HomeMy WebLinkAbout~Master - January 12, 2021, Regular Meeting of the Ames City CouncilAMENDED
AGENDA
REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
JANUARY 12, 2021
*DUE TO THE COVID-19 PANDEMIC, THIS CITY COUNCIL MEETING WILL BE
CONDUCTED AS AN ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON
ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO:
https://zoom.us/j/826593023
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Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
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https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please see the instructions listed above. The normal process
on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of
the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: 6:00 p.m.
1. Hearing on Amendment to the 2021-2024 Transportation Improvement Program:
a. Motion approving Amendment to add Automatic Passenger Counters CyRide Project in
FY 2021
2. Resolution approving designation of AAMPO representatives to Central Iowa Regional
Transportation Planning Alliance
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING**
**The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular City Council Meeting held December 22, 2020
3. Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Class C Liquor License, Outdoor Service & Sunday Sales - The Angry Irishmen (119 Main
St), Pending DRAM
b. Class A Liquor License (Private Club) - American Legion #37 (225 Main)
c. Class C Liquor License, Outdoor Service & Sunday Sales - Blue Owl Bar (223 Welch Ave)
d. Class C Liquor License, Outdoor Service & Sunday Sales - West Towne Pub (4518
Mortensen Rd Ste 101)
e. Class C Liquor License, Outdoor Service & Sunday Sales - Dublin Bay (320 16th), Pending
DRAM
f. Class E Liquor License, Class B Wine Permit, Class C Beer Permit (Carryout) & Sunday
Sales - The Filling Station (2400 University Blvd)
g. Class C Liquor License, Catering Privilege & Sunday Sales - Hy-Vee Market Café (3800
Lincoln Way)
h. Class C Liquor License, Outdoor Service & Sunday Sales - Cy’s Roost (121 Welch Ave),
Pending DRAM
i.Class E Liquor License, Class B Wine Permit, Class C Beer Permit with Sunday Sales JW
Liquor (4518 Mortensen Rd Ste #109)
4. Motion referring Voluntary Annexation Petition regarding property located at 4514 Hyde
Avenue to Planning & Zoning Commission
5. Requests from Ames Main Street (AMS) for Downtown Dollar Days event on Thursday,
February 4 through Sunday, February 7, 2021:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License
b. Resolution approving waiver of parking meter fees and enforcement in the Downtown
District on Saturday, February 6
c. Resolution approving request from Ames Main Street for Saturday February 6 to transfer
$1,379.25 from the Local Option Sales Tax Fund to the Parking Fund.
d. Resolution approving waiver of fee for blanket Vending License
6. Resolution Setting Date of Public Hearing for January 26, 2021, on a proposal to enter into an
amended State Revolving Fund Sewer Revenue Loan and Disbursement Agreement in a
principal amount not to exceed $6,075,000
7. Resolution approving appointment of Aaron DeLashmutt as the Chief of Police Alternate to the
Story County 911 Service Board
8. Resolution approving Memorandum of Understanding with Central Iowa Emergency Services
Chaplaincy
9. Resolution approving Professional Services Agreement with Bolton & Menk, Inc., of Ames,
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Iowa, for 2020/21 Shared Use Path System Expansion - Vet Med Trail (S. 16th Street to S. Grand
Avenue) in an amount not to exceed $46,138
10. Resolution awarding Contract to Tarath, LLC, of Cape Girardeau, Missouri, to provide
Diversity, Equity, and Inclusion training to City employees in the amount of $50,000
11. Resolution approving preliminary plans and specifications for City Access Control System;
setting February 10, 2021, as bid due date and February 23, 2021, as date of public hearing
12. Resolution approving preliminary plans and specifications for the Water Treatment Plant Lime
Pond Underdrain Improvements Project; setting February 10, 2021, as bid due date and February
23, 2021, as date of public hearing
13. Resolution awarding contract to Reliant Fire Apparatus, Inc., (Pierce) for the purchase of a new
ladder truck at a cost of $1,152,825
14. Resolution approving contract and bond for Homewood Slope Stabilization
15. Resolution approving contract and bond for Inis Grove Park Sidewalk Project
16. Resolution approving new Performance Bond and authorizing release of original bond regarding
contract with Anderson Process & Instrumentation Solutions, LLC, for Maintenance Services
for the Power Plant
17. Resolution approving partial completion of public improvements and reducing required security
for Sunset Ridge, 10th Subdivision
18. Resolution accepting completion of 2019/20 Multi-Modal Roadway Improvements (30th Street
& Duff Avenue Restriping)
19. Resolution accepting completion of Fuel Forwarding Pump House Fire Protection Upgrade for
Power Plant
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no
time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each
speaker to three minutes.
ADMINISTRATION:
20. Discussion on the direction the Public Art Commission is taking in regards to small arts grants
PUBLIC WORKS:
21. Resolution setting date of public hearing for January 26, 2021, to authorize the potential use of
eminent domain authority, if necessary, to obtain easements and acquire land for the Flood
Mitigation - River Flooding project
CYRIDE:
22. Update on financial status of CyRide
HEARINGS:
23. Hearing on Maintenance Facility Fabric Storage Barn:
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a. Resolution approving final plans and specifications and awarding contract to A & B
Construction LTD., of Harper, Iowa, in the amount of $157,025
24. Hearing on Water Plant Dehumidification Project:
a. Resolution approving final plans and specifications and awarding contract to Mechanical
Comfort, Inc., of Ames, Iowa, in the amount of $262,940
25. Hearing on Ames City Hall Auditorium HVAC Upgrade:
a. Motion rejecting all bids
26. Hearing on 2020/21 Pavement Restoration - Slurry Seal Program:
a. Resolution approving final plans and specifications and awarding contract to Fort Dodge
Asphalt Company, of Fort Dodge, Iowa, in the amount of $202,885.40
ORDINANCES:
27. Second passage or ordinance establishing a new industrial zoning district to be known as the
Intensive Industrial zone in Chapter 29, Article 9, of the Ames Municipal Code:
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
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ITEM # AAMPO 1
DATE: 01-12-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE ACTION FORM SUBJECT: AMENDMENT TO THE FFY 2021-2024 TRANSPORTATION IMPROVEMENT PROGAM BACKGROUND:
This amendment to the Fiscal Year (FY) 2021 - 2024 Transportation Improvement Program involves changing the following:
• Adding an Automatic Passenger Counters (APCs) CyRide Project in FY 2021.
This project would make use of potential federal funds from a COVID-19 Research Demonstration Grant, should CyRide be awarded the grant. APC’s will provide
passengers the ability to view the current space available on a bus via their smartphone applications in real-time to select the trip that best meets their needs. CyRide’s long-term goal of reducing overcrowding on buses is equally important
during the COVID-19 pandemic for passengers wanting to be more socially distanced restoring trust in public transit. This project will be programmed for
$474,864 in federal funding and $52,806 in local funding.
The requirements to process amendments to the TIP call for an opportunity for public review and comment as well as approval by the Transportation Policy Committee of the Ames Area MPO (TPC). The TPC reviewed this action at their November 24, 2020 meeting, establishing the public hearing for January 12, 2021 and opening a public input period from November 25, 2020 to January 1, 2021. No public comments were received by staff. ALTERNATIVES: 1. Approve the amended FFY 2021-2024 Transportation Improvement Program 2. Approve the amended FFY 2021-2024 Transportation Improvement Program, with Transportation Policy Committee modifications ADMINISTRATOR’S RECOMMENDED ACTION: Inclusion of this project into the FY 2021-2024 TIP would allow CyRide to immediately proceed forward with the project after receiving pre-grant authority from FTA, should CyRide be awarded this grant. This project also help CyRide farther improve the efficiency of its transit system. Therefore, the Administrator recommends that the Transportation Policy Committee adopt Alternative No. 1 as described above.
ITEM # AAMPO 2
DATE: 01-12-21
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE ACTION FORM SUBJECT: DESIGNATION OF CIRTPA REPRESENTATIVES BACKGROUND:
Each year the Transportation Policy Committee appoints representatives and alternate
representatives to the Central Iowa Regional Transportation Planning Alliances’ (CIRTPA) two committees – the Transportation Policy Committee (TPC) and the
Transportation Technical Committee (TTC). Since the Ames Area Metropolitan Planning Organization is an advisory member of CIRTPA, these are non-voting positions.
It is recommended that the Ames Area MPO’s designated representatives for 2021 be as follows:
TPC Representative: Kyle Thompson, Transportation Planner
TPC Alternate Representative: Damion Pregitzer, Traffic Engineer TTC Representative: Kyle Thompson, Transportation Planner TTC Alternate Representative: Damion Pregitzer, Traffic Engineer
ALTERNATIVES:
1. Appoint the individuals named above to their respective roles representing the Ames
Area MPO on CIRTPA.
2. Designate other individuals to serve the Ames Area MPO in this capacity.
ADMINISTRATOR’S RECOMMENDED ACTION:
The Administrator recommends that the Ames Area MPO Transportation Policy
Committee adopt Alternative No. 1, thereby appointing the individuals named above to
serve in their respective roles representing the Ames Area MPO on CIRTPA.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA DECEMBER 22, 2020
CALL TO ORDER: Mayor John Haila called the Regular Meeting of the Ames City Council,
which was being held electronically, to order at 6:00 p.m. with the following Council members
participating: Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck,
and David Martin. Ex officio Member Nicole Whitlock was also present.
Mayor Haila announced that it is impractical to hold an in-person Council meeting due to the
Governor of Iowa declaring a public health emergency because of the COVID-19 pandemic.
Therefore, limits have been placed on public gatherings, and this meeting is being held as an
electronic meeting as allowed by Section 21.8 of the Iowa Code. The Mayor then provided how the
public could participate in the meeting via internet or by phone.
CONSENT AGENDA: Moved by Corrieri, seconded by Betcher, to approve the following items
on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving Minutes of Special Meeting held December 4, 2020, and of Regular
Meeting held December 8, 2020
3.Motion approving Report of Change Orders for period December 1 - 15, 2020
4.Motion approving certification of Civil Service applicants
5.Motion approving temporary waiver of residency requirement for City Attorney
6.Motion authorizing the Mayor to sign Certificate of Consistency with City’s 2019-2023
CDBG Consolidated Plan on behalf of The Bridge and ACCESS for CARES funding from
Iowa Finance Authority
7.Motion approving New 12-month Class C Liquor License, Class B Native Wine with Sunday
Sales: North Grand Seafood, 823-Wheeler St Suite 1, Pending Favorable Background
Checks & Pending DRAM
8.Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a.Class C Liquor License with Sunday Sales & Outdoor Service Chipotle Mexican
Grill (435 S Duff Ave)
b.Class C Liquor License with Sunday Sales Fuji Japanese Steakhouse (1614 S Kellogg
Ave) Pending DRAM
9.Motion accepting bi-annual Sustainability Coordinator Report regarding FY 2020-21
Activities
10.RESOLUTION NO. 20-620 approving and adopting Supplement No. 2021-1 to Municipal
Code
11.RESOLUTION NO. 20-650 waiving enforcement of prohibition of motorized vehicles in
Ada Hayden Heritage Park for the Ames Triathlon on June 27, 2021
12.RESOLUTION NO. 20-651 approving extension of COVID Leave benefits to City
employees through February 28, 2021, or such a time as a similar package is approved at the
federal level
13.RESOLUTION NO. 652 approving Amendment to extend Purchase Agreement between the
City and Mainstream Living, Inc., for the property at 1417 Douglas Avenue for a completion
date on or before January 31, 2021
14.RESOLUTION NO. 20-653 approving Police Department’s participation in the Governor’s
Traffic Safety Bureau Nighttime Seat Belt Enforcement Grant Program
15.RESOLUTION NO. 20-654 awarding contract to Wesco Distribution of Des Moines, Iowa
for the 750 KCMIL Copper Cable for Electric Distribution Inventory in the amount of
$110,295.60 (inclusive of Iowa sales tax)
16.RESOLUTION NO. 20-655 awarding contract to Gillig Corporation of Livermore,
California, for the purchase of four new 40-foot standard diesel buses for CyRide in the not-
to-exceed amount of $1,930,378
17.RESOLUTION NO. 20-656 approving preliminary plans and specifications for 2019/20
Sanitary Sewer Rehabilitation (Basin 10); setting February 3, 2021, as bid due date and
February 9, 2021, as date of public hearing
18.RESOLUTION NO. 20-657 approving Change Order No. 1 for the 2018/19 Sanitary Sewer
Rehabilitation (Siphon) for a deduction in the amount of $174,575
19.RESOLUTION NO. 20-658 approving contract and bond for 2019/20 Traffic Signal Program
(Lincoln Way/Beach Avenue)
20.R RESOLUTION NO. 20-659 approving Plat of Survey for 300 and 310 South 17th Street
21.2019/20 Shared Use Path System Expansion (Vet Med Trail):
a.RESOLUTION NO. 20-660 transferring $175,000 from the $271,158.30 remaining
available project balance to the South of Lincoln Way Path Expansion (Franklin
Avenue to Wilmoth Avenue), which will be combined with the Franklin Park Shared
Use Path and is planned for FY 2021/22
b.RESOLUTION NO. 20-661 accepting completion of 2019/20 Shared Use Path
System Expansion (Vet Med Trail)
22.Biosolids Disposal Operations for Water Pollution Control Facility:
c.RESOLUTION 20-662 accepting completion of Year One
d.RESOLUTION 20-663 awarding retroactive Agreement for Year Two to Nutri-Ject
Systems, Inc., of Hudson, Iowa, in the amount of $79,060.06
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum. No one requested to speak, so he closed
Public Forum.
EXTEND SUSPENSION OF VENDING LICENSES UNTIL JUNE 30, 2021: Assistant City
Manager Brian Phillips explained that in response to the COVID-19 outbreak, on March 18, 2020,
City staff administratively suspended Vending Licenses. He noted that there were a few Vending
Licenses that were approved for Special Events. The City Council took subsequent action on August
25 to extend the suspension of Vending Licenses through December 31 for vendors on City property.
Mr. Phillips stated staff is asking the City Council what they would like to do regarding the
suspension of Vending Licenses. He mentioned that staff had received a letter from Karin Chitty,
Executive Director, Campustown Action Association. Mr. Phillips explained that he had a meeting
with Ms. Chitty and discussed how vending was going to work with the new Welch Avenue
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reconstruction. Ms. Chitty’s letter requested that the City continue with the suspension of Vending
Licenses until staff can develop a plan as to how vending will go back into the Welch Avenue area.
There are some issues that City staff has with the Vending Code, but also some concerns from the
Campustown Action Association (CAA) about ensuring the streetscape is accomplishing the vibrant
gathering space that was laid out for the Welch Avenue project.
Council Member Gartin wanted to know why the City is suspending the Vending Licenses when
vendors could sell its goods during the Farmers’ Market. Mr. Phillips noted that at first the vendors
were unable to sell its goods, but later in the year they were approved to do so. Mr. Gartin stated that
it is perfectly legal on private property to have vending, and you will see where there is vending on
one block, but not the next public street. He noted this is an outdoor activity and its safer to purchase
food that is outside. Mr. Gartin stated that the Council can work with Campustown Action
Association later, but this is affecting a lot of people’s businesses. Mr. Gartin wanted to know why
this is coming up and why the recommendation is to continue with the suspension of Vending
Licenses. Mr. Phillips stated that primarily the Council asked for this item to be brought back before
the end of 2020, and also historically, there have been sizable gatherings in food vendor lines. Mr.
Gartin explained that he doesn’t feel that it’s fair that a vendor can be on one street, but not another.
Council Member Betcher stated she is more inclined to listen to the Campustown Action Association
in this instance because it is always easier to make changes before reinstating something than it is
once something has been suspended. Ms. Betcher asked Mr. Phillips if he had had a chance to
address the concerns Ms. Chitty had in her letter. Mr. Phillips mentioned that he did have a
conversation with Ms. Chitty and that conversation was what precipitated the letter being sent to the
Council. Ms. Chitty raised the questions independently from this Agenda item.
Council Member Betcher inquired if there were some vendors that have been asking to vend. Mr.
Phillips mentioned that all the vendors have either been relocated or closed during the suspension.
It was noted that with the Welch Avenue project one of the spaces that was previously occupied by
a vendor doesn’t accommodate the vendor anymore due to some of the streetscape features. Staff has
attempted to reach out to that vendor, but has not heard back from them yet to see what could be
done. Mr. Phillips noted that there have been a few inquiries, and historically there are five to six
Vending Licenses in the Campustown Area, but if vending was to be reinstated there would only be
three. Ms. Betcher asked if there were other locations for the vendors to operate in Campustown.
Mr. Phillips mentioned that he doesn’t believe all the vending operations are on Welch Avenue; he
believed there was one on Chamberlain and one Downtown. Ms. Betcher asked if it was possible to
reinstate Vending Licenses in the City of Ames except for the Campustown area until further details
could be worked out as to where the vendors could be located. Mr. Phillips believed they could wait
as the Code allows Vending carts to only operate in Campustown and Downtown; the Council could
allow it Downtown, but still suspend in Campustown.
Council Member Martin stated that there aren’t any enforcement personnel stationed anywhere for
vending, but the Face-Covering Ordinance does still require citizens congregating around food trucks
to wear face-coverings when standing in line.
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Mayor Haila opened public comment. It was then closed when no one came forward to comment.
Moved by Gartin, seconded by Corrieri, to approve Alternative 2, which is to resume suspended
Vending Licenses and direct staff to accept applications for new Licenses effective immediately.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Corrieri, to ask staff to engage further with Campustown Action
Association to determine which elements of vending in Campustown they believe are going to be
problematic, so the Council can look at revising the vending licensure and location in the future.
City Manager Steve Schainker clarified that when Vending Licenses are issued, they are good for
one year; if the Council institutes vending in a certain location that will be good for one year. Ms.
Betcher asked how long it would take to go through the process of revising the vending licensure.
Mr. Phillips mentioned that it would probably not come back to the Council until the summer, so
maybe six months to a year. Ms. Betcher stated then she would recommend issuing the Vending
Licenses for a year.
Vote on Motion: 6-0. Motion declared carried unanimously.
AMENDMENT TO SCHEDULE 3 OF ENERGY SERVICES AGREEMENT WITH
FOREFRONT POWER REGARDING SUNSMART AMES COMMUNITY SOLAR FARM:
Electric Services Director Donald Kom stated in 2019 a contract was signed with ForeFront Power
for the SunSmart Ames Community Solar Farm. He noted that the Solar Farm is almost complete
and going through its final testing. Mr. Kom explained that ForeFront, through a subcontractor, will
build the Solar Farm and then ForeFront finances it, owns it, and the City purchases the power off
the Solar Farm for 25 years. The City has an Agreement with ForeFront. He mentioned that one of
the benefits of working with a third party is the production tax credits that the federal government
gives; in order to take advantage of these, you have to be a taxable entity. ForeFront is working with
a tax entity partner. ForeFront’s tax entity partner had looked at the Agreement between the City and
ForeFront and noticed in Schedule 3 there were some concerns with the Schedule, as it is set up, that
don’t adequately reflect the true fair market value of the system going forward. Schedule 3 is a
section of the Contract that is not typically used and would only be applied if the City chose to
purchase the Solar Farm and require ForeFront to remove the equipment early. Mr. Kom explained
that the Schedule, as it is right now, prevents the tax equity partner from being part of the financing
with ForeFront. When staff reviewed the request, the possibility that the City would ever trigger that
part of the Agreement would be highly unlikely. Director Kom stated that when looking at all the
options, it would be in the City’s best interest to allow the change to the Schedule 3 and allow the
tax equity partner to join in on the financing.
The Mayor opened public input and it was closed when no one came forward.
Council Member Gartin stated this is something that he has never seen before and asked if there were
any pitfalls that the Council should be considering. Mr. Kom explained that the potential is that if,
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ten years down the road, the City wanted to have the Solar Farm removed then the Schedule 3 would
apply, and as part of the termination, ForeFront would have to remove the equipment and return the
land to farmland. Under the existing Contract, there would be a fee and a cost that would be
associated with the Contract. The fees would increase depending on the year in which they would
be asked to remove the equipment from the property. Director Kom mentioned that this request is
dealing with a unique situation that the City is not planning on ever activating during the 25 years
of the Contract.
Council Member Gartin inquired what would happen if the Council declined the Amendment to the
Contract. Mr. Kom stated that the Solar Farm would not be able to be turned on and ForeFront may
have to find another tax equity partner, who may require the same changes. Mr. Gartin asked if this
Amendment was something that could have been anticipated. Mr. Kom stated that when the Contract
was signed in 2019, staff was led to believe that everything was set up and taken care of completely.
He noted that when this request came up about a month ago, staff asked ForeFront the same
question. Staff was informed that a developer will build several solar farms, and when they are close
to completion, they bundle all the projects together and present them to large banks or entities that
can absorb millions of dollars in tax equity.
Matthew Grossman, representative for ForeFront, answered Mr. Gartin’s question: ForeFront knew
they would need to bring in a tax equity partner down the road in order to finance the system. Ideally,
the City would never see the tax equity partner as that is something that ForeFront would take care
of. Mr. Grossman admitted that if they had correctly anticipated the values, that would have needed
to be in the Schedule two years ago, they wouldn’t be in this situation. Mr. Grossman explained it
was a bit of a miss on the part of ForeFront in the initial contracting, but they have been working
with Director Kom to understand where this would affect the City. ForeFront wanted to try and meet
in the middle and only have the change be extremely unlikely to impact anyone in the future.
The Mayor asked City Attorney Mark Lambert if he had any concerns. Mr. Lambert explained that
he had spoken with Director Kom and he didn’t see any major risks to the City.
Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 20-664 approving the
Amendment to Schedule 3 of the Energy Services Agreement with ForeFront Power regarding
SunSmart Ames Community Solar Farm.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
INIS GROVE SIDEWALK PROJECT: Parks and Recreation Director Keith Abraham explained
that at its December 8 meeting, City Council awarded a contract to Pillar Inc., of Huxley, Iowa to
complete the Inis Grove Park Sidewalk Project. After the award, staff determined there was an error
in the calculation of a line item, which should have been found prior to the award. In this instance
the calculation error was made by the contractor which increased the bid amount from $157,199.11
to $905,699.11. In Section 9.2 of the bid specifications, it states, “In the event of discrepancies in
the unit price extension listed in the bidder’s proposal, unit prices shall govern.” Mr. Abraham
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explained staff is requesting the Council to reconsider the Award to Pillar Inc., and then award a
contract to TK Concrete, Inc., of Pella, Iowa in the bid amount of $170,484.40.
Mayor Haila opened public comment. It was closed when no one came forward.
Moved by Betcher, seconded by Corrieri, to reconsider the award of contract to Pillar, Inc., of
Huxley, Iowa, in the bid amount of $905,699.11 for the Inis Grove Park Sidewalk Project due to an
error in the bid.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Junck, seconded by Betcher, to adopt RESOLUTION NO. 20-665 awarding a contract
to TK Concrete, Inc., of Pella, Iowa, in the amount of $170,484.40.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
INITIATE ZONING TEXT AMENDMENT TO ELIMINATE RESIDENTIAL PARKING
REQUIREMENTS IN DOWNTOWN: Planning and Housing Director Kelly Diekmann stated this
is in response to a request by a Downtown property owner. He stated that Downtown parking
requires one space per apartment, which is the same as the standard in Campustown. The rest of the
City uses a one-space-per-bedroom requirement. The reason the City uses one space per apartment
is for the area to be more urban and dense, and to support the density you have to reduce parking.
Parking is a significant land use and a significant cost for a development. The request before the
Council is to consider for small-or-medium-size projects (defined as up to 18-units per the applicant)
whether the City would waive some of the parking requirements. Staff believed there are multiple
ways to allow flexibility. Director Diekmann explained the City currently allows for remote parking
in the Zoning Ordinance, but it has a 300-foot distance requirement and a perpetuity requirement.
Mr. Diekmann explained that there are four options for the Council Members to consider if they are
interested in looking into changing the Downtown parking requirements.
Council Member Martin explained that the Staff Report mentioned not being in favor of allowing
large apartments (5-bedroom apartments). He wanted to know what the appropriate apartment size
should be. Director Diekmann stated his comfort level would be in the two-bedroom or fewer size.
Mr. Martin mentioned that the original request was to consider 18-unit developments, but the Staff
Report recommended 8-12 units and asked to know what the difference would be. Mr. Diekmann
explained that there is a large height allowance in Downtown (can go up to 100 feet), but the
practical design limits are five-to six-story limits. The difference to Mr. Diekmann from 12 or 18 is
whether facilitating one whole level of housing can be added to a building. Mr. Martin wanted to
confirm that when staff is saying 8-12 units, they are thinking about three-story buildings as opposed
to a four-story building or higher. Director Diekmann stated that a three-story building fits most of
the Downtown character. He pointed out that parking is a big factor in urban design as it controls
parking through cost and the design aspects on the site.
Council Member Betcher inquired if there was a means of enforcing the requirement of parking in
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perpetuity. Director Diekmann stated in remote parking, there is an Agreement with the City, and
once the City Council approves the Agreement, it has to be recorded. Regarding that Ms. Betcher
stated Option 3, Rental Code is used as a means of enforcing the parking. She asked if that would
enable apartment owners to rent from the City or someone else, on an annual basis. Mr. Diekmann
explained that if the Council picked Option 3, under the Letter of Compliance (LOC), some
paperwork would need to be submitted to the City every year showing the owner has some version
of a lease that would last for one year. Ms. Betcher wanted to know if there was a reason that they
settled on 300-foot for the remote parking and if that requirement could be expanded. Director
Diekmann stated that the 300-foot requirement is applied to all zoning districts and is a traditional
block length. He noted that they could change the distance, but it is about the amount of flexibility
that the Council wants to give.
Mayor Haila inquired as to the reason a parking requirement is tied to a rental property. Director
Diekmann stated the reason cities have parking requirements is to not overburden the public supply
and is a workable design.
Mayor Haila opened public comment.
Chris Nelson, 239 S Bell Avenue, Ames, thanked the staff for the report and noted that there were
some good options available. Mr. Nelson mentioned that if the Council read the letter that was
attached to the Staff Report, they would notice that parking is an impediment to increasing the
housing stock in Downtown. He explained that he wanted to follow-up on one of the questions that
Mr. Martin had asked about the 12-18 units. Mr. Nelson stated that he was thinking that the first
floor would be commercial and then three floors of residential (similar to the Sheldon Munn
building). He explained that when making the request, they were thinking that they didn’t want to
make the request about their project only, but also the entire Downtown area. He liked the idea of
limiting the bedroom size. He stated that with his property, a decision would need to be made within
the next two months if a change could happen.
Council Member Betcher asked if Mr. Nelson was opposed to any of the options in the Staff Report.
He noted that the only option he would be opposed to was Option 4 that would require a parking in-
lieu fee when parking is not built on site. He felt the restrictions on the bedroom size and getting to
a point where there could be a Rental Code requirement could be entirely appropriate. Mr. Nelson
mentioned that changing the 300-foot rule would need to be done to help with the geography of
Downtown.
The Mayor closed public input.
Council Member Gartin asked if staff had received any feedback from downtown businesses. Mr.
Diekmann stated that they did not send out any notices as this was just a Staff Report to review
options.
Council Member Betcher inquired how staff viewed the use of the Rental Code versus not using the
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Rental Code for parking requirements. Director Diekmann mentioned that staff already uses the
Rental Code to enforce parking, but it is the Zoning Ordinance that makes you build it in the first
place. By using the Rental Code, you would take a lot of the entanglements of zoning away. The
question of hardships, variances, etc., would no longer be applicable.
Mayor Haila mentioned that there has been a lot of conversations throughout the years about trying
to encourage housing in the Downtown area. He wanted to know what impediments there may be.
Mr. Diekmann stated that parking would be an issue as the surface parking lots are fully occupied.
Displacement of those parking lots would be difficult as people want replacement parking, and the
cost of structured parking, especially on small parcels, is astronomical. He mentioned that a
developer would need to acquire more properties to make a bigger parcel that can shoulder the
parking that is not on a surface lot. In Downtown, no one is able to build surface lots and there would
need to be a street with a building, and with those two obstacles, there has not been any
redevelopment or additions in Downtown.
Moved by Gartin, moved by Corrieri, to approve Option 1, which is to waive all parking for
Apartments up to 18 Units.
Council Member Martin mentioned that he would like to add a constraint to the number of bedrooms
per apartment. Mr. Gartin stated he would like to see what the rest of the Council prefers before
making any Amendments to the motion.
Mayor Haila asked for Mr. Diekmann to clarify Option 1 as it stated that “staff is not in favor of a
broad-brush waiver of all spaces for 18 apartments that allow for configurations of up to five
bedrooms per apartment.” Director Diekmann explained that if Option 1 passed, a bedroom count
would not be part of the equation when staff evaluates. He further explained that currently the rule
is one parking space per apartment, whether it is one bedroom or five bedrooms. Under Option 1,
there would be no parking for the first 18 units developed on a property.
City Manager Schainker asked for further clarification if a developer came in and wanted to build
the maximum number of levels and have 50-70 units, would they still be excluded from parking.
Director Diekmann stated it is open for discussion. The Council can target the parking requirement
for small projects only or for the first 18 units. Council Member Gartin mentioned Mr. Schainker
made a good point, and he wanted to know if the Council should add some constraints to Option 1.
Mr. Diekmann stated that it would depend, and he is unsure if that would affect any projects.
Moved by Gartin, seconded by Corrieri, to amend the motion to have a limit of 18 units total for the
project.
Vote on Motion: 2-4. Voting Aye: Gartin. Corrieri. Voting Nay: Beatty-Hansen, Betcher, Junck,
Martin. Motion failed.
Moved by Beatty-Hansen, seconded by Betcher, to approve Option 2, which would waive all parking
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requirements for 2-bedroom apartments up to 18 units.
Vote on Motion: 6-0. Motion declared carried unanimously.
Director Diekmann mentioned that the other question in the Staff Report was if the Council wanted
to direct the City Manager to review the overnight parking restrictions in Downtown as a parallel
item.
Moved by Martin, seconded by Junck, to direct the City Manager to review options for changing
overnight parking restrictions Downtown.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Junck, to reconsider the 300-foot distance requirement and to
change it to parking within the Downtown Service Center zone for remote parking.
Council Member Martin wanted to know if the motion meant to satisfy the remote parking
requirement for properties within the Downtown Service Center. Ms. Betcher clarified that was
correct. Mr. Martin indicated that he would also like to see a buffer around the Downtown Service
Center, but he thought it would be reasonable to look at a block radius around the circumference of
the Downtown Service Center. He mentioned that he would be supportive of the motion, but wanted
to know if they could be a little more generous with allowing people to find parking a little farther
out. Director Diekmann explained that he would not have a problem with expanding south, but he
would have to look at the other areas.
Council Member Betcher withdrew her motion.
Moved by Betcher, seconded by Martin, to have staff come back with recommendations on
expanding the radius for remote parking for the Downtown Service Center.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING REGARDING VACATING A PUBLIC UTILITY EASEMENT LOCATED
ACROSS PORTIONS OF SOUTHTOWN SUBDIVISION (LOCALLY KNOWN AS 300 AND
310 SOUTH 17TH STREET): The Mayor opened public comment. There was no one wishing to
speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 20-666 approving the vacation
of the Public Utility Easement located across portions of Southtown Subdivision (locally known as
300 and 310 South 17th Street).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING REGARDING THE ESTABLISHMENT OF A NEW INDUSTRIAL ZONING
DISTRICT TO BE KNOWN AS THE INTENSIVE INDUSTRIAL ZONE IN CHAPTER 29,
ARTICLE 9, OF THE AMES MUNICIPAL CODE: Director Diekmann explained that the
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proposed Industrial District is a little bit different. It is a compilation of Planned Industrial and
General Industrial and intended to only be used east of I35. The idea is that large tracts of land have
different economic development options compared to other industrial land in the City. This will
allow for the intense large manufacturing or distribution facilities. The zoning is the step that the
Ames Economic Development Commission requested to continue to market the property as the City
looks at extending utilities in 2021. There is no action to rezone any properties by making this
change, but it does put the zoning district into the Ordinance so when a property is ready to develop,
the zone is known and it can move forward in a quick manner.
Council Member Betcher mentioned that at various points as the Council has discussed this
industrial area, the question of water super-users has come up and if the City is trying to attract those
industrial uses that could put a strain on the water supply in the future. She wanted to know a little
more about the permitted uses for this area and if they are water-intensive uses. Director Diekmann
commented that there is the potential for those types of uses. He noted that all staff is aware of the
water issue. The only place it is included in City Policy is through the Economic Development
strategies that the City is not interested in incentives for large water users.
Council Member Betcher inquired about the question of odors that the Planning & Zoning
Commission were interested in. Mr. Diekmann stated that it is a difficult issue as odor is a subjective
matter. There are clearly going to be odor issues for different people, but there is no absolute answer.
There is not an odor management ordinance in the City. Director Diekmann explained that what the
Planning and Zoning Commission was concerned about was if the east growth scenario did occur
with housing would the industrial use be compatible with the neighborhood. He explained to the
Planning and Zoning Commission that if the East Industrial development is not compatible, staff
would have to revisit some of the assumptions for the east growth area and look at what is
compatible.
Council Member Betcher asked about vehicle service facilities as there had been a previous request
for these types of facilities. She wanted to know if it would be reasonable to have industrial vehicle
service facilities in an industrial area, and wanted to know about the exclusion of that particular use.
Director Diekmann stated that Article 5 of the Zoning Ordinance breaks out the uses in greater detail.
He mentioned that if it was truly a truck repair business, it falls under industrial service, which is a
permitted use in this area. Vehicle service facilities are to target passenger vehicles, gas stations, and
small repair shops. If it was truly an industrial repair use, it falls in a different category than vehicle
service facility. If the Council allowed vehicle service facilities, it would be gas stations and
passenger vehicle repair shops.
Mayor Haila inquired about what the landscaping requirement would be. Mr. Diekmann explained
that the only attribute that was put in for this area was the ability for staff to require additional
screening for certain types of outdoor appurtenances to a site that are unsightly. Staff is applying the
normal front-yard landscaping requirement and the normal parking lot landscaping requirement.
They also copied over the total site cover percentages that are used in the other districts, to where
developers have to reserve at least 15% of the site, but there is no planting pattern requirement.
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Council Member Gartin mentioned that they will notice a significant increase in truck traffic in the
area and wanted to know if it was possible, at some point, to allow a fuel station to be put in later.
Mr. Diekmann stated it is possible; there were a lot of unknowns at this time, but that is something
that can be looked at once a pattern of development is seen.
The public hearing was opened by the Mayor. He closed the hearing after no one asked to speak.
Moved by Gartin, seconded by Junck, to pass on first reading an ordinance regarding the
establishment of a new Industrial Zoning District to be known as the Intensive Industrial Zone in
Chapter 29, Article 9, of the Ames Municipal Code.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
LOW-INCOME HOUSING TAX CREDIT HOUSING PROJECT (BAKER SUBDIVISION):
Housing Coordinator Vanessa Baker-Latimer stated that staff has been working hard to stay on track
to be able to submit an application to the Iowa Finance Authority (IFA) for approval of Low-Income
Housing Tax Credits (LIHTC). The next step is the Option Agreement and the Development
Agreement. Ms. Baker-Latimer explained that the Option Agreement is a requirement that Prairie
Fire and the City must enter into to transfer the property from the City to Prairie Fire prior to
submitting the LIHTC application. As part of the proposal, Prairie Fire offered to purchase the site
for $2,500, contingent on receiving tax credit approval as Prairie Fire must demonstrate site control
of the property at the time of submitting the LIHTC application to IFA. She pointed out that if Prairie
Fire doesn’t get awarded the tax credit, the property will still belong to the City of Ames. The
Development Agreement covers a lot of areas, i.e., construction schedules, warranties, covenants,
performance, etc.
Planning and Housing Director Kelly Diekmann stated that the next steps would be to update the
Concept Plan and bring back that Plan to the Council in February 2021; and they will then be able
to submit the application by the March 2021 deadline. After that staff will be waiting until August
2021 to hear back about the approval of LIHTC in order to proceed with the project.
Council Member Martin mentioned that he had heard some concerns about how the contract is
written, as it mentions up to 50 units, and that may change the overall density of the site that the
Council previously discussed. Director Diekmann stated that measure is not intended to mean that
the developer is trying to get the 50 units. Staff has had discussions with Prairie Fire, and they are
not interested in trying to maximize more units on the property.
The Mayor opened the public hearing and closed it after there was no one wishing to speak.
Moved by Betcher, seconded by Martin, to adopt RESOLUTION NO. 20-667 approving the Option
Agreement for the sale of the site to Prairie Fire Corporation.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin, Voting Nay:
Gartin. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these
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Minutes.
Moved by Martin, seconded by Betcher, to adopt RESOLUTION NO. 20-668 approving the
Developer’s Agreement between the City of Ames, Prairie Fire Corporation, and Builder’s
Development Corporation.
Council Member Gartin explained that the reason he voted nay was because he thought this Plan was
inconsistent with the Council’s goals. A previous Staff Report stated that one of the proposed options
that allowed for 50 units met all the green-space requirements and there hasn’t been a project like
this one in 30 years. Instead of going with a 50-unit option that would accommodate an additional
14 families to live in the community, the Council decided to go with the lower number of units. Mr.
Gartin felt this was one of the poorest decisions that the Council has ever made. He was also
concerned that the Council never heard from A Mid-Iowa Organizing Strategy (AMOS) or other
advocacy groups.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin, Voting Nay:
Gartin. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these
Minutes.
HEARING ON HOMEWOOD SLOPE STABILIZATION: Council Member Betcher asked if
anyone had heard anything else from the Inis Grove neighborhood people since the previous day.
City Manager Steve Schainker stated they had not.
The Mayor opened public comment. There was no one wishing to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 20-669 approving final plans
and specifications and awarding a contract to RW Excavating Solutions, Inc., of Prairie City, Iowa,
in the amount of $535,192.55.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON AMENDMENT TO THE PLANNED RESIDENCE DISTRICT MAJOR SITE
DEVELOPMENT PLAN FOR A DEVELOPMENT KNOWN AS DOMANI LOCATED AT
2200 OAKWOOD ROAD: The public hearing was opened by the Mayor.
Joyce Hammen, 2932 White Oak Drive, Ames, stated she has been watching this project, and she
is concerned about what has changed in the Plan since the initial Preliminary Plan was approved. She
noted she hasn’t seen a big change in anything when she looked through all the information provided
to her. Ms. Hammen noted that it appears that the lots need to be reduced and it seems to be an issue
where the developer found out that they didn’t have enough room. Ms. Hammen stated as a
neighboring property, she was approached by the developer prior to the approval of the Preliminary
Plan, and she was told that the developer was going to be building five feet from her property. She
mentioned that she told the developer that her lot was not part of the planned development, but was
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told by the developer that they could build on her property line. Ms. Hammen explained that the
developer came back after he realized he couldn’t build on her property line, and she was told by the
developer that they needed extra feet. She mentioned that she was approached by the developer to
sign a Non-Disclosure Agreement if they would allow the developer to build into their property. She
stated that she had an issue with that and walked away from the developer. Ms. Hammen thought
that the City should know how the property owners were being approached by the developer. She
doesn’t believe that it was a miscalculation by the developer.
Keith Arneson, 4114 Cochrane Parkway, Ames, mentioned that while he and Ms. Hammen didn’t
agree on some items, he took exception to some of the comments that were made. Rather than waste
the time of the Council, he wanted to know if the Council had any questions for him. He explained
that the comment about the Non-Disclosure Agreement was that he offered the Hammens an
easement to use the eight-foot of space, up to the edge of the building, that was refused.
The Mayor asked staff to address Ms. Hammen’s concern about what has changed in the
Amendment to the Major Site Development Plan. City Planner Benjamin Campbell stated that the
developer discovered that while moving forward, and in further discussion with staff that the setback
needed to be clarified. The main concern that came up was the eaves on the houses and whether or
not they would project over the property lines. The Building Official requested that the eaves not
project over property lines and be kept within a single lot, which accounts for a lot of the changes
in setbacks. The new proposed standards will have the homes set back 1.5 feet from the zero-lot-line
side of the property line and 8.5 feet from the opposite side property line for most lots. This will
maintain the ten feet of separation, but place the entirety of the house, including the eaves, wholly
on a lot. Mr. Campbell explained that there will be one exception: Lots 22 and 23 will have nine feet
as Lot 22 will be the model home and the foundation has already been poured. The applicant is
required to fire-rate the walls on the east side of the home on Lot 23 and the west side of the home
on Lots 22 to account for the reduced separation. As a result, Lot 23 will also only have a 7.5-foot
side-yard setback to the east.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 20-670 approving the
Amendment to the Planned Residence District Major Site Development Plan.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON MAJOR SITE DEVELOPMENT PLAN ALTERNATIVE LANDSCAPE
PLAN FOR 1910 ISAAC NEWTON DRIVE (KWIK TRIP, INC.): The Mayor opened the public
hearing.
Wade Dumond, La Crosse, WI, representative for Kwik Trip/Star, wanted to let the Council know
he was available for any questions.
The public hearing was closed by the Mayor.
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Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 20-671 approving the Major
Site Development Plan Alternative Landscape Plan.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCES PERTAINING TO SHORT-TERM RENTALS: Mayor Haila mentioned that
staff is requesting to pass on second reading and to suspend the rules necessary for the adoption of
the ordinance for third passage and adoption for the Ordinances pertaining to short-term rentals.
Moved by Corrieri, seconded by Beatty-Hansen, to pass on second reading an Ordinance amending
Chapter 29 (zoning).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Junck, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 6.0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE
NO. 4427 amending Chapter 29 (zoning).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Gartin, seconded by Beatty-Hansen, to pass on second reading an Ordinance amending
Chapter 13 (rental).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Junck, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 6.0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Junck, to pass on third reading and adopt ORDINANCE NO.
4428 amending Chapter 13 (rental).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Corrieri, seconded by Junck, to pass on second reading an Ordinance amending Chapter
35 (guest lodging).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Junck, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 6.0. Motion declared carried unanimously.
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Moved by Gartin, seconded by Junck, to pass on third reading and adopt ORDINANCE NO. 4429
amending Chapter 35 (guest lodging).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE AMENDING THE EAST UNIVE RS I T Y I MPAC T E D URBAN
REVITALIZATION AREA BOUNDARY BY ADDING 313 LYNN AVENUE AND ADDING
AN EXPIRATION DATE OF APRIL 1, 2024: Moved by Betcher, seconded by Junck, to adopt
ORDINANCE NO. 4424 amending the East University Impacted Urban Revitalization Area
boundary by adding 313 Lynn Avenue and adding an expiration date of April 1, 2024.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE REGARDING THE EXTENSION OF BUILDING FEATURES INTO
REQUIRED SETBACKS: Moved by Junck, seconded by Betcher, to adopt ORDINANCE NO.
4425 regarding the extension of building features into required setbacks.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
FACE-COVERING ORDINANCE EXTENDING THE SUNSET CLAUSE TO JUNE 30,
2021: Moved by Junck, seconded by Corrieri, to adopt ORDINANCE NO. 4426 amending the Face-
Covering Ordinance to extend the sunset clause to June 30, 2021.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Martin. Voting Nay:
Gartin. Ordinance declared adopted, signed by the Mayor, and hereby made a portion of these
Minutes.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila explained that the first
item was a letter from Mediacom notifying the City about rate adjustments that will occur on or
about December 22, 2020. No action was taken by the Council as this was informational only.
The second item was a letter from Chuck Winkleblack, Hunziker and Associates, notifying the City
that Dayton Park Development LLC was to have completed a speculative building within the TIF
district by June of this year to be in compliance with its Developer’s Agreement. However, due to
COVID, they are behind schedule. He asked for consideration, of a revised completion date. City
Manager Schainker stated that it was just for the Councils information and no action is required.
The Mayor mentioned that the third item was a memo from Assistant City Manager Brian Phillips
giving an update on the Small Arts Grant Program.
Moved by Betcher, seconded by Martin, to place the memo regarding the Small Arts Grant Program
on an agenda in January to discuss the direction that the Public Arts Commission has taken.
Vote on Motion: 6-0. Motion declared carried unanimously.
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The last item was a letter from Karen Chitty, Executive Director, Campustown Action Association,
providing input on vending on public streets and sidewalks in Campustown. The Mayor noted that
the letter was already addressed during the vending discussion earlier.
COUNCIL COMMENTS: Council Member Betcher wished everyone “Happy Holidays” and
thanked City staff for all the hard work that was done this year especially due to the pandemic.
Mayor Haila mentioned that he thinks the Council is unanimous in its support of everything that City
staff had done in 2020 and hopes that 2021 will be a better year. The Mayor stated he had had the
privilege of participating in the first “Wreaths across America” presentation. The American Legion
Writers is connected to this project. Across the entire United States, over 2500 different ceremonies
were held at the same time, including Arlington National Cemetery. Over 1.8 million wreaths were
placed on the graves of veterans. The goal is to place a wreath on every veteran’s grave in all the
cemeteries in Ames.
ADJOURNMENT: Moved by Corrieri to adjourn the meeting at 8:01 p.m.
______________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
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Smart Choice
515.239.5133 non-emergency
515.239.5130 Administration
515.239.5429 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
Police Department
MEMO
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: December 25, 2020
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for January 12th, 2021 includes beer permits and liquor license
renewals for:
The Angry Irishmen (119 Main St) – Class C Liquor License, Outdoor Service & Sunday
Sales
American Legion #37 (225 Main St) – Class A Liquor License (Private Club)
West Towne Pub (4518 Mortensen Rd Ste 101) Class C Liquor License, Outdoor Service
& Sunday Sales
Dublin Bay (320 S. 16th St) Class C Liquor License, Outdoor Service & Sunday Sales
The Filling Station (2400 University Blvd) Class E Liquor License, Class B Wine Permit,
Class C Beer Permit (Carryout) & Sunday Sales
Hy-Vee Market Café (3800 Lincoln Way) Class C Liquor License, Catering Privilege &
Sunday Sales
JW Liquor (4518 Mortensen St #109) Class E Liquor License, Class B Wine Permit, Class
C Beer Permit (Carryout) & Sunday Sales
A review of police records for the past 12 months found no liquor law violations for any
of the above locations. The Ames Police Department recommends renewal of licenses
for all the above businesses.
Item No. 3
Blue Owl Bar (223 Welch Ave) Class C Liquor License, Outdoor Service & Sunday Sales
A review of police records for the past 12 months found 16 liquor law violations for the
above business. Twelve individuals were cited for underage on premise. Of those twelve
individuals one provided a fake ID and was arrested for unlawful use of a license and two
others provided fake ID’s and were not cited for the unlawful use of a license. Four other
individuals were given verbal warnings for underage on premise and were escorted off
the property.
Most of these violations occurred early in 2020. The Ames Police Safe Neighborhood
Team identified problems with the Blue Owl Bar ID procedures and worked with staff to
ensure proper safeguards were in place. There have been no liquor law violations since
March 12th, 2020.
The Police Department will continue to monitor the above location by conducting regular
foot patrols, bar checks and by educating the bar staff through trainings and quarterly
meetings. The Ames Police Department recommends license renewal for the above
business.
Cy’s Roost (121 Welch Ave) Class C Liquor License, Outdoor Service & Sunday Sales
A review of police records for the past 12 months found 2 liquor law violations for the
above business. One individual was cited for underage on premise who provided a fake
ID. Another individual was given a verbal warning for underage on premise and was
escorted off the property.
The Police Department will continue to monitor the above location by conducting regular
foot patrols, bar checks and by educating the bar staff through trainings and quarterly
meetings. The Ames Police Department recommends license renewal for the above
business.
1
ITEM # 4 _
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: INITIATION OF 4514 HYDE AVENUE ANNEXATION
BACKGROUND:
The City of Ames has received an annexation petition from Justin Dodge representing a
6.99-acre parcel (‘Parcel E’) owned by Hunziker Development Group LLC. The property
is in Story County on the east side of Hyde Avenue. ‘Parcel E’ is immediately north of
Bloomington Court, a subdivision located inside the corporate limits of Ames. (See
Attachment A.) The applicant requests that the City Council authorize an annexation
area that is 100% voluntary. The first step in the annexation process is for the City
Council to accept the annexation petition and refer it to the Planning & Zoning
Commission for their recommendation and begin the required notification process
outlined in state law.
The subject property lies within the ‘Allowable North Growth Area’ of the Land Use Policy
Plan. It is also designated ‘Urban Residential’ in the Ames Urban Fringe Plan. These
designations allow for the annexation and development of the land. An excerpt from the
Urban Fringe Plan is found in Attachment B.
The annexation includes one consenting owner, and no non-consenting owners. ‘Parcel
E’ lies more than two miles from any other city (2.1 miles from Gilbert). Therefore, no
review or action by the City Development Board is needed if the City approves
annexation.
The existing ‘Parcel E’ is presently served by Xenia Rural Water. There is no
obligation that the property owner disconnects from Xenia for the existing house
and may remain a customer indefinitely. However, if the property owner wishes to
connect to City water, they can do so under the terms that are in place with Xenia
at the time they wish to connect. The property is also on a private septic system.
This may continue although if the system fails, the property owner is obligated to
connect to the City sanitary sewer system if the house lies within 200 feet of a city
sanitary sewer main.
Although the property is currently served by Xenia, City policy is to only allow for additional
development if a property is served by City water. If ‘Parcel E’ is further subdivided, any
new parcels/lots would be required to connect to City water services. An agreement with
the property owner and Xenia would be necessary for this to occur. Staff recommends
a condition of initiating the annexation that the standard development agreement
for future Xenia water territory buyout is signed and returned to the City prior to
approval of the formal annexation. This would be a condition of approval of the
annexation.
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Properties directly north of the subject property remain in unincorporated Story County
and are not seeking voluntary annexation as part of this request. In the past none of these
property owners have indicated an interest in annexation. Although the property abutting
this site, 4604 Hyde, could be included as part of an 80/20 there is no specific need for
this occur at this time as it would not completely close up the current gap in the City’s
boundary along Hyde Avenue.
ALTERNATIVES:
1. The City Council can initiate the annexation subject to the following:
a. Refer the Annexation Petition for ‘Parcel E’, located at 4514 Hyde Avenue,
to the Planning & Zoning Commission for their recommendation.
b. Require a development agreement for future Xenia Water buyout prior to
approval of the annexation.
2. The City Council can defer action and request more information.
3. The City Council can decline to initiate the annexation process at this time.
CITY MANAGER’S RECOMMENDED ACTION:
This voluntary annexation request involves a single parcel of land with consent by the
property owner. There are no non-consenting owners. The property is located more than
two miles from Gilbert which does not require approval of the annexation by the State of
Iowa City Development Board.
The subject property is located within the ‘Allowable North Growth Area’ and is designated
as ‘Urban Residential’ in the Ames Urban Fringe Plan. These designations allow for
annexation and development of the land.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, referring the Annexation Petition for ‘Parcel E’, located at 4514 Hyde
Avenue, to the Planning & Zoning Commission for their recommendation and
requiring a development agreement for future Xenia Water buyout.
3
Addendum
Land Use Policy Plan (LUPP): The LUPP identifies the subject property as part of the
“North Allowable Growth Area.” The Ames Urban Fringe Plan Map identifies this
property as “Urban Residential.” (See Attachment B.)
If annexed into the City, the Land Use Policy Plan (LUPP) will automatically designate the
property as within the Village/Suburban Residential land use designation. This would
allow for a rezoning request to one of the floating zones. The "floating" zone concept
provides flexibility in determining the style and layout of residential development in newly
annexed areas of the city. However, upon annexation, the land would be automatically
zoned as “A” (Agricultural) until such time that rezoning is approved by the City Council.
Infrastructure: City water main has been constructed in the street right-of-way for Hyde
Avenue adjacent to the proposed annexation to serve any existing and/or future houses.
Sanitary sewer main exists in Ada Hayden Park to the east of the subject property, and
extension would be necessary to serve any houses on the parcel proposed for
annexation. This property’s use of these utilities will require payment of connection
feeds.
Any new parcels/lots that are created through further subdividing of ‘Parcel E’ would be
served by the City of Ames public water mains, and not Xenia Rural Water.
4
ATTACHMENT A: LOCATION MAP
5
ATTACHMENT B: AMES URBAN FRINGE PLAN MAP [EXCERPT]
6
ATTACHMENT C: PROPERTY OWNERS
7
ATTACHMENT D: ANNEXATION PLAT
1
COUNCIL ACTION FORM
SUBJECT: REQUESTS FROM AMES MAIN STREET FOR JANUARY DOLLAR
DAYS
BACKGROUND:
Ames Main Street (AMS) is planning to host its annual dollar days from Thursday, February
4 through Sunday, February 7. To facilitate this event, AMS is requesting a waiver of
parking fees and enforcement in the Downtown on Saturday, February 6. Fulfilling this
request and providing free parking for 613 metered parking spaces yields a loss of
$1,379.25 to the Parking Fund. Funds from the Local Option Sales Tax Fund were
appropriated by the City Council in the FY 2020/21 City Budget to reimburse the Parking
Fund for this event.
In addition, AMS requests a blanket Temporary Obstruction Permit and blanket Vending
License for February 6, and a waiver of the Vending License fee ($50 loss to City Clerk’s
Office). The requests are detailed in the attached letter.
ALTERNATIVES:
1. Approve the requests from Ames Main Street for Saturday, February 6, as outlined
above, including a transfer of $1,379.25 from the Local Option Sales Tax Fund to
the Parking Fund, and a waiver of the fee for a blanket Vending License.
2. Do not approve the request.
CITY MANAGER'S RECOMMENDED ACTION:
Ames Main Street sidewalk sales have been successful in bringing shoppers to the
Downtown area. Sufficient funding was appropriated by the City Council in the Budget to
reimburse the Parking Fund for the lost revenue for the free parking request.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
ITEM # 5
DATE 01-12-21
ITEM # 6
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: SETTING DATE OF PUBLIC HEARING FOR AN AMENDED LOAN AND
DISBURSEMENT AGREEMENT FOR CITY HALL PARKING LOT
RECONSTRUCTION (SRF SPONSORED PROJECT)
BACKGROUND:
On October 19, 2018, City of Ames entered into a State Revolving Fund Clean Water Loan
Agreement in a principal amount not to exceed $5,700,000; the loan also includes interest
payments totaling $375,000. This loan provided funding for the annual Sanitary Sewer
System Improvements Program for rehabilitation/reconstruction of deficient sanitary sewers
and deteriorated manholes at various locations throughout the city. The City’s Capital
Improvement Plan for this program included State Revolving Fund (SRF) Clean Water
funding to make improvements through three projects; Sanitary Sewer Rehabilitation
(Manhole Rehabilitation – Basin 1 & 5), Sanitary Sewer Rehabilitation (Flood Prone
Manholes), and Sanitary Sewer Rehabilitation (Pipe Lining). The SRF loan program allows
for the interest scheduled to be paid on sewer loans to be granted back to the loan
originator (the City) to fund stormwater quality improvement projects; these are
referred to as “sponsored projects”.
The City of Ames is amending the existing loan agreement to allow the interest due for the
sewer SRF loan to be granted back to the City to fund the City Hall Parking Lot Reconstruction
as a sponsored project in the amount $375,000. Because this project has been completed
and the City Council has approved final acceptance, the $375,000 will serve as a
reimbursement into the Stormwater Utility Fund.
The City can now enter into an amended loan and disbursement agreement to restate
the principal amount of the loan from $5,700,000 to $6,075,000. This new amount is
equal to the original $5,700,000 loan principal plus the $375,000 sponsored project
grant that will be repaid to the City. Repayment of the loan has been budgeted from
sanitary sewer utility revenues and will not change from the original loan repayment schedule.
A public hearing is required to set date on entering into an amended loan and disbursement
agreement.
ALTERNATIVES:
1. Resolution to set January 26, 2021 as the date for public hearing on a proposal to
enter into an amended State Revolving Fund Sewer Revenue Loan and Disbursement
Agreement in a principal amount not to exceed $6,075,000.
2. The City Council can delay the hearing on the loan agreement.
MANAGER’S RECOMMENDED ACTION:
Setting the date of public hearing will ensure that City staff can proceed with authorizing the
SRF Sponsored project loan amendment providing the City with a return of the interest due
on the loan. Therefore, it is the recommendation of the City Manager that the City
Council approve Alternative No. 1, as described above.
1
ITEM # ___7 ___
DATE: 01/12/2021
COUNCIL ACTION FORM
SUBJECT: STORY COUNTY 911 SERVICE BOARD REPRESENTATION
BACKGROUND:
The Story County 911 Service Board (Board) supports 911 emergency communications
services in Ames and throughout Story County. The Board receives, administers, and
disperses the 911 surcharge that is levied on all wireline and wireless phones. The Board
provides support to Ames by subsidizing a variety of emergency response costs including
telephone trunk lines, radio tower fees, and the purchase of emergency communications
equipment in the Communications Center.
The City has two voting members on the Board representing: 1) the City as a whole, and 2)
the Chief of Police (as the director of the communications center). Each voting member has a
designated alternate. The current members are:
For the City of Ames:
Member – Tom Hackett, Fire Department Deputy Chief
Alternate – Doug Allen, Fire Department Deputy Chief
For the Chief of Police:
Member – Geoff Huff, Interim Chief of Police
Alternate – Doug Houghton, Police Department Support Services Manager
Doug Houghton retired from the City effective April 3, 2020. Aaron DeLashmutt has been hired
as the new Police Support Services Manager, and staff recommends appointing him as the
alternate member to the Board.
ALTERNATIVES:
1. Approve the appointment of Aaron DeLashmutt as the Chief of Police alternate to the
Story County 911 Service Board, replacing Doug Houghton.
2. Do not approve the appointment and direct staff to identify another appointee.
CITY MANAGER'S RECOMMENDED ACTION:
The Story County 911 Service Board continues to provide professional and financial resources
to the City to support emergency response activities. It is important to maintain representation
on this Board.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
1
ITEM # ___8___
DATE 01-12-20
COUNCIL ACTION FORM
SUBJECT: EMERGENCY SERVICES EMOTIONAL SUPPORT PROGRAM
MEMORANDUM OF UNDERSTANDING
BACKGROUND:
Police officers and firefighters experience traumatic incidents from time to time in the
course of their duties. In addition, these individuals frequently work with members of the
public who have undergone a traumatic experience (e.g., crime victims and family
members). Outside professionals who are regularly on call can provide emotional support
to police officers, firefighters, and members of the public who have experienced a
traumatic incident. Utilizing a single provider for these services can help build
relationships with officers and firefighters, which results in improved emotional support
during times of need.
Historically, the Police Department has partnered with a member of the local religious
community to provide support services. That person has moved away from the area and
the Police Department has been unable to find a replacement. The Police Department
was approached by the Central Iowa Emergency Services Chaplaincy (CIESC) to provide
support services for Police and Fire Department needs.
CIESC is a non-profit organization which recruits and screens experienced applicants to
serve emergency response organizations in Story and Marshall Counties. Chaplains
provided through the agency must have professional training and experience in
counseling in emergency, high stress, and family situations. Chaplains also undergo a
screening process, attend periodic training, and are required to be able to communicate
in a variety of circumstances and to diverse cultures.
CIESC requires that participating chaplains provide services without regard to
race, gender, sexual orientation, national origin, creed, or religion. In addition, the
services are provided without being subject to proselytizing and at no cost to the
City.
A memorandum of understanding has been prepared to formalize the expectations
regarding the services provided, roles, and responsibilities.
ALTERNATIVES:
1. Approve the attached Memorandum of Understanding with Central Iowa
Emergency Services Chaplaincy.
2
2. Do not approve a Memorandum of Understanding with Central Iowa Emergency
Services Chaplaincy.
CITY MANAGER’S RECOMMENDED ACTION:
Professional support services for City staff and members of the public can help address
traumatic experiences. CIESC is willing to facilitate these services and has trained
individuals capable of providing them when the need arises.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
MEMORANDUM OF UNDERSTANDING
EMERGENCY SERVICES EMOTIONAL SUPPORT PROGRAM
CITY OF AMES FIRE AND POLICE DEPARTMENTS
AND
CENTRAL IOWA EMERGENCY SERVICES CHAPLAINCY
We do hereby agree that it is mutually beneficial to all parties for CENTRAL IOWA EMERGENCY
SERVICE CHAPLAINCY (hereinafter CIESC) to assign one or more volunteers to assist police and
fire personnel (hereinafter personnel). It is understood by all parties that CIESC volunteers are not
employees of the City of Ames. The purpose of this document is to facilitate a clear understanding of
the roles, duties, and responsibilities of the parties under the Emergency Services Emotional Support
Program. This Memorandum of Understanding (MOU) is being set forth on this ________ day of
___________, 2021.
MISSION STATEMENT – VOLUNTEER EMOTIONAL SUPPORT STAFF
Through supportive involvement and presence with emergency responders, CIESC volunteers will
assist with emotional support of personnel and community members.
CITY OF AMES FIRE AND POLICE DEPARTMENTS
EMERGENCY SERVICES EMOTIONAL SUPPORT PROGRAM
PROGRAM OBJECTIVES
• Encourage personnel to remain emotionally healthy
• Respond to personal issues of personnel with support and referral, if requested
• Assist with death notifications
• Assist with emotional support of families and personnel at suicide and murder incidents
• Assist with emotional support at fatal or serious injury accidents and fires
• Serious incident counseling/debriefing
• Assist with emotional support during major community disasters
• Comfort victims and families
• Assist personnel in areas of stress management, ethics, and family life
• Assist in public ceremonies, funerals, retirements and promotions
• Support personnel, their families and those they serve by supporting them emotionally,
physically and if requested, spiritually
• Connecting personnel and community members to desired religious/faith resource
• Serve as a liaison with other religious and faith leaders in the community
• Partner with other emotional support services such as the Mental Health Advocate, Violent
Crime Advocate, Peer Support Team, and/or EAP.
OPERATIONS
CIESC volunteers are available at variable hours. CIESC volunteers, while not always available, are
expected to make some effort to build relationships with personnel and be available for emergency
callout.
The Police and Fire Departments will work with individual volunteers to create mechanisms and
opportunities for informal interaction between department personnel and CIESC volunteers.
Occasional formal introductions or presentations may be requested.
Call handling and information sharing: Through their assistance under this agreement, CIESC
volunteers may gain access to confidential or private information. The volunteers are not to provide
confidential or private information to parties outside the departments unless it is in the form of a referral
or assistance with personal services.
CIESC volunteers assist the police and fire departments, personnel of each department, and the public.
As such, CIESC volunteers should take guidance from each department’s command structure and
follow appropriate direction. Operational concerns may be reported to a supervisor or the appropriate
Chief.
CIESC volunteers will operate within the scope of their assignment and responsibility at all times.
Clarification of these roles may be addressed with any police or fire supervisor.
CIESC volunteers will be provided with building access as needed.
Travel in personal vehicles is the responsibility of the CIESC volunteer. CIESC volunteers will
maintain auto liability insurance and adhere to all traffic regulations when involved in their volunteer
activities.
CIESC will provide insurance that covers the scope of CIESC volunteer activities engaged in under
this agreement. CIESC will maintain liability insurance for automobile use and social service
practitioner coverage of all CIESC volunteers placed with the City of Ames. CIESC will provide the
City of Ames with a certificate of insurance showing said coverage.
CIESC volunteers will maintain automobile liability coverage on their personal automobile and health
care coverage of some kind.
The City will not provide either personal injury coverage or health insurance for CIESC volunteers.
SELECTION
Volunteers will be screened by CIESC prior to review by each department. Candidates for department
level volunteers may be interviewed by department personnel as part of the selection process. A
background evaluation will be conducted by the Ames Police Department in consultation with the
Ames Fire Department.
The continuing volunteer relationship should be reevaluated by all parties on an annual basis. While
this may not be a formal meeting, it is understood that the circumstances of the volunteer may change
and at some point, they may elect to not continue these duties. CIESC or the departments may also
discontinue relationship with the volunteer at any time.
EFFECTIVE DATE
This Memorandum of Understanding is effective January 1, 2021, and shall remain in effect through
January 1, 2026, unless renewed by agreement of both parties or terminated as provided herein.
TERMINATION OF AGREEMENT
Either party may terminate this agreement upon thirty (30) days written notice to the other party.
NOTICE
All notices under this Agreement shall be in writing. Notices shall be deemed to have been given: (i)
upon hand delivery, (ii) the next business day after sending by a nationally recognized overnight
carrier with written confirmation of receipt, or (iii) if sent by electronic mail, when the recipient
acknowledges having received the electronic mail. Notices shall be sent to the other parties at the
addresses set forth below. Any party may change its address by giving notice in writing thereof to the
other parties.
Ames Police Department:
Geoff Huff
515 Clark St., Ames, IA 50010
geoff.huff@cityofames.org
Ames Fire Department:
Rich Higgins
1300 Burnett Ave., Ames, IA 50010
rich.higgins@cityofames.org
Central Iowa Emergency Services Chaplaincy:
Ron Matthews
P.O. Box 2301, Ames, IA 50010
This Agreement may be amended at any time by mutual agreement of the parties. No modification of
this Agreement shall be valid or binding unless the modification is in writing, duly dated and signed
by both parties.
Executed this ____ day of ______________, 2021.
CENTRAL IOWA EMERGENCY SERVICES CHAPLAINCY
By:____________________________
BOARD CHAIRPERSON
AMES POLICE DEPARTMENT
By:____________________________
CHIEF OF POLICE
AMES FIRE DEPARTMENT
By:____________________________
FIRE CHIEF
COUNCIL ACTION FORM
SUBJECT: 2020/21 SHARED USE PATH SYSTEM EXPANSION – VET MED TRAIL
(S. 16TH STREET TO S. GRAND AVENUE)
BACKGROUND:
This program provides for construction of shared use paths along streets and through
greenbelts. The Long-Range Transportation Plan (LRTP) identifies those paths that
separate bicycle traffic from higher-speed automobile traffic. This project will pave the
existing granular Vet Med Trail from S. 16th Street to S. Grand Avenue.
This contract involves the design of the project. Elements include at least one public
informational meeting, easement acquisition services for the 1225 S. 16th Street (rear)
property, and design of the shared use path. Services will include a base survey,
evaluation of construction technique, area drainage analysis, preparation of plans and
specifications, notification and coordination with Iowa DOT, Iowa State University,
adjacent property owners, and contractors of nearby construction projects, and
attendance at a pre-construction meeting. Also included will be plan development and all
required submittals to meet Iowa DOT letting requirements, with an anticipated
Summer/Fall 2021 letting for construction in 2021-22, coordinated with S Grand work.
Proposals for this work were received from eight engineering firms and were evaluated
according to the following criteria: Project Understanding, Design Team, Previous
Experience, Ability to Perform Work, and Estimated Contract Cost. Listed below is the
ranking information based on this evaluation:
Engineering Firm
Bolton & Menk, Inc. 1 $46,138
WHKS & Co. 2 $46,275
Shive-Hattery, Inc. 3 $46,000
MSA Professional Services, Inc. 4 $58,000
Snyder & Associates 5 $67,000
Clapsaddle-Garber Associates, Inc. 6 $48,000
Given the above rankings, staff has negotiated a contract with the highest ranked firm,
Bolton & Menk, Inc., of Ames, Iowa.
This project is shown in the 2020-21 Capital Improvements Plan with funding in the
amount of $461,000 from Local Option Sales Tax, and $159,000 from MPO/STP funds,
bringing the total project budget for administration, engineering and construction
to $620,000.
ALTERNATIVES:
1. Approve the engineering services agreement for the 2020/21 Shared Use Path System
Expansion – Vet Med Trail (S. 16th Street to S. Grand Avenue) project with Bolton &
Menk, Inc., of Ames, Iowa, in an amount not to exceed $46,138.
2. Direct staff to negotiate an engineering agreement with another consulting firm.
MANAGER’S RECOMMENDED ACTION:
Based on staff’s evaluation using the above criteria, Bolton & Menk, Inc. will provide the
best value to the City in designing this project.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM # 10
DATE: 01-12-21
REVISED
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR DIVERSITY AND INCLUSION TRAINING
BACKGROUND:
The City staff is committed to promoting diversity and creating an environment of inclusion
for City employees. To assist in accomplishing these goals, a Request for Proposals
(RFP) was issued for a firm to provide foundational Diversity and Inclusion training for all
city employees in a short period of time. Through a separate contract, staff will seek
additional Diversity and Inclusion training expertise specifically for Police Department
employees.
The goals of conducting this training are that all employees should achieve a common
language and knowledge of diversity and inclusion, gain greater understanding and
awareness of diversity and inclusion, how their behavior can impact co-workers and how
this fits into working in a municipal environment. Employees will be aware of resources
for continuing knowledge and City policies, procedures, and values to support this.
On September 28, 2020, an RFP was issued for training services. Requested services
included: Diversity and Inclusion training for 1215 employees, considering different types
of training for different levels in the organization, executive leadership, management,
front-line employees and seasonal temporary staff.
The RFP was issued to 29 firms and two bid services. Responses were received from ten
firms. An evaluation committee, consisting of representatives from the Human Resources
Department and the City’s Diversity and Inclusion Team, reviewed the proposals. Each
proposal was evaluated based on a combination of services provided, cost of services,
references, and the availability to complete the training by June 30, 2021. The maximum
possible score, combining all evaluators, was 4,000. The initial scores were:
Firm Score Rank Fee Proposal
*plus travel expenses
2
The top four firms were invited in for an interview. The scores based on the interview,
with a maximum possible of 3500, are shown below.
Firm Score Rank Fee Proposal
*plus travel expenses
Based on a unanimous decision by the evaluation committee following the
interviews, the evaluation committee recommends Tarath, LLC (Tarath), Cape
Girardeau, MO as the top candidate. Overall, Tarath is recommended based on the
expertise and success of its diversity and inclusion training solution. Additionally, Tarath
has strong references and has demonstrated success in training programs in
organizations with similar goals and employee populations to the City, in both the public
and private sectors.
Funds for the services in this proposed contract will be paid from the City’s training
budget. The approved FY 2020/21 budget is $25,000, and an additional $25,000 will be
included in the Manager’s recommended FY 2021/22 budget for these services. Since
Tarath’s initial fee proposal exceeds the available budget, staff negotiated with Tarath to
lower the number of hours per session per employee and condense the schedule into two
full weeks of training instead of spreading the sessions over 6 months, which reduced
travel expenses significantly. The training will be offered one week in FY 2020/21 and
one week in FY 2021/22.
ALTERNATIVES:
1. Award a contract to Tarath, LLC, Cape Girardeau, MO for Diversity and Inclusion
Training Solution for $50,000, which includes travel expenses.
2. Direct staff to negotiate a contract Diversity and Inclusion Training Solution with
one of the other firms that submitted a proposal to the City.
3. Do not award a contract for the Diversity and Inclusion Training Solution.
CITY MANAGER’S RECOMMENDED ACTION:
Tarath, LLC has a strong record of providing Diversity and Inclusion training to city
governments as well as demonstrated success in the private sector. Utilizing Tarath’s
services will strengthen the City’s training program and help to meet the City’s goals for
a diverse and inclusive workplace.
3
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
0ITEM # 11
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: CITY ACCESS CONTROL SYSTEM
BACKGROUND:
City Hall, all three Fire Stations, and the Power Plant currently have their access to the
building exterior and interior doors controlled with physical keys. To improve security
and convenience for users, a project has been planned to transition to an access
control system. This access control system will use cards and electronic readers
instead of physical keys. The electronic system will provide automatic
locking/unlocking of doors, alarms for unauthorized propping of doors, tracking
after-hours access, and the ability to remotely control card access. Public
groups using City Hall conference rooms after hours will also be able to receive
cards programmed for access at specific dates and times, improving customer
service.
A consulting firm was hired to review options and develop plans and specifications for
the project. Due to the increased availability of wireless options, City Hall will be a
combination of hard-wired and wireless systems. This will maintain the look of City Hall
and reduce costs. The Fire Stations and Power Plant will be predominantly hard-wired
systems. The Power Plant will also install access control at gates to areas surrounding
the plant.
This system will allow for other City buildings to add access control in the future with
minimal additional costs. The system was also specified to work with the City’s existing
security video system, which will allow for monitoring of both video and door access
using the same software.
The consulting firm developed plans and specifications with estimated construction in
the amount of $395,500 for City Hall and the Fire Stations and $327,500 for the Power
Plant. Engineering costs are estimated at $56,475. Funding is available in the amount
of $300,000 that was identified previously in onetime savings from the General Fund,
$39,000 from Local Option Sales Tax that was identified for the Fire Stations, $84,738
from City Hall Improvements, $200,000 from the 2020/21 CIP for Electric and $155,737
in available Electric carryover funds.
ALTERNATIVES:
1. Approve the plans and specifications for the City Access Control System project
and establish February 10, 2021, as the bid due date with February 23, 2021, as
the date for report of bids.
2. Do not approve this project.
CITY MANAGER’S RECOMMENDED ACTION :
By approving these plans and specifications City Hall, the Fire Stations, and the Power
Plant will gain much needed security and building access improvements. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described above.
1
ITEM # ____12___
DATE 01-12-21
COUNCIL ACTION FORM
SUBJECT: WATER TREATMENT PLANT LIME POND UNDERDRAIN
IMPROVEMENTS
BACKGROUND:
The Water Treatment Plant is a lime softening plant. Lime residuals from the water
softening process are stored and dewatered in large storage ponds. The material is
removed annually and recycled by applying it to farm fields as an agricultural liming agent.
The cost of the annual removal is based on the weight of the lime as removed including
any remaining water. For FY 2020/21, the cost for lime removal is budgeted at $381,900.
In 1997, a project was undertaken to the three oldest ponds to improve the dewatering
and thus reduce the cost of disposal. Over time, these improvements have been damaged
due to the excavation of lime from the cells and are no longer operating as intended.
This project will consist of installing two additional underdrains down the mid-line of one
pond. These drains aid in the dewatering process. Staff plans to monitor the water content
and removal costs after this project is completed to confirm that dewatering has improved.
If improvement is not realized, we won’t proceed with repairing the other two ponds.
The total estimated construction project cost is $110,000. The work was designed in-
house, so there are no engineering fees. This project was included in the 2020/2021 Lime
Lagoon Improvements CIP Project in the amount of $125,000.
ALTERNATIVES:
1. Approve the preliminary plans and specifications for the Water Treatment Plant
Lime Pond Underdrain Improvements Project, and issue a Notice to Bidders
setting February 10, 2021, as the bid due date and February 23, 2021, as the date
of public hearing.
2. Do not approve plans and specifications and a notice to bidders at this time.
CITY MANAGER’S RECOMMENDED ACTION:
The lime pond underdrains are critical to the lime sludge dewatering process. Replacing
the damaged underdrain and adding additional underdrains will improve the overall
dewatering of the lime sludge. These drainage improvements are anticipated to result in
cost savings associated with annual removal and hauling cost.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # ____13__
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR LADDER TRUCK REPLACEMENT
BACKGROUND:
Fire apparatus are essential for structural firefighting. With excellent maintenance, front
line fire apparatus are able to ideally be used for a maximum of 15 years. After that time,
the City’s goal is to place the apparatus into reserve status for an additional 10-15 years.
The City maintains one front line ladder truck, Truck 3, which is nearing 20 years of age.
Currently housed at Station #3, Truck 3 is the City's only aerial firefighting apparatus and
is due for replacement as identified in the City’s Capital Improvement Plan. The Capital
Improvement Plan shows $1,250,000 available for the replacement of the ladder truck.
In February 2020, City staff issued a Request for Information to prospective ladder truck
vendors. Responses were received from six vendors. Staff evaluated each vendor based
on several factors including safety, operational costs, service, and references. Costs of
the units were not included in the evaluation. Staff identified two vendors that could meet
the needs of the department and would provide the best apparatus at the best cost for
the City: Pierce and Rosenbauer.
On July 14, 2020, the City Council waived the City’s formal bidding procedures and
authorized staff to negotiate the best value for the purchase of a ladder truck with these
two vendors or through a cooperative purchasing group such as Sourcewell or Houston-
Galveston.
After approval from City Council, staff began the negotiation process with both Pierce and
Rosenbauer. A Truck Replacement Team was formed with representatives from Fleet
Services and firefighters from a variety of ranks. The team met over several months on
multiple occasions, reviewing proposals and negotiating the best value for the City. Final
negotiated offers were received as follows:
Reliant Fire Apparatus, Heiman Fire Equipment
$1,173,456 $1,207,339
LESS PRE-PAYMENT (20,631) (22,387)
NET PRICE $1,152,825 $1,184,952
2
The net price for each ladder truck does not include all outfitting costs, such as firehose,
extrication equipment, fans and other tools and equipment used at an emergency scene.
Outfitting costs are estimated at $70,000 and were built into cost estimates within the
City’s Capital Improvement Plan.
REFURBISH TRUCK 3 FOR RESERVE STATUS:
Once the replacement ladder truck is received, the existing Truck 3 will be refurbished
and used as a reserve unit. An amount of $125,000 has been programmed in the Capital
Improvement Plan for the refurbishment. Refurbishing work will include corrosion removal
and repair, replacement of ladder cables and pulleys, electrical system overhaul, new
pump packing, hydraulic cylinder rebuild, and testing and certification of both the ladder
and pump. This work will be awarded through a separate contract from the new ladder
truck acquisition.
Refurbishing the existing truck and retaining it as a reserve unit will mitigate the need for
assistance from neighboring communities for unit stand-by when the primary ladder truck
is out of service. Additionally, it will provide the City with two fully equipped and capable
ladder trucks that can provide elevated rescue and water application at large scale
emergencies.
ALTERNATIVES:
1. Award a contract to Reliant Fire Apparatus, Inc. (Pierce) for the purchase of a
new ladder truck at a cost of $1,152,825.
2. Award a contract to Heiman Fire Equipment (Rosenbauer) for the purchase of a
new ladder truck at a cost of $1,184,952.
3. Reject both offers and direct staff to seek other options for acquiring a new
ladder truck.
CITY MANAGER’S RECOMMENDATION:
The proposed contract with Reliant Fire Apparatus, Inc. for a Pierce ladder truck will
provide an acceptable replacement front line ladder truck. Their truck will be built around
the needs of the Ames Fire Department and delivery is estimated in approximately 13
months. The new truck will provide capabilities that meet or exceed those of the existing
ladder truck, including a working platform from which multiple firefighters can work,
increased ladder load capacities, and a larger 2,000 gallon per minute water pump. In
addition, the proposed price and additional outfitting costs are within the approved budget
for this project. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative #1, as described above.
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: January 12, 2021
Subject: Contract and Bond Approval
There is/are no Council Action Form(s) for Item No(s). 14, and 15. Council approval of
the contract and bond for this/these project(s) is simply fulfilling a State Code
requirement.
/alc
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: January 12, 2021
Subject: Approving New Performance Bond and Returning Original Bond
Pertaining to Maintenance Services Contract for the Power Plant
On August 18, 2020, City Council awarded a contract to Anderson Process &
Instrumentation Solutions, LLC, of Marshalltown, Iowa, in an amount not to exceed
$125,000 for hourly rates and unit prices bid. The Performance Bond in the amount of
$125,000 was filed with the City Clerk’s Office and approved by Council on August 25,
2020.
Subsequently, Change Order No. 1 was approved on December 8, 2020, in the amount of
$443,889.50, which necessitated an updated Performance Bond. API Solutions was not
able to get an updated bond from its original bonding company; therefore, purchased a
new bond for the total amount of the contract and the Change Order from a different
bonding company. The replacement bond includes the original contract amount of
$125,000 and Change Order No. 1 amount of $443,889.50 for a total of $568,889.50, as
required by State Code and City Purchasing Policy.
The action being requested of the City Council is to approve the new bond in the combined
total of the contract and the Change Order from the different bonding company and to
authorize the City Clerk to return the original bond in the amount of $125,000.
KS/drv
Item No. 16
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fa Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515‐239‐5160 Fax 515‐239‐5404
January 8, 2021
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Sunset Ridge 10th Addition Financial Security Reduction #1
Mayor and Council Members:
I hereby certify that portions of sanitary sewer, storm sewer, water system, curb and gutter,
asphalt base pavement, and required as a condition for approval of the final plat of Sunset Ridge
10th Addition have been completed in an acceptable manner by Ames Trenching and Manatt’s.
The above‐mentioned improvements have been inspected by the Engineering Division of the
Public Works Department of the City of Ames, Iowa, and found to meet City specifications and
standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $106,936.50. The
remaining work covered by this financial security includes installation of the remaining street
trees, street lights, asphalt surface pavement, public sidewalk and ramps, manhole adjustments,
and COSESCO (erosion control).
Sincerely,
John C. Joiner, P.E.
Director
JJ/tp
cc: Finance, Planning & Housing, Subdivision file
Item No. 17
Sunset Ridge 10th Addition
January 8, 2021
Page 2
Descri tion Unit Quantit
Division 2 Earthwork
2.1 Excavation and Embankment CY 56,087
2.2 Subgrade Preparation SY 5,449
2.3 Curb Backfill LF 2,900
2.4 Temporary Granular Surfacing TON 110
MOB Mobilization LS 1
Division 4 Sewers and Drains
4.1 Sanitary Sewer Gravity Main, Trenched, 8" LF 969
4.2 Sanitary Sewer Service Stub, 4" EA 21
4.3 Footing Drain Collector, Case D, Type 2, 8" LF 301
4.4 Footing Drain Cleanout EA 4
4.5 Sump Service Stub, 1.5" EA 21
4.6 Storm Sewer, Trenched, RCP Class III, 15" LF 706
4.7 Storm Sewer, Trenched, RCP Class III, 18" LF 180
4.8 Storm Sewer, Trenched, RCP Class III, 21" LF 165
4.9 Storm Sewer, Trenched, RCP Class III, 24" LF 371
4.1 Pipe Apron, RCP, 24" EA 2
Division 5 Water Mains and Appurtenances
5.1 Water Main, Trenched, 8" LF 1,698
5.2 Fitting, M.J. Cross, 8" EA 2
5.3 Fitting, M.J. 22.5 Degree Bend, 8" EA 12
5.4 Fitting, M.J. Sleeve, 8" EA 2
5.5 Water Service Stub, 1" EA 21
5.6 Valve, M.J. Gate, 8" EA 10
5.7 Fire Hydrant Assembly (includes 8"x8"x6" M.J. Tee, 6" M.J.
Gate Valve, 6" Pipe, and Hydrant)EA 3
5.8 Temporary Fire Hydrant Assembly (includes 8"x6" M.J.
Reducer, 6" Pipe, and Hydrant)EA 2
5.9 Fire Hydrant Relocation (Temporary to Temporary) EA 2
Division 6 Structures for Sanitary and Storm Sewers
6.1 Sanitary Manhole, SW-301, 48" EA 3
6.2 Storm Manhole, SW-401, 48" EA 1
6.3 Single Grate Intake, SW-501 EA 6
6.4 Single Grate Intake, with Manhole SW-503 EA 6
6.5 Double Grate Intake, SW-505 EA 1
6.6 Double Grate Intake, with Manhole SW-506 EA 1
6.7 Single Grate Intake, with Flush-top Manhole SW-504 EA 1
Division 7 Streets and Related Work
7.1 PCC Curb and Gutter, 30" LF 2,900
7.2 Pavement, HMA Base, 6" SY 2,527
7.3 Pavement, HMA Base, 7.5" SY 1,472
ITEM #18
DATE:1-12-21
COUNCIL ACTION FORM
SUBJECT: 2019/20 MULTI-MODAL ROADWAY IMPROVEMENTS (30TH STREET &
DUFF AVENUE RESTRIPING)
BACKGROUND: Multi-modal transportation refers to the various modes used by Ames residents to travel
throughout the community. This annual program is aimed at improving the roadway to
create a safer interaction between modes through enhancing crossing visibility at
intersections, bike detection, and on-street facilities (e.g. bike lanes, sharrows). This project restriped 30th Street and Duff Avenue from Hoover Avenue to 16th Street for
the addition of bike lanes.
On May 12, 2020, City Council awarded the project to Iowa Plains Signing of Slater, Iowa
in the amount of $244,105.80. One change order was administratively approved by staff
in the amount of $14,227.20 to reflect final measured quantities, bringing the final
construction cost to $258,333.
Revenues and expenses for this project are shown below:
Activity/Expenses Expenses Revenues
TOTAL $311,788 $350,000
ALTERNATIVES:
1. Accept the 2019/20 Multi-Modal Roadway Improvements (30th Street & Duff
Avenue Restriping) project as completed by Iowa Plains Signing of Slater, Iowa in
the amount of $258,333.
2. Direct staff to pursue modification to the project.
MANAGER’S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
1
ITEM # ___19__
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: FUEL FORWARDING PUMP HOUSE FIRE PROTECTION UPGRADE -
CONTRACT COMPLETION FOR WALDINGER CORPORATION
BACKGROUND
On March 10, 2020, City Council awarded a contract to Waldinger Corporation of Des
Moines, Iowa in the amount of $129,071 to upgrade of the fire protection system at the
City of Ames Combustion Turbine (CT) site located on Pullman Avenue. There have been
no change orders to this contract. The engineer’s estimate to upgrade the CT fuel
forwarding building fire protection system was $149,000.
All of the requirements of the contract have been met by Waldinger Corporation and the
Engineer has provided a certificate of completion.
ALTERNATIVES:
1. Accept completion of the contract with Waldinger Corporation of Des Moines, Iowa
for the Fuel Forwarding Pump House Fire Protection Upgrade and release the 5%
retainage being held per the contract terms and conditions.
2. Delay acceptance of this project.
CITY MANAGER’S RECOMMENDED ACTION:
The contractor for the Fuel Forwarding Pump House Fire Protection Upgrade has
completed the work under the contract, and the City is obligated to make the final payment
to the vendor.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
Caring People Quality Programs Exceptional Service
515.239.5101 main
fax
MEMO
To: Mayor and City Council
From: Brian Phillips, Assistant City Manager
Date: December 18, 2020
Subject: Update Regarding Small Arts Grant Program
At the December 8, 2020 City Council meeting, the City Council directed staff to
provide a report outlining what the Public Art Commission is doing with the Small
Arts Grant Program.
BACKGROUND:
This program was first outlined at the February 11, 2020, Budget Wrap-Up Meeting.
The City Council’s only motion recorded in the meeting minutes relating to the
program was to include funding for it in the City Budget:
“Moved by Betcher, seconded by Beatty-Hansen, to add the Small Art Grant Pilot
program for $10,000 to the FY 2019/20 Adjusted Budget.”
According to the minutes, individual Council Members did express their personal
thoughts regarding the concept, but the Council as a whole provided no further
specific parameters for the use of the funds:
“Mr. Schainker stated that if this passes, the money would come out of the Council
Contingency Fund. Staff had carried forward $118,000 and the Council had
obligated most of that balance, but there is $38,471 still available, and as of July 1,
2020 another $50,000 would be added to the Fund. He noted that if the Council
was unable to accomplish the Small Art Grant Pilot program for the next fiscal
year then the amount could be carried forward. Council Member Beatty-Hansen
mentioned that the program would meet the Council’s value of making Ames fun
and vibrant. Ms. Betcher stated it is designed to support individual artists as
opposed to art organizations that are covered by COTA. She recommended leaving
the guidelines to the Public Art Commission to decide in the future.
Item No. 20
Council Member Gartin explained that as much as he loves the idea of the
program, he thinks it is going to be difficult on principle, and felt more money
should be going to Auditorium relief. He was also apprehensive about the criteria.
Roll Call Vote: 5-1. Voting Aye: Beatty-Hansen, Betcher, Junck, Corrieri, Martin.
Voting Nay: Gartin. Motion declared carried.”
STATUS:
The Public Art Commission (PAC) and Commission on the Arts (COTA) each
designated representatives to discuss potential uses for the funds. After discussion, the
leading candidate for the use of the funds is an initiative proposed by the Octagon
Center for the Arts, called the Third Floor Initiative. It is important to note that PAC
has not yet made a formal recommendation to proceed and intends to bring any
proposal for the use of the funds to the City Council for approval.
The Octagon’s proposal is to convert space on the third floor of its facility, which is
currently underutilized, into co-working studio spaces and private studio spaces for
artists, including tools, equipment, recording space, meeting space, office equipment,
and other amenities for users. A document outlining the initial proposal is attached.
NEXT STEPS:
The Public Art Commission is continuing to evaluate the proposal and consider
alternatives before bringing a recommendation to the City Council. This evaluation
has been occurring since summer. No further action by the Council is required to
proceed. However, if the City Council is not satisfied with the direction or efforts of
the Public Art Commission, the City Council could direct the Public Art Commission
to discontinue work on this initiative and provide different direction regarding the
Council’s wishes.
Attachment
THIRD FLOOR INITIATIVE
BUILDING A
STRONGER
COMMUNITY
Octagon Center for the Arts
427 Douglas Ave.
Ames, IA 50010
www.octagonarts.org
“A community is a group of people who share things in
common, who work together towards a common purpose
which they care about and who care deeply about each
other. Creating the conditions for such a community to
emerge should be a goal of any organization.”
-- David Gurteen, writer
The Octagon Center for the Arts is a non-profit community art center in the heart of downtown
Ames, Iowa. A cornerstone of the cultural scene in Ames since 1966, the Octagon a 501(c)(3) non-
profit organization funded in part through memberships, donations, and grants, including the City of
Ames Commission on the Arts (COTA) and the Iowa Arts Council.
WHO WE ARE
fulltime and parttime artists across Iowa and the Midwest
those who wish to buy or to experience art
students of all ages and skill-levels who enjoy the process of making
folks who are passionate about the value of art and culture in a city
our business and residential neighbors in downtown Ames.
At the Octagon, our community includes:
Hard work has already begun on inclusion, diversity, and equity in our organization; it is our goal to
create a “longer table”, so that all feel truly welcome at the Octagon.
Inaugural Business of Art Conference, Octagon Main Gallery, 2019
Communities (real communities) matter. We yearn to belong, to feel connected. We need each
other to manage our everyday lives and to chase our dreams. In the face of continuing
pandemic conditions and societal unrest, community is more important ever – yet, it seems
more difficult to grow.
It is time to rethink everything, to take a good close look at “what we’ve always done”. This is a
time for clarity, innovation, creativity, and inclusion. This is a time to think about what we have
to offer, what we can do for our community, and, even, how we can change the world. We want
to listen, build, and chase some dreams.
Working at the pottery wheel
Exhibit space is very important.The artists love to show their work in the Octagon’s beautiful
street-level Community Gallery. Conversely, the Octagon’s largest gallery (Main Gallery) is
not well liked due to its overly large space, high ceilings, relatively poor lighting, and third
floor location. The space feels like a rental venue, rather than a gallery. Despite the
Octagon’s efforts to promote it, the public is often unaware of the third floor.
The Octagon has the potential to impact the community by fostering emerging artists as
entrepreneurs via studio space and education. Artists emphasized the need for space to
work and connect with each other and potential customers.
In 2018, we sent a questionnaire to a large pool of artists that applied to show their work at the
Octagon over the years. Last year, we invited independent artists to the Octagon for a focus group.
We asked questions, listened to ideas, and discussed what artists in Ames need to thrive. The artists
in both cases (questionnaire respondents and focus group participants) were consistent on
several key points:
In the time since these conversations, Ames has lost studio space due to the closure of ISU’s Design
on Main. Design on Main was a gallery space and studio space for College of Design graduate
students and closed for financial reasons.
The loss of Design on Main is part of a troubling pattern. Ames has lost other spaces for creative
work, such as DG’s, The Space, Zeke’s, and La Boheme (venues for music, theater, and/or spoken
word). Ames has become more dependent on the Iowa State University for cultural events and
venues, but ISU is not immune to budgetary cuts. The future of CY Stephens Auditorium appears to
be in question. Other arts and culture organizations are in danger with the lasting effects of the
pandemic.
Yet, data tells us that arts and culture impact quality of life:
“Arts and culture help fuel our state's economy — it's that simple. Economic
impact studies have proven time and time again that there's an inextricable
link between the creative industries in a community and that community's
economic development, job recruitment, and tourism… National and statewide
research confirms the importance of the arts to economic development and
revitalization. In 2010, Gallup and the Knight Foundation found ‘empirical
evidence that the drivers that create emotional bonds between people and
their community are consistent in virtually every city and can be reduced to
just a few categories. Interestingly, the usual suspects — jobs, the economy and
safety — are not among the top drivers. Rather, people consistently give higher
ratings for elements that relate directly to their daily quality of life.The arts are
in the top five drivers attracting people to communities.’”
(Source: https://www.mysanantonio.com/opinion/commentary/article/The-
arts-and-culture-affect-community-s-quality-4407124.php)
WHAT OUR COMMUNITY NEEDS
THE SOLUTION:
CREATIVE PLACEMAKING
Creative Placemaking recognizes the value of arts and culture in creating a vibrant place where
people want to live, work, and visit. In creative placemaking, diverse partners work together to
reshape a place and build a real community.
(Source: https://www.americansforthearts.org/sites/default/files/ROW-Creative-Placemaking-
handout.doc.pdf)
“It’s always been ‘cool’ to have a charming, vibrant downtown. Now it’s
necessary. That’s because a place attracts talent and talent attracts
investment. This trend has been rising for a while, but the pandemic has
underscored its validity. More and more, people can work from anywhere.
Increasingly they will choose where they want to live, regardless of where their
employer is located—and the communities that give them what they want will
be the winners.”
(Source: https://www.strongtowns.org/journal/2020/5/8/why-now-is-the-time-
to-get-intentional-about-placemaking)
Mission: The Octagon Staff and Board spent a year crafting a new mission statement and strategic
plan. This new plan underscores the desire to: 1) support artists, especially emerging artists; 2)
engage with a more diverse and inclusive pool of artists; 3) create a space that invites and
welcomes all in the Ames community.
Programming: We have long demonstrated a strong commitment to serving and supporting artists
and, in 2018, we took it a step further. We partnered with the Ames Community Arts Council to
create the Business of Art Conference. This annual conference is meant to fill a gap often found in
formally trained and self-taught creatives by providing a place to learn entrepreneurial skills and
connect with each other. We have also offered free workshops to assist artists in applying for
exhibitions, photographing artwork, and writing artist statements.
Space: The Octagon third floor (Main Gallery, Sweeney Gallery, Reading Room, kitchen, bathrooms,
and closets) is underutilized. The large space has not been able to contribute significant revenue to
the organization. Due to building layout, the use of the third floor as gallery space has necessitated
extra staff, but it has not seen high traffic. Additionally, artists do not feel their work is enhanced by
showing in Main Gallery.
How could this large space better support the work of local artists and support our mission? We
envision a large co-working space, coupled with smaller private studio and artist residency
spaces. With relatively minimal financial investment, we could offer artists a place to work,
gather, exhibit, and grow their businesses. The space could include needed amenities such as a
kitchen, a meeting room, and spaces for product photography, mat cutting, recording (for
podcasting or virtual teaching), WIFI, a printer, lockers for storage, and use of specialized
studios (clay studio, print studio).
Community Engagement Emerging Artist in Residence: One studio would be dedicated to hosting
an emerging artist who focuses on community engagement as an artist in residence. A
community engagement artist in residence (CEAIR) uses the Octagon as a catalyst to enrich their
personal practice by creating great art. In turn, the artist uses and shares their art with the
community around them to ask questions and to foster a sense of togetherness. The Octagon
would host a CEAIR for a period of six months at a time, provide the artist with the space to do
their work, help the artist with promotion of their work on the Octagon platform, and provide a
stipend of $3,000.
WHAT WE CAN OFFER
THE DETAILS
Co-Working Space for Creatives (Main Gallery)
January-May (5 months) $150
June-July (2 months) $60
August-December (5 months) $150
January-May (5 months) $50
June-July (2 months) $20
August-December (5 months) $50
Use of Co-Working Space for "clean work" (Main Gallery)
Cleaning area (Mop sink, utility sinks, ventilation cleaning table)
Kitchenette (Fridge, kitchen sink, microwave, coffee maker)
Lighting studio (Basic photography lighting equipment, tripod, backdrops, projector)*
Small meeting room (For client meetings, virtual meetings, phone meetings)*
Virtual recording space (Recording equipment, tripods)*
Framing area (Mat cutter, Framing stapler, extra blades, hammer, pliers, microfiber rags,
glass/plexi cleaner and rags), Tools available for checkout
Gallery pin-up space (Hallway, Small Wall Gallery)
Art book library and loungeStorage (For tools, paper, canvasses, etc.)
Wifi internet
Printer
Cleaning for the bathroom, vacuuming
Opportunity to participate in Octagon Gallery Nights
Monday-Friday, 10:00am - 5:00 pm
Open Studio Nights, Wednesday and Friday, 5:00 - 9:00 pm
Open Studio, Sunday, 12:00 - 6:00 pm
Available for up to 6 creatives during pandemic and up to 20 creatives after the pandemic
General Fees (contracts available by semester/summer session):+
Additional Fees for Use of Ceramics or Printmaking Studio:+
Amenities
Access:
+Fees are subject to adjustment as more data about costs are collected.
*by reservation
Private Studios for Creatives (Sweeney Gallery)
January-May (5 months) $625
June-July (2 months) $250
August-December (5 months) $625
January-May (5 months) $50
June-July (2 months) $20
August-December (5 months) $50
Private studio space (Sweeney Gallery)
Cleaning area (Mop sink, utility sinks, ventilation cleaning table)
Kitchenette (Fridge, kitchen sink, microwave, coffee maker)
Lighting studio (Basic photography lighting equipment, tripod, backdrops, projector)*
Small meeting room (For client meetings, virtual meetings, phone meetings)*
Virtual recording space (Recording equipment, tripods)*
Framing area (Mat cutter, Framing stapler, extra blades, hammer, pliers, microfiber rags,
glass/plexi cleaner and rags), Tools available for checkout
Gallery pin-up space (Hallway, Small Wall Gallery)
Art book library and loungeStorage (For tools, paper, canvasses, etc.)
Wifi internet
Printer
Cleaning for the bathroom, vacuuming
Opportunity to participate in Octagon Gallery Nights
Personal studio, 24/7 access
Studio Space, Monday-Friday, 10:00am - 5:00 pm
Open Studio Nights, Wednesday and Friday, 5:00 - 9:00 pm
Open Studio, Sunday, 12:00 - 6:00 pm
6 month residencies available by application
AIR compensation: private studio and a stipend of $500 per month
AIR responsibilities: community engagement activities/events as agreed upon
Available for up to 4 individuals. One of the four studios would be dedicated to the Artist in
Residence.
General Fees (contracts available by semester/summer session):+
Additional Fees for Use of Ceramics or Printmaking Studio:+
Amenities
Access:
ARTIST IN RESIDENCE -- COMMUNITY ENGAGEMENT
+Fees are subject to adjustment as more data about costs are collected.
*by reservation
NEEDED RENOVATION/CHANGE ESTIMATED COST ESTIMATED TIMELINE
Artist in Residence Initial Stipend $3000 January 2021
Artist in Residence Studio Space Renovation is not necessary
Plumbing, water and return pipes
Plaster/drywall repair
Framing
Flooring
New door and frame, accessible size,
door hardware
Fixtures, sanitary napkin box, toilet
paper holders, grab bars, mirror,
hand dryer,Infant changing table
Lighting
False ceiling
Convert current 2 small bathrooms to
one accessible bathroom
-----------------------------------------------------------
$8000 1st priority:
Jan. - April 2021
Plumbing
Framing
Flooring
Lighting
2- Utility sinks
Mop sink
Ventilation
Cabinetry
Fixtures, coffee maker
Renovate kitchen & create cleaning room
-----------------------------------------------------------
2nd priority:
May - August 2021
-----------------------------------------------------------
Add a lockable door at the bottom of
the mezzanine
Add electrical outlets
Update lighting
Improve WiFi, add hardwired internet
area
Renovate Main Gallery to create
co-working space
3rd priority:
Sept- Dec 2021
If sufficient funds can
be raised, renovation
can be started sooner.
It would be ideal to
complete renovation by
Aug 2021 and ready for
use for the Fall
semester.Add electrical outlets
Update lighting
Framing
Renovate Sweeney Gallery to create
private studios
To be determined
To be determined
NEEDED RENOVATION/CHANGE ESTIMATED COST ESTIMATED TIMELINE
Kiln room
Ventilation
Electrical work
Framing, drywall (fireproofing)
Pug machine
Ink slab areas
Ventilation area, hood
Cabintry
Tables, chairs
Rollers, Large brayers, barens
Drying racks
Other types of printmaking
Studio Equipment Needs
Ceramics Studio
1.
2.
3.
Printmaking Studio
$
4th Priority: 2022To be determined
Sustainability: Some progress on the Third Floor Initiative can be completed almost immediately,
such as hiring the community engagement artist in residence. Grants, donations, and
sponsorships will be needed to finance the renovations. The stepped approach will allow us to
make progress in a manageable way.
Converting the space would result in loss of rental revenue (venue rental), however, the space is
not being used at this time due to COVID. By carefully adding a limited number of people to the
space, we hope to add over $2000 to the budget. In the future, the third floor co-working and
private studio spaces could host up to 30 artists. The goal is to make the spaces affordable to
students and other emerging artists (those who need it most) and to cover all Octagon expenses.
We will need to adjust fees as we collect more data in order to keep the project financially
sustainable.
Another aspect of sustainability is the ability to maintain excitement and investment in the
organization. Empty rooms do not engage the public -- vibrancy comes with a busy space. We
believe that the re-imagined space will reinvigorate all of our programming and increase our
relevancy to the Ames community.
Our Vision for the Future: By creating this inclusive vibrant space based on the input of artists, the
Octagon is poised to impact the whole downtown. More artists downtown could translate into more
activity – more people in coffee shops and businesses, more people attending downtown events,
and more people actively creating the downtown they want. We imagine active partnerships with
other nearby cultural organizations, like the Ames History Center and the Ames Public Library; retail
businesses; and residents. We imagine a lively space that draws people in, a space where people
feel they belong and want to stay, a real community.
THE IMPACT
Contact Information:
Kristen Greteman: exhibits@octagonarts.org
Rhonda Scott: info@octagonarts.org
Heather Johnson: director@octagonarts.org
ITEM # _____21____
DATE 01-12-21
COUNCIL ACTION FORM
SUBJECT: FLOOD MITIGATION – RIVER FLOODING PUBLIC HEARING
BACKGROUND:
Following the floods of 2010, the City Council established a goal of mitigating the impact
of future flooding in Ames. A comprehensive Flood Mitigation Study was completed in
2013 that considered many possible mitigation alternatives.
On December 10, 2013, the City Council approved a series of flood mitigation measures.
These included elements targeted at: A.) Undertaking a stream bank restoration of Squaw
Creek; B.) Working with IDOT to improve the conveyance capacity of the US Highway 30
bridge; C.) Working through the Squaw Creek Watershed Management Authority to
pursue flood mitigation alternatives in the upper reaches of the watershed; and D.)
Conducting a workshop to review and discuss the range of possible floodplain regulatory
approaches.
The stream bank restoration project involves flood mitigation in the Squaw Creek channel,
including conveyance improvements within the channel approximately 2,000 feet either
side of the South Duff Avenue bridge. In working with Iowa Department of Homeland
Security & Emergency Management, the City received FEMA grant funding in the spring
of 2020 for this project. The cost share amounts for this grant are as follows:
Funding
Funding Amount % of Cost
Total:$ 4,996,600.00 100%
Land Acquisition:
As a requirement for projects that utilize FEMA funding and also pursuant to Iowa
Code §6B.2A, a public hearing must be held for the purpose of receiving public
input in consideration of whether or not to authorize the potential use of eminent
domain authority (condemnation) with respect to land acquisition for the Squaw
Creek Flood Mitigation – River Flooding project now under consideration with the
final design of the project. This public hearing will be held during the regular City
Council meeting on January 26, 2021. Copies of the notices sent to landowners are
attached.
Project Update:
Final design is being finished; permit applications to Army Corps of Engineers and Iowa
DNR are to be submitted this month. Land acquisition activities have commenced with
landowner meetings, title opinions, and initiation of appraisals. Due to threatened and
endangered species (two bat species) requirements, tree dropping/clearing needs to be
completed prior to April 1, 2021 or else not until November (which would push the project
close to the FEMA deadline of June 19, 2022). Therefore, a tree removal contract will
commence for this work prior to April 1, 2021. It is anticipated that construction bids
for the overall project will be received summer 2021. A map of the grading plan limits
with parcel lines overlaid is attached.
ALTERNATIVES:
1. Set the date of public hearing for January 26, 2021 to authorize the use of eminent
domain, if necessary, to obtain easements and acquire land for the Flood
Mitigation – River Flooding project.
2. Do not authorize the use of eminent domain at this time for the Flood Mitigation –
River Flooding project, thereby jeopardizing the federal (FEMA) funding received
for this project.
MANAGER’S RECOMMENDED ACTION:
Due to the project involving federal funding, the requirements for the Flood Mitigation –
River Flooding project include considering the use of eminent domain if voluntary land
acquisition cannot be achieved. In collaboration with WHKS (design consultant) and CGA
(land acquisition consultant), staff is committed to answering questions and working with
landowners about the details of the project. According to the FEMA funding agreement,
the project shall be constructed and closed out by June 19, 2022.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
December 21, 2020
FHS Ames 2 LP
3160 Crow Canyon Place, Ste 135
San Ramon, CA 94583
Story County Property ID Number: 09-11-325-060
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
E-M Hunziker LLC
105 S 16th St.
Ames, IA 50010
Story County Property ID Number: 09-11-325-015
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Kenneth R. Howe and Marjory C. Howe, Trustees
Kenneth and Marjory Howe Revocable Trust
215 Washington Ave.
Ames, IA 50010
Story County Property ID Number: 09-11-325-045
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Hyland Heights Apartments LLC
105 S 16th St., Ste. A
Ames, IA 50010
Story County Property ID Number: 09-11-326-050
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
RL Enterprises LLC
2615 Diamondwood Dr., SE
Cedar Rapids, IA 52403
Story County Property ID Number: 09-11-326-065
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Thomas R. Burke
5090 River Ridge Rd.
Ames, IA 50010
Story County Property ID Number: 09-11-400-010
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Youth and Shelter Services Inc.
420 Kellogg Ave.
Ames, IA 50010
Story County Property ID Number: 09-11-400-020
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Jay E. Brown and Lori B. Suvalsky
1204 Orchard Dr.
Ames, IA 50010
Story County Property ID Number: 09-11-400-020
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
MKTM, LLC
1816 SE 5th St.
Ames, IA 50010
Story County Property ID Number: 09-11-401-040
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
Amerco real Estate Company
P.O. Box 29046
Phoenix, AZ 85038-9046
Story County Property ID Number: 09-11-400-065
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
B and D Land, L.C.
4002 Stone Brooke Rd.
Ames, IA 50010-2900
Story County Property ID Number: 09-11-400-120
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
December 21, 2020
MKTM, LLC
1816 SE 5th St.
Ames, IA 50010-6404
Story County Property ID Number: 09-11-401-075
NOTICE OF PUBLIC HEARING
YOU ARE HEREBY NOTIFIED pursuant to Iowa Code §6B.2A that a public hearing will be held before the
Ames City Council in Council Chambers, City Hall, at 515 Clark Avenue, Ames, IA 50010, at 6:00 p.m. on
January 26, 2021, for the purpose of receiving public input into the consideration of whether or not to authorize
the potential use of eminent domain authority (condemnation) with respect to the Squaw Creek Flood Mitigation
Land Acquisition Project now under consideration and the final design of that project. The current site-specific
design for this project involves a portion of the real estate from adjacent property owners.
*DUE TO THE COVID-19 PANDEMIC, THIS MEETING WILL BE CONDUCTED AS AN
ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU
MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US: 1-312-626-6799 or toll-free: 1-888-475-4499
Zoom Meeting ID: 826 593 023
The purpose of the project is to come into compliance with standards and requirements of the Federal
Emergency Management Agency (FEMA) of the United States for mitigating the impact of future flooding in
Ames.
Following the public meeting, the City Council may consider a resolution or other declaration of intent to
acquire or condemn, if necessary, all or a portion of your property for the purpose of public improvement.
The laws of the State of Iowa require, and the City of Ames will pursue, informal negotiations with you
concerning the just compensation required for any property, or interest in property, taken or affected by this
project. You will be invited to participate in the appraisal process, and will receive a copy of the formal
appraisal, prior to the commencement of any negotiations between you and the City of Ames. You cannot be
offered less than the appraised value as determined by the appraisal. If negotiations are unsuccessful, then the
law requires additional notices and hearings prior to the taking of any property or interest in property.
Funding for this project is expected to be obtained from the following: Cash on hand in any fund of the City
which can be legally used for such purposes and a Federal grant-in-aid from the Federal Emergency
Management Agency (FEMA).
Final selection of the design for this project will be made based upon the following: Iowa Department of Natural
Resources (IDNR) No-Rise Standards.
The person designated by the City of Ames as to whom communications should be made about this project is:
Tracy Peterson, P.E., Municipal Engineer, 515 Clark Avenue, Ames, IA 50010, Telephone (515) 239-5160.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
Jeffrey W. Sogge
Land Acquisition Agent
Staff Report
CYRIDE FISCAL STATUS
January 12, 2021
BACKGROUND:
At the October 28th City Council meeting, Council requested the Director of CyRide provide an
update on the fiscal status of the agency. CyRide has been significantly impacted by the COVID-
19 pandemic. Ridership levels have fallen about 65% compared to the same period last year, and
major initiatives have been undertaken to address safety concerns surrounding the use of mass
transit. In addition to operational challenges, staff has been working to address financial
considerations as well.
CyRide is jointly funded at the local level by the City of Ames, Iowa State University, and the Iowa
State University Student Government (SG). Contributions from students to CyRide are kept in the
SG Trust Fund, which was created to stabilize CyRide revenues from short-term fluctuations in
Iowa State University enrollment. Unfortunately, several years of declining enrollment have
resulted in the SG Trust Fund balance being lower than the agreed upon balance target.
In 2019, CyRide presented a recommendation to the Iowa State Special Student Fee Committee
(SSFC) to increase the student fee contribution. CyRide was grateful that the SSFC was open to
this request and was willing to support raising the student fee to support the SG Trust Fund.
Ultimately, student fees were frozen for the 2020-2021 academic year by the Board of Regents,
in large part due to the financial strain on students and their families caused by the pandemic.
The summer semester was online only, and no student fees were collected.
CURRENT FINANCIAL STATUS:
CyRide was extremely fortunate to receive $7,028,297 in supplemental one-time funding from the
federal CARES Act to assist with operating expenses. This funding was provided at a 100%
federal share, requiring no match from the local funding partners. Following Transit Board
approval, $6,000,000 of these funds have been applied to the FY 2020/21 amended budget, with
the remaining $1,028,297 planned for the FY 2021/22 budget.
Lower than usual transit usage has allowed CyRide to temporarily reduce spending, particularly
on extra buses sent out to accommodate high levels of ridership. Combined with changes to the
Iowa State University schedule of classes, this has resulted in lower operating costs for the current
fiscal year. These cost savings will likely continue during the period of reduced ridership and will
help improve CyRide’s financial outlook for FY 2021/22.
At the December 16thTransit Board meeting, CyRide presented and received approval from the
Transit Board for a FY 2021/22 proposed budget that includes a zero-percent increase to the local
funding partners. In conjunction with current year savings, this will improve the short-term financial
Item No. 22
outlook for the SG Trust Fund. Furthermore, in 2020 CyRide recommended another increase to
the student fee contribution. If approved, this will also work to strengthen the fund balance.
The attached pro-forma financial statement details CyRide’s anticipated revenues and expenses
over the next several years. CyRide is pleased to report that a significant ending balance is
forecasted though FY 2024/25, well above the Transit Board’s policy of a 7% to 10% reserve.
These funds could be used to cover unexpected expenses or potential shortages in revenue to
provide some additional financial security to the organization in the short term.
STAFF COMMENTS:
In an unstable ridership environment, CyRide has not recommended major service changes to
the Transit Board. However, once the pandemic has ended it is inevitable that passenger
behaviors will change and CyRide will need to adapt its service offerings accordingly. Staff plans
to bring a request to the Transit Board for a system recalibration study as ridership stabilizes to
ensure that CyRide’s services match rider expectations and the financial resources available to
the system.
The SG Trust Fund balance predictions are sensitive to fluctuations in enrollment and the fee
level assessed to each student. CyRide is not predicting a shortfall in FY 2020/21. However,
current modeling does project a budget shortfall in FY 2021/22. The precise fund level will depend
greatly on the specific increase approved by the SSFC and the Board of Regents, which will not
be known until later this year.
If there is a revenue shortfall, several options are available to the Transit Board. These include
allocating ending balance dollars, applying operating savings from FY 2020/21 to reduce local
funding increases, changing the ratio of funding between the local partners, and pursuing state
and federal funding to support operating costs. CyRide has traditionally been very successful at
finding opportunities to leverage local dollars to secure other sources of funding and we will
continue this practice going forward. As a last resort, if revenue is insufficient, CyRide could
potentially curtail services. This would not be recommended by staff unless all other alternatives
had been exhausted.
Looking forward, it is important to note that the predictions for CyRide’s overall finances and for
the SG Trust Fund assume an ongoing upward trend in expenses, which cannot be sustained at
the current rate of increase. Therefore, a system recalibration study, along with cost controls, will
be needed to significantly improve the outlook for CyRide’s long term finances.
Compared to other transit agencies throughout the nation, CyRide has been relatively fortunate,
in large part thanks to timely and significant support from the federal government. While the SG
Trust Fund continues to be a concern, staff believe that there are options available to address the
fund balance through a combination of cost reductions, service modifications, and student activity
fee increases.
Operations FY 20 Incr.FY 21 Incr.FY 22 Incr.FY 23 Incr.FY 24 Incr.FY 25 Incr.FY 26
Beginning Balance 4,842,009$ 1,052,406$ 4,630,193$ 5,008,986$ 4,297,420$ 3,405,508$ 2,369,149$
State Operating 861,901$ 2.0%800,000$ 0.0%800,000$ 0.0%800,000$ 0.0%800,000$ 0.0%800,000$ 0.0%800,000$
FTA Operating 2,494,129$ 0.0%0.0%2,250,000$ 0.0%2,400,000$ 0.0%2,400,000$ 0.0%2,400,000$ 0.0%2,400,000$
CARES Monies 6,000,000$ 1,028,297$
ISU Administration 874,804$ 2.2%893,621$ 0.0%893,621$ 3.0%920,430$ 3.5%952,645$ 4.0%990,750$ 4.0%1,030,380$
City 1,977,672$ 2.2%2,037,720$ 0.0%2,037,720$ 3.0%2,098,852$ 3.5%2,172,311$ 4.0%2,259,204$ 4.0%2,349,572$
Student Government 5,151,404$ 0.0%5,741,486$ 0.0%5,741,486$ 3.0%5,913,731$ 3.5%6,120,711$ 4.0%6,365,540$ 4.0%6,620,161$
SG Trust Fund Transfer 297,097$
Transit Contracts 263,355$ 3.0%293,023$ 3.0%288,173$ 0.0%288,173$ 0.0%288,173$ 0.0%288,173$ 0.0%288,173$
Farebox 173,650$ 0.0%227,000$ -3.5%201,500$ -3.5%194,448$ -3.5%187,642$ -3.5%181,074$ -3.5%174,737$
Advertising 255,328$ 0.0%250,000$ 0.0%250,000$ 0.0%250,000$ 0.0%250,000$ 0.0%250,000$ 0.0%250,000$
DOT/MPO/Int./Misc/Other Fed.625,545$ 0.0%233,000$ 0.0%228,000$ 0.0%228,000$ 0.0%228,000$ 0.0%228,000$ 0.0%228,000$
Operating Revenues 12,974,885$ 27.0%16,475,850$ -16.7%13,718,797$ -4.6%13,093,632$ 2.3%13,399,482$ 2.7%13,762,741$ 2.7%14,141,023$
Wages 6,203,812$ 2.8%6,696,243$ 2.8%6,891,267$ 3.0%7,098,005$ 3.0%7,310,945$ 3.0%7,530,274$ 3.0%7,756,182$
Normal Growth -$ 2.8%-$ 2.8%-$ 2.8%-$ 2.8%-$ 2.8%-$ 2.8%-$
Benefits (no Health Ins.)1,211,541$ 2.8%1,321,427$ 2.8%1,413,331$ 3.0%1,455,731$ 3.0%1,499,403$ 3.0%1,544,385$ 3.0%1,590,716$
Health Insurance 753,115$ 8.0%784,669$ 8.0%823,903$ 9.0%898,054$ 9.0%978,879$ 9.0%1,066,978$ 9.0%1,163,006$
Payroll 8,168,468$ 7.8%8,802,339$ 3.7%9,128,501$ 3.5%9,451,790$ 3.6%9,789,227$ 3.6%10,141,637$ 3.6%10,509,905$
Internal Services 321,528$ 2.4%349,216$ 2.4%378,212$ 2.4%387,289$ 2.4%396,584$ 2.4%406,102$ 2.4%415,848$
Insurance 269,220$ 5.0%273,366$ 5.0%308,360$ 5.0%323,778$ 5.0%339,967$ 5.0%356,965$ 5.0%374,814$
Contractual 660,084$ 4.4%1,045,442$ 4.4%1,059,280$ 4.4%1,105,888$ 4.4%1,154,547$ 4.4%1,205,347$ 4.4%1,258,383$
Commodities (no fuel)496,046$ 3.0%557,100$ 3.0%592,551$ 3.0%610,328$ 3.0%628,637$ 3.0%647,496$ 3.0%666,921$
Fuel 607,028$ 5.0%1,070,000$ 5.0%1,072,500$ 5.0%1,126,125$ 5.0%1,182,431$ 5.0%1,241,553$ 5.0%1,303,630$
Services/Commodities 2,354,261$ 40.0%3,295,724$ 3.5%3,411,503$ 4.2%3,553,408$ 4.2%3,702,167$ 4.2%3,857,464$ 4.2%4,019,597$
Operating Expenses 10,522,729$ 15.0%12,098,063$ 3.7%12,540,004$ 3.7%13,005,198$ 3.7%13,491,394$ 3.8%13,999,101$ 3.8%14,529,501$
Capital Transfer 902,520$ 800,000$ 800,000$ 800,000$ 800,000$ 800,000$ 800,000$
SG Trust Fund Transfer 464,178$
Committed Funds 3,243,620$
Above 10% Closing Balance 1,631,441$
Ending Balance 1,052,406$ 4,630,193$ 5,008,986$ 4,297,420$ 3,405,508$ 2,369,149$ 1,180,671$
10.0%38.3%39.9%33.0%25.2%16.9%8.1%
Capital
Beginning Balance 1,985,631$ 1,396,280$ 474,814$ 79,300$ 2,382$ 3,397$ 3,906$
State/Federal 1,136,072$ 6,934,145$ 2,581,530$ 3,084,484$ 2,226,940$ 3,181,363$ 3,273,694$
ISU Parking 17,000$ 17,000$ 17,000$ 17,000$ 17,000$ 17,000$ 17,000$
Interest 34,970$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$
Capital Transfer 902,520$ 905,620$ 800,000$ 800,000$ 800,000$ 800,000$ 800,000$
GSB Transfer
Capital Revenues 2,090,562$ 7,863,765$ 3,405,530$ 3,908,484$ 3,050,940$ 4,005,363$ 4,097,694$
Building 615,576$ 781,140$ 468,920$ 750,000$ 750,000$ 750,000$ 750,000$
HIRTA Van
HIRTA Bus
Buses (Grants)7,031,977$ 2,695,024$ 3,001,002$ 1,975,525$ 2,885,454$ 3,000,868$
Buses (Local)
Bus Stop Shelters 60,000$ 60,000$ 60,000$
Annunciators / AVL 836,466$ 126,700$
AVL (Local)23,172$ 100,000$
Facility Improvements - Exterior 75,000$
Facility Improvements - Interior 20,000$
Shop Equipment 819$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$
Shop Truck 29,263$ 22,791$
Computers/ Office Equipment 13,072$ 32,011$ 20,400$ 14,400$ 14,400$ 14,400$ 14,400$
Support Vehicle 90,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Bus Technology -$ 75,000$ 75,000$ 50,000$ 50,000$ 50,000$ 50,000$
Bus Mid-Life Rehabilitation -$ 30,000$ 30,000$ 30,000$ 50,000$ 50,000$
A&E Services 34,002$ 35,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$
Concrete 62,688$ 127,312$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$
Concrete (Shelters)-$ 25,000$ 25,000$ -$ 25,000$ -$
Bus Stop Signs
Flood Pumps -$
HR Software
Electric Hoist
Security System (Building)200,000$
Radios 341,010$
Maint. Software 50,000$
Facility Technology 1,573$ 50,000$ 20,000$
EIFS Coating
Safety Software 20,000$
Protection Rails (Artic Buses)75,000$
Kronos 7,106$
Air Compressor (Shop)25,000$
Forklift 40,000$
Capital Expenses 1,964,747$ 8,785,231$ 3,801,044$ 3,985,402$ 3,049,925$ 4,004,854$ 4,095,268$
Building Reserve 715,166$
Ending Balance 1,396,280$ 474,814$ 79,300$ 2,382$ 3,397$ 3,906$ 6,332$
1/6/2021
CyRide 5 Year Pro Forma FY2022 & FY2023 0% Increase
CARES Funds ($6M in FY2021 & $1M in FY2022, 5307 Funds to Capital in FY2021)
1
ITEM # 23
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: MAINTENANCE FACILITY FABRIC BUILDING
BACKGROUND:
The Maintenance Facility is currently used by Fleet Services and the Public Works
Streets, Utility Maintenance, and Traffic Divisions. The building has reached its capacity
to store equipment especially during the snow season. Currently, there are several
pieces of equipment that are stored outside during the winter. A fabric structure would
allow for some cold storage and the space to park snowplow trucks, thus freeing up
space in the Maintenance Facility to store equipment.
An architecture firm was hired to review options and develop plans and specifications.
The design resulted in a fabric building that is 100 feet by 50 feet and is anchored with
shipping containers. This design works best on the poor ground conditions of the former
landfill located in that area. The shipping containers will also allow for some cold storage
and provide protection to the fabric structure. In order to determine if there are sufficient
funds to obtain additional covered space, a second fabric building that replicates the first
one was included as an alternate.
On Tuesday, December 29, 2020, bids were received as follows:
Bidder Base Bid: North Building Alternate: South Building
Engineer’s Estimate $135,850 $135,850
A & B Construction LTD $157,025 $157,625
Funding for this project is shown in the Capital Improvements Plan in FY 2019/20 in the
amount of $250,000. Engineering costs are estimated at $4,685. Based upon available
funding, staff is recommending award of the base bid only, which would bring the project
expenses to a total of $161,710. A portion of the remaining available funding will be used
to install electrical service to the building and pave an asphalt floor inside it.
2
ALTERNATIVES:
1. a) Accept the report of bids for the Maintenance Facility Fabric Building.
b) Approved the final plans and specifications for the Maintenance Facility Fabric
Building.
c) Award the Maintenance Facility Fabric Building to A & B Construction LTD of
Harper, Iowa, in the amount of $157,025.
2. Reject the project.
CITY MANAGER’S RECOMMENDED ACTION:
By awarding this project, the Maintenance Facility will gain much needed space for its
users. Staff has reviewed the bids and has found the low base bid to be acceptable.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # __24_ _
DATE: 1-12-21
COUNCIL ACTION FORM
SUBJECT: WATER PLANT DEHUMIDIFICATION PROJECT
BACKGROUND:
The new water treatment plant started operation in 2017. After the facility start up, staff
identified three areas where dehumidification is needed, but was not included in the initial
construction. Lack of dehumidification causes condensation to form on pipes, creating a
maintenance issue for the pipe coatings. The condensation also causes potential safety
concerns with pooling water on the floor and corrosion issues on electronics and control
systems.
Council issued a noticed to bidders on November 24, 2020. On December 23, 2020, bids
were opened. Two bids were received.
Engineer’s Estimate $223,000 $20,000
Mechanical Comfort, Inc. is the lowest responsible bidder. As shown in the table above,
both bids received exceed the Engineer’s Estimate. This price difference can be attributed
to recent increases in construction material prices.
Staff chose to bid the project with destratification fans for one of the rooms as an optional,
additional item. Staff is recommending awarding this optional add item. The
destratification fans will help to recycle conditioned air and improve circulation. This is
expected to save energy by reducing HVAC run times.
The FY 2018/19 facility improvements CIP budget includes $400,000 for design and
construction of dehumidification. As shown below, this budget is sufficient for the project.
The summary of the project costs is shown below.
Project Budget
FY 2018/19 CIP $ 400,000
Estimated Project Expenses
Engineering
Design $ 66,500
Bidding and Construction admin $ 11,500
Construction Cost $ 262,940
Contingency (10% of construction) $ 26,000
Total Estimated Expense $ 366,940
2
ALTERNATIVES:
1. Approve final plans and specifications and award a contract for the Water Plant
Dehumidification Project to Mechanical Comfort, Inc. of Ames, Iowa, in the amount of
$262,940.
2. Approve final plans and specifications and award a contract for the Water Plant
Dehumidification Project to AJ Allen Mechanical Contractors, Inc. of Des Moines,
Iowa, in the amount of $284,100.
3. Do not award a contract at this time.
CITY MANAGER’S RECOMMENDED ACTION:
Several areas of the water treatment plant need dehumidification in order to extend the
useful life of piping and electronics, as well as alleviate some potential safety issues. The
project was budgeted in the 2018/19 CIP as a part of the Water Plant Facility
Improvements Project. Those funds have been rolled over into the current year budget.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM #___25__
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: AUDITORIUM HVAC REPLACEMENT
BACKGROUND:
The City Auditorium is served by an HVAC system consisting of a fan and heating coils
installed when the building was constructed in 1938, and a condenser and cooling coils
that were added in 1990. Over the last several years there have been ongoing
maintenance issues with the system. It was determined that the best course of action
would be to replace the system and modernize it for ease of use and maintenance.
The plans called for the removal of the existing fan and coils and replacement with a
rooftop unit that would provide the heating and cooling for the Auditorium. This would
also allow for the existing space to become storage for the Auditorium and allow for
easier access for maintenance. An alternate was also developed to provide heating
and cooling in the lobby areas. These areas currently are not cooled and only have
heating provided by radiators.
On Tuesday, December 29, 2020, bids were received as follows:
Bidder Base Bid Alternate for
Lobby HVAC
Engineer’s Estimate $370,517.00 $27,168.75
Stein Heating & Cooling, Inc. $556,000.00 $34,000.00
The funds available for the project are from one-time General Fund savings in the
amount of $400,000 identified during the development of the FY 2019/20 adjusted City
Budget. Engineering and construction administration costs are estimated at $32,000
bringing the total project cost to $588,000, if the low bid is accepted.
Staff has worked with the design consultant to evaluate the bids and design in
order to identify causes of the high bids received. Most of the overage is related
to the ancillary items in the project such as ductwork, conduit, insulation, etc.
Staff and the design team will revise the plans and come back with a modified
design for a re-bid.
2
ALTERNATIVES:
1. Reject the award and direct staff to modify the project for a future bid letting.
2. Award the Auditorium HVAC Replacement to Stein Heating & Cooling, Inc. in the
amount of $556,000.
CITY MANAGER’S RECOMMENDED ACTION:
The project bids are significantly higher than available funding. Staff and the design
team will make modifications to the plans to reduce costs for a future bid letting.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM#: 26
DATE: 01-12-21
COUNCIL ACTION FORM
SUBJECT: 2020/2021 PAVEMENT RESTORATION – SLURRY SEAL PROGRAM
BACKGROUND:
The Slurry Seal Program is an annual program for preventative and proactive
maintenance activities on City streets. This program allows for a wide variety of
pavement maintenance techniques to preserve and enhance City street infrastructure.
The techniques in this program are typically more specialized or larger in scope than can
be performed with City street maintenance staff. The goal of this program is to make
repairs that extend the lifespan of these local streets.
The project will level dips in joints and provide a new thin wearing surface for traffic.
This work will take place predominately on residential streets with the disruption to
residents being typically no more than one day. Work in all locations will be coordinated
with other local projects to minimize traffic disruptions. A list of the project locations
is attached.
On January 6, 2021, one bid was received as follows:
Bidder
Engineer’s estimate $215,055.00
Fort Dodge Asphalt Company $202,885.40
There is $250,000 of Road Use Tax funding allocated to this program annually in the
Capital Improvement Plan, which along with carryover savings leaves $373,306.60 in
total funds available for the project. Remaining revenue will be utilized for other pavement
restoration priorities.
ALTERNATIVES:
1. a. Accept the report of bids for the 2020/21 Pavement Restoration – Slurry Seal
Program.
b. Approve the final plans and specification for this project.
c. Award the 2020/21 Pavement Restoration – Slurry Seal Program to Fort Dodge
Asphalt Company of Fort Dodge, IA in the amount of $202,885.40
2. Direct staff to make changes to this project.
2
CITY MANAGER’S RECOMMENDED ACTION:
This project will repair and extend the lifespan of the City streets in the program and
provided a better travelling experience for users of the corridors and for those living in
the neighborhoods.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
3
Street Name and Location (Full Width Slurry) Estimated SY Actual SY
Carroll Avenue E 13th to E 14th St 1,085
Carroll Avenue E 14th to E 16th St 2,540
Carroll Avenue E 16th to Duff Ave 1,845
Paulson Drive E 20th to George Allen Ave 1,540
Paulson Drive George Allen to
1,635
George Allen Ave Maxwell to E 20th 2,280
Wilson Ave 16th to 20th 4,120
Clark Ave 13th to 16th 4,520
Franklin Ave Oakland to Woodland St 2,225
12th St Grand to Kellogg 5,060
Gray Ave Sunset to Greeley St 2,530
Greeley St Beach to Pearson Ave 3,255
Story St Colorado to Wilmoth Ave 1,280
Story St Wilmoth to Howard Ave 2,700
Story St Marshall to Crane Ave 2,075
Pearson Country Club to Sunset
4,400
Westwood Dr Story to Woodland St 2,365
Hawthorne Ave Oakland to Woodland St 1,700
Ellis St Hillcrest to dead end 2,000
Hillcrest West to Woodland St 1,110
Edison Street Carnegie to Whitney Ave 2,250
Stafford E 13th to dead end 2,935
Briarwood Place 650
Oliver Ave Woodland to Circle 3,085
TOTAL 59,185
Street Name and Location (Joint Leveling Slurry) Estimated LF Actual LF
Various Locations throughout Ames 15,000
TOTAL 15,000