HomeMy WebLinkAbout~Master - September 27, 2022, Regular Meeting of the Ames City CouncilAMENDED
AGENDA
REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
SEPTEMBER 27, 2022
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk.
When your name is called, please step to the microphone, state your name for the record, and limit the
time used to present your remarks in order that others may be given the opportunity to speak. The
normal process on any particular agenda item is that the motion is placed on the floor, input is received
from the audience, the Council is given an opportunity to comment on the issue or respond to the
audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the
time of the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: Ames Area Metropolitan Planning Organization Transportation Policy
Committee will begin at 6:00 or immediately following the Conference Board meeting, whichever
is later
CONSENT AGENDA:
1. Motion approving appointment of Ames Public Works Director John Joiner to the Statewide
Urban Design Specifications (SUDAS) Board of Directors
2. Motion approving Transit Safety Targets
3. Resolution certifying project shown in the Iowa Clean Air Attainment Program (ICAAP)
Grant Application conforms to the AAMPO’s regional transportation planning process
4. Resolution approving formal request to FHWA to update the Federal Functional
Classification (FFC) to Minor Arterial for S. Grand Avenue from Stonehaven Drive to S. 16th
Street
SPECIAL STUDIES:
5. Motion recommending Ames City Council approval of Professional Services Agreement for
the S. Duff Avenue Interchange & Corridor Study with HDR Engineering, Inc. of Omaha,
Nebraska, in an amount not to exceed $124,958
6. Motion recommending Ames City Council approval of Professional Services Agreement for
the 190th Street Corridor Study with Bolton & Menk, Inc. of Ames, Iowa, in an amount not to
exceed $64,900
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING*
*The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
PROCLAMATIONS:
1. Proclamation for “Watershed Awareness Month” October 2022
2. Proclamation for “EcoFair Day” October 1, 2022
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
3. Motion approving payment of claims
4. Motion approving Minutes of Regular Meeting of September 13, 2022 and Special Meeting of
September 14, 2022
5. Motion approving Civil Service candidates
6. Motion approving new Class C Liquor License with Sunday Sales - Ames Pool Hall, LLC, 125
Main Street
7. Motion approving new 5-Day Class C Liquor License with Outdoor Service (September 28-Oct
2) Apres Bar Co at Zylstra Harley Davidson 1930 East 13th Street
8. Motion approving ownership update for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit (carryout beer) and Sunday Sales - Hy-Vee Food & Drugstore #2, 640
Lincoln Way
9. Motion approving ownership update for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit (carryout beer) and Sunday Sales - Hy-Vee Food Store #1, 3800 W Lincoln
Way
10. Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor
Licenses:
a. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (carryout beer) and
Sunday Sales - Hy-Vee Food & Drugstore #2, 640 Lincoln Way
b. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (carryout beer) and
Sunday Sales - Hy-Vee Food Store #1, 3800 W Lincoln Way
c. Class C Liquor License with Sunday Sales - Bullseye Restaurant Group LLC, 114 South
Duff Avenue
d. Class C Liquor License with Sunday Sales - London Underground, 212 Main Street
e. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (carryout beer) and
Sunday Sales - CVS Pharmacy #10452, 2420 Lincoln Way #104
f. Class C Liquor License with Sunday Sales - Flipn’ Jacks Pancake House & Eatery, 1520 S
Dayton Place Pending Dram Shop Insurance
g. Class C Liquor License with Sunday Sales and Outdoor Service - Sips & Paddy’s Irish Pub,
126 Welch Pending Dram Shop Insurance
h. Class C Beer Permit with Class B Wine Permit and Sunday Sales - Aldi, Inc #48, 108 South
5th Street
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i. Class B Beer Permit with Sunday Sales - Chicha Shack Ames, 131 Welch
j. Class B Beer Permit with Sunday Sales - Macubana, 116 Welch
11. Resolution authorizing the expenditure of $5,000 ($4,000 City Council Operating Budget and
$1,000 Ames Human Relations Commission) in support of the 2022 Symposium on Building
Inclusive Organizations event in partnership with the Ames Chamber of Commerce, and the
Iowa State University Office of Diversity, Equity and Inclusion
12.Resolution approving Memorandum of Understanding Between Story County Emergency
Management and the City of Ames
13.Resolution approving Annual Comprehensive Financial Report for Fiscal Year ended June 30,
2021
14. Resolution authorizing Housing Coordinator to approve contractual extensions with NonProfit
Organizations, that have purchase and/or rehabilitation agreements previously approved by City
Council
15.Signalized Intersection Traffic Camera System Purchase:
a.Resolution waiving Purchasing Policies and Procedures bidding process and awarding a
sole-source contract for the purchase of GRIDSMART traffic intersection camera systems
b.Resolution approving sole source contract with General Traffic Controls, Spencer, Iowa in
an amount not to exceed $280,000
16. Resolution approving Professional Service Agreement for 2022/23 Traffic System Capacity
Improvements - S Duff Avenue Interchange & Corridor Study (S 16th Street-Airport Road)
17. Resolution approving Professional Service Agreement for 2022/23 Traffic System Capacity
Improvements - 190th Street Corridor Study (George Washington Carver Avenue - US 69)
18. Resolution awarding contract to Ziegler Caterpillar, Minneapolis, Minnesota, for their monthly
rental bid of $10,000/month for 5 or 6 months, and $400 each way transport fees, for one motor
grader during the 2022-2023 snow season
19. Resolution approving Change Order No. 1 to HTH Companies, Inc. In the amount $55,000 for
additional scaffolding, bracing and fall protection to the Scaffolding and Related Services and
Supply Contract
20. Resolution approving Change Order No. 1 to Communication Data Link, Grimes, Iowa, in the
amount of $29,090 for Conduit Replacement at Southdale and Old Orchard Trailer Park
21. Resolution approving retainage reduction for City Buildings Access Control Project
22. Resolution approving the procurement of single-source methane generator engine services, in
accordance with the adopted Purchasing Policies, and award a contract to Interstate Power
Systems of Altoona, Iowa, in the amount of $99,597
23. Resolution approving Final Plat for Southwood, 6th Addition, and partially rescinding Resolution
No. 22-394
24. Resolution approving preliminary plans and specification for Emma McCarthy Lee Park Tennis
and Pickleball Courts Renovation; setting October 26, 2022 as bid due date and November 8,
2022, as date of public hearing.
25. Resolution approving preliminary plans and specifications for City Hall Interior Updates; setting
October 26, 2022 as bid due date and November 8, 2022, as date of public hearing
26.Resolution approving partial completion and reducing financial security for Quarry Estates #5
Addition
27. Resolution approving partial completion and reducing financial security for Quarry Estates 1st
3
Addition
28. Resolution approving partial completion and reducing financial security for The Quarters
29. Resolution accepting completion of the contract for the Transmission Modifications at SE 16th
Street and S. Duff Avenue Intersection by IES Commercial, Holdredge, Nebraska
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no
time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each
speaker to three minutes.
ADMINISTRATION:
30. Discussion on Proposed Renaming of the Ames Municipal Airport after J.H. Banning
31. Community Conversations on Mental Health Issues
a. Resolution approving up to $5,000 in Council Contingency funds to help cover the costs
associated with this initiative
32. Staff report on Organized Solid Waste Collection
FIRE:
33. Resolution awarding contract to Reliant Fire Apparatus, INC., for replacement of Fire Engine
#1
HEARINGS:
34. Hearing on Amendments to Fiscal Year 2022/23 Adopted Budget for Carryovers from Fiscal
Year 2021/22:
a.Resolution amending Fiscal Year 2022/23 Budget to increase expenditures by
$99,338,193 for carryover amounts from Fiscal Year 2021/22
35. Hearing on Integrated Site Plan Subdivision with concurrent Preliminary Plat and Major Site
Development Plan for 1200 & 1220 S Duff Avenue
a. Resolution approving Preliminary Plat
b. Resolution approving Major Site Development Plan
36. Hearing on Amendment to a Major Site Development Plan for 400 & 500 W Crystal Loop for
Bricktowne Planned Residence District:
a. Resolution approving Amendment
37. Hearing on 2021/22 Sanitary Sewer Rehabilitation (Ames High School and Veenker Golf)
a. Motion accepting Report of Bids and delay award to gather more information
38. Hearing on 2021/22 Shared Use Path System Expansion (Ioway Creek)
a. Motion accepting Report of Bids and delay award to gather more information
39. Hearing on 2021/22 Water System Improvements Program (US Highway 69: S. Duff -Grand
Avenue)
a. Resolution approving final plans and specifications and awarding contract to Synergy
Contracting, LLC, Ames, Iowa, and the amount of $2,286,813.80
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ORDINANCES:
40. First passage of Ordinance assigning approved annexed areas to Wards and Precincts (second
and third readings and adoption requested)
41. Third passage and adoption of ORDINANCE NO. 4478 on Rezoning, with Master Plan,
3898 University Boulevard from “RI” (Research Park Innovation Zoning District) to “RI”
(Research Park Innovation Zoning District) with Revised Master Plan
42. Third passage and adoption of ORDINANCE NO. 4479 on prohibiting parking at all times of
the east side of Hoover Avenue from 24th Street to 30th street and from Bloomington Road to
Adams Street
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
5
ITEM: AAMPO 1
DATE:09-27-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: SUDAS BOARD OF DIRECTORS REPRESENTATIVE APPOINTMENT
BACKGROUND:
The Ames Area Metropolitan Planning Organization is allocated one member on the
Statewide Urban Design and Specifications (SUDAS) Board of Directors, as is each
metropolitan planning organization (MPO) in the state. It is required that the individual
serving on the board must be a registered professional engineer in Iowa. The City of
Ames Public Works Director has served as the AAMPO representative on the Board of
Directors since the inception of SUDAS in June of 2004.
ALTERNATIVES:
1. Approve the appointment of the City of Ames Public Works Director, John Joiner,
as the AAMPO representative to the SUDAS Board of Directors.
2. Appoint another staff representative to the SUDAS Board of Directors.
ADMINISTRATOR’S RECOMMENDATION:
The City of Ames Public Works Director has served ably as the Ames Area MPO
appointed representative to the SUDAS Boards of Directors since SUDAS was
established and incorporated in 2004.
It is recommended by the Administrator that the Ames Area MPO Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM: AAMPO 2
DATE: 09-27-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: TRANSIT SAFETY PERFORMANCE TARGETS
BACKGROUND:
The Federal Transit Administration’s Public Transportation Agency Safety Plan (PTASP)
regulation, 49 CFR Part 673, requires that safety performance targets are available to
states and MPOs to aid in the planning process and to coordinate in the selection of state
and MPO safety performance measures.
The Transit Board approved their PTASP on August 24, 2022 and provided it to the Ames
Area MPO on August 25, 2022. MPOs are required to adopt the transit safety targets
no more than 180 days after receiving the PTASP’s, thus the AAMPO must adopt
these transit safety targets by February 21, 2023. These targets are based on a review
of the previous 5 years of Ames Transit Agency (CyRide) performance data and are
derived from the safety performance measures established under the National Public
Transportation Safety Plan.
The CyRide Transit Board approved the following transit safety targets:
Mode of Transit
Service
Fatalities
(Total)
Fatalities
(per 100
thousand
VRM)
Injuries
(Total)
Injuries
(per 100
thousand
VRM)
Safety
Events
(Total)
Safety Events
(per 100
thousand
VRM)
System
Reliability
(VRM/Failures)
Fixed Route Bus 0 0 0 0.00 0 0.00 40,789.27
Paratransit 0 0 0 0.00 0 0.00 238,798
*VRM – Vehicle Revenue Miles
Upon approving the Transit Safety targets, the Ames Area MPO will be required to
reflect the performance measures and targets in all future planning document
updates such as Metropolitan Transportation Plans and Transportation
Improvement Programs. Each update to the Metropolitan Transportation Plan reports
baseline conditions and system performance progress towards achieving these targets.
Transportation Improvement Programs are required to describe how implementation of
the TIP anticipates making progress towards achieving the targets.
ALTERNATIVES:
1. Approve the transit safety performance targets provided by CyRide.
2. Approve the transit safety performance targets, provided by CyRide, with
Transportation Policy Committee modifications.
ADMINISTRATOR’S RECOMMENDATION:
CyRide developed these transit safety targets using the previous five years of
performance data from the Ames region and they are derived from the safety
performance measures established under the National Public Transportation Plan.
The Transportation Technical Committee reviewed these targets and unanimously
recommended approval.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM: AAMPO 3
DATE: 09-27-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FFY 2024 IOWA CLEAN AIR ATTAINMENT PROGRAM (ICAAP)
PROJECT
BACKGROUND:
The Iowa Clean Air Attainment Program (ICAAP) helps to fund transportation projects
and programs that result in attaining or maintaining the national ambient air quality
standards (NAAQS). The Ames Area MPO is in attainment of the NAAQS, however,
ICAAP funds are available for projects in the area which result in reductions in vehicle
emissions and traffic congestion.
The Ames Area MPO needs to review all ICAAP applications within the area to ensure
that they are financially feasible and conform with Ames Area MPO transportation
planning process. If the criteria are met, the MPO can adopt formal resolutions stating
that the proposed projects conform to the regional transportation process. These
resolutions are needed by the project sponsors to submit their project to the Iowa
Department of Transportation for consideration. Project sponsors are responsible for
delivering their completed application to the Iowa Department of Transportation by the
State’s deadline of October 1, 2022, at 5PM.
The following project has been submitted for a resolution by the Ames Area MPO for the
FFY 2024 ICAAP grant cycle:
Project Sponsor
Sponsor
Priority Project Name
ICAAP
Request
Total Cost
Project
City of Ames 1 Ames Traffic Network – Phase 4
(Fiber Network & Adaptive Control) $1,521,280 $1,901,600
*See attachment for full project application.
Awards will be made by the Iowa Transportation Commission in early 2023. Funds will
become available in FFY 2024, which begins on October 1, 2023.
ALTERNATIVES:
1. Certify that the project shown in the Iowa Clean Air Attainment Program grant
application conforms to the MPO’s regional transportation planning process.
2. Do not move forward with certifying the grant application.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee has reviewed the proposed
grant application and unanimously recommended approval. The work accomplished
under this grant could lead to future ICAAP funding that will free up local funds to be
reprioritized for other local regional projects.
Therefore, it is the recommendation of the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as described above.
City of Ames damion.pregitzer@cityofames.org
Damion Pregitzer, Traffic Engineer
City Hall, 515 Clark Avenue
✔
✔
✔
$1,521,280.00
$380,320.00
City of Ames $380,320.00
$1,901,600.00
Ames Traffic Signal Master plan, phases 1, 2, 3.
Completion of the fiber optic connection to Fire Station #2, and implementation of the Advanced Traffic
Management System along the western portion of Lincoln Way.
July 31, 2023
July 01, 2024 July 01, 2025
✔
✔
✔
✔
City of Ames
✔
✔
✔
8/29/2022
Damion Pregitzer, City of Ames Traffic Engineer
✔
The area of travel encompassed by this project is used by the general public and does not contain any areas
where minorities would be a prevalent population.
Damion Pregitzer, PE PTOE
Traffic Engineer
City of Ames
TRAFFIC SIGNAL COMMUNICATION NETWORK
Fourth Phase – September 2022
IOWA CLEAN AIR ATTAINMENT PROGRAM
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A – INTRODUCTION
This grant application is for the deployment of the Fourth Phase of the Traffic Communication
Network Master Plan for the City of Ames, utilizing the ITS Systems Engineering Process and the
Ames Area Metropolitan Planning Organization (AAMPO) Regional Intelligent Transportation
Systems (ITS) Architecture, to provide communication, coordination, and management of the
traffic signals systems along the Western portion of Lincoln Way. This project will also connect
South Dakota Street as well as Mortensen Road, in addition to connecting Fire Station #2 which
will be used as a Hub location. This project will continue the program for the City of Ames to
improve their ability to monitor, manage, and change traffic signal timings along major arterials
in real time to provide optimum traffic signal operations and promote efficient traffic flows.
Detailed literature reviews and engineering evaluations have been completed by gbaSI for the
City to provide technical information for this grant application.
The majority of transportation related air pollution and emissions occur when traffic is stopped,
during initial acceleration after stopping, and during stop and go traffic operations. This Fourth
Phase Deployment will offer opportunities to improve air quality by providing monitoring and
management capabilities to City staff for the implementation of optimized signal coordination,
reducing congestion, eliminating unnecessary vehicle stops, encouraging uniform traffic flows,
and reducing the amount of time traffic waits at signals. This Fourth Phase Deployment will
continue the expansion of the fiber optic communication backbone begun as Phase One, Phase
Two and Phase Three of this program and will facilitate the expansion of the Advanced Traffic
Management System (ATMS) to other corridors with future projects.
These improvements also fall in line with the City’s existing EcoSmart strategy, which strives to
reduce energy consumption and decrease the City’s carbon footprint. This strategy involves
several programs including Smart Ride, which focuses on efforts to reduce carbon emissions
through increasing efficiency in transportation services both in city operations and in public
services. The City of Ames has already moved to purchasing fuel-efficient vehicles including sub-
compacts, hybrids, and an all-electric Zenn vehicle for fuel-efficient driving and carbon footprint
reduction.
Another benefit of improving the City’s overall Traffic Network and allowing them to remotely
manage and monitor their network systems is providing more consistent, reliable, shorter travel
times along a corridor for their existing and already thriving city-wide bus transit system (CyRide).
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B - BACKGROUND
The City of Ames has an on-going initiative to create a city-wide high speed fiber optic (FO)
communication network that will link existing city traffic signals, school crossing signals and
flashers, pedestrian crossings, and traffic data collection devices to allow remote monitoring,
communication, and control. Additionally, this fiber network could provide communication to
other public facilities, such as Police, Fire and Maintenance buildings, other city government
building, schools, and libraries.
Planning, design, and implementation of a city-wide high speed fiber optic network would enable
the City to more efficiently and responsively manage the traffic network and to implement
optimized signal coordination, reduce congestion, eliminate unnecessary vehicle stops,
encourage uniform traffic flows, and reduce the amount of time traffic waits at signals.
Phase Four of the Ames Traffic upgrade project will expand the communication backbone of the
traffic network to enhance and improve the Traffic Department’s ability to manage traffic flow
and respond to events. This phase also affords upgrades to the traffic management devices and
software that will provide the ability institute the latest in traffic management protocols and
practices. This will result in improved traffic flow on a regular basis and the capacity to adjust
traffic plans to match increased demands created by special events, incidents, or construction.
Real time monitoring of traffic operations and improved management practices, such as traffic
adaptive programs, will combine to ease congestion and provide management capabilities that
will boost the capacity of the current roadways, ease congestion and the resulting air pollution,
and reduce fuel consumption. The most noticeable improvement to the general public, will be
the reduction in time spent driving to their destination or sitting in traffic. Lincoln Way and Hyland
Avenue, included in the Phase Four Deployment, was found to be below acceptable levels of
operations per the Ames Mobility 2040 Final Report (Table 19 - Existing Conditions Intersection
Capacity Utilization Analysis Results).
PROJECT DETAILS
This Fourth Phase will provide a fiber optic connection from Lincoln Way and University
Boulevard, West along Lincoln Way to South Dakota Avenue, continuing down South Dakota
Avenue to Mortensen Road, following Mortensen to Hayward Avenue, back to Lincoln Way. The
fiber will also continue along Mortensen Road/Parkway to University Boulevard, adding a
redundant link for the signals along University. This phase will also include a spur along Dakota
Avenue, from Mortensen Road to Highway 30 WB ramp, as well as connecting Fire Station #2 at
the corner of Chamberlain Street and Welch Avenue. This fiber expansion project will provide the
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required communication network necessary to continue the expansion of the traffic network to
improve the entire traffic operations for the City of Ames.
This phase expands the network begun in Phases 1, 2 and 3 to include the remaining signals along
Lincoln Way, connect the Fire Station #2, and add redundancy to the south of the Lincoln Way.
This will allow for the advanced Traffic Adaptive traffic management program to interoperate the
corridors and coordinate the traffic operations along the corridors to maximize traffic flow and
reduce congestion. By coordinating the flow along the individual corridors with the adjoining
corridors the Traffic Department will have the ability to further reduce congestion and pollution.
As this project encompasses the corridors noted, there will be ancillary benefits to the city
besides the improved traffic management ability. Here are a few examples of possible uses:
• The CCTV capacity can be shared with Police, Fire, Dispatch, and Emergency Services to
allow for monitoring of the corridors.
• The dark fiber that is not used by the Traffic Department could be allocated for use by
other city departments or governmental agencies. This could eliminate the need to use
commercially available fiber and be subjected to future increased cost and limited
availability as the demand for fiber increases.
• With the onset of “Smart City” and “Connected Vehicle” technology the dark fiber from
this project could be valuable to both governmental entities (City, IDOT, ISU, County,
USDA, as examples) and commercial interests.
• The ability to test “Connected Car” technology with a modern traffic system that includes
Advanced Traffic Controller capacity could be of great value to Iowa State University in
attracting research grants for their Engineering Department.
• The ability to monitor the areas around events (football and basketball games, concerts,
and special events) would allow the timely implementation of traffic management
measures to expedite the exit of the vehicles associated with these events.
With the availability of technology today and the explosion of technology that will soon be
coming, one of the constant requirements will be a robust fiber optic network. In the vast
majority of cases, regardless of the technology, it requires a high-capacity communication
medium. The fiber optic backbone that will continue with this project will be a big step in
providing that solution for the City of Ames.
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Figure 1 - Fourth Phase Fiber Routing
(shown in Pink)
This Phase also encompasses improvements to the necessary traffic control devices on these
corridors and connection to Fire Station #2 for added redundancy to the network. This will give
the City of Ames the capability of managing traffic flow on a “real time” basis through Traffic
Adaptive Programs or by using the VPN function and communication capacities to monitor and
adjust timing plans at the individual intersections to meet the traffic demands.
FOURTH PHASE DEPLOYMENT
The Fourth Phase Deployment of the Traffic Network Master Plan will extend the management
corridor created in Phase Two along one of the busiest and most congested traffic corridors in
the City of Ames while also providing the core fiber optic communication and traffic management
components and software that will be the basis for future expansion of the traffic management
system. This phase affords the ability to connect to the rest of Lincoln Way, which will provide a
communication pathway to connecting the western portion of the city.
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This communication system will permit the Traffic Department to connect to individual
intersections on a “real time” basis which will permit traffic monitoring and changes to the timing
of the intersection, if necessary, from the central office location without traveling to the actual
intersection. This will provide a much more efficient and accurate method of traffic management
and will reduce stops and delays along the corridor. By being able to remotely monitor and adjust
the traffic timing plans the personnel from the Traffic Department will reduce the need to travel
to the individual intersections which will save the City time and fuel.
The Fourth Phase Deployment communication network will allow the Traffic Department to
continue to deploy Advanced Traffic Controllers (ATC), along project corridors and have access
to the latest traffic management programs and systems. Advanced traffic management
programs such as Traffic Adaptive Systems require fast, robust communication abilities to
function effectively as an exchange of detection information and platoon numbers are passed up
and down the corridor. This exchange of detection information and platoon numbers provides
the basis for the amount of time allotted to a direction of travel within the intersection and allows
the Traffic Adaptive System to adjust traffic plans according to the demands of the traffic flow.
Traffic Adaptive Systems operate on a “real time” basis and can provide an efficient and effective
traffic management protocol that reduces delays and stops along the traffic corridor. The
deployment of ATCs and a fiber optic communications network with a connection to Fire Station
#2, will facilitate the collection of data from the corridor on a live basis, video feed to Police and
Fire Departments, and monitoring of traffic flow from areas where congestion or accidents could
occur.
The Fourth Phase Deployment will expand the backbone of the full city-wide traffic management
system with an additional Hub connected at Fire Station #2. This brings the number of Hubs to 5
at the completion of this phase.
C - IMPLEMENTATION PLAN
The Ames Traffic Network Master Plan project is made up of several separate components and
items that together create an integrated signal communication and coordinated traffic
operations system. The key components of the system are:
• Fiber optic cable and conduit system along arterials
• Communication hardware and switches located within new signal cabinets
• Procurement of ATMS management software licenses (as needed) for arterial traffic
signal control and CCTV system control
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AMES FOURTH PHASE DEPLOYMENT
Estimate of Project Implementation Costs – Total for Project - $1,901,600 +/-
Item 1: Fiber Cost: $810,000
144 strand Single Mode Fiber Optic Cable
Hand Holes and Conduit Installation
$27 @ foot at approximately 30,000 ft.
Item 2: Fiber Terminations Cost at Cabinets: $70,500
30 terminations per cabinet at 18 cabinets at $75 @ termination - $40,500
Miscellaneous patch cords and splice panels - $30,000
Item 3: Traffic Cabinet and Controller Cost: $693,200
Traffic Signal Cabinet with Controller at 18 cabinets at $35,000 @ cabinet - $630,000
Installation cost at 18 cabinets at $2,400 @ cabinet - $43,200
Cross Connect Cabinet at 2 locations at $10,000 per location - $20,000
Item 4: Network Switches Cost: $69,400
1 Layer 3 Network Switches @ $19,000 - $19,000
18 Layer 2 Network Switches @ $2,800 - $50,400
Item 5: Traffic Operations Center Costs: $118,500
Central Office Software (ATMS) for 18 intersections - $36,000
Traffic Adaptive Modules and Intersection Implementation at $5,000 - $90,000
One Year Maintenance and Support - $18,000
Item 6: Consultant Costs: $140,000
Infrastructure Design - $90,000
Network Design and Programming - $50,000
Fourth Phase Deployment Cost Estimate
ICAAP
Grant
City
Contribution
Items Description Quantity Items Cost (80%) (20%) Total Cost
1-6 Fourth Phase Deployment 1 6 $1,901,600 $1,521,280 $380,320 $1,901,600
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D - PROJECT TIMELINE
The Ames Fourth Phase Deployment will commence in the summer of 2024 upon award of a
grant from the ICAAP program. It is anticipated that this Phase of deployment will be finalized in
the Winter of 2023-2024. Future ICAAP grant applications for fiber optic infrastructure, traffic
signal upgrades, ATMS software, and TOC improvements are expected to be requested based
upon the completion of the First, Second and Third Phase Deployments.
PROJECT SUMMARY
The Fourth Phase Deployment of the Traffic Network Master Plan will extend a management
corridor along one of the busiest and most congested traffic corridors in the City of Ames while
also providing the core fiber optic communication and traffic management components and
software that will be the basis for future expansion of the traffic management system. This
communication system will permit the Traffic Department to connect to individual intersections
on a “real time” basis which will permit traffic monitoring and changes to the timing of the
intersection, if necessary, from the central office location without traveling to the actual
intersection. This will provide a much more efficient and accurate method of traffic management
and will reduce stops and delays along the corridor.
E - TRAFFIC SYSTEM OPERATION AND MANAGEMENT
The Traffic Network Master Plan outlines and defines the communication network that would
become a critical component of a responsive and efficient traffic management system. The
Fourth Phase Deployment will be the continuation of the process started in Phases One, Two and
Three to create a city-wide traffic network and provides value as a stand-alone project because
of the reduction in congestion and the accompanying fuel consumption and air pollution. This
system would be supervised, maintained, and controlled by the Traffic Operations Department
for the City of Ames. The additional capabilities provided by the network will allow the city
personnel to upgrade their traffic management practices to include central office abilities along
the Lincoln Way corridor. This will allow them to more effectively implement management
practices in each of the corridors that will reduce congestion and delays. By allowing
communication and control capacities to each intersection the efficiency of both the personnel
and the intersection will be vastly improved. The ability of city personnel to monitor intersections
from a central office location will save time and money and will more than offset the expenditure
of funds from the Traffic Department Budget to match the ICAAP funding.
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F - INTEGRATION WITH AMES FORWARD 2045
The concept of an efficient traffic control system that is connected to a communication network
that allows for a more flexible and adaptive approach is a concept that is consistent with the
goals put forth by the Ames Area Metropolitan Planning Organization in their Ames Forward 2045
Long Range Transportation Plan. As noted in the minutes for the September 22, 2015 meeting of
the AAMPO Transportation Policy Committee:
Traffic Adaptive Signal Systems are included in the Ames Forward 2045 Long Range
Transportation Plan as a short term, high priority under the Roadway portion of the plan.
This statement recognizes the importance of the need for a Traffic Adaptive System to help
manage the traffic flow within the City of Ames. This Fourth Phase Deployment is the next step
in reaching that goal by including the 18 intersections on the project corridors into the Traffic
Adaptive signal system the fiber optic communications network.
This project’s corridor of Lincoln Way received an “Unreliable” score for travel reliability in the
Ames Forward 2045 Final Report (Figure 3-5 Passenger Vehicle Travel Reliability). The ability to
monitor, adjust, and improve the capabilities of the traffic control system provides a key
component towards attaining a more efficient and responsive transportation system. That is the
overall objective of the Ames Forward 2045 Plan. This can be accomplished by reducing the
congestion along the Lincoln Way corridor through coordination based on communication. The
capacity to communicate between the traffic control mechanisms at the intersections in those
corridors and a central traffic management system will provide the city with control and
management abilities that will optimize the intersections’ capabilities to handle traffic demands
more effectively. As a result, Ames will be able to mitigate some of the corresponding pollutants
associated with vehicles dealing with congestion and delays.
This project also has 9 intersections that rank in the top 25 intersections for crash frequency
(Table 11) and crash rate (Table 13) according to the Ames Mobility 2040 Long Range
Transportation Plan. This information was not revisited as part of the Ames Forward 2045 report.
With an improved traffic flow and better usage of the existing roadway infrastructure provided
by a Traffic Adaptive Traffic Management System the frequency of crashes would be expected to
be reduced.
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City Ranking Number of Crashes 2009-2013 Location
4 53 Lincoln Way/Hyland Ave
9 40 Lincoln Way/N Dakota Ave
12 38 Lincoln Way/Sheldon Ave
14 36 Lincoln Way/Welch Rd
16 33 Lincoln Way/Marshall Ave
18 33 Lincoln Way/Beach Ave
19 33 Lincoln Way/State Ave
21 30 Mortensen Rd/S Dakota Ave
22 29 Lincoln Way/Dotson Dr
G - AIR QUALITY IMPROVEMENT
The Ames Traffic Network Master Plan defines the requirements and steps necessary to create
an integrated traffic control system made up of traffic signals, ITS devices and systems, and other
traffic management assets. This central control system will greatly enhance and expand the
abilities of the City to quickly understand and respond to traffic operational and safety concerns.
The Traffic Network Master Plan will improve the ability of the City of Ames to monitor, manage,
and change traffic signal timings along in real time to provide optimum traffic signal operations
and promote efficient traffic flows. As the next step in fulfilling the Ames Traffic Network Master
Plan, this Phase Four Deployment project will continue the necessary improvements in the traffic
and communications systems to facilitate the technology and innovations that will allow for the
mitigation of air quality issues as they relate to traffic congestion.
Numerous studies and reports have been completed in the recent past which documents the
benefits and effectiveness of advanced signal control systems and TOC management centers.
Some studies have shown that delays can be reduces by up to 42% (1). Others noted reduced
stops by between 18 – 29% (2). In Tysons Corner, Virginia, system enhancements and
management activities decreased total annual emissions VO, CO, VOC, and NOx by 134,600
kilograms (3). A study using ITS Deployment Analysis Software (IDAS) was conducted by Eugene,
Oregon to evaluate the potential benefits of a hypothetical adaptive signal control system along
one corridor with 8 signalized intersections resulted in a 5:1 benefit-to-cost ratio (4).
In general, most studies have shown an 8-13% decrease in fuel consumption, a 7-14% decrease
in emissions, 20-40% reduction in vehicle stops, 10-20% reduction in travel times, 10-15%
11 | P a g e
increases in average speed, and a 20-40% decrease in average delay. While no detailed
calculations for potential air quality improvement have been completed for the addition of a TOC
and ATMS in Ames, it is inarguable that the implementation of traffic management technologies
and procedures will significantly improve traffic operations and decrease vehicle emissions.
Below are the results of emissions calculations and summaries completed for the Lincoln Way
Corridor. This shows the emission reductions that the evaluated project corridor could be
expected to experience with the implementation of coordinated signal control of intersections
on this route. With the addition of overall signal system management and control practices
through the implantation of a citywide ATMS, additional savings will be recognized.
The analysis of the traffic signal operations along this corridor used SYNCHRO models that were
developed using the most current peak hour traffic volumes (2021) and signal timings (2022)
provided by the City of Ames, along with the existing lane configurations at each intersection. To
determine the impacts of the traffic signal interconnection and coordination projects the
following assumptions were used:
• Peak hour traffic volumes occur during six hours per weekday and for two hours on
Saturdays and Sundays, for a total of 34 hours per week.
Analysis of the project corridors determined that the implementation of the managed and
coordinated traffic signal system would immediately reduce the number of stops per vehicle
along Lincoln Way by 20%, and create a nearly 9% estimated decrease in VOC, CO, and NOx. Using
the Iowa DOT 2009 Emission factors (MOBILE6.2 2.5 mph) determined that the implementation
of the managed and coordinated traffic signal system would immediately create a nearly 9%
decrease in VOC, CO, and NOx. Table 3 – Emissions Reductions for Lincoln Way summarizes the
peak hour, daily and yearly emissions estimates, along with the project cost and estimated annual
cost per kilogram of the reduced emissions. This project is estimated to reduced 6,000kg of CO,
1,900kg of VOC and 400kg of NOx annually. The annual cost per kilogram reduced is estimated
to be $15.85 for CO, $50.04 for VOC, and $237.70 for NOx.
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Lincoln Way Emission Reduction Summary - total kilogram amounts and percent improvements
expected per peak hour, per off-peak hour, per day, and per year. (Synchro estimation)
Table 2 – Lincoln Way Corridor
Peak Hour Emissions
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Percent of Daily Traffic in PM Peak Hour1 10%
PM Peak Hour Volumes 25,000
Percent Daily Vehicle Delay Reduction 11%
CO VOC NOx
Before Project
Existing Delay PM Peak Hour (hr)141
Emission Factor2 (EF), (g/hr)103.0 33.4 7.5
Peak Hour Emissions = (Peak Delay) * (EF), (g)14,520 4,710 1,060
Daily Emissions = ((Peak Emissions)/10%), (g/day)145,200 47,100 10,600
After Project
New Delay PM Peak Hour (hr)125.0
Emission Factor2 (EF), (g/hr)103.0 33.4 7.5
Peak Hour Emissions = (Peak Delay) * (EF), (g)12,880 4,180 940
Daily Emissions = ((Peak Emissions)/10%), (g/day)128,800 41,800 9,400
Emissions Reduction
Daily Reduction (g/day)16,400 5,300 1,200
Annual Reduction = ((Daily) * 365)/1000), (kg/year)6,000 1,900 400
Project cost ($)
Project Life (yrs)
Annual Project Cost ($/year)
Annual Cost per kg of Reduced Emissions ($/kg/year)15.85$ 50.04$ 237.70$
Table 3 - Emissions Reductions for Lincoln Way
Fourth Phase Deployment Project of the Traffic Network Master Plan
Ames, Iowa
Cost Effectiveness
$1,901,600
$95,080
2 - Pollutant emission factors obtained from the MOBILE6.2 2.5mph table for Year 2009 as
outlined in the MOBILE6 User Information Sheet. Information provided by the Iowa DOT.
1 - Assumed 10% of daily traffic occurred in PM Peak Hour
Emission Type
Calculations Factor
20
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REFERENCES
1. Gresham/Multnomah County Phase 3: Traffic Signal System Optimization. November
2004, DKS Associate Transportation Solutions, and Siemens Intelligent Transportation
Systems.
2. Greenough and Kelman, ITS Technology Meeting Municipal Need – the Toronto
Experience, in 6th World Congress Conference on ITS, 1999, Toronto, Canada
3. White, J., Traffic Signal Optimization for Tyson’s Corner Network Volume I: Evaluation and
Summary, March 2000, Virginia, DOT
4. Regional ITS Operation & Implementation Plan for the Eugene-Springfield Metropolitan
Area, November 2002, Oregon Department of Transportation, Prepared by DKS
Associates.
5. Ames Area MPO 2015-2040 Long Range Transportation Plan “Mobility 2040”, September
2015, HDR.
6. Ames Area MPO 2015-2045 Long Range Transportation Plan “Forward 2045”, September
2020, HDR.
ITEM: AAMPO 4
DATE: 09-27-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FEDERAL FUNCTIONAL CLASS (FFC) RECLASSIFICATION
REQUEST
BACKGROUND:
Federal Functional Classification (FFC) is the grouping of roadway segments into
different categories according to the character of service they are intended to provide.
Classifications of roadway include Arterial, Collector, and Local. A roadway’s FFC
carries with it expectations about roadway design, including its speed, capacity, and
relationship to existing and future land use development . Additionally, it is required that
roads be classified as Arterials or Collectors to utilize Federal funds.
AAMPO staff periodically reviews roadway segments in the region’s road network for
appropriate changes to the FFC. Now that the S Grand Ave roadway extension project
is complete, updates are needed to change the FFC for S Grand Ave from Stonehaven
Dr to S 16th St.
The following changes are being requested to the AAMPO region’s FFC system:
Revise the federal functional classification from Future Local Arterial to Minor Arterial for
the following (as shown in Attachment A):
• 0.63mi of S Grand Ave from Stonehaven Dr to 1400 S Grand Ave
(Coldwater Golf Course)
Revise the federal functional classification from Local to Minor Arterial for the following
(as shown in Attachment A):
• 0.09mi of S Grand Ave from 1400 S Grand Ave (Coldwater Golf Course)
to S 16th St
With the segments identified, the next step in the FFC reclassification process is
formally requesting the Iowa DOT to request the Federal Highway Administration
(FHWA) to reclassify the roadway segments.
ALTERNATIVES:
1. Formally request the Iowa DOT to request the FHWA to update the FFC to Minor
Arterial for S Grand Ave from Stonehaven Dr to S 16th St.
2. Formally request the Iowa DOT to request the FHWA to update the FFC to Minor
Arterial for S Grand Ave from Stonehaven Dr to S 16th St, with Transportation
Policy Committee modifications.
ADMINISTRATOR’S RECOMMENDATION:
A recent review by AAMPO staff indicated that this segment of S Grand Ave
should have its FFC reclassified due to the recent completion of the roadway
extension project.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted.
Attachment A
Requested Federal Function Classification (FFC) for
S Grand Ave (Stonehaven Dr –S 16th St)
Requested FFC
Minor Arterial
Current FFC
Future Minor Arterial
Requested FFC
Minor Arterial
Current FFC
Local
ITEM: AAMPO 5
DATE:09-27-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: S. DUFF AVENUE CORRIDOR AND INTERCHANGE STUDY
BACKGROUND:
The need for a study of the S. Duff Ave. corridor from S 16th St to Airport Rd (see Figure
1 below showing study limits) was originally identified in the Ames Area MPO’s 2045
Metropolitan Transportation Plan, Forward 2045, due to the reconstruction of the S. Duff
Ave. and US 30 Interchange being listed a mid-term project in Forward 2045’s fiscally
constrained plan. S. Duff Ave. is one of the primary regional connections into the Ames
urban area and serves nearly 30,000 vehicles a day on average within the study area.
The primary intersections along this study corridor are estimated to make up 4 of the top
15 highest volume intersections in the Ames region, including the highest volume
intersection, S. Duff Ave. & S 16th St. Additionally, according to the MPO’s travel demand
model, the traffic volumes along the study corridor are expected to continue to grow,
particularly should anticipated future development occur to the south.
Figure 1. Study Limits
Earlier this year, the Ames Area MPO included this study in its Federal Fiscal Year (FFY)
2023 Transportation Planning Work Program (TPWP) as a special study. The FFY23
TPWP allocated $100,000 in MPO planning funds to this study with $25,000 as the
needed local match from the City of Ames as the local sponsor for the study for a
total project budget of $125,000. The City of Ames lists this project in its 2022 -23
Capital Improvements Plan (CIP) within the Traffic System Capacity Improvements
Program, with the $25,000 local match coming from Road Use Tax funds.
CONSULTANT SELECTION:
Following applicable federal and state mandated purchasing requirements, to allow use
of federal planning funds, the City of Ames solicited a Request for Proposals (RFP) for
the study. A total of six (6) proposals were received. Each of these proposals were
evaluated and ranked by a project selection team consisting of Ames Area MPO, City of
Ames, and Iowa DOT staff. Listed below are the criteria used for scoring the proposals:
Scoring Criteria: Points
Project Understanding & Approach: 25
Project Team & Key Personnel: 25
Previous Experience: 20
Understanding of Study Area/Ames: 10
Ability to Perform Work: 10
Responsiveness: 10
The scores for the received proposals, utilizing the above criteria, are as follows:
Rank Firm Score
1 HDR Engineering, Inc. 97
2 Strand Associates, Inc. 92
3 SRF Consulting Group, Inc. 89
4 Snyder & Associates, Inc. 82
5 HR Green, Inc. 81
6 Shive-Hattery, Inc. 78
Given the above rankings, staff has negotiated a contract with the highest ranked
firm, HDR Engineering, Inc. of Omaha, Nebraska.
STUDY SCOPE:
The key services the consultant will perform include the following:
• Evaluation of existing conditions (vehicle traffic counts, crash data, transit usage,
bicycle and pedestrian usage, multi-modal origin-destination behavior)
• Traffic forecasting to years 2030 and 2045 by utilizing the Regional Travel Demand
Model
• Develop and refine corridor and interchange alternatives by utilizing traffic
modeling (including the use of microsimulation models) in coordination with City of
Ames and Iowa DOT staff.
• Provide planning-level cost estimates, conceptual layouts, estimated vehicle
emissions, and a 20-year life-cycle cost-benefit analysis for the 2 refined build
alternatives.
• Provide support for a public open house.
• Develop a report detailing the study’s findings, including a presentation of the draft
report to the Ames Area MPO Transportation Policy Committee for feedback.
• Finalizing the report, including the development of a funding plan to design and
build the recommended alternative as well as a desired timeline for implementation
of the improvements.
ALTERNATIVES:
1. Recommend that the City of Ames approve the professional services agreement
for the S Duff Avenue Corridor & Interchange Study (S 16th St to Airport Rd)
project with HDR Engineering, Inc., of Omaha, Nebraska, in an amount not to
exceed $124,958.
2. Direct staff to negotiate an agreement with another firm.
ADMINISTRATOR’S RECOMMENDATION:
The need for this study was originally identified in Forward 2045 and the results from this
study will provide direction in programming future capital projects. Based on staff
evaluation, HDR Engineering, Inc. will provide the best value for this study.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
ITEM: AAMPO 6
DATE:09-27-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: 190th ST CORRIDOR STUDY
BACKGROUND:
The need for a study of the 190th St corridor from GW Carver Ave to US 69 (see Figure 1
below showing study limits) was originally identified in the Ames Area MPO’s 2045
Metropolitan Transportation Plan, Forward 2045, to evaluate current and future traffic
operations and develop potential solutions to address current and anticipated future traffic
operational deficiencies. Story County, the City of Ames, and the Ames Area MPO have
received feedback that traffic operations along 190th St, particularly at the intersection of
190th St and Hyde Ave, have begun to deteriorate in recent years due to new residential
developments in the area, and significant delays and perceived safety issues are being
experienced, particularly during peak hours. To provide an interim solution, the City of
Ames and Story County joint-funded the installation of a temporary signal at the
intersection of 190th St. and Hyde Ave. In October 2021, which has thus far improved
traffic operations. However, with anticipated further development in this area, traffic
volumes are expected to continue to grow along the corridor and longer-term solutions
should be evaluated for the 190th St corridor in this region to accommodate that growth.
Figure 1. Study Limits
Earlier this year, the Ames Area MPO included this study in its Federal Fiscal Year (FFY)
2023 Transportation Planning Work Program (TPWP) as a special study. The FFY23
TPWP allocated $52,000 in MPO planning funds for this study, with $13,000 as the
local match from the City of Ames as the local sponsor, providing a total project
budget of $65,000. The City of Ames shows this project in its 2022-23 Capital
Improvements Plan (CIP) within the Traffic System Capacity Improvements
Program, with the $13,000 local match coming from Road Use Tax funds.
CONSULTANT SELECTION:
Following applicable federal and state mandated purchasing requirements, to allow use
of federal planning funds, the City of Ames solicited a Request for Proposals (RFP) for
the study. A total of seven (7) proposals were received. Each of these proposals were
evaluated and ranked by a project selection team consisting of Ames Area MPO, City of
Ames, and Story County engineering staff. Listed below are the criteria used for scoring
the proposals:
Scoring Criteria: Points
Project Understanding & Approach: 25
Project Team & Key Personnel: 25
Previous Experience: 20
Understanding of Study Area/Ames: 10
Ability to Perform Work: 10
Responsiveness: 10
The scores for the received proposals, utilizing the above criteria, are as follows:
Rank Firm Score
1 Bolton & Menk, Inc. 91
2 SRF Consulting Group, Inc. 89
3 Strand Associates, Inc. 89
4 WHKS & Co. 85
5 Shive-Hattery, Inc. 82
6 Felsburg Holt & Ullevig, Inc. 81
7 Snyder & Associates, Inc. 80
Given the above rankings, staff has negotiated a contract with the highest ranked
firm, Bolton & Menk, Inc. of Ames, Iowa.
STUDY SCOPE:
The key services the consultant will perform include the following:
• Evaluation of existing conditions (vehicle traffic counts, vehicle speeds, crash data,
bicycle and pedestrian usage, multi-modal origin-destination behavior, railroad
crossing delay)
• Traffic forecasting to years 2030 and 2045 by utilizing the Regional Travel Demand
Model
• Detailed inventory of existing setbacks, right-of-way, and roadway configuration
along the corridor.
• Conduct an access control review including recommendations for future
development access and street spacing along 190th Street.
• Develop and refine corridor alternatives by utilizing traffic modeling in coordination
with City of Ames, Story County staff, Iowa DOT staff.
• Provide planning-level cost estimates, conceptual layouts, estimated vehicle
emissions, and a 20-year life-cycle cost-benefit analysis for the 2 refined build
alternatives.
• Provide support for a public open house.
• Develop a report detailing the study’s findings, including a presentation of the draft
report to the Ames Area MPO Transportation Policy Committee for feedback.
• Finalizing the report, including a final estimated cost and desired timeline for
implementation for the recommended alternative.
ALTERNATIVES:
1. Recommend that the City of Ames approve the professional services agreement
for the 190th St Corridor Study (GW Carver Ave to US 69) project with Bolton &
Menk, Inc., of Ames, Iowa, in an amount not to exceed $64,900.
2. Direct staff to negotiate an agreement with another firm.
ADMINISTRATOR’S RECOMMENDATION:
The need for this study was originally identified in Forward 2045 and the results from this
study will provide direction in programming future capital projects. Based on the multi-
agency staff evaluation, Bolton & Menk, Inc. will provide the best value for this study.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA SEPTEMBER 13, 2022
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on the 13th day of September, 2022 in the City Council Chambers in City Hall, 515 Clark Avenue,
pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber
Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Member Bryce Garman was also
present.
PROCLAMATION FOR “HARRISON BARNES DAY,” SEPTEMBER 15, 2022: Mayor
Haila announced that the Proclamation would be read at Ames High School on Thursday night at
7:00 p.m. during the facility dedication for Harrison Barns. He encouraged all to attend the event.
CONSENT AGENDA: Mayor Haila stated that the City Council was working from an amended
agenda. He noted that two items had been added. The first was a resolution approving appointment
to two Boards and Commissions, and the second was a resolution approving 28D Agreement with
Iowa Department of Homeland Security and Emergency Management to assist City of Jackson,
Mississippi.
Moved by Betcher, seconded by Junck, to approve the following items on the consent agenda as
amended.
2. Motion approving payment of claims
3. Motion approving Minutes of Special Meeting of August 16, 2022 and Regular Meeting of
August 23, 2022
4. Motion approving Report of Change Orders for period August 16 - 31, 2022
5. Motion certifying Civil Service candidates
6. Motion approving ownership update for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit (carryout beer) and Sunday Sales - Kum & Go #0217, 3111 S Duff Avenue
7. Motion approving ownership update for Class C Liquor License with Catering Privilege and
Sunday Sales - Hy-Vee # 1 Clubroom, 3800 West Lincoln Way
8. Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor
Licenses:
a. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (carryout beer),
and Sunday Sales - Kum & Go #0217, 3111 S Duff Avenue
b. Class C Liquor License with Catering Privilege and Sunday Sales - Hy-Vee #1 Clubroom,
3800 West Lincoln Way Pending Dram Shop Insurance
c. Class B Liquor License with Outdoor Service and Sunday Sales - The Love Club, 4625
Reliable Street
d. Class C Beer Permit with Class B Wine Permit and Sunday Sales - Dollar General Store
#22303, 3407 Lincoln Way
e. Class C Liquor License with Class B Native Wine Permit, Outdoor Service and Sunday
Sales - AJ’s Ultra Lounge, 2401 Chamberlain Street Pending Dram Shop Insurance
9. Request from Ames High School Homecoming Parade on September 26, 2022:
a. Motion approving Blanket Temporary Obstruction Permit
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b. RESOLUTION NO. 485 approving closure of City Parking Lot MM, southern three aisles
of City Parking Lot M, from 5:30 p.m. to 7:15 p.m. for parade staging
c. RESOLUTION NO. 486 approving closure of Pearle Avenue, Burnett Avenue, Kellogg
Avenue, and Clark Avenue (all from Main Street to 5th Street), Main Street from Pearle
Avenue to Duff Avenue, and 5th street from Grand Avenue to Clark Avenue, from 5:30
p.m. to approximately 7:30 p.m.
d. RESOLUTION NO. 487 approving waiver of parking meter fees and enforcement from
4:00 p.m. to 6:00 p.m. for 55 metered parking spaces in Lot N
10. Motion approving changing vacant Library Assistant position from part-time status (20
hours/week) to full-time status
11. Requests from Iowa State University Department of Landscape Architecture for “Park(ing)
Day” parklet project on September 16, 2022 - September 19, 2022:
a. Motion approving Temporary Obstruction Permit
b. RESOLUTION NO. 488 approving suspension of parking regulations and enforcement
c. RESOLUTION NO. 489 approving waiver of fees for 12 metered parking spaces
Additional Item: RESOLUTION NO. 501 approving appointment to two Boards and
Commissions
Additional Item: RESOLUTION NO. 502 approving 28D Agreement with Iowa Department of
Homeland Security and Emergency Management to assist City of Jackson, Mississippi
12. RESOLUTION NO. 490 approving Memorandum of Understanding with IUOE Local 234 for
CyRide Part-Time Driver and Lane Worker hourly wage compensation
13. RESOLUTION NO. 491 approving request to waive enforcement of the prohibition of
motorized vehicles in Ada Hayden Heritage Park for the Ames Triathlon on June 25, 2023
from 5:00 a.m. to 1:00 p.m.
14. RESOLUTION NO. 492 approving contract with Stratus Building Solutions, for Ames City
Hall Custodial Services in the amount of $84,962
15. RESOLUTION NO. 493 to procure the services of Babcock Power Services of Marlborough,
Massachusetts, in the amount of $69,300 to perform the Unit 7 Attemperator Spay Flow Study
16. RESOLUTION NO. 494 approving preliminary plans and specifications for Ames-Ankeny
161 kV Transmission Relocation IA DOT 1-35; setting October 13, 2022, as bid due date and
October 25, 2022, as date of public hearing
17. Motion approving partial completion of Public Improvements and Reducing Security for Birch
Meadows Subdivision 1st Addition
18. RESOLUTION NO. 495 approving the procurement of single-source test drilling services, in
accordance with the City’s Purchasing Policies, and award a contract to Cascade Drilling of
Flint, Michigan, PFAS test drilling in the amount of $85,575
19. RESOLUTION NO. 496 accepting completion of Arts Capital Grant with Creative Artists’
Studio of Ames, Inc. and authorizing payment in the amount of $7,082
Roll Call Vote: 6-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Ryan Jeffery, 234 Parkridge Circle, Ames, discussed solar installation in Ames. He stated that the
City had been working on the Climate Action Plan for several months now, but there are things
3
that the City can do easily in the meantime to take action. He reviewed the zoning requirements
for the solar installation plan for Ames and discussed the comparison to peer cities. Mr. Jeffery
stated that the zoning requirement adds a significant hurdle for residents installing solar on their
homes. He noted that it is the request of himself and the Ames Climate Action Team to delete the
zoning requirement, as it is a minimal risk to residential aesthetics that is being addressed with the
removal of a significant barrier to entry into solar. Mr. Jeffery clarified that deleting the zoning
requirement does not impact the need for those installing to work with Inspections and Utilities
Divisions to ensure proper installation, nor does it impact the requirement to meet the National
Electric Code. He noted that deleting the zoning requirement will encourage further solar adoption
across the community, and reviewed options for group installation. Mayor Haila replied, stating
that the City Council had received Mr. Jeffery’s email regarding solar installation, which would
be considered under Dispositions of Communications.
Richard Deyo, 505-8th Street, #2, Ames, stated he had asked multiple times to speak at the end of
the meeting in Council Comments, noting that it would be appropriate for him to do so tonight.
As no one else came forward to speak, Mayor Haila closed the Public Forum.
SANDS-MCDORMAN PROPERTY: Director of Parks and Recreation Keith Abram stated that
the Parks and Recreation Department is excited about the opportunity to purchase the Sands-
McDorman property for future development into a community park. He reviewed a presentation
outlining the property location and size of the available parcels, noting the recommendation to
purchase two of the parcels at 5658 Ontario Street.
In approximately 2011-12, City staff had initial conversations with the owners of the property at
5658 Ontario Street regarding purchasing the land for a City park. The owners eventually decided
not to sell at that time. Subsequently, staff was approached by the owners in 2021 through the Iowa
Natural Heritage Foundation to see if the City was still interested in purchasing the approximately
78- acre piece of property. Staff indicated the City may be interested, and since then there have
been several conversations about the proposal, including an appraisal update. Mr. Abraham
clarified that the primary desire of the owners is to have this land developed into a City park.
However, if the City is not interested, the owners will reach out to developers regarding their
interest in this property.
Parcel 1 acquisition costs $202,874 total, while Parcel 2 totals $943,600, explained Mr. Abraham.
With $200,000 in funding from the Resource Enhancement and Protection (REAP) Grant through
the State of Iowa and $946,474 from the City of Ames Park Development Fund, the total funding
amount of $1,146,474 would be available for purchase, Mr. Abraham stated. He noted as part of
the Park Development Fund, the Department puts $100,000 in each year from local option sales
tax, and the purpose of the fund is for this exact type of opportunity. Since the application deadline
was August 15th for REAP funding, staff worked with the Iowa Natural Heritage Foundation on
developing and submitting an application for the purchase of this land in the event that the City
Council decides to purchase this land for a park. A component of the REAP application process,
explained Director Abraham, is having City Council pass a resolution supporting the application
4
submittal. Staff provided a memo with the application stating that the City Council would discuss
the land acquisition and REAP grant at the September 13th meeting.
Director Abraham clarified staff interest in the property, noting that part of the Park Master Plan
identifies a community park with a service area of two miles, higher level amenities and off-street
parking, and with services to the entire community, on the west side of Ames. Further support for
this location for a community park is identified in the Comprehensive Plan, which highlights the
area of town around the location as a growth area.
Council Member Beatty-Hansen asked if staff could explore the opportunity of working with the
property owner or future developer to secure the land along the creek for City use across Parcel 3.
Director Abraham referred to the map to prospect the east to west possibility along the creek and
listed a couple of options of how staff could approach the conversation. He shared that the Parks
and Recreation Commission gave support to purchase the property, but they asked staff to pursue
a minimum of an easement along the creek for a future trail.
Council Member Betcher inquired about the opportunity to reuse any of the buildings currently
on the site. Director Abraham explained that many of the buildings on the property do not currently
show potential use besides the garage as a service building but did indicate that it is a matter that
staff could explore that further.
Council Member Gartin noted that it is important for community parks to be accessible and asked
Director Abraham to speak to the accessibility of the property. Mr. Abraham stated that a CyRide
bus stop is conveniently located directly across the street on Ontario Avenue from where staff
imagine the entrance of the park will go. He noted that a bike path lines Ontario Avenue and Sunset
Ridge Park boarders the south of the property, which opens accessibility for easy walking access.
Director Abraham clarified that the community park would ideally have two access points, one off
Ontario Avenue with another on the southeast end of the property. He mentioned that development
of the community park will cost several million dollars. He stated that development will take place
in a phased approach with a variety of funding sources, meaning there will be no immediate
development of the land. Council Member Gartin asked how Director Abraham would anticipate
layering the different phases of development over the current Capital Improvements Plan (CIP).
Mr. Abraham replied that staff has not had a lot of discussion over that topic; however, staff would
be able add an item to the CIP if it fits with other needs. He stated that staff would also investigate
grant opportunities, donations, and naming opportunities, not only for the park but for the
amenities within it. City Manager Steve Schainker clarified that how this project fit into the overall
CIP for the City of Ames, would be a prioritization of the City Council that will have to be
measured against a number of other present needs.
Council Member Gartin stated that many other parks in Ames struggle when it comes to heavy
rainfall and inquired about whether or not the area is prone to flooding. Director Abraham replied
that there is little flow within the creek area most times so a heavy rain would cause the creek to
rise. Staff had conversations regarding stabilization and nutrient reduction to help with that. Mr.
Abraham concluded that the property owner indicated flooding has not been a past issue.
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Council Member Gartin reviewed that the areas west of Ada Hayden Heritage Park have been
identified as environmentally sensitive and wondered if some of those same concerns would be
present at the Ontario Avenue location. Director Abraham explained that currently the only
potential environmental sensitivity he is aware of would be with the Rusty Patch Bumble Bee,
which is an endangered species. He noted that the park could be a good location for them; however,
the species has not been seen in the area yet. He noted that there is a lot of broom grass in the area,
which over time should be switched out to native grasses and pollinator species to improve the
habitat. With the south area of the property that is currently being used for farmland, Director
Abraham explained, a switch to manicured turf or native prairie would help the entire area.
Mayor Haila opened and closed the Public Input as no one came forward to speak.
Council Member Gartin shared his support for the community park but noted that it is important
to continue to look for ways to balance things as housing is a still a great need for the community.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 497 directing staff to negotiate
a purchase agreement for parcels 1 and 2 of Sands-McDorman Property (5658 Ontario Street) in
the amount not to exceed $1,146,474.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 498 approving the
submittal of an Iowa Department of Natural Resources (IDNR) Resource Enhancement and
Protection (REAP) grant application in the amount of $200,000.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Beatty-Hansen, seconded by Betcher, to direct staff to explore securing the land along
the Creek in what is Parcel 3 to County Line Road.
Discussion was had on what it meant to secure the land. Council Member Beatty-Hansen clarified
that she would like to leave that term open ended for staff to explore the possibilities of, among
other options, purchase or donation of the land or having an easement.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Beatty-Hansen, to direct staff to investigate whether any of the
buildings on the land can be repurposed, if the city were to purchase the site.
Vote on Motion: 6-0. Motion declared carried unanimously.
AGREEMENT WITH CAMERON GRAY TO PLACE ARTWORK/FREE LIBRARY IN
FRANKLIN PARK: Parks and Recreation Director Abraham reviewed the project plan for the
artwork for Franklin Park. He stated that the agreement is structured similar to that of the Ames
Annual Outdoor Sculpture Exhibition where the artwork will be loaned to the City by the Artist,
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who will maintain the sculpture. Mr. Abraham noted that the initial loan period will be five years,
which can be extended after that time if both parties wish to.
Director Abraham explained that Mr. Gray had submitted a letter to the City Council expressing
concern of vandalism and requesting that security cameras be placed in the park to monitor the
sculpture. Mr. Abraham elaborated that the Parks and Recreation Department does not have a
policy for utilizing security cameras in the park system but noted that a trial camera has been used
with some success in instances of repeated vandalism or graffiti. He stated that the use of cameras
is limited due to privacy concerns. Mr. Abraham stated that staff does not recommend with use of
security cameras without researching peer communities and having Public Input on the topic.
Council Member Betcher voiced her concern of understanding where maintenance ends and
cleanup for vandalism begins. She asked if there was something the City would do to remove
graffiti or if it would be something that Mr. Gray would be responsible for. Assistant City Manager
Phillips clarified that under the agreement the City does not assume any responsibility for damage
caused by someone else. He stated that if staff were able to identify the person who completed the
act of malicious mischief and bring a claim against that person, the agreement allows staff to assist
Mr. Gray in getting that accomplished. Mr. Phillips furthered that staff would work with the Artist
to assist with cleanup of vandalism with special attention similar to that staff gives to other park
property, but ultimately assistance from the City would be under the discretion of the Artist.
Council Member Rollins asked whether there would be other available options such as lighting to
help protect the sculpture since there are hesitations about security cameras due to privacy.
Director Abraham replied that staff discussed with the Artist ideas of adding solar lighting to the
piece because there is some uniqueness to it. In the next year, explained Mr. Abraham, a shared
use path that goes through the park from east to west will be added, and three additional light poles
will come into the park to accompany that project. He stated that with security lighting in the park,
solar lighting on the sculpture, and lighting from the multi-use trail, the sculpture should be
protected from any potential harm.
Council Member Betcher asked should any potential issues come to fruition and persist, if the
discussion of security cameras would come back to the City Council to determine if there is a need
for something more secure. Director Abraham noted that it is routine for the Parks and Recreation
Department to install a trail camera temporarily at the site of recurring vandalism without approval
of the Parks and Recreation Commission or the City Council. If the issue continues after the
installation of the trail camera, explained Mr. Abraham, the discussion would come back to the
City Council for further direction.
Mayor Haila opened the Public Input.
Cameron Gray, 505 Northwestern Avenue, Ames, provided clarification of why he proposed
security cameras and insight as to his vision for the installation. He stated that his idea would be
to have the security camera focused directly on the outside of the sculpture, not a wide shot so the
camera would not be invasive to users of the park. The reason he initiated the request for the
camera, Mr. Gray explained, was because an article posted to the Ames Tribune e-edition
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highlighting the project received comments that indicated a threat and malicious intent lending to
the assumption that there are community members who do not want the project to be in the park.
Mr. Gray furthered that because of what this project represents for the community, Celebrating
Blackness, he wants to take preventative measures to ensure the safety of the sculpture and those
who use the resources available there.
Mayor Haila asked Mr. Gray his opinion of the option for lighting. Mr. Gray replied that he is
supportive of the option for lighting as the design of the sculpture has points at which solar panels
and lights can be incorporated into the platform at the base.
Richard Deyo, 505-8th Street, #2, Ames, spoke against the security cameras. He stated that the
human body is a good piece of art. As far as art goes, Deyo explained, he does not think that being
in light all the time is a good thing for an art piece as people should appreciate art for what it is.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 499 approving an agreement
with Cameron Gray to place artwork/free library in Franklin Park.
Council Member Betcher said that she thinks this is a great project and she is glad that Mr. Gray
continued to pursue it. Council Member Beatty-Hansen stated her agreement.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Mayor Haila opened the opportunity for the City Council Members to express interest in the
installation of security cameras. Council Member Beatty-Hansen stated that it is an interesting
question because she understands that Mr. Gray saw a threat to the piece. She said that if security
cameras were to be placed, it would be the desire to have them narrowly focused on the sculpture
because surveilling people is a sensitive topic.
Moved by Rollins, seconded by Beatty-Hansen, that staff explore the feasibility and the cost of
installing security cameras as requested by Mr. Gray.
Council Member Corrieri stated that she believes staff already explored the feasibility and
recommended against it. Council Member Rollins replied that it would be helpful to know the cost,
adding that she said that she understands that security cameras may cause accessibility issues.
Director Abraham said that staff could investigate what other peer communities might be doing
and the associated costs. Council Member Beatty-Hansen said that her interest is in the trail camera
and asked about the placement of those. Director Abraham clarified that Parks and Recreation has
one trail camera that is used in cases of recurring vandalism. Council Member Beatty-Hansen
asked about putting the trail camera up for the first two week of the art installation and Director
Abraham discussed the location of the trail camera, the picture quality, and the associated staff
time for that option, as the trail camera uses a SD card to store the photos. Council Member Betcher
8
clarified that staff would not have to come back to the City Council for approval to install the trail
camera should repeated vandalism occur. Director Abraham replied in the affirmative.
Vote on Motion: 2-4. Motion failed.
CONTRACT WITH CHEVRON RENEWABLE ENERGY GROUP TO SUPPLY 99.9%
BIODIESEL RESOLUTION: Fleet and Facilities Director Corey Mellies reviewed the Council
Action Form, noting that three years ago the City of Ames entered a partnership with Renewable
Energy Group (REG). The original agreement included the lease of one 12,000-gallon fuel tank
and dispenser from REG for $1 per year installed at the Maintenance Facility for the duration of
the project. Additionally, REG became the exclusive provider to the City for 100% of the B100,
at the agreed price of 5 cents below the Iowa DOT Des Moines Rack Price for #2 Ultra Low Sulfur
Diesel. Since the pilot project has begun, the B100 equipment has been installed on the City’s
entire snowplow fleet. Chevron REG proposed an extension to the current agreement of two years
until September 9, 2024. Mr. Mellies stated that staff believes the terms of the agreement are
favorable and therefore recommends approval. He noted that the only change to the contact is that
the proposed price for B100 increases from a 5-cent discount to a price equal to the Des Moines
area Gross Rack Average price per gallon for #2 Ultra Low Sulfur Diesel (ULSD), as published
by the Iowa DOT.
Rich Iverson, Fleet and Facilities Support Manager, served as the team lead for the B100 pilot
project. Mr. Iverson reviewed the details and success of the project. He stated that the goal of the
contract is to ensure that the City of Ames fleet has a reliable supply of B100, as in the City fleet
over 50% of the vehicles and equipment are on some sort of alternative fuel. B100 and B20
vehicles, explained Mr. Iverson, have offset more CO2 than any other alternative-fuel initiative.
Mr. Iverson reviewed the fleet history and the influence of temperature on fuel before presenting
the B100 Pilot Project Findings: 1) Biodiesel use in snowplows at 84% average up from 8%
annually, 2) Fuel economy 7% lower per mile per gallon, 3) Truck performance was unchanged,
4) Fuel heating cost at 17 cents per gallon above ground, and 5) 356 metric tons of CO2 offset in
30 months.
Staff has been able to share the experience with B100 with other cities around the nation, explained
Mr. Iverson. He furthered that after discussing the project, Madison, Wisconsin came on board
with their snowplow fleet and Lincoln, Nebraska expressed interest in pursuing the project. Mr.
Iverson concluded the presentation by reviewing the benefits of the project and encouraging the
City Council to approve the contract with Chevron REG.
Council Member Gartin inquired about the maintenance of the vehicles that use B100. Mr. Iverson
replied that there is surprisingly no additional maintenance. He explained that the system is proven
to be reliable with few failures. The system is simple, but software driven, explained Mr. Iverson,
and the manufacture of the technology is attentive to the needs of the fleet. Council Member Gartin
asked where the City gets the fuel from. Mr. Iverson replied that the fuel comes from local Iowa
soybean farmers and is processed locally at one of Chevron REG’s refineries. He furthered that
this is an excellent opportunity for the City to use local products and local alternative fuel. Council
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Member Gartin countered if there were any providers other than Chevron REG for this product.
Mr. Iverson replied in the affirmative but said that in looking at the regulations and quality of the
fuel received from Chevron REG, the product has been outstanding, and he doubts that the City
could get the same quality from another competitor.
Mayor Haila noted that another consideration in the contract is that the City is able to lease a
12,000-gallon fuel tank and the associated equipment for $1 per year. He furthered that Ames
should be proud that the pilot project was successful and as a result of that many communities
across the nation are also making the switch to alternative fuel.
Mayor Haila opened and closed the Public Input as no one came forward to speak.
Moved by Junck, seconded by Corrieri, to adopt RESOLUTION NO. 500 approving contract with
Chevron Renewable Energy Group to supply 99.9% biodiesel (B100) for use in the City’s
snowplow trucks and the lease or purchase of REG’s 12,000-gallon biodiesel tank.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
SECOND PASSAGE OF ORDINANCE PROHIBITING PARKING AT ALL TIMES OF
THE EAST SIDE OF HOOVER AVENUE FROM 24TH STREET TO 30TH STREET AND
FROM BLOOMINGTON ROAD TO ADAMS STREET: Moved by Betcher, seconded by
Corrieri, to pass on second reading an ordinance on Prohibiting Parking At All Times Of The East
Side Of Hoover Avenue From 24th Street To 30th Street And From Bloomington Road To Adams
Street.
Roll Call Vote: 6-0. Motion declared carried unanimously.
SECOND PASSAGE ON REZONING, WITH MASTER PLAN, 3898 UNIVERSITY
BOULEVARD FROM “RI” (RESEARCH PARK INNOVATION ZONING DISTRICT)
TO “RI” (RESEARCH PARK INNOVATION ZONING DISTRICT) WITH REVISED
MASTER PLAN: Moved by Rollins, seconded by Betcher, to pass on second reading an
ordinance on the Rezoning, With Master Plan, 3898 University Boulevard From “RI” (Research
Park Innovation Zoning District) To “RI” (Research Park Innovation Zoning District) With
Revised Master Plan.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4477 OF REZONING, WITH
MASTER PLAN, 798 NORTH 500TH AVENUE FROM “A” (AGRICULTURAL) TO “FS-
RL” (FLOATING SUBURBAN RESIDENTIAL LOW DENSITY): Moved by Gartin,
seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4477 approving the
Rezoning, With Master Plan, 798 North 500th Avenue From “A” (Agricultural) To “FS-RL”
(Floating Suburban Residential Low Density).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
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DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were
six items to address. The first item was a memo from Donald Kom, Director of Electric Services,
regarding impact of natural gas prices on electric customers. City Manager Schainker stated that
no action was required on the item, it was for information only. The second item, a memo from
Chief of Police Geoff Huff, was a summary of Cyclone Welcome Weekend 2022, also for
information purposes only.
Mayor Haila stated that the third item was a letter from Ryan Jeffery on behalf of the Ames Climate
Action Team, pertinent to his comments at Public Forum on revisions to the solar energy system
permit approval process.
Moved by Beatty-Hansen, seconded by Junck, to request a memo from staff on the zoning
restrictions relating to solar power.
Vote on Motion: 6-0. Motion declared carried unanimously.
The fourth item was a staff report regarding credit card payments for utility fees and parking
tickets.
Moved by Corrieri, seconded by Gartin, to put credit card payments for utility fees and parking
tickets on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Haila noted that the fifth item was a letter from Rainey Friedrich regarding pavement
improvements to Adams Street.
Moved by Junck, seconded by Rollins, to ask staff to respond to the letter writer with the current
process for road paving.
Vote on Motion: 6-0. Motion declared carried unanimously.
The sixth item was a letter from FOX Strand requesting a zoning text amendment on wholesale
trade parking requirement.
Moved by Beatty-Hansen, seconded by Corrieri, to request a memo from staff regarding a Zoning
Text Amendment for Wholesale Trade Parking Requirement.
Vote on Motion: 6-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Ex officio Bryce Garman noted that one of the appointees to the
Boards and Commissions that was approved at tonight’s meeting is a student at Iowa State
University. He stated that now that school is back in session and the Local Affairs Committee is
able to meet, he is working to get more students involved with Boards and Commissions.
Council Member Betcher stated that she is happy that there were a couple of exciting Parks and
Recreation items on the agenda that will improve the parks experience for everyone in the
community.
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Mayor Haila noted that in the fall the City Council tries to set a joint meeting with the Iowa State
University Student Government, and the tentative date for this year is Wednesday, October 26th.
He informed the City Council members that the City Clerk would be reaching out to them to
confirm their availability for the meeting.
The Mental Health Expo will be hosted at the Memorial Union on Tuesday, September 20th and
Mayor Haila encouraged all residents, students, and the City Council to attend the event. He stated
that the Expo begins at 6:00 p.m. and after 7:00 p.m. the keynote speaker, Lindsey Finley, will
discuss mental health in the community.
Mayor Haila announced that the first Community Conversation relating to mental health will be
hosted at the Ames Public Library Farewell T. Brown Auditorium on Tuesday, October 4th from
6:30 to 8:30 p.m. Mayor Haila explained that the topic of the first conversation will focus on
suicide and cover facts, hope, and resources.
Council Member Junck reported that the ribbon cutting for the accessible kayak launch at Ada
Hayden will be Wednesday, September 21st at 5:30 p.m.
ADJOURNMENT: Moved by Betcher, seconded by Junck, to adjourn the meeting at 7:09 p.m.
Vote on Motion: 6-0. Motion carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Principal Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL
AMES, IOWA SEPTEMBER 14, 2022
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 3:06
p.m. on the 14th day of September, 2022 in the Water Treatment Plant Conference Room, 1800
East 13th Street. City Council Members present were Bronwyn Beatty-Hansen, Gloria Betcher,
Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Council Member Bryce
Garman was absent. City Manager Steven Schainker, City Attorney Mark Lambert, Assistant
City Manager Brian Phillips, Assistant City Manager Deb Schildroth, and Human Resources
Director Bethany Ballou were also present.
COUNCIL TRAINING SESSION BY JOSHUA BARR – MITIGATING POTENTIAL
HARM TO COMMUNITIES UTILIZING COMMUNITY IMPACT ASSESSMENT
TOOLS IN THE POLICY & DECISION-MAKING PROCESS: Mayor Haila introduced
Joshua Barr, of Raising the Barr, LLC. Mr. Barr described his background and expertise and
asked the Mayor, Council Members, and City staff to briefly introduce themselves. Mr. Barr
explained that the objectives for the training would be to: 1) Create context for understanding
why we need to work to achieve racial equity, 2) Introduce the Racial Equity Assessment
Toolkit, and 3) Provide an opportunity to practice using the toolkit.
Mr. Barr described several key turning points in U.S. History with respect to racial equity,
including the Civil War, late 1960s, 2008 housing crisis, COVID-19 pandemic, U.S. Capitol
insurrection, and the murder of George Floyd. He then illustrated the differences between
inequality, equality, equity, and justice, and stated that justice was addressing the system to
ensure equal access to both tools and opportunities.
The presentation turned to the demographics of the state of Iowa, with Mr. Barr describing the
diversity of Iowa as compared to the rest of the nation, and the projected growth of the state’s
population from different racial groups based on birthrates. There is a cycle of populations
leaving where there is no investment by the community, which causes more populations to leave.
Mr. Barr indicated that change at one end of the spectrum is individual-level mitigation. These
individual acts are downstream change and have limited effects. Institutional change, which uses
existing tools in ways that affect outcomes, is mid-stream change. Structural change is upstream
change, which transforms systems.
The meeting recessed at 4:08 p.m. and resumed at 4:16 p.m.
Mr. Barr explained that people naturally default to what they believe should be right, even when
presented with facts to the contrary. He emphasized that one purpose of the racial equity tools is
to ensure that we consider what might be in our “blind spots.” The six purposes of equity
assessment tools are: 1) Identify issues and barriers to goals and minimize them, 2) Identify any
potential blind spots or biases, 3) Intentionally seek to decrease unintended outcomes, 4)
Increase consciousness and awareness, 5) Get input from the community, and 6) Create
conditions where all people in the community have the opportunity to thrive.
2
The presentation turned to when equity toolkits should be used. Mr. Barr suggested they should
be used: 1) When there are certain community goals to be met, 2) When we know or suspect
there is a problem, 3) When we want to see if we have a problem, and 4) When we want to
analyze a new service, policy, procedure, or budget decision.
Mr. Barr asked the City Council to write down issues they want to address in the community. He
read aloud a selection of the issues submitted. There were several submissions each related to
housing, mental health, transit, climate change, economic equity, and feedback from residents.
Mr. Barr then turned to the three types of equity tools. The first tool he introduced is “Targeted
Universalism.” The first step in this tool is to define a universal goal. The second step is to
measure how the overall population fares relative to the universal goal. Then, the performance of
population segments relative to the universal goal is measured. Step four is to understand how
structures and other factors support or impede group progress relative to the universal goal.
Finally, targeted strategies can be implemented to allow each group to achieve the universal goal
based on their need and circumstances. Mr. Barr compared this process to the NFL draft, where
the team that needs to most help is the team that gets the most desired talent in the following
year, to level the playing field.
City Manager Schainker indicated that one of the challenges with implementation is that there
may not always be data measuring the performance of different segments of the population. Mr.
Barr suggested that Iowa State University students may be a useful resource to research such
data. Council Member Betcher indicated that her impression was that the answer to the inequity
identified in step four is often money. This is a perennial challenge to addressing issues we might
face in the community.
The second model presented by Mr. Barr is “Results-Based Accountability.” This model starts
with the end in mind by asking: “What conditions do we want for our community?” After that
question is answered, you must ask:
• How would you measure if you are better off?
• How can you measure the quality and quantity of your work?
• How are you doing regarding these measures (quantitative and qualitative trends)?
• Who are the partners and what are their roles?
• What works (best practices, processes, and/or policies)?
• What do you propose to do, in what timeline, and in what budget?
Mr. Barr explained that racial equity tools pay attention to race and ethnicity while analyzing
problems, looking for solutions and defining success. The tools analyze data and information
about race and ethnicity, understand disparities and why they exist, look at problems and their
root causes from a structural standpoint. The tools also shed light on racial dynamics that shape
social, economic, and political structures. They also point to intersectionality.
3
Mr. Barr stated the rationale behind a focus on race as opposed to other aspects of diversity as a
key driver of equity issues. He indicated that race has been a principal force in building,
sustaining, and shifting social and political structures in the United States.
The Council Members discussed the challenges they have experienced in engaging with the
public, and what they perceive has led to those challenges. Mr. Barr suggested it may be helpful
to have a list of individuals in the City organization who are ambassadors to specific populations
or communities. It is important to ask who is not in the room and identify how to connect with
them. Mr. Barr noted that everyone wants to be seen, heard, and acknowledged. This is a way to
build back trust and increase engagement.
Mr. Barr explained the importance of having all the components to manage complex change,
which are: vision, skills, incentives, resources, and an action plan. Council Member Betcher
mentioned that her impression from the training is that each of the tools described requires
engaging and asking the community. Council Member Junck stated that she wondered how many
aspects of the current Municipal Code have been adopted without considering equity.
The meeting recessed at 6:07 p.m. and resumed at 6:29 p.m.
COUNCIL GOAL UPDATE SESSION: Mr. Schainker reviewed the status of the goals
adopted in January 2022 and emphasized that staff is not requesting to add new goals.
Council Member Gartin asked whether this would be a good time to propose a program to fund
rehabilitation projects in low- and moderate-income homes. Mr. Schainker responded that this
proposal would be best brought up again during the Council’s Budget Guidelines session in late
November. Council Member Corrieri indicated she would discuss this issue with the Story
County Trust Fund and would suggest a proposal to partner with the City should be sent by the
Trust Fund to the City Council.
Mayor Haila inquired about the status of the Baker Subdivision. Moved by Gartin, seconded by
Corrieri, to direct staff to provide an update to City Council on Baker Subdivision with regard to
the development of single-family homes.
Vote on motion 6-0. Motion declared carried.
Mr. Schainker reviewed the progress towards completion of the Climate Action Plan tasks.
Council Member Gartin asked if there was interest in revisiting the list of initiatives pertaining to
greenhouse gas reduction he had sent to the Council several months ago.
Mr. Schainker asked if the Council wished to review how well members have interacted with one
another in the past year.
4
ADJOURNMENT: The meeting adjourned at 7:52 p.m.
__________________________________ ____________________________________
Brian C. Phillips, Assistant City Manager John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
MINUTES OF THE REGULAR MEETING OF THEAMES CIVIL SERVICE COMMISSION
AMES, IOWA SEPTEMBER 22, 2022
The Regular Meeting of the Ames Civil Service Commission was called to order by ChairpersonMike Crum at 8:15 AM on September 22, 2022. As it was impractical for the Commission membersto attend in person, Commission Chairperson Mike Crum and Commission Member Harold Pike andKim Linduska were brought in telephonically.
APPROVAL OF MINUTES OF August 25, 2022: Moved by Linduska, seconded by Pike, toapprove the Minutes of the August 25, 2022, Regular Service Commission meeting.Vote on Motion: 3-0. Motion declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Crum, seconded by Linduska,to certify the following individuals to the Ames City Council as Entry-Level Applicants:
Public Safety Dispatcher Kyle Lewin 78Cassidy Larrew 76
Systems Analyst Tyler Delaney 84
DISCUSSION TO TRANSITION CIVIL SERVICE DUTIES: Members discussed transitioning the City Clerk’s duties of the Civil Service Commission to Human Resources. Pursuant to Iowa Codesection 400.1, the City Clerk designated Vicki Hillock from the City’s Human Resources Departmentto serve as Clerk for the Commission going forward.
COMMENTS: The next Regular Meeting of the Ames Civil Service Commission is scheduled forOctober 27, 2022, at 8:15 AM.
ADJOURNMENT: The meeting adjourned at 8:19 AM.
__________________________________ _______________________________________Mike Crum, Chairperson Renee Hall, City Clerk
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Smart Choice
515.239.5133 non-emergency
515.239.5130 Administration
515.239.5429 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
Police Department
MEMO
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: September 15, 2022
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for September 27th, 2022, includes beer permits and liquor license
renewals for:
•Hy-Vee Food & Drugstore #2 (640 Lincoln Way) - Class E Liquor License with Class B
Wine Permit, Class C Beer Permit (carryout beer) & Sunday Sales
•Hy-Vee Food Store #1 (3800 W Lincoln Way) - Class E Liquor License with Class B Wine
Permit, Class C Beer Permit (carryout beer) & Sunday Sales
•Bullseye Restaurant Group (114 S Duff Ave – Boulder Tap House) - Class C Liquor
License with Sunday Sales
•London Underground (212 Main St) - Class C Liquor License with Sunday Sales
•CVS/Pharmacy #10452 (2420 Lincoln Way #104) - Class E Liquor License with Class B
Wine Permit, Class C Beer Permit (carryout beer) & Sunday Sales
•Flip’n Jack Pancake House & Eatery (1520 S Dayton Place) - Class C Liquor License with
Sunday Sales
•Aldi Inc #48 (108 South 5th St) - Class C Beer Permit with Class B Wine permit and
Sunday sales
•Chica Shack (131 Welch Ave) - Class B Beer with Sunday Sales
•Macubana (116 Welch Ave) - Class B Beer with Sunday Sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 10
Smart Choice
515.239.5133 non-emergency
515.239.5130 Administration
515.239.5429 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
Police Department
MEMO
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: September 15, 2022
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for September 27th, 2022, includes beer permits and liquor license
renewals for:
•Sips & Paddy’s Irish Pub (126 Welch) - Class C Liquor license with Sunday
Sales & Outdoor Service
A review of police records for the past 12 months found 2 liquor law violations. Two
individuals were cited for being underage on premise, and one of those individuals was in
possession of a fake ID.
The Police Department will continue to monitor the above location by conducting regular
foot patrols, bar checks and by educating the bar staff through training and quarterly
meetings. The Ames Police Department recommends license renewal for the above
business.
Item No. 10g
1
ITEM # 11
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: RESOLUTION AUTHORIZING THE EXPENDITURE OF $5,000 IN
SUPPORT OF THE 2022 SYMPOSIUM ON BUILDING INCLUSIVE
ORGANIZATIONS
BACKGROUND:
As cities across the country contend with bias-motivated incidents, in particular to persons
from various ethnic groups and religious sects, we know that Ames/Story County has not
been immune from these types of issues or situations, particular in the area of acts of
racism, and vandalism. Our community continues to be fortunate to have maintained
outlets for our citizens to have a voice and be able to participate in peaceful
demonstrations occur rather than violent riots.
Therefore, it is hoped that the City of Ames, the Ames Human Relations Commission
(AHRC), the Ames Chamber of Commerce, and the Iowa State University Office of
Diversity, Equity and Inclusion will continue to partner to host the fifth “Symposium on
Building Inclusive Organizations” event. The event is designed to educate, raise
awareness, and provide tools and resources for the leaders and organizations in our
community. The first four events were a deemed a major success with over approximately
250 participants from the community.
This year’s event will be held one half day on November 1st from 7:30 am-1:00pm. The
event will be hosted in person at the Gateway Hotel and Conference Center.
Each primary partner is being asked to contribute $5,000 towards the cost of hosting the
event which will help cover speaker fees, event sponsor recognition, meals, and
marketing & promotion (see attached letter). The City’s $5,000 contribution would
come from $4,000 which is included in the City Council’s FY 2022/23 budget and
$1,000 from funds already budgeted for the AHRC activities (which was approved
at the AHRC’s September 2022 meeting). The sponsorship will include tickets to
the event (number provided is to be determined).
The registration cost to attend the full event is $100 and to attend the Luncheon only is
$75. There is also the opportunity for other community sponsorship levels at $1,000 and
$500.
2
ALTERNATIVES:
1. The City Council can authorize the expenditure of $5,000 ($4,000 from the City Council’s
FY 20022/23 Operating Budget and $1,000 for activities budgeted in FY 2022/23 for the
AHRC activities) in support of the 2022 Symposium on Building Inclusive Organizations
event in partnership with the Ames Chamber of Commerce, and the Iowa State University
Office of Diversity, Equity, and Inclusion.
2. The City Council can choose to provide financial support to the 2022 Symposium at some
amount less than the requested $5,000.
3. The City Council can choose to not provide any financial support to the Symposium.
CITY MANAGER'S RECOMMENDED ACTION:
Continuing to support this event offers the City an opportunity to educate the public and
partner with other groups regarding these important topics for our community.
Furthermore, this type of event will support the City Council’s goal for a diverse, equitable,
and inclusive community. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative # 1.
1
ITEM#: 12
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: MEMORANDUM OF UNDERSTANDING WITH STORY COUNTY
EMERGENCY MANAGEMENT FOR USE OF COMMAND-AND-
CONTROL TRAILER
BACKGROUND:
The City has taken steps towards preparedness for the next community-wide emergency
or disaster. Those steps include identification of hazards, risk assessments, and
developing hazard mitigation strategies, with one overall goal of reducing the potential
loss of life and property by minimizing the impact of a disaster.
During larger scale emergencies or disasters, onsite incident commanders from multiple
agencies will come together and form a Unified Command Post to make critical onsite
decisions face-to-face. Many times, a mobile command vehicle or trailer is used to
facilitate an onsite Unified Command Post. A mobile command vehicle or trailer provides
protection from the elements, provides enhanced communication technology and
equipment, workstations, and a central data collection point for all on scene operations.
The City has maintained a mobile command vehicle over the last twenty years, which
happens to be a retired CyRide bus. The vehicle has reached its end of service life and
has become unreliable. City staff has been exploring options for a replacement vehicle.
During the June 2021 train derailment in Ames, Story County Emergency Management
(SCEMA) provided its 26-foot Command-and-Control Trailer for command operations
over several days. This experience illustrated that a mobile command trailer would be a
better, more versatile, and economical option than purchasing a new mobile command
vehicle. Therefore, staff is re-focusing its efforts on eventually acquiring a mobile
command trailer.
As planning for the acquisition of a mobile command trailer continues, SCEMA offered
access to its trailer for emergencies and disasters when it is not already in use at another
incident. The trailer is housed in a storage building in Ames, making access to the trailer
quick and convenient for City staff. A memorandum of understanding (MOU) with Story
County has been prepared to govern how the City may use of the trailer when not
otherwise deployed by the SCEMA. According to the MOU, the City would have access
to the trailer for emergency events free -of-charge. The initial term of the MOU would be
five years.
2
ALTERNATIVES:
1. Approve the attached Memorandum of Understanding with the Story County
Emergency Management Agency for use of its Command-and-Control Trailer by
City staff during emergency and disaster responses within the City of Ames when
the trailer is available.
2. Do not approve the Memorandum of Understanding.
CITY MANAGER’S RECOMMENDED ACTION:
The City and Story County Emergency Management have a long-standing relationship,
which includes the mutually beneficial sharing of both physical and intellectual resources
as well as working together to secure grant opportunities. Having the ability to get onsite
incident commander(s) out of the elements and into an environmentally controlled shelter
to make critical decisions, with pre-staged communications equipment and a rehab area,
will only enhance the City’s command-and-control capabilities during an emergency or
disaster.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
MEMORANDUM OF UNDERSTANDING
BY AND BETWEEN THE STORY COUNTY EMERGENCY MANAGEMENT AGENCY,
STORY COUNTY, IOWA, AND THE CITY OF AMES, IOWA
This Memorandum of Understanding (hereafter “MOU”) is entered into between the Story County
Emergency Management Agency (SCEMA), Story County, Iowa (County), and the City of Ames, Iowa
(Ames) for use of the SCEMA Command and Control Trailer by the City of Ames.
1. Introduction
SCEMA owns a 26-foot command and control trailer (“trailer”) available to local jurisdictions by
request for emergency and disaster response. The trailer is housed in a storage building at 1521
Florida Ave, Ames, Iowa that is owned by Story County.
Ames is a municipality in Story County that has a need for command and control capabilities for
emergency and disaster responses within the City of Ames. This MOU will establish a
relationship of cooperation between SCEMA, Story County and the City of Ames for use of the
trailer when not otherwise deployed by the SCEMA.
2. Requirements
In consideration of the relationship of cooperation between the SCEMA and Ames, each agree
to the following:
a. Ames shall:
i. Contact SCEMA to request access to the trailer to ensure availability for local
response.
ii. Provide sufficient vehicle capabilities to transport the trailer in a safe manner.
iii. Identify individuals to be trained on the safe operation of the trailer to include the
movement and return of the trailer to the storage shed.
iv. Only allow individuals trained by SCEMA to deploy the trailer on behalf of Ames.
v. Immediately report to SCEMA any damage to the trailer or its contents.
vi. With a SCEMA representative, conduct a visual inspection of the trailer for
damages after deployment by Ames.
vii. Immediately report any damage to the storage building or its contents during
deployment or demobilization to SCEMA.
viii. Replace any consumable items used by Ames with like items or pay for the costs
of replacement for the items.
ix. Refuel the trailer before it is returned to the storage site.
b. SCEMA shall:
i. Allow Ames use of the trailer for emergency and disaster response within the City
of Ames when the trailer is available.
ii. Advise the Ames Fire Chief via email when the trailer is unavailable due to
deployment elsewhere or when out-of-service for repairs.
iii. Assist with the deployment of the trailer to the designated location if/when
SCEMA personnel are available.
iv. Provide training to approved Ames personnel for safe operation of the trailer.
v. With a designated representative from Ames, conduct a visual inspection of the
trailer for damage after deployment by Ames.
vi. Provide the means for Ames to access the trailer storage site 24/7.
vii. SCEMA will notify Story County of any damages to the storage site or its contents
through the Facilities Management Director.
3. Liability; Insurance
a. Each party to this agreement will be responsible for its own actions in providing services
under this agreement and shall not be liable for any civil liability that may arise from the
furnishing of services by the other parties.
b. Each party shall maintain the appropriate insurance coverage or self-insure for liabilities
that may arise from the activities set forth in this agreement.
c. Should an accident occur while Ames is towing the trailer that causes damage to public
or private property, Ames will be liable for said damage to public or private property.
d. Should damage occur to the trailer or its contents that are unrelated to a motor vehicle
accident while Ames is deploying or returning the trailer, Ames will reimburse SCEMA
for the insurance deductible or the cost of repairs; whichever is less.
e. Should Ames cause damage to either the storage building or its contents while Ames is
deploying or returning the trailer without the supervision of SCEMA personnel, Ames
will be responsible for the payment of the insurance deductible or repair costs,
whichever is less.
4. Amendments:
This agreement shall not be supplemented, amended or modified except on the express written
agreement of all parties.
5. Termination:
This agreement may be terminated by any party for its convenience upon 30 days prior written
notice to the other parties.
6. Effective Date:
This agreement is effective beginning the _____ day of ______________, 2022 and will remain
in effect for five (5) years from the last date of signature. Six months prior to the termination of
this agreement, the parties will review the agreement and determine if it shall be extended for
an additional five (5) years.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE FOLLOWS
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF the parties hereto have caused this instrument to be executed by their duly
authorized representatives.
STORY COUNTY EMERGENCY MANAGEMENT AGENCY
By: Date:
Linda, Murken
Chair of the Story County Emergency Management Commission
STORY COUNTY, IOWA
By: Date:
Latifah Faisal, Chair of the Story County Board of Supervisors
CITY OF AMES, IOWA
By: Date:
John A. Haila
Mayor of the City of Ames
1
ITEM # 13
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR
ENDED JUNE 30, 2021
BACKGROUND:
The City is required by Iowa Code to publish a complete set of audited financial
statements presented in conformity with generally accepted accounting principles. These
financial statements, referred to as the annual comprehensive financial report (ACFR),
serve many purposes including the following:
• Provide information needed for both financial decision-making and the assessment
of financial stewardship
• Lend insight into the financial health of the City
• Preserve public and investor trust through financial transparency
• Demonstrate compliance with public decisions concerning the raising and
spending of public monies
• Demonstrate the extent to which operating objectives are met efficiently and
effectively, using all resources available for that purpose, and whether it can
continue to do so
• Demonstrate compliance with finance-related legal and contractual provisions
Government finance uses Fund Accounting to organize and present data about financial
resources to show the fact that certain resources have been segregated for specific
activities or objectives in accordance with special regulations, restrictions, or limitations.
The constraints on how financial resources can be used are either imposed externally
(grantors and creditors) or internally through the budget adopted by the City Council. An
extensive amount of time is required to close out the accounting records and make the
numerous adjusting entries that are required to convert to the accounting basis required
for the ACFR. Because of this, the City produces this financial report only on an annual
basis.
Eide Bailly LLP, Certified Public Accountants, has audited the City's financial statements
as of and for the year ended June 30, 2021, and expressed its opinion regarding these
statements based on the audit. In the auditor's opinion, the financial statements present
fairly, in all material respects, the respective financial position of the governmental
activities, the business-type activities, the aggregate discretely presented component
unit, each major fund, and the aggregate remaining fund information of the City as of June
30, 2021, and the respective changes in financial position and, where applicable, cash
flows thereof for the year then ended in accordance with accounting principles generally
accepted in the United States of America.
2
The auditor's report on the financial statements is an unmodified, or "clean"
opinion. There were no significant deficiencies and one material weakness
identified in relation to the process for determining revenue recognition. The one
weakness identified was related to FEMA money received in FY 2020/21, prior to a
grant agreement being in place (in FY 2021/22). Therefore, money received should
have been deferred for FY 2020/21 and recognized instead in FY 2021/22. This also
affected the City’s Schedule of Expenditures of Federal Awards.
The auditor’s report on internal control over major programs is also unmodified. There
were no material weaknesses or significant deficiencies noted, and no noncompliance
material to the financial statements noted.
The compliance section reports a finding related to disbursements during FY
2020/21: the disbursements exceeded the amounts budgeted in the debt service
function. This was due to an unusually large amount of refunding bonds, resulting
in charges more than expected. Future bond fees, beginning in FY 2022/23, will be
included in the budget.
Also included with the report is the management letter that discloses any findings,
difficulties in performing the audit, misstatements, disagreements with management, and
other issues that arose during the audit. The letter confirms there were no other issues to
report related to the FY 2020/21 audit.
ALTERNATIVES:
1. Accept the Annual Comprehensive Financial Report as presented.
2. Request further information.
CITY MANAGER’S RECOMMENDED ACTION:
The City is required by law to have an annual audit of its financial statements. Acceptance
of the audited financial statements is necessary so they can be submitted to the state and
other users of the ACFR.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Annual
Comprehensive
Financial
Report
City of Ames, Iowa
For the fiscal year ended
June 30, 2021
The Importance of Parks!
Gardens, play areas, green space, trees, trails, and abundant opportunities for outdoor recreation top the list of why residents say they love their cities. Natural beauty and a connection to nature is important, and each plays a major role in why people feel good about where they live. The value of Ames’ well-maintained and growing park system is endless, and continually cultivating outdoor space improves the quality of life for all residents. The National Recreation and Park Association considers parks an essential public service on par with utilities and public safety. The group sites data showing that investing in outdoor space, natural areas, and playground equipment can increase property values, attract businesses, encourage economic development, improve the physical and mental health of residents, protect water and natural resources, and build community pride.
For more than 135 years, Ames residents have enjoyed an increasing number of public parks. Starting with Bandshell Park, gifted to the community in 1882, to Tahira and Labh Hira Park, formerly the site of Edwards Elementary School, the Ames park system now includes 38 parks and 1,215 acres of land. As Ames expands, so does its dedication to creating outdoor recreation opportunities. In the past year, Ames residents have enjoyed the addition of the Rotary Club of Ames Miracle Field and Barnes Family Inclusive Playground, Sunset Ridge Park, improvements to Franklin Park, a new fishing pier at Ada Hayden Heritage Park, and more. That’s not all – additional parks, green space, and playground improvements are planned for the coming years.
People seek communities that preserve natural beauty and provide access for all ages and abilities to enjoy the outdoors. The Ames City Council and City of Ames staff have a long history of investing in Ames to develop a city where people can live, work, play, and have plenty of opportunities to be active in all seasons.
Annual
Comprehensive
Financial
Report
City of Ames, Iowa
For the fiscal year ended
June 30, 2021
CITY OF AMES, IOWA
ANNUAL COMPREHENSIVE FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED
JUNE 30, 2021
Prepared by:
Department of Finance
Accounting Division
City of Ames
Table of Contents
June 30, 2021
i
INTRODUCTORY SECTION
Letter of Transmittal ..................................................................................................................1
Organizational Chart ..................................................................................................................4
List of Elected and Appointed Officials ....................................................................................5
FINANCIAL SECTION
Independent Auditor's Report ....................................................................................................9
Management's Discussion and Analysis ..................................................................................12
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position ............................................................................................24
Statement of Activities .................................................................................................26
Fund Financial Statements:
Balance Sheet – Governmental Funds .........................................................................27
Reconciliation of the Balance Sheet of Governmental Funds to the
Statement of Net Position ......................................................................................28
Statement of Revenues, Expenditures, and Changes in Fund Balances –
Governmental Funds ..............................................................................................29
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities .................30
Statement of Net Position – Proprietary Funds ............................................................31
Statement of Revenues, Expenses, and Changes in Net Position –
Proprietary Funds ...................................................................................................33
Statement of Cash Flows – Proprietary Funds .............................................................34
Notes to the Financial Statements ......................................................................................36
Required Supplementary Information:
Schedule of the City's Proportionate Share of the Net Pension Liability – Iowa
Public Employees' Retirement System ........................................................................93
Schedule of City Contributions – Iowa Public Employees' Retirement System ...............94
Schedule of the City's Proportionate Share of the Net Pension Liability –
Municipal Fire and Police Retirement System of Iowa ...............................................95
Schedule of City Contributions – Municipal Fire and Police Retirement System
of Iowa .........................................................................................................................96
Schedule of Changes in Total OPEB Liability and Related Ratios ...................................97
Budgetary Comparison Schedule – Governmental and Proprietary Funds .......................99
Budgetary Comparison Schedule – Budget to GAAP Reconciliation .............................100
Notes to the Required Supplementary Information .........................................................101
Combining Fund Financial Statements and Schedules:
Combining Balance Sheet – Non-Major Governmental Funds .......................................107
Combining Statement of Revenues, Expenditures, and Changes in Fund
Balances – Non-Major Governmental Funds ............................................................108
Combining Balance Sheet – Non-Major Special Revenue Funds ...................................109
Combining Statement of Revenues, Expenditures, and Changes in Fund
Balances – Non-Major Special Revenue Funds.........................................................111
ii
Combining Statement of Net Position – Non-Major Enterprise Funds ...........................114
Combining Statement of Revenues, Expenses, and Changes in Net Position –
Non-Major Enterprise Funds .....................................................................................115
Combining Statement of Cash Flows – Non-Major Enterprise Funds ............................116
Combining Statement of Net Position – Internal Service Funds .....................................119
Combining Statement of Revenues, Expenses, and Changes in Net Position –
Internal Service Funds ...............................................................................................120
Combining Statement of Cash Flows – Internal Service Funds ......................................121
STATISTICAL SECTION
Financial Trends:
Net Position by Component .............................................................................................125
Changes in Net Position ...................................................................................................126
Fund Balances of Governmental Funds ...........................................................................128
Changes in Fund Balances of Governmental Funds ........................................................129
Revenue Capacity:
Assessed and Estimated Actual Value of Taxable Property ............................................130
Property Tax Rates – Direct and Overlapping Governments ..........................................131
Principal Property Taxpayers ...........................................................................................132
Property Tax Levies and Collections ...............................................................................133
Debt Capacity:
Ratios of Outstanding Debt by Type ...............................................................................134
Ratios of General Bonded Debt Outstanding ...................................................................135
Direct and Overlapping Governmental Activities Debt ...................................................136
Legal Debt Margin ...........................................................................................................137
Pledged-Revenue Coverage .............................................................................................138
Demographic and Economic Information:
Demographic and Economic Statistics ............................................................................140
Principal Employers .........................................................................................................141
Operating Information:
Full-Time Equivalent Employees by Function ................................................................142
Operating Indicators by Function ....................................................................................143
Capital Asset Statistics by Function ................................................................................144
COMPLIANCE SECTION
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards ....................................146
Independent Auditor’s Report on Compliance for Each Major Federal Program and
Report on Internal Control Over Compliance Required by the Uniform Guidance ........148
Schedule of Expenditures of Federal Awards ........................................................................150
Notes to the Schedule of Expenditures of Federal Awards ...................................................154
Schedule of Findings and Questioned Costs ..........................................................................155
Introductory
Section
This page left intentionally blank
1
September 2, 2022
To the Honorable Mayor, City Council Members, and Citizens of the City of Ames, Iowa:
The City of Ames, Iowa (City) is required by the Code of Iowa to publish a complete set of audited
financial statements presented in conformity with generally accepted accounting principles.
Pursuant to these requirements, the Annual Comprehensive Financial Report of the City for the
fiscal year ended June 30, 2021, is hereby submitted.
Management assumes full responsibility for the completeness and reliability of the information
contained in this report, based upon a comprehensive framework of internal control that it has
established for this purpose. Because the cost of internal control should not exceed anticipated
benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial
statements are free of any material misstatements.
Eide Bailly LLP, a firm of licensed certified public accountants, has issued an unmodified
(“clean”) opinion on the City’s financial statements for the year ended June 30, 2021. The
independent auditor’s report is presented as the first component of the financial section in this
report.
Management’s discussion and analysis (MD&A) immediately follows the independent auditor’s
report and provides a narrative introduction, overview, and analysis of the basic financial
statements. The MD&A complements this letter of transmittal and reads in conjunction with it.
Profile of the City of Ames
The City was incorporated in 1864 under the laws of the State of Iowa, later amended in July 1975
under the Home Rule City Act. The City is located in central Iowa, 30 miles north of Des Moines.
Ames is the eighth largest city in Iowa and serves a population of 66,427, according to the 2020
census. The City is empowered to levy a property tax on real property located within its boundaries.
It also is empowered by state statute to extend its corporate limits by annexation, which occurs
periodically when deemed appropriate by the governing council.
The City operates under a mayor-council form of government with an appointed manager. Policy-
making and legislative authority are vested in the governing council consisting of the mayor and
six other council members. The council members serve four-year staggered terms with three
council members elected every two years. The mayor is elected for a four-year term. Four of the
council members are elected by district. The mayor and the two remaining council members are
elected at large.
The City provides a full range of services, including police and fire protection; snow removal;
construction and maintenance of highways, streets, and other infrastructure; recreational and
cultural activities; library services; community development; electric, water, and sewer systems;
2
parking lot facilities; resource recovery; a municipal airport; transit services; and a municipal
hospital. The City is also financially accountable for a legally separate hospital foundation reported
separately within the City’s financial statements. Additional information on the hospital
foundation can be found in the notes to the financial statements (see note I(B)).
The annual budget serves as the foundation for the City's financial planning and control and is
prepared by function. The City Manager is responsible for developing a budget proposal for
presentation to the City Council in January and February of each year. The City Council is then
required to hold public hearings on the proposed budget and adopt a final budget no later than
March 31 for the fiscal year beginning the following July 1. Any amendments to the budget must
be prepared and adopted in the same manner as the original budget.
Local economy
The City is supported by a diverse economy that includes both the private and public sectors. Ames
is home to several large governmental agencies including Iowa State University (ISU), Iowa
Department of Transportation, the U.S. Department of Agriculture National Animal Disease
Center and National Veterinary Services Laboratories, and a U.S. Department of Energy research
lab. ISU and other government employers add significant local economic stability that has resulted
in an unemployment rate below the national and state averages for the past 30 years.
In December 2021, the U.S. Bureau of Labor Statistics reported that the Ames metropolitan
statistical area (MSA) unemployment rate of 2.4% was one of the lowest in the nation, well below
the national and Iowa rate which were both around 4.0%. The City has continued a general trend
of steady employment growth since the onset of employment loss during the COVID pandemic
and has nearly fully recovered to pre-pandemic levels. The City has also experienced steady
growth in population, increasing from 58,965 in the 2010 census to 66,427 in 2020, a 12.65%
increase over ten years.
Ames has continued steady, moderate, and sustainable growth in both population and property
valuation. The assessed valuation for property in Ames grew by 3.3 % from January 2019 to
January 2020. ISU student enrollment has fallen slightly from recent peaks with 30,708 students
enrolled for the fall 2021 semester, a reduction of about 3.5% from the prior year. Students are
back to in person learning and full attendance has been allowed at University events.
The commercial and industrial sectors were slowed with the COVID Pandemic, but several
developments are currently in the early stages including a major downtown redevelopment in the
Lincoln Way Corridor which includes City development of an indoor aquatics center as well as
private commercial, retail and housing. This project awarded a $10 million Iowa Reinvestment
District Grant. The extension of utilities east of Interstate 35 to serve commercial and industrial
expansion is currently underway to meet the demand for development ready property.
The retail, service, and housing sectors have also seen continued growth. Major redevelopment
projects continue in the South Duff retail corridor, with the first phase of redevelopment completed
at vacant big box retail site. The North Grand Mall site is also being redeveloped with two new
retail sites completed and open for business. The housing sector has remained strong, but has
shifted to single family and senior living as construction in the multifamily sector has slowed.
3
Long-term financial planning and major initiatives
Work has continued on improvements to major arterial transportation corridors, most notably the
progression of the project to extend Grand Avenue with the new connection to the South Duff
Corridor now complete. These and other street improvements have also included facilities to
support bike and pedestrian modes of transportation. Though not a City of Ames project, there are
significant transportation improvements underway affecting both the primary north/south and
east/west connections to Ames. The US 30/I-35 interchange is open to traffic and improvement to
the flyover ramp serving Ames are underway to better connect business districts to the major 4
lane highways. The addition to lanes on I-35 south of Ames is nearing completion.
Relevant financial policies
The City Council has adopted a comprehensive set of budget and fiscal policies, including financial
management, general revenue management, user fee cost recovery goals, enterprise fund fees and
rates, grant funding, revenue distribution, investments, fund balance designations and reserves,
capital improvement management, and capital improvement financing and debt management.
The minimum fund balance requirement for the General Fund is 25% of operating expenditures
less pass-through amounts. The City met this requirement and adhered to all other financial
policies established by the City Council.
Awards and acknowledgements
The City received the GFOA’s Distinguished Budget Presentation Award for its annual budget
document for the fiscal year beginning July 1, 2021. To qualify for this award, the City's budget
document has to be judged proficient as a policy document, an operations guide, a financial plan,
and a communication device. This was the 36th consecutive year the City has received this award.
The preparation of this report would not have been possible without the skill, effort, and dedication
of the entire staff in the Finance Department. We wish to thank all of the City departments for their
assistance in providing data necessary for this report. Credit is also due the Mayor and members
of the City Council for their interest and support of our efforts in conducting the financial
operations of the City in a responsible and progressive manner.
Respectfully submitted,
Steven L. Schainker
City Manager
Duane R. Pitcher, CPA, CPFO
Director of Finance
City of Ames
Organizational Chart
June 30, 2021
4
CITIZENS
HOSPITAL
BOARD
MARY GREELEY
MEDICAL
CENTER
MAYOR
&
COUNCIL
TRANSIT
BOARD
TRANSIT
(85.5)
CITY
MANAGER
ASSISTANT
CITY
MANAGER
ELECTRIC
SERVICES
(81)
FIRE/BUILDING SAFETY
(73)
PLANNING &
HOUSING
(7)
POLICE
(84.6)
PUBLIC
WORKS
(76.75)
HUMAN RESOURCES
(8)
FINANCE
(41)
ADMINISTRATIVE
SERVICES
(5)
ASSISTANT
CITY
MANAGER
CITY MANAGER
(City Clerk, Public
Relations, Cable TV)
(10.5)
WATER & POLLUTION CONTROL
(40)
FLEET & FACILITY SERVICES
(9.5)
PARKS & RECREATION
(26.75)
CITY
ATTORNEY
(6)
LIBRARY
BOARD
LIBRARY
(37)
CONFERENCE
BOARD
CITY
ASSESSOR
City of Ames
List of Elected and Appointed Officials
June 30, 2021
5
Elected Officials:
Mayor John Haila
Council Member – Ward 1 Gloria Betcher
Council Member – Ward 2 Tim Gartin
Council Member – Ward 3 Anita Rollins
Council Member – Ward 4 Rachel Junck
Council Member – At Large Bronwyn Beatty-Hansen
Council Member – At Large Amber Corrieri
Council-Appointed Officials:
City Manager Steven Schainker
City Attorney Mark Lambert
City Manager-Appointed / Council-Approved Official:
City Clerk Diane Voss
City Manager-Appointed Officials:
Assistant City Manager Debra Schildroth
Assistant City Manager Brian Phillips
City Treasurer Roger Wisecup II
Director of Electric Utility Don Kom
Director of Finance Duane Pitcher
Director of Fleet Services Corey Mellies
Director of Human Resources Bethany Jorgenson
Director of Parks and Recreation Keith Abraham
Director of Planning and Housing Kelly Diekmann
Director of Public Works John Joiner
Director of Water and Pollution Control John Dunn
Fire Chief Rich Higgins
Police Chief Geoff Huff
Other Officials:
Director of Transportation Barbara Neal
Library Director Sheila Schofer
Hospital Administration:
President / Chief Executive Officer Brian Dieter
Vice President / Chief Financial Officer Gary Botine
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Financial
Section
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10
11
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Management's Discussion and Analysis
As management of the City of Ames (City), we offer readers of the City’s financial statements this
narrative overview and analysis of the financial activities of the City for the fiscal year ended June
30, 2021. We encourage readers to consider the information presented here in conjunction with
additional information that we have furnished in our letter of transmittal, which can be found on
pages 3-5 of this report.
Financial Highlights
The assets and deferred outflows of resources of the City exceeded its liabilities and
deferred inflows of resources at the close of the most recent fiscal year by $1,014,091,316
(net position). Of this amount, $470,412,778 represents unrestricted net position, which
may be used to meet the City's ongoing obligations to citizens and creditors.
The City’s total net position increased by $123,866,631, most of which was attributable to
business-type activities, including Mary Greeley Medical Center.
As of the close of the current fiscal year, the City’s governmental funds reported combined
fund balances of $59,024,405, an increase of $1,133,112 in comparison with the prior year.
Approximately 14.0% of this amount ($8,082,582) is available for spending at the
government’s discretion (unassigned fund balance).
At the end of the current fiscal year, unrestricted fund balance (the total of the committed,
assigned, and unassigned components of fund balance) for the General Fund was
$15,391,869, or approximately 47.4% of total General Fund expenditures.
The City’s total long-term outstanding debt decreased by $14,141,420 during the current
fiscal year.
Within the City's business-type activities, revenues exceeded expenses by $107,042,300.
The City policy is to set rates that fund operational expenses of business-type activities and
most capital improvements. The increase in net position represents funds accumulated for
planned future capital expenses, including capital investment to stay current with
technology at the hospital.
Overview of the Financial Statements
The discussion and analysis provided here are intended to serve as an introduction to the City’s
basic financial statements. The City's basic financial statements consist of three components: 1)
government-wide financial statements; 2) fund financial statements; and 3) the notes to financial
statements. This report also includes other supplementary information intended to furnish
additional detail to support the basic financial statements themselves.
13
Government-wide Financial Statements. The government-wide financial statements are
designed to provide readers with a broad overview of the City's finances, in a manner similar to
private-sector business.
The statement of net position presents financial information on all of the City's assets and
liabilities, and deferred inflows/outflows of resources, with the difference reported as net position.
Over time, increases or decreases in net position may serve as a useful indicator of whether the
financial position of the City is improving or deteriorating.
The statement of activities presents information showing how the City’s net position changed
during the most recent fiscal year. All changes in net position are reported as soon as the underlying
event giving rise to the change occurs, regardless of the timing of related cash flows. Thus,
revenues and expenses are reported for some items that will only result in cash flows in future
fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
Both of the government-wide financial statements distinguish functions of the City that are
principally supported by taxes and intergovernmental revenues (governmental activities) from
other functions that are intended to recover all or a significant portion of their costs through user
fees and charges (business-type activities). The governmental activities of the City include general
government, public safety, public works, health and social services, culture and recreation, and
community and economic development. The business-type activities of the City include the
hospital, electric, sewer, water, transit, storm sewer, parking, resource recovery, an ice arena, and
a golf course.
The government-wide financial statements include not only the City itself (known as the primary
government), but also a legally separate medical center foundation for which the City is financially
accountable. Financial information for this component unit is reported separately from the
financial information presented for the primary government itself.
The government-wide financial statements can be found on pages 24-26 of this report.
Fund Financial Statements. A fund is a grouping of related accounts that is used to maintain
control over resources that have been segregated for specific activities or objectives. The City, like
other state and local governments, uses fund accounting to ensure and demonstrate compliance
with finance-related legal requirements. All funds of the City can be divided into two categories:
governmental funds and proprietary funds.
Governmental Funds. Governmental funds are used to account for essentially the same functions
reported as governmental activities in the government-wide financial statements. However, unlike
the government-wide financial statements, governmental fund financial statements focus on near-
term inflows and outflows of spendable resources, as well as on balances of spendable resources
available at the end of the fiscal year. Such information may be useful in assessing a government’s
near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government-wide financial statements.
By doing so, readers may better understand the long-term impact of the City’s near-term financing
decisions. Both the governmental fund balance sheet and governmental fund statement of
14
revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this
comparison between governmental funds and governmental activities.
The City maintains 24 individual governmental funds. Information is presented separately in the
governmental fund balance sheet and in the governmental fund statement of revenues,
expenditures, and changes in fund balances for the General Fund, capital projects fund, and debt
service fund, all of which are major funds. Data from the other 21 governmental funds are
combined into a single, aggregated presentation. Individual fund data for each of these non-major
governmental funds is provided in the form of combining statements in the combining fund
statements and schedules section of this report.
The City adopts an annual appropriated budget for its general, capital projects, debt service, special
revenue, and enterprise funds according to the Code of Iowa. A budgetary comparison schedule
has been provided as required supplementary information to demonstrate compliance with this
budget.
The basic governmental fund financial statements can be found on pages 27-30 of this report.
Proprietary Funds. The City maintains two different types of proprietary funds. Enterprise funds
are used to report the same functions presented as business-type activities in the government-wide
financial statements. The City uses enterprise funds to account for its hospital, electric, sewer,
water, parking, transit, storm sewer, ice arena, golf course, and resource recovery. Internal service
funds are an accounting device used to accumulate and allocate costs internally among the City's
various functions. The City uses internal service funds to account for fleet services, information
technology, risk management, and health insurance. Because these services benefit both the
governmental and business-type functions, they have been apportioned accordingly in the
government-wide financial statements.
Proprietary funds provide the same type of information as the government-wide financial
statements, only in more detail. The proprietary fund financial statements provide separate
information for the hospital, electric, sewer, and water, all of which are major funds of the City.
Data from the other six enterprise funds are combined into a single, aggregated presentation.
Individual fund data for each of these non-major enterprise funds is provided in the form of
combining statements in the combining fund statements and schedules section of this report.
Conversely, internal service funds are combined into a single, aggregated presentation in the
proprietary fund financial statements. Individual fund data for the internal service funds is
provided in the form of combining statements in the combining fund statements and schedules
section of this report.
The basic proprietary fund financial statements can be found on pages 31-35 of this report.
Notes to the Financial Statements. The notes provide additional information that is necessary to
acquire a full understanding of the data provided in the government-wide and fund financial
statements. The notes to the financial statements can be found on pages 36-91 of this report.
Other Information. In addition to the basic financial statements and accompanying notes, this
report also presents required supplementary information concerning the City's net pension
liability, obligation to provide other post-employment benefits to its employees, and budgetary
comparisons. Required supplementary information can be found on pages 93-103 of this report.
15
The combining statements referred to earlier in connection with non-major governmental funds,
non-major enterprise funds, and internal service funds are presented immediately following the
required supplementary information. Combining fund statements and schedules can be found on
pages 105-122 of this report.
Government-Wide Overall Financial Analysis
As noted earlier, net position, may serve as a useful indicator of a government’s financial position
over time. In the case of the City, assets and deferred outflows of resources exceeded liabilities
and deferred inflows of resources by $1,014,091,316 at the close of the most recent fiscal year.
The following chart summarizes the government-wide assets, deferred outflows of resources,
liabilities, deferred inflows of resources, and net position of the City.
The largest portion of the City's net position (48.89%) reflects its net investment in capital assets
(e.g., land, buildings, machinery, and infrastructure) less any related outstanding debt that was
used to acquire those assets. The City uses these capital assets to provide a variety of services to
its citizens. Accordingly, these assets are not available for future spending. Although the City's net
investment in capital assets is reported net of related debt, it should be noted that the resources
used to repay this debt must be provided from other sources, since the capital assets themselves
cannot be used to liquidate these liabilities.
An additional portion of the City's net position ($47,867,398, or 4.7%) represents resources that
are subject to external restrictions on how they may be used. The remaining balance of
$470,412,778 is unrestricted and may be used to meet the City’s ongoing obligations to citizens
and creditors.
2021 2020 2021 2020 2021 2020
Current and other assets 125,956,152$ 111,969,235$ 613,879,978$ 536,780,936$ 739,836,130$ 648,750,171$
Net capital assets 207,644,403 191,177,604 476,323,861 470,389,288 683,968,264 661,566,892
Total assets 333,600,555 303,146,839 1,090,203,839 1,007,170,224 1,423,804,394 1,310,317,063
Deferred outflows of resources 9,983,026 7,988,660 25,399,353 22,611,037 35,382,379 30,599,697
Long-term liabilities outstanding 102,129,571 95,174,333 256,949,166 256,648,104 359,078,737 351,822,437
Other liabilities 16,148,448 6,613,106 33,799,325 47,783,234 49,947,773 54,396,340
Total liabilities 118,278,019 101,787,439 290,748,491 304,431,338 409,026,510 406,218,777
Deferred inflows of resources 33,180,508 34,047,337 2,888,439 10,425,961 36,068,947 44,473,298
Net position:
Net investment in capital
assets 163,993,058 148,292,299 331,818,082 320,199,338 495,811,140 468,491,637
Restricted 26,517,909 23,978,574 21,349,489 30,006,410 47,867,398 53,984,984
Unrestricted 1,614,087 3,029,850 468,798,691 364,718,214 470,412,778 367,748,064
Total net position 192,125,054$ 175,300,723$ 821,966,262$ 714,923,962$ 1,014,091,316$ 890,224,685$
Net Position
Governmental Activities Business-Type Activities Total
16
At the end of the current fiscal year, the City is able to report positive balances in all reported
categories of net position, both for the government as a whole, as well as for its separate
governmental and business-type activities.
The following chart shows the components of net position for the years ended June 30, 2021 and
2020:
Governmental Activities. During the current fiscal year, net position for governmental activities
increased $16,824,331 for an ending balance of $192,125,054. Taxes are the largest source of
governmental revenue with property taxes of $34,742,024 and local option sales taxes of
$10,351,681 in 2021. The $1,768,384 increase in property tax collections in 2021 over 2020 is due
to an increase in taxable valuation. Charges for services decreased $530,867 from 2020 revenues.
Governmental activity expenses decreased $1,228,689 from 2020, or 2.07%, mainly due to capital
projects and debt service.
The following chart shows the expenses and related program revenues for the functions of
governmental activities:
17
City of Ames
Changes in Net Position
June 30, 2021
2021 2020 2021 2020 2021 2020
Revenues:
Program revenues
Charges for services 5,198,474$ 5,729,341$ 309,527,651$ 291,448,380$ 314,726,125$ 297,177,721$
Operating grants & contributions 12,952,426 9,090,602 15,629,698 8,118,261 28,582,124 17,208,863
Capital grants & contributions 10,169,954 3,536,671 3,581,879 2,014,199 13,751,833 5,550,870
General revenues
Property taxes 34,742,024 32,973,640 - - 34,742,024 32,973,640
Other taxes 11,904,531 10,456,666 - - 11,904,531 10,456,666
Unrestricted grants & contribution 21,126 54,366 - - 21,126 54,366
Investment earnings 436,298 2,177,884 79,779,629 8,135,196 80,215,927 10,313,080
Other 489,323 602,881 3,501,603 647,271 3,990,926 1,250,152
Total revenues 75,914,156 64,622,051 412,020,460 310,363,307 487,934,616 374,985,358
Expenses:
General government 3,722,100 3,304,608 - - 3,722,100 3,304,608
Public safety 21,464,000 20,956,310 - - 21,464,000 20,956,310
Public works 11,484,497 17,259,469 - - 11,484,497 17,259,469
Health & social services 1,387,924 1,463,008 - - 1,387,924 1,463,008
Culture & recreation 12,452,132 11,257,074 - - 12,452,132 11,257,074
Community & economic developmen 6,381,948 3,463,620 - - 6,381,948 3,463,620
Interest on long-term debt 1,161,207 1,578,408 - - 1,161,207 1,578,408
Mary Greeley Medical Center - - 208,743,252 194,116,951 208,743,252 194,116,951
Electric - - 59,123,227 58,345,295 59,123,227 58,345,295
Sewer - - 6,933,018 7,020,822 6,933,018 7,020,822
Water - - 10,563,721 10,620,259 10,563,721 10,620,259
Parking - - 842,179 999,414 842,179 999,414
Transit - - 13,624,865 13,842,640 13,624,865 13,842,640
Stormwater - - 662,387 796,588 662,387 796,588
Ames/ISU Ice Arena - - 557,566 665,247 557,566 665,247
Homewood Golf Course - - 253,985 215,211 253,985 215,211
Resource Recovery - - 4,709,977 4,493,593 4,709,977 4,493,593
Total expenses 58,053,808 59,282,497 306,014,177 291,116,020 364,067,985 350,398,517
Increase in net position before
transfers 17,860,348 5,339,554 106,006,283 19,247,287 123,866,631 24,586,841
Transfers (1,036,017) (376,965) 1,036,017 376,965 - -
Increase in net position 16,824,331 4,962,589 107,042,300 19,624,252 123,866,631 24,586,841
Net position, beginning (as
previously reported) 175,300,723 170,338,134 714,923,962 695,299,710 890,224,685 865,637,844
Net position restatement - - - - - -
Net position, beginning (as
restated)175,300,723 170,338,134 714,923,962 695,299,710 890,224,685 865,637,844
Net position, ending 192,125,054$ 175,300,723$ 821,966,262$ 714,923,962$ 1,014,091,316$ 890,224,685$
Governmental Activities Business-Type Activities Total
18
The following chart shows revenues by source for governmental activities:
Business-Type Activities. The net position for business-type activities increased by
$107,042,300, accounting for 86.42% of the City's growth during the fiscal year. The majority of
this increase is attributable to the hospital; operating margin was 4.9% compared to a budget of
breakeven and investment income was $79.3 million, and CARES Act Provider Relief Funds of
$3.3 million.
The following chart shows the expenses and related program revenues for the functions of
business-type activities:
19
Financial Analysis of Governmental Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with
finance-related legal requirements.
Governmental Funds. The focus of the City’s governmental funds is to provide information on
near-term inflows, outflows, and balances of spendable resources. Such information is useful in
assessing the City’s financing requirements. In particular, unassigned fund balance may serve as a
useful measure of a government’s net resources available for discretionary use as they represent
the portion of fund balance that has not yet been limited to use for a particular purpose by either
an external party, the City itself, or a group or individual that has been delegated authority to assign
resources for use for particular purposes by the City Council.
The City's governmental funds reported combined fund balances of $59,024,405 at June 30, 2021,
an increase of $1,133,112 from the prior year. Approximately 13.7% of this amount ($8,082,582)
constitutes unassigned fund balance, which is available for spending at the City's discretion. The
remainder of the fund balance is either non-spendable, restricted, committed, or assigned to
indicate that it is 1) not in spendable form ($273,148); 2) legally required to be maintained intact
($2,038,641); 3) restricted for particular purposes ($45,804,577); 4) committed for particular
purposes ($2,276,719); or 5) assigned for particular purposes ($548,738).
The General Fund is the chief operating fund of the City. At the end of the current fiscal year,
unassigned fund balance of the General Fund was $14,843,131, while total fund balance increased
by $1,289,899 to $15,590,469. The ending fund balance is 48% of the fiscal year expenditures,
exceeding the City's goal of 20% of expenditures.
The Capital Projects Fund had a decrease of $610,337 in fund balance during the fiscal year, which
put the overall fund balance at $20,225,008. Some of the capital projects for the year included
safety and access improvements, work on the extension of Grand Avenue and the expansion of
Iowa State University Research Park Phase IV, updating the Long-Range Transportation Plan, as
well as annual street maintenance and improvement.
20
The fund balance in the Debt Service Fund is just over $1.2 million at the end of the fiscal year,
an increase of $2,440 from the prior year, with property taxes and transfers from other funds
coming up just short of debt service payments.
The fund balances of other governmental funds increased by $451,110 from the 2020 balances. A
large part of this increase is in the Road Use Tax Fund, with an increase in revenue due to new
Census numbers.
Proprietary Funds. The City's proprietary funds provide the same type of information found in
the government-wide financial statements, but in more detail.
The combined net position of the enterprise funds at June 30, 2021, totaled $809,946,156, of which
56.4% ($456,778,585) is unrestricted. This is a $106,349,586 or 15.11%, increase in net position
from last fiscal year. The net position of the internal service funds is $33,451,424, a $1,704,316
increase in net position. Unrestricted net position accounts for $22,478,483 (67.20%) of the total
internal service fund net position balance.
As in prior years, a majority of the increase in net position is attributable to the hospital
(approximately $85.0 million). The results of hospital operations were favorable with $10.4
million in operating income. The next highest increase in net position is the Electric fund with an
increase $4.8 million, mainly due to natural gas sales.
Charges for services for the internal service funds increased 8% over the prior year.
21
General Fund Budgetary Highlights
Original Budget Compared to Final Budget. There were three amendments to the City's 2021
budget. The first amendment was approved in September 2020, primarily to reflect carryovers of
capital project expenditures from the prior year. The second and third amendments were approved
in February and May of 2021 to reflect year-end expenditures and revenues more accurately.
The main source of variation in the General Fund budget is the carryover of funds from fiscal year
2020 for capital projects that were not completed.
Capital Assets and Debt Administration
Capital Assets. The City's investment in capital assets for its governmental and business-type
activities as of June 30, 2021, amounts to $683,968,264 (net of accumulated depreciation), an
increase of $22,401,369 from prior year capital assets. The investment in capital assets includes
land, buildings, infrastructure, plant and distribution systems, machinery, and equipment.
Some of the major capital asset additions include:
$1.5 million for substation improvements
$3.4 million for sanitary sewer improvements
$708,000 in traffic signal upgrades/replacements
$1.3 million Homewood Clubhouse construction
$1.5 million in shared path construction
$8.8 million Grand Ave extension construction
Additional information on the City's capital assets can be found in note IV (E) on pages 53-54 of
this report. The following shows capital assets, net of accumulated depreciation.
Long-term Debt. At the end of the current fiscal year, the City had $177,279,381 in outstanding
bonded debt, as shown in the following chart. Of this amount, $68,455,049 is debt backed by the
full faith and credit of the government and $108,824,332 is revenue bonds issued by proprietary
funds.
2021 2020 2021 2020 2021 2020
Land 13,237,769$ 13,237,769$ 14,593,284$ 12,671,456$ 27,831,053$ 25,909,225$
Other non-depreciable assets 1,995,944 1,982,444 - - 1,995,944 1,982,444
Depreciable assets 162,733,825 164,391,262 428,284,006 435,167,057 591,017,831 599,558,319
Construction in progress 29,676,865 11,566,129 33,446,571 22,550,778 63,123,436 34,116,907
Total 207,644,403$ 191,177,604$ 476,323,861$ 470,389,291$ 683,968,264$ 661,566,895$
Governmental Activities Business-Type Activities Tota
22
The City's total debt decreased by $14,141,420 (-5.67%) during the current fiscal year. State
Revolving Fund loans decreased dramatically due to a loan forgiveness on the water plant loan
due to meeting the LEAD standards of building. Revenue bonds also decreased due to no new
issuances resulting in the full principal and interest payments lowering the balance.
State statutes limit the amount of general obligation debt an Iowa city may issue to five percent
(5%) of the actual assessed valuation at January 1, 2019, related to the 2020-2021 fiscal year. The
current debt limitation for the City is $251,136,517. A portion of the outstanding general obligation
debt is abated by revenue sources other than the property tax levy. Additional information on the
City's long-term debt can be found in note IV (K) on pages 76-84 of this report.
ECONOMIC FACTORS AND NEXT YEAR’S BUDGET AND RATES
The following economic factors were considered in developing the fiscal year 2022 budget:
The City of Ames MSA employment remains strong and other economic indicators such
as retail sales and new construction generally indicate a strong local economy and recovery
from the COVID pandemic.
A 6% increase in water utility rates to fund a portion of a capital improvement projects,
and estimated operational expenses
No rate increase in electric, sanitary sewer, or storm water utility rates
No increase in Resource Recovery per capita subsidy rate or tipping fees, however the
dollar amount of the per capita subsidy increased with population count of the 2020 census
Decrease in property tax rate from $10.15 to $9.87 per $1,000 of taxable valuation due to
control of expenses, increase in taxable valuation, and improvement in other revenue
No change in the City's support for transit to improve services due primarily to reduction
in demand and increase in federal grant funding
An increase in full-time equivalents by 1 position; with additions of a diversity, equity, and
inclusion coordinator in the human resources department
A 5.0% increase in health insurance costs due to increases in claim activity and cost for
prescription drugs and stop loss coverage. The strong fund balance in the self-insured
health insurance fund will help to absorb any fluctuations in claims
Recovery of local option sales tax due to recovery in the retail sector and collection of sales
tax for online retail
Requests for Information. This financial report is designed to provide a general overview of the
City's finances for all those with an interest in the government’s finances. Questions concerning
any of the information provided in this report or requests for additional financial information
should be addressed to the Director of Finance, 515 Clark Avenue, Ames, Iowa, 50010.
2021 2020 2021 2020 2021 2020
General obligation bonds, net 64,930,438$ 64,024,953$ 3,524,611$ 4,219,035$ 68,455,049$ 68,243,988$
Revenue bonds - - 108,824,332 115,821,050 108,824,332 115,821,050
Loans payable - - 57,826,281 65,182,044 57,826,281 65,182,044
Total 64,930,438$ 64,024,953$ 170,175,224$ 185,222,129$ 235,105,662$ 249,247,082$
Governmental Activities Business-Type Activities Total
23
Basic Financial Statements
City of Ames
Statement of Net Position
June 30, 2021
The notes to financial statements are an integral part of this statement.
24
Governmental Business-T pe Component
Activities Activities Total Unit
ASSETS
Current assets:
Cash and cash equivalents 31,676,809$ 54,308,906$ 85,985,715$ 2,040,255$
Investments 59,301,000 63,771,342 123,072,342 -
Taxes receivable 163,499 - 163,499 -
Special assessments receivable 239,284 - 239,284 -
Accrued interest receivable 276,244 439,807 716,051 -
Accounts receivable, net 778,919 41,778,753 42,557,672 -
Pledges receivable, net - - - 238,018
Intergovernmental receivable 8,431,712 3,079,480 11,511,192 -
Loans receivable 868 - 868 -
Internal balances (9,819,954) 9,819,954 - -
Inventories 212,960 9,131,634 9,344,594 -
Assets held for resale 854,428 - 854,428 -
Prepaid items 271,261 4,127,900 4,399,161 -
Restricted current assets:
Cash and cash equivalents - 1,386,922 1,386,922 -
Investments - 19,962,567 19,962,567 -
Accrued interest receivable - 7,718 7,718 -
Total current assets 92,387,030 207,814,983 300,202,013 2,278,273
Non-current assets:
Investments - 14,022,175 14,022,175 16,689,029
Succeeding year taxes receivable 32,343,273 - 32,343,273 -
Long-term loans receivable 3,022 - 3,022 -
Long-term special assessments receivable 1,222,827 - 1,222,827 -
Other assets - 9,139,855 9,139,855 -
Non-depreciable assets 44,910,578 48,039,855 92,950,433 -
Depreciable assets, net of accumulated
depreciation 162,733,825 428,284,006 591,017,831 -
Restricted non-current assets:
Long-term investments - 382,902,965 382,902,965 -
Total non-current assets 241,213,525 882,388,856 1,123,602,381 16,689,029
Total assets 333,600,555 1,090,203,839 1,423,804,394 18,967,302
DEFERRED OUTFLOWS OF RESOURCES
Deferred charge on refunding - 5,867,805 5,867,805 -
Deferred outflows related to OPEB 387,329 1,121,405 1,508,734 -
Deferred outflows related to pensions 9,595,697 18,410,143 28,005,840 -
Total deferred outflows of resources 9,983,026 25,399,353 35,382,379 -
Primar Government
City of Ames
Statement of Net Position (continued)
June 30, 2021
The notes to financial statements are an integral part of this statement.
25
Governmental Business-Type Component
Activities Activities Total Unit
LIABILITIES
Current liabilities:
Accounts payable 5,389,824 16,209,258 21,599,082 403,067
Accrued payroll 273,916 6,661,116 6,935,032 -
Accrued compensated absences 132,227 636,306 768,533 -
Accrued interest payable 169,587 302,955 472,542 -
Retainage payable 689,260 2,804,632 3,493,892 -
Customer deposits 613,266 907,319 1,520,585 -
Intergovernmental payable 965,448 209,627 1,175,075 -
Claims payable 918,335 1,826,136 2,744,471 -
Loans payable - 3,284,099 3,284,099 -
Accrued Other - 3,276,335 3,276,335
Bonds payable, net 8,390,826 7,783,529 16,174,355 -
Unearned revenue 7,128,812 1,601,947 8,730,759 -
Accrued landfill post-closure costs - 16,150 16,150 -
Total current liabilities 24,671,501 45,519,409 70,190,910 403,067
Non-current liabilities:
Accrued compensated absences 2,374,706 8,156,060 10,530,766 -
Accrued other post-employment benefits 1,431,936 5,591,405 7,023,341 -
Net pension liability 33,260,264 72,302,697 105,562,961 -
Annuities payable - - - 200,620
Loans payable - 54,542,182 54,542,182 -
Bonds payable, net 56,539,612 104,565,414 161,105,026 -
Accrued landfill post-closure costs - 71,324 71,324 -
Total non-current liabilities 93,606,518 245,229,082 338,835,600 200,620
Total liabilities 118,278,019 290,748,491 409,026,510 603,687
DEFERRED INFLOWS OF RESOURCES
Succeeding year property taxes 32,343,273 - 32,343,273 -
Deferred inflows related to OPEB 195,638 793,398 989,036 -
Deferred inflows related to pensions 641,597 2,095,041 2,736,638 -
Total deferred inflows of resources 33,180,508 2,888,439 36,068,947 -
NET POSITION
Net investment in capital assets 163,993,058 331,818,082 495,811,140 -
Restricted:
Expendable for:
Debt service 1,817,958 21,349,489 23,167,447 -
Capital projects 11,685,701 - 11,685,701 -
Public safety 334,805 - 334,805 -
Employee benefits 255,273 - 255,273 -
Library services 480,209 - 480,209 -
Aquatic center 196,713 - 196,713 -
Community welfare 4,820 - 4,820 -
Housing services 813,052 - 813,052 -
Economic development 1,433,603 - 1,433,603 -
Community betterment 7,457,734 - 7,457,734 -
Mary Greeley Medical Center - - - 10,772,807
Non-expendable for:
Perpetual care 1,038,041 - 1,038,041 -
Aquatic center 1,000,000 - 1,000,000 -
Bliss Cancer Endowment Fund - - - 253,390
Unrestricted 1,614,087 468,798,691 470,412,778 7,337,418
Total net position 192,125,054$ 821,966,262$ 1,014,091,316$ 18,363,615$
Primary Government
City of Ames
Statement of Activities
For the Year Ended June 30, 2021
The notes to financial statements are an integral part of this statement.
26
Operatin Capital
Char es for Grants and Grants and Governmental Business-t pe Component
Functions / Pro rams:Expenses Services Contributions Contributions Activities Activities Total Unit
Primar overnment:
Governmental activities:
General government 3,722,100$ 65,793$ 1,621,237$ -$ (2,035,070)$ -$ (2,035,070)$ -$
Public safety 21,464,000 3,306,460 248,987 - (17,908,553) - (17,908,553) -
Public works 11,484,497 310,887 8,953,752 10,169,954 7,950,096 - 7,950,096 -
Health and social services 1,387,924 - 25,377 - (1,362,547) - (1,362,547) -
Culture and recreation 12,452,132 1,497,606 572,043 - (10,382,483) - (10,382,483) -
Community and economic development 6,381,948 17,728 1,531,030 - (4,833,190) - (4,833,190) -
Interest 1,161,207 - - - (1,161,207) - (1,161,207) -
Total governmental activities 58,053,808 5,198,474 12,952,426 10,169,954 (29,732,954) (29,732,954) -
Business-type activities:
Mary Greeley Medical Center 208,743,252 210,825,315 - 312,302 - 2,394,365 2,394,365 -
Electric 59,123,227 64,127,039 296,179 - - 5,299,991 5,299,991 -
Sewer 6,933,018 8,775,009 - 931,353 - 2,773,344 2,773,344 -
Water 10,563,721 12,824,209 6,671,629 411,589 - 9,343,706 9,343,706 -
Parking 842,179 677,293 - - - (164,886) (164,886) -
Transit 13,624,865 6,552,915 7,692,286 1,906,635 - 2,526,971 2,526,971 -
Stormwater 662,387 1,484,479 650,105 - - 1,472,197 1,472,197 -
Ice arena 557,566 382,917 7,000 20,000 - (147,649) (147,649) -
Golf course 253,985 232,826 - - - (21,159) (21,159) -
Resource recovery 4,709,977 3,645,649 312,499 - - (751,829) (751,829) -
Total business-type activities 306,014,177 309,527,651 15,629,698 3,581,879 - 22,725,051 22,725,051 -
Total primary government 364,067,985$ 314,726,125$ 28,582,124$ 13,751,833$ (29,732,954) 22,725,051 (7,007,903) -
Component unit:
Mary Greeley Medical Center Foundatio 1,978,334$ -$ 1,921,009$ -$ (57,325)
General revenues:
Property taxes 34,742,024 - 34,742,024 -
Sales taxes 10,351,681 - 10,351,681 -
Hotel/motel taxes 1,552,850 - 1,552,850 -
Unrestricted grants and contributions 21,126 - 21,126 -
Investment income 436,298 79,779,629 80,215,927 4,187,151
Other income 595,001 3,786,658 4,381,659 -
(Loss) on disposal of capital assets (105,678) (285,055) (390,733) -
Transfers (1,036,017) 1,036,017 - -
Total general revenues and transfers 46,557,285 84,317,249 130,874,534 4,187,151
Change in net position 16,824,331 107,042,300 123,866,631 4,129,826
Net position, beginning 175,300,723 714,923,962 890,224,685 14,233,789
Net position, ending 192,125,054$ 821,966,262$ 1,014,091,316$ 18,363,615$
Primar Government
Pro ram Revenues Net (Expense) Revenue and Chan es in Net Position
City of Ames
Balance Sheet
Governmental Funds
June 30, 2021
The notes to financial statements are an integral part of this statement.
27
Total Total
Capital Debt Nonmajor Governmental
General Projects Service Funds Funds
ASSETS
Cash and cash equivalents 5,926,319$ 3,768,138$ 441,819$ 12,560,514$ 22,696,790$
Investments 7,593,945$ 20,513,840 569,164 18,290,860 46,967,809
Taxes receivable 101,270 - 50,663 11,566 163,499
Special assessments receivable - 239,284 - - 239,284
Accrued interest receivable 127,842 50,250 2,664 12,780 193,536
Accounts receivable, net 337,993 - - 7,610 345,603
Intergovernmental receivable 662,524 5,661,255 33,011 2,011,812 8,368,602
Loans receivable - - - 868 868
Due from other funds 4,179,856 123,762 548,778 1,927,067 6,779,463
Inventories 10,830 - - 54,053 64,883
Property held for resale - - - 854,428 854,428
Prepaid items 187,770 - - 21,095 208,865
Succeeding year taxes receivable 20,024,911 - 9,984,746 2,333,616 32,343,273
Long-term loans receivable - - - 3,022 3,022
Long-term special assessments receivable - 1,222,827 - - 1,222,827
Total assets 39,153,260$ 31,579,356$ 11,630,845$ 38,089,291$ 120,452,752$
LIABILITIES
Accounts payable 584,471$ 2,874,476$ -$ 1,615,900$ 5,074,847$
Accrued payroll 139,112 16,578 - 99,582 255,272
Retainage payable 14,743 487,954 - 186,563 689,260
Customer deposits 34,686 - - 578,580 613,266
Intergovernmental payable 436,970 414,394 - 22,917 874,281
Due to other funds 2,249,301 537,579 435,882 4,124,610 7,347,372
Unearned revenue - - - 7,128,812 7,128,812
Total liabilities 3,459,283 4,330,981 435,882 13,756,964 21,983,110
DEFERRED INFLOWS OF RESOURCES
Unavailable revenue:
Property taxes 20,024,911 - 9,984,746 2,333,616 32,343,273
Special assessments - 1,462,111 - - 1,462,111
Charges for services 8,101 - - - 8,101
Licenses and permits 7,432 - - - 7,432
Grants - 5,561,256 - - 5,561,256
Refunds 63,064 - - - 63,064
Total deferred inflows of resources 20,103,508 7,023,367 9,984,746 2,333,616 39,445,237
FUND BALANCES
Non-spendable 198,600 - - 2,113,189 2,311,789
Restricted - 24,471,703 1,210,217 20,122,657 45,804,577
Committed - 1,049,547 - 1,227,172 2,276,719
Assigned 548,738 - - - 548,738
Unassigned 14,843,131 (5,296,242) - (1,464,307) 8,082,582
Total fund balances 15,590,469 20,225,008 1,210,217 21,998,711 59,024,405
Total liabilities, deferred inflows of
resources, and fund balances 39,153,260$ 31,579,356$ 11,630,845$ 38,089,291$ 120,452,752$
City of Ames
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position
June 30, 2021
The notes to financial statements are an integral part of this statement.
28
Amounts reported for governmental activities in the statement of net position (page 25-26) are different
because:
Fund balance - total governmental funds (page 27)59,024,405$
Capital assets used in governmental activities are not financial resources
and, therefore, are not reported in the funds.196,671,595
Revenues not collected within 60 days of the end of the fiscal year are
not available to pay for current period expenditures and, therefore, are
unavailable.
Special assessments 1,462,111
Other revenues 5,639,853
Pension-related deferred outflows of resources and deferred inflows of
resources are not due and payable in the current year and, therefore,
are not reported in the governmental funds.
Deferred outflows of resources 9,327,691
Deferred inflows of resources (616,944)
OPEB-related deferred outflows of resources and deferred inflows of
resources are not due and payable in the current year and, therefore,
are not reported in the governmental funds.
Deferred outflows of resources 354,661
Deferred inflows of resources (179,123)
Internal service funds are used by management to charge the costs of
fleet management, information services, risk management, and health
insurance to individual funds. The assets and liabilities of internal
service funds are split between the governmental and business-type
activities in the statement of net position.21,436,944
Long-term liabilities, including bonds payable, are not due and payable in
the current period and, therefore, are not reported in the funds.
General obligation bonds payable (59,990,697)
Interest payable on general obligation bonds (169,587)
Unamortized premiums on the issuance of general obligation bonds (4,939,741)
Accrued compensated absences (2,374,275)
Total other post-employment benefits payable (1,311,164)
Net pension liability (32,210,675)
Net position of governmental activities 192,125,054$
City of Ames
Statement of Revenues, Expenditures, and Changes in Fund Balances
Government Funds
For the Year Ended June 30, 2021
The notes to financial statements are an integral part of this statement.
29
Total Total
Capital Debt Nonmajor Governmental
General Projects Service Funds Funds
REVENUES
Taxes 20,207,060$ -$ 10,365,892$ 16,191,950$ 46,764,902$
Special assessments - 244,640 - - 244,640
Licenses and permits 1,146,818 - - - 1,146,818
Intergovernmental 2,071,839 6,606,427 37,801 10,846,798 19,562,865
Charges for services 4,043,819 - - 20,048 4,063,867
Fines and forfeitures 29,083 - - - 29,083
Investment income 188,949 93,068 6,911 20,437 309,365
Miscellaneous 147,397 207,346 - 240,320 595,063
Total revenues 27,834,965 7,151,481 10,410,604 27,319,553 72,716,603
EXPENDITURES
Current:
General government 3,011,229 107,931 14,774 271,661 3,405,595
Public safety 19,315,092 - - 198,144 19,513,236
Public works 1,129,956 - - 5,898,134 7,028,090
Health and social services 1,500 - - 1,386,567 1,388,067
Culture and recreation 8,056,407 - - 2,214,821 10,271,228
Community and economic development 951,362 - - 5,424,906 6,376,268
Debt service:
Principal - - 17,879,527 - 17,879,527
Interest and fiscal charges - - 2,263,676 - 2,263,676
Capital outlay - 19,729,760 - 2,232,184 21,961,944
Total expenditures 32,465,546 19,837,691 20,157,977 17,626,417 90,087,631
Excess (deficiency) of revenues
over (under) expenditures (4,630,581) (12,686,210) (9,747,373) 9,693,136 (17,371,028)
OTHER FINANCING SOURCES (USES)
Transfers in 10,862,976 1,772,085 959,413 95,592 13,690,066
Transfers out (4,942,496) (445,969) - (9,337,618) (14,726,083)
General obligation bonds issued - 9,500,000 - - 9,500,000
Premium on general obligation bonds - 1,249,757 - - 1,249,757
Refunding bonds issued - - 7,929,118 - 7,929,118
Premium on refunding bonds - - 861,282 - 861,282
Payment to refunded bond escrow agent - - - - -
Total other financing sources (uses) 5,920,480 12,075,873 9,749,813 (9,242,026) 18,504,140
Net change in fund balances 1,289,899 (610,337) 2,440 451,110 1,133,112
Fund balances, beginning 14,300,570 20,835,345 1,207,777 21,547,601 57,891,293
Fund balances, ending 15,590,469$ 20,225,008$ 1,210,217$ 21,998,711$ 59,024,405$
City of Ames
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Government Funds to the Statement of Activities
For the Year Ended June 30, 2021
The notes to financial statements are an integral part of this statement.
30
Amounts reported for governmental activities in the statement of activities (page 26) are different because:
Net changes in fund balances - total governmental funds (page 29)1,133,112$
Revenues in the statement of activities that do not provide current financial
resources are not reported as revenues in the funds.
Hotel/motel tax (118,347)
Special assessments (217,323)
Other revenues 2,786,403
Contributed capital assets do not provide current financial resources.773,307
Governmental funds report capital outlays as expenditures. However, in the
statement of activities, the cost of these assets is allocated over their estimated
useful lives and reported as depreciation expense.
Capital outlay 25,908,545
Disposals (29,572)
Depreciation expense (10,991,276)
The issuance of long-term debt (e.g., bonds, leases) provides current financial
resources to governmental funds, while the repayment of the principal of long-term
debt consumes the current financial resources of governmental funds. Neither
transaction, however, has any effect on net position. Also, governmental funds
report the effect of premiums, discounts, and similar items when debt is first
issued, whereas these amounts are amortized in the statement of activities.
This amount is the net effect of these differences in the treatment of long-term debt
and related items.
Current year premium on issuance of bonds (2,111,038)
Amortization of bond premiums 755,144
Amortization of deferred charges on refunding debt 17,287
Proceeds from issuance of bonds (17,429,118)
Principal payments 17,879,527
Interest payments (9,136)
The change in deferred outflows of resources and deferred inflows of resources is
not recorded in the governmental funds.3,337,969
Some expenses reported in the statement of activities do not require the use of current
financial resources and, therefore, are not reported as expenditures in governmental
funds.
Increase in accrued compensated absences (151,309)
Increase in accrued other post-employment benefits (25,265)
Increase in net pension liability (5,696,181)
The internal service funds are used by management to charge the costs of fleet
management, information services, risk management, and health insurance to
individual funds. The net revenue of certain activities of internal service funds
is reported with both governmental and business-type activities.1,011,602
Changes in net position of governmental activities 16,824,331$
City of Ames
Statement of Net Position
Proprietary Funds
June 30, 2021
The notes to financial statements are an integral part of this statement.
31
Governmental
Activities
Mary Greeley Other Internal
Medical Enterprise Service
Center Electric Sewer Water Funds Totals Funds
ASSETS
Current assets:
Cash and cash equivalents 27,927,260$ 4,231,801$ 5,010,117$ 7,720,256$ 8,173,397$ 53,062,831$ 10,225,814$
Investments - 32,972,251 6,888,005 10,958,073 11,249,153 62,067,482 14,037,050
Accrued interest receivable - 235,102 45,458 72,266 74,615 427,441 95,074
Accounts receivable, net 31,685,515 7,199,842 878,002 1,393,029 608,423 41,764,811 447,257
Due from other funds - 135,562 650,271 414,200 1,933,715 3,133,748 664,219
Intergovernmental receivable - 568,797 4,942 2,967 2,502,774 3,079,480 63,110
Inventories 4,667,708 3,801,405 - 293,432 369,089 9,131,634 148,077
Prepaid items 3,420,513 75,474 5,297 11,520 28,557 3,541,361 648,935
Restricted current assets:-
Cash and cash equivalents - 1,030,526 45,041 311,355 - 1,386,922 -
Investments 19,962,567 - - - - 19,962,567 -
Interest receivable 7,718 - - - - 7,718 -
Total current assets 87,671,281 50,250,760 13,527,133 21,177,098 24,939,723 197,565,995 26,329,536
Non-current assets:
Investments - 14,022,175 - - - 14,022,175 -
Other assets 9,134,511 - - - - 9,134,511 -
Capital assets:-
Land 4,470,719 2,223,783 3,840,600 1,647,985 2,410,197 14,593,284 -
Land improvements 1,448,185 - - - 6,833,844 8,282,029 192,433
Plant and distribution systems - 225,519,707 97,813,870 125,362,519 - 448,696,096 -
Buildings 249,568,135 - - - 39,825,341 289,393,476 884,494
Equipment 131,750,130 - - - 39,681,239 171,431,369 22,093,261
Construction in progress 12,683,302 9,055,416 3,350,182 2,402,893 1,424,133 28,915,926 -
Less accumulated depreciation (215,416,515) (135,345,653) (57,996,610) (25,676,283) (50,553,258) (484,988,319) (12,197,247)
Restricted non-current assets:-
Investments 382,902,965 - - - - 382,902,965 -
Total non-current assets 576,541,432 115,475,428 47,008,042 103,737,114 39,621,496 882,383,512 10,972,941
Total assets 664,212,713 165,726,188 60,535,175 124,914,212 64,561,219 1,079,949,507 37,302,477
DEFERRED OUTFLOWS OF RESOURCES
Deferred charge on refunding 5,867,805 - - - - 5,867,805 -
Deferred outflows related to OPEB 818,825 129,462 35,385 40,505 96,594 1,120,771 33,302
Deferred outflows related to pensions 15,331,617 758,722 193,320 263,999 1,854,502 18,402,160 275,989
22,018,247 888,184 228,705 304,504 1,951,096 25,390,736 309,291
Business-Type Activities
City of Ames
Statement of Net Position (continued)
Proprietary Funds
June 30, 2021
The notes to financial statements are an integral part of this statement.
32
Governmental
Activities
Mary Greeley Other Internal
Medical Enterprise Service
Center Electric Sewer Water Funds Totals Funds
LIABILITIES
Current liabilities:
Accounts payable 8,702,988 5,926,858 450,474 695,518 364,014 16,139,852 384,383
Accrued payroll 6,296,121 128,319 10,420 26,649 199,607 6,661,116 18,644
Accrued compensated absences 547,697 36,678 7,308 11,450 32,809 635,942 7,482
Due to other funds - 633,023 1,032,323 500,488 933,964 3,099,798 130,260
Claims payable 646,080 - - - - 646,080 2,098,391
Retainage payable 1,498,712 960,532 238,597 52,603 54,188 2,804,632 -
Customer deposits - 907,319 - - - 907,319 -
Accrued interest 136,904 41,048 26,837 96,792 1,374 302,955 -
Loans payable 114,099 - 434,000 2,736,000 - 3,284,099 -
Intergovernmental payable - 85,809 6,678 33,463 83,137 209,087 91,707
Accrued landfill post-closure costs - - - - 16,150 16,150 -
Accrued Other 3,276,335 - - - - 3,276,335 -
Bonds payable, net 6,307,621 876,998 337,433 110,622 150,855 7,783,529 -
Unearned revenue - - 1,438,165 155,161 8,621 1,601,947 -
Total current liabilities 27,526,557 9,596,584 3,982,235 4,418,746 1,844,719 47,368,841 2,730,867
Non-current liabilities:
Accrued compensated absences 6,642,436 622,253 117,143 192,944 577,050 8,151,826 129,907
Accrued other post-employment benefits 4,472,772 478,616 130,820 149,743 357,107 5,589,058 123,119
Net pension liability 59,959,009 2,926,851 878,628 938,045 7,516,109 72,218,642 1,133,644
Loans payable 209,182 - 7,056,000 47,277,000 - 54,542,182 -
Accrued landfill post-closure costs - - - - 71,324 71,324 -
Bonds payable, net 96,852,519 4,946,890 1,810,660 503,556 451,789 104,565,414 -
Total non-current liabilities 168,135,918 8,974,610 9,993,251 49,061,288 8,973,379 245,138,446 1,386,670
Total liabilities 195,662,475 18,571,194 13,975,486 53,480,034 10,818,098 292,507,287 4,117,537
DEFERRED INFLOWS OF RESOURCES
Deferred inflows related to OPEB 640,548 65,398 17,873 20,453 48,813 793,085 16,828
Deferred inflows related to pensions 1,777,332 77,213 22,417 26,830 189,923 2,093,715 25,979
2,417,880 142,611 40,290 47,283 238,736 2,886,800 42,807
NET POSITION
Net investment in capital assets 105,707,594 95,629,365 37,881,678 53,580,593 39,018,852 331,818,082 10,972,941
Restricted for debt service 19,962,567 1,030,526 45,041 311,355 - 21,349,489 -
Unrestricted 362,480,444 51,240,676 8,821,385 17,799,451 16,436,629 456,778,585 22,478,483
Total net position 488,150,605$ 147,900,567$ 46,748,104$ 71,691,399$ 55,455,481$ 809,946,156 33,451,424$
Adjustment to report the cumulative internal balance for the net effect of the activity between the internal
service funds and the enterprise funds over time 12,020,106
Net position of business-type activities 821,966,262$
Business-Type Activities
City of Ames
Statement of Revenues, Expenses, and Changes in Net Position
Proprietary Funds
For the Year Ended June 30, 2021
The notes to financial statements are an integral part of this statement.
33
Governmental
Activities
Mary Greeley Other Internal
Medical Enterprise Service
Center Electric Sewer Water Funds Totals Funds
Operating revenues:
Charges for services 210,825,315$ 64,127,039$ 8,775,009$ 12,824,209$ 12,976,079$ 309,527,651$ 21,393,059$
Operating expenses:
Cost of goods and services 145,049,054 52,778,967 4,839,831 6,574,647 15,127,250 224,369,749 18,151,948
Administration 38,808,063 1,283,744 376,395 428,375 2,221,840 43,118,417 -
Depreciation 16,585,885 5,253,849 1,625,114 2,477,126 3,489,750 29,431,724 1,558,050
Total operating expenses 200,443,002 59,316,560 6,841,340 9,480,148 20,838,840 296,919,890 19,709,998
Operating income (loss)10,382,313 4,810,479 1,933,669 3,344,061 (7,862,761) 12,607,761 1,683,061
Non-operating revenues (expenses):
Intergovernmental - 88,808 - 6,637,911 8,323,036 15,049,755 -
Reimbursements - 207,371 - 33,718 338,854 579,943 -
Investment income 79,292,697 203,702 66,750 103,933 112,547 79,779,629 126,933
Interest expense (4,177,822) (142,101) (161,501) (1,162,240) (15,589) (5,659,253) -
Gain (loss) on disposal of capital assets (4,122,428) (5,320) - - (285,055) (4,412,803) (105,678)
Miscellaneous 3,287,278 122,512 199,334 80,572 96,962 3,786,658 -
Total non-operating revenues (expenses) 74,279,725 474,972 104,583 5,693,894 8,570,755 89,123,929 21,255
Income (loss) before capital
contributions and transfers 84,662,038 5,285,451 2,038,252 9,037,955 707,994 101,731,690 1,704,316
Capital contributions 312,302 - 931,353 411,589 1,926,635 3,581,879 -
Transfers in - - - - 3,598,041 3,598,041 -
Transfers out - (2,188,899) (373,125) - - (2,562,024) -
Change in net position 84,974,340 3,096,552 2,596,480 9,449,544 6,232,670 106,349,586 1,704,316
Net position, beginning 403,176,265 144,804,015 44,151,624 62,241,855 49,222,811 31,747,108
Net position, ending 488,150,605$ 147,900,567$ 46,748,104$ 71,691,399$ 55,455,481$ 33,451,424$
Adjustment for the net effect of the current year activity between the internal service
funds and the enterprise funds 692,714
Change in net position of business-type activities 107,042,300$
Business-Type Activities
City of Ames
Statement of Cash Flows
Proprietary Funds
For the Year Ended June 30, 2021
The notes to financial statements are an integral part of this statement.
34
Governmental
Activities
Mary Greeley Other Internal
Medical Enterprise Service
Center Electric Sewer Water Funds Totals Funds
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers 209,119,611$ 64,319,426$ 8,199,920$ 11,986,747$ 12,254,246$ 305,879,950$ 20,995,008$
Payments to suppliers (105,514,996) (38,576,163) (635,049) (2,366,772) (4,116,586) (151,209,566) (15,337,742)
Payments to employees (95,035,440) (10,470,660) (2,011,184) (3,350,339) (10,842,596) (121,710,219) (2,351,857)
Payments to other funds for services provided - (2,434,355) (1,550,003) (795,545) (1,298,102) (6,078,005) (2,014,750)
Net cash provided by (used for) operating activities 8,569,175 12,838,248 4,003,684 5,474,091 (4,003,038) 26,882,160 1,290,659
CASH FLOW FROM NON-CAPITAL FINANCING
ACTIVITIES
Operating grants - 88,808 - 39,290 8,323,036 8,451,134 -
Reimbursements - 207,371 - 33,718 338,854 579,943 -
Miscellaneous - 122,512 199,334 80,572 96,962 499,380 -
Proceeds from sale of non-capital assets 3,287,278 - - - - 3,287,278 -
Transfers in - - - - 3,598,041 3,598,041 -
Transfers out - (2,188,899) (373,125) - - (2,562,024) -
Net cash provided by (used for) non-capital
financing activities 3,287,278 (1,770,208) (173,791) 153,580 12,356,893 13,853,752 -
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Acquisition and construction of capital assets (19,034,800) (10,565,073) (5,317,078) (1,443,206) (3,032,146) (39,392,303) (2,443,424)
Proceeds from the sale of capital assets 101,685 - - - 7,975 109,660 -
Proceeds from the issuance of bonds - - 217,156 218,726 - 435,882 -
Principal paid on capital debt (5,639,098) (772,400) (550,882) (352,191) (145,000) (7,459,571) -
Interest paid on capital debt (3,494,356) (214,917) (82,058) (26,683) (16,488) (3,834,502) -
Principal paid on notes payable - - - - - - -
Interest paid on notes payable - - - - - - -
Proceeds from loans - - 2,360,899 93,602 - 2,454,501 -
Principal paid on loans - - (410,827) (2,686,718) - (3,097,545) -
Interest paid on loans - - (112,402) (1,162,984) - (1,275,386) -
Capital contributions 312,302 - 678,306 168,065 1,926,635 3,085,308 -
Net cash used for capital and related financing activities (27,754,267) (11,552,390) (3,216,886) (5,191,389) (1,259,024) (48,973,956) (2,443,424)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of investments (85,417,429) (25,860,281) (4,395,166) (6,992,239) (7,177,975) (129,843,090) (8,956,903)
Proceeds from sale of investments 52,856,587 26,457,295 2,791,097 4,693,381 1,689,295 88,487,655 6,832,181
Other assets 266,885 - 266,885
Interest on investments 16,959,939 990,546 56,755 89,770 76,640 18,173,650 110,466
Net cash provided by (used for) investing activities (15,334,018) 1,587,560 (1,547,314) (2,209,088) (5,412,040) (22,914,900) (2,014,256)
Net increase (decrease) in cash and cash equivalents (31,231,832) 1,103,210 (934,307) (1,772,806) 1,682,791 (31,152,944) (3,167,021)
Cash and cash equivalents, beginning 59,159,092 3,128,341 5,944,898 9,451,992 6,490,606 84,174,929 13,392,835
Cash and cash equivalents, ending 27,927,260 4,231,551 5,010,591 7,679,186 8,173,397 53,021,985 10,225,814
Plus: beginning amount reported in restricted assets - 1,030,776 44,567 352,425 - 1,427,768 -
Less: ending amount reported in restricted assets - 1,030,526 45,041 311,355 - 1,386,922 -
Cash and cash equivalents, ending - statement of net position 27,927,260$ 4,231,801$ 5,010,117$ 7,720,256$ 8,173,397$ 53,062,831$ 10,225,814$
Business-Type Activities
City of Ames
Statement of Cash Flows (continued)
Proprietary Funds
For the Year Ended June 30, 2021
The notes to financial statements are an integral part of this statement.
35
Governmental
Activities
Mary Greeley Other Internal
Medical Enterprise Service
Center Electric Sewer Water Funds Totals Funds
Reconciliation of operating income (loss) to net
cash provided by (used for) operating activities:
Operating income (loss)10,382,313$ 4,810,479$ 1,933,669$ 3,344,061$ (7,862,761)$ 12,607,761$ 1,683,061$
Adjustments to reconcile operating income (loss) to net
cash provided by operating activities:
Depreciation expense 16,585,885 5,253,849 1,625,114 2,477,126 3,489,750 29,431,724 1,558,050
(Increase) decrease in accounts receivable (1,705,704) 402,498 67,265 82,727 2,481,622 1,328,408 (323,557)
(Increase) decrease in due from other funds - 185,435 (533,804) (270,770) (1,788,458) (2,407,597) (47,279)
(Increase) decrease in intergovernmental receivable - (373,004) (4,942) (2,477) (1,407,047) (1,787,470) (17,745)
(Increase) decrease in inventories (563,557) (909,319) - 181,904 (18,748) (1,309,720) (71,995)
(Increase) decrease in prepaid items 340,869 (191) (2,616) (399) 2,032 339,695 (433,891)
(Increase) decrease in deferred outflows of resources (3,324,231) (59,928) 19,060 (50,220) (77,043) (3,492,362) (5,280)
Increase (decrease) in accounts payable 554,881 2,773,313 234,294 132,156 88,205 3,782,849 113,403
Increase (decrease) in accrued payroll 498,693 (10,638) 5,500 (1,636) 10,655 502,574 4,484
Increase (decrease) in accrued compensated absences 752,869 (23,427) 9,763 (15,678) 26,714 750,241 19,616
Increase (decrease) in due to other funds - 146,548 689,094 205,403 538,511 1,579,556 (1,198,025)
Increase (decrease) in claims payable 34,003 - - - - 34,003 8,105
Increase (decrease) in retainage payable 506,065 416,059 38,155 (87,228) 34,475 907,526 -
Increase in customer deposits - (22,542) - - - (22,542) -
Increase in accrued interest on customer deposits - - - - - - -
Increase (decrease) in intergovernmental payable (21,688,891) (16,940) 1,172 3,829 21,564 (21,679,266) (54,003)
Decrease in accrued landfill post-closure costs - - - - (29) (29) -
Increase (decrease) in unearned revenue - - (103,608) (646,942) 25 (750,525) (9,470)
Increase (decrease) in post-employment benefits 30,855 9,223 2,521 2,885 6,882 52,366 2,373
Increase (decrease) in pension liability 12,464,646 592,078 125,893 208,355 1,136,046 14,527,018 173,383
Increase in deferred inflows of resources (6,299,520) (335,245) (102,846) (89,005) (685,433) (7,512,049) (110,572)
Total adjustments (1,813,137) 8,027,769 2,070,015 2,130,030 3,859,723 14,274,400 (392,403)
Net cash provided by (used for) operating activities 8,569,175$ 12,838,248$ 4,003,684$ 5,474,091$ (4,003,038)$ 26,882,160$ 1,290,659$
Schedule of non-cash capital and related financing activities:
Capital asset contributions -$ -$ 253,047$ 243,524$ -$ 496,571$ -$
Forgiveness of debt -$ -$ -$ 6,598,621$ -$ -$ -$
Business-Type Activities
City of Ames
Notes to the Financial Statements
June 30, 2021
36
I. Summary of significant accounting policies
A. Description of government-wide financial statements
The government-wide financial statements (i.e., the statement of net position and the statement
of activities) report information on all of the activities of the primary government and its
component unit. Governmental activities, which normally are supported by taxes,
intergovernmental revenues, and other non-exchange transactions, are reported separately from
business-type activities, which rely to a significant extent on fees and charges to external
customers for support. Likewise, the primary government is reported separately from certain
legally separate component units for which the primary government is financially accountable.
B. Reporting entity
The City of Ames, Iowa (City) was incorporated in 1864 under the laws of the State of Iowa,
later amended in July 1975 under the Home Rule City Act. The City is a municipal corporation
governed by an elected mayor and six-member governing council. The accompanying financial
statements present the government and its component units, for which the City is considered
financially accountable. Blended component units are, in substance, part of the primary
government's operations, even though they are legally separate entities. Thus, blended
component units are appropriately presented as funds of the primary government. Each
discretely presented component unit is reported in a separate column in the government-wide
financial statements to emphasize that it is legally separate from the government.
Blended component unit. The City is the sole owner of a non-profit, municipal hospital, Mary
Greeley Medical Center (hospital). A separately elected board of trustees governs the hospital's
daily operations. The powers of the trustees are established by City ordinance, which limits both
the separate legal standing and fiscal independence of the hospital. The hospital is reported as
a blended component unit (an enterprise fund) under Governmental Accounting Standards
Board (GASB) Statement No. 80, Blending Requirements for Certain Component Units.
Financial statements for the hospital are available at Mary Greeley Medical Center, 1111 Duff
Avenue, Ames, Iowa, 50010.
Discretely presented component unit. The Mary Greeley Medical Center Foundation
(foundation) is a legally separate component unit of the hospital. A majority of resources, and
income thereon, which the foundation holds and invests, are restricted to the activities of the
hospital by the donors. The foundation’s financial statements are available at Mary Greeley
Medical Center, 1111 Duff Avenue, Ames, Iowa, 50010.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
37
C. Basis of presentation - government-wide financial statements
While separate government-wide and fund financial statements are presented, they are
interrelated. The governmental activities column incorporates data from governmental funds
and certain internal service funds, while business-type activities incorporate data from the
government's enterprise funds and the remaining portion of the internal service funds. Separate
financial statements are provided for governmental funds and proprietary funds.
As discussed earlier, the City has one discretely presented component unit. While it is not
considered a major component unit, it is nevertheless shown in a separate column in the
government-wide financial statements.
Generally, the effect of inter-fund activity has been eliminated from the government-wide
financial statements. Exceptions to this general rule are payments in lieu of taxes where the
amounts are reasonably equivalent in value to the inter-fund services provided and other charges
between the business-type functions and various other functions of the City. Elimination of
these charges would distort the direct costs and program revenues reported for the various
functions concerned.
D. Basis of presentation - fund financial statements
The fund financial statements provide information about the government's funds. Separate
statements for each fund category – governmental and proprietary are presented. The emphasis
of fund financial statements is on major governmental and enterprise funds, each displayed in
a separate column. All remaining governmental and enterprise funds are aggregated and
reported as non-major funds. Major individual governmental and enterprise funds are reported
as separate columns in the fund financial statements.
The City reports the following major governmental funds:
The General Fund, the City's primary operating fund, accounts for all financial resources of
the general government, except those accounted for in another fund.
The Capital Projects Fund accounts for the acquisition and construction of the City's capital
facilities, other than those financed by proprietary funds.
The Debt Service Fund is used to account for the accumulation of resources that are
restricted, committed, or assigned for the payment of principal and interest on long-term
obligations of governmental funds.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
D. Basis of presentation – fund financial statements (continued)
38
The City reports the following major enterprise funds:
The Mary Greeley Medical Center Fund accounts for the operation of a municipally owned,
full-service medical care hospital.
The Electric Fund accounts for the operation of a municipally owned electric plant, which
generates and distributes electrical power to residents of the City and some contiguous areas.
The Sewer Fund accounts for the activities related to the operation of a sanitary distribution
system and the sewer treatment plant.
The Water Fund accounts for the operation of the City-owned water plant, which provides
water services to residents of the City and some contiguous areas.
Additionally, the City reports the following fund types:
Internal service funds account for the fleet services, information services, risk management,
and health insurance for City employees. These services are provided to other departments
and agencies of the City on a cost-reimbursement basis.
During the course of operations, the government has activity between funds for various
purposes. Any residual balances outstanding at year-end are reported as due from/to other funds.
While these balances are reported in the fund financial statements, certain eliminations are made
in the preparation of the government-wide financial statements. Balances between the funds
included in governmental activities (i.e., the governmental and some internal service funds) are
eliminated so that only the net amount is included as internal balances in the governmental
activities column. Similarly, balances between the funds included in business-type activities
(i.e., the enterprise funds and some internal service funds) are eliminated so that only the net
amount is included as internal balances in the business-type activities column.
Further, certain activity occurs during the year involving transfers of resources between funds.
In the fund financial statements, these amounts are reported at gross amounts as transfers in/out.
While reported in the fund financial statements, certain eliminations are made in the preparation
of the government-wide financial statements. Transfers between the funds included in
governmental activities are eliminated so that only the net amount is included as a transfer in
the governmental activities column. Similarly, balances between the funds included in business-
type activities are eliminated so that only the net amount is included as a transfer in the business-
type activities column.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
39
E. Measurement focus and basis of accounting
The accounting and financial reporting treatment is determined by the applicable measurement
focus and basis of accounting. Measurement focus indicates the type of resources being
measured such as current financial resources or economic resources. The basis of accounting
indicates the timing of transactions or events for recognition in the financial statements.
The government-wide and proprietary financial statements are reported using the economic
resources measurement focus and the accrual basis of accounting. Revenues are recorded when
earned and expenses are recorded when a liability is incurred, regardless of the timing of related
cash flows. Property taxes are recognized as revenues in the year for which they are levied.
Grants and similar items are recognized as revenue as soon as all eligibility requirements
imposed by the provider have been met.
The governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as
soon as they are both measurable and available. Revenues are considered available when they
are collectible within the current period or soon enough thereafter to pay liabilities of the current
period. For this purpose, the City considers revenues available if they are collected within 60
days of the end of the current fiscal period. Expenditures generally are recorded when a liability
is incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences, and claims and judgments, are recorded only
when payment is due. General capital asset acquisitions are reported as expenditures in
governmental funds. Issuance of long-term debt and acquisitions under capital leases are
reported as other financing sources.
Property taxes, sales taxes, franchise taxes, licenses, and interest associated with the current
fiscal period are all considered to be susceptible to accrual and so have been recognized as
revenues of the current fiscal period. Only the portion of special assessments receivable within
the current fiscal period is considered revenue of the current fiscal period. Entitlements are
recorded as revenues when all eligibility requirements are met, including any time requirements,
and the amount is received during the period or within the availability period for this revenue
source (within 60 days of year-end). Expenditure-driven grants are recognized as revenue when
the qualifying expenditures have been incurred, all other eligibility requirements have been met,
and the amount is received during the period or within the availability period for this revenue
source (within 60 days of year-end). All other revenue items are considered measurable and
available only when cash is received by the government.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
40
F. Budgetary information
1. Budgetary basis of accounting
State law mandates that annual budgets for funds other than internal service funds be certified
to the County Auditor no later than March 31 preceding the fiscal year beginning July 1.
The review and adoption of an annual budget is handled in accordance with state laws, as
there is no City ordinance governing the budget process. Preliminary review of all operating
budget requests is conducted by the City Manager at a City government function level. A
five-year capital improvements plan is prepared annually, and the first-year portion of the
plan is considered as the capital improvements projects budget for the annual budget. The
City Manager's budget, considered as a plan of financial operation along with proposed
sources of revenues, is presented to the City Council at least six weeks prior to certification.
The Council holds hearings with the City Manager, Budget Officer, department heads, and
boards and commissions, as well as the public prior to adopting the budget.
Amendments to the budget are considered three times per year, only if revenue sources are
available (i.e., unanticipated revenues or budget surpluses). There can be no additional levy
of property taxes. The actual amendment process, as prescribed by state law, is identical to
the procedures followed for the original budget, including certification. The budgeted
amounts presented in the required supplementary information reflect the original and the
revised budget.
Budgets are monitored throughout the fiscal year by function, especially by major
classifications such as personnel, capital, contractual, and commodities expenditures. Special
revenue funds are budgeted at the aggregate fund level. Monthly reports are prepared by
function, and major deviations by classification within a function must be approved by the
City Manager. The legal level of control (the level on which expenditures may not legally
exceed appropriations) is the function level for all budgeted funds in total. The budgetary
comparison and related disclosures are reported as required supplementary information.
The City prepares its budget on a basis consistent with accounting principles generally
accepted in the United States of America, except that the enterprise funds do not budget
depreciation expense and do budget for debt service expenditures and capital outlay. Internal
service funds are not budgeted.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
F. Budgetary information (continued)
1. Budgetary basis of accounting (continued)
41
Appropriations in all budgeted funds lapse at the end of the fiscal year, even if they have
related encumbrances. Encumbrances are commitments related to unperformed (executory)
contracts for goods or services (i.e., purchase orders, contracts, and commitments).
Encumbrance accounting is utilized to the extent necessary to ensure effective budgetary
control and accountability and to facilitate effective cash planning and control. While all
appropriations and encumbrances lapse at year-end, valid outstanding encumbrances roll
forward and become part of the subsequent year's budget.
2. Excess of expenditures over appropriations
At June 30, 2021, debt service expenditures exceeded appropriations by $15,624 due to a
large bond refunding, saving the City approximately $600,000 in interest over the life, but
increasing related issuance fees by approximately $15,000 in the short term.
G. Assets, liabilities, deferred outflows/inflows of resources, and net position/fund
balance
1. Cash and cash equivalents
The City's cash and cash equivalents are considered to be cash on hand, demand deposits,
and short-term investments with original maturities of three months or less from the date of
acquisition.
2. Investments
Investments of the City are reported at fair value (generally based on quoted market prices).
3. Inventories and prepaid items
Inventories are maintained on a perpetual basis. Materials, supplies, medical supplies, and
drugs are priced at an average cost. The cost of such inventories is recorded as
expenditures/expenses when consumed rather than when purchased. Real estate held for
resale is priced at cost.
Certain payments to vendors reflect costs applicable to future accounting periods and show
as prepaid items in both the government-wide and fund financial statements. The cost of
prepaid items is recorded as expenditures/expenses when consumed rather than when
purchased.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
G. Assets, liabilities, deferred outflows/inflows of resources, and net position/fund
balance (continued)
42
4. Capital assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g. roads,
traffic signals, bridges, and similar items), are reported in the applicable governmental or
business-type activities columns in the government-wide financial statements. The City
defines capital assets as assets with an initial, individual cost of more than $5,000 and an
estimated useful life in excess of one year.
In the case of the initial capitalization of general infrastructure assets (i.e., those reported by
governmental activities), the City chose to include all such items regardless of their
acquisition date or amount. The City was able to estimate the historical cost for the initial
reporting of these assets through back trending (i.e., estimating the current replacement cost
of the infrastructure to be capitalized and using an appropriate price-level index to deflate
the cost to the acquisition year or estimated acquisition year). As the City constructs or
acquires additional capital assets each period, including infrastructure assets, they are
capitalized and reported at historical cost. The reported value excludes normal maintenance
and repairs, which are essentially amounts spent in relation to capital assets that do not
increase the capacity or efficiency of the item or increase its estimated useful life. Donated
capital assets are recorded at acquisition value, which is the price that would have been paid
to acquire a capital asset with equivalent service potential.
Land, public art, and construction in progress are not depreciated. The other property, plant,
equipment, and infrastructure of the City are depreciated using the straight-line method over
the following estimated useful lives:
Capital Asset Class Life in Years
Buildings 25-45
Improvements 20-40
Machinery and Equipment 3-50
General Infrastructure 15-50
Plant and Distribution System 25-50
5. Deferred outflows/inflows of resources
In addition to assets, the statement of financial position will sometimes report a separate
section for deferred outflows of resources. This separate financial statement element,
deferred outflows of resources, represents a consumption of net position applicable to a
future period(s) and is not recognized as an outflow of resources (expense/expenditure) until
then. The City reports deferred outflows of resources for unrecognized items not yet charged
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
G. Assets, liabilities, deferred outflows/inflows of resources, and net position/fund
balance (continued)
5. Deferred outflows/inflows of resources (continued)
43
to pension and OPEB expense and pension contributions from the employer after the
measurement date but before the end of the employer's reporting period. The City also reports
deferred charges on refunding in this category, which results from the difference in the
carrying value of refunded debt and its reacquisition price. This amount is deferred and
amortized over the shorter of the life of the refunded or refunding debt.
In addition to liabilities, the statement of financial position will sometimes report a separate
section for deferred inflows of resources. This separate financial statement element, deferred
inflows of resources, represents an acquisition of net position applicable to a future period(s)
and is recognized as an inflow of resources (revenue) until that time. The governmental funds
report unavailable revenues from six sources: property taxes, special assessments,
hotel/motel taxes, charges for services, grants, and refunds. The government-wide statement
of net position reports unavailable revenues from property taxes, changes resulting from
assumptions made in the actuarial valuations for pensions and OPEB. These amounts are
recognized as an inflow of resources in the period that the amounts become available.
6. Pensions
For purposes of measuring the net pension liability, deferred outflows of resources and
deferred inflows of resources related to pensions, and pension expense, information about
the fiduciary net position of the Iowa Public Employees' Retirement System (IPERS) and
Municipal Fire and Police Retirement System of Iowa (MFPRSI) and additions to/deductions
from IPERS's/MFPRSI's fiduciary net position have been determined on the same basis as
they are reported by IPERS/MFPRSI. For this purpose, benefit payments (including refunds
of employee contributions) are recognized when due and payable in accordance with the
benefit terms. Investments are reported at fair value. The net pension liability attributable to
the governmental activities will be paid primarily by the General Fund.
7. Total other post-employment benefits (OPEB) liability
For purposes of measuring total OPEB liability, deferred outflows of resources and deferred
inflows of resources related to OPEB, and OPEB expense, information has been determined
based on the City's actuarial reports. For this purpose, benefit payments are recognized when
due and payable in accordance with the benefit terms. The total OPEB liability attributable
to the governmental activities will be paid primarily by the General Fund.
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
G. Assets, liabilities, deferred outflows/inflows or resources, and net position/fund
balance (continued)
44
8. Net position flow assumption
Sometimes the City will fund outlays for a particular purpose from both restricted (e.g.,
restricted bond or grant proceeds) and unrestricted resources. In order to calculate the
amounts to report as restricted and unrestricted net position in the government-wide and
proprietary fund financial statements, a flow assumption must be made about the order in
which the resources are applied. It is the City's policy to consider restricted net position to
have been depleted before unrestricted net position.
9. Fund balance flow assumptions
Sometimes the City will fund outlays for a particular purpose from both restricted and
unrestricted resources (the total of committed, assigned, and unassigned fund balance). In
order to calculate the amounts to report as restricted, committed, assigned, and unassigned
fund balance in the governmental fund financial statements, a flow assumption must be made
about the order in which the resources are applied. It is the City's policy to consider restricted
fund balance to have been depleted before using any of the components of unrestricted fund
balance. Further, when the components of unrestricted fund balance can be used for the same
purpose, committed fund balance is depleted first, followed by assigned fund balance.
Unassigned fund balance is applied last.
10. Fund balance policies
Fund balance of governmental funds is reported in various categories based on the nature of
any limitations requiring the use of resources for specific purposes. The City itself can
establish limitations on the use of resources through either a commitment (committed fund
balance) or an assignment (assigned fund balance).
The committed fund balance classification includes amounts that can be used only for the
specific purposes determined by a formal action of the City's highest level of decision-
making authority. The City Council is the highest level of decision-making authority for the
City that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund
balance. Once adopted, the limitation imposed by the ordinance remains in place until a
similar action is taken (the adoption of another ordinance) to remove or revise the limitation.
Amounts in the assigned fund balance classification are intended to be used by the City for
specific purposes but do not meet the criteria to be classified as committed. The City Council
has authorized the Finance Director to assign fund balance through the approval of the annual
budget. The City Council may also assign fund balance as it does when appropriating fund
balance to cover a gap between estimated revenue and appropriations in the subsequent year's
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
G. Assets, liabilities, deferred outflows/inflows or resources, and net position/fund
balance (continued)
10. Fund balance policies (continued)
45
appropriated budget. Unlike commitments, assignments generally only exist temporarily. In
other words, an additional action does not normally have to be taken for the removal of an
assignment. Conversely, as discussed above, an additional action is essential to either remove
or revise a commitment.
H. Revenues and expenditures/expenses
1. Program revenues
Amounts reported as program revenues include 1) charges to customers or applicants who
purchase, use, or directly benefit from goods, services, or privileges provided by a given
function or segment; and 2) grants and contributions (including special assessments) that are
restricted to meeting the operational or capital requirements of a particular function or
segment. All taxes, including those dedicated for specific purposes, and other internally
dedicated resources are reported as general revenues rather than program revenues.
2. Property taxes
Property taxes are attached as an enforceable lien on real property and are levied on July 1
prior to the fiscal year for which they are to be collected. The tax levy is divided into two
billings with one-half due September 30 and the other half due March 31.
3. Net patient service revenue
Net patient service revenue of the hospital is reported at the estimated net realizable amounts
from patients, third-party payers, and others for services rendered. Retroactive adjustments
under reimbursement agreements with third-party payers are accrued on an estimated basis
in the period the related services are rendered and adjusted in future periods as final
settlements are determined. Net patient service revenue is reported net of provision for bad
debts, which the hospital also refers to as uncompensated care.
4. Compensated absences
The City's policy permits employees to accumulate earned but unused vacation and
compensatory time benefits, which are eligible for payment upon separation from
government service. The liability for such leave is reported as incurred in the government-
wide and proprietary fund financial statements. A liability for those amounts is recorded in
the governmental funds only if the liability has matured because of employee resignations or
City of Ames
Notes to the Financial Statements
June 30, 2021
I. Summary of significant accounting policies (continued)
H. Revenues and expenditures/expenses (continued)
4. Compensated absences (continued)
46
retirements. The liability for compensated absences includes salary-related benefits, where
applicable.
Sick leave. Accumulated sick leave in excess of 720 hours may be paid out at 25% of the
accumulated hours upon retirement only.
5. Proprietary funds operating and non-operating revenues and expenses
Proprietary funds distinguish operating revenues and expenses from non-operating items.
Operating revenues and expenses generally result from providing services and producing and
delivering goods in connection with a proprietary fund's principal ongoing operations. The
principal operating revenues of the enterprise and internal service funds are charges to
customers for sales and services. Operating expenses for enterprise and internal service funds
include the cost of sales and services, administrative expenses, and depreciation on capital
assets. All revenues and expenses not meeting this definition are reported as non-operating
revenues and expenses.
II. Reconciliation of government-wide and fund financial statements
A. Explanation of certain differences between the governmental fund balance sheet and
the government-wide statement of net position
The governmental fund balance sheet includes a reconciliation between fund balance - total
governmental funds and net position of governmental activities as reported in the government-
wide statement of net position. One element of that reconciliation explains that, "Capital assets
used in governmental activities are not financial resources and, therefore, are not reported in the
funds." The details of this $196,671,595 are as follows:
Land 13,237,769$
Land improvements 1,384,118
Public art collection 611,826
Construction in progress 29,676,865
Buildings 37,930,407
Less: accumulated depreciation (11,912,636)
Equipment 9,826,275
Less: accumulated depreciation (6,700,324)
Infrastructure 278,223,543
Less: accumulated depreciation (155,606,248)
Net adjustment to increase f und balance - total governmental funds
to arrive at net position in governmental activities 196,671,595$
City of Ames
Notes to the Financial Statements
June 30, 2021
II. Reconciliation of government-wide and fund financial statements (continued)
A. Explanation of certain differences between the governmental fund balance
sheet and the government-wide statement of net position (continued)
47
Another element of that reconciliation explains, "Internal service funds are used by management
to charge the costs of fleet management, information services, risk management, and health
insurance to individual funds. The assets and liabilities of internal service funds are split
between the governmental and business-type activities in the statement of net position." The
details of this $21,436,944 are as follows:
B. Explanation of certain differences between the governmental fund statement of
revenues, expenditures, and changes in fund balances and the government-wide
statement of activities
The governmental fund statement of revenues, expenditures, and changes in fund balances
includes a reconciliation between net changes in fund balances - total governmental funds and
changes in net position of governmental activities as reported in the government-wide statement
of activities. One element of that reconciliation states that, "The internal service funds are used
by management to charge the costs of fleet management, information services, risk
management, and health insurance to individual funds. The net revenue of certain activities of
internal service funds is reported with both governmental and business-type activities." The
details of this $1,011,602 are as follows:
Net position of the internal service funds 33,451,424$
Less: Internal payable representing charges in excess of cost to
business-type activities - prior years (11,321,766)
Less: Internal payable representing charges in excess of cost to
business-type activities - current year (692,714)
21,436,944$
Change in net position of the internal service funds 1,704,316$
Less: gain from charges to business-type activities (692,714)
Net adjustment to decrease net changes in fund balances - total
governmental funds to arrive at changes in net position of
governmental activities 1,011,602$
City of Ames
Notes to the Financial Statements
June 30, 2021
48
III. Stewardship, compliance, and accountability
A. Violations of legal or contractual provisions
At June 30, 2021, debt service expenditures exceeded appropriations by $15,624 due to a
large bond refunding, saving the City approximately $600,000 in interest over the life, but
increasing related issuance fees by approximately $15,000 in the short term.
B. Deficit fund equity
At June 30, 2021, the Printing Services fund, a non-major internal service fund, had a deficit
fund balance of $2,724.
At June 30, 2021, the Federal Relief Funds fund, a non-major special revenue fund, had a deficit
fund balance of $1,464,307. Over $1.4 million dollars has been spent in relation to the August
2020 derecho. These expenditures are eligible for FEMA reimbursement, but revenue cannot
be recorded until the project worksheets are approved by FEMA.
IV. Detailed notes on all activities and funds
A. Cash deposits with financial institutions
Custodial credit risk - deposits. In the case of deposits, this is the risk that in the event of a bank
failure, the City's deposits may not be returned to it. The City does not have a deposit policy for
custodial credit risk. As of June 30, 2021, the City's deposits were entirely covered by federal
depository insurance or collateralized in accordance with Chapter 12c of the Code of Iowa. This
chapter provides for additional assessments against the depositories to ensure there will be no
loss of public funds. The amount of pledged collateral is based on an approved method for non-
interest-bearing deposits and the actual current balance for interest-bearing deposits.
Depositories using this method report the adequacy of their pooled collateral covering uninsured
deposits to the State Treasurer, who does not confirm the information with the City. Because of
the inability to measure the exact amounts of collateral pledged for the City under this method,
the potential exists for under collateralization, and this risk may increase in periods of high cash
flows. However, the State Treasurer enforces strict standards of financial stability for each
depository that collateralizes public deposits.
B. Investments
The following table identifies the investment types that are authorized for the City by its
investment policy. The hospital is guided in the selection of security investments by Chapters
12b and 12c of the Code of Iowa and policy, as approved by the board of trustees. The City's
investment policy classifies certificates of deposit (CDs) as investments and all CDs purchased
by the City are non-negotiable. However, under generally accepted accounting principles
(GAAP), non-negotiable CDs are cash deposits instead of investments. The table also identifies
certain provisions of the investment policy that address interest rate risk, credit risk, and
concentration of credit risk.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
B. Investments (continued)
49
/
The City categorizes its fair value measurement within the fair value hierarchy established by
generally accepted accounting principles. The hierarchy is based on the valuation inputs used
to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for
identical assets. Level 2 inputs are significant other observable inputs. Level 3 inputs are
significant unobservable inputs.
All of the City's investments are valued using level 1 inputs, except for U.S. Agencies and U.S.
Treasuries, which are valued by the custodians of the securities using pricing models based on
Maximum Maximum
Maturity for Maturity for
Operating Non-Operating Maximum Maximum
Funds Funds Percentage Investment
Authorized Investment Type (Days) (Years) of Portfolio in One Issuer
U.S. Agency securities 397 7 n/a n/a
Certificates of deposit 397 7 n/a n/a
Prime banker's acceptances 270 270 days 10% 5%
Commercial paper 270 270 days 10% 5%
Repurchase agreements 397 7 n/a n/a
Joint investment trusts 397 7 n/a n/a
Warrants of improvement
certificates of a levee or
drainage district 397 7 n/a n/a
U.S. Treasury obligations 17 years n/a n/a n/a
Corporate debt securities n/a 30 n/a 5%
Investment Type Fair Value Maturity
U.S. Agency coupon securities 55,233,827$ 08/17/21-06/12/26
U.S. Treasury obligations 72,690,810 07/15/21-09/30/24
Commercial paper 9,494,664 07/01/21-12/15/21
Municipal bonds 62,479 01/01/24-02/15/24
Mutual funds 401,730,335 n/a
Corporate debt 747,934 12/01/21-10/15/30
539,960,049$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
B. Investments (continued)
50
credit quality, time to maturity, stated interest rates, and market-rate assumptions (level 2
inputs). There have been no changes in valuation methodologies at June 30, 2021 compared to
June 30, 2020.
Interest rate risk. One of the ways that the City manages exposure to interest rate risk is by
purchasing a combination of short- and long-term investments and by timing cash flows from
maturities so that a portion of the portfolio is maturing, or coming close to maturity, evenly over
time as necessary to provide the cash flow and liquidity needed for operations. Investments are
purchased with the intent to hold until maturity.
The following provides information about the sensitivity of the fair values of the City’s
investments to market interest rate fluctuations:
Credit risk. The City will minimize credit risk by using the following measures:
1. Limiting investments to those authorized by the investment policy,
2. Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisors with
whom the City will do business,
3. Diversifying the investment portfolio by agency and issuer so that potential losses on
individual securities can be minimized, and
4. Holding a minimum of 5% of the total portfolio in highly marketable, short-term
treasuries, checking accounts with interest, government pooled accounts, or a
combination of all three.
12 Months 13 - 24 25-60 More Than
Investment Type Fair Value or Less Months Months 60 Months
U.S. Agency coupon securities 55,233,827$ 33,475,920$ 3,042,623$ 17,732,082$ 983,202$
U.S. Treasury obligations 72,690,810 27,228,363 20,975,003 24,487,444 -
Commercial paper 9,494,664 9,494,664 - - -
Municipal bonds 62,479 - 62,479 - -
Mutual funds 401,730,335 401,730,335 - - -
Corporate debt 747,934 122,834 129,897 178,968 316,235
539,960,049$ 472,052,116$ 24,210,002$ 42,398,494$ 1,299,437$
Remaining Maturity
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
B. Investments (continued)
51
The following shows the actual ratings as of June 30, 2021, for each investment type:
Concentration of credit risk. The City's investment policy provides limitations on the amount
that can be invested in any one issuer, which is approved by City Council. Investments in any
one issuer that represent 5% or more of total City investments are as follows:
Custodial credit risk - investments. For an investment, this is the risk that, in the event of the
failure of the counterparty, the City will not be able to recover the value of its investments or
collateral securities that are in the possession of an outside party. The following outlines the
requirements in the City's investment policy to limit the exposure to custodial credit risk for
deposits or investments:
1. All trades, where applicable, will be executed by delivery vs. payment (DVP) to ensure
that securities are deposited in an eligible financial institution prior to the release of
funds. Securities will be held by a third-party custodian as evidenced by safekeeping
receipts,
2. City investment officials shall be bonded to protect loss of public funds against possible
embezzlement and/or malfeasance, and
3. The Investment Officer is responsible for establishing and maintaining an internal control
structure designed to ensure that the assets of the City are protected from loss, theft, or
misuse. The internal controls shall address the following points:
Investment Type Fair Value Rating
U.S. Agency coupon securities 55,233,827$ AAA
U.S. Treasury obligations 72,690,810 not rated
Commercial paper 9,494,664 A1/P1
Municipal bonds 62,479 AAA-AA1
Mutual funds 401,730,335 not rated
Corporate debt 747,934 AA1-BAA
539,960,049$
Percent of
Issuer Investment Type Amount Portfolio
Federal Home Loan Bank U.S. agency securities 30,535,153 5.66%
United States Treasury U.S. treasuries 72,690,810 13.46%
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
B. Investments (continued)
52
a. Control of collusion,
b. Separation of transaction authority from accounting and record keeping,
c. Custodial safekeeping,
d. Delivery versus payment,
e. Clear delegation of authority, and
f. Confirmation of transactions for investments and wire transfers.
As of June 30, 2021, the City’s investments in the following were held by the same third-party
custodian that was used by the City to buy the securities and evidenced by safekeeping receipts:
Foreign currency risk. As of June 30, 2021, the City had no exposure to foreign currency rate
risk.
The City has a written investment policy, approved by the City Council, which addresses the
different areas of risk. The policy is available for review in the offices of the City Clerk and the
City Treasurer, and on the City's website.
C. Foundation investments
The foundation follows Financial Accounting Standards Board (FASB) standards. As such,
adoption of Governmental Accounting Standards Board (GASB) Statement No. 40, Deposit
and Investment Risk Disclosures, was not required by the foundation and, accordingly, no such
disclosures are presented here.
All of the foundation's investments are valued using level 1 inputs.
Issuer Investment Type Amount
Federal National Mortgage Association U.S. agency securities 3,007,568$
Federal Home Loan Mortgage Co. U.S. agency securities 7,035,985
Federal Home Loan Bank U.S. agency securities 30,535,153
Federal Farm Credit U.S. agency securities 13,666,087
United States Treasury U.S. treasuries 72,690,810
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
C. Foundation investments (continued)
53
The following is a detail of the foundation's investments at June 30, 2021:
D. Receivables
All utility and hospital accounts receivable are shown net of an allowance for uncollectible
accounts. Property tax receivable is shown at a gross amount since they are assessed to the
property and collectible upon sale of the property.
E. Capital assets
Capital asset activity for the fiscal year ended June 30, 2021, is as follows:
Investment Type Fair Value
Equity mutual funds 13,287,718$
Bond mutual funds 2,815,697
Hedge funds 585,614
16,689,029$
Balance Balance
Governmental activities:June 30, 2020 Increases Decreases June 30, 2021
Non-depreciable capital assets:
Land 13,237,769$ -$ -$ 13,237,769$
Land improvements 1,384,118 - - 1,384,118
Public art collection 598,326 13,500 - 611,826
Construction in progress 11,566,129 20,785,023 (2,674,287) 29,676,865
Total non-depreciable capital
assets 26,786,342 20,798,523 (2,674,287) 44,910,578
Depreciable capital assets:
Buildings 38,013,677 842,727 (41,637) 38,814,767
Equipment 30,199,423 2,917,692 (1,197,579) 31,919,536
Infrastructure 271,131,755 7,284,221 - 278,415,976
339,344,855 11,044,640 (1,239,216) 349,150,279
Less accumulated depreciation:
Buildings 11,665,275 975,250 (12,065) 12,628,460
Equipment 16,712,306 2,351,406 (1,074,399) 17,989,313
Infrastructure 146,576,012 9,222,669 - 155,798,681
174,953,593 12,549,325 (1,086,464) 186,416,454
Total depreciable capital assets 164,391,262 (1,504,685) (152,752) 162,733,825
Total capital assets 191,177,604$ 19,293,838$ (2,827,039)$ 207,644,403$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
E. Capital assets (continued)
54
Depreciation expense was charged to functions of the governmental activities of the primary
government as follows:
F. Pension obligations
The City participates in two public pension systems, Iowa Public Employees Retirement System
(IPERS) and Municipal Fire and Police Retirement System of Iowa (MFPRSI). The following
sections outline the pension-related disclosures for each plan. The aggregate amount of
recognized expense for the period associated with the net pension liability for both plans is
General government 482,524$
Public safety 449,022
Public works 9,133,358
Culture and recreation 2,439,895
Community and economic development 44,526
Total depreciation expense - governmental activities 12,549,325$
Balance Balance
Business-type activities:June 30, 2020 Increases Decreases June 30, 2021
Non-depreciable capital assets:
Land 12,671,456$ 1,921,828$ -$ 14,593,284$
Construction in progress 22,550,778 34,284,543 (23,388,750) 33,446,571
Total non-depreciable capital
assets 35,222,234 36,206,371 (23,388,750) 48,039,855
Depreciable capital assets:
Plant and distribution systems 429,527,793 13,861,094 (31,324) 443,357,563
Buildings 292,405,887 4,828,693 (7,841,104) 289,393,476
Equipment 169,904,913 6,864,097 (5,231,506) 171,537,504
Improvements 7,127,677 1,972,885 (116,780) 8,983,782
898,966,270 27,526,769 (13,220,714) 913,272,325
Less accumulated depreciation:
Plant and distribution systems 209,688,461 9,356,089 (7,495) 219,037,055
Buildings 120,148,153 11,250,199 (3,796,014) 127,602,338
Equipment 131,694,569 9,067,974 (4,875,773) 135,886,770
Improvements 2,268,030 263,644 (69,518) 2,462,156
463,799,213 29,937,906 (8,748,800) 484,988,319
Total depreciable capital assets 435,167,057 (2,411,137) (4,471,914) 428,284,006
Total capital assets 470,389,291$ 33,795,234$ (27,860,664)$ 476,323,861$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
55
$17,546,955. Other aggregate amounts related to pension are separately displayed in the
financial statements.
Iowa Public Employees Retirement System (IPERS)
Plan description. The City participates in IPERS, a cost sharing, multiple-employer, defined
benefit pension plan administered by the State of Iowa. IPERS provides retirement, disability,
and death benefits to eligible members and beneficiaries. State statutes authorize the State to
establish and amend all plan provisions. The State issues a publicly available financial report,
which includes financial statements and required supplementary information. This may be
obtained either at www.ipers.org or by written request to IPERS, P.O. Box 9117, Des Moines,
IA, 50306-9117.
Funding policy. Iowa state law requires participating employers and members to contribute to
IPERS. The Iowa Legislature and the Governor determine the positions of employment in each
membership class and the benefits provided. Most members (95%) are regular members. The
other 5% are special service members who work in public safety jobs.
IPERS sets the regular member contribution rates using an annual actuarial valuation, which is
a snapshot of IPERS's finances; however, the combined employer and member rate may not
change by more than 1.0 percentage point each year. Rates for special service members are
actuarially determined each year.
During the fiscal year ended June 30, 2021, regular members contributed 6.29% and the City
contributed 9.44% of covered wages. Rates for the fiscal year beginning July 1, 2021, are the
same. Emergency responder members contributed 6.41%, and the hospital contributed 9.61%
of covered wages for the fiscal year ended June 30, 2021. As of July 1, 2021, the rates for
emergency responders are 6.21% for members and 9.31% for the City. The City's total
contributions to IPERS for the years ended June 30, 2021, 2020, and 2019 were $9,131,127,
$9,139,672, and $8,567,465, respectively, and were equal to 100% of the required contributions
for each year.
Pension liabilities, pension expense, and deferred outflows of resources and deferred inflows
of resources related to pensions. At June 30, 2021, the City reported a liability of $84,204,424
for its proportionate share of the net pension liability. The net pension liability was measured
as of June 30, 2020, and the total pension liability used to calculate the net pension liability was
determined by an actuarial valuation as of that date. The City's proportion of the net pension
liability was based on a projection of the City's long-term share of contributions to the pension
plan relative to the projected contributions of all employers participating in IPERS, actuarially
determined. At June 30, 2020, the City's proportion was 1.1987%, which is an increase of
0.0296% from its proportion measured as of June 30, 2019.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
56
For the year ended June 30, 2021, the City recognized pension expense of $13,588,325. At June
30, 2021, the City reported deferred outflows of resources and deferred inflows of resources
related to pensions from the following sources:
$9,131,127 reported as deferred outflows of resources related to pensions resulting from City
contributions subsequent to the measurement date will be recognized as a reduction of the net
pension liability in the year ended June 30, 2022. Other amounts reported as deferred outflows
of resources and deferred inflows of resources related to pensions will be recognized in pension
expense as follows:
There were no non-employer contributing entities at IPERS.
Deferred Deferred
Outflows Inflows
of Resources of Resources
Difference between expected and actual experience 113,184$ 1,995,205$
Changes in assumptions 4,376,397 2,989
Net difference between projected and actual
earnings on pension plan investments 4,828,806 -
Changes in proportion and differences between
City contributions and proportionate share of
contributions 2,879,775 397,536
City contributions subsequent to the measurement
date 9,131,127 -
21,329,289$ 2,395,730$
Year Ending
June 30,
2022 1,667,251$
2023 2,374,965
2024 2,268,057
2025 3,291,769
2026 200,391
9,802,433$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
57
Actuarial assumptions. The total pension liability in the June 30, 2020 actuarial valuation was
determined using the following actuarial assumptions, applied to all periods included in the
measurement:
Inflation rate 2.60% per annum
Payroll increase assumption 3.25%
Projected salary increases 3.25%-16.25%, depending upon years of
service
Assumed investment return 7.00%, compounded annually, net of
investment expense, including inflation
The actuarial assumptions used in the June 30, 2020 valuation are based on the results of the
most recent actuarial experience studies. An experience study of IPERS’s demographic
assumptions was presented to the investment board in June 2018. This study included
information on mortality, retirement, disability, and termination rates, as well as salary trends,
for the period of July 1, 2013 through June 30, 2017. At the investment board’s direction, the
experience study of IPERS’s economic assumptions, including the long-term rate of return, was
accelerated a year resulting in a full review of the economic assumptions in early 2017. The
findings of the experience study on economic assumptions, along with the resulting
recommendations, are included in the report dated March 24, 2017.
Mortality rates were based on the RP-2014 Employee and Healthy Annuitant Tables, with MP-
2017 generational adjustments.
Several factors are considered in evaluating the actuarial assumed investment return, including
long-term historical data, estimates inherent in current market data, along with estimates of
variability and correlations for each asset class, and an analysis in which best-estimate ranges
of expected future real rates of return (expected returns, net of investment expense and inflation)
were developed by the investment consultant. These ranges were combined to develop the
actuarial assumed investment return by weighting the expected future real rates of return by the
target asset allocation percentage and then adding expected inflation. The actuarial assumed
investment return reflects the anticipated returns on current and future plan assets, and provides
a discount rate to determine the present value of future benefit payments.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
58
The target allocation and best estimates of arithmetic real rates of return for each major asset
class as of June 30, 2021 are summarized in the following table:
Discount rate. The discount rate used to calculate the total pension liability is 7.00%. The
projection of cash flows used to determine the discount rate assumed that contributions from
employees and employers will be made at the contractually required rates, which are set by the
Contribution Rate Funding Policy and derived from the actuarial valuation. Based on those
assumptions, the pension plan's fiduciary net position is projected to be available to make all
projected future benefit payments of current plan members. Therefore, the actuarial assumed
investment return was applied to all periods of projected benefit payments to determine the total
pension liability.
Sensitivity of the City's proportionate share of the net pension liability to changes in the discount
rate. The following presents the City's proportionate share of the net pension liability calculated
using the discount rate of 7.00%, as well as what the City's proportionate share of the net pension
liability would be if it were calculated using a discount rate that is one percentage point lower
(6.00%) or one percentage point higher (8.00%) than the current rate:
Target Long-Term Expected
Asset Class Allocation Real Rate of Return
Core-plus fixed income 28.0% -0.29%
Domestic equity 22.0% 4.43%
International equity 17.5% 5.15%
Global smart beta equity 6.0% 4.87%
Private equity 11.0% 6.54%
Private real assets 7.5% 4.48%
Public credit 4.0% 2.29%
Private credit 3.0% 3.11%
Cash 1.0% -0.78%
100.0%
Current
Discount
1% Decrease Rate 1% Increase
(6.0%) (7.0%) (8.0%)
City's proportionate share of
the net pension liability 141,331,951$ 84,204,424$ 36,305,072$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
59
Pension plan fiduciary net position. Detailed information about the pension plan's fiduciary net
position is available in the separately issued IPERS financial report, which is available on the
IPERS website at www.ipers.org.
Payables to the pension plan. At June 30, 2021, the City reported a payable to the defined
benefit pension plan of $1,827,084 for legally required employer contributions and employee
contributions that were withheld from employee wages but not yet remitted to IPERS.
Municipal Fire and Police Retirement System of Iowa (MFPRSI)
Plan description. The City also participates in the MFPRSI, which provides retirement,
disability, and death benefits for firefighters and police officers. MFPRSI was created under
Chapter 411 of the Code of Iowa, effective January 1, 1992, to replace the fire and police
retirement systems in 49 cities in Iowa. It is a cost-sharing, multiple-employer defined benefit
pension plan. A board of nine voting and four non-voting members is the policy-making body
for the system. MFPRSI issues publicly available financial reports, which include financial
statements and required supplementary information for the plan. The reports may be obtained
by contacting MFPRSI at 7155 Lake Drive, Suite 201, West Des Moines, IA, 50266.
Funding policy. The contribution rate structure is established by Chapter 411 of the Code of
Iowa. The member contribution rate, currently at 9.40%, is set by state statute. The rate for the
City is established each year by the board of trustees following the completion of an annual
actuarial valuation. The City's rate for the fiscal year ended June 30, 2021, was 25.31%. As of
July 1, 2021, the rate is 26.18%. The City's total contributions to MFPRSI for the years ended
June 30, 2021, 2020, and 2019 were $2,200,185, $2,076,217, and $2,097,820, respectively, and
were equal to 100 percent of the required contributions for each year.
If approved by the state legislature, state appropriation may further reduce the employer's
contribution rate, but not below the minimum statutory contribution rate of 17.00% of earnable
compensation. The State of Iowa, therefore, is considered a non-employer contributing entity
in accordance with the provisions of GASB Statement No. 67 - Financial Reporting for Pension
Plans.
There were no state appropriations to MFPRSI during the fiscal year ended June 30, 2021.
Pension liabilities, pension expense, and deferred outflows of resources and deferred inflows
of resources related to pensions. At June 30, 2021, the City reported a liability of $21,356,506
for its proportionate share of the net pension liability. The net pension liability was measured
as of June 30, 2020, and the total pension liability used to calculate the net pension liability was
determined by an actuarial valuation as of that date. The City's proportion of the net pension
liability was based on the City's share of contributions to the pension plan relative to the
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
60
contributions of all MFPRSI participating employers. At June 30, 2020, the City's proportion
was 2.68%, which is an increase of 0.0141 from its proportion measured as of June 30, 2019.
For the year ended June 30, 2021, the City recognized pension expense of $3,958,630. At June
30, 2021, the City reported deferred outflows of resources and deferred inflows of resources
related to pensions from the following sources:
$2,200,185 reported as deferred outflows of resources related to pensions resulting from City
contributions subsequent to the measurement date will be recognized as a reduction of the net
pension liability in the year ending June 30, 2022. Other amounts reported as deferred outflows
of resources and deferred inflows of resources related to pensions will be recognized in pension
expense as follows:
Deferred Deferred
Outflows Inflows
of Resources of Resources
Difference between expected and actual experience 587,188$ 116,019$
Changes in assumptions 529,025 25,481
Net difference between projected and actual
earnings on pension plan investments 3,141,793 -
Changes in proportion and differences between
City contributions and proportionate share of
contributions 218,360 199,408
City contributions subsequent to the measurement
date 2,200,185 -
6,676,551$ 340,908$
Year Ending
June 30,
2022 $915,946
2023 $1,289,060
2024 $1,128,197
2025 $783,097
2026 $19,170
$4,135,470
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
61
Actuarial assumptions. The total pension liability in the June 30, 2020 actuarial valuation was
determined using the following actuarial assumptions, applied to all periods included in the
measurement:
Rate of inflation 3.00% per annum
Rate of salary increases 3.75 to 15.11%, including inflation
Investment rate of return
7.50%, net of investment expense,
including inflation
Wage growth
(effective June 30, 1990)
4.00% per annum based on 3.00%
inflation and 1.00% real wa e inflation
The actuarial assumptions used in the June 30, 2020 valuation were based on the results of an
actuarial experience study for the period of July 1, 2007 to June 30, 2017. There were no
significant changes of benefit terms.
Mortality rates were based on RP 2014 Blue Collar Healthy Annuitant table with males set
forward zero years, females set forward two years, and disabled persons set forward three years
(male only rates), with generational projection of future mortality improvement with 50% of
Scale BB beginning in 2017.
The investment policy and decisions are governed by the board of trustees. The long-term
expected rate of return on pension plan investments was determined using a building-block
method in which best-estimate ranges of expected future real rates of return (expected returns,
net of pension plan investment expense and inflation) are developed for each major asset class.
These ranges are combined to produce the long-term expected rate of return by weighting the
expected future real rates of return by the target asset allocation percentage and by adding
expected inflation. Best estimates of geometric real rates of return for each major asset class
included in the pension plan's target asset allocations are summarized in the following table:
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
62
Discount rate. The discount rate used to measure the total pension liability was 7.50%. The
projection of cash flows used to determine the discount rate assumed that plan member
contributions will be made at the current contribution rate and that City contributions will be
made at rates equal to the difference between actuarially determined contribution rates and the
member rate. Based on those assumptions, the pension plan's fiduciary net position was
projected to be available to make all future benefit payments of current plan members.
Therefore, the long-term expected rate of return on pension plan investments was applied to all
periods of projected benefit payments to determine the total pension liability.
Sensitivity of the City's proportionate share of the net pension liability to changes in the discount
rate. The following presents the City's proportionate share of the net pension liability calculated
using the discount rate of 7.50%, as well as what the City's proportionate share of the net pension
liability would be if it were calculated using a discount rate that is one percentage point lower
(6.50%) or one percentage point higher (8.50%) that the current rate:
Long-Term Expected
Real Rate of Return
Large cap 7.49%
Small cap 8.10%
International large cap 7.20%
Emerging markets 7.90%
Global infrastructure 7.50%
Private non-core real estate 11.50%
Private credit 6.40%
Private equity 10.80%
Core plus fixed income 4.00%
Private core real estate 7.20%
Asset Class
Current
Discount
1% Decrease Rate 1% Increase
(6.5%) (7.5%) (8.5%)
City's proportionate share of
the net pension liability 32,756,724$ 21,356,506$ 11,913,502$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
F. Pension obligations (continued)
63
Pension plan fiduciary net position. Detailed information about the pension plan's fiduciary net
position is available in the separately issued MFPRSI financial report, which is available on the
MFPRSI website at www.mfprsi.org.
Payables to the pension plan. At June 30, 2021, the City did not have a payable to the defined
benefit pension plan.
Ames Municipal Utility Retirement Plan
Plan description. The Ames Municipal Retirement Plan (utility plan) was created by resolution
of the City Council and is administered by the City. It is a single-employer, defined contribution
plan for employees who regularly receive more than 10% of their compensation from a utility
fund of the City. The City Council has authorization to amend plan provisions and contribution
rates. An eleven-member board monitors, reviews, and evaluates on a continuing basis, the
performance of the utility plan. The board submits a written report of its findings and
recommendations at least once each fiscal year. These reports may be obtained at the City's
offices.
Summary of significant accounting policies - basis of accounting and valuation of investments.
The utility plan uses the accrual basis of accounting. Plan member contributions are recognized
in the period in which the contributions are due. The City's contributions are recognized when
due and a formal commitment to provide the contributions has been made. Benefits and refunds
are recognized when due and payable in accordance with terms of the plan. All plan investments
are reported at fair value. Securities traded on a national exchange are valued at the last reported
sales price. Securities without an established market value are reported at estimated fair value.
Funding policy. Participants contribute 5.40%, and the City contributes 7.93% of eligible
compensation. Participants may also make voluntary, unmatched contributions up to 25% of
the participant's annual compensation. Participant contributions were $389,247, and City
contributions were $517,341 for the fiscal year ended June 30, 2021.
G. Other post-employment benefit (OPEB) obligations
The City participates in two OPEB plans, the City's OPEB plan and the hospital's OPEB plan.
The following sections outline the OPEB-related disclosures for each plan. The aggregate
amount of recognized OPEB expense for the period associated with the total OPEB liability for
both plans is $22,703. Other aggregate amounts related to OPEB are separately displayed in the
financial statements.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
64
1. City's OPEB Plan
General Information about the OPEB Plan
Plan description. The City provides health and dental care benefits for retired employees and
their beneficiaries through a single-employer, defined benefit plan. The City has the authority
to establish and amend benefit provisions of the plan. No assets are accumulated in a trust
that meets the criteria in paragraph 4 of Statement 75. The plan does not issue a stand-alone
financial report.
Participants must be at least 55 years old, have been employed by the City for the preceding
four years, and be enrolled in a sponsored insurance plan at the time of retirement. Benefits
terminate upon attaining Medicare eligibility. Retirees under age 65 pay the same premium
for the medical, prescription drug, and dental benefits as active employees, which results in
an implicit rate subsidy and an OPEB liability.
The contribution requirements of the City are established and may be amended by the City.
Plan members are currently not required to contribute. The City funds on a pay-as-you-go
basis.
Employees covered by benefit terms. At June 30, 2020, the following employees were
covered by the City's benefit terms:
Inactive employees or beneficiaries currently receiving
benefit payments 28
Active employees 580
608
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
1. City's OPEB plan (continued)
65
Total OPEB Liability
The City's total OPEB liability of $2,550,569 was measured as of June 30, 2021 and was
determined by an actuarial valuation as June 30, 2020.
Actuarial assumptions and other inputs. The total OPEB liability in the June 30, 2020
actuarial valuation was determined using the following actuarial assumptions and other
inputs, applied to all periods included in the measurement, unless otherwise specified:
Inflation 3.0% per annum
Salary increases 3.25% per annum
Discount rate 2.16% per annum
Retiree share of benefit-related 100% of projected health insurance
premiums
The following annual health care cost trends are based on the current HCA Consulting trend
study and are applied on a select and ultimate basis. Select trends are reduced 0.5% each year
until reaching the ultimate trend rate.
Expense Type Select Ultimate
Medical and Rx benefits 6.0% 4.5%
Stop loss fees 6.0% 4.5%
Administrative fees 4.5% 4.5%
The discount rate was based on the Bond Buyer 20-Year Bond GO index.
Mortality rates were based on the RP-2014 generational table scaled using MP-2017 and
Pub-2010 mortality table with generational scale MP-2019.
The actuarial assumptions used in the June 30, 2020 valuation were based on the results of
an actuarial experience study for the period July 1, 2018 to June 30, 2020.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
1. City's OPEB plan (continued)
66
Changes in the Total OPEB Liability
Sensitivity of the total OPEB liability to changes in the discount rate. The following presents
the total OPEB liability of the City, as well as what the City's total OPEB liability would be
if it were calculated using a discount rate that is one percentage point lower (1.16 percent) or
one percentage point higher (3.16 percent) than the current discount rate:
Sensitivity of the total OPEB liability to changes in the healthcare cost trend rates. The
following presents the total OPEB liability to the City, as well as what the City's total OPEB
liability would be if it were calculated using healthcare cost trend rates that are one
percentage point lower or one percentage point higher than the current healthcare cost trend
rates:
Balance, beginning of year 2,501,421$
Changes for year year:
Service cost 177,816
Interest 57,031
Changes of benefit terms -
Differences between expected and
actual experience -
Changes in assumptions or other inputs 11,592
Benefit payments (197,291)
Net changes 49,148
Balance, end of year 2,550,569$
Discount
1% Decrease Rate 1% Increase
(1.16%) (2.16%) (3.16%)
Total OPEB liability 2,787,000$ 2,550,569$ 2,340,000$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
1. City's OPEB plan (continued)
67
OPEB Expense and Deferred Outflows of Resources and Deferred Inflows of Resources
Related to OPEB
For the fiscal year ended June 30, 2021, the City recognized OPEB expense of $267,481. At
June 30, 2021, the City reported deferred outflows of resources and deferred inflows of
resources related to OPEB from the following sources:
Amounts reported as deferred outflows of resources and deferred inflows of resources related
to OPEB will be recognized in OPEB expense as follows:
Healthcare
Cost Trend
1% Decrease Rates 1% Increase
(5.0% (6.0% (7.0%
Decreasing Decreasing Decreasing
to 3.5%) to 4.5%) to 5.5%)
Total OPEB liability 2,245,000$ 2,550,569$ 2,924,000$
Deferred Outflows Deferred Inflows
of Resources of Resources
Difference between actual and expected experience -$ 313,722$
Changes of assumptions or other inputs 689,909 34,767
689,909$ 348,489$
Year ended June 30:
2022 32,634$
2023 32,634
2024 32,634
2025 32,634
2026 32,634
Thereafter 178,250
341,420$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
68
2. Hospital's OPEB plan
General Information about the OPEB Plan
Plan description. The hospital sponsors a single-employer health care plan that provides self-
insured medical and prescription drugs to all active and retired employees and their eligible
dependents. The hospital also provides a flat $2,500 life insurance benefit to retired
employees. Employees must be a minimum of 55 years old, have been employed at the
hospital for the preceding four years, and currently have hospital health insurance at the time
of retirement. Benefits terminate upon attaining Medicare eligibility. Eligible retirees receive
health care coverage through one medical plan. This is the same plan that is available for
active employees.
Contributions are required for both retiree and dependent coverage. The retiree contributions
are based on the historical full cost of active members. Retiree expenses are then offset by
monthly contributions.
Funding policy. The hospital, with assistance from the third-party administrator, establishes
and amends contribution requirements for both active and retiree members on an annual
basis. The current funding policy of the hospital is to pay health claims as they occur. This
arrangement does not qualify as OPEB plan assets under GASB for current GASB reporting.
The required contribution is based on projected pay-as-you-go financing. For the fiscal year
ended June 30, 2021, the hospital contributed approximately $654,000. Retirees receiving
benefits contributed approximately $419,000 through their required contributions. Inactive
members receiving benefits contributed through their required monthly contributions of:
Employee 696$
Employee + spouse 1,390
Employee + children 1,277
Family 2,117
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
2. Hospital’s OPEB plan (continued)
69
Employees covered by benefit terms. At June 30, 2021, the following employees were
covered by the benefit terms:
Total OPEB Liability
The hospital's total OPEB liability of $4,472,772 was measured as of January 1, 2021 and
was determined by an actuarial valuation as of that date.
Actuarial assumptions and other inputs. The total OPEB liability in the actuarial valuation
was determined using the following actuarial assumptions and other inputs, applied to all
periods included in the measurement, unless otherwise specified:
Inflation 2.00% per annum
Salary increases 4.80% for less than 1 year of service, 3.80% for 5 years of
service, 3.00% for 10 years of service, 2.50% for 15 years
of service, and 2.00% for over 20 years of service
Discount rate 2.12%
Health care cost trend rates 7.50% for medical and prescription benefits for 2021,
decreasing 0.50% per year to an ultimate rate of 4.5% for
2028 and later years
The discount rate was based on the 20-year Bond Buyer GO index.
Mortality rates were based on the Pub-2010 Headcount-weighted Total Dataset Mortality
Table fully generational using Scale MP-2019 for general employees and Pub-1010
Headcount-weighted Contingent Survivor Mortality Table fully generational using Scale
MO-2019 for surviving spouses. It is assumed that 45% of active employees with current
coverage are assumed to continue coverage at retirement and no active employees without
coverage are assumed to elect coverage at retirement.
Inactive employees or beneficiaries currently receiving
benefit payments 422
Active employees 1,275
1,697
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
2. Hospital’s OPEB plan (continued)
70
The actuarial assumptions used in the January 1, 2021 and January 1, 2020 valuation were
based on the results of an actuarial experience study for the period June 2012 through June
2018.
Changes in the Total OPEB Liability
Effect of assumptions changes and inputs for the year ended June 30, 2021 reflect a change
in the mortality table from RPH-2017 Total Dataset Mortality Table generational scale using
MP-2017 to Pub-2010 Headcount-weighted Total Dataset Mortality Table fully generational
using Scale MP-2019 for general employees and Pub-2010 Headcount-weighted Contingent
Survivor Mortality Table fully general using Scale MP-2019 for surviving spouses, a change
in the inflation rate from 3.00% to 2.00% and a change in the discount rate from 3.26% to
2.12%.
Sensitivity of the total OPEB liability to changes in the discount rate. The following presents
the total OPEB liability of the hospital, as well as what the hospital's total OPEB liability
would be if it were calculated using a discount rate that is one percentage point lower (1.12
percent) or one percentage point higher (3.12 percent) than the current discount rate:
Sensitivity of the total OPEB liability to changes in the healthcare cost trend rates. The
following presents the total OPEB liability to the hospital, as well as what the hospital's total
OPEB liability would be if it were calculated using healthcare cost trend rates that are one
Balance, beginning of year 4,441,917$
Service cost 201,432
Interest 147,571
Differences between expected and
actual experience (432,129)
Changes in assumptions or other inputs 349,124
Benefit payments (235,143)
Net changes 30,855
Balance, end of year 4,472,772$
Discount
1% Decrease Rate 1% Increase
(1.12%) (2.12%) (3.12%)
Total OPEB liability 4,821,193$ 4,472,772$ 4,164,028$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
2. Hospital’s OPEB plan (continued)
71
percentage point lower (6.5 percent decreasing to 3.5 percent) or one percentage point higher
(8.5 percent decreasing to 5.5 percent) than the current healthcare cost trend rates:
OPEB Expense and Deferred Outflows of Resources and Deferred Inflows of Resources
Related to OPEB
For the fiscal year ended June 30, 2021, the hospital recognized OPEB expense of $244,778.
At June 30, 2021, the hospital reported deferred outflows of resources and deferred inflows
of resources related to OPEB from the following sources:
$126,618 reported as deferred outflows of resources resulting from hospital contributions
subsequent to the measurement date will be recognized in the net OPEB liability in the year
ending June 30, 2022.
Healthcare
Cost Trend
1% Decrease Rates 1% Increase
(6.5% (7.5% (8.5%
Decreasing Decreasing Decreasing
to 3.5%) to 4.5%) to 5.5%)
Total OPEB liability 4,098,390$ 4,472,772$ 4,899,248$
Deferred Outflows Deferred Inflows
of Resources of Resources
Differences between expected and actual experience 388,874$ 448,190$
Changes of assumptions or other inputs 303,333 192,358
Contributions made subsequent to measurement
date 126,618 -
Total 818,825$ 640,548$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
G. Other post-employment benefit (OPEB) obligations (continued)
2. Hospital’s OPEB plan (continued)
72
Amounts reported as deferred outflows of resources and deferred inflows of resources related
to OPEB will be recognized in OPEB expense as follows:
H. Construction and other significant commitments
Construction commitments. As of June 30, 2021, the City's commitments with contractors were
as follows:
All of the remaining commitment amounts above were encumbered at year-end. As discussed
earlier in note I(F)(1), budgetary information - budgetary basis of accounting, the encumbrances
and related appropriations lapse at the end of the year but are re-appropriated and become part
of the subsequent year's budget because performance under the executory contract is expected
in the next year.
Year ended June 30:
2022 (51,684)$
2023 37,838
2024 65,505
2025 -
2026 -
Thereafter -
51,659$
Spent Remaining
Project to Date Commitment
Streets & bridges 13,213,805$ 6,134,325$
Shared use paths 231,823 142,601
Fire 97,756 45,700
Parks 1,602,357 73,032
Electric 9,197,329 1,484,547
Water 967,037 1,259,236
Sewer 4,283,200 1,597,326
Stormwater 540,769 383,895
Transit 637,085 40,340
Airport 430,465 16,591
Traffic Signal 539,852 651,493
Facilities 95,036 119,913
Housing 889,898 178,311
32,726,412$ 12,127,310$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
H. Construction and other significant commitments (continued)
73
Encumbrances. As discussed in note I(F)(1), budgetary information - budgetary basis of
accounting, encumbrance accounting is utilized to the extent necessary to ensure effective
budgetary control and accountability and to facilitate effective cash planning and control.
At year-end, the amount of encumbrances expected to be honored upon performance by the
vendor in the next year was as follows:
I. Risk management
The City is exposed to various risks of loss related to torts: theft of, damage to, and destruction
of assets; errors and omissions; injuries to employees; and natural disasters. The City uses the
risk management internal service fund to account for and finance risks for workers'
compensation, general liability, and property damage. The risk management fund provides
workers' compensation coverage for all City employees and funds the deductible for general
liability insurance. Commercial insurance is purchased for all other risks of loss.
Risk management fund. All funds of the City participate in the workers' compensation insurance
program and make payments to the risk management fund based on a charge against employee
payroll. The charge is calculated based on past claims experience of City departments. The risk
management fund pays all workers' compensation claims, claim reserves, the deductible for
general liability insurance, and administrative costs from its revenues, and holds excess
revenues for reserve against future claims.
The City is a member of the Iowa Communities Assurance Pool (ICAP), as allowed by the Code
of Iowa. ICAP is a local government, risk-sharing pool whose members include various
governmental entities throughout the state of Iowa. It was formed for the purpose of managing
and funding third-party liability claims against its members. It provides coverage and protection
in the following categories: general liability, automobile liability, automobile physical damage,
public officials' liability, police professional liability, property, inland marine, and
boiler/machinery. There have been no reductions in insurance coverage from prior years.
General fund 977,804$
Capital projects fund 9,453,140
Non-major governmental funds 1,794,314
Electric 4,375,664
Water 1,933,979
Sewer 2,225,978
Non-major business-type funds 4,988,675
25,749,554$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
I. Risk management (continued)
74
ICAP's intergovernmental contract with its members provides that in the event a casualty claim
or series of claims exceeds the amount of risk-sharing protection provided by the member's risk-
sharing certificate, or in the event that a series of casualty claims exhausts total members' equity
plus any reinsurance and any excess risk-sharing recoveries, then payment of such claims shall
be the obligation of the respective individual member. As of June 30, 2021, settled claims have
not exceeded the risk pool or reinsurance coverage since the pool's inception.
The City also carries commercial insurance purchased from other insurers for property
(buildings and content) and boiler and machinery coverage. The City assumes liability for any
deductibles and claims in excess of coverage li1202mitations. Settled claims resulting from
these risks have not exceeded commercial insurance coverage in any of the past three fiscal
years.
Changes in the balance of claims liabilities during the years ended June 30, 2021 and 2020 were
as follows:
Health insurance fund. The City maintains a separate internal service fund to account for health
benefits. The City carries excess health insurance of $125,000 through the risk pool of Blue
Cross/Blue Shield of Iowa for specific claims each year and 125% of aggregate claims. The
estimated liability for probable losses as recorded in the health benefits fund was:
The hospital carries professional liability insurance on a claims-made policy. Should the claims-
made policy not be renewed or replaced with equivalent insurance, claims based on occurrences
during its term, but reported subsequently, would be uninsured. The hospital has accrued
$178,519 as an estimate for professional liability claims that were incurred but not reported as
of June 30, 2021.
2021 2020
Liability, July 1 1,221,951$ 702,201$
Claims incurred & claims adjustments 428,086 1,078,673
Claim payments (469,981) (558,923)
Liability, June 30 1,180,056$ 1,221,951$
2021 2020
Liability, July 1 853,621$ 720,000$
Claims incurred & claims adjustments 10,085,324 9,637,135
Claim payments (10,020,610) (9,503,514)
Liability, June 30 918,335$ 853,621$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
I. Risk management (continued)
75
The hospital is self-insured for health care coverage of employees and covered dependents and
carries stop-loss insurance coverage, which assumes liability for claims in excess of $175,000
per individual claim and 120% aggregate of expected paid claims. Accrued costs related to
health care coverage amounted to $1,244,958 at June 30, 2021.
The hospital is self-insured for workers' compensation coverage of employees, and carries stop-
loss insurance coverage, which assumes liability for claims in excess of $500,000 per
occurrence. Accrued costs related to workers' compensation coverage were $443,518 at June
30, 2021.
Changes in the balance of the hospital's accrued claims for professional liabilities, health care,
and workers’ compensation coverage for the years ended June 30, 2021 and 2020 were as
follows:
J. Lease obligations
Operating leases. The City leases a parking lot in Campustown for public parking on a year-to-
year basis. Rent expense for this lease during the fiscal year ended June 30, 2021, was $14,575.
The hospital leases various equipment for use in the medical center. Rent expense for these
leases was approximately $625,000 for the fiscal year ended June 30, 2021.
2021 2020 2021 2020
Liability, July 1 173,672$ 169,315$ 1,294,269$ 1,565,306$
Claims incurred & claims adjustments 6,847 11,708 10,485,195 10,239,563
Claim payments (2,000) (7,351) (10,534,506) (10,510,600)
Liability, June 30 178,519$ 173,672$ 1,244,958$ 1,294,269$
2021 2020
Liability, July 1 245,314$ 496,237$
Claims incurred & claims adjustments 666,628 166,367
Claim payments (468,424) (417,290)
Liability, June 30 443,518$ 245,314$
Professional Liability Health Insurance
Workers' Compensation
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
J. Lease obligations (continued)
76
The future minimum lease payments for the City and hospital are as follows:
K. Long-term obligations
General obligation bonds
The City issues general obligation bonds to provide funds for the acquisition and construction
of major capital facilities and equipment. General obligation bonds have been issued for both
governmental and business-type activities. General obligation bonds are direct obligations and
pledge the full faith and credit of the City. These bonds are generally issued with maturities
ranging from 10 to 20 years. Debt service on general obligation bonds is paid from the debt
service fund. General obligation bonds outstanding at June 30, 2021 are as follows:
Year Ending Total
June 30,Rent
2022 226,495$
2023 -
2024 -
2025 -
2026 -
226,495$
Outstanding
Sale Original Final June 30,
General Obligation Bonds Date Borrowing Maturity 2021
Corporate purpose/refunding 2013 21,220,000$ 2.00-3.125 2032 10,575,000$
Corporate purpose 2014 9,395,000$ 2.00-2.500 2026 3,890,000$
Corporate purpose/refunding 2015 16,585,000$ 3.00-5.000 2035 6,605,000$
Corporate purpose 2016 9,020,605$ 2.00-5.000 2028 4,409,622$
Corporate purpose/refunding 2017 10,975,000$ 2.00-5.000 2029 4,935,000$
Corporate purpose 2018 7,490,000$ 3.00-5.000 2030 5,905,000$
Corporate purpose/TIF 2019 290,000$ 1.50-5.000 2031 270,000$
Corporate purpose 2019 10,230,000$ 1.50-5.000 2031 8,635,000$
Corporate purpose 2020 9,500,000$ 1.00-5.000 2032 8,715,000$
Corporate purpose/refunding 2020 7,929,118$ 1.00-5.000 2032 6,051,075$
102,634,723$ 59,990,697$
Governmental Activities
Interest
Rates to
Maturity
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
77
On September 17, 2020, the City issued $9,500,000 of general obligation, corporate purpose
bonds for improvements to street, bridges, and fire vehicles. Maturity dates on the bonds range
from June 1, 2021 to June 1, 2032. Debt Service payments are scheduled to be paid semi-
annually in amounts that range from $931,000 to $1,034,061. Bonds due after June 1, 2028 may
be subject to call prior to maturity at the option of the City.
On September 17, 2020, the City also issued $8,365,000 of general obligation, refunding bonds.
The proceeds from the current refunding were used to refund $1,300,000, $1,830,000, and
$6,045,000 of the 2010A, 2011B, and 2012A bonds, respectively, which had interest rates
ranging from 2.375% to 2.500%, 2.200% to 2.400%, and 3.00%, respectively. The refunding
was undertaken to reduce total future debt service payments by $635,177 over 12 years and to
obtain economic gain of $613,737.
Revenue bonds
The City also issues revenue bonds, where the City pledges income derived from certain assets
or programs to pay the debt service. Revenue bonds outstanding as of June 30, 2021 are as
follows:
Outstanding
Sale Original Final June 30,
General Obligation Bonds Date Borrowing Maturity 2021
Corporate purpose 2013 1,320,000 2.00-3.00 2025 480,000
Corporate purpose 2014 300,000 2.00-2.50 2024 100,000
Corporate purpose/refunding 2015 2,061,714 3.00-5.00 2027 1,060,000
Corporate purpose/refunding 2016 2,629,395 2.00-5.00 2028 1,040,378
Corporate purpose 2019 255,000 1.50-5.00 2031 235,000
Corporate purpose/refunding 2020 435,882 5.00 2024 328,925
7,001,991$ 3,244,303$
Business-Type Activities
Interest
Rates to
Maturity
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
78
On November 19, 2019, the hospital issued $35,000,000 in revenue bonds to provide additional
financing for the expansion and remodeling of certain portions of the medical center facilities.
The 2019 series bonds are payable through June 15, 2034 and carry interest due at 1.99% (plus
an adjustment to the medical centers credit rating on June 30, 2021).
The hospital has pledged future net revenue to repay the 2012 and 2016 revenue bonds with
original borrowings of $26,000,000 and $64,790,000, respectively. Net revenue is defined in
the supplemental master trust indenture of trust dated November 1, 2012, and in the
supplemental trust indenture dated June 1, 2016, as operating revenue, less operating expenses
plus depreciation. The purpose of the 2012 and 2016 bonds is to refund the 2003 and 2011
bonds, respectively, and to finance the expansion and renovation of the medical facility. The
bonds are payable solely from net revenues and payable through 2027 and 2036, respectively.
Total principal and interest remaining to be paid on hospital bonds as of June 30, 2021 is
$125,207,572. Principal and interest paid during the fiscal year was $9,019,356 and net revenue
for the same period, as defined above, was $26,968,198.
The City has pledged future net revenue to repay the 2015 electric revenue bonds. Net revenue
is defined as operating revenue less operating expenses, excluding depreciation. The total
principal and interest remaining to be paid on the bonds as of June 30, 2021, is $5,798,156.
Principal and interest paid during the fiscal year ended June 30, 2021, was $969,306 and net
revenue for the same period, as defined above, was $10,064,328.
Landfill post-closure costs
The City stopped accepting solid waste at its landfill effective June 30, 1992 and has since been
closed. One hundred percent of the capacity of the landfill has been used.
Outstanding
Sale Original Final June 30,
Revenue Bonds Date Borrowing Maturity 2021
Hospital improvement
and refunding 2012 26,000,000$ 2.070 % 2027 5,015,000$
Electric 2015 9,500,000 2.125-5.000 2027 5,255,000
Hospital refunding 2016 64,790,000 3.000-5.000 2036 61,145,000
Hospital expansion/remodel 2019 35,000,000 1.99 2034 31,520,000
135,290,000$ 102,935,000$
Interest
Rates to
Maturity
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
79
Federal and state laws and regulations establish landfill closure and post-closure care
requirements. The state specifies financial assurance requirements in the Code of Iowa
enumerating various allowable financial assurance mechanisms to meet the costs of closure and
post-closure care. The City satisfies this requirement with the rating on its most recent bond
issues.
The liability for post-closure care costs is based on the landfill capacity used to date with no
remaining life. The estimated liability for post-closure care costs is $87,474 at June 30, 2021,
with a current portion of $16,150.
The City's written landfill post-closure plan includes estimates of costs of all equipment and
services required to monitor and maintain the closed landfill. There is a potential for changes in
estimates because of inflation or deflation, changes in technology, or changes in applicable laws
or regulations. Unanticipated future inflation costs and costs that might arise from changes in
post-closure requirements may require adjustment of the liability in future years.
Revenue capital loan notes
The City has a revenue capital loan note agreement with the Iowa Finance Authority (IFA) in
an amount not to exceed $76,325,000. Proceeds from the loan were used for paying the cost of
planning, designing, and constructing improvements and extensions to the water utility. The
loan bears interest at 1.75% per annum plus a servicing fee of 0.25% per annum. A loan
initiation fee of $100,000 was withheld from the proceeds and added to the amount owed by
the City. Repayment of the loan came from the water fund. The City borrowed $93,602 during
the fiscal year 2021 and had $6,598,621 of the loan forgiven by IFA. The amount of principal
outstanding is $50,013,000.
The capital loan note agreement requires the water utility to produce revenues to meet the
operation and maintenance expenses of the facility and to maintain net revenues at a level not
less than 110% of the amount of principal and interest on the revenue bond and any other
obligations secured by a pledge of the net revenues falling due in the same year. In the fiscal
year ended June 30, 2021, net revenues were $5,925,120 and principal and interest due of
$3,849,703. No amounts were borrowed during the fiscal year. Water utility rates were
increased as budgeted by 6% as of July 1, 2021 to satisfy the covenant in the next fiscal year.
The City has a second revenue capital loan note agreement with the IFA in an amount not to
exceed $3,121,000. The funds were used to pay for a new ultraviolet light disinfection system
for the Water Pollution Control Plant, which is required under the terms of the discharge permit
for the facility. The loan bears interest at 1.75% per annum plus a servicing fee of 0.25% per
annum. A loan initiation fee of $15,605 (0.50%) was withheld from the proceeds and added to
the amount owed by the City. Repayment of the loan will come from the sewer fund. The City
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
80
received its final disbursement for the loan during fiscal year 2015, with total proceeds,
including the loan initiation fee, totaling $2,474,250. No amounts were borrowed during the
fiscal year. The balance of the loan was $1,486,000 as of June 30, 2021.
The City has a third capital loan note agreement with the IFA in an amount not to exceed
$5,700,000. The funds were used for planning, designing, and construction improvements and
extensions to the sanitary sewer system. The loan bears interest at 1.75% per annum plus a
servicing fee of 0.25% per annum. A loan initiation fee of $28,500 (0.50%) was withheld from
the proceeds and added to the amount owed by the City. Repayment of the loan will come from
the sewer fund. $2,360,899 was borrowed during the fiscal year. The amount of principal
outstanding as of June 30, 2021 is $4,866,000.
The City has a fourth revenue capital loan note agreement with the IFA in an amount not to
exceed $797,000. The funds were used for improvements to two wastewater lift stations that
were nearing the end of their useful lives. The loan bears interest at 1.75% per annum plus a
servicing fee of 0.25% per annum. A loan initiation fee of $3,985 (0.50%) was withheld from
the proceeds and added to the amount owed by the City. Repayment of the loan will come from
the sewer fund. The amount of principal outstanding as of June 30, 2021 is $486,000. No
amounts were borrowed during the fiscal year.
The City has a fifth revenue capital loan note agreement with the IFA in an amount not to exceed
$1,001,000. The funds were used for a new mechanically cleaned bar screening system at the
Water Pollution Control Plant. The loan bears interest at 1.75% per annum plus a servicing fee
of 0.25% per annum. A loan initiation fee of $5,005 (0.50%) was withheld from the proceeds
and added to the amount owed by the City. Repayment of the loan will come from the sewer
fund. No amounts were borrowed during the fiscal year. The amount of principal outstanding
as of June 30, 2021 is $652,000.
The capital loan note agreements above require the sewer utility to produce revenues to meet
the operation and maintenance expenses of the facility and to maintain net revenues at a level
not less than 110% of the amount of principal and interest on the revenue bond and any other
obligations secured by a pledge of the net revenues falling due in the same year. In the fiscal
year ended June 30, 2021, the sewer fund had net revenues of $3,558,783, and the amount of
principal and interest due was $523,228.
Legal debt margin. State statutes limit the amount of general obligation debt an Iowa city may
issue to 5% of the actual assessed valuation at January 1, 2019, related to the 2020-2021 fiscal
year. At June 30, 2021, the outstanding debt of $63,235,000 is below the limit of $251,136,157,
leaving a debt margin of over $187 million.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
81
Changes in long-term liabilities. Changes in the City’s long-term liabilities for the fiscal year
ended June 30, 2021, are as follows:
Historically, liabilities for compensated absences and other post-employment benefits are
generally liquidated by the General Fund, Local Option Sales Tax Fund, Road Use Tax Fund,
Public Housing Fund, Internal Service Funds, and the Community Development Block Grant.
Balance Balance Due Within
June 30, 2020 Additions Deletions June 30, 2021 One Year
Governmental activities:
Bonds payable:
General obligation bonds 60,441,106$ 17,429,118$ (17,879,527)$ 59,990,697$ 7,970,844$
Premium 3,583,847 2,111,038 (755,144) 4,939,741 419,982
Total bonds payable 64,024,953 19,540,156 (18,634,671) 64,930,438 8,390,826
Compensated absences 2,338,629 3,555,757 (3,387,453) 2,506,933$ 132,227
Governmental activities long-
term debt 66,363,582$ 23,095,913$ (22,022,124)$ 67,437,371$ 8,523,053$
Balance Balance Due Within
June 30, 2020 Additions Deletions June 30, 2021 One Year
Business-type activities:
Bonds payable:
Revenue bonds 109,220,000$ -$ (6,285,000)$ 102,935,000$ 6,460,000$
Premiums 6,601,050 - (711,718) 5,889,332 710,820
Total revenue bonds 115,821,050 - (6,996,718) 108,824,332 7,170,820
General obligation bonds 3,863,894 435,882 (1,055,473) 3,244,303 569,156
Premiums 355,141 - (74,833) 280,308 43,553
Total general obligation bonds 4,219,035 435,882 (1,130,306) 3,524,611 612,709
Total bonds payable 120,040,085 435,882 (8,127,024) 112,348,943 7,783,529
Compensated absences 8,039,506 9,513,187 (8,760,327) 8,792,366 636,306
Loans payable 437,380 - (114,099) 323,281 114,099
Capital loan notes payable 64,744,664 2,454,502 (9,696,166) 57,503,000 3,170,000
Business-type activities long-
term debt 193,261,635$ 12,403,571$ (26,697,616)$ 178,967,590$ 11,703,934$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
82
The debt service requirements for the City's bonds are as follows:
Year Ending
June 30, Principal Interest
2022 7,970,844$ 2,015,535$
2023 7,617,187 1,686,245
2024 7,247,686 1,410,388
2025 6,731,466 1,138,494
2026 6,348,849 881,344
2027-2031 21,769,665 1,815,169
2032-2036 2,305,000 70,419
2037-2041 - -
Total 59,990,697$ 9,017,594$
General Obligation Bonds
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
83
Year Ending
June 30, Principal Interest Principal Interest
2022 569,156$ 132,009$ 6,460,000$ 3,529,246$
2023 597,813 105,999 6,635,000 3,348,753
2024 612,314 82,030 6,885,000 3,096,107
2025 478,534 58,350 7,130,000 2,857,764
2026 361,151 39,550 7,380,000 2,608,276
2027-2031 625,335 35,150 34,715,000 9,337,051
2032-2036 - - 33,730,000 3,293,532
2037-2041 - - - -
Total 3,244,303$ 453,088$ 102,935,000$ 28,070,729$
Year Ending
June 30, Principal Interest Principal Interest
2022 3,170,000$ 1,106,753$ 114,099$ -$
2023 3,224,000 1,045,684 114,099 -
2024 3,277,000 983,563 95,083 -
2025 3,335,000 920,399 - -
2026 3,391,000 856,102 - -
2027-2031 14,158,000 2,759,026 - -
2032-2036 18,819,000 1,865,543 - -
2037-2041 8,129,000 238,295 - -
Total 57,503,000$ 9,775,365$ 323,281$ -$
General Obligation Bonds Revenue Bonds
Capital Loan Notes Loans
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
K. Long-term obligations (continued)
84
L. Fund balance
Minimum fund balance policy. The City establishes and maintains fund balance levels based
on evaluation of each individual fund. The minimum fund balance is set at a level that is
considered necessary to maintain the City's credit worthiness and to adequately provide for:
1. Economic uncertainties, local disasters, and other financial hardships or downturns in the
local or national economy,
2. Contingencies for unseen operating or capital needs, and
3. Cash flow requirements.
In addition to the designations noted above, fund balance levels will be sufficient to meet
funding requirements for projects approved in prior years that are carried forward into the new
year; debt service reserve requirements; reserves for encumbrances; and other reserves or
designations required by contractual obligations, state law, or generally accepted accounting
principles.
The minimum fund balance level for the General Fund is 20% of operating expenditures.
Year Ending
June 30, Principal Interest Principal Interest
2022 10,313,255$ 4,768,008$ 18,284,099$ 6,783,543$
2023 10,570,912 4,500,436 18,188,099 6,186,681
2024 10,869,397 4,161,700 18,117,083 5,572,088
2025 10,943,534 3,836,513 17,675,000 4,975,007
2026 11,132,151 3,503,928 17,481,000 4,385,272
2027-2031 49,498,335 12,131,227 71,268,000 13,946,396
2032-2036 52,549,000 5,159,075 54,854,000 5,229,494
2037-2041 8,129,000 238,295 8,129,000 238,295
Total 164,005,584$ 38,299,182$ 223,996,281$ 47,316,776$
Type Activities
Total Business -Total Primary
Government Debt
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
L. Fund balance (continued)
85
The details for the City's fund balances are as follows:
Capital Debt Special Permanent
General Projects Service Revenues Funds Total
Nonspendable:
Inventory 10,830$ -$ -$ 54,053$ -$ 64,883$
Prepaid items 187,770 - - 21,095 - 208,865
Perpetual care principal - - - - 1,038,041 1,038,041
Aquatic center endowment - - - - 1,000,000 1,000,000
Total nonspendable fund balance 198,600 - - 75,148 2,038,041 2,311,789
Restricted:
Debt service - - 1,210,217 607,741 - 1,817,958
Airport construction - 160,712 - - - 160,712
Aquatic center - - - - 196,713 196,713
Street construction - - - 8,538,707 - 8,538,707
Environment and economic betterment - 1,007,982 - 8,663,687 - 9,671,669
General obligation bond projects - 21,324,709 - - - 21,324,709
Housing assistance - - - 813,052 - 813,052
Public safety - - - 334,805 - 334,805
Public safety pension - - - 255,273 - 255,273
Library - - - 480,209 - 480,209
Parks and recreation - 1,978,300 - - - 1,978,300
Project Share - - - 4,820 - 4,820
Developers' projects - - - 227,650 - 227,650
Total restricted fund balance - 24,471,703 1,210,217 19,925,944 196,713 45,804,577
Committed:
Bike trails - - - 10,026 - 10,026
Parks and recreation - 1,049,547 - 214,243 - 1,263,790
Housing assistance - - - 445,702 - 445,702
Green energy projects - - - 10,035 - 10,035
Environment and economic betterment - - - 547,166 - 547,166
FEMA - -
Total committed fund balance - 1,049,547 - 1,227,172 - 2,276,719
Assigned:
Administration 254,438 - - - - 254,438
City Hall maintenance 136,267 - - - - 136,267
Police operations 3,955 - - - - 3,955
Cemetary 17,500 - - - - 17,500
Library maintenance 42,601 - - - - 42,601
Parks and recreation 20,547 - - - - 20,547
Parks and recreation maintenance 12,186 - - - - 12,186
Public relations 5,500 - - - - 5,500
PW/Airport 8,517 - - - - 8,517
Fire 47,227 - - - - 47,227
Total assigned fund balance 548,738 - - - - 548,738
Unassigned 14,843,131 (5,296,242) - (1,464,307) - 8,082,582
Total fund balance 15,590,469$ 20,225,008$ 1,210,217$ 19,763,957$ 2,234,754$ 59,024,405$
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
86
M. Inter-fund receivables and payables
The composition of inter-fund balances as of June 30, 2021, is as follows:
The outstanding balances between funds result mainly from the time lag between the dates that
inter-fund goods and services are provided or reimbursable expenditures occur.
Receivable Fund General Fund
Capital
Projects Debt Service Electric Sewer Water
Major Funds:
General Fund -$ 623$ -$ 114,870$ 33,952$ 40,023$
Capital Projects 79,253 - - - 11,596 10,258
Debt Service - 53,778 - - 246,609 248,391
Electric 74,888 - - - 28,852 30,508
Sewer 778 - 217,156 35,237 - 20,528
Water 598 329 218,726 51,503 139,889 -
Non-Major Funds:
Permanent 11,002 - - - - -
Special Revenue 702,518 461,946 - 7,478 157,584 104,225
Enterprise 1,185,910 18,597 - 330,205 377,691 -
Internal Service 194,354 2,306 - 93,730 36,150 46,555
Total 2,249,301$ 537,579$ 435,882$ 633,023$ 1,032,323$ 500,488$
Payable Fund
Receivable Fund
Non-Major
Permanent
Funds
Non-Major
Special
Revenue
Funds
Non-Major
Enterprise
Funds
Internal Service
Funds Total
Major Funds:
General Fund -$ 3,474,888$ 412,308$ 103,192$ 4,179,856$
Capital Projects - 2,992 19,663 - 123,762
Debt Service - - - - 548,778
Electric - 1,314 - - 135,562
Sewer - 2,858 373,418 296 650,271
Water - 2,859 - 296 414,200
Non-Major Funds:
Permanent - - - - 11,002
Special Revenue - 426,495 50,313 5,506 1,916,065
Enterprise - 11,445 9,458 409 1,933,715
Internal Service - 201,759 68,804 20,561 664,219
Total -$ 4,124,610$ 933,964$ 130,260$ 10,577,430$
Payable Fund
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
87
N. Inter-fund transfers
The composition of inter-fund transfers for the year ended June 30, 2021, is as follows:
Inter-fund transfers are authorized in the City budget and usually involve transfers from the
fund receiving the revenue to the fund through which the authorized expenditure is to be made.
For example, the road use tax funds are received into the special revenue fund and are
transferred to the capital projects fund where the funds will be spent.
O. Donor-restricted endowment
Earnings from the investment of the Furman Aquatic Center endowment of $196,713 at June
30, 2021, are shown as restricted net position. These funds can be used at the aquatic center to
minimize the City’s ongoing operational costs, to fund future repairs and enhancements, and to
replace equipment. Chapter 540A of the Code of Iowa permits the City to appropriate an amount
of net appreciation as the City determines, in good faith, while considering the duration and
preservation of the endowment fund, the purposes of the City and the fund, general economic
conditions, the possible effect of inflation or deflation, the expected total return from income
and the appreciation of investments, other resources of the City, and the investment policy of
the City.
Transfers In General Fund
Capital
Projects Electric Sewer
Non-Major
Special Revenue
Funds Total
Major Funds:
General Fund -$ -$ 2,188,899$ -$ 8,674,077$ 10,862,976$
Capital Projects 1,672,085 - - - 100,000 1,772,085
Debt Service 70,976 445,969 - 442,468 959,413
Non-Major Funds:
Special Revenue - - - - 95,592 95,592
Enterprise 3,199,435 - - 373,125 25,481 3,598,041
Internal Service - - - - - -
Total 4,942,496$ 445,969$ 2,188,899$ 373,125$ 9,337,618$ 17,288,107$
Transfers Out
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
88
P. Urban renewal development agreements
The City has entered into various development agreements for urban renewal projects. The
agreements require the City to rebate portions of the incremental property tax paid by the
developer in exchange for infrastructure, improvements, rehabilitation, and development of
commercial projects by the developer. The total to be paid by the City under the agreements is
not to exceed $2,064,530. Certain agreements include provisions for the payment of interest.
During the fiscal year ended June 30, 2021, the City rebated $702,771 of incremental property
tax to developers, which was all for principal. The total cumulative principal amount rebated
on the agreements is $1,745,213. The outstanding balance on the agreements at June 30, 2021
was $319,317.
The agreements are not general obligations of the City and, due to their nature, are not recorded
as a liability in the City's financial statements. However, the agreements are subject to the
constitutional debt limitation of the City.
Certain agreements include an annual appropriation clause and, accordingly, only the amount
payable in the succeeding year on the agreements is subject to the constitutional debt limitation.
The entire outstanding principal balance of agreements, not including an annual appropriation
clause, is subject to the constitutional debt limitation.
Q. Tax abatements
GASB Statement No. 77 defines tax abatements as a reduction in tax revenues that results from
an agreement between one or more governments and an individual or entity in which (a) one or
more governments promise to forgo tax revenues to which they are otherwise entitled and (b)
the individual or entity promises to take a specific action after the agreement has been entered
into that contributes to economic development or otherwise benefits the governments or the
citizens of those governments.
The City provides tax abatements for urban renewal and economic development projects with
tax increment financing as provided for in Chapters 15A and 403 of the Code of Iowa. For these
types of projects, the City enters into agreements with developers, which require the City, after
developers meet the terms of the agreements, to rebate a portion of the property tax paid by the
developers, pay the developers an economic development grant, or pay the developers a pre-
determined dollar amount. No other commitments were made by the City as part of these
agreements.
For the fiscal year ended June 30, 2021, the City abated $702,771 of property tax under urban
renewal and economic development projects. The City's property tax revenue was not reduced
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
Q. Tax abatements (continued)
89
by any amount under agreements entered into by any other entities for the year ended June 30,
2021.
R. Contingencies
The City's Legal Department reported to management that, as of June 30, 2021, claims and
lawsuits were on file against the City. The Legal Department estimates that the portion of these
potential claims and lawsuits not covered by insurance would not materially affect the financial
position of the City. The City has authority to levy additional taxes outside the regular limit to
cover cases resulting in an uninsured judgment.
The City participates in various federal grant programs, the principal of which are subject to
program compliance audits pursuant to the Single Audit Act, as amended. Accordingly, the
City's compliance with applicable grant requirements will be established at a future date. The
amount of expenditures that may be disallowed by the granting agencies cannot be determined
at this time, although the City anticipates such amounts, if any, will be immaterial.
The COVID-19 outbreak is disrupting business across a range of industries in the United States
and financial markets have experienced a significant decline. As a result, local, regional and
national economies, including that of the City, may be adversely impacted. The extent of the
financial impact of COVID-19 will depend on future developments, including the duration and
spread, which are uncertain and cannot be predicted. Due to the uncertainties surrounding the
outbreak, management cannot presently estimate the potential impact to the City's operations
and finances.
Hospital contingencies
Net patient service revenue. As a provider of health care services, the hospital has agreements
with third-party payers that provide for payment of services at amounts different from
established rates. The basis for payment varies by payer and includes prospectively determined
rates per discharge, discounts from established charges, and retroactively determined, cost-
based rates. Approximately 98% of gross patient charges determined at established rates
resulted from patients covered by these third-party reimbursement programs for the fiscal year
ended June 30, 2021. Changes have been and may be made in certain programs, which could
have a material adverse impact on the financial condition of the hospital in future years.
Laws and regulations. The health care industry is subject to numerous laws and regulations of
federal, state, and local governments. Compliance with such laws and regulations can be subject
to future government review and interpretation, as well as regulatory actions unknown and
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
R. Contingencies (continued)
90
unasserted at this time. These laws and regulations include, but are not limited to, accreditation,
licensure, government health care program participation requirements, reimbursement for patient
services, and Medicare and Medicaid fraud and abuse. Recently, government activity has increased
with respect to investigations and allegations concerning possible violations of fraud and abuse
statutes and regulations by health care providers. Violations of these laws and regulations could
result in exclusion from government health care program participation, together with the
imposition of significant fines and penalties, as well as significant repayment for past
reimbursement for patient services received. While the hospital is subject to similar regulatory
reviews, management believes that the outcome of any such regulatory review will not have a
material adverse effect on the hospital's financial position.
Current economic conditions. The current economic environment has also made it difficult for
certain patients to pay for services rendered. As employers adjust to health insurance plans,
services provided to uninsured and underinsured patients may significantly impact net patient
service revenue, which could have an adverse impact on the hospital's future operating results.
Further, the effect of economic conditions on the State of Iowa may have an adverse effect on cash
flows related to the Medicaid program.
Given the volatility of current economic conditions, the values of assets and liabilities recorded in
the financial statements could change rapidly, resulting in material future adjustments in
investment values and the allowances for accounts and contributions receivable. This could
negatively affect the hospital's ability to meet debt covenants or maintain sufficient liquidity.
S. Joint venture
The hospital has a joint venture with McFarland Clinic, P.C. to form Health Ventures of Central
Iowa, LLC (Health Ventures), of which it owns 50%. A joint venture also exists with Garner
Dialysis, LLC, which is owned 40% by the hospital, and Health Enterprises Cooperative, of which
the hospital owns 18.7%. The hospital uses the equity method of accounting for joint ventures in
which it has the ability to exercise significant influence over operating and financial policies of
the investee. Financial statements of the joint ventures are available at Mary Greeley Medical
Center, 1111 Duff Avenue, Ames, IA 50010.
T. Related party transactions
The hospital’s board of trustees approved the guarantee of certain debt on behalf of the Health
Ventures joint venture mentioned above. During the fiscal year ended June 30, 2021, the
acquisition of computer hardware, carrying no interest and requires monthly payments of $9,508
and matures in fiscal year 2024.
City of Ames
Notes to the Financial Statements
June 30, 2021
IV. Detailed notes on all activities and funds (continued)
91
U. Subsequent Events
On September 9, 2021, the City issued $19,640,000 of general obligation, corporate purpose
bonds for paying the cost of constructing improvements to streets and installing traffic control
improvements. The bonds were also issued to current refund $11,055,000 of the outstanding
general corporate purpose bonds, Series 2013, originally dated May 30,2013. The interest rates
on the bonds range from 1.375-5.00% with final maturity on June 1, 2033.
On August 9, 2022, the City entered into a revenue capital loan note agreement with the IFA in
an amount not to exceed $3,500,000. The funds will be used for demolition of the old water
plant at the end of its useful life. The loan bears interest at 1.75% per annum plus a servicing
fee of 0.25% per annum. A loan Initiation fee of $17,500 (0.50%) was withheld from the
proceeds and added to the amount owed by the City. Repayment of the loan will come from the
water fund.
Required
Supplementary
Information
City of Ames
Schedule of the City's Proportionate Share of the Net Pension Liability
Iowa Public Employees' Retirement System
Last Seven Fiscal Years*
The notes to the required supplementary information are an integral part of this schedule.
93
*Prior year amounts of covered payroll were changed to comply with GASB Statement No. 82,
Pension Issues-an amendment of GASB Statements No. 67, No. 68, and No. 73.
In accordance with GASB Statement No. 68, the amounts presented for each fiscal year were
determined as of June 30 of the preceding year.
Note: GASB Statement No. 68 requires ten years of information to be presented in this table.
However, until a full ten-year trend is compiled, the City will present information for those years
for which information is available.
2021 2020 2019 2018 2017 2016 2015
City's proportion of the net pension liability 1.1986846% 1.1690479% 1.1516658% 1.1292958% 1.1552370% 1.1616104% 1.2008652%
City's proportionate share of the net pension liability 84,204,424$ 67,695,565$ 72,880,234$ 75,225,392$ 72,702,712$ 57,389,174$ 47,625,187$
City's covered payroll*96,755,907$ 90,665,386$ 87,947,886$ 85,610,198$ 84,237,577$ 81,269,880$ 80,486,286$
City's proportionate share of the net pension liability as a
percentage of its covered payroll 87.03% 74.67% 82.87% 87.87% 86.31% 70.62% 59.17%
Plan fiduciary net position as a percentage of the total pension
liability 82.90% 85.45% 83.62% 82.21% 81.82% 85.19% 87.61%
City of Ames
Schedule of City Contributions
Iowa Public Employees' Retirement System
Last Ten Fiscal Years
The notes to the required supplementary information are an integral part of this schedule.
94
Contributions
in Relation to Contributions
Fiscal Statutorily the Statutorily Contribution City's as a Percentage
Year Required Required Deficiency Covered of Covered
Ended Contribution Contribution (Excess) Payroll Payroll
2021 9,131,127$ 9,131,127$ - 96,853,385 9.43%
2020 9,139,672 9,139,672 - 96,755,907 9.45%
2019 8,567,465 8,567,465 - 90,665,386 9.45%
2018 7,862,807 7,862,807 - 87,947,886 8.94%
2017 7,654,501 7,654,501 - 85,610,198 8.94%
2016 7,543,219 7,543,219 - 84,237,577 8.95%
2015 7,272,880 7,272,880 - 81,269,880 8.95%
2014 7,202,625 7,202,625 - 80,486,286 8.95%
2013 6,861,788 6,861,788 - 78,907,943 8.70%
2012 6,180,045 6,180,045 - 76,283,278 8.10%
City of Ames
Schedule of the City's Proportionate Share of the Net Pension Liability
Municipal Fire and Police Retirement System of Iowa
Last Seven Fiscal Years*
The notes to the required supplementary information are an integral part of this schedule.
95
*Prior year amounts of covered payroll were changed to comply with GASB Statement No. 82,
Pension Issues-an amendment of GASB Statements No. 67, No. 68, and No. 73.
In accordance with GASB Statement No. 68, the amounts presented for each fiscal year were
determined as of June 30 of the preceding year.
Note: GASB Statement No. 68 requires ten years of information to be presented in this table.
However, until a full ten-year trend is compiled, the City will present information for those years
for which information is available.
2021 2020 2019 2018 2017 2016 2015
City's proportion of the net pension liability 2.677595% 2.663532% 2.719769% 2.651310% 2.649945% 2.696727% 2.684406%
City's proportionate share of the net pension liability 21,356,506$ 17,470,814$ 16,193,599$ 15,549,272$ 16,569,071$ 12,669,610$ 9,730,925$
City's covered payroll*8,435,313$ 8,064,312$ 7,866,170$ 7,506,515$ 7,180,220$ 7,004,314$ 6,855,169$
City's proportionate share of the net pension liability as a
percentage of its covered payroll 253.18% 216.64% 205.86% 207.14% 230.76% 180.88% 141.95%
Plan fiduciary net position as a percentage of the total pension
liability 76.47% 79.94% 81.07% 80.60% 78.20% 83.04% 86.27%
City of Ames
Schedule of City Contributions
Municipal Fire and Police Retirement System of Iowa
Last Ten Fiscal Years
The notes to the required supplementary information are an integral part of this schedule.
96
Contributions
in Relation to Contributions
Fiscal Statutorily the Statutorily Contribution City's as a Percentage
Year Required Required Deficiency Covered of Covered
Ended Contribution Contribution (Excess) Payroll Payroll
2021 2,200,185$ 2,200,185$ - 8,643,628$ 25.45%
2020 2,076,217 2,076,217 - 8,435,313$ 24.61%
2019 2,097,820 2,097,820 - 8,064,312 26.01%
2018 2,030,080 2,030,080 - 7,866,170 25.81%
2017 1,946,357 1,946,357 - 7,506,515 25.93%
2016 1,994,209 1,994,209 - 7,180,220 27.77%
2015 2,150,611 2,150,611 - 7,004,314 30.70%
2014 2,064,780 2,064,780 - 6,855,169 30.12%
2013 1,758,163 1,758,163 - 6,653,706 26.42%
2012 1,630,807 1,630,807 - 6,586,460 24.76%
City of Ames
Schedule of Changes in Total OPEB Liability and Related Ratios
Last Four Years
The notes to the required supplementary information are an integral part of this schedule.
97
Notes to schedule:
No assets are accumulated in a trust that meets the criteria in paragraph 4 of GASB No. 75.
Changes of assumptions: Changes of assumptions and other inputs reflect the effects of changes
in the discount rate each period. The following are the discount rates used each period:
GASB No. 75 requires ten years of information to be presented in this table. However, until a full
ten-year trend is compiled, the City will present information for those years for which information
is available.
City:2021 2020 2019 2018
Total OPEB liability
Service cost 177,816$ 140,814$ 128,949$ 124,144$
Interest 57,031 74,532 76,772 75,321
Differences between expected and actual experience - (374,352) - -
Changes in assumptions or other inputs 11,592 746,954 70,173 (51,203)
Benefit payments (197,291) (150,412) (133,691) (97,725)
Net change in total OPEB liability 49,148 437,536 142,203 50,537
Total OPEB liability, beginning 2,501,421 2,063,885 1,921,682 1,871,145
Total OPEB liability, ending 2,550,569$ 2,501,421$ 2,063,885$ 1,921,682$
Covered-employee payroll 40,817,000$ 39,532,365$ 37,519,077$ 38,084,243$
Total OPEB liability as a percentage
of covered-employee payroll 6.25% 6.33% 5.50% 5.05%
2017 3.58%
2018 3.87%
2019 3.50%
2020 2.21%
2021 2.16%
City of Ames
Schedule of Changes in Total OPEB Liability and Related Ratios
Last Four Years
The notes to the required supplementary information are an integral part of this schedule.
98
Notes to schedule:
No assets are accumulated in a trust that meets the criteria in paragraph 4 of GASB No. 75.
Changes of assumptions: Changes of assumptions and other inputs reflect the effects of changes
in the discount rate each period. The following are the discount rates used each period:
GASB No. 75 requires ten years of information to be presented in this table. However, until a full
ten-year trend is compiled, the City will present information for those years for which information
is available.
Hospital:2021 2020 2019 2018
Total OPEB liability
Service cost 201,432$ 171,392$ 183,570$ 230,410$
Interest 147,571 188,216 171,689 155,873
Differences between expected and
actual experience (432,129) (480,311) (518,903) 907,372
Changes in assumptions or other inputs 349,124 211,750 (208,768) (448,839)
Benefit payments (235,143) (113,258) 57,836 (10,501)
Net change in total OPEB liability 30,855 (22,211) (314,576) 834,315
Total OPEB liability, beginning 4,441,917 4,464,128 4,778,704 3,944,389
Total OPEB liability, ending 4,472,772$ 4,441,917$ 4,464,128$ 4,778,704$
Covered-employee payroll 62,532,773$ 62,732,418$ 61,873,578$ 61,873,578$
Total OPEB liability as a percentage
of covered-employee payroll 7.15% 7.08% 7.21% 7.72%
2017 3.81%
2018 3.44%
2019 4.11%
2020 3.26%
2021 2.12%
City of Ames
Budgetary Comparison Schedule
Governmental and Proprietary Funds
For the Fiscal Year Ended June 30, 2021
The notes to the required supplementary information are an integral part of this schedule.
99
Governmental Proprietary Variance -
Funds Funds Total Original Final Actual to
Actual Actual Actual Budget Budget Final
Revenues and other financing sources:
Taxes levied on property 31,602,434$ -$ 31,602,434$ 31,743,937$ 31,743,937$ (141,503)$
Delinquent property taxes 145,332 - 145,332 - - 145,332
TIF revenues 1,924,393 - 1,924,393 1,713,308 1,713,308 211,085
Other taxes 12,201,473 - 12,201,473 11,205,339 11,856,251 345,222
Licenses and permits 1,128,682 26,050 1,154,732 1,646,077 1,583,715 (428,983)
Use of money and property 672,976 80,599,224 81,272,200 14,377,142 10,439,323 70,832,877
Intergovernmental 21,998,967 18,653,486 40,652,453 35,097,915 62,178,472 (21,526,019)
Charges for services 1,670,687 305,735,378 307,406,065 304,687,658 282,654,489 24,751,576
Special assessments 244,634 - 244,634 - 315,559 (70,925)
Miscellaneous 1,236,074 1,229,346 2,465,420 593,193 1,111,687 1,353,733
Other financing sources 19,976,039 - 19,976,039 25,638,650 46,372,341 (26,396,302)
Transfers in 18,010,398 3,224,916 21,235,314 17,104,285 21,062,860 172,454
Total revenues and other financing sources 110,812,089 409,468,400 520,280,489 443,807,504 471,031,942 49,248,547
Expenditures and other financing uses:
General government 2,828,614 - 2,828,614 2,982,823 3,159,103 330,489
Public safety 19,518,722 - 19,518,722 21,515,574 20,257,723 739,001
Public works 7,022,604 - 7,022,604 6,597,535 7,422,847 400,243
Health and social services 1,365,247 - 1,365,247 1,551,213 1,601,744 236,497
Culture and recreation 8,176,885 - 8,176,885 9,704,493 9,131,752 954,867
Community and economic development 6,476,621 - 6,476,621 4,891,512 9,051,261 2,574,640
Debt service 21,348,189 - 21,348,189 12,519,230 21,332,565 (15,624)
Capital outlay 24,278,721 - 24,278,721 23,841,259 62,409,334 38,130,613
Total governmental expenditures 91,015,603 - 91,015,603 83,603,639 134,366,329 43,350,726
Business-type expenditures - 295,366,838 295,366,838 318,972,254 350,332,817 54,965,979
Total expenditures and other financing uses 91,015,603 295,366,838 386,382,441 402,575,893 484,699,146 98,316,705
Other financing uses 18,359,914 2,875,400 21,235,314 17,104,285 21,062,860 (172,454)
Total expenditures, other financing uses,
and transfers out 109,375,517 298,242,238 407,617,755 419,680,178 505,762,006 98,144,251
Excess revenues and other financing sources
over (under) expenditures, other financing uses,
and transfers out 1,436,572 111,226,162 112,662,734 24,127,326 (34,730,064) 147,392,798
Fund balances, beginning 61,971,532 748,120,825 810,092,357 718,914,728 743,776,262 66,316,095
Fund balances, ending 63,408,104$ 859,346,987$ 922,755,091$ 743,042,054$ 709,046,198$ 213,708,893$
City of Ames
Budgetary Comparison Schedule
Budget to GAAP Reconciliation
For the Fiscal Year Ended June 30, 2021
The notes to the required supplementary information are an integral part of this schedule.
100
Modified
Budget Accrual Budget Accrual
Basis Adjustments Basis Basis Adjustments Basis
Revenues and other financing sources 110,812,089$ (2,770,788)$ 108,041,301$ 409,468,400$ 6,150,101$ 415,618,501$
Expenditures and other financing uses 109,375,517 (2,467,328) 106,908,189 298,242,238 11,026,677 309,268,915
Excess revenues and other financing sources
over expenditures and other financing uses 1,436,572 (303,460) 1,133,112 111,226,162 (4,876,576) 106,349,586
Fund balances, beginning 61,971,532 (4,080,239) 57,891,293 748,120,825 (44,524,255) 703,596,570
Fund balances, ending 63,408,104$ (4,383,699)$ 59,024,405$ 859,346,987$ (49,400,831)$ 809,946,156$
Governmental Funds Proprietary Funds
City of Ames
Notes to the Required Supplementary Information
June 30, 2021
101
I. Pension Liability
IPERS:
Changes in benefits and terms. There were no significant changes in benefit terms.
Changes in assumptions.
The 2018 valuation implemented the following refinements because of a demographic
assumption study dated June 28, 2018:
Changed mortality assumptions to the RP-2014 mortality tables with mortality
improvements modeled using Scale MP-2017
Adjusted retirement rates
Lowered disability rates
Adjusted the probability of a vested regular member electing to receive a deferred
benefit
Adjusted the merit component of the salary increase assumption
The 2017 valuation implemented the following refinements because of a quadrennial
experience study:
Decreased the inflation assumption from 3.00% to 2.60%
Decreased the assumed rate of interest on member accounts from 3.75% to 3.50% per year
Decreased the long-term rate of return assumption from 7.50% to 7.00% per year.
Decreased the wage growth and payroll growth assumption from 4.00% to 3.25% per year.
Decreased the salary increase assumption by 0.75%.
The 2014 valuation implemented the following refinements because of a quadrennial
experience study:
Decreased the inflation assumption from 3.25% to 3.00%
Decreased the assumed rate of interest on member accounts from 4.00% to 3.75% per year
Adjusted male mortality rates for retirees in the regular membership group
Reduced retirement rates for sheriffs and deputies between the ages of 55 and 64
Moved from an open, 30-year amortization period for the UAL beginning June 30, 2014.
Each year thereafter, changes in the UAL from plan experience will be amortized on a
separate closed, 20-year period.
City of Ames
Notes to the Required Supplementary Information (continued)
June 30, 2021
102
MFPRSI:
Changes in benefit terms. There were no significant changes of benefit terms.
Changes in assumptions. The 2018 valuation mortality rates were based on RP 2014 Blue Collar
Healthy Annuitant table with males set forward zero years, females set forward two years, and
disabled set forward three years (male only rates), with generational projection of future
mortality improvement with 50% of Scale BB beginning in 2017.
The 2017 valuation added five years projection of future mortality improvement with Scale BB.
The 2016 valuation changed post-retirement morality rates to the RP-2000 Blue Collar
Combined Healthy Mortality Table with males set back two years, females set forward one
year, and disabled individuals set forward one year (male only rates), with no projection of
future mortality improvement.
The 2015 valuation phased in the 1994 Group Annuity Mortality Table for post-retirement
mortality. This resulted in a weighting of 1/12 of the 1971 Group Annuity Mortality Table and
11/12 of the 1994 Group Annuity Mortality Table.
The 2014 valuation phased in the 1994 Group Annuity Mortality Table for post-retirement
mortality. This resulted in a weighting of 2/12 of the 1971 Group Annuity Mortality Table and
10/12 of the 1994 Group Annuity Mortality Table.
II. Budgetary Information
The budgetary comparison is presented as required supplementary information in accordance
with Governmental Accounting Standards Board (GASB) Statement 41 for governments with
significant budgetary perspective differences resulting from not being able to present budgetary
comparisons for the General Fund and each major special revenue fund.
In accordance with the Code of Iowa, the City Council annually adopts a budget on the modified
accrual basis of accounting and follows the public notice and hearing requirements. The annual
budget may be amended during the year utilizing similar statutorily prescribed procedures.
Encumbrances are not recognized on the budget basis and appropriations lapse at the end of the
fiscal year.
Formal and legal budgetary control is based upon nine major classes of expenditures, referred
to as functions, not by fund or fund type. The nine functions are general government, public
safety, public works, health and social services, culture and recreation, community and
economic development, debt service, capital projects, and business-type activities.
Expenditures of functions required to be budgeted include expenditures for the General Fund,
special revenue funds, the Debt Service Fund, the Capital Projects Fund, and the enterprise
City of Ames
Notes to the Required Supplementary Information (continued)
June 30, 2021
103
funds. Although the budget document presents function expenditures by fund, the legal level of
control is at the aggregated function level, not by fund.
Three budget amendments during the fiscal year increased budgeted expenditures by
$86,081,828. These amendments are reflected in the final budget amounts.
Supplementary
Information
City of Ames
Non-Major Governmental Funds
Special Revenue Funds
105
Special revenue funds are used to account for specific revenue sources that are restricted,
committed, or assigned to expenditures for particular purposes.
Metro Coalition Fund – to account for the funds related to a group of cities in Iowa who have
pooled financial resources to fund legislative lobbying and monitoring services.
Local Option Tax Fund - to account for the funds generated by the voter-approved 1% local
option sales tax. Sixty percent is used for property tax relief and forty percent is for community
betterment.
Hotel/Motel Tax Fund - to account for funds generated through the imposition of a hotel/motel
tax. Proceeds are used for community betterment and economic development.
Road Use Tax Fund - to account for the City's share of state gasoline taxes received on a per
capita basis. Funds must be used for a purpose related to the construction or maintenance of
public streets.
Bike Licenses Fund - to account for funds generated by the sale of bike licenses to be used for
bike trails and maps.
Police Forfeiture and Grants Fund - to account for funds generated from the forfeiture of
property because of criminal activities and for government grants received for law enforcement
costs.
Housing Assistance Fund - to account for grant-funded housing assistance programs.
TIF Fund - to account for tax-increment financing revenues on abated debt.
Employee Benefit Property Tax Fund - to account for tax revenues used to pay the City's share
of selected employee benefits.
Police and Fire 411 Fund - to account for the funds remaining from the transition to Municipal
Fire and Police Retirement System of Iowa (MFPRSI). Funds may only be used to offset City
contributions to MFPRSI.
Parks and Recreation Programs Fund - to account for revenues used for specific park and
recreation programs and improvements.
Library Donations, Project Share, Police and Fire Donations, and Animal Shelter Donations
Funds- to account for donations to be used for specific purposes and activities.
City of Ames
Non-Major Governmental Funds
Special Revenue Funds
106
Community Development Block Grant (CDBG) Fund - to account for funds received from the
U.S. Department of Housing and Urban Development to be used according to the CDBG
program.
Developers' Projects Fund - to account for funds received from developers to be used for City
infrastructure.
Economic Development and Loans Fund - to account for funds from block grants and funds to
be loaned to businesses to increase development in the City.
Federal Relief Funds – to account for funds received from emergency related grants to cover
expenses associated to natural disasters.
Permanent Funds
Permanent funds are used to report resources that are legally restricted to the extent that only
earnings, not principal, may be used for purposes that support the City's programs.
Perpetual Care Fund - to account for principal amounts received for perpetual care. The
investment earnings are recorded in the General Fund and are used to maintain the cemetery.
Furman Aquatic Center Endowment Fund - to account for a donation to cover future operating
expenditures, fund future repairs and enhancements, and to replace equipment at the aquatic
center.
City of Ames
Combining Balance Sheet
Non-Major Governmental Funds
June 30, 2021
107
Non-Major Furman Total
Special Aquatic Non-Major
Revenue Perpetual Center Governmenta
Funds Care Endowment Funds
ASSETS
Cash and cash equivalents 12,042,748$ 15,663$ 502,103$ 12,560,514$
Investments 16,590,199 1,010,627 690,034 18,290,860
Taxes receivable 11,566 - - 11,566
Accrued interest receivable 8,204 - 4,576 12,780
Accounts receivable, net 6,861 749 - 7,610
Intergovernmental receivable 2,011,812 - - 2,011,812
Loans receivable 868 - - 868
Due from other funds 1,916,065 11,002 - 1,927,067
Inventories 54,053 - - 54,053
Property held for resale 854,428 - - 854,428
Prepaid items 21,095 - - 21,095
Succeeding year taxes receivable 2,333,616 - - 2,333,616
Long-term loans receivable 3,022 - - 3,022
Total assets 35,854,537$ 1,038,041$ 1,196,713$ 38,089,291$
LIABILITIES
Accounts payable 1,615,900$ -$ -$ 1,615,900$
Accrued payroll 99,582 - - 99,582
Retainage payable 186,563 - - 186,563
Customer deposits 578,580 - - 578,580
Intergovernmental payable 22,917 - - 22,917
Due to other funds 4,124,610 - - 4,124,610
Unearned revenue 7,128,812 - - 7,128,812
Total liabilities 13,756,964 - - 13,756,964
DEFERRED INFLOWS OF
RESOURCES
Unavailable revenue:
Property taxes 2,333,616 - - 2,333,616
Total deferred inflows of resources 2,333,616 - - 2,333,616
FUND BALANCES (DEFICITS)
Nonspendable 75,148 1,038,041 1,000,000 2,113,189
Restricted 19,925,944 - 196,713 20,122,657
Committed 1,227,172 - - 1,227,172
Unassigned (1,464,307) - - (1,464,307)
Total fund balances 19,763,957 1,038,041 1,196,713 21,998,711
Total liabilities, deferred inflows of resources,
and fund balances 35,854,537$ 1,038,041$ 1,196,713$ 38,089,291$
Permanent Funds
City of Ames
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances
Non-Major Governmental Funds
For the Year Ended June 30, 2021
108
Non-Major Furman Total
Special Aquatic Non-Major
Revenue Perpetual Center Governmental
Funds Care Endowment Funds
REVENUES
Taxes 16,191,950$ -$ -$ 16,191,950$
Intergovernmental 10,846,798 - - 10,846,798
Charges for services - 20,048 - 20,048
Investment income 14,052 - 6,385 20,437
Miscellaneous 240,320 - - 240,320
Total revenues 27,293,120 20,048 6,385 27,319,553
EXPENDITURES
Current:
General government 271,661 - - 271,661
Public safety 198,144 - - 198,144
Public works 5,898,134 - - 5,898,134
Health and social services 1,386,567 - - 1,386,567
Culture and recreation 2,214,821 - - 2,214,821
Community and economic development 5,424,906 - - 5,424,906
Capital outlay 2,232,184 - - 2,232,184
Total expenditures 17,626,417 - - 17,626,417
Excess of revenues over expenditures 9,666,703 20,048 6,385 9,693,136
OTHER FINANCING SOURCES (USES)
Transfers in 95,592 - - 95,592
Transfers out (9,337,618) - - (9,337,618)
Total other financing sources (uses)(9,242,026) - - (9,242,026)
Net change in fund balance 424,677 20,048 6,385 451,110
Fund balances, beginning 19,339,280 1,017,993 1,190,328 21,547,601
Fund balances, ending 19,763,957$ 1,038,041$ 1,196,713$ 21,998,711$
Permanent Funds
City of Ames
Combining Balance Sheet
Non-Major Special Revenue Funds
June 30, 2021
109
Employee
Local Hotel/ Police Benefit
Metro Option Motel Road Bike Forfeiture Housing Property Police
Coalition Tax Tax Use Tax Licenses & Grants Assistance TIF Tax &Fire
ASSETS
Cash and cash equivalents 34,705$ 3,483,482$ 517,087$ 3,344,550$ 4,181$ 48,342$ 95,286$ 442,026$ -$ 105,663$
Investments 47,809 4,798,013 712,275 4,606,613 5,845 66,557 131,172 614,302 - 148,624
Taxes receivable - - - - - - - 327 11,239 -
Accrued interest receivable - - - - - - - 3,456 - 986
Accounts receivable, net - - - - - - - - - -
Intergovernmental receivable - 762,081 - 922,379 - 5,745 840 - - -
Due from other funds - 41,649 473,120 819,453 - 1,495 221,035 160,865 - -
Inventories - - - 54,053 - - - - - -
Prepaid items - - - 13,875 - - - - - -
Succeeding year taxes receivable - - - - - - - - 2,333,616 -
Total assets 82,514$ 9,085,225$ 1,702,482$ 9,760,923$ 10,026$ 122,139$ 448,333$ 1,220,976$ 2,344,855$ 255,273$
LIABILITIES
Accounts payable 45,000 181,280 428,874 752,216 - 1,264 - - - -
Accrued payroll - 271 - 98,019 - - 662 - - -
Retainage payable - 89,029 - 46,008 - - - - - -
Intergovernmental payable - - - 2,749 - 1,784 - 327 - -
Due to other funds - 1,394,425 67,655 255,296 - - 1,969 612,908 11,239 -
Total liabilities 45,000 1,665,005 496,529 1,154,288 - 3,048 2,631 613,235 11,239 -
DEFERRED INFLOWS OF
RESOURCES
Unavailable revenue:
Property taxes - - - - - - - - 2,333,616 -
Total deferred inflows of resource - - - - - - - - 2,333,616 -
FUND BALANCES (DEFICITS)
Nonspendable - - - 67,928 - - - - - -
Restricted 37,514 7,420,220 1,205,953 8,538,707 - 119,091 - 607,741 - 255,273
Committed - - - - 10,026 - 445,702 - - -
Unassigned - - - - - - - - - -
Total fund balances (deficits)37,514 7,420,220 1,205,953 8,606,635 10,026 119,091 445,702 607,741 - 255,273
Total liabilities, deferred outflows
of resources, and fund balances
(deficits)82,514$ 9,085,225$ 1,702,482$ 9,760,923$ 10,026$ 122,139$ 448,333$ 1,220,976$ 2,344,855$ 255,273$
City of Ames
Combining Balance Sheet (continued)
Non-Major Special Revenue Funds
June 30, 2021
110
Total
Non-Major
Parks & Police Animal Economic Federal Special
Recreation Library Project & Fire Shelter Developers' Development Relief Revenue
Programs Donations Share Donations CDBG Donations Projects & Loans Funds Funds
ASSETS
Cash and cash equivalents 88,746$ 209,854$ 5,946$ 1,625$ -$ 92,042$ 340,346$ 230,194$ 2,998,673$ 12,042,748$
Investments 119,078 288,401 8,280 2,273 - 125,652 468,194 316,972 4,130,139 16,590,199
Taxes receivable - - - - - - - - - 11,566
Accrued interest receivable 861 1,882 - - - 829 190 - - 8,204
Accounts receivable, net 6,062 629 - - 170 - - - 6,861
Intergovernmental receivable - - - - 320,767 - - - - 2,011,812
Loans receivable - - - - 868 - - - - 868
Due from other funds - - - 172 198,000 - - - 276 1,916,065
Inventories - - - - - - - - - 54,053
Property held for resale - - - - 854,428 - - - - 854,428
Prepaid items - 7,220 - - - - - - - 21,095
Succeeding year taxes receivable - - - - - - - - - 2,333,616
Long-term loans receivable - - - - 3,022 - - - - 3,022
Total assets 214,747$ 507,357$ 14,855$ 4,070$ 1,377,085$ 218,693$ 808,730$ 547,166$ 7,129,088$ 35,854,537
LIABILITIES
Accounts payable 504 3,558 - - 194,389 4,703 2,500 - 1,612 1,615,900$
Accrued payroll - 630 - - - - - - - 99,582
Retainage payable - - - - 51,526 - - - - 186,563
Customer deposits - - - - - - 578,580 - - 578,580
Intergovernmental payable - 15,737 - - - 2,320 - - - 22,917
Due to other funds - 3 - 26 318,118 - - - 1,462,971 4,124,610
Unearned revenue - - - - - - - - 7,128,812 7,128,812
Total liabilities 504 19,928 - 26 564,033 7,023 581,080 - 8,593,395 13,756,964
DEFERRED INFLOWS OF
RESOURCES
Unavailable revenue:
Property taxes - - - - - - - - - 2,333,616
Total deferred inflows of resource - - - - - - - - - 2,333,616
FUND BALANCES (DEFICITS)
Nonspendable - 7,220 - - - - - - - 75,148
Restricted - 480,209 4,820 4,044 813,052 211,670 227,650 - - 19,925,944
Committed 214,243 - 10,035 - - - - 547,166 - 1,227,172
Unassigned - - - - - - - - (1,464,307) (1,464,307)
Total fund balances (deficits)214,243 487,429 14,855 4,044 813,052 211,670 227,650 547,166 (1,464,307) 19,763,957
Total liabilities, deferred outflows
of resources, and fund balances
(deficits)214,747$ 507,357$ 14,855$ 4,070$ 1,377,085$ 218,693$ 808,730$ 547,166$ 7,129,088$ 35,854,537$
City of Ames
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances
Non-Major Special Revenue Funds
For the Year Ended June 30, 2021
111
Local Hotel/Police Employee
Metro Option Motel Road Bike Forfeiture Housing Benefit Police
Coalition Tax Tax Use Tax Licenses & Grants Assistance TIF Property Tax & Fire
REVENUES
Taxes -$ 10,351,681$ 1,671,197$ -$ -$ -$ -$ 1,924,393$ 2,244,679$ -$
Intergovernmental 82,514 - - 8,755,843 - 105,985 33,797 - - -
Charges for services - - - - - - - - - -
Investment income - - - - - - - 7,853 - 1,183
Miscellaneous - - - - - 3,244 - - - -
Total revenues 82,514 10,351,681 1,671,197 8,755,843 - 109,229 33,797 1,932,246 2,244,679 1,183
EXPENDITURES
Current:
General government 45,000 7,117 - 151,402 - - 68,142 - - -
Public safety - - - - - 77,586 - - - -
Public works - - - 5,892,648 - - - - - -
Health and social services - 1,363,747 - - - - - - - -
Culture and recreation - 1,906,371 41,671 - - - - - - -
Community and economic
development - - 1,390,429 - - - - 702,771 - -
Capital outlay - 555,162 - 1,636,771 - - - - - -
Total expenditures 45,000 3,832,397 1,432,100 7,680,821 - 77,586 68,142 702,771 - -
Excess (deficiency) of revenues
over (under) expenditures 37,514 6,519,284 239,097 1,075,022 - 31,643 (34,345) 1,229,475 2,244,679 1,183
OTHER FINANCING SOURCES
(USES)
Transfers in - 95,592 - - - - - - - -
Transfers out - (6,336,490) (238,981) - - - - (442,468) (2,244,679) (75,000)
Total other financing sources
(uses)- (6,240,898) (238,981) - - - - (442,468) (2,244,679) (75,000)
Net change in fund balances 37,514 278,386 116 1,075,022 - 31,643 (34,345) 787,007 - (73,817)
Fund balances, beginning - 7,141,834 1,205,837 7,531,613 10,026 87,448 480,047 (179,266) - 329,090
Fund balances, ending 37,514$ 7,420,220$ 1,205,953$ 8,606,635$ 10,026$ 119,091$ 445,702$ 607,741$ -$ 255,273$
City of Ames
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (continued)
Non-Major Special Revenue Funds
For the Year Ended June 30, 2021
112
Total
Non-Major
Parks & Police Animal Economic Federal Special
Recreation Library Project & Fire Shelter Developers' Development Relief Revenue
Programs Donations Share Donations CDBG Donations Projects & Loans Funds Funds
REVENUES
Taxes -$ -$ -$ -$ -$ -$ -$ -$ -$ 16,191,950$
Intergovernmental 86,988 286,709 25,377 2,030 1,378,434 52,828 - - 36,293 10,846,798
Charges for services - - - - - - - - -
Investment income 1,284 2,592 - - - 875 265 - - 14,052
Miscellaneous 3,050 - - - 234,026 - - - - 240,320
Total revenues 91,322 289,301 25,377 2,030 1,612,460 53,703 265 - 36,293 27,293,120
EXPENDITURES
Current:
General government - - - - - - - - - 271,661
Public safety - - - - - 120,558 - - - 198,144
Public works - - - 5,486 - - - - - 5,898,134
Health and social services - - 22,820 - - - - - - 1,386,567
Culture and recreation 39,453 227,326 - - - - - - - 2,214,821
Community and economic
development - - - - 1,930,338 - - - 1,401,368 5,424,906
Capital outlay 40,251 - - - - - - - - 2,232,184
Total expenditures 79,704 227,326 22,820 5,486 1,930,338 120,558 - - 1,401,368 17,626,417
Excess (deficiency) of revenues
over (under) expenditures 11,618 61,975 2,557 (3,456) (317,878) (66,855) 265 - (1,365,075) 9,666,703
OTHER FINANCING SOURCES
(USES)
Transfers in - - - - - - - - - 95,592
Transfers out - - - - - - - - - (9,337,618)
Total other financing sources
(uses)- - - - - - - - - (9,242,026)
Net change in fund balances 11,618 61,975 2,557 (3,456) (317,878) (66,855) 265 - (1,365,075) 424,677
Fund balances, beginning 202,625 425,454 12,298 7,500 1,130,930 278,525 227,385 547,166 (99,232) 19,339,280
Fund balances, ending 214,243$ 487,429$ 14,855$ 4,044$ 813,052$ 211,670$ 227,650$ 547,166$ (1,464,307)$ 19,763,957$
City of Ames
Non-Major Enterprise Funds
113
Enterprise funds are used to report activities for which a fee is charged to external users for goods or
services.
Parking Lot Fund - to account for the operation of parking meters on streets and in designated
parking lots.
Transit Fund - to account for operations of transit services.
Storm Water Utility Fund - to account for the fees paid by residents for the maintenance of the
City's storm sewer system.
Ames/Iowa State University (ISU) Ice Arena Fund - to account for the operations of a
recreational ice facility, which is jointly operated by the City and ISU.
Homewood Golf Course Fund - to account for the operations of a nine-hole golf course.
Resource Recovery Fund - to account for the operation of the City-owned resource recovery
plant.
City of Ames
Combining Statement of Net Position
Non-Major Enterprise Funds
June 30, 2021
114
Total
Storm Ames / ISU Homewood Non-Major
Water Ice Golf Resource Enterprise
Parking Transit Utility Arena Course Recovery Funds
ASSETS
Current assets:
Cash and cash equivalents 52,082$ 5,326,546$ 2,586,534$ 98,612$ 109,531$ 92$ 8,173,397$
Investments 67,614 7,356,196 3,544,572 131,416 149,355 - 11,249,153
Accrued interest receivable 509 48,799 23,471 840 996 - 74,615
Accounts receivable, net 11,281 47,736 199,070 29,936 1,108 319,292 608,423
Due from other funds 609,013 33,589 410,021 - 290 880,802 1,933,715
Intergovernmental receivable 1,450 1,736,907 276,980 44,588 - 442,849 2,502,774
Inventories 9,505 355,815 - 2,014 1,755 - 369,089
Prepaid items - 28,557 - - - - 28,557
Total current assets 751,454 14,934,145 7,040,648 307,406 263,035 1,643,035 24,939,723
Noncurrent assets:
Capital assets:
Land 910,547 41,500 733,383 - 193,250 531,517 2,410,197
Land improvements 623,538 1,281,823 4,557,293 71,230 127,581 172,379 6,833,844
Buildings - 26,525,600 - 1,870,329 87,003 11,342,409 39,825,341
Equipment 56,130 31,316,023 8,390 316,275 5,700 7,978,721 39,681,239
Construction in progress - 834,809 589,324 - - - 1,424,133
Less accumulated depreciation (640,131) (32,490,725) (509,627) (1,497,292) (200,427) (15,215,056) (50,553,258)
Total noncurrent assets 950,084 27,509,030 5,378,763 760,542 213,107 4,809,970 39,621,496
Total assets 1,701,538 42,443,175 12,419,411 1,067,948 476,142 6,453,005 64,561,219
DEFERRED OUTFLOWS OF RESOURCES
Deferred outflows related to OPEB 7,009 59,505 4,913 1,504 1,200 22,463 96,594
Deferred outflows related to pensions 90,233 1,447,378 37,090 36,577 17,618 225,606 1,854,502
Total deferred outflows of resources 97,242 1,506,883 42,003 38,081 18,818 248,069 1,951,096
LIABILITIES
Current liabilities:
Accounts payable 1,693 81,196 159,192 21,092 4,540 96,301 364,014
Accrued payroll 7,133 179,899 3,467 1,534 4,642 2,932 199,607
Accrued compensated absences 2,195 24,211 1,828 265 344 3,966 32,809
Due to other funds 14,040 27,593 440,558 2,718 3,917 445,138 933,964
Retainage payable - 33,531 20,657 - - - 54,188
Accrued interest - - - - - 1,374 1,374
Intergovernmental payable 667 4,075 985 2,814 1,052 73,544 83,137
Accrued landfill post-closure costs - - - - - 16,150 16,150
Bonds payable, net - - - - - 150,855 150,855
Unearned revenue 8,621 - - - - - 8,621
Total current liabilities 34,349 350,505 626,687 28,423 14,495 790,260 1,844,719
Noncurrent liabilities:
Accrued compensated absences 41,679 442,278 26,035 4,708 4,026 58,324 577,050
Accrued other post-employment benefits 25,914 219,988 18,161 5,560 4,438 83,046 357,107
Net pension liability 391,718 5,733,517 183,166 157,281 75,433 974,994 7,516,109
Accrued landfill post-closure costs - - - - - 71,324 71,324
Bonds payable, net - - - - - 451,789 451,789
Total noncurrent liabilities 459,311 6,395,783 227,362 167,549 83,897 1,639,477 8,973,379
Total liabilities 493,660 6,746,288 854,049 195,972 98,392 2,429,737 10,818,098
DEFERRED INFLOWS OF RESOURCES
Deferred inflows related to OPEB 3,553 30,069 2,474 767 593 11,357 48,813
Deferred inflows related to pensions 10,262 145,912 4,999 4,183 1,444 23,123 189,923
13,815 175,981 7,473 4,950 2,037 34,480 238,736
NET POSITION
Net investment in capital assets 950,084 27,509,030 5,378,763 760,542 213,107 4,207,326 39,018,852
Unrestricted 341,221 9,518,759 6,221,129 144,565 181,424 29,531 16,436,629
Total net position 1,291,305$ 37,027,789$ 11,599,892$ 905,107$ 394,531$ 4,236,857$ 55,455,481$
City of Ames
Combining Statement of Revenues, Expenses, and Changes in Net Position
Non-Major Enterprise Funds
For the Year Ended June 30, 2021
115
Total
Storm Ames / ISU Homewood Non-Major
Water Ice Golf Resource Enterprise
Parking Transit Utility Arena Course Recovery Funds
Operating revenues:
Charges for services 677,293$ 6,552,915$ 1,484,479$ 382,917$ 232,826$ 3,645,649$ 12,976,079$
Operating expenses:
Cost of goods and services 785,757 9,001,430 619,432 553,571 265,725 3,901,335 15,127,250
Administration 69,459 1,899,993 10,049 - - 242,339 2,221,840
Depreciation 6,408 2,734,792 84,520 103,908 5,591 554,531 3,489,750
Total operating expenses 861,624 13,636,215 714,001 657,479 271,316 4,698,205 20,838,840
Operating income (loss)(184,331) (7,083,300) 770,478 (274,562) (38,490) (1,052,556) (7,862,761)
Non-operating revenues (expenses):
Intergovernmental - 7,665,931 650,105 7,000 - - 8,323,036
Reimbursements - 26,355 - - - 312,499 338,854
Investment income 329 77,872 35,046 548 1,555 (2,803) 112,547
Interest expense - - - - - (15,589) (15,589)
Gain (loss) on disposal of capital assets - (281,193) - - - (3,862) (285,055)
Miscellaneous - 12,759 5,000 20,790 57,175 1,238 96,962
Total non-operating revenues 329 7,501,724 690,151 28,338 58,730 291,483 8,570,755
Income (loss) before capital
contributions and transfers (184,002) 418,424 1,460,629 (246,224) 20,240 (761,073) 707,994
Capital contributions - 1,906,635 - 20,000 - - 1,926,635
Transfers in 606,023 2,041,384 373,125 20,000 - 557,509 3,598,041
Change in net position 422,021 4,366,443 1,833,754 (206,224) 20,240 (203,564) 6,232,670
Net position, beginning 869,284 32,661,346 9,766,138 1,111,331 374,291 4,440,421 49,222,811
Net position, ending 1,291,305$ 37,027,789$ 11,599,892$ 905,107$ 394,531$ 4,236,857$ 55,455,481$
City of Ames
Combining Statement of Cash Flows
Non-Major Enterprise Funds
For the year Ended June 30, 2021
116
Total
Storm Ames / ISU Homewood Non-Major
Water Ice Golf Resource Enterprise
Parking Transit Utility Arena Course Recovery Funds
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers 62,675$ 8,035,825$ 1,229,425$ 348,972$ 233,690$ 2,747,359$ 12,657,946$
Payments to suppliers (120,655) (1,967,880) (227,792) (195,571) (68,428) (1,939,960) (4,520,286)
Payments to employees (559,626) (8,031,467) (410,157) (204,600) (142,077) (1,494,669) (10,842,596)
Payments to other funds for services provided (162,847) (821,903) 166,726 (137,081) (40,101) (302,896) (1,298,102)
Net cash provided by (used for) operating activities (780,453) (2,785,425) 758,202 (188,280) (16,916) (990,166) (4,003,038)
CASH FLOW FROM NON-CAPITAL FINANCING
ACTIVITIES
Operating grants - 7,665,931 650,105 7,000 - - 8,323,036
Reimbursements - 26,355 - - - 312,499 338,854
Miscellaneous income - 12,759 5,000 20,790 57,175 1,238 96,962
Transfers in 606,023 2,041,384 373,125 20,000 - 557,509 3,598,041
Net cash provided by non-capital financing activities 606,023 9,746,429 1,028,230 47,790 57,175 871,246 12,356,893
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Acquisition and construction of capital assets - (2,220,362) (811,784) - - - (3,032,146)
Proceeds from the sale of capital assets - 7,975 - - - - 7,975
Proceeds from the issuance of bonds - - - - - - -
Principal paid on capital debt - - - - - (145,000) (145,000)
Interest paid on capital debt - - - - - (16,488) (16,488)
Principal paid on loans - - - - - - -
Interest paid on loans - - - - - - -
Capital contributions - 1,906,635 - 20,000 - - 1,926,635
Net cash provided by (used for) capital and related
financing activities - (305,752) (811,784) 20,000 - (161,488) (1,259,024)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of investments (43,145) (4,693,916) (2,261,756) (83,855) (95,302) - (7,177,974)
Proceeds from sale of investments 112,687 150,160 1,126,373 115,927 47,888 136,260 1,689,295
Interest on investments 727 48,323 27,678 876 1,202 (2,166) 76,640
Net cash provided by (used for) investing activities 70,269 (4,495,433) (1,107,705) 32,948 (46,212) 134,094 (5,412,039)
Net increase (decrease) in cash and cash equivalents (104,161) 2,159,819 (133,057) (87,542) (5,953) (146,314) 1,682,792
Cash and cash equivalents, beginning 156,243 3,166,727 2,719,591 186,154 115,484 146,406 6,490,605
Cash and cash equivalents, ending 52,082$ 5,326,546$ 2,586,534$ 98,612$ 109,531$ 92$ 8,173,397$
City of Ames
Combining Statement of Cash Flows (continued)
Non-Major Enterprise Funds
For the Year Ended June 30, 2021
117
Total
Storm Ames / ISU Homewood Non-Major
Water Ice Golf Resource Enterprise
Parking Transit Utility Arena Course Recovery Funds
Reconciliation of operating income (loss) to net cash
provided by (used for) operating activities:
Operating income (loss)(184,331)$ (7,083,300)$ 770,478$ (274,562)$ (38,490)$ (1,052,556)$ (7,862,761)$
Adjustments to reconcile operating loss to net cash
provided by (used for) operating activities:
Depreciation expense 6,408 2,734,792 84,520 103,908 5,591 554,531 3,489,750
(Increase) decrease in accounts receivable (5,596) 2,508,563 21,926 7,984 (650) (50,605) 2,481,622
(Increase) decrease in due from other funds (607,914) 28,850 - 2,659 1,514 (809,867) (1,384,758)
(Increase) decrease in intergovernmental receivable (1,133) (1,046,528) (276,980) (44,588) - (37,818) (1,407,047)
(Increase) decrease in inventories 9,415 (29,299) - 1,428 (292) - (18,748)
(Increase) decrease in prepaid items - (5,233) - - 6,320 945 2,032
(Increase) decrease in deferred outflows of resources (4,619) (79,314) (290) 3,159 (1,173) 5,194 (77,043)
Increase (decrease) in accounts payable (9,893) (32,204) 154,520 9,744 1,387 (35,349) 88,205
Increase (decrease) in accrued payroll (3,789) 15,584 (3,992) 634 2,226 (8) 10,655
Increase (decrease) in accrued compensated absences (4,376) 25,399 2,544 320 1,771 1,056 26,714
Increase (decrease) in due to other funds (717) (223,987) 391,586 (1,349) (404) 373,382 538,511
Increase (decrease) in retainage payable - 33,531 3,995 (3,051) - - 34,475
Increase (decrease) in intergovernmental payable 767 2,648 (403,703) 2,376 (16) 15,792 (382,136)
Decrease in accrued landfill post-closure costs - - - - - (29) (29)
Increase (decrease) in unearned revenue 25 - - - - - 25
Increase in post-employment benefits 499 4,240 350 107 86 1,600 6,882
Increase (decrease) in pension liability 60,080 858,242 39,330 18,583 12,329 147,482 1,136,046
Increase (decrease) in deferred inflows of resources (35,279) (497,409) (26,082) (15,632) (7,115) (103,916) (685,433)
Total adjustments (596,122) 4,297,875 (12,276) 86,282 21,574 62,390 3,859,723
Net cash provided by (used for) operating activities (780,453)$ (2,785,425)$ 758,202$ (188,280)$ (16,916)$ (990,166)$ (4,003,038)$
City of Ames
Internal Service Funds
118
Internal service funds are used to account for services provided to other departments or agencies
of the government, or to other governments on a cost-reimbursement basis.
Fleet Services Fund - to account for capital equipment other than those accounted for in other
funds. A central garage is used and appropriate charges are made to other City departments for
maintenance and replacement.
Information Technology Fund - to account for all information technology services provided to
City departments.
Printing Services – This fund is used to account for the revenues and expenses of the City’s
Printing Services activity.
Risk Management Fund - to account for the self-insured workers' compensation insurance and
all other insurance premiums and claims payments, other than for health insurance.
Health Insurance Fund - to account for self-insured health insurance claims payments and stop-
loss premiums.
City of Ames
Combining Statement of Net Position
Internal Service Funds
June 30, 2021
119
Total
Internal
Fleet Information Printing Risk Health Service
Services Technology Services Management Insurance Funds
ASSETS
Current assets:
Cash and cash equivalents 4,571,844$ 1,319,694$ -$ 1,245,795$ 3,088,481$ 10,225,814$
Investments 6,265,096 1,823,505 - 1,703,859 4,244,590 14,037,050
Accrued interest receivable 41,626 12,371 - 12,366 28,711 95,074
Accounts receivable, net 51,533 - - 13,941 381,783 447,257
Due from other funds 558,155 52,040 54,024 - - 664,219
Intergovernmental receivable 17,616 39,287 338 - 5,869 63,110
Inventories 113,138 12,357 22,582 - - 148,077
Prepaid items 340 62,056 - 586,539 - 648,935
Total current assets 11,619,348 3,321,310 76,944 3,562,500 7,749,434 26,329,536
Noncurrent assets:
Capital assets:
Land improvements - 192,433 - - - 192,433
Buildings 884,494 - - - - 884,494
Equipment 19,175,017 2,918,244 - - - 22,093,261
Construction in progress - - - - - -
Less accumulated depreciation (9,852,025) (2,345,222) - - - (12,197,247)
Total noncurrent assets 10,207,486 765,455 - - - 10,972,941
Total assets 21,826,834 4,086,765 76,944 3,562,500 7,749,434 37,302,477
DEFERRED OUTFLOWS OF RESOURCES
Deferred outflows related to OPEB 16,758 14,344 - 634 1,566 33,302
Deferred outflows related to pensions 146,500 92,840 5,631 7,983 23,035 275,989
Total deferred outflows of resources 163,258 107,184 5,631 8,617 24,601 309,291
LIABILITIES
Current liabilities:
Accounts payable 155,249 78,363 1,334 69,406 80,031 384,383
Accrued payroll 16,517 1,408 - - 719 18,644
Accrued compensated absences 2,968 4,150 - 364 - 7,482
Due to other funds 20,050 24,961 75,610 653 8,986 130,260
Claims payable - - - 1,180,056 918,335 2,098,391
Intergovernmental payable 87,932 410 - 540 2,825 91,707
Unearned revenue - - - - - -
Total current liabilities 282,716 109,292 76,944 1,251,019 1,010,896 2,730,867
Noncurrent liabilities:
Accrued compensated absences 42,315 75,412 - 4,234 7,946 129,907
Accrued other post-employment benefits 61,954 53,027 - 2,347 5,791 123,119
Net pension liability 582,950 359,008 8,355 84,055 99,276 1,133,644
Total noncurrent liabilities 687,219 487,447 8,355 90,636 113,013 1,386,670
Total liabilities 969,935 596,739 85,299 1,341,655 1,123,909 4,117,537
DEFERRED INFLOWS OF RESOURCES
Deferred inflows related to OPEB 8,467 7,247 - 313 801 16,828
Deferred inflows related to pensions 14,171 7,782 - 1,326 2,700 25,979
Total deferred inflows of resources 22,638 15,029 - 1,639 3,501 42,807
NET POSITION
Net investment in capital assets 10,207,486 765,455 - - - 10,972,941
Unrestricted 10,790,033 2,816,726 (2,724) 2,227,823 6,646,625 22,478,483
Total net position 20,997,519$ 3,582,181$ (2,724)$ 2,227,823$ 6,646,625$ 33,451,424$
City of Ames
Combining Statement of Revenues, Expenses, and Changes in Net Position
Internal Service Funds
For the Year Ended June 30, 2021
120
Total
Internal
Fleet Information Printing Risk Health Service
Services Technology Services Management Insurance Funds
Operating revenues:
Charges for services 4,309,627$ 2,983,299$ 203,541$ 2,682,646$ 11,213,946$ 21,393,059$
Operating expenses:
Cost of goods and services 2,215,199 2,649,004 206,265 2,278,672 10,802,808 18,151,948
Depreciation 1,296,610 261,440 - - - 1,558,050
Total operating expenses 3,511,809 2,910,444 206,265 2,278,672 10,802,808 19,709,998
Operating income (loss)797,818 72,855 (2,724) 403,974 411,138 1,683,061
Non-operating revenues:
Investment income 59,779 15,873 - 9,277 42,004 126,933
Loss on disposal of capital assets (105,678) - - - - (105,678)
Total non-operating revenues (45,899) 15,873 - 9,277 42,004 21,255
Change in net position 751,919 88,728 (2,724) 413,251 453,142 1,704,316
Net position, beginning 20,245,600 3,493,453 - 1,814,572 6,193,483 31,747,108
Net position, ending 20,997,519$ 3,582,181$ (2,724)$ 2,227,823$ 6,646,625$ 33,451,424$
City of Ames
Combining Statement of Cash Flows
Internal Service Funds
For the Year Ended June 30, 2021
121
Total
Internal
Fleet Information Printing Risk Health Service
Services Technology Services Management Insurance Funds
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers 4,261,677$ 2,979,525$ 149,179$ 2,689,558$ 10,915,069$ 20,995,008$
Payments to suppliers (986,772) (1,011,425) (50,558) (2,739,403) (10,549,584) (15,337,742)
Payments to employees (893,834) (983,041) (161,896) (140,316) (172,770) (2,351,857)
Payments/receipts to other funds for services provided (289,613) (483,570) 63,275 (1,282,188) (22,654) (2,014,750)
Net cash provided by (used for) operating activities 2,091,458 501,489 - (1,472,349) 170,061 1,290,659
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Acquisition and construction of capital assets (2,367,071) (76,353) - - (2,443,424)
Net cash used for capital and related financing
activities (2,367,071) (76,353) - - - (2,443,424)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of investments (3,997,694) (1,163,561) - (1,087,217) (2,708,431) (8,956,903)
Proceeds from sale of investments 2,933,944 618,463 - 1,464,325 1,815,449 6,832,181
Interest on investments 52,511 12,074 - 10,727 35,154 110,466
Net cash provided by (used for) investing activities (1,011,239) (533,024) - 387,835 (857,828) (2,014,256)
Net (decrease) in cash and cash equivalents (1,286,852) (107,888) - (1,084,514) (687,767) (3,167,021)
Cash and cash equivalents, beginning 5,858,696 1,427,582 - 2,330,309 3,776,248 13,392,835
Cash and cash equivalents, ending 4,571,844$ 1,319,694$ -$ 1,245,795$ 3,088,481$ 10,225,814$
City of Ames
Combining Statement of Cash Flows (continued)
Internal Service Funds
For the Year Ended June 30, 2021
122
Total
Internal
Fleet Information Printing Risk Health Service
Services Technology Services Management Insurance Funds
Reconciliation of operating income (loss) to net cash
provided by (used for) operating activities:
Operating income (loss)797,818$ 72,855$ (2,724)$ 403,974$ 411,138$ 1,683,061$
Adjustments to reconcile operating income to net cash
provided by (used for) operating activities:
Depreciation expense 1,296,610 261,440 - - - 1,558,050
(Increase) decrease in accounts receivable (30,411) 3,368 - 1,400 (297,914) (323,557)
(Increase) decrease in due from other funds (11,926) 8,318 (54,024) 5,512 4,841 (47,279)
(Increase) decrease in intergovernmental receivable (5,613) (15,460) (338) - 3,666 (17,745)
Decrease in inventories (37,056) (12,357) (22,582) - - (71,995)
(Increase) decrease in prepaid items (24) 150,760 - (585,701) 1,074 (433,891)
(Increase) decrease in deferred outflows of resources (9,593) (6,670) (5,631) 14,896 1,718 (5,280)
Increase (decrease) in accounts payable 94,419 (8,641) 1,334 13,296 12,995 113,403
Increase (decrease) in accrued payroll 3,724 41 - - 719 4,484
Increase (decrease) in accrued compensated absences 9,539 4,958 - 2,620 2,499 19,616
Increase (decrease) in due to other funds (4,743) 21,425 75,610 (1,274,233) (16,084) (1,198,025)
Increase (decrease) in claims payable - - - (41,895) 50,000 8,105
Increase (decrease) in intergovernmental payable (51,640) - - (2,497) 134 (54,003)
Decrease in unearned revenue - - - - (9,470) (9,470)
Increase in post-employment benefits 1,194 1,021 - 45 113 2,373
Increase (decrease) in pension liability 89,154 40,861 8,355 15,707 19,306 173,383
Increase in deferred inflows of resources (49,994) (20,430) - (25,473) (14,675) (110,572)
Total adjustments 1,293,640 428,634 2,724 (1,876,323) (241,078) (392,403)
Net cash provided by (used for) operating activities 2,091,458$ 501,489$ -$ (1,472,349)$ 170,061$ 1,290,658$
Statistical
Section
STATISTICAL SECTION
124
This part of the City's Annual Comprehensive Financial Report presents detailed information as a
context for understanding what the information in the financial statements, note disclosures, and
required supplementary information says about the government's overall financial health.
Contents Page
Financial Trends 125
These schedules contain trend information to help the reader understand
how the City's financial performance and well-being have changed over
time.
Revenue Capacity 130
These schedules contain information to help the reader assess the City's most
significant local revenue source, the property tax.
Debt Capacity 134
These schedules present information to help the reader assess the affordability
of the City's current level of outstanding debt and the City's ability to issue
additional debt in the future.
Demographic and Economic Information 140
These schedules offer demographic and economic indicators to help the reader
understand the environment within which the City's financial activities take
place.
Operating Information 143
These schedules contain service and infrastructure data to help the reader
understand how the information in the City's financial report relates to the
services the City provides and the activities it performs.
City of Ames
Net Position by Component
Last Ten Fiscal Years
(Accrual basis of accounting)
125
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Governmental activities
Net investment in capital assets 111,810,541$ 112,305,532$ 116,792,110$ 120,231,602$ 129,469,743$ 137,632,652$ 141,703,409$ 144,730,839$ 148,292,299$ 163,993,058$
Restricted 20,794,194 12,081,140 18,009,657 19,525,973 19,116,323 20,842,946 21,714,454 22,260,410 23,978,574 26,517,909
Unrestricted 12,237,776 21,194,735 15,726,615 (2,573,072) 871,100 783,394 1,139,151 3,346,885 3,029,850 1,614,087
Total governmental activities 144,842,511 145,581,407 150,528,382 137,184,503 149,457,166 159,258,992 164,557,014 170,338,134 175,300,723 192,125,054
Business-type activities
Net investment in capital assets 251,498,597 272,253,133 277,649,147 303,949,791 317,734,901 320,823,796 308,134,898 311,786,131 320,199,338 331,818,082
Restricted 2,814,032 1,001,294 1,015,822 1,027,652 2,262,200 2,425,524 2,458,169 2,554,924 30,006,410 21,349,489
Unrestricted 249,745,121 268,805,782 310,375,526 261,830,409 258,217,652 304,183,289 353,749,237 382,923,270 364,718,214 468,798,691
Total business-type activities 504,057,750 542,060,209 589,040,495 566,807,852 578,214,753 627,432,609 664,342,304 697,264,325 714,923,962 821,966,262
Primary government
Net investment in capital assets 363,309,138 384,558,665 394,441,257 424,181,393 447,204,644 458,456,448 449,838,307 456,516,970 468,491,637 495,811,140
Restricted 23,608,226 13,082,434 19,025,479 20,553,625 21,378,523 23,268,470 24,172,623 24,815,334 53,984,984 47,867,398
Unrestricted 261,982,897 290,000,517 326,102,141 259,257,337 259,088,752 304,966,683 354,888,388 386,270,155 367,748,064 470,412,778
Total primary government 648,900,261$ 687,641,616$ 739,568,877$ 703,992,355$ 727,671,919$ 786,691,601$ 828,899,318$ 867,602,459$ 890,224,685$ 1,014,091,316$
Fiscal Year
City of Ames
Changes in Net Position
Last Ten Fiscal Years
(Accrual basis of accounting)
126
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Expenses
Governmental activities:
General government 2,559,365$ 2,755,166$ 2,915,560$ 4,165,152$ 2,686,082$ 3,136,291$ 4,044,800$ 3,141,379$ 3,304,608$ 3,722,100$
Public safety 15,144,853 15,589,369 15,943,465 12,730,107 15,524,747 17,292,304 18,202,532 18,951,047 20,956,310 21,464,000
Public works 14,938,688 15,352,458 12,721,868 12,482,265 13,650,452 13,698,162 15,667,469 16,929,643 17,259,469 11,484,497
Health and social services 1,159,849 1,005,458 1,078,118 1,161,242 1,180,361 1,342,880 1,293,038 1,499,781 1,463,008 1,387,924
Culture and recreation 8,818,851 9,082,953 8,536,548 9,857,775 9,770,521 9,872,288 10,989,672 11,059,949 11,257,074 12,452,132
Community and economic developme 2,875,118 2,366,904 2,477,986 2,972,753 2,898,115 3,461,393 3,257,359 4,025,768 3,463,620 6,381,948
Interest 1,298,010 1,369,323 2,174,303 1,577,883 1,635,789 1,592,039 1,532,790 1,534,075 1,578,408 1,161,207
Total governmental activities 46,794,734 47,521,631 45,847,848 44,947,177 47,346,067 50,395,357 54,987,660 57,141,642 59,282,497 58,053,808
Business-type activities:
Mary Greeley Medical Center 155,374,830 160,369,431 161,792,473 168,891,942 176,918,607 182,728,675 185,267,383 186,917,186 194,116,951 208,743,252
Electric 50,159,375 52,411,173 54,791,141 53,024,205 54,906,155 58,618,483 60,617,830 62,322,757 58,345,295 59,123,227
Sewer 7,956,963 9,122,173 7,848,323 7,435,226 7,229,003 7,574,949 8,558,520 8,826,479 7,020,822 6,933,018
Water 6,630,919 6,856,515 6,894,305 6,866,001 7,383,824 8,122,396 11,766,957 9,841,869 10,620,259 10,563,721
Parking 767,154 846,825 876,916 888,452 900,939 887,679 891,229 975,126 999,414 842,179
Transit 10,002,499 10,629,183 11,391,087 11,859,395 12,216,003 13,208,178 13,794,474 14,004,166 13,842,640 13,624,865
Stormwater 918,495 655,522 467,378 644,411 557,890 1,231,885 420,171 270,883 796,588 662,387
Ice arena 521,670 606,215 578,163 584,702 605,291 602,774 651,714 650,947 665,247 557,566
Golf course 232,689 211,279 206,620 253,997 243,309 258,459 227,798 254,380 215,211 253,985
Resource recovery 4,184,929 4,375,362 4,670,459 4,577,441 4,320,344 4,619,859 4,485,732 4,478,297 4,493,593 4,709,977
Total business-type activities 236,749,523 246,083,678 249,516,865 255,025,772 265,281,365 277,853,337 286,681,808 288,542,090 291,116,020 306,014,177
Total expenses 283,544,257 293,605,309 295,364,713 299,972,949 312,627,432 328,248,694 341,669,468 345,683,732 350,398,517 364,067,985
Program Revenues
Governmental activities:
Charges for services:
General government 118,459 130,627 163,655 134,239 172,126 203,609 158,792 123,407 116,999 65,793
Public safety 2,864,844 3,194,059 3,433,170 3,652,787 3,345,400 3,768,480 3,421,439 3,476,553 3,865,956 3,306,460
Public works 6,601,518 6,026,315 295,874 715,898 277,437 268,565 2,737,534 310,035 314,576 310,887
Culture and recreation 2,031,204 1,980,793 1,974,037 2,029,655 1,939,498 2,135,274 2,131,253 2,158,429 1,414,160 1,497,606
Other activities 7,630 11,140 15,925 23,015 24,615 25,660 21,132 15,082 17,650 17,728
Operating grants and contributions 1,091,752 1,192,687 6,940,124 7,173,301 8,521,814 8,681,507 8,546,037 8,950,597 9,090,602 12,952,426
Capital grants and contributions 4,985,082 3,211,001 3,516,122 1,632,753 6,822,367 6,664,323 3,285,174 3,426,018 3,536,671 10,169,954
Total governmental activities 17,700,489 15,746,622 16,338,907 15,361,648 21,103,257 21,747,418 20,301,361 18,460,121 18,356,614 28,320,854
Fiscal Year
City of Ames
Changes in Net Position (continued)
Last Ten Fiscal Years
(Accrual basis of accounting)
127
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Business-type activities:
Charges for services
Mary Greeley Medical Center 171,389,850 175,011,409 174,265,003 184,201,460 181,534,863 189,944,553 194,988,247 192,530,036 194,363,177 210,825,315
Electric 57,195,559 57,353,200 60,016,205 56,636,062 58,511,422 64,339,637 68,660,541 68,342,980 64,882,140 64,127,039
Sewer 6,188,602 6,648,263 7,491,746 8,267,051 8,370,811 8,856,136 9,175,876 9,172,812 7,754,405 8,775,009
Water 8,824,494 9,125,922 9,647,203 9,584,813 9,987,307 10,502,276 10,620,863 10,414,170 11,448,309 12,824,209
Parking 779,976 883,899 870,246 891,983 925,177 899,705 829,993 1,011,601 797,454 677,293
Transit 4,828,097 5,108,154 5,463,677 5,814,552 6,337,415 6,576,578 6,746,369 6,803,540 6,735,543 6,552,915
Stormwater 1,155,583 1,136,621 1,179,495 1,215,233 1,241,840 1,700,529 1,817,030 1,842,228 1,852,740 1,484,479
Ice arena 475,743 471,760 507,203 532,001 544,300 481,831 504,884 475,197 444,262 382,917
Golf course 235,824 220,643 256,221 248,853 268,440 191,186 184,601 179,367 150,549 232,826
Resource recovery 3,583,946 3,731,936 3,469,877 3,687,927 3,031,997 3,314,210 2,719,456 2,879,813 3,019,801 3,645,649
Operating grants and contributions 2,751,186 2,723,226 3,059,305 3,161,366 3,405,067 5,062,412 4,961,244 4,437,834 8,118,261 15,629,698
Capital grants and contributions 8,991,024 8,604,246 4,708,511 3,304,381 1,474,384 4,752,319 1,728,763 3,097,169 2,014,199 3,581,879
Total business-type activities 266,399,884 271,019,279 270,934,692 277,545,682 275,633,023 296,621,372 302,937,867 301,186,747 301,580,840 328,739,228
Total program revenues 284,100,373 286,765,901 287,273,599 292,907,330 296,736,280 318,368,790 323,239,228 319,646,868 319,937,454 357,060,082
Net (expense) / revenue
Governmental activities (29,094,245) (31,775,009) (29,508,941) (29,585,529) (26,242,810) (28,647,939) (34,686,299) (38,681,521) (40,925,883) (29,732,954)
Business-type activities 34,269,756 24,851,014 28,028,817 20,607,251 31,340,007 25,084,530 16,256,059 12,644,657 10,464,820 22,725,051
Total net (expense) / revenue 5,175,511 (6,923,995) (1,480,124) (8,978,278) 5,097,197 (3,563,409) (18,430,240) (26,036,864) (30,461,063) (7,007,903)
General revenues
Governmental activities:
Taxes
Property taxes 23,485,295 23,913,389 25,273,931 25,988,892 27,114,273 28,166,804 29,680,915 31,204,329 32,973,640 34,742,024
Sales taxes 6,935,154 6,655,355 6,648,615 7,996,943 7,831,295 7,711,124 7,681,519 7,991,619 8,470,509 10,351,681
Hotel / motel taxes 1,518,571 1,760,462 1,845,940 2,113,310 2,272,323 2,435,756 2,412,667 2,515,468 1,986,157 1,552,850
Unrestricted grants and contributions 17,040 17,726 17,819 19,108 20,527 20,565 22,146 23,589 54,366 21,126
Investment income 436,302 18,067 544,414 455,916 699,289 211,126 689,377 2,190,478 2,177,884 436,298
Other income 314,699 120,071 118,097 133,787 450,340 251,997 1,214,979 759,997 602,881 595,001
Gain on disposal of assets 127,182 16,084 25,501 63,228 140,825 118,389 6,039 - - (105,678)
Transfers (223,314) 12,751 (18,401) 117,020 (13,399) (465,996) (1,604,405) (222,839) (376,965) (1,036,017)
Total governmental activities 32,610,929 32,513,905 34,455,916 36,888,204 38,515,473 38,449,765 40,103,237 44,462,641 45,888,472 46,557,285
Business-type activities:
Investment income 4,197,199 13,003,757 26,013,566 8,201,914 1,001,761 27,543,163 18,271,065 19,708,701 8,135,196 79,779,629
Other income - 40,761 66,660 64,714 40,083 417,879 427,961 337,470 647,271 3,786,658
Gain on disposal of assets 5,164,193 35,091 551,139 25,700 - 48,479 12,078 8,354 - (285,055)
Special item - - - - - - - - - -
Transfers 223,314 (12,751) 18,401 (117,020) 13,399 465,996 1,604,405 222,839 376,965 1,036,017
Total business-type activities 9,584,706 13,066,858 26,649,766 8,175,308 1,055,243 28,475,517 20,315,509 20,277,364 9,159,432 84,317,249
Total primary government 42,195,635 45,580,763 61,105,682 45,063,512 39,570,716 66,925,282 60,418,746 64,740,005 55,047,904 130,874,534
Change in net position
Governmental activities 3,516,684 738,896 4,946,975 7,302,675 12,272,663 9,801,826 5,416,938 5,781,120 4,962,589 16,824,331
Business-type activities 43,854,462 37,917,872 54,678,583 28,782,559 32,395,250 53,560,047 36,571,568 32,922,021 19,624,252 107,042,300
Total change in net position 47,371,146$ 38,656,768$ 59,625,558$ 36,085,234$ 44,667,913$ 63,361,873$ 41,988,506$ 38,703,141$ 24,586,841$ 123,866,631$
Fis cal Year
City of Ames
Fund Balances of Governmental Funds
Last Ten Fiscal Years
(Modified accrual basis of accounting)
128
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
General fund
Nonspendable 96,235$ 73,623$ 68,428$ 90,538$ 141,713$ 172,236$ 237,381$ 240,990$ 240,978$ 198,600$
Assigned 147,752 382,930 253,059 296,803 725,077 809,033 580,004 402,312 283,809 548,738
Unassigned 7,924,363 7,902,465 9,046,946 10,332,050 11,137,621 11,270,733 10,824,689 12,119,527 13,768,589 14,843,131
Total general fun 8,168,350$ 8,359,018$ 9,368,433$ 10,719,391$ 12,004,411$ 12,252,002$ 11,642,074$ 12,762,829$ 14,293,376$ 15,590,469$
All other governmental funds
Nonspendable 1,976,152 2,019,699 1,998,143 2,007,044 2,023,387 2,059,985 2,038,896 2,081,395 2,118,765 2,113,189
Restricted 24,621,403 47,672,976 30,630,963 31,882,923 30,000,397 31,507,537 32,769,654 35,581,189 43,100,229 45,804,577
Committed 1,399,913 1,547,185 1,461,826 1,397,635 2,013,730 1,978,585 1,988,318 2,064,956 2,213,310 2,276,719
Assigned 316,669 - - - 71,393 - - - - -
Unassigned (308,456) (669,214) (448,098) (1,811,003) (2,479,002) (2,741,760) (1,309,206) (2,483,786) (3,841,578) (6,760,549)
Total all other governmental
funds 28,005,681$ 50,570,646$ 33,642,834$ 33,476,599$ 31,629,905$ 32,804,347$ 35,487,662$ 37,243,754$ 43,590,726$ 43,433,936$
Fiscal Year
City of Ames
Changes in Fund Balance of Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
129
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
REVENUES
Taxes 31,908,563$ 32,319,668$ 33,755,016$ 36,080,369$ 37,207,916$ 38,313,146$ 39,760,873$ 41,716,868$ 43,506,488$ 46,764,902$
Special assessments 217,885 306,761 16,590 362,306 222,895 298,227 564,860 321,318 303,643 244,640
Licenses and permits 1,327,206 1,707,463 1,892,634 2,017,035 1,687,317 2,059,688 1,635,289 1,554,088 1,856,585 1,146,818
Intergovernmental 9,098,425 9,084,528 10,658,992 8,277,965 14,500,743 10,983,498 11,815,543 10,242,731 11,293,897 19,562,865
Charges for services 4,039,097 3,298,578 3,393,715 3,517,164 3,596,467 3,798,813 3,914,432 4,066,129 3,413,036 4,063,867
Fines and forfeitures 214,641 111,014 146,485 138,720 93,652 67,584 65,504 43,614 28,276 29,083
Investment income 320,693 70,115 419,786 404,297 529,364 169,673 530,341 1,598,321 1,579,072 309,365
Miscellaneous 3,027,255 1,219,633 863,337 825,429 852,639 930,506 1,856,014 1,231,347 1,064,583 595,063
Total revenues 50,153,765 48,117,760 51,146,555 51,623,285 58,690,993 56,621,135 60,142,856 60,774,416 63,045,580 72,716,603
EXPENDITURES
Current:
General government 2,405,265 2,906,491 2,720,623 3,308,736 2,655,547 3,520,312 3,806,110 2,965,150 3,031,260 3,405,595
Public safety 14,938,537 15,287,766 15,839,280 16,237,949 16,664,555 17,097,771 17,703,682 18,624,774 19,127,916 19,513,236
Public works 5,538,204 5,388,832 5,434,191 5,488,851 5,871,433 5,868,576 6,202,540 7,073,307 6,732,091 7,028,090
Health and social services 1,159,849 1,005,458 1,078,118 1,161,242 1,180,361 1,342,880 1,293,038 1,499,781 1,463,008 1,388,067
Culture and recreation 7,224,794 7,088,894 7,179,033 7,613,063 8,263,043 8,648,567 9,072,955 9,168,122 9,253,898 10,271,228
Community and economic developmen 2,870,859 2,363,783 2,481,609 2,875,879 2,909,942 3,464,575 3,249,583 4,028,589 3,448,039 6,376,268
Debt service:
Principal 7,385,280 9,713,723 7,671,776 7,364,829 13,142,882 10,481,762 8,657,150 8,862,109 8,973,882 17,879,527
Interest and fiscal charges 1,389,368 1,440,738 1,815,272 1,765,082 1,995,674 2,064,652 2,067,672 2,120,728 2,158,844 2,263,676
Capital outlay 10,884,449 13,972,053 22,817,899 14,294,598 24,428,030 12,119,780 11,983,901 11,432,322 12,147,899 21,961,944
Total expenditures 53,796,605 59,167,738 67,037,801 60,110,229 77,111,467 64,608,875 64,036,631 65,774,882 66,336,837 90,087,631
Excess (deficiency) of revenues
over (under) expenditures (3,642,840) (11,049,978) (15,891,246) (8,486,944) (18,420,474) (7,987,740) (3,893,775) (5,000,466) (3,291,257) (17,371,028)
OTHER FINANCING SOURCES (USES)
Transfers in 8,476,754 8,695,389 8,725,886 9,917,519 13,410,870 10,665,237 10,451,681 10,702,128 10,890,297 13,690,066
Transfers out (8,627,749) (8,794,765) (8,753,037) (9,879,039) (13,474,329) (10,940,973) (12,060,457) (10,924,967) (11,267,262) (14,726,083)
General obligation bonds issued 6,675,000 30,455,000 - 9,395,000 11,435,000 6,890,605 6,985,000 7,490,000 10,520,000 9,500,000
P remium on general obligation bonds 12,885 1,302,774 - 238,187 901,045 475,349 602,484 610,152 1,025,738 1,249,757
Refunding bonds issued - 2,090,000 - - 5,150,000 2,130,000 3,990,000 - - 7,929,118
Premium on refunding bonds - 57,213 - - 436,214 189,555 326,513 - - 861,282
Payment to refunded bond escrow - - - - - - (4,328,059) - - -
Total other financing sources (uses) 6,536,890 33,805,611 (27,151) 9,671,667 17,858,800 9,409,773 5,967,162 7,877,313 11,168,773 18,504,140
Net change in fund balances 2,894,050$ 22,755,633$ (15,918,397)$ 1,184,723$ (561,674)$ 1,422,033$ 2,073,387$ 2,876,847$ 7,877,516$ 1,133,112$
Debt service as a percentage of
non-capital expenditures 19.2% 23.0% 21.0% 20.0% 28.2% 24.2% 20.1% 19.6% 19.8% 31.4%
Fiscal Year
City of Ames
Assessed and Estimated Actual Value of Taxable Property
Last Ten Fiscal Years
130
Taxable
Value as a
Fiscal Estimated Percentage of
Year Less: Total Total Actual Estimated
Ended Residential Commercial Industrial Multi- Other Military Tax Taxable Direct Assessed Actual Assesse
June 30, Property Property Property Utilities Residential Property Exemption Value Tax Rate Value Value
2012 1,203,280,867$ 821,428,238$ 129,708,000$ 16,640,931$ -$ -$ 2,797,446$ 2,168,260,590$ 11$ 3,453,383,950$ 62.79%
2013 1,274,315,462 817,189,995 132,577,960 18,490,587 - - 2,727,070 2,239,846,934 10.7213 3,485,543,532 64.26%
2014 1,343,486,699 836,448,468 130,392,785 18,309,505 - - 2,667,806 2,325,969,651 10.8578 3,536,735,367 65.77%
2015 1,420,669,916 791,068,230 125,969,430 18,255,332 - - 2,606,690 2,353,356,218 10.8554 3,604,369,966 65.29%
2016 1,552,353,357 757,802,880 120,629,790 16,686,705 - - 2,514,090 2,444,958,642 10.6294 3,789,598,226 64.52%
2017 1,647,904,615 696,992,705 136,333,800 16,846,075 106,897,191 441,500 2,350,188 2,603,065,698 10.3733 4,052,418,330 64.23%
2018 1,731,394,279 705,942,764 137,021,310 19,179,323 109,617,206 609,200 2,323,334 2,701,440,748 10.3759 4,180,898,134 64.61%
2019 1,909,559,823 794,219,367 153,921,400 19,793,507 174,954,300 - 2,287,220 3,050,161,177 10.0686 4,632,139,435 65.85%
2020 2,019,762,039 823,143,900 157,933,848 22,030,395 215,828,400 - 2,179,804 3,236,518,778 10.0256 4,837,411,018 66.91%
2021 1,984,198,690 781,158,318 139,481,242 22,413,794 187,161,924 - 2,127,948 3,112,286,020 10.1468 5,022,730,334 61.96%
Source: Story County Auditor
1 Fiscal year 2017 is the first fiscal year to have these classifications.
City of Ames
Property Tax Rates
Direct and Overlapping Governments
Last Ten Fiscal Years
131
Total
Total Ames Consoli- Direct &
Fiscal Public Employee Debt Direct School dated Area Overlappin
Year General Transit Benefits Service Tax Rate District County Vocational Rates
2012 6.00441 0.63491 0.67239 3.53194 10.84365 14.51772 6.34859 0.59018 32.30014
2013 5.83418 0.65737 0.70627 3.52343 10.72125 14.47262 6.58192 0.58466 32.36045
2014 5.85539 0.64949 0.75345 3.59946 10.85779 14.34904 6.50266 0.69120 32.40069
2015 5.83299 0.65719 0.78331 3.58189 10.85538 14.34759 6.39469 0.65724 32.25490
2016 5.77474 0.65200 0.71216 3.49047 10.62937 14.20276 6.72830 0.67574 32.23617
2017 5.60071 0.64261 0.71908 3.41087 10.37327 14.34101 6.21998 0.72334 31.65760
2018 5.65041 0.65194 0.72660 3.34694 10.37589 14.34129 6.24271 0.67458 31.63447
2019 5.50149 0.63361 0.71534 3.21813 10.06857 14.34179 6.29920 0.69468 31.40424
2020 6.05031 0.62811 0.67923 3.19314 10.55079 14.34142 6.50310 0.65249 32.04780
2021 5.66051 0.63633 0.69970 3.15027 10.14681 14.34107 6.36403 0.63533 31.48724
1 Overlapping rates are those of local and county governments that may apply to property owners within the City of Ames. Not all
overlapping rates apply to all Ames property taxpayers.
2 State law limits the maximum tax rate for the general fund to $8.10 per thousand dollars of assessed valuation.
3 City Council sets the rate.
4 School district board of education sets the rate.
5 Story County board of supervisors, the county and city's assessors board, county agricultural extension board, and county hospital
board set the rate.
6 Area community college sets the rate.
Source: Story County Auditor
Overlapping Rates 1City Direct Rates
City of Ames
Principal Property Taxpayers
Current Year and Nine Years Ago
132
Percentage Percentage
Taxable of Total Taxable of Total
Assessed Assessed Assessed Assessed
Taxpayer Value Rank Value Value Rank Value
Iowa State University Research Park 61,442,769$ 1 1.97% 26,139,500$ 5 1.21%
Barilla America Inc. 48,920,520 2 1.57% 41,429,000 1 1.91%
Campus Investors IS LLC 37,147,853 3 1.19% 39,509,414 2 1.82%
Clinic Building Company, Inc.33,471,630 4 1.08%
FPA6 University West LLC 25,248,643 5 0.81%
GPT Ames Owner LLC 21,346,650 6 0.69%
Dayton Park LLC 20,048,158 7 0.64% 22,602,900 8 1.04%
ACA Stadium View Student Housing Dst 19,689,156 8 0.63%
Tailwind 1854 Madison LLC 17,678,739 9 0.57%
CB at Ames LLC 17,560,701 10 0.56%
Jensen Development Corporation 38,893,100 3 1.79%
University West Property Owner 29,638,600 4 1.37%
West Towne LC 24,595,900 6 1.13%
North Grand Mall Partners LLC 24,535,400 7 1.13%
Alexander LC 21,342,800 9 0.98%
Walmart Stores, Inc - Store 4256-00 20,300,000 10 0.94%
302,554,819$ 9.71% 288,986,614$ 13.32%
Source: Story County Auditor
2021 2012
City of Ames
Property Tax Levies and Collections
Last Ten Fiscal Years
133
Fiscal
Year Tax Levied Collections
Ended for the Amount Percentage in Subsequent Amount Percentage
June 30, Fiscal Year Collected of Levy Years Collected of Levy
2012 23,516,201$ 23,178,276$ 98.56% 5,943$ 23,184,219$ 98.59%
2013 24,018,714 23,540,944 98.01% 1,970 23,542,914 98.02%
2014 25,261,403 24,795,918 98.16% 2,516 24,798,434 98.17%
2015 25,557,159 24,772,538 96.93%13 24,772,551 96.93%
2016 26,000,394 25,108,284 96.57%- 25,108,284 96.57%
2017 27,044,391 25,919,190 95.84%- 25,919,190 95.84%
2018 28,137,151 27,044,258 96.12%- 27,044,258 96.12%
2019 29,467,293 28,805,839 97.76%- 28,805,839 97.76%
2020 31,041,345 30,109,340 97.00%- 30,109,340 97.00%
2021 31,838,298 30,756,123 96.60%- 30,756,123 96.60%
Sources: Story County Auditor and City Finance Department
Fiscal Year of the Levy
Collected within the
Total Collections to Date
City of Ames
Ratios of Outstanding Debt by Type
Last Ten Fiscal Years
134
Governmenta
Activities
General General Total Percentage
Fiscal Obligation Obligation Revenue Notes Loans Outstanding of Personal Per
Year Bonds 1 Bonds 1 Bonds 1 Payable Payable Debt Income 2 Population3 Capita
2012 43,633,557 2,203,850 83,391,700 2,933,922 535,182 132,698,211 9.63% 58,965 2,250
2013 67,647,632 4,660,760 89,571,199 1,611,285 4,167,950 167,658,826 12.08% 58,965 2,843
2014 59,811,442 4,191,151 86,942,752 568,517 8,884,606 160,398,468 11.47% 58,965 2,720
2015 61,891,291 4,001,571 84,078,724 122,457 14,519,773 164,613,816 11.77% 58,965 2,792
2016 66,260,584 5,399,300 100,601,136 - 35,976,370 208,237,390 14.66% 58,965 3,532
2017 64,987,720 6,534,531 96,160,114 - 66,093,486 233,775,851 14.35% 58,965 3,965
2018 63,331,642 5,682,156 91,617,054 - 66,796,145 227,426,997 12.60% 58,965 3,857
2019 62,013,160 4,794,742 86,967,258 - 68,697,475 222,472,635 15.12% 58,965 3,773
2020 64,024,953 4,219,035 115,821,050 - 65,182,044 249,247,082 14.17% 66,258 3,762
2021 64,930,438 3,524,611 108,824,332 - 57,503,000 234,782,381 12.87% 66,361 3,538
1 Presented net of original issuance discounts and premiums and deferred charges
2 Personal income is presented on page 140
3 United States Census Bureau
Business-Type Activities
City of Ames
Ratios of General Bonded Debt Outstanding
Last Ten Fiscal Years
135
Percentage of
Estimated
General Less: Amounts Actual Assessed
Fiscal Obligation Available in Debt Value of Per
Year Bonds 1 Service Fund2 Total Property3 Capita4
2012 45,837,407$ 1,658,922$ 44,178,485$ 1.28% 749
2013 72,308,392$ 1,260,206 71,048,186 2.04% 1,205
2014 64,002,593$ 603,260 63,399,333 1.79% 1,075
2015 65,892,862$ 594,468 65,298,394 1.81% 1,107
2016 71,659,884$ 773,472 70,886,412 1.87% 1,202
2017 71,522,251$ 1,173,608 70,348,643 1.74% 1,193
2018 69,013,798$ 987,953 68,025,845 1.63% 1,154
2019 66,807,902$ 928,447 65,879,455 1.42% 1,117
2020 68,243,988$ 1,207,777 67,036,211 1.39% 1,012
2021 68,455,049$ 1,210,217 67,244,832 1.34% 1,013
1 General bonded debt of both governmental and business-type activities, net of
original issuance discounts and premiums and deferred charges
2 Amount restricted for debt service payments
3 See page 130 for property value data
4 See page 140 for population data
City of Ames
Direct and Overlapping Governmental Activities Debt
As of June 30, 2021
136
Amount
Estimated Applicable to
Debt Percentage Primary
Governmental Unit Outstanding Applicable Government
Debt repaid with property taxes:
Ames Community School District 100,095,000$ 98.25% 98,343,338$
Gilbert Community School District 26,095,000 50.52% 13,183,194
Des Moines Area Community College 1 45,425,000 5.88% 2,670,990
Nevada Community School District 10,995,000 0.23% 25,289
United Community School District 1,750,000 3.69% 64,575
Story County 9,841,204 59.36% 5,841,739
Other debt:
Ames Community School District revenue bonds 18,618,000 98.25% 18,292,185
Gilbert Community School District revenue bonds 6,050,000 50.52% 3,056,460
Nevada Community School District revenue bonds 10,856,000 0.23% 24,969
Nevada Community School District capital notes 758,000 0.23% 1,743
United Community School District revenue bonds 2,300,000 3.69% 84,870
Subtotal, overlapping debt 141,589,352
City direct debt 64,930,438
Total direct and overlapping debt 206,519,790$
New jobs training certificates payable primarily from credits and incremental property tax revenue
derived from jobs training program. The certificates are further secured by a back-up levy of general
taxes.
Note: Overlapping governments are those that coincide, at least in part, with geographic boundaries of
the city. This schedule estimates the portion of the outstanding debt of those overlapping governments
that is borne by the property taxpayers of the City. This process recognizes that, when considering the
City's ability to issue and repay long-term debt, the entire debt burden borne by the property taxpayers
should be taken into account. However, this does not imply that every taxpayer is a resident, and
therefore responsible for repaying the debt, of each overlapping government.
Source: Debt outstanding provided by each governmental unit. Applicable percentages calculated based
on assessed value data from the Story County Auditor.
City of Ames
Legal Debt Margin
June 30, 2021
137
Legal debt margin for the fiscal year ended June 30, 2021:
Assessed value 5,022,730,334$
Debt limit (5% of actual value)251,136,517$
Debt applicable to limit:
General obligation bonds 63,235,000
Legal debt margin 187,901,517$
Percentage of net debt margin available 74.82%
Percentage of net debt margin exhausted 25.18%
Percentage of
Net Debt
Outstanding Margin
Year Debt Limit Debt Available
2021 251,136,517$ 63,235,000$ 74.82%
2020 241,870,551 64,305,000 73.41%
2019 231,606,972 63,290,000 72.67%
2018 209,044,907 65,480,000 68.68%
2017 202,620,917 68,230,000 66.33%
2016 189,479,911 68,825,000 63.68%
2015 180,218,498 64,110,000 64.43%
2014 176,836,768 62,260,000 64.79%
2013 174,277,177 70,385,000 59.61%
2012 172,669,198 45,240,000 73.80%
Note: State of Iowa statutory debt limit is 5% of total actual assessed valuation.
City of Ames
Pledged-Revenue Coverage
Last Ten Fiscal Years
138
Less: Net
Fiscal Gross Operating Available
Year Revenues Expenses Revenue Principal Interest Coverage
2012 171,389,850$ 139,964,878$ 31,424,972$ 1,375,000$ 3,069,633$ 7.07
2013 175,011,409 145,546,625 29,464,784 1,915,000 3,682,094 5.26
2014 174,265,003 145,968,125 28,296,878 2,755,000 3,869,900 4.27
2015 184,201,460 147,149,250 37,052,210 2,825,000 3,803,608 5.59
2016 181,534,863 153,761,276 27,773,587 2,890,000 3,735,480 4.19
2017 189,926,814 162,011,472 27,915,342 3,070,000 3,172,934 4.47
2018 194,988,247 164,723,116 30,265,131 3,150,000 3,090,047 4.85
2019 192,530,036 169,574,256 22,955,780 3,235,000 3,004,771 3.68
2020 198,155,472 177,497,057 20,658,415 4,705,000 3,338,470 2.57
2021 210,825,315 183,857,117 26,968,198 5,525,000 3,494,356 2.99
Less: Net
Fiscal Gross Operating Available
Year Revenues Expenses Revenue Principal Interest Coverage
2012 -$ -$ -$ -$ -$ -
2013 - - - - - -
2014 - - - - - -
2015 - - - - - -
2016 58,511,422 51,059,004 7,452,418 800,000 161,946 7.75
2017 64,339,637 53,697,044 10,642,593 625,000 343,556 10.99
2018 68,660,541 56,603,627 12,056,914 655,000 312,306 12.46
2019 68,342,980 58,076,088 10,266,892 685,000 279,556 10.64
2020 64,882,140 53,445,511 11,436,629 720,000 245,306 11.85
2021 64,127,039 54,062,711 10,064,328 760,000 209,306 10.38
Electric Revenue Bond
Hospital Revenue Bond
Debt Service 1
Debt Service
City of Ames
Pledged-Revenue Coverage (Continued)
Last Ten Fiscal Years
139
Less: Net
Fiscal Gross Operating Available
Year Revenues Expenses Revenue Principal Interest Coverage
2012 -$ -$ -$ -$ -$ -
2013 6,643,819 7,083,679 (439,860) - 3,019 -
2014 7,491,746 5,809,744 1,682,002 128,000 20,300 -
2015 8,267,051 5,334,578 2,932,473 131,000 38,999 17.25
2016 8,370,811 4,751,416 3,619,395 134,000 44,520 20.27
2017 8,856,136 5,147,061 3,709,075 169,000 42,951 17.50
2018 9,175,876 5,934,923 3,240,953 172,000 51,001 14.53
2019 9,172,812 6,575,420 2,597,392 414,250 89,827 5.15
2020 7,754,405 5,207,127 2,547,278 415,332 119,105 4.77
2021 8,775,009 5,216,226 3,558,783 550,882 82,058 5.62
Less: Net
Fiscal Gross Operating Available
Year Revenues Expenses Revenue Principal Interest Coverage
2012 -$ -$ -$ -$ -$ -
2013 - - - - - -
2014 - - - - - -
2015 9,584,813 5,560,459 4,024,354 - 64,982 -
2016 9,987,307 5,771,458 4,215,849 - 454,561 -
2017 10,502,276 6,141,051 4,361,225 - 857,786 -
2018 10,824,699 6,211,833 4,612,866 2,870,000 1,294,591 1.11
2019 11,121,859 6,917,507 4,204,352 2,927,000 1,287,070 1.00
2020 12,004,634 7,004,160 5,000,474 2,986,000 1,243,815 1.18
2021 12,824,209 7,003,022 5,821,187 352,191 26,683 15.36
1 Debt service payments do not include payments to refund revenue bonds.
2 2013 was the year of issuance. Accordingly no principal payments were scheduled. Further, there
was not any debt outstanding in the previous nine years that was secured by pledged revenues.
3 Prior year gross revenues were restated to accurately reflect operating revenue.
Water Capital Loan Note
Debt Service
Sewer Capital Loan Note
Debt Service 2
City of Ames
Demographic and Economic Statistics
Last Ten Calendar Years
140
Per
Capita
Calendar Personal Personal School Unemployment
Year Population Income Income Enrollment Rate
2011 58,965 23,363$ 1,377,599,295$ 4,224 4.1%
2012 58,965 23,547 1,388,448,855 4,229 3.9%
2013 58,965 23,713 1,398,237,045 4,247 3.2%
2014 58,965 23,713 1,398,237,045 4,171 2.7%
2015 58,965 24,082 1,419,995,130 4,181 2.4%
2016 58,965 27,629 1,629,143,985 4,188 2.4%
2017 58,965 30,615 1,805,213,475 4,300 2.0%
2018 58,965 24,946 1,470,940,890 4,387 1.6%
2019 66,258 26,548 1,759,017,384 4,477 1.9%
2020 66,361 27,483 1,823,799,363 4,351 3.7%
1 United States Census Bureau
2 Ames School District
3 Iowa Workforce Development
City of Ames
Principal Employers
Current Year and Nine Years Ago
141
2021 2012
Percentage Percentage
of Total City of Total City
Employer Employees Rank Employment Employees Rank Employment
Iowa State University 16,647 1 30.46% 14,427 1 29.38%
City of Ames 1,573 2 2.88%944 4 1.92%
Mary Greeley Medical Center 1,407 3 2.57%1,356 2 2.76%
Danfoss (1)1,015 4 1.86% 650 7 1.32%
Iowa Department of Transportation 975 5 1.78% 962 3 1.96%
Hy-Vee Food Stores 725 6 1.33%743 6 1.51%
McFarland Clinic, P.C.675 7 1.24%920 5 1.87%
Ames Community School District 650 8 1.19% 650 8 1.32%
Workiva 550 9 1.01%
Hach Chemical 500 10 0.91%
Ames Laboratories 472 9 0.96%
Wal-Mart 440 10 0.90%
Tota 45.23%43.90%
1 Formerly Sauer-Danfoss
Sources: United States Department of Labor, City of Ames, and company inquiries.
City of Ames
Full-Time Equivalent Employees by Function
Last Ten Fiscal Years
142
Function/Program 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
General government:
Management services 22.25 23.25 23.25 23.25 23.25 24.25 24.25 24.50 24.50 24.50
Finance 40.75 40.75 40.75 40.75 40.75 40.75 40.75 41.00 41.00 41.00
Planning and housing 8.00 8.00 8.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00
Administrative services1 - - - 6.50 6.00 6.00 5.00 5.00 5.00 5.00
Fleet services/facilities 9.50 9.50 9.50 9.50 9.50 9.50 9.50 9.50 9.50 9.50
Transit 75.95 75.95 75.95 81.55 84.05 84.05 84.05 84.50 85.50 85.50
Fire/inspections 68.50 68.50 68.50 65.00 65.00 68.00 70.00 71.00 72.00 73.00
Police/animal control/parking 77.65 77.65 77.65 77.65 77.65 79.65 80.65 82.15 83.15 84.60
Library 31.50 31.50 31.50 35.25 35.50 35.75 35.75 36.50 37.00 37.00
Parks and recreation 19.50 19.50 19.50 19.50 19.50 25.00 25.00 25.00 25.00 26.75
Water and pollution control 41.50 41.50 41.25 40.05 40.05 40.30 40.30 40.00 40.00 38.00
Electric 81.00 81.00 81.00 81.00 81.00 81.00 81.00 81.00 81.00 81.00
Public works:
Administration 3.00 3.00 3.00 1.50 2.00 2.00 2.00 2.00 2.00 2.00
Engineering 14.00 14.00 14.00 14.00 15.75 15.75 14.75 14.75 14.75 14.75
Resource recovery 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00
Streets 19.00 19.00 19.00 19.00 19.00 22.00 22.00 22.00 22.00 22.00
Utility maintenance 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 12.00 13.00
Other 13.00 13.00 13.00 13.00 13.00 8.00 10.00 10.00 10.00 10.00
Hospital 1,064.00 1,092.00 1,082.00 1,050.00 1,071.00 1,067.00 1,082.00 1,086.00 1,117.00 1,143.00
Total 1,615.10 1,644.10 1,633.85 1,610.50 1,636.00 1,642.00 1,660.00 1,667.90 1,703.40 1,732.60
1 Administrative services was formed with employees from the planning and housing, fire/inspections, and public works admininstration divisions.
Source: City Finance Department
Fiscal Year
City of Ames
Operating Indicators by Function
Last Ten Fiscal Years
143
Function/Program 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
General government:
Number of licenses/permits processed 462 539 524 617 559 714 635 752 561 598
Police:
Physical arrests 1,395 1,463 1,588 1,531 1,362 1,215 1,596 1,480 1,380 778
Parking violations 48,947 44,100 45,530 46,759 50,280 47,272 38,798 32,711 27,278 25,152
Traffic violations 4,068 3,204 2,543 2,981 2,451 2,614 2,834 2,328 2,092 1,667
Fire:
Number of fires 188 137 150 107 126 89 116 80 82 117
Number of ambulance assists 2,178 2,325 2,471 2,464 2,442 2,663 2,646 2,857 2,473 2,064
Inspections 829 1,058 1,263 1,205 1,435 1,074 831 501 582 322
Library:
Total circulation 1,343,758 1,222,547 1,205,620 1,255,953 1,304,434 1,280,305 1,222,360 1,220,180 961,602 854,397
Library visits 443,895 323,859 226,690 426,608 506,034 523,673 508,918 485,929 336,272 268,927
Parks and recreation:
Total number of participant visits 320,533 287,504 294,978 279,103 293,757 255,227 280,766 281,420 187,725 157,593
Total number of activities 148 154 160 175 187 194 196 200 175 325
Resource recovery:
Tons of refuse processed 53,731 48,244 27,878 50,035 41,646 45,598 37,124 33,173 33,511 40,040
Tipping fee per ton 52.75 52.75 52.75 52.75 52.75 52.75 55.00 55.00 58.75 58.75
Other public works:
Blocks of streets crack sealed 110 92 123 90 66 73 65 81 88 20
Blocks of streets slurry sealed - - 11 22 36 33 30 - 56
Blocks of seal coat reconstruction 6 7 8 4 16 - 10 6 - 4
Hospital:
Total admissions 9,617 8,768 8,289 8,298 7,867 8,368 8,510 8,267 8,230 8,082
Average percent of occupancy 56.3% 54.1% 52.1% 50.5% 49.3% 49.7% 50.2% 50.6% 52.1% 53.7%
Electric:
Kilowatt hours produced at plant 307,447,978 318,394,938 282,348,784 278,471,640 243,388,530 244,149,566 222,873,411 167,189,716 176,914,000 245,972,108
Meters in service 24,844 25,141 25,353 26,023 26,232 26,475 27,324 27,348 27,613 27,701
Transit:
Passengers 5,759,883 5,892,786 6,619,182 6,711,665 6,785,479 6,658,027 6,572,065 6,121,023 4,577,482 1,862,274
Total miles driven 1,412,162 1,384,270 1,493,983 1,599,493 1,658,443 1,635,781 1,649,762 1,516,271 1,437,907 1,432,914
Water:
Billion gallons per year pumped 2.151 2.082 2.131 2.022 2.110 2.131 2.245 2.117 2.260 2.359
Utility locates performed 6,466 6,247 6,185 6,615 8,121 7,383 7,113 6,932 7,935 14,152
Water main breaks 18 42 47 19 19 18 42 46 19 1
Wastewater:
Billion gallons per year treated 1.906 2.093 1.936 2.389 2.690 2.427 2.141 2.706 2.291 1.849
Sources: City departments and Mary Greeley Medical Center
Fiscal Year
City of Ames
Capital Asset Statistics by Function
Last Ten Fiscal Years
144
Function 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Police:
Stations 1 1 1 1 1 1 1 1 1 1
Patrol units 9 9 11 11 11 11 11 11 11 11
Fire stations 3 3 3 3 3 3 3 3 3 3
Parks and recreation:
Total number of parks 36 37 37 37 37 36 36 38 38 38
Total number of park acres 1,213 1,224 1,227 1,227 1,227 1,223 1,224 1,230 1,230 1,230
Total number of athletic fields 18 18 18 18 18 18 21 21 21 21
Other public works:
Miles of streets 272 288 290 291 291 300 305 305 249 252
Number of traffic signals 70 70 67 67 67 68 69 70 71 76
Number of signs 9,852 9,486 9,489 9,485 9,509 9,854 10,087 10,658 10,876 11,052
Hospital:
Beds in operation 199 199 199 199 199 199 199 199 199 199
Transit:
Buses owned 84 89 93 104 105 104 105 104 89 90
New buses purchased 7 2 - 6 9 5 3 1 - 3
Water:
Miles of water mains 241 241 243 247 254 247 249 250 250 252
Fire hydrants 2,648 2,663 2,700 2,771 2,847 2,906 2,948 2,977 2,995 3,029
Wells 28 28 28 28 28 25 24 25 25 25
Wastewater:
Sanitary sewer miles 202 202 203 204 204 210 211 212 212 213
Stormwater miles 263 265 260 263 271 276 277 278 279 284
Note: No capital asset indicators are available for general government, library, resource recovery, or electric functions.
Sources: City departments and Mary Greeley Medical Center
Fiscal Year
Compliance
Section
146
147
148
149
150
151
152
153
154
155
156
157
158
1
ITEM #:__14__
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: RESOLUTION AUTHORIZING HOUSING COORDINATOR TO APPROVE
CONTRACTUAL EXTENSIONS AND AMENDMENTS WITH NONPROFIT
ORGANIZATIONS THAT HAVE PURCHASE AND/OR REHABILITATION
AGREEMENTS PREVIOUSLY APPROVED BY CITY COUNCIL.
BACKGROUND:
The City’s Housing Coordinator has been designated as the administrator of the City’s
Community Development Block Grant (CDBG), HOME, CARES and other State and local
Housing and Community Development programs. Annually the City Council approves
various Action Plan related projects that are in partnership area non-profits to address
various housing and community development needs in the community.
An example of an Action Plan project is our Acquisition/Reuse Program. Under this
program, the City seeks to purchase properties or lots to be built or rehabilitated for
affordable housing. Several of these properties or lots are then approved to be sold to non-
profit organizations, like Habitat for Humanity of Central Iowa. Sales contract terms, as
approved by the City Council, typically contain completion deadlines for such items
as: selection of qualified households, affordability terms, construction, or
rehabilitation and property closing dates.
In order to implement these programs in a more efficient manner, staff is requesting
that the City Council authorize the Housing Coordinator, after consultation with the
City Attorney’s Office, to negotiate the above contract terms, extension requests or
other minor contract adjustments (e.g., time extensions, additional repairs, or
property enhancements). It should be emphasized that requests to change purchase
amounts will still need to be authorized by the City Council.
ALTERNATIVES:
1. The City Council can approve authorization for the Housing Coordinator, after
consultation with the City Attorney’s Office, to negotiate terms of contract extension
requests or other minor contract adjustments (e.g., time extensions, additional
repairs, or property enhancements). The Housing Coordinator will not be authorized
to change purchases contract amounts.
2. The City Council can deny authorization for the Housing Coordinator, after
consultation with the City Attorney’s Office, to negotiate terms of contract extension
requests or other minor contract adjustments (e.g., time extensions, additional
2
repairs, or property enhancements), with additional stipulations.
CITY MANAGER'S RECOMMENDED ACTION:
Extending authorization to adjust terms of City Council approved contracts by the
Housing Coordinator will expedite the process of making adjustments with non-
profit organizations. Minor changes to contracts are typically routine for the City
Council, but it does require additional time to hold a meeting and sign final
changes.
It should be emphasized that even though the Housing Coordinator will be granted
the authority to negotiate the terms of contract extensions and other minor
contract adjustments, the City Council itself must still approve the initial selling of
the property to a non-profit organization. Additionally, amendments to agreed
upon sales prices cannot be changed by the Housing Coordinator.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
1
ITEM #: 15
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: SIGNALIZED INTERSECTION TRAFFIC CAMERA SYSTEM
(GRIDSMART) PURCHASE
BACKGROUND:
At its September 14, 2021 meeting, City Council approved the purchase of GRIDSMART
traffic detection camera systems from General Traffic Controls, Spencer, IA in an amount
not to exceed $195,000 as a sole source purchase. To date, $181,501 in GRIDSMART
purchases have been made or are being processed for current tragffic signal projects.
Staff has continued to evaluate different camera-based detection systems and believes
GRIDSMART camera systems continue to provide the best value. GRIDSMART has been
the sole source supplier of previous camera detection equipment and thus provides the
best interoperability with the existing equipment.
Below is a table that summarizes the ongoing and future projects that will require the
purchase of a GRIDSMART system.
FY 2022/23
CIP Program/Budget Location Cost*
Traffic Operating Budget Traffic Inventory $ 20,000
CyRide Route Pavment Improv. Lincoln Way (Beedle to Franklin) 80,000
Multi-Modal Roadway Improv. Grand & 6th Street 20,000
Traffic Signal Program Various Equipment Upgrades 80,000
FY 2022/23 Total $ 200,000
FY 2023/24
CIP Program/Budget Location
Traffic System Capacity Improv. Airport Road $ 40,000
Traffic Signal Program S. Duff & Chestnut 40,000
FY 2023/24 Total $ 80,000
*The cost of each system is dependent on the size of each intersection and the speed limits of
the approaches. Costs have been rounded up to the nearest $1,000 to account for fluctuations
in market costs for the equipment.
2
ALTERNATIVES:
1. A. Waive the City’s Purchasing Policies and Procedures requirement for
competitive bids for these sole source cameras and
B. Approve the purchase of GRIDSMART traffic intersection camera systems from
General Traffic Controls, Spencer, IA in an amount not to exceed $280,000 as
a sole source purchase.
2. Do not approve the purchase of traffic camera systems.
CITY MANAGER'S RECOMMENDED ACTION:
Staff has reviewed available options, and selected the GRIDSMART system as best
suited to the City’s traffic signal network needs. Staff is confident that GRIDSMART
provides the best value and the price negotiated is acceptable. Funding for these
units has already been approved through the annual budget process.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1A-B, as described above.
1
ITEM # 16
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: 2022/23 TRAFFIC SYSTEM CAPACITY IMPROVEMENTS - S DUFF
AVENUE CORRIDOR AND INTERCHANGE STUDY
BACKGROUND:
The Ames Area MPO’s 2045 Metropolitan Transportation Plan, Forward 2045, identified
the need for a study of the S Duff Avenue corridor from S 16th St to Airport Rd (see Figure
1 below showing study limits). The reconstruction of the S Duff Ave and US 30
Interchange is listed as a mid-term project in Forward 2045’s fiscally constrained plan.
S Duff Ave is one of the primary regional connections into the Ames urban area and
serves nearly 30,000 vehicles a day on a verage within the study area. The primary
intersections along this study corridor are estimated to make up four of the top 15 highest
volume intersections in the Ames region, including the highest volume intersection, S Duff
Ave & S 16th St. Additionally, according to the MPO’s travel demand model, the traffic
volumes along the study corridor are expected to continue to grow, particularly if
anticipated future development occurs to the south.
Figure 1. Study Limits
2
Earlier this year, the Ames Area MPO included this study in its Federal Fiscal Year (FFY)
2023 Transportation Planning Work Program (TPWP) as a special study. The FFY23
TPWP allocated $100,000 in MPO planning funds to this study with $25,000 as the
needed local match from the City of Ames as the local sponsor for the study for a
total project budget of $125,000. The City of Ames lists this project in its 2022-23
Capital Improvements Plan (CIP) within the Traffic System Capacity Improvements
Program, with the $25,000 local match coming from Road Use Tax funds.
CONSULTANT SELECTION:
Following applicable federal and state mandated purchasing requirements, to allow use
of federal planning funds, the City of Ames solicited a Request for Proposals (RFP) for
the study. A total of six (6) proposals were received. Each of these proposals were
evaluated and ranked by a project selection team consisting of Ames Area MPO, C ity of
Ames, and Iowa DOT staff. Listed below are the criteria used for scoring the proposals
(note that federal requirements prohibit cost from being considered in the criteria; cost is
only negotiated with the selected firm):
Scoring Criteria: Points
Project Understanding & Approach: 25
Project Team & Key Personnel: 25
Previous Experience: 20
Understanding of Study Area/Ames: 10
Ability to Perform Work: 10
Responsiveness: 10
The scores for the received proposals, utilizing the above criteria, are as follows:
Rank Firm Score
1 HDR Engineering, Inc. 97
2 Strand Associates, Inc. 92
3 SRF Consulting Group, Inc. 89
4 Snyder & Associates, Inc. 82
5 HR Green, Inc. 81
6 Shive-Hattery, Inc. 78
Given the above rankings, staff has negotiated a contract with the highest ranked
firm, HDR Engineering, Inc. of Omaha, Nebraska. The contract cost for the services
negotiated with HDR is in an amount not to exceed $124,958.
STUDY SCOPE:
The key services the consultant will perform include the following:
3
1. Evaluation of existing conditions (vehicle traffic counts, crash data, transit usage,
bicycle and pedestrian usage, multi-modal origin-destination behavior).
2. Traffic forecasting to years 2030 and 2045 by utilizing the Regional Travel Demand
Model.
3. Develop and refine corridor and interchange alternatives by utilizing traffic
modeling (including the use of microsimulation models) in coordination with City of
Ames and Iowa DOT staff.
4. Provide planning-level cost estimates, conceptual layouts, estimated vehicle
emissions, and a 20-year life-cycle cost-benefit analysis for the two refined build
alternatives.
5. Provide support for a public open house.
6. Develop a report detailing the study’s findings, including a presentation of the draft
report to the Ames Area MPO Transportation Policy Committee for feedback.
7. Finalizing the report, including the development of a funding plan to design and
build the recommended alternative as well as a desired timeline for implementation
of the improvements.
ALTERNATIVES:
1. Approve the professional services agreement for the 2022/23 Traffic System
Capacity Improvements – S. Duff Avenue Corridor & Interchange Study (S 16th
St to Airport Rd) project with HDR Engineering, Inc., of Omaha, Nebraska, in an
amount not to exceed $124,958.
2. Direct staff to negotiate an agreement with another qualified firm.
CITY MANAGER’S RECOMMENDED ACTION:
The need for this study was originally identified in Forward 2045 and the results from this
study will provide direction in programming future capital projects. Based on staff
evaluation, HDR Engineering, Inc. will provide the best value to the city for this study.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Page 1 of 16
Standard Consultant Contract
This AGREEMENT, made as of the date of the last party’s signature below, is by and
BETWEEN City of Ames, the Owner, located at:
515 Clark Avenue
Ames, Iowa 50010
Phone: (515) 239-5101
and HDR Engineering, Inc., the Consultant, located at:
1917 S. 67th Street
Omaha, NE 68106
Phone: (402) 399-1000
For the following Project: S Duff Ave Corridor & Interchange Study
The Owner desires to employ the Consultant to identify preferred corridor solutions along S Duff Avenue from
Airport Road to S 16th Street, including preferred interchange solution at S Duff Avenue & US 30. The
Consultant is willing to perform these services in accordance with the terms of this Agreement.
Page 2 of 16
TABLE OF CONTENTS
Article Number And Description
1 Initial Information
1.1 Project Parameters
1.2 Financial Parameters
1.3 Project Team
1.4 Time Parameters
2 Entire Agreement and Applicable Law
2.1 Entire Agreement of the Parties
2.2 Applicable Law
3 Form of Compensation
3.1 Method of Reimbursement for the Consultant
4 Terms and Conditions
4.1 Ownership of Engineering Documents
4.2 Subconsultant Contract Provisions and Flow Down
4.3 Consultant's Endorsement on Plans
4.4 Progress Meetings
4.5 Additional Documents
4.6 Revision of Work Product
4.7 Extra Work
4.8 Extension of Time
4.9 Responsibility for Claims and Liability
4.10 Current and Former Agency Employees (Conflicts of Interest)
4.11 Suspension of Work
4.12 Termination of Agreement
4.13 Right to Set-off
4.14 Assignment or Transfer
4.15 Access to Records
4.16 Iowa DOT and FHWA Participation
4.17 Nondiscrimination Requirements
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.19 Severability
Attachment A - Scope of Services
Attachment B - Consultant Fee Proposal
Page 3 of 16
ARTICLE 1 INITIAL INFORMATION
This Agreement is based on the following information and assumptions.
1.1 Project Parameters
The objective or use is: The overall purpose of this project is to identify preferred corridor solutions along
S Duff Avenue from Airport Road to S 16th Street, including preferred interchange solution at S Duff
Avenue & US 30.
1.2 Financial Parameters
1.2.1 Amount of the Owner's budget for the Consultant's compensation is:
$124,958.00
1.3 Project Team
1.3.1 The Owner's Designated Representative, identified as the Contract Administrator is:
Kyle Thompson
The Contract Administrator is the authorized representative, acting as liaison officer for the
Owner for purpose of coordinating and administering the work under the Agreement. The work
under this Agreement shall at all times be subject to the general supervision and direction of the
Contract Administrator and shall be subject to the Contract Administrator's approval.
1.3.2 The Consultant's Designated Representative is:
Mike Forsberg
1.4 Time Parameters
1.4.1 The Consultant shall begin work under this Agreement upon receipt of a written notice to
proceed from the Owner.
1.4.2 Milestones for completion of the work under this Agreement as follows:
1. Completion of all work under this agreement shall be on or before December 31,2023 unless
extended by written approval of the Contract Administrator or adjusted by supplemental
agreement.
ARTICLE 2 ENTIRE AGREEMENT AND APPLICABLE LAW
2.1 Entire Agreement of the Parties. This Agreement, including its attachments, represents the entire and
integrated agreement between the Owner and the Consultant and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both Owner and Consultant. This Agreement comprises the documents listed as
attachments in the Table of Contents. The work to be performed by the Consultant under this Agreement
shall encompass and include all detail work, services, materials, equipment and supplies necessary to
prepare and deliver the scope of services provided in Attachment A.
2.2 Applicable Law. The laws of the State of Iowa shall govern and determine all matters arising out of or in
connection with this Agreement without regard to the choice of law provisions of Iowa law. In the event
any proceeding of a quasi-judicial or judicial nature is commenced in connection with this Agreement, the
exclusive jurisdiction for the proceeding shall be brought in the Story County District Court of Iowa,
Nevada, Iowa. This provision shall not be construed as waiving any immunity to suit or liability including
without limitation sovereign immunity in State or Federal court, which may be available to the Owner.
The Consultant shall comply with all Federal, State and loca l laws and ordinances applicable to the work
performed under this Agreement.
ARTICLE 3 FORM OF COMPENSATION
3.1 Method of Reimbursement for the Consultant.
Page 4 of 16
3.1.1 Compensation for the Consultant shall be on the basis of Direct Labor Costs times a factor of
2.95 for the services of ENGINEER’S personnel engaged on the Project, plus Reimbursable Expenses,
estimated to be $638, for a total project cost not to exceed $124,958.
The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax that may be
imposed on this Agreement shall be added to the ENGINEER’S compensation as Reimbursable
Expenses.
Compensation terms are defined as follows:
Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel engaged
directly on the Project. The Direct Labor Costs and the factor applied to Direct Labor Costs will be
adjusted annually as of the first of every year to reflect equitable changes to the compensation payable to
Engineer.
Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in connection with
the Project for transportation travel, subconsultants, subcontractors, technology charges, telephone,
telex, shipping and express, and other incurred expense
ARTICLE 4 TERMS AND CONDITIONS
4.1 Ownership of Engineering Documents
4.1.1 All sketches, tracings, plans, specifications, reports on special studies and other data prepared
under this Agreement shall become the property of the Owner and shall be delivered to the Contract
Administrator upon completion of the plans or termination of the services of the Consultant. There shall
be no restriction or limitation on their future use by the Owner, except any use on extensions of the
project or on any other project without written verification or adaptation by the Consultant for the specific
purpose intended will be the Owner's sole risk and without liability or legal exposure to the Consultant.
4.1.2 The Owner acknowledges the Consultant's plans and specifications, including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and specifications
prepared under this Agreement shall become the property of the Owner upon completion of the services
and payment in full of all moneys due to the Consultant.
4.1.3 The Owner is aware that significant differences may exist between the electronic files delivered
and the respective construction documents due to addenda, change orders or other revisions. In the
event of a conflict between the signed construction documents prepared by the Consultant and
electronic files, the signed construction documents shall govern.
4.1.4 The Owner may reuse or make modifications to the plans and specifications, or electronic files
while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of
the plans and specifications.
4.2 Subconsultant Contract Provisions and Flow Down
4.2.1 All provisions of this Agreement between the Owner and Consultant shall also apply to all
subconsultants hired by the Consultant to perform work pursuant to this Agreement. It is the
Consultant’s responsibility to ensure all contracts between Consultant and its subconsultants contain all
provisions required of Consultant in this Agreement.
4.2.2 The Consultant may not restrict communications between the Owner and any of the
subconsultants. The Consultant will encourage open communication among the Owner, the Consultant
and the subconsultants.
4.3 Consultant's Endorsement on Plans. The Consultant and its subconsultants shall endorse and certify
the completed project deliverables prepared under this Agreement, and shall affix thereto the seal of a
professional engineer or architect (as applicable), licensed to practice in the State of Iowa, in accordance
Page 5 of 16
with the current Code of Iowa and Iowa Administrative Code.
4.4 Progress Meetings. From time to time as the work progresses, conferences will be held at mutually
convenient locations at the request of the Contract Administrator to discuss details of the design and
progress of the work. The Consultant shall prepare and present such information and studies as may be
pertinent and necessary or as may be requested by the Contract Administrator, to enable the Contract
Administrator to pass judgment on the features and progress of the work.
4.5 Additional Documents. At the request of the Contract Administrator, the Consultant shall furnish
sufficient documents, or other data, in such detail as may be required for the purpose of review.
4.6 Revision of Work Product
4.6.1 Drafts of work products shall be reviewed by the Consultant for quality control and then be
submitted to the Contract Administrator by the Consultant for review and comment. The comments
received from the Contract Administrator and the reviewing agencies shall be incorporated by the
Consultant prior to submission of the final work product by the Consultant. Work products revised in
accordance with review comments shall constitute "satisfactorily completed and accepted work.”
Requests for changes on work products by the Contract Administrator shall be in writing. In the event
there are no comments from the Contract Administrator or reviewing agencies to be incorporated by the
Consultant into the final work product, the Contract Administrator shall immediately notify the
Consultant, in writing, that the work product shall constitute "satisfactorily completed and accepted
work.”
4.6.2 In the event that the work product prepared by the Consultant is found to be in error and revision
or reworking of the work product is necessary, the Consultant agrees that it shall do such revisions
without expense to the Owner, even though final payment may have been received. The Consultant
must give immediate attention to these changes so there will be a minimum of delay to the project
schedule. The above and foregoing is not to be construed as a limitation of the Owner's right to seek
recovery of damages for negligence on the part of the Consultant herein.
4.6.3 Should the Contract Administrator find it desirable to have previously satisfactorily completed
and accepted work product or parts thereof revised, the Consultant shall make such revisions if
requested and directed by the Contract Administrator in writing. This work will be paid for as provided
in Article 4.7.
4.7 Extra Work. If the Consultant is of the opinion that any work it has been directed to perform is beyond
the scope of this Agreement, and constitutes "Extra Work ,” it shall promptly notify the Contract
Administrator in writing to that effect. In the event that the Contract Administrator determines that such
work does constitute "Extra Work", the Consultant shall promptly develop a scope and budget for the
extra work and submit it to the Contract Administrator. The Owner will provide extra compensation to
the Consultant upon the basis of actual costs plus a fixed fee amount, or at a negotiated lump sum. The
Consultant shall not proceed with “Extra Work” without prior written approval from the Owner. Prior to
receipt of a fully executed Supplemental Agreement and written Notice to Proceed, any cost incurred that
exceeds individual task costs, or estimated actual cost, or the maximum amount payable is at the
Consultant’s risk. The Owner has the right, at its discretion, to disallow those costs. However, the
Owner shall have benefit of the service rendered.
4.8 Extension of Time. The time for completion of each phase of this Agreement shall not be extended
because of any delay attributed to the Consultant, but may be extended by the Contract Administrator
in the event of a delay attributed to the Owner or the Contract Administrator, or because of unavoidable
delays beyond the reasonable control of the Consultant.
4.9 Responsibility For Claims And Liability
4.9.1 The Consultant agrees to defend, indemnify, and hold the Owner, the State of Iowa, the Iowa
DOT, their agents, employees, representatives, assigns and successors harmless for any and all
liabilities, costs, demands, losses, claims, damages, expenses, or attorneys' fees, including any stipulated
damages or penalties, which may be suffered by the Owner as the result of, arising out of, or related to,
the negligence, negligent errors or omissions, gross negligence, willfully wrongful misconduct, or breach
Page 6 of 16
of any covenant or warranty in this Agreement of or by the Consultant or any of its employees, agents,
directors, officers, subcontractors or subconsultants, in connection with this Agreement.
4.9.2 The Consultant shall obtain and keep in force insurance coverage for professional liability (errors
and omissions) with a minimum limit of $1,000,000 per claim and in the aggregate, and all such other
insurance required by law. Proof of Consultant’s insurance for professional liability coverage and all
such other insurance required by law will be provided to the Owner at the time the contract is executed
and upon each insurance coverage renewal.
4.10 Current and Former Agency Employees (Conflicts of Interest)
The Consultant shall not engage the services of any current employee of the Owner or the Iowa DOT
unless it obtains the approval of the Owner or the Iowa DOT, as applicable, and it does not create a
conflict of interest under the provisions of Iowa Code section 68B.2A. The Consultant shall not engage
the services of a former employee of the Owner or the Iowa DOT, as applicable, unless it conforms to the
two-year ban outlined in Iowa Code section 68B.7. Similarly, the Consultant shall not engage the
services of current or former FHWA employee without prior written consent of the FHWA, and the
relationship meets the same requirements for State and local agency employees set forth in the above-
referenced Iowa Code sections and the applicable Federal laws, regulations, and policies.
4.11 Suspension of Work under this Agreement
4.11.1 The right is reserved by the Owner to suspend the work being performed pursuant to this
Agreement at any time. The Contract Administrator may effect such suspension by giving the
Consultant written notice, and it will be effective as of the date established in the suspension notice.
Payment for the Consultant's services will be made by the Owner to the date of such suspension, in
accordance with the applicable provisions in Article 4.12.2 or Article 4.12.3 below.
4.11.2 Should the Owner wish to reinstate the work after notice of suspension, such reinstatement may
be accomplished by thirty (30) days' written notice within a period of one year after such suspension,
unless this period is extended by written consent of the Consultant.
4.11.3 In the event the Owner suspends the work being performed pursuant to this Agreement the
Consultant with approval from the Contract Administrator, has the option, after 180 days to terminate
the contract.
4.12 Termination of Agreement
4.12.1 The right is reserved by the Owner to terminate this Agreement at any time and for any reason
upon not less than thirty (30) days written notice to the Consultant.
4.12.2 In the event the Agreement is terminated by the Owner without fault on the part of the
Consultant, the Consultant shall be paid for the reasonable and necessary work performed or services
rendered and delivered up to the effective date or time of termination. The value of the work performed
and services rendered and delivered, and the amount to be paid shall be mutually satisfactory to the
Contract Administrator and to the Consultant. The Consultant shall be paid a portion of the fee
identified in section 3.1.1. Actual costs to be reimbursed shall be determined by audit of such costs to the
date established by the Contract Administrator in the termination notice, except that actual costs to be
reimbursed shall not exceed the Maximum Amount Payable.
4.12.3 In the event the Agreement is terminated by the Owner for fault on the part of the Consultant,
the Consultant shall be paid only for work satisfactorily performed and delivered to the Contract
Administrator up to the date established by the termination notice. After audit of the Consultant's
actual costs to the date established by the Contract Administrator in the termination notice and after
determination by the Contract Administrator of the amount of work satisfactorily performed, the
Contract Administrator shall determine the amount to be paid to the Consultant.
4.12.4 This Agreement will be considered completed when the scope of the project has progressed
sufficiently to make it clear that all project deliverables have been completed and supplied to the Owner
and project closeout including final invoicing to the Owner has occurred, or if the Consultant is released
Page 7 of 16
prior to such time by written notice from the Contract Administrator.
4.13 Right to Set-off. In the event that the Consultant owes the Owner any sum under the terms of this
Contract, the Owner may set off the sum owed to the Owner against any sum owed by the Owner to the
Consultant under any other contract or matter in the Owner's sole discretion, unless otherwise required
by law. The Consultant agrees that this provision constitutes proper and timely notice of the Owner’s
intent to utilize any right of set-off.
4.14 Assignment or Transfer. The Consultant is prohibited from assigning or transferring all or a part of its
interest in this Agreement, unless written consent is obtained from the Contract Administrator and
concurrence is received from the Iowa DOT and FHWA, if applicable.
4.15 Access to Records. The Consultant is to maintain all books, documents, papers, accounting records
and other evidence pertaining to this Agreement and to make such materials available at their respective
offices at all reasonable times during the agreement period, and for three years from the date of final
closure of the Federal-aid project with FHWA, for inspection and audit by the Owner, the Iowa DOT, the
FHWA, or any authorized representatives of the Federal Government; and copies thereof shall be
furnished, if requested.
4.16 Iowa DOT and FHWA Participation. The work under this Agreement is contingent upon and subject to
the approval of the Iowa DOT and FHWA, when applicable. The Iowa DOT and FHWA shall have the
right to participate in the conferences between the Consultant and the Owner, and to participate in the
review or examination of the work in progress as well as any final deliverable.
4.17 Nondiscrimination Requirements.
4.17.1 During the performance of this Agreement, the Consultant agrees to comply with the regulations
of the U.S. Department of Transportation, contained in Title 49, Code of Federal Regulations, Part 21,
and the Code of Iowa, Chapter 216. The Consultant will not discriminate on the grounds of age, race,
creed, color, sex, sexual orientation, gender identity, national origin, religion, or disability in its
employment practices, in the selection and retention of subconsultants, and in its procurement of
materials and leases of equipment.
4.17.2 In all solicitations, either by competitive bidding or negotiation made by the Consultant for work
to be performed under a subcontract, including procurement of materials or equipment, each potential
subconsultant or supplier shall be notified by the Consultant of the Consultant's obligation under this
contract and the regulations relative to nondiscrimination on the grounds of age, race, creed, color, sex,
sexual orientation, gender identity, national origin, religion, or disability .
4.17.3 In the event of the Consultant’s noncompliance with the nondiscrimination provisions of this
Agreement, the Owner shall impose such contract sanctions as it, the Iowa DOT, or the FHWA may
determine to be appropriate, including, but not limited to withholding of payments to the Consultant
under the Agreement until the Consultant complies, or the Agreement is otherwise suspended or
terminated.
4.17.4 The Consultant shall comply with the following provisions of Appendix A of the U.S. DOT
Standard Assurances:
During the performance of this contract, the Consultant, for itself, its assignees and successors in
interest (hereinafter referred to as the "Consultant") agrees as follows:
1. Compliance with Regulations: The Consultant shall comply with the Regulations relative to non-
discrimination in Federally assisted programs of the Department of Transportation (hereinafter,
"DOT') Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time,
(hereinafter referred to as the Regulations), which are herein incorporated by reference and made a
part of this contract.
2. Nondiscrimination: The Consultant, with regard to the work performed by it during the contract,
shall not discriminate on the grounds of race, color, national origin, sex, age, or disability in the
selection and retention of subconsultants, including procurement of materials and leases of
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equipment. The Consultant shall not participate either directly or indirectly in the discrimination
prohibited by section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the Consultant for work to be
performed under a subcontract, including procurement of materials or leases of equipment, each
potential subconsultant or supplier shall be notified by the Consultant of the Consultant's obligations
under this contract and the Regulations relative to non-discrimination on the grounds of race, color,
national origin, sex, age, or disability.
4. Information and Reports: The Consultant shall provide all information and reports required by the
Regulations or directives issued pursuant there to, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Owner, the
Iowa Department of Transportation or Federal Highway Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. Where any information required of a
Consultant is in the exclusive possession of another who fails or refuses to furnish this information
the Consultant shall so certify to the Owner, the Iowa Department of Transportation or the Federal
Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the
nondiscrimination provisions of this contract, the Owner shall impose such contract sanctions as it,
the Iowa Department of Transportation or the Federal Highway Administration may determine to be
appropriate, including, but not limited to:
a. withholding of payments to the Consultant under the contract until the Consultant complies,
and/or
b. cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs (1) through
(6) in every subcontract, including procurement of materials and leases of equipment, unless exempt
by the Regulations, or directives issued pursuant thereto. The Consultant shall take such action with
respect to any subcontract or procurement as the Owner, the Iowa Department of Transportation or
the Federal Highway Administration may direct as a means of enforcing such provisions including
sanctions for non-compliance: provided, however, that, in the event a Consultant becomes involved
in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the
Consultant may request the Owner or the Iowa Department of Transportation to enter into such
litigation to protect the interests of the Owner or the Iowa Department of Transportation; and, in
addition, the Consultant may request the United States to enter into such litigation to protect the
interests of the United States.
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.18.1 The Consultant agrees to ensure that disadvantaged business enterprises (DBEs) as defined in
49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal funds provide d under this Agreement. In this
regard the Consultant and all of its subconsultants shall take all necessary and reasonable steps in
compliance with the Iowa DOT DBE Program to ensure disadvantaged business enterprises have the
maximum opportunity to compete for and perform contracts.
4.18.2 The Consultant shall pay its subconsultants for satisfactory performance of their work no later
than 30 days from receipt of each payment it receives from the Owner for such work. If the Owner holds
retainage from the Consultant, the Consultant may also withhold retainage from its subconsultant(s). If
retainage is withheld from a subconsultant, full payment of such retainage shall be made within 30 days
after the subconsultant’s work is satisfactorily completed.
4.18.3 Upon notification to the Consultant of its failure to carry out the requirements of this Article, the
Owner, the Iowa DOT, or the FHWA may impose sanctions which may include termination of the
Agreement or other measures that may affect the ability of the Consultant to obtain future U.S. DOT
Page 9 of 16
financial assistance. The Consultant is hereby advised that failure to fully comply with the requirements
of this Article shall constitute a breach of contract and may result in termination of this Agreement by the
Owner or such remedy as the Owner, Iowa DOT or the FHWA deems appropriate, which may include,
but is not limited to:
1. withholding monthly progress payments;
2. assessing sanctions;
3. liquidated damages; and / or
4.19 Severability. If any section, provision or part of this Agreement shall be adjudged invalid or
unconstitutional, such adjudication shall not affect the validity of the Agreement as a whole or any section,
provision, or part thereof not adjudged invalid or unconstitutional.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below.
HDR Engineering, Inc.
By _____________________________ Date: _______________________
Matthew B Tondl
Sr Vice President
ATTEST:
By _____________________________ Date: _______________________
City of Ames
By _____________________________ Date: _______________________
John A Haila
Mayor
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ATTACHMENT A
Scope of Services
S Duff Avenue Corridor Study
Airport Road to S 16th Street
City of Ames, Iowa
PROJECT DESCRIPTION
The overall purpose of this project is to identify preferred corridor solutions along S Duff Avenue from
Airport Road to S 16th Street, including preferred interchange solution at S Duff Avenue & US 30. For
reference, existing signalized intersections within the study area include.
• S Duff Avenue & Airport Road
• S Duff Avenue & EB US 30 Exit Ramp / Billy Sunday Road
• S Duff Avenue & WB US 30 Exit Ramp
• S Duff Avenue & S 16th Street
The following tasks are included in the scope of services for this project.
TASK 1. Project Management and Coordination
a. Project Management
HDR will provide project management and technical oversight throughout the duration of the contract. This task
includes development of a Project Management Plan. HDR’s project manager will serve as point of contact,
use HDR project management tools for monitoring project schedule and budget, prepare monthly progress
reports and invoices.
b. Quality Assurance / Quality Control (QA/QC)
An internal Quality Management Plan (QMP) will be prepared by the HDR project manager to guide
the quality control process for major deliverables throughout the project.
c. Project Meetings
HDR will participate in up to six (6) project meetings, including:
• Kickoff Meeting (HDR and City of Ames staff) (virtual)
• Visioning Workshop (HDR, City of Ames and Iowa DOT staff) (virtual)
• Initial Alternatives Development Workshop (HDR and City of Ames staff) (virtual)
• Alternatives Refinement Meeting (HDR, City of Ames and Iowa DOT staff) (in-person)
• Draft Report Review Meeting (HDR and City of Ames staff) (virtual)
• Report Presentation to Ames Area MPO Transportation Policy Committee (HDR and City of Ames
staff) (in-person)
Up to three (3) HDR staff will attend project meetings. HDR will coordinate the development and
distribution of meeting agendas prior to all project meetings and preparation and distribution of
meeting minutes.
TASK 2. Data Collection and Review
a. Weekday Traffic Counts
HDR will obtain and organize available traffic counts from Iowa DOT’s website and counts collected
by the City of Ames. The latest available Iowa DOT counts from 2019 will be obtained for the S Duff
Avenue intersections at Airport Road, EB US 30 Exit Ramp, WB US 30 Exit Ramp and S 16th
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Street. The City of Ames will collect and provide new 24-hour counts at Airport Road, EB US 30
Exit Ramp / Billy Sunday Road, WB US 30 Exit Ramp and S 16th Street for comparison to 2019
counts and to support future year forecast development. New counts will include bicycle and
pedestrian count data. Note that new counts will not be collected at S Duff Avenue & S 16th Street
due to ongoing construction of intersection improvements. HDR will not collect any new traffic
counts as part of the project.
b. Signal Timings
The City of Ames will provide HDR existing signal timing information to support evaluations.
c. Ames Area MPO Travel Demand Model (TDM)
HDR will utilize the approved version of the TDM with recent sensitivity updates completed by HDR
on Grand Avenue and Lincoln Way Mixed Use Development Traffic Impact Study proje cts to gather
daily model assignment in the study area. This will be used to develop future year travel forecasts
and test sensitivity of potential land use changes in south Ames.
d. Crash Data
HDR will gather and organize crash data from Iowa DOT’s Crash Analysis Tool (ICAT) for years
2017-2021. Crash data will be used to determine areas with safety issues where safety
improvements should be considered as part of alternatives development. This will include
identifying locations with high crash severity and crash patterns.
e. StreetLight Data
HDR will access and analyze StreetLight data using the City of Ames subscription to StreetLight
Insight. The StreetLight data will be used to identify key travel patterns for vehicles, trucks, bikes,
and pedestrians within the study area.
f. Multimodal Data
HDR will gather CyRide data on routes, headway and dwell time through the study area. HDR will
gather bike/ped data through Strava to supplement bike/ped data from traffic counts and
StreetLight Data.
g. Existing Transportation Plans and Programs
HDR will reference the final report of the Forward 2045 Metropolitan Transportation Plan and
latest CIP to identify the anticipated timing and type of multimodal improvements planned for the
corridor. These MTP projects will be the starting point for development of alternatives in Task 5.
The final MTP document is here:
https://www.cityofames.org/home/showpublisheddocument/59192/63739650664
4970000. The Ames Area MPO will provide any MTP amendments that would affect any of
these projects. HDR will coordinate with Iowa DOT to gather plans for US 30 improvements over
and adjacent to Duff Avenue that may impact alternative development, selection and
programmed implementation.
TASK 3. Traffic Forecasting
a. Existing Traffic Volume Development
HDR will develop existing daily, AM and PM peak hour traffic volumes for the study area based on
collected count data. The existing traffic volumes will reflect the operation of the Grand Avenue
extension south of S 4th Street (opened in fall 2021). Daily volumes will support crash rate
calculations and future year volume development. AM and PM peak hour volumes will support
future year operational analysis. HDR will develop a figure to display existing traffic volume
information for inclusion in the study report.
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b. Future Traffic Volume Development
HDR will develop year 2045 daily, AM and PM peak hour traffic volumes for the study area based
on the developed existing traffic volumes and output from the Ames Area MPO TDM. The 2045
traffic volumes will be used to determine improvements needed to meet long-term traffic demands.
HDR will coordinate with Ames MPO to determine potential adjustments o f land use data in south
Ames, external model input and roadway network to be incorporated into the model and run as a
alternate for future traffic growth for consideration when developing year 2045 traffic volumes. This
alternate model run will aim for consistency with the latest MTP and comprehensive plan. HDR will
also develop interim year 2030 daily, AM and PM peak hour traffic volumes by interpolating
between existing and year 2045 developed traffic volumes. The 2030 traffic volumes will be used
to identify the potential for phased improvements triggered by demand levels likely to occur beyond
year 2030. HDR will develop figures to display future traffic volume information for inclusion in the
study report.
c. StreetLight Data Analytics
HDR will analyze the StreetLight data to identify key travel patterns for vehicles, trucks, bikes, and
pedestrians (as data permit) within the study area. This will be used to support identification and
magnitude of key origin-destination pairs through the US 30 interchange. HDR will develop figures
to display StreetLight origin-destination patterns for inclusion in the study report.
TASK 4. Traffic Evaluations
a. Safety Evaluation
HDR will analyze crash data within the study area for the five-year period of 2017-2021 to identify
locations with high crash severity and crash patterns. HDR will develop tables and figures to display
safety evaluation results for inclusion in the study report. Solutions to improve safety will be
identified through review of Iowa-specific crash reduction factors and Crash Modification Factor
(CMF) Clearinghouse.
b. Multimodal Review
HDR will complete a transit and bike/ped qualitative assessment. Existing facilities will be reviewed
for current service, system gaps and needs. This will be used to maintain or improve existing
connections within build alternative. An emphasis will be on pedestrian and bicycle safety and
relative levels of stress, while carrying forward and supporting the network and strategies identified
in the MTP and Complete Streets Plan.
c. Synchro Operations Analysis
HDR will complete traffic operations analysis using Synchro software to evaluate study
intersections for the scenarios listed below. This will primarily be used to identify operational
deficiencies under existing and future year no-build conditions and screen sketch-level concepts.
The evaluation will include tables and figures to display operations evaluation results for inclusion
in the study report. Traffic operations will be completed for the following alternatives:
• Existing (Year 2022) – AM and PM peak hours
• Year 2045 No-Build – AM and PM peak hours
• Year 2045 Sketch-Level Build Alternatives (up to seven (7) build alternatives) – PM peak
hour
HDR will provide all final Synchro files to the City of Ames at project completion.
d. Microsimulation Modeling and Visualization
HDR will complete microsimulation modeling using TransModeler software to evaluate study
intersections for the scenarios listed below. This will be used to evaluate alternatives, support
selection of a recommended alternative, timeline for buildout of recommended improvements
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through interim year evaluation, quantification of environmental life-cycle costs and visualizations.
The environmental costs will be completed to evaluate emissions and 20 -year life-cycle costs for
the no-build and refined build alternatives. The modeling limits will also include Airport Road west
of S Duff Avenue to the Sam’s Club/Lowes intersection to incorporate the City’s planned
improvements for this segment of Airport Road. The TransModeler models will be at a proof -of-
concept level without detailed calibration to existing conditions; however, detailed data on origin -
destination patterns will be incorporated into the models via Origin -Destination-Matrix-Estimation
(ODME) and updates will be made to global driver behavior parameters based on Iowa modeling
experience.
• Year 2045 No-Build – AM and PM peak hours
• Year 2045 Initial Build Alternatives (up to three (3) alternatives) – PM peak hour
• Year 2045 Refined Build Alternatives (up to two (2) alternatives) – AM and PM peak hours
• Year 2030 Interim Year Recommended Alternative – PM peak hour
HDR will develop two (2) visualizations from year 2045 refined build microsimulation models to be
shared with agency staff, stakeholders and the public. One (1) visualization will be generated for
each of the two (2) refined alternatives. Visualizations will capture up to four (4) minutes of
simulation run time. Visualizations will be enhanced with post-processing software Camtasia or
similar.
e. Analysis Technical Memorandum
HDR will develop a technical memorandum to summarize the existing conditions, no -build
conditions and initial alternatives analysis results. This will be used to support alternatives
refinement with City and Iowa DOT staff.
TASK 5. Alternatives Development
a. Sketch-Level and Initial Alternatives
HDR will develop up to seven (7) sketch-level build alternatives for review with City of Ames and
Iowa DOT staff at the Initial Alternatives Development Workshop. Following the Initial Alternatives
Development Workshop, HDR will advance up to three (3) sketch -level alternatives to initial
alternatives with greater detail on lane geometrics, traffic control and multimodal facilities.
b. Refined Alternatives and Conceptual Layouts
HDR will develop up to two (2) refined build alternatives from the Alternatives Refinement Meeting.
HDR will develop conceptual layouts for these alternatives to be included in project documentation
and support sharing preferred alternative information with stakeholders and the public. Concept-
level cost estimates will be developed for the two (2) Build alternatives.
TASK 6. Strategic Communications
a. Public Open House
HDR will coordinate with City of Ames staff to advertise and participate in an in-person public
open house. Efforts will include assisting the City in developing a webpage on the City’s website,
press release, social media and email blasts. To support advertising and the public open house,
HDR will develop up to ten (10) visual aids. Visual aids will illustrate the alternative geometrics,
impacts and summarize the improvements relative to project goals. Visual aids will be digital for
the City of Ames to share and print as needed for public outreach. It is assumed that the City of
Ames will lead advertising for the public open house with HDR review/input and print open house
materials. The open house will be used to share refined alternatives and 3D visualiz ations as well
as gather feedback. In-person stakeholder meetings will be completed with adjacent car
dealerships and the Hunziker Youth Sports Complex on the same day as the public open house.
Up to two (2) HDR staff will attend the public open house and stakeholder meetings.
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TASK 7. Conclusions and Implementation Plan
a. Funding Plan
HDR will develop a funding plan to design and build the recommended alternative through
coordination with City of Ames staff and review of grant opportunities. Traditional funding sources
for the City and potential grant opportunities will be reviewed. This will consider funding through
state funds (NHPP, USTEP, TSIP 3R, ICAAP and similar applicable funds), MPO funds and
federal grants, including discretionary gr ants through the Infrastructure Investment and Jobs Act
(IIJA).
b. Study Report
HDR will develop a project report that includes a recommended alternative and steps for
implementation. The report will summarize traffic forecasts, traffic evaluations, develop ed
alternatives, recommendations and prioritization of improvements. HDR will provide an electronic
draft report to the City of Ames for review and comment and will provide an electronic final report
to the City of Ames following one (1) round of comments. Conceptual layouts and concept-level
costs developed in Task 5 will be provided with the final report.
Key Assumptions
• HDR will not collect any new traffic counts as part of the project.
• The City of Ames will provide access to StreetLight Insight for HDR use on the project.
• TransModeler Version 6.1 Software will be used for microsimulation modeling.
• TransModeler models will be at a proof-of-concept level without detailed calibration to
existing conditions; however, detailed data on origin-destination patterns will be
incorporated into the models via ODME and updates will be made to global driver
behavior parameters based on Iowa modeling experience.
• The City of Ames will advertise for the public open house and print open house materials.
HDR will support this effort with up to 10 displays or visuals.
• No public meeting summary document is included in this scope of work.
• The City of Ames will provide CAD files with aerial photography that is georeferenced and
scaled for base mapping used to develop concept ual layouts.
It is understood by the Owner and the Consultant that the level and frequency of Progress Reporting shall be
mutually established for each project, taking into account the complexity and duration of the work to be
performed. For this specific project it is agreed that progress reporting will be provided on a monthly basis.
It is understood by the Owner and the Consultant that the task detail associated with the 85% budget notification
shall be mutually established for each project in relation to the complexity and duration of the work to be
performed. For this specific project it is agreed that all work contemplated in the agreement will be considered as
seven task(s). It is further agreed that the 85% budget notification requirements will be waived for this Agreement
based on the volume of work assigned, duration, complexity, and rate of progress anticipated on the project.
Page 15 of 16
Schedule
S Duff Avenue Corridor Study
Airport Road to S 16th Street
City of Ames, Iowa
A general timeline for the activities associated with this project is as follows:
Activity Date
Milestones
Consultant Notice-to-Proceed October 2022
Kickoff Meeting October 2022
Visioning Workshop November 2022
Initial Alternatives Development Workshop January 2023
Alternatives Refinement Meeting March 2023
Stakeholder Meeting / Public Open House May 2023
Submit Draft Report July 2023
Draft Report Review Meeting July 2023
Submit Final Report August 2023
Final Presentation August 2023
Tasks
Task 1 – Project Management and Coordination October 2022 – September
2023
Task 2 – Data Collection and Review October – November 2022
Task 3 – Traffic Forecasting November – December 2022
Task 4 – Traffic Evaluations December 2022 – May 2023
Task 5 – Alternatives Development January – May 2023
Task 6 – Strategic Communications April – May 2023
Task 7 – Conclusions and Implementation Plan June – August 2023
Page 16 of 16
ATTACHMENT B
Consultant Fee Proposal
1
ITEM # 17
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: 2022/23 TRAFFIC SYSTEM CAPACITY IMPROVEMENTS - 190th ST
CORRIDOR STUDY
BACKGROUND:
The Ames Area MPO’s 2045 Metropolitan Transportation Plan, Forward 2045 , identified
the need for a study of the 190th Street corridor from GW Carver Ave to US 69 (see Figure
1 below showing study limits). The purpose of the study is to evaluate current and future
traffic operations and develop potential solutions to address current and anticipated future
traffic operational deficiencies.
Story County, the City of Ames, and the Ames Area MPO have received feedback that
traffic operations along 190th Street, particularly at the intersection of 190th Street and
Hyde Avenue, have begun to deteriorate in recent years due to new residential
developments in the area, and significant delays and perceived safety issues are being
experienced, particularly during peak hours.
To provide an interim solution, the City of Ames and Story County joint ly funded the
installation of a temporary signal at the intersection of 190th Street and Hyde Avenue in
October 2021, which has thus far improved traffic operations. However, with anticipated
further development in this area, traffic volumes are expected to continue to grow along
the corridor and longer-term solutions should be evaluated for the 190th St corridor in this
region to accommodate that growth.
Figure 1. Study Limits
2
Earlier this year, the Ames Area MPO included this study in its Federal Fiscal Year (FFY)
2023 Transportation Planning Work Program (TPWP) as a special study. The FFY23
TPWP allocated $52,000 in MPO planning funds for this study with $13,000 as the
local match from the City of Ames as the local sponsor, providing a total project
budget of $65,000. The City of Ames shows this project in its 2022-23 Capital
Improvements Plan (CIP) within the Traffic System Capacity Improvements
Program, with the $13,000 local match coming from Road Use Tax funds.
CONSULTANT SELECTION:
Following applicable federal and state mandated purchasing requirements, to allow use
of federal planning funds, the City of Ames solicited a Request for Proposals (RFP) for
the study. A total of seven (7) proposals were received. Each of these proposals were
evaluated and ranked by a project selection team consisting of Ames Area MPO, City of
Ames, and Story County engineering staff. Listed below are the criteria used for scoring
the proposals (note that federal requirements prohibit cost from being considered in the
criteria; cost is only negotiated with the selected firm):
Scoring Criteria: Points
Project Understanding & Approach: 25
Project Team & Key Personnel: 25
Previous Experience: 20
Understanding of Study Area/Ames: 10
Ability to Perform Work: 10
Responsiveness: 10
The scores for the received proposals, utilizing the above criteria, are as follows:
Rank Firm Score
1 Bolton & Menk, Inc. 91
2 SRF Consulting Group, Inc. 89
3 Strand Associates, Inc. 89
4 WHKS & Co. 85
5 Shive-Hattery, Inc. 82
6 Felsburg Holt & Ullevig, Inc. 81
7 Snyder & Associates, Inc. 80
Given the above rankings, staff has negotiated a contract with the highest ranked
firm, Bolton & Menk, Inc. of Ames, Iowa. The contract cost for the services negotiated
with Bolton & Menk is in an amount not to exceed $64,900.
STUDY SCOPE:
The key services the consultant will perform include the following:
3
1. Evaluate existing conditions (vehicle traffic counts, vehicle speeds, crash data,
bicycle and pedestrian usage, multi-modal origin-destination behavior, railroad
crossing delay).
2. Forecast traffic to years 2030 and 2045, utilizing the Regional Travel Demand
Model.
3. Provide a detailed inventory of existing setbacks, right-of-way, and roadway
configuration along the corridor.
4. Conduct an access control review including recommendations for future
development access and street spacing along 190th Street.
5. Develop and refine corridor alternatives by utilizing traffic modeling in coordination
with City of Ames, Story County staff, Iowa DOT staff.
6. Provide planning-level cost estimates, conceptual layouts, estimated vehicle
emissions, and a 20-year life-cycle cost-benefit analysis for the two refined build
alternatives.
7. Provide support for a public open house.
8. Develop a report detailing the study’s findings, including a presentation of the draft
report to the Ames Area MPO Transportation Policy Committee for feedback.
9. Finalize the report, including a final estimated cost and desired timeline for
implementation for the recommended alternative.
ALTERNATIVES:
1. Approve the professional services agreement for the 2022/23 Traffic System
Capacity Improvements - 190th St Corridor Study (GW Carver Ave to US 69)
project with Bolton & Menk, Inc., of Ames, Iowa, in an amount not to exceed
$64,900.
2. Direct staff to negotiate an agreement with another firm.
CITY MANAGER’S RECOMMENDED ACTION:
The need for this study was originally identified in Forward 2045 and the results from this
study will provide direction in programming future capital projects. Based on the multi-
agency staff evaluation, Bolton & Menk, Inc. will provide the best value for this study.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
Public Standard Form IA Page 1 of 12 (Exc. Exhibits) [Dated: 09272022]
AGREEMENT FOR PROFESSIONAL SERVICES
190TH STREET CORRIDOR STUDY – GW CARVER TO US 69
CITY OF AMES, IA and BOLTON & MENK, INC.
This Agreement, made this 8th day of September, 2022 by and between CITY OF AMES, 515 Clark
Avenue, Ames, IA 50010, (“CLIENT”), and BOLTON & MENK, INC., 1519 Baltimore Drive, Ames, IA
50010 (“CONSULTANT”).
WITNESS, whereas the CLIENT requires professional services in conjunction with PREPARING A
CORRIDOR STUDY FOR 190TH STREET FROM GEORGE WASHINGTON CARVER AVENUE TO
US 69. This study will provide an in-depth analysis of traffic operations, safety, physical constraints, and
bicycle/pedestrian usage along the 190th Street Corridor, then develop alternative improvement strategies
and concepts to best facilitate future development and traffic (Project”) and whereas the CONSULTANT
agrees to furnish the various professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION 1 - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit A, Attachment A (Certification Regarding Debarment, Suspension,
and Other Responsibility Matters), Attachment B (Certification of Consultant), and Attachment C
(Certification of Owner).
B. Upon mutual agreement of the parties, Additional Services may be authorized as described in
Paragraph 4.B and this Agreement will be revised accordingly.
SECTION 2 - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section 3 of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include, but not limited to: boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the
project and reasonable efforts to provide access to private portions and pertinent adjoining
properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
Public Standard Form IA Page 2 of 12 (Exc. Exhibits) [Dated: 09272022]
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to
transmit instructions, receive instructions, receive information, interpret, and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
F. The CONSULTANT’S services do not include legal, insurance counseling, accounting,
independent cost estimating, financial advisory or “municipal advisor” (as described in Section 975
of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal
advisor registration rules issued by the SEC) professional services and the CLIENT shall provide
such services as may be required for completion of the Project described in this Agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to
the extent described in Exhibit A.
H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent
test company to perform laboratory and material testing services, and soil investigation that can be
justified for the proper design and construction of the Project. The CONSULTANT shall assist the
CLIENT in selecting a testing company. Payment for testing services shall be made directly to the
testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an
independent test company, CLIENT shall provide CONSULTANT with guidance and direction on
completing those aspects of design and construction that require additional testing data.
SECTION 3 - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the attached Exhibit B
Schedule of Fees (“Schedule of Fees”) for the time spent in performance of Agreement
services. Total cost of services shall not exceed $64,900.00 without the prior consent of
CLIENT. Final audit will determine correctness of all invoiced costs and final payment will be
based upon this audit. The CONSULTANT agrees to reimburse the CLIENT for possible
overpayment determined by final audit.
2. Additional services as outlined in Section 1.B and 4.B will vary depending upon project
conditions and will be billed in addition to the Not-to-Exceed Fee on an hourly basis at the rates
described in Exhibit B or as that Exhibit may subsequently be adjusted as described below.
3. The attached Schedule of Fees shall apply for services provided through December 31, 2022.
Hourly rates may be adjusted by CONSULTANT on an annual basis thereafter to reflect
reasonable changes in its operating costs. Adjusted rates will become effective on January 1st
of each subsequent year.
4. Rates and charges do not include sales tax. If such taxes are imposed and become applicable
after the date of this Agreement, CLIENT agrees to pay any applicable sales taxes.
5. The rates in the Schedule of Fees include labor, general business and other normal and
customary expenses associated with operating a professional business. Unless otherwise agreed
in writing, the fees rates include vehicle and personal expenses, mileage, telephone, survey
Public Standard Form IA Page 3 of 12 (Exc. Exhibits) [Dated: 09272022]
stakes and routine expendable supplies; and no separate charges will be made for these
activities and materials.
6. Reimbursable Direct Expenses: Except for those expenses identified in Paragraph 3.A.5, any
expenses required to complete the agreed scope of services or identified in this paragraph will
be listed separately on the invoice, and include but are not limited to large quantities of prints;
extra report copies; out-sourced graphics and photographic reproductions; document recording
fees; special field and traffic control equipment rental; outside professional and technical
assistance; geotechnical services; and other items of this general nature required by the
CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at
cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the
performance of the work, subject to any limit set forth in Section 3.A and as allowable under
the provisions of the Code of Federal Regulations (CFR), Title 48, Federal Acquisition
Regulation System, Subchapter E., Part 30 (when applicable), and Part 31, Section 31.105 and
Subpart 31.2.
B. PAYMENTS AND RECORDS
1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates and terms.
2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and
expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one
and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is
less, will be charged on any unpaid balance.
3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to
make payment for undisputed services and expenses within 60 days after the date of the
invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend
services and withhold project deliverables due under this Agreement until CONSULTANT has
been paid in full for all past due amounts for undisputed services, expenses and charges,
without waiving any claim or right against the CLIENT and without incurring liability
whatsoever to the CLIENT.
4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues,
costs incurred, and services provided in the performance of the Agreement. The
CONSULTANT will also agree that the CLIENT or its duly authorized representatives may, at
any time during normal business hours and as often as reasonably necessary, have access to and
the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc.,
and accounting procedures and practices of the CONSULTANT which are relevant to the
contract for a period of six years.
SECTION 4 - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the CONSULTANT’S profession
currently practicing under similar conditions. The CONSULTANT shall comply with all Federal,
Public Standard Form IA Page 4 of 12 (Exc. Exhibits) [Dated: 09272022]
State and local laws and ordinances applicable to the work performed under this Agreement. No
warranty, express or implied, is made.
Deliverables prepared under this Agreement shall be considered complete once reviewed by
OWNER and approved by OWNER (Exhibit A). In the event that the work product prepared by the
CONSULTANT under this Agreement is found to be in error and revision or reworking of the work
product is necessary, the CONSULTANT agrees that it shall do such revisions without expense to
the Owner and in accordance with the scope of work set forth herein, even though final payment
may have been received. The CONSULTANT will give prompt attention to these changes and use
it’s commercially reasonable efforts to insure minimum delay to the project schedule. The above
and foregoing is not to be construed as a limitation of the OWNER’S right to seek recovery of
damages for negligence on the part of the CONSULTANT herein.
The work under this Agreement, including Additional Work and any change in the scope of work
pursuant to Section 4.B. is subject to the approval of the Iowa DOT and FHWA, when applicable.
The Iowa DOT and FHWA shall have the right to participate in the conferences between the
CONSULTANT and the CLIENT, and to participate in the review or examination of the work in
progress as well as any final deliverable.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope or duration of the project from
that described in Exhibit A, and such changes require Additional Services by the CONSULTANT,
the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To
the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional
Services, prior to furnishing such Additional Services. Except for Additional Services required to
address emergencies or acts of God that impact the Project, the CONSULTANT shall furnish an
estimate of additional cost, prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
1. General Liability of CONSULTANT. For liability other than professional acts, errors, or
omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend
and hold harmless CLIENT from losses, damages, and judgments (including reasonable
attorneys’ fees and expenses of litigation) arising from claims or actions relating to the Project,
provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury,
sickness, disease, or death, or to injury to or destruction of tangible property, but only to the
extent caused by the acts and omissions in the non-professional services of CONSULTANT or
CONSULTANT’S employees, agents, or subconsultants.
2. Professional Liability of CONSULTANT. With respect to professional acts, errors and
omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold
harmless CLIENT from losses, damages, and judgments (including reasonable attorneys’ fees
and expenses of litigation) arising from third-party claims or actions relating to the Project,
provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury,
sickness, disease, or death, or to injury to or destruction of tangible property, but only to the
extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT’S
employees, agents, or subconsultants. This indemnification shall include reimbursement of
CLIENT’S reasonable attorneys’ fees and expenses of litigation, but only to the extent that
defense is insurable under CONSULTANT’s liability insurance policies.
Public Standard Form IA Page 5 of 12 (Exc. Exhibits) [Dated: 09272022]
3. General Liability of CLIENT. To the fullest extent permitted by law, CLIENT shall indemnify,
defend and hold harmless CONSULTANT from losses, damages, and judgments (including
reasonable attorneys’ fees and expenses of litigation) arising from third-party claims or actions
relating to the Project, provided that any such claim, action, loss, damages, or judgment is
attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible
property, but only to the extent caused by the acts or omission of CLIENT or CLIENT’S
employees, agents, or other consultants.
4. Nothing contained in this Agreement shall create a contractual relationship with or a cause of
action in favor of a third party against either the CLIENT or the CONSULTANT. The
CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S
benefit, and no other entity shall have any claim against the CONSULTANT because of this
Agreement or the performance or nonperformance of services provided hereunder.
5. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other,
and the other’s employees, officers, directors, members, agents, insurers, partners, and
consultants, any and all claims for or entitlement to special, incidental, indirect, or
consequential damages arising out of, resulting from, or in any way related to this Agreement,
from any cause or causes.
6. CLIENT waives all claims against individuals involved in the services provided by
CONSULTANT under this Agreement and agrees that any claim, demand, or suit shall be
directed/asserted only against the CONSULTANT’s corporate entity.
D. INSURANCE
1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general
liability (CGL) and excess or umbrella general liability insurance policy or policies insuring
CONSULTANT against claims for bodily injury, death or property damage arising out of
CONSULTANT’S general business activities. The general liability coverage shall provide
limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general
aggregate. Coverage shall include Premises and Operations Bodily Injury and Property
Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and
Completed Operations Liability.
2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or
combined limit automobile liability insurance and excess or umbrella liability policy or policies
insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement.
The automobile liability coverages shall provide limits of not less than $1,000,000 per accident
for property damage, $2,000,000 for bodily injuries, death and damages to any one person and
$2,000,000 for total bodily injury, death and damage claims arising from one accident.
3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies.
4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage together with Coverage B, Employer’s Liability limits of not less than
$500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease
aggregate and $500,000 for Bodily Injury by Accident.
Public Standard Form IA Page 6 of 12 (Exc. Exhibits) [Dated: 09272022]
5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional
Liability Insurance coverage insuring CONSULTANT against damages for legal liability
arising from a negligent act, error or omission in the performance of professional services
required by this Agreement during the period of CONSULTANT’S services and for three years
following date of final completion of its services. The professional liability insurance coverage
shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less
than $2,000,000 on a claims-made basis.
6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of
CLIENT’S employees and other liability insurance coverage for injury and property damage to
third parties due to the CLIENT’S negligence.
7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with
certificates of insurance, showing evidence of required coverages. All policies of insurance
shall contain a provision or endorsement that the coverage afforded will not be canceled or
reduced in limits by endorsement for any reason except non-payment of premium, until at least
30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior
written notice in the case of non-payment of premium
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit A or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct,
control, or have authority over any contractor’s work, nor shall CONSULTANT have authority
over or be responsible for the means, methods, techniques, sequences, or procedures of construction
selected or used by any contractor, or the safety precautions and programs incident thereto, for
security or safety at any Project site, nor for any failure of a contractor to comply with Laws and
Regulations applicable to that contractor’s furnishing and performing of its work. CONSULTANT
shall not be responsible for the acts or omissions of any contractor. CLIENT acknowledges that on-
site contractor(s) are solely responsible for construction site safety programs and their enforcement.
G. USE OF ELECTRONIC/DIGITAL DATA
1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed
copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic/digital data which is specifically identified as a project deliverable for this
Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital
data developed by the CONSULTANT as part of the Project is acknowledged to be an internal
working document for the CONSULTANT’S purposes solely and any such information
provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the
Public Standard Form IA Page 7 of 12 (Exc. Exhibits) [Dated: 09272022]
CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and
independent verification by the CLIENT (or its designees).
2. Provision of electronic/digital data, whether required by this Agreement or provided as a
convenience to the Client, does not include any license of software or other systems necessary
to read, use or reproduce the information. It is the responsibility of the CLIENT to verify
compatibility with its system and long-term stability of media. CLIENT shall indemnify and
hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and
expenses, including attorneys' fees arising out of or resulting from third party use or any
adaptation or distribution of electronic/digital data provided under this Agreement, unless such
third-party use and adaptation or distribution is explicitly authorized by this Agreement.
H. REUSE OF DOCUMENTS
1. Drawings and Specifications and all other documents (including electronic and digital versions
of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are
instruments of service in respect to the Project and CONSULTANT shall retain an ownership
interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall
acquire a limited license in all identified deliverables (including Reports, Plans and
Specifications) for any reasonable use relative to the Project and the general operations of the
CLIENT. Such limited license to Owner shall not create any rights in third parties.
2. CLIENT may make and disseminate copies for information and reference in connection with
the use and maintenance of the Project by the CLIENT. However, such documents are not
intended or represented to be suitable for reuse by CLIENT or others on extensions of the
Project or on any other project. Any reuse by CLIENT or, any other entity acting under the
request or direction of the CLIENT, without written verification or adaptation by
CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal
exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT
from all claims, damages, losses and expenses including attorney's fees arising out of or
resulting from such reuse.
I. CONFIDENTIALITY
CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than
CONSULTANT’S employees and subconsultants any information obtained from CLIENT not
previously in the public domain or not otherwise previously known to or generated by
CONSULTANT. These provisions shall not apply to information in whatever form that comes into
the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a
third party who is under no obligation to keep such information confidential; or is information for
which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is
information upon which the CONSULTANT must rely for defense of any claim or legal action.
J. PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of two (2) years or until such other
expressly identified completion date, after which time the Agreement may be extended upon mutual
agreement of both parties.
Public Standard Form IA Page 8 of 12 (Exc. Exhibits) [Dated: 09272022]
K. HAZARDOUS MATERIALS
1. Except as expressly stated in Exhibit A, the parties acknowledge that CONSULTANT’S
Services do not include any services related to Constituents of Concern. If CONSULTANT or
any other party encounters, uncovers, or reveals a Constituent of Concern at the Project site or
should it become known in any way that such materials may be present at the site or any
adjacent areas that may affect the performance of the CONSULTANT’s services, then
CONSULTANT may, at its option and without liability for consequential or any other
damages: 1) suspend performance of Services on the portion of the Project affected thereby
until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate
and/or remove such materials, and warrant that the site is in full compliance with applicable
laws and regulations; or, 2) terminate this Agreement for cause if it is not practical to continue
providing Services.
a. Constituent of Concern is defined as asbestos, petroleum, radioactive material,
polychlorinated biphenyls (PCBs), lead based paint (as defined by the HUD/EPA
standard), hazardous waste, and any substance, product, waste, or other material of any
nature whatsoever that is or becomes listed, regulated, or addressed pursuant to laws and
regulations regulating, relating to, or imposing liability or standards of conduct
concerning, any hazardous, toxic, or dangerous waste, substance, or material.
L. TERMINATION
1. For Cause: This Agreement may be terminated by either party upon 7 days written notice in the
event of substantial failure by other party to perform in accordance with the terms of this
Agreement through no fault of the terminating party.
a. For termination by CONSULTANT, Cause includes, but is not limited to, failure by
CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of invoice
and delay or suspension of CONSULTANT’s services for more than 120 days for reasons
beyond CONSULTANT’S cause or control.
b. Notwithstanding the foregoing and with consent of terminating party, this Agreement will
not terminate under paragraph 4.L.1 if the party receiving such notice immediately
commences correction of any substantial failure and cures the same within 10 days of
receipt of the notice.
2. For Convenience: This Agreement may be terminated for convenience by CLIENT upon 7 days
written notice to CONSULTANT.
3. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the
CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing
including payment for services performed or furnished to the date and time of termination,
computed in accordance with Section 3 of this Agreement. Upon receipt of payment,
CONSULTANT shall deliver, and CLIENT shall have, at its sole risk, right of use of any
completed or partially completed deliverables, subject to provisions of Paragraph 4.H.
4. In event of termination by CLIENT for cause, CLIENT shall compensate CONSULTANT for
all undisputed amounts owed CONSULTANT as of date of termination and, upon receipt of
payment, CONSULTANT shall deliver to CLIENT and CLIENT shall have, at its sole risk,
right of use of any completed or partially completed deliverables, subject to the provisions of
Public Standard Form IA Page 9 of 12 (Exc. Exhibits) [Dated: 09272022]
Section 4.H. All other matters will be resolved in accordance with the Dispute Resolution
clause of this Agreement.
M. INDEPENDENT CONTRACTOR
Nothing in this Agreement is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as constituting the
CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT
for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an
independent contractor with respect to all services performed under this Agreement.
N. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this
Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from award or making of this Agreement.
O. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal
Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons
seeking employment, subcontractors, subconsultants and vendors are treated without regard to their
race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public
assistance status or any other characteristic protected by federal, state or local law.
P. ASSIGNMENT
Neither party shall assign or transfer any interest in this Agreement without the prior written
consent of the other party.
Q. SURVIVAL
All obligations, representations and provisions made in or given in Section 4 and Documents
Retention clause of this Agreement will survive the completion of all services of the
CONSULTANT under this Agreement or the termination of this Agreement for any reason.
R. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
Public Standard Form IA Page 10 of 12 (Exc. Exhibits) [Dated: 09272022]
S. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Iowa and venued in courts of Iowa; or
at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in
the district in which the project is located.
T. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall then be submitted to mediation using a neutral from the American Arbitration
Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then
either party may seek to have the dispute resolved by bringing an action in a court of competent
jurisdiction.
U. CONFLICT OF INTEREST
The CONSULTANT certifies that it does not presently have an interest in real estate, development
proposals or have a client with development proposals or real estate interests which are located in
the City of Altoona or which will directly benefit or be affected by the Project. Furthermore, the
CONSULTANT agrees that it will not acquire interest in any real estate or development proposals
or accept a contract with any client owning real estate or having a development proposal in the City
of Altoona or which will be directly affected or benefitted by the Project without first notifying and
discussing said interest or contract with the CLIENT.
The CONSULTANT shall not engage the services of any current employee of the CLIENT or the
Iowa DOT unless it obtains the approval of the CLIENT or the Iowa DOT, as applicable, and it
does not create a conflict of interest under the provisions of Iowa Code section 68B.2A. The
CONSULTANT shall not engage the services of a former employee of the CLIENT or the Iowa
DOT, as applicable, unless it conforms to the two-year ban outlined in Iowa Code section 68B.7.
Similarly, the CONSULTANT shall not engage the services of current or former FHWA employee
without prior written consent of the FHWA, and the relationship meets the same requirements for
State and local agency employees set forth in the above-referenced Iowa Code sections and the
applicable Federal laws, regulations, and policies.
V. ENDORSEMENT ON PLANS
The CONSULTANT and its SUBCONSULTANTS shall endorse and certify the completed project
deliverables prepared under this Agreement, and shall affix thereto the seal of a professional
engineer or architect (as applicable), licensed to practice in the State of Iowa, in accordance with
the current Code of Iowa and Iowa Administrative Code.
SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions, or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified, or canceled by a duly executed written instrument signed by
both parties.
Public Standard Form IA Page 11 of 12 (Exc. Exhibits) [Dated: 09272022]
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: CONSULTANT: Bolton & Menk, Inc.
Signature
Signature
Printed Name
Matthew Ferrier, P.E.
Printed Name
Date
Date
Address for giving notice:
Address for giving notice:
1519 Baltimore Drive
Ames, Iowa 50010
CLIENT’s Representative with authority for
ordering engineering services and transmitting
instructions:
_____________________________________
Iowa Department of Transportation
Accepted for FHWA Authorization*
By____________________________________
Name
Title
Date
*The Iowa DOT is not a party to this
agreement. However, by signing this
agreement, the Iowa DOT is indicating the
work proposed under this agreement is
acceptable for FHWA authorization of Federal
funds.
Public Standard Form IA Page 12 of 12 (Exc. Exhibits) [Dated: 09272022]
Attachments:
Exhibit A Basic Services
Exhibit B Schedule of Fees
Attachment A Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Attachment B Certification of Consultant
Attachment C Certification of Owner
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Exhibit A Page 1 of 1 [Dated: 09272022]
EXHIBIT A
EXHIBIT A
SCOPE OF SERVICES
FOR
190TH STREET CORRIDOR STUDY
DESCRIPTION OF PROJECT
The City of Ames (CITY) has initiated the 190th Street Corridor Study to analyze the impact of anticipated
growth and development in the area. This project will provide an in-depth analysis of traffic operations,
safety, physical constraints, and bicycle/pedestrian usage along the 190th Street Corridor, then develop
alternative improvement strategies and concepts to best facilitate future development and traffic. This corridor
study will focus on 190th Street from US 69/Grand Avenue to George Washington Carver Road.
Bolton and Menk, Inc. (hereby referred to as CONSULTANT) shall provide professional services required to
prepare a traffic engineering study to identify long-term and short-term roadway improvements to address
safety concerns, multi-modal traffic operations and flow, access control, and anticipated traffic changes based
on the existing and future adjacent land development. Recommendations from the data collection and analysis
shall include street cross-section improvements, intersection improvements, multi-modal improvements,
prioritized infrastructure improvement projects, right-of-way impacts, access control opportunities, and
estimated probable costs.
1.0 PROJECT/CONTRACT MANAGEMENT
A. Monitoring Project Schedule
The CONSULTANT shall prepare and submit monthly project status that include schedule updates (1-
page) via email, outlining the following activities during the reporting period: activities completed
during the prior month, activities planned for the following month, problems encountered and
recommended solutions, and overall project status. If design work is not progressing in a manner to
comply with the anticipated completion date, the CONSULTANT shall provide a brief summary of
the actions to be taken to reduce or eliminate any delays in completing the design in accordance with
the agreed upon schedule. The monthly update shall include a list of requested information from the
CITY with a desired response date noted to avoid delay of the CONSULTANT’s services.
B. Monitoring Project Scope
The CONSULTANT shall identify, schedule and assign all project tasks, being cognizant of each
task’s relation to one another, and coordinate them with all entities associated with the project. The
CONSULTANT shall inform the CITY of any additional services requested by the CITY that were
not included in the scope of services contract approved by the CITY for this project. It shall be the
responsibility of the CONSULTANT to inform the CITY of any potential amendments to the contract
before the services are rendered. This notice shall occur prior to any extra services being performed.
Only those services included in the Agreement or added by written amendment, executed by both
parties, are eligible for compensation.
C. Quality Assurance/Quality Control Plan
The CONSULTANT shall develop a Quality Assurance/Quality Control Plan, and designate staff
responsibility for implementation of the Plan, and perform ongoing review of the design plan
preparation process for completeness and quality to minimize design errors/omissions and construction
conflicts.
D. Invoice Processing and Review
The CONSULTANT shall create, review and process invoices, not more than on a monthly basis,
verifying they meet CITY payment requirements and verifying all necessary information required for
payment is included. The CONSULTANT shall coordinate with CITY staff, as necessary, and answer
any questions regarding invoices and verify the percentage of work complete on the project is consistent
Professional Services Agreement Page 2
City of Ames 190th Corridor Study
with the percentage of work invoiced. Services provided as part of this task shall includ e all other
general project administration necessary to complete the project.
PROJECT MANAGEMENT, COORDINATION, AND MEETINGS
A. Project Review Meetings
The CONSULTANT shall meet with the CITY through ongoing discussions and regularly scheduled
check-in meetings with city staff to keep the project on track, including up to four total project team review
meetings consisting of key staff from the city along with consultant team members.
The following meetings are included with the scope of work:
1) 1st to discuss existing conditions review and alternative options
2) 2nd with Story County to review traffic analysis results and refine preferred alternative
3) 3rd open house planning
4) 4th to present concept/costs of preferred alternative
B. Public Participation and Involvement
CONSULTANT shall plan and prepare documents for one (1) public open house. The
CONSULTANT shall provide the following services as part of the public open house:
1) One (1) pre-planning meeting with CITY staff.
2) Preparation of necessary maps, graphics, visualizations, and exhibits showing the proposed
improvements.
3) Preparation of a Project Fact Sheet (for attendees to take)
4) Attendance at and participation in open house.
Website
CONSULTANT shall provide online content and information for social media outreach up to three
(3) times from October 2022 to June 2023 for CITY staff use on their online platforms.
Input ID
CONSULTANT shall prepare and administer one (1) online input ID web-based public engagement
platform to gather public input about existing conditions and to present alternatives allowing
stakeholders and the public to provide comments and interact in a visual, user-friendly mapping
interface. Results will be collected and provided to the CITY for review and consideration.
C. Ames Area MPO Transportation Policy Committee Coordination
The CONSULTANT shall hold one in-person presentation of the draft findings of the report to the
Ames Area MPO Transportation Policy Committee. This presentation will take place before the
report is finalized so that feedback can be gathered and applied as needed.
2.0 DATA COLLECTION
The CONSULTANT shall collect all necessary data to complete required traffic analysis including:
A. Speed/Daily Traffic Count Data at the following locations:
1) Between Hyde Avenue and George Washington Carver Avenue
2) Between Hyde Avenue and US 69/Grand Avenue
B. 13-hour Turning Movement Count Data on 190th Street including bike/pedestrian and heavy vehicle
traffic will be collected at the following locations:
Professional Services Agreement Page 3
City of Ames 190th Corridor Study
1) US 69/Grand Avenue
2) Hyde Ave/Grant Avenue
3) George Washington Carver Avenue
C. Railroad crossing delay will be collected using camera equipment placed at the crossing
D. Review of Streetlight and Strava Metro Data
i. StreetLight InSight will be gathered to identify corridor users and travel patterns, travel time,
and compare speed data.
ii. Strava Metro data will be viewed to assess current multi-modal use on the existing trails in
the area as applicable.
E. Field observation of existing traffic operations
F. Inventory of existing setbacks and ROW using available GIS and assessor information
G. Adjacent land usage and zoning, existing and proposed (provided by the City)
H. Inventory of street information and Roadway Configuration
1) Functional Classification
2) Width, number of lanes, intersection configurations
3) Posted speed limits
4) On-street parking
5) Existing accesses
I. Intersection information
1) Traffic control
2) Existing traffic signal timings (provided by the City)
J. Crash Review
1) Review / Analyze Iowa DOT ICAT crashes in past five (5) years, 2017-2021, for the corridor
2) Review / Analyze Iowa DOT ICAT crashes in past five (5) years, 2017-2021, for
intersections along the corridor
3) Identify crash trends
4) Describe details of factors, circumstances, or conditions that resulted in injury crashes
5) Areas of high crash occurrences will be further evaluated to determine potential geometric
and safety related improvements
K. Review of existing pedestrian, bicycle, and transit accommodations
1) Utilize the city’s GIS data along with field visit to identify potential right-of-way needs to
install a future trail and/or sidewalk
2) Future CyRide plans for routes will be summarized as applicable
L. Review existing area studies and City plans including:
Several past planning efforts will be reviewed along with a discussion with Ames Economic
Development Commission, Story County staff, city transportation staff, and Gilbert about known and
potential development in the corridor.
1) Ames Plan 2040
2) Forward 2045 Metro Transportation Plan
3) Ames Complete Streets Plan
Professional Services Agreement Page 4
City of Ames 190th Corridor Study
4) Story County Comprehensive Plan
5) Story County Trail Plan
6) Any other applicable past studies in area and master plans (provided by the City)
3.0 CORRIDOR STUDY ANALYSIS
A. Speed Study
The CONSULTANT shall evaluate results of the speed data collected to determine the appropriate
speed limit on the corridor. The CONSULTANT shall utilize methodology provided in NCHRP 17-
76: Guidance for Setting of Speed Limits, FHWA USLIMITS2, and ITE Publication “A Model for
Setting Credible Speed Limits in Urban Areas” to determine the recommended speed limit along the
corridor. The CONSULTANT shall examine and make recommendations on measures that could be
deployed to manage speed at a lower speed limit. Recommendations shall include short-term or
immediate changes, if needed, as well as future changes to speed limits based on the recommended
corridor concept.
B. Operational Analysis
The CONSULTANT shall compare existing ADT volumes with forecast ADT from the Ames Area
MPO’s travel demand model. The CONSULTANT shall develop peak hour traffic projections for
forecast years 2030 and 2040 based on the MPO’s travel demand model. The operational analysis will
examine the peak school arrival and dismissal times in addition to the standard AM and PM peak
hours, to choose one AM and one PM peak hour period. Operational analysis should consider
intersection alternative evaluation as appropriate. The CONSULTANT shall use both Vistro and
Synchro/SimTraffic, traffic modeling software to maximize the potential of both software packages.
SIDRA software shall be used to evaluate proposed roundabout locations.
The CONSULTANT shall analyze the following scenarios:
1) Existing
2) Interim year, No-Build (2030 traffic volumes)
3) Interim year with proposed corridor geometric improvements (2030 traffic volumes)
4) Future year, No-Build (2045 traffic volumes)
5) Future year with proposed corridor geometric improvements (2045 traffic volumes)
The measures of effectiveness used to evaluate the operational effectiveness will include delay,
Level-of-Service and queue length at individual intersections.
The CONSULTANT shall evaluate the existing roadway section and make recommendations based
upon the intersection evaluations and projected future daily traffic. Signal and Turn Lane Warrant
Analysis for proposed / recommended traffic control changes will be performed using the MUTCD,
NCHRP 745, and NCHRP 457.
C. Safety Analysis
The CONSULTANT shall use the Highway Safety Manual methodologies, CMF Clearinghouse, and
the Iowa DOT CRF List. to evaluate and assess safety countermeasures to inform recommendations
for intersection and roadway configurations and treatments to address safety issues. The
CONSULTANT shall review the Iowa DOT’s Potential Crash Reduction (PCR) database to compare
the study intersections to other similar intersections in the state of Iowa. The CONSULTANT shall
provide recommendations based on the data collected and findings to further inform and confirm the
recommendations for intersection and roadway configurations/treatments. Additional emphasis will
be placed on non-motorists safety.
Professional Services Agreement Page 5
City of Ames 190th Corridor Study
D. Access Control Review
The CONSULTANT shall provide recommendations for future street spacing along 190th Street
based upon access management best practices and local access ordinances and planning
documents.
E. Multi-Modal Review
The CONSULTANT shall assess pedestrian LOS/delay, based on the 2010 Highway Capacity Manual,
for three study intersections for the different alternatives. The traffic counts collected, along with
StreetLight InSight, and Strava data available will be used to determine how many pedestrians and
bicyclists are present today and estimate how these trends will change as the area develops.
Potential treatments for uncontrolled midblock locations and intersections, using FHWA’s STEP Guide
for Improving Pedestrian Safety at Uncontrolled Crossing Locations and other recognized design
guidance will be applied.
4.0 TECHNICAL REPORT AND DELIVERABLES
A. Technical Report
The CONSULTANT shall provide a technical report documenting the results of the data collection, field
observation, existing roadway configuration, setbacks and ROW inventory, crash analysis, speed study,
operational analysis, and safety analysis for the project corridor. The technical report shall include
geometric improvement recommendations, multi-modal recommendations, intersection alternative
analysis, preferred conceptual layouts, prioritized project/phasing plan, access management
recommendations, estimated probable costs of the proposed improvements, and an implementation
timeline.
B. Concept Design
The CONSULTANT shall develop a concept plan based on the speed study, operational analysis,
safety analysis, access control review, and multi-modal review. The CONSULTANT shall develop a
working concept design for the corridor. The concept design shall consider different intersection
alternatives, as needed. For planning purposes the CONSULTANT shall anticipate two (2) full
concept alternatives. The Technical Report shall include alternative analysis to determine a preferred
concept plan. The concept design shall include a prioritized project/phasing plan, estimated probable
costs, and implementation timeline to help guide the CITY’s future Capital Improvement Program
(CIP).
C. Emissions Calculations
The CONSULTANT shall perform emissions calculations for the two build alternatives and a 20-
year life-cycle cost-benefit for the two build alternatives will be summarized in this report using
outputs from Synchro/Sim Traffic.
Professional Services Agreement Page 6
City of Ames 190th Corridor Study
D. Deliverables
The CONSULTANT shall provide the following deliverables:
1) Public Involvement Summary with Results
2) Draft and Final Technical Report (to be provided electronically in PDF format)
3) Preliminary construction cost/project cost estimate for phased corridor improvements
4) Preferred concept design (to be provided electronically in PDF format and CAD linework)
5) Implementation Timeline
6) Turning Movement Count and Speed/Volume Data Collected
7) Synchro Traffic Model Files
SCHEDULE
The CONSULTANT shall meet the deadlines as listed below. This schedule was prepared to include reasonable
allowances for review and approval times required by the CITY. This schedule shall be equitably adjusted as
the project progresses, allowing for changes in the scope of the project or delays beyond the control of the
CONSULTANT:
Notice to Proceed – September 27, 2022
Project Kick-Off Meeting – October 2022
Data Collection and Site Observation – October 2022 to November 2022
Input ID platform Open to Public (30 days) – November 2022
Existing Conditions Review and Operations Analysis – November 2022 to December 2022
Project Team Mtg #2 with Story County – December 2022
Alternatives Development and Analysis – December 2022 to January 2023
DOT Comment Period – January 2023 to February 2023
Project Team Mtg #3 (open house planning) – January 2023
Public Open House – February 2023
Input ID with Alternative to Public (30 days) –March 2023
Recommended Alternative & Cost Estimates – February 2023 to March 2023
Draft Technical Report– April 2023
Ames MPO Transportation Policy Committee Meeting – May 2023
Final Technical Report – June 2023
Exhibit B Page 1 of 1 [Dated: 09272022]
EXHIBIT B
Attachment A
ATTACHMENT A
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered
Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State Antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government al entity (Federal,
State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application /proposal had one or more public transactions
(Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this pro posal.
State of Iowa
Story County
I Matthew Ferrier, Principal Engineer of Bolton & Menk, Inc., being duly sworn (or under penalty of perjury under the laws
of the United States and the State of Iowa) do hereby certify that the above Statements are true and correct.
(Signature)
Subscribed and sworn to this day of , .
(month) (year)
Attachment B
ATTACHMENT B
CERTIFICATION OF CONSULTANT
I hereby certify that I, Matthew Ferrier am a Principal Engineer and duly authorized representative of the firm of Bolton &
Menk, Inc., whose address is 1519 Baltimore Drive, Ames, IA 50010, and that neither the above firm nor I has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or
person (other than a bona fide employee working solely for me or the above Consultant) to solicit or secure this
contract,
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm
or person in connection with carrying out the contract, or
(c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me
or the above Consultant) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the contract; except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the Iowa Department of Transportation and the Federal Highway
Administration, U.S. Department of Transportation, in connection with this contract involving participation of Federal -aid
highway funds, and is subject to applicable, State and Federal laws, both criminal and civil.
Signature Date
Attachment C
ATTACHMENT C
CERTIFICATION OF OWNER
I hereby certify that I, ___________, am the and the duly authorized representative of the Owner, and
that the above consulting firm or his representative has not been required, directly or indirectly as an express or implied
condition in connection with obtaining or carrying out this contract to:
(a) Employ or retain, or agree to employ or retain, any firm or person, or
(b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any
kind; except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the to the Iowa Department of Transportation and the Federal
Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation of
Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil.
Signature Date
ITEM#: 18
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: MOTOR GRADER RENTAL FOR PUBLIC WORKS OPERATIONS
DIVISION SNOW AND ICE CONTROL ACTIVITIES
BACKGROUND:
Each year, Public Works Operations Division rents a motor grader to perform snow removal
on the City’s main roadways. This equipment is critical to maintaining traffic flow in Ames
during the winter months. The motor grader rental is included in the department’s FY
2022/23 budget. Bids were solicited for a 5-month rental of one motor grader for November
1, 2022, through March 31, 2023, with an option to rent for a sixth month.
Only one bid was received for this equipment rental, from Ziegler Caterpillar:
Bidder Make/Model Year Transport Fees Rental Fee
Ziegler Caterpillar,
Minneapolis, MN
CAT
140M AWD
2018
or newer $400 each way $10,000
Per Month
Ziegler Caterpillar’s monthly rental bid of $10,000/month for up to 6 months and $400 each
way transport fees for one motor grader during the FY 2022/23 snow season meets the
City’s specification and is acceptable. Last snow season the cost for the rental was $43,300.
There is $75,000 budgeted for fleet equipment leases in the Snow and Ice Control Activity
to fund the $61,000 lease.
ALTERNATIVES:
1. Award a contract to Ziegler Caterpillar of Minneapolis, MN for the rental of one motor
grader during the 2022 - 2023 snow season for $10,000/month for up to 6 months
and $400 each way transport fees.
2. Reject the bid.
CITY MANAGER’S RECOMMENDED ACTION:
The addition of a motor grader to the City’s snow and ice control operations provides a
substantial improvement in the level of service staff can provide for motorists. Leasing a
grader each season provides a greater value than purchasing this equipment, a nd ensures
the equipment is of the highest quality each year.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # ___19__
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: SCAFFOLDING AND RELATED SERVICES AND SUPPLY
CONTRACT FOR POWER PLANT – CHANGE ORDER #1
BACKGROUND:
On June 14, 2022, the City Council approved a contract renewal with HTH Companies,
Inc. in the amount of $65,000 to provide and install scaffolding, bracing, and fall protection
when needed at the City’s Power Plant. It is important to note that the contract amount
is not for a specific project, but rather is staff’s best estimate of amount of work
that might be performed in a given year. Rather than entering into a lump sum
contract, work is charged to the City based on the actual time and materials used
for a specific task.
Two large repair projects at the Power Plant have increased in scope since the
scaffolding budget was approved. One large project is scaffolding the inside of Unit 8
boiler so the inside of the water wall tubes can be accessed. Normally the scaffold is built
on all four walls and goes up approximately 50 feet to inspect and repair the Inconel
coating that protects the boiler tubes. Staff has determined that an additional area of the
boiler approximately 100 feet high needs to be accessed and repairs need to be
performed.
The second large project is providing access to the outside of the Unit 8 Electrostatic
Precipitator (ESP) to repair the insulation and lagging. The lagging suffered damage
during a recent storm and access to the area is very difficult.
The action being requested is to approve Change Order No. 1 to the Scaffolding and
Related Services and Supply Contract. This change order will add an additional
$55,000 to the current contract for FY 2022/23, allowing for additional work to be
performed before the end of the fiscal year. This will bring the total contract amount
to $120,000.
Actual payments are calculated on unit prices and work. Additional funds authorized in
this change order will only be spent on actual time and materials used to perform
the work. The additional $55,000 will come from both Unit 8 and Unit 7 boiler
maintenance accounts where funds have been budgeted for routine repairs. Without this
Change Order, the scaffolding contract funds will be exhausted before the end of the
fiscal year.
2
ALTERNATIVES:
1. Approve Change Order No. 1 to HTH Companies, Inc. in the amount of $55,000
for additional scaffolding, bracing and fall protection, increasing the total contract
amount to $120,000. All labor and materials will be performed and invoiced on a
time and material basis according to rates, terms, stipulations, and conditions
specified in the original contract.
2. Do not approve the requested change order.
CITY MANAGER'S RECOMMENDED ACTION:
Having a scaffolding contract in place allows Power Plant maintenance projects to be
completed more quickly, more safely, and more cost effective. This Change Order will
provide the opportunity to accomplish two substantial projects that were not envisioned
at the time the original contract was agreed to. All labor and materials will be performed
and invoiced on a time and material basis according to rates, terms, stipulations, and
conditions specified in the original contract.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No.1 as stated above.
1
ITEM # __20___
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: CHANGE ORDER NO. 1 – CONDUIT REPLACEMENT AT SOUTHDALE
AND OLD ORCHARD TRAILER PARK FOR ELECTRIC SERVICES
BACKGROUND:
On May 10, 2022, the City Council awarded a contract to Communication Data Link LLC,
Grimes, Iowa, for the replacement of approximately 3,600 feet of electrical conduits in the
Southdale neighborhood and the Old Orchard Trailer Park in the amount of $76,640.
As part of the standard procedure for this type of work, the contractor is required by Iowa
law to expose and visually identify buried utility lines to avoid damage to said lines.
Records for the private water service line locations in the Old Orchard Trailer Park do not
exist. Therefore, additional time and expense was required by the contractor to locate
and identify these water service lines.
Change Order No. 1 is the balancing change order which reflects the actual
measured quantities used to complete the work, resulting in a net increase of
$29,090.
Funding for this change will be paid from the Underground System Improvements
program in the Electric Utility operating budget. The budgeted amount in this program for
FY 2022/23 is $625,000.
ALTERNATIVES:
1. Approve Change Order No. 1 with Communication Data Link LLC, Grimes, IA, in
the amount of $29,090.00.
2. Do not approve contract Change Order No. 1.
$ 76,640 Original Contract Amount
+ $ 29,090 Change Order No. 1 (This Action)
$105,730 Final Contract Amount
2
CITY MANAGER'S RECOMMENDED ACTION:
The additional excavation to expose and visually identify the buried private water service
lines in the Old Orchard Trailer Park were necessary to avoid damage to private utility
lines. This work resulted in increased expenses, which now must be approved through a
change order to the contract.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
ITEM # 21
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: CITY ACCESS CONTROL SYSTEM RETAINAGE REDUCTION
BACKGROUND:
Previously City Hall, all three Fire Stations, and the Power Plant had access to the
building exterior and interior doors through the use of physical keys. It was determined to
improve security by transitioning to a keyless access control system. This access control
system uses cards and electronic readers instead of physica l keys. The electronic system
provides automatic locking/unlocking of doors, alarms for unauthorized propping of doors,
tracking after-hours access, and the ability to remotely control card access. Public groups
using City Hall conference rooms after hours can enter the building at specified times
without having to arrange pick up for a physical key.
City Hall and Fire Station s Project
The contract for the bid showed a lump sum in the amount of $253,949 for City Hall and
the three Fire Stations. With this being a public bid, the City keeps a 5-percent retainage
on the project until final completion. The installation of the new system at City Hall and
the Fire Stations ha s been completed for several months. City staff believes the portion
of the retainage on the City Hall and Fire Station installation should be released
since that portion of the project has been completed.
Power Plant Project
The contract for the bid showed a lump sum in the amount of $390,327 for the Power
Plant. Supply chain issues have impacted the ability of the contractor to complete the
Power Plant installation and there is remaining work as well as punch list items left to
complete. At this time retainage is not being released for the portion of the Power
Plant project due to this remaining work.
The following table shows the revenue and expenses for the City Hall, Fire Stations, and
Power Plant project to date:
Revenue Expenses
Onetime General Fund Savings (City Hall) $ 300,000
Local Option Sales Tax (Fire Stations) $39,000
Electric CIP $208,854
Top O’ Hollow Substation Savings (Electric) $210,000
Engineering Costs $56,475
City Hall/Fire Station Contract Amount $253,949
City Hall/Fire Station Change Orders (1-3) $38,598
Power Plant Contract Amount $390,327
Power Plant Change Order (1) ($5,270)
$757,854.00
464,077
$734,079.00
457,686
As shown above the City Hall and Fire Station project has completed three change orders
on the project totaling $38,598. The first change order in the amount of $18,159, was for
power transfer hinges so there is no visible wiring at the double doors in City Hall , the
second change order was an enrollment reader, additional cabling, and pathway for
$3,997, and the third change order was for lock down buttons, courtyard door hardwiring,
additional programming, an additional door lock, and a n unlock button for the Court office
in the amount of $16,442. With the approval of these three change orders, the total
project cost for the City Hall and Fire Station project is $292,547. This equates to
$14,627 in retainage being withheld. Releasing the retainage will still require a final
acceptance of the overall project to come b efore City Council.
ALTERNATIVES:
1. Approve releasing the retainage for the Access Control City Hall and Fire Station
Projects in the amount of $14, 627.
Under this Alternative, the retainage for the Power Plant Access Control Project will
not be released at this time.
2. Reject releasing retainage.
CITY MANAGER’S RECOMMENDED ACTION :
By releasing the $14,627 retainage, the City is recognizing that City Hall and the Fire
Stations access control project has been completed. A completion timeframe for the
Power Plant portion of the project is unknown at this time due to supply chain
issues and a final acceptance of the overall project will still be required by Council
at a future date. Therefore, it is the recommendation of the City Manager that the City
Council adopt A lternative No. 1, as described above.
1
ITEM #: __22___
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: METHANE GENERATOR ENGINE NO. 2 MAINTENANCE
BACKGROUND:
The Water Pollution Control Facility (WPCF) utilizes combined heat and power by
operating methane generator engines from gas produced as a byproduct of the anaerobic
digestion process. The methane generator engines, in turn, supply heat to maintain the
temperature of the digesters and offset approximately twenty percent of the electrical
costs for plant operations.
The methane generator engine’s manufacturer recommends 8-year cycles between
overhauls due to the nature of gas produced by the anaerobic digestion process. The gas
is referred to as “sour gas” and is harsher on the engines than natural gas because of
impurities such as hydrogen sulfide and siloxanes.
Methane Generator Engine No. 2 (MG-2) is original to the plant and was installed in 1988.
MG-2 was last overhauled in 2013 and is now in need of repair. Since the last overhaul,
a project to replace Methane Generator Engine No. 1 with a boiler was completed. During
that project, MG-2 was damaged and an emergency repair was completed by Interstate
Power Systems. The repair was sufficient at the time, but the engine is now showing
decreased efficiency and needs a full overhaul with the replacement of main
components such as cylinders 1, 3, and 8. Additionally, the exhaust gas heat
exchanger has not been functional for several years which has decreased the
efficiency of this system. Currently, MG-2 is out of operation due to the required
maintenance, resulting in higher electrical costs for WPCF.
The methane generator engines are unique and require specialized knowledge and
expertise that has been demonstrated by Interstate Power Systems. They have
performed several economical upgrades to the cogeneration system, and the cost
for the proposed work is consistent with previous repairs. Staff has discussed this
project with Purchasing to confirm it meets the single source purchasing
requirements. For these reasons, staff is recommending single sourcing this work
through Interstate Power Systems.
Expenses:
Generator Overhaul (parts & labor) $ 91,247
Heat Exchanger Replacement (labor only) $ 8,350
Total Maintenance Costs $ 99,597
The adopted CIP includes $250,000 for maintenance associated with the
cogeneration system.
2
ALTERNATIVES:
1. Authorize the procurement of single-source methane generator engine services,
in accordance with the adopted Purchasing Policies, and award a contract to
Interstate Power Systems of Altoona, Iowa, in the amount of $99,597.
2. Do not approve the procurement for single-source methane generator engine
services and seek proposals from a competitive bid process.
3. Do not take any action at this time and provide direction to staff on the future of
the engines.
CITY MANAGER’S RECOMMENDED ACTION:
The methane generator engines are critical infrastructure for offsetting electrical costs at
the WPCF. Currently, MG-2 is not functioning leading to increased electrical costs. It is
important to complete these repairs in a timely manner to allow electrica l cost savings.
Interstate Power Systems has provided exceptional service in the past and staff is
confident in their ability to complete this project at an appropriate cost.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as stated above.
ITEM #: 23
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: CORRECTION OF OWNERSHIP FOR THE SIXTH ADDITION TO
SOUTHWOOD SUBDIVISION FINAL PLAT
BACKGROUND:
The Sixth Addition to Southwood Subdivision located at 1404 and 1410 Buckeye Avenue.
(Location map - Attachment A) was approved by City Council on July 12, 2022 as part
of an Amendment to an Integrated Site Plan Subdivision . It was discovered at the
time of attempted recordation at Story County that the ownership information on
the legal documents and final plat was not accurate. This was due to a change of
ownership occurring while approval of the subdivision was in process unbeknownst to
their local representative or City staff.
The initial Final Plat and legal documents at the July 12, 2020 meeting identified NLA Duff,
LLC. The present and accurate owner is now Boing US Holdco, Inc. An updated final plat
and required legal documents have been submitted and reviewed. There are no changes
to the subdivision design and the proposed final plat conforms to all standards.
ALTERNATIVES:
1. The City Council can approve the attached resolution to rescind the prior approval
from July 12, 2022 and approve the new documents for correcting property
ownership for the Sixth Addition to Southwood Subdivision Final Plat.
2. The City Council can deny the corrections related to ownership for the Sixth
Addition to Southwood Subdivision Final Plat.
CITY MANAGER’S RECOMMENDED ACTION:
City staff discussed the matter with the property owner’s local legal representative .
They reached out to staff as soon the issue of ownership was realized. No other changes
are being made to the plat.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative #1.
Attachment A
Location Map
RESOLUTION NO. 22-394
RESOLUTION APPROVING A MAJOR SITE DEVELOPMENT PLAN AMENDMENT,
WITH CONDITIONS FOR 1404 AND 1410 BUCKEYE AVENUE
FOR THE CITY OF AMES, IOWA
WHEREAS, Driven Brands is the owner of the properties located at 1404 and 1410 Buckeye
Avenue, and these properties are part of a larger commercial subdivision, Southwood Subdivision,
originally platted in the 1980s; and,
WHEREAS, in 2018, an Integrated Site Plan Subdivision was approved that included retrofitting
the former Kmart building into retail tenant spaces on the front, interior climate-controlled storage in
the rear, construction of five additional commercial buildings, and associated parking and landscaping
improvements; and,
WHEREAS, the subject site was approved for two small commercial buildings, including one
drive-thru restaurant use, on separate lots as part of the original approval; and,
WHEREAS, the first phase of redevelopment of the Kmart building and site improvements for
parking and landscaping are complete and an Amendment to the Integrated Site Plan Subdivision was
approved in 2021 on the west side of Buckeye Avenue, across from the proposed car wash, for the
second phase and it includes a 53,132 square foot building divided into five tenant spaces; and,
WHEREAS, the applicant has requested approval of a Major Site Development Plan and Final
Plat as an Amendment to the Integrated Site Plan for the area along South Duff Avenue and north of
South 16th Street, within the Southwood Subdivision; and,
WHEREAS, the Major Site Development Plan is processed concurrently with the Final Plat for
Southwood Subdivision, 6th Addition, to consolidate the two existing lots into on complete platted lot
for development of the site with the “Take Five Express Car Wash;” and,
WHEREAS, the proposed Amendment only affects the two parcels located between South Duff
Avenue and Buckeye Avenue; and,
WHEREAS, an Integrated Site Plan Subdivision allows for subdivision of a site into individual
lots, but considers the site as a single site for purposes of evaluating access, circulation, maintenance,
and compliance with certain zoning development standards (setbacks, landscaping, parking, floor-area-
rator, etc.) that would otherwise be applicable to individual lots; and,
WHEREAS, as an Amendment to an Integrated Site Plan, the project must be consistent with
the overall Integrated Site Plan approval as it relates to the use of the proposed site as well as meet all
the criteria of a Major Site Development Plan; and,
WHEREAS, the proposed Sixth Addition to the Southwood Subdivision Final Plat combines the
two existing undeveloped parcels into one; and,
WHEREAS, the proposed development includes a car wash building and associated parking
spaces and landscaped area; the car wash building has one single automatic wash bay with the site also
including customer vacuum spaces in the middle of the site; and,
WHEREAS, the applicant proposes three parking spaces and two handicap-accessible spaces,
as well as a stacking area to meet the City’s requirement of two parking spaces and five stacking spaces;
and,
WHEREAS, access to the site will be provided from Buckeye Avenue and no access will be
allowed from South Duff Avenue on the east boundary of the site; and,
WHEREAS, the driveway into the site will align with the main driveway into the shopping
center on the west side of Buckeye Avenue; and,
WHEREAS, the driveway into the site will align with the main driveway into the shopping
center on the west side of Buckeye; and,
WHEREAS, an existing CyRide stop will be moved approximately 54 feet to the north because
of the proposed driveway location and the relocation of the loading area by the developer is a condition
of approval; and,
WHEREAS, at its meeting on April 20, 2022, the Ames Planning and Zoning Commission
reviewed the proposed Amendment to the Integrated Site Plan and recommended approval of the
Amendment of the Integrated Site Plan with the following conditions:
- The applicant shall work directly with CyRide regarding the installation of a new bus
stop concrete pad for sidewalk access to the bust prior to a building permit being issued.
Paving of the improvement completed at the cost of the developer. Final occupancy
permits for the site will not be granted without completion of the bus loading area to the
City of Ames specifications.
- Previous conditions of the Integrated Site Plan Subdivision approvals that are not herein
modified shall continue to apply to the site(s).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that
the Integrated Site Plan Subdivision with concurrent Final Plat and Major Site Development Plan
Amendment with the above listed conditions for 1404 and 1410 Buckeye Avenue is hereby approved.
ADOPTED THIS 12th day of July, 2022.
____________________________________________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Gartin
Voting aye: Beatty-Hansen, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: Betcher
Resolution declared adopted and signed by the Mayor this 12th day of July, 2022.
1
ITEM # 24
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: EMMA MCCARTHY LEE PARK TENNIS AND PICKLEBALL COURTS
RENOVATION PLANS AND SPECIFICATIONS
BACKGROUND:
This project is to convert two of the four tennis courts at Emma McCarthy Lee Park, 3400
Ross Rd., into six pickleball courts. Pickleball has become a very popular sport in Ames
and around the country. During the Capital Improvements Plan (CIP) input session in
2019, a group of local pickleball players requested that the City provide more outdoor
space for pickleball. As a result of this input, the Parks and Recreation Commission
recommended that this project to convert existing tennis courts to pickleball courts be
included in the Capital Improvements Plan, which ultimately was approved by the City
Council in year two of the FY 2020 – 2025 CIP.
Plans and specifications were developed by Snyder & Associates, Ankeny, Iowa, and
include crack repair, fence installation, resurfacing the entire tennis court and pickleball
surface with corresponding boundary markings, and installation of posts and nets. The
Engineer’s cost estimate is below which includes the base bid, engineering, and a four
percent contingency.
Engineer’s Estimate: Amount
Base Bid $ 99,690
Posts and Nets (provided by owner) $ 4,650
Engineering & Construction Inspection $ 13,500
Contingency (4% of base bid) $ 4,000
Bid Project Estimate $121,840
There is $100,000 in available funding for the project, which leaves a shortfall of $21,840.
Funds to cover the overage, if necessary, will come from the $75,000 left over from the
Homewood Golf Course Sidewalk Project which was completed earlier this summer.
ALTERNATIVES:
1. Approve plans and specifications for the Emma McCarthy Lee Park Tennis and
Pickleball Courts Renovation and set the bid due date for October 26 and
November 8 as the date of hearing and award of contract.
2. Do not approve the plans and specifications at this time, delaying the project.
3. Refer back to staff.
2
CITY MANAGER’S RECOMMENDED ACTION:
Pickleball is one of the fastest growing sports in America and players in Ames are
currently utilizing tennis courts that have pickleball lines painted on the tennis courts. This
project addresses a need in the community by providing designated regulation pickleball
courts and nets while still providing two regulation tennis courts at Emma McCarthy Lee
Park.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative #1 as stated above.
1
ITEM # 25
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: AMES CITY HALL INTERIOR REFRESH
BACKGROUND:
In 1990, City Hall was remodeled from its previous use as a school building. At that
time most of the walls were wallpapered or painted, and the majority of the offices,
conference rooms, Council Chambers, and hallways were carpeted. Last year , City
staff retained SVPA Architects to explore interior improvements in City Hall. This
included painting the walls after removal of wallpaper, carpet/flooring replacement, and
recommendations for window shades and the partition wall between the Council
Chambers and the courtroom .
City staff worked through several iterations of paint colors and carpet samples to
develop a plan that was acceptable to refresh City Hall. The selected paint scheme
and carpet sample have been piloted in the second-floor hallway of the building near
Public Works, Planning , and Inspections.
After the selection of paint and carpet , a cost estimate was prepared for the project.
This cost estimate showed that painting and replacing carpet in the entire City
Hall could not be completed with the available funding of $450,000. Staff decided
to proceed only with a base bid for the painting of the walls throughout the building and
to replace the flooring in the Police Patrol area with luxury vinyl tile. Carpet was
installed in this portion of the Police Department offices approximately six years ago,
but it has not been able to withstand the use.
City staff will be responsible for t he removal of wallpaper, which has already been
completed in several hallways, conference rooms, and offices. By moving forward
without committing to a building -wide carpet replacement, ther e is substantial
cost savings. The cost savings results from not having to remove and relocate
furniture since the furniture can remain within its designated space during the
painting phase .
Although staff does not believe it is likely that carpet replacement can be
completed based on the current project bud get, carpet replacement will be
included as an alternate for the bidding process in order to determine the cost.
The specifications for carpet replacement include skimcoating the floor in
places where asbestos -based mastic exists from the original building. This
skimcoating would encapsulate the asbestos in lieu of removing it, which is an
approach approved by the Iowa DNR.
2
Other alternates that will be included in the bid package will be the partition wall
replacement in the Council Chambers and painting of the door frames
throughout City Hall.
The projected budget for the project:
REVENUES: EXPENSES:
General Fund
Carryover
$450,000 Architects/Engineering $12,800
Painting & Police Dept.
Flooring
$175,000
Carpeting TBD–Alternate Bid
Council Chamber
Partition Wall
TBD-Alternate Bid
Door Frame Painting TBD-Alternate Bid
ALTERNATIVES:
1. Approve the plans and specifications for the City Hall Interior Refresh project and
establish October 26, 2022, as the bid due date with November 8, 2022, as the
date for report of bids.
2. Do not approve this project.
CITY MANAGER’S RECOMMENDED ACTION :
By approving these plans and specifications the City Hall will receive a much-needed
paint refreshening, and, hopefully, some carpet/flooring replacement as well.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
September 19, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Quarry Estates Addition #5 Financial Security Reduction #1
Mayor and Council Members:
I hereby certify that the street lights, subgrade preparation, portion of curb and gutter and
pavement base, items required as a condition for approval of the final plat of Quarry Estates
#5 Addition have been completed in an acceptable manner by various contractors. The
above-mentioned improvements have been inspected by the Engineering Division of the
Public Works Department of the City of Ames, Iowa, and found to meet City specifications and
standards.
As a result of this certification, it is recommended that the financial security for
public improvements on file with the City for this subdivision be reduced to $147,358.65. The
remaining work covered by this financial security includes Cosesco, sidewalks, pedestrian
ramps, street surface, street trees, conservation management, native seeding, as shown in
attachment.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 26
Quarry Estates 5th Addition
LOC Financial Security Reduction #1
September 19, 2022
Page 2
Items pending to be completed and accepted Unit Quantity
COSESCO AC 16
Pavement, HMA Surface 2” SY 3484
Pavement, HMA Base 6” SY 193
Pavement, HMA Base 7.5” SY 493.65
Manhole Adjustments EA 4
Sidewalk Pavement, PCC 4” SY 646
Pedestrian Ramps, PCC, 6” SY 84
Detectable Warning Panels SF 90
PCC Curb & Gutter, 30” LF 356.55
Street Trees EA 33
Native Seeding AC 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
September 20, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Quarry Estates 1st Addition Financial Security Reduction #7
Mayor and Council Members:
I hereby certify that a portion of the public sidewalk required as a condition for approval of the
final plat of Quarry Estates Subdivision 1st Addition have been completed in an acceptable
manner by various homebuilders. The above-mentioned improvements have been inspected
by the Engineering Division of the Public Works Department of the City of Ames, Iowa and found
to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $17,576.00. The remaining
work covered by this financial security includes installation of public sidewalk (where houses
have yet to be constructed) and punch list items.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Contractor, Planning & Housing, Subdivision file
Item No. 27
Quarry Estates Subdivision 1st Addition
LOC Reduction Letter # 7
September 20, 2022
Page 2 of 2
Activities pending to be completed and accepted Unit Quantity
Sidewalk and Shared-Use Path, PCC, 4" SY 393
Punch List Items LS 1
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
September 21, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: The Quarters Financial Security Reduction #1
Mayor and Council Members:
I hereby certify that portion of the Financial Security covering 3 years of the 4 Year Stormwater
Management Maintenance requirements as per the Post Construction Stormwater
Management (Chapter 5B) for The Quarters have been completed in an acceptable manner.
The stormwater management practices have been inspected by the Engineering Division of the
Public Works Department of the City of Ames, Iowa, and found to meet City specifications and
standards.
As a result of this certification, it is recommended that the financial security 2600000229.20-00
on file with the City be reduced to $2,500.00. The remaining work covered by this financial
security includes the last year of inspection of the maintenance practices.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 28
The Quarters
Financial Security 22900000229.20-00
September 21, 2022
Page 2
STAFF REPORT
POTENTIAL RENAMING OF AMES MUNICIPAL AIRPORT
FOR JAMES HERMAN BANNING
September 27, 2022
BACKGROUND:
On July 26, 2022, the City Council requested that staff provide a memo explaining the
process for renaming the Ames Municipal Airport, including an estimate for all
associated costs. In response to this request, the Staff contacted 1) the Federal Aviation
Administration (FAA) regarding what is needed to rename the Airport and 2) local sign
companies to obtain quotes on what it cost to change the lettering on the land and air
sides of the Terminal Building as well as the monument sign at the Airport’s entrance.
The attached memo containing this information was provided at the August 9, 2022,
City Council meeting.
The memo highlights that the FAA indicated 1) there is no cost from the FAA to rename
the Airport; they simply need a City Council resolution to request the change, 2) an
airspace analysis, which is likely take several months to complete, will be needed for
the name change because it is the primary mechanism to alert Flight Procedures to
update the instrument procedures, and 3) the new name is recommended to include the
name of the City so individuals who may be unfamiliar with the name still know where
the Airport is located (For example- “Jane Q. Public Ames Municipal Airport”).
The emails from the FAA with their guidance and the City’s naming policy, which was
adopted on March 22, 2022, are attached to this Staff Report. In addition, the August 9,
2022 memo indicates that the monument sign at the entrance of the Airport has backlit
acrylic panels that will need to be replaced ($2,400 estimated total). The Terminal
Building has lettering that is estimated at $50 per letter; thus, the signage cost is
proportional to the length of the name the City Council may choose. For example,
"Ames Municipal Airport" is 20 characters, and at $50/each, it would be $1,000 per side
of the Terminal ($2,000 total). If City Council allocated $5,000 for the Terminal signage,
it would accommodate names of most length. Therefore, the total estimated cost to
rename the Airport would be $7,400. Staff would also recommend planning for at
least nine months for FAA review and to publish the new name.
NAMING POLICY:
At the August 9, 2022, meeting the City Council requested that the Staff put on a future
agenda a discussion of naming the Airport after James Herman Banning. As you will
recall, the City Council recently approved a new naming policy for Non-Parks and
Recreation Facilities, Major Features, and Amenities. Section 4 on this policy gives the
following guidance for who qualifies for a naming.
Item No. 30
Historic Events, People, and Places
The history of a major event, place, or person may play an important role in the naming
or renaming of a place as communities often wish to preserve and honor the history of a
city, its founders, other historical figures, its Native American heritage, local landmarks
and prominent geographical locations, and natural and geological features through the
naming of parks.
Outstanding Individuals
The City has benefited, through its evolution, from the contributions made by many
outstanding individuals. This category is designed to acknowledge the sustained
contribution that has been made by such individuals to the City.
Major Donations
Over the years, the City of Ames has benefited from the generosity of some of its
residents, businesses, and foundations. On occasion, the significance of such donations
may warrant consideration being given to requests from either the donor or another
party to acknowledge such donations by naming.
JAMES HERMAN BANNING:
Former Ames resident James Herman Banning was an African American pilot and
trailblazer in aviation. He was born in Oklahoma on Nov. 5, 1899. As a young boy, Mr.
Banning’s love of flying was sparked by the Wright Brother’s historic flight at Kitty Hawk
in 1903 and Wilbur Wright’s flight in 1905, which covered an unprecedented 24 miles in
39 minutes and 23 seconds.
Mr. Banning’s family moved to Ames in 1919, where he began studying electric
engineering at Iowa State University. Within the next year, Banning took his first
airplane ride, ended his studies, and decided to pursue aviation. He was denied entry
into flight schools because of his race, yet learned to fly through private lessons at the
Raymond Fisher Flying Field in Des Moines. From 1922 to 1928, Mr. Banning owned
and operated an auto repair shop in Ames. He became the first African American in the
United States to obtain a pilot’s license from the U.S. Department of Commerce.
In 1929, Banning left Iowa to take a chief instructor job at the Bessie Coleman Aero
Club aviation school for African Americans in Los Angeles, Calif. This school was
named for the first African American licensed woman pilot. At this time, Banning
purchased his own biplane and named it “Miss Ames.” Banning and Thomas Cox Allen,
of Oklahoma City, Okla., joined together in 1932 to become the first African Americans
to fly coast to coast. They left Los Angeles on Sept. 18, 1932, and arrived at Long
Island, New York, on Oct. 9, 1932. They made a 3,300-mile trip over 21 days with an
actual flight time of 42 hours. Just a few months later, Banning was killed while riding as
a passenger in plane that crashed at a San Diego, California air show on Feb. 5, 1933.
PUBLIC FEEDBACK:
At the meeting on August 9, 2022, the City Council directed staff to solicit public
feedback regarding potentially naming the Airport after James Herman Banning.
Therefore, after collecting information on Mr. Banning from various historical sources, a
press release was sent out to the public on August 29, 2022. Several options were
provided as to how the public could provide feedback to the staff on the potential
renaming: 1) through a form on the City’s website, 2) through the City’s Social Media
pages, and 3) via email. The deadline for feedback was Tuesday, September 15, 2022.
It should be noted that there was a wide range of feedback provided both in support of
the proposed name and those against it. Also, though it was not part of the public
solicitation, staff received some other suggested names for the Airport. All the
feedback received from all those sources has been provided through attachments
to this report.
OPTIONS:
Option 1 – Direct staff to prepare and return a resolution to City Council at a
future date to rename the Airport as “James Herman Banning Ames Municipal
Airport.”
Option 2 – Direct staff to prepare a resolution to rename the Airport after another
historically important person and return the resolution to City Council at a future
date.
Option 3 – Do not direct staff to procced with renaming the Ames Municipal
Airport at this time.
NEXT STEPS:
After reviewing the brief summary describing Mr. Banning’s contributions and
connection to Ames, the City Council could decide which of the three categories listed
above would qualify the renaming. While there is a specific process prescribed in the
naming policy for nominations requested by the public, Section 6c of the policy provides
that the City Council may initiate a naming proposal.
If City Council wants to proceed with renaming the Ames Municipal Airport, it is
important to reiterate the FAA’s guidance that the name of the city remains in the
new official name. Also, to initiate the name change, the FAA requires a resolution
from the City Council stating that the Council has officially changed the name of the
Airport. Once the resolution is signed, the name of the Airport is immediately
considered to be officially changed.
Staff will then send the resolution to the FAA to begin the air space study and
republishing process. It is expected to take anywhere from a minimum of 56 days up to
an undetermined amount of time per FAA guidance. The FAA indicated that while its
process was ongoing, the City can immediately update the signage and show the
new name on any local documents. Only those publications primarily used by
pilots (managed by the FAA’s system) will not show the correct name until the
FAA has completed its updates.
Caring People Quality Programs Exceptional Service
To: Mayor and City Council
From: Damion Pregitzer, Traffic Engineer
Date: 8/9/2022
Subject: Process and Estimated Cost to Rename the Ames Municipal
Airport
Staff has reached out to the FAA asking them about the procedure and cost to rename
the Ames Municipal Airport. The FAA indicated that 1) there is no cost from the FAA,
they simply need a City Council resolution requesting the change, 2) an airspace study
will be required to assure that no obstructions are being created with the signage
change which will likely take several months to complete, and 3) the new name should
include the name of the City so that people who may be unfamiliar with the name still
know where the airport is located (For example- “John/Jane Q. Public Ames Municipal
Airport”). The emails from the FAA with their guidance and the City’s naming policy
have been attached to this memo.
Also, staff solicited estimates from local sign companies to modify the name on the front
and back of the Terminal Building and at the monument sign at the Airport's entrance.
The monument sign at the entrance has backlit acrylic panels that will need to be
replaced; estimated to be $2,400. The Terminal Building has lettering that is estimated
at $50 per letter, thus the signage cost is proportional to the size of a name the City
Council may choose. For example, "Ames Municipal Airport" is 20 characters and at
$50/ea. would be $1,000 for each side of the Terminal ($2,000 total). If City Council
allocated $5,000 for the Terminal signage, it would accommodate most any length of
name. Therefore, the total estimated cost to rename the airport would be $7,400.
Staff would also recommend planning for at least nine (9) months for FAA review
and to publish the new name.
RE: Steps to rename Ames Airport
Karrasch, John (FAA) <John.Karrasch@faa.gov>
Tue 2/8/2022 9:07 AM
To:Pregitzer, Damion <Damion.Pregitzer@cityofames.org>
Cc:Joiner, John <john.joiner@cityofames.org>;Deitering, Jeff (FAA) <jeff.deitering@faa.gov>
[External Email]
Hi Damion,
In addi on to Jeff’s comments,
We will need to conduct an airspace analysis on the name change because the airspace process is the primary
mechanism to alert Flight Procedures so they can update the instrument procedures. In addi on to the typical 2-
3 months to complete the airspace analysis, addi onal months will be needed for Flight Procedures to update the
procedures and get them published.
Regards,
John D. Karrasch
On Airport Airspace Specialist-Central Region (IA,KS,MO,NE)
Airports Div. ACE-620F
901 Locust St. Rm 364
Kansas City, MO 64106
816.329.2617
h ps://oeaaa.faa.gov
Airport Data and Informa on Portal (faa.gov)
In administering 14 CFR, Part 77 and Part 157, the FAA’s prime objec ves are:
To promote air safety and the efficient use of navigable airspace.
From: Deitering, Jeff (FAA) <jeff.deitering@faa.gov>
Sent: Tuesday, February 08, 2022 8:23 AM
To: Pregitzer, Damion <Damion.Pregitzer@cityofames.org>
Cc: Joiner, John <john.joiner@cityofames.org>; Karrasch, John (FAA) <John.Karrasch@faa.gov>
Subject: RE: Steps to rename Ames Airport
Damion,
To change how your airport name appears in our directories you need to send us a request for the change
including a copy of either a resolu on or the minutes of a governing body mee ng showing the airport owner
wants and approves of the change. Email those to John Karrasch (john.karrasch@faa.gov). If you choose to move
forward with a name change please be very clear with precisely (including punctua on) to what you want it
changed.
We (FAA) will not pay for new signage due to name change on or off the airport.
Things that MAY impact FAA related interests. These are mostly me impacts; I don't believe there is a charge for
them:
NOTAM issued un l publica ons are updated (Airport)
Approach plates updated to new name (FAA)
Chart Supplement (A/FD) updated to new name (FAA)
Coordinate with ATO about facili es associated with Airport to see if modifica ons are needed (ASOS recording,
NAVAID names, ATCT procedures, etc.) (FAA)
Update automated pay/billing systems with eInvoicing and ATO Logis cs if needed (Airport)
Modify Airport/FAA leases as/if necessary (Airport)
Addi onally, but not necessarily in our purview, our recommenda on to all airports is to maintain the locality in
the name so inbound and connec ng visitors/traffic have a sense of where they are. In fact, Topeka changed their
name from Forbes Field to Topeka Regional so they could get more name recogni on.
Please keep in mind it generally takes several months for all our directories to update to a new name.
Thank you,
Jeffrey D. Deitering, P.E.*
Airport Planning Engineer - Iowa
FAA Central Region Airports Division, ACE-630
901 Locust Street, Room 364
Kansas City, MO 64106
Ph: 816.329.2637
email: jeff.deitering@faa.gov
Web: h p://www.faa.gov/airports/central/
*Licensed in Iowa, Kansas, and Missouri
1
ITEM # __25___
DATE 03-22-22
COUNCIL ACTION FORM
SUBJECT: NAMING POLICY FOR CITY PLACES, FACILITIES, AND STRUCTURES
BACKGROUND:
At the February 8, 2022 City Council meeting, the City Council directed staff to place on
a future Council agenda a proposed naming policy for municipal properties, similar to the
existing Parks & Recreation Policy. Using the Parks and Recreation Naming Policy as a
guide, staff has drafted a policy that would be applicable to City facilities that are not
related to Parks and Recreation features.
The proposed policy divides properties that may be named into three categories: facilities,
major features, and amenities. Naming proposals may be considered for historic events,
people, or places, outstanding individuals, or major donations. Criteria are included to
review the proposed naming and record the reasons for the proposal. Although naming
proposals can be submitted by the public, the City Council and City Manager may also
submit naming proposals to the City Council for consideration.
ALTERNATIVES:
1. Approve the attached “City of Ames Naming Policy”
2. Modify the attached policy
3. Do not approve a naming policy
CITY MANAGER’S RECOMMENDED ACTION:
The attached policy provides guidance to accept and consider proposals for the naming
of City property. The provisions included largely reflect the similar policy in place for Parks
and Recreation features. Adopting this policy will provide for a standardized, thorough,
and accessible path for naming proposals to be considered and approved.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
CITY OF AMES NAMING POLICY
(For non-Parks and Recreation Facilities, Major Features, and Amenities)
1.INTRODUCTION
The naming or renaming of city facilities, major features, or amenities is a
complex and sometimes emotionally evocative since assigning a name is a
powerful and permanent identity for public property. The naming and renaming of
facilities, major features, or amenities often requires significant resources in
terms of changing names on signs, maps, and literature. In addition, excessive
and constant name changing can be the source of confusion to the public. The
purpose of this policy is to provide guidance to those that have an interest in the
naming and or renaming of the City’s facilities, major features, or amenities.
2.OTHER APPLICABLE POLICIES
In some circumstances, naming of a facility, major feature, or amenity is subject
to another policy the City has adopted. These include:
a.Parks and Recreational Facilities:
The naming of parks and recreational facilities, major features, and
amenities is subject to the separate Parks and Recreation Naming Policy.
These include all traditionally designed parks, gardens, natural open
spaces, woodlands, and specialized parks, and all major structures such
as community centers, swimming pools, and enclosed pavilions located on
lands under the stewardship of the City of Ames Parks and Recreation
Department.
b.Streets:
The naming of streets is subject to specific criteria separate from this
policy, which are outlined in the City’s Administrative Program for Street
Naming and Addressing. However, a roadway feature such as a bridge or
tunnel is subject to the City of Ames Naming Policy.
3.DEFINITIONS
a.Naming:
The permanent name assigned by City Council to a given facility, major
feature, or amenity.
b.Facilities:
Buildings or structures such as fire stations, utility plants, bridges, City
office buildings, community centers, swimming pools, plaza, electric
substations, and enclosed pavilions.
3
c.Major Features:
Permanent areas or objects, such as rooms within facilities or roadway
features.
d.Amenities:
Smaller features, such as equipment or furnishings (e.g., training
apparatus, boardroom tables, benches, etc.). Recognition for donated
amenities is possible.
e.Donations:
A donation of property, goods or cash generally with no expectation of
return. If the gift is contingent upon a special request, it is made subject to
“condition.”
4.POLICY STATEMENT
It is the policy of the City of Ames to reserve the naming or renaming of facilities,
major features, and/or amenities for circumstances that will best serve the
interests of the City and ensure a worthy and enduring legacy for the City.
To this end, the City of Ames supports consideration of naming requests within
the following broad categories.
a.Historic Events, People, and Places
The history of a major event, place, or person may play an important role
in the naming or renaming of a place as communities often wish to
preserve and honor the history of a city, its founders, other historical
figures, its Native American heritage, local landmarks and prominent
geographical locations, and natural and geological features through the
naming of parks.
b.Outstanding Individuals
The City has benefited, through its evolution, from the contributions made
by many outstanding individuals. This category is designed to
acknowledge the sustained contribution that has been made by such
individuals to the City.
c.Major Donations
Over the years, the City of Ames has benefited from the generosity of
some of its residents, businesses, and foundations. On occasion, the
significance of such donations may warrant consideration being given to
requests from either the donor or another party to acknowledge such
donations by naming.
4
5.GUIDING PRINCIPLES
a.Naming/renaming for Historic Events, People, and Places
When considering naming a facility, major feature, or amenity after events,
people and places of historic, cultural or social significance, requests must
demonstrate this significance through research and documentation and
show there is continued importance to the city, region, state, and/or
nation.
b.Naming/renaming for Outstanding Individuals
A facility, major feature, or amenity may be named for an outstanding
individual who has made a significant contribution to the City of Ames, the
State of Iowa, or the nation. In addition to societal contributions, the moral
character of the individual must be considered. When considering
requests, it is preferred that the individual has a connection to the facility,
major feature, or amenity being requested to be named.
c.Naming/Renaming for Major Donations
From time to time, a significant donation may be made to the City that will
add considerable value to the City’s resources and/or services. On such
occasions, recognition of this donation by naming/renaming a facility,
major feature, or amenity in honor of or at the request of the donor will be
considered.
The City Council may use its discretion as to what dollar amount is worthy
of naming rights for individual projects, on a case-by-case basis.
Donors seeking naming rights for major donations with respect to an
individual should follow the principles outlined in 4.b. (Outstanding
Individuals). Exceptions to this will be considered on their own merits.
Naming facilities with a company name is not permitted; however,
company names will be considered for Major Features and Amenities.
Corporate logos, insignias, brands, or direct advertising text shall not be
permitted
d.Renaming a facility, major feature, or amenity
Proposals to rename facilities, major features, or amenities, regardless of
the rationale for the original naming, are not encouraged. Likewise, names
that have become widely accepted by the community will not be
abandoned unless there are compelling reasons and strong public
sentiment from the broader community for doing so. Historical or
commonly used place names will be preserved wherever possible.
e.Other Considerations
5
When naming/renaming a facility, major feature, or amenity, does the
proposed name engender a strong positive image, have historical, cultural
or social significance for future generations, and have broad public
support?
To minimize confusion, individual facilities or features will not be
subdivided for the purpose of naming unless there are readily identifiable
physical divisions. Major features should be named differently from the
facilities in which they exist to avoid user confusion.
All signs that indicate the name of a facility, major feature, or amenity shall
comply with City of Ames graphic and design standards. Specialized
naming signage will not be permitted.
The City of Ames reserves the right to rename any facility, major feature,
or amenity if the person or entity for whom it is named turns out to be
disreputable or subsequently acts in a disreputable way.
6.PROCEDURES
These procedures have been established to ensure that the naming or renaming
of facilities, major features, and/or amenities is approached in a consistent
manner.
a.Requests from the public to name/rename facilities, major features,
and/or amenities
All requests for the naming or renaming of a facility, major feature, or
amenity shall be made by submitting a Naming Application to the City
Manager.
The Naming Application will contain the following minimum information:
1.The proposed name
2.Reasons for the proposed name
3.Written documentation indicating a certification of character and
community support for the proposed name (e.g. letters of support,
petitions, etc.)
4.If proposing to name a specific area within a facility or major
feature, include a description/map showing the location within the
larger area.
5.If proposing to rename a facility, major feature, or amenity, include
justification for changing an established name.
6
6.If proposing to name a facility, major feature, or amenity for an
outstanding individual, include documentation of that individual’s
significant contribution to the City, State and/or Nation
b.Assessing and approving naming/renaming requests
Upon receipt of a naming request, the City Manager shall:
1.Review the proposed request for its adherence to the City of Ames
Naming Policy.
2.Ensure that supporting information has been authenticated,
particularly when an individual’s name is proposed
3.Seek input from relevant neighborhood association(s), historical
groups, and other organizations, if deemed appropriate
The City Manager will then present a recommendation regarding the
naming request at a public meeting to the City Council.
c.Independently of a request from the public, the City Manager or the
City Council itself may submit naming proposals for City Council
consideration.
d.Final decision by City Council
The decision by the City Council to approve or deny a name change shall
be considered final.
1
ITEM # __ ___
DATE 09-27-22
COUNCIL ACTION FORM
SUBJECT: NAMING POLICY FOR CITY PLACES, FACILITIES, AND STRUCTURES
BACKGROUND:
At the February 8, 2022 City Council meeting, the City Council directed staff to place on
a future Council agenda a proposed naming policy for municipal properties, similar to the
existing Parks & Recreation Policy. Using the Parks and Recreation Naming Policy as a
guide, staff has drafted a policy that would be applicable to City facilities that are not
related to Parks and Recreation features.
The proposed policy divides properties that may be named into three categories: facilities,
major features, and amenities. Naming proposals may be considered for historic events,
people, or places, outstanding individuals, or major donations. Criteria are included to
review the proposed naming and record the reasons for the proposal. Although naming
proposals can be submitted by the public, the City Council and City Manager may also
submit naming proposals to the City Council for consideration.
ALTERNATIVES:
1.Approve the attached “City of Ames Naming Policy”
2.Modify the attached policy
3.Do not approve a naming policy
CITY MANAGER’S RECOMMENDED ACTION:
The attached policy provides guidance to accept and consider proposals for the naming
of City property. The provisions included largely reflect the similar policy in place for Parks
and Recreation features. Adopting this policy will provide for a standardized, thorough,
and accessible path for naming proposals to be considered and approved.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
30
CITY OF AMES NAMING POLICY
(For non-Parks and Recreation Facilities, Major Features, and Amenities)
1. INTRODUCTION
The naming or renaming of city facilities, major features, or amenities is a
complex and sometimes emotionally evocative since assigning a name is a
powerful and permanent identity for public property. The naming and renaming of
facilities, major features, or amenities often requires significant resources in
terms of changing names on signs, maps, and literature. In addition, excessive
and constant name changing can be the source of confusion to the public. The
purpose of this policy is to provide guidance to those that have an interest in the
naming and or renaming of the City’s facilities, major features, or amenities.
2. OTHER APPLICABLE POLICIES
In some circumstances, naming of a facility, major feature, or amenity is subject
to another policy the City has adopted. These include:
a. Parks and Recreational Facilities:
The naming of parks and recreational facilities, major features, and
amenities is subject to the separate Parks and Recreation Naming Policy.
These include all traditionally designed parks, gardens, natural open
spaces, woodlands, and specialized parks, and all major structures such
as community centers, swimming pools, and enclosed pavilions located on
lands under the stewardship of the City of Ames Parks and Recreation
Department.
b. Streets:
The naming of streets is subject to specific criteria separate from this
policy, which are outlined in the City’s Administrative Program for Street
Naming and Addressing. However, a roadway feature such as a bridge or
tunnel is subject to the City of Ames Naming Policy.
3. DEFINITIONS
a. Naming:
The permanent name assigned by City Council to a given facility, major
feature, or amenity.
b. Facilities:
Buildings or structures such as fire stations, utility plants, bridges, City
office buildings, community centers, swimming pools, plaza, electric
substations, and enclosed pavilions.
3
c. Major Features:
Permanent areas or objects, such as rooms within facilities or roadway
features.
d. Amenities:
Smaller features, such as equipment or furnishings (e.g., training
apparatus, boardroom tables, benches, etc.). Recognition for donated
amenities is possible.
e. Donations:
A donation of property, goods or cash generally with no expectation of
return. If the gift is contingent upon a special request, it is made subject to
“condition.”
4. POLICY STATEMENT
It is the policy of the City of Ames to reserve the naming or renaming of facilities,
major features, and/or amenities for circumstances that will best serve the
interests of the City and ensure a worthy and enduring legacy for the City.
To this end, the City of Ames supports consideration of naming requests within
the following broad categories.
a. Historic Events, People, and Places
The history of a major event, place, or person may play an important role
in the naming or renaming of a place as communities often wish to
preserve and honor the history of a city, its founders, other historical
figures, its Native American heritage, local landmarks and prominent
geographical locations, and natural and geological features through the
naming of parks.
b. Outstanding Individuals
The City has benefited, through its evolution, from the contributions made
by many outstanding individuals. This category is designed to
acknowledge the sustained contribution that has been made by such
individuals to the City.
c. Major Donations
Over the years, the City of Ames has benefited from the generosity of
some of its residents, businesses, and foundations. On occasion, the
significance of such donations may warrant consideration being given to
requests from either the donor or another party to acknowledge such
donations by naming.
4
5. GUIDING PRINCIPLES
a. Naming/renaming for Historic Events, People, and Places
When considering naming a facility, major feature, or amenity after events,
people and places of historic, cultural or social significance, requests must
demonstrate this significance through research and documentation and
show there is continued importance to the city, region, state, and/or
nation.
b. Naming/renaming for Outstanding Individuals
A facility, major feature, or amenity may be named for an outstanding
individual who has made a significant contribution to the City of Ames, the
State of Iowa, or the nation. In addition to societal contributions, the moral
character of the individual must be considered. When considering
requests, it is preferred that the individual has a connection to the facility,
major feature, or amenity being requested to be named.
c. Naming/Renaming for Major Donations
From time to time, a significant donation may be made to the City that will
add considerable value to the City’s resources and/or services. On such
occasions, recognition of this donation by naming/renaming a facility,
major feature, or amenity in honor of or at the request of the donor will be
considered.
The City Council may use its discretion as to what dollar amount is worthy
of naming rights for individual projects, on a case-by-case basis.
Donors seeking naming rights for major donations with respect to an
individual should follow the principles outlined in 4.b. (Outstanding
Individuals). Exceptions to this will be considered on their own merits.
Naming facilities with a company name is not permitted; however,
company names will be considered for Major Features and Amenities.
Corporate logos, insignias, brands, or direct advertising text shall not be
permitted
d. Renaming a facility, major feature, or amenity
Proposals to rename facilities, major features, or amenities, regardless of
the rationale for the original naming, are not encouraged. Likewise, names
that have become widely accepted by the community will not be
abandoned unless there are compelling reasons and strong public
sentiment from the broader community for doing so. Historical or
commonly used place names will be preserved wherever possible.
e. Other Considerations
5
When naming/renaming a facility, major feature, or amenity, does the
proposed name engender a strong positive image, have historical, cultural
or social significance for future generations, and have broad public
support?
To minimize confusion, individual facilities or features will not be
subdivided for the purpose of naming unless there are readily identifiable
physical divisions. Major features should be named differently from the
facilities in which they exist to avoid user confusion.
All signs that indicate the name of a facility, major feature, or amenity shall
comply with City of Ames graphic and design standards. Specialized
naming signage will not be permitted.
The City of Ames reserves the right to rename any facility, major feature,
or amenity if the person or entity for whom it is named turns out to be
disreputable or subsequently acts in a disreputable way.
6. PROCEDURES
These procedures have been established to ensure that the naming or renaming
of facilities, major features, and/or amenities is approached in a consistent
manner.
a. Requests from the public to name/rename facilities, major features,
and/or amenities
All requests for the naming or renaming of a facility, major feature, or
amenity shall be made by submitting a Naming Application to the City
Manager.
The Naming Application will contain the following minimum information:
1. The proposed name
2. Reasons for the proposed name
3. Written documentation indicating a certification of character and
community support for the proposed name (e.g. letters of support,
petitions, etc.)
4. If proposing to name a specific area within a facility or major
feature, include a description/map showing the location within the
larger area.
5. If proposing to rename a facility, major feature, or amenity, include
justification for changing an established name.
6
6. If proposing to name a facility, major feature, or amenity for an
outstanding individual, include documentation of that individual’s
significant contribution to the City, State and/or Nation
b. Assessing and approving naming/renaming requests
Upon receipt of a naming request, the City Manager shall:
1. Review the proposed request for its adherence to the City of Ames
Naming Policy.
2. Ensure that supporting information has been authenticated,
particularly when an individual’s name is proposed
3. Seek input from relevant neighborhood association(s), historical
groups, and other organizations, if deemed appropriate
The City Manager will then present a recommendation regarding the
naming request at a public meeting to the City Council.
c. Independently of a request from the public, the City Manager or the
City Council itself may submit naming proposals for City Council
consideration.
d. Final decision by City Council
The decision by the City Council to approve or deny a name change shall
be considered final.
City Manager’s Office 515.239.5204 main 515 Clark Ave. P.O. Box 811
515.239.5142 fax Ames, IA 50010
www.CityofAmes.org
PRESS RELEASE
Contact: Susan Gwiasda, Public Relations Officer, susan.gwiasda@cityofames.org, 515.239.5204
Damion Pregitzer, Traffic Engineer, Damion.pregitzer@cityofames.org, 515.239.5277
FOR IMMEDIATE RELEASE
August 29, 2022
City Council Seeks Input on Airport Naming
AMES, Iowa – The Ames City Council is seeking input on naming the Ames Municipal Airport
the James Herman Banning Ames Municipal Airport. Feedback is requested by Thursday,
Sept. 15, to be included in discussion planned for the City Council meeting on Tuesday,
Sept. 27.
Former Ames resident James Herman Banning was
an African American pilot and trailblazer in aviation.
He was born in Oklahoma on Nov. 5, 1899. As a
young boy, Banning’s love of flying was sparked by
the Wright Brother’s historic flight at Kitty Hawk in
1903 and Wilbur Wright’s flight in 1905 which
covered an unprecedented 24 miles in 39 minutes
and 23 seconds. Banning’s family moved to Ames in
1919, and Banning began studying engineering at
Iowa State University.
Within the next year, Banning took his first airplane
ride, ended his studies, and decided to pursue aviation. He was denied entry into flight schools
because of his race yet learned to fly through private lessons at the Raymond Fisher Flying Field
in Des Moines. From 1922 to 1928 Banning owned and operated an auto repair shop in Ames.
He became the first African American in the United States to obtain a pilot’s license from the
U.S. Department of Commerce.
-more-
James Herman Banning
Ames Airport Naming, P. 2
###
In 1929, Banning left Iowa to take a chief instructor job at the Bessie Coleman Aero Club
aviation school for African Americans in Los Angeles, Calif. This school was named for the
first African American licensed woman pilot. At this time, Banning purchased his own biplane
and named it “Miss Ames.”
Banning and Thomas Cox Allen, of Oklahoma City, Okla., joined together in 1932 to become
the first African Americans to fly coast to coast. They left Los Angeles on Sept. 18, 1932, and
arrived at Long Island, New York, on Oct. 9, 1932. They made a 3,300-mile trip over 21 days
with an actual flight time of 42 hours. Just a few months later, Banning was killed while riding
as a passenger in plane that crashed at a San Diego, Calif., air show on Feb. 5, 1933. He was 34
years old.
Residents can leave comments about naming the Ames Municipal Airport the James Herman
Banning Ames Municipal Airport on the City’s website at www.CityOfAmes.org/AirportName
or by emailing Public Works Management Analyst McKinlee Ritter at
mckinlee.ritter@cityofames.org
Additionally, comments will be collected from the City’s social media platforms (Facebook,
Instagram, or Twitter). The Ames City Council is not seeking other naming options.
###
Ames Municipal Renaming Discussion
9/19/2022
Email Responses
Lori Biederman: I am thrilled that we have the opportunity to name the airport after a
pioneering aviator. I was unaware of this story, but it is awesome that Ames had such an
important role in Aviation history (8/29/2022)
Nikki Kyle: Can we shorten it to just Banning Memorial Airport or something? The suggested
name is pretty long. I’ve actually talked with Gloria about it already; I was in favor of Snook-
Banning or Banning-Snook for Neta Snook. (8/29/2022)
Tim Shuck: I am opposed to renaming the Ames Municipal Airport after Mr. Banning. I had
hoped that by 2022 we would be past making decisions based on the color of a person’s skin,
but apparently not. From Dr. Betcher: “I think that it is about time that Ames recognize some of
our more impressive residents of color in a substantial way”. Dr. Betcher is surely aware of Jack
Trice Stadium, Carver Hall, and the Simon Estes Music Hall, and perhaps others that I’ve
overlooked.
Banning and Allen’s achievement is noteworthy, without question, but apparently Mr. Banning
was not born in Ames, did not learn to fly in Ames, did not die in Ames, and although he briefly
lived in Ames and attended ISU, had no substantive connection to the Ames airport. If the
airport were to be renamed after a person, I think the half-century contributions of the
Westbrook family to that facility would be a more compelling choice.
But, I am opposed to renaming the airport at all. As a label, Ames Municipal Airport identifies
where the airport is, which I think would be important to pilots from outside the area for whom
location information is critical. Unlike, for example, knowing where the Arnold O. Chantland
resource recovery plant is for people not otherwise connected to Ames.
This City Council seems to making decisions based on emotion: we have to have an indoor
municipal pool because all the cities around us do, even if it means building it on a toxic waste
site in spite of reasonable objections; we need to name a municipal facility after a person of
color, even if the person to be so honored had no significant connection to that facility or the
people of Ames in general.
If it is to be done, certainly there are other ways to commemorate the achievements of Mr.
Banning, Nita Snook Southern, and yes, the Westbrook family, at the Ames Municipal Airport.
(8/29/2022)
Darryl Bennett: The idea of naming the Ames airport is inspired and definitely of merit; I would
like to propose another worthy name to be added for consideration. The James Herman
Banning & Frederick Douglass Patterson Ames Municipal Airport
If you look into Banning's past, or take a walk on Main Street, you will find that while living in
Ames, Banning roomed with another prominent, historical figure with an amazing aviation
connection/story of his own! - Frederick Douglass Patterson.
Frederick D. Patterson (1901-1988) • (blackpast.org)
While at Tuskegee -
founded the School of Veterinary Medicine at Tuskegee in 1944,
that same year he also founded the United Negro College Fund (UNCF)
His foresight into emerging fields at Tuskegee also prompted him to spearhead
the engineering program, which from its inception enabled African Americans to
gain high level technical jobs across the country. He became so engaged in the
commercial aviation program he initiated that he learned to fly.
His contributions to aviation did not end there. In the late 1930s, Dr. Patterson defied all
of the political, social and financial odds against training African American youth to fly
military airplanes. Not only did he win for Tuskegee a coveted federal contract to
establish a training site, but he persuaded the government to establish a full air base at
Tuskegee. That accomplishment gave birth to the now legendary Tuskegee Airmen
of the World War II U.S. Army Corps. Nearly 1,000 African Americans completed their
first training at Tuskegee Army Air Field. Half went overseas during World War II as
combat pilots, and despite segregation’s obstacles, the Tuskegee Airmen boasted a
spotless record—not one bomber was lost to enemy planes in 1,500 missions. This feat
contributed significantly to the eventual desegregation of the American armed forces.
8/29/2022
Will Harder: I think it’s good idea (8/29/2022)
Elizabeth Cox: While I respect the man, no one will call it that. Seriously, let's keep life simple.
Mr. Banning could care less. (9/8/2022)
Sharon Wirth: I support naming the Ames airport after James Herman Banning and
the terminal after Neta Snook Southern. Both are worthy of the recognition. Both are minority
persons in aviation; I can't think of anyone more fitting. It's time to give them the recognition
they deserve.
Citizens should stop by the Ames History Museum's "Black Trailblazers" exhibit to learn more
about Banning and 8 other outstanding Black residents (ending on 9/28). Additionally in 2018, a
plaque was placed at 226 Main to mark the building where Banning lived while a student at
ISU.
Please give this suggestion serious consideration! (9/10/2022)
Kennedy Fawcett: Haps Municipal Airport he gave so much. (9/12/2022)
Tim Rasmussen: I wholeheartedly agree with the idea of renaming the Ames Airport after
James Herman Banning. One article I read quotes a councilperson as saying this is a way to
recongize "some of our more impressive residents of color in a substantial way." I'd go a step
further and say we're recongnizing one of our more impressive residents in a substantial way.
To think of the determination and drive it must have taken to become a pilot in those early days
of flight, against very difficult odds, is very inspiring. (9/13/2022)
Nancene Wengert: As you will see in the attached letter, I am proposing the following name,
Neta Snook Southern, for the Ames Airport. Thank you for your attention in this
matter. (9/13/2022)
September 12, 2022
City of Ames
515 Clark Avenue
Ames, IA 50010
Attn: Honorable Mayor John Haila and Ames City Council
I am writing to suggest and in support of naming the Ames Airport for Neta Snook Southern.
Neta Snook Chapter #882 of Questers, Ames, Iowa was recognized and chartered in 1977 by
Questers International. At this time, I am the only charter member of the chapter. We met on
September 8 and at that meeting members discussed how we might go about proposing Neta’s
name for the Ames Airport. By copy of this letter, we would like to suggest and support the
name Neta Snook Southern.
In 1920 Neta bought and rebuilt an old Canuck in her parent’s backyard on Wilson Avenue.
She then took passengers for flights over Ames from the field west of Squaw Creek near the
present location of Hilton Coliseum. Later that same year she flew the plane to California and
began a career with a flying service. While there, she met Amelia Earhart and became Amelia’s
flying instructor. Besides teaching, Neta had charge of the wing department of Davis-Douglas
Aviation Company. Neta was also the first woman on the Pacific Coast to attempt an altitude
record, attaining a height of 15,000 feet. Marriage and family soon followed – combining
careers. In 1974 Neta Snook Southern wrote her book entitled, I Taught Amelia to Fly.
We feel she is worthy and we are honored to forward her name.
Thank you and sincerely,
Nancene Wengert
700 S. Dakota Avenue #108, Ames, IA 50014
Cc: Neta Snook Chapter #882, Ames, IA
FACEBOOK on James Herman Banning on Aug. 29 – 6 LIKES/LOVES
Anne Packard
Were there other names under consideration and this has become the final selection from the
choices? I would've liked to have seen all the possibilities. Like the Neta Snook story - she lived
in Ames, attended Iowa State College and later had Amelia Earhart as a
student. https://www.facebook.com/ameshistory/posts/pfbid0n2L5tUSG1Vx5dtp9XGw25a
xPxAwjTWVe2dv9bvj8LM6dC9pr7Z4vUF6k79gNNotKl
Rich Gillen
City of Ames - City Government In other words you Leftwing Democracts have already made
up your minds! Wasted Time & Money on this Woke Bull Shit with so many otber important
things that need done in this Town.
Rich Gillen
Anne Packard Far leftwing Democrats pushing Black culture is all. Most of these spots have
had a name for over a hundred years. Like changing the Squaw River to some stupid name like
Ioway! So many things that need done in this town an they waste Time & Money on this Bull
Shit.
Keegan Haines
Rich Gillen “Pushing black culture.” The man was a proud member of the community and
represented the city with a fantastic achievement against all odds at the time, then died
tragically. The city has already celebrated his life in other capacity, he’s been recognized at the
historical society before this, hell the small model Miss Iowa was up the last time I was in there.
If we never named places after our heroes it would be a boring world. “Park #1, Park #2, Park
#3” instead of Emma Lee McCarthy, Anne Munn or Ada Hayden. It only pisses you off because
he’s black. Certainly there could be other good candidates, maybe there would’ve been value in
putting it up to a vote, but civil engagement is extremely low in this town so they’re only going to
hear a few angry voices no matter whom they choose to name it after. Nothing about
celebrating an extremely hard working Ames trailblazer is “black culture.” I literally don’t even
know what you mean by that, except possibly that you don’t like seeing anything celebrating a
black individual because you conclude it must be woke, and ignore the possibility that individual
may have earned legitimate praise.
Rich Gillen
Keegan Haines Why do you even care you probably don't Fly like the other 99% of Ames
residents? Ames in 2022 is about 68,500 with only about 40 planes kept at the Ames Airport.
1% would be 685 Trained Pilots. Ames was platted as a city and was established in1864, 158
Years ago. "James Herman Banning (November 5, 1900 – February 5, 1933) was an American
aviation pioneer. In 1932, James Banning, accompanied by Thomas C. Allen, became
America's first black aviator to fly coast-to-coast" and "Only four months after his historic flight,
Banning was killed in a plane crash during an air show at Camp Kearny military base in San
Diego on February 5, 1933. He was a passenger in a two-seater Travelaire biplane flown by
Navy machinist mate second class Albert Burghardt, who was at the controls because Banning
had been refused use of the airplane by an instructor at the Airtech Flying School. After taking
off and climbing 400 hundred feet, the plane stalled and entered an unrecoverable tailspin in
front of hundreds of horrified spectators. Banning was recovered from the wreckage and died
one hour later at a local hospital.". So he wasn't even a War Hero or even a good pilot! The
Point is that they only considered (1) Person which in 158 Years of Ames History there has
been many Heros. Blacks in this Country make up 13% of the population, Asians make up 8%,
Hispanics make up 18%, and Whites 61%, everybody else falls into the 1%. The FACT that only
a black Man was singled out, shows their Wokeness! What's next, CRT for Ames Schools? Let's
tear down some Statues! They already show their Wokeness by changing the River's Name.
The CN&W Railroad bridge was built over Sqaw Creek in 1898 129 Years ago and it was called
Sqaw Creek for many more years before that and before Ames was even a Town! Call it what it
is, Woke Democrats trying to change History. Wasting Tax Payer's Money!
Keegan Haines
Rich Gillen Why would somebody need to be a war hero to be recognized for great
achievement? We already have memorials and displays dedicated to war heroes. I don’t know
how you arrived at the assessment that he “wasn’t even a good pilot,” I think that’s shortsighted
of you. His skill isn’t really the point of his story, it’s more the fact that he overcame oppression
to chase his dreams, being one of the first in the country of his skin color to do so, and clearly
had a love and dedication to the city. This represents our history of diversity and celebrates his
unique achievement and mourns a life taken too early out of racist arrogance.
Your listing of Ames’s demographics seems irrelevant to this conversation, but if you insist on
playing the sick game of naming things after people only proportionally to how many people of
their race reside here—presently well over 61% of city facilities are named after white people,
therefore they are misrepresented in “having things named after them.” This, is an abhorrent
argument in the first place and I’m only pointing out how silly it is for you to list statistics in this
context. You have no idea if they only considered (1) person, in fact, in this thread the city has
encouraged people to send information on other possibilities if they are passionate that person
should be considered. It’s sad to know you wouldn’t be throwing this fit if they had chosen a
white person, and it wouldn’t be a “waste of taxpayer money.”
Rich Gillen
Keegan Haines It's called FACTS Honey! Not everybody that Served in the Military was a WAR
HERO either!
A Good Pilot wouldn't Stall his Plane at 400ft!
Who was the first African American person to fly a plane?
Bessie Coleman.
Born January 26, 1892 Atlanta, Texas, U.S. Died April 30, 1926. She also wasn't a Good Pilot
or Mechanic which also led to her early death. But she had a more distinguished Flying career
than this guy!
Christopher Columbus was an Italian, is accredited with finding the New World in 1492, Yet an
Englishman and his other 40 Party members were here 40 years before him. The Vikings were
here 600 years before him, and the Mayans were here before the Vikings. A Chinese General
and his Sailors of 40 Ships were here before them all.
More FACTS! The Indians Named most of these Rivers & Streams long before any Europeans
migrated here. In American Indian Languages, Sqaw means Woman!
FACTS Again, they stated he is the only one being considered right now because he is Black,
which is also Racist!
You don't know me. They make up only 13% of the US Population, but here in Ames. "The 5
largest ethnic groups in Ames, IA are White (Non-Hispanic) (78.1%), Asian (Non-Hispanic)
(11.4%), Two+ (Non-Hispanic) (3.36%), Black or African American (Non-Hispanic) (3.01%), and
White (Hispanic) (2.34%)."
I'm sure in the last 150 years plus Ames has had a lot of Real Heros. It's you Woke Left Wing
Democrats that are trying to change History.
It is a Waste of Tax Payer's Money to devote their TIME & Money to something that has worked
for over 100 Years. It's a Waste of Tax Payer's Money to put up stupid Lights on Hwy 30. They
Wasted Tax Payer's money already on the Flooding issue from the Airport. When you got more
important issues in Ames, like Homelessness, Drug Addicts walking the Streets, Crime is up,
Spring Flooding issues, Streets needing Repair Work, Cyride Busing problems, Bike Path
problems, Water Shortages, Electric problems, etc! Their shortsightedness of putting a Solar
Field on some High Dollar Commerical Property, when the City already owned other property
that could have been used.
Eric Weber
Too obvious to pick a war hero, former POW, involved with the Ames Airport for decades
? https://hapsair.com/
FACEBOOK POST – 24 LIKES/LOVES (Sept. 10, 2022)
Joe Thien Let’s just have it as “James Herman Banning Airport”
I don’t know much about aviation, but adding Ames Municipal is too long. No one flies here.
We’re not Des Moines. Keep it short and simple if possible.
Josh Sills Joe Thien I think at this point thier minds are made up already...kind of a "look what
we did." Thing. The last thread about this didn't really do anything constructive.lol
Joe Thien Josh Sills solid. Love the fake input from the city residents!
Josh Sills Joe Thien right?
Joe Thien Josh Sills for fun I googled James Banning. He was the first one to come up, so
why need his middle name?
Josh Sills Joe Thien good question
Alex Fejfar Joe Thien he went by Herman his Middle name
Hagen Carter Maybe Ames Banning Municipal Airport?
FACEBOOK POST – 1 LIKE (Sept. 12, 2022)
FACEBOOK POST – 3 LIKES/ 1 SHARE (Sept. 14, 2022)
TWITTER
9/14 – 5 likes
9/12 – 1 like
9/10 – 5 likes
IanAmes @cityofames
This news genuinely cheered me up this morning, ensuring that all stories are told, especially
those where people like James have fought oppression to continue to follow their passion. Small
changes such as this improve our understanding of the world and lead to wider change...
@IanAmes Sep 11
... in my home town of Plymouth we have had a similar campaign to acknowledge
@JackLeslieCamp
the first black player to have been selected to play soccer for England. He was deselected for
his colour and it was another 53 years before Viv Anderson became the first black player.
Drew Schlosser @cityofames
Great idea!
@bubbabingo@cityofames
Do it!
INSTAGRAM
No comments.
Sept. 14 – 8 likes
Sept. 12 – 11 likes
Sept. 10 – 29 likes
Sept. 2 – 18 likes
VoterID Submit Date The Ames City Council will be discussing the possible renaming of the Ames Municipal Airport to the James Herman
Banning Ames Municipal Airport at regularly scheduled Tuesday, Sept. 27, 2022, meeting. Please provide any feedback
regarding the use of James Herman Banning for the Ames Municipal Airport name.
32880 8/29/2022 9:02 I think it's a great idea!
32881 8/29/2022 9:45 I think this sounds like a great idea! Love the "Miss Ames" name. :‐)
32882 8/29/2022 10:06 I think this is an AMAZING idea ‐ I am excited to know more about Ames History and his name absolutely belongs on our
airport
32884 8/29/2022 10:27 This is a wonderful idea. The fact that our local and national society was not receptive to black aviators underscores his
achievement, and the naming of his airplane demonstrates the place Ames still played in his development as an aviator.
32885 8/29/2022 10:31 Checking the system
32889 8/29/2022 11:37 When renaming airports, keep in mind the potential for loss of identity. Without the use of the city name first, the city
often loses the easily identification. Some smaller airports have kept the city name first, then add the name of the person
you are honoring. Airports are often listed alphabetically, such as in an aiport directory. Some mall airports, such as
Newton, has kept neon first in the name and then ename the field for the person you are honoring. Even large airports that
have renamed airports for famous people are difficul to figure out where they are for most people
32890 8/29/2022 12:26 I am opposed to renaming the Ames Municipal Airport after Mr. Banning. I had hoped that by 2022 we would be past
making decisions based on the color of a person’s skin, but apparently not. From Dr. Betcher: “I think that it is about time
that Ames recognize some of our more impressive residents of color in a substantial way”. Dr. Betcher is surely aware of
Jack Trice Stadium, Carver Hall, and the Simon Estes Music Hall, and perhaps others that I’ve overlooked. Banning and
Allen’s achievement is noteworthy, without question, but apparently Mr. Banning was not born in Ames, did not learn to fly
in Ames, did not die in Ames, and although he briefly lived in Ames and attended ISU, had no substantive connection to the
Ames airport. If the airport were to be renamed after a person, I think the half‐century contributions of the Westbrook
family to that facility would be a more compelling choice. But, I am opposed to renaming the airport at all. As a label, Ames
Municipal Airport identifies where the airport is, which I think would be important to pilots from outside the area for whom
location information is critical. Unlike, for example, knowing where the Arnold O. Chantland resource recovery plant is for
people not otherwise connected to Ames. This City Council seems to making decisions based on emotion: we have to have
an indoor municipal pool because all the cities around us do, even if it means building it on a toxic waste site in spite of
common‐sense objections; we need to name municipal buildings after a under‐represented demographic (according to
some), even if the person to be so honored had no significant connection to that facility or the people of Ames in general. If
it is to be done, certainly there are other ways to commemorate the achievements of Mr. Banning, Nita Snook Southern,
and yes, the Westbrook family, at the Ames Municipal Airport.
32891 8/29/2022 12:32 I think this is a great name. I didn't know about this cool history, it makes me proud to be from Ames.
32892 8/29/2022 12:40 I think this is a great idea and would further show potential residents of the city as well as students of the university that
Iowa State and Ames are places with diverse history that embrace that diversity and don't try to bury it. As an alum of the
university this name change would bring me great pride.
32893 8/29/2022 12:59 I fully support naming the airport after James Banning.
32894 8/29/2022 13:08 I think it is a great idea, Ames has done a wonderful job of recognizing African Americans in history such as Jack Trice and
George Washing Carver and this would add to that list.
32896 8/29/2022 13:41 Neta Snook Southern, Flight Instructor for Amelia Earhart Mary Anita “Neta” Snook Southern was born February 14, 1896,
in Mount Carroll, Illinois, and became interested in machinery as a child. Her father would allow her to sit on his lap and
help steer the family’s Stanley Steamer car and later taught her more details about how the car worked. She moved to
Ames, Iowa, as a teenager with her parents and attended Iowa State College. Reading about balloons and airplanes in the
college library inspired her to take flying lessons, which led to an Aero Club pilot’s license. She is believed to be the first
certificated woman pilot in Iowa, according to the Ames History Museum. After World War I she brought a wrecked
Canadian Canuck biplane, a version of the Curtiss JN‐4 Jenny, back to her parents’ home and gradually rebuilt it in her spare
time while attending college classes. By the spring of 1920, it was ready to fly. Southern recounts the process of getting it
airborne in her autobiography, I Taught Amelia to Fly. “I removed the wings, loaded them on a truck, hooked the fuselage
behind, and took the plane to a pasture which adjoined the Iowa State College campus. After assembling it, I made my first
solo flight. That summer I carried passengers and barnstormed through the middle states. I charged $15 for a passenger
flight, and tried to give each one fifteen minutes in the air. If there were many waiting, I could cut the time in half without
complaints. All were happy to return to the ground safely and be able to say they had been up in an aeroplane.” When she
moved to California in 1920, Neta became the first woman to run a commercial airfield, Kinner Field in Los Angeles, which
included business for passenger carrying, aerial advertising, and flight instruction. Her most famous student was Amelia
Earhart, whom she instructed in 1921. Later that year, she married William Southern, sold her airplane, and never flew
again. She died at 95 in 1991.
32900 8/29/2022 14:54 I think it's a fine idea! I think it's admirable how in spite of being declined admittance to flight schools, he still learned how
to fly. I also find it neat he named his first plane "Miss Ames".
VoterID Submit Date The Ames City Council will be discussing the possible renaming of the Ames Municipal Airport to the James Herman
Banning Ames Municipal Airport at regularly scheduled Tuesday, Sept. 27, 2022, meeting. Please provide any feedback
regarding the use of James Herman Banning for the Ames Municipal Airport name.
32904 8/29/2022 16:56 Sounds like a good idea to name the airport after the first African American who obtained a pilots license.
32905 8/29/2022 17:05 Great idea ! Do it !
32906 8/29/2022 17:06 This is a fantastic idea. It should be a solid no brainer.
32907 8/29/2022 17:21 I wholeheartedly support this idea. I recommended it specifically to my councilperson (Gloria Betcher). It would be a great
way to highlight a great Ames resident and to show our city’s commitment to recognizing the achievements of people of
color.
32908 8/29/2022 17:45 Great idea
32910 8/29/2022 18:22 I support the renaming of the airport to something honoring the person listed above. I think either James Herman Banning
Airport or just Banning Municipal would be fine. I think the reasoning behind the change is a good choice as well. ‐ Huxley
resident
32911 8/29/2022 18:23 I support the renaming of the airport to something honoring the person listed above. I think either James Herman Banning
Airport or just Banning Municipal would be fine. I think the reasoning behind the change is a good choice as well. ‐ Huxley
resident
32913 8/29/2022 19:10 Yes I think it’s good idea
32916 8/29/2022 20:32 I am completely in favor of the new name, great choice!
32917 8/29/2022 20:40 I think renaming the airport after him is an excellent choice.
32918 8/29/2022 20:45 This is a fantastic idea and a great way to share the story of early aeronautics and both Banning and Coleman. I strongly
support this name for the Ames Municipal Airport. Great choice!
32919 8/29/2022 21:13 Hello. I’m an alumnus of Iowa State University from the College of Engineering. I wish to offer my perspective. James
Banning was a citizen of Ames, an Iowa State student, and a man who’s passion embodies what it means to be a Cyclone.
His successes in finding, cultivating, and navigating his passion is a testament to what it means to choose one’s adventure.
We are a community that seeks to celebrate its heroes, those who have fought for further themselves and others during
times when segregation and prejudice held many back. We honor Jack Trice’s legacy at ISU through his name being
immortalized on ISU’s campus. I think celebrating the legacy of James Banning through the municipal airport would be a
great way to celebrate a member of the Ames community
32926 8/30/2022 9:06 I would love to get this renamed in his honor. I am an Air Force veteran from Ames and I see this as a fitting tribute to Mr.
Banning and a great way to celebrate an aviation first with an Ames connection.
32927 8/30/2022 9:16 Haven’t we did enough for African‐Americans!!!
32928 8/30/2022 10:43 I think this is a terrific idea
32932 8/30/2022 11:34 Please name the airport in his honor.
32933 8/30/2022 11:39 I think this is a great idea. It is most appropriate to recognize outstanding ISU alums, and this man’s achievement is historic,
given all the roadblocks he must have faced then.
32935 8/30/2022 12:03 I have nothing against changing the name to include Banning, but when you say at the Ames Airport, everyone knows your
talking about the airport in Ames. If I said see you at the Banning Airport, most people would be confused.
32936 8/30/2022 12:14 My name is Steve Benson. I lived in Ames for five years in the 1970's while earning my civil engineering degree at Iowa
State. I also worked for the City in the Traffic Division of Public Works through ISU's Engineering Co‐op program. My first
experience with the Ames airport was replacing some signs. After graduation, I moved to the Kansas City area to begin my
career in airport consulting. In 1983, I had the privilege to be the project manager for the master plan and environmental
assessment that changed AMW's capabilities significantly. That plan led to the development of the current 5,701 foot
runway. Ames Municipal Airport remains a source of pride to me. In fact, I was CEO of the same consulting firm when it
prepared the most recent master plan for AMW. Now in retirement, I was happy to read that the City is considering
honoring two important figures in its aviation history. No matter how you choose to honor these aviators, I would suggest
that you keep the City's name in the airports identification as well. I did a check of the airports serving the other nine Big 12
cities, each of them maintain the airport owner's name in the airport title. Big 12 airports that honor other persons include:
LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT; UNIVERSITY OF OKLAHOMA WESTHEIMER AIRPORT; FT. WORTH
MEACHAM AIRPORT; FT. WORTH SPINKS AIRPORT; AUSTIN‐BERGSTROM INTERNATIONAL AIRPORT; and MORGANTOWN
MUNICIPAL AIRPORT AT WILLIAM L. BILL HART FIELD. However you should choose to rename the airport, maintaining the
City's identity is valuable for marketing both the City and the airport. In fact, in reviewing the names of the 13 publicly‐
owned airports in the 10 Big 12 cities, only Morgantown and Ames still retain "Municipal" in their names. The others not
mentioned previously include LAWRENCE REGIONAL AIRPORT; MANHATTAN REGIONAL AIRPORT; STILLWATER REGIONAL
AIRPORT; LUBBOCK EXECUTIVE AIRPORT; AUSTIN EXECUTIVE AIRPORT, and WACO REGIONAL AIRPORT. AMW's role as an
Enhanced Airport in the Iowa State Airport System Plan, and as a Regional Airport in the National Plan of Integrated Airport
Systems (NPIAS) indicate it goes beyond serving just the needs of the Ames community, but offers a greater regional
capability. I look forward to hearing how you rename the airport, field, and/or terminal to honor and commemorate Ames'
aviation pioneers. Sincerely, Steve Benson, PE, ISU '76; Bolivar, MO
VoterID Submit Date The Ames City Council will be discussing the possible renaming of the Ames Municipal Airport to the James Herman
Banning Ames Municipal Airport at regularly scheduled Tuesday, Sept. 27, 2022, meeting. Please provide any feedback
regarding the use of James Herman Banning for the Ames Municipal Airport name.
32937 8/30/2022 13:07 I have been flying out of Ames for 37 years and never heard of James Banning. I would name it after a flight instructor at
Iowa state or someone involved with the airport.
32943 8/30/2022 17:33 Thumbs up from me and my wife Deb. Roger Bean 303 E 16th St
32944 8/30/2022 18:59 I vote no to the name change
32947 8/30/2022 20:23 The current name is excellent. lets everyone know where the airport is. leave the name alone.
32951 8/31/2022 8:13 I agree with the potential rename. James is a notable figure in aviation history and has significant ties to Ames. This
promotes our history, diversity, and brings notice to the accomplishments of Ames residents.
32952 8/31/2022 10:26 I love this! I am absolutely in support of renaming the airport.
32961 8/31/2022 20:11 Love this choice! Well deserved.
32990 9/2/2022 15:54 I am in support of the airport being renamed to honor the contributions of James Herman Banning!
33077 9/10/2022 19:01 I think that's a great idea!! I support renaming the airport after him 100%!!!
33080 9/10/2022 20:53 Yes, what a great idea! I would love to honor Ames local Banning by naming the airport after him.
33081 9/10/2022 20:56 I think the Ames City Council should move to use Banning's name for the airport! Firstly, the city must continue to amplify
black stories and black lives as something to be honored and celebrated. We must make space for them and be sure their
names are remembered. We have a duty to do this in light of current events. Secondly, this naming will show that while
many communities seek to erase black history, we stand in contrast to this effort and welcome the recognition of black
achievement by honoring Banning's legacy in flight. I would be proud of Ames to adopt this naming. May we never forget
our trailblazers and local heroes.
33082 9/10/2022 21:10 Just name it James Herman Banning Municipal Airport
33084 9/10/2022 21:56 In this divisive world…having a focus on this man in namesake of the airport is awesome! We as Ames citizens should be
proud to name the airport after James Herman Banning. Thank you leaders for proposing this EXCELLENT choice!
33086 9/11/2022 9:06 Having two rhyming words in the name sounds strange (James and Ames). Drop one or the other.
33093 9/12/2022 5:59 Absolutely love the idea! Wish we could pay reparations to his family, but it’s a good place to start.
33094 9/12/2022 7:31 I think this is fantastic ‐ we have a beautiful airfield and we should celebrate. Sharing James Banning's story helps us honor
the past, including his struggles becoming a pilot but his determination to make it happen here in Iowa. Let's celebrate the
past and move our airport forward with this new name. Proud to support this change!i
33095 9/12/2022 8:58 I think Naming the airport in honor of Banning would be terrific!
33097 9/12/2022 10:24 I think this is a great idea
33098 9/12/2022 10:43 Please do rename. My father‐in‐law, an Air Force Veteran and MA resident, knew about this long before I did and has
sketched Banning in his airplane before. I.e., this is a historic event Ames should be proud of.
33099 9/12/2022 11:00 I love this idea. Hoping it is accepted as the new name.
33108 9/12/2022 18:01 NO to any Ames Municipal Airport name change.
33110 9/12/2022 20:02 Why not name it squaw creek airfield?
33112 9/12/2022 21:52 In agreement that the airport should be renamed in honor of James Herman Banning
33113 9/13/2022 7:50 There is nothing in this biography that explains why the airport should be named after this man. He wasn’t born in Ames
and didn’t spend a significant portion of his life in Ames. I fail to see how this individual deserves to have the airport named
after him. I am not opposed to renaming, but find someone with a deeper connection to Ames.
33116 9/13/2022 12:15 I'm wondering if the city could share the criteria they've used in the past to name a building. While I support the idea of
naming the airport for an African American pilot, I wonder if this matches the city policy. It seems most of Banning's
accomplishments were not actually connected to Ames. It seems he was only in Ames for school, and then he left. Are we
naming buildings after anyone who studied at Iowa State? Or should we name buildings after folks who made substantial
contributions to the Ames community?
VoterID Submit Date The Ames City Council will be discussing the possible renaming of the Ames Municipal Airport to the James Herman
Banning Ames Municipal Airport at regularly scheduled Tuesday, Sept. 27, 2022, meeting. Please provide any feedback
regarding the use of James Herman Banning for the Ames Municipal Airport name.
33119 9/13/2022 14:20 The idea of naming the Ames airport is inspired and definitely of merit; I would like to propose another worthy name to be
added for consideration. Thank you! Darryl Bennett 27300 Graham Street Ames, IA 50010 Suggested name of the airport
would be: The James Herman Banning & Frederick Douglass Patterson Ames Municipal Airport If you look into Banning's
past, or take a walk on Main Street, you will find that while living in Ames, Banning roomed with another prominent,
historical figure with an amazing aviation connection/story of his own! ‐ Frederick Douglass Patterson. Frederick D.
Patterson (1901‐1988) • (blackpast.org) While at Tuskegee ‐ founded the School of Veterinary Medicine at Tuskegee in
1944, that same year he also founded the United Negro College Fund (UNCF) His foresight into emerging fields at Tuskegee
also prompted him to spearhead the engineering program, which from its inception enabled African Americans to gain high
level technical jobs across the country. He became so engaged in the commercial aviation program he initiated that he
learned to fly. His contributions to aviation did not end there. In the late 1930s, Dr. Patterson defied all of the political,
social and financial odds against training African American youth to fly military airplanes. Not only did he win for Tuskegee a
coveted federal contract to establish a training site, but he persuaded the government to establish a full air base at
Tuskegee. That accomplishment gave birth to the now legendary Tuskegee Airmen of the World War II U.S. Army Corps.
Nearly 1,000 African Americans completed their first training at Tuskegee Army Air Field. Half went overseas during World
War II as combat pilots, and despite segregation’s obstacles, the Tuskegee Airmen boasted a spotless record—not one
bomber was lost to enemy planes in 1,500 missions. This feat contributed significantly to the eventual desegregation of the
American armed forces.
33121 9/13/2022 14:54 I think this is a fantastic idea and I am really glad that the city of ames is recognizing Black history as part of our history.
33141 9/14/2022 20:03 He had an insufficient connection to Ames to deserve an airport to be named after him.
33142 9/14/2022 20:49 I think this is a great idea!
33158 9/15/2022 15:58 There are 12 public airports in Iowa that have officially named airports in honor of an individual. To preserve searchability of
the airport in databases used by pilots communities, to honor those individuals, and using the full name of this honoree as
proposed, the most common nomenclature is to list the city name first like: Ames Municipal Airport‐ James Herman Banning
Field.
33178 9/15/2022 19:50 I am against any renaming of the airport or any other location. We have seen revisionist history occur in just the past few
years, in time people will reflect on this guy and find some flaw that we didn't object to today but generations from
now...they'll take issue with something he did, said, or represents. So let's stop naming anything and retain the simple and
well established Ames Airport...no objections or concerns about that.
33179 9/15/2022 19:59 I'd rather no name change, just put up a nice portrait in the terminal with a short description of who he was and what he
did. Far more people will learn about him in that way than seek out info about him from an airport renaming. Besides if
you do this you could also include information about Neta Snook. https://ameshistory.org/content/neta‐snook
1
ITEM # 31
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: COMMUNITY CONVERSATIONS ABOUT MENTAL HEALTH
AWARENESS
BACKGROUND:
City Council has a goal to implement City programs and initiatives that educate, train, and
engage the community around mental and physical wellness. Program and initiatives will
involve partnerships amongst City departments as well as community partners.
The first initiative is a series of six Community Conversations covering topics such as
suicide, mental health system/resources, resiliency, drug abuse, civility in conversations .
The Community Conversations will be offered October 2022 through April 2023 and are
free and open to the public.
The first Community Conversation is scheduled for Tuesday, October 4, 2022 from 6:30
pm – 8:30 pm in the Farwell T. Brown Auditorium at Ames Public Library. The topic is
suicide and partners include the Ames Public Library, Ames Police Department, Mary
Greeley Medical Center, Iowa State University, YSS, NAMI of Central Iowa, Ames
Community School District and Gilbert Community School District.
The City Council is being asked to appropriate up to $5,000 from Council Conti ngency to
help cover costs associated with the Community Conversations (supplies, advertising,
printing, possible speaker fees, etc). The outcome of these educational offerings is to
provide information and education that positively impacts the physical, emotional, and
mental health well-being to individuals of all ages in our community.
ALTERNATIVES:
1. Approve up to $5,000 in Council Contingency funds to help cover costs
associated with the Community Conversations.
2. Do not approve the funding.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council supported the Mental Health Wellness, Recovery, and Resiliency
initiative in 2021 by approving funds that provided education and training to over 100
people in Mental Health First Aid. Community Conversations will continue to help address
the mental health needs in the community with connecting people to education and
resource information.
2
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative No.1, as described stated above.
1
ITEM # __32__
Staff Report
ORGANIZED SOLID WASTE COLLECTION
September 27, 2022
BACKGROUND:
On September 14, 2021, the City Council referred to staff an email from Susie Petra
requesting a study of the City’s current waste collection services with respect to
efficiency, economic considerations, fuel consumption, and emissions. The email
identified interest in the “Organized Collection” solid waste model.
There are a variety of models used among local governments to provide for solid waste
collection. “Open Collection” refers to market-driven garbage collection: customers are
free to select a solid waste collection service that best meets their needs (e.g., pricing,
service frequency, options for recycling/yard waste/bulky collection, etc.). Although
Ames requires solid waste haulers to obtain a City license to operate, there are few local
regulations regarding garbage collection. Therefore, Ames’ current system would be
best described as open collection.
According to license records from 2021, there are seven garbage hauling companies
licensed to operate routes in Ames. These seven haulers operate 71 licensed trucks.
However, it is not clear how many of those trucks operate on a routine basis in Ames as
opposed to other portions of Story County (or perhaps even outside the county). Of
these 71 total trucks, 21 are roll-off trucks, leaving 50 front-load, side-load, and rear
packer trucks capable of serving routine residential and commercial garbage needs in
Ames.
The majority of these firms provide residential collection carts sized for 95/96 gallons.
One company offers 65- or 95-gallon carts and another offers 35-, 65-, or 95-gallon
options. A handful allow for collection with customer -provided cans or bags. At least
three of the firms operating in Ames offer options for twice per week garbage collection
from the same residence.
Approximately two-thirds of the Ames providers offer a form of yard waste collection
(either through a fee-per-scheduled-pickup, a seasonal subscription, or both). Two of the
providers offer curbside recycling services.
ORGANIZED COLLECTION OVERVIEW:
“Organized Collection” is a model of solid waste collection in which local government
relies on private haulers to provide a uniform set of collection services and the
community is divided into one or more concentrated service areas to maximize
2
efficiency. This Organized Collection model is pursued in an effort to ensure a
baseline level of service offerings, reduce overlapping truck traffic, and optimize
pricing.
THE MINNESOTA EXPERIENCE:
The State of Minnesota has adopted a voluntary organized collection statute. This law
allows cities that are interested in pursuing organized collection to follow a set of
procedures to implement it. In this model, each of the existing haulers in a city is
assigned a dedicated collection zone, where they would be the exclusive collection
provider. The number of customers in each assigned zone corresponds to the market
share each hauler currently has. Therefore, haulers each maintain the number of
customers they previously had. In adjusting their service area, the haulers gain the
advantages of having dense zones of customers, reducing the fuel consumption and
driving time that comes with the overlapping routes in an open collection system.
Through negotiations, the municipality and the haulers agree to a uniform set of
collection services and fees. Therefore, regardless of which area of the community a
resident lives or which hauler provides the service, the cost is the same for the
customer. In the agreement, haulers may be required to also provide optional
services such as yard waste collection or recycling. If haulers do not all provide
such services (as is the case in Ames), haulers can sub-contract those secondary
services to another hauler that does provide those services.
The City of Richfield, Minnesota (population 36,000) implemented organized collection
in 2021. In this community, three existing haulers worked with the City to divide it into
three zones based on their pre-organization market share (Figure 1).
Figure 1. Richfield, Minnesota Organized Collection Zones and Haulers
3
These zones were then divided again into schedule zones to manage the days during
which pickup would occur (Figure 2).
Figure 2. Richfield, Minnesota Organized Collection Schedule
The haulers in this example agreed to the negotiated collection prices outlined in the
agreement with the City and each other. These prices included small/medium/large cart
pickup, on-call or overflow fees, recycling collection, organics collection, yard w aste and
holiday tree collection, bulky waste collection, electronic waste collection, and other
fees. The negotiated price per household for weekly 95-gallon cart garbage collection in
Richfield is $14.50 for the first contract year. The fees escalate annually according to a
schedule established in the contract.
This contract effectively provides these three haulers with exclusive rights to serve the
community for the seven-year term of the agreement. At that time, the contract can be
renegotiated for another term, if desired.
The Minnesota organized collection statute explicitly authorizes cities and waste
haulers to engage in anti-competitive conduct to plan and implement the
organized collection system:
“(a) A political subdivision that organizes collection under this section is
authorized to engage in anticompetitive conduct to the extent necessary to plan
and implement its chosen organized collection system and is immune from
liability under state laws relating to antitrust, restraint of trade, unfa ir trade
practices, and other regulation of trade or commerce.
(b) An organization of solid waste collectors, an individual collector, and their
officers, members, employees, and agents who cooperate with a political
subdivision that organizes collection under this section are authorized to engage
4
in anticompetitive conduct to the extent necessary to plan and implement the
organized collection system, provided that the political subdivision actively
supervises the participation of each entity. An organization, entity, or person
covered by this paragraph is immune from liability under state law relating to
antitrust, restraint of trade, unfair trade practices, and other regulation of trade or
commerce.”
THE IOWA EXPERIENCE:
Iowa law does not contain a comparable, explicit exemption from anti-competitive
conduct for cities or haulers who wish to participate in an organized collection
system. Iowa Code Section 553.6(5) does exempt the activities of a city acting
within its statutory or constitutional home rule powers from the Iowa Competition
Law, which otherwise would prohibit restraint of trade or monopolies. Iowa law
also provides cities general powers to perform any function deemed appropriate
to preserve and improve safety, health, and welfare of residents. There are
numerous examples of cities in Iowa that rely on these powers to provide city -
operated or city-contracted garbage collection.
However, the exemptions to the Iowa Competition Law do not extend to private
enterprises that may be acting in concert with a city. Given this and considering
that no examples exist in Iowa of an organized collection scheme similar to the
model offered in Minnesota, it is City staff’s opinion that negotiating with
providers as a group to develop uniform services and prices is not authorized by
Iowa law.
ALTERNATIVES TO OPEN AND ORGANIZED COLLECTION:
Some municipalities provide solid waste collection services as an exclusive local
government service rather than through private providers (municipal collection). This
achieves many of the advantages present in organized collection regarding efficiency,
traffic reduction, uniform pricing and services. However, municipal collection displaces
the private sector from providing the services and adds a significant administrative and
labor burden to the local government.
As an alternative to a comprehensive City-operated solid waste collection service,
there are other models cities might use to control some aspects of the waste
collection process while retaining some degree of private sector competition.
These approaches contain features that could address some of the nega tive impacts
that exist in an open collection model as indicated in the referral letter. These alternative
models are:
CONTRACT MUNICIPAL COLLECTION:
The most common collection model for cities in Iowa is contract municipal collection,
where the city declares by ordinance that no one except the city is authorized to collect
garbage, and then the city grants a contract to a single private hauler to be the exclusive
collection provider for all properties. This arrangement has many of the
5
characteristics of organized collection as described above (e.g., provider choice,
traffic, noise, greenhouse gas emissions reductions, etc.), but avoids the issues
related to the Iowa Competition Law by encouraging various providers to bid
against one another for a contract, rather than to work cooperatively to divide the
community into sections receiving uniform services and pricing.
A challenge in shifting from an open collection system to a single contract or serving
most of the community is that the providers who are not selected to provide the service
may leave the market altogether. If this occurs, there is risk that the selected contractor
could raise prices in future years because few viable alternative providers exist.
SEGMENTED COLLECTION:
Depending on the types of collection services desired, a city could contract with
separate providers to each handle one aspect of waste collection on a city-wide basis (a
single refuse provider, a single yard waste provider, and a single recycling provider).
This system ensures uniform pricing and services across the city. Although it is possible
that one provider could win contracts for all three services, this model creates the
opportunity to have up to three providers with a presence in the community. This is an
advantage in future years if one of them exits the market; others have a presence that
could allow them to step in and provide the service that has been lost. However, the
disadvantage to this system is that customers must work with separate pro viders for
each service needed.
ZONAL COLLECTION:
In this model, a city is divided into zones, then competitive proposals are solicited from
private sector haulers to serve each zone. City staff is not aware of any example of this
type of service in the state of Iowa, although the model is common in California and has
been considered in a variety of other states. This alternative results in many of the same
advantages and disadvantages of organized collection. Uniform pricing may be
achieved with this zoned approach, because the City could negotiate with each zone’s
top proposal to determine if the offeror would match the lowest price received for other
zones in the City. However, there is no guarantee that uniform pricing would be agreed
to.
However, this approach does not guarantee to preserve the market share for the
existing providers in the manner that the Minnesota organized collection model
does. If a single provider wins the selection process in every zone across the City,
the result would be no market share for other providers, and the City would
effectively be operating in a Contract Municipal Collection model. An additional
challenge with this approach could occur in the event a particular zone does not
receive any acceptable proposals.
6
REGULATION BASED ON PROPERTY TYPE:
A variant that could be used alongside any of the described models is to regulate only
the collection of solid waste at certain types of properties. For example, many of the
cities in Iowa with municipal collection or contract municipal collection only serve single-
family households, or only residential properties. Other types of customers (multi-family
and/or commercial properties) must rely on private sector providers for service.
BENEFITS AND COSTS OF EACH COLLECTION MODEL:
The collection models discussed in this report (open collection, organized collection,
municipal collection, contract municipal collection, segmented collection, and zonal
collection) contain a variety of benefits and costs across a number of different metrics.
Several key metrics to consider are discussed below:
CHOICE OF PROVIDER:
The choice of provider is only an option to customers in an open collection model. Ames
currently has seven providers operating in the community. Customers may have strong
loyalty to their selected provider. Each of the other models for collection involve a given
property being served by only one provider for each service (trash, recycling, yard
waste, etc.).
SERVICE OPTIONS:
Among the seven service providers, some offer twice weekly pickup, most offer yard
waste collection, and some offer recycling. Most of the providers also offer collection for
large or bulky items by appointment, in addition to options for roll-off boxes for projects
or commercial needs. It is possible in most of the models to bundle garbage, recycling,
and yard waste collection into a single cost, whether the customer intends to use all
three services or not; doing so helps encourage use of the diversionary services
(recycling and yard waste collection).
PRICING UNIFORMITY:
Garbage collection pricing is impacted by the costs to collect (labor, fuel, trucks,
containers, etc.), and the cost of disposal (Resource Recovery System tipping fees or
landfill tipping fees). Prices in Ames for residential garbage collection vary between
$16.50 and $31.17 per month (as of December 2021) and can fluctuate further
depending on the service options requested. Studies relating to organized collection
have indicated that there is a cost savings to consumers in communities where
organized collection has been implemented. The rationale for this savings is that the
collection routes under an organized collection model are substantially more effi cient
than routes in an open collection system. These efficiencies would also exist in a variety
of the other models that consolidate customers under a single collection provider (e.g.,
municipal collection).
However, pricing can also influence the volume of waste generated, or affect other
factors. “Pay-as-you-throw,” or “Unit Pricing,” is a tool to assign increasing costs to each
additional unit of garbage disposed of. A 1996 study prepared for the U.S. EPA
7
indicated that cities implementing unit pricing tend to see greater waste diversion to
more appropriate solutions (i.e., recycling, composting), but not necessarily a reduction
in the overall waste disposed of.1 However, smaller communities (particularly suburban
and rural households) engage more in waste reduction when subjected to unit pricing.
Aggressive unit pricing may have impacts to consider such as the potential to encourage
illegal dumping, along with disproportionate impacts to low -income households. Some
high waste-generating customers (e.g., certain commercial and industrial users), may
not reduce or divert their waste streams in response to unit pricing, due to operational
constraints.
These pricing factors suggest that in a system where pricing can be controlled, it is most
effective to: 1) offer low-cost alternatives to garbage disposal, and 2) ensure that the
garbage disposal prices are less costly on a per-unit basis at low volumes and cost
more on a per-unit basis when more is thrown away.
TRAFFIC ISSUES:
With seven licensed refuse haulers and the variety of service options provided in Ames,
the maximum number of truck trips that could occur on a residential street due to solid
waste collection, excluding special pickups, is 18 trips per week (Table 1). This assumes
each hauler only drives down each street once when collecting from both sides (two
trips are actually needed in some instances such as where there are wider arterial
streets or if automated side-loading trucks are used).
It is noteworthy that Ames Municipal Code Section 10.18(1) requires licensed haulers
to collect garbage from residential properties not less than twice per week, unless
a customer at a one- or two-family dwelling requests collection to be reduced to
once per week. However, it is not clear that all Ames solid waste providers offer twice
weekly collection.
Table 1. Maximum Potential Weekly Solid Waste Trips on an Ames Street
Trip Source Trips
1x Weekly Only Garbage Collection Trips (5 firms) 5
2x Weekly Garbage Collection Trips (2 firms) 4
Curbside Yard Waste Trips 7
Curbside Recycling Trips 2
MAXIMUM POTENTIAL WEEKLY TRIPS 18
In theory, a single provider serving a zone or the entire community would reduce the
number of regular trips per week on a typical residential street to a maximum of four
(twice weekly garbage collection, once per week yard waste collection, and once per
week recycling collection). This figure could be reduced even further to as low as 2 -3
most weeks (once per week garbage, once per week yard waste, and every other week
recycling); in many communities, collection of garbage more than once per week for
1 https://archive.epa.gov/wastes/conserve/tools/payt/web/pdf/upaperf1.pdf
8
residential areas is the exception. Additionally, many comparable communities collect
recycling only once every other week, further reducing weekly truck traffic.
City staff conducted a visual survey of the collection companies and days of collection in
one Ames neighborhood in November 2021. This visual survey took place over two
weeks and encompassed 89 single-family households. The survey identified only the
garbage collection companies and frequencies and did not count recycling or yard waste
collection, although separate containers for both were observed.
This visual survey indicated that garbage trucks operated four days per week, with three
of the 89 households receiving collection twice per week. Some households had service
on different days than their neighbors who utilized the same provider. In total, City staff
estimates the streets adjacent to these 89 homes are subject to nine truck trips
per week for garbage collection alone.
Image: Nov. 2021 Visual Survey – Residential Garbage Collection by Firm
9
Image: Nov. 2021 Visual Survey – Residential Garbage Collection by Day of Week
In addition to traffic on low volume residential streets, solid waste collection presents
unique traffic issues in residential areas where collection takes place in alleys, because
the narrow width of alleys restricts vehicle traffic. Ames has approximately 75 blocks of
alleys (~600 households) where residential garbage service is provided; the existence of
multiple providers making collections within the same alleys intensifies these issues.
Additionally, portions of several major arterial roadways (South and North Dakota
Avenue, Lincoln Way, Grand Avenue, 13th Street, and S Duff Avenue) do not contain
rear alleys to accommodate refuse collection. Therefore, solid waste trucks serving
these properties must slow and stop in the driving lanes of these high-volume roadways.
This issue is again multiplied by the numerous garbage providers servicing these
properties, resulting in repeated days and times during which trucks are stopped .
10
Image: Containers from multiple providers out for collection on Grand Avenue
NOISE ISSUES:
Because garbage collection tends to begin in the early morning hours, noise (from truck
engines, brakes, hydraulics, and contact with the collection containers) can be a
challenge.
Ames does not currently have an ordinance regulating the time s during which solid
waste collection may occur. Noise from garbage collection has been a subject of at least
one previous complaint to the City Council (the last record of a Council referral regardi ng
this issue was in August 2007). A greater number of collection providers can intensify
the frequency of noise issues.
GREENHOUSE GAS EMISSIONS:
Garbage truck fuel consumption is substantial due to the frequent starts and stops,
idling, energy consumed by hydraulics, and the heavy loads. Garbage collection
vehicles have typical fuel efficiencies of approximately 3 miles per gallon (diesel).2
Diesel fuel generates 22.4 pounds of CO2 for every gallon combusted.
Ames has approximately 12,000 single family homes. Assuming an average density of
130 houses per mile (81-foot frontages and split onto either side of the street), a
garbage truck collecting once per week from at least one customer per block must travel
approximately 185 road miles of collection route. This figure excludes distance traveled
to the start of each collection route and trips to the Resource Recovery Facility and/or
the Boone County Landfill. It also excludes commercial and multi-family residential
collections.
2 https://www.governing.com/archive/gov-to-save-on-trash-trucks-cities-take-a-look-at-the-gas-
tank.html#:~:text=Garbage%20trucks%20have%20abysmal%20fuel,around%203%20miles%20per%20gallon.
11
Based on these figures, a single hauler collecting from each residential block in
the City would generate 1,381 pounds of CO2 each week (roughly the amount
generated by taking a passenger car from Ames to Fort Lauderdale, Florida)3.
These emissions are higher when accounting for the multiple providers and the
multiple trips each makes to provide their different services.
ROADWAY WEAR AND TEAR:
Roadway design guides use a factor called the Equivalent Single -Axle Load (ESAL) to
compare the effect of different sized loads on pavement. The effect of increased weight
is not linear; heavier loads have a significantly greater impact than repeated light er
loads.
The City’s Public Works Engineering staff has identified varying estimates of the ESAL
values for garbage trucks, with one garbage truck trip (2.7 ESALs) being equivalent
to between 1,000 and 1,400 passenger car trips (~0.002 ESALs). Local roads have
an average of 500-750 vehicle trips per day; therefore, a single garbage truck trip is
equivalent to 1.3-2 days’ worth of passenger vehicle traffic.
The effect of these additional equivalent trips on the roadway depends t o a large degree
on the construction type and condition of the roadway (Table 2). An 8” unreinforced
concrete local street is designed to accommodate 2,000,000 ESALs in its lifetime.
Weekly trips from one garbage truck over a 40 -year period generates 5,616 ESALs, or
0.28% of the wear and tear the street is designed to absorb in that peri od of time. To
evaluate the ESAL impact of the most efficient possible scenario, where three total
trucks operate each week on a given street to provide garbage, yard waste, and
recycling collection, this figure should be multiplied by 3 (16,848 ESALs over 40 years,
or 0.84% of the road’s ESAL design capacity).
An 8” asphalt street with no sub-base has a substantially lower ESAL design number of
approximately 250,000. A street of this construction type is substantially more impacted
by heavy loads. A single garbage truck trip each week for 40 years (5,616 ESALs)
makes up 2.25% of all the traffic wear that roadway is designed for.
3 https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator 1,381 pounds of CO2 is equivalent to 1,555
average passenger car miles. The distance from Ames, Iowa to Fort Lauderdale, Florida is 1,572 miles.
12
Table 2. Roadway Life Reduction from Heavy Trucks on Concrete and Asphalt Streets
Roadway Life Reduction
8” Concrete (on grade)
(2,000,000 ESALs)
8” Asphalt (no sub-base)
(250,000 ESALs)
Total ESALs
(40 Years)
% of
Design Life Time % of
Design Life Time
1 Truck Per Week 5,616 0.28% 0.12 Years 2.25% 0.90 Years
3 Trucks Per Week
(Most Efficient Scenario:
Garbage, Recycling Yard Waste) 16,848 0.84% 0.34 Years 6.74% 2.70 Years
18 Trucks Per Week
(Least Efficient Scenario:
7 Providers with Current Services)4 101,088 5.05% 2.02 Years 40.44% 16.18 Years
WASTE VOLUME REDUCTION:
The volume of garbage disposed of is affected by several factors, including the cost of
disposal (See the “Unit Pricing” discussion in the section of this report regarding Pricing
Uniformity), the availability and/or convenience of alternative disposal methods (food
waste disposal, glass and other recycling alternatives), and public education regarding
the impacts of disposal choices.
NUISANCE ABATEMENT:
The City experiences a substantial number of instances each year where high volumes
of garbage have been placed on curbs. This is most evident during the July -August
lease turnover time for rental properties, although the City’s Inspection Division receives
approximately 30-50 other complaints for garbage throughout the year. These
complaints (and the move-in/move-out garbage) can be challenging to address in the
current system, since it is unclear when the property in question will next receive
scheduled garbage pickup.
A single provider being responsible for the collection of solid waste at a given property
could allow for garbage-related nuisance abatement to be conducted more efficiently; if
no other provider is allowed to serve that property, then the property owner, tenant
moving out, tenant moving in, and the City have only one firm with which to work to
address the collection issue.
ADMINISTRATIVE/OPERATING COSTS AND IMPACTS TO CURRENT PROVIDERS:
The final factors to consider when evaluating different models of waste collection include
the administrative efforts required on the City’s part to 1) transition from the existing
system, and 2) maintain the newly implemented system on an ongoing basis.
Additionally, the costs to initiate and provide service (e.g., purchase trucks, provide
labor, establish billing systems, etc.) varies among the models. These costs would be
taken on in the form of initial debts to establish service, and customer charges wo uld
higher to pay these costs off. Established providers are likely to be less impacted by
4 See Table 1.
13
these costs since they already have much of the infrastructure in place to provide
service.
Staff has not identified any recent examples of communities in Iowa that have
undertaken the transition from open collection to municipal collection or contract
municipal collection. Converting to any new system is likely a multi-year undertaking.
The ability to obtain and distribute collection containers, particularly with su pply chain
bottlenecks, can make the transition process for a city the size of Ames difficult. If a
municipally operated garbage collection service was pursued, a substantial investment
would be required in labor, vehicles, equipment, and software.
In addition to the transition process, the different models of collection systems have
different impacts to the current private sector collection companies, with some of the
providers potentially losing substantial market share.
COMPARISON TABLE:
These metrics discussed above can be applied to the various collection models as
outlined in Table 3, below:
14
Table 3. Benefits and Costs of Different Collection Models
MODEL
Open Collection
(Status Quo)
Organized
Collection
(Minn. Model)
Municipal
Collection
Contract
Municipal
Collection
Segmented
Collection Zonal Collection
Users Contract with
Provider of their Choice
Current Haulers’ Market
Shares Consolidated
into Zones; Consistent
Rates Negotiated
Comprehensive City-
Provided Garbage,
Recycling, Yard
Waste Services
Single Contract for
Comprehensive
Garbage, Recycling,
Yard Waste Services
3 City-wide Contracts:
1 Garbage,
1 Recycling,
1 Yard Waste
City Divided into
Zones; a Single
Contract is Awarded
in Each Zone
Be
n
e
f
i
t
s
to
C
o
m
m
u
n
i
t
y
:
(h
i
g
h
i
s
m
o
r
e
d
e
s
i
r
a
b
l
e
)
Choice of Provider High Low Low Low Low Low
Service Offerings Medium High High High Medium High
Pricing Uniformity Low High High High High High/Medium
Traffic Reduction Low High High High High High
Noise Reduction Low High High High High High
GHG Emissions
Reduction Low High High High High High
Road Wear and
Tear Reduction Low High High High High High
Waste Volume
Reduction Low Medium Medium Medium Medium Medium
Nuisance
Abatement Tools Low Medium High High High Medium
Co
s
t
s
:
(h
i
g
h
i
s
l
e
s
s
d
e
s
i
r
a
b
l
e
)
Administrative Effort:
Transitional Period Low High High Medium Medium High
Administrative Effort:
Ongoing Low Low/Medium High Low/Medium Low/Medium Low/Medium
Operating Costs
(Passed on to Customers) Low Low High Low Low Low
Impact to Current
Providers Low Medium High High Medium Medium
15
COMPARISON OF COLLECTION MODELS IN IOWA COMMUNITIES:
City staff contacted the Iowa Department of Natural Resources (DNR) to gather
information regarding garbage collection models in use throughout Iowa. DNR no longer
regularly collects this information; however, DNR was able to provide data from the most
recent years in which the 947 communities in Iowa submitted information.
The DNR data indicates that less than one-quarter of cities in Iowa use open collection
for garbage collection at residential properties (Table 4). Most communities (two-thirds)
instead use a contract municipal collection system, while 100 (mostly larger) cities
provide municipal collection. Conversely, most of the other communities in Iowa (two-
thirds) allow commercial properties the freedom to select their own provider, in an open
collection system.
Table 4. Garbage Collection Models of Communities in Iowa, by Property Type.
Collection Model Residential Commercial
Municipal Collection 100 78
Contract Municipal Collection 634 219
Mixed: Combination of Municipal Collection
and Contract Municipal Collection 6 1
Open Collection 201 610
No Data 6 39
TOTAL 947 947
Staff gathered detailed information regarding the waste collection models in a sampling
of the largest cities in Iowa (Cedar Falls, Cedar Rapids, Council Bluffs, Davenport, Des
Moines, Dubuque, Iowa City, Marion, Marshalltown, Sioux City, and Waterloo). Most of
the Des Moines metro area (the City of Des Moines excluded) is served by contract
providers operating through the Metro Waste Authority (MWA). Because of the unique
contractual relationships between those cities, MWA, and the contract providers, those
communities were not included in this analysis.
Among these 11 cities studied in detail, eight provide for municipal collection using city
crews (Table 5). Two cities (Council Bluffs and Sioux City) utilize contract municipal
collection. One city (Marshalltown) has an open collection system for garbage, but
contracts with a single private sector provider for recycling collection.
16
Table 5. Comparison of Iowa Solid Waste Collection Models
City Municipal
Collection
Contract Municipal
Collection
Open
Collection
Ames X
Cedar Falls X
Cedar Rapids X
Council Bluffs X
Davenport X
Des Moines X
Dubuque X
Iowa City X
Marion X
Marshalltown X
Sioux City X
Waterloo X
PROPERTIES SERVED:
Among the studied communities, all the cities that have municipal collection or contract
municipal collection require the use of the city services for single-family households
(Table 6). In these cities, private haulers are typically prohibited by ordinance from
contracting with single-family households, and instead focus on servicing large multi-
family and commercial properties. Most of these cities require the use of city services or
offer city services as an option for multi-family residential properties up to 3-4 units in
size. These cities are therefore focused on providing service using smaller household-
sized collection containers and frequencies, although a handful of the cities allow
commercial customers to request service through the city, depending on their service
needs.
Table 6. Provider Options by City and Property Type
City Single-Family
Residential
Multi-Family
≤3-4 Units
Multi-Family
>3-4 Units Commercial
Cedar Falls City City City or Private City or Private
Cedar Rapids City City City or Private City or Private
Council Bluffs City Private Private Private
Davenport City City Private Private
Des Moines City City City or Private Private
Dubuque City City (≤6 units) City or Private City or Private
Iowa City City City City Private
Marion City City City City
Sioux City City City City Private
Waterloo City City or Private City or Private City or Private
COLLECTION CONTAINERS AND PRICING (AS OF DECEMBER 2021):
The communities that provide municipal garbage collection generally provide options for
various sized collection containers. The options for smaller containers (35 -, 48- and 65-
17
gallon containers) appear to be more frequently available in other communities
compared to the options that are available through private haulers in Ames.
The pricing options for cities that provide municipal collection are outlined in Table 7.
Some communities, such as Cedar Falls, use container pricing to incentivize generating
less waste, with a monthly fee for a 95 -gallon cart ($27.84) costing roughly three times
more than the monthly fee for a 35-gallon cart ($9.46). Cedar Rapids incentivizes
smaller waste generation by offering a 35-gallon cart as the only size option. Residents
who must dispose of more waste in Cedar Rapids may obtain a second 35-gallon
container for an additional $9.45 per month.
This approach is contrasted with the pricing in Waterloo, where a 35 -gallon cart costs
$10/month and can be nearly doubled in size to a 68 -gallon cart for only $1.75 more, or
Des Moines, where a 68-gallon cart costs $14.56 per month and a 96-gallon cart is
available for $15.66 per month.
Table 7. Monthly Charge for Garbage Collection by Container Size
City 32-35
Gallon
48
Gallons
64-68
Gallons
90-96
Gallons
Extra
Cont.
1 Can/
Bag
2 Cans/
Bags
3 Cans/
Bags
Extra
Bag
Cedar Falls $9.46 $17.86 $27.84 $13.00 $1.25
Cedar RapidsY $17.51 $9.45 $1.50
Council BluffsR Y $20.00 $20.00 $2.50
DavenportR $13.81 $17.60 $21.42
Des MoinesR $14.56 $15.66 $1.00
DubuqueR $15.38 $17.22 $20.65 $29.00 $15.38 $1.50
Iowa City $12.00 $12.00 $1.50
MarionR Y $18.75 $2.50
Sioux CityR Y $15.55 $18.21 $4.16 $18.21 $1.15
Waterloo $10.00 $11.75 $17.75 $1.00
R - denotes the cost of curbside recycling collection is included with garbage fees
Y - denotes the cost of curbside yard waste collection is included with garbage fees
Options exist in nearly all the communities to purchase a sticker for an extra garbage
bag to be disposed of in addition to the regular collection container. These fees range
from $1.00-$2.50 per sticker, with the average price of $1.66.
The standardization of containers provides for the option of automated collection (using
hoisting devices to dump the containers) rather than manually lifting and dumping
garbage into the collection truck. Of the studied cities, three used automated collection
exclusively; four cities used a combination of automated and manual collection. Four
used manual collection only.
Automated collection containers also present the opportunity to use RFID chips; these
devices allow the collection trucks to be fitted with data collection equipment, which can
then log information such as the date and time a particular household was serviced or
18
the weight of garbage collected. This data can be used to implement weight-based
collection rates or to bill for extra bags without relying on a sticker system.
COLLECTION TRUCKS:
The communities in which municipal collection occurs operate with more economical
collection routes compared to open collection providers. Therefore, the number of trucks
necessary to provide service is greatly reduced. Table 8 indicates the number of trucks
and the number of accounts in the cities evaluated. The route efficiencies in these
communities allow for each collection truck to collect from between 400 and 800 homes
on an average day.
Table 8. Number of Trucks and Accounts per City
City Total
Accounts
# Refuse
Trucks
# Yard Waste
Trucks
# Recycling
Trucks
Cedar Falls 12,214 3 5
Cedar Rapids 42,700 16 10
Des Moines 68,000 35 total
Dubuque 19,900 7 1 5
Iowa City 16,500 4 3 5
Marion 12,000 6 total
Waterloo 23,000 9 total
For comparison purposes, Ames has approximately 12,000 single family homes.
COLLECTION FREQUENCY:
According to the Iowa DNR, Ames is one of only 25 cities out of 947 in Iowa that allows
or provides twice weekly collection. Of the 10 comparable cities studied that utilized city
crews or citywide collection contracts, all provided for regular garbage collection no
more than once per week, thus ensuring that residential neighborhood traffic, vehicle
emissions, and road wear-and-tear are kept to a minimum. Only the City of Davenport
provided an option for an extra unscheduled collection of a garbage container, for a $25
fee per instance.
CURBSIDE YARD WASTE:
Most of the cities studied in depth provide some form of curbside yard waste collection.
In Sioux City, where the garbage is hauled to a landfill in Nebraska, yard waste is
permitted to be mixed with household trash (this is prohibited in Iowa landfills that do not
have landfill gas collection). In Council Bluffs, Cedar Rapids, and Marion, the cost of
yard waste collection is included with the cost of garbage service; The service in Cedar
Rapids is considered “mandatory” and customers cannot opt out of sorting yard waste
into a separate container. In six other cities, yard waste service is optional and can be
obtained through either a monthly fee or a per-collection charge (Table 9).
19
Table 9. Yard Waste Collection Charge by Container Size (Per pickup, unless noted)
City 13 Gal. Food
Scrap Cart 25 Gal. 48 Gal. 65 Gal. 95-96 Gal. Extra
Bag
Cedar Falls $5-$10
Davenport $4.80 $1.60
Des Moines $8.34/mo $10.42/mo $1.37
Dubuque $1.00/mo $8.00/mo $11.00/mo $1.30
Iowa City $2.00/mo $2.00/mo
Waterloo $4.00/mo
CURBSIDE RECYCLING:
All but one of the eleven compared cities provide some form of curbside recycling
services (Table 10).
Table 10. Recycling Models in Iowa Communities
City
Optional
Curbside
Recycling
Mandatory
Curbside
Recycling
Mandatory
Multi-Family
Recycling
Recycling
Drop-off
Centers
Cedar Falls X
Cedar Rapids X
Council Bluffs X X
Davenport X X
Des Moines X X X
Dubuque X X
Iowa City X Over 4 Units X
Marion X X
Marshalltown X
Sioux City X X
Waterloo X X
Six of the ten cities providing recycling services allow customers to opt in, but do not
charge any monthly charge for collection (one city charges for the cost to purchase the
recycling bin but does not charge for regular collections). In Iowa City and Waterloo,
recycling is an optional program at an additional fee for the resident. Cedar Rapids
charges a separate fee for recycling ($5.02/month), but participation in the recycling
program is mandatory. Marshalltown has a city-wide private sector contract for recycling
collection, and participation is mandatory.
RECYCLING DROP-OFF CENTER:
Nine of the eleven studied cities provide for the drop off of recyclable materials at one or
more designated sites. In several of the communities, the recycling drop off site serves
as a location for other waste-related customer service needs, such as yard waste,
household hazardous waste, organics drop off, etc. In Waterloo, all households pay $5
per month to maintain the recycling and yard waste drop off site, regardless of whether
those households also sign up for curbside collection of those materials.
20
MULTI-FAMILY PROPERTY RECYCLING MANDATES:
Two of the cities studied have requirements for multi-family residential properties to
obtain recycling services from a private hauler. In Iowa City, a pilot project was
implemented in 2012 to require multi-family properties to host a recycling collection
point. This program became mandatory for all multi-family properties in 2016.
The City of Des Moines is the other community that requires multi-family properties to
provide recycling services to tenants. This requirement is included as a condition to
obtain a rental housing permit.
STAFF COMMENTS:
The City has several pending and upcoming initiatives related to solid waste that may
have substantial impacts on one another. These include:
1. This report related to Organized Waste Collection
2. The Waste-to-Energy Options Study
3. The Climate Action Plan
4. The expiration of the current Central Iowa Solid Waste Management Association
(CISWMA) solid waste Comprehensive Plan, which determines the final
disposition of waste in Story County, Boone County, portions of Greene County,
portions of Calhoun County, and portions of Dallas County (through 2025).
The Waste-to-Energy Options Study is now complete. This study explores several
alternatives for new and/or modified Resource Recovery processing and waste
combustion to generate energy. The study consultants have prod uced a model that
generates different financial conclusions depending on the inputs provided. This model
can be substantially impacted by changes to the assumptions regarding solid waste
volume, BTU value, and the presence or absence of organics, glass, and plastics.
Staff’s initial analysis is that changes to the waste stream that reduce the overall volume
of garbage and reduce the presence of organics and glass in the solid waste are
beneficial to the overall system. However, further analysis is needed to understand
these impacts completely.
The Climate Action Plan process would suggest that greater involvement by the City in
the waste collection process is called for. City involvement could greatly affect the
efficiency of waste collection and signal to consumers what actions are needed to have
the least impact on the climate (through adjustments such as pricing signals and service
offerings).
The current Comprehensive Plan for Solid Waste Management expires in May 2025.
Prior to that date, Ames and the partners in the Resource Recovery System will need to
determine whether the Boone County Landfill will continue to serve as the final
disposition site for Story County’s solid waste, if additional steps need to take place to
manage the volume of waste generated, or if partnership with other communities may be
needed.
21
NEXT STEPS:
The most important step following the receipt of this report is for the Council to
consider what its desired policy goals are. What outcomes does the Council wish to
achieve related to: 1) the cost to customers? 2) sustainability (truck emissions and
waste reduction/diversion)? 3) availability of services? 4) traffic/noise/nuisance
abatement?
Once these policy goals have been identified by the City Council, it becomes possible to
identify the potential paths to achieve them. The City Council has a broad array of
choices if it is not satisfied with the current system of open solid waste collection.
Pursuing a different model of collection (i.e., municipal collection, contract municipal
collection, segmented collection, or zonal collection) would likely require substantial
further study as a next step.
If the City Council wishes to explore one of these alternative models further, it
would be appropriate to direct staff to develop a plan including gathering resident
feedback, consulting with providers, researching specific examples in other
cities, and perhaps retaining a consultant to assist with the planning process (and
ultimately, implementation).
As an alternative to a new collection model, or potentially as a supplement to a
new model, the City Council could explore implementing specific policies that
address issues such as waste volumes, efficiency, noise, and other issues. These
policies could include:
1. Requiring adoption of Pay-as-You-Throw rates for service.
2. Prohibiting twice per week scheduled collection and requiring haulers to
provide container size/number options as an alternative.
3. Requiring haulers to develop, submit, and abide by a route efficiency plan
to obtain a license.
4. Requiring haulers to provide a uniform set of services (garbage, recycling,
yard waste/organics) in order to serve Ames customers. The City Council
should note that staff would need to further study the costs and benefits if
materials such as metals and paper were separated at the curb and recycled
rather than being processed for Ames’ Waste to Energy System. However,
separation and curbside recycling of glass and organics in particular could have
significant advantages due to the challenges associated with both of these
materials in Ames’ Waste to Energy System.
5. Requiring multi-family properties to provide recycling or organics collection
for tenants.
22
It should be emphasized that the City of Ames has never engaged in solid waste
collection; rather, this service has been left to the private sector to accomplish.
Staff continues to believe that the private sector can provide waste collection
services at less cost to residents mostly due to the access these private sector
providers have to lower-cost labor and the necessary resources and
infrastructure to provide collection service. Therefore, staff would recommend not
considering moving to a Municipal Collection system at this time. In addition, staff
believes if the Council wishes to pursue changes in solid waste collection, it
should focus—at least initially—on residential rather than commercial collection
services.
ITEM #: __33__
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR REPLACEMENT OF ENGINE #1
BACKGROUND:
Fire apparatus are essential for structural firefighting. The Fire Apparatus Replacement
Program ensures replacement of fire apparatus at the end of their operational life. The
City maintains its current fleet very well which facilitates keeping front line fire apparatus
for a maximum of 15 years, after which our goal is to retain it as a reserve apparatus for
an additional 10-15 years.
The City maintains two frontline engines, Engine 1 and Engine 2. Engine 1 was purchased
new in 2005. Currently housed at Station #1, Engine 1 is due for replacement, as
identified in the City’s Capital Improvement Plan. This vehicle will not eligible for
refurbishment as the manufacturer of Engine 1 went out of business in 2014, making
replacement parts nearly impossible to find. Additionally, the vehicle is also not aging well
and experiencing corrosion and metal fatigue.
Five Fire Department staff from multiple ranks, with input from Fleet Services, made up
the Engine Replacement Team. The team met over several months with multiple fire
departments from across Iowa. In-person interviews and site visits were conducted with
fire departments to evaluate different apparatus vendors and design configurations. Staff
from outside departments were interviewed regarding what they valued about their most
recent fire engine design and purchase and what they would do differently on their next
fire engine purchase. Data from the interviews were combined with specifications
from our most recent aerial apparatus purchase to create a fire engine replacement
specification.
VENDOR EVALUATION:
On July 19, staff issued a Request for Proposals (RFP) to prospective fire engine vendors,
and responses were received from the following three vendors:
Toyne INC.
(Toyne)
Feld Fire
(Spartan) Apparatus,
Net Price $726,359 $763,235 $767,202
Build Time (Days) 450 375 585
2
Staff evaluated each vendor based on several factors including safety, operational
costs, service, design, ease of operation, vendor’s technical ability, stability,
experience, and references. Build time was also considered by the team; however, build
time had limited impact on the decision-making process as the City maintains a reserve
fleet of two fire engines, which could move into front line status for a limited period if
needed. Additionally, the refurbishment of the City’s Truck 3 is expected to be complete
in early 2023, which would make Truck 3 available for service as well.
Costs of the units were not included in the initial evaluation and were only scored
by staff after scoring on the response quality factors was complete. Toyne INC. was
eliminated from consideration because they scored the lowest during the evaluation
process; this vendor was not able to secure and provide airbags in the fire engine, which
is a significant safety concern.
The two highest-scoring vendors (Feld Fire and Reliant) were contacted to provide further
clarification, along with needed additions and deletions to make the two vendor proposals
comparable. Conversations with Reliant indicated that Cummins Manufacturing (the
engine manufacturer) would be increasing prices on all engine orders not completed by
October 1, 2022. Feld Fire, which also proposed the same engine, did not mention
anything in their correspondence with the City about any price increases. Below are the
cost proposals from the two vendors (including a pre-10/1 price and post-10/1 cost
proposal from Reliant):
Feld Fire
(Spartan)
Apparatus, INC.
(Pierce)
Prior to October 1
Apparatus, INC.
(Pierce)
After October 1
Final Price $759,100 $763,017 $777,383
Feld Fire originally proposed installing airbags but stated they would not be
operational for an undetermined amount of time until further equipment, delayed
due to supply chain issues, could be installed. Later, Feld Fire reported that they
anticipated functioning airbags would be available in November. An additional
concern with the Feld proposal is that their proposed contract language did not
guarantee pricing and would obligate the City to pay for any price increases
incurred during the build.
Reliant Fire Apparatus INC. scored substantially higher than the other vendors
during the evaluation process before costs were considered. Reliant Fire
Apparatus INC. was the only vendor to originally include fully functioning airbags,
with rollover protection in their initial proposal.
3
Reliant Fire Apparatus INC. also outscored the other venders due to their experience,
technical ability, vendor stability and references. Reliant Fire Apparatus INC. is
responsible for designing and building our most recent fire department apparatus (Tower
1 and Engine 2) and has invested time familiarizing themselves with Ames’ operations
and how Ames Fire deploys equipment off the apparatus to better meet department
needs. This familiarization has allowed the Fire Department to move towards
standardization across all its apparatus for improved efficiency, consistency, and safety.
FUNDING:
The Capital Improvement Plan includes $747,000 for the replacement of Engine 1,
including the cost to outfit it with new fire hose and other equipment.
Feld Fire
(Spartan)
Apparatus, INC.
(Pierce)
Prior to October 1
Apparatus, INC.
(Pierce)
After October 1
Funding Shortfall $12,100 $16,017 $30,383
Vehicle costs across all markets have experienced dramatic increases over the last year
due to supply chain issues, demand, and equipment delays. The cost increase over the
available CIP funding was minimized as much as possible after initial proposals were
received by working with the vendors to identify possible deducts. The funding shortfall
will be covered using anticipated savings that have been identified in the current
fiscal year from open firefighter positions that will be filled later this year.
The costs to outfit the engine (firehose, extrication equipment, fans and other tools and
equipment used at an emergency scene) was originally intended to be covered as part of
the $747,000 in CIP funding. Outfitting costs are estimated at $40,000. Because the entire
$747,000 in CIP funding will be dedicated to the apparatus purchase, staff will attempt to
cover outfitting costs through a combination of grants and future operating budget
expenditures. Two grant applications are currently pending that would cover most of the
outfitting costs. Any additional costs to outfit the apparatus not covered by grant
money will be split between this fiscal year’s adjusted operating budget and next
year’s proposed budget.
4
ALTERNATIVES:
1. Award a contract to Reliant Fire Apparatus, INC. (Pierce) for the purchase of a
new fire engine at a cost of $763,017.
2. Award a contract to Feld Fire (Spartan) for the purchase of a new fire engine at a
cost of $759,100.
3. Delay awarding a contract and request additional information from staff. The
Council should note that if a delay lasts until October 1, the purchase price
from Reliant Fire Apparatus, INC. (Pierce) will increase to $777,383.
4. Reject the proposals and instruct staff to seek other options for acquiring a new
fire engine.
CITY MANAGER’S RECOMMENDATION:
Engine 1 is due for replacement, as identified in the City’s Capital Improvement Plan. The
Capital Improvement Plan includes $747,000 for the replacement of Engine 1. This
apparatus will not eligible for refurbishment as the manufacturer of Engine 1 went out of
business in 2014, making replacement parts nearly impossible to find. Additionally, the
vehicle is also not aging well and experiencing corrosion and metal fatigue.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
1
ITEM # 34
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: AMENDMENT TO FISCAL YEAR 2022/23 ADOPTED BUDGET FOR
CARRYOVERS FROM FISCAL YEAR 2021/22
BACKGROUND:
The Code of Iowa requires that city spending by program not exceed Council
approved budget amounts at any time during the fiscal year. To maintain this level
of compliance, the City’s budget is typically amended three times during the fiscal
year. The first amendment is submitted in the fall for carryovers of uncompleted
projects from the prior fiscal year. A second amendment is approved with the new
fiscal year budget in March, and a final amendment is prepared in May.
At this time, the fall amendment has been prepared for City Council approval. Each year
the City has capital projects and specific operating projects that either span fiscal years
or are delayed due to unforeseen circumstances. A summary is attached describing the
carryovers, which total $99,338,193.
Please note that all the projects and associated budgeted expenditures and
funding sources were approved by City Council as part of the fiscal year 2021/22
budget, but were not completed during the year. This amendment provides formal
Council authority to carry forward the appropriation for projects and other work
that will not be spent until fiscal year 2022/23.
Amending the budget for carryover amounts improves the ability of departments to
monitor project spending and for Finance staff to track budget compliance.
ALTERNATIVES:
1. Adopt a resolution amending the fiscal year 2022/23 budget to increase
expenditures by $99,338,193 for carryover amounts from fiscal year 2021/22.
2. Refer this item back to staff for additional information or other adjustments to the
amendments.
CITY MANAGER’S RECOMMENDED ACTION:
Amending the FY 2021/22 budget for carryover amounts from the FY 2021/22
budget early in the fiscal year will provide for improved budget monitoring and
tracking. It will also provide assurance that Council-approved projects and work
not completed in the prior year will not be delayed for spending authority.
2
Therefore, it is recommended that City Council approve Alternative No. 1, thereby
adopting a resolution amending the fiscal year 2022/23 budget by increasing
expenditures by $99,338,193 for carryover amounts from fiscal year 2021/22.
CITY OF AMES, IOWA
2022/23
FALL BUDGET AMENDMENT
SUMMARY
Table of Contents
Expenditure Change Summaries ............................................................................................... 1
Explanation of Expenditure Changes ......................................................................................... 3
Fund Summary .......................................................................................................................... 6
Notice of Public Hearing Publication (Amendment of Current City Budget) .............................. 8
1
Expenditure Changes by Program
Percenta e
2022/23 2021/22 2022/23 Chan e from
Program: Adopted Carr over d usted dopted
Public Safet : Law Enforcement 11,013,098 108,240 11,121,338 1.0%
Fire Safet 8,295,077 37,467 8,332,544 0.5%
Buildin Safet 1,847,428 - 1,847,428 0.0%
nimal Control 601,900 10,864 612,764 1.8%
Storm Warnin S stem 15,100 - 15,100 0.0%
Public Safet CIP 1,089,338 708,489 1,797,827
Total Public Safet 22,861,941 865,060 23,727,001 3.8%
Utilities: Electric Services 57,219,719 1,752,451 58,972,170 3.1%
Water and Pollution Control 9,111,237 550,362 9,661,599 6.0%
Water Distribution S stem 1,688,231 4,000 1,692,231 0.2%
Sanitar Sewer S stem 924,725 16,500 941,225 1.8%
Stormwater Mana ement 869,642 12,500 882,142 1.4%
Resource Recover 4,204,169 7,438 4,211,607 0.2%
Utilit Customer Service 1,813,044 -1,813,044 0.0%
Utilities CIP 32,107,481 42,567,898 74,675,379 132.6%
Total Utilities 107,938,248 44,911,149 152,849,397 41.6%
Transportation: Streets/Traffic S stem 7,897,286 243,314 8,140,600 3.1%
Transit S stem 12,918,406 - 12,918,406 0.0%
Parkin S stem 1,016,277 - 1,016,277 0.0%
irport Operations 176,610 - 176,610 0.0%
Transportation CIP 23,165,211 42,615,300 65,780,511 184.0%
Total Transportation 45,173,790 42,858,614 88,032,404 94.9%
Culture and Recreation: Parks and Recreation 4,779,207 223,634 5,002,841 4.7%
Librar Services 5,322,080 78,402 5,400,482 1.5%
rt Services 262,470 109,751 372,221 41.8%
Cemeter 216,802 - 216,802 0.0%
Culture and Recreation CIP 18,474,676 5,552,770 24,027,446 30.1%
Total Culture and Recreation 29,055,235 5,964,557 35,019,792 20.5%
2
Expenditure Changes by Program, continued
Percenta e
2022/23 2021/22 2022/23 Chan e from
Program: Adopted Carr over d usted dopted
Communit Development: Plannin Services 963,914 94,735 1,058,649 9.8%
Economic Developmen 2,483,267 - 2,483,267 0.0%
Housin Services 971,786 - 971,786 0.0%
Human Services 1,757,204 - 1,757,204 0.0%
FEMA/Disaster Relief - - -
Communit Development CIP 150,000 119,001 269,001
Total Communit Development 6,326,171 213,736 6,539,907 3.4%
General Government: Cit Council 619,255 599,835 1,219,090 96.9%
Cit Clerk 476,070 32,000 508,070 6.7%
Cit Mana er 844,869 - 844,869 0.0%
Public Relations 242,422 - 242,422 0.0%
Media Production Services 213,710 - 213,710 0.0%
Financial Services 2,211,760 24,700 2,236,460 1.1%
Le al Services 923,595 - 923,595 0.0%
Human Resources 779,183 71,532 850,715 9.2%
Facilities 475,659 261,089 736,748 54.9%
General Government CIP 75,000 1,294,631 1,369,631 1726.2%
Total General Government 6,861,523 2,283,787 9,145,310 33.3%
Debt Service: General Obli ation Bonds 12,334,750 - 12,334,750 0.0%
Electric Revenue Bonds 966,556 - 966,556 0.0%
SRF Loan Pa ments 4,269,684 - 4,269,684 0.0%
Total Debt Service 17,570,990 - 17,570,990 0.0%
Internal Services: Fleet Services 3,233,578 2,068,892 5,302,470 64.0%
Information Technolo 3,346,430 172,398 3,518,828 5.2%
Printin Services 122,538 122,538
Messen er Service 108,732 108,732
Risk Mana ement 2,882,293 - 2,882,293 0.0%
Health Insurance 10,911,590 - 10,911,590 0.0%
Internal Services CIP - - -
Total Internal Services 20,605,161 2,241,290 22,846,451 10.9%
Total Expenditures
Before Transfers 256,393,059 99,338,193 355,731,252 38.7%
Transfers 23,906,999 - 23,906,999 0.0%
Total Expenditures 280,300,058 99,338,193 379,638,251 35.4%
3
2022/23 Amendments by Program
Public Safety Program $865,060
Public Safety operating expenses are being increased by $156,571 for delayed equipment and
capital purchases for the Police Department ($108,240), the Fire Department ($37,467), and
Animal Control ($10,864).
Funding of $708,489 is being carried over in the Public Safety CIP for the following projects:
Fire station improvements
Fire apparatus replacement
$145,720
256,294
City-wide adio System 247,439
Outdoor storm warning System 59,036
Utilities Program $44,911,149
Operating expenses of $2,343,251 are being carried over in the Utilities program. Of this amount,
$1,752,451 is for delayed equipment purchases or projects for Electric Production, Electric
Technical Services, and Electric Engineering. Water and Pollution Control is carrying over
funding for lime sludge removal at the Water Treatment Plant ($295,052), water meter purchases
that were delayed due to supply chain issues ($190,000), and equipment and special projects at
the Water Treatment Plant ($44,810) and Water Pollution Control Facility ($20,500). The $40,438
balance in Utility operating carryovers is for delayed equipment purchases and projects for Public
Works in Water Distribution System Maintenance, Sanitary Sewer System Maintenance,
Stormwater Management, and Resource Recovery.
A total of $42,567,898 of Utility CIP project funds are being carried over for the following projects:
Electric Utility CIP projects ($19,518,388):
o Ash pond modifications $5,827,101
o RDF bin renovation 3,574,839
o 161 kV line relocation 2,028,058
o Unit 7 condenser tubes 1,181,500
o Unit 8 precipitator reconstruction
o 69 kV transmission reconstruction
974,853
829,500
o Other Electric CIP projects 5,102,537
Water Utility CIP projects ($8,878,260):
o Water distribution system improvements 3,414,549
o Prairie View water line extension 1,281,512
o Old Water Plant demolition 1,240,400
o Well field standby power 975,952
o Other Water Utility CIP projects 1,965,847
Sewer Utility CIP projects ($8,376,210):
o Sanitary sewer system improvements 5,135,162
o Prairie View sewer system extension 1,995,003
o Watershed nutrient reduction 740,483
o Other Sewer Utility CIP projects 505,562
Stormwater erosion control projects 2,909,024
Stormwater system analysis 643,381
Other Stormwater Utility CIP projects 1,816,633
Resource Recovery improvements 426,002
4
Transportation Program $42,858,614
Operating expenses of $243,314 are being carried over in the Transportation program. The
carryover amount includes funding to upgrade software in Public Works Engineering ($64,200),
to cover the cost of delayed concrete crushing and to complete the salt storage hoop building for
Street Maintenance ($63,181), and to continue the Emerald Ash Borer (EAB) program ($115,933)
in Right-of-Way Maintenance.
Transportation CIP funding carryovers total $42,615,300 and consist of the following programs
and projects:
Street improvement projects ($23,693,588):
o Concrete pavement improvements $6,342,618
o Grand Avenue extension 4,152,745
o Arterial street improvements 3,528,020
o Collector street improvements 2,824,946
o Cherry Avenue extension 2,648,080
o Asphalt pavement improvements 1,505,531
o Other street improvement projects 2,691,648
Shared use path projects 3,771,909
Street rehabilitation projects 1,491,728
Traffic improvement projects 4,672,038
Transit system improvements
irport improvements
8,878,210
107,827
.
Culture and Recreation Program $5,964,557
Culture and Recreation operating expenses of $411,787 are being carried forward. Of this
amount, $223,634 is for Parks and Recreation projects and equipment, primarily funded through
donations. The Library is carrying forward $78,402 for equipment and projects that were delayed
due to supply chain issues. Funding of $109,751 is being carried forward in Art Services for Public
Art ($79,001), the Small Art Grant Program ($30,000), and the Storm Drain Painting project
($750).
Funding of $5,552,770 is being carried over for the following Culture and Recreation CIP projects:
Parks and Recreation CIP projects ($5,251,975):
o Downtown plaza $2,588,932
o Indoor Aquatic Center 663,282
o Splash pad 558,840
o Park play equipment 464,987
o Ada Hayden Heritage Park improvements 188,806
o River Valley Park improvements 132,568
o Homewood improvements 105,030
o Inis Grove Park improvements 90,000
o Other park and facility improvements 459,530
Cemeter improvements 105,520
rts capital rant pro ram 195,275
5
Community Development $213,736
In Community Development, $94,735 is being carried over in operating expenses for Planning
Services. This amount includes $80,735 in outside professional services funding for consulting
services that may be needed for projects as directed by City Council. Funding of $14,000 has
also been included to reflect the cost of two interns that will be hired to collect historic preservation
data in conjunction with the Historic Preservation Commission. The cost of the two interns will be
reimbursed by a Certified Local Government (CLG) grant received by the City.
Funding of $119,001 is also being carried over in Community Development CIP funding for the
Downtown Façade grant program.
General Government Program $2,283,787
Operating expenditures of $989,156 are being carried forward in the General Government
program. In the City Council budget, $599,835 in funding has been carried over for the Climate
Action Plan ($41,468), the Internet Improvement Study ($50,000), and the City’s website upgrade
($75,000). Funding of $175,000 in the Council Priorities fund is also being carried over for
sustainability projects or other projects as directed by City Council. Funding earmarked in FY
2021/22 for the Ames History Museum ($150,000) and Home Allies ($25,000) is also being carried
over. Unspent contingency funds of $83,367 are also being carried forward. Of this amount,
contingency funding has been reserved by City Council for the City’s Mid-Iowa Planning Alliance
(MIPA) membership ($9,964), City Council Diversity, Equity, and Inclusion (DEI) training ($5,000),
Cyclone Welcome weekend ($5,000), and the ISU Community and Regional Planning Community
Engagement project ($10,000). The remaining $53,403 of contingency funding carried over to
FY 2022/23 remains unallocated.
Funding of $71,532 has also been carried over in the Human Resources budget for the Excellence
Through People (ETP) program. The remaining balance of $317,789 is funding being carried
over for the City Clerk Office’s files management system upgrade ($32,000), audit funding for the
Finance Department needed due to audit delays ($24,700), and funding being carried over in the
Facilities program for space needs and remodeling projects in City Hall ($261,089).
The General Government CIP carryover of $1,294,631 is for the following projects:
City Hall improvements
uditorium HVAC system
$616,351
599,462
Sixth Street parking lot 66,278
City Hall access control 12,540
Internal Services: $2,241,290
In the Internal Services program, $2,068,892 is being carried over in the Fleet Services budget
for delayed vehicle and equipment purchases. Funding of $172,398 is also being carried over in
the Information Technology budget for delayed equipment purchases.
Total Carryovers: $99,338,193
6
Expenditure Changes by Fund
Percenta e
2022/23 2021/22 2022/23 Chan e from
Fund: Adopted Carr over d usted dopted
General Fund 41,242,813 4,454,013 45,696,826 10.8%
Special Revenue Funds: Local Option Sales Tax 10,465,881 4,686,084 15,151,965 44.8%
Hotel/Motel Tax 1,882,288 342,071 2,224,359 18.2%
Road Use Tax 9,314,461 2,541,231 11,855,692 27.3%
Public Safet Special Revenues 97,000 - 97,000 0.0%
Cit -Wide Housin Pro rams 22,066 - 22,066 0.0%
CDBG Pro ram 599,177 - 599,177 0.0%
HOME Pro ram 350,543 - 350,543 0.0%
Emplo ee Benefit Propert Tax 2,236,059 - 2,236,059 0.0%
Police/Fire Retirement 90,000 - 90,000 0.0%
Parks & Rec Grants/Donations 27,500 154,562 182,062 562.0%
merican Rescue Plan 4,717,478 2,899,755 7,617,233
Librar Grants/Donations 291,283 20,829 312,112 7.2%
Utilit Assistance 15,500 - 15,500 0.0%
Miscellaneous Special Revenues 60,000 10,026 70,026 16.7%
Developer Pro ects - - -
Economic Developmen 28,032 - 28,032
Tax Increment Financin TIF 1,099,252 - 1,099,252 0.0%
Total Special Revenue Funds 31,296,520 10,654,558 41,951,078 34.0%
Capital Project Funds: Special Assessments 320,472 -320,472 0.0%
Street Construction 3,241,280 9,788,389 13,029,669 302.0%
irport Construction 1,120,000 1,120,000 - -100.0%
Park Development - 56,462 56,462
Winakor Donation 1,294,500 655,500 1,950,000
Indoor Aquatic Center Donations 7,751,667 7,751,667
Council Priorities Fund 1,000,000 939,579 1,939,579
General Obli ation Bonds 18,368,040 18,541,659 36,909,699 101.0%
Total Capital Project Funds 33,095,959 28,861,589 61,957,548 87.2%
Permanent Funds: Cemeter Perpetual Care - - -
Furman Aquatic Center Trust - 2,511 2,511
Total Permanent Funds - 2,511 2,511
7
Expenditure Changes by Fund, continued
Percenta e
2022/23 2021/22 2022/23
Change
from
Fund: Adopted Carr over d usted dopted
Enterprise Funds: Airport Operations - 176,610 176,610
irport Capital Reserve - 1,227,827 1,227,827
Water Utilit /Construction 26,500,043 8,730,517 35,230,560 33.0%
Sewer Utilit /Construction 16,186,384 7,009,910 23,196,294 43.3%
Electric Utilit /Sinkin 70,294,302 21,270,839 91,565,141 30.3%
Parkin /Parkin Reserve 1,121,302 -1,121,302 0.0%
Transit/Transit Reserve 19,377,037 8,878,210 28,255,247 45.8%
Stormwater Utilit /Construction 2,389,353 5,352,003 7,741,356 224.0%
mes/ISU Ice Arena 517,070 8,830 525,900 1.7%
Ice Arena Capital Reserve
75,000 36,046
111,046
Homewood Golf Course 310,120 - 310,120 0.0%
Resource Recover 4,954,244
433,440 5,387,684 8.8%
Total Enterprise Funds 141,724,855 53,124,232 194,849,087 37.5%
Debt Service 12,334,750 - 12,334,750 0.0%
Internal Service Funds: Fleet Services 2,426,878 - 2,426,878 0.0%
Fleet Replacement Reserve 806,700 2,007,746 2,814,446 248.9%
Fleet Services Reserve - 61,146 61,146
Information Technolo 2,128,401 - 2,128,401 0.0%
Departmental Technology
Reserve 370,350 139,448 509,798 37.7%
Shared Communications 347,679 - 347,679 0.0%
IT Technolo Reserve 500,000 32,950 532,950
Printin Services
122,538 - 122,538
Messen er Services
108,732 - 108,732
Risk Insurance 2,882,293 - 2,882,293 0.0%
Health Insurance 10,911,590 - 10,911,590 0.0%
Total Internal Service Funds 20,605,161 2,241,290 22,846,451 10.9%
Total Expenditures 280,300,058 99,338,193 379,638,251 35.4%
8
1
ITEM #: 35
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: INTEGRATED SITE PLAN SUBDIVISION FOR 1200 & 1220 S. DUFF
AVENUE INCLUDING DANIELS SUBDIVISION SECOND ADDITION
PRELIMINARY PLAT AND MAJOR SITE DEVELOPMENT PLAN
BACKGROUND:
Duff Development LLC has requested approval of an Integrated Site Plan Subdivision,
which includes concurrent Preliminary Plat and Major Site Development Plan approval.
The request is for a proposed development at 1200 & 1220 S. Duff Avenue that will
add a new building with a drive through for a coffee shop/restaurant use within the
parking lot located in front of the existing Books-A-Million (BAM) store (see
Attachment A, Location Map).
No changes are proposed to BAM or Best Buy buildings; however, there are
modifications to the parking lots. The subject site totals 7.59 gross acres. The
property is currently zoned “HOC” (Highway-Oriented Commercial). The proposed
subdivision includes four lots. The combined site will maintain the existing shared
access from S. Duff Avenue.
An Integrated Site Plan allows for the subdivision of a site into individual lots with
consideration of the site in its entirety for evaluating access, circulation,
maintenance, and compliance with certain zoning development standards
(setbacks, landscaping, parking, etc.) that would otherwise apply to individual lots.
The concurrent review of a Major Site Development Plan and Preliminary Plat is required
as part of the Integrated Site Plan approval process.
The site was originally platted in October 2002 as Lot 2 of the Daniels Subdivision First
Addition. The land that abuts the site to the north , west, east, and southeast is
commercially developed and zoned HOC. Part of the site on the north is bounded by
undeveloped land adjacent to the Ioway Creek and zoned Agricultural Zone (A).
Immediately adjacent on the south is the Meadow Lane Mobile Home Park, zoned
Residential Low Density Park Zone (RLP) (see Attachment B, Zoning).
The preliminary plat (see Attachment E) subdivides the existing two-lot Daniels
Subdivision into four lots, each configured with at least 50 feet of frontage, as required
under HOC zoning:
• Proposed Lot 1 is the existing Best Buy and access to South Duff
• Proposed Lot 2 contains the existing BAM
• Proposed Lot 3 is for development of the new coffee shop
• Proposed Outlot Z is a new outlot with the existing pylon sign.
2
Cross access easements allow for connections across all the properties. Creation of the
outlot is intended to address signage allowances for the development on the three regular
lots. Signage allowances are based upon lot frontage. The existing pylon sign will become
nonconforming in terms of its sign area due to the small amo unt of frontage, while all
three other lots will be able to meet sign code standards.
The integrated site plan enables the three developable lots to share the existing parking,
the maximum building coverage requirement (50%) and the minimum landscaped area
requirement (15%). The total building coverage proposed is 16%; the total landscaped
area proposed is 37%. The proposed plat meets minimum lot area and dimension
requirements. No additional right-of-way dedication is proposed with the subdivision. A
note on the plat indicates the entire site will have shared access and parking for the three
developable lots.
The proposed Major Site Development Plan (see Attachment F) accounts for all building
configurations, uses, and features of the site layout. The new building will contain 2,380
square feet; the Best Buy and BAM currently occupy 50,225 square feet.
The parking requirement for Best Buy and BAM (Retail Sales and Services-General) is
one space per 300 square feet. The parking requirement for the coffee shop is 12 spaces
per 1,000 square feet. Total required parking for the entire subdivision is 196 spaces
(including six ADA spaces). Provided parking is 235 spaces (including 14 ADA
spaces). Even with the new coffee shop, the required parking is exceeded by 39
spaces.
On-site bicycle parking is to be provided at the southeast corner of the new building. The
site will also include a new pedestrian walkway connection to South Duff. Currently there
is not sidewalk to South Duff.
The new coffee shop will have a drive-through window on the west side of the building
with enough stacking space, as measured from the menu board to the driveway entrance,
for five cars. Six cars can fit between the menu board and the drive-up window (including
the space at the drive-up window). Sec. 29.1303(2) of the Zoning Code requires that
stacking lanes “must be designed to provide adequate on -site maneuvering, queueing
and circulation area, so that stacking vehicles will neither impede traffic on abutting
streets nor interfere with vehicle circulation.” Staff has no concerns with the drive-
through configuration and circulation because of options for customers to reach
all areas of the parking lot and the stacking area will not block entrances to the site .
The HOC Zoning has no architectural standards. However, building elevations are
required and are attached (see Attachment D). The rectangular building will be clad on
all sides in 4” face brick to an 11-foot height with lighter-colored wood cladding at the
drive through window. The upper nine feet will include wood cladding and exterior
insulation and finish system (EIFS). A metal canopy will protrude at the 11-foot height
adding interest to the building and providing a transition between brick and upper
3
materials.
The building elevations indicate lighting will be located on the buildings. Fixture
information was not provided. It should be noted that all lighting on buildings and in
parking areas will need to comply with the City’s Outdoor Lighting Code and a condition
for staff review of lighting is included.
The site requires front yard landscaping along S. Duff Avenue (location of the street
frontage for development of the new Lot 3), including overstory trees, shrubs, and
grasses. The proposed plan complies with the non-residential, front yard requirements of
Sec. 29.403(1)(A)(i)(d). Existing landscaping is allowed to be maintained as originally
approved and is not required to modified if it is not related to the areas affected by the
changes to the site.
Additional analysis of the development is included in the Addendum which includes the
Major Site Development Plan criteria.
PLANNING & ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission held a public hearing on September 7, 2022. No
members of the public spoke other than the project representative, Brad Kuehl of Bishop
Engineering. The Planning and Zoning Commission voted 7-0 to recommend that
the City Council approve the Major Site Development Plan, subject to compliance
with the City’s Outdoor Lighting Code and approval of the Preliminary Plat for the
Daniels Subdivision, Second Addition, noting that prior to final plat all
requirements of the integrated subdivision for agreements and easements are to
be reviewed and approved by the City.
PUBLIC NOTICE:
Notice was mailed to property owners within 200 feet of the subject site and a sign was
posted on the subject property.
ALTERNATIVES:
1. Approve the following:
A. Approve the Major Site Development Plan, subject to the following
conditions:
i. Compliance with the City’s Outdoor Lighting Code with staff
review of any proposed outdoor lighting.
B. Approve the Preliminary Plat for the Daniels Subdivision, Second
Addition, noting that prior to final plat all requirements of the integrated
subdivision for agreements and easements are to be reviewed and
approved by the City.
4
2. Approve the request for an Integrated Site Plan, which includes concurrent
preliminary plat and Major Site Development Plan approval, for the properties
at 1200 & 1220 S. Duff Avenue, with modified conditions.
3. Deny the request for an Integrated Site Plan, which includes concurrent
preliminary plat and Major Site Development Plan approval, for the properties
at 1200 & 1220 S. Duff Avenue if the Council finds that the City’s regulations
and policies are not met.
4. Refer this item to City staff and/or the applicant for additional information.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed Integrated Site Plan is a partial redevelopment of an existing site. The
developer seeks to add a commercial use as infill to a developed site. The purpose of the
Integrated Site Plan Subdivision review is to determine the overall layout, function, and
building design meet City standards as collective site and not as individual lots. Key
considerations for the proposal are the design and location of buildings along street
frontages, appropriate landscaping and screening, drive-through capacity, access and
circulation, and overall parking supply.
The proposed new use as a coffee shop, complements the existing BAM and Best Buy
and that of the nearby commercial areas. Access to the site is controlled by a traffic signal
and the drive through area is expected to not adversely impact circulation on the site.
With the conditions of approval, staff finds that the project meets the design principles of
an Integrated Site Plan, subdivision standards, and the standards of the Major Site
Development Plan.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative #1A-B, as described above.
5
ADDENDUM
PROJECT DESCRIPTION:
Project Description: The project site is a parcel of land totaling totals 7.59 acres fronting
on S. Duff Avenue. Vehicle access is from a shared access drive from S. Duff Avenue
that has a lighted intersection. The proposed development will divide the existing two lots
into four lots, with the new smaller lots for the new coffee shop and existing pylon signage.
Each lot includes 50 feet of street frontage.
Parking: The parking for the new coffee shop will all be on Lot 3. Shared access and
parking agreements are required at time of Final Plat. A note has been added to the
preliminary plat, as required, that states all parking areas, drives, sidewalks, fire lanes,
etc. are for the common use of all lots within the subdivision. Adequate parking, as
required by the Zoning Code, is provided.
Lot # Building/
Suites
Proposed Use Size of Use Parking Ratio
Requirement
Parking
Spaces
Required
Parking
Spaces
Provided
1 Best Buy & BAM Retail 50,225 Sq. Ft. 1/300 Sq. Ft. 167
235 2 Coffee Shop Coffee Shop 2,380 Sq. Ft.
12/1,000 Sq. Ft. 29
Total 196
Sidewalks: The existing public sidewalk along S. Duff will remain. The interior sidewalk
that extends east-west from the BAM store will be maintained. There will also be a new
extension to connect to the public sidewalk along S. Duff. Private sidewalks will be
provided within Lot 3 to the coffee shop to this pedestrian accessway and to the public
walks along S. Duff Avenue.
Landscaping: Highway Oriented Commercial zoned properties are required to adhere to
the landscaping requirements in Sec. 29.403 and to provide a minimum of 15% open
space. The benefit of the Integrated Site Plan is that this 15% can be applied across the
entire development rather than on a per lot basi s. The amount of open space provided
for the subdivision is 37%. This includes a large open space area at the rear of the
property that is in the flood plain.
Existing overstory trees within S. Duff Ave. right-of-way will be protected during
construction and retained. Landscaping is required for Lot 3. New front yard landscaping
will be installed along the S. Duff Avenue frontage, and overstory trees will be dis persed
around the parking area, meeting the commercial landscape requirements found in Sec.
29.403. The landscaping calculations for trees, shrubs and grasses match the amount as
calculated by Staff. The applicant is proposing 12 new overstory trees, 41 new shrubs,
and 28 new grasses for the landscaping associated with on Lot 3.
The landscaping for Best Buy and BAM was compliant at the time of development.
However, new trees and shrubs will be planted to replace any that are missing from what
6
was approved at time of development for the BAM/Best Buy sites. The applicant is
proposing 6 new ornamental trees, 8 new overstory trees and 29 new shrubs to replace
missing and dead material within the integrated site subdivision.
Building Elevations: Building elevations are included in this report; the HOC Zoning has
no architectural standards, however, building elevations are required and are attached
(see Attachment D, Building Elevations). The rectangular building will be clad on all sides
in 4” face brick to an 11-foot height with lighter-colored wood cladding at the drive through
window. The upper 9-feet will include wood cladding and EIFS. A metal canopy will
protrude at the 11-foot height adding interest to the building and providing a transition
between brick and upper materials.
The new coffee shop will have a drive -through pick-up window on the west side of the
building with the drive aisle wrapping around the north side of the building.
The building elevations indicate lighting will be located on the buildings. Fixture
information was not provided. It should be noted that all lighting on buildings and in
parking areas will need to comply with the City’s Outdoor Lighting Code.
Infrastructure: The site is fully served by City infrastructure. Electric Services will be
supplied by the City of Ames electric service territory. Easements are shown on the
Preliminary Plat/Site.
Storm Water Treatment: The proposed plans include a reduction in the existing
impervious area by 4% (from 222,285 sq. ft. to 207,655 sq. ft.). The Public Works
Department has reviewed the proposed coffee shop development plans and approved
the plans for surface and subsurface drainage.
Access/Traffic: Vehicular access is currently provided to the site from S. Duff Avenue
Road. The existing vehicular access points will remain in the same location and
configuration.
The new coffee shop will have a drive -through pick-up window on the west side of the
building with the drive aisle wrapping around the north side of the building.
Stacking space, as measured from the menu board to the driveway entrance, allows for
five cars. Six cars can fit between the menu board and the drive-up window (including the
space at the drive-up window). Sec. 29.1303(2) of the Zoning Code requires that stacking
lanes “must be designed to provide adequate on -site maneuvering, queueing and
circulation area, so that stacking vehicles will neither impede traffic on abutting streets
nor interfere with vehicle circulation.” City staff has no concerns with the drive-through
configuration and circulation due to its location on the site and design. The overall site
allows more customers to reach parking for all uses and the stacking will not interfere with
access to the site.
7
Pertinent Code Sections: See Attachment C, Applicable Subdivision Law
Major Site Development Plan Criteria: Additional criteria and standards for review of all
Major Site Development Plans are in Ames Municipal Code Section 29.1502(4)(d) and
includes the following requirements:
When acting upon an application for a Major Site Development Plan approval, the
Planning and Zoning Commission and the City Council shall rely upon generally accepted
site planning criteria and design standards. These criteria and standards are necessary
to fulfill the intent of the Zoning Ordinance, the Land Use Policy Plan (Ames Plan 2040)
and are the minimum necessary to safeguard the public health, safety, aesthetics, and
general welfare.
1. The design of the proposed development shall make adequate provisions for
surface and subsurface drainage to limit the rate of increased runoff of surface
water to adjacent and downstream property.
The proposed plans include a reduction in the existing impervious area by 4% (from
222,285 sq. ft. to 207,655 sq. ft.). The Public Works Department has reviewed the
proposed coffee shop development plans and approved the plans for surface and
subsurface drainage.
2. The design of the proposed development shall make adequate provision for
connection to water, sanitary sewer, electrical, and other utility lines within the
capacity limits of those utility lines.
The existing utilities were reviewed and found adequate to support the anticipated
load of the proposed development. There are no offsite upgrades needed to serve
the site for any utility.
3. The design of the proposed development shall make adequate provision for fire
protection through building placement, acceptable location of flammable
materials, and other measures to ensure fire safety.
The fire inspector has reviewed access and fire truck circulation and found that the
needs of the fire department are met for access and circulation. The main access to
the site is from S. Duff Avenue, a public street. The site also fronts on S. Duff Avenue.
4. The design of the proposed development shall not increase the danger of
erosion, flooding, landslide, or other endangerment to adjoining and
surrounding property.
It is not anticipated that this proposed development will be a danger due to its location
on the site, the flatness of the parcel, and the distance from a floodplain.
8
5. Natural topographic and landscape features of the site shall be incorporated
into the development design.
The developer is working with the existing topography of the site, which is generally
flat. The disturbed areas of the site, the new Lot 3, are required to come into
compliance with current landscape requirements.
6. The design of the interior vehicle and pedestrian circulation shall provide for
convenient flow of vehicles and movement of pedestrians and shall prevent
hazards to adjacent streets or property.
The proposed development will continue to have access from S. Duff Avenue using
the existing vehicular drive entrance, which is a lighted intersection at S. Duff. The
existing circulation and parking arrangement for the subdivision (including BAM and
Best Buy) will be maintained, with only the area to the northwest changing (proposed
Lot 3).
The configuration for the coffee shop on Lot 3 will include new parking areas that
continue the existing pattern of circulation and parking currently existing within the
subdivision. Twenty-nine parking spaces are proposed, meeting the required ratio of
12/1000 sq ft of building. Two new ADA compliant parking spaces will be provided
near the coffee shop entrance. The integrated subdivision requires a total of 196
spaces (including 6 ADA spaces); 235 spaces (including 14 ADA spaces) are
provided.
The proposed coffee shop drive thru aisle will wrap around the building to the north
and exit back into the parking aisle on the west side of the lot. The drive thru aisle is
separated from the parking and other circulation of the subdivision and provides for
five vehicles to stack between the menu board and the entrance to the drive thru,
satisfying the city’s requirement.
The interior sidewalk that extends east-west from the BAM store will be maintained
and extended to connect into the public sidewalk along S. Duff with an accessible
route.
The Ames Traffic Division reviewed the project and the vehicle access and is satisfied
with the configuration and the changes to the interior of the site.
7. The design of outdoor parking areas, storage yards, trash and dumpster areas,
and other exterior features shall be adequately landscaped or screened to
minimize potential nuisance and impairment to the use of adjoining property.
New front yard landscaping will be installed along the S. Duff Avenue frontage, and
overstory trees will be dispersed around the parking area, meeting the commercial
landscape requirements found in Sec. 29.403.
9
Within the greater subdivision, new trees and shrubs will be planted to replace any
that are missing from what was approved at time of development for the BAM/Best
Buy sites. This will ensure that the screening is maintained.
The dumpster will be located to the northeast of the coffee shop and will be screened
with a dumpster enclosure.
The applicant is proposing 12 new overstory trees, 41 new shrubs, and 28 new
grasses for the landscaping on Lot 3 and 6 new ornamental trees, 8 new overstory
trees and 29 new shrubs to replace missing and dead material elsewhere within the
integrated site subdivision.
8. The proposed development shall limit entrances and exits upon adjacent
streets in order to prevent congestion on adjacent and surrounding streets and
in order to provide for safe and orderly vehicle movement.
All existing access into the development will remain at the existing location. No new
driveway entrances will be created.
9. Exterior lighting shall relate to the scale and location of the development i n
order to maintain adequate security, while preventing a nuisance or hardship
to adjacent property or streets.
All lighting will be required to comply with the City’s Outdoor Lighting code, Section
29.411. Building lighting must also meet downlighting requirements.
10. The proposed development shall ensure that dust and other forms of air
pollution, noise disturbances, odor, glare, and other nuisances will be limited
to acceptable levels as prescribed in other applicable State and City
regulations.
The proposed development is not expected to generate any nuisances.
11. Site coverage, building scale, setbacks, and open spaces shall be in proportion
with the development property and with existing and planned development and
structures, in adjacent and surrounding property.
The proposed development complies with the site coverage requirements, which in
HOC requires a minimum of 15% landscaped area. The site proposes 37%
landscaped area.
The proposed layout of the development is consistent with surrounding commercial
development. The surrounding commercial structures are all single -story. The
maximum allowable building height is 85 feet or 7 stories; the proposed structure is
20 feet to the top of the parapet wall.
10
The development complies with all minimum setbacks.
The approval of an Integrated Site Plan allows some benefit by allowing some site
development regulations to be applied across the entire site rather than on an
individual lot basis allowing for a more condensed site compared to individual lot
development.
11
Attachment A
Location Map
12
Attachment B
Zoning Map
13
Attachment C
Applicable Subdivision Law
The laws applicable to this Preliminary Plat Subdivision include, but are not limited to, the
following: (verbatim language is shown in italics, other references are paraphrased):
Code of Iowa Chapter 354, Section 8 requires that the governing body shall determine whether
the subdivision conforms to its Comprehensive Plan.
Ames Municipal Code Chapter 23, Subdivisions, Division I, outlines the general provisions for
subdivisions within the City limits and within two miles of the City limits of Ames.
Ames Municipal Code Section 23.302(5) City Council Review of Preliminary Plat: All proposed
subdivision plats shall be submitted to the City Council for review and approval in accordance
with these Regulations. The City Council shall examine the Preliminary Plat, any comments,
recommendations or reports examined or made by the Planning and Zoning Commission, and
such other information as it deems necessary and reasonable to consider.
Ames Municipal Code Section 23.302(6) City Council Action on Preliminary Plat:
(a) Based upon such examination, the City Council shall determine whether the Preliminary Plat
conforms to relevant and applicable design and improvement standards in these Regulations, to
other City ordinances and standards, to the City's Comprehensive Plan and to the City's other
duly adopted plans. In particular, the City Council shall determine whether the subdivision
conforms to minimum levels of service standards set forth in the Comprehensive Plan for public
infrastructure and shall give due consideration to the possible burden of the proposed
subdivision on public improvements in determining whether to require the installation of
additional public improvements as a condition for approval.
(b) Following such examination and within 30 days of the referral of the Preliminary Plat and report
of recommendations to the City Council by the Planning and Zoning Commission, the City Council
shall approve, approve subject to conditions, or disapprove the Preliminary Plat. The City Council
shall set forth its reasons for disapproving any Preliminary Plat or for conditioning its approval of
any Preliminary Plat in its official records and shall provide a written copy of such reasons to the
developer.
Ames Municipal Code Section 23.700 SUBDIVISIONS FOR INTEGRATED SITE PLANS.
23.702. APPLICABILITY.
(1) The subject site shall consist of one or more legally created lots.
(2) The property must be zoned commercial, industrial, medium density residential or high density
residential.
(3) Residential development under these provisions is limited to apartment dwellings only.
(4) The subdivision must be associated with a Major Site Development Plan under Chapter
29.1502. Within this context, the Major Site Development Plan will be considered and referred to
as an Integrated Site Plan.
23.707. REVIEW PROCEDURE.
An Integrated Site Plan Subdivision is subject to the same review process and decision criteria
as Major Subdivision (Section 23.302); and an Integrated Site Plan is subject to the same review
process and decision criteria as a Major Site Development Plan (Section 29.1502). Although the
subdivision and site plans are separate documents, they are reviewed and processed
simultaneously, and an Integrated Site Plan Subdivision incorporates by reference all documents
of an approved Integrated Site Plan.
14
Attachment D
Building Elevations
15
Attachment E
Preliminary Plat (see pdf attachment that follows)
Attachment F
Major Site Plan (see pdf attachment that follows)
ICV ICV
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F/
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F/
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F/O
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CINDER
BLOCK WALL
F/
O
EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
ELEC
EX AIR
PUMP EX CAR
VACUUM
EX FLUME
SA
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OWNER: DUFF DANIELS LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 1
OWNER: DUFF DEVELOPMENT LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 2
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "A"
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "S"
G
F/O
U/E
U/E U/E U/E U/E
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U/E U/E U/E U/E
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EXISTING
BEST BUY
(30,259 SF)
EXISTING
BAM BOOKS
(19,966 SF)
OWNER: MKTM LLC
ZONED: A - AGRICULTURAL
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SUBDIVISION, 1ST ADDITION
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OWNER: FLUMMERFELT INC
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P
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COPYRIGHT 2022 BISHOP ENGINEERING. THIS DOCUMENT AND THE INFORMATION CONTAINED MAY NOT BE
REPRODUCED OR EXCERPTED WITHOUT THE EXPRESS WRITTEN PERMISSION OF BISHOP ENGINEERING.
UNAUTHORIZED COPYING OR DISCLOSURE OF CONSTRUCTION USE ARE PROHIBITED BY COPYRIGHT LAW.
LOCATION:
LOT 1 AND 2 DANIELS SUBDIVISION FIRST ADDITION
SECTION 11-83-24 STORY COUNTY
OWNER:
DUFF DEVELOPMENT LLC
3101 INGERSOLL AVE
DES MOINES, IA 50312
PREPARED FOR:
ALAN VANGUNDY
SIMONSON & ASSOCIATES ARCHITECTS LLC
1717 INGERSOLL AVENUE, SUITE 117
DES MOINES, IOWA 50309
PREPARED BY:
LARRY HYLER PLS
BISHOP ENGINEERING
3501 104TH ST
URBANDALE, IA 50322
INDEX LEGEND
ABBREVIATIONS:
AC ACRES
PUE PUBLIC UTILITY EASEMENT
TYP TYPICAL
N NORTH
S SOUTH
E EAST
W WEST
YPC YELLOW PLASTIC CAP
MPE MINIMUM PROTECTION ELEVATION
SF SQUARE FOOTAGE
POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
PROPERTY CORNER - FOUND AS NOTED
PROPERTY CORNER- PLACED 3/4" IRON PIPEWITH YELLOW PLASTIC CAP ID #14775
SECTION CORNER - FOUND AS NOTED
CUT "X" IN PAVEMENT
ADDRESS
LEGEND:
SURVEY NOTES:
THIS PLAT HAS AN ERROR OR CLOSURE OF LESS THAN 1.0 FEET IN 10,000.0 FEET. EACH LOT
WITHIN THIS PLAT HAS AN ERROR OF CLOSURE OF LESS THAN 1.0 FEET IN 5,000.0 FEET.
ALL CORNERS HAVE BEEN PLACED WITH A 3/4 INCH IRON PIPE UNLESS NOTED OTHERWISE. ALL
CORNERS PLACED HAVE A YELLOW PLASTIC IDENTIFICATION CAP NO. 14775.1 of 1
PRELIMINARY
35
0
1
1
0
4
t
h
S
t
r
e
e
t
De
s
M
o
i
n
e
s
,
I
o
w
a
5
0
3
2
2
-
3
8
2
5
Ph
o
n
e
:
(
5
1
5
)
2
7
6
-
0
4
6
7
F
a
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:
(
5
1
5
)
2
7
6
-
0
2
1
7
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VICINITY MAP
SCALE: 1' = 400'
SITE
SITE CONTROL AND BENCHMARKS:
BASIS OF BEARING OBTAINED FROM GPS OBSERVATIONS
DATUM = NAD 83, IOWA SOUTH
BENCHMARK DATUM = NAVD88, GEOID 18
POINT #9000, 5/8" IRON ROD W/ RED PLASTIC CAP
NORTHING = 3,467,473.42
EASTING = 4,891,677.22
ELEVATION = 889.28
DESCRIPTION: 125' NORTH OF EASTERN MOST
RECTANGULAR INTAKE
PROPERTY DESCRIPTION:
(WARRANTY DEED BOOK INST. NO. 02-16734)
LOT 1 AND LOT 2 IN DANIELS SUBDIVISION FIRST ADDITION,
AN OFFICIAL PLAT, INCLUDED IN AND FORMING A PART OF
THE CITY OF AMES, IOWA.
SUBJECT TO AND TOGETHER WITH ANY AND ALL
EASEMENTS AND RESTRICTIONS OF RECORD.
AREA:
7.59 ACRES (330,777 SF)
ADDRESS:
1200 SOUTH DUFF AVENUE
AMES, IOWA 50312
GRAPHIC SCALE
040 20 40 80
DANIELS SUBDIVISION SECOND ADDITION
INTEGRATED SITE PLAN SUBDIVISION
PRELIMINARY PLAT - EXISTING
ICV ICV
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EX CONCRETE
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BLOCK WALL
F/
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EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
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PUMP EX CAR
VACUUM
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OWNER: DUFF DANIELS LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 1
OWNER: DUFF DEVELOPMENT LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 2
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "A"
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "S"
G
F/O
U/E
U/E U/E U/E U/E
U/E
U/E U/E
U/E
U/E U/E U/E U/E U/E
U/
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U/E U/E U/E U/E
U/
E
O/E
O/E O/E O/E O/E O/E O/EF/O F/O F/O F/O F/O F/O
SA
N
12
"
SA
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SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"
ST ST
W
W
W
W
WWWWWWW WWWW
STSTSTW
W
W
W W
WWWWWW
ST
ST
ST
ST
ST
ST
SANSAN
ST ST ST ST ST ST ST ST
DO
N
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N
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E
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ST
ST
W
10' PROPOSED
ELECTRIC EASEMENT
LOT 3
19,390 SF
(0.45 AC)
LOT 2
96,803 SF
(2.22 AC)
LOT 1
212,989 SF
(4.89 AC)
OUTLOT Z
1,595 SF
PROPOSED
PROPERTY LINE
PROPOSED PROPERTY LINE EXISTING PROPERTY LINE
PROPOSED PROPERTY LINE
EXISTING
PROPERTY LINE
EXISTING
BEST BUY
(30,259 SF)
EXISTING
BAM BOOKS
(19,966 SF)
OWNER: MKTM LLC
ZONED: A - AGRICULTURAL
OUTLOT A, CARNEY AND SON'S
SUBDIVISION, 1ST ADDITION
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OWNER: FLUMMERFELT INC
ZONED: RLP - RESIDENTIAL LOW DENSITY PARK
PT. SECTION 11-83-24
OWNER: FLUMMERFELT INC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PT. SECTION 11-83-24
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10' WATERMAIN
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10
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P
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10
'
W
A
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M
A
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EA
S
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M
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N
T
PROPOSED
COFFEE
SHOP
(2,380 SF)
3
5
8
5
6
6
6
6
24
15
15
17
17
174
5
8
15
20
1
5
5
2
PROPOSED SANITARY
SEWER SERVICE
PROPOSED WATER
SERVICE
EXISTING WATER
EXISTING SANITARY
SEWER SERVICE
EXISTING SANITARY
SEWER SERVICE
EXISTING WATER
SERVICE
EXISTING WATER
SERVICE
238.10'M N89°16'18"W
50
.
0
0
'
M
S0
0
°
2
6
'
4
6
"
E
7.07'M
N89°33'14"E 229.31'M S89°15'57"E
32.86'M
S00°26'46"E
22
3
.
7
0
'
M
S
1
9
°
5
9
'
4
3
"
E
20
'
B
U
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D
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G
S
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T
B
A
C
K
5' BUILDING SETBACK
5' BUILDING SETBACK
82
.
7
2
'
M
N
0
0
°
4
4
'
2
6
"
E
16
703.01'M N89°16'18"W
313.85'M S89°24'54"E
47.85'MS89°24'54"E
20
.
5
9
'
M
S0
2
°
3
0
'
3
0
"
W
20
.
5
9
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M
N0
2
°
3
0
'
3
0
"
E
50
.
0
0
'
M
N0
0
°
1
9
'
5
8
"
W
31.85'MS89°15'49"E
50
.
0
0
'
M
N0
0
°
2
6
'
4
6
"
W
31.98'MS89°15'49"E
85
.
0
0
'
M
N0
0
°
2
6
'
4
6
"
W
590.53'M S89°15'49"E
14
5
.
7
1
'
M
N
0
0
°
2
6
'
5
1
"
W
1059.08'M S89°19'09"E
4
13.62'M
N00°19'58"W
22
3
.
7
0
'
M
S
1
9
°
5
9
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4
3
"
E
12
8
.
8
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E
L:
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9/
1
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2
0
2
2
3
:
3
2
:
0
9
P
M
DANIELS SUBDIVISION SECOND ADDITION
INTEGRATED SITE PLAN SUBDIVISION
PRELIMINARY PLAT - PROPOSED
COPYRIGHT 2022 BISHOP ENGINEERING. THIS DOCUMENT AND THE INFORMATION CONTAINED MAY NOT BE
REPRODUCED OR EXCERPTED WITHOUT THE EXPRESS WRITTEN PERMISSION OF BISHOP ENGINEERING.
UNAUTHORIZED COPYING OR DISCLOSURE OF CONSTRUCTION USE ARE PROHIBITED BY COPYRIGHT LAW.
ABBREVIATIONS:
AC ACRES
PUE PUBLIC UTILITY EASEMENT
TYP TYPICAL
N NORTH
S SOUTH
E EAST
W WEST
YPC YELLOW PLASTIC CAP
MPE MINIMUM PROTECTION ELEVATION
SF SQUARE FOOTAGE
POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
PROPERTY CORNER - FOUND AS NOTED
PROPERTY CORNER- PLACED 3/4" IRON PIPEWITH YELLOW PLASTIC CAP ID #14775
SECTION CORNER - FOUND AS NOTED
CUT "X" IN PAVEMENT
ADDRESS
LEGEND:
SURVEY NOTES:
THIS PLAT HAS AN ERROR OR CLOSURE OF LESS THAN 1.0 FEET IN 10,000.0 FEET. EACH LOT
WITHIN THIS PLAT HAS AN ERROR OF CLOSURE OF LESS THAN 1.0 FEET IN 5,000.0 FEET.
ALL CORNERS HAVE BEEN PLACED WITH A 3/4 INCH IRON PIPE UNLESS NOTED OTHERWISE. ALL
CORNERS PLACED HAVE A YELLOW PLASTIC IDENTIFICATION CAP NO. 14775.
35
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SCALE: 1' = 400'
SITE
SITE CONTROL AND BENCHMARKS:
BASIS OF BEARING OBTAINED FROM GPS OBSERVATIONS
DATUM = NAD 83, IOWA SOUTH
BENCHMARK DATUM = NAVD88, GEOID 18
POINT #9000, 5/8" IRON ROD W/ RED PLASTIC CAP
NORTHING = 3,467,473.42
EASTING = 4,891,677.22
ELEVATION = 889.28
DESCRIPTION: 125' NORTH OF EASTERN MOST
RECTANGULAR INTAKE
GRAPHIC SCALE
040 20 40 80
PR
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2 OF 2
EXISTING PARKING (LOT 1 AND LOT 2):
240 STANDARD STALLS
12 HANDICAP STALLS
252 TOTAL PARKING STALLS
PARKING REQUIREMENTS (LOTS 1, 2 AND 3):
LOT 1 AND LOT 2 - BEST BUY AND BAM
REQUIRED PARKING (1 PER 300 SF FOR 50,225 SF)= 167 SPACES
PROVIDED PARKING (4+ PER 1000 SF)= 206 SPACES (INC 14 ADA SPACES)
LOT 3 - COFFEE SHOP
REQUIRED PARKING (12 PER 1000 SF FOR 2,380 SF) = 29 SPACES
PROVIDED PARKING (12 PER 1000 SF)= 29 SPACES
TOTAL OVERALL SITE
REQUIRED = 196 SPACES (INC 6 ADA SPACES)
PROVIDED = 235 SPACES (INC 14 ADA SPACES)
DEVELOPMENT SUMMARY:
SITE AREA:
TOTAL SITE AREA = 7.59 ACRES (330,777± SF)
ZONING:
HOC (HIGHWAY-ORIENTED COMMERCIAL
SETBACKS:
FRONT = 20 FEET
SIDE = 5 FEET; 20 FEET ABUTTING RESIDENTIAL
REAR = 10 FEET; 20 FEET ABUTTING RESIDENTIAL
OPEN SPACE:
TOTAL SITE AREA = 330,777 SF (7.59 ACRES)
OPEN SPACE REQUIRED = 49,617 SF (15%)
OPEN SPACE PROVIDED = 123,122 SF (37%)
IMPERVIOUS SURFACE:
TOTAL SITE AREA = 330,777 SF (7.59 ACRES)
EXISTING
BUILDING = 48,352 SF (15% BUILDING COVERAGE)
DRIVE/PARKING/SIDEWALK = 172,933 SF
= 222,285 SF TOTAL (67%)
PROPOSED
BUILDING = 52,605 SF (16% BUILDING COVERAGE)
DRIVE/PARKING/SIDEWALK = 155,050 SF
= 207,655 SF TOTAL (63%)
NOTES:
OUTLOT Z IS FOR THE EXISTING MONUMENT SIGN AND NOT TO BE DEVELOPED
PARCELS (OR LOTS) LIE WITHIN THE SPECIAL FLOOD HAZARD AREAS AS SHOWN ON FIRM PANEL
19169C0163G.
ALL PARKING AREAS, DRIVES, SIDEWALKS, FIRE LANES, ETC. ARE FOR THE COMMON USE OF ALL
LOTS WITHIN THE SUBDIVISION.
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LOT 3
19,390 SF
(0.45 AC)
LOT 2
96,803 SF
(2.22 AC)
LOT 1
212,989 SF
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OUTLOT Z
1,595 SF
10' WATERMAIN
EASEMENT
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DANIELS SUBDIVISION SECOND ADDITION
INTEGRATED SITE PLAN SUBDIVISION
LOT EXHIBIT
COPYRIGHT 2022 BISHOP ENGINEERING. THIS DOCUMENT AND THE INFORMATION CONTAINED MAY NOT BE
REPRODUCED OR EXCERPTED WITHOUT THE EXPRESS WRITTEN PERMISSION OF BISHOP ENGINEERING.
UNAUTHORIZED COPYING OR DISCLOSURE OF CONSTRUCTION USE ARE PROHIBITED BY COPYRIGHT LAW.
ABBREVIATIONS:
AC ACRES
PUE PUBLIC UTILITY EASEMENT
TYP TYPICAL
N NORTH
S SOUTH
E EAST
W WEST
YPC YELLOW PLASTIC CAP
MPE MINIMUM PROTECTION ELEVATION
SF SQUARE FOOTAGE
POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
PROPERTY CORNER - FOUND AS NOTED
PROPERTY CORNER- PLACED 3/4" IRON PIPEWITH YELLOW PLASTIC CAP ID #14775
SECTION CORNER - FOUND AS NOTED
CUT "X" IN PAVEMENT
ADDRESS
LEGEND:
SURVEY NOTES:
THIS PLAT HAS AN ERROR OR CLOSURE OF LESS THAN 1.0 FEET IN 10,000.0 FEET. EACH LOT
WITHIN THIS PLAT HAS AN ERROR OF CLOSURE OF LESS THAN 1.0 FEET IN 5,000.0 FEET.
ALL CORNERS HAVE BEEN PLACED WITH A 3/4 INCH IRON PIPE UNLESS NOTED OTHERWISE. ALL
CORNERS PLACED HAVE A YELLOW PLASTIC IDENTIFICATION CAP NO. 14775.
35
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VICINITY MAP
SCALE: 1' = 400'
SITE
SITE CONTROL AND BENCHMARKS:
BASIS OF BEARING OBTAINED FROM GPS OBSERVATIONS
DATUM = NAD 83, IOWA SOUTH
BENCHMARK DATUM = NAVD88, GEOID 18
POINT #9000, 5/8" IRON ROD W/ RED PLASTIC CAP
NORTHING = 3,467,473.42
EASTING = 4,891,677.22
ELEVATION = 889.28
DESCRIPTION: 125' NORTH OF EASTERN MOST
RECTANGULAR INTAKE
GRAPHIC SCALE
040 20 40 80
LO
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1 OF 1
NOTES:
OUTLOT Z IS FOR THE EXISTING MONUMENT SIGN AND NOT TO BE DEVELOPED
PARCELS (OR LOTS) LIE WITHIN THE SPECIAL FLOOD HAZARD AREAS AS SHOWN ON FIRM PANEL
19169C0163G.
ALL PARKING AREAS, DRIVES, SIDEWALKS, FIRE LANES, ETC. ARE FOR THE COMMON USE OF ALL
LOTS WITHIN THE SUBDIVISION.
1200 SOUTH DUFF AVENUE - COFFEE SHOP
INTEGRATED SITE PLAN
IOWAONE CALL
1-800-292-8989
www.iowaonecall.com
811
Know what's below. Call before you dig.
COPYRIGHT 2021 BISHOP ENGINEERING. THIS DOCUMENT AND THE INFORMATION CONTAINED MAY NOT BE
REPRODUCED OR EXCERPTED WITHOUT THE EXPRESS WRITTEN PERMISSION OF BISHOP ENGINEERING.
UNAUTHORIZED COPYING OR DISCLOSURE OF CONSTRUCTION USE ARE PROHIBITED BY COPYRIGHT LAW.
LEGEND:
SAN SANITARY SEWER
ST STORM SEWER
W WATER LINE
G GAS LINE
U/E UNDERGROUND ELECTRIC
O/E OVERHEAD ELECTRIC
TELE TELEPHONE LINE
F/O FIBER OPTIC
CATV CABLE TV
STORM MANHOLE
CURB INTAKE
SURFACE INTAKE
FLARED END SECTION
SANITARY MANHOLE
CLEANOUT
FIRE HYDRANT
SPRINKLER
IRRIGATION CONTROL VALVE
WATER MANHOLE
WELL
WATER VALVE
WATER SHUT OFF
YARD HYDRANT
ELECTRIC MANHOLE
ELECTRIC METER
ELECTRIC RISER
ELECTRIC VAULT
POWER POLE
TRANSFORMER POLE
LIGHT POLE
ELECTRIC JUNCTION BOX
ELECTRIC PANEL
TRANSFORMER
GROUND LIGHT
GUY WIRE
ELECTRIC HANDHOLE
GAS METER
GAS VALVE
AIR CONDITIONING UNIT
TELEPHONE RISER
TELEPHONE VAULT
TELEPHONE MANHOLE
TRAFFIC SIGNAL MANHOLE
FIBER OPTIC MANHOLE
FIBER OPTIC RISER
FIBER OPTIC FAULT
CABLE TV RISER
SIGN
BOLLARD
7 DENOTES NUMBER OF PARKING STALLS
PROPERTY CORNER - FOUND AS NOTED
PROPERTY CORNER- PLACED AS NOTED
SECTION CORNER - FOUND AS NOTED
D
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CO
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C0.1
SHEET INDEX:
C0.1 COVER SHEET
C0.2 OVERALL SITE PLAN
C1.1 SITE SURVEY AND REMOVALS
C2.1 LAYOUT PLAN
C3.1 GRADING AND UTILITY PLAN
C4.1 LANDSCAPE PLAN
C4.2 OVERALL LANDSCAPE PLAN
UTILITY CONFLICT NOTES:
1. UTILITY CONFLICTS MAY EXIST ACROSS THE SITE WITH NEW UTILITIES, GRADING, PAVING ETC.
MOST UTILITY CONFLICTS HAVE BEEN CALLED OUT FOR CONTRACTOR CONVENIENCE.
2. CONTRACTOR IS RESPONSIBLE FOR ALL UTILITY CONFLICTS THAT ARE EITHER CALLED OUT ON
THE PLANS OR THAT CAN BE SEEN ON THE PLANS BETWEEN AN EXISTING UTILITY AND
PROPOSED CONSTRUCTION
WETLAND NOTES:
1. BISHOP ENGINEERING DOES NOT PERFORM WETLAND STUDIES OR WETLAND MITIGATION. IT IS
THE OWNER'S RESPONSIBILITY TO DETERMINE IF ANY WETLANDS ARE LOCATED ON THE
PROJECT SITE AND PERFORM ANY NECESSARY MITIGATION PRIOR TO THE COMMENCEMENT OF
CONSTRUCTION ACTIVITIES.
SURVEY NOTES:
1. SURVEY WORK WAS COMPLETED BY LARRY HYLER ON 05/16/2022. SEE SITE SURVEY PROVIDED
AS PART OF THIS SET OF PLANS FOR EXISTING SITE CONDITIONS AND BOUNDARY
INFORMATION.
GENERAL NOTES:
1. ALL WORK SHALL BE DONE IN ACCORDANCE WITH SUDAS STANDARD SPECIFICATIONS AND ANY AND ALL CITY/COUNTY SUPPLEMENTAL SPECIFICATIONS. THE CITY OF
AMES MUST BE NOTIFIED BY ALL CONTRACTORS 48 HOURS PRIOR TO COMMENCING WORK.
2. IN EVENT OF A DISCREPANCY BETWEEN THE QUANTITY ESTIMATES AND THE DETAILED PLANS, THE DETAILED PLANS SHALL GOVERN.
3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE LOCATION OF ALL UTILITIES. ANY DAMAGE TO SAID UTILITIES SHALL BE REPAIRED AT THE CONTRACTORS EXPENSE.
4. ALL WORK SHALL BE DONE IN ACCORDANCE WITH THE CURRENT O.S.H.A. CODES AND STANDARDS. NOTHING INDICATED ON THESE PLANS SHALL RELIEVE THE
CONTRACTOR FROM COMPLYING WITH THE APPROPRIATE SAFETY REGULATIONS.
5. ALL NECESSARY CONSTRUCTION SIGNS, BARRICADES AND OTHER TRAFFIC CONTROL DEVICES REQUIRED DURING CONSTRUCTION WILL BE FURNISHED BY THE
CONTRACTOR. SIGNS, BARRICADES AND OTHER TRAFFIC CONTROL DEVICES MUST BE IN CONFORMANCE WITH THE "MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES
FOR STREETS AND HIGHWAYS."
6. BISHOP ENGINEERING SHALL NOT BE LIABLE FOR ANY INJURIES THAT HAPPEN ON SITE. THIS SHALL INCLUDE BUT NOT BE LIMITED TO TRENCH COLLAPSES FROM
VARYING SOIL CONDITIONS OR INJURIES CAUSED BY UNDERGROUND UTILITIES INCLUDING UTILITIES THAT ARE NOT SHOWN ON PLAN.
7. THE CONTRACTOR IS LIABLE FOR ALL DAMAGES TO PUBLIC OR PRIVATE PROPERTY CAUSED BY THEIR ACTION OR INACTION IN PROVIDING FOR STORM WATER FLOW
DURING CONSTRUCTION. DO NOT RESTRICT FLOWS IN EXISTING DRAINAGE CHANNELS, STORM SEWER, OR FACILITIES.
8. THE CONTRACTOR SHALL SUBMIT TO THE ENGINEER A SCHEDULE FOR PERFORMANCE OF WORK ITEMS. THIS SCHEDULE SHALL BE PROVIDED BY THE CONTRACTOR AT
THE PROJECT PRE-CONSTRUCTION CONFERENCE. NO WORK SHALL BEGIN UNTIL A SCHEDULE HAS BEEN SUBMITTED AND ACCEPTED. THE CONTRACTOR SHALL THEN
PERFORM WORK TO CONFORM TO THE ACCEPTED SCHEDULE.
9. LABORATORY TESTS SHALL BE PERFORMED BY THE OWNER UNLESS OTHERWISE NOTED. THE CONTRACTOR SHALL PROVIDE SAMPLES OF MATERIAL REQUIRED FOR
LABORATORY TESTS AND TESTING IN ACCORDANCE WITH THE URBAN STANDARD SPECIFICATIONS FOR PUBLIC IMPROVEMENTS.
10. SOIL IMPORT OR EXPORT ON THIS PROJECT SHALL BE CONSIDERED INCIDENTAL AND WILL NOT BE MEASURED OR PAID FOR SEPARATELY.
11. THE CONTRACTOR SHALL PROTECT ALL STRUCTURES NOT SHOWN AS REMOVALS ON THE PLANS.
12. THE CONTRACTOR SHALL OBTAIN ANY AND ALL NECESSARY PERMITS PRIOR TO ANY CONSTRUCTION. CONTRACTOR SHALL WORK WITH OWNER OR OWNERS
REPRESENTATIVE ON ALL REQUIRED STORM WATER DISCHARGE PERMITS FROM THE IOWA DEPARTMENT OF NATURAL RESOURCES AND THE CITY OF AMES.
13. GRADING AND EROSION CONTROL SHALL BE DONE IN ACCORDANCE WITH THE APPROVED GRADING PLAN, SWPPP, NPDES DOCUMENTS, AND IOWA DEPARTMENT OF
NATURAL RESOURCES REQUIREMENTS.
14. THE CONTRACTOR SHALL PICK UP ANY DEBRIS SPILLED ONTO THE ADJACENT RIGHT OF WAY OR ABUTTING PROPERTIES AS THE RESULT OF CONSTRUCTION, AT THE
END OF EACH WORK DAY.
15. THE CONTRACTOR IS RESPONSIBLE FOR THE PROMPT REMOVAL OF ALL MUD THAT HAS BEEN TRACKED OR WASHED UNTO ADJACENT PROPERTY OR RIGHT OF WAY
UNTIL SUCH TIME THAT PERMANENT VEGETATION HAS BEEN ESTABLISHED.
16. DISPOSE OF ALL EXCESS MATERIALS AND TRASH IN ACCORDANCE WITH FEDERAL, STATE, AND LOCAL REQUIREMENTS. PROVIDE WASTE AREAS OR DISPOSAL SITES
FOR EXCESS MATERIALS NOT DESIRABLE FOR INCORPORATION INTO THE PROJECT.
PAVING NOTES:
1. THE PAVING/ GRADING CONTRACTOR SHALL BACKFILL THE PAVING SLAB AND FINE GRADE THE RIGHT OF WAY AS SOON AFTER THE PAVING AS POSSIBLE. ALL AREAS
SHALL BE SEEDED IN ACCORDANCE WITH CITY OF AMES STANDARD SPECIFICATIONS AND THE CURRENT VERSION OF SUDAS.
2. SUBGRADE PREPARATION AND PAVEMENTS WILL BE CONSTRUCTED FOLLOWING RECOMMENDATIONS IN THE SOILS REPORT. APPROVED SOILS ENGINEER MUST SIGN
OFF ON SUBASE PRIOR TO ANY PAVEMENT BEING PLACED.
3. SEE DETAILS FOR ALL PAVEMENT THICKNESS.
4. ALL PEDESTRIAN WALKWAYS THAT UNLOAD INTO A VEHICLES TRAVELED PATH MUST HAVE A.D.A. DETECTABLE WARNING PANEL(S) AS PER A.D.A. REGULATIONS. PANEL
TYPE & COLOR SHALL BE PER CITY STANDARD.
5. ALL WALKS, PARKING LOTS, HANDICAP PARKING, RAMPS, ETC. SHALL COMPLY WITH ALL A.D.A. AND CITY CODES. HANDICAP PARKING SIGNAGE IS REQUIRED FOR ALL
HANDICAP STALLS AND SHALL BE CONSIDERED INCIDENTAL. IN EVENT OF A DISCREPANCY BETWEEN THE PLANS AND THE A.D.A./CITY CODES THE A.D.A./CITY CODES
SHALL GOVERN. CONTRACTOR SHALL BE RESPONSIBLE FOR ENSURING A.D.A. CODES ARE MET.
UTILITY NOTES:
1. QUANTITY CALLOUTS ON PIPE LENGTHS ARE APPROXIMATE AND SHOULD BE USED FOR REFERENCE ONLY.
2. THE CONTRACTOR SHALL PROVIDE AS-BUILT OF ALL UTILITIES, INCLUDING DEPTH AND LOCATION OF ALL SERVICES.
3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATION AND ALL COSTS ASSOCIATED WITH AS-BUILT TOPO OF DETENTION POND & DETENTION POND STORM
SEWER. CONTRACTOR SHALL BE RESPONSIBLE FOR CONTACTING BISHOP ENGINEERING (DAVID BENTZ AT 515-276-0467) TO PERFORM SAID AS-BUILT SURVEY. IF
DETENTION PONDS HAVE BEEN GRADED INCORRECTLY, CONTRACTOR SHALL BE RESPONSIBLE FOR ALL SUBSEQUENT AS-BUILT TOPO SURVEYS UNTIL ISSUES HAVE
BEEN RECTIFIED.
4. THE CONTRACTOR SHALL COORDINATE THE ADJUSTMENT OF ANY AND ALL EXISTING AND PROPOSED UTILITIES TO PROPOSED GRADES. EXISTING UTILITIES SHALL BE
RAISED OR LOWERED IN ACCORDANCE WITH THE UTILITY OWNER REQUIREMENTS. ANY NECESSARY ADJUSTMENTS SHALL BE CONSIDERED INCIDENTAL TO
CONSTRUCTION.
5. ACTIVE EXISTING FIELD TILES ENCOUNTERED DURING CONSTRUCTION SHALL BE REPAIRED, REROUTED, OR CONNECTED TO PUBLIC OR PRIVATE STORM SEWER TO
REMAIN IN SERVICE.
6. ALL PROPOSED RCP STORM SEWER PIPE JOINTS SHALL BE FABRIC WRAPPED AND THE LAST 3 PIPE SECTIONS ON THE APRON SHALL BE TIED WITH RF-14 TYPE II
CONNECTORS. ALL APRONS SHALL HAVE A STANDARD FOOTING AND TRASH GUARD.
7. ALL RIP RAP CALLED OUT ON PLANS SHALL BE UNDERLAIN WITH ENGINEERING FABRIC.
8. SANITARY SEWER SERVICE CONNECTIONS SHALL BE PLACED AT A SLOPE OF NO LESS THAN 2%. SERVICES SHALL MAINTAIN 18" OF VERTICAL SEPARATION FROM THE
WATERMAIN WITH 18" OF COMPACTED LOW PERMEABILITY SOIL BETWEEN THE UTILITIES WITHIN 10' OF THE CROSSING.
9. MANDREL AND PRESSURE TESTS SHALL BE REQUIRED FOR ALL PROPOSED SANITARY LINES. TELEVISING OF THE SANITARY SEWER SYSTEM SHALL BE COMPLETED
PRIOR TO PAVING UNLESS OTHERWISE APPROVED BY JURISDICTION.
10. WATERMAINS SHALL BE C-900. SIZE OF WATERMAIN AS SHOWN ON PLANS.
11. THRUST BLOCKS SHALL BE INSTALLED AS REQUIRED AND SHALL BE CONSIDERED INCIDENTAL TO WATERMAIN CONSTRUCTION.
12. PROPOSED WATERMAIN SHALL BE PRESSURE TESTED, BACTERIA TESTED AND CHLORINATED. THE FILLING OF THE WATER MAIN SHALL BE DONE BY THE CITY OF AMES.
13. TRACER WIRE SHALL BE ADDED TO ALL WATER MAIN, AND BROUGHT TO THE SURFACE AT EVERY HYDRANT.
14. ALL HYDRANTS WILL IMMEDIATELY BE COVERED WITH A BLACK PLASTIC BAG (OR EQUIVALENT) ONCE THE HYDRANT IS INSTALLED. THE CITY OF AMES WILL NOTIFY THE
CONTRACTOR WHEN THE BAGS CAN BE REMOVED.
15. THE MINIMUM HYDRANT LEAD SHALL BE 3.5 FEET.
35
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UTILITY NOTE:
THE LOCATION OF THE UTILITIES INDICATED ON THE PLANS HAVE BEEN TAKEN FROM THE FIELD SURVEY, EXISTING PUBLIC
RECORDS, AND PLANS PROVIDED BY OTHERS. SURFACE UTILITY LOCATIONS HAVE BEEN FIELD LOCATED BY BISHOP
ENGINEERING, UNLESS OTHERWISE NOTED. ALL UNDERGROUND UTILITY LOCATIONS ARE APPROXIMATE LOCATIONS
ONLY. BISHOP ENGINEERING DOES NOT GUARANTEE THE UNDERGROUND LOCATION OF ANY UTILITIES SHOWN. IT SHALL
BE THE DUTY OF THE CONTRACTOR TO DETERMINE THE LOCATION AND DEPTH OF ANY UNDERGROUND UTILITIES SHOWN
AND IF ANY ADDITIONAL UTILITIES, OTHER THAN THOSE SHOWN ON THE PLANS, MAY BE PRESENT. A REQUEST WAS MADE
TO IOWA ONE CALL FOR UTILITY PROVIDERS TO VERIFY, LOCATE, AND MARK THEIR UTILITIES IN THE FIELD.
ABBREVIATIONS:
AC ACRES
ASPH ASPHALT
BK BOOK
CONC CONCRETE
D DEEDED DISTANCE
EX EXISTING
ENCL ENCLOSURE
FF FINISHED FLOOR
FL FLOW LINE
FRAC FRACTIONAL
M MEASURED DISTANCE
MH MANHOLE
OPC ORANGE PLASTIC CAP
P PLATTED DISTANCE
PG PAGE
POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
PRA PREVIOUSLY RECORDED AS
PUE PUBLIC UTILITY EASEMENT
ROW RIGHT OF WAY
RPC RED PLASTIC CAP
SF SQUARE FEET
SAN SANITARY
TYP TYPICAL
YPC YELLOW PLASTIC CAP
N NORTH
S SOUTH
E EAST
W WEST
F/O
C0.1 - C7.1
UTILITY MAPS PROVIDED BY:
1. GAS (ALLIANT ENERGY / (800) 255-4268)
2. ELECTRIC (CITY OF AMES / (515) 239-5162)
3. FIBER OPTIC (CENTURYLINK / (918) 547-0147)
4. FIBER OPTIC (MEDIACOM / (515) 246-6668)
5. FIBER OPTIC (UNITE PRIVATE NETWORKS / (816) 425-3556)
PROPERTY DESCRIPTION:
(STORY COUNTY, IOWA RECORDER, WARRANTY DEED
BOOK INST. NO. 02-16727)
A PART OF LOT 1 AND LOT 2 IN DANIELS SUBDIVISION FIRST
ADDITION, AN OFFICIAL PLAT IN AND FORMING A PART OF
THE CITY OF AMES, IOWA.
SUBJECT TO AND TOGETHER WITH ANY AND ALL
EASEMENTS AND RESTRICTIONS OF RECORD.
AREA:
OVERALL = 7.58 ACRES MORE OR LESS
LOT 3 = 19,390 SQUARE FEET - 0.45 ACRES
ADDRESS:
1200 SOUTH DUFF AVENUE
AMES, IOWA 50312
OWNER:
DUFF DEVELOPMENT LLC
3101 INGERSOLL AVENUE
DES MOINES, IOWA 50312
PREPARED FOR:
ALAN VANGUNDY
SIMPSON & ASSOCIATES ARCHITECTS LLC
1717 INGERSOLL AVENUE, SUITE 117
DES MOINES, IOWA 50309
ZONING:
INFORMATION OBTAINED FROM
THE STORY COUNTY ASSESSORS PAGE
ZONED: HOC (HIGHWAY ORIENTED COMMERCIAL ZONE)
FOR AN OFFICIAL ZONING REPORT PLEASE CALL
THE CITY OF AMES AT (515) 239-5101
SITE CONTROL AND BENCHMARKS:
BASIS OF BEARING OBTAINED FROM GPS OBSERVATIONS
DATUM = NAD 83, IOWA SOUTH
BENCHMARK DATUM = NAVD88, GEOID 18
POINT #9000, 5/8" IRON ROD W/ RED PLASTIC CAP
NORTHING = 3,467,473.42
EASTING = 4,891,677.22
ELEVATION = 889.28
DESCRIPTION: 125' NORTH OF EASTERN MOST
RECTANGULAR INTAKE
VICINITY MAP
SCALE: 1' = 400'
SITE
PRELIMINARY
EX INTAKE
RIM=887.44
FL(E)=884.59
ICV ICV
ICVICVICV
D
EX STORM MH
RIM=893.57
FL(E 12")=889.70
F/O
EX 21" RCP FES
FL=890.46
S
EX SAN MH
RIM=892.67
INV(S)=877.40
INV(E)=875.25
EX 21" RCP FES
FL=890.16
EX 12" RCP FES
FL=890.53
ICV
EX INTAKE
RIM=890.45
FL=887.21
WVWVWV
HYD
TBM: BURY BOLT
ELEV=895.40 TS
EX 24" RCP FES
FL=889.26 CO
TS
ICVICV
ELECELEC
FO
S
EX SAN MH
RIM=892.73
INV=880.20
TS
DEX STORM MH
RIM=894.05
FL(NE 12")=890.98
TERMINUS UNKNOWN
S
EX SAN MH
RIM=891.42
INV(N 12")=881.72
FOT
EX 24" RCP FES
FL=890.09
EX INTAKE
T/C=891.24 EX INTAKE
T/C=891.07
EX INTAKE
RIM=887.32
FL(W)=884.13
G
W
F/O F/O F/O F/O
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EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CINDER
BLOCK WALL
F/
O
EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
ELEC
EX AIR
PUMP EX CAR
VACUUM
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OWNER: DUFF DANIELS LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 1
OWNER: DUFF DEVELOPMENT LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 2
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "A"
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "S"
G
F/O
U/E
U/E U/E U/E U/E
U/E
U/E U/E
U/E
U/E U/E U/E U/E U/E
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U/E U/E U/E U/E
U/
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O/E
O/E O/E O/E O/E O/E O/E
APPROXIMATE LOCATION
PER CITY OF AMES MAP APPROXIMATE LOCATION
PER CITY OF AMES MAP
APPROXIMATE LOCATION
PER CITY OF AMES MAP
F/O F/O F/O F/O F/O F/O
APPROXIMATE LOCATION
PER CITY OF CENTURYLINK MAP
SA
N
12
"
SA
N
12
"
SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"
ST ST
APPROXIMATE LOCATION
PER CITY OF AMES MAP
W
W
W
W
WWWWWWW WWWW
STSTSTW
W
W
W W
WWWWWW
ST
ST
ST
ST
ST
ST
SANSAN
ST ST ST ST ST ST ST ST
DO
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ST
ST
W
10' PROPOSED
ELECTRIC EASEMENT
LOT 3
19,390 SF
(0.45 AC)
LOT 2
96,803 SF
(2.22 AC)
LOT 1
212,989 SF
(4.89 AC)
OUTLOT Z
1,595 SF
PROPOSED
PROPERTY LINE
PROPOSED PROPERTY LINE EXISTING PROPERTY LINE
PROPOSED PROPERTY LINE
EXISTING
PROPERTY LINE
EXISTING
BEST BUY
(30,259 SF)
EXISTING
BAM BOOKS
(19,966 SF)
OWNER: MKTM LLC
ZONED: A - AGRICULTURAL
OUTLOT A, CARNEY AND SON'S
SUBDIVISION, 1ST ADDITION
OW
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OWNER: FLUMMERFELT INC
ZONED: RLP - RESIDENTIAL LOW DENSITY PARK
PT. SECTION 11-83-24
OWNER: FLUMMERFELT INC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PT. SECTION 11-83-24
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10' WATERMAIN
EASEMENT
10
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10' ELECTRIC
LINE EASEME
N
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10' ELECT
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10
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W
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PROPOSED
COFFEE
SHOP
(2,380 SF)
3
5
8
5
6
6
6
6
24
15
15
17
17
174
5
8
15
20
1
5
5
2
PROPOSED SANITARY
SEWER SERVICE
PROPOSED WATER
SERVICE
EXISTING WATER
EXISTING SANITARY
SEWER SERVICE
EXISTING SANITARY
SEWER SERVICE
EXISTING WATER
SERVICE
EXISTING WATER
SERVICE
238.10'M N89°16'18"W
50
.
0
0
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°
2
6
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4
6
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E
7.07'M
N89°33'14"E 229.31'M S89°15'57"E
32.86'M
S00°26'46"E
22
3
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7
0
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E
20
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5' BUILDING SETBACK
5' BUILDING SETBACK
82
.
7
2
'
M
N
0
0
°
4
4
'
2
6
"
E
16
703.01'M N89°16'18"W
12
8
.
8
7
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M
N
1
9
°
4
9
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4
3
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W
313.85'M S89°24'54"E
47.85'MS89°24'54"E
20
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3
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W
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E
50
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1
9
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5
8
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W
31.85'MS89°15'49"E
50
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0
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2
6
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4
6
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31.98'MS89°15'49"E
85
.
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2
6
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4
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W
590.53'M S89°15'49"E
14
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0
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W
1059.08'M S89°19'09"E
4
13.62'M
N00°19'58"W
L:
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COPYRIGHT 2022 BISHOP ENGINEERING. THIS DOCUMENT AND THE INFORMATION CONTAINED MAY NOT BE
REPRODUCED OR EXCERPTED WITHOUT THE EXPRESS WRITTEN PERMISSION OF BISHOP ENGINEERING.
UNAUTHORIZED COPYING OR DISCLOSURE OF CONSTRUCTION USE ARE PROHIBITED BY COPYRIGHT LAW.
ABBREVIATIONS:
AC ACRES
PUE PUBLIC UTILITY EASEMENT
TYP TYPICAL
N NORTH
S SOUTH
E EAST
W WEST
YPC YELLOW PLASTIC CAP
MPE MINIMUM PROTECTION ELEVATION
SF SQUARE FOOTAGE
POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
PROPERTY CORNER - FOUND AS NOTED
PROPERTY CORNER- PLACED 3/4" IRON PIPEWITH YELLOW PLASTIC CAP ID #14775
SECTION CORNER - FOUND AS NOTED
CUT "X" IN PAVEMENT
ADDRESS
LEGEND:
SURVEY NOTES:
THIS PLAT HAS AN ERROR OR CLOSURE OF LESS THAN 1.0 FEET IN 10,000.0 FEET. EACH LOT
WITHIN THIS PLAT HAS AN ERROR OF CLOSURE OF LESS THAN 1.0 FEET IN 5,000.0 FEET.
ALL CORNERS HAVE BEEN PLACED WITH A 3/4 INCH IRON PIPE UNLESS NOTED OTHERWISE. ALL
CORNERS PLACED HAVE A YELLOW PLASTIC IDENTIFICATION CAP NO. 14775.
VICINITY MAP
SCALE: 1' = 400'
SITE
SITE CONTROL AND BENCHMARKS:
BASIS OF BEARING OBTAINED FROM GPS OBSERVATIONS
DATUM = NAD 83, IOWA SOUTH
BENCHMARK DATUM = NAVD88, GEOID 18
POINT #9000, 5/8" IRON ROD W/ RED PLASTIC CAP
NORTHING = 3,467,473.42
EASTING = 4,891,677.22
ELEVATION = 889.28
DESCRIPTION: 125' NORTH OF EASTERN MOST
RECTANGULAR INTAKE
GRAPHIC SCALE
040 20 40 80
OV
E
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PR
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A
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C
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S
T
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U
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EXISTING PARKING (LOT 1 AND LOT 2):
240 STANDARD STALLS
12 HANDICAP STALLS
252 TOTAL PARKING STALLS
PARKING REQUIREMENTS (LOTS 1, 2 AND 3):
LOT 1 AND LOT 2 - BEST BUY AND BAM
REQUIRED PARKING (1 PER 300 SF FOR 50,225 SF)= 167 SPACES
PROVIDED PARKING (4+ PER 1000 SF)= 206 SPACES (INC 14 ADA SPACES)
LOT 3 - COFFEE SHOP
REQUIRED PARKING (12 PER 1000 SF FOR 2,380 SF) = 29 SPACES
PROVIDED PARKING (12 PER 1000 SF)= 29 SPACES
TOTAL OVERALL SITE
REQUIRED = 196 SPACES (INC 6 ADA SPACES)
PROVIDED = 235 SPACES (INC 14 ADA SPACES)
DEVELOPMENT SUMMARY:
SITE AREA:
TOTAL SITE AREA = 7.59 ACRES (330,777± SF)
ZONING:
HOC (HIGHWAY-ORIENTED COMMERCIAL
SETBACKS:
FRONT = 20 FEET
SIDE = 5 FEET; 20 FEET ABUTTING RESIDENTIAL
REAR = 10 FEET; 20 FEET ABUTTING RESIDENTIAL
OPEN SPACE:
TOTAL SITE AREA = 330,777 SF (7.59 ACRES)
OPEN SPACE REQUIRED = 49,617 SF (15%)
OPEN SPACE PROVIDED = 123,122 SF (37%)
IMPERVIOUS SURFACE:
TOTAL SITE AREA = 330,777 SF (7.59 ACRES)
EXISTING
BUILDING = 48,352 SF (15% BUILDING COVERAGE)
DRIVE/PARKING/SIDEWALK = 172,933 SF
= 222,285 SF TOTAL (67%)
PROPOSED
BUILDING = 52,605 SF (16% BUILDING COVERAGE)
DRIVE/PARKING/SIDEWALK = 155,050 SF
= 207,655 SF TOTAL (63%)
CP #9000
EX INTAKE
RIM=887.44
FL(E)=884.59
ICV ICV
6" TREE
12" TREE 6" TREE
8" TREE
ICVICVICV
8" TREE
10" TREE
8" TREE
8" TREE
D
EX STORM MH
RIM=893.57
FL(E 12")=889.70
18" TREE
14" TREE
14" TREE
F/O
EX 21" RCP FES
FL=890.46
S
EX SAN MH
RIM=892.67
INV(S)=877.40
INV(E)=875.25
EX 21" RCP FES
FL=890.16
EX 12" RCP FES
FL=890.53
ICV
EX INTAKE
RIM=890.45
FL=887.21
WVWVWV
HYD
TBM: BURY BOLT
ELEV=895.40 TS
EX 24" RCP FES
FL=889.26 CO
TS
24" TREE
14" TREE
15" TREE
16" TREE
ICVICV
12" TREE
8" TREE
6" TREE
ELECELEC
8" CRAB
6" CRAB
6" CRAB
FO
S
EX SAN MH
RIM=892.73
INV=880.20
TS
DEX STORM MH
RIM=894.05
FL(NE 12")=890.98
TERMINUS UNKNOWN
S
EX SAN MH
RIM=891.42
INV(N 12")=881.72
FOT
20" TREE
20" TREE
EX 24" RCP FES
FL=890.09
EX INTAKE
T/C=891.24 EX INTAKE
T/C=891.07
EX INTAKE
RIM=887.32
FL(W)=884.13
G
W
W
F/O F/O F/O F/O F/O
G
G
G
G
G
G
G
G
G G G
F/
O
F/
O
F/
O
F/
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F/
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F/
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F/
O
F/O
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F/O
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CINDER
BLOCK WALL
EX BUSH LINE
(TYPICAL)
EX BUSH LINE
(TYPICAL)
F/
O
EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
ELEC
EX AIR
PUMP EX CAR
VACUUM
EX FLUME
SA
N
12
"
SA
N
12
"
SA
N
12
"
ST
ST
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OWNER: DUFF DANIELS LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 1
OWNER: DUFF DEVELOPMENT LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
LOT 2
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "A"
OWNER: TOMCO LLC
ZONED: HOC - HIGHWAY ORIENTED COMMERCIAL
PARCEL "S"
(S 00°00'00" W, 49.61')
(N 88°58'00" W, 7.00')
(N
0
0
°
0
0
'
0
0
"
E
13
2
.
2
6
'
)
(S 88°55'02" E, 940.97')
(N 00°00'00" W, 38.68')
(N 88°58'00" W, 173.92')
(S 88°58'49" E, 50.00')
(N 88°58'00" W, 203.22')
G G
F/O
U/E
U/E
U/E U/E U/E U/E
U/
E
U/E
U/E
U/E U/E
U/
E
U/E
U/E U/E U/E U/E U/E U/E U/E
U/
E
U/E U/E U/E U/E U/E
U/
E
O/E
O/E
O/E O/E O/E O/E O/E O/E O/E O/E
APPROXIMATE LOCATION
PER CITY OF AMES MAP APPROXIMATE LOCATION
PER CITY OF AMES MAP
APPROXIMATE LOCATION
PER CITY OF AMES MAP
F/O F/O F/O F/O F/O F/O F/O F/O
APPROXIMATE LOCATION
PER CITY OF CENTURYLINK MAP
893 892
890890
892
89
3
89
1
89
3
89
1
89
2
89
3
89
1 89
2
89
3
89
1
89
3
89
4
89
4
89
3
891
89
4
89
3
89
2
89
2
893
89
2
891
890
88
9
89
0
89
0
88
9
889
891
89
2
890
889
890
89
0
889
89
0
892
888
889
88
9
889
88
9
89
0
SA
N
12
"
SA
N
12
"
SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"
ST ST ST
(N
0
0
°
0
0
'
0
0
"
E
,
1
9
8
.
3
9
'
)
APPROXIMATE LOCATION
PER CITY OF AMES MAP
CLEAN SAWCUT TO FULL
DEPTH AND REMOVE
EXISTING CONCRETE
REMOVE EXISTING TREE
PROTECT
EXISTING TREE
REMOVE EXISTING CONCRETE
CURBED/ISLAND
REMOVE EXISTING CURB AND
RELATED CONCRTE PAVEMENT
REMOVE EXISTING TREES
REMOVE EXISTING CURB AND
RELATED CONCRETE PAVEMENT PROTECT EXISTING
TREES AND PLANTINGS
CLEAN SAWCUT TO FULL
DEPTH AND REMOVE
EXISTING CONCRETE
REMOVE EXISTING
SIDEWALK
PROTECT EXISTING
TREE AND PLANTINGS
PROTECT EXISTING
TREE AND PLANTINGS
PROTECT EXISTING
LIGHT POLE
PROTECT EXISTING
LIGHT POLE
PROTECT EXISTING
LIGHT POLE
REMOVE EXISTING
LIGHT POLE
(1
0
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S
E
M
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)
(N 01°02'00" E, 20.58')
(N 88°58'00" W, 47.85')
(S 01°02'00" W, 20.58')
(N 88°59'05" W, 238.41')
(S
1
9
°
3
8
'
2
6
"
E
,
1
2
8
.
7
9
'
)
LEGEND:
SAN SANITARY SEWER
ST STORM SEWER
W WATER LINE
G GAS LINE
U/E UNDERGROUND ELECTRIC
O/E OVERHEAD ELECTRIC
TELE TELEPHONE LINE
F/O FIBER OPTIC
CATV CABLE TV
STORM MANHOLE
CURB INTAKE
SURFACE INTAKE
FLARED END SECTION
ROOF DRAIN
DOWNSPOUT
SANITARY MANHOLE
CLEANOUT
FIRE HYDRANT
SPRINKLER
IRRIGATION CONTROL VALVE
WATER MANHOLE
WELL
WATER VALVE
WATER SHUT OFF
YARD HYDRANT
ELECTRIC MANHOLE
ELECTRIC METER
ELECTRIC RISER
ELECTRIC VAULT
POWER POLE
TRANSFORMER POLE
LIGHT POLE
ELECTRIC JUNCTION BOX
ELECTRIC PANEL
TRANSFORMER
GROUND LIGHT
GUY WIRE
ELECTRIC HANDHOLE
GAS METER
GAS VALVE
AIR CONDITIONING UNIT
TELEPHONE RISER
TELEPHONE VAULT
TELEPHONE MANHOLE
TRAFFIC SIGNAL MANHOLE
FIBER OPTIC MANHOLE
FIBER OPTIC RISER
FIBER OPTIC VAULT
CABLE TV RISER
SIGN
BOLLARDS
7 DENOTES NUMBER OF PARKING STALLS
PROPERTY CORNER - FOUND 3/4" IRON PIPE W/ YPC 12971 OR AS NOTED
X CUT IN CONCRETE
SECTION CORNER - FOUND AS NOTED
SITE CONTROL POINT - MONUMENT AS NOTED
D
S
CO
HYD
ICV
W
WSO
YA DR
E
EM
E
ELEC
EJ
EP
GM
GV
A/C
T
TEL
T
TS
FO
F/O
TVW
WV
F/O
1200 SOUTH DUFF AVENUE
SITE SURVEY AND REMOVALS
VICINITY MAP
SCALE: 1' = 400'
L:
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A
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0
2
2
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5
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2
0
2
2
2
:
3
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:
0
0
P
M
IOWAONE CALL
1-800-292-8989
www.iowaonecall.com
811
Know what's below. Call before you dig.
PROPERTY DESCRIPTION:
(WARRANTY DEED BOOK INST. NO. 02-16734)
PART OF LOT 1 AND LOT 2 IN DANIELS SUBDIVISION FIRST
ADDITION, AN OFFICIAL PLAT, INCLUDED IN AND FORMING A
PART OF THE CITY OF AMES, IOWA.
SUBJECT TO AND TOGETHER WITH ANY AND ALL
EASEMENTS AND RESTRICTIONS OF RECORD.
SURVEY AREA:
109,114.22 SQUARE FEET - 2.50 ACRES
ADDRESS:
1200 SOUTH DUFF AVENUE
AMES, IOWA 50312
OWNER:
DUFF DEVELOPMENT LLC
3101 INGERSOLL AVENUE
DES MOINES, IOWA 50312
PREPARED FOR:
ALAN VANGUNDY
SIMONSON & ASSOCIATES ARCHITECTS LLC
1717 INGERSOLL AVENUE, SUITE 117
DES MOINES, IOWA 50309
ZONING:
INFORMATION OBTAINED FROM
THE STORY COUNTY ASSESSORS PAGE
ZONED: HOC (HIGHWAY ORIENTED COMMERCIAL ZONE)
FOR AN OFFICIAL ZONING REPORT PLEASE CALL
THE CITY OF AMES AT (515) 239-5101
SITE CONTROL AND BENCHMARKS:
BASIS OF BEARING OBTAINED FROM GPS OBSERVATIONS
DATUM = NAD 83, IOWA SOUTH
BENCHMARK DATUM = NAVD88, GEOID 18
POINT #9000, 5/8" IRON ROD W/ RED PLASTIC CAP
NORTHING = 3,467,473.42
EASTING = 4,891,677.22
ELEVATION = 889.28
DESCRIPTION: 125' NORTH OF EASTERN MOST
RECTANGULAR INTAKE
UTILITY NOTE:
THE LOCATION OF THE UTILITIES INDICATED ON THE PLANS HAVE BEEN TAKEN FROM THE FIELD SURVEY, EXISTING PUBLIC
RECORDS, AND PLANS PROVIDED BY OTHERS. SURFACE UTILITY LOCATIONS HAVE BEEN FIELD LOCATED BY BISHOP
ENGINEERING, UNLESS OTHERWISE NOTED. ALL UNDERGROUND UTILITY LOCATIONS ARE APPROXIMATE LOCATIONS
ONLY. BISHOP ENGINEERING DOES NOT GUARANTEE THE UNDERGROUND LOCATION OF ANY UTILITIES SHOWN. IT SHALL
BE THE DUTY OF THE CONTRACTOR TO DETERMINE THE LOCATION AND DEPTH OF ANY UNDERGROUND UTILITIES SHOWN
AND IF ANY ADDITIONAL UTILITIES, OTHER THAN THOSE SHOWN ON THE PLANS, MAY BE PRESENT. A REQUEST WAS MADE
TO IOWA ONE CALL FOR UTILITY PROVIDERS TO VERIFY, LOCATE, AND MARK THEIR UTILITIES IN THE FIELD.
FIELD WORK COMPLETED ON: 5-11-2022
COPYRIGHT 2022 BISHOP ENGINEERING. THIS DOCUMENT AND THE INFORMATION CONTAINED MAY NOT BE
REPRODUCED OR EXCERPTED WITHOUT THE EXPRESS WRITTEN PERMISSION OF BISHOP ENGINEERING.
UNAUTHORIZED COPYING OR DISCLOSURE OF CONSTRUCTION USE ARE PROHIBITED BY COPYRIGHT LAW.
ABBREVIATIONS:
AC ACRES
ASPH ASPHALT
BK BOOK
CONC CONCRETE
D DEEDED DISTANCE
EX EXISTING
ENCL ENCLOSURE
FF FINISHED FLOOR
FL FLOW LINE
FRAC FRACTIONAL
M MEASURED DISTANCE
MH MANHOLE
OPC ORANGE PLASTIC CAP
P PLATTED DISTANCE
PG PAGE
POB POINT OF BEGINNING
POC POINT OF COMMENCEMENT
PRA PREVIOUSLY RECORDED AS
PUE PUBLIC UTILITY EASEMENT
ROW RIGHT OF WAY
RPC RED PLASTIC CAP
SF SQUARE FEET
SAN SANITARY
TYP TYPICAL
YPC YELLOW PLASTIC CAP
N NORTH
S SOUTH
E EAST
W WEST
NOTES:
1. ADJACENT PROPERTY OWNER INFORMATION OBTAINED FROM STORY COUNTY ASSESSORS WEB PAGE
2. PARENTHESIS ( ) DENOTES PREVIOUSLY RECORDED BEARINGS AND DISTANCES
UTILITY MAPS PROVIDED BY:
1. GAS (ALLIANT ENERGY / (800) 255-4268)
2. ELECTRIC (CITY OF AMES / (515) 239-5162)
3. FIBER OPTIC (CENTURYLINK / (918) 547-0147)
4. FIBER OPTIC (MEDIACOM / (515) 246-6668)
5. FIBER OPTIC (UNITE PRIVATE NETWORKS / (816) 425-3556)
35
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GRAPHIC SCALE
030 15 30 60
SCALE: 1" =30'SI
T
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C1.1
REMOVAL NOTES:
1. SAWCUT & REMOVE ALL PAVEMENT TO FULL DEPTH OF SLAB.
2. CONTRACTOR TO COORDINATE SIGNAGE AND PERMITS WITH THE CITY FOR ANY WORK
WITHIN THE ROAD RIGHT-OF-WAY
3. CONTRACTOR TO COORDINATE WITH UTILITY PROVIDERS FOR ANY DISCONNECT AND
REMOVAL OF EXISTING UTILITY SERVICES ASSOCIATED WITH THE BUILDING STRUCTURE
DEMOLITION/REMOVAL
4. CONTRACTOR TO PROTECT ALL UTILITIES, PAVEMENTS AND STRUCTURES THAT ARE NOT
SCHEDULED FOR REMOVAL. CONTRACTOR SHALL REPAIR AND/OR REPLACE ANY DAMAGED
UTILITIES, PAVEMENTS AND STRUCTURES NOT SCHEDULED FOR REMOVAL AT THE
CONTRACTORS EXPENSE
5. CONTRACTOR TO LOCATE AND VERIFY DEPTH OF EXISTING UTILITIES PRIOR TO
CONSTRUCTION AND CONTACT THE OWNER/ENGINEER IF DIFFERENT FROM THE PLANS OR
IN CONFLICT WITH PROPOSED IMPROVEMENTS
6. CONTRACTOR TO MAINTAIN THE SITE AND KEEP THE SURROUNDING ROADS AND PARKING
AREAS CLEAN FROM CONSTRUCTION DIRT AND DEBRIS
SITE
ICV ICV
ICVICVICV
D
F/O
ICV
WVWVWV
HYD
TS
TS
ICVICV
ELECELEC
FO
TS
D
FOT
G
G
W
W
W
W
F/O F/O F/O F/O F/O F/O F/O F/O
G
G
G
G
G
G
G
G
G
G
G
G G G G G
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/O
EL
E
C
F/O
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CINDER
BLOCK WALL
F/
O
EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
ELEC
EX AIR
PUMP EX CAR
VACUUM
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
N
12
"
ST
ST
ST
ST
ST
SO
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G G G
F/O F/O F/O
U/E
U/E
U/E
U/E U/E U/E U/E U/E U/E
U/E
U/
E
U/E
U/E
U/E
U/E U/E U/E
U/
E
U/
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U/E
U/E
U/E U/E U/E U/E U/E U/E U/E U/E U/E U/EU/E U/E U/E U/E U/E U/E U/E U/E
U/
E
O/E
O/E
O/E O/E O/E O/E O/E O/E O/E O/E O/E
F/O F/O F/O F/O F/O F/O F/O F/O F/O F/O
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
N
12
"
SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"
ST ST ST ST ST
3
5
8
PROPOSED
BUILDING
(1-STORY, 2,380 SF)LOT 3
19,390 SF
(0.45 AC)
LOT 2
96,599 SF
(2.22 AC)
LOT 1
213,946 SF
(4.91 AC)
24'5'12'5'24'9'
5'
12
'
10
'
12'15.44'26.68'
5'
5'
34.25'
18'
TYP.
9'
TY
P
.
9'
TYP.
R5'
R25'
R13
'R13
'
R25'
R4'
R4'
R4'
24'
R4'
R4'
R4'
R4'R4'R4'R4'R4'R6'
R11'
R19'
R19'
23'
45
'
R4'R4'
38
'
30
'
R4'R4'
R4'R4'R4'R4'
24
'
38
'
38
'
45'9'24'9'
27'R2
'
9'
TYP.
25
.
3
'
24
.
2
5
'
8'8'8'9'
R5'R4'
45'8.83'
R3
'
1'
DO
N
O
T
E
N
T
E
R
PAINTED "DO NOT ENTER"
TEXT AND STRIPING
"THANK YOU/EXIT
ONLY" SIGN
VAN ACCESSIBLE ADA
PARKING SIGN & BOLLARD
TURNED DOWN
SIDEWALK
4" WIDE WHITE
PAINT STRIPE
(TYP.)
MOP PARKING
SIGNAGE
(TYP. OF 3)
CONCRETE KNEE WALL
(12"WX24"T) WITH EMBEDDED
SLEEVES FOR PATIO LIGHT POLES
PRE-MENU BOARD
WITH BOLLARD AT
9TH CAR
CLEARANCE BAR
WITH BOLLARD
6" THICK CONCRETE PAD AT DRIVE-THRU LANE
AND TRASH ENCLOSURE. TO EXTEND PAST
CENTERLINE OF DRIVE-THRU WINDOW TO 12'
PAST CENTERLINE OF DRIVE-THRU ORDER POINT.
12' PAST FRONT OF ENCLOSURE OF TRASH
MENU BOARD WITH
SPEAKER AND
BOLLARD AT 7TH CAR
6" PCC
6" PCC
6" PCC 6" PCC
6" PCC
6" PCC
6" PCC
6" PCC
ACCESSIBLE ADA
PARKING SIGN & BOLLARD
OUTLOT Z
842 SF
SAN
T
238.10'MN89°16'18"W
50
.
0
0
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0
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2
6
'
4
6
"
E
5
PATIO
ST
ST
ST
ST
ST
R4'
18.12'
BIKE
PARKING R2.5'
R2.5
'
23
'
15
.
5
'
24
'
18
'
9'12'
25.95'
37
.
2
9
'
61.26'4.67'
29
.
9
1
'
33.79'
10' PROPOSED
ELECTRIC EASEMENT
TRASH ENCLOSURE
(REFER TO ARCH)
LA
Y
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P
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C2.1
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NOT TO SCALE
STD. P.C.C. PAVING & CURB DETAIL
R 2"
R 1"
6"
6"
4.5"3"
12" COMPACTED
SUBGRADE
95% STD PROCTOR
6" P.C.C.
(C4 MIX)
2-6" LIFTS
LAYOUT NOTES:
1. SEE FINAL ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS.
2. CONTRACTOR TO REFER TO ARCHITECTURAL PLANS FOR DETAILED BUILDING
CONSTRUCTION INFORMATION.
3. CONTRACTOR TO REFER TO STRUCTURAL PLANS FOR DETAILED BUILDING
FOUNDATION AND STOOP LOCATIONS AND DETAILED CONSTRUCTION
INFORMATION.
4. CONTRACTOR TO CONNECT TO EXISTING PCC PAVEMENTS WITH IOWA SUDAS
TYPICAL BT JOINT.
GRAPHIC SCALE
020 10 20 40
12"
SLOPE PER PLANS 1.5% MAX CROSS SLOPE
ROADWAY PAVEMENT
6" MAX
24" MIN
(DIRECTION SHOWN ON GRADING PLANS)
VARIES
1" NOMINAL
5/8"RESILIENT JOINT FILLER
1/2" GRAY MASTIC JOINT
SEALANT MATERIAL
DETAIL A: NOT TO SCALE
EDGE WITH 1/4 INCH TOOL FOR LENGTH OF JOINT
INDICATED IF FORMED; EDGING NOT REQUIRED
WHEN CUT WITH DIAMOND BLADE SAW
1"
1" NOMINAL
NOTES:
*IMPORTANT:* 1" EXPANSION JOINT BETWEEN
ROADWAY PAVEMENT AND WALK MUST BE
INSTALLED TO FULL DEPTH OF SLAB.
FINISH W/ 3/4" RADIUS TOOL
SEALED 'E' JOINTSEE DETAIL A& NOTES
SEE PAVEMENT SECTIONFOR SUBGRADE INFO
IF ROCK IS USED UNDERROADWAY PAVEMENT, CONTINUEROCK UNDER SIDEWALKPAVEMENT, MATCH SECTION
SEALED 'E' JOINTSEE DETAIL A& NOTES
BUILDING WALL(WHERE APPLICABLE)
5"
5"
#4 BARS 24" O/C BOTH WAYSALL REINFORCEMENT SHALLBE EPOXY COATED
6"
TURNED DOWN WALK DETAIL
48"
20"
6" DIA STEEL PIPEEMBEDDED IN CONC
FILL PIPE W/ CONCRETE
BOLLARD COVER TO MATCH BUILDING BASEOR SERVICE DOOR COLOR (SEE NOTES)
CLASS "A" CONC FOUNDATIONCENTERED ON BOLLARD
EDGE OF PARKING STALL
CONC WALK. SEE OTHER DETAILS
MUTCD R7-8 (RESERVEDPARKING) SIGN
2" DIAMETER GALVANIZEDSTEEL POLE
CONTRACTOR SHALL INSTALL ADDITIONALADA SIGNAGE (SUCH AS FINE AMOUNT) ASREQUIRED PER LOCAL ORDINANCE
GALVANIZED POLE CEMENTEDINTO BOLLARD CENTER
CUT 21 4" DIA HOLE IN BOLLARDCOVER. SLIP BOLLARD COVEROVER TOP OF POLE PRIOR TOSIGN(S) BEING MOUNTED TO POLE
NOTES:1. THIS BOLLARD DETAIL SHALLAPPLY ONLY TO BOLLARDSWITH HANDICAP SIGNAGE.
24"36"60"-66"
1/2" SEALEDEXPANSION JOINT(GRAY MASTICSEALANT)
6"
HANDICAP PARKING SIGN & BOLLARD DETAIL
NOT TO SCALE
MUTCD R7-8a or R7-8b (VAN ACCESSIBLE)SIGN AS CALLED OUT ON PLANS
MEASURED FROM BOTTOMOF LOWEST SIGN TO TOP OFPARKING STALL SLAB.
CENTER OF BOLLARD SHALL BE 27" FROMFACE OF CURB OR 6" FROM EDGE OFTURNED DOWN WALK, CENTERED ON HCSTRIPING.
NOT TO SCALE
PROPOSED
BUILDING
(1-STORY, 2,380 SF)
DO
N
O
T
E
N
T
E
R
SAN
T
CONNECT TO EXISTING 12"
SANITARY SEWER WITH
MANUFACTURED WYE
INV=878.13 (FIELD VERIFY)
APPROXIMATE
LOCATION
TRANSFORMER
GREASE
INTERCEPTOR
SANITARY
SERVICE FFE=891.00
CONNECT TO EXISTING 8"
WATER MAIN WITH TAPPING
VALVE AND SLEEVE
(FIELD VERIFY LOCATION)
WATER
SERVICE
CRITICAL CROSSINGS
FIELD VERIFY PRIOR TO
CONSTRUCTION
INV SANITARY=878.40±
TOP WATER=885.00±
PATIO
890.67T/C
890.17G
888.85T/C
888.35G
888.00T/C
887.50G
888.20T/C
887.70G890.60T/C
890.10G
891.10T/C
890.50G
891.50T/C
891.00G891.00T/C
890.50G
889.25T/C
888.75G
889.25T/C
888.75G
889.00T/C
888.50G
890.25
890.75
891.00
890.07 889.98
890.80
890.75T/C
890.25G 890.75T/C
890.25G
889.90
890.67T/C
890.17G
890.82
891.00
891.00
891.00T/C
890.50G
891.40T/C
890.90G
890.00
EX893.95±
891.15T/C
890.65G
889.35T/C
888.85G
889.70T/C
889.20G
890.40T/C
889.90G
891.30T/C
890.60G
890.50T/C
890.00G
890.75T/C
890.25G
ST
ST
ST
ST
ST
889.85 890.75
890.90T/C
890.40G
891.15891.23
893.90 892.80
891.18
890.75
889.33
889.40T/C
888.90G890.74
889.83T/C
889.33G 889.75T/C
889.25G 888.05T/C
887.55G
888.13
888.08
888.05
888.00
887.50
890.90
889.65
889.60T/C
889.10G
889.65T/C
889.15G
889.25T/C
888.75
889.30T/C
888.80G891.10
892.72
892.88
891.10T/C
890.60G
EX888.76
EX888.88
890.90 890.82
889.40T/C
888.90G
889.35T/C
888.85G 888.35
888.45889.73
889.68
889.60
890.75
EX889.15T/C±
EX888.65G±
889.55T/C
889.05G
889.30T/C
888.80G
EX890.27T/C
EX889.77G
EX890.30T/C
EX889.80G EX890.10T/C
EX889.60G
890.00T/C
889.50G
889.85T/C
889.35G
889.70T/C
889.20G
889.40T/C
888.90G
889.55T/C
889.05G
891.20T/C
890.70G
891.80T/C
891.30G
892.10T/C
891.60G
889.00T/C
888.50G
SW-511 INTAKE
RIM=889.85
FL(NE)=885.95
136 LF 12" N-12
STORM @S=1.00%
CRITICAL CROSSING
FL STORM=884.95
TOP WATER=883.50 (FIELD VIERFY)
15 LF 12" N-12
CULVERT
891
89
0
889
889
890
890
888
W
W
10' PROPOSED
ELECTRIC EASEMENT
EXISTING
HYDRANT
889.95T/C
889.45G
890.40
890.35
890.50
890.05T/C
889.55G
890.70T/C
890.20G
890.82
890.90890.80 890.88
890.80T/C
890.30G
889.91
889.83890.75 890.49890.16 888.95T/C
888.45G
EX INTAKE
RIM=887.44
FL(E)=884.59
ICV ICV
ICVICVICV
D
EX STORM MH
RIM=893.57
FL(E 12")=889.70
F/O
EX 21" RCP FES
FL=890.46
S
EX SAN MH
RIM=892.67
INV(S)=877.40
INV(E)=875.25
EX 21" RCP FES
FL=890.16
EX 12" RCP FES
FL=890.53
ICV
EX INTAKE
RIM=890.45
FL=887.21
WVWVWV
HYD
TBM: BURY BOLT
ELEV=895.40
TS
EX 24" RCP FES
FL=889.26 CO
TS
ICVICV
ELECELEC
FO
S
EX SAN MH
RIM=892.73
INV=880.20
TS
DEX STORM MH
RIM=894.05
FL(NE 12")=890.98
TERMINUS UNKNOWN
S
EX SAN MH
RIM=891.42
FOT
EX 24" RCP FES
FL=890.09
EX INTAKE
T/C=891.24 EX INTAKE
G
G
W
W
W
W
F/O F/O F/O F/O F/O F/O F/O F/O
G
G
G
G
G
G
G
G
G
G
G
G G G G G
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
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F/O
EL
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F/O
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CINDER
BLOCK WALL
F/
O
EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
ELEC
EX AIR
PUMP EX CAR
VACUUM
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
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12
"
SA
N
12
"
ST
ST
ST
ST
ST
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PARCEL "A"
G G G
F/O F/O F/O
U/E
U/E
U/E
U/E U/E U/E U/E U/E U/E
U/E
U/
E
U/E
U/E
U/E
U/E U/E U/E
U/
E
U/
E
U/E
U/E
U/E U/E U/E U/E U/E U/E U/E U/E U/E U/EU/E U/E U/E U/E U/E U/E U/E U/E
U/
E
O/E
O/E
O/E
O/E O/E O/E O/E O/E O/E O/E O/E O/E O/E
APPROXIMATE LOCATION
PER CITY OF AMES MAP APPROXIMATE LOCATION
PER CITY OF AMES MAP
APPROXIMATE LOCATION
PER CITY OF AMES MAP
F/O F/O F/O F/O F/O F/O F/O F/O F/O F/O
APPROXIMATE LOCATION
PER CITY OF CENTURYLINK MAP
893 892
890
890
892
89
3
89
1
89
3
89
1
89
2
89
3 89
1
89
2
89
3
89
1
89
3
89
4
89
4
89
3
891
89
4
89
3
89
2
8
9
2
893
89
2
891
890
88
9
89
0
89
0
88
9
889
891
89
2
890
889
890
89
0
889
89
0
892
888
889
88
9
889
88
9
89
0
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
N
12
"
SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"
ST ST ST ST ST
UTILITY NOTES:
1. ALL PROPOSED UTILTIES SHALL BE PRIVATE, UNLESS NOTED OTHERWISE.
2. ALL WATER LINES SHALL HAVE A MINIMUM OF 5.5' OF COVER UNLESS NOTED OTHERWISE.
3. FIRE HYDRANT ASSEMBLY SHALL INCLUDE THE TEE, BRANCH, VALVE AND HYDRANT.
4. PIPE LENGTHS CALLED OUT ON PLANS INCLUDE FLARED END SECTION, WHERE APPLICABLE.
5. STORM SEWER CALLED OUT AS RCP MUST BE CLASS III RCP.
6. STORM SEWER CALLED OUT AS N-12 MAY BE EITHER N-12 OR CLASS III RCP.
7. FOR RCP PIPE, ASSOCIATED F.E.S. MUST BE RCP. FOR N-12 PIPE, ASSOCIATED F.E.S. SHALL BE CMP.
8. ALL NYLOPLAST BASINS SHALL HAVE CASTINGS SECURELY FASTENED TO THE BASIN BODY, AND
ALL GRATES/LIDS SHALL BE BOLTED DOWN TO THE CASTINGS.
9. TRANSFORMER PAD IS SHOWN FOR REFERENCE ONLY AND MAY NOT BE DRAWN TO ACTUAL SIZE.
PAD SHALL CONFORM TO ALL UTILITY COMPANY DESIGN STANDARDS AND SPECIFICATIONS.
10. GREASE INTERCEPTOR AND ANY VENT LINES ARE SHOWN FOR REFERENCE ONLY AND MAY NOT BE
DRAWN TO ACTUAL SIZE. REFER TO PLUMBING PLANS FOR DETAILED DRAWINGS AND
SPECIFICATIONS. PLUMBING PLANS SHALL TIE INTO SANITARY SERVICE AT LOCATION AND
ELEVATION SHOWN ON PLANS.
GR
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PROPOSED
BUILDING
(1-STORY, 2,380 SF)
DO
N
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E
N
T
E
R
SAN
T
PATIO
ST
ST
ST
ST
ST
891
89
0
889
889
890
890
888
W
W
8" TREE
ICVICVICV
8" TREE
D
18" TREE
14" TREE
14" TREE
F/O
S
ICV
WVWVWV
HYD
TS
CO
TS
24" TREE
14" TREE
15" TREE
16" TREE
ICVICV
12" TREE
8" TREE
6" CRAB
FO
S
TS
D
20" TREE
G
G
W
W
W
W
G
G
G
G
G
G
G
G
G
G
G G G G G
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
F/
O
EL
E
C
F/O
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX CONCRETE
EX BUSH LINE
(TYPICAL)
EX BUSH LINE
(TYPICAL)
F/
O
EX BEST
BUY SIGN
EX ELECTRIC
OUTLET
EX LIGHT
POLE BASE
ELEC
EX AIR
PUMP EX CAR
VACUUM
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
N
12
"
ST
ST
ST
ST
SO
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(1
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7
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G G G
F/O F/O
U/E
U/E
U/E
U/E U/E U/E U/E U/E U/E
U/E
U/
E
U/E
U/E
U/E
U/E U/E
U/
E
U/
E
SA
N
12
"
SA
N
12
"
SA
N
12
"
SA
N
12
"
SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"SAN 54"
ST ST ST ST
PROTECT AND MAINTAIN
EXISTING SHRUBS
PROTECT AND MAINTAIN
EXISTING TREES
REPLACE AS NOTED ON
SHEET C4.2
PROTECT AND MAINTAIN
EXISTING TREES
SH1
SH1SW3
PROTECT AND MAINTAIN
EXISTING TREE AND SHRUBS.
REPLACE SHRUBS AS NOTED
ON SHEET C4.2
PROTECT AND MAINTAIN
EXISTING TREE AND
SHRUBS
PROTECT AND MAINTAIN
EXISTING TREE AND
SHRUBS
GS12
SW1
KC1KC1
SW1
15.72'
FRONT
KC1
KC1
LP6
PD7
BX3
DY4
KF7
LP3
DY5
BX8
APPROXIMATE LOCATION
MONUMENT SIGN
SH1
KF7
PD7
LANDSCAPE NOTES:
1. ALL SODDING & LANDSCAPE PLANTINGS SHALL BE INSTALLED IN ACCORDANCE WITH THE URBAN STANDARD SPECIFICATIONS, UNLESS
SPECIFIED OTHERWISE.
2. SOD ALL DISTURBED AREAS WITHIN THE CONTRACT LIMITS, UNLESS NOTED OTHERWISE. SOD LIMITS SHOWN ON PLAN ARE FOR
REFERENCE ONLY. FINAL LIMITS MAY CHANGE BASED ON CONSTRUCTION ACTIVITIES.
3. SOD ALL DISTURBED RIGHT-OF-WAY AREAS.
4. STAKE SOD ON ALL SLOPES 3 : 1 OR GREATER.
5. PLANT QUANTITIES ARE FOR CONTRACTORS CONVENIENCE, THE DRAWING SHALL PREVAIL IF A CONFLICT OCCURS.
6. ALL PLANT MATERIAL SHALL CONFORM TO THE LATEST EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK (ANSI Z60.1).
7. CONTRACTOR SHALL GUARANTEE ALL PLANT MATERIAL FOR A PERIOD OF ONE YEAR FROM THE DATE OF ACCEPTANCE.
8. IT IS THE CONTRACTORS RESPONSIBILITY TO REMOVE IDENTIFICATION TAGS AND CORDS ON ALL PLANT MATERIAL PRIOR TO THE
COMPLETION OF THE CONTRACT. IDENTIFICATION TAGS MUST BE LEFT ON UNTIL AFTER ACCEPTANCE BY OWNER OR OWNER'S
REPRESENTATIVE.
9. CONTRACTOR SHALL PLACE SHREDDED HARDWOOD MULCH AROUND ALL TREES (IN LAWN AREAS) TO A DEPTH OF 4 INCHES, UNLESS
NOTED.
10. STAKE AND WRAP ALL DECIDUOUS TREES IMMEDIATELY AFTER PLANTING. STAKE ALL TREES ACCORDING TO THE STAKING DETAILS.
CONTRACTOR SHALL ADJUST AND MAINTAIN GUYING TENSION THROUGHOUT THE PLANT ESTABLISHMENT PERIOD.
11. THE LANDSCAPING CONTRACTOR SHALL HAVE ALL UTILITIES LOCATED BEFORE STARTING ANY SITE WORK OR PLANTING. THE
CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF ALL EXISTING UTILITIES.
12. NO LANDSCAPE MATERIAL SHALL BE SUBSTITUTED WITHOUT THE AUTHORIZATION OF THE LANDSCAPE ARCHITECT.
12. ALL EDGING SHALL BE DURAEDGE 1/8" STEEL EDGING - COLOR GREEN, OR APPROVED EQUAL.
13. CONTRACTOR SHALL BE RESPONSIBLE MAINTAINING APPROPRIATE LEVEL OF WATERING FOR ALL NEW PLANTS FOR A PERIOD OF 30
DAYS.
14. ALL SHRUB AND PERENNIAL PLANTING BEDS SHALL BE MULCHED WITH 4" THICK SHREDDED HARDWOOD MULCH..
15. SOIL LOCATED IN REQUIRED PLANTING AREAS (YARD AREAS, BUFFERYARDS OR PLANTERS) MUST EITHER BE TOPSOIL FROM THE SITE
(PRE-APPROVED BY THE CITY) OR SOIL CONDITIONED AND TILLED INTO THE TOP 6 INCHES WITH AT LEAST 5% ORGANIC CONTENT.
CERTIFICATION OF THE SOIL CONDITIONING AND QUALITY MUST BE PROVIDED BY THE CONTRACTOR, LICENSED ENGINEER OR
LANDSCAPE SPECIALIST PRIOR TO APPOVAL OF FINAL OCCUPANCY FOR A BUILDING.
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GRAPHIC SCALE
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DO NOT CUT CENTRAL LEADER
WRAP TRUNK WITH APPROVED
TREE WRAP TO FIRST BRANCH
4" DEEP HARDWOOD MULCH
CUT SYNTHETIC CORDS AROUND
ROOTBALL AND TRUNK -ENTIRELY
REMOVE WIRE BASKETS FROM BALL
SET ROOTBALL ON UNDISTURBED
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USE HOSE GUARDS AROUND
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NOT TO SCALESCALE:
LANDSCAPE REQUIREMENTS:
GENERAL FOR THE PROPOSED PARKING AREA
FRONT YARD LANDSCAPING (155 LF FRONTAGE, WIDTH VARIES, 15' MIN, 2,325 SF)
TREES REQUIRED (1 OVERSTORY TREE PER 50 LF)= 3 TREES
TREES PROVIDED (AROUND THE SITE)= 3 TREES
SHRUBS REQUIRED (8 SHRUBS AND 12 GRASSES PER 1000 SF) = 19 AND 28
SHRUBS PROVIDED (10 EXISTING SHRUBS)= 9 AND 28
10% OF THE TOTAL GROSS PARKING AREA (7,700 SF)= 770 SF
TREES REQUIRED (1 PER 200 SF OF THE 10% AREA)= 4 TREES
TREES PROVIDED = 8 TREES
SHRUBS PROVIDED = 32 SHRUBS
NOTE: 5 EXISTING TREES FROM THE EXISTING PARKING AREA BEING REMOVED
AND REPLACED WITH 7 TREES AS NOTED ABOVE
THE EXISTING SCREENING IS BEING PROTECTED AND MAINTAINED
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SOD: PROVIDE AND INSTALL SOD FROM LOCAL SUPPLIERS. AREAS TO BE SODDED MUST BE FREE OF ALL CONSTRUCTION
DEBRIS AND ANY DIRT CLUMPS OVER 1" IN DIAMETER. THOROUGHLY WATER SOD UPON INSTALLATION. CONTRACTOR TO
MAINTAIN WATERING UNTIL SOD IS ESTABLISHED (ROOTS KNITTED INTO SUBSURFACE)
PLANTING SCHEDULE:
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(PER PREVIOUSLY APPROVED OVERALL LANDSCAPE PLAN DATED 03-22-2022)PLANTING SCHEDULE:
REFER TO SHEET C4.1 FOR PLANTING SCHEDULE WITH NEW PLANTINGS FOR SITE IMPROVEMENTS AT NORTHWEST CORNER OF SITE
SHRUBS PLANTED IN LIEU OF 3 MC
TREES ALONG SOUTH PROPERTY LINE
3 EAC AND 2 GTG MISSING
TO BE REPLACED WITH SW
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REPLACE MC WITH EASTERN REDBUDS (ER)
NEW OVERSTORY TREES - KENTUCKY COFFEE TREE (KC) AND WHITE SWAMP OAK (SW)
REPLACEMENT SHRUBS - COMPACT BURNING BUSH (EAC)
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4 EAC TO BE
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2 EAC TO BE
REPLACED
5 MC TO BE
REPLACED
WITH ER
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REPLACED WITH KC
2 NEW KC
1 NEW KC
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REPLACED WITH SW
REPLACEMENT PLANTING LEGEND:
REPLACEMENT PLANTING SCHEDULE:
1
ITEM: _____36
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: AMENDMENT TO MAJOR SITE DEVELOPMENT PLAN FOR THE
BRICKTOWNE PLANNED RESIDENCE DISTRICT (F-PRD) ZONE AT
400 & 500 W CRYSTAL LOOP
BACKGROUND:
The property owner, Bricktowne LLC, requests a major amendment to the approved
Bricktowne Residence District (See Attachment A – Location Map.) The amendment
affects 9.74 acres within the overall 40 acre Planned Residence District (F-PRD). The
request is to approve a change in the layout on Lots 9 and 10 located at the west
side of the site nearest the airport. The proposed amendment lowers the total
number of units on the site, reconfigures the approved multi-family buildings, and
changes the bedroom count for the dwellings. The overall layout is similar to the
original 2017 approved plan.
The Bricktowne F-PRD was approved by City Council on July 5, 2017 (Attachment B -
Layout). There have been subsequent Minor Amendments to the PRD that were
approved by staff. As the developer built out the project, they desired to make
amendments to the building configurations. Amendments in 2019 and 2021, removed
residential structures on Lots 9 and 10 in order to allow changes to other areas of the
development to processed as Minor Amendments. As a result of the prior minor
amendment changes, a major amendment is now needed to return to having residential
units to Lots 9 and 10 to allow for the overall increase intensity of development as
compared to original approval.
The 2017 Planned Residential Development Site Plan was approved with a total of 572
dwelling units, consisting of 416 one-bedroom units, 136 two-bedroom units, and 20
three-bedroom units. Lots 1 through 8 provided parking throughout the development in
surface lots and detached garage structures. The majority of the units were configured as
part of traditional apartment buildings with 68 townhouse style units as well, meaning
units that do not have other dwellings above or below them. Eight of these units were
located near the clubhouse on Lot 8. The other 60 units were approved on Lots 9 and 10
among 10 separate building, the subject area of the amendment.
On Lots 9 and 10 there were originally 60 units total, to be constructed among ten
buildings with six attached units per building. The original buildings were a mix of one and
two-story units. These units were a mix of two and three bedrooms providing two parking
stalls in the adjacent driveway and attached garage (See Attachment B – 2017 PRD Site
Plan) as well as with some private-street parking.
2
In 2019, a Minor Amendment was approved in order for the developer to make changes
to Lot 8. This amendment kept the number of townhouse style units at the approved eight.
However, floor plan changes were made that increased the number of bedrooms by 2,
changed the footprint from two buildings of 4 units to one building with eight units, and
removed a parking garage building.
Section 29.1502 (6) defines what changes constitute a major versus minor amendment
to a an approved site plan. An increase in the number of bedrooms is an increase in
intensity, which categorizes changes to unit configurations as a Major Amendment rather
than a Minor Amendment. The developer previously removed units to in the project to
ensure there was not an increase in intensity so that they were minor.
In order to move the initial 2019 amendment through as a minor amendment, the
developer opted to remove one building from the site plan on Lot 9 to ensure there was
no net increase in the number of total bedrooms throughout the development. At the time
of this approval, the total number of units decreased to 558, consisting of 416 one -
bedroom units, 118 two-bedroom units, 24 three-bedroom units across the development,
and lowered the number of townhouse style units from 68 to 62.
The Minor Amendment in 2021 was similar in that a townhouse style building was
removed from Lot 10 to allow for changes to the bedroom counts in apartment buildings
located on Lots 5 and 8. Initially, these two building were approved with 60 units in each,
consisting of 49 one-bedroom units and 11 two-bedroom units in each building. The minor
amendment approved changes to each of these buildings that decrease the total number
of units in each building from 60 to 48, but increased the number of bedrooms, consisting
of 37 two-bedrooms, and 11 one-bedroom units in each building. At the time of this
approval, the total number of units was 568 consisting of 340 one -bedroom units, 148
two-bedroom units, 24 three-bedroom units across the development, and lowered the
number of townhouse style units from 62 to 56.
CURRENT REQUEST:
The current request is to build similar residential structures as originally approved in 2017,
but with fewer total units on Lots 9 and 10. The proposed site plan shows ten sets of
buildings with four one-story attached units for a total of forty units amongst Lots 9 and
10. Each unit is proposed to be three bedrooms, resulting in 120 bedrooms. With
approval of the proposed major amendment, it would bring the total unit count to
532 dwelling units with 788 bedrooms, consisting of 340 one-bedroom units, 128
two-bedroom units, and 64 three-bedroom units. Although the change is slight
reduction in total units, it is an increase in intensity of 40 bedrooms.
Each of the proposed 40 townhouse style units will have its own two -car garage. They
will all be built to front on the looped drive, West Crystal Loop. Seventeen additional on
street parking stalls will be provided at each the north and south end of the looped road.
3
Access will remain as originally planned in two locations. Crystal Drive is private loop
street that provides access to this corner of the site. It is the access point used for daily
residential traffic. The plan also includes second emergency access point to the north.
The Fire Code requires two separate points of access when development ex ceeds 30
units of the townhomes built under the Residential Building code requirements, i.e units
without fire sprinklers. This access road will connect from the northeast corner of Lot 10
across the adjacent parcel to Kitty Hawk Drive. The developer controls the property to the
north and can ensure this access point is constructed and maintained.
Although the original approval did not require construction of the off -site extension of the
emergency access road, with this amendment the access road will be required to be
constructed prior building permits being issued. The road will be blocked by gates at each
end that are accessible only by Fire and Police.
The adjacent site is zoned Highway Commercial and a access road is allowed to be
constructed on the property. An easement to the benefit of the PRD site is needed to
ensure it is kept accessible as required. Public Works and the Fire Department have
reviewed the proposed road to ensure it complies with and meets necessary requirements
to be effective. Staff will administer final approval of the emergency access road.
Planning & Zoning Commission Recommendation:
At the September 21st Planning & Zoning Commission meeting the Commission voted
5-0 to approve the proposed Major Site Development Plan with the conditions that the
second access to Kitty Hawk must be completed prior to building permits being issued
for over thirty units. The Commission asked question about the access road and there
was no public comment. Staff clarified that it would be limited to fire and police use only
and not daily traffic and that the connection would remain if/when the adjacent parcel is
developed.
PUBLIC NOTICE:
A public notice sign has been placed on the property and hearing notices have been sent
to all property owners within 200 feet of the Bricktowne PRD boundary.
ALTERNATIVES:
1. The City Council can approve the Major Site Development Plan Amendment for Lots
9 and 10 to modify the site plan to allow the proposed building layout described in this
report and the following conditions:
A. Complete construction of the fire access connection across the adjacent north
parcel to Kitty Hawk prior to issuance of building permits for more than 30 units
(in total) located on Lots 9 and 10. An access easement must also be recorded
prior to occupancy exceeding 30 units.
4
2. The City Council can approve with modified conditions the request for an Amendment
to Lots 9 and 10 of the Bricktowne PRD.
3. The City Council can deny the request for an Amendment to Lots 9 and 10 of the
Bricktowne PRD if the Council finds that the City’s regulations and policies are not met
related to justifications for a F-PRD.
CITY MANAGERS RECOMMENDED ACTION:
The Planned Residence District was initially established as a Residential High Density
base zone to allow for multi-family development. The original approval included deviations
to allow for private streets, alternative landscaping plan, and provision of amenities in
support of the tenants. Additionally, the site was limited through a contract rezoning
agreement to a maximum of 750 dwelling units with a mix of bedroom types.
The proposed amendment does not impact the maximum allowed intensity of
development planned for the site and no new deviations are proposed for the
amendment. The change in building types results in slightly more standard
apartment dwellings and fewer individual townhome type units, but this does not
significantly affect the housing mix, character, or layout of the PRD to alter the
original findings for approval of the PRD.
The required fire access road must be constructed prior to building permits being
issued for additional units. This will provide an additional fire access to the site that will
not be used for daily residential traffic. This access road will cross over an adjacent parcel
that is owned by the same entity that owns the Bricktowne Development.
With the conditions of approval, staff finds that the project meets the design
principles of the F-PRD and complies with the standards of the MSDP. Therefore,
it is the recommendation of the City Manager that City Council approve Alternative
#1.
5
Attachment A
Location Map
Off Site Emergency Access
6
Attachment B
2017 PRD Plan
7
Attachment C
Findings Regarding Planned Residence District (F-PRD)
Development Principles
Property that is zoned F-PRD shall be developed in accordance with the Zone Development
Principles listed in Section 29.1203(2). Each principle is addressed below.
1. Provide for innovative and imaginative approaches to residential development that
would not occur as a result of the underlying zoning regulations.
The proposed amendment keeps with the initial intent of the PRD that aimed to develop
an apartment community tied together with common architectural styles and landscape
features. As a result of the various amendments, a variety of unit types and multi-family
designs throughout the development. The landscaping complies with the initially approved
landscaping plan from 2017. The helps to facilitate the integrated overall design of an
apartment community that would be unlikely to occur with public streets.
2. Result in a more efficient, aesthetic, desirable and economic use of land and other
resources while maintaining density of use, as provided for in the Land Use Policy
Plan (Ames Plan 2040) and the underlying zoning.
The development layout is efficient. The subdivision of individual lots for each apartment
building helps to facilitate financing of the project. However, the plan is tied to together
with common design themes for architecture and landscaping to ensure it is desirable and
integrated community. The requested relief for lotting does not affect the setbacks and
spacing of the structures from perimeter property lines or each other compared to base
zone standards.
3. Promote innovative housing development that emphasizes efficient and affordable
home ownership and occupancy.
All units provided for in this development will be attached units. Per the existing
development agreement, the variety of housing is focused on smaller rental units desirable
to a wide range of the market. Home ownership is not the intended goal for this project
site.
4. Provide for flexibility in the design, height, and placement of buildings that are
compatible with and integrate with existing, developed neighborhoods and the
natural environment.
The project includes attractive buildings with roof line variations, siding, and brick. All of
the units on Lots 9 and 10 will include enclosed detached garages with some additional
surface parking spaces. The buildings are set well into the site and exceed minimum
setback requirements.
5. Promote aesthetic building architecture, significant availability of open space, well
designed and landscaped off-street parking facilities that meet or exceed the
underlying zone development standards, more recreation facilities than would
8
result from conventional development, and pedestrian and vehicular linkages
within and adjacent to the property.
The development overall has a significant amount of the area devoted to stormwater
management measures. Approximately 25% of the PRD area is within stormwater
easements. The site overall has 38% open space with these stormwater features
included. The usable open space and amenities are focused on the clubhouse area. The
clubhouse and amenity spaces are required elements of the PRD approval.
The site includes internal linkage for both pedestrians and vehicles. There is an additional
outlet at the northwest corner of the site for future connectivity.
The landscaping plan is distinct for the site focusing on an “open prairie style theme.” The
site utilizes large berms, grasses, and overstory tree to create the desired look and to
enhance its compatibility with the surroundings. The project landscaping also accounts
for commercial buffering to the HOC zoned land to the east.
6. Provide for the preservation of identified natural, geologic, historic and cultural
resources, drainage ways, floodplains, water bodies, and other unique site features
through the careful placement of buildings and site improvements.
To meet regional stormwater needs, the site development plan significantly modifies an
open channel along the north edge of the site and creates a large detention facility. This
design and size of the feature helps to improve management of stormwater runoff for the
general area and for the site itself. The design does not release additional water
downstream at rate greater than current conditions. An existing drainage tile is not affected
by the design.
7. Provide for a development design that can be more efficiently served by existing
and proposed infrastructure, including: street, water, sewer, and storm water
infrastructure, than would be otherwise required as a result of conventional
development.
All utilities will be and have been extended in order to serve the site. The design includes
public water and sewer lines, but includes private streets to more efficiently serve the site.
No additional through streets are needed that would require a public street into or through
the development. Sidewalks are provided for along the site frontage and with the site.
Planned Residential Development (PRD) Supplemental Development Standards.
Property that is zoned F-PRD shall be developed in accordance with the Zone Development
Standards listed in Table 29.1203(5). Each of those standards is addressed below. Refer to
Table 29.1203(5) for the detailed standards.
1. Area Requirement. A minimum of two (2) acres shall be required for all areas
developed as F-PRD.
The subject site includes for the PRD zoning is 40.62 acres.
2. Density. Densities shall comply with the densities provided for in the Land Use
Policy Plan(Ames Plan 2040) and the underlying base zone regulations. In the case
of more than one base zone designation, each area of the PRD project shall comply
9
with the density limitation that is established for the base zone of that area. Density
transfer from one area of a PRD project to another area of the same project with a
lower base zone density is not permitted.
The proposed development is based upon the RH base zone. The allowed building types
include attached housing as apartments. The approved 2017 density is 14 units per gross
acre. The net developable area averages a density of approximately 19 dwelling units per
acre.
With the proposed changes the density will still exceed the minimum requirement of RH
of 11 units per acre.
3. Height Limitations. Structures proposed to be developed in areas zoned PRD shall
be compatible with the predominant height of the structures in adjacent
neighborhoods.
In this PRD, none of the residential structures or clubhouse will exceed three stories. The
site development does not conflict height limits related to the operation of the airport. An
avigation easement will be recorded to ensure the property owner maintains the site
consistent with regulations for airport obstructions, including vegetation height. Due to the
size and location of the site, the 1-story height is compatible with its surroundings. Most
of the adjacent sites are underdeveloped or undeveloped sites with a commercial
designation that allows for high intensity uses.
4. Minimum Yard and Setback Requirements.
The development plans meets all perimeter setbacks for the existing site boundaries.
Internal setbacks for the proposed residential lots are also maintained in conformance with
multiple building siting requirements.
5. Parking Requirements.
The parking for the development will be provided along the private streets throughout the
development and with private garages. The code requirement for parking varies from 1.5
stalls per unit to 3 stalls per bedroom. The proposed plan exceeds minimum parking
requirements for the types of proposed housing units. Parking is also included adjacent
to the clubhouse and recreational area.
6. Open Space Design Requirements.
The open space proposed includes common open space areas. Open Space is currently
defined as “useable open space designed and intended for the use of all residents.”
Common Open Space includes areas planned for active or passive recreation as well as
areas of recreational activities such as swimming pools, tennis courts, shuffleboard courts,
etc., but not including areas within required setbacks. The proposed project is
interconnected with walkways. The stormwater design is intended to create wet ponds as
a feature for the development. Amenity space with a clubhouse is included at the north
end of the development.
7. Open Space Area Requirement.
10
A minimum landscaped open space requirement of 35% is required for the PRD with a
RH base zone. The overall project is noted to provide 38% open space. The common
open space proposed will be maintained by the developer. This meets the requirements
of the F-PRD zone.
8. Open Space Improvements and Amenities.
The Plan includes areas for both active recreation and passive open space.
9. Maintenance of Open Space and Site Amenities.
All open spaces will be maintained by the developer. No changes to amenities.
11
Attachment D
Findings Regarding Major Site Development Plan Design Standards
Additional criteria and standards for review of all Major Site Development Plans are found in Ames
Municipal Code Section 29.1502(4)(d) and include the following requirements.
1. The design of the proposed development shall make adequate provisions for surface
and subsurface drainage to limit the rate of increased runoff of surface water to
adjacent and downstream property.
The development meets the City’s Municipal Code requirements to capture specified quantities of
water and treat it for water quality before releasing it from the site. The treatment facilities are
located on five outlots, spread throughout the development. The outlots contain three stormwater
retention / detention ponds.
2. The design of the proposed development shall make adequate provision for
connection to water, sanitary sewer, electrical, and other utility lines within the
capacity limits of those utility lines.
The provision and extension of utilities was reviewed and found adequate to support the
anticipated load of the proposed development.
3. The design of the proposed development shall make adequate provision for fire
protection through building placement, acceptable location of flammable materials,
and other measures to ensure fire safety.
The fire inspector has reviewed access and fire truck circulation and found that the needs of the fire
department will be met once the fire access road to Kitty Hawk Drive is constructed. Upon
completion, the site will have four street connections and a fifth one restricted to fire access only.
4. The design of the proposed development shall not increase the danger of erosion,
flooding, landslide, or other endangerment to adjoining and surrounding property.
The proposed development is not anticipated to create a danger. Stormwater facilities are located
on five outlots containing three stormwater ponds.
5. Natural topographic and landscape features of the site shall be incorporated into the
development design.
12
There are no notable topographic features of the site. Most of the site is farm field and is mostly
devoid of existing landscaping and trees.
6. The design of the interior vehicle and pedestrian circulation shall provide for
convenient flow of vehicles and movement of pedestrians and shall prevent hazards
to adjacent streets or property.
The proposed development is compliant with all connections previously approved.
7. The design of outdoor parking areas, storage yards, trash and dumpster areas, and
other exterior features shall be adequately landscaped or screened to minimize
potential nuisance and impairment to the use of adjoining property.
Landscaping and screening are provided as required by code.
8. The proposed development shall limit entrances and exits upon adjacent streets in
order to prevent congestion on adjacent and surrounding streets and in order to
provide for safe and orderly vehicle movement.
The development complies with development standards for connecting existing street stubs as
approved with the original site plan in 2017.
9. Exterior lighting shall relate to the scale and location of the development in order to
maintain adequate security, while preventing a nuisance or hardship to adjacent
property or streets.
Lighting details will be provided at the time of building permit. The lighting plan will be required to
meet the City’s standards for “dark sky” protection.
10. The proposed development shall ensure that dust and other forms of air pollution,
noise disturbances, odor, glare, and other nuisances will be limited to acceptable
levels as prescribed in other applicable State and City regulations.
The proposed development is not expected to generate any nuisances as a residential
development.
11. Site coverage, building scale, setbacks, and open spaces shall be in proportion with
the development property and with existing and planned development and structures,
in adjacent and surrounding property.
13
The site layout and proposed buildings are of a scale compatible to the surrounding uses. The
surrounding area is part of the larger Bricktowne development and within the approved PRD.
14
Attachment E
PRD - Site Development Plan and Townhome Elevations
UNIT 5
3 BEDROOM
1,675 SF
UNIT 3
3 BEDROOM
1,804 SF
UNIT 4
3 BEDROOM
1,804 SF
59' - 0 1/2"58' - 11 1/2"58' - 11 1/2"59' - 0 1/2"
UNIT 2
3 BEDROOM
1,804 SF
UNIT 1
3 BEDROOM
1,804 SF
1/
8
"
/
1
'
-
0
"
236' - 0"
5'
-
0
"
5'
-
0
"
40
'
-
6
"
1/
8
"
/
1
'
-
0
"
14' - 8"19' - 11"24' - 5 1/2"14' - 7"19' - 11"24' - 5 1/2"14' - 7"19' - 11"24' - 5 1/2"14' - 7"19' - 11"24' - 6 1/2"
45
'
-
6
"
5'
-
0
"
1/
8
"
/
1
'
-
0
"
1/
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/
1
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-
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"
5'
-
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"
40
'
-
6
"
5'
-
0
"
45
'
-
6
"
BEDROOM #1
14'-3" X 12'-0"
BEDROOM #3
13'-3" X 15'-9"
BATHROOM #1
7'-0" X 9'-0"
LA
HALL
PATIO
59' - 0 1/4"
MAX
16'-0" X 8'-0" OVERHEAD DOOR
ZERO
THRESHOLD
ENTRY
CLOSET
CLOSET
BEDROOM #2
14'-3" X 12'-0"
PATIO
1" / 1'-0"
UTILITY
BATHROOM #2
6'-0" X 12'-0"
GARAGE -2 STALLS
24'-0" X 23'-4"
LIVING
19'-0" X 14'-0"
KITCHEN/ DINING
19'-0" X 14'-0"
BATHROOM #3
6'-0" X 11'-0"
CLOSET
7'-0" X 10'-0"
1/
8
"
/
1
'
-
0
"
14' - 8"19' - 11"24' - 5 1/4"
5'
-
0
"
40
'
-
6
"
5'
-
0
"
45
'
-
6
"
Project Number:
Revision Schedule
A1
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1" = 10'-0"01 OVERALL FLOOR PLAN 0'15'30'60'6'
1/4" = 1'-0"02 UNIT PLAN - THREE BEDROOM 0'6'12'21'3'
No. Description Date
FIRST FLOOR A
0' -0"
T.O. BUILDING A19' -8"
FIRST FLOOR B-1' -0"
T.O. BUILDING B
18' -8"
BRICK #1 CAST STONE SILL
W/ BRICK SOLDIER COURSE, TYP.SOLDIER COURSE, TYP.WINDOW
PRE-FINISHED METAL GABLE VENT
W/CAST STONE SURROUND, TYP.INFILL WINDOW
BRICK #2
ENTRY DOOR PRE-FINISHED METAL GUTTERS +
DOWNSPOUTS
ASPHALT SHINGLE ROOF
INFILL WINDOWS
FIRST FLOOR A0' -0"
T.O. BUILDING A19' -8"
GARAGE A-0' -6"
FIRST FLOOR B-1' -0"GARAGE B-1' -6"
T.O. BUILDING B18' -8"
BRICK #1 CAST STONE SILL
W/ BRICK SOLDIER COURSE, TYP.SOLDIER COURSE, TYP.WINDOW
PRE-FINISHED METAL GABLE VENT
W/CAST STONE SURROUND, TYP.
ENTRY DOOR PRE-FINISHED METAL GUTTERS +
DOWNSPOUTS
BRICK #2
OVERHEAD
GARAGE DOOR
INSET BRICK W/ SOLDIER
COURSE HEADER + SILL
AT EXTERIOR LIGHTS,
TYP.
ASPHALT SHINGLE ROOF
BRICK PRIVACY WALL
AT ENTRY
FIRST FLOOR A0' -0"
T.O. BUILDING A
19' -8"
GARAGE A
-0' -6"BRICK #1 CAST STONE SILL
W/ BRICK SOLDIER COURSE, TYP.SOLDIER COURSE, TYP.
PRE-FINISHED METAL GUTTERS +
DOWNSPOUTSASPHALT SHINGLE ROOF
INFILL WINDOW, TYP.
T.O. BUILDING A19' -8"
FIRST FLOOR B
-1' -0"GARAGE B
-1' -6"
T.O. BUILDING B18' -8"
BRICK #1CAST STONE SILL
W/ BRICK SOLDIER COURSE, TYP.SOLDIER COURSE, TYP.
PRE-FINISHED METAL GUTTERS +
DOWNSPOUTS ASPHALT SHINGLE ROOF
INFILL WINDOW, TYP.
Project Number:
Revision Schedule
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1/8" = 1'-0"01 CONCEPT ELEVATION - EAST
1/8" = 1'-0"04 CONCEPT ELEVATION - WEST
1/8" = 1'-0"02 CONCEPT ELEVATION - SOUTH
1/8" = 1'-0"03 CONCEPT ELEVATION - NORTH
No. Description Date
Project Number:
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PERSPECTIVES
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MINOR SITE
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Project Number:
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PERSPECTIVES
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MINOR SITE
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AMENDMENT
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BRICKTOWNE - SOUTH AMES
Project Number:
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P
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PERSPECTIVES
07/06/22
MINOR SITE
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AMENDMENT
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BRICKTOWNE - SOUTH AMES
Project Number:
7/
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P
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PERSPECTIVES
07/06/22
MINOR SITE
PLAN
AMENDMENT
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BRICKTOWNE - SOUTH AMES
4121 NW URBANDALE DRIVE, URBANDALE, IOWA 50322
PH: (515) 369-4400 Fax: (515) 369-4410
CIVIL DESIGN ADVANTAGE
UTILITY WARNING
EXISTING/ PROPOSED USE
CONSTRUCTION SCHEDULE
DEVELOPMENT SUMMARY
SUBMITTAL DATES
ARCHITECT
SURVEYOR
ZONING
OWNER / APPLICANT
INDEX OF SHEETSVICINITY MAP GENERAL LEGEND
ENGINEER
LEGAL DESCRIPTION
DATE OF SURVEY
BENCHMARKS
www.iowaonecall.com
1-800-292-8989
ONE CALLIOWAONE CALL
Know what'sbefore you dig.below.Call
Bricktowne South Ames - Lots 9 & 10Bricktowne South Ames - Lots 9 & 10
MAJOR SITE PLAN AMENDMENT FOR:
AMES, IOWA
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5 INTEGRAL 6" STANDARD CURB
3 ACCESSIBLE PARKING SIGN ON POST
GENERAL NOTES
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WEST CRYSTAL STREET
LOT 9
5.29 ACRES
BUILDING K
4 TOWNHOMES
BUILDING P
4 TOWNHOMES
BUILDING J
4 TOWNHOMES
BUILDING N
4 TOWNHOMES
BUILDING O
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2111.931
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M
E
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1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
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'
-
0
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1/
8
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1
'
-
0
"
1/
8
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1
'
-
0
"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0
"
1/8" / 1'-0"
WE
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L
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LOT 10
4.45 ACRES
BUILDING Q
4 TOWNHOMES
BUILDING L
4 TOWNHOMES
BUILDING M
4 TOWNHOMES
BUILDING S
4 TOWNHOMES
BUILDING R
4 TOWNHOMES
CI
V
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N
A
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A
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A
G
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2111.931
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0
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1/
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8
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'
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0
"
1/
8
"
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1
'
-
0
"
1/8" / 1'-0"
1/8" / 1'-0
"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
WE
S
T
C
R
Y
S
T
A
L
L
O
O
P
WE
S
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L
O
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WEST CRYSTAL STREET
BUILDING K
4 TOWNHOMES
BUILDING P
4 TOWNHOMES
BUILDING J
4 TOWNHOMES
BUILDING N
4 TOWNHOMES
BUILDING O
4 TOWNHOMES
CI
V
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L
D
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I
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N
A
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V
A
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2111.931
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K
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N
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GR
A
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LEGEND
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
1
'
-
0
"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
WE
S
T
C
R
Y
S
T
A
L
L
O
O
P
WE
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T
C
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BUILDING Q
4 TOWNHOMES
BUILDING L
4 TOWNHOMES
BUILDING M
4 TOWNHOMES
BUILDING S
4 TOWNHOMES
BUILDING R
4 TOWNHOMES
CI
V
I
L
D
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S
I
G
N
A
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V
A
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T
A
G
E
2111.931
BR
I
C
K
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W
N
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S
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5.1
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A
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P
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LEGEND
1/
8
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1
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0
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1/
8
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/
1
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1/
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1
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0
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1/
8
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/
1
'
-
0
"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
R
EXISTING
TSB #1
DA #1
8.07 AC
BRICKTOWNE SOUTH AMES - LOTS 9 & 10BRICKTOWNE SOUTH AMES - LOTS 9 & 10
ER
O
S
I
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A
N
D
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D
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CI
V
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2111.931
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K
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#
1
08
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2
0
2
2
6.0
R
TSB #
TST #
SWPPP LEGEND
VICINITY MAP
AMES, IOWA
DISCHARGE POINT SUMMARY
STABILIZATION QUANTITIES
NOTES:
SITE
WE
S
T
C
R
Y
S
T
A
L
L
O
O
P
WE
S
T
C
R
Y
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T
A
L
L
O
O
P
WEST CRYSTAL STREET
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
1
'
-
0
"
1/
8
"
/
1
'
-
0
"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
1/8" / 1'-0"
R
EXISTING
TSB #2
DA #1
8.07 AC
BRICKTOWNE SOUTH AMES - LOTS 9 & 10BRICKTOWNE SOUTH AMES - LOTS 9 & 10
ER
O
S
I
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N
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V
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2111.931
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P
WEST CRYSTAL STREET
BRICKTOWNE SOUTH AMES - LOTS 9 & 10BRICKTOWNE SOUTH AMES - LOTS 9 & 10
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2111.931
BR
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4
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5
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3
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2
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NOTE
26' DOUBLE
LEAF SWING GATE
ITEM: __37 _
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: 2021/22 SANITARY SEWER REHABILITATION DESIGN – (AMES HIGH
SCHOOL AND VEENKER GOLF)
BACKGROUND:
This is the annual program for rehabilitation/reconstruction of deficient sanitary sewers
and deteriorated manholes at various locations throughout the city. The goal of this
program is to identify and remove major sources of inflow/infiltration (I/I) which results in
lowering the peak wet weather flow at the treatment plant. Work typically includes
rehabilitation such as the lining of existing mains or spray lining of existing structures, as
well as complete removal and replacement of structures and sanitary sewer mains.
On February 23, 2021, a professional services agreement contract with WHKS of Ames,
Iowa was approved in the amount not to exceed $222,000 for design of 2021/22 Sanitary
Sewer Rehabilitation (Ames High School and Veenker Golf). This is the eighth
rehabilitation project and was selected to have an immediate impact by removing
I/I in sewer mains that are older and installed with non-sealed joints, the industry
standard at the time. By eliminating I/I in these mains, the sanitary sewer system
will regain needed capacity.
On September 21, 2022, bids for the project were received as follows:
Bidder Base Bid
Amount
Engineer’s estimate $2,140,000.00
Municipal Pipe Tool Co. LLC $3,791,558.69
Visu – Sewer, Inc. $3,910,319.50
Revenues and expenses associated with this program are estimated as follows:
Revenue Expenses
2021/22 State Revolving Fund
2021/22 Sewer Utility Fund
$ 3,922,000
$ 350,000 2021/22 Sanitary Sewer Rehab (this project)
2021/222 Sanitary Sewer Rehab (future phases)
$3,791,558.69
$1,098,000.00
Engineering/Administration (Est.) $ 684,000.00
$ 4,272,000 $5,573,558.69
ALTERNATIVES:
1. a. Accept the report of bids for the 2021/22 Sanitary Sewer Rehabilitation – (Ames
High School and Veenker Golf) project.
b. Delay the award of bid and gather more information.
2. Accept the report of bids, approve the final plans and specifications and award the
2021/22 Sanitary Sewer Rehabilitation – (Ames High School and Veenker Golf)
project to Municipal Pipe Tool Co, LLC of Hudson, Iowa, in the amount of
$3,791,558.69.
This alternative will require the identification of an additional $1,302,000 to
accomplish this project
3. Award the contract to one of the other bidders.
4. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
This project advances City Council’s commitment to improve the sanitary sewer system.
This is the eighth of several large projects that will have an immediate impact by removing
Inflow & Infiltration to regain valuable capacity in the City’s existing sanitary sewer system.
However, the construction bids received exceed the project budget and additional
time is being requested by City staff to evaluate the bids and available funding
opportunities, prior to taking further action.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 38
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: 2021/22 SHARED USE PATH SYSTEM EXPANSION – IOWAY CREEK
BACKGROUND:
This program provides for the construction of shared -use paths on street rights-of-way,
adjacent to streets, and through greenbelts. The Metropolitan Transportation Plan (MTP)
identifies those paths that separate bicycle traffic from higher -speed automobile traffic. This project will construct a shared use path along Ioway Creek from S. 5 th Street to 0.5 miles east of S. Duff Ave, as shown in the attachment .
Because this project funding includes Iowa Department of Transportation (DOT)
Transportation Alternatives Program (TAP) funds, the project must follow Iowa DOT
letting policies and was let by the Iowa DOT. On September 20, 2022, bids for the
project were received as follows:
The table below shows the revenues and expenses for this project:
Revenue Expenses
Local Option Sales Tax $ 521,800 177,928
AAMPO TAP Funds (80% of Construction, up to
$560,000)
$ 560,000 286,149
Local Option Sales Tax (Savings from 2020/21
SUP – Vet Med Trail)
$ 100,000
Construction (Low bid pending DBE process)G $ 979,078.42 357,686
Engineering and Administration (Estimated) $ 175,000.00 100,000
$1,181,800 464,077 $ 1,154,078.42 457,686
Bidder
Bid Amount DBE %
Engineer’s Estimate $ 918,210.35 3% Goal
CON-STRUCT, INC. $ 979,078.42 1.04%
JASPER CONSTRUCTION SERVICES, INC. $1,157,505.20 3.00%
HOWREY CONSTRUCTION, INC. $1,210,557.75 3.02%
To comply with federal regulations, the DOT sets Disadvantaged Business
Enterprises (DBE) goals for projects. The DBE goal for this project is 3% of the
total bid amount. When a bidder has not met the established DBE goal, the DOT
has an evaluation process, including an appeal process, to determine if the bidder
made a “Good F aith Effort” to achieve the DBE goal in order to be considered a
responsive bidder. The DOT is currently in this process reviewing the bid from
Con-Struct, Inc.
ALTERNATIVES:
1. a. Accept the report of bids for the 202 1/2 2 Shared Use Path System Expansion –
Ioway Creek.
b. Delay the award of bid and gather more information .
2. a. Accept the report of bids for the 2021/22 Shared Use Path System Expansion –
Ioway Creek.
b. Reject award and direct staff to modify the project for a future Iowa DOT bid
letting.
3. Do not proceed with the project.
MANAGER'S RECOMMENDED ACTION:
Given that the DOT is still in the process to determine whether the apparent low
bidder should be considered a responsive bidder, more time is needed before a
recommendation of award can be made.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM #: ___39__
DATE: 09-27-22
COUNCIL ACTION FORM
SUBJECT: 2021/22 WATER SYSTEM IMPROVEMENTS PROGRAM
(US HIGHWAY 69: S DUFF AVENUE, GRAND AVENUE)
BACKGROUND:
The Water System Improvements program provides for replacing water mains in areas
that are experiencing rusty water problems. It also provides for installing larger distribution
mains in areas that have a high concentration of 4” supply lines, transferring water
services from 4” water mains.
Eliminating duplicate water mains, where possible, improves water flow and helps reduce
rusty water. Installing larger distribution lines in areas that have a high concentration of
4” supply lines and less than desirable fire -fighting capacity (predominantly in the older
areas of the community) provides larger supply quantities in relation to the current and
proposed land uses.
The locations for this project are: US Highway 69: S Duff Avenue (SE 5th- Lincoln
Way) and Grand Ave (6th St. – Murray Dr). Project locations have been coordinated
with Iowa Department of Transportation (IDOT) upcoming 2024 roadway
improvement project to minimize impacts to neighborhoods and commercial areas .
On September 21, 2022, the bids for the project were received as follows:
Bidder Bid
Engineer’s Estimate $2,001,096.00
Synergy Contracting, LLC $2,286,813.80
On Track Construction $2,759,500.00
Keller Excavating Inc. $4,180,067.00
Staff has reviewed the bids and determined that the apparent low bid from Synergy
Contracting, LLC, of Ames, Iowa, is acceptable. Although the bid exceeds the
Engineer’s Estimate by approximately 14%, the bid is consistent with construction
cost increases experienced with other projects in recent months. Sufficient funding
is available to cover the increased costs.
2
A summary of revenue and expenses is shown below:
Available
Revenue
Estimated
Expenses
2021/22 Water System Improvements Program $ 1,600,000 Water System Improvements Carryover Funds 1,153,100
Construction (this project) $ 2,286,813.80
Engineering/Administration (overall total) 300,000.00
$ 2,753,100 $ 2,586,813.80
ALTERNATIVES:
1. a. Accept the report of bids for the 2021/22 Water System Improvements
Program ((US Highway 69: S Duff Avenue, Grand Avenue)
b. Approve the final plans and specifications for this project
c. Award the 2021/22 Water System Improvements Program (US Highway 69: S
Duff Avenue, Grand Avenue) to Synergy Contracting, LLC of Ames, Iowa, in
the amount of $2,286,813.80
2. Award the bid to one of the other companies.
3. Do not proceed with this project.
CITY MANAGER’S RECOMMENDED ACTION:
Awarding a construction contract will allow this project to proceed. By improving the water
systems in these sectors of South Duff Avenue and Grand Avenue, residents and
businesses will see improved water quality and firefighting capacity. This project has been
coordinated with Iowa Department of Transportation (IDOT) for their upcoming 2024
roadway improvement project to minimize impacts to neighborhoods and commercial
areas.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Caring People Quality Programs Exceptional Service
515.239.5146 main
515.239.5142 fax
515 Clark Ave.
Ames, IA 50010
www.CityofAmes.org
Legal Department
MEMO
Legal Department
To: Mayor Haila, Ames City Council
From: Mark O. Lambert, City Attorney
Date: September 23, 2022
Subject: Assigning new annexations to wards and precincts for election
purposes
Following an annexation, the City needs to assign any newly annexed territories to the
appropriate wards and precincts for election purposes, as required by Code of Iowa
Section 49.8(2). State law specifies that the territories are to be assigned to a
contiguous ward and precinct.
There have been three annexations approved by the Council since the Council adopted
the new wards and precincts in December 2021. The annexations will be attached to
the following precincts: (1) Territory annexed by Resolution #22-097, 2/22/2022
(2105/2421 Dayton Avenue Annexation) is attached to Ward 1, Precinct 3; (2) Territory
annexed by Resolution #22-099, 2/22/2022 (G.W. Carver Avenue/Cameron School
Road Annexation) is attached to Ward 2, Precinct 12; (3) Territory annexed by
Resolution #22-284, 5/24/2022 (2219/2121 State Avenue Annexation) is attached to
Ward 3, Precinct 14.
Staff is requesting that Council suspend the rules to adopt the ordinance at one Council
meeting to assure that the territories will be assigned to wards & precincts in time for
the County Auditor to notify the residents of those territories of their ward and precinct
numbers and polling places, and to print ballots, prior to the general election.
RECOMMENDED ACTION: State law requires that a territory annexed by the City
needs to be assigned by ordinance to the appropriate ward and precinct. There is little
to no discretion in the assignments since the wards and precincts must be contiguous
to the newly annexed area. These assignments need to be finalized in time for the
County Auditor to notify residents of their ward/precinct numbers, and in time for ballots
to be printed for the November 8, 2022 election. Therefore, staff recommends that
Item No. 40
the Council adopt the ordinance and suspend the rules to do all three readings at
one meeting.
#
ORDINANCE NO. 4480
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY ENACTING A NEW
SUBSECTION 6.14 (1), (2), AND (3), THEREOF, FOR THE
PURPOSE OF UPDATING WARDS AND PRECINCTS;
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by enacting a new Section 6.14 (1), (2), (3) as follows:
“Sec. 6.14. ANNEXATIONS.
. . .
(1) Territory annexed by Resolution #22-097, 2/22/2022 (2105/2421 Dayton Avenue
Annexation) is attached to Ward 1, Precinct 3.
(2) Territory annexed by Resolution #22-099, 2/22/2022 (G.W. Carver Avenue/Cameron
School Road Annexation) is attached to Ward 2, Precinct 12.
(3) Territory annexed by Resolution #22-284, 5/24/2022 (2219/2121 State Avenue
Annexation) is attached to Ward 3, Precinct 14.”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the
extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , .
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Renee Hall, City Clerk John A. Haila, Mayor
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DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER
Prepared by: Mark O. Lambert, City Attorney, 515 Clark Ave., Ames, IA 50010 (515-239-5146)
Return recorded document to: City Clerk, City of Ames, 515 Clark Avenue, Ames, Iowa 50010
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