SRF Sponsored project loan amendment providing the City with a return of the interest due
on the loan. Therefore, it is the recommendation of the City Manager that the City
Council approve Alternative No. 1, as described above.
ITEM # __39___21__
DATE 01-12-21
01-26-21
COUNCIL ACTION FORM
SUBJECT: FLOOD MITIGATION – RIVER FLOODING PUBLIC HEARING
BACKGROUND:
Following the floods of 2010, the City Council established a goal of mitigating the impact
of future flooding in Ames. A comprehensive Flood Mitigation Study was completed in
2013 that considered many possible mitigation alternatives.
On December 10, 2013, the City Council approved a series of flood mitigation measures.
These included elements targeted at: A.) Undertaking a stream bank restoration of Squaw
Creek; B.) Working with IDOT to improve the conveyance capacity of the US Highway 30
bridge; C.) Working through the Squaw Creek Watershed Management Authority to
pursue flood mitigation alternatives in the upper reaches of the watershed; and D.)
Conducting a workshop to review and discuss the range of possible floodplain regulatory
approaches.
The stream bank restoration project involves flood mitigation in the Squaw Creek channel,
including conveyance improvements within the channel approximately 2,000 feet either
side of the South Duff Avenue bridge. In working with Iowa Department of Homeland
Security & Emergency Management, the City received FEMA grant funding in the spring
of 2020 for this project. The cost share amounts for this grant are as follows:
Funding
Funding Amount % of Cost
Total:$ 4,996,600.00 100%
Land Acquisition:
As a requirement for projects that utilize FEMA funding and also pursuant to Iowa
Code §6B.2A, a public hearing must be held for the purpose of receiving public
input in consideration of whether or not to authorize the potential use of eminent
domain authority (condemnation) with respect to land acquisition for the Squaw
Creek Flood Mitigation – River Flooding project now under consideration with the
final design of the project. This public hearing will be held during the regular City
Council meeting on January 26, 2021. Copies of the notices sent to landowners are
attached.
Project Update:
Final design is being finished; permit applications to Army Corps of Engineers and Iowa
DNR are to be submitted this month. Land acquisition activities have commenced with
landowner meetings, title opinions, and initiation of appraisals. Due to threatened and
endangered species (two bat species) requirements, tree dropping/clearing needs to be
completed prior to April 1, 2021 or else not until November (which would push the project
close to the FEMA deadline of June 19, 2022). Therefore, a tree removal contract will
commence for this work prior to April 1, 2021. It is anticipated that construction bids
for the overall project will be received summer 2021. A map of the grading plan limits
with parcel lines overlaid is attached.
ALTERNATIVES:
1. Set the date of public hearing for January 26, 2021 to authorize the use of eminent
domain, if necessary, to obtain easements and acquire land for the Flood
Mitigation – River Flooding project.
2. Do not authorize the use of eminent domain at this time for the Flood Mitigation –
River Flooding project, thereby jeopardizing the federal (FEMA) funding received
for this project.
MANAGER’S RECOMMENDED ACTION:
Due to the project involving federal funding, the requirements for the Flood Mitigation –
River Flooding project include considering the use of eminent domain if voluntary land
acquisition cannot be achieved. In collaboration with WHKS (design consultant) and CGA
(land acquisition consultant), staff is committed to answering questions and working with
landowners about the details of the project. According to the FEMA funding agreement,
the project shall be constructed and closed out by June 19, 2022.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
December 21, 2020
FHS Ames 2 LP
3160 Crow Canyon Place, Ste 135
San Ramon, CA 94583
Story County Property ID Number: 09-11-325-060
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
E-M Hunziker LLC
105 S 16th St.
Ames, IA 50010
Story County Property ID Number: 09-11-325-015
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Kenneth R. Howe and Marjory C. Howe, Trustees
Kenneth and Marjory Howe Revocable Trust
215 Washington Ave.
Ames, IA 50010
Story County Property ID Number: 09-11-325-045
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Hyland Heights Apartments LLC
105 S 16th St., Ste. A
Ames, IA 50010
Story County Property ID Number: 09-11-326-050
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
RL Enterprises LLC
2615 Diamondwood Dr., SE
Cedar Rapids, IA 52403
Story County Property ID Number: 09-11-326-065
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Thomas R. Burke
5090 River Ridge Rd.
Ames, IA 50010
Story County Property ID Number: 09-11-400-010
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Youth and Shelter Services Inc.
420 Kellogg Ave.
Ames, IA 50010
Story County Property ID Number: 09-11-400-020
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Jay E. Brown and Lori B. Suvalsky
1204 Orchard Dr.
Ames, IA 50010
Story County Property ID Number: 09-11-400-020
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
MKTM, LLC
1816 SE 5th St.
Ames, IA 50010
Story County Property ID Number: 09-11-401-040
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Amerco real Estate Company
P.O. Box 29046
Phoenix, AZ 85038-9046
Story County Property ID Number: 09-11-400-065
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
B and D Land, L.C.
4002 Stone Brooke Rd.
Ames, IA 50010-2900
Story County Property ID Number: 09-11-400-120
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
MKTM, LLC
1816 SE 5th St.
Ames, IA 50010-6404
Story County Property ID Number: 09-11-401-075
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent