HomeMy WebLinkAbout~Master - June 14, 2022, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
JUNE 14, 2022
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk.
When your name is called, please step to the microphone, state your name for the record, and limit
the time used to present your remarks in order that others may be given the opportunity to speak. The
normal process on any particular agenda item is that the motion is placed on the floor, input is
received from the audience, the Council is given an opportunity to comment on the issue or respond
to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input
at the time of the first reading.
CALL TO ORDER: 6:00 p.m.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
1. Motion approving payment of claims
2. Motion approving the Regular Minutes of May 24, 2022
3. Motion approving Report of Change Orders for period May 16 - May 31, 2022
4. Motion certifying Civil Service candidates
5. Motion approving new Class C Liquor License with Sunday Sales - 313 Bar, 115-5th Street
6. Motion approving ownership update for Special Class C Liquor License with Outdoor Service
and Sunday Sales - Northcrest, Inc., 1801-20th Street
7. Motion approving new 6-month Class B Beer Permit with Sunday Service - Mongolian Buffet,
1620 South Kellogg Avenue
8. Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor Licenses:
a. Class C Liquor License with Catering Privilege & Sunday Sales - Iowa State @ Fisher
Theater, Pending Dram Shop Insurance
b. Class C Liquor License with Catering Privilege & Sunday Sales - Iowa State @ Scheman
Building, Pending Dram Shop Insurance
c. Class C Liquor License with Catering Privilege & Sunday Sales - Texas Roadhouse, 519
South Duff Avenue
d. Class B Liquor License, Class B Wine Permit, Catering Privilege, Sunday Sales, & Outdoor
Service - Courtyard by Marriott Ames
e. Class C Liquor License With Catering Privilege & Sunday Sales - Jethro’s BBQ, 1301
Buckeye Avenue, Pending Dram Shop Insurance
f. Special Class C Liquor License with Outdoor Service and Sunday Sales - Burgies North
Ames, 3701 Stange Road
g. Special Class C Liquor License with Outdoor Service and Sunday Sales - Northcrest Inc.,
1801-20th Street
9.Motion approving request from Ames Convention & Visitors Bureau for Fireworks Permit for
display from ISU Parking Lot G10 East of Jack Trice Stadium at 10:00 p.m. on July 3, 2022 for
Independence Day Celebration.
10. Resolution approving Pay Plan for FY 2022-23
11. Resolution approving FY 2022/23 Outside Funding Contracts
12. Resolution setting June 28, 2022, as date of public hearing for the long-term private hangar land
leases at the Ames Municipal Airport
13. Resolution approving The Bridge Home’s request to reallocate the City’s FY 2021/22 ASSET
Contract by reallocating $12,393 from Emergency Shelter and $2,088 from Rapid
Rehousing/Service Coordination to Transitional Living
14. Resolution approving additional funding for Mental Health First Aid training provided during
the FY 2021/22 Mental Health Wellness, Recovery, and Resiliency Initiative in the amount of
$421 from Council Contingency
15. Resolution approving Police Department’s application to and participation in the Department of
Justice Office of Justice Programs Bulletproof Vest Partnership Program
16. Resolution delegating to staff the authority to temporarily close University Boulevard as needed
to facilitate the completion of the ISU Pedestrian Bridge project
17. Resolution approving Memorandum of Understanding with International Union of Operating
Engineers (IUOE) Local 234 for CyRide Standby and Shift Premiums for on-call shifts
18. Resolution approving contract renewal with Wellmark for administrative services, specific and
aggregate excess insurance, and access fees for health insurance benefits effective July 1, 2022,
through June 30, 2023
19. Resolution approving renewal of property insurance program coverage with Willis of Greater
Kansas, Inc., for FY 2022/23 at the combined quoted premium of $929,842
20. Resolution accepting quote and approving renewal of City’s membership in the Iowa
Communities Assurance Pool (ICAP) for certain casualty and liability coverages at a net cost not
to exceed $690,611
21. Purchase of Public Safety Software Maintenance:
a. Resolution waiving formal bidding requirements
b. Resolution approving contract with Superion, LLC, a CentralSquare Company, of Lake
Mary, Florida, in the amount of $201,515.44
22. Resolution approving preliminary plans and specifications for Water Plant Five-Year Well
Rehabilitation Project; setting July 13, 2022, as bid due date and July 26, 2022, as date of public
hearing
23. Resolution approving preliminary plans and specifications for Story County Edge of Field
Project; setting July 13, 2022, as bid due date and July 27, 2022, as date of public hearing
24. Resolution approving preliminary plans and specifications for Power Plant Boiler Maintenance
Services Contract; setting July 13, 2022, as bid due date and July 26, 2022, as date of public
hearing
25. Resolution approving preliminary plans and specifications for Boiler Tube Spray Coating and
Related Services and Supplies Contract; setting July 13, 2022, as bid due date and July 26, 2022,
as date of public hearing
26. Resolution approving Iowa Department of Transportation (IDOT) Funding Agreement for
Transportation Alternatives Program (TAP) funding for the 2021/22 Shared Use Path System
Expansion (Ioway Creek)
27. Resolution awarding contract to Renewable Energy Group of Ames, Iowa, to provide and deliver
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fuel to Cy-Ride from July 1, 2022, through June 30, 2023
28. Resolution awarding contract to Van Wall Equipment Co., of Nevada, Iowa, for the purchase of
one 2022 JD Gator 2020A with HD 300 Sprayer for Homewood Golf Course in the amount of
$57,852.71
29. Electric Utility Poles:
a. Resolution awarding contract to Bell Lumber & Pole Company, of New Brighton,
Minnesota, for Electric Utility Poles for Electric Services in accordance with unit prices bid
b. Resolution authorizing purchases up to $50,000
30. Resolution awarding contract to Wright Tree Services of Des Moines, Iowa, for 2022/23 Electric
Distribution Line Clearance Program for hourly rates and unit prices bid, in an amount not to
exceed $357,799, subject to receipt of performance bond
31. Resolution awarding contract to Burns & McDonnell of Kansas City, Missouri, for Professional
Services for Power Plant Fire Risk Mitigation in an amount not to exceed $50,000
32. Resolution awarding contract for purchase of pebble lime for Water Plant to Graymont Western
Lime, Inc., of West Bend, Wisconsin, in the amount of $225.00/ton for FY 2022/23
33. Power Plant Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services :
a. Resolution approving contract renewal with HTH Companies, Inc., of Union, Missouri, from
July 1, 2022, through June 30,2023 for hourly rates and unit prices bid, in an amount not to
exceed $285,000
b. Resolution approving Performance Bond
34. Scaffolding and Related Services and Supply Contract for Power Plant:
a. Resolution approving contract renewal with HTH Companies, Inc., of Union, Missouri, from
July 1, 2022, through June 30, 2023, in the amount of $65,000
b. Resolution approving Performance Bond
35. Non-Asbestos Insulation and Related Services and Supply for Power Plant:
a. Resolution approving contract renewal with HTH Companies Inc., of Union, Missouri, from
July 1, 2022, through June 30, 2022, in the amount of $150,000
b. Resolution approving Performance Bond
36. Electrical Maintenance Services for Power Plant :
a. Resolution approving Contract renewal with Tri-City Electric Company of Iowa, of
Davenport, Iowa, for Electrical Maintenance Services for Power Plant from July 1, 2022,
through June 30, 2023, in the amount not-to-exceed $160,000
b. Resolution approving Performance Bond
37. Resolution approving Change Order No. 1 to CentralSquare Technologies, LLC, a CentralSquare
Company, for an additional 156 days of on-premise software, used from July 1, 2021, to
December 5, 2021, in the amount of $36,939.61
38. Water Treatment Plant Lime Sludge Disposal:
a. Resolution approving Change Order for FY 2021/22 Contract in a deduct amount of
($295,052.21)
b. Resolution accepting completion of Year Four (FY 2021/22) Lime Sludge Disposal Contract
with Wulfekuhle Injection and Pumping, Inc., of New Vienna, Iowa, in the final amount of
$86,847.79
c. Resolution authorizing carry-over amount of $295,052.21 in the FY 2021/22 Operating
Budget to FY 2022/23 Operating Budget
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d. Resolution awarding Year Five (FY 2022/23) Lime Sludge Disposal Contract with
Wulfekuhle Injection and Pumping, Inc., of New Vienna, Iowa, in the amount of
$676,952.21
39. Resolution approving partial completion of public improvements and reducing security for
Quarry Estates Subdivision, 3rd Addition
40. Resolution approving partial completion of public improvements and reducing security for
Quarry Estates Subdivision, 4th Addition
41. Resolution approving completion of public improvements and releasing security for Crane Farm,
2nd Addition
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action
on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at
a future meeting. The Mayor and City Council welcome comments from the public; however, at no
time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each
speaker to three minutes.
ADMINISTRATION
42. Progress Report from Sustainability Coordinator regarding FY 2021-22 Activities:
a. Motion accepting Report
b. Resolution approving Contract with Iowa State University for Sustainability Advisory
Services from July 1, 2022, through June 30, 2023, in an amount not to exceed $34,000
43. FY 2022/23 ASSET Contract for The Bridge Home:
a. Resolution approving unsequestering FY 2022/23 ASSET funding in the amount of $144,202
b. Resolution approving FY 2022/23 Contract for The Bridge Home in the amount of $144, 202
44. Resolution approving request from Ames NAACP for $1,000 financial commitment to the 2022
Ames Juneteenth Event to be held on Saturday, June 18, at Bandshell Park
45. Memo regarding revising requirement for Iowa State University Representative on Transit Board
PLANNING & HOUSING:
46. 2516 Lincoln Way Development Project:
a. Resolution approving Storm Drain Easement (for the box culvert)
47. Staff Report on Reduced Medical Parking Rate
ELECTRIC SERVICES:
48. Resolution approving contract to DPC Industries, Inc., of Bellevue, Nebraska, for purchase of
liquid sodium hypochlorite for the Water Plant and Power Plant in the amount of $1.74/gallon
for the first six months of FY 2022/23
49. Resolution awarding contract to WESCO Distribution of Des Moines, Iowa, for purchase of
Electric Services Transformers in accordance with unit prices bid, in an amount not to exceed
$58,725
PUBLIC WORKS:
50. Resolution approving revisions to the Downtown Meter Map (New Lot N and Downtown Plaza
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Changes)
HEARINGS:
51. Hearing on rezoning 3005 - 3125 Grove Avenue and 3209 Duff Avenue from Residential High
Density (RH) to Residential Medium Density (RM):
a. First passage of ordinance
52. Hearing on 2020 Entitlement CDBG-CV CARES (COVID-19) - 2nd Round Funding:
a. Resolution approving the submittal of the Round 2 CV-CARES (COVID-19) draft grant
application to the Iowa Economic Development Authority (IEDA)
53. Hearing on 2022/23 Right-of-Way Restoration:
a. Resolution approving final plans and specifications and awarding contract to Country
Landscapes, Inc., of Ames, Iowa, in the amount of $288,183.20
54. Hearing on Proposal to enter into a Water Revenue Loan and Disbursement Agreement to borrow
money thereunder in a principal amount not to exceed $3,500,000:
a. Resolution instituting proceeding to take additional action for the authorization of a Loan and
Disbursement Agreement and the issuance of not-to-exceed $3,500,000 Water Revenue
Bonds (SRF Loan)
55. Hearing on Proposed Amendment to the City’s Planning Project Review and Notification Process
and Approval Process related to Chapter 29 of the Ames Municipal Code:
a. Motion to continue hearing to July 12, 2022
56. Hearing on Furman Aquatic Center Pool Basin Painting Project:
a. Motion to Reject all bids and direct staff to rebid the project at a later date
ORDINANCES:
57. Second passage of ordinance on Zoning Text Amendment to remove the Campustown Service
Center (CSC) Zoning District mid-block 20-foot setback standard along Lincoln Way
58. Second passage of ordinance Modifying Chapter 18 of the Municipal Code for parking changes
to various locations
59. 2105 Dayton Avenue:
a. Resolution approving Zoning Agreement
b. Third passage and adoption of ORDINANCE NO. 4467 rezoning 2105 Dayton Avenue from
“A” (Agriculture) to “GI” (General Industrial)
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
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MINUTES OF THE MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 24, 2022
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting member
John Haila at 6:00 p.m. on the 24th day of May, 2022. Other voting members present were: Bronwyn
Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Tim Gartin, City of Ames; Rachel
Junck, City of Ames; Anita Rollins, City of Ames; Linda Murken, Story County Supervisor; Jon
Popp, Mayor of Gilbert; and Bill Zinnel, Boone County Supervisor. Amber Corrieri, City of Ames
and Jacob Ludwig, Transit Board were absent.
DRAFT FFY 2023-2026 TRANSPORTATION IMPROVEMENT PROGRAM AND
SETTING JULY 12, 2022, AS THE DATE OF PUBLIC HEARING: Transportation Planner
Kyle Thompson said that the Transportation Improvement Program (TIP) is a document that the
Metropolitan Planning Organization (MPO) updates annually. The TIP includes four years of
programming for transportation projects that utilize federal funding or are regionally significant. All
the projects must conform to the 2045 Metropolitan Transportation Plan and regional planning goals.
All transportation projects must be listed in the TIP before any federal funding can be accessed. Mr.
Thompson explained that the update tonight is for the FFY 2023-2026, and while the TIP does
include projects that are receiving funds originating from any federal grant program, the MPO does
manage the regional funding as part of the Surface Transportation Block Grant (STBG) and the
Transportation Alternative Program (TAP). Every spring the MPO distributes regional applications
for the STBG and TAP, and this year three applications were received. One application was received
from the City of Ames (Bloomington Road Pavement Improvements) for the STBG funding in the
amount of $1.4 million for FFY 2026. The second application received was from CyRide (Vehicle
Replacement) for $225,000 in STBG funding for FFY 2026. The last application received was from
the City of Ames (S. Dayton Avenue Path) for $520,000 in TAP funding for FFY 2026. The
recommendation from staff and the MPO Technical Committee was to fully award the requested
amounts. Mr. Thompson said if anyone wanted to see a map and full list of all the programs in the
TIP, they are shown on Page 21 of the Draft FFY 2023-2026 Transportation Improvement Program
document. The next step would be to hold a public input session on May 25, 2022; the public
comment period will be open until June 30, 2022.
Council Member Beatty-Hansen said that climate was addressed a little bit in the draft. She asked
that, as the Council moves forward with the Climate Action Plan, to think about how the Plan can
be incorporated further into next year’s draft. Mr. Thompson explained that the MPO’s support of
the Climate Action Plan will be handled more in the Work Program than the TIP. The TIP mainly
shows what projects are going to be federally funded within the next four years.
Moved by Murken, seconded by Junck, to approve the Draft FFY 2023-2026 Transportation
Improvement Program and set July 12, 2022, as the date of public hearing.
Vote on Motion: 9-0. Motion declared carried unanimously.
HEARING ON FY 2023 TRANSPORTATION PLANNING WORK PROGRAM (TPWP):
Transportation Planner Kyle Thompson noted that this is the same Program that the Council had seen
in March 2022. Staff had addressed all the minor comments that were received from the Iowa
Department of Transportation. There were not any comments from the public. The final TPWP is
due to the state and federal partners by June 1, 2022.
Chairperson Haila opened the public hearing. It was closed when no one came forward to speak.
Moved by Betcher, seconded by Zinnel, to adopt RESOLUTION NO. 22-242 approving the Final
FY 2023 Transportation Planning Work Program for submission to the Iowa Department of
Transportation.
Vote on Motion: 9-0. Motion declared carried unanimously.
HEARING ON AMENDMENT TO THE FFY 2022-2025 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP): Transportation Planner Kyle Thompson said the
Amendment was to reallocate some Transportation Alternative Program (TAP) funding towards the
Ioway Creek Trail project along with adjusting the project limits and incorporating some CyRide
projects to receive their Iowa Clean Air Attainment Program (ICAAP) funding. No public comments
were received during the public comment period.
The public hearing was opened by Chairperson Haila and closed when no one came forward to
speak.
Moved by Beatty-Hansen, seconded by Murken, to approve the Amendment to the FFY 2022-2025
Transportation Improvement Program.
Vote on Motion: 9-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: No comments were made.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Betcher, to adjourn the Ames Area
Metropolitan Planning Organization Transportation Policy Committee meeting at 6:07 p.m.
Vote on Motion: 9-0. Motion declared carried unanimously.
REGULAR MEETING OF THE AMES CITY COUNCIL
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:09 p.m.
on May 24, 2022, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law.
Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Tim Gartin, Rachel Junck,
and Anita Rollins. Ex officio Member Bryce Garman was also present. Council Member Amber
Corrieri was absent.
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CONSENT AGENDA: Moved by Betcher, seconded by Junck, to approve the following items on
the Consent Agenda.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular Meeting of City Council held May 10, 2022
3. Motion approving Report of Change Orders for period May 1 - 15, 2022
4. Motion approving ownership change for Class E Liquor License with Class B Wine Permit,
Class C Beer Permit (Carryout Beer) and Sunday Sales - Kum & Go #200, 4510 Mortensen
Road
5. Motion approving ownership change for Class C Liquor License with Class B Wine Permit,
Class C Beer Permit (Carryout Beer) and Sunday Sales - Kum & Go #216, 203 Welch Ave
6. Motion approving new 6-month Class C Liquor License with Outdoor Service and Sunday
Sales- Wasabi Ames, 926 S. 16th Street
7. Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor
Licenses:
a. Class C Liquor License with Catering Privilege, Class B Wine Permit, Outdoor Service,
and Sunday Sales - Della Viti, 323 Main Street #102
b. Class C Liquor License with Outdoor Service and Sunday Sales - Old Chicago Pizza and
Taproom, 1620 South Kellogg Avenue
c. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
and Sunday Sales - Casey’s General Store #2560, 3020 South Duff Avenue
d. Class A Liquor License with Outdoor Service and Sunday Sales - Green Hills Residents’
Association, 2200 Hamilton Drive Suite 100, Pending Dram Shop Insurance
e. Class E Liquor License with Sunday Sales - MMDG Spirits, 126A Welch Avenue
f. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
Sunday Sales - Kum & Go #200, 4510 Mortensen Road
g. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
Sunday Sales - Kum & Go #216, 203 Welch Avenue
h. Special Class C Liquor License with Class B Wine Permit, Outdoor Service and Sunday
Sales - Wheatsfield Cooperative, 413 Northwestern,
8. RESOLUTION NO. 22-243 adopting Fee Schedule for FY 2022-23
9. RESOLUTION NO. 22-244 approving revisions to ASSET Policies and Procedures
10. RESOLUTION NO. 22-245 approving appointment of Aspen Pflanz to Planning and Zoning
Commission
11. RESOLUTION NO. 22-246 approving appointment of James Blickensdorf to Planning and
Zoning Commission as of July 1, 2022
12. RESOLUTION NO. 22-247 designating Police Chief Geoff Huff as the City’s Alternate
representative on StoryComm’s Board of Directors
13. RESOLUTION NO. 22-248 approving deaccession of eight Dahlquist light columns on Main
Street
14. RESOLUTION NO. 22-249 approving Amended 28E Agreement for the Headwaters of the
South Skunk River Watershed Management Authority
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15. RESOLUTION NO. 22-250 approving Hold Harmless Agreement between Iowa State Fire
Marshal Fire Service Training Bureau and the City of Ames
16. RESOLUTION NO. 22-251 approving one year renewal of Agreement with UnityPoint
Optimum Health Solutions for FY 2022/23 for Health Promotion Portal & Coaching Services
in the amount of $33,696
17. RESOLUTION NO. 22-252 approving contract renewal with Delta Dental of Iowa to provide
administrative services for dental benefits effective July 1, 2022
18. RESOLUTION NO. 22-253 approving renewal Safety Services Contract with IAMU in an
amount not to exceed $138,600 for period July 1, 2022 through June 30, 2023
19. RESOLUTION NO. 22-254 approving extension of the Insurance Broker Services Agreement
for Liability Insurance with Knapp Tedesco in the amount of $38,000 for a period beginning
July 1, 2022, through June 30, 2023
20. RESOLUTION NO. 22-255 accepting extension of Property Brokerage Agreement with Willis
of Greater Kansas, Inc., for the period beginning July 1, 2022, through June 30, 2023, in the
amount of $50,000
21. RESOLUTION NO. 22-256 approving Lease Amendment with T-Mobile Central LLC for the
installation and operation of a diesel generator set to serve T-Mobile’s infrastructure located
on and adjacent to the Bloomington Road Elevated Tank
22. RESOLUTION NO. 22-257 approving preliminary plans and specifications for 2020/21 Shared
Use Path System Expansion - Vet Med Trail (S. 16th Street to S. Grand Avenue); setting June
21, 2022, as bid due date and June 28, 2022, as date of public hearing
23. RESOLUTION NO. 22-258 approving preliminary plans and specifications for 2020/21 and
2021/22 Intelligent Transportation System Program (Phases 1 and 2); setting June 21, 2022,
as bid due date and June 28, 2022, as date of public hearing
24. RESOLUTION NO. 22-259 approving preliminary plans and specifications for 2021/22 Clear
Water Diversion Program; setting June 22, 2022, as bid due date and June 28, 2022, as date
of public hearing
25. RESOLUTION NO. 22-260 approving preliminary plans and specifications for 2017/18 Low
Point Drainage Improvement - Almond Road (GW Carver Avenue & Bloomington Road);
setting June 22, 2022, as bid due date and June 28, 2022, as date of public hearing
26. RESOLUTION NO. 22-261 awarding contract for Power Plant Valve Maintenance, Related
Services and Supplies to Pioneer Industrial Corp., of Kansas City, Missouri, for hourly rates
and unit prices bid, in an amount not to exceed $115,000
27. RESOLUTION NO. 22-262 awarding contract to Wesco Distribution, of Des Moines, Iowa,
for Aluminum Cable for Electric Services Department in the amount of $109,461 (inclusive
of Iowa sales tax)
28. RESOLUTION NO. 22-263 approving contract and bond for 2021/22 Arterial Street Pavement
Improvements (North Dakota Avenue and Ontario Street)
29. RESOLUTION NO. 22-264 approving partial completion of public improvements and
reducing security for Crane Farm Subdivision, 6th Addition
30. RESOLUTION NO. 22-265 approving partial completion of public improvements and
reducing security for Domani Subdivision, 1st Addition
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31. RESOLUTION NO. 22-266 approving partial completion of public improvements and
reducing security for Sunset Ridge Subdivision, 10th Addition
32. RESOLUTION NO. 22-267 approving partial completion of public improvements and
reducing security for Sunset Ridge Subdivision, 11th Addition
33. RESOLUTION NO. 22-268 approving completion of public improvements and releasing
security for The Irons Subdivision
34. RESOLUTION NO. 22-269 approving completion of public improvements and releasing
security for Hayden’s Crossing, 1st Addition
35. RESOLUTION NO. 22-270 approving completion of public improvements and releasing
security for Wheelock Corner Subdivision
Roll Call Vote: 5-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: The Mayor opened Public Forum.
Richard Deyo, 505-8th Street, #2, Ames, said that at the May 10, 2022, City Council meeting, he had
asked to speak during Council Comments and the Mayor had said “No.” He then mentioned that
during the meeting an Agenda item came up that he wanted to speak on and when he asked if public
comment would be taken the Mayor had said there would not be any public comments. Mr. Deyo
stated he talked with a few lawyers and was told that what the Mayor did was not “kosher.” Mr.
Deyo commented that he was not in a very good place right now.
When no one else came forward to speak, the Mayor closed Public Forum.
FY 2022-23 CONTRACTS WITH HUMAN SERVICES AGENCIES (ASSET): Assistant City
Manager Deb Schildroth said that Human Services are part of the annual process for agencies to
draw down funds beginning July 1, 2022, through June 30, 2023. Contracts were mailed to 24
agencies and all Contracts have been returned. An exception to this is the contract with The Bridge
Home, which will be on a future City Council Agenda following a meeting with The Bridge Home
to discuss service definitions and service delivery for FY 2022/23. Ms. Schildroth pointed out that
the ASSET Board was asking to reserve $11,652 in funding for housing service needs that may arise
during FY 2022/23.
The Mayor opened public input and closed it when no one came forward.
Council Member Gartin asked about the change in services in Beloit, Wisconsin, for Lutheran Social
Services, and if the closing of that campus would affect the services from Lutheran Services in Iowa
(LSI). Ms. Schildroth indicated that it did not affect any services that LSI requested through ASSET.
Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-271 approving the
FY 2022-23 Contracts with Human Services agencies (ASSET).
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
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Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 22-272 approving the City’s
unallocated funds as “reserve funds” in the amount of $11,652.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
AMES ECONOMIC DEVELOPMENT COMMISSION: President and CEO of the Ames
Chamber of Commerce and Ames Economic Development Commission (AEDC) Dan Culhane
handed out to each Council Member a copy of the AEDC Annual Report. He mentioned that he has
lived in the City of Ames for 16 years and the relationship between the City of Ames and the AEDC
has been great. He said that the City of Ames has been going through a few rough times due to the
pandemic and increasing costs, but people are still being active in the market. There has been activity
in the Research Park, Prairie View Industrial Center, and on North Dayton Road. Mr. Culhane
indicated there was also interest in Downtown. He noted that there was a long list of items that the
AEDC is working on the Annual Report. A big undertaking that the AEDC did was help with the
Indoor Aquatic Center as they raised over $10.9 million for the Center. Mr. Culhane noted that the
City of Ames was at risk of losing its Metropolitan Statistical Area (MSA) status, but he and Mayor
Haila advocated for Ames to maintain its status. The MSA status puts the City on a broader list and
gives the City more options for funding.
Mr. Culhane mentioned that the City was a finalist for a grant for the Prairie View Industrial Center,
and unfortunately the City lost; however, the good news is the City is moving forward with getting
infrastructure placed. He said the Prairie View Industrial Center will attract activity and tenants. Mr.
Culhane noted that they are receiving one to two calls a week for the Prairie View Industrial Center
because it is available: it has the railroad, it is close to the interstate, and close to Iowa State
University. Another priority is small businesses and they had two new businesses recently: the
English Bulldog Cigar Lounge and Bizzy’s Boutique. Mr. Culhane indicated that available at the
AEDC or on its website is a copy of the Minority Business Enterprises in Story County, which was
first published 18 months ago. He said the toughest thing about updating the information is that it
is self-reporting only.
Mr. Culhane stated that the workforce is a priority. Earlier today the unemployment rates for Iowa
came out and the City of Ames is at 1.5%. He mentioned that the AEDC still continues to see a high
volume of activity of businesses that want to relocate to Ames.
Council Member Gartin said there was a time when the City of Ames did not do a lot with Story
County, but there had been a shift, and the area has grown with the partnership of the surrounding
communities. Mr. Gartin mentioned that if there is something that the Council could do to help to
let them know.
Council Member Betcher asked Mr. Culhane if there was any idea on how many minority-owned
businesses there were in the community. Mr. Culhane indicated that he did not have that information.
The Mayor opened public input and closed it when no one came forward to speak.
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Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 22-273 approving a Contract
with the Ames Economic Development Commission for Economic Development Activities from
July 1, 2022, through June 30, 2023, in an amount not to exceed $150,000.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
AMES DOWNTOWN PLAZA: Parks and Recreation Director Keith Abraham noted that he is
bringing back everything that was discussed on May 10, 2022. The number of cuts ended up being
$1,000 more than at the last meeting and the conduit was added; however, the addition of the conduit
will not cost anything additional.
Fleet Services Director Corey Mellies pointed out that all the Contracts, bonds, and Change Orders
have been signed and received.
Public comment was opened by Mayor Haila, and when no one came forward to speak, it was closed.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 22-274 approving the final
plans and specifications and awarding a Contract to Henkel Construction Company of Mason City,
Iowa, in the amount of $4,633,000.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher seconded by Junck, to adopt RESOLUTION NO. 22-275 approving contract and
bond for the Ames Downtown Plaza.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 22-276 approving
Change Order No. 1 to Henkel Construction Company for the Ames Downtown Plaza in the amount
of $159,900.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-277 approving the
use of $739,579 from the Council Priorities Fund to cover the shortfall on the project.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
The Mayor asked about the timing of the project. It was expected that construction would start in
June 2022.
2022/23 REVISED PROPOSED DRAFT ANNUAL ACTION PLAN PROJECTS FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME PROGRAMS:
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Housing Coordinator Vanessa Baker-Latimer wanted to update the Council as funding notification
has been received from HUD. She stated she was a little taken back that there was a decrease of
$29,990 in Community Development Block Grant (CDBG) funds; however, there was an increase
of $54,968 in HOME funding. She explained that due to the changes in funds, the following changes
were made: Staff proposed splitting the decrease equally and subtracted $11,996 each from the
Single-Family Housing Rehabilitation Program and the Acquisition/Slum and Blight activities. The
Single-Family Housing Rehabilitation Program will now be at $213,004 and the Acquisition/Slum
and Blight will now be $263,284. Ms. Baker-Latimer said that due to the additional HOME funds,
the City was able to completely fund the $1.8 million for new construction of multi-family LIHTC
Assistance homes. She mentioned that a new Single-Family Home Construction Program in the
amount of $83,000 had been added.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-278 approving the
2022/23 Revised Proposed Draft Annual Action Plan Projects for Community Development Block
Grant (CDBG) and HOME Programs.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PRELIMINARY PLAT FOR 5571 HYDE AVENUE (HAYDEN’S PRESERVE): City Planner
Julie Gould said the first part of the Preliminary Plat for Hayden’s Preserve is a Conservation
Subdivision. It is a Conservation Subdivision because it is in the Ada Hayden Watershed, which adds
an additional layer of stormwater review and a Stormwater Conservation Plan. In its entirety,
Hayden’s Preserve is a 170.33-acre parcel at 5571 Hyde Avenue (at the southwest corner of 190th
Street and Hyde Avenue). Ms. Gould pointed out that the Preliminary Plat is for the eastern portion
along Hyde Avenue and a little south of 190th Street. Final platting and development are anticipated
to occur in two phases for the proposed Preliminary Plat area. The first phase will be the single-
family residential area along Hyde Avenue. There will be a mix of 26 single-family detached lots
and 30 single-family attached lots. The second phase will be on the west side of the creek and
include two Convenience General Service (CGS) zoned lots and two FS-RM zoned lots. The
approved Master Plan limits the FS-RM zoned area to a maximum of 192 units.
Ms. Gould indicated that there will be a few new streets in the development. A new street, Indigo
Drive, will connect Hyde Avenue just south of the 190th Street and the Hyde Avenue intersection.
Indigo Drive will serve as a collector street in the area and run the length of the development and
terminate into Larkspur Drive. Leopold Drive will provide access from Hyde Avenue at the
approximate midpoint of the single-family area and terminate at Indigo Drive. The final street,
Larkspur Drive, will provide access from Hyde Avenue and terminate in a cul-de-sac on the west
side of Indigo Drive.
There are 56 lots in the Preliminary Plat; however, Ms. Gould indicated that during the Planning and
Zoning Commission meeting, 60 lots were presented. After the developer reviewed the storm sewer,
it was found that it will need to have a large and deep storm sewer, and this prompted the developer
to reduce the number of lots to allow room for the wide easement that will be needed. Ms. Gould
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said the development will incorporate shared use paths in multiple locations. One will run the north-
south length of the development along the west side of the internal spine road, Tilden Parkway, that
intersects with 190th Street. A ten-foot shared use path will run along Hyde Avenue the length of the
development. Per the terms of the Development Agreement, the developer will also extend the path
south of the site to connect to improvements planned with Auburn Trail Subdivision. Also, specified
within the Development Agreement is an east-west ten-foot paved trail that will run the width of the
development in a designated green belt area. This path will need a bridge in order to cross the creek.
There are five outlots in the proposed Subdivision, which total 17.61 acres and will serve as
conservation areas for wetland protection and stormwater conveyance, treatment and detention.
These areas will include a conservation easement, as well as stormwater and surface water flowage
easements, over the entire lot. The developer will be providing a unique, interactive aspect with the
Conservation Plan. Their Plan has included educational opportunities related to native landscapes,
both passive and instructor-led, for the homeowners within the development and the general public.
Due to the sensitivity of the area, City Council directed the applicant and staff at the time of the
Master Plan change to meet with representatives of the Friends of Ada Hayden to explain the
stormwater management approach to the project. There was concurrence by all parties that the
proposed approach was innovative in its design and the use of the wetlands and fore bays met with
City standards. Ms. Gould indicated that there were three conditions for approval of the Preliminary
Plat: 1) Prior to the Final Plat being submitted for approval there must be an updated Street Tree
Plan; 2) Prior to approval of the improvement plans, there needs to be modifications to the taper
lengths to meet SUDAS requirements; and 3) Finalize improvements and timing of the mid-block
crossing trail connection crossing to Tilden Parkway with approval of the Final Plat.
Council Member Gartin noted that one concern that the Council had was the areas that drain into
Ada Hayden and the importance of having Restrictive Covenants that limit what kind of lawn
chemicals that could be used. He wanted to know if that would be part of the conversation with the
developer. Ms. Gould indicated that it would be, and it is addressed in the Conservation Plan. Mr.
Gartin noted that this was an exciting development and will be a great addition to the community.
Public input was opened by Mayor Haila. It was closed when no one came forward to speak.
Moved by Gartin, seconded by Junck, to approve the Preliminary Plat for Hayden’s Preserve at 5571
Hyde Avenue with the following conditions: 1) Prior to the Final Plat the developer must submit an
updated Street Tree Plan for approval; 2) Prior to approval of improvement plans, the developer
needs to modify the taper lengths to meet SUDAS requirements; and, 3) Finalize improvements and
timing of the mid-block crossing trail connection crossing to Tilden Parkway with approval of the
Final Plat.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
CAMPUSTOWN FACADE GRANT PROGRAM AMENDMENT REGARDING
APPLICATION DEADLINE: City Planner Julie Gould stated that the Council Action Form was
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straightforward. She noted that the main change was to accept applications all year round instead of
a couple times a year; however, annual advertising would still be done.
Council Member Gartin noted that it is not really a competitive process anymore due to the fact that
they are not receiving that many applications.
The Mayor opened public input. It was closed when no one came forward to speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 22-280 approving the
Campustown Facade Grant Program Amendment regarding application deadline.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DOWNTOWN FACADE GRANT PROGRAM REGARDING ELIGIBILITY FOR
REHABILITATION OF HISTORICALLY SIGNIFICANT CHARACTER-DEFINING
FEATURES: City Planner Benjamin Campbell said that staff hears from property owners every
time postcard reminders are sent out regarding the Downtown Facade Program, but many are for
maintenance, which is not part of the Program. Staff tried to set a balance with creating a new
category for historically significant character defining features.
The Mayor asked if the backside or sides of the buildings were eligible or just facades. Mr. Campbell
noted it was just the front facades.
Council Member Rollins noted that it was mentioned that there had been interest on an ongoing basis
for historical features. She wanted to know if the funding would be enough to take care of the
existing requests as well as any new ones that would address the historic rehabilitation. Mr.
Campbell mentioned he was aware of a couple property owners who would like to apply for historic
rehabilitation projects. He felt that even with increased prices there should be sufficient funding to
cover projects.
Mayor asked if there was a definition of “maintenance” in the Code. Planning and Housing Director
Kelly Diekmann explained that there were some descriptions in the Program (tuckpointing, replacing
windows, etc.) that are considered maintenance and would not be covered unless someone was
making corresponding improvements to the facade. Mr. Diekmann stated staff is asking for direction
from the City Council. Staff will then take that direction and bring back the revised Program
Guidelines for the Council to adopt at a future meeting.
Council Member Beatty-Hansen left the meeting at 7:02 p.m.
Council Member Gartin said he needed help distinguishing the difference between Option 1 and
Option 2. Director Diekmann stated that Option 1 would be the most consistent with how the City
operates right now. Option 2 gives the potential to give an applicant more money because they could
be combining an historic rehabilitation project with other facade work. The main distinction would
10
be the total eligible dollar amount. Mr. Gartin mentioned that he was leaning towards Option 2
because $15,000 is not going that far anymore and he liked some of the opportunities that Option
2 would provide.
Council Member Junck asked if there were certain facades or storefronts that would only have
historic rehabilitation and not need the facade part. Director Diekmann said that The Octagon would
be an example. Ms. Junck verified that The Octagon may not qualify under Option 2 if they did not
have anything that qualifies. Director Diekmann said that was correct. He explained that Option 2
would be two grants: one for rehabilitation and one for “other” work.
Council Member Gartin stated that Council Member Junck brought up a good point, and at some
point, the Council will need to have a conversation about the Facade Grant Program. He explained
that there are only a finite number of properties and maybe the City has reached a point where the
Council needs to re-envision the Program.
Council Member Betcher asked what the restrictions were on receiving the Grants. She asked if there
was a limit on the number of grants an applicant could receive and was there a required time frame
in between requests. Director Diekmann stated that the Program is intentionally divided into two
periods of time. During the first period someone can only get one grant for the facade; however, if
someone holds on to the grant and then reapplies in the Spring, someone could theoretically be
awarded more money for an additional facade. Ms. Betcher felt that if the Council is thinking of the
Downtown area as an Historic District, they should add value to those properties either through the
improvements to the facades or through the improvements to historic materials and defining features.
She wondered if there was a way to have a balance between Option 1 and Option 2 in order to have
an applicant apply for one or the other or even both. Director Diekmann noted that he believed that
Option 2 would be a good compromise as it is more flexible. Ms. Betcher commented that she was
leaning towards Option 2 if it is defined that it could be the facade or historical rehabilitation or both.
Council Member Gartin stated that the Downtown Facade Grant Program has been going on for a
long time and with the increased cost in building materials, the Council should consider increasing
the amount awarded. Mr. Gartin asked Director Diekmann if he had any preliminary thoughts on
modifying the amount awarded in light of increased construction costs. Director Diekmann said it
would not be out of line to consider $20,000 to $25,000 as an award amount as it has been about 20
years since the Program was created. Mayor Haila pointed out that $50,000 was in the Capital
Improvements Plan for FY 2022/23. The Mayor said that the time to discuss the financial amounts
would be during budget time.
Council Member Junck stated that Option 1 has historic rehabilitation eligible only for the second
round of applications, whereas Option 2 said that historic rehabilitation applications would work for
the first or the second round. She asked if someone could do a facade application, historic
application, or both, and which ones would be eligible for the first round and which ones would be
eligible for the second round of applications. Director Diekmann clarified that if the Council chose
Option 2, it would allow for a rehab project to be a summer grant period application, and he would
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need to know if that is what the Council wanted. He said that staff would need to know if the
Council wanted the historic rehabilitation to be eligible in the first or second round, if it is eligible
on its own, and what the dollar amount would be.
The Mayor opened public input.
Chuck Winkleblack, Hunziker Companies, 105 S. 16th Street, Ames, stated he had sent out an email
to the Mayor and Council earlier today with some background information as to why he was
supportive of the change to the current Facade Grant Program. He explained that the additional
funding may affect the total scope of the project. If the building owners aren’t sure if they are going
to get a second grant, they may do things differently if the project is broken down into two phases
with no assurance that a second phase will get approved. He pointed out that it doesn’t get them
more rent when making improvements. Mr. Winkleblack noted that a lot of properties in Downtown
have a downside as it is costing more to restore the building opposed to what they paid for the
property. He mentioned that Mr. Gartin made a good point as the $15,000 award doesn’t buy you
as much in 2022 as it did back in 2002. He felt that Option 2 would be more beneficial to the
applicants.
Public input was closed when no one else came forward to speak.
Moved by Gartin, seconded by Betcher, to approve Option 2, which was to create a new category
of eligible facade work for Historic Rehabilitation to be done in conjunction with currently eligible
grant work as a second grant.
Council Member Junck inquired if the motion was for rehabilitation only projects. Mr. Gartin stated
his motion was the language that was in the Staff Report. Director Diekmann explained that Option
2 would be creating a rehabilitation option that could also be combined with a new facade grant. It
would create both and could put them together if someone wanted to. Ms. Junck asked if a request
was put together, would it be eligible for the first round or on its own for the second round. Director
Diekmann noted that it would match the intent of how staff wrote the first two options if the Council
wanted to piece them together. The Mayor reminded the Council that this item would come back to
the Council for final approval. Mr. Gartin confirmed he would accept the friendly amendment.
Moved by Junck, seconded by Gartin, to amend the motion to have rehabilitation work be eligible
for the second grant cycle and that rehabilitation work done in conjunction with facade and facade-
only work be accepted in the first application cycle.
Council Member Betcher commented that her concern was why the Council would see rehabilitation
as being of lesser importance than the facade work. Ms. Betcher said that the defining characteristics
are more important than some new facade that is put onto a building. She felt the amendment was
saying that the Council valued the new facade or the whole package more than they value the
rehabilitation work.
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Vote on Amendment: 3-1. Voting Aye: Gartin, Junck, Rollins. Voting Nay: Betcher. Motion
declared carried.
Vote on Motion, as Amended: 4-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Rollins, to refer to staff the possibility of increasing funding during
the next Capital Improvement Plan (CIP) for the Downtown Facade Grants.
Vote on Motion: 4-0. Motion declared carried unanimously.
INITIAL BUILDING AND SITE IMPROVEMENT PLANS FOR HEARTLAND SENIOR
SERVICES AT 205 S. WALNUT AVENUE: Planning and Housing Director Diekmann noted that
the Council will be reviewing the Site Plan and the Conceptual Elevations for the new Senior Center
on the City’s property at 205 S. Walnut Avenue. As part of the Lease Agreement, there is a clause
that requires City Council to approve any new construction on the property. The Council will not be
formally approving a Site Plan, but approving the concept. The City chose to retain the
Government/Airport District (S-GA) zoning for the site. Director Diekmann said that he wanted to
make sure that the Council is consenting to the proposed design and layout, which will then
authorize staff to follow through under the Government Zoning to approve it as proposed and not
have to treat it as a commercial site. Parking for the site requires a City Council determination of
appropriateness for the mix of uses. Staff performed their calculations and came up with 63 parking
spots; however, the site accommodates a total of 49 parking spaces, which includes: two electric
charging stations, three ADA-compliant spaces, and 44 regular spaces. Any overflow parking would
have to occur on an adjacent commercial property on South 2nd Street to the east of the site. The
calculated number of parking spaces for comparable uses is greater than the parking spaces that are
being provided. However, with City Council’s concurrence on the described uses and planned
intensity of use as meeting the City’s objective for leasing the site for a senior facility, City Council
can find the proposed parking spaces, while fewer than a commercially established building, is the
practical amount of parking on site to serve the use.
Council Member Betcher stated she was surprised to see only three handicapped parking spots for
a Senior Center. Director Diekmann explained that it met Code and that was the applicant’s choice
to only have three handicapped parking spots.
Council Member Gartin asked if there would be any opportunity for expansion.
The Mayor opened public input.
Leo Milliman, 3112 Northwood Drive, Ames, explained that he was the President of Heartland
Senior Services Board of Directors. He said the Board was excited to bring the new building to the
community. Regarding potential expansion, he stated that expanding the site is already full and
expanding physically would not be an option, but they are moving forward with more virtual options.
Mr. Milliman thanked: the City of Ames staff, all the donors who contributed donations, Heartland
Senior Services Board or Directors, and Nancy Carroll, Executive Director of Heartland Senior
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Services. Mr. Milliman noted that there are only three handicapped parking spots because a lot of
the people who come to the adult daycare do not drive and are usually dropped off.
The Mayor closed public input when no one came forward to speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 22-281 approving the initial
Building and Site Improvement Plans for Heartland Senior Services at 205 S. Walnut Avenue.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
TEXT AMENDMENT OPTIONS FOR CHANGES TO THE CAMPUSTOWN SERVICE
CENTER (CSC) ZONING DISTRICT 50% CLAY BRICK BUILDING FACADE
MATERIAL STANDARD: City Planner Julie Gould stated that the City Council had directed staff
to initiate a Zoning Text Amendment to modify the 50% clay brick per facade requirement for zero-
lot-line buildings along with direction to staff to consider design concerns about visibility of and
quality of materials on facades that do not have brick. Ms. Gould explained that instead of bringing
forward an ordinance with the wording already done, staff wanted to make sure that the Council was
comfortable with moving forward. Staff came up with three options to choose from. The first option
was to require zero-lot-line building to have a 50% (total square footage) clay brick standard for the
whole building, rather than each facade. Option 2 was to require zero-lot-line building to have 50%
clay brick standard for the whole building, and require a new building material standard regarding
aesthetics and colors for the non-clay brick required area. Option 3 was to have a zero-lot-line
building material exception for alternative brick materials in lieu of clay brick. Ms. Gould indicated
staff’s preference was Option 2.
Mayor Haila wanted to clarify that if something different was done on the zero-lot-line side, it would
be 50% on the front facade. Ms. Gould stated that language would be included that would state
“preference should be given to front facades and areas that are highly visible to include as much clay
brick as possible.” Director Diekmann noted that staff was comfortable with adding language that
is 50% of the whole building, but there is a priority for the highly visible front facades. He said that
staff is not proposing to forbid any specific material. It was mentioned that after direction from the
City Council, staff will meet with the Legal Department to bring a draft ordinance back to the
Council at its June 14, 2022, meeting.
Council Member Gartin asked if staff reached out to Campus Action Association (CAA) for its
input. Ms. Gould commented that CAA no longer exists. Mr. Gartin mentioned he was not aware
of that and inquired if there had been any outreach to surrounding businesses about the proposed
change. Director Diekmann noted that staff had not reached out to any businesses.
Public input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to approve Alternative 2, which is to require zero-lot-line
buildings to have 50% (total square footage) clay brick standard for the whole building and require
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a new building material standard regarding aesthetics and colors for the non-clay brick required
areas.
Vote on Motion: 4-0. Motion declared carried unanimously.
PROFESSIONAL SERVICES AGREEMENT TO TOOLE DESIGN GROUP OF MADISON,
WISCONSIN, FOR BIKE & PEDESTRIAN MASTER PLAN AND WAYFINDING
STANDARDS IN AN AMOUNT NOT TO EXCEED $225,000: Traffic Engineer Damion
Pregitzer explained that the Council Action Form outlined the process that staff went through to
filter down to which company was the most qualified. He mentioned that there were some questions
about how the Scope of Services with Toole Design Group fit in with some of the Council’s desired
outcomes. Mr. Pregitzer stated that there would be a four-step public engagement process. The first
step would be to have the consultant come before the Council early in the process to kick-off the
Master Plan. The consultant will be able to get feedback from the Council on what its vision and
direction would be. After receiving direction, they would start a public comment/input period
through techniques, such as in-person meetings and electronically, holding Workshops, pop-up
events, etc., as they do not want to miss anyone. Once the public comment period is complete, the
consultant would come before City Council again to report back on all the public input comments.
Mr. Pregitzer pointed out that the Scope under Item 2.1 (Engagement Action Plan and Reporting)
wasn’t fully “cooked” as staff will still need to sit down with the consultant to discuss what the
Council would like to see. An engagement schedule will be put together for the Council. He noted
that under Item 2.1 there was a list of bullet points that staff is expecting to see from the consultant,
as follows: 1) Sensitivity to concerns about coronavirus transmission; 2) Interagency coordination
and cooperation; 3) Facilitating Technical Advisory and Community Stakeholder Committees who
can help guide plan development and provide direction on implementation; 4) Attracting a broad and
diverse audience, reaching beyond active bicyclists, to engage people of all ages, abilities, genders,
races/ethnicities, and incomes; and 5) Using City communication methods to promote the project,
direct people to online resources, and announce project meetings and commenting opportunities. The
third step in the process would be to come back to Council with a draft Plan and the final step would
be to present the Final Plan. The one concern that the consultant had was they were not sure if a
fourth in-person meeting was necessary as they felt they might have the majority of everything ready
in the draft Plan. If a fourth meeting were needed, the staff may need to come back to the Council
for additional funding. Mr. Pregitzer explained that Toole Design Group was chosen because they
have national experience, they did work on the City’s Complete Streets Plan, and know the
community.
Mr. Pregitzer stated that another concern that was brought up was the partnership with ISU and the
Ames Community School District. He explained that those staff members have already been
involved in the entire process. City staff works with ISU and School Districts daily and each one will
be involved in strategizing for the public engagement to their respective stakeholders. The Plan is
not scheduled to come back to the Council for final approval until May 2023. In the Scope it
mentions there will be three in-person presentations to the Council, two group bike rides or walks
during the day to do a bike/walk to see what needs to be improved, three pop-up events, and surveys
will be sent out.
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Council Member Gartin noted that there are some problem areas (S. Duff, Lincoln Way) and wanted
to know if the consultant would put a “fresh” set of eyes on some of the problem areas. Mr. Pregitzer
confirmed that would happen.
Mayor Haila opened public comment. It was closed when no one came forward to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 22-282 approving the
Professional Services Agreement to Toole Design Group of Madison, Wisconsin, for Bike &
Pedestrian Master Plan and Wayfinding Standards in an amount not to exceed $225,000.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON FINAL AMENDMENTS TO FISCAL YEAR 2021/22 BUDGET: Nancy
Masteller stated typically, at this point, they ask the departments to look for significant changes only.
The only unusual change this time was the creation of the Enterprise Fund for the Airport. By
creating the Enterprise Fund, it will give a better picture as to how the Airport is doing financially.
Council Member Gartin said he noticed there was an increase in revenues and wanted to know if that
was normal. Ms. Masteller mentioned that it was because of the sale of the airport hangar to Sigler.
The public hearing was opened and closed by Mayor Haila after no one came forward to speak.
Moved by Rollins, seconded by Junck, to adopt RESOLUTION NO. 22-283 amending the current
budget for Fiscal Year ending June 30, 2022.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON VOLUNTARY ANNEXATION OF PROPERTY LOCATED AT 2219 AND
2121 STATE AVENUE: The Mayor opened the public hearing. It was closed when no one else
came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 22-284 approving the
Voluntary Annexation of properties located at 2219 and 2121 State Avenue.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ZONING TEXT AMENDMENT TO REMOVE THE CAMPUSTOWN
SERVICE CENTER (CSC) ZONING DISTRICT MID-BLOCK 20-FOOT SETBACK
STANDARD ALONG LINCOLN WAY: The public hearing was opened by Mayor Haila and closed
when no one came forward to speak.
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Moved by Betcher, seconded by Rollins, to pass on first reading an ordinance to remove the
Campustown Service Center (CSC) Zoning District mid-block 20-foot setback standard along
Lincoln Way.
Vote on Motion: 4-0. Motion declared carried unanimously.
SETTING JUNE 14, 2022, AS DATE OF PUBLIC HEARING FOR STATE REVOLVING
FUND DRINKING WATER LOAN AGREEMENT FOR THE DEMOLITION OF THE OLD
WATER TREATMENT PLANT IN AN AMOUNT NOT TO EXCEED $3,500,000: The public
hearing was opened and closed by Mayor Haila after no one came forward to speak.
Moved by Rollins, seconded by Betcher, to set June 14, 2022, as the date of public hearing for the State
Revolving Fund Drinking Water Loan Agreement for the demolition of the Old Water Treatment Plant
in an amount not to exceed $3,500,000.
Roll Call Vote: 4-0. Motion declared carried unanimously.
MODIFYING CHAPTER 18 OF THE MUNICIPAL CODE FOR PARKING CHANGES TO
VARIOUS LOCATIONS: Mayor Haila declared the public hearing to be open. It was closed when
no one came forward to speak.
Moved by Betcher, seconded by Junck, to pass on first reading an ordinance modifying Chapter 18
of the Municipal Code for parking changes to various locations.
Vote on Motion: 4-0. Motion declared carried unanimously.
ORDINANCE REZONING OF 2105 DAYTON AVENUE FROM “A” (AGRICULTURAL)
TO “GI” (GENERAL INDUSTRIAL): Moved by Gartin, seconded by Junck, to pass on second
reading an ordinance rezoning 2105 Dayton Avenue from “A” (Agricultural) to “GI” (General
Industrial).
Vote on Motion: 4-0. Motion declared carried unanimously.
ORDINANCE REZONING WITH MASTER PLAN PROPERTY LOCATED AT 802
DELAWARE AVENUE FROM “RL” (RESIDENTIAL LOW-DENSITY) TO “RM”
(RESIDENTIAL MEDIUM-DENSITY): Mayor Haila opened the public hearing. It was closed
when no one came forward to speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 22-286 approving the Zoning
Agreement for 802 Delaware Avenue.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Gartin, to pass on third reading and adopt ORDINANCE NO. 4463
rezoning with Master Plan a property located at 802 Delaware Avenue from “RL” (Residential Low-
Density) to “RM” (Residential Medium-Density).
Roll Call Vote: 4-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
17
ORDINANCE TO REDUCE FLAG LOT ACCESS WIDTH IN THE GENERAL
INDUSTRIAL ZONING DISTRICT: Moved by Rollins, seconded by Junck, to pass on third
reading and adopt ORDINANCE NO. 4464 reducing flag lot access width in the General Industrial
Zoning District.
Roll Call Vote: 4-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE ADJUSTING STORMWATER UTILITY RATES, EFFECTIVE JULY 1,
2022: Moved by Junck, seconded by Gartin, to pass on third reading and adopt ORDINANCE NO.
4465 adjusting the stormwater utility rates, effective July 1, 2022.
Roll Call Vote: 4-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE INCREASING SEWER RATES BY 5%, EFFECTIVE JULY 1, 2022: Moved
by Betcher, seconded by Junck, to pass on third reading and adopt ORDINANCE NO. 4466
increasing sewer rates by 5%, effective July 1, 2022.
Roll Call Vote: 4-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: The Mayor indicated there were
three items to review. The first one was a memo from Kelly Diekmann, Planning and Housing
Director, requesting to initiate a Text Amendment to Section 29.406(2) regarding Medical Office
Parking rates.
Moved by Gartin, seconded by Betcher, to place the request from Mary Greeley Medical Center to
initiate a Text Amendment to Section 29.406(2) on a future agenda.
Vote on Motion: 4-0. Motion declared carried unanimously.
The second item was an email from Michael E. Newton, Iowa State University General Counsel and
Chief Risk Officer, requesting to initiate a Text Amendment to Section 26A.3 (1)( c) regarding Iowa
State University’s Trustee Appointment to the Transit Agency.
Moved by Betcher, seconded by Junck, to refer to staff for a memo regarding Mr. Newton’s request
to initiate a Text Amendment to Section 26A.3(1) (c) regarding Iowa State University’s Trustee
Appointment to the Transit Agency.
Vote on Motion: 4-0. Motion declared carried unanimously.
The last item was a memo from City Manager Steve Schainker requesting assistance from the City
Council regarding “Cyclone Welcome Weekend.”
Moved by Junck, seconded by Betcher, to place Mr. Schainker’s memo regarding “Cyclone
Welcome Weekend” on a Council Agenda, no later than June 28, 2022.
Vote on Motion: 4-0. Motion declared carried unanimously.
18
COUNCIL COMMENTS: Council Member Betcher said she would be attending the International
Town & Gown Association (ITGA) with Council Member Rollins, and two City staff employees.
Ms. Betcher will be giving a presentation on the partnership with the Community and Regional
Planning Community Engagement Living Lab people, who will participate via video. She
commented that the ITGA appreciated the City of Ames and its commitment to creating a sense of
belonging for students and everyone in the community.
The Mayor stated that around 45-50 people were present for the Mayor’s Bike Ride. He wanted to
commend the staff at giving great presentations during the two stops that were held along the bike
route.
ADJOURNMENT: Moved by Betcher, seconded by Junck, to adjourn the meeting at 8:25 p.m.
Vote on Motion: 4-0. Motion declared carried unanimously.
__________________________________ _________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
19
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works 2020-21 Multi-Modal
Roadway Program (Vet
Med Trail-S 16th St)
Pavement Improvements
Program
Period:
Item No. 3
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA MAY 26, 2022
The Regular Meeting of the Ames Civil Service Commission was called to order by Chairperson
Mike Crum at 8:19 AM on May 26, 2022. As it was impractical for the Commission members to
attend in person, Commission Chairperson Mike Crum and Commission Member Harold Pike were
brought in telephonically. Commission Member Kim Linduska was absent.
APPROVAL OF MINUTES OF APRIL 28, 2022: Moved by Pike, seconded by Crum, to approve
the Minutes of the April 28, 2022, Regular Civil Service Commission meeting.
Vote on Motion: 2-0. Motion declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Chairperson Crum informed the
Commission that the scores for the Plans Examiner position were not yet available; therefore, that item
was removed from the listing to be certified.
Moved by Crum, seconded by Pike, to certify the following individuals to the Ames City Council as
Entry-Level Applicants:
Maintenance Worker - Streets John McCormick 75
Cody Thompson 75
Andrew Lehman Carried over from
Exhausted List
Tyler Petersen Carried over from
Exhausted List
Tony Sejaan Carried over from
Exhausted List
Power Plant Auxiliary Operator Chance Clayton 80
Michael Rempel 79
Tanner Schiltz 76
Transit Trainer Michael Asbe 81
Laurel Scott 78
Heidi Ragusi 70
WPC Plant Assistant Superintendent Shelby Perrin 78
Mark Jones 76
Vote on Motion: 2-0. Motion declared carried unanimously.
COMMENTS: The next Regular Meeting of the Ames Civil Service Commission is scheduled for
June 23, 2022, at 8:15 AM.
ADJOURNMENT: The meeting adjourned at 8:30 AM.
__________________________________ _______________________________________
Michael R. Crum, Chairperson Diane R. Voss, City Clerk
$ %&&&'( ) ! %&&&' ) *+, -+/.&&1 /.&&&%4/% . $ 536 $% &1"!7 8/0++ +(.&&1 $ 536 &"# 8/0++ +"B1"C /A' ) *+, -+D2!?61"@23!E2"B1"CF2"B1"C62"6@?1 B?17E2"BG?CH6
: . $&4/. /$B 66$?MN"!?D3C63 . *"C12 &%&&NO5?113G1""D BN12"!?17( Q/.( &( %&&&&!?D3C63
Item No. 5
&'( )#*&+,-
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■ ALCOHOLIC St t f I BEV HAG s ,a e O ,owa DIVISION --u1' -Alcoholic Beverages Division
Applicant
NAME OF LEGAL ENTITY
NORTHCREST, INC.
ADDRESS OF PREMISES
1801 20th Street
MAILING ADDRESS
1801 20th Street
Contact Person
NAME
Rashell Fowler
License Information
NAME OF BUSINESS(DBA)
Northcrest Community
PREMISES SUITE/APT NUMBER
CITY
Ames
PHONE
(515)232-6760
STATE
Iowa
LICENSE/PERMIT TYPE TERM
BUSINESS
(515)232-6760
CITY
Ames
COUNTY
Story
ZIP
50010
ZIP
50010
Page I of3
EMAIL
rfowler@northcrestcommunity.org
LICENSE NUMBER
BW0096800 Special Class C Liquor License 12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
July 19, 2021
SUB-PERMITS
Special Class C Liquor License
EXPIRATION DATE
July 18, 2022
LAST DAY OF BUSINESS
Item No. 6
BEV HAG s ,a e O ,owa ■ ALCOHOLIC St t f I DIVISION --u1'-Alcoholic Beverages Division
PRIVILEGES
Outdoor Service, Sunday Service
Status of Business
BUSINESS TYPE
Nonprofit corporation organized under chapter 504.
Ownership
•Individual Owners
NAME CITY STATE ZIP POSITION
Jere Maddux Ames Iowa 50010 Treasurer
Joe Traylor Ames Iowa 50010 President
•Companies Page 2 of3 % OF OWNERSHIP U.S. CITIZEN
0.00 Yes
0.00 Yes
COMPANY NAME FEDERAL ID CITY STATE ZIP % OF OWNERSHIP
Northcrest Community 42-0883987 Ames Iowa
Insurance Company Information
INSURANCE COMPANY
Depositors Insurance Company
DRAM CANCEL DATE
POLICY EFFECTIVE DATE
OUTDOOR SERVICE EFFECTIVE
DATE
50010 0.00
POLICY EXPIRATION DATE
OUTDOOR SERVICE EXPIRATION
DATE
■ ALC.OHOLIC St t f I BEVERAG s . ,a . e O ,owa DIVISION �or !OIA Alcoholic Beverages Division
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page3of3
!"# !$$$%& '()*(+,-) .//01 !$$$%232'4546455798$$0++(**>0).0 98$$$!?9! 8 " @0A "! $1(BC 92;;3;&8$$0++(**>0).0 " @0A $(D- 92;;3;9K%:L:'M;:642N5 O0,<.,3;;7;;PC-<((#Q(@
F 8 "$?98 9"+-AA 00B90B@,1 8:()1<$!$90)V,)*&B-@A<(O80>,0D& X98& $& !$$$$90B@,1
Item No. 7
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'UV HJW *X"'(I) *$ UY'ZZ'[\H UY'] THU\HY\H U\UUTT['ZZ'[\HU\UUTT['] THU\H'[\H V THZTZZ'[\HV THZT] THU\H
Smart Choice
515.239.5133 non-emergency
Administration
fax
515 Clark Ave. P.O.
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: June 7, 2022
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for June 14th, 2022, includes beer permits and liquor license
renewals for:
•Iowa State at Fisher Theater – (1805 Center Dr) Class C Liquor License with Catering
Privilege & Sunday Sales
•Iowa State at Scheman Building – (1805 Center Dr) Class C Liquor License with
Catering Privilege & Sunday Sales
•Texas Roadhouse - (519 South Duff Ave) Class C Liquor License with Catering Privilege
& Sunday Sales
•Courtyard by Marriott Ames - (311 S 17th St) Class B Liquor License, Class B Wine
Permit, Sunday Sales, Outdoor Service, Catering Privilege
•Jethro’s BBQ - (1301 Buckeye Ave) Special Class C Liquor License with Outdoor Service
& Sunday Sales
•Burgies North Ames - (3701 Stange Rd) Special Class C Liquor License with Outdoor
Service & Sunday Sales
•Northcrest Inc - (1801-20th St) Special Class C Liquor License with Outdoor Service &
Sunday Sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 8
ITEM # ___9_____
DATE _6-14-22
COUNCIL ACTION FORM
SUBJECT: FIREWORKS PERMIT FOR INDEPENDENCE
DAY FIREWORKS DISPLAY
BACKGROUND:
The Ames Convention and Visitors Bureau (ACVB) is organizing the annual
Independence Day Fireworks Display, which will take place on July 3, 2022. The
fireworks will be launched from ISU Parking Lot G10, east of Jack Trice Stadium.
Community members can view the display from designated parking lots in the vicinity.
The display is anticipated to begin at 10:00 p.m. and will be between 15 and 20 minutes
in length. A rain date has been requested for July 5.
The display operator is J&M Displays, which has substantial experience launching the
Ames Independence Day fireworks display. The display operator and ACVB have filed a
Fireworks Permit application (attached), which has received approval from
representatives of ISU Environmental Health and Safety, ISU Police, ISU Risk
Management, and the Ames Fire Inspector. A certificate of liability insurance is on file
with the City Clerk’s Office.
ALTERNATIVES:
1. Approve the Fireworks Permit for the Independence Day Fireworks Display on
July 3, with a rain date of July 5.
2. Do not approve the requested Fireworks Permit.
CITY MANAGER’S RECOMMENDED ACTION:
The Independence Day Fireworks Display is a popular community event. City staff has
consulted with ACVB and ISU officials regarding the planning for the display, and all
appropriate application materials and approvals have been obtained.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
1
ITEM # ____10__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF 2022-2023 PAY PLAN
BACKGROUND:
Each year, the City Council approves a Pay Plan that specifies pay ranges and steps for
the City’s work force. The attached FY 2022-2023 Pay Plan scale adjustments reflect
the negotiated wage settlements with the five bargaining units as well as a 3.25% scale
increase for merit employee (non-union) job classifications
Actual salary increases for merit employees are performance based, and are
established by two factors – each individual’s performance rating, and positioning within
the salary ranges for each grade. Each merit job grade has a minimum, midpoint, and
maximum within the pay plan. These are shown on both an annual and hourly basis.
The Pay Plan’s salary range adjustments are as follows:
IUOE Blue Collar (E Pay Plan): 3.25%
IBEW-Electric Distribution (H Pay Plan): 2.75%
IUOE-Power Plant (I Pay Plan): 3.25%
IAFF-Fire (G Pay Plan): 3.25%
PPME-Police (F Pay Plan): 2.75%
Merit Pay Plan (C & D Pay Plan) 3.25%
Unclassified job categories are adjusted proportionally with merit or union employees or
with the relevant labor market. The statutory minimum wage is included as the scale
minimum for temporary workers.
The Pay Plan includes an alphabetical listing of every approved classification in the City
of Ames. The listing includes the unique code for each position, the Equal Employment
Opportunity (EEO) code, the Fair Labor Standards Act (FLSA) exemption code, and the
numerical pay grade. The range for merit position pay grades is 51-96.
ALTERNATIVES:
1. Approve the attached 2022-2023 Pay Plan.
2. Do not approve the 2022-2023 Pay Plan
CITY MANAGER’S RECOMMENDED ACTION:
This Pay Plan document formally establishes pay ranges and steps for City positions in
FY 2022/23, not the individual employee’s actual salary. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, and
approve the attached FY 2022-2023 Pay Plan.
CODE CLASSIFICATION MINIMUM MIDPOINT MAXIMUM
1116 Co-op 17.4751 20.6834 23.8917
1311 Transit Driver 17.5100
2206 Community Safety Officer Coordinator 20.8530
2209 Community Safety Officer 19.8061
2204 Public Safety Quality Assurance Coordinator 18.4584 21.5571 24.6558
2228 Property/Evidence Technician 18.4584 21.5571 24.6558
2229 Lead Property/Evidence Technician 20.1889 23.5537 26.9184
2310 Animal Control Attendant 14.6645 17.1005 19.5364
2311 Animal Control Officer 19.8043 23.5435 27.2826
3112 Library Custodial Assistant 7.2500 12.9006 18.5511
5142 Water/Wastewater Laboratory Aide 14.9075 17.2225 19.5375
9403 Unclassified Laborer 7.2500 13.1789 19.1077
9404 Unclassified Skilled Laborer 19.3369 27.1673 34.9976
9405 Office Worker 7.2500 12.9006 18.5511
9407 Technical Assistant 16.8844 20.2031 23.5218
9450 Temporary Manager/Paraprofessional 31.1293 45.6196 60.1095
9392 School Crossing Guards 28.71*
UNCLASSIFIED POSITIONS
Effective 7/1/2022
1
PAY PAY
GRADE PERIOD MINIMUM MIDPOINT MAXIMUM
51 Annual 35,302 40,582 45,861
Hourly 16.9725 19.5106 22.0486
52 Annual 37,389 43,389 49,389
Hourly 17.9756 20.8604 23.7451
53 Annual 39,757 46,446 53,135
Hourly 19.1141 22.3299 25.5457
54 Annual 42,434 49,946 57,458
Hourly 20.4012 24.0126 27.6241
55 Annual 45,419 53,874 62,328
Hourly 21.8361 25.9010 29.9658
56 Annual 48,779 58,299 67,818
Hourly 23.4517 28.0285 32.6052
57 Annual 52,589 63,324 74,060
Hourly 25.2832 30.4444 35.6057
58 Annual 56,877 69,002 81,127
Hourly 27.3448 33.1743 39.0038
59 Annual 61,714 75,416 89,119
Hourly 29.6702 36.2581 42.8461
60 Annual 67,200 82,722 98,245
Hourly 32.3079 39.7706 47.2334
61 Annual 73,406 91,037 108,668
Hourly 35.2918 43.7682 52.2447
62 Annual 80,474 100,508 120,541
Hourly 38.6899 48.3212 57.9525
62*Annual 80,474 100,508 120,541
Hourly 27.6355 34.5152 41.3946
63 Annual 88,502 111,330 134,158
Hourly 42.5495 53.5245 64.4994
90 Annual 81,845 98,689 115,533
Hourly 39.3486 47.4468 55.5450
91 Annual 89,409 108,600 127,791
Hourly 42.9855 52.2118 61.4382
92 Annual 98,017 119,882 141,747
Hourly 47.1239 57.6359 68.1478
93 Annual 107,790 132,777 157,765
Hourly 51.8224 63.8355 75.8486
94 Annual 118,903 147,515 176,127
Hourly 57.1653 70.9209 84.6766
95 Annual 131,604 164,414 197,225
Hourly 63.2712 79.0455 94.8198
C PAY PLAN
Effective 7/1/2022
2
PAY PAY
GRADE PERIOD MINIMUM MIDPOINT MAXIMUM
64 Annual 97,627 123,699 149,772
Hourly 46.9362 59.4711 72.0059
65 Annual 108,051 137,880 167,709
Hourly 51.9477 66.2886 80.6296
66 Annual 120,025 154,227 188,428
Hourly 57.7048 74.1476 90.5905
96 Annual 146,183 183,883 221,584
D PAY PLAN
Effective 7/1/2022
3
CLASS
HTE CODE TITLE Annual Hourly Annual Hourly Annual Hourly
300 141 Meter Reader 47,985.66 23.07 54,412.80 26.16 64,001.60 30.77
302 142 Senior Meter Reader 50,356.80 24.21 56,742.40 27.28 69,472.00 33.40
304 1110 Engineering Technician I 45,780.80 22.01 51,812.80 24.91 60,985.60 29.32
306 1111 Engineering Technician II 49,649.60 23.87 57,657.60 27.72 66,164.80 31.81
308 1131 Traffic Signal Technician See page 6
358 1137 Traffic Technician See page 6
361 1139 Traffic Technician II See page 6
363 1141 Traffic Technician III See page 6
309 1134 Traffic Signal Technician Lead See page 6
310 1222 Plumbing Inspector 62,067.20 29.84 70,179.20 33.74 82,160.00 39.50
312 1223 Electrical Inspector 62,067.20 29.84 70,179.20 33.74 82,160.00 39.50
313 1228 Community Codes Liaison 62,067.20 29.84 70,179.20 33.74 82,160.00 39.50
314 1225 Housing Inspector 62,067.20 29.84 70,179.20 33.74 82,160.00 39.50
315 1226 Building & Zoning Inspector 62,067.20 29.84 70,179.20 33.74 82,160.00 39.50
316 1311 Transit Driver (Full-time)*41,745.60 20.07 49,316.80 23.71 59,217.60 28.47
318 1311 Transit Driver (PT 20 hrs)*17.51 20.90 22.60
320 1318 Lane Worker 36,420.80 17.51 43,472.00 20.90 47,008.00 22.60
321 1307 Lead Lane Worker 41,745.60 20.07 49,316.80 23.71 59,217.60 28.47
322 1322 Mechanic Assistant 49,836.80 23.96 56,700.80 27.26 66,643.20 32.04
323 1322 Mechanic Assistant (CyRide)See page 5
325 1323 Mechanic (CyRide)See page 5
327 1324 Lead Mechanic (CyRide)65,894.40 31.68 69,992.00 33.65 82,430.40 39.63
329 5111 Plant Maintenance Specialist 59,446.40 28.58 67,433.60 32.42 79,393.60 38.17
330 5130 Water Utility Locator 57,532.80 27.66 65,062.40 31.28 76,772.80 36.91
332 5131 Water Meter Technician 54,496.00 26.20 61,859.20 29.74 72,737.60 34.97
334 5140 Water/PC Lab Technician 51,168.00 24.60 57,179.20 27.49 66,476.80 31.96
336 5141 Water/PC Lab Analyst 63,128.00 30.35 71,531.20 34.39 84,011.20 40.39
338 5112 Water Plant Operator See page 5
328 5213 WPC Plant Operator See page 5
339 5220 Res. Rec. Lead Operator 59,384.00 28.55 67,392.00 32.40 79,185.60 38.07
340 5221 Res. Rec. Maint. Operator 56,680.00 27.25 64,230.40 30.88 75,296.00 36.20
342 5411 Plant Maintenance Operator 63,128.00 30.35 71,531.20 34.39 84,011.20 40.39
343 5412 Process Maintenance Worker See page 6
344 6110 Treatment Plant Maint. Worker See page 6
344 6112 Maintenance Worker See page 6
346 6113 Senior Maintenance Worker 55,369.60 26.62 62,732.80 30.16 73,715.20 35.44
348 6114 Parks Maintenance Specialist 56,139.20 26.99 59,280.00 28.50 69,284.80 33.31
351 6115 Streets Maint Lead Worker See page 6
350 6121 Building Maint. Specialist 54,496.00 26.20 61,859.20 29.74 72,737.60 34.97
352 6151 Truck Driver 42,848.00 20.60 48,443.20 23.29 57,012.80 27.41
354 6152 Senior Heavy Equipment Oper.58,219.20 27.99 61,859.20 29.74 72,737.60 34.97
356 6153 Heavy Equipment Operator 52,956.80 25.46 56,326.40 27.08 66,227.20 31.84
358 1137 Traffic Technician See page 5
359 6117 W&PC Maint. Tech. I See page 6
360 6118 W&PC Maint. Tech. II See page 6
362 6111 Laborer See page 5
364 1319 Service Worker See page 5
366 6163 Custodian See page 5
370 1326 Fleet Technician See page 5
371 1328 Lead Fleet Technician 65,894.40 31.68 69,992.00 33.65 82,430.40 39.63
372 6154 Res. Rec. Equipment Operator 55,369.60 26.62 62,732.80 30.16 73,715.20 35.44
724 6119 RRP Maint. Tech. I See page 6
726 6120 RRP Maint. Tech. II See page 6
* Transit Driver Trainees will be paid iin accordance with Section 26.1. Time-in-grade credit for step advancement for
part-time Transit Drivers and Lane Workers is to be based upon hours actually worked. A part-time employee
advances to Step B at 3120 hours and Step C at 8320 hours.
E PAY PLAN
Effective 7/1/2022
IUOE Blue Collar Unit
STEP A (START)STEP B (18 MOS)STEP C (48 MOS)
4
CLASS
HTE CODE TITLE Annual Hourly Annual Hourly
362 6111 Laborer 42,764.80 20.56 50,315.20 24.19
364 1319 Service Worker 45,385.60 21.82 53,580.80 25.76
366 6163 Custodian 41,142.40 19.78 48,339.20 23.24
CLASS
HTE CODE TITLE Annual Hourly
370 1326 Fleet Technician
323 1322 Mechanic Assistant (CyRide)
325 1323 Mechanic (CyRide)
338 5213 WPC Plant Operator
328 5112 Water Plant Operator
STEP A (START)STEP B (30 MOS)
E PAY PLAN
IUOE Blue Collar Unit
Effective 7/1/2022
5
CLASS STEP A STEP B STEP C STEP D STEP E STEP F STEP G
HTE CODE TITLE (START)(6 MOS)(12 MOS)(18 MOS)(24 MOS)(36 MOS)(48 MOS)
358 1137 Traffic Technician
Annual 49,670.40 53,830.40 57,928.00 66,227.20
Hourly 23.88 25.88 27.85 31.84
361 1139 Traffic Technician II
Annual 68,182.40 72,467.20
Hourly 32.78 34.84
363 1141 Traffic Technician III
Annual 76,065.60
Hourly 36.57
308 1131 Traffic Signal Technician
Annual 59,508.80 62,753.60 68,182.40 72,467.20
Hourly 28.61 30.17 32.78 34.84
309 1134 Traffic Signal Technician Lead
Annual 62,608.00 67,766.40 73,028.80 76,065.60
Hourly 30.10 32.58 35.11 36.57
344 6110 Treatment Plant Maint. Worker
Annual 47,798.40 49,088.00 50,918.40 59,904.00
Hourly 22.98 23.60 24.48 28.80
344 6112 Maintenance Worker
Annual 47,798.40 49,088.00 50,918.40 59,904.00
Hourly 22.98 23.60 24.48 28.80
351 6115 Streets Maintenance Lead Worker
Annual 59,384.00 68,598.40 76,377.60 79,185.60
Hourly 28.55 32.98 36.72 38.07
359 6117 W&PC Maint. Tech. I
Annual 55,744.00 64,750.40
Hourly 26.80 31.13
360 6118 W&PC Maint. Tech. II
Annual 73,715.20
Hourly 35.44
343 5412 Process Maintenance Worker
Annual 47,715.20 50,024.00 52,769.60 54,600.00 56,908.80 59,238.40 61,547.20
Hourly 22.94 24.05 25.37 26.25 27.36 28.48 29.59
724 6119 RRP Maint. Tech. I
Annual 60,985.60 63,315.20 65,603.20
Hourly 29.32 30.44 31.54
726 6120 RRP Maint. Tech. II
Annual 71,406.40 73,715.20
Hourly 34.33 35.44
E PAY PLAN
IUOE Blue Collar Unit
Effective 7/1/2022
6
CLASS STEP A STEP B STEP C
HTE CODE TITLE (START)(18 MOS)(36 MOS)
400 2308 Animal Control Clerk 46,311 55,532
22.2650 26.6981
402 131 Parking Meter Attendant 41,529 43,976 52,785
19.9659 21.1424 25.3775
403 2207 Lead Police Records Clerk 48,627 53,394 63,627
23.3784 25.6702 30.5900
404 2208 Police Records Clerk 46,311 50,850 60,597
22.2650 24.4472 29.1332
416 2201 Public Safety Lead Dispatcher 53,768 56,391 65,002
25.8500 27.1111 31.2510
406 2202 Public Safety Dispatcher 50,285 52,710 60,925
24.1755 25.3414 29.2909
412 2311 43,979 47,689 59,108
21.1438 22.9275 28.4174
CLASS
HTE CODE TITLE ANNUAL HOURLY
408 2212 Police Officer - 2016 or Prior
A.0-18 months 59,679 28.8584
B.19-36 months 65,318 31.5852
C.37-120 months 77,901 37.6698
D.121-216 months 80,043 38.7056
E.216+ months 82,445 39.8671
410 2214 Police Officer - 2017 or Later
A.0-12 months 59,679 28.8584
B.13-24 months 63,323 30.6205
C.25-48 months 66,968 32.3830
D.49-72 months 70,611 34.1446
E.73-96 months 74,256 35.9072
F.97-120 months 77,901 37.6698
G.121-216 months 80,043 38.7056
F PAY PLAN
PPME - Police
Effective 7/1/2022
7
CLASS
HTE CODE TITLE STEP A STEP B STEP C STEP D
(EMR Certified)
504 2111 Firefighter 55,056 60,320 72,216 78,946
18.9066 20.7145 24.7995 27.1108
(EMT Certified)
79,213
27.2025
(EMR Certified)
506 2112 Fire Lieutenant 87,499
30.0478
(EMT Certified)
87,795
30.1496
508 2114 Fire Inspector 96,103
46.2034
Step A = 0 through 18 months
Step B = 19 months
Step C = 37 months
Step D = 60 months (see also Section 15.3)
Effective July 1, 2004, the City will combine incentive pay (Emergency Medical Responder - .7%,
Instructor I - .7%, and approved fire classes - 1.7% for a total of 3.1%) and add to Firefighter
Step D, Fire Lieutenant, and Fire Inspector pay scale.
Effective upon certification by the State of Iowa as a Conditional EMT Service, the City will
combine incentive pay (Emergency Medical Technician - 1.05%, Instructor I - .7% and approved
fire classes - 1.7% for a total of 3.45%) and add to Firefighter Step D, Fire Lieutenant, and Fire
G PAY PLAN
IAFF - Fire
Effective 7/1/2022
8
CLASS
HTE CODE TITLE Annual Hourly
600 171 Storekeeper 54,412.80 26.16
602 711 Records and Materials Specialist 69,160.00 33.25
604 4209 Substation Electrician Assistant 77,396.80 37.21
606 4210 Underground Electric Serviceworker 73,798.40 35.48
608 4211 Groundsworker 67,849.60 32.62
610 4212 Truck Driver/Groundsworker 73,798.40 35.48
612 4213 Electric Serviceworker 79,268.80 38.11
614 4215 Electric Lineworker 91,374.40 43.93
616 4218 Substation Electrician 91,374.40 43.93
618 4221 Electric Line Crew Leader 96,782.40 46.53
620 4231 Electric Meter & Relay Technician 78,748.80 37.86
622 4311 Electrical Engineering Assistant 75,420.80 36.26
624 4312 Electrical Engineering Technician 98,321.60 47.27
626 6126 Substation Crew Leader 96,782.40 46.53
628 4214 Apprentice Electric Lineworker
A. 1st twelve months/2000 hrs. (60%)54,828.80 26.36
B. 2nd twelve months/2000 hrs. (70%)63,939.20 30.74
C. 3rd twelve months/2000 hrs. (80%)73,112.00 35.15
D. 4th sixth months/1000 hrs. (90%)82,222.40 39.53
630 4217 Apprentice Substation Electrician
A. 0 - 1000 hours (65%)59,363.20 28.54
B. 1000 - 2000 hours (70%)63,939.20 30.74
C. 2000 - 3000 hours (75%)68,515.20 32.94
D. 3000 - 4000 hours (80%)73,112.00 35.15
E. 4000 - 5000 hours (85%)77,667.20 37.34
F. 5000 - 6000 hours (90%)82,222.40 39.53
632 4230 Apprentice Electric Meter Repair Worker
A. 0 - 1000 hours (75%)59,092.80 28.41
B. 1000 - 2000 hours (80%)63,003.20 30.29
C. 2000 - 3000 hours (84%)66,185.60 31.82
D. 3000 - 4000 hours (88%)69,305.60 33.32
E. 4000 - 5000 hours (92%)72,467.20 34.84
F. 5000 - 6000 hours (96%)75,608.00 36.35
The above listed wage rates for apprentices are based on percentages of journey-level rates as set
out in the respective apprentice agreements. Progression within the apprentice classifications
is contingent upon training and outside coursework plus meeting the requirements set out in the
H PAY PLAN
IBEW
Effective 7/1/2022
9
CLASS
HTE CODE TITLE Annual Hourly
700 4110 Lead Coal Handler 80,392.00 38.65
702 4111 Coal Handler
1st 6 months 57,283.20 27.54
2nd 6 months 61,110.40 29.38
3rd 6 months 68,785.60 33.07
Thereafter 76,564.80 36.81
704 4112 Power Plant Auxiliary Operator
1st 6 months 66,705.60 32.07
2nd 6 months 70,907.20 34.09
3rd 6 months 75,046.40 36.08
4th 6 months 79,289.60 38.12
Thereafter 83,470.40 40.13
706 4113 Power Plant Fireworker
5th 6 months 85,404.80 41.06
6th 6 months 88,337.60 42.47
Thereafter 91,083.20 43.79
708 4114 Power Plant Operator
7th 6 months 94,432.00 45.40
Thereafter 97,344.00 46.80
709 4117 Environmental Instrument & Control Technician
1st 6 months 75,171.20 36.14
2nd 6 months 80,329.60 38.62
3rd 6 months 85,300.80 41.01
4th 6 months 90,168.00 43.35
5th 6 months 95,243.20 45.79
6th 6 months 98,280.00 47.25
Thereafter 100,464.00 48.30
709 4118 Instrument & Control Technician
1st 6 months 75,171.20 36.14
2nd 6 months 80,329.60 38.62
3rd 6 months 85,300.80 41.01
4th 6 months 90,168.00 43.35
5th 6 months 95,243.20 45.79
6th 6 months 98,280.00 47.25
I PAY PLAN
IUOE - Power Plant
Effective 7/1/2022
10
CLASS
HTE CODE TITLE Annual Hourly
714 4122 Power Plant Maintenance Foreman 100,464.00 48.30
716 4124 Power Plant Maintenance Worker
1st 6 months 51,500.80 24.76
2nd 6 months 55,099.20 26.49
3rd 6 months 61,942.40 29.78
Thereafter 69,971.20 33.64
718 4125 Power Plant Maintenance Mechanic
1st 6 months 69,264.00 33.30
2nd 6 months 73,569.60 35.37
3rd 6 months 77,958.40 37.48
4th 6 months 82,222.40 39.53
Thereafter 86,652.80 41.66
720 6123 Electrician
1st 6 months 66,248.00 31.85
2nd 6 months 71,198.40 34.23
3rd 6 months 76,273.60 36.67
4th 6 months 81,348.80 39.11
5th 6 months 86,382.40 41.53
6th 6 months 89,793.60 43.17
Thereafter 92,123.20 44.29
722 6163 Custodian
1st 6 months 42,931.20 20.64
2nd 6 months 45,489.60 21.87
Thereafter 50,211.20 24.14
Progression within the apprentice classification is contingent upon successful completion
of outside course work and satisfactory progress during each step interval plus meeting
the requirements set out in the apprenticeship agreement.
Any Power Plant Operator who voluntarily goes through training and obtains and maintains
NERC certification as a transmission operator will receive a $1.50 per hour increase to
I PAY PLAN
IUOE - Power Plant
Effective 7/1/2022
11
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
0133 -----6 NE Account Clerk 56 2
0307 -----2 NE Accountant 59 2
0313 -----1 E Accounting & Reporting Manager 62 2
0124 -----2 E Administrative Services Coordinator 59 2
2310 -----8 NE Animal Control Attendant Temporary 1
2308 400 6 NE Animal Control Clerk Union-F 7
2311 412 4 NE Animal Control Officer Union-F 7
2311 -----4 NE Animal Control Officer Temporary 1
2312 -----4 E Animal Control Supervisor 61 2
2305 -----3 NE Animal Control Veterinary Technician 56 2
0910 -----6 NE Appraisal Technician 57 2
4230 632 8 NE Appr. Electric Meter Repair Worker Union-H 9
4217 630 8 NE Appr. Substation Electrician Union-H 9
4214 628 7 NE Apprentice Electric Lineworker Union-H 9
3202 -----5 E Aquatics & Activities Manager 59 2
3211 -----2 E Aquatics & Activities Supervisor 59 2
0901 -----1 E Assessor 65 3
1227 -----2 E Assistant Building Official 60 2
0411 -----2 E Assistant City Attorney I 61 2
0412 2 E Assistant City Attorney II 63 2
0612 -----1 E Assistant City Manager 65 3
4331 -----1 E Assistant Director Electric Services 94 2
5311 -----1 E Assistant Director of Water and PC 63 2
4222 -----2 E Assistant Electric Distribution Supt.90 2
1214 -----2 E Assistant Planner 58 2
0611 -----1 E Assistant to the City Manager 64 3
1317 -----1 E Assistant Transit Director-Fleet & Facilities 63 2
1321 -----1 E Assistant Transit Director-Operations 63 2
3206 -----5 E Aud., Bandshell, & Community Center Mgr 59 2
0306 -----2 NE Budget Anaylst 59 2
0308 -----2 E Budget Manager 62 2
1226 315 1 NE Building and Zoning Inspector Union-E 4
6121 350 7 NE Building Maintenance Specialist Union-E 4
1224 -----1 E Building Official 62 2
0132 -----6 NE Cashier 56 2
2223 -----1 E Chief of Police 65 3
6108 -----3 E City Forester 59 2
1124 -----3 NE Civil Design Technician 59 2
1120 -----2 E Civil Engineer I 60 2
1121 -----2 E Civil Engineer II 62 2
0218 -----2 E Client Support Coordinator 60 2
0217 -----3 NE Client Support Specialist I 56 2
0215 -----3 NE Client Support Specialist II 57 2
1116 999 5 NE Co-op Temporary 1
4111 702 8 NE Coal Handler Union-I 10
1228 313 5 NE Community Codes Liaison Union-E 4
2209 -----4 NE Community Safety Officer Temporary 1
2206 -----4 NE Community Safety Officer Coordinator Temporary 1
5133 -----3 NE Cross Connection Control Coordinator 59 2
6163 366 8 NE Custodian Union-E 5
6163 722 8 NE Custodian Union-I 11
ALPHABETICAL LISTING
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
0920 -----2 E Database Manager 59 2
0902 -----1 E Deputy Assessor 63 2
2118 -----1 E Deputy Fire Chief 63 2
4332 -----1 E Director of Electric Services 96 3
0314 -----1 E Director of Finance 65 3
0174 -----1 E Director of Fleet Services 65 3
0514 -----1 E Director of Human Resources 65 3
3215 -----1 E Director of Parks and Recreation 65 3
1232 -----1 E Director of Planning and Housing 65 3
6232 -----1 E Director of Public Works 65 3
1315 -----1 E Director of Transit 65 3
5312 -----1 E Director of Water and WPC 65 3
4224 -----2 E Electric Distribution Manager 91 2
4310 -----5 NE Electric GIS Specialist 59 2
4221 618 7 NE Electric Line Crew Leader Union-H 9
4215 614 7 NE Electric Lineworker Union-H 9
4231 620 7 NE Electric Meter & Relay Technician Union-H 9
4213 612 7 NE Electric Service Worker Union-H 9
4130 -----2 E Electric Services Maintenance Supt 91 2
4129 -----2 E Electric Services Operations Supt 91 2
4319 -----2 E Electrical Engineer I 60 2
4318 -----2 E Electrical Engineer II 90 2
4311 622 5 NE Electrical Engineering Assistant Union-H 9
4322 -----2 E Electrical Engineering Manager 92 2
4312 624 3 NE Electrical Engineering Technician Union-H 9
1223 312 1 NE Electrical Inspector Union-E 4
6123 720 7 NE Electrician Union-I 11
2200 -----3 E Emergency Communications Supervisor 60 2
4316 -----2 E Energy Services Coordinator 60 2
1110 304 5 NE Engineering Technician I Union-E 4
1111 306 3 NE Engineering Technician II Union-E 4
5305 -----2 E Environmental Engineer I 60 2
5306 -----2 E Environmental Engineer II 61 2
4117 709 3 NE Environmental Instrument & Control Tech Union-I 10
5309 -----3 E Environmental Specialist 60 2
2116 -----1 E Fire Chief 65 3
2114 508 1 NE Fire Inspector Union-G 8
2112 506 2 NE Fire Lieutenant Union-G 8
2119 -----2 E Fire Training Officer 61 2
2111 504 4 NE Firefighter Union-G 8
6140 -----1 E Fleet Support Manager 61 2
1326 370 7 NE Fleet Technician Union-E 5
1125 -----2 E GIS Coordinator 61 2
1115 -----3 NE GIS Specialist 59 2
6221 -----7 NE Grounds Foreman 58 2
6222 -----3 E Grounds Supervisor 60 2
4211 608 8 NE Groundsworker Union-H 9
0509 -----2 E Health Promotion Coordinator 60 2
6153 356 7 NE Heavy Equipment Operator Union-E 4
1216 -----2 E Housing Coordinator 61 2
1225 314 1 NE Housing Inspector Union-E 4
0511 -----2 E Human Resources Analyst 58 2
0516 -----6 NE Human Resources Assistant 56 2
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
0510 -----2 E Human Resources Officer I 60 2
0513 -----2 E Human Resources Officer II 61 2
0515 -----6 NE Human Resources Secretary I 57 2
3209 -----2 E Ice Arena Manager 59 2
0222 -----2 E Information Technology Manager 62 2
4118 709 3 NE Instrument and Control Technician Union-I 10
0312 -----2 E Investment Officer 60 2
0212 -----6 NE IT Clerk 56 2
0213 -----3 NE IT Operations Technician 57 2
0225 -----2 NE IT Specialist - Public Safety 58 2
6111 362 8 NE Laborer Union-E 5
1318 320 8 NE Laneworker Union-E 4
4110 700 8 NE Lead Coal Handler Union-I 10
1328 371 7 NE Lead Fleet Technician Union-E 4
1307 321 8 NE Lead Lane Worker Union-E 4
1324 327 7 NE Lead Mechanic (CyRide)Union-E 4
2207 403 6 NE Lead Police Records Clerk Union-F 7
2229 -----3 NE Lead Property-Evidence Technician 57 2
2229 -----3 NE Lead Property-Evidence Technician Temporary 1
0118 ----6 NE Legal Secretary 57 2
0120 -----6 E Legal Services Administrative Assistant 59 2
0119 -----5 NE Legal Technician 57 2
3121 -----2 E Librarian 58 2
3117 -----6 NE Library Administrative Assistant 58 2
3108 -----2 E Library Adult Services Manager 61 2
3113 -----5 NE Library Assistant 57 2
3110 -----8 NE Library Building Maintenance Supervisor 57 2
3116 -----6 NE Library Cataloging Clerk 53 2
3106 -----6 NE Library Clerk - Adult/Youth Services 53 2
3109 ----6 NE Library Clerk - Customer Account Services 53 2
3111 -----6 NE Library Clerk - Resource Services 53 2
3107 -----6 NE Library Client Support Technician 57 2
3114 -----2 E Library Community Relations Specialist 58 2
3112 999 8 NE Library Custodial Assistant Temporary 1
3129 -----2 E Library Customer Account Services Manager 61 2
3123 -----1 E Library Director 65 3
3133 -----6 NE Library Marketing Assistant 56 2
3120 -----2 E Library IT Systems Administrator 60 2
3131 -----2 E Library Operations Coordinator 59 2
3126 -----2 E Library Reference Specialist 59 2
3105 -----2 E Library Resource Services Manager 61 2
3132 -----5 E Library Resource Services Technician 57 2
3130 -----2 E Library Volunteer Coordinator 59 2
3128 -----2 E Library Youth Services Manager 61 2
0166 -----6 NE Mail Clerk 55 2
6117 359 8 NE Maintenance Tech I Union-E 6
6112 344 8 NE Maintenance Worker Union-E 6
0614 -----2 E Management Analyst 58 2
4315 -----3 E Manager of Energy Market Operations 91 2
1323 325 7 NE Mechanic (CyRide)Union-E 4
1322 322 8 NE Mechanic Assistant Union-E 4
1322 323 8 NE Mechanic Assistant (CyRide)Union-E 4
0608 -----3 E Media Production Services Coordinator 58 2
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
2230 -----4 E Mental Health Advocate 59 2
0141 300 6 NE Meter Reader Union-E 4
1122 -----1 E Municipal Engineer 63 2
0224 -----2 E Network Administrator 59 2
0214 -----3 NE Network Technician I 57 2
0216 -----3 NE Network Technician II 58 2
9405 999 6 NE Office Worker Temporary 1
0117 -----5 NE Paralegal 58 2
2231 -----6 E Parking Enforcement Coordinator 58 2
0131 402 6 NE Parking Meter Attendent Union-F 7
3213 -----2 E Parks and Facilities Superintendent 62 2
3210 -----5 E Parks and Facilities Supervisor 59 2
6114 348 8 NE Parks Maintenance Specialist Union-E 4
0134 -----6 NE Payroll Coordinator 58 2
1212 -----2 E Planner 60 2
1230 -----3 E Plans Examiner 59 2
5411 342 7 NE Plant Maintenance Operator Union-E 4
5111 329 7 NE Plant Maintenance Specialist Union-E 4
1222 310 1 NE Plumbing Inspector Union-E 4
2224 -----2 E Police Commander 63 2
2222 -----2 E Police Lieutenant 62 2
2212 408 4 NE Police Officer Union-F 7
2214 410 4 NE Police Officer Union-F 7
2208 404 6 NE Police Records Clerk Union-F 7
2205 -----6 E Police Records Supervisor 59 2
2221 -----3 E Police Sergeant 61 2
2225 -----1 E Police Support Services Manager 63 2
4112 704 8 NE Power Plant Auxiliary Operator Union-I 10
4323 -----2 E Power Plant Engineer 90 2
4113 706 7 NE Power Plant Fireworker Union-I 10
4122 714 7 NE Power Plant Maintenance Foreman Union-I 11
4125 718 7 NE Power Plant Maintenance Mechanic Union-I 11
4124 716 8 NE Power Plant Maintenance Worker Union-I 11
4132 -----2 E Power Plant Manager 92 2
4114 708 7 NE Power Plant Operator Union-I 10
0113 -----6 NE Principal Clerk 56 2
0163 -----7 NE Printing and Graphics Services Specialist 58 2
5412 343 8 NE Process Maintenance Worker Union-E 6
0175 -----5 NE Procurement Specialist I 57 2
0172 -----5 NE Procurement Specialist II 59 2
2228 -----3 NE Property/Evidence Technician 56 2
2228 -----3 NE Property/Evidence Technician Temporary 1
0713 -----2 E Public Relations Officer 61 2
2202 406 6 NE Public Safety Dispatcher Union-F 7
2201 416 6 NE Public Safety Lead Dispatcher Union-F 7
2204 -----6 NE Public Safety Quality Assurance Coordinator Temporary 1
0714 -----2 E Public Works Management Analyst 58 2
6230 -----2 E Public Works Operations Manager 62 2
6231 -----3 E Public Works Operations Supervisor 61 2
0169 -----6 NE Purchasing Clerk 56 2
0173 -----2 E Purchasing Manager 62 2
0711 602 6 NE Records and Materials Specialist Union-H 9
9500 -----2 E Records Manager/City Clerk 61 2
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
3217 -----5 NE Recreation Coordinator 56 2
3201 -----5 E Recreation Manager 59 2
3214 ----2 E Recreation Superintendent 62 2
0912 ----1 NE Residential Appraiser II 59 2
5222 -----2 E Resource Recovery Asst. Superintendent 61 2
6154 372 7 NE Resource Recovery Equipment Operator Union-E 4
5220 339 7 NE Resource Recovery Lead Operator Union-E 4
5221 340 7 NE Resource Recovery Maint. Operator Union-E 4
6119 724 8 NE Resource Recovery Maint. Tech. I Union-E 6
6120 726 8 NE Resource Recovery Maint. Tech. II Union-E 6
5223 -----1 E Resource Recovery Superintendent 62 2
0610 -----2 E Risk Manager 61 2
9392 -----8 NE School Crossing Guard Temporary 1
3200 -----8 NE Seasonal Parks and Recreation Temporary 1
0121 -----6 NE Secretary I 57 2
0122 -----6 NE Secretary II 58 2
0112 -----6 NE Senior Clerk 55 2
1112 -----3 NE Senior Engineering Technician 59 2
6152 354 7 NE Senior Heavy Equipment Operator Union-E 4
6113 346 8 NE Senior Maintenance Worker Union-E 4
0142 302 6 NE Senior Meter Reader Union-E 4
1319 364 8 NE Service Worker Union-E 5
2113 -----2 E Shift Commander 62*2
0171 600 6 NE Storekeeper Union-H 9
1126 -----3 E Stormwater Resource Analyst 59 2
1123 -----3 E Stormwater Specialist 59 2
6211 -----7 NE Streets Maintenance Foreman 59 2
6115 351 7 NE Streets Maintenance Lead Worker Union-E 6
6213 -----3 E Streets Operations Supervisor 61 2
4218 616 7 NE Substation Electrician Union-H 9
4209 604 8 NE Substation Electrician Assistant Union-H 9
6126 626 7 NE Substation Crew Leader Union-H 9
0221 -----2 E Systems Analyst 60 2
9407 -----3 NE Technical Assistant Temporary 1
4232 -----3 E Technical Services Supervisor 90 2
9450 -----5 E Temporary Manager/Paraprofessional Temporary 1
1133 -----2 E Traffic Engineer I 61 2
1136 -----2 E Traffic Engineer II 62 2
1131 308 3 NE Traffic Signal Technician Union-E 6
1134 309 3 NE Traffic Signal Technician Lead Worker Union-E 6
1132 -----3 E Traffic Supervisor 61 2
1137 358 7 NE Traffic Technician Union-E 6
1139 361 7 NE Traffic Technician II Union-E 6
1141 363 7 NE Traffic Technician III Union-E 6
1306 -----2 E Transit Chief Safety Officer 60 2
1313 -----6 NE Transit Dispatcher 57 2
1311 316 8 NE Transit Driver Union-E 4
1311 -----8 NE Transit Driver (< 20 hrs/week)Temporary 1
1310 -----5 E Transit Maintenance Coordinator 60 2
1314 -----5 E Transit Operations Manager 60 2
1312 -----2 E Transit Operations Supervisor 61 2
1305 -----2 E Transit Planner/EEO Officer 60 2
1316 -----5 E Transit Scheduler/Admin Analyst 60 2
CODE HTE EEO FLSA CLASSIFICATION PAY GRADE PAGE
1309 -----6 NE Transit Technology Coordinator/Dispatcher 59 2
1320 -----5 E Transit Trainer 59 2
1129 -----2 E Transportation Planner 60 2
6110 344 8 NE Treatment Plant Maintenance Worker Union-E 6
6151 352 8 NE Truck Driver Union-E 4
4212 610 8 NE Truck Driver/Groundsworker Union-H 9
3216 -----5 E Turf Maintenance Supervisor 59 2
9403 999 8 NE Unclassified Labor Temporary 1
9404 999 3 NE Unclassified Skilled Laborer Temporary 1
4210 606 7 NE Underground Electric Serviceworker Union-H 9
0310 -----2 E Utility Accounts Supervisor 61 2
0135 -----6 NE Utility Accounts Technician 57 2
0136 -----6 NE Utility Customer Services Clerk 56 2
4320 -----2 E Utility Engineer 90 2
5121 -----7 NE Utility Maintenance Foreman 59 2
5141 336 3 NE Water & PC Laboratory Analyst Union-E 4
5143 -----2 E Water & PC Laboratory Supervisor 60 2
5140 334 3 NE Water & PC Laboratory Technician Union-E 4
6117 359 8 NE Water & PC Maintenance Technician I Union-E 6
6118 360 8 NE Water & PC Maintenance Technician II Union-E 6
5132 -----3 E Water Meter Supervisor 60 2
5131 332 8 NE Water Meter Technician Union-E 4
5114 -----2 E Water Plant Assistant Superintendent 61 2
5112 328 7 NE Water Plant Operator Union-E 4
5113 -----2 E Water Plant Superintendent 62 2
5130 330 8 NE Water Utility Locator Union-E 4
5142 -----3 NE Water/Wastewater Laboratory Aide Temporary 1
3208 -----5 E Wellness Program Manager 59 2
5215 -----2 E WPC Plant Assistant Superintendent 61 2
5213 338 7 NE WPC Plant Operator Union-E 4
5214 -----2 E WPC Plant Superintendent 62 2
1
ITEM # ___11 _
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: FY 2022/23 OUTSIDE FUNDING REQUEST CONTRACTS
BACKGROUND:
During adoption of the FY 2022/23 Budget, the City Council reviewed requests from
local organizations. The City Council allocated funds for these organizations to provide
facilities and services to the public. In total, $272,170 was allocated from the Local
Option Sales Tax Fund, and $15,000 was allocated from the Hotel/Motel Tax Fund. A
further $5,489 was allocated in the Local Option Sales Tax Fund for parking waivers for
Ames Main Street events; no contract is prepared for these funds, since the funds are
simply transferred from the City’s Local Option Sales Tax Fund to the Parking Fund.
Contracts with each organization have been signed by organization representatives,
returned to City staff, and are now before the City Council for approval. Scopes of
services and funding amounts for each organization are listed below:
Ames Economic Development Commission $15,000
Task Date Amount
Ames International Partner Cities Association, Inc. $5,800
Task Date Amount
2
Hunziker Youth Sports Complex, Inc. $80,000
Funds awarded shall be used towards the facilities, equipment, and services required
to provide youth sports programs for the Ames community. In turn, participants in
sports programs will be charged lower participant fees than they would if operating
expenses were not subsidized.
Task Date
October 2022
Amount
$80,000
Story County Housing Trust $38,000
Task Date Amount
those with incomes at or below 80% of area median income
(AMI)
or below 80% AMI, with preference given to residents at 50%
Ames Main Street (Ames Chamber of Commerce) $50,035
Task Date Amount
Issues and Inform Property Owners and Tenants about Policy
Changes, Construction Projects, and Other Issues that may
3
Serve as a Point of Contact for Special Events, whether
Organized by Ames Main Street or Others
June 2023 $3,235
Serve as a Point of Contact Regarding Downtown Public Policy
Issues and Inform Property Owners and Tenants about Policy
Changes, Construction Projects, and Other Issues that may
Campustown (Ames Chamber of Commerce) $40,000
Task Date Amount
Ames Historical Society $48,335
Task Date Amount
Exhibits, Online Posts and Resources, and Research
Exhibits, Online Posts and Resources, and Research
4
Grade Classes with Ames History Programming Reach all
Ames Community School District Third Grade Classes
Ames Main Street Farmers Market (Ames Chamber of Commerce) $10,000
Task Date Amount
vendors and/or adjacent businesses
ALTERNATIVES:
1. Approve outside funding contracts with the organizations listed above for FY
2022/23.
2. Modify the authorized amount or scope of services for one or more organizations
3. Do not approve these funding contracts.
CITY MANAGER’S RECOMMENDED ACTION:
Funding for these activities was included in the City’s adopted FY 2022/23 Budget.
These scopes of services have been developed in cooperation with the organizations to
ensure that the City’s funding is used for the benefit of the public.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM#: 12
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: SET PUBLIC HEARING DATE FOR LONG TERM
LAND LEASES AT AMES MUNICIPAL AIRPORT
BACKGROUND:
On June 30, 2022, land leases will expire for five private hangars at the Ames Municipal
Airport. Therefore, new leases are necessary to continue the use of these facilities. The
proposed leases will include rate schedules covering five, five-year periods for a total of
up to 25 years. All private hangar leases pay the same rate based on the square footage
of their respective buildings. The leases will go into effect on July 1, 2022, to coincide with
the City’s fiscal year.
Because of the length of the land leases, Iowa Code requires that a public hearing be
held in advance of the approval. Therefore, staff is requesting that a public hearing be set
for June 28, 2022, for all five private hangar land leases. After closing the public hearing,
City Council can approve the leases at that same meeting.
During the 2020 update to the Airport Master Plan, airport users requested a change
to the metric for establishing lease rates. Therefore, the airport leases will be
changing from a lease parcel area to a building footprint square-footage as the
metric for establishing lease rates. This change is expected to bring the Ames
Municipal Airport’s private hangar leases closer to current market rates and
practice. It should be noted that this will come with an initial reduction in revenues;
below is a summary of that change:
Total of Seven Private Hangars $30,390 $13,262 ($17,128)
The Airport has two types of revenues, one from Airport operations (hangar leases, FBO
contract, and fuel flowage) and the other from the Airport Farm (land leases). The
proposed lease calculation change is expected to result in a net loss of approximately
$17,000, which represents a 9.6% reduction in operational revenue only (no effect to farm
revenue). Below is a summary of the proposed adopted FY 2022/23 Airport budget that
includes the revenue reduction:
Operations FY 2022/23 Farmland FY 2022/23
For FY 2022/23 and future fiscal years, that the Airport will continue to operate with a net
positive budget. It should be noted that operational revenue supports the day-to-day
expenses of the Airport, while the farm revenues are transferred to the Airport’s capital
reserve fund and used for local match on Federal and State grants during larger CIP
projects. This change is anticipated to make the Ames Airport competitive with
other regional airports and support the anticipated hangar growth shown in the
Airport Master Plan.
Staff is working with the City Attorney’s Office to finalize the format of the land lease and
have them signed in advance of June 28th. They will include requirements from Federal,
State, and Local laws, as well as any applicable policies of the City of Ames. This will
ensure compliance with the Airport’s grant assurances and other airport standards.
Below is a list of the lease holders associated with this public hearing:
• Ames Hangar Club
• Brian Aukes
• Plane Crazy LLC
• Linda A. Sommerfeld
• Viking Aviation
ALTERNATIVES:
1. Set the Public Hearing date of June 28, 2022, for the long-term private hangar land
leases at the Ames Municipal Airport.
2. Reject the request, and direct staff to issue shorter term lease extensions.
CITY MANAGER’S RECOMMENDED ACTION:
By setting the public hearing date, the Ames Municipal Airport will be able to continue
private hangar usage in advance of the June 30 deadline. Land leases are a critical
revenue stream for the Airport.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # ____13___
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: REQUEST TO MODIFY FY 2021/22 ASSET ALLOCATION TO THE
BRIDGE HOME
BACKGROUND:
The Bridge Home (TBH) has submitted a request to the City (Attachment A) to modify
its FY 2021/22 ASSET allocation by transferring $12,393 from Emergency Shelter
services and $2,088 from Rapid Re-housing/Service Coordination services to
Transitional Living for a total of $14,481. The Transitional Living service has seen a
rise in program participation this fiscal year increasing from 4-6 program
participants to 11. TBH exhausted its City allocation of funds for Transitional
Living in October and the reallocation of $14,481 will assist in covering June
Transitional Living services.
The revised allocations appear in the table below.
Service Original
Allocation
Change Revised
Allocation
*$35,231 includes the FY 2020/21 carryover in the amount of $17,051
If the request to reallocate funds to the Transitional Living service is approved, the unit
rates of all three programs will remain unchanged. The number of units purchased will
increase for Transitional Living and a reduction will occur for Emergency Shelter and
Rapid Re-housing/Service Coordination. TBH has funds from other sources to
continue providing Emergency Shelter and Rapid Re-Housing/Service
Coordination services for the remainder of FY 2021/22.
2
ALTERNATIVES:
1. Approve the request to modify the City’s FY 2021/22 ASSET contract with TBH
by reallocating $12,393 from Emergency Shelter and $2,088 from Rapid Re-
housing/Service Coordination for a total reallocation of $14,481.
2. Do not approve the request.
CITY MANAGER’S RECOMMENDED ACTION:
The reallocation of City funds will provide support for this continued housing need in the
community. TBH has indicated that they plan to apply for Continuum of Care funds
available through HUD for these housing services next fiscal year.
Therefore, it is the recommendation of the City Manager that City Council adopt
Alternative No. 1, thereby approving the request to modify the City’s FY 2021/22 ASSET
contract with TBH to reallocate $12,393 from Emergency Shelter and $2,088 from
Rapid Rehousing/Service Coordination for a total reallocation of $14,481.
From: Linda Munden <linda@thebridgehome.org>
Sent: Wednesday, June 8, 2022 3:35 PM
To: Schildroth, Deb <deb.schildroth@cityofames.org>
Subject: Budget Revision Request
[External Email]
Deb:
The Bridge Home requests to move City of Ames ASSET funds from Rapid Rehousing and Emergency
Shelter into Transitional Housing, leaving a remainder of $1,500 in the Emergency Shelter budget and
adding $14,391.24 into Transitional Housing.
While TBH ran out of City ASSET funding for TH in October, we have continued to operate the program
fully and have not decreased the number of households served. We currently have enough funds in our
UWSC and County Emergency Shelter budgets to cover June Emergency Shelter bed nights when
combined with the $1,500 City ASSET funds. These funds will provide 388 bed nights at our ASSET
reimbursement rate of $39.28.
Our TH numbers have been higher and we have served more households than the 4-6 in the past. As
ASSET and private donors are our sole source of funding for this program - we receive no federal funding
at this time for TH, funding was depleted early despite being able to roll-over last year's budget balance.
Households in TH are those for whom homelessness to housing quickly, either on their own or through a
program such as our rapid rehousing, isn't possible due to the number of barriers with which they
present. TH provides more frequent and intensive case management for those who have experienced
several of the following: chronic homelessness, disabilities, mental health issues, substance use
problems, legal issues, evictions, etc.
Allowing TBH to utilize the balance of funds remaining in the other program areas would assist us in
funding our June TH program.
If you have any questions, please let me know.
Thank you,
1
ITEM #_ _14___
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: ADDITIONAL FUNDING FOR MENTAL HEALTH WELLNESS,
RECOVERY, AND RESILIENCY INITIATIVE
BACKGROUND:
At its April 27, 2021, Council approved directing staff to develop an initiative supporting
Mental Health Wellness, Recovery, and Resiliency. The purpose of the initiative was to
raise awareness and support mental health needs in our community by providing
opportunities that offered education, training, and resources. The initiative included
partnerships with Iowa State University and local mental health and disability agencies.
The initiative spanned from May – September with the following opportunities offered to the
community:
Program/Training
Date(s) Number of Participants
Council approved up to $5,000 from Council Contingency Account to help cover
costs associated with education and training offerings (workbooks, trainer fees,
advertising, supplies, etc.) and directed staff to come back to Council to request
additional funds, should they be needed. We do have a need for additional funding in
the amount of $421 based on the large attendance experienced at the First Aid
Mental Health Training held in August 2021.
ALTERNATIVES:
1. Approve $421 in additional funding from Council Contingency Account for the
Mental Health Wellness, Recovery, and Resiliency initiative.
2. Approve additional funding for the Mental Health Wellness, Recovery, and
Resiliency initiative from some other City funding source.
2
CITY MANAGER'S RECOMMENDED ACTION:
Based on the feedback received from participants, the Mental Health Wellness, Recovery,
and Resiliency initiative was a success. Therefore, it is the recommendation of the City
Manager that City Council approve Alternative No. 1, thereby approving additional funding
in the amount of $451 from Council Contingency Account, as described above.
1
ITEM # ___15__
DATE: 06/14/22
COUNCIL ACTION FORM
SUBJECT: BULLETPROOF VEST PARTNERSHIP PROGRAM
BACKGROUND:
The Ames Police Department is again requesting permission to apply for funding from the
Department of Justice, Office of Justice Programs, Bulletproof Vest Partnership (BVP)
program, and to participate in the program should funds be awarded. This program
provides funds to local law enforcement agencies to support the purchase of new and
replacement bulletproof vests for individual officers. This protective device is critical to the
safety of our police officers.
Bulletproof vests have an approximate five-year life cycle. The Police Department has a
rotating schedule for replacement of vests for current officers. In addition, as new officers
are added to the department, new vests must be purchased that are tailored to the
individual officer. During 2022/23 fiscal year, the schedule calls for the acquisition or
replacement of 10 vests.
The estimated cost for these vests is $7,200. The grant requires that local agencies must
provide 50% of the cost. To the extent that federal funds are available, the BVP program
will provide the other 50%. The FY 2022/23 Police budget was constructed with the
expectation that we would apply for and receive a Bulletproof Vest Partnership grant, so
the Police Department’s 50% share has already been budgeted as a commodities
expense. The 2022 Bulletproof Vest Partnership grant application is due June 28, 2022.
ALTERNATIVES:
1. Approve the Police Department’s application to and participation in the Department
of Justice Office of Justice Programs Bulletproof Vest Partnership program.
2. Do not approve the Police Department’s application for or participation in this grant
program.
CITY MANAGER'S RECOMMENDED ACTION:
Bulletproof vests are an indispensable piece of safety equipment for police officers.
Historically the Police Department has successfully participated in this program with the
U.S. Department of Justice to provide protection to our officers. Participation in this
program allows the City to provide the best product to our officers with half the cost paid by
the Department of Justice.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM#: 16
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: AUTHORIZING STAFF TO TEMPORARILY CLOSE ARTERIAL STREET
(UNIVERSITY BOULEVARD FOR ISU PEDESTRIAN BRIDGE)
BACKGROUND:
On April 13, 2021, the City approved an easement for the installation of a pedestrian
bridge that will connect Jack Trice Stadium to parking lots east of University Boulevard.
The project has progressed to the point where the contractor working on behalf of Iowa
State University (ISU) is ready to install the bridge span over University Boulevard.
In the interest of public safety, this work should be done at night while the street can be
closed to traffic. Municipal Code requires City Council approval for closures of arterial
streets. To facilitate ISU’s project, staff is asking that City Council temporarily
delegate (for this project only) to staff the ability to close University Boulevard.
This will allow flexibility in case there are unforeseen weather delays in the initial
schedule.
Henkel, the prime contractor for ISU, is planning to fully close University Boulevard from
7:00 PM to 7:00 AM beginning Monday, June 27 through Saturday, July 2 (four nights in
a six-day period). The University Blvd. closure will take place between South 4th Street
and South 16th Street. During those six days, there will be partial closures next to the
median underneath the bridge for Henkel to assemble the bridge’s structural members.
The traffic control plan has been attached showing the phases of the closure.
ALTERNATIVES:
1. Authorize staff to close University Boulevard as needed to facilitate the completion
of the ISU Pedestrian Bridge project.
2. Deny the request and direct staff to bring each closure request to City Council for
consideration on a case-by-case basis.
CITY MANAGER’S RECOMMENDED ACTION:
Authorizing City staff to close University Boulevard when needed for this project will allow
for greater flexibility and ensure the project can proceed without any undue delay. Staff
will work with ISU and the City’s Public Relations Officer to ensure that the public is
adequately informed in advance of the closures.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
WORKZONE
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
500'
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
END
ROAD WORK
36" x 18"
G20-2A
500'500'320'100'50'500'
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
320'500'500'500'100'50'500'
END
ROAD WORK
36" x 18"
G20-2A
128'
128'
SPACING = 40'
X X X X X X
SPACING = 40'
SPACING = 40'
SPACING = 40'
X X X X X X
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
STAGE 2
TRAFFIC CONTROL PLAN
C1.02
0
SCALE (FEET)
30
NOTES
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
TEMPORARY BRIDGE PIER(S).
CONTRACTOR SHALL LIMIT LANE CLOSURES IN EACH DIRECTION ALONG UNIVERSITY BLVD. TO THREE (3) WORKING DAYS TO PLACE TBR AND CONSTRUCT3.
REFER TO IOWA DOT STANDARD ROAD PLAN, TC-418 FOR ADDITIONAL INFORMATION.2.
STAGE 2 CONSTRUCTION SHALL NOT COMMENCE UNTIL ALL STAGE 1 CONSTRUCTION HAS BEEN COMPLETED AND STAGE 2 TRAFFIC CONTROL HAS BEEN PLACED.1.
Site Traffic Control - Day Hours
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Speed Limit
25 MPD
Signage
Speed Limit
25 MPD
Signage
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
WORKZONE
100'
100'
ROAD
CLOSED
128'
128'
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 4TH STREET
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 16TH STREET
ROAD
CLOSED
ROAD
CLOSED
ROAD
CLOSED
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
NOTES
STAGE 3
TRAFFIC CONTROL PLAN
C1.03
0
SCALE (FEET)
30
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
Site Traffic Control - Night Hours
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Ring Road Closed
during Night Closures
Ring Road Closed
during Night Closures
Walking Path Closed
during Night Closures
Walking Path Closed
during Night Closures
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
BEACH AV
ENU
E
MORTENSEN PARKWAY
S 4TH STREET
UN
IVERSITY BO
U
LE
VA
RD
S 16TH STREE
T
DETOUR ROUTE
0
SCALE (FEET)
200
CONSTRUCTION DETOUR ROUTES
TRAFFIC CONTROL PLAN
C1.04
UNIVERSITY BOULEVARD
DETOUR ROUTE
LEGEND
CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
X
PLAN FOR DETAIL INFORMATION
REFER TO STAGE 3 TRAFFIC CONTROL
PLAN FOR DETAIL INFORMATION
REFER TO STAGE 3 TRAFFIC CONTROL
1
11
9
7
78
8
2
9
33
7
8
3
3
1
9
2
8
5
5
4
10
6
8
8
1
THRU TRAFFIC
ROAD CLOSED
TO
60" x 30"
R11-4
30" x 30"
W20-3
ROAD
CLOSED
A HEA D
30" x 30"
W20-2
DETOUR
A HEA D UNIVERSITY BLVD
DETOUR
48" x 24"
SPECIAL
36" x 24"
SPECIAL
UNIVERSITY BLVD
DETOUR
END
36" x 24"
SPECIAL
DETOUR
UNIVERSITY BLVD
DETOUR
UNIVERSITY BLVD
36" x 24"
SPECIAL
DETOUR
UNIVERSITY BLVD
36" x 24"
SPECIAL
60" x 48"
SPECIAL
UNIVERSITY BLVD
CLOSED BETWEEN
16TH STREET AND
4TH STREET
FOLLOW DETOUR
1 2 3 4
5 6 7 8
1110930" x 24"
M4-9R
DETOUR
30" x 24"
M4-9L
DETOUR
DETOUR NOTES
REFER TO SHEET C1.03 FOR DETAILED TRAFFIC CONTROL INFORMATION.
SHOULDER.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST 2 FEET BEYOND THE CURB OR EDGE OF
AND 6:00 AM.
WORK INVOLVING THE CLOSURE OF UNIVERSITY BOULEVARD SHALL BE PERFORMED DURING THE HOURS OF 8:00 PM
ALL DETOUR TRAFFIC CONTROL IS IN PLACE.
CONTRACTOR SHALL NOT CLOSE THE NORTHBOUND AND SOUTHBOUND LANES OF UNIVERSITY BOULEVARD UNTIL AFTER
Traffic Control Plan
DETOUR NOTES
REFER TO SHEET C1.03 FOR DETAILED TRAFFIC CONTROL INFORMATION.
SHOULDER.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST 2 FEET BEYOND THE CURB OR EDGE OF
AND 6:00 AM.
WORK INVOLVING THE CLOSURE OF UNIVERSITY BOULEVARD SHALL BE PERFORMED DURING THE HOURS OF 8:00 PM
ALL DETOUR TRAFFIC CONTROL IS IN PLACE.
CONTRACTOR SHALL NOT CLOSE THE NORTHBOUND AND SOUTHBOUND LANES OF UNIVERSITY BOULEVARD UNTIL AFTER
Digital
Detour
Sign
(Median)
Digital
Detour
Sign
(Median)
7
7
WORKZONE
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
500'
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
END
ROAD WORK
36" x 18"
G20-2A
500'500'320'100'50'500'
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
320'500'500'500'100'50'500'
END
ROAD WORK
36" x 18"
G20-2A
128'
128'
SPACING = 40'
X X X X X X
SPACING = 40'
SPACING = 40'
SPACING = 40'
X X X X X X
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
STAGE 2
TRAFFIC CONTROL PLAN
C1.02
0
SCALE (FEET)
30
NOTES
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
TEMPORARY BRIDGE PIER(S).
CONTRACTOR SHALL LIMIT LANE CLOSURES IN EACH DIRECTION ALONG UNIVERSITY BLVD. TO THREE (3) WORKING DAYS TO PLACE TBR AND CONSTRUCT3.
REFER TO IOWA DOT STANDARD ROAD PLAN, TC-418 FOR ADDITIONAL INFORMATION.2.
STAGE 2 CONSTRUCTION SHALL NOT COMMENCE UNTIL ALL STAGE 1 CONSTRUCTION HAS BEEN COMPLETED AND STAGE 2 TRAFFIC CONTROL HAS BEEN PLACED.1.
Site Traffic Control - Day #1 (Day Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median (6/27)
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Truss #1 - Prepared in the Eastern South-Bound Lane
Truss #2 - Prepared in the Western North-Bound Lane
Speed Limit
25 MPD
Signage
Speed Limit
25 MPD
Signage
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median (6/27)
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Prepared By: mgreen
Construction Company
Top
E
W
Top
#1 #2
#3 #4
North Truss
South Truss
E
W
WORKZONE
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
500'
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
END
ROAD WORK
36" x 18"
G20-2A
500'500'320'100'50'500'
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
320'500'500'500'100'50'500'
END
ROAD WORK
36" x 18"
G20-2A
128'
128'
SPACING = 40'
X X X X X X
SPACING = 40'
SPACING = 40'
SPACING = 40'
X X X X X X
V
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
STAGE 2
TRAFFIC CONTROL PLAN
C1.02
0
SCALE (FEET)
30
NOTES
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
TEMPORARY BRIDGE PIER(S).
CONTRACTOR SHALL LIMIT LANE CLOSURES IN EACH DIRECTION ALONG UNIVERSITY BLVD. TO THREE (3) WORKING DAYS TO PLACE TBR AND CONSTRUCT3.
REFER TO IOWA DOT STANDARD ROAD PLAN, TC-418 FOR ADDITIONAL INFORMATION.2.
STAGE 2 CONSTRUCTION SHALL NOT COMMENCE UNTIL ALL STAGE 1 CONSTRUCTION HAS BEEN COMPLETED AND STAGE 2 TRAFFIC CONTROL HAS BEEN PLACED.1.
Site Traffic Control - Day #2 (Day Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels (6/28)
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Truss #1 - Prepared in the Eastern South-Bound Lane
Truss #2 - Prepared in the Western North-Bound Lane
Speed Limit
25 MPD
Signage
Speed Limit
25 MPD
Signage
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels (6/28)
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Prepared By: mgreen
Construction Company
Top
E
W
Top
#1 #2
#3 #4
North Truss
South Truss
W
E
WORKZONE
100'
100'
ROAD
CLOSED
128'
128'
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 4TH STREET
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 16TH STREET
ROAD
CLOSED
ROAD
CLOSED
ROAD
CLOSED
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
NOTES
STAGE 3
TRAFFIC CONTROL PLAN
C1.03
0
SCALE (FEET)
30
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
Site Traffic Control - Day #2 (Night Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1 (6/28 - 6/29)
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Truss #1 - Prepared in the Eastern South-Bound Lane
Truss #2 - Prepared in the Western North-Bound Lane
Truck Crane
Bracing to
Roadway
Bracing to
Roadway
39'-6 3/4"
9'
-
0
"
Refer to Traffic Control
Plan for Detour Detail
LIFTING LUG DETAIL
B23 W24X76 (19'-4316/)
B1
5
W1
0
X
2
6
(29
'
-
1
34/
)
Media
Area
Ring Road Closed
during Night Closures
Ring Road Closed
during Night Closures
Walking Path Closed
during Night Closures
Walking Path Closed
during Night Closures
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1 (6/28 - 6/29)
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Prepared By: mgreen
Construction Company
57'
64'
WORKZONE
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
500'
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
END
ROAD WORK
36" x 18"
G20-2A
500'500'320'100'50'500'
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
320'500'500'500'100'50'500'
END
ROAD WORK
36" x 18"
G20-2A
128'
128'
SPACING = 40'
X X X X X X
SPACING = 40'
SPACING = 40'
SPACING = 40'
X X X X X X
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
STAGE 2
TRAFFIC CONTROL PLAN
C1.02
0
SCALE (FEET)
30
NOTES
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
TEMPORARY BRIDGE PIER(S).
CONTRACTOR SHALL LIMIT LANE CLOSURES IN EACH DIRECTION ALONG UNIVERSITY BLVD. TO THREE (3) WORKING DAYS TO PLACE TBR AND CONSTRUCT3.
REFER TO IOWA DOT STANDARD ROAD PLAN, TC-418 FOR ADDITIONAL INFORMATION.2.
STAGE 2 CONSTRUCTION SHALL NOT COMMENCE UNTIL ALL STAGE 1 CONSTRUCTION HAS BEEN COMPLETED AND STAGE 2 TRAFFIC CONTROL HAS BEEN PLACED.1.
Site Traffic Control - Day #3 (Day Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground (6/29)
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Tr
u
s
s
#
1
-
P
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Truss #2 - Prepared in the Western North-Bound Lane
Truck Crane
Bracing to Roadway
Bracing to Roadway
39'-6 3/4"
9'
-
0
"
Speed Limit
25 MPD
Signage
Speed Limit
25 MPD
Signage
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground (6/29)
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Prepared By: mgreen
Construction Company
WORKZONE
100'
100'
ROAD
CLOSED
128'
128'
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 4TH STREET
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 16TH STREET
ROAD
CLOSED
ROAD
CLOSED
ROAD
CLOSED
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
NOTES
STAGE 3
TRAFFIC CONTROL PLAN
C1.03
0
SCALE (FEET)
30
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
Site Traffic Control - Day #3 (Night Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates (6/29 - 6/30)
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Truck Crane
39'-6 3/4"
9'
-
0
"
Truss #2 - Prepared in the Western North-Bound Lane
Tr
u
s
s
#
1
-
P
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p
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Bracing to Roadway
Bracing to Roadway
Bracing to Roadway
Bracing to Roadway
Intermediate #3
Intermediate #7
Refer to Traffic Control
Plan for Detour Detail
LIFTING LUG DETAIL
B23 W24X76 (19'-4316/)
B1
5
W1
0
X
2
6
(29
'
-
1
34/
)
Media
Area
Ring Road Closed
during Night Closures
Ring Road Closed
during Night Closures
Walking Path Closed
during Night Closures
Walking Path Closed
during Night Closures
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates (6/29 - 6/30)
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Prepared By: mgreen
Construction Company
62'
55'
WORKZONE
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
500'
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
END
ROAD WORK
36" x 18"
G20-2A
500'500'320'100'50'500'
X
X
ROAD
W ORK
A HEA D
30" x 30"
W20-1
30" x 30"
W20-5
CLOSED
AHEAD
LEFT LANE
30" x 30"
W4-2M
MERGE
30" x 30"
W4-2
320'500'500'500'100'50'500'
END
ROAD WORK
36" x 18"
G20-2A
128'
128'
SPACING = 40'
X X X X X X
SPACING = 40'
SPACING = 40'
SPACING = 40'
X X X X X X
V
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.dg
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6/29
/20
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:43
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Default
1:30
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
H
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L
16 17 18
M
N
P
IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
STAGE 2
TRAFFIC CONTROL PLAN
C1.02
0
SCALE (FEET)
30
NOTES
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
TEMPORARY BRIDGE PIER(S).
CONTRACTOR SHALL LIMIT LANE CLOSURES IN EACH DIRECTION ALONG UNIVERSITY BLVD. TO THREE (3) WORKING DAYS TO PLACE TBR AND CONSTRUCT3.
REFER TO IOWA DOT STANDARD ROAD PLAN, TC-418 FOR ADDITIONAL INFORMATION.2.
STAGE 2 CONSTRUCTION SHALL NOT COMMENCE UNTIL ALL STAGE 1 CONSTRUCTION HAS BEEN COMPLETED AND STAGE 2 TRAFFIC CONTROL HAS BEEN PLACED.1.
Site Traffic Control - Day Hours
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Speed Limit
25 MPD
Signage
Speed Limit
25 MPD
Signage
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground (6/30)
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Site Traffic Control - Day #4 (Day Hours)
Tr
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Tr
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2
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Intermediate #7
Intermediate #3
Intermediate Work Area Intermediate Work Area
WORKZONE
100'
100'
ROAD
CLOSED
128'
128'
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 4TH STREET
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 16TH STREET
ROAD
CLOSED
ROAD
CLOSED
ROAD
CLOSED
V
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6/29
/20
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8:01
:49
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Default
1:30
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
H
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L
16 17 18
M
N
P
IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
NOTES
STAGE 3
TRAFFIC CONTROL PLAN
C1.03
0
SCALE (FEET)
30
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
Site Traffic Control - Day #4 (Night Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast (6/30 - 7/1)
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Truck Crane
39'-6 3/4"
9'
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"
Tr
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Intermediate #5
Intermediate #1
Intermediate #2
Intermediate #3
Intermediate #4
Intermediate #9
Intermediate #6
Intermediate #7
Intermediate #8
Refer to Traffic Control
Plan for Detour Detail
LIFTING LUG DETAIL
B23 W24X76 (19'-4316/)
B1
5
W1
0
X
2
6
(29
'
-
1
34/
)
Media
Area
Ring Road Closed
during Night Closures
Ring Road Closed
during Night Closures
Walking Path Closed
during Night Closures
Walking Path Closed
during Night Closures
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast (6/30 - 7/1)
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast
BracingBracing
Bracing Bracing
Prepared By: mgreen
Construction Company
WORKZONE
100'
100'
ROAD
CLOSED
128'
128'
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 4TH STREET
ENTRANCE TO UNIVERSITY BLVD
PLACE BARRIERS AT THE 16TH STREET
ROAD
CLOSED
ROAD
CLOSED
ROAD
CLOSED
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IOWA STATE UNIVERSITY No.:
MARK DESCRIPTION DATE
STRUCTURAL ENGINEER
RAKER RHODES ENGINEERING
1300 Walnut Street, Suite 201
Des Moines, Iowa 50309
Ph. 515 243 4407
www.substancearchitecture.com
Revisions
Substance No.:
Date:
MEPT ENGINEER
MODUS ENGINEERS
LIGHTING ENGINEER
TRIVALENT LIGHTING
CIVIL ENGINEER
SNYDER & ASSOCIATES
IO
W
A STATE
UN
IVERSITY
CONSTRUCTION CONSULTANT
WEITZ COMPANY
JACK TRICE STAD
IUM
- EAST G
A
TE
W
AY
BR
IDG
E
579
June 2021
CP002683
CO
N
STRUCTIO
N
SET
BID ISSUE April 2021
UNIVERSITY BOULEVARD
NOTES
STAGE 3
TRAFFIC CONTROL PLAN
C1.03
0
SCALE (FEET)
30
LEGEND
X
1 CONSTRUCTION SIGN IDENTIFICATION
WORK AREA
ARROW BOARD
TBR
42" CHANNELIZER
DRUM
TYPE III BARRICADE
TRAFFIC SIGN
DIRECTION OF TRAFFIC
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
48" X 30"
R11-2
Site Traffic Control - Day #5 (Night Hours)
TRAFFIC CONTROL PLAN
THE ENGINEER, AS LONG AS TRAFFIC CONTROL IS COORDINATED AND DOES NOT OVERLAP.
CONSTRUCTION MAY TAKE PLACE SIMULTANEOUSLY IN DIFFERENT SEGMENTS OF STAGING, WITH CONCURRENCE FROM
CONSTRUCTION SCHEDULE FOR SPECIFIC TIMES.
CONTRACTOR IS ALLOWED TO SUBMIT A REVISED STAGING PLAN TO THE ENGINEER TO MEET THE CONTRACTOR'S
ENGINEER.
CONTRACTOR SHALL NOT START ANY WORK UNTIL AFTER TRAFFIC CONTROL IS IN PLACE AND APPROVED BY
WEEKENDS.
DELIVERED AND INSTALLED AT THE PROJECT SITE WITHIN FOUR (4) HOURS FROM NOTIFICATION, INCLUDING
ALL EXTRA STANDARD TRAFFIC CONTROL, SIGNS, BARRICADES, CONES, ETC. THAT ARE REQUIRED WILL BE
OF TWO (2) TIMES EACH 24 HOUR PERIOD TO CHECK AND REINSTALL, IF NECESSARY, TRAFFIC CONTROL DEVICES.
THE CONTRACTOR'S REPRESENTATIVE IN CHARGE OF TRAFFIC CONTROL. THE SITE MUST BE PATROLLED A MINIMUM
THE CONTRACTOR SHALL PROVIDE, PRIOR TO START OF CONSTRUCTION, THE NAME AND 24 HOUR PHONE NUMBER OF
BE USED ON THE PROJECT.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING A SAFE STORAGE AREA FOR EQUIPMENT AND MATERIALS TO
EDGE OF SHOULDER. ALL SIGNS TO BE IN PLACE LONGER THAN THREE DAYS MUST BE POST MOUNTED.
WHERE POSSIBLE, ALL POST MOUNTED SIGNS SHALL BE PLACED AT LEAST TWO (2) FEET BEYOND THE CURB OR
TRAFFIC CONTROL DEVICES DAILY AND REPAIR OR REPLACE DAMAGED DEVICES PROMPTLY.
ALL TRAFFIC CONTROL WILL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL CHECK
SHEETING.
AREA". THE SIGN SHALL BE ORANGE WITH BLACK LETTERING (4" HEIGHT) AND BE COMPRISED OF TYPE VII
WORK AREA SHALL DISPLAY A 16"X48" RETRO REFLECTIVE SIGN WITH THE WORDS "DO NO FOLLOW INTO THE WORK
DOCUMENTS OR AS APPROVED BY THE OWNER AND ENGINEER. ALL TRUCKS HAULING MATERIAL TO AND FROM THE
INGRESS AND EGRESS FROM THE WORK AREA WILL BE ALLOWED ONLY AT LOCATIONS SPECIFIED IN THE CONTRACT
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES AND CURRENT IOWA DOT STANDARD SPECIFICATIONS.
LISTED ELSEWHERE IN THESE PLANS. FOR ADDITIONAL COMPLEMENTARY INFORMATION, REFER TO PART 6 OF THE
TRAFFIC CONTROL ON THIS PROJECT SHALL BE IN ACCORDANCE WITH TC SERIES IOWA DOT STANDARD ROAD PLANS
THE CONTRACTOR SHALL COORDINATE TRAFFIC CONTROL WITH OTHER PROJECTS WITHIN THE AREA.
RESTRICTIONS, FOR THE LIMITS OF CONSTRUCTION.
IN ORDER TO MINIMIZE VEHICLE TRAFFIC CONGESTION, THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING
STAGING NOTES
NOTES
FROM THE TRAVELED LANES AND THE ROADWAY CAN BE OPENED TO TRAFFIC.
AND SHALL REMAIN IN PLACE UNTIL ALL CONSTRUCTION VEHICLES, MATERIALS, ETC. HAVE BEEN REMOVED
ALL DETOUR ROUTE TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO THE CLOSURE OF UNIVERSITY BLVD.3.
CLOSURE OF UNIVERSITY BLVD. SHALL ONLY TAKE PLACE BETWEEN THE HOURS OF 8PM TO 6AM.2.
REFER TO CONSTRUCTION DETOUR ROUTES SHEET FOR DETOUR ROUTES.1.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + precast (7/1 - 7/2)
Crawler
Crane
Pad20
'
-
1
1
"
18'-7 1/2"
Truck Crane
39'-6 3/4"
9'
-
0
"
Tr
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#
2
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P
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Intermediate #5
Intermediate #1
Intermediate #2
Intermediate #3
Intermediate #4
Intermediate #9
Intermediate #6
Intermediate #7
Intermediate #8
Refer to Traffic Control
Plan for Detour Detail
LIFTING LUG DETAIL
B23 W24X76 (19'-43 16/)
B1
5
W1
0
X
2
6
(29
'
-
1
34/
)
Media
Area
Ring Road Closed
during Night Closures
Ring Road Closed
during Night Closures
Walking Path Closed
during Night Closures
Walking Path Closed
during Night Closures
7PM TO 7AM.
Timeline of Construction:
Day 1 (Day Shift): Trusses to be delivered and placed on roadway/median
Day 2 (Day Shift): Finish Truss #1 on Ground and Splice Wall Panels
Day 2 (Night Shift): Set Truss #1
Day 3 (Day Shift): Finish Truss #2 on Ground
Day 3 (Night Shift): Set Truss #2 and Two Intermediates
Day 4 (Day Shift): Finish Intermediates on Ground
Day 4 (Night Shift): Set Remaining Bracing and Intermediates + Precast
Day 5 (Night Shift): Set Remaining Bracing and Intermediates + Precast (7/1 - 7/2)
BracingBracing
Bracing Bracing
Prepared By: mgreen
Construction Company
ITEM#: 17
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: MEMORANDUM OF UNDERSTANDING WITH IUOE LOCAL 234 FOR
CYRIDE ON-CALL COMPENSATION
BACKGROUND:
The wages and benefits for CyRide transit drivers are governed by a collective bargaining
agreement with the International Union of Operating Engineers (IUOE) Local 234. Transit
driver wages are set and paid based on this contract.
Along with many businesses in Ames and around the country, CyRide is struggling to hire
and retain an adequate number of part-time drivers. The shortfall of drivers has continued
to affect the organization into the summer schedule. Typically, CyRide has more than
enough employees to cover the reduced hours of the summer schedule. However, this
summer, the organization is facing a shortage of drivers and overtime is being offered
where needed to fill out the schedule. A particular area of concern is the large vacancy
rate for on-call shifts.
Currently, CyRide has 36% of on-call shifts open on weekdays, 88% on Saturdays, and
100% on Sundays. These vacancies create difficulties if drivers call in sick or extra help
is needed. On-call shifts are currently paid $5.00 per hour during the school year, and
during the summer, the pay rate drops to $1.00 per hour. At this level of compensation,
drivers are not incentivized to take on-call shifts, leading to a high vacancy rate.
Adjustments have been made to the processes that encourage and require drivers to sign
up for less desirable shifts, including on-call shifts, but this ultimately harms other areas,
including retention.
To help incentivize drivers to choose these shifts, CyRide staff believes increasing
the compensation for all on-call shifts to $8.00 per hour year-round and offering a
$2.00 per hour shift premium for shifts worked by drivers called in for an on-call
would help attract drivers to sign up for these shifts and reduce overtime expenses.
This change would be effective through June 30, 2025.
Representatives of the IUOE have been consulted and have approved the MOU. The
Human Resources Director and the City Attorney have also reviewed the MOU. The
Transit Board approved the new on-call compensation rates at its meeting on May 25,
2022. The financial impact of the proposed change is estimated to be $54,000
annually with current staffing levels.
ALTERNATIVES:
1. Approve the attached Memorandum of Understanding with the International Union
of Operating Engineers Local 234, authorizing increasing the transit driver on-call
pay to $8.00 per hour, with a shift premium in the amount of $2.00 per hour for
relevant work once called in.
2. Do not approve the Memorandum of Understanding.
CITY MANAGER’S RECOMMENDED ACTION:
CyRide is experiencing issues filling on-call shifts. Offering an increase of the on-call
compensation to $8.00 per hour year-round and a $2.00 per hour shift premium would
improve on-call shift coverage and help reduce overtime pay.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Memorandum of Understanding
City of Ames
and
International Union of Operating Engineers, Local 234
Blue Collar Unit
June 16, 2022
Article 25.1 of the July 1, 2019, through June 30, 2025, collective bargaining agreements
between the parties contains a beeper pay for Transit Drivers working “OCAM,” “OCM,”
“OCPM,” and “OCN” shifts. The current beeper pay provides for five dollars ($5.00) per
hour during the ISU fall and spring semesters and one dollar ($1.00) per hour at all other
times for the time they are on call. The City of Ames proposes a temporary increase in
the beeper pay and a shift premium. CyRide has had difficulties attracting drivers to fill
these on-call shifts. To make these shifts more appealing to Transit Drivers, the parties
have agreed to increase the beeper pay to eight dollars ($8.00) per hour and two dollars
($2.00) per hour shift premium for the remainder of the contract, ending on June 30, 2025.
This agreement does not affect standby pay or shift premiums for other classifications or
wages. Their premiums will remain as previously agreed upon during contract
negotiations. The changes are detailed below:
ARTICLE 25
STANDBY
Effective June 16, 2022 – June 30, 2025
25.1 Transit Drivers required to carry a beeper while off duty shall be paid eight dollars
($8.00) per hour and two dollars ($2.00) per hour shift premium for shifts worked
while on call for runs “OCAM,” “OCM,” “OCPM,” and “OCN.” When on call, Transit
Drivers must report for duty within one (1) hour of being called.
For the mutual benefit of the City of Ames and IUOE, both parties agree to incorporate
the above-stated change to the terms agreed to in the collective bargaining agreement
effective June 16, 2022. This provision is added to the agreement on a trial basis and will
not be included in any future bargaining agreement unless agreed to by both parties.
____________________________________ ________________
Bethany Ballou, HR Director Date
City of Ames
____________________________________ ________________
Chad Carter Date
IUOE Local 234 (Blue Collar)
1
ITEM #___18
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: HEALTH INSURANCE ADMINISTRATIVE
SERVICES CONTRACT RENEWAL
BACKGROUND:
For the past seventeen years Wellmark Blue Cross Blue Shield of Iowa has been the
City’s provider for administrative services and excess coverage for the self-insured health
and pharmacy programs. Wellmark was originally awarded this contract after a
competitive Request for Proposals. Since then, Wellmark has provided good customer
service and has had a commendable record of accurate and timely claims payments.
Wellmark also has advantageous contractual relationships with medical providers in
Ames and throughout Iowa that allow the City to receive significant discounts on services
received. Wellmark has a proven record of being able to administer the existing plans and
has been a willing and capable partner in our efforts to improve the health status of
employees and their families through quality programs and health promotion.
In renewing the administrative agreement for FY 2022/23, Wellmark will charge $50.25
per member per month in administrative and access fees, effective July 1, 2022. This
is a per member per month increase of 2.3% compared to FY 2021/22. However, because
the number of covered individuals is projected to be less in FY 2022/23 compared to the
current year, the projected total cost for administrative and access fees in FY 2022/23 is
expected to decrease by 0.01%, to $326,826.
Administrative and Access Fees
# of Covered Members 558 542
Per Member, Per Month Fee $49.11 $50.25
The City also obtains individual and aggregate stop loss coverage from Wellmark. The
individual stop loss protects the City from specific claims that exceed $125,000 incurred
in one year, while the aggregate stop loss protects the City in the event that total claims
exceed 120% of projected losses. Effective July 1, 2022, Wellmark will charge $133.15
per member per month for specific and aggregate stop loss premiums.
In FY 2021/22, the stop loss rate charged per member per month was $105.65. However,
the stop loss trend over the past several years has significantly exceeded Wellmark’s
2
projections. For that reason, the stop loss rates for FY 2022/23 will increase by 26%. In
FY 2022/23 the City will pay $866,008 in specific and aggregate stop loss premiums.
Specific and Aggregate Stop Loss Premiums
FY 2021/22 FY 2022/23
TOTAL COST $707,432 $866,008
Gallagher, the City’s contracted Health Benefits Consultant, provided assistance with
reviewing the overall administrative fees and services Wellmark presented for FY
2022/23. The increase for medical health care costs, including projected FY 2022/23
medical (Wellmark) claims and all Wellmark administrative fees, is estimated at
10.6% for FY 2022/23 (a total of approximately $10,255,752).
This increase for medical costs, when combined with dental cost projections (which are
estimated to remain flat), result in an overall increase to the Health Insurance Fund of
9.7% in FY 2022/23. This projected increase was reported to City Council at the February
3, 2022 Budget hearing. At that time, staff reported to Council that a 7% increase in
premiums, along with the use of approximately $289,000 from the available balance
in the Health Insurance Fund, would be used to finance these increased costs. The
Health Insurance Fund contains a sizeable unreserved fund balance that has been slowly
reduced over the past several years to reduce the impact of large premium increases.
Currently, the Health Insurance Fund contains an unreserved fund balance of $4,657,445.
This information was anticipated at the time the FY 2022/23 Budget was prepared.
Therefore, sufficient funds exist to cover the slight decrease in administrative fees,
increase in stop loss premiums, and anticipated increases in claims with the 7%
increase in premiums and $289,000 from the available balance in the Health
Insurance Fund.
It should be noted that for this renewal, Wellmark requested the inclusion of a provision
that allows for certain claims to be denied if the covered individual is not “actively at work.”
Staff had several discussions with Wellmark regarding this language, which staff is not
supportive of including in the agreement. Wellmark has provided written assurances that
this provision will not be applied to a potential claim without City staff’s approval. This
assurance has been reviewed by the City Attorney and has been found to be acceptable.
3
ALTERNATIVES:
1. Accept the renewal documents from Wellmark for administrative services, specific
and aggregate excess insurance, and access fees for benefits effective from July
1, 2022 to June 30, 2023.
2. Do not renew the City’s health insurance administrative services contract with
Wellmark.
CITY MANAGER'S RECOMMENDED ACTION:
Wellmark has been an effective administrator of the City’s health care administrative
services. Wellmark’s services are cost-effective, and they have a strong working
relationship with the City’s other health care partners. Renewal of this contract will provide
the best value to the City in administering its health insurance program.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
ITEM#: 19
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: PROPERTY INSURANCE RENEWAL FOR FY 2022/23
BACKGROUND:
The City contracts with Willis of Greater Kansas, Inc. to provide property insurance
brokerage services for the City's property insurance program. Willis has obtained quotes
for property insurance coverage for FY 2022/23 and these quotes are now being
presented for City Council approval.
The City's property insurance program is split into two main components:
1) The "Power" component, which covers Resource Recovery, the Power Plant, and
assets related to the electrical infrastructure. In FY 2018/19 this coverage was
moved to Starr Tech for underwriting the policy.
2) The "Municipal" component, which covers all other City property. This component
has been underwritten by Chubb Insurance Group since 2012.
Splitting the City's insurance coverage into two major components allows for an
optimization of terms and pricing to fit each insurer's specialty, rather than placing all City
property under a one-size-fits-all program. In addition, the broker arranges for flood
insurance for properties susceptible to flood damage (CyRide, WPC, and Furman Aquatic
Center).
QUOTATION SUMMARY:
As with prior years through Willis, the municipal and flood coverage in the renewal
proposal comes from Chubb (municipal property), and RSUI (flood insurance). The
proposed rates for Chubb and RSUI have increased compared to FY 2021/22. This is
due to the commercial property market hardening because of an increasing number of
catastrophic events worldwide and the rising cost of construction materials.
The quotation details for the municipal portion of the program are as follows:
For the FY 2018/19 program, City staff instructed Willis to market our power facility
renewal. This resulted in a significant savings for the City. Although the total value of
covered power facilities has increased, the purchased coverage remains fixed at
$200,000,000. For the FY 2022/23 renewal, a slight rate increased was quoted.
The combined Power and Municipal premiums result in an overall property
insurance program cost increase of $89,871 for FY 2022/23 over the prior year. This
is a 10.7% increase compared to the FY 2021/22 amount.
2/23 Combined Property Renewal
FY 2022/23 FY 2021/22 Change
$608,295 $551,187 10.36%
$321,547 $288,784 11.4%
TOTAL $929,842 $839,971 10.7%
At the time the FY 2022/23 City Budget was prepared, staff had anticipated a property
FY 2022/23 'Municipal' Facilities Renewal (Chubb & RSUI)
Chubb "Municipal" Assets Coverage FY 2022/23
$275,163,817 $263,281,233 5%
premium plus TRIA .0899
$231,730
$15,749 $15,100 4.3%
$74,068 $63,592 16.47%
Total Municipal Property Premium $321,547 $288,784 11.4%
FY 2022/23 FY 2021/22 Change
$461,851,538
$200,000,000 $200,000,000 --
$0.1253 $0.1201 4.3%
Total Power Property Premium $608,295 $551,187 10.36%
insurance premium increase of up to 16%. Therefore, the adopted FY 2022/23 City
budget includes $968,747 for the property program premiums, which is sufficient
to cover these increased premium expenses.
ALTERNATIVES:
1. Approve the renewal for the property insurance program coverage at the combined
quoted premium of $929,842 for FY 2022/23.
2. Do not approve the renewal of the property insurance program and direct staff to
seek additional coverage quotes.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed insurance renewal provides adequate coverage of the City’s assets.
Although the premiums have increased, these increases were anticipated, and sufficient
funding has been incorporated into the City’s budget.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
1
ITEM#: 20
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: RENEWAL OF ICAP MEMBERSHIP TO PROCURE CASUALTY AND
LIABILITY INSURANCE COVERAGES
BACKGROUND:
The City's annual membership in the Iowa Community Assurances Pool (ICAP) expires
on June 30, 2022. The City has been a member of ICAP since July 1, 2004 and
secures its casualty and liability coverages through this membership. ICAP
provides similar protection to approximately 300 cities, 70 counties, 50 fair boards, and
over 250 other public entities. ICAP is a member-owned and funded group insurance pool
for Iowa public entities.
The following City coverages are provided by ICAP: General (Third Party) Liability,
Vehicle and Transit Bus Liability, Bookmobile Physical Damage, Public Officials W rongful
Acts, Police Professional Liability, Cyber Breach/Liability and Employee Theft (Bond).
Membership in the ICAP pool is a long-term commitment based on the fundamentals of
rate stability, availability of coverages meeting the City's needs, and the quality of services
(underwriting, loss control, and claims handling). A summary of ICAP's quote for these
services showing the current and upcoming year's proposed fees is below:
FY 2021/22
Current
FY 2022/23
Quote
Total Invoice Cost $600,925 $690,611
The quote for coverage is an increase in the gross premium from the quote for FY
2021/22. However, ICAP has added Cyber Breach coverage at the policy limits for
this renewal. Previously, ICAP only offered Cyber Breach coverage up to $25,000.
In the FY 2020/21 and prior renewals, ICAP provided a membership credit for
long-standing ICAP members such as Ames. This credit varied, but could
2
substantially reduce the net cost of ICAP coverage. For FY 2021/22, no
membership credit was provided due to increasing claims against the overall
ICAP pool. This year, ICAP is once again not offering a membership credit.
Therefore, the FY 2022/23 Total Invoice Cost of $690,611 is an increase of 15% from
the Total Invoice Cost for FY 2021/22.
City staff prepares budget estimates based on the assumption that no membership credit
will be received. Therefore, the FY 2022/23 Budget includes funding in the amount
of $695,208 for liability coverage, which is sufficient to cover the quoted cost of
coverage with ICAP.
ALTERNATIVES:
1. Accept the quote for renewal of the City's membership in the Iowa Communities
Assurance Pool (ICAP), with the cost not to exceed $690,611 for the coverages
indicated above.
2. Direct staff to seek other alternatives for casualty and liability insurance.
CITY MANAGER’S RECOMMENDED ACTION:
The City's membership in ICAP continues to result in receiving excellent casualty and
liability coverages and associated services at a competitive price.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # __21___
DATE:06-14-22
COUNCIL ACTION FORM
SUBJECT: REQUEST TO WAIVE FORMAL BIDDING REQUIREMENTS AND
AUTHORIZE PURCHASE OF SOFTWARE MAINTENANCE FROM
SUPERION, LLC (MAPSG).
BACKGROUND:
On June 14, 2005, the City entered into a 28E Agreement with Iowa State University
and the Story County Sheriff’s Office supporting a joint computer network for public
safety. This agreement included sharing of the network costs. According to the
agreement, the City is responsible for arranging and payment of software maintenance.
This cost is later shared per terms of the agreement. There may be additional costs as
applications are expanded.
The total cost associated with the operation of the network was approved by the City
Council as part of the FY 2022/23 budget process and included $201,515.44 for
maintenance and support of ONESolution software, a software product of Superion,
LLC, a CentralSquare Company (Central Square). The City of Ames’ share of these
expenses is approximately $76,000, or roughly 38%.
Central Square is the shared public safety software vendor for the Public Safety
Computer Aided Dispatch, Police Records, Phase II Mapping, MCIC/State Interface,
and reporting applications. The City contracts with the vendor on an annual basis for
maintenance services. Central Square, LLC is the sole provider of maintenance for
these software applications.
Included in this yearly maintenance is 24-hour programming support, software upgrades
on all applications throughout the year, and eligibility to participate in the Central Square
Users' Group annual meeting where software enhancements are requested and
formalized for the next year.
ALTERNATIVES:
1. Waive formal bidding requirements and authorize City staff to enter into a FY
2022/23 software maintenance contract with Superion, LLC, a CentralSquare
Company in the amount of $201,515.44.
2. Do not authorize continuing a software maintenance contract with Superion LLC,
a CentralSquare Company and attempt to find another vendor for this type of
software or discontinue the intergovernmental partnership.
CITY MANAGER’S RECOMMENDED ACTION:
Central Square is the shared public safety software vendor for the Public Safety
Computer Aided Dispatch, Police Records, Phase II Mapping, MCIC/State Interface,
and reporting applications. The agreement for these applications includes software
maintenance. The City will be reimbursed by partnering MAPSG agencies for their
portion of the $201,515.44 in expenses.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 22
DATE 6-14-22
COUNCIL ACTION FORM
SUBJECT: PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS AND
NOTICE TO BIDDERS FOR WATER TREATMENT PLANT FIVE-YEAR
WELL REHABILITATION CONTRACT
BACKGROUND:
In FY 2021/22, Northway Well and Pump Company will complete the final year of a five-year
contract to rehabilitate 22 potable water wells. The contract involved rehabilitating the utility’s
drinking water wells on a five-year, preventative-maintenance cycle instead of waiting until
wells are unable to produce adequate water volumes.
Upon completion of the five-year contract, well data continues to show this as being a
successful project. Equipment found to be failing has been repaired, and significant
increases in well yield have been realized. To ensure the current wells maintain their
capacity for as long as possible, staff is asking Council to approve preliminary plans
and specifications and to issue a Notice to Bidders for a new five- year cycle of the
well rehabilitation program.
The specifications call for a one-year contract with four one-year renewal options. The initial
contract will be effective through June 30, 2023. A consumer price index will be used to
adjust the contract price for each subsequent contract renewal. Future-year renewals will be
based on satisfactory performance during the prior year and on the City Council
appropriating funds.
The FY 2022/23 Water Treatment Plant operating budget for well rehabilitation includes
$119,500 to rehabilitate five wells and an additional $30,000 for repairs.
ALTERNATIVES:
1. Approve preliminary plans and specifications and issue a Notice to Bidders for a five-
year well rehabilitation contract, setting July 13, 2022, as the bid due date and setting
July 26, 2022, as the date of public hearing and award.
2. Do not approve plans and specifications at this time.
CITY MANAGER’S RECOMMENDED ACTION:
Regular maintenance of the city’s potable water wells is required to ensure adequate source
water to meet the city’s current and future drinking water needs. It is in the City’s best interest
to maintain the wells by continuing the well rehabilitation program and adding another five-
year cycle. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
1
ITEM # __23___
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS AND
NOTICE TO BIDDERS FOR STORY COUNTY EDGE OF FIELD
PROJECT
BACKGROUND:
The Water Pollution Control (WPC) Facility is being converted to implement nutrient
removal treatment technology over a period of 20 years. Separate from the work that will
occur at the treatment plant, watershed-based improvements performed by the City can
be “banked” as credit toward any future, more stringent nutrient reduction regulations
imposed on the WPC Facility. On February 24, 2021, staff executed a Memorandum of
Understanding (MOU) with the Iowa Department of Natural Resources to allow these off-
site nutrient reductions to be banked with the Iowa Nutrient Reduction Exchange.
Over the past year, staff has been developing a partnership with multiple entities to bundle
together multiple Edge-of-Field (EOF) practices that can be bid as a single bid package.
This project will construct EOF practices in Story County, consisting of four saturated
buffers and five bioreactors that will treat 20 agricultural tile outlets. These practices allow
for the natural removal of nitrogen from subsurface drainage before it enters a stream or
other surface waters. Additional information about these practices is shown below.
between agricultural fields and waterways
outlets drain. Tile lines connect to a control structure,
water drains into the buffer, the living roots of perennial
According to the Iowa Nutrient Reduction Strategy, a
woodchips. Drainag
woodchips where bacteria convert nitrogen in
tile water into nitrogen gas. According to the
nitrogen from water diverted through it.
2
In addition to the nutrient reduction benefits provided by these practices, they also provide
a small measure of mitigation against both droughts and floods by holding water on the
landscape longer.
On January 11, 2022, City Council approved two separate agreements that outlined the
funding arrangements and project management duties for the EOF project. The City of
Ames is acting as the fiscal agent for the project and the Iowa Department of Agricultural
and Land Stewardship (IDALS) and Story County/Story County Conservation are acting
as funding agents for the project. The funding for this project consists of 75% from IDALS
and 25% split between the City and Story County. The City’s share of the project cost will
come from the Watershed Based Nutrient Reduction capital improvements project.
The final design is complete, and all landowners included with the project have completed
the necessary paperwork. Staff is ready to issue a Notice to Bidders for the EOF project.
The engineer’s estimate of probable construction costs is $217,105. The estimated cost
for the City’s share is $27,150.
ALTERNATIVES:
1. Approve the preliminary plans and specifications and issue a Notice to Bidders for
a project to install four saturated buffers and five bioreactors, and establish July
13, 2022, as the bid due date and July 26, 2022, as the date of public hearing and
award.
2. Do not approve the plans and specifications and a Notice to Bidders thereby
delaying the completion of this project.
CITY MANAGER’S RECOMMENDED ACTION:
The Ames Water Pollution Control Facility will be converted to a nutrient removal
treatment technology over a period of 20 years. To mitigate future investment beyond
what is already planned for, watershed-based projects can be performed, and the
resulting nutrient reduction credits can be banked. Following project completion, the City
will register each of these practices and receive annual nutrient reduction credit for the
lifespan of each practice.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # ___24__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: POWER PLANT BOILER MAINTENANCE SERVICES CONTRACT
BACKGROUND:
This contract consists of a variety of boiler and pressure vessel maintenance, including
structural steel and pressure vessel repair, at the City’s Power Plant. This consists of
emergency service, as well as regularly planned repairs and services during scheduled
outages. The repair of the equipment in the Power Plant requires professional trade
crafts such as boilermakers, laborers, and millwrights.
The Power Plant has traditionally bid boiler maintenance services and held a contract
throughout each year in order to perform regularly planned repairs and services during
scheduled outages as well as have a skilled and certified contractor ready to respond to
any emergency situations.
This bid is for these repair and maintenance services to be performed during the
2022/23 fiscal year. The bid documents include the option of up to four one-year
renewals. Any renewal would require approval by City Council.
Invoices will be based on contract rates for time and materials for services actually
received. The FY 22/23 budget includes $325,000 for these services. The bidding
documents call for a contract not to exceed that amount.
ALTERNATIVES:
1. Approve preliminary plans and specifications for the Power Plant Maintenance
Services Contract, and set July 13, 2022 as the due date for bids and July 26,
2022 as the date of public hearing and award of contract.
2. Do not pursue an annual contract for these services, and attempt instead to
procure these services as needs arise.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified contractor will respond to both
scheduled and emergency needs for Power Plant boiler repair and will also control
costs by having established billing rates. Funds will be expended only as work is
required and in accordance with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
ITEM # ___25__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: BOILER TUBE SPRAY COATING AND RELATED SERVICES AND
SUPPLIES CONTRACT FOR POWER PLANT
BACKGROUND:
This contract is for a contractor to provide and install new boiler tube coating and surface
preparation at the City’s Power Plant. This coating has been found effective against the
corrosive wear on the boiler tubes brought on by burning Refuse Derived Fuel. Portions
of the boiler tube walls do not have shop-applied coating and require routine spray
coatings to maintain protection. This contract addresses that routine application
of protective coating. Failure to maintain the coating will cause the boiler tubes to
wear much more quickly, resulting in premature failure and costly repairs.
The Power Plant benefits from having an ongoing service contract with a firm that provides
routine and emergency boiler tube spray coating services. This process reduces the City’s
exposure to market forces regarding prices and availability for labor, travel, and supplies
for these services. By having a contract in place, City staff will also save considerable
time obtaining quotes, evaluating proposals and preparing specifications and other
procurement documentation.
Funding in the amount of $435,000 is available from the approved FY 2022/23 Power
Plant operating budget. Invoices will be based on contract rates for time and materials for
services that are actually received.
ALTERNATIVES:
1. Approve preliminary plans and specifications for Boiler Tube Spray Coating and
Related Services and Supplies Contract, and set July 13, 2022, as the bid due
date and July 26, 2022, as the date of public hearing and award of contract.
2. Purchase boiler tube spray coating services on an as-needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine boiler tube spray coating
services at the Power Plant to maintain protection to the tubes replaced in 2013. Failure
to maintain the costing will result in increased wear and early tube deterioration. The
contract will establish rates for service and provide for guaranteed availability, thereby
setting in place known rates for service.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No.1 as stated above.
ITEM # 26
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: 2021/22 SHARED USE PATH SYSTEM EXPANSION – IOWAY CREEK
BACKGROUND:
This program provides for construction of shared use paths on street rights-of-way,
adjacent to streets, and through greenbelts. The Long-Range Transportation Plan
(LRTP) identifies those paths that separate bicycle traffic from higher-speed automobile
traffic. This project will construct a shared use path along Ioway Creek from S. 5th
Street to 0.5 miles east of S. Duff Ave, as shown in the attachment.
This project is shown in the 2021-22 Capital Improvements Plan with funding in the
amount of $521,800 from Local Option Sales Tax, and $159,000 from MPO/STP funds.
However, the FFY 2022-25 TIP has been amended to $560,000 in MPO/STP funds,
bringing the total project budget for administration, engineering and construction to
$1,081,800. It is anticipated that the project will have a September 2022 DOT letting,
with construction in 2023.
The attached map indicates the location of this project and its connections to existing
and planned future bicycle facilities.
ALTERNATIVES:
1. Approve the Iowa DOT Agreement for TAP funding for the 2021/22 Shared Use
Path System Expansion – Ioway Creek project.
2. Reject the Agreement.
CITY MANAGER'S RECOMMENDED ACTION:
Approval of this agreement with the Iowa DOT must occur before moving forward with
construction of this project in the 2023 construction season. Delay or rejection of this
agreement could delay this path improvement project by at least one year and could
require additional funding.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as stated above.
ACCESS TO SPORTS COMPLEX
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ITEM#: 27
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: CYRIDE AWARD OF CONTRACT FOR FY 2023 FUEL PURCHASES
BACKGROUND:
Since 2014, CyRide has been buying fuel on a market rate basis (plus a markup or
deduction) using twelve-month contracts. Bidding fuel contracts for a twelve-month period
reduces administrative costs while still allowing CyRide to take advantage of competitive
bidding.
On May 16, 2022, CyRide, with the assistance of the Purchasing Division, released an
Invitation to Bid (ITB) for the purchase of diesel fuel from July 1, 2022, through June 30,
2023. Bids were due May 20, 2022, and one supplier submitted a bid. The Purchasing
Division reached out to prospective bidders who received the ITB but chose not to
respond to confirm that the bid specifications were not unnecessarily limiting. However,
no responses from the non-bidding vendors were received.
The bid received is detailed in the table below, and is presented on the basis of the
bidder’s price for fuel as discounted from the market fuel price.
Bid No. 2022-166 #1 Dyed #2 Dyed Biodiesel Cold Flow
Energy Group -$0.0375 -$0.0200 -$1.5000 $0.0100
CyRide performed a bid analysis using the quantities of fuel consumed and the average
pricing from January 3, 2022, through May 9, 2022, and REG’s bid was deemed
acceptable. A copy the of the bid tabulation and bid analysis are included with this agenda
item for reference. CyRide has budgeted for 390,000 gallons of fuel at $2.75 per gallon,
which equates to a total cost of $1,072,500.
Fuel markets are highly volatile. Based on recent pricing and the fuel pro-forma, the
current budget of $1,072,500 may not be sufficient for CyRide’s needs in FY 2022/23. In
recent years CyRide has awarded the annual fuel contract for a 12-month period and a
not-to-exceed contract cost equal to the annual fuel budget. Given the administrative
savings and favorable fuel bid response from Renewable Energy Group, the Transit
Board voted at its meeting on May 25, 2022 to award the contract to Renewable Energy
Group of Ames, Iowa, for a 12-month period, without a not-to-exceed contract cost.
This action will prevent the need for another contract to be bid if the diesel fuel market
remains volatile. With a healthy Operations Fund closing balance, there are options
available to consider if the price of fuel continues to increase. CyRide will continue to
monitor fuel prices and consumption rates carefully and will bring subsequent actions if
issues arise with the fuel budget during the upcoming year.
ALTERNATIVES:
1. Approve award of contract to Renewable Energy Group of Ames, Iowa, for fuel
purchases from July 1, 2022, until June 30, 2023.
2. Reject the bids and direct staff to modify the fuel bid to reflect Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
This bid reflects the lowest price for CyRide to purchase fuel at a deduction from market
rate for FY 2022/23, while reducing administrative costs.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
CITY OF AMES, IOWA
amanda.moore@cityofames.org
Bid No. 2022-166
Ames Transit Agency
2022/23 Fuel Purchases
7/1/2 through 6/30/23
REG Marketing & Logistics LLC -$0.0375 -$0.0200 -$1.5000 $0.0100
#1 ULSD #2 ULSD Biodiesel
Magellan's
Cold Flow
Gallons
Diesel & Total Budget
20,000 277,640 24,783 84,078 322,423
$4.00 $3.84 $7.21
Market Rate $80,000 $1,066,138 $178,685 $0 $1,324,823.03
Renewable Energy Group $79,250 $1,060,585 $141,511 $841 $1,282,186.51
Supply of #2
Dyed ULSD Biodiesel
Supply of #1
Dyed ULSD
Magellan's
Cold Flow
Assumptions Annual Gallons
Price
Pro Forma Fuel Budget
1
ITEM #: 28
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: FLEET REPLACEMENT PROGRAM – UTILITY VEHICLE WITH
TURFGRASS SPRAY SYSTEM FOR HOMEWOOD GOLF COURSE
BACKGROUND:
Homewood Golf Course staff uses one utility vehicle equipped with a turfgrass spray
system to chemically treat turfgrass on the fairways and adjacent areas on the golf course.
This utility vehicle also is used to transport staff and light tools to perform grounds
maintenance. The current vehicle is scheduled for replacement in the FY 2021/22 budget
year. Therefore, bids were solicited for a new utility vehicle and spray system.
Only one bid was received for this equipment, from Van Wall Equipment of Nevada:
Bidder Make Model Year Bid
Van Wall Equipment
Co., Nevada, IA
John
Deere with HD 300 2022 $57,852.71
The bid from Van for the 2022 John Deere Gator with HD 300 Sprayer $57,852.71 meets
the City’s specification and is acceptable. The bid included an offer to accept the City’s
existing utility vehicle and sprayer as a trade-in, as outlined below:
Trade-in offer Make Model Year Bid
For the City’s existing
Utility Vehicle and John
Deere with HD 200 2011 $15,000.00
The $15,000 trade-in offer from Van Wall for the City’s existing 2011 John Deere Gator
with HD 200 Sprayer is acceptable considering the age and condition of the equipment.
The existing utility vehicle and sprayer were purchased for approximately $22,200 in
2011. At the time City vehicles and equipment are purchased, staff estimates the duration
of their useful life, and then calculates a projected cost to replace the vehicle at that time.
The cost to replace this utility vehicle and sprayer was projected to increase at a rate of
approximately 3% per year (approximately $31,000 in the year 2022). Therefore,
replacement funds of $33,893 were accumulated to finance the replacement.
Unfortunately, the replacement costs for specialty equipment in particular have
outpaced staff’s projections in recent years. Therefore, this purchase relies on three
funding sources: 1) the accumulated replacement funds, 2) the trade-in value of the
existing equipment, and 3) a portion of undesignated funds received when a piece of golf
2
course mowing equipment was sold and it was determined replacement of it was not
necessary—that sale resulted in approximately $26,000 in undesignated funds from the
accumulated depreciation and the sale.
Therefore, funding for this purchase is available as shown in the budget below:
Available Funding:
Replacement funds for the existing utility vehicle with sprayer $33,893
Undesignated equipment funds for Homewood Golf Course 10,000
Trade-in offer from Van Wall for the existing equipment 15,000 Total Available Funds $58,893
ALTERNATIVES:
1. Award a contract in the amount of $57,852.71 to Van Wall Equipment Co., Nevada,
IA, for one 2022 JD Gator 2020A with HD 300 Sprayer.
2. Reject the bid, and direct staff to re-bid this equipment.
CITY MANAGER’S RECOMMENDED ACTION:
Staff from Parks and Recreation and Fleet Services have evaluated this purchase and
are confident the proposed utility vehicle and sprayer will meet the needs of the
department for Homewood Golf Course.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM #___29__
DATE: 06/14/22
COUNCIL ACTION FORM
SUBJECT: PURCHASE OF ELECTRIC UTILITY POLES
BACKGROUND:
This proposed action is for the purchase of electric distribution utility poles needed to
meet the anticipated needs of the Electric Services Department for new construction
and maintenance. These poles will be purchased from an Electric Department inventory
asset account and charged to the appropriate operations accounts as the poles are put
into use. Generally, over a million dollars in assets are available in the Electric inventory
at any given time for use in new service and maintenance activities.
This contract is to provide electric utility poles for the period from 6/14/22 through June
30, 2023. The contract includes a provision that would allow the City to renew the
contract for up to four additional one-year terms.
Under the proposed contract, poles would be purchased at the City’s discretion which
may be quarterly or on an as-needed basis. This provides the City with flexible inventory
management and helps to reduce the need for storage space. Bid prices are exclusive
of sales taxes, which are applicable to the purchase of this equipment and are paid
directly by the Utility.
On May 4, 2022, an Invitation to Bid (ITB) document was issued to 201 firms. The ITB
was advertised on AmesBids.
On May 18, 2022, one bid was received from Bell Lumber & Pole Company, New
Brighton, Minnesota. Staff reviewed the bid using the sizes and types of poles actually
ordered over a three-year period. This evaluation indicates that three years’ worth of
poles, if ordered under the proposed contract with Bell, would cost $106,268.
This amount is a substantial increase from the cost for the same poles if ordered
from the vendor in the expiring contract ($54,483). However, the protective
treatment required in the proposed contract with Bell is a different, costlier
specification than required under previous contracts. This is due to a regulatory
change regarding the acceptable protective treatment.
Bell is the only supplier known to staff to currently be able to apply the
acceptable treatment. Because of this and the general increases in materials
costs, staff anticipated a cost increase with this contract. Staff believes that as
more pole suppliers convert to the acceptable treatment specifications, prices
may become more competitive. Therefore, staff has concluded that the single
2
submitted bid, from Bell Lumber & Pole Company, New Brighton, Minnesota, is
acceptable.
Council should note that typically no contract amount is authorized, since
payments will be made as these poles are purchased. In this special situation,
staff is requesting that staff’s authority to purchase poles under this contract not
exceed the City Manager’s purchasing authority, which is $50,000.
ALTERNATIVES:
1. a. Award a contract to Bell Lumber & Pole Company, New Brighton, Minnesota,
for the purchase of electric distribution utility poles in accordance with unit
prices bid. Poles will be purchased as requested. Payments will be based on
unit prices bid and actual quantities ordered, plus applicable sales taxes.
b. Authorize staff to purchase poles in an amount up to $50,000 in FY 2022/23
under this contract.
2. Reject the bid and attempt to purchase electric utility poles on an as needed
basis at unpredictable prices.
CITY MANAGER'S RECOMMENDED ACTION:
It is important to purchase distribution utility poles at the lowest possible cost with
minimal risk to the City. It is also imperative to have these poles available to meet
customer needs for new service or emergency replacements.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # ___30__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: FY 22/23 ELECTRIC DISTRIBUTION LINE CLEARANCE PROGRAM
BACKGROUND:
This contract will include nearly all of the requirements for tree trimming services for
Electric Services during the period from July 1, 2022, through June 30, 2023. Prices for
equipment rates and miscellaneous charges are firm throughout the year.
An Invitation to Bid was sent to 189 vendors. On May 14, 2022, one bid was received
and evaluated by staff. Staff concluded that the bid from Wright Tree Services, Des
Moines, IA, is acceptable. The bid results are shown on Attachment A.
The approved operating budget for FY 22/23 includes $357,799 for this program.
Services provided under this contract are monitored by Electric Services staff to ensure
that expenditures are performed properly and are in accordance with the approved
funding level. Invoices are based on unit prices bid and services actually received and
accepted by the City.
ALTERNATIVES:
1) Award the contract for the FY22/23 Electric Distribution Line Clearance Program
to Wright Tree Services, Des Moines, IA, for hourly rates and unit prices bid, in
an amount not to exceed $357,799, subject to receipt of the required
performance bond.
2) Reject all bids and attempt to obtain the required services on an as-needed
basis.
MANAGER’S RECOMMENDED ACTION:
An on-going tree trimming program helps mitigate the number of customer interruptions
resulting from extreme weather events. Alternative No. 1 establishes a fixed price
contract for performance of the required tree trimming services at the best price,
obtained via the competitive sealed bid process. It has proven to be very cost–effective
to have a company under contract to provide these services.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
Attachment A
CITY OF AMES, IOWA
LINE CLEARANCE PROGRAM
FY 2022-2023
LABOR DESCRIPTION
Working Foreman $45.37 $60.72
Trimmer A $41.31 $55.15
Trimmer B $35.72 $47.51
Trimmer C $33.93 $45.06
Trimmer D $32.17 $42.65
Ground Person $27.83 $36.71
Line Permitter $41.31 $55.15
EQUIPMENT DESCRIPTION
Hydraulic aerial device
Manual aerial device
Chip truck
Brush Tractor
Truck&Trailer for Brush trac.
Hydro Axe
Truck&Trailer for Hydro Axe.
Pick-up Truck
Power saw
Brush Chipper
Hand pruning equip.
Ropes and body belts
MATERIALS & SUPPLIES
Weedone CB
Banvel CST per gal
Garlon 4 per gal
Other supplies Cost plus %10%
Wright Tree Service, Inc.
West Des Moines, IA
HOURLY RATE
RATE PER CREW HOUR
$17.63
$0.55
$17.91
$69.17
$17.63
$10.96
$72.68
$100.32
n/a
$38.67
n/a
$19.01
$11.20
$5.49
n/a
n/a
BID PRICE
ATTACHMENT B
EVALUATED TOTAL COST
LINE CLEARANCE PROGRAM
DESCRIPTION
Estimated Total Labor Costs 251,308.80$ 419,788.80$ 518,400.00$
Estimated Total Equipment Costs 61,977.60$ 71,116.80$ included
Estimated Total Materials &
Supplies 895.95$ 1,003.75$ 3,176.25$
Estimated Total Costs FY 2019-
2020 314,182.35$ 491,909.35$ 521,576.25$
Estimated Total Labor Costs 257,591.52$ 432,382.46$ 533,952.00$
Estimated Total Equipment Costs 61,977.60$ 71,116.80$ included
533,952.00$
Estimated Total Materials &
Supplies 895.95$ 1,003.75$ 3,176.25$
Estimated Total Costs FY 2020-
2021 320,465.07$ 504,503.01$ 537,128.25$
Estimated Total Labor Costs 264,675.29$ 445,353.94$ 549,970.56$ Estimated Total Equipment Costs 63,217.15$ 73,250.30$ included
327,892.44$ 518,604.24$ 549,970.56$
Estimated Total Materials &
Supplies 895.95$ 1,003.75$ 3,176.25$
Estimated Total Costs FY 2021-
2022 328,788.39$ 519,607.99$ 549,970.56$
Overall Estimated Labor Costs 773,575.61$ 1,297,525.20$ 1,602,322.56$
Overall Estimated Equipment
Costs 187,172.35$ 215,483.90$ included
2,687.85$ 3,011.25$ 9,528.75$
OVERALL EVALUATED COST
FOR THREE YEARS 963,435.81$ 1,516,020.36$ 1,611,851.31$
3-man crew in lieu
of 4-man crew. The
bid did not provide
sufficient detail to
evaluate using 4-
1
ITEM # __31___
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: PROFESSIONAL SERVICES FOR POWER PLANT FIRE RISK
MITIGATION
BACKGROUND:
Fire risk mitigation is important to the operation of power plants to ensure employee
safety and to protect equipment. The fire protection standards of today are more
rigorous than the requirements when the Power Plant was originally built. The City’s
insurance carrier has made several loss prevention recommendations for the Power
Plant. To address fire risks and possible equipment loss events, staff is pursuing a
contract with a consulting engineering firm to provide fire protection engineering,
contract administration, and possible field installation oversight for the Power Plant.
The Capital Improvements Plan includes planned fire protection improvements to
various systems within the Power Plant. Staff has determined that the projects in this
plan will address the most pressing needs for fire protection upgrades within the Power
Plant.
This contract will allow the Power Plant to hire an engineering firm with fire
protection expertise to act as the Owner’s Engineer/Designer/Representative for
various fire risk mitigation studies, for the preparation of specific fire systems
design and specifications, and for fire system installation management,
inspection, and testing. Staff will utilize this contract to prioritize our plans with the
insurance company to achieve the most value and protection for the dollar. Council
should note that the selected engineering firm will not be allowed to contract for any part
of the actual fire protection system installation.
Anticipated areas of study and projects include: 1) smoke alarm installation in different
areas of the Power Plant; 2) quick hydrogen purge system for Unit 7 and Unit 8; and 3)
installing containment and protection under both turbine-generators to contain an oil
leak. The design and engineering services for these projects will occur over several
years.
On April 18, 2022, a Request for Proposals (RFP) document was posted to the
IonWave electronic bidding site by Purchasing. On May 16, 2022, Purchasing received
one proposal from Burns & McDonnell, Kansas City, MO, which was then sent to staff
for evaluation. After review, staff recommends that a contract be awarded to Burns &
McDonnell, Kansas City, MO, for an amount not to exceed $50,000. Payments would be
calculated on unit prices for actual work performed. Funding is available from the
2022/23 Capital Improvements Plan in the Power Plant Fire Protection System Project.
2
This contract will be for the period of July 1, 2022 through June 30, 2023. This
contract also includes provisions that allow it to be renewed for up to four
additional twelve-month periods for a total contract length of not more than five
years. Renewal periods are at the City’s option and are contingent upon approval
by the City Council. Staff believes that consistency in the engineering firm for the
next several years will be advantageous in keeping contractors accountable for
implementing the engineered work.
ALTERNATIVES:
1. Award a contract to Burns & McDonnell, Kansas City, MO, for the Professional
Services for Fire Risk Mitigation in an amount not to exceed $50,000. The
contract includes a provision that would allow the City to renew the contract for
up to four additional one-year terms.
2. Reject the proposal and ask staff to solicit proposals for upcoming projects
individually, thus delaying the engineering for all the projects.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary for fire risk mitigation (fire detection, alarm, & suppression) to
protect personnel and critical plant equipment. If not done, a loss event resulting from a
fire could be catastrophic because of possible injury to personnel and the production of
electricity could be halted. It is cost-effective for the Power Plant to have a company
under contract to provide these services because of their specialized knowledge of
current National Fire Protection Association (NFPA) code requirements and of
mitigation equipment currently utilized in this industry.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # __32___
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: FY2022/23 PEBBLE LIME PURCHASE FOR WATER TREATMENT
BACKGROUND:
Pebble lime is used in the water treatment process to remove water hardness. Almost
3,000 tons are used annually, and it is the largest chemical cost for the Water Plant. On
June 30, the City’s existing contract for a supply of lime will expire. This existing contract
is with Graymont Western Lime, Inc..
The expiring contract contained provisions for optional renewals. However, Graymont
Western Lime notified the City in May that they were going to decline to renew the
contract, so the contract had to be rebid. Therefore, staff initiated an invitation to bid for
a new lime supply contract for the period beginning July 1, 2022 and continuing through
June 30, 2023.
On June 3, 2022, bids were received for fiscal year 2022/23 with an optional extension
for fiscal year 2023/24.
Bidder
Actual usage will depend on water quality and consumption. The FY 2022/23 operating
budget estimates 2,810 tons at $168.50 per ton for a total of $471,800. The budgeted
price of $168.50 per ton for lime was in accordance with the optional second-year contract
extension price bid by Graymont Western Lime, Inc. last year. Therefore, the budgeted
funds are substantially less than the anticipated cost under the new contract.
These bids reflect trends in other chemical prices at this time. Water Plant staff recently
bid four chemical contracts with the following results:
Chemical Unit Cost Increase from FY21/22 FY 22/23 Water Plant
Budget Shortfall
Total Estimated Budget Impact $216,180
2
Water Plant staff is evaluating multiple options to mitigate these steep cost increases.
First, our storage capacity is being revisited to possibly accept larger deliveries of sodium
hypochlorite. This would reduce or eliminate the surcharge per load. Also, staff recently
purchased a large supply of fluoride at the current price to avoid having to purchase
fluoride at all in FY 22/23. Similarly, some additional loads of lime can be purchased
before the end of FY 21/22. Lastly, a 5% chemical contingency ($30,648) is included in
the FY 22/23 operating budget. This contingency is for the sum of all Water Plant process
chemicals, and is not specific to any one chemical. Lastly, staff will be reviewing and
reprioritizing capital projects later this fall to minimize the impacts of all of the different
cost increases impacting the utility.
ALTERNATIVES:
1. Award a contract for the purchase of pebble lime to Graymont Western Lime Inc.
of West Bend, WI. The contract provides lime at $225.00 per ton for FY 2022/23.
2. Reject all bids and attempt to obtain the required supplies on an as-needed basis.
CITY MANAGER’S RECOMMENDED ACTION:
Acquiring an adequate supply of pebble lime is essential for the established water
softening process at the City's Water Treatment Plant. Graymont Western Lime Inc. has
demonstrated the ability to dependably provide this product at a competitive rate. The
Water Plant staff will be working over the coming months to evaluate multiple options in
the utility budget to offset these steep cost increases.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
1
ITEM # ___33__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: POWER PLANT SPECIALIZED WET DRY VACUUM, HYDRO BLAST,
AND RELATED CLEANING SERVICES - CONTRACT RENEWAL
BACKGROUND:
This contract is for Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning
Services for the Power Plant. The Power Plant’s two gas-fired, high-pressure steam
generation units require regular professional maintenance and repair. This consists of
emergency service, as well as regularly scheduled planned repairs and services during
scheduled outages. The cleaning and special preparation of the boiler surfaces on these
generation units requires professional tradecrafts and maintenance experts.
Both units operate under environmental conditions with high heat and high pressure,
resulting in slag and other industrial debris coating the boiler and other plant equipment
surfaces. Prior to repair and maintenance work, it is necessary to have the surfaces
professionally cleaned using high-pressure water jets and vacuums.
In order to clean the surfaces, outside contractors are used who can provide mobile high-
pressure generator equipment with hoses and lances to cut through and wash away the
industrial debris coatings. These same firms have the industrial vacuum equipment that
can accumulate and contain this industrial debris for proper disposal. Other services
under this contract include removing heavy solids in the cooling tower basins and
hardened fly ash in the electrostatic precipitators as well as cleaning tubes inside multiple
heat exchangers that are a part of each of the generation units. The goal of this contract
is to meet these requirements in the most economical manner.
On June 12, 2018, City Council awarded contract to HTH Companies, Union, Missouri,
to provide these services. The contract has the option for the City to renew in one-year
increments for up to four additional years. The period from July 1, 2022 through June
30, 2023, is the fourth of the four potential renewal periods.
The contract’s rate provision increases 2% per year for labor, travel and subsistence, and
for equipment and tools. The FY 2022/23 rates are shown on Attachment 1.
The benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
2
downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
The approved FY 2022/23 Power Plant operating budget includes $285,000 for cleaning
services to be performed under this contract. Invoices will be based on contract rates for
time and materials for services received.
ALTERNATIVES:
1. a. Approve contract renewal with HTH Companies, Inc. Union, Missouri, for the
Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services
contract for Power Plant for the one-year period from July 1, 2022 through June
30, 2023 for hourly rates and unit prices bid, in an amount not-to-exceed
$285,000.
b. Approve a performance bond in the amount of $285,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for these specialized cleaning services and will also
control costs by having established billing rates. Funds will be expended only as work is
required and in accordance with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
DESCRIPTION Unit Pricing
FY 2919/2020
Pricing
FY 2020/2021
Pricing
Vac truck Hour $90.00 $91.80 $93.64
Support truck Hour $0.00 $0.00 $0.00
Hose Foot $1.25 $1.28 $1.30
Operator / Lead service tech Hour $40.00 $40.80 $41.62
Operator / Lead service tech (OT)Hour $54.00 $55.08 $56.18
Service tech Hour $33.00 $33.66 $34.33
Hydro Blast Service:
Travel & Subsistence:
Miscellaneous:
Consumables: Cost Plus
CONTRACTOR: HTH Companies, I
2018-145 SPECIALIZED WET DRY VACUUM, HY
CLEANING SERVICES CONTRACT FOR POW
FY 2021/2022
Pricing
FY 2022/2023
Pricing
$95.51 $97.42
$0.00 $0.00
$1.33 $1.35
$42.45 $43.30
$57.31 $58.45
$35.02 $35.72
$0.58 $0.60
$0.58 $0.60
$0.58 $0.60
$0.58 $0.60
$2.65 $2.71
$1.33 $1.35
$79.59 $81.18
Inc Union, MO
DRO BLAST, AND RELATED
ER PLANT BID SUMMARY
ITEM # ___34__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: SCAFFOLDING AND RELATED SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT – CONTRACT RENEWAL
BACKGROUND:
This contract consists of providing and installing scaffolding, bracing, and fall protection
when needed at the City’s Power Plant.
On June 25, 2019, City Council awarded a contract for the Power Plant’s Scaffolding and
Related Services and Supplies to HTH Companies, Inc. of Union, MO. This contract has
the option for the City to renew in one-year increments for up to four additional years.
The period from July 1, 2022 through June 30, 2023, is the third of the four-renewal
periods subject to Council approval of funding for the scaffolding, bracing, and fall
protection.
The contract rates increase 2% per year for labor, travel and subsistence, and for
equipment and tools. The rates for FY 2022/23 are shown on Attachment 1. The benefits
of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime
4) City staff time saving in obtaining quotes, evaluating bids, and preparing
specifications and other procurement documentation.
The approved FY 2022/23 Power Plant operating budget includes $65,000 for these
services. Invoices will be based on contract rates for time and materials for services that
are actually received.
ALTERNATIVES:
1. a. Approve contract renewal with HTH Companies, Inc, Union, MO for the
Scaffolding and Related Services and Supplies Contract for the one-year
period from July 1, 2022 through June 30, 2023, in an amount not-to-exceed
$65,000.
b. Approve a performance bond in the amount of $65,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine scaffolding services at the
Power Plant. The contract will establish rates for service and provide for guaranteed
availability, thereby setting in place known rates for service.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)Hourly Rate
(OT)
Hourly Rate
(DT)
Supervisor:$48.71 $69.36 $69.36
Foreman:$48.71 $69.36 $69.36
Journeyman:$44.12 $62.22 $62.22
Laborer $39.27 $55.08 $55.08
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Proposed Price Increase for
Renewal Periods:
Labor Rates, per year
Travel & Subsistence, per year
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
Union, MO
$86.70
2%
FY 2020/21 RATES
2%
2%
$510.00
$510.00
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)
Supervisor:$49.68 $70.75 $70.75
Foreman:$49.68 $70.75 $70.75
Journeyman:$45.00 $63.46 $63.46
Laborer $40.06 $56.18 $56.18
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
2%
2%
2%
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
$88.43
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)
Supervisor:$50.67 $72.16 $72.16
Foreman:$50.67 $72.16 $72.16
Journeyman:$45.90 $64.73 $64.73
Laborer $40.86 $57.31 $57.31
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
2%
2%
2%
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
$90.20
ITEM # ____35_
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: NON-ASBESTOS INSULATION AND RELATED SERVICES AND
SUPPLY CONTRACT FOR POWER PLANT – CONTRACT
RENEWAL
BACKGROUND:
This contract involves the removal, repair, and reinstallation of non-asbestos insulation
of all types used at the City’s Power Plant.
On July 23, 2019, City Council awarded a contract to HTH Companies, Inc., Union,
Missouri, for the Non-Asbestos Insulation and Related Services and Supplies Contract
Power Plant. This contract included the option for the City to renew in one-year
increments for up to four additional years. The period from July 1, 2022 through June
30, 2023, is the third of the four renewal periods subject to Council approval of
funding for non-asbestos insulation services.
The contract rates increase 2% for both Labor and Travel & Subsistence. The FY
2022/23 rates are shown on Attachment 1. The benefits of having a contract for these
services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
The approved FY 2022/23 Power Plant operating budget includes $150,000 for this
contract. Invoices will be based on contract rates for time and materials for services
actually received.
ALTERNATIVES:
1. a. Approve a contract renewal with HTH Companies, Inc., Union, Missouri, for
the Non-Asbestos Insulation and Related Services and Supplies Contract for
the one-year period from July 1, 2022, through June 30, 2023, in an amount
not-to-exceed $150,000.
b. Approve a performance bond in the amount of $150,000.
2. Do not renew the agreement and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine non-asbestos insulation
services at the Power Plant. The contract will establish rates for service and provide for
guaranteed availability, thereby setting in place known rates for service.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # ___36__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: ELECTRICAL MAINTENANCE SERVICES CONTRACT FOR POWER
PLANT – CONTRACT RENEWAL
BACKGROUND:
This contract consists of regular professional maintenance and repair to numerous circuit
breakers, relays, and electrical circuits located in the Power Plant. This contract also
includes emergency service, as well as regularly planned repairs and services during
scheduled outages.
On May 22, 2018, City Council awarded a contract for the Power Plant’s Electrical
Maintenance Services through June 30, 2019 to Tri-City Electric Company of Davenport,
Iowa. This contract contains the option for the City to renew in one-year increments for
up to four additional years. The period from July 1, 2022 through June 30, 2023, is
the fourth and final optional renewal period.
The contract’s rate provision increases labor rates by 3% per year and travel and
subsistence rates by 3% per year. The markup for materials (10%) and rates for
equipment and tools remain firm. Prices are shown attached.
The benefits of having a contract for these services in place include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4) Saved City staff time obtaining quotes, evaluating bids, and preparing
specifications and other procurement documentation.
The approved FY 2022/23 operating budget for Electric Production includes $160,000 for
relay and breaker maintenance. Invoices will be based on contract rates for time and
materials for services received.
2
ALTERNATIVES:
1. a. Approve contract renewal with Tri-City Electric Company of Iowa,
Davenport, IA, for the Electrical Maintenance Services Contract for Power
Plant for the one-year period from July 1, 2022, through June 30, 2023, in
an amount not-to-exceed $160,000.
b. Approve a performance bond with Tri-City Electric Company of Iowa in the
amount of $160,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to properly maintain relays, circuit breakers and electrical circuits
and to carry out emergency and scheduled repairs resulting from equipment failures. This
contract would establish rates for service and provide for guaranteed availability, thereby
setting in place known rates for service and controlling the Power Plant’s costs. Funds
will be expended only as work is required and in accordance with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as described above.
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $85.80 $116.13 $149.35
Apprentice $34.97 $45.53 $56.96
Foreman $81.37 $111.76 $144.20
Journeyman $78.28 $107.38 $139.05
Technician Level 1 $92.70 $118.45 $154.50
Technician Level 2 $97.85 $123.60 $159.65
Technician Level 3 $103.00 $128.75 $164.80
Elect. Field Eng $128.75 $154.50 $185.40
Subsistence:
Travel:
Mileage:
Material Costs:
Misc. Tools and Equipment: Rates Per Attached list
FY 2019-2020 Rates, part 1
Contract 2018-143 Electrical Maintenance Services for Power Plant
Contractor: Tri-City Electric Company of Iowa
Cost Plus 10%
$ 0.515 per mile
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $88.37 $119.61 $153.83
Apprentice $36.02 $46.90 $58.67
Foreman $83.81 $115.11 $148.53
Journeyman $80.63 $110.60 $143.22
Technician Level 1 $95.48 $122.00 $159.14
Technician Level 2 $100.79 $127.31 $164.44
Technician Level 3 $106.09 $132.61 $169.74
Elect. Field Eng $132.61 $159.14 $190.96
Subsistence:
Travel:
Mileage:
Material Costs:Cost Plus 10%
Misc. Tools and Equipment: Rates Per Attached list
Contractor: Tri-City Electric Company of Iowa
Contract 2018-143 Electrical Maintenance Services for Power Plant
FY 2020-2021 Rates, part 1
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $91.03 $123.20 $158.45
Apprentice 1 and 2 $37.10 $48.30 $60.43
Apprentice 3 $45.01 $57.28 $72.10
Apprentice 4 $49.10 $64.16 $81.24
Apprentice 5 $57.29 $72.43 $92.20
Apprentice 6 $65.47 $80.71 $103.17
Foreman $86.33 $118.57 $152.98
Journeyman $83.05 $113.92 $147.52
Technician Level 1 $98.35 $125.66 $163.91
Technician Level 2 $103.81 $131.13 $169.37
Technician Level 3 $109.27 $136.59 $174.84
Elect. Field Eng $136.59 $163.91 $196.69
Subsistence:
Travel:
Mileage:
Material Costs:Cost Plus 10%
Misc. Tools and Equipment: Rates Per Attached list
Contractor: Tri-City Electric Company of Iowa
Contract 2018-143 Electrical Maintenance Services for Power Plant
FY 2021-2022 Rates
$171.68 per day
$71.03 per hour
$ 0.515 per mile
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $93.76 $126.90 $163.20
Apprentice 1 and 2 $38.21 $49.75 $62.24
Apprentice 3 $46.36 $59.00 $74.26
Apprentice 4 $50.57 $66.08 $83.68
Apprentice 5 $59.01 $74.60 $94.97
Apprentice 6 $67.43 $83.13 $106.27
Foreman $88.92 $122.12 $157.57
Journeyman $85.54 $117.34 $151.94
Technician Level 1 $101.30 $129.43 $168.83
Technician Level 2 $106.92 $135.06 $174.45
Technician Level 3 $112.55 $140.69 $180.08
Elect. Field Eng $140.69 $168.83 $202.59
Subsistence:
Travel:
Mileage:
Material Costs:Cost Plus 10%
Misc. Tools and Equipment: Rates Per Attached list
Contractor: Tri-City Electric Company of Iowa
Contract 2018-143 Electrical Maintenance Services for Power Plant
FY 2022-2023 Rates
$176.83 per day
$73.16 per hour
$ 0.515 per mile
1
ITEM # ____37__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: CHANGE ORDER NO. 1 FOR ADDITIONAL SERVICES REQUIRED TO
TRANSITION FINANCIAL SOFTWARE HOSTING AND MAINTENANCE
FROM CENTRALSQUARE
BACKGROUND:
CentralSquare Technologies, LLC, a CentralSquare Company (Central Square) is the City's
software vendor for the integrated financial, payroll, utility billing, and parking citation
management applications. For the past two decades, the City has contracted with the vendor
on an annual basis for maintenance services. Central Square is the sole provider for the
software applications and associated maintenance.
Prior to 2021, the City contracted for software maintenance, but hosted the software on a
server in City Hall. On June 22, 2021, the City Council approved a waiver of formal bidding
requirements and authorized the purchase of financial software hosting and maintenance
from Central Square for $133,410.95. The City entered into a Software-as-a-Service (SaaS)
Agreement with Central Square to host and provide software services to the City. This
Agreement allowed the City to implement Central Square software and eliminated the
requirement for the City to maintain a server.
The original contract included three main services: 1) The costs to start up the SaaS solution,
which includes the work of moving data from the on-premises service to the hosted service,
2) Hosting fees, to go into effect once the SaaS solution is live, and 3) software fees, to go
into effect once the SaaS solution is live. The start-up cost is a one-time cost, while the
hosting and software fees are annual fees. The year of service that the software and hosting
fees were to begin was on the date that the SaaS hosting “goes live,” and would be up for
renewal one year from that date.
The “go live” date is difficult to predict with high accuracy, because there are many factors
that may impact the length of the migration period. Central Square’s sales team initially
estimated that a migration to this SaaS solution would be a 3-month time frame. The
transition period from on-premise software to Software-as-a-Service took 156 days, with the
City’s go-live date of December 5, 2021. Therefore, the software and hosting services
contained in this contract will be provided from December 5, 2021 through December 4,
2022, with any future renewals based on those dates.
From July 2021 through the completion of the transition on December 5, 2021, the City had
to maintain its on-premise hosted software with Central Square to ensure continuing service
for employee-users, at a cost of $36,939.61. This cost is commensurate with the average
daily cost of the on-premises services in the expired contract. The cost to maintain the on-
premise software during these 156 days was not included in the original contract with
Central Square. Now that the transition is complete, a change order is necessary to
account for this additional on-premise software time.
2
This Change Order, in the amount of $36,939.61, accounts for 156 days of on-premise
software during the transition and will increase the total Agreement amount to
$170,350.56. This is one-time cost and the City will have long-term savings with the
elimination of the server and will have a more resilient system with the hosted software.
Because the year of software and hosting for the SaaS solution did not begin until the
transition period was complete, this change order does not cause the City to pay for
two services during the same period of time. The SaaS agreement term length will be
lengthened to offset the change in costs.
The approved FY 2021/22 budget includes $161,000 to implement Central Square software
and related hardware maintenance. Additional funds exist in the Information Technology
operating budget to cover the balance of $9,350.56 in expenses.
ITEM COST
TOTAL $170,350.56
ALTERNATIVES:
1. Approve Change Order No. 1 to CentralSquare Technologies, LLC, a CentralSquare
Company of Lake Mary, FL, for 156 days of on-premise software during the transition
to a Software-as-a-Service product, in the amount of $36,939.61.
2. Do not authorize Change Order No. 1 for on-premise software to CentralSquare,
Technologies, LLC, a CentralSquare Company.
CITY MANAGER’S RECOMMENDED ACTION:
The transition to hosted Central Square software has been successful. The continued use
of the on-premise software in the transitional period was integral to the success of this
project.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
1
ITEM # ___38__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: WATER TREATMENT PLANT LIME SLUDGE DISPOSAL CONTRACT
RENEWAL
BACKGROUND:
The City of Ames Water Treatment Plant (WTP) is a conventional lime softening facility
that generates lime sludge as a by-product of the lime softening process. The lime sludge
consists primarily of calcium carbonate and magnesium hydroxide which is dewatered
and stored in lagoons prior to being recycled on agricultural ground as a soil conditioner.
To continue to have adequate storage for the lime sludge, the lime sludge must be
cleaned out of the lagoons annually.
On May 8, 2018, City Council awarded a contract to Wulfekuhle Injection and Pumping,
Inc. of New Vienna, Iowa, for the removal and disposal of lime sludge. The contract
agreement calls for the removal of 28,000 wet tons of lime at a unit cost of $13.25 per wet
ton, four dust control applications at $1,000 per application, and mobilization charges
totaling $6,900, for a total contract price of $381,900. The contract is renewable annually
for a total of five years, dependent on successful performance by the contractor each
year. The contract unit prices are fixed for the entire five-year agreement.
Work performed under contract for FY 2021/22 was delayed due to rainy spring weather
and the 13th Street improvements. Because of those, the contractor was unable to
access the lime ponds and/or haul to fields to remove the entire quantity under
contract. A total of 6,554.55 tons were removed, at a total cost of $86,847.79. A
change order has been prepared to deduct the remaining quantity ($295,052.21) from the
FY 2021/22 contract, after which the FY 2021/22 contract is ready to be accepted as
complete.
In order to maintain the needed storage capacity in the lime storage lagoons, staff
recommends moving the uncompleted quantity under the expiring contract to the contract
for FY 2022/23. The FY 2022/23 operating budget includes $381,900 for lime sludge
disposal. Staff recommends that the unspent funds from FY 2021/22 be carried over
to FY 2022/23 and the fifth year of the agreement be awarded to Wulfekuhle
Injection and Pumping Inc. in the amount of $676,952.21.
Lime Sludge Disposal 28,000 tons @ $13.25/ton $371,000.00
Mobilization 1 @ $6,900 ea 6,900.00
Dust Control 4 @ $1,000 ea 4,000.00
FY 21/22 Carryover 21,445.45 tons @ $13.25/ton 284,152.21
FY 21/22 Mobilization 1 @ $6,900 ea 6,900.00
FY 21/22 Dust Control 4 @ $1,000 ea 4,000.00
Total FY 22/23 Contract Award $676,952.21
2
The carryover of funds and increase of the contract amount for FY 2022/23 does not
change the total dollar amount being committed to lime sludge disposal; it only changes
the fiscal year that the funds already authorized are actually spent.
ALTERNATIVES:
1. a.) Approve a change order to the FY 2021/22 lime sludge disposal contract with
Wulfekuhle Injection and Pumping Inc. of New Vienna, Iowa, in a deduct amount
of $295,052.21.
b.) Accept completion of the FY 2021/22 lime sludge disposal contract with
Wulfekuhle Injection and Pumping Inc. of New Vienna, Iowa, in the final adjusted
amount of $86,847.79 and release retainage accordingly.
c.) Authorize the carry-over of $295,052.21 of unspent funds that resulted from
incomplete work in the FY 2021/22 operating budget to the FY 2022/23.
d.) Award Year Five (FY 2022/23) of the lime sludge disposal contract to Wulfekuhle
Injection and Pumping, Inc. of New Vienna, Iowa, in the amount of $676,952.21.
2. Do not accept completion of the FY 2021/22 work at this time; and, do not award the
contract for FY 2022/23 to Wulfekuhle Injection and Pumping, Inc. and direct staff to
rebid the work.
CITY MANAGER’S RECOMMENDED ACTION:
Wulfekuhle Injection and Pumping, Inc. has completed the FY 2021/22 lime sludge
disposal to the extent possible. The original bid included the option to extend the
agreement for up to five years, on a year-to-year basis. Staff is satisfied with the
performance of the contractor and is recommending that the fifth year be awarded.
Due to the smaller quantity of lime sludge removed in FY 2021/22, the unspent funds
from that contract year are proposed to be carried forward and added to the FY 2022/23
contract, to ensure that sufficient space is made available in the lime storage lagoons.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as stated above.
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
June 8, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Quarry Estates Subdivision 3rd Addition Financial Security Reduction #4
Mayor and Council Members:
I hereby certify that Outlot D Landscaping – Native Seeding required as a condition for approval
of the final plat of Quarry Estates Subdivision, 3rd Addition has been completed in an acceptable
manner by Topline Construction of Pleasant Hill, Iowa. The above-mentioned improvements
have been inspected by the Engineering Division of the Public Works Department of the City of
Ames, Iowa, and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $44,925.00. The remaining
work covered by this financial security includes sidewalk pavement 4”, Outlot D Landscaping -
Trees, Conservation Area Maintenance, and Stormwater Management.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 39
Quarry Estates Subdivision, 3rd Addition
Financial Security Reduction #4
June 8, 2022
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
June 10, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Quarry Estates Addition #4 Financial Security Reduction #3
Mayor and Council Members:
I hereby certify that the street surface pavement, HMA 2”, the manhole adjustments and a
portion of the residential sidewalks pavement, PCC 4”, items required for approval of the final
plat of Quarry Estates #4 Addition have been completed in an acceptable manner by various
homebuilders. The above-mentioned improvements have been inspected by the Engineering
Division of the Public Works Department of the City of Ames, Iowa, and found to meet City
specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $114,095.50. The remaining
work covered by this financial security includes residential sidewalk pavement, street ---=-
==trees, stormwater management, seeding and turf restoration as shown in attachment.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 40
Quarry Estates 4th Addition
Financial Security Reduction # 4
June 10, 2022
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
June 1, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Crane Farm 2nd Addition Financial Security Reduction-Final
Ladies and Gentlemen:
I hereby certify that all public sidewalk required as a condition for approval of the final plat of
Crane Farm Subdivision 2nd Addition have been completed in an acceptable manner by various
homebuilder sub-contractors. The above-mentioned improvements have been inspected by
the Engineering Division of the Public Works Department of the City of Ames, Iowa, and found
to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be released in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Developer, Contractor, Planning & Housing, Subdivision file
Item No. 41
1
ITEM # 42
Staff Report
FY 2021-22 Year-End Sustainability Report
June 14, 2022
BACKGROUND:
On July 1, 2010, the City entered into a contract with Iowa State University to utilize the
services of its fulltime Director of Sustainability. The contract covers a maximum of 480
hours annually (or no more than 25 percent of the Director of Sustainability’s time). The
Initial Scope of Services focused on the reduction of electric consumption. As additional
opportunities and needs have been identified related to sustainability, the Scope of
Services has expanded and diversified.
During FY 2021-22, in keeping with the Council’s direction, the Scope of Services targets
the following priority areas related to energy consumption reduction, as well as adding
waste reduction and diversion:
1. Continue to work with Public Works Department and Water and Pollution Control
Department on reuse and diversion programs related to the waste stream,
including – but not limited to – the exploration of a composting and food waste
program.
2. Continue to support and strengthen the Smart Business Challenge through
outreach and recruitment of participants, oversight of Challenge interns, and
marketing of outcomes and accomplishments of Challenge participants.
3. Continue to represent the City at events that educate residents about ongoing City
sustainability efforts, rebates, and waste opportunities.
4. Coordinate the new Rummage RAMPage at the Ames Intermodal Facility in
partnership with the Resource Recovery Plant, Public Relations, CyRide, and Iowa
State University, to address concerns that usable housewares and furniture are
being needlessly discarded and hard-to-process materials are being sent to the
Resource Recovery Plant.
5. Serve as a City contact with consultants to complete a Climate Action Plan. Help
lead the committee of City employees in collaboration with the selected consultant
to complete and present the Climate Action Plan to Council.
2
SCOPE OF SERVICES PROGRESS:
1. Continue to work with Public Works Department and Water and Pollution
Control Department on reuse and diversion programs related to the waste
stream, including – but not limited to – the exploration of a composting and food
waste program.
Year-End FY 2021-22 accomplishments include the following for Priority Area #1:
• Promoted and increased awareness and education related to the City of Ames
FWD (Food Waste Diversion) program. More than 60 tons of food waste have
been collected since the program’s beginning – 15.675 tons being collected
January-May 2022.
Collaboration partners: Public Works – Bill Schmitt, Mark Peebler and Lorrie Hanson,
and Public Relations Officer – Susan Gwiasda; Parks & Recreation also assists
through selling kits at the Community Center Gym.
2. Continue to support and strengthen the Smart Business Challenge through
outreach and recruitment of participants, oversight of Challenge interns, and
marketing of outcomes and accomplishments of Challenge participants.
Year-End FY 2021-22 accomplishments include the following for Priority Area #2:
• Continued recruitment of additional businesses to the Smart Business Challenge
and three-year recertification of current certified business members. Thirty-eight
businesses are currently participating in the Challenge. Current certifications in the
Challenge include three bronze, nine silver, five gold, and 11 platinum. One new
business joined the Challenge since mid-year, Championship Productions.
• Completed additional recertifications for businesses being certified for at least
three years. One business completed recertification since the mid-year report,
Green Hills Community – recertified at the platinum level.
• Hosted the 2022 Smart Business Challenge Recognition Luncheon on January 20,
from 11:30 am to 1:15 pm, via Zoom – shifting from a hybrid option due to an
increase in COVID cases. Lunches, provided by Platinum-certified Smart Business
Challenge member, Wheatsfield Cooperative, were delivered to businesses and
attendees joining the event. Mr. Yuill Herbert, with the Sustainable Solutions Group
(consultant for the City Climate Action Plan) was this year’s keynote speaker.
Herbert spoke on “Envisioning the Role of Businesses in Ames’ Low Carbon
Future”. Links to recordings of this year’s event and keynote address are available
on the Smart Business Challenge website. Next year’s event is scheduled for
Thursday, January 19, 2023, from 11:30am to 1:15pm.
• Continued piloting a new business audit process and report that includes carbon
3
emissions evaluation and impact, along with energy reduction and cost savings.
• Assisted in the interviewing process to hire Joel Zook as the new Electric Services
Coordinator, replacing Kayley Barrios Lain.
Collaboration partners: Electric Services – Donald Kom and Kayley Barrios Lain;
Public Works – Bill Schmitt, Liz Calhoun, Mark Peebler, and Lorrie Hanson; Water &
Pollution Control – John Dunn; The Energy Group; and Public Relations Officer –
Susan Gwiasda
3. Continue to represent the City at events that educate residents about ongoing
City sustainability efforts, rebates, and waste reduction opportunities.
Year-End FY 2021-22 accomplishments include the following for Priority Area #3:
• Participated in sustainability tabling at City Council Night at Bandshell on June 2.
• Assisted in the development and facilitation of the six-hour “Earth Day on the
Airwaves” event in collaboration with KHOI Community Radio on April 23, featuring
live updates from the Ames Water Treatment Plant open house, community voices
sharing initiatives, activities, and stories related to celebrating Earth Day.
• Coordinated with City and University staff in the planning and implementation of
Stash the Trash, April 4-11.
• Continued a monthly radio program on KHOI focused on community sustainability
accomplishments, initiatives, and opportunities.
• Continued to represent the City in sustainability update segments on KASI.
• Continued sharing of City of Ames sustainability efforts as part of speaking
engagements.
• Continued sharing of City of Ames and Ames community volunteer opportunities
and sustainability events via Live Green! Monthly newsletter, Live Green! social
media platforms and targeted emails.
• Engaged City of Ames department participation in Iowa State University
environmental events. Public Works (Storm Water and Resource Recovery), City
Manager’s Office and Electric Services tabled at the Sustainapalooza (February
22) and Earth Day (April 22) events.
4. Coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership
with the Resource Recovery Plant, Public Relations, CyRide, and Iowa State
University, to address concerns that usable housewares and furniture are being
needlessly discarded and hard-to-process materials are being sent to the
Resource Recovery Plant.
4
Year-End FY 2021-22 accomplishments include the following for Priority Area #4:
• Completed six planning meetings for the 2022 Rummage Rampage event. This
year’s event will be held from Friday, July 29 to Saturday, August 6. This year’s
event will require more than 1,500 hours split up between 420 different
volunteer shifts to benefit non-profit organizations. This includes overnight as
well as day-time opportunities.
• When the Volunteer Center of Story County closed, event organizers created and
launched a City of Ames Rummage Rampage volunteer sign-up and tracking
system through combination of a purchased app and custom software product.
• Completed an informational meeting for non-profit organizations on May 4.
• The timeline calendar for this year’s event includes the following key dates:
o May 23: Deadline for agencies to sign-up for funding eligibility.
o May 23 - June 17: Agencies register volunteers and receive weekly
updates.
o June 17: Deadline for agencies to register for at least 10 hours.
Agencies notified if they have not registered 10 hours
to qualify for funding distribution.
o June 20 – July 22: Volunteer registration opens to the general public.
o July 13: Volunteer Orientation meeting.
o July 29: Event begins.
• Additional event information, as well as additional instructions for what and how
to donate, can be found on the Rummage Rampage website.
• Partnering with ROAR (Rehoming Our Aquariums and Animals Responsibly) will
take place again this year. Due to very busy schedules for our ROAR partners,
assistance will be available on an as-needed basis throughout the event, rather
than on-site.
Collaboration partners: Iowa State University Parking Services, Iowa Department of
Natural Resources, Story County Conservation, Iowa Wildlife Center, Resource
Recovery Plant, Ames Police, Ames Electric Services, Ames Animal Shelter, Ames
Parks & Recreation, Ames Water & Pollution Control, Ames Public Works, Public
Relations Office, and community non-profit organizations and volunteers.
5. Serve as a City contact with consultants to complete a Greenhouse Gas (GHG)
Inventory and assist in the completion and presentation of the GHG Inventory
to the City Council. Play a key role in selecting consultants for a Climate Action
Plan. Help lead the committee of City employees in collaboration with the
selected consultant to complete and present the Climate Action Plan to the City
Council.
5
Year-End FY 2021-22 accomplishments include the following for Priority Area #5:
• Collaborate with City staff and consultant SSG to support milestone components of
the Climate Action Plan process including:
o Completion of Climate Action Plan goal setting.
o Completion of a total of three Steering Committee workshops, three
Supplemental Input Committee workshops and one Town Hall meeting.
o Completion of weekly and/or bi-weekly consultant planning and engagement
meetings.
o Continued development of education and engagement materials including a
project website updates, online survey completion, and various marketing
materials.
o Continued assistance with community engagement, outreach, and awareness-
building opportunities. Presentations provided at events and for civic and
community groups have included Ames Public Library EcoChats, OLLI (Osher
Lifelong Learning Institute at Iowa State University), Boards and Commissions
Annual Appreciation Luncheon, Des Moines Area MPO (Metropolitan Planning
Organization) Environmental Roundtable, Rotary, Kiwanis, Chamber of
Commerce and Economic Development, Downtown Ames, and Mary Greeley
Medical Center Board of Directors.
o Continued coordination with technical assistance team members related to
evaluating the “Six Big Moves.” This document identifies 29 strategies to
achieving Climate Action Plan goals of 83% reduction in carbon emissions by
2030 and net zero by 2050. Working with the technical team to analysis the 29
strategies based on eight criteria: amount of administrative effort needed,
feasibility of achievement, legal feasibility, cost, funding, impact on residents in
terms of property taxes, utility rates, etc., cost compared to the tonnage of carbon
removed, and impact on inclusion.
Collaboration partners: Electric Services – Donald Kom and Kayley Barrios Lain;
City Manager’s Office – Deb Schildroth and Susan Gwiasda; Citywide members of
the CAP Technical Team
CONTRACT
FOR
SUSTAINABILITY ADVISORY SERVICES
This Agreement, made and entered into the 1st day of July 2022, by and between the CITY OF
AMES, IOWA, hereafter called the “City” and IOWA STATE UNIVERSITY, hereafter called
“ISU.”
WITNESSTH THAT:
WHEREAS, the City and ISU had previously entered into a Contract for Sustainability Advisory
Services dated July 1, 2010, which was, by mutual consent, extended to December 31, 2011, and to
June 12, 2012, and to June 30, 2013, and to June 30, 2014; and to June 30, 2015, and to June 30,
2016, and to June 30, 2017, and to June 30, 2018, and to June 30, 2019, and to June 30, 2020, and to
June 30, 2021, and to June 30, 2022,
WHEREAS, the City and ISU remain committed to the concept of sustainability and are desirous of
reducing carbon emissions; and
WHEREAS, ISU currently employs a Director of Sustainability to coordinate their sustainability
efforts; and
WHEREAS, the sharing of the services of ISU’s Director of Sustainability is a more efficient
method for both the City and ISU to provide this service.
NOW, THEREFORE, the parties hereto, pursuant to and in accordance with the provisions of
Chapter 28E Code of Iowa for joint exercise of governmental powers, agree as follows:
I
PURPOSE
The purpose of this agreement is to secure for the City and its citizens leadership, coordination, and
support services for sustainability efforts directed at carbon emission reduction and promoting
sustainable community practices.
II
SCOPE OF SERVICES
ISU, through its Director of Sustainability, shall assist City staff in the implementation of
conservation efforts and other sustainable practices by planning, implementing, and carrying out
the following programs or initiatives:
1) Continue to work with Public Works Department and Water and Pollution Control
Department on reuse and diversion programs related to the waste stream, including – but not
limited to – the implementation and monitoring of a composting and food waste program.
2) Continue to support and strengthen the Smart Business Challenge through outreach and
recruitment of participants, oversight of Challenge interns, and marketing of outcomes and
accomplishments of Challenge participants.
3) Continue to represent the City at events that educate residents about ongoing City
sustainability efforts, rebates, and waste reduction opportunities.
4) Coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership with the
Resource Recovery Plant, Public Relations, CyRide, and Iowa State University, to address
concerns that usable housewares and furniture are being needlessly discarded and hard-to-
process materials are being sent to the Resource Recovery Plant.
5) Serve as a City contact with consultants to develop a Climate Action Plan. Help lead the
committee of City employees in collaboration with the selected consultant to complete and
present the Climate Action Plan to the City Council. Assist with public education, outreach,
and implementation, where reasonable, of an approved community Climate Action Plan.
III
METHOD OF PAYMENT
Although this is a lump sum contract for consulting services, ISU anticipates devoting a maximum of
480 hours (25%) of the Director of Sustainability’s time to complete the tasks identified in the
Section II. Furthermore, ISU shall not charge for the use of ISU office space or office equipment
(such as computing and communications) used on a day-to-day basis by the Director of Sustainability
for conducting the work.
The City will disburse payments to ISU each month in the amount of $2,833.33. The maximum total
amount payable by the City under this agreement is $34,000 for work detailed in the SCOPE OF
SERVICES (Section II of this Contract) and no greater amount shall be paid.
IV
SUPERVISION OF CONTRACTED SERVICES
The work of ISU’s Director of Sustainability under this agreement shall be supervised and directed
by the Ames City Manager or his designee. Each month, the Director of Sustainability shall provide a
report to the City Manager or the City Manager’s designee highlighting the progress being made to
accomplish the tasks required in Section II. Also, biannual progress reports will be provided to
Council will be provided in December and June of each contract year. Clerical assistance needed to
perform the work identified in the SCOPE OF SERVICES (Section II) will be provided by the City
Manager’s Office.
V
DURATION AND EARLY TERMINATION
This agreement shall be in full force and effect from and after July 1, 2022, until June 30, 2023. This
agreement may be terminated without cause by either party upon the giving of notice 90 days
advance written notice. On or before April 1, 2023, the parties will discuss renewal of this
agreement.
VI
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age, race,
color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from
participation in, be denied benefits of, or be subjected to discrimination under any program or
activity funded in whole or in part with funds made available under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their
hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY_____________________________ __________________________________
John A. Haila, Mayor Diane R. Voss, City Clerk
IOWA STATE UNIVERSITY
BY
Pamela Cain, Senior Vice President for University Services
Iowa State University
1
ITEM # ____43__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2022/23 ASSET CONTRACT
FOR THE BRIDGE HOME
BACKGROUND:
During the FY 2022/23 ASSET recommendations process in January 2022, the ASSET
volunteers recommended sequestering all ASSET funding for The Bridge Home (TBH)
until clarification on services and budget responses could be ascertained by the ASSET
Administrative Team. Council accepted this recommendation as part of the FY 2022/23
funding recommendations received from the ASSET volunteers.
The City Council allocated funding in its FY 2022/23 budget for TBH, but no contract
was prepared until the issues resulting in the sequester could be addressed. City
Council approved all FY 2022/23 ASSET contracts at the May 24, 2022 Council meeting
with the exception of the TBH contract.
Since January, there have been several meetings involving ASSET Funder
representatives, ASSET Administrative Team and volunteers, and TBH Executive
Committee and staff to clarify emergency shelter services along with the need and
capacity to provide those services; resolve budget questions; review service definitions;
and discuss service delivery and related outcome measurements and data.
The result of these meetings is an agreed upon plan (Attachment A) to move
forward with regular communication about service needs in the community and
the ASSET process and funding of TBH services. With this plan in place, the next
step is to unsequester FY 2022/23 funds and approve a contract for services. A
contract has been prepared, signed by TBH, and is now presented for City
council approval.
The table on the following page reflects all the City’s ASSET contracts for FY 2023/22,
including TBH:
2
Agency FY 2021/22 FY 2022/23 Change
TOTALS $ 1,580,531 $ 1,717,528 $ 136,997
ALTERNATIVES:
1. A. Approve the unsequestering of FY 2022/23 City funding for TBH services in
the amount of $144,202.
B. Approve the FY 2022/23 contract with TBH in the amount of $144,202.
2. Do not approve the FY 2022/23 contract with TBH and refer back to staff for further
information.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds for human services through the ASSET process
and the approval of the City’s FY 2022/23 budget. TBH has agreed to the ASSET plan
and has signed and returned its contract for services.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving TBH contract for FY 2022/23, as described above.
ATTACHMENT A
A S S E T
Analysis of Social Services Evaluation Team
ASSET and TBH Plan for FY 2022/23 Funding
Under this plan, TBH agrees to:
1. Providing ASSET funded services according to the definitions outlined in the ASSET
Reference Manual and discussed with the ASSET Administrative Team;
2. Providing an explanation of the referral process followed when emergency shelter beds are
full;
3. Meeting monthly with Funder staff to discuss and/or clarify service delivery topics. Topics
included but are not limited to the ASSET process for new/expanded services, data
collection and reporting for Clear Impact Scorecard, and completion of the ASSET budget
forms.
Smart Choice
515.239.5101 main
5.239.5142 fax
Ave.
IA 50010
w.CityofAmes.org
MEMO
To: Mayor and Ames City Council Members
From: Steven L. Schainker, City Manager
Date: June 10, 2022
Subject: Funding Request From the NAACP For Juneteenth Event
The City has received a request from Vern Hawkins, President of the
Ames Branch of the NAACP, for a $1,000 contribution for the 2022
Juneteenth event scheduled for June 18th at the Bandshell. Normally, this
request first would appear in the Council’s non-agenda package and a
decision would be made during Council Comments at the subsequent
Council meeting whether or not to consider this request at a future
meeting. However, because the event will be held prior to the next Council
meeting on June 28th, I took the initiative to place this request on the June
14th agenda.
My rationale for making such a decision was guided by the City
Council’s stated value for a diverse, equitable, and inclusive
community. A donation to the Juneteenth event would reinforce this
commitment. If you decide to support this event, the $1,000 can be
paid out of the Council’s Contingency Account.
You will note from Vern’s email that ISU and Story County, along with
other for-profit and non-profit entities, have committed funding for this
event.
Item No. 44
From: Vern Hawkins <hawkinsis@icloud.com>
Date: June 7, 2022 at 10:15:24 AM EDT
To: "Schainker, Steve" <steve.schainker@cityofames.org>
Cc: Vanessa Baker‐Latimer <vblinames@gmail.com>
Subject: Juneteenth Celebration Fundraising
?
[External Email]
Hello, Steve. I am writing on behalf of the Ames NAACP to request that the City of Ames/Ames City
Council make a $1,000 financial commitment to the 2022 Ames Juneteenth Event, which is scheduled for
June 18th at the Bandshell Park.
Collaborative partners in this event include the NAACP‐Ames Branch, Ames Public Library, Ames Human
Relations Commission, ISU Black Faculty and Staff, and the Black Liberation Movement.
To date we have received $1,000 financial commitments from NAACP‐Ames Branch, Ames Chamber of
Commerce, Ames Public Library, Iowa State University, ISU Department of Public Safety, Renewable
Energy Group (REG), and Story County, and $500 financial commitments from Body of Christ Church,
Shawn Smith Attorney at Law, and Wilson Toyota. In addition, we have received reduced underwriting of
the event from Ames Parks and recreation, Copyworks, Harvest Vineyard Church, Hy‐Vee, Sign Pro, and
Vision Bank.
If the City of Ames/Ames City Council is willing to make a $1,000 financial commitment to this event, the
check should be made payable to the NAACP‐Ames Branch and mailed to NAACP‐Ames Branch, P. O. Box
529, Ames, IA 50010‐0529.
On behalf of the NAACP‐Ames Branch, I thank you for your support of the 2022 Ames Juneteenth Event.
Vern Hawkins, NAACP‐Ames Branch President
Caring People Quality Programs Exceptional Service
515.239.5146 main
fax
Legal Department
MEMO
Legal Department
To:
From:
Date:
Subject:
At the May 24, 2022, Ames City Council meeting, the Council directed staff to
prepare a memo regarding the request from Iowa State University to change the
City’s Transit Agency ordinance to allow for Iowa State University representative
on the Transit Board to be someone other than a University Vice President.
Chapter 26A of the Ames Municipal Code establishes the Ames Transit Agency
(commonly known as “CyRide”). Section 26A.3 establishes the qualifications
and terms of office of the Transit Board Trustees.
Our current Municipal Code section states: “(c) One Trustee shall be a
Vice-President of Iowa State University, to serve an indefinite term.”
Accordingly, the Transit Board Trustee representing ISU has historically always
been a Vice President for Business and Finance from the university.
Because of administrative reorganization at ISU, ISU President Wintersteen has
now appointed University Counsel Michael Norton to serve as a Transit Board
Trustee, and ISU is requesting a change to the ordinance in order to allow Mr.
Norton to serve as a Trustee, as he does not hold the title of “Vice President.”
Mr. Norton does serve as part of the University’s leadership team.
This was requested by ISU via an email on May 20, 2022 from Mr. Norton, in
which he stated:
“As we discussed, due to some organizational restructuring at the
University, some units previously reporting to Pam Cain, are now
reporting to me as General Counsel and Chief Risk Officer. The
organizational changes have moved the responsibility to be the
Item No. 45
University’s representative on the Transit Board to my
position. Accordingly, President Wintersteen has appointed me to
fill the Transit Board position on behalf of the University. The
language of City Ordinance 26.A.C.3 regarding the University’s
representative on the Transit Board will need to be changed to
reflect this change, as my title does not contain “Vice
President”. Would you please ask the City Council to make this
technical change to the ordinance to accommodate this change at
the University. Thank you.”
City staff has engaged in discussions with Mr. Norton and raised concerns of
the need for language assuring that a high-level ISU staff member is appointed
to the Transit Board, so that the person could obtain authority on the
spending/budgetary decisions. A change in the ordinance to say that the
Trustee from ISU “shall be a Vice-President of Iowa State University or an
equivalent-level position” would be acceptable to accomplish this.
1
ITEM # 46__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: 2516 LINCOLN WAY DEVELOPMENT PROJECT STORM DRAIN
EASEMENT
BACKGROUND:
This Storm Sewer Easement request was initially on the May 10, 2022 agenda. The City
did not receive a signed easement prior to the City Council Meeting and the item was
pulled from the agenda. Staff has now received a signed copy of the easement and it is
ready for City Council approval. On the direction of the City Attorney’s office updates to
the easement document have been made in paragraph 1 in order to grant “..to the City a
perpetual easement for storm sewer purposes over, under, and across the area…” This
language was added in order to clarify that the easement did not just apply to area only
“over” the storm sewer.
The property owner, F F & F of Ames, LLC has submitted a Minor Site Development Plan
application for a two-story bar and restaurant to be constructed at 2516 Lincoln Way.
Presently, this is a vacant site. Previous development consisted of three buildings
constructed across three lots. The previous buildings were constructed over the in-place
box culvert constructed in 1935. This culvert conveys College Creek under the site as
well as beneath the building at 122 Hayward Avenue. Ultimately, College Creek flows
towards Lake LaVerne on the Iowa State University Campus. A map of the area is in
Attachment A.
At the time of redevelopment at 122 Hayward Avenue, it was determined that the culvert
could stay in place as long as an existing conditions assessment of the existing box
culvert was performed, in-situ condition of the existing box culvert for load/vibration
impacts had to be monitored during construction, and a post-construction assessment
of the existing box culvert had to be completed, all at the developer's expense.
There are a total of four properties that site atop the box culvert, the property at 2516
Lincoln Way that is set for redevelopment, 122 Hayward Avenue that was redeveloped in
2015, Lot X, the City owned parking area, and 110 Hayward Avenue Rear currently used
for parking. (See Attachment A)
Staff directed the property owner of 2516 Lincoln Way to go through the same process
and enter into an easement agreement with the City. On April 25, 2022 City Staff along
with engineers on behalf of the developer conducted an inspection of the box culvert and
deemed it safe to proceed with construction over the structure.
Attached is the proposed easement agreement and easement exhibit to be entered into
if City Council approves. The easement gives the ability to perform maintenance to
2
the box culvert and the City has no liability for damage to the property. The
applicant will provide a signed final copy prior to the City Council meeting on
Tuesday.
ALTERNATIVES:
1. Approve the proposed easement for the box culvert.
2. Do not approve the proposed easement for the box culvert.
3. Refer this item back to staff or the applicant for more information.
CITY MANAGER’S RECOMMENDED AC TION :
The developer of 2516 Lincoln Way asks for City Council to accept the proposed
easement. The box culvert is a unique issue where it is located with buildings over the
culvert. Staff believes the language of the easement protects the City’s interest for
maintenance of the City’s box culvert. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative #1, as described above.
College Creek Watershed
South Skunk
Ioway
Legend
AMES INCORPORATED LIMITS
College Creek
9/10/2013
Sources: Esri, DeLorme, NAVTEQ, USGS, Intermap, iPC, NRCAN, Esri
1
ITEM:___47__
Staff Report
REQUEST TO INTIATE AMENDMENT TO THE MEDICAL OFFICE PARKING RATE
FOR BUILDINGS LESS THAN 50,000 SQUARE FEET
June 14, 2022
BACKGROUND:
On April 26, 2022, the City Council referred a letter to staff from Mary Greeley Medical
Center (MGMC) regarding a change in the required parking for Medical Office uses (letter
attached). Staff provided a memo in the May 24 Council packets, which the City Council
then requested be placed on an agenda for discussion.
Medical Office uses currently have a requirement to provide parking at a rate of 1 space
per 143 square feet (Equivalent to 7 spaces per 1000 square feet). Certain conditions
allow for a less intense rate of parking, which is discussed below. Mary Greeley Medical
Center (MGMC) has requested a Text Amendment to reduce the required parking rate in
this use to 1 space per 200 square feet (Equivalent to 5 spaces per 1000 square feet).
MGMC is seeking this change as they believe it is a burden to Medical Clinics under
50,000 square feet to have to meet the current standard. MGMC’s rationale is that
the standard often requires excess parking and is burdensome to their budget for
future clinic construction in Ames.
Medical Offices include uses such as dental clinics, chiropractors, medical laboratories,
general practice doctors and surgery centers that do not permit overnight stays. The
current ordinance allows clinics exceeding 50,000 square feet, or where parking is
shared, to meet a reduced standard of 1 space per 200 square feet (5 per 1000
square feet). It is only small and medium sized medical offices less than 50,000
square feet where the 1 space per 143 square feet (7 spaces per 1000 square feet)
rate applies.
The medical parking rate at 5 spaces per 1000 square feet is already greater than the
standard office parking rates (3.3 spaces per 1000 square feet) to account for high levels
of employment and turnover of patients. The higher parking rate for smaller facilities
(<50,000 sq. ft.) at 7 spaces per 1000 square feet assumes there is high level of base
demand that begins to dissipate with larger facilities.
Two outside technical resources, the Urban Land Institute (ULI) and the International
Traffic Engineers (ITE), recommend parking for medical uses at a rate of 4 to 4.6 per
1,000 square feet. This would be in line with the requested change to 5 spaces per 1000
square feet.
2
Equivalent
Sq. Ft. per
Space
Spaces per
1,000 Sq. Ft.
Option 1: Standardize Medical Use 200 5
Option 2: Reduce Threshold for Lower Rate
Medical Use <5,000 sq. ft. 143 7
Medical Use >5,000 sq. ft. 200 5
Staff reviewed a sample of existing medical office building locations and determined that
the only existing facility exceeding 50,000 square feet is the main McFarland Clinic. Two
other McFarland facilities (West and South) are less than 50,000 square feet, but
benefitted from the 5 spaces per 1,000 square feet parking rate due to shared parking.
Staff also reviewed the prior Zoning Ordinance standards from the 1990s, which indicated
that the medical parking rate was uniformly 5 spaces per 1,000 square feet. There is no
discussion recorded about the change in parking rates for medical office uses as part of
the zoning ordinance rewrite in 2000.
From staff’s assessment of parking conditions, it appears that the higher level of
required parking is not utilized. The only facility that operates similar to a medical office
that appears to frequently use most of the parking is the Childserve facility on Philadelphia
Street. However, that site is parked at a rate of 4 spaces per 1,000 square feet, which is
less than the medical parking rate.
OPTIONS:
The applicant is requesting that the City initiate a Text Amendment to change the
Medical/Dental Office parking rate for medical clinics under 50,000 square feet from the
current 7 spaces per 1,000 square feet to 5 spaces per 1,000 square feet.
Staff considered the possibility of creating a new standard based upon the number of
exam rooms, but ultimately determined that such a standard would not adequately
capture the level of detail is needed to account for general parking needs. Two more
feasible options, described below, have been identified by staff to address MGMC’s
request, if City Council is interested in pursuing the requested change:
3
OPTION 1: Reduce the rate for all Medical Office Uses to 5 spaces per 1,000 square
feet.
The City Council can choose to initiate a text amendment to have a uniform parking rate
for all medical office uses at 5 spaces per 1,000 square feet. This will align the medical
office parking rate for all sized medical clinics across the City. This assumes that
regardless of facility size, additional parking is not needed to meet demand. Staff would
also review definitions along with changes to parking rates to ensure consistency with
current terminology.
OPTION 2: Reduce the threshold for the reduced parking rate from buildings of
50,000 square feet to 5,000 square feet
This option would ensure that small facilities still have a base minimum of parking in
recognition of the high levels of demand for staffing and patients, but would allow for a
reduction in the parking rate for medium sized facilities. Staff would also review definitions
along with changes to parking rates to ensure consistency with current terminology.
STAFF COMMENTS:
A cursory review of comparable parking rates indicates that cities have a wide range of
requirements with some cities having less required medical parking and some having
similar standards to Ames’ 7 spaces per 1000 standard. It does not appear in Ames that
full utilization of parking occurs at sites reviewed by staff where the 7 spaces per 1,000
square feet standard applies.
The City’s medical office rate applies to a very diverse set of medical related uses that do
not all have a high demand for parking. Staff is supportive of reducing the parking
rate with either Option 1 or Option 2 and ensuring definitions match current
terminology. Given the two options, staff believes that Option 1 with a uniform
parking rate would adequate for the City.
Staff notes that the Mary Greeley Hospital site and McFarland Clinic Site at the corner of
Duff Avenue and 13th Street are already parked at the rate of 1 space per 200 square feet
(5 spaces per 1,000 square feet), as the size of those facilities exceeds 50,000 square
feet in size. Therefore, neither of the two options presented by staff would affect those
facilities.
4
Attachment A- Applicant Request Letter
1
ITEM # ___48__
DATE 06-14-22
COUNCIL ACTION FORM
SUBJECT: LIQUID SODIUM HYPOCHLORITE PURCHASE FOR WATER
TREATMENT PLANT AND POWER PLANT
BACKGROUND:
This contract is for the purchase of sodium hypochlorite, which is used for disinfection in
the water treatment process at the Water Plant and treatment of cooling tower water at
the Power Plant.
Actual usage of sodium hypochlorite will depend on water quality and consumption. The
FY 2022/23 Water Plant operating budget estimates 52,000 gallons at $1.04/gallon for a
total of $54,080. The Power Plant budget includes $35,000 for sodium hypochlorite. The
following bids were received for the purchase of sodium hypochlorite on May 19, 2022:
Bidder Price/Gallon
Budgeted Unit Price $ 1.04
The low bidder is DPC Industries, Inc., Bellevue, NE, with a price per gallon of $1.74. This
is a substantial increase in price compared to the budgeted unit price of $1.04 per gallon.
For comparison, the sodium hypochlorite contract price for FY 2021/22 was $0.98 per
gallon (also with DPC Industries).
In addition to the substantial increase in sodium hypochlorite unit price, DPC Industries,
Inc. is charging a $200 fuel surcharge per load. Also, the contract price is offered only
through December 31, 2022, so staff will rebid the sodium hypochlorite contract again this
fall for the second half of the fiscal year.
These bids reflect trends in other chemical prices. Water Plant staff recently bid four
other chemical contracts with the following results:
Chemical Unit Cost Increase from
FY 21/22
FY 22/23 Water Plant
Budget Shortfall
Total Estimated Budget Impact (Water Utility) $216,180
2
Water Plant staff is evaluating multiple options to mitigate these steep cost increases.
First, storage capacity is being revisited to possibly accept larger deliveries of sodium
hypochlorite. This would reduce or eliminate the surcharge per load. Also, staff recently
purchased a large supply of fluoride at the current price to avoid having to purchase any
fluoride in FY 2022/23. Similarly, some additional loads of lime can be purchased before
the end of FY 2021/22.
Lastly, a 5% chemical contingency ($30,648) is included in the FY 2022/23 operating
budget. This contingency is for the sum of all Water Plant process chemicals, and is not
specific to sodium hypochlorite. Staff will also be reviewing and reprioritizing capital
projects later this fall to minimize the impacts of all of the different cost increases
impacting the utility.
Power Plant staff has worked in the past six months to optimize the Plant’s chemical
dosing system, which staff believes will reduce the amount of sodium hypochlorite
necessary to treat cooling tower water. The FY 2022/23 Power Plant budget for sodium
hypochlorite was based on the historically higher chemical consumption. Therefore, staff
believes the increased per-gallon cost of sodium hypochlorite can be offset by lower
consumption, within the available budgeted funds. However, additional funds for chemical
supplies, if necessary, will be made available from the Power Plant’s maintenance
budget.
ALTERNATIVES:
1. Award a contract for the purchase of liquid sodium hypochlorite to DPC Industries,
Inc. of Bellevue, NE, in the amount of $1.74/gallon. This contract is for the first six
months of FY 2022/23.
2. Reject all bids and attempt to obtain the required services on an as-needed
basis.
CITY MANAGER’S RECOMMENDED ACTION:
Liquid sodium hypochlorite is an essential treatment chemical, as it provides the final disinfectant
barrier that keeps drinking water and cooling tower water safe from microbial contaminants. The
Water Plant and Power Plant staff will be working over the coming months to evaluate
multiple options in these utility budgets to offset the steep cost increases.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
1
ITEM # 49
DATE: 6/14/22
COUNCIL ACTION FORM
SUBJECT: AWARD CONTRACT TO PURCHASE TRANSFORMERS
FOR ELECTRIC SERVICES DEPARTMENT
BACKGROUND:
This contract is for the purchase of transformers necessary to meet the anticipated needs of
the Electric Services Department. These transformers are kept on hand in order to ensure
availability which will enable staff to replace failed transformers quickly. Typically, these
transformers are used to provide service for commercial and residential applications. It is
also necessary to meet the anticipated needs of the Electric Services Department for new
service and maintenance activities.
On May 25, 2021, the City Council awarded a contract to RESCO, Ankeny, IA to furnish
transformers as needed for Electric Services. This contract contained an initial term that
expires June 30, 2022, and an option for four additional one-year renewal periods. At the
time that contract was initially awarded, RESCO was determined to be the acceptable bidder
on the basis of pricing and availability. RESCO’s proposed lead times varied from 14-20
weeks, as opposed to 26-32 weeks for the other competitive bid. Lead times have become
a challenge for many vendors of critical electric inventory components, due to supply chain
issues.
Staff received notice from RESCO in May that it will not approve a contract renewal
due to market conditions. The transformer manufacturer supplying RESCO has no
more production slots in 2022 and is not accepting future orders. Therefore, the City’s
current contract with RESCO will expire June 30.
To address the Electric Department’s need for transformers in the future, staff issued a
Request for Quotation (RFQ) for a one-time purchase of specifically requested transformers.
On May 16, 2022, an RFQ document was issued to 129 companies. The RFQ was
advertised on the AmesBids website. On May 20, 2022, one bid was received as shown
below:
BIDDER BID AMOUNT
WESCO Distribution
Des Moines, IA $58,275.00
*Price inclusive of 6% State of Iowa Sales Taxes Plus 1% Local Tax
WESCO has indicated that the delivery time for the requested transformers is 102
weeks (two years). Staff evaluated the proposed cost and specifications of the
transformers to be supplied. WESCO’s total proposed cost for 18 overhead
transformers is $58,275, which is more than double the cost quoted by RESCO a year
2
ago for the same equipment ($25,341.48). In addition, WESCO is unable to supply any
of the six padmount transformers requested in the RFQ documents. Additionally, due
to the volatility of the market on transformer prices, WESCO is unable to offer renewal
contract pricing.
Although the transformers would not be delivered for up to two years under this
contract and the cost is substantially higher than historical pricing, staff believes the
lack of available transformers from any source makes it prudent to award the contract
to WESCO Distribution, Des Moines, Iowa, in order to move the purchasing process
forward.
In the short term, to address the department’s need for transformers, staff has issued
an RFQ for the purchase of refurbished transformers. Although the use of refurbished
transformers is not a practice that Electric Services has typically considered before,
staff believes that this is the best option to obtain functional transformers in a shorter
timeframe. Responses to this RFQ are due June 6.
In addition to pursuing a supplier of refurbished transformers, staff is also exploring
the possibility of hiring a firm to take and refurbish out-of-service transformers
already owned by the utility.
ALTERNATIVES:
1. Award a contract to WESCO Distribution, Des Moines, Iowa, for the one-time
purchase of Electric Services transformers in accordance with unit prices bid, in an
amount not to exceed $58,725. Payments will be based on unit prices and quantities
ordered inclusive of applicable sales taxes.
2. Reject the bid and decline to purchase transformers on a contract basis. Staff will
attempt to purchase transformers individually as needs arise.
With this alternative, staff is not confident that supplies of new transformers
will be successfully obtained in an acceptable timeframe.
CITY MANAGER'S RECOMMENDED ACTION:
Transformers are a critical component to provide reliable electric service to customers of the
Ames Municipal Electric System. It is important to purchase transformers at the lowest
possible cost with minimal risk to the City. It is also imperative to have transformers available
to meet customer needs in the short-term as well as the long-term.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as stated above.
ITEM #: 50
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: UPDATE TO DOWNTOWN PARKING METER MAP (CHANGES FROM
PLAZA PROJECT)
BACKGROUND:
As part of the Downtown Plaza project, parking in the existing Municipal Lot N, east of
City Hall will be eliminated. Therefore, the City Council approved a project to construct
replacement parking in a new lot on the north side of 6th Street, directly north of City Hall.
The new replacement parking facility will also be called Municipal Lot N and will simply
be in a different location on the official Meter Map. The new Lot N will be smaller than the
existing Lot N, and will therefore be unable to fully replace all of the lost parking by itself.
Therefore, in conjunction with the plaza project, new angled parking spaces will be
constructed along the west side of Clark Avenue adjacent to City Hall’s front entrance.
A comparison of the existing and replaced parking spaces is below.
EXISTING LOT N
(East of City (North of PARKING
10-Min. Free Spaces 12 -- --*
Metered Spaces 41 26 10*
Accessible Spaces 3 3 2
Reserved Permit
Spaces 30 33 --
TOTAL SPACES 86 62 12
*10 stalls will have meters with a 10-Minute Free button to accommodate short visits.
The revised Meter Map and the page from the Downtown Plaza Project plans illustrating
the parking changes have been attached to this Council Action Form.
ALTERNATIVES:
1. Approve the revisions to the Downtown Meter Map as presented in the attachment.
2. Do not approve the revisions to the Downtown Meter Map.
CITY MANAGER’S RECOMMENDED ACTION:
By approving the changes to the official Meter Map, the City will ensure the proper
enforcement of all parking regulations in the Downtown area.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
6" PCC
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HANDICAP ACCESSIBLE STALLS = 3
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1519 BALTIMORE DRIVEAMES, IOWA 50010
Phone: (515) 233-6100
Email: Ames@bolton-menk.com
www.bolton-menk.com
CITY OF AMES
CITY HALL PARKING LOT EXPANSION
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1
ITEM #: __51__
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: REZONE PARCELS ON WEST SIDE OF GROVE AVENUE “RH”
(RESIDENTIAL HIGH DENSITY) TO “RM” (RESIDENTIAL MEDIUM
DENSITY)
BACKGROUND:
City Council initiated a rezoning request on January 11, 2022, in response to a request
from a Neighborhood Association and the City’s designation of part of Grove Avenue as
a Redirection Area. The Northwood/Overland Heights Neighborhood Association asked
the City Council to initiate rezoning of the properties along the west side of Grove
Avenue from “RH” Residential High-Density Zone to “RM” Residential Medium Density
Zone (Attachment “A”).
The existing “RH” zoning allows mixed use commercial uses as has occurred at the
NE corner of Northwood and Grand Avenue. The Neighborhood Association believes
rezoning to a less intensive zone would continue to allow compatible residential uses,
such as those currently existing, while eliminating potential commercial uses.
City Council considered options at its January meeting in relation to the Ames Plan
2040 Redirection Area designation and the Neighborhood Association comments.
Redirection Areas are designated areas that warranted further discussion about
neighborhood transition and context before allowing for or changing development
allowances. At the January 11 meeting, staff discussed the current conditions of the
area, including conformity of uses and density. Staff also identified options for design
and zoning regulations that could address future redevelopment in the area.
At the conclusion of the discussion, City Council determined that initiating a
rezoning for the west side of Grove Avenue to RM (eight properties totaling
approximately 3.2 acres) was the preferred option. As part of initiating the
rezoning, City Council also directed staff to hold a public outreach meeting for
property owners and the neighborhood.
Proposed Rezoning:
The west side of Grove Avenue is zoned RH and includes 25 dwelling units on eight
properties. The types of uses consist of low to medium residential intensities, including
single-family homes, duplexes, and apartment buildings of eight units or less. None of the
buildings are over three stories. All of the current uses of property are permissible within
“RM” zoning; therefore, none of the uses would become non-conforming. Residences on
the east side of Grove are zoned “RL” and are predominantly single-family homes (see
Attachment C, Aerial & Location Map.
2
At the time of development of the subject area (1955 – 1972), the zoning district was “R-
3” Medium-Density Zoning, which appears to have been consistent with the land use
designation of the time. The 1997 LUPP changed the area designation to “RH”, with the
area being rezoned to “RH” as part of the city-wide rezoning action in 2000, thus aligning
with the 1997 LUPP. The former “R-3” Medium-Density Zoning was similar to what “RM”
currently allows, with heights no greater than 50 feet or four stories.
Although the previous zoning was Medium Density Residential, the existing zoning has
been in place for more than 20 years. Under current zoning some redevelopment
potential exists for all the property owners. W ith consolidation of properties, more intense
redevelopment could occur.
Conceivably a limited amount of mixed-use development is an option under the current
zoning. “RH” allows for commercial uses within a mixed-use building design. This option
has rarely been used, but as seen on the former Mary Kay site, it can be a desirable
option on the right site. Neighborhood representatives have expressed concerns about
commercial compatibility.
From the perspective of commercial mixed-use development, the most likely marketable
scenario would be the redevelopment of the property at Northwood and Grand Avenue,
across from the former Mary Kay location. However, unlike the Mary Kay parcel, that
particular property has street frontage on three sides, severely limiting where access
and parking can be located. Additionally, it has less acreage with only .37 acres. It may
prove to be undesirable for redevelopment unless additional acreage is included.
Staff inventoried the properties to estimate each existing lot’s development potential.
The theoretical density for the “RH” zoned area when totaling up each existing lot’s
development potential is 88 units compared to a theoretical density of 56 units as “RM”
zoning. The primary opportunities for gaining dwelling units would be the redevelopment
of the single-family home properties to apartments. These calculations, however, do not
account for actual site conditions affecting building setbacks and parking requirements.
Actual site conditions would likely reduce actual yield. Additionally, the small size and
number of lots severely limits redevelopment potential.
Notable differences between “RH” and “RM” zoning districts are:
• Use allowance for Commercial Mixed Use in “RH” (up to 5,000 square feet
with staff approval, City Council approval if exceeding 5,000 square feet.)
• Height allowance for 100 feet or nine stories in “RH”. “‘RM” allows for 50 feet
or four stories
• Density allowance for up 38.56 dwelling units per net acre in “RH”. “RM”
allows for up to 22.31 dwelling units per net acre.
Neither “RH” or “RM” zoning have any specific design requirements related to
3
architecture or relationship to streets beyond typical setback standards.
PUBLIC OUTREACH:
As follow-up, on January 19, 2022, Staff sent a letter to the eight property owners
inviting dialog about the potential change. Staff received three responses: two
supportive, one against the proposed rezoning concept.
On March 28, 2022, a Special Neighborhood Meeting was held at Homewood Golf
Course. Postcard invitations were sent to 32 property owners including those on the west
side of Grove Avenue, property owners within 200 feet of the proposed rezoning area,
and the Neighborhood Association representatives. The meeting was attended by 12
people representing eight properties. The consensus of those attending was in support
of the rezoning to “RM” with the exception being one property owner (3125 Grove Ave)
against the rezoning.
This property owner stated that he purchased the property specifically with the intention
of developing the property into mixed-use. Staff recently received a letter from him
addressed to the Planning and Zoning Commission (see Attachment B). “RH” allows for
office and commercial uses if residential is built above the first floor. Mixed use is
currently permitted under “RH”, but would not be permitted under “RM”.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission held a public hearing on the rezoning as part of its
May 4th meeting. Residents of the neighborhood spoke in favor of the change based upon
their prior concerns of commercial development. The owner of 3125 Grove Avenue also
spoke at the meeting describing his goals for creating commercial office space along with
housing on his property. As part of the discussion with the Commission, there was a
review of zoning standards and access for the potential use of the corner property. At the
time of the P&Z meeting, the owner had not proceeded with developing a formal site
development plan application or a conceptual plan.
The Commission ultimately voted 4-0-1 to recommend City Council approve the
rezoning to RM.
ALTERNATIVES:
1. Approve on first reading rezoning all eight parcels totaling approximately 3.2 acres
located on the west side of Grove Avenue from “RH” Residential High Density to
“RM” Residential Medium Density.
2. Approve on first reading the rezoning of seven parcels on the west side of Grove
from “RH” Residential High Density to “RM” Residential Medium Density, while
retaining RH zoning for the parcel located at 3125 Grove Avenue.
4
3. Take no action on the request at this time, finding that the current zoning
designations are in conformance with Ames Plan 2040.
4. Defer action on this request and refer it back to City staff for additional information.
CITY MANAGER’S RECOMMENDED ACTION:
The concern of the Neighborhood Association is the potential for commercial use and its
associated traffic. The change of zoning to “RM” would eliminate the potential for any
commercial use. “RM” zoning also has less extreme height and density allowances,
which are more favorable as a transition from the “RL” Residential Low Density zoning
on the east side of Grove Avenue.
Staff has reviewed more details regarding the development of the 3125 Grove Avenue
property, and although retaining RH appears to be a viable infill intensification option, staff
now believes adding commercial uses or completely redeveloping the site at much higher
density has limited potential under the RH zoning standards and with current easement
limitations on the property. Rezoning to RM would reduce future development
intensification options as a more appropriate zoning district for this limited site along with
the other properties on the west side of Grove Avenue.
The request for rezoning is consistent with the Ames Plan 2040 Future Land Use Map
as described in the addendum. Primarily as a Redirection Area, a more precise
delineation of redevelopment versus conservation priorities is needed. In this case, the
rezoning to RM would prioritize transition of density over infill intensification options.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
5
ADDENDUM
REZONING BACKGROUND:
The proposed rezoning area includes eight properties equaling approximately 3.2 acres.
Existing Uses of Land. Land uses that occupy the subject property and other
surrounding properties are described in the following table:
Direction from Subject
Property
Existing Land Uses & Zoning
South
Existing/Proposed Zoning. The property is currently zoned “RH” Residential High
Density (see Attachment D- Existing Zoning Map) along with the property to the north.
Zoning to the east is “RL”, to the west “PRC”, and to the south “S-GA”.
The proposed zoning is “RM” Residential Medium Density (see Attachment E- Proposed
Zoning Map). The “RM” Residential Medium Density district allows residential uses that
include single-family, duplexes, and apartments.
Public Infrastructure. All eight of the properties were developed into residential housing
and is fully served by City infrastructure.
Applicant’s Statement. The City Council initiated the application. City staff has prepared
an explanation of the rezoning application as Attachment G.
Prevailing Character of the Area. Access to the properties from Grand Avenue is not
available. Grand Avenue (US Hwy 69) is a restricted access arterial roadway and a
state highway subject to IDOT jurisdiction. This means that side street access is required
for these properties. CyRide service on the Brown Route is available with a stop at
Northwood/Grand Avenue intersection at the north end of the subject area and a stop at
Duff/Grand Avenue at the south end of the subject area.
The area to the east is defined by established single-family, one-story homes along
tree-lined streets. Homes are generally owner-occupied.
The west side of Grove Avenue currently has a slightly higher intensity of use, than the
neighborhood. This area includes a mix of low to medium residential intensities, including
single-family homes, duplexes and apartment buildings of eight units or less, with
buildings at heights no greater than 3-stories. Buildings line the street with similar
setbacks. Parking for more intensive uses are located behind or to the side of buildings.
The street frontage along Grove is a primary concern with any redevelopment.
6
Ames Plan 2040 Future Land Use Map. The Ames Plan 2040 Future Land Use Map
designates this area as “Redirection” (see Attachment F, Future Land Use Map (excerpt)).
The Redirection designation was assigned to the area based upon the existing conditions
of the area as well as the recent redevelopment interest in the area (see Attachment G,
Redirection Area Designation).
Ames Plan 2040 Growth and Land Use Element describes Redirection areas as those
“areas anticipated to have a change in use or development pattern over the next 20
years to increase both the efficiency and quality of Ames’ urban environment. Infill
development may change the types and intensities of land use and introduce new
building forms. In some cases, specific plans or zoning may be applied to provide
direction for specific types of changes and to address issues of compatibility and
transition.”…
Redirection areas require an “assessment of community needs and character of the
surrounding area to guide planning and policy decisions on specific changes.” [Guiding
Principle G-3. p.31] “Make smooth transitions in scale and intensity of use from pre-
existing context to higher intensity development. Support high-density redevelopment
only in planned or targeted land use redirection areas. Use prevailing density as the
guide for redevelopment but allow for building variations to meet infill objectives.” [G3-3.
p.33]
It should be noted that the Redirection Are designation as written within Plan 2040 has no
direct effect on the current zoning of the property as the designation is designed for study
purposes. Changes to land use or zoning is necessary to “redirect” a site from its current
zoning.
The intent of the Future Land Use Map is to illustrate relationships among uses in order to
create an efficient, compatible and viable development pattern for the community and to
serve as a policy guide in decision making for zoning. Staff believes the rezoning
request is consistent with the goals and policies of the Ames Plan 2040.
If prevailing density is the guide for redevelopment of this block, then “RM” could be
considered appropriate. However, Action 3 of the Ames Plan 2040 Neighborhoods,
Housing & Subareas Element states, “Create infill and development standards for
compatibility in residential areas and transition areas focused on design over density.”
The primary question is whether the existing higher infill density potential is the
higher priority compared to a change for more moderate redevelopment options
with the neighborhood’s primary goal to limit commercial uses.
Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent to
the proposed map amendment, staff makes the following findings of fact:
1. Ames Municipal Code Section 29.1507(1) allows the City Council to initiate an
amendment to the Official Zoning Map.
7
2. At the January 11, 2022, City Council meeting, City Council directed staff to initiate
“RM” Residential Medium Density rezoning in response to the Northwood/Overland
Heights Neighborhood Association’s request.
3. The proposed rezoning is consistent with the designation of “Redirection” as
identified on the Ames Plan 2040 Future Land Use Map excerpt (Attachment F) and
Redirection Area Designation (Attachment G).
4. Rezoning to “RM” (a less intensive zone) would allow compatible residential uses to
continue; mixed-use commercial development would no longer be an option.
5. The proposed rezoning to “RM” Residential Medium Density zoning is consistent
with the existing residential character of Grove Avenue.
6. The subject property includes eight parcels ranging in size from .27 acres to .56
acres, owned by eight different property owners.
7. Rezoning will have no impacts on current infrastructure and City services for this
area.
8
Attachment A
Neighborhood Association’s Letter
9
Attachment B
Property Owner Letter to P&Z
Attachment C
10
Aerial & Location Map
11
Attachment D
Current Zoning Map (excerpt)
12
Attachment E
Proposed Zoning Map (excerpt)
13
Attachment F
Ames Plan 2040, Future Land Use Map (excerpt)
14
Attachment G
Ames Plan 2040 (excerpt)
15
Attachment H
Applicant’s Statement
Reasons for requesting rezoning:
At the January 11, 2022, City Council meeting, City Council directed staff to initiate “RM”
Residential Medium Density rezoning in response to the Neighborhood Association’s request
and to respond to the City’s designation of the area as a Redirection Area.
Consistency of this rezoning with Ames Plan 2040, the City’s comprehensive plan:
The recently adopted Ames Plan 2040 Future Land Use Map indicates this block as
“Redirection.” The Redirection designation was assigned to the area based upon the existing
conditions of the area as well as the recent redevelopment interest in the area. The designation
is designed for study purposes to determine preferred zoning options. The designation is
consistent with the proposed change of zoning to RM due to compatibility priorities.
Current zoning:
“RH” Residential High Density
Proposed zoning:
“RM” Residential Medium Density
Proposed use:
Residential
Complete Legal Description:
OVERLAND HEIGHTS SUBDIVISION, EXCEPT WEST 20’, LOTS 1-8
AND NORTHWOOD ESTATES 4TH ADD LOTS 1-3
Land area:
Eight properties totaling approximately 3.2 acres
List of Property Owners:
Address Street Owner Address/Street City State Zip Use
3125
Grove Steinbeck Properties 3124 Maplewood Apartments
3209
Duff Ave Fitch, Trustees Pkwy
Ames
IA
50010-4059 (5)
DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER
Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105
Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010
ORDINANCE NO.
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY
OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE
MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE
BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID
MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES AND PARTS
OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE
BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa;
Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in
Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the
boundaries of the districts established and shown on said Map in the manner authorized by
Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate,
generally located at 3005-3125 Grove Avenue and 3209 Duff Avenue, is rezoned from Residential
High Density (RH) to Residential Medium Density (RM).
Real Estate Description: OVERLAND HEIGHTS SUBDIVISION, EXCEPT WEST 20’,
LOTS 1-8 AND NORTHWOOD ESTATES 4TH ADD LOTS 1-3
Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Section 3: This ordinance is in full force and effect from and after its adoption and publication
as provided by law.
ADOPTED THIS ________ day of _________________________, ______.
_________________________________ _______________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
1
ITEM #__ 52 _
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: PUBLIC HEARING ON SUBMITTAL OF ROUND 2 CV-CARES GRANT
APPLICATION TO IOWA ECONOMIC DEVELOPMENT AUTHORITY
(IEDA)
BACKGROUND:
At its March 8, 2022 meeting, City Council directed staff to proceed with hosting a grant
application workshop to request funding proposals from area agencies that provide
services such as food distribution, meal delivery for the elderly, and facility-based daycare
services. Additionally, staff would prepare an application for potential funding through the
CDBG-CV (COVID-19) Round 2 CARES Program administered by the Iowa Economic
Development Authority (IEDA).
Based on a formula using the data from the 2018 American Community Survey (ACS),
IEDA notified the City of Ames that it would receive $604,386 of these funds. At least 70%
of funds must be used to benefit low-income persons (e.g., elderly, and needy children,
housing market disruptions).
In recent meetings, IEDA staff encouraged the City to expend these funds quickly by
focusing on small “prevention through capacity building and expansion” types of projects.
Housing staff, with assistance from the Assistant City Manager, reviewed ASSET
agencies and other agencies to determine some specific agency services related to areas
of food distribution, meal delivery for the elderly, and facility-based daycare.
As a first tier of priorities, staff met with the three-facility based nonprofit daycares
(ChildServe, University Community Childcare (UCC) and Ames Community Preschool
Center (ACPC) to determine their interest and need for possible funding. As a second
priority funding tier, staff invited Food At First, Heartland Senior Services (HSS), Salvation
Army and Mid-Iowa Community Action Agency (MICA) to discuss interest and need.
However, only HSS and MICA representatives attended the meeting. Ultimately, staff
received proposals from ChildServe, UCC, ACPC and MICA.
Based on those proposals received, staff prepared a draft application (Attachment
A) and draft budget shown below for City Council’s consideration and approval. In
accordance with IEDA’s guidelines for public involvement, a public hearing
notification was required. The application packet was made available for public
review and comment from June 1 until June 9. No comments were received.
ALTERNATIVES:
1. Approve the submittal of the attached Round 2 CV-CARES (COVID-19) grant
application to the Iowa Economic Development Authority (IEDA).
2. Approve the submittal of a Round 2 CV-CARES (COVID-19) grant application to
the Iowa Economic Development Authority (IEDA), with modifications.
3. Do not submit a grant application to IEDA for these funds.
CITY MANAGER'S RECOMMENDED ACTION:
This special allocation of funds is an opportunity to address some smaller targeted needs
and opportunities for agencies. One of the main challenges in creating an effective
program in this reduced timeframe is deciding the prioritization of the funds distributed,
because $600,000 is not large amount of money in comparison to the potential needs in
the community.
Staff believes the proposed projects can meet the City Council’s priorities, can meet the
needs of the community, and can be implemented within the timeframes required by
IEDA.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as stated above.
Draft IEDA CARES (COVID-19) Assistance Program-Round 2
Agency Activity
ChildServe Kitchen and appliance remodel; additional infant childcare
classroom; technology and preschool curriculum $ 130,000
200,932
Ames Community
Preschool Center (ACPC)
Infant Program Expansion (Toddler Play Structure;
Renovation of Existing space; furnishing & equipment) and
Classroom Flooring Upgrade
156,500
MICA Mini cargo van for grocery deliveries 30,000
Subtotal-1 517,432
Subtotal-2 561,932
Grand Total $ 604,386
ATTACHMENT A
PROPOSED
2020 Round 2
ENTITLEMENT CDBG-CV
CARES (COVID-19) APPLICATION
PROPOSED
2020
ENTITLEMENT CDBG-CV
CARES (COVID-19) APPLICATION
Comment Period:
June 1, 2022 to
June 9, 2022
Entitlement CDBG-CV Application
Name of City: Ames
Allocation Amount: $604,386
Program Descriptions: Please answer the questions starting on the next page for each program. There can
be more than three programs, complete the questions for as many programs as you plan to fund. The
programs should meet the needs of the COVID-19 response for your community. It will be important to
remember that a Duplication of Benefits will be required for these funds. IEDA will work with you on
developing forms and submission requirements to assure that funds will not be duplicated and that there is
still an unmet need that these CDBG-CV dollars can meet.
Overall Budget (add as many lines as you need):
1 Facility Service
Expansion/Renovation attachment for to exceed 20%)
Program Descriptions (add as many as you need):
Program 1 Name: Facility Expansion/Renovation
1. Eligible Activity:
a. Facility Expansion and Service Delivery Expansion for Facility-based Day care Centers and
Agencies provided Food Pantries and Food Delivery Services.
2. National Objective (if LMI, discuss how you will determine LMI)
a. LMI. Income will be determined based HUD’s Limited Clientele definition and/or on an intake
form that includes a self-certification of income-targeting 70% of the funding for this
population.
3. Funds allocated to the Program:
a. The estimate about of CDBG funds that would be made available to assist agencies in the
interior expansion of their facilities, appliances, equipment, technology, etc. and transportation
vehicle for the distribution of groceries is approximately $561,932 with project delivery cost
estimated at 7% approximately $42,454 not to exceed 20%. There are approximately three
non-profit ASSEST facility-based Day Centers and four primary food pantries (not including
churches) within the City of Ames that would need facility and food distribution expansion
dollars that is currently not available.
4. Description of the program:
a. Funding would be targeted to the following two groups: 1) Licensed Facility-Based Day Care
Centers that provide for the care and supervision of a child or multiple children at a time,
whose ages range from two weeks to eighteen years during varies hours during the day or
evening, that include LMI Households. 2) Non-Profits Agencies that prepare and/or
distribute food, groceries, and meals to very low-income households, homeless individuals,
elderly and other households and individuals seeking these needed services.
With CARES and other funds dwindling, it is proposed that the State CDBG-CV CARES dollars
would be used to support Day cares through using the dollars for room expansions to
provide more room to socially distance children, especially children with autism and other
developmental disorders in case of another surge, which would eliminate having to
decrease the number of children and/or having to close operations. Non-Profits Food
Pantry Agencies through using the dollars for facility storage expansion, storage appliances
(refrigerators), food delivery (vans) and mobile and/or outdoor distributions stations with
utilities.
The City expects interest from at least 7-day cares centers (3 nonprofit and 4 for-profit) and
four major nonprofit Food Pantry Agencies (not including churches). Each entity would have
to submit an application with documentation based on the criteria list above and other data
and documentation the City would need to prioritize the funding. Each funded entity would
be required into subrecipient agreements with the City to utilize these funds to enhance
their services and/or collaborate together to create a larger more efficient process for these
expansions and/or services. To be clear, Day Care agencies already have access to funding
dollars to increase staff capacity for expansion, but no funding for actual facility expansion
and Non-Profits will have access to increase their volunteers, but due to increase gas prices
the pool is small, therefore by providing vehicles would help increase the number of
volunteers; therefore CDBG-CV funding will only be spent on items or expenses not already
covered by other funding sources.
5. Describe the criteria that will be used to select applications and the relative importance of these
criteria:
a. Populations served are at or below 80% AMI through self-certifications of households and/or
agency meets the definition of providing services to a “Limited Clientele Benefit”
b. Meets the City’s program eligibility criteria to apply for and receive federal grant assistance.
c. Meets COVID for one or both of the following reasons:
i. Provide safer environments for socially distancing for services for children in day care, for
families, individuals, and the elderly to have access to food, and other services as needed.
d. Project location and service area within the city limits of Ames
e. Is not currently receiving other direct federal or state COIVD Assistance for this service
f. Applicants’ ability to assist the City in being able to utilize the grant funds in a timely manner.
g. Applications processed on a first come, first ready to proceed basis
6. Describe threshold factors and anticipated award amounts:
a. Qualifying agencies could generally obtain approximately $30,000 to 200,000 or more of the
available grant’s funds. The fund will be providing for the cost of materials and labor. The City
will conduct the all-procurement process for the bidding for contractors (Davis-Bacon) or other
items (vans, appliances, etc.)
7. Estimate on the number of families assisted:
a. In 2021, the three nonprofit day care centers provided services to approximately 531 children of
the 531, 113 (21%) were at or below the Federal Poverty Level, and of the 113, 79 (70%) were
considered LMI; For-Profit Day Care centers services data not available at this time will be
available at a later date.
b. In 2021, of the three major city-funded non-profits provide food distribution services,
approximately 5,600 households of which 90% were at or below the Supplemental Nutrition
Assistance Program (SNAP) income threshold. In 2021, the fourth non-profit that provides food
distribution services provided approximately $35,000 households for meal pick up and
approximately 23,000 for groceries (these are duplicated numbers).
8. Describe how the planned activity targets public health, coronavirus, and housing and economic
disruption needs directly:
To help prevent and prepare the spread of the coronavirus during the peak of the pandemic and
now in conjunction with future upticks in COVID cases from the Delta, Omicron, BA.2 and other
variants these two groups have been greatly impacted and have and to continue to significantly
modify their services to meet the needs of these populations.
a. Day Care Services, especially in-home providers were forced to closed due pandemic related
closures and safety measures. Additionally, after the high peak of the pandemic, a large percent
closed permanently. This situation led to an increased demand on facility-based day cares. During
the pandemic facility-based also day cares closed during the high peak of the pandemic. Upon
reopening, day cares placed limitations in the number of children that could be served to the
precautions for socially distancing and other health related concerns, especially regarding the
safety of children with disabilities. Also, parents were reluctant to take return their children to a
day setting without the socially distancing regards at the centers.
Now that the period of the pandemic has slowed down considerably, and households are
returning to work, the need for day care spots is significantly short. Current, there is a waiting of
over approximately 270 children waiting opening for day cares. Not only does day cares not have
the staff to cover the gap, their do not have the space to accommodate the increase in terms of
space and staffing to the accommodate these increased needs.
For nonprofits providing food distribution types of services, they were forced to construct
temporary outdoor structures (no electricity, heat, insulation, no temperature control etc.) to
distribute food and/or had to store extra food supplies in offices, common spaces, and counseling
spaces to store or try and distribute Food. Congregate meals sights were closed, and this create
a significant increase in the number of delivered meals to be delivered to low-income
households. Also, agencies had to create call-in or online ordering systems to serve the large
increase of households needing food. This system created the need for more volunteers and/or
staff time to distribute the food. Some agencies have instituted a delivery system to decrease the
number needed to come to the facility. This also required additional volunteers who are unable
to drive their own vehicles due to the increases in gas prices.
With the slowdown in the COVID numbers, this is an excellent opportunity to assist these two
specific groups in order to prepare them to be able to continue their services if another COVID
surge would arise like in 2020-2021. We are already seeing an uptick in numbers across the
country.
Additionally, economically here in Ames/Story County, although are job market of employers is
strong, the impact from the pandemic has greatly decrease the number of people in the
workforce. Increase levels of turnover in the workforce has caused businesses to have to reduce
their hours of operation or reduce their services levels. There is a health care worker shortage in
our community, the local hospital is facing a shortage of approximately 125 positions. A large
number of individuals are still not ready to re-enter the workforce due their mental health.
Employers are looking for incentives to retain and attract workers and one method is day care
options. With household with members not mentally ready to return to work, leaving a shortage
of total house income, the need for food and meals is still high. Also congregate meals sights for
the elderly are still not open, therefore increased numbers of meal deliveries are need for this
population. These all-continued impacts from the pandemic.
9. Describe how this program will help you expend 80% of your funding by 7/20/2023
a. Program funds will be expended until exhausted. The City will be taking the lead in helping
qualified agencies prepare for plans and specification and will be taking the lead in the
procurement process to insure timely and compliance with federal and state guidelines and to
insure to avoid duplication of benefits.
10. Please list dates and percentages to reach 80% by 7/20/2023:
8/31/2022 $140,483 25%
12/31/2022 $140,483 25%
3/31/2023 $140,483 25%
6/30/2023 $140,483 25%
Form HUD-2880 (3/13)
Applicant/Recipient
Disclosure/Update Report
U.S. Department of Housing
and Urban Development
OMB Approval No. 2510-0011 (exp. 11/30/2018)
Instructions. (See Public Reporting Statement and Privacy Act Statement and detailed instructions on page 2.)
Applicant/Recipient Information Indicate whether this is an Initial Report or an Update Report
1. Applicant/Recipient Name, Address, and Phone (include area code):
2. Social Security Number or
Employer ID Number:
3. HUD Program Name
4. Amount of HUD Assistance
Requested/Received
5. State the name and location (street address, City and State) of the project or activity:
Part I Threshold Determinations
1. Are you applying for assistance for a specific project or activity? These
terms do not include formula grants, such as public housing operating
subsidy or CDBG block grants. (For further information see 24 CFR Sec.
4.3).
Yes No
2. Have you received or do you expect to receive assistance within the
jurisdiction of the Department (HUD) , involving the project or activity in
this application, in excess of $200,000 during this fiscal year (Oct. 1 -
Sep. 30)? For further information, see 24 CFR Sec. 4.9
Yes No.
If you answered “No” to either question 1 or 2, Stop! You do not need to complete the remainder of this form.
However, you must sign the certification at the end of the report.
Part II Other Government Assistance Provided or Requested / Expected Sources and Use of Funds.
Such assistance includes, but is not limited to, any grant, loan, subsidy, guarantee, insurance, payment, credit, or tax benefit.
Department/State/Local Agency Name and Address Type of Assistance Amount
Requested/Provided
Expected Uses of the Funds
(Note: Use Additional pages if necessary.)
Part III Interested Parties. You must disclose:
1. All developers, contractors, or consultants involved in the application for the assistance or in the planning, development, or implementation of the
project or activity and
2. any other person who has a financial interest in the project or activity for which the assistance is sought that exceeds $50,000 or 10 percent of the
assistance (whichever is lower).
Alphabetical list of all persons with a reportable financial interest
in the project or activity (For individuals, give the last name first)
Social Security No.
or Employee ID No.
Type of Participation in
Project/Activity
Financial Interest in
Project/Activity ($ and %)
(Note: Use Additional pages if necessary.)
Certification
Warning: If you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under Section 1001 of Title 18 of the
United States Code. In addition, any person who knowingly and materially violates any required disclosures of information, including intentional non-
disclosure, is subject to civil money penalty not to exceed $10,000 for each violation.
I certify that this information is true and complete.
Signature:
X
Date: (mm/dd/yyyy)
Form HUD-2880 (3/13)
Public reporting burden for this collection of information is estimated to average 2.0 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency
may not conduct or sponsor, and a person is not required to respond to, a collection information unless that collection displays a valid OMB control
number.
Privacy Act Statement. Except for Social Security Numbers (SSNs) and Employer Identification Numbers (EINs), the Department of Housing and Urban
Development (HUD) is authorized to collect all the information required by this form under section 102 of the Department of Housing and Urban
Development Reform Act of 1989, 42 U.S.C. 3531. Disclosure of SSNs and EINs is voluntary. HUD is authorized to collect this information under the
Housing and Community Development Act of 1987 42 U.S.C.3543 (a). The SSN or EIN is used as a unique identifier. The information you provide will
enable HUD to carry out its responsibilities under Sections 102(b), (c), and (d) of the Department of Housing and Urban Development Reform Act of 1989,
Pub. L. 101-235, approved December 15, 1989. These provisions will help ensure greater accountability and integrity in the provision of certain types of
assistance administered by HUD. They will also help ensure that HUD assistance for a specific housing project under Section 102(d) is not more than is
necessary to make the project feasible after taking account of other government assistance. HUD will make available to the public all applicant disclosure
reports for five years in the case of applications for competitive assistance, and for generally three years in the case of other applications. Update reports
will be made available along with the disclosure reports, but in no case for a period generally less than three years. All reports, both initial reports and update
reports, will be made available in accordance with the Freedom of Information Act (5 U.S.C. §552) and HUD's implementing regulations at 24 CFR Part 15.
HUD will use the information in evaluating individual assistance applications and in performing internal administrative analyses to assist in the management
of specific HUD programs. The information will also be used in making the determination under Section 102(d) whether HUD assistance for a specific housing
project is more than is necessary to make the project feasible after taking account of other government assistance. You must provide all the required
information. Failure to provide any required information may delay the processing of your application, and may result in sanctions and penalties, including
imposition of the administrative and civil money penalties specified under 24 CFR §4.38.
Note: This form only covers assistance made available by the Department. States and units of general local government that carry out responsibilities
under Sections 102(b) and (c) of the Reform Act must develop their own procedures for complying with the Act.
Instructions
Overview.
A. Coverage. You must complete this report if:
(1) You are applying for assistance from HUD for a specific project or
activity and you have received, or expect to receive, assistance
from HUD in excess of $200,000 during the during the fiscal year;
(2) You are updating a prior report as discussed below; or
(3) You are submitting an application for assistance to an entity other
than HUD, a State or local government if the application is required
by statute or regulation to be submitted to HUD for approval or for
any other purpose.
B. Update reports (filed by “Recipients” of HUD Assistance):
General. All recipients of covered assistance must submit update
reports to the Department to reflect substantial changes to the initial
applicant disclosure reports.
Line-by-Line Instructions.
Applicant/Recipient Information.
All applicants for HUD competitive assistance, must complete the
information required in blocks 1-5 of form HUD-2880:
1. Enter the full name, address, city, State, zip code, and telephone
number (including area code) of the applicant/recipient. Where the
applicant/recipient is an individual, the last name, first name, and
middle initial must be entered.
2. Entry of the applicant/recipient's SSN or EIN, as appropriate, is
optional.
3. Applicants enter the HUD program name under which the assistance is
being requested.
4. Applicants enter the amount of HUD assistance that is being
requested. Recipients enter the amount of HUD assistance that has
been provided and to which the update report relates. The amounts
are those stated in the application or award documentation. NOTE: In
the case of assistance that is provided pursuant to contract over a
period of time (such as project-based assistance under section 8 of the
United States Housing Act of 1937), the amount of assistance to be
reported includes all amounts that are to be provided over the term of
the contract, irrespective of when they are to be received.
5. Applicants enter the name and full address of the project or activity for
which the HUD assistance is sought. Recipients enter the name and
full address of the HUD-assisted project or activity to which the update
report relates. The most appropriate government identifying number
must be used (e.g., RFP No.; IFB No.; grant announcement No.; or
contract, grant, or loan No.) Include prefixes.
Part I. Threshold Determinations - Applicants Only
Part I contains information to help the applicant determine whether the
remainder of the form must be completed. Recipients filing Update
Reports should not complete this Part.
If the answer to either questions 1 or 2 is No, the applicant need not
complete Parts II and III of the report, but must sign the certification at the
end of the form.
Part II. Other Government Assistance and Expected Sources and
Uses of Funds.
A. Other Government Assistance. This Part is to be completed by both
applicants and recipients for assistance and recipients filing update
reports. Applicants and recipients must report any other government
assistance involved in the project or activity for which assistance is
sought. Applicants and recipients must report any other government
assistance involved in the project or activity. Other government
assistance is defined in note 4 on the last page. For purposes of this
definition, other government assistance is expected to be made
available if, based on an assessment of all the circumstances involved,
there are reasonable grounds to anticipate that the assistance will be
forthcoming.
Both applicant and recipient disclosures must include all other
government assistance involved with the HUD assistance, as well as
any other government assistance that was made available before the
request, but that has continuing vitality at the time of the request.
Examples of this latter category include tax credits that provide for a
number of years of tax benefits, and grant assistance that continues to
benefit the project at the time of the assistance request.
The following information must be provided:
1. Enter the name and address, city, State, and zip code of the
government agency making the assistance available.
2. State the type of other government assistance (e.g., loan, grant,
loan insurance).
3. Enter the dollar amount of the other government assistance that is,
or is expected to be, made available with respect to the project or
activities for which the HUD assistance is sought (applicants) or
has been provided (recipients).
4. Uses of funds. Each reportable use of funds must clearly identify
the purpose to which they are to be put. Reasonable aggregations
may be used, such as "total structure" to include a number of
structural costs, such as roof, elevators, exterior masonry, etc.
B. Non-Government Assistance. Note that the applicant and recipient
disclosure report must specify all expected sources and uses of funds -
both from HUD and any other source - that have been or are to be,
made available for the project or activity. Non-government sources of
Form HUD-2880 (3/13)
funds typically include (but are not limited to) foundations and private
contributors.
Part III. Interested Parties.
This Part is to be completed by both applicants and recipients filing update
reports. Applicants must provide information on:
1. All developers, contractors, or consultants involved in the application
for the assistance or in the planning, development, or implementation
of the project or activity and
2. any other person who has a financial interest in the project or activity
for which the assistance is sought that exceeds $50,000 or 10 percent
of the assistance (whichever is lower).
Note: A financial interest means any financial involvement in the
project or activity, including (but not limited to) situations in which an
individual or entity has an equity interest in the project or activity,
shares in any profit on resale or any distribution of surplus cash or
other assets of the project or activity, or receives compensation for any
goods or services provided in connection with the project or activity.
Residency of an individual in housing for which assistance is being
sought is not, by itself, considered a covered financial interest.
The information required below must be provided.
1. Enter the full names and addresses. If the person is an entity, the
listing must include the full name and address of the entity as well as
the CEO. Please list all names alphabetically.
2. Entry of the Social Security Number (SSN) or Employee Identification
Number (EIN), as appropriate, for each person listed is optional.
3. Enter the type of participation in the project or activity for each person
listed: i.e., the person's specific role in the project (e.g., contractor,
consultant, planner, investor).
4. Enter the financial interest in the project or activity for each person
listed. The interest must be expressed both as a dollar amount and as
a percentage of the amount of the HUD assistance involved.
Note that if any of the source/use information required by this report has
been provided elsewhere in this application package, the applicant need
not repeat the information, but need only refer to the form and location to
incorporate it into this report. (It is likely that some of the information
required by this report has been provided on SF 424A, and on various
budget forms accompanying the application.) If this report requires
information beyond that provided elsewhere in the application package,
the applicant must include in this report all the additional information
required.
Recipients must submit an update report for any change in previously
disclosed sources and uses of funds as provided in Section I.D.5., above.
Notes:
1. All citations are to 24 CFR Part 4, which was published in the Federal
Register. [April 1, 1996, at 63 Fed. Reg. 14448.]
2. Assistance means any contract, grant, loan, cooperative agreement, or
other form of assistance, including the insurance or guarantee of a loan
or mortgage, that is provided with respect to a specific project or
activity under a program administered by the Department. The term
does not include contracts, such as procurements contracts, that are
subject to the Fed. Acquisition Regulation (FAR) (48 CFR Chapter 1).
3. See 24 CFR §4.9 for detailed guidance on how the threshold is
calculated.
4. "Other government assistance" is defined to include any loan, grant,
guarantee, insurance, payment, rebate, subsidy, credit, tax benefit, or
any other form of direct or indirect assistance from the Federal
government (other than that requested from HUD in the application), a
State, or a unit of general local government, or any agency or
instrumentality thereof, that is, or is expected to be made, available
with respect to the project or activities for which the assistance is
sought.
5. For the purpose of this form and 24 CFR Part 4, “person” means an
individual (including a consultant, lobbyist, or lawyer); corporation;
company; association; authority; firm; partnership; society; State, unit
of general local government, or other government entity, or agency
thereof (including a public housing agency); Indian tribe; and any other
organization or group of people.
Name of Agency Activit Amount of Request
ChildServe
Kitchen and applicance remodel; Additional infant childcare classroom;
technology and preschool curriculum $130,000
University Child Care (UCC)‐ISU HVC, Outdoor STEM Equipment, Commerical kitchen oven $200,932
Ames Community Perschool Center (ACPC)
Infant Program Expansion (Toddler Play Structure; Renovation of Existing
space; furnishing & equipment) and Classroom Flooring Upgrade $156,500
MICA Mini cargo van for grocery deliveries $30,000
Sub total‐1 $517,432
Budget Cushion $44,500
Sub total‐2 $561,932
Administration $42,454
$604,386
Grand Total
IDEA CARES (COVID‐19) Assistance Program
FEDERAL ASSURANCES SIGNATURE PAGE
I, John A. Haila, (Mayor) hereby certify that in carrying out the activities funded under the CDBG Program, the
Ames/Story County of Iowa:
A. will minimize displacement of persons as a result of such activities;
B. will conduct and administer the program in conformity with Public Law 88-352 (Title VI of the
Civil Rights Act of 1964), and Public Law 90-284 (Title VIII of the Civil Rights Act of 19687)
and will affirmatively further fair housing);
C. will provide for opportunities for citizen participation, hearings, and access to information with
respect to our community development program comparable to the requirements found under
sections 104(a)(2) and 104(a)(3) of Title I of the Housing and Community Development Act of
1975 as amended through 1987; and
D. will not attempt to recover any capital costs of public improvements assisted in whole or part
under the CDBG Program by assessing any amount against properties owned and occupied by
persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless (i) funds received under the
CDBG Program are used to pay the proportion of such fee or assessment that relates to the
capital costs of such public improvements that are financed from revenue sources other than
under Public Law 93-383, as amended, or (ii) for purposes of assessing any amount against
properties owned and occupied by persons of low and moderate income who are not of very low
income, the city/county has certified to the State that it lacks sufficient funds received under the
CDBG Program to comply with the requirements of clause (i) above.
I also certify that to the best of my knowledge and belief, data in the application is true and correct, including
commitment of local resources; the document has been duly authorized by the governing body of the applicant;
and the applicant will comply with all applicable federal and state requirements, including the following, if
assistance is approved:
A. Civil Rights Acts;
B. Housing and Community Development Acts of 1974, as amended;
C. Age Discrimination Act of 1975;
D. Section 504 of the Rehabilitation Act of 1973;
E. Davis-Bacon Act, as amended, where applicable under Section 110 of the Housing and
Community Development Act of 1974, as amended; Contract Work Hours and Safety Standards
Act; the Copeland Anti-kickback Act; the Department of Defense Reauthorization Act of 1986
and the Fair Labor Standards Act.
F. National Environmental Policy Act of 1969 and 24 CFR 58 (Environmental Review).
G. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended;
H. State of Iowa Citizen Participation Plan;
I. Lead-based Paint Poisoning Prevention Act;
J. Residential Anti-displacement and Relocation Assistance Plan;
K. Government-wide Restriction on Lobbying and the Hatch Act; and
L. Prohibition on the Use of Excessive Force.
John A. Haila, Mayor, City of Ames ___________________________________________________
Typed Name of Applicant Official Signature Date
Diane R. Voss, City Clerk, City of Ames ___________________________________________________
Typed Name of Person Attesting Signature Date
1
ITEM # 53
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: FY 2022/23 RIGHT-OF-WAY RESTORATION
(TURF GRASS VEGETATION)
BACKGROUND:
This program is for restoration of the right-of-way areas associated with various Capital
Improvements Plan (CIP) projects, along with some smaller maintenance projects as
needed. Disturbed ROW areas under this contract will be restored using seed or sod.
This ROW Restoration program allows the use of a single contractor who specializes in
turf grass to restore several locations with improved quality.
Staff has completed plans and specifications for this contract which includes a base bid
for ROW Restoration (turf grass vegetation) and Alternate Bid A (warranty). On June 8,
2022 bids were received as follows:
Bidder Base Bid Alternate A TOTAL
Engineer’s Estimate $305,884.00 $20,000.00 $325,884.00
The budget below includes the funds from the FY 2022/23 ROW Restoration CIP
budget (some funding from FY 2021/22 was carried forward). Remaining funds will be
used for an additional ROW Restoration (Native Vegetation) contract, which involves
distinct native planting requirements and will be awarded at a later time under a
separate contract.
Funding Source
Road Use Tax $250,000 Water Utility Fund 150,000 Sewer Utility Fund 150,000 Storm Sewer Utility Fund 100,000
Project Activity
2022/23 ROW Restoration Engineering 45,000.00
2022/23 ROW Restoration (Native Vegetation) Estimated 290,000.00
2
ALTERNATIVES:
1. a. Accept the report of bids for the FY 2022/23 Right-of-Way Restoration
(Turf Grass) project.
b. Approve the final plans and specifications for this project.
c. Award the FY 2022/23 Right-of-Way Restoration (Turf Grass) project to
Country Landscapes, Inc. of Ames, Iowa, in the amount of $288,183.20.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
By approving the final plans and specifications and awarding the contract, this contract
will make it possible to begin restoration efforts on projects from the current
construction season as well as projects planned for the 2023 construction season.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 54
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: PUBLIC HEARING ON PROPOSAL TO ENTER INTO WATER REVENUE
LOAN AND DISBURSEMENT AGREEMENT TO BORROW MONEY
THEREUNDER IN A PRINCIPAL AMOUNT NOT TO EXCEED $3,500,000
BACKGROUND:
During the design of the new water treatment plant, City staff made a commitment to
demolish the old treatment facility as soon as practical to prevent it from becoming an
abandoned eyesore for the neighborhood. The new water treatment plant started
operation in Fall 2017, and it is time to demolish the old water treatment plant.
This project will demolish the filter building, chemical feed building, external treatment
basins, administrative offices, and ¾ million-gallon ground reservoir. Improvements to the
site distribution and raw water piping will be included in this project as well. The high
service pump station, two million-gallon storage reservoir, and five million-gallon storage
reservoir will remain. The City’s Capital Improvements Plan includes $2,663,476 for this
demolition project.
A State Revolving Fund (SRF) Drinking Water Loan in the amount of $3,500,000 has
been identified as the funding source for the demolition of the old water plant. Repayment
of the loan will be from water utility revenues. The not-to-exceed amount for the public
hearing has been established at an amount to cover possible cost increases; the City will
only borrow the amount needed to fund the project. A public hearing is required to
proceed with the SRF loan.
ALTERNATIVES:
1. Adopt a resolution to take additional action for the authorization of a loan and
disbursement agreement and the issuance of Not to Exceed $3,500,000 Water
Revenue Bonds (SRF loan).
2. Do not authorize proceeding with loan and disbursement agreement.
CITY MANAGER’S RECOMMENDED ACTION:
Authorizing the loan and disbursement agreement will allow the City to access State
Revolving Funds as a way to finance the demolition of the old water plant facilities. This
is the most cost-effective approach to completing this demolition work. The principle and
interest payments related to this loan have been accounted for in the Water rate design.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative No. 1 as described above.
1
ITEM: __56 __
DATE: 06-14-22
COUNCIL ACTION FORM
SUBJECT: REJECTION OF BIDS FOR FURMAN AQUATIC
CENTER POOL BASIN PAINTING PROJECT
BACKGROUND:
This project includes preparing and painting the surface of all three basins at the Furman
Aquatic Center. The basins were first painted in 2009 and again prior to the 2017 season.
It is recommended to paint the basins every five to seven years to protect the concrete
from the chlorinated water. Water’s Edge Aquatics, Lenexa, Kansas, developed the
specifications and prepared the cost estimate. The FY 2022/23 Capital Improvements Plan
(CIP) includes $150,000 for the project and the engineer’s estimate was $172,921.
City Council approved plans and specifications at the April 26, 2022, City Council meeting
and bids were received on May 25, 2022. Two bids were received as follows:
Bidder Bid Amount
Engineer’s Estimate $172,921
Staff sent plans and specifications to multiple contractors that had communicated interest
in the project and none of these contractors submitted bids. After the bid due date, staff
contacted multiple contractors and inquired as to why they did not bid. The feedback
received was they had enough work on the calendar for the year and were not able
to fit the project into the schedule.
Considering the low bid of $296,400 and funding available of $150,000, there is a shortfall
of $146,400. There is not enough savings from completed CIP projects at this time to cover
this shortfall.
ALTERNATIVES:
1. Reject all bids for the Furman Aquatic Center Pool Basin Painting Project and direct
staff to rebid the project at a later date.
2. Accept the report of bids for the Furman Aquatic Center Pool Basin Painting
Project, but do not award a contract at this time.
3. Refer back to staff.
2
CITY MANAGER’S RECOMMENDED ACTION:
This project is a priority that will need to take place within the next 18 months. However,
delaying the project will not cause any harm to the surface of the pool basins. Staff will
plan to send out plans and specifications later this fall to have the project completed after
the 2023 swimming season. This will hopefully result in more reasonable bids as
contractors should just be starting to schedule projects for the 2023 construction season.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Caring People Quality Programs Exceptional Service
515 Clark Ave.
MEMO
main
To: Mayor and City Council
From: Kelly Diekmann, Planning & Housing Director
Date: June 14, 2022
Subject: Rezoning of 2105 Dayton Avenue – Zoning Agreement
On May 10, 2022, the City Council approved on first reading the rezoning of the
61.44-acre parcel at 2105 Dayton Avenue to General Industrial with a Master
Plan. The Master Plan designates 11.57 acres in the northwest corner of the
site as open space. This area will not be developed; the remainder of the site
will be developed with industrial uses.
The developer intends to subdivide the site into 13 lots. The site is part of a
proposal for an industrial subdivision with a development agreement with the
City that would utilize tax increment financing (TIF) for installation of
infrastructure. The development agreement related to TIF will occur at a
later time with subdivision approval.
The City requires a rezoning with a Master Plan be accompanied by a Zoning
Agreement signed by the property owner prior to the third reading of the
rezoning ordinance. The applicant will deliver to staff the attached Zoning
Agreement signed by the property owner in time for the third reading. This
agreement should be approved by the City Council before approving the
rezoning of third reading.
ZONING AGREEMENT FOR ADOPTION OF
THE MASTER PLAN FOR 2105 & 2421 DAYTON AVENUE
THIS AGREEMENT, made and entered into this _____ day of June 2022, by and
between the City of Ames, Iowa, (hereinafter “City”) and Dayton Avenue Development,
LLC, (hereinafter “Developer”), an Iowa limited liability company, its successors and
assigns, both collectively being referred to as the “Parties,”
WITNESSETH THAT:
WHEREAS, the Parties hereto desire the improvement and development of real
property in the City of Ames, locally known as 2105 and 2421 Dayton Avenue (hereinafter
referred to as the “Site”) and legally described as:
The Southeast Quarter (SE¼) of the Northeast Quarter (NE¼) of Section Thirty-
six (36); the Northeast Quarter (NE¼) of the Northeast Quarter (NE¼), of Section
Thirty-six (36) except the North 1 rod and except a part of the NE¼ of the NE¼
of Sec. 36-T84N-R24W of the 5th P.M., Story County, Iowa, described as follows:
Beginning at a point on the East line, 16.5 feet South of the NE Corner of said
NE¼ of the NE¼; thence N88°41’W 925.0 feet, parallel and 16.5 feet distant
from the North line of said NE¼ of the NE¼; thence South 275.0 feet, thence
S88°41’E 925.0 feet to the East line of said NE¼ of the NE¼; thence North 275.0
feet to the point of beginning; and
WHEREAS, the City approved the annexation of the property on February 22,
2022, by Resolution No. 22-097, which was received and filed by the Iowa Secretary of
State on or about April 6, 2022, as required by Iowa Code §368.7; and
WHEREAS, the Site is designated on the Ames Plan 2040 as “Employment,”
which has an allowable zoning category of General Industrial, and the Developer is seeking
S P A C E A B O V E R E S E R V E D F O R O F F I C I A L U S E
Legal description:
Return document to:
Document prepared by:
rezoning of the Site from the current zoning of Agricultural (A) to General Industrial (GI)
with Master Plan; and
WHEREAS, the City Council has determined that due to specific conditions that
exist on or around the area proposed to be rezoned, or due to specific situations that require
more careful consideration of how the layout and design of a site affects general health,
safety and welfare, a Master Plan must be submitted as part of this rezoning request as set
forth in Ames Municipal Code §29.1507;
WHEREAS, the Developer has submitted a Master Plan in conformance with the
requirements set forth in Ames Municipal Code §29.1507(4); and
WHEREAS, Ames Municipal Code §29.1507(5) requires approval of a zoning
agreement when a Master Plan is required and that all development of the Site comply with
the Master Plan.
NOW, THEREFORE, the Parties hereto have agreed and do agree as follows:
I.
2105 & 2421 DAYTON AVENUE MASTER PLAN ADOPTED
The Master Plan set forth at Attachment A and incorporated by reference in this
agreement shall be the Master Plan for 2105 & 2421 Dayton Avenue. The Master Plan,
which is set forth at Attachment A and incorporated by reference in this agreement, shall
be the Master Plan for the Site. Developer agrees that all development upon the Site shall
be in compliance with the Master Plan on file with the Department. The Master Plan
designates that portion of the property which is to be developed and that portion of the
property that is to remain open and undeveloped.
II.
NON-INCLUSION OF OTHER OBLIGATIONS
The Parties acknowledge and agree that this Agreement is being executed to fulfill
a specific requirement of §29.1507(5) of the Ames Municipal Code. It is also understood
that this Agreement supplements but does not replace or supersede any agreements made
with the City or third parties. The Parties further acknowledge that all site development
standards continue to apply to the Site.
The Parties understand that the Master Plan adopts a general conceptual plan for
development, without review or approval of specific subdivision plats or site plans for
development of the Site. The Parties therefore acknowledge that the Master Plan adoption
does not anticipate or incorporate all the additional approvals or requirements that may be
required to properly and completely develop the Site and does not relieve the developer of
compliance with other provisions of the Ames Municipal Code, the Iowa Code, SUDAS,
or other federal, state or local laws or regulations.
III.
MODIFICATION OF AGREEMENT
Any modifications or changes to the Master Plan shall be undertaken in accordance
with the process provided for in Ames Municipal Code §29.1507(5). The terms of all prior
Agreements affecting this Property in which the City is a party, including any pre-
annexation agreements, are hereby reaffirmed in their entirety.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed effective as of the date first above written.
(S i g n a t u r e s o n f o l l o w i n g p a g e )
DAYTON AVENUE DEVELOPMENT, LLC
By:
Charles E. Winkleblack, Manager
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on ______________________, 2022, by Charles
E. Winkleblack, as Manager of Dayton Avenue Development, LLC.
NOTARY PUBLIC
Passed and approved on ________________________. 2022, by Resolution No. 22-________
adopted by the City Council of the City of Ames, Iowa.
CITY OF AMES, IOWA
John A. Haila,
Diane R. Voss,
STATE OF IOWA, COUNTY OF STORY, SS.:
This instrument was acknowledged before me on _______________________, 2022, by John A.
Haila and Diane R. Voss, as Mayor and City Clerk, respectively, of the City of Ames, Iowa.
NOTARY PUBLIC
ATTACHMENT ‘A’ – MASTER PLAN