HomeMy WebLinkAbout~Master - May 24, 2022, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
MAY 24, 2022
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk.
When your name is called, please step to the microphone, state your name for the record, and limit the
time used to present your remarks in order that others may be given the opportunity to speak. The
normal process on any particular agenda item is that the motion is placed on the floor, input is received
from the audience, the Council is given an opportunity to comment on the issue or respond to the
audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the
time of the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: 6:00 p.m.
1. Motion approving the Draft FFY 2023-2026 Transportation Improvement Program and setting
July 12, 2022, as the date of public hearing
2. Hearing on the FY 2023 Transportation Planning Work Program (TPWP):
a. Resolution approving the Final FY 2023 Transportation Planning Work Program for
submission to the Iowa Department of Transportation
3. Hearing on Amendment to the FFY 2022-2025 Transportation Improvement Program (TIP):
a. Motion approving amendment to the FFY 2022-2025 TIP
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING*
*The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular Meeting of City Council held May 10, 2022
3. Motion approving Report of Change Orders for period May 1 - 15, 2022
4. Motion approving ownership change for Class E Liquor License with Class B Wine Permit, Class
C Beer Permit (Carryout Beer) and Sunday Sales - Kum & Go #200, 4510 Mortensen Road
5. Motion approving ownership change for Class C Liquor License with Class B Wine Permit, Class
C Beer Permit (Carryout Beer) and Sunday Sales - Kum & Go #216, 203 Welch Ave
6. Motion approving new 6-month Class C Liquor License with Outdoor Service and Sunday Sales-
Wasabi Ames, 926 S. 16th Street
7. Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor Licenses:
a. Class C Liquor License with Catering Privilege, Class B Wine Permit, Outdoor Service, and
Sunday Sales - Della Viti, 323 Main Street #102
b. Class C Liquor License with Outdoor Service and Sunday Sales - Old Chicago Pizza and
Taproom, 1620 South Kellogg Avenue
c. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer), and
Sunday Sales - Casey’s General Store #2560, 3020 South Duff Avenue
d. Class A Liquor License with Outdoor Service and Sunday Sales - Green Hills Residents’
Association, 2200 Hamilton Drive Suite 100, Pending Dram Shop Insurance
e. Class E Liquor License with Sunday Sales - MMDG Spirits, 126A Welch Avenue
f. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
Sunday Sales - Kum & Go #200, 4510 Mortensen Road
g. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
Sunday Sales - Kum & Go #216, 203 Welch Avenue
h. Special Class C Liquor License with Class B Wine Permit, Outdoor Service and Sunday Sales
- Wheatsfield Cooperative, 413 Northwestern
8. Resolution adopting Fee Schedule for FY 2022-23
9. Resolution approving revisions to ASSET Policies and Procedures
10. Resolution approving appointment of Aspen Pflanz to Planning and Zoning Commission
11. Resolution approving appointment of James Blickensdorf to Planning and Zoning Commission
as of July 1, 2022
12. Resolution designating Police Chief Geoff Huff as the City’s Alternate representative on
StoryComm’s Board of Directors
13. Resolution approving deaccession of eight Dahlquist light columns on Main Street
14. Resolution approving Amended 28E Agreement for the Headwaters of the South Skunk River
Watershed Management Authority
15. Resolution approving Hold Harmless Agreement between Iowa State Fire Marshal Fire Service
Training Bureau and the City of Ames
16. Resolution approving one year renewal of Agreement with UnityPoint Optimum Health Solutions
for FY 2022/23 for Health Promotion Portal & Coaching Services in the amount of $33,696
17. Resolution approving contract renewal with Delta Dental of Iowa to provide administrative
services for dental benefits effective July 1, 2022
18. Resolution approving renewal Safety Services Contract with IAMU in an amount not to exceed
$138,600 for period July 1, 2022 through June 30, 2023
19. Resolution approving extension of the Insurance Broker Services Agreement for Liability
Insurance with Knapp Tedesco in the amount of $38,000 for a period beginning July 1, 2022,
through June 30, 2023
20. Resolution accepting extension of Property Brokerage Agreement with Willis of Greater Kansas,
Inc., for the period beginning July 1, 2022, through June 30, 2023, in the amount of $50,000
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21. Resolution approving Lease Amendment with T-Mobile Central LLC for the installation and
operation of a diesel generator set to serve T-Mobile’s infrastructure located on and adjacent to
the Bloomington Road Elevated Tank
22. Resolution approving preliminary plans and specifications for 2020/21 Shared Use Path System
Expansion - Vet Med Trail (S. 16th Street to S. Grand Avenue); setting June 21, 2022, as bid due
date and June 28, 2022, as date of public hearing
23. Resolution approving preliminary plans and specifications for 2020/21 and 2021/22 Intelligent
Transportation System Program (Phases 1 and 2); setting June 21, 2022, as bid due date and June
28, 2022, as date of public hearing
24. Resolution approving preliminary plans and specifications for 2021/22 Clear Water Diversion
Program; setting June 22, 2022, as bid due date and June 28, 2022, as date of public hearing
25. Resolution approving preliminary plans and specifications for 2017/18 Low Point Drainage
Improvement - Almond Road (GW Carver Avenue & Bloomington Road); setting June 22, 2022,
as bid due date and June 28, 2022, as date of public hearing
26.Resolution awarding contract for Power Plant Valve Maintenance, Related Services and Supplies
to Pioneer Industrial Corp., of Kansas City, Missouri, for hourly rates and unit prices bid, in an
amount not to exceed $115,000
27. Resolution awarding contract to Wesco Distribution, of Des Moines, Iowa, for Aluminum Cable
for Electric Services Department in the amount of $109,461 (inclusive of Iowa sales tax)
28. Resolution approving contract and bond for 2021/22 Arterial Street Pavement Improvements
(North Dakota Avenue and Ontario Street)
29. Resolution approving partial completion of public improvements and reducing security for Crane
Farm Subdivision, 6th Addition
30. Resolution approving partial completion of public improvements and reducing security for
Domani Subdivision, 1st Addition
31.Resolution approving partial completion of public improvements and reducing security for Sunset
Ridge Subdivision, 10th Addition
32. Resolution approving partial completion of public improvements and reducing security for Sunset
Ridge Subdivision, 11th Addition
33.Resolution approving completion of public improvements and releasing security for The Irons
Subdivision
34. Resolution approving completion of public improvements and releasing security for Hayden’s
Crossing, 1st Addition
35. Resolution approving completion of public improvements and releasing security for Wheelock
Corner Subdivision
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no time
is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker
to three minutes.
ADMINISTRATION:
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36. FY 2022-23 Contracts with Human Services agencies (ASSET):
a. Resolution approving FY 2022-23 Contracts with Human Services agencies (ASSET)
b. Resolution approving the City’s unallocated funds as “reserve funds” in the amount of
$11,652
37. Ames Economic Development Commission:
a. Presentation of Annual Report
b. Resolution approving Contract with Ames Economic Development Commission for
Economic Development Activities from July 1, 2022, through June 30, 2023, in an amount
not to exceed $150,000
PARKS & RECREATION:
38. Ames Downtown Plaza:
a. Resolution approving final plans and specifications and awarding contract to Henkel
Construction Company of Mason City, Iowa, in the amount of $4,633,000
b. Resolution approving contract and bond for Ames Downtown Plaza
c. Resolution approving Change Order No. 1 to Henkel Construction Company for the Ames
Downtown Plaza in the amount of $159,900
d. Resolution approving the use of $739,579 of the Council Priorities Fund to cover the shortfall
of the project
PLANNING & HOUSING:
39. Resolution approving 2022/23 Revised Proposed Draft Annual Action Plan Projects for
Community Development Block Grant (CDBG) and HOME Programs
40. Resolution approving Preliminary Plat for 5571 Hyde Avenue (Hayden’s Preserve), subject to
conditions
41. Resolution approving Campustown Facade Grant Program Amendment regarding application
deadline
42. Amendment to the Downtown Facade Grant Program regarding eligibility for rehabilitation of
historically significant character-defining features:
a. Motion referring preferred option to staff
43. Resolution approving the initial Building and Site Improvement Plans for Heartland Senior
Services at 205 S. Walnut Avenue
44. Text Amendment options for changes to the Campustown Service Center (CSC) Zoning District
50% clay brick building facade material standard:
a. Motion referring preferred option to staff for preparation of an ordinance
PUBLIC WORKS:
45. Resolution approving Professional Services Agreement to Toole Design Group of Madison,
Wisconsin, for Bike & Pedestrian Master Plan and Wayfinding Standards in an amount not to
exceed $225,000
HEARINGS:
46. Hearing on Final Amendments to Fiscal Year 2021/22 Budget:
a. Resolution amending current budget for Fiscal Year ending June 30, 2022
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47. Hearing on Voluntary Annexation of property located at 2219 and 2121 State Avenue:
a. Resolution approving Voluntary Annexation
48. Hearing on Zoning Text Amendment to remove the Campustown Service Center (CSC) Zoning
District mid-block 20-foot setback standard along Lincoln Way:
a. First passage of ordinance
WATER & POLLUTION CONTROL:
49. Resolution setting June 14, 2022, as date of public hearing for State Revolving Fund Drinking
Water Loan Agreement for the demotion of the old Water Treatment Plant in an amount not to
exceed $3,500,000
ORDINANCES:
50. Modifying Chapter 18 of the Municipal Code for parking changes to various locations
a. First passage of ordinance
51. Second passage of ordinance rezoning 2105 Dayton Avenue from “A” (Agriculture) to “GI”
(General Industrial)
52. 802 Delaware Avenue:
a. Resolution approving Zoning Agreement
b. Third passage and adoption of ORDINANCE NO. 4463 rezoning with Master Plan property
located at 802 Delaware Avenue from “RL” (Residential Low-Density) to “RM” (Residential
Medium-Density)
53. Third passage and adoption of ORDINANCE NO. 4464 reducing flag lot access width in the
General Industrial Zoning District
54. Third passage and adoption of ORDINANCE NO. 4465 adjusting storm water utility rates,
effective July 1, 2022
55. Third passage and adoption of ORDINANCE NO. 4466 increasing sewer rates by 5%, effective
July 1, 2022
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as provided
by Section 21.4(2), Code of Iowa.
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ITEM#: AAMPO 1
DATE: 5-24-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE
SUBJECT: DRAFT FFY 2023 - 2026 TRANSPORTATION IMPROVEMENT
PROGRAM (TIP)
BACKGROUND:
To receive funds for transportation improvement projects, it is necessary for projects to be part of the approved statewide plan. The initial step in this process is for the Ames
Area MPO to develop a Transportation Improvement Plan (TIP). The TIP includes four-years of programming, and a new TIP is created annually. Project included in the TIP
involve street improvements, transit projects, and trail projects. In spring 2022, the Ames Area MPO distributed regional applications for new funding for Surface Transportation Block Grant (STBG) and Transportation Alternative Program (TAP) projects. These were
due on March 31.
STBG (Surface Transportation Block Grant) Applications:
Two (2) applications were received for regional STBG funding.
TPMS ID Project Sponsor Project Name Fund Project Year
52481 City of
Ames Pavement Improvements $1,400,000 $1,960,000 FFY26
Total New STBG Requests: $1,625,000
TAP (Transportation Alternatives Program) Applications:
One (1) application was received for regional TAP funding.
TPMS ID Project Sponsor Project Name Fund Project Year
52482 $520,000 $650,000 FFY26
Total New TAP Requests: $520,000
MPO Staff have reviewed the received applications to ensure conformity to the 2045 Metropolitan Transportation Plan (MTP) and regional transportation planning goals. The recommendation is to fully award the requested amounts for all received project applications.
Fiscal Constraint:
The following tables demonstrate fiscal constraint for STBG and TAP funding programs in fiscal years 2023 through 2026 by summarizing anticipated new funding targets and
estimated project amounts. A map and full list of the programmed projects can be seen starting on page 21 (highway/trail projects) and page 25 (transit projects) of the TIP
document.
STBG Fiscal Constraint
2023 2024 2025 2026
UNOBLIGATED BALANCE (CARRYOVER) $2,344,621 $404,579 $1,556,579 $330,579
STBG TARGET $1,860,958 $1,897,000 $1,933,000 $1,971,000
SUBTOTAL $4,205,579 $2,301,579 $3,489,579 $2,301,579
PROGRAM FUNDS $3,801,000 $745,000 $3,159,000 $1,625,000
BALANCE $404,579 $1,566,579 $330,579 $676,579
TAP Fiscal Constraint
2023 2024 2025 2026
UNOBLIGATED BALANCE (CARRYOVER) $20,796 $197,336 $337,336 $561,336
TAP TARGET $176,540 $180,000 $184,000 $188,000
SUBTOTAL $197,336 $377,336 $561,336 $749,336
PROGRAM FUNDS $0 $0 $0 $520,000
BALANCE $197,336 $337,336 $561,336 $229,336
DEVELOPMENT SCHEDULE:
The development schedule for the FFY23-26 TIP is as follows:
• May 12, 2022 – Technical Committee reviews draft and makes recommendation
• May 24, 2022 – Policy Committee reviews draft and sets public hearing
• May 25, 2022 – Public Input Session
• May 25 – June 30, 2022 – Public Comment Period
• June 1, 2022 – Draft due to Iowa DOT for review
• July 12, 2022 – Policy Committee holds public hearing on final approval
• July 15, 2022 – Final approved TIP due to Iowa DOT
• October 1, 2022 – TIP becomes effective (start of FFY 2023)
ALTERNATIVES:
1. Approve the Draft FFY 2023-2026 Transportation Improvement Program and set
July 12, 2022, as the date of public hearing.
2. Direct modifications to the Draft FFY 2023-2026 Transportation Improvement
Program and set July 12, 2022, as the date of public hearing.
ADMINISTRATOR’S RECOMMENDATION:
The Draft FFY 2023-2026 Transportation Improvement Program was prepared in
accordance with applicable state and federal guidelines as well as the Ames Area MPO’s
2045 Metropolitan Transportation Plan, Forward 2045. The Transportation Technical
Committee met on May 12, 2022, and unanimously recommended approval of this
draft program. The TIP will now be open for public comment until June 30, 2022.
Therefore, it is recommended by the Administrator that the Transportation Technical
Committee adopt Alternative No. 1, as shown.
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Transportation’s Federal Highway Administration and Federal Transit Administration, and in part through local matching
funds of the Ames Area MPO member governments. These contents are the responsibility of the Ames Area MPO. The
U.S. government and its agencies assume no liability for the contents of this report or for the use of its contents. The
DRAFT
FFY 2023-2026
Transportation
Improvement
Program
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CONTENTS
1 - Introduction ........................................................................................................................................... 4
1.1 Document Overview .......................................................................................................................... 4
1.2 AAMPO Overview and Planning Area ............................................................................................... 4
1.3 Transportation Policy Committee ..................................................................................................... 5
1.4 Transportation Technical Committee ............................................................................................... 6
2 - Public Participation ................................................................................................................................ 7
2.1 Website ............................................................................................................................................. 7
2.2 Outreach ............................................................................................................................................ 7
2.3 Public Involvement Opportunities .................................................................................................... 7
3 - Performance-Based Planning ................................................................................................................ 8
3.1 Overview ........................................................................................................................................... 8
3.2 Safety (PM1) ...................................................................................................................................... 8
3.3 Pavement and Bridge (PM2) ............................................................................................................. 9
3.4 System and Freight Reliability (PM3) .............................................................................................. 10
3.5 Transit Asset Management ............................................................................................................. 11
3.6 Transit Safety ................................................................................................................................... 12
3.7 Regional Transportation Goals ........................................................................................................ 12
3.8 Air Quality ........................................................................................................................................ 13
4 - Project Selection .................................................................................................................................. 14
4.1 Overview ......................................................................................................................................... 14
4.2 Regional Applications ...................................................................................................................... 14
4.3 STBG Selection Criteria .................................................................................................................... 14
4.4 TAP Selection Criteria ...................................................................................................................... 14
4.5 Transit Projects ................................................................................................................................ 15
5 - FFY 2022 Project Status Report ........................................................................................................... 16
6 - Financial Analysis ................................................................................................................................. 17
6.1 Overview ......................................................................................................................................... 17
6.2 Iowa DOT O&M Estimated Expenditures and Funding ................................................................... 17
6.3 Fiscal Tables ..................................................................................................................................... 18
7 - FHWA Program (FFY 2023 – 2026)....................................................................................................... 21
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7.1 Overview ......................................................................................................................................... 21
7.2 Programmed Highway Projects ....................................................................................................... 22
8 - FTA Program (FFY 2023-2026) ............................................................................................................. 25
8.1 Overview ......................................................................................................................................... 25
8.2 Programmed Transit Projects.......................................................................................................... 26
8.3 FFY 2023 Transit Project Justifications ............................................................................................ 30
9 - Changing an Approved TIP ................................................................................................................... 33
9.1 Amendments ................................................................................................................................... 33
9.2 Administrative Modifications .......................................................................................................... 33
Appendix A – Resolution of Adoption ....................................................................................................... 35
Appendix B – Self-Certification of Planning Activities .............................................................................. 36
Appendix C – List of Federal and State Funding Programs ....................................................................... 37
Appendix D – STBG & TAP Application Forms .......................................................................................... 43
Appendix E – Public Comments ................................................................................................................ 48
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1 - Introduction
1.1 Document Overview
The Federal Fiscal Year 2023 - 2026 Transportation Improvement Program (TIP) is the short-range
implementation program for federally funded and regionally significant transportation projects. The
TIP is a requirement of 23 CFR 450.326 for metropolitan planning organizations to develop a program,
covering at least four years, which reflects the investment priorities established in the metropolitan
transportation plan. The Ames Area Metropolitan Planning Organization (AAMPO) develops a new TIP
annually in coordination with the Iowa Department of Transportation (DOT), Federal Highway
Administration (FHWA), Federal Transit Administration (FTA), the City of Ames, the City of Gilbert,
Story County, Boone County, Ames Transit Agency (CyRide), other local agencies and stakeholders, as
well as the public. The Ames Area TIP is included in the State Transportation Improvement Program
(STIP), which is developed by the Iowa Department of Transportation.
1.2 AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Ames is in central Iowa and is served by Interstate 35, US Highway 30, and US Highway 69. Surface
transportation needs are met through over 251 centerline miles of streets. The community has a very
progressive transit system, CyRide, which prior to the COVID-19 pandemic carried more than six million
bus passengers each year. CyRide’s ridership dropped to 4.57 million passengers in FY 2020 and then
1.86 million in FY 2021 because of reduced travel within the Ames community. CyRide believes
ridership levels will increase back to approximately 3.5 million passengers by the end of FY 2022. Since
over 90% of CyRide’s ridership is university students, future transit ridership increases will heavily
depend upon how many classes are held in-person on campus instead of virtually. While most transit
users have Iowa State University ties, CyRide serves the entire Ames community. The Ames Area MPO
area includes the Ames Municipal Airport, which serves general aviation needs for business, industry,
and recreation users. On average, 145 aircraft operations occur per day at the Ames Municipal Airport.
Railroads provide freight service to the area by dual east-west mainline tracks and a northern
agricultural spur.
The Ames Area MPO consists primarily of two standing committees: The Transportation Policy
Committee and the Transportation Technical Committee.
1.3 Transportation Policy Committee
The Transportation Policy Committee (TPC) is the policy setting board of the MPO and the membership
consists of local officials. Voting membership on the committee includes city and county governments
located, wholly or partially, in the Ames Area MPO planning boundary, as well as the local transit
agency. Currently the TPC membership includes: City of Ames, City of Gilbert, CyRide, Boone County,
and Story County. The Iowa Department of Transportation, Federal Highway Administration, Federal
Transit Administration, and Iowa State University serve as advisory, non-voting, representatives.
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
Boone County
Story County
Ames Transit Agency (CyRide)
City of Gilbert
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
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Daniel Nguyen Region 7 Community Planner
Brandi Latterell Director for Planning Services
‡ Non-voting
1.4 Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing the short and long-range
transportation plans. The Iowa Department of Transportation, the Federal Highway Administration,
and the Federal Transit Administration serve as advisory, non-voting, representatives.
‡ Non-voting
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames (Vice-Chair)
City of Ames
City of Ames
City of Ames
Ames Transit Agency (CyRide)
Iowa State University
Boone County
Story County
Ames Community School Dist.
Ames Economic Development Commission
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
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2 - Public Participation
This document was developed in coordination with AAMPO member agencies, regional stakeholders,
and members of the public using the process described in the AAMPO Public Participation Plan. This
process includes strategies to disseminate information about the project selection process and
provides opportunities for interested parties to provide information to the policy committee.
2.1 Website
The Ames Area MPO utilizes its website at www.aampo.org to make documents, maps, and other
materials accessible anytime of any day in a format that is adaptable to mobile devices and website
text which can be translated into any language available through translation services. There is a
subpage of the website dedicated to the Transportation Improvement Program. Here, both current
and past versions of Transportation Improvement Programs can be found, and public meetings and
comment opportunities are posted.
2.2 Outreach
Anyone may sign-up to receive notifications of news and events published from the MPO with an e-
notification system. During the development of this program, users received e-notifications pertaining
to FFY 2023-2026 TIP public meetings, public comment periods, and draft documents.
Additionally, AAMPO utilizes local publications, such as the Ames Tribune, to publicize public input
opportunities and public hearing dates.
2.3 Public Involvement Opportunities
There were three primary opportunities for public involvement and feedback including:
• Public Input Session: A public input session provided members of the public the opportunity to
drop-in to view projects, meet with staff, and leave comments on the proposed program. The
event, hosted on May 25, 2022, was held virtually via Microsoft Teams. No formal presentation
was given allowing for visitors to come and go at any time during the event.
• Public Comment Period: A public comment period was made available from May 25, 2022, to
June 30, 2022. The draft TIP document was made available online and members of the public
could submit their comments on the draft document or listed projects via email or via mail.
Public comments received by staff are shown in Appendix E.
• Public Hearing: During the July 12, 2022, Transportation Policy Committee meeting, a public
hearing was held prior to final adoption of this TIP. This hearing provided time for anyone to
address the committee prior to consideration and adoption of the TIP. Public participants could
join the meeting via Zoom. Transportation Policy Committee meetings are currently
livestreamed on Ames Channel 12 and on YouTube.
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3 - Performance-Based Planning
3.1 Overview
With the passing of the Moving Ahead for Progress in the 21st-Centurty (MAP-21) transportation bill,
and continuing in the FAST-Act, states and MPOs are required to use performance-based
transportation planning practices. MPO Transportation Improvement Programs are required to
document compliance with each of the performance-based planning categories including safety (PM1),
pavement and bridge (PM2), system and freight reliability (PM3), transit asset management, and
transit safety.
3.2 Safety (PM1)
Compliance with safety performance-based planning requirement began May 27, 2018, for MPOs.
MPOs can choose to support the DOT safety targets or the MPOs can set their own unique targets.
Rather than setting its own safety targets, AAMPO has chosen to support the Iowa DOT’s safety targets
as published in the most recent Iowa Highway Safety Improvement Program Annual Report and shown
in Table 1. The MPO supports those targets by reviewing and programming all Highway Safety
Improvement Program (HSIP) projects within the MPO boundary that are included in the DOT’s TIP.
Any Iowa DOT Sponsored HSIP projects within the MPO area were selected based on the strategies
included in the Strategic Highway Safety Plan and safety performance measures and were approved by
the Iowa Transportation Commission. The Iowa DOT conferred with numerous stakeholder groups,
including AAMPO, as part of its target setting process. Working in partnership with local agencies, Iowa
DOT safety investments were identified and programmed which will construct effective
countermeasures to reduce traffic fatalities and serious injuries. The Iowa DOT projects chosen for
HSIP investment are based on crash history, roadway characteristics, and the existence of
infrastructure countermeasure that can address the types of crashes present. The Iowa DOT continues
to utilize a systemic safety improvement process rather than relying on “hot spot” safety
improvements.
Table 1: Safety (PM1) Targets (adopted by AAMPO on 10/26/21)
Performance Measure 2016-2020 Baseline 2018-2022 Target
345.2 337.8
1.053 1.037
1,391.6 1,327.2
4.241 4.073
128.6 129.8
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3.3 Pavement and Bridge (PM2)
Compliance with PM2 performance-based planning requirements began on May 20, 2019, for MPOs.
MPOs can choose to support the DOT PM2 targets, or they can set their own unique targets. Rather
than setting its own pavement and bridge targets, the AAMPO has chosen to support the Iowa DOT’s
pavement and bridge targets as submitted in the most recent baseline period performance report and
shown in Table 2. The MPO supports those targets by reviewing and programming all Interstate and
National Highway System projects within the MPO boundary that are included in the DOT’s
Transportation Improvement Program.
Any Iowa DOT sponsored pavement and bridge projects within the MPO area were determined in
alignment with the Iowa Transportation Asset Management Plan (TAMP) and the pavement and bridge
performance measures. The TAMP connects Iowa in Motion 2045 and system/modal plans to Iowa
DOT’s Five-Year Program and the STIP. Iowa in Motion 2045 defines a vision for the transportation
system over the next 20 years, while the Five-Year Program and STIP identify specific investments over
the next four to five years. The TAMP has a 10-year planning horizon and helps ensure that
investments in the Five-Year Program and STIP are consistent with Iowa DOT’s longer-term vision.
Starting in 2019, the TAMP began to integrate the pavement and bridge performance targets.
The Iowa DOT conferred with numerous stakeholder groups, including the AAMPO and local owners of
NHS assets, as part of its target setting process. The methodology used to set targets used current and
historical data on condition and funding to forecast future condition. Asset management focuses on
performing the right treatment at the right time to optimize investments and outcomes. Management
systems are utilized to predict bridge and pavement needs and help determine the amount of funding
needed for stewardship of the system. The TAMP discusses the major investment categories that the
Commission allocates funding through. Once the Iowa Transportation Commission approves the
funding for these categories, the Iowa DOT recommends the allocation of the funds to specific projects
using the processes described in the TAMP. Pavement and bridge projects are programmed to help
meet the desired program outcomes documented in the TAMP.
Table 2: Pavement and Bridge (PM2) Targets (adopted by AAMPO on 09/25/18)
Performance Measure 2017
Baseline
4 Year
Targets
N/A 49.4%
N/A 2.7%
50.9% 46.9%
10.6% 14.5%
48.9% 44.6%
2.3% 3.2%
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3.4 System and Freight Reliability (PM3)
Compliance with PM3 performance-based planning requirements began on May 20, 2019, for MPOs.
MPOs can chose to support the DOT PM3 targets or MPOs can set their own unique targets. Rather
than setting its own system and freight reliability targets, the AAMPO has chosen to support the Iowa
DOT’s system and freight reliability targets as submitted in the most recent baseline period
performance report and shown in Table 3. The MPO supports those targets by reviewing and
programming all Interstate and National Highway System projects within the MPO boundary that are
included in the DOT’s Transportation Improvement Program.
The Iowa DOT conferred with numerous stakeholder groups, including AAMPO, as part of its target
setting process. Variability within the existing travel time dataset was used to forecast future
condition. Projects focused on improving pavement and bridge condition also often help improve
system reliability and freight movement. Additional projects focused specifically on improving these
areas of system performance are developed in alignment with the target-setting process for related
performance measures, and the freight improvement strategies and freight investment plan included
in the State Freight Plan. This plan includes a detailed analysis and prioritization of freight bottlenecks,
which are locations that should be considered for further study and possibly for future improvements.
The process also involved extensive input from State, MPO, RPA, and industry representatives. State
projects identified in the freight investment plan and programmed in the STIP were highly ranked
freight bottlenecks.
Table 3: System and Freight Reliability (PM3) Targets (adopted by AAMPO on 03/23/21)
Performance Measure 2017
Baseline Targets
reliable
100% 98.5%
are reliable
N/A 95.0%
1.12 1.21
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3.5 Transit Asset Management
Compliance with transit asset management performance-based planning requirements began on
October 1, 2018. MPOs can choose to support the targets set by their local urban transit provider or
set their own unique targets. The AAMPO has chosen to support the targets set by the region’s transit
provider, CyRide as shown in Table 4. CyRide publishes these targets in their own TAM plan which they
review and amend, if needed, each fall by October 1st. The infrastructure performance measure
element which FTA requires is limited to rail fixed guideway assets of which there is not any rail
passenger service with Ames.
Table 4: Transit Asset Management Targets (adopted by AAMPO on 10/26/21)
TAM Performance
Measure Class
2021
Target Year-End Target
2023 2024 2025 2026
Revenue Vehicles
40% 30%
Revenue Vehicles
89% 22%
Revenue Vehicles
0% 0%
Equipment
0% 0%
Facilities
0% 0%
Facilities Ames
0% 0%
Public transit capital projects included in the STIP align with the transit asset management (TAM)
planning and target setting processes undertaken by the Iowa DOT, transit agencies, and MPOs. The
Iowa DOT establishes a group TAM plan and group targets for all small urban and rural providers while
large urban providers (i.e. CyRide) establish their own TAM plans and targets. Investments are made in
alignment with TAM plans with the intent of keeping the state’s public transit vehicles and facilities in a
state of good repair and meeting transit asset management targets. The Iowa DOT allocates funding
for transit rolling stock in accordance with the Public Transit Management System process. In addition,
the Iowa DOT awards public transit infrastructure grants in accordance with the project priorities
established in Iowa Code chapter 924. Additional state and federal funding sources that can be used by
transit agencies for vehicle and facility improvements are outlined in the funding chapter of the Transit
Manager’s Handbook. Individual transit agencies determine the use of these sources for capital and
operating expenses based on their local needs.
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3.6 Transit Safety
Compliance with transit safety performance-based planning requirements begins on July 20, 2021.
MPOs can choose to support the targets set by their local urban transit provider or set their own
unique targets. AAMPO has chosen to support the targets set by the region’s transit provider, CyRide
as shown in Table 5. CyRide publishes these targets in their Public Transportation Agency Safety Plan
(PTASP), which will be certified each year.
Table 5: Transit Safety Targets (adopted by AAMPO on 10/26/21)
Mode of Transit
Service
Fatalities
(Total)
(per 100
thousand
Injuries
(Total)
(per 100
thousand
Safety
Events
(Total)
(per 100
thousand
System
Reliability
(VRM/Failures)
0 0 0 0.00 0 0.00 42,273.16
0 0 0 0.00 0 0.00 38,450
Public transit projects included in the STIP align with the transit safety planning and target setting
processes undertaken by the transit agencies and MPOs. While the Iowa DOT aided with the
development of the initial Public Transportation Agency Safety Plans (PTASPs), each large urban transit
provider is responsible for implementing its PTASP, which includes transit safety targets. Investments
are made in alignment with PTASPs with the intent of keeping the state’s public transit operations,
vehicles, and facilities safe and meeting transit safety targets. State and federal funding sources that
can be used by transit agencies for operations, vehicles, and facility improvements are outlined in the
funding chapter of the Transit Manager’s Handbook. Individual transit agencies determine the use of
these sources for capital and operating expenses based on their local needs.
3.7 Regional Transportation Goals
In AAMPO’s latest Metropolitan Transportation Plan, Forward 45, a performance-based transportation
planning approach was utilized by tying in the regional vision of the transportation system with the
aforementioned federally-required metrics and federally-required planning processes. The six primary
region-specific goals, identified from public input, were accessibility, safety, substantiality, efficiency &
reliability, placemaking, and preservation. The Forward 45 Report provides a detailed explanation of
the regional goals and objectives as well as the performance-based planning approach utilized in the
identification, selection, and prioritization of projects.
The vision statement stated in Forward 45 is:
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3.8 Air Quality
The Clean Air Act requires the United States Environmental Protection Agency (EPA) to set limits on
how much of a particular pollutant can be in the air anywhere in the United States. National Ambient
Air Quality Standards (NAAQS) are the pollutant limits set by the Environmental Protection Agency;
they define the allowable concentration of pollution in the air for six different pollutants: Carbon
Monoxide, Lead, Nitrogen Dioxide, Particulate Matter, Ozone, and Sulfur Dioxide.
The Clean Air Act specifies how areas within the country are designated as either “attainment” or
“non-attainment” of an air quality standard and provides the EPA the authority to define the
boundaries of nonattainment areas. For areas designated as non-attainment for one or more National
Ambient Air Quality Standards, the Clean Air Act defines a specific timetable to attain the standard and
requires that non-attainment areas demonstrate reasonable and steady progress in reducing air
pollution emissions until such time that an area can demonstrate attainment.
No part of the Ames Area is within nonattainment; therefore, it is not subject to air quality conformity
requirements. However, the Ames Area MPO will perform activities to monitor and promote air
quality issues in the region. The State of Iowa provides grant opportunities through the Iowa Clean Air
Attainment Program (ICAAP) to promote clean air in Iowa’s transportation system.
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4 - Project Selection
4.1 Overview
This Transportation Improvement Program (TIP) serves as a list of federal-aid eligible transportation
improvements within the Ames region from the federal fiscal years 2023 to 2026. Projects in the Ames
Area MPO’s TIP must be consistent with the latest regional Metropolitan Transportation Plan, Forward
45. The final AAMPO TIP, approved by the AAMPO Transportation Policy Committee, will be
consolidated into the State Transportation Improvement Program (STIP) along with the programs from
the other planning agencies in the State of Iowa.
Projected identified in this TIP utilize, or are based upon, several different sources of federal funding.
While AAMPO is responsible for the regional selection of projects eligible for STBG and TAP funding,
which the undermentioned selection procedure discussions will focus on, there are several other
Federal and State funding programs which are listed and described in Appendix C.
4.2 Regional Applications
AAMPO solicits regional applications for two primary transportation funding programs: Surface
Transportation Block Grant (STBG) and Iowa’s Transportation Alternatives Program (TAP). For projects
to be eligible for these applications, they must conform with the latest regional Metropolitan
Transportation Plan, Forward 45. Both these applications are made available on the AAMPO website at
www.aampo.org. A notification email is also sent out to contacts from all the AAMPO regional member
agencies that are eligible to apply. These applications are due annually on March 31st. The application
templates for both STBG and TAP can be found in Appendix D.
4.3 STBG Selection Criteria
STBG funds are typically awarded to projects which improve capacity through construction,
reconstruction, and rehabilitation of the highway network. However, Transit capital projects are also
eligible for STBG funds. Projects must be listed in, or conform with, the latest Metropolitan
Transportation Plan. All projects are evaluated and prioritized within the Metropolitan Transportation
Plan using a performance-based planning process. This evaluation is heavily weighed when
determining whether to award STBG funding to a project. Staff will make an initial review of all
received STBG applications. Next, the Transportation Technical Committee (TTC) collectively reviews
and recommends to the Transportation Policy Committee which projects should be selected.
4.4 TAP Selection Criteria
Regional TAP funds are generally awarded to smaller-scale projects such as pedestrian and bicycle
facilities, recreational trails, and safe routes to school projects. Like the STBG funding selection process,
TAP projects must conform to the latest Metropolitan Transportation Plan (MTP) and the performance-
based evaluation results in the MTP are weighed heavily in the TAP selection process. TAP projects
should provide connectivity with existing facilities, provide a reasonable cost in relation to public
benefit, and enhance the current transportation system. Like the STBG funding selection process, staff
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makes an initial review of the received applications. Next, the Transportation Technical Committee
(TTC) reviews and recommends to the Transportation Policy Committee which projects should be
selected.
4.5 Transit Projects
In addition to FHWA program projects, the TIP includes all projects which Federal Transit
Administration (FTA) funding may be utilized. A portion of Federal fuel tax revenue is placed in the
mass transit account of the Federal Highway Trust Fund for this use. These funds, along with General
Fund appropriations, are reserved for transit purposes and are administered by the Federal Transit
Administration. The transit portion of the TIP was developed in cooperation with CyRide, the urban
transit operator in the Ames Area MPO planning area. The transit projects identified in the FFY 2023-
2026 TIP were included within the Passenger Transportation Plan (PTP), meeting the requirement to
have the Enhanced Mobility for Seniors and Individuals with Disabilities formulized Federal funding
within an approved PTP prior to TIP approval. Please refer to pages 25-32 for the transit project
justifications for FFY 2023 as well as the list of transit projects programmed for FFY 2023-2026.
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5 - FFY 2022 Project Status Report
It is required to provide a status report for all federal-aid and Swap funded highway projects included
in the first fiscal year or the previous TIP. This status report indicates whether the project was
authorized/let, is being rolled over to the current TIP, or if the project is being removed from
programming. This status report is useful for monitoring the progress being made in implementing the
MPO’s transportation program. See Table 6 for the project status report for FFY 2022.
Table 6: FFY 2022 Project Status Summary
Funding
Source
TPMS
ID
Project Description Federal-Aid Total Cost Local
Sponsor
Status
STBG 38304 $225,000 $850,000 CyRide Authorized
SWAP-STBG 36919 Cherry Ave (E Lincoln Way
– SE 5th St) $1,890,000 $2,400,000 City of
Ames FFY 2023 as
SWAP-STBG 38303 Dr to 24th St) & 24th St
(Pinehurst Rd to Hayes $1,600,000 $4,200,000 City of
Ames
Letting on
08/16/22
SWAP-STBG 35616 $900,000 $1,500,000
TAP 38306 th $159,000 $500,000
TAP 19249 th $560,000 $1,082,000
SWAP-CMAQ 45239 $1,176,518 $1,470,648
SWAP-CMAQ 48394 $1,400,000 $1,750,000
CMAQ 52477 $89,697 $112,122 CyRide Authorized
PL
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6 - Financial Analysis
6.1 Overview
Projects programmed in the current TIP must demonstrate fiscal constraint. This section focuses on
demonstrating that the program is fiscally constrained as well as documents nonfederal-aid revenues
and expected operations and maintenance costs on the federal-aid system. All project costs are
adjusted into year of expenditure dollars using an assumed annual inflation rate of 4 percent. This
same inflation rate is used to project revenues and operations and maintenance costs. PL funds are
shown to remain constant through the 4-year period and are based on the first fiscal year’s target.
The Iowa DOT provides AAMPO with STBG, TAP, and STBG/TAP Flex funding targets for each of the four
years in this program. The Iowa DOT also provides information from their five-year program including
estimated statewide revenues/allocations and funds available for right-of-way and construction. Lastly,
Iowa DOT provides forecasted non-federal-aid revenues as well as operations and maintenance data
for the federal-aid system. See the following section for more detail on the Iowa DOT’s programming
process regarding expenditures and funding.
The Ames City Council has programmed city sponsored projects in the City of Ames 2022-2027 Capital
Improvements Plan (CIP) for the local funding allocation. These funds are generated from the City of
Ames annual Road Use Tax Fund (RUTF) distribution, Local Option Sales Tax, and General Obligation
(GO) bonds.
The transit program does not have targets; therefore, the requests involve significant costs in the
anticipation of maximizing the amounts received either through formula or discretionary funding.
6.2 Iowa DOT O&M Estimated Expenditures and Funding
Each year prior to development of the Iowa DOT’s Five-Year Program and the Statewide Transportation
Improvement Program both state and federal revenue forecasts are completed to estimate the
amount of funding available for programming. These forecasts are a critical component in the
development of the Five-Year Program and as such are reviewed with the Iowa Transportation
Commission. The primary sources of state funding to the DOT are the Primary Road Fund and TIME-21
Fund. These state funds are used for the operation, maintenance, and construction of the Primary
Road System. The amount of funding available for operations and maintenance is determined by
legislative appropriations. Additional funding is set aside for statewide activities including engineering
costs. The remaining funding is available for right of way and construction activities associated with the
highway program.
Along with state funds, the highway program utilizes a portion of the federal funds that are allocated
to the state. A federal funding forecast is prepared each year based on the latest apportionment
information available. This forecast includes the various federal programs and identifies which funds
are allocated to the Iowa DOT for programming and which funds are directed to locals through the
MPO/RPA planning process, bridge programs, and other various grant programs.
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The following webpage provides additional insight into the DOT’s programming process and can be
found at https://iowadot.gov/program_management/Five-Year-Program.
6.3 Fiscal Tables
The following describes each of the seven fiscal tables presented in this document:
Table 7 & Table 8: These tables summarize the total project costs and associated federal aid amounts
by funding program. Table 7 focuses on federal-aid programs while Table 8 focuses on SWAP
programs.
Table 9 & Table 10: These tables demonstrate fiscal constraint for their respective funding programs.
Table 9 summarizes the STBG program while Table 10 summarizes the TAP program. This incorporates
the programmed project costs from Tables 7 and 8 as well as the funding targets provided by the Iowa
DOT.
Table 11 & Table 12: These tables summarize projections based on 2021 operations and maintenance
data provided by the Iowa DOT. This includes forecasted operations and maintenance data on the
federal-aid system (Table 11) and forecasted non-federal-aid revenues (Table 12). The base year for
the data was 2021. The shown projections utilize an assumed annual inflation rate of 4 percent.
Table 13: Table 13 shows the Iowa DOT’s Five-Year Program funding amounts including statewide
revenues, allocations, and funds available for right-of-way and construction.
Table 7: Summary of Costs and Federal-Aid
2023 2024 2025 2026
PROGRAM
PL
STBG
TAP
NHPP
CMAQ
STBG-HBP
Table 8: Summary of Costs and SWAP-Aid
2023 2024 2025 2026
PROGRAM
CMAQ-SWAP
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Table 9: STBG Fiscal Constraint
2023 2024 2025 2026
BALANCE $404,579 $1,566,579 $330,579 $676,579
Table 10: TAP Fiscal Constraint
2023 2024 2025 2026
BALANCE $197,336 $337,336 $561,336 $229,336
Table 11: Forecasted Operations and Maintenance (O&M) Costs on the Federal-Aid System
2023 2024 2025 2026
TOTAL O&M $3,718,875 $3,834,550 $3,953,708 $4,079,933
Table 12: Forecasted Non-Federal-Aid Revenue
2023 2024 2025 2026
TOTAL NON-FEDERAL-AID ROAD FUND RECEIPTS $40,846,624 $42,480,489 $44,179,709 $45,946,897
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Table 13: Iowa DOT Five-Year Program Funding
($ MILLIONS)
REVENUES 2023 2024 2025 2026
TOTAL $1,395.10 $1,409.20 $1,422.70 $1,438.30
STATEWIDE ALLOCATIONS 2023 2024 2025 2026
TOTAL $540.60 $553.60 $567.10 $580.40
FUNDS AVAILABLE FOR ROW/CONSTRUCTION 2023 2024 2025 2026
TOTAL $854.50 $855.60 $855.60 $857.90
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FFY 2023-2026 TRANSPORTATION IMPROVEMENT PROGRAM
7 - FHWA Program (FFY 2023 – 2026)
7.1 Overview
The following pages contains a complete list of projects utilizing FHWA-based funds programmed for FFY 2023 through FFY 2026.
These projects are shown on a map in Figure 2.
Figure 2: Project Locations (by Project ID)
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7.2 Programmed Highway Projects
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FFY 2023-2026 TRANSPORTATION IMPROVEMENT PROGRAM
8 - FTA Program (FFY 2023-2026)
8.1 Overview
The following pages contains a complete list of projects utilizing FTA-based funds programmed for FFY
2023 through FFY 2026. The justification for all FFY 2023 transit projects is also provided.
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8.2 Programmed Transit Projects
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FFY 2023-2026 TRANSPORTATION IMPROVEMENT PROGRAM
8.3 FFY 2023 Transit Project Justifications
General Operations (5307/STA)
This funding supports the day-to-day transit operations of the Ames Transit Authority from Ames’
urbanized area formula apportionment, Small Transit Intensive Cities (STIC), and State Transit
Assistance (STA) funding.
Contracted Paratransit (Dial-A-Ride) Service (5310)
According to federal regulations, public transit agencies providing fixed-route transit service in their
community must also provide door-to-door transportation service within a ¾ mile area of that fixed-
route service. Therefore, CyRide purchases transportation service for its Dial-A-Ride operations in
order to meet this ADA requirement. This requirement has been expanded to the entire city limits of
Ames.
Infotainment LED signage (5310)
In the fall 2019, CyRide integrated automated vehicle annunciator (AVA) system synced with voice
annunciators (audible announcements only) to help keep all passengers, disability or not, better
informed of where the bus is located along the bus route(s). This system was in response to a request
from Iowa State University’s Alliance for Disability Awareness group which communicated their desire
to have more bus stops announced throughout the Ames’ community. Bus drivers must comply with
the Americans with Disability Act (ADA) laws and manually announce major transit locations along
transit routes along with any stops the public request. CyRide then added visual LED signage within
each bus to deploy visual signage within each bus mirroring the LED audible stop announcements. The
bigger infotainment LED signage allows more information to be displayed for this visual signage on
CyRide’s articulated buses while also allowing advertising on these vehicles. This project will be
deployed in FY2023 and is over and beyond ADA requirements.
Annunciator Annual Service Fees (5310)
CyRide plans to utilize portions of its elderly & disabled funding towards its annual service fees for the
automatic annunciator system to ensure compliance with its ADA announcement requirements. This is
a non-traditional project but will allow compliance with the ADA law and improve awareness of where
the bus is within the community for passenger’s knowledge.
Heavy Duty Forty-Foot Bus Replacement (5339)
Twenty-three large forty-foot buses have exceeded FTA guidelines for useful life. Buses are identified
as: 09070, 09071, 09072, 09073, 09074, 09075, 09076, 09077, 00418, 00419, 00420, 00421, 00422,
00423, 00424, 00425, 00126, 00127, 00128, 00186, 00187, 00188, and 00189. These units, if ranked
high enough within the state’s PTMS process or funded within a discretionary grant, will be replaced
with 40’ heavy-duty low-floor buses. These replacement vehicles will all be ADA accessible.
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Heavy Duty Articulated Bus Expansion (STBG, 5339)
Currently, CyRide has seven articulated buses within its bus fleet, with two more currently being
procured, with a goal to attain a total of ten to operate on its #23 Orange route. One additional
articulated bus will complete the goal of having ten articulated buses within CyRide’s fleet for this bus
route. Specifically, the #23 Orange route transit route carries the highest number of passengers of any
route in the State of Iowa at nearly 1.8 million passengers. CyRide will add Surface Transportation
Block Grant (STBG) funding to an already approved contract for a 40-foot bus awarded through a direct
national discretionary federal award for an articulated (60-foot) bus expansion within the fleet. The
forty-foot bus specifically identified to be replaced and upgraded to an articulated bus through a
federal award is 00502. The Ames Area Metropolitan Planning Organization has approved funding at
$225,000 for FY2023 for this upgrade.
Heavy Duty Forty-Foot Battery Electric Bus Replacement (5339, 5307)
Ten large diesel forty-foot diesel buses have exceeded FTA guidelines for useful life and will be
replaced with battery electric buses. Three will be requested with formula funding and the other seven
with federal discretionary funding. Bus numbers are: 00949, 00950, 00951, 00501, 00503, 00504,
00429, 00430, 00431, and 00432. If funded, this will further CyRide’s efforts throughout the Ames
community making it even more sustainable. All battery electric buses will be ADA accessible.
Miscellaneous Equipment (5339)
To support additional battery electric bus purchases, CyRide plans on installing additional charging
equipment and dispensers to adequately charge these vehicles throughout the facility.
Facility Construction (5339)
To support additional battery electric bus purchases within the fleet, CyRide plans on rehabilitating the
facility with additional electrical wiring between the transformer and the charging equipment as
necessary to charge these new vehicles. Concrete platforms will be necessary as well to help keep the
chargers out of flood waters if the facility floods in the future.
Architectural and Engineering (5339)
To support a battery electric bus project, architectural and engineering design services will be needed
in order to assemble bid documents for the facility construction of this project.
Project Management (5339)
To support a battery electric bus project, project management will be necessary from a nationally
renowned consultant to help navigate through the project implementation and results benefits as well
as learn more about the latest technology in electric buses available to CyRide.
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Workforce Training (5339)
To support a battery electric bus project, workforce training will be necessary to train mechanics and
drivers on how to drive and maintain the new electric technology. This project is required as part of
future discretionary grant applications.
Shop Rehabilitation Improvements (PTIG)
Separation of CyRide’s shop and shop offices areas is greatly needed to provide distinct office space for
critical work functions while also reducing employees’ exposure to diesel particulates and loud noises
that require hearing protection. CyRide is requesting funding to rehabilitate its shop area totaling
$750,000 from the Iowa DOT under its public transit infrastructure grant (PTIG) program specifically
for:
1) Removing existing half walls within the maintenance fabrication area and repair the floor as
necessary, 2) Install new precast concrete floor panels to connect the east and west maintenance
mezzanines allowing stair access to the east mezzanine area and creating additional storage space, 3)
Construct a new wall on ground level and add two doors to isolate the repair bays from office/parts
areas which will help control sound pollution and vapors between the two spaces, 4) Move the eye
wash, mop sink, wash fountain and supplies closer to the shop repair bays to improve mechanic work
flow and improve safety, 5) Switch the welding and fabrication areas with the current parts room to
isolate airborne particulates thereby improving safety, 6) Rework the maintenance offices/cubicles for
a more practical layout and create space for Maintenance Coordinator Supervisor to have private
conversations and 7) Rework the fire alarm and suppression system to bring the reworked spaces up to
code.
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9 - Changing an Approved TIP
Often after development and subsequent adoption of the TIP, changes may need to be made to the list
of programmed projects. Examples of changes might be adding or deleing projects., moving a project
between years in the TIP, adjusting project cost, or changing the vehicle numbers of transit vehicles.
A major requirement of a project receiving Federal transportation funds is for the project to be
included in the TIP and Statewide Transportation Improvement Program (STIP). Once a project has
received Federal Authorization for construction it does not need to be included in the TIP. This is one of
two major reasons for adding or deleting a project from the TIP. The other major reason for adding a
project is the awarding of a grant for a project, which can happen throughout the year.
Changes to the TIP are classified as either amendments or administrative modifications and are
subject to different AAMPO Transportation Policy Committee and public review procedures.
9.1 Amendments
Amendments are major changes that may involve the following:
Project Cost: Projects in which the recalculated project costs increase Federal aid by more than
30 percent or increase the Federal aid by more than $2 million from the original amount.
Schedule Changes: Projects added or deleted from the TIP.
Funding Source: Projects receiving additional Federal funding sources.
Scope Changes: Changing the project termini, project alignment, the amount of through traffic
lanes, type of work from an overlay to reconstruction, or a change to include widening of the
roadway.
Amendments are presented to the Transportation Policy Committee and a public comment period is
opened, which continues until the next policy committee meeting. The Transportation Policy
Committee meets on an as needed basis, providing a 3–4-week public comment period for
amendments. Public comments are shared with the Transportation Policy Committee and action is
taken on the amendment.
9.2 Administrative Modifications
Administrative modifications are minor changes that may involve the following:
Project Cost: Projects in which the recalculated project costs do not increase Federal aid by
more than 30 percent or does not increase the Federal aid by more than $2 million from the
original amount.
Schedule Changes: Changes in schedule for projects included in the first four years of the TIP.
Funding Source: Changing funding from one source to another.
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Scope Changes: Any changes to the scope require an amendment and cannot be approved
through an administrative modification.
Administrative modifications are processed internally and are shared with the Transportation Policy
Committee, the public, and AAMPO stakeholders as information items.
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Appendix A – Resolution of Adoption
<Insert Resolution Here>
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Appendix B – Self-Certification of Planning Activities
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Appendix C – List of Federal and State Funding Programs
Federal Funding Sources
Projects identified in TIPs utilize, or are based upon, several different sources of federal funding. The
primary sources of FHWA funding to Iowa, which are in parted used to fund local efforts, include:
• Congestion Mitigation and Air Quality Improvement Program (CMAQ). CMAQ provides flexible
funding for transportation projects and programs tasked with helping to meet the requirements
of the Clean Air Act. These projects can include those that reduce congestion and improve air
quality.
• Demonstration funding (DEMO). Demonstration funding is a combination of different
programs and sources. The FHWA administers discretionary programs through various offices
representing special funding categories. An appropriation bill provides money to a discretionary
program, through special congressionally directed appropriations or through legislative acts,
such as the American Recovery and Reinvestment Act of 2009 (ARRA).
• Highway Safety Improvement Program (HSIP). This is a core federal-aid program that funds
projects with the goal of achieving a significant reduction in traffic fatalities and serious injuries
on public roads. A portion of this funding is targeted for use on local high-risk rural roads and
railway-highway crossings.
• Metropolitan Planning Program (PL). FHWA provides funding for this program to the State of
Iowa based on urbanized area population. The funds are dedicated to support transportation
planning efforts in urbanized areas with a population of 50,000 or greater. For programming
purposes MPOs should program only the new PL target provided by the Systems Planning
Bureau. Any carryover funds identified by Systems Planning need not be added to, or
subtracted from, the PL target.
• National Highway Performance Program (NHPP). NHPP funds are available to be used on
projects that improve the condition and performance of the National Highway System (NHS),
including some state and U.S. highways and interstates.
• State Planning and Research (SPR). SPR funds are available to fund statewide planning and
research activities. A portion of SPR funds are provided to RPAs to support transportation
planning efforts.
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• Surface Transportation Block Grant Program (STBG). This program is designed to address
specific issues identified by Congress and provides flexible funding for projects to preserve or
improve the condition/performance of transportation facilities, including any federal-aid
highway or public road bridge. STBG funding may be utilized on:
o Roadway projects on federal-aid routes
o Bridge projects on any public road
o Transit capital improvements
o TAP eligible activities
o Planning activities
Iowa targets STBG funding to each of its 27 MPOs and RPAs on an annual basis for
programming based on regional priorities.
Iowa also targets a portion of its STBG funding directly to counties for use on county bridge
projects. Iowa’s Swap program swaps federal STBG funding for state Primary Road Fund dollars.
These funds can be used on either on-system or off-system bridges however off-system bridge
investments must be continued to maintain the ability to transfer the federal STBG set-aside for
off system bridges.
• Transportation Alternatives Set-Aside Program (TAP). This program is a setaside from the
STBG program. The TAP program provides funding to expand travel choices and improve the
transportation experience. Transportation Alternatives Program projects improve the cultural,
historic, aesthetic, and environmental aspects of transportation infrastructure. Projects can
include creation of bicycle and pedestrian facilities, and the restoration of historic
transportation facilities, among others. It is important to note that some types of projects
eligible under the SAFETEA-LU program Transportation Enhancements are no longer eligible, or
have modified eligibility, under the TAP. All projects programmed with TAP funds should be
verified to ensure compatibility with TAP eligibility.
• Federal Lands Access Program (FLAP) and Tribal Transportation Program (TTP). The FLAP
Program provides funding for projects that improve access within, and to, federal lands. The
FLAP funding will be distributed through a grant process where a group of FHWA, Iowa DOT,
and local government representatives will solicit, rank, and select projects to receive funding.
The TTP provides safe and adequate transportation and public road access to and within Indian
reservations and Indian lands. Funds are distributed based on a statutory formula based on
tribal population, road mileage, and average tribal shares of the former Tribal Transportation
Allocation Methodology.
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• National Highway Freight Program (NHFP). NHFP funds are distributed to states via a formula
process and are targeted towards transportation projects that benefit freight movements. Ten
percent of NHFP funds will be targeted towards non-DOT sponsored projects.
Iowa DOT-Administered Grant Program Funding Sources
In addition to the federal funding sources listed above, the Iowa DOT administers several grant
programs that are funded, in part, with the federal sources identified above. Projects awarded grant
funding must be documented in the region’s TIP. These grant awards are distributed through an
application process. State administered grant programs include:
• City Bridge Program. A portion of STBG funding dedicated to local bridge projects is set aside
for the funding of bridge projects within cities. STBG funding is swapped for state Primary Road
Fund dollars. Eligible projects need to be classified as structurally deficient or functionally
obsolete. Projects are rated and prioritized by the Local Systems Bureau with awards based
upon criteria identified in the application process. Projects awarded grant funding are subject
to a federal-aid obligation limitation of $1 million.
• Highway Safety Improvement Program – Secondary (HSIP-Secondary). This program is funded
using a portion of Iowa’s Highway Safety Improvement Program apportionment and funds
safety projects on rural roadways. Federal HSIP funding targeted towards these local projects is
swapped for Primary Road Fund dollars.
• Iowa Clean Air Attainment Program (ICAAP). The ICAAP funds projects that are intended to
maximize emission reductions through traffic flow improvements, reduced vehicle-miles of
travel, and reduced single-occupancy vehicle trips. This program utilizes $4 million of Iowa’s
CMAQ apportionment. Funding targeted towards these local projects is eligible to be swapped
for Primary Road Fund dollars should be project be for road or bridge construction.
• Recreational Trails Program. This program provides federal funding for both motorized and
nonmotorized trail projects and is funded through a takedown from Iowa’s TAP funding. The
decision to participate in this program is made annually by the Iowa Transportation
Commission.
• Iowa’s Transportation Alternatives Program (TAP). This program targets STBG funding to
MPOs and RPAs to award to locally sponsored projects that expand travel choices and improve
the motorized and non-motorized transportation experience.
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Federal and State Transit Funding Programs
Like the FHWA programs listed above, the transit funding authorized by the FAST-Act is managed in
several ways. The largest amount is distributed, by formula, to states and large metropolitan areas.
Other program funds are discretionary, and some are earmarked for specific projects. Program funds
include:
• Metropolitan Transportation Planning program (Section 5303 and 5305). FTA provides funding
for this program to the state based on its urbanized area populations. The funds are dedicated
to support transportation planning projects in urbanized areas with more than 50,000 persons.
• Statewide Transportation Planning program (Section 5304 and 5305). These funds come to
the state based on population and are used to support transportation planning projects in
nonurbanized areas. They are combined with the Section 5311 funds and allocated among
Iowa’s RPAs.
• Urbanized Area Formula Grants program (Section 5307). FTA provides transit operating,
planning and capital assistance funds directly to local recipients in urbanized areas with
populations between 50,000 and 200,000. The funding is suballocated from the State for transit
agencies serving a population of this size. Assistance amounts are based on population and
density figures and transit performance factors for larger areas. Local recipients must apply
directly to the FTA.
• Bus and Bus Facilities Program (Section 5339). This formula program provides federal
assistance for major capital needs, such as fleet replacement and construction of transit
facilities. All transit systems in the state are eligible for this program.
• Enhanced Mobility of Seniors and Individuals with Disabilities Program (Section 5310).
Funding is provided through this program to increase mobility for the elderly and persons with
disabilities. Part of the funding is administered along with the nonurbanized funding with the
remaining funds allocated among urbanized transit systems in areas with a population of less
than 200,000. Urbanized areas with more than 200,000 in population receive a direct
allocation.
• Nonurbanized Area Formula Assistance Program (Section 5311). This program provides capital
and operating assistance for rural and small urban transit systems serving under 50,000 in
population (not available for Ames). Fifteen percent of these funds are allocated to intercity
bus projects. A portion of the funding is also allocated to support rural transit planning. The
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remaining funds are combined with the rural portion (30 percent) of Section 5310 funds and
allocated among regional and small urban transit systems based on their relative performance
in the prior year.
• Rural Transit Assistance Program (RTAP) (Section 5311(b)(3)). This funding is used for
statewide training events and to support transit funding fellowships for regional and small
urban transit staff or planners. (Not available for Ames)
• Flexible funds. Certain Title 23 funds may be used for transit purposes. Transit capital
assistance is an eligible use of STBG funds. Transit capital and startup operating assistance is an
eligible use of ICAAP funds. When ICAAP and STBG funds are programmed for transit projects,
funding is transferred from FHWA to the FTA for dispersing either directly to the transit system
or to the Iowa DOT. The Ames MPO distributes its own STBG funding throughout the Ames
metropolitan area. The ICAAP funds are applied for and administered by the Iowa DOT’s Public
Transit Bureau. STBG funds for small urban and regional transit systems are also administered
the Public Transit Bureau.
• State Transit Assistance (STA). All public transit systems are eligible for State funding. These
funds can be used by the public transit system for operating, capital, or planning expenses
related to the provision of open-to-the-public passenger transportation. The majority of the
funds received in a fiscal year are distributed to individual transit systems on the basis of a
formula using performance statistics from the most recent available year.
o STA Special Projects. Each year up to $300,000 of the total STA funds are set aside to
fund “special projects.” These can include grants to individual systems to support transit
services that are developed in conjunction with human services agencies. Grants can
also be awarded to statewide projects that improve public transit in Iowa through such
means as technical training for transit system or planning agency personnel, statewide
marketing campaigns, etc. This funding is also used to mirror the RTAP to support
individual transit training fellowships for large urban transit staff or planners.
STA Coordination Special Projects. Funds provide assistance with startup of new
services that have been identified as needs by health, employment, or human
services agencies participating in the passenger transportation planning process.
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• Public Transit Infrastructure Grant Fund. This is a state program that can fund transit facility
projects that involve new construction, reconstruction, or remodeling. To qualify, projects must
include a vertical component.
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Appendix D – STBG & TAP Application Forms
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The Ames Area MPO utilizes Iowa DOT Form 240004 for its regional TAP applications. This form can be
found at the following link:
• Iowa DOT Form 240004
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Appendix E – Public Comments
<Insert public comments here.>
ITEM#: AAMPO 2
DATE: 5-24-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FINAL FY 2023 TRANSPORTATION PLANNING WORK PROGRAM
BACKGROUND:
The Ames Area MPO carries out a continuing, cooperative, and comprehensive multimodal
transportation planning process. As a part of the Federal regulations governing Metropolitan
Planning Organizations, the Federal Highway Administration and the Federal Transit
Administration provide planning funds to reimburse agencies for transportation planning
activities. Transportation planning activities are outlined in a unified transportation planning work
program which the Ames Area MPO develops annually for each fiscal year. The State of Iowa
uses a Consolidated Planning Grant where FHWA and FTA planning funds are combined into a
single fund.
In addition to conducting and coordinating short-term and long-term regional transportation
planning efforts, the MPO is responsible for the development of the following planning
documents: Metropolitan Transportation Plan (MTP), Transportation Improvement Program
(TIP), Public Participation Plan (PPP), Transportation Planning Work Program (TPWP), and
Passenger Transportation Plan (PTP). The FY23 TPWP has been separated into seven different
work elements, as follows:
1. Administration
2. Transportation Improvement Program (TIP)
3. Transit Planning
4. Comprehensive Planning
5. Long-Range Transportation Planning
6. Transportation Data
a. Data Management
b. Data Procurement
7. Special Studies
a. US 69 (S Duff Ave) & US 30 Interchange Study
b. Ames North Growth Intersections (190th St Corridor) Study
On February 9, 2022, the Iowa Department of Transportation provided funding targets for the
MPO to use in the development of the FY 2023 TPWP. Those targets are shown in the following
table.
The currently proposed FY 2023 MPO budget totals $448,000 ($358,400 in Federal funds and
$89,600 in local funds). This budget, shown in detail below, fully utilizes all anticipated carryover
amounts and has $43,085 in unobligated funds that can be programmed in future fiscal years
as carryover.
Federal Funding Source
Work Element Activity Staff 5305d 5305d FHWA PL
Carryover
FHWA PL
New Federal Local
Match
Total
Funding
1 - Administration Admin 785 $3,582 - $22,292 $14,126 $40,000 $10,000
2 - TIP TIP 196 $716 - $4,458 $2,825 $8,000 $2,000
3 - Transit Planning 765 $3,582 $14,126 $22,292 - $40,000 $10,000 $50,000
4 - Comprehensive
Planning Comp Planning 491 $1,791 - $11,146 $7,063 $20,000 $5,000 $25,000
5 - Long Range
Planning
Long-Range
Planning 196 $716 - $4,458 $2,825 $8,000 $2,000 $10,000
6 - Transportation
Data
196 $716 - $4,458 $2,825 $8,000 $2,000 $10,000
Data
Procurement - $7,093 - $44,138 $27,969 $79,200 $19,800 $99,000
7 - Special Studies
Interchange 39 $9,099 - $56,622 $35,879 $101,600 $25,400 $127,000
Ames North
Growth
Intersections 39 $4,803 - $29,873 $18,924 $53,600 $13,400 $67,000
FY23 Budget Totals
FTA 5305d
Carryover
FTA 5305d
New
FHWA PL
Carryover
FHWA PL
New TOTAL
Starting Available Balance $ 32,098 $ 45,023 $199,737 $124,627 $ 401,485
Programmed $ 32,098 $ 14,126 $199,737 $112,439 $ 358,400
The FY 2023 Transportation Planning Work Program will be effective from July 1, 2022, through
June 30, 2023. All MPO planning activities and processes conducted during this time must
conform with the work program. Requirements for revising the Transportation Work Program are
described in Section 5.
On March 22, 2022, the Transportation Policy Committee unanimously approved the
Draft FY23 TPWP, thereby establishing a public input period from March 23, 2022, to
April 30, 2022 (including holding a public input session on March 24, 2022). No public
comments were received. Additionally, federal and state partners reviewed the draft
document and staff has addressed their minor comments in the final version. The Final TPWP
is due to state and federal partners by June 1, 2022.
ALTERNATIVES:
1. Approve the Final FY 2023 Transportation Planning Work Program for submission to
the Iowa Department of Transportation.
2. Approve the Final FY 2023 Transportation Planning Work Program, with Transportation
Policy Committee modifications, for submission to the Iowa Department of
Transportation.
ADMINISTRATOR’S RECOMMENDATION:
The Ames Area MPO Transportation Technical Committee and Transportation Policy Committee
have reviewed the Draft FY 2023 Transportation Planning Work Program and all comments from
stakeholders and partners were addressed. State and Federal partners have determined this
program meets their requirements.
Therefore, it is recommended by the Administrator that the Transportation Policy Committee
adopt Alternative No. 1, as noted above.
The Ames Area Metropolitan Planning Organization prepared this report with funding from the U.S. Department of
Transportation’s Federal Highway Administration and Federal Transit Administration, and in part through local matching
funds of the Ames Area MPO member governments. These contents are the responsibility of the Ames Area MPO. The
U.S. government and its agencies assume no liability for the contents of this report or for the use of its contents. The
Ames Area MPO approved this document on May 24, 2022. Please call (515) 239-5160 to obtain permission to use.
FINAL
Transportation Planning Work Program
Fiscal Year 2023
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CONTENTS
1 - Introduction ........................................................................................................................................... 4
1.1 Document Purpose ............................................................................................................................ 4
1.2 AAMPO Overview and Planning Area ............................................................................................... 4
1.3 Transportation Policy Committee ..................................................................................................... 5
1.4 Transportation Technical Committee ............................................................................................... 6
1.5 Planning Documents Maintained by AAMPO ................................................................................... 6
2 – TPWP Development .............................................................................................................................. 7
2.1 TPWP Development Process ............................................................................................................. 7
2.2 Planning Priorities ............................................................................................................................. 8
2.3 Performance-Based Planning ............................................................................................................ 9
3 – Work Elements .................................................................................................................................... 12
3.1 Regional & Federal Planning Goals ................................................................................................. 12
3.2 Planning Emphasis Areas ................................................................................................................. 13
Element 1 - Administration ................................................................................................................... 14
Element 2 – Transportation Improvement Program ............................................................................ 16
Element 3 – Transit Planning................................................................................................................. 18
Element 4 – Comprehensive Planning .................................................................................................. 21
Element 5 – Long-Range Transportation Planning ............................................................................... 22
Element 6 – Transportation Data .......................................................................................................... 23
Element 7 – Special Studies .................................................................................................................. 25
4 – FY 2023 Budget Summary ................................................................................................................... 28
4.1 Budget & Staff Hours Summary ...................................................................................................... 28
4.2 Cost Allocation Plan ......................................................................................................................... 29
4.3 Private Sector Involvement ............................................................................................................. 29
5 – Revisions to the Transportation Planning Work Program .................................................................. 30
5.1 Overview ......................................................................................................................................... 30
5.2 Waiver of Approvals ........................................................................................................................ 30
5.3 Revision and Approval Procedures ................................................................................................. 31
Appendix A – Resolution of Approval ....................................................................................................... 32
Appendix B – Self-Certification of Procurement and Consultation Selection Procedures ....................... 33
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Appendix C – Performance Management Agreement ............................................................................. 34
Appendix D – MPO/RPA Carryover Policy ................................................................................................ 36
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1 - Introduction
1.1 Document Purpose
The Fiscal Year 2023 Transportation Planning Work Program (TPWP) is the regional work plan
developed by the Ames Area Metropolitan Planning Organization (AAMPO) for the fiscal year
beginning July 1, 2022 and ending June 30, 2023. The TPWP is a requirement of 23 CFR 450.308(b) for
metropolitan planning organizations to develop a document identifying work proposed for the next
one-year period by major activity and task. The document includes details to indicate who will perform
the planning activity, the schedule for completing the activity, what products should result from each
activity, funding for each activity as well as a total program budget.
1.2 AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Ames is in central Iowa and is served by Interstate 35, US Highway 30, and US Highway 69. Surface
transportation needs are met through over 251 centerline miles of streets. The community has a very
progressive transit system, CyRide, which prior to the COVID-19 pandemic carried more than six million
bus passengers each year. CyRide’s ridership dropped to 4.57 million passengers in FY 2020 and then
1.86 million in FY 2021 because of reduced travel within the Ames community. CyRide believes
ridership levels will increase back to approximately 3.5 million passengers by the end of FY 2022. Since
over 90% of CyRide’s ridership is university students, future transit ridership increases will heavily
depend upon how many classes are held in-person on campus instead of virtually. While most transit
users have Iowa State University ties, CyRide serves the entire Ames community. The Ames Area MPO
area includes the Ames Municipal Airport, which serves general aviation needs for business, industry,
and recreation users. On average, 145 aircraft operations occur per day at the Ames Municipal Airport.
Railroads provide freight service to the area by dual east-west mainline tracks and a northern
agricultural spur.
The Ames Area MPO consists primarily of two standing committees: The Transportation Policy
Committee and the Transportation Technical Committee.
1.3 Transportation Policy Committee
The Transportation Policy Committee (TPC) is the policy setting board of the MPO and the membership
consists of local officials. Voting membership on the committee includes city and county governments
located, wholly or partially, in the Ames Area MPO planning boundary, as well as the local transit
agency. Currently the TPC membership includes the City of Ames, City of Gilbert, CyRide, Boone
County, and Story County. The Iowa Department of Transportation, Federal Highway Administration,
Federal Transit Administration, and Iowa State University serve as advisory, non-voting,
representatives.
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
Boone County
Story County
Ames Transit Agency (CyRide)
City of Gilbert
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
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Federal Highway Administration ‡
Federal Transit Administration ‡
Iowa State University ‡
‡ Non-voting
1.4 Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing Transportation Improvement
Programs and Metropolitan Transportation Plans. The Iowa Department of Transportation, the Federal
Highway Administration, and the Federal Transit Administration serve as advisory, non-voting,
representatives.
‡ Non-voting
1.5 Planning Documents Maintained by AAMPO
The Ames Area MPO develops, updates, and maintains the following core planning documents:
• Transportation Planning Work Program (TPWP)
• Transportation Improvement Program (TIP)
• Public Participation Plan (PPP)
• Metropolitan Transportation Plan (MTP)
• Passenger Transportation Plan (PTP)
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames (Vice-Chair)
City of Ames
City of Ames
City of Ames
Ames Transit Agency (CyRide)
Iowa State University
Boone County
Story County
Ames Community School Dist.
Ames Economic Development Commission
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
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2 – TPWP Development
2.1 TPWP Development Process
The FY 2023 Transportation Planning Work Program was developed from input by AAMPO staff, the
AAMPO Transportation Technical Committee, the public, and the AAMPO Transportation Policy
Committee. The following milestones describe the process in which the Transportation Planning Work
Program was developed.
February 1, 2022 – March 9, 2022 – Initial Draft Development
AAMPO staff developed the initial Draft FY23 TPWP.
March 10, 2022 – Transportation Technical Committee Meeting
A review and discussion on the Draft FY23 TPWP was undergone by the Transportation
Technical Committee.
March 22, 2022 – Transportation Policy Committee Meeting
A review and discussion on the Draft FY23 TPWP was undergone by the Transportation Policy
Committee and the date of public hearing was set for May 24, 2022.
March 23, 2022 – April 30, 2022 – Public Input Period
A public comment period for the Draft FY23 TPWP was established from March 23 through April
30, 2022. During the comment period, the draft document was posted on the MPO website,
aampo.org, and notifications were distributed to the public. Comments could be submitted via
online form, email, mail, and by phone. A public input session was also held virtually via
Microsoft Teams on March 24, 2022.
April 1, 2022 – April 30, 2022 – Review by Federal and State Partners
Federal and State partners at the Federal Highway Administration, Federal Transit
Administration, and Iowa Department of Transportation reviewed the Draft FY23 TPWP. By
April 30, 2022, the MPO received comments to address in the Final FY23 TPWP.
May 1, 2022 – May 23, 2022 – Final TPWP Development
AAMPO staff created the Final FY23 TPWP based upon feedback from the public, state and
federal partners, and members of the AAMPO Technical and Policy Committees.
May 24, 2022 – Transportation Policy Committee Hearing
A public hearing was held by the Transportation Policy Committee to consider adoption of the
FY23 TPWP with opportunities from the public to respond and present to the committee. This
document was then formally approved by the Transportation Policy Committee.
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2.2 Planning Priorities
The FY 2023 TPWP addresses the planning goals of the Ames Area MPO, which are:
• Provide a connected transportation system that offers efficient and reliable mobility options for
all modes of travel.
• Provide a safe transportation system.
• Consider and mitigate the impacts of the transportation system on the natural and built
environment.
• Provide an accessible transportation system which fits within the context of its surroundings
and preserves community character.
• Provide a transportation system that supports the regional economy and efficiently moves
goods.
• Maintain transportation infrastructure in a state-of-good-repair.
The following is a list of ongoing and future challenges the Ames Area MPO expects to address through
projects and planning activities:
• The Ames regional area experiences a high variability in traffic due to weekly commuters,
regional commercial weekend traffic, and special events (such as Iowa State football games).
AAMPO will leverage emerging technologies as well as automated data collection to generate
regional metrics for a performance-based planning approach and assist local agencies in
improving traffic operations.
• The COVID-19 Pandemic may catalyze long-term fundamental changes in travel behaviors
across all modes of transportation. AAMPO will utilize emerging data sources and data types to
monitor these potential shifts in travel behaviors as well as stay current on the latest research
and reporting of travel behavioral trends.
• Some intersections and corridors within Ames are nearing operational capacities and struggle
to handle currently observed levels of traffic and users. Through emerging technologies such as
adaptive traffic signal control, transit signal priority, widescale data collection, and new ITS
communication technologies, AAMPO will ensure projects are planned and executed which
attempt to leverage new technologies to maximize operational capabilities and improve
intersection and roadway capacities across all modes of travel.
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2.3 Performance-Based Planning
Performance-based planning and performance management became a focus for State and regional
transportation planning with the signing of the 2012 Federal surface transportation bill Moving Ahead
for Progress in the 21st Century (MAP-21). The Federal government established seven national goals
through MAP-21, and maintained these goals in subsequent Federal legislation, with the purpose of
improving decision-making through performance-based planning and programming. Those seven goals
are:
• Safety
• Infrastructure Condition
• Congestion Reduction
• System Reliability
• Freight Movement and Economic Vitality
• Environmental Sustainability
• Project Delivery
The Ames Area MPO must establish and use a performance-based approach in transportation decision
making to support the national goals. The Ames Area MPO implements these required metrics in
coordination with the Iowa DOT (see Appendix C for the Performance Management Agreement),
which includes setting regional targets for several performance measures established by the Federal
Highway Administration (FHWA) and Federal Transit Administration (FTA). Future reports on the Ames
Area MPO’s progress in reaching regional targets will be included in future metropolitan transportation
planning documents. A discussion is shown here for each of the performance areas.
Road Safety
The safety measures are:
• Number of Fatalities
• Rate of Fatalities per 100 million VMT
• Number of Serious Injuries
• Rate of Serious Injuries per 100 million VMT
• Number of Non-Motorized Fatalities and Non-motorized Serious Injuries
In October 2021, the Ames Area MPO adopted to support the targets of the Iowa Department
of Transportation.
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Transit Safety
As a recipient of urbanized area formula grant funding, the Ames Transit Agency (CyRide)
established its initial agency safety plan on October 28, 2020, where safety performance targets
were established within this plan based on the following safety performance measures FTA
established in the National Public Transportation Safety Plan including:
• Fatalities
• Injuries
• Safety Events
• System Reliability
CyRide’s Safety Plan, which will be certified each year, includes processes and procedures to
implement Safety Management Systems (SMS) at CyRide to anticipate future risks and detect
problems before safety issues occur. This plan includes strategies for minimizing the exposure
of the public, personnel, and property to unsafe conditions and again include safety
performance targets. SMS will support a data-based framework to identify and analyze safety
hazards and risks to prioritize resources towards the mitigation of these issues.
In October 2021, the Ames Area MPO adopted to support the targets set in CyRide’s Safety
Plan. The plan will be updated annually by October and if targets are revised, those will be
submitted to the Ames Area MPO.
Pavement and Bridge
The pavement and bridge measures are:
• Percent of Interstate pavements in Good condition
• Percent of Interstate pavements in Poor condition
• Percent of non-Interstate NHS pavements in Good Condition
• Percent of non-Interstate NHS pavements in Poor condition
• Percent of NHS bridges classified as in Good condition
• Percent of NHS bridges classified as in Poor condition
In March 2021, the Ames Area MPO adopted to support the targets of the Iowa Department of
Transportation.
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Transit Asset Management
The Transit Asset Management (TAM) targets are:
• Equipment: Percent of non-revenue vehicles met or exceeded Useful Life Benchmark
• Rolling Stock: Percentage of revenue vehicles met or exceeded Useful Life
Benchmark
• Facilities: Percentage of assets with condition rating below 3.0 on FTA TERM scale
• Infrastructure: Not applicable. (The infrastructure performance measure element,
which FTA requires, is limited to rail fixed guideway assets. There is no fixed
guideway passenger transport in the Ames region.)
CyRide established their first TAM plan and targets in January 2017. Every year, the TAM Plan
and targets are updated by CyRide in the fall. The last update for CyRide’s TAM Plan was
September 2021 and intends to update its TAM Plan again in September 2022. If targets are
modified, CyRide shares those updated targets with the AAMPO. Per FTA regulations, AAMPO
is not obligated to update their TAM targets whenever transit agencies update their targets.
In October 2021, the Ames Area MPO adopted CyRide’s latest TAM targets.
System and Freight Reliability
The system performance and freight measures are:
• Percent of person-miles traveled on the Interstate that are reliable
• Percent of person-miles traveled on the non-Interstate NHS that are reliable
• Truck Travel Time Reliability Index
In March 2021, the Ames Area MPO adopted to support the targets of the Iowa Department of
Transportation.
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3 – Work Elements
This section will describe each of the seven planning work planning elements that AAMPO will undergo
in Fiscal Year 2023: administration, transportation improvement program, transit planning,
comprehensive planning, long-range transportation planning, transportation data, and special studies.
3.1 Regional & Federal Planning Goals
Table 1 describes how each of the work elements relate to accomplishing regional transportation
planning goals/priorities (listed in the AAMPO’s MTP, “Forward 45”) and the federal planning factors
that should guide the planning processes conducted by MPOs.
Table 1: Relation of Work Elements and Regional Goals/Planning Factors
Elem. 1
Admin TIP Comp
Planning
Transit Long-
Range
Data Special
Studies
Regional
Goals X X X X X
Planning
Factors
X X X X X
Enhance the
Environment and
Promote
X X X X X X
X X X X X X
Resiliency & X X X X X X
X X X X X X
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3.2 Planning Emphasis Areas
On December 30, 2021, the FHWA and FTA released updated 2021 planning emphasis areas (PEAs) for
use in the development of metropolitan and statewide planning and research programs. The following
details how the Ames Area MPO addresses some of these PEAs through its various planning activities
and planning document updates (including the TPWP).
Climate – The Ames Area MPO will provide support, as needed, to the City of Ames in the ongoing
development of its Climate Action Plan, which will be a framework and plan that outlines the guiding
principles and actions needed to reduce greenhouse gas emissions in Ames. This is identified in Work
Element 3 (Comprehensive Planning). Work Element 4 (Transit Planning) also includes the
development of CyRide’s Climate Action Plan. The Ames Area MPO will also continue to consider
climate impacts (positive and negative) when identifying, prioritizing, and evaluating projects in the TIP
and the MTP.
Equity & Justice – The Ames Area MPO develops and maintains a Public Participation Plan (PPP) and a
Limited English Proficiency (LEP) Plan. These plans aim to ensure ample public involvement
opportunities for underserved and disadvantaged populations. Additionally, the Ames Area MPO
submits Title VI documentation to both the FHWA and FTA, which ensure that the MPO is adhering to
applicable Title VI requirements. Title VI prohibits discrimination based on race, color, or national
origin in any program or activity that receives federal funding. These documents are all developed as a
part of Work Element 1 (Administration). Additionally, impacts to underserved and disadvantaged
populations are considered when identifying, prioritizing, and evaluating projects in the TIP and the
MTP.
Complete Streets – The Ames Area MPO previously supported the City of Ames in the development of
its Complete Streets Plan in 2018. The latest MTP refers to the Ames Complete Streets Plan and
leverages its policies and principles when evaluating the regionwide transportation network and
developing and prioritizing projects.
Public Involvement – As previously mentioned, the Ames Area MPO develops and maintains a Public
Participation Plan. This plan details how the MPO involves the public and stakeholders in its
transportation planning efforts.
Planning & Environmental Linkages (PEL) – During MTP updates, the Ames Area MPO always considers
environmental, community, and economic goals early in the transportation planning process. These
regional goals (which were shown before in Table 1) form the foundation of the MTP and its strategy
development and project prioritization processes.
Data in Transportation Planning – The Ames Area MPO is actively incorporating data in its planning
processes and shares its data with its member agencies and stakeholders. Work Element 6
(Transportation Data) is dedicated to obtaining and leveraging transportation datasets and utilizing
data analytics to strengthen performance-based planning efforts in the region.
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Element 1 - Administration
Objective: To initiate and properly manage the “3-C” planning process, ensuring that it is continuous,
cooperative, and comprehensive, and in compliance with applicable State and Federal laws and
regulations.
Primary FY 2022 Accomplishments:
• Administered the FY 2022 TPWP
• Developed and approved the FY 2023 TPWP
• Developed and approved the 2021 update to the Public Participation Plan
• Developed and approved the 2021 update to the Limited English Proficiency Plan
• Developed and approved the 2021 update to the FTA Title VI Program
• Conducted Transportation Policy Committee and Transportation Technical Committee meetings
• Attended Iowa DOT quarterly MPO meetings
• Submitted quarterly planning funding reimbursement requests and semi-annual DBE reports
• Updated and maintained the AAMPO website: www.aampo.org
• Participated in meetings and coordinated with other agencies
Note, all activities from FY 2022 were completed for this task.
Description:
This task includes all administrative tasks which support activities of the MPO including the following:
prepare and submit required documents to maintain the continuity and credibility of the planning
process. Sponsor and conduct meetings and provide support to policy and technical committees.
Prepare budgets, maintain financial records, and ensure planning funds are spent appropriately.
Coordinate activities with participating agencies and other public and private interests.
Purchase/lease supplies, computer equipment and other equipment necessary to carry out planning
efforts. Maintain sufficient software and purchase necessary upgrades when beneficial to AAMPO.
Conducting informational meetings, as well as public hearings, to obtain public input and feedback on
ongoing activities. The Public Participation Plan, along with other pertinent documents maintained and
developed by the Ames Area MPO are posted online at www.aampo.org. The Public Participation Plan
will be evaluated for modifications to evolve with communication preferences, as warranted.
AAMPO staff will participate in conferences, seminars, meetings, and other training opportunities to
remain familiar with the latest regulations and techniques related to the transportation planning field
as provided by the Federal Transit Administration, Federal Highway Administration, American Planning
Association, Environmental Protection Agency, Iowa Department of Transportation, peer
transportation planning organizations, and other agencies and professional organizations.
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FY2023 TRANSPORTATION PLANNING WORK PROGRAM
FY 2023 Products:
• Administer the FY 2023 TPWP
• Develop and approve the FY 2024 TPWP
• Carry out required annual certifications
• Maintain records and files and update and maintain the AAMPO website
• Complete reports, surveys, and other materials requested by Federal, State, or other
governmental agencies
• Administer meetings for the Transportation Policy Committee and Transportation Technical
Committee
• Participate in regional and state-wide coordination meetings related to transportation planning
• Participate in conferences, trainings, and meetings pertinent to transportation planning hosted
by Federal, State, professional organizations, or other appropriate organizations and agencies.
• Market and perform outreach for MPO planning activities
• Review Public Participation Plan (PPP) and Title VI documentation and update as needed
• Purchase/lease supplies and equipment as well as maintain sufficient software and upgrades
that are beneficial to AAMPO planning efforts
FY 2023 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• The FY 2024 TPWP will be developed and approved in late winter/spring 2023.
FY 2023 Hours/Budget:
• Total Budget: $50,000 (Federal - $40,000)
• MPO Staff Hours: 785
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Element 2 – Transportation Improvement Program
Objective: Develop and maintain a regional program of near-term projects that are consistent with the
current Ames Area MPO Metropolitan Transportation Plan, “Forward 45”.
Primary FY 2021 Accomplishments:
• Approved and administered the FFY 2022-25 TIP
• Amended the FFY 2022-25 TIP
• Developed the FFY 2023-26 TIP
• Solicited, gathered, and evaluated applications for regional STBG & STBG-TAP funding
• Performed and managed regional project programming through the TPMS system
Note, all activities from FY 2022 were completed for this task.
Description:
The Ames Area MPO is responsible for developing the funding program of transportation projects
which use Federal funds, utilize STBG-SWAP funds, or are regionally significant. The MPO carries out a
process for soliciting regional projects for the Surface Transportation Block Grant (STBG) and
Transportation Alternatives program (STBG-TAP). The MPO also reviews regional projects seeking Iowa
Clean Air Attainment Program (ICAAP) funds.
Projects which are awarded Federal funding, or are regionally significant, are included in the
Transportation Improvement Program (TIP). The TIP is developed in coordination with local
governments, the State of Iowa, and transit operators. Consistent with the Public Participation Plan,
opportunities for public review and comments will be provided for all Transportation Policy Committee
actions on the TIP. Coordination with the Iowa DOT Statewide Transportation Improvement Program
(STIP) will also be undertaken.
FY 2023 Products:
• Approve and administer the FFY 2023-26 TIP
• Amend and modify the FFY 2023-26 TIP as needed
• Develop the FFY 2024-27 TIP
• Solicit, gather, and evaluate applications for regional STBG & STBG-TAP funding
• Perform and manage regional project programming through the TPMS system
FY 2023 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• The FFY 2023-26 TIP will be approved in July 2022 and the FFY 2024-27 TIP will be developed in
late spring/early summer 2023.
• Regional STBG & STBG-TAP funding applications for FFY 2024-27 will be solicited, gathered, and
evaluated in late winter/spring of 2023.
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FY 2023 Hours/Budget:
• Total Budget: $10,000 (Federal - $8,000)
• MPO Staff Hours: 196
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Element 3 – Transit Planning
Objective: Enhance a coordinated, accessible, and efficient transit system.
Primary FY 2022 Accomplishments:
• Human service/transportation provider coordination meetings and plan updates
• Coordinated planning and meetings with human service organizations
• Safety Plan Development & Certification
• Equal Employment Opportunity (EEO) Program Monitoring
• Disadvantage Business Enterprise (DBE) Goals Development and semi-annual reports
• Transit Service Planning (i.e. route planning, battery electric bus project planning)
• Transit Management Analysis Planning (i.e. transit policies during COVID-19)
• Capital Planning
• Metropolitan (Long Range) Transportation Plan Development (transit side)
• Transit Asset Management (TAM) Plan (performance measures, annual National Transit
Database narrative & performance targets updates)
• Title VI Program Monitoring
• Bus Stop Planning & ADA Planning (i.e. bus shelters, automatic annunciators)
• Triennial Review Virtual Development & Submission
Note, all activities from FY 2022 were completed for this task.
Description:
Planning efforts will reflect prioritization of the following areas:
• Transit Agency Safety Plan annual updates
• Transit Asset Management Plan, performance measures, annual narrative & performance
target updates on an annual basis.
• Transportation Planning Work Program Development
• Transportation Improvement Program Development
• ADA Planning updates (Automatic Annunciators, Infotainment and LED Signage, Dial-A-Ride
Service Planning, Dial-A-Ride Surveys)
• Title VI Program and Limited English Proficiency (LEP) Plan updates; planning services/programs
with out regard to race, color or national origin
• Equal Employment Opportunity Program update
• Disadvantaged Business Enterprise goals submission
• Federal compliance reviews regarding Federal Transit Administration regulations
• Transit Service Planning for updated route planning & ridership studies
• Transit Management Analysis for transit policy modifications
• Participation of transit in metropolitan and statewide planning
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• Coordination with non-emergency human service transportation organizations to improve
transportation service for the low-income, aging and disabled populations within Ames
• Make transit capital investment decisions through effective system planning
• Bus stop planning for future ADA improvements
• Technology planning (automatic vehicle annunciators (AVAs), automatic passenger counters
(APCs), etc.) and data analysis
• Facility expansion analysis
• System Redesign recalibration efforts with possible federal funding and when to implement
based on possible new normal of transit ridership levels.
• MOU update between CyRide and the Ames Area MPO
• Develop CyRide Climate Action Plan to reflect transit board desires
This item involves transit planning issues related to land use and development issues, facility
expansion analysis, ridership surveys and analyses, plans to manage transit agency in accordance
with the Federal Transit Administration guidelines, and the study of fixed route transit services.
Meetings will be held to facilitate the locally developed coordinated public transit/human-services
transportation plan to improve transportation services for the low-income, aging, and disabled
populations within the community. Efforts will concentrate on improving operating efficiencies of
current services and eliminating gaps where and when transportation is not available. The
transportation planner may conduct various planning and ridership studies throughout the year to
ensure compliance with federal regulations. The safety officer will also update the safety plan
annually through a coordinated process with front line staff.
FY 2023 Products:
• Various transit plans as required, administration and audits of the following programs requiring
annual certifications by the transit agency: Equal Employment Opportunity Program (EEO), Title
VI Program, Limited English Proficiency (LEP), Disadvantaged Business Enterprise (DBE), Transit
Asset Management Plan, CyRide Safety & Security Plan, Federal Audits/Reviews.
• Update 2020-2023 Ames Area MPO Passenger Transportation Plan (PTP) as needed; monthly
coordination of transit with various human & health service organization groups
• Capital/Financial planning to analyze fleet, facility, and technology needs for five-year period.
• Transit Asset Management Plan Update, annual performance targets & narrative report to FTA
• Transit Service Planning for current/new services or ridership studies
• Transit Management Analysis of current/new policies
• Long-term facility expansion studies
• Bus stop amenities & technology planning
• Safety Plan review/update and performance measures
• Equal Employment Opportunity Program monitoring
• Disadvantages Business Enterprise Goals FFY2023-FFY2025
• Automatic Passenger Count Research Project Final Report
• MPO-CyRide MOU Update
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• CyRide Climate Action Plan or short-term/long-term goals
FY 2023 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• DBE Goals to the Federal Transit Administration by 8/1/2022
• Title VI Program Update and Limited English Proficiency Plan due to the Federal Transit
Administration by 10/1/2022
• TAM Plan and performance targets due to AAMPO by 10/1/2022; TAM Plan narrative to FTA
through NTD by 10/1/2022
• Passenger Transportation Plan minutes due to Iowa DOT by 7/1/2022
• Automatic Passenger Count Research Project Final Report due to FTA by 6/30/2023
• Safety Plan review/update complete in August then targets provided to AAMPO by 10/1/2022.
• MPO-CyRide MOU Update due in December/January 2023 prior to CyRide’s next triennial
review.
• CyRide Climate Action Plan due by April 2023
FY 2023 Hours/Budget:
• Total Budget: $50,000 (Federal - $40,000)
• MPO Staff Hours: 765
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Element 4 – Comprehensive Planning
Objective: Integrate transportation planning and land-use planning for Ames Area MPO member
jurisdictions.
Primary FY 2022 Accomplishments:
• Provided technical assistance and support to local agencies for various transportation studies
and projects (including speed studies, traffic studies, etc.)
• Performed traffic modeling for various projects and studies
• Assessed and analyzed region-wide transportation data sets for general trends in volumes,
vehicle speeds, origin-destination behavior, etc.
• Coordination with the City of Ames for implementing Phases 1 and 2 of their ITS Master Plan
Note, all activities from FY 2022 were completed for this work element. In FY 2023, activities related to
the collection and analyzation of transportation data now fall under Work Element 6 (Transportation
Data) under the “Data Management” work activity.
Description:
Participate in regional activities which enhance the transportation network including collaboration with
local transportation activities, technical assistance for member agencies, and other activities which are
promoting a comprehensive planning approach.
FY 2023 Products:
• Provide technical assistance to local agencies incorporating regional transportation goals and
objectives into comprehensive, sub-area, capital improvement, and other local plans
• Perform traffic modeling (Microsimulation, Synchro, SIDRA, etc.) to support local studies and
projects as needed
• Coordinate with the City of Ames on its ITS Phase 1-3 projects (and update Regional ITS
Architecture document as needed).
• Coordination with the City of Ames in the development of their Climate Action Plan
• Coordination with the City of Ames in the development of their Bicycle-Pedestrian Master Plan
• Updates to Safe Routes to School maps as needed
• Analyze potential alternative funding sources
FY 2023 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year.
FY 2023 Hours/Budget:
• Total Budget: $25,000 (Federal - $20,000)
• MPO Staff Hours: 491
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Element 5 – Long-Range Transportation Planning
Objective: Provide framework for long-term orderly and efficient growth of an integrated, multi-modal
transportation network.
Primary FY 2022 Accomplishments:
• Utilized the Regional Travel Demand Model for use in long-range planning and forecasting
• Ensured regional transportation efforts and projects conform with the 2045 Metropolitan
Transportation Plan, “Forward 45”.
Note, all activities from FY 2022 were completed for this work element.
Description:
The 2045 Metropolitan Transportation Plan (known as “Forward 45”) became effective on October 27,
2020. To support the activities of this Metropolitan Transportation Plan, AAMPO will continue to
monitor and update the plan, as necessary. AAMPO will continue to ensure that ongoing planning
efforts and regional transportation projects confer with the 2045 Metropolitan Transportation Plan.
AAMPO staff will also continue to maintain and utilize the Travel Demand Model for long-range
planning and forecasting.
FY 2023 Products:
• Monitor and update the 2045 Metropolitan Transportation Plan (“Forward 45”) as needed and
ensure that all regional transportation efforts and projects continue to conform with the
regional planning goals and projects outlined in the Metropolitan Transportation Plan.
• Maintain and utilize the Travel Demand Model for use in long-range planning and forecasting.
• Prepare for the 2050 Metropolitan Transportation Plan update.
FY 2023 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year.
FY 2023 Hours/Budget:
• Total Budget: $10,000 (Federal - $8,000)
• MPO Staff Hours: 196
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Element 6 – Transportation Data
Objective: Obtain and leverage transportation datasets and utilize data analytics to strengthen
performance-based planning efforts in the region.
Primary FY 2022 Accomplishments:
• Procured a subscription/contract with StreetLight Data, Inc. for a transportation data service
platform which provides access to regionwide multi-modal (vehicle, truck, bicycle, pedestrian,
transit, socioeconomic) transportation data sets as well as various analytical capabilities.
• Obtained access to the Strava Metro platform, which provides regionwide aggregated data
using Strava user activity data (pedestrians, runners, and bicyclists).
Note, all activities from FY 2022 were completed for this work element (which previously was named
“Data Services”). Note that any activities relating to the collection and analyzation of transportation
data were previously reported under Work Element 4 (Comprehensive Planning).
Description:
Rapidly emerging technologies have allowed for new forms and quantities of transportation data and
new powerful analytical capabilities. The Ames Area MPO will explore and leverage these new
transportation datasets and analytical capabilities to farther performance-based planning efforts for all
modes of transportation throughout the region. The MPO will also continue to leverage more
traditional data sources such as field sensors, travel surveys, and census data. In addition to using
transportation data for its own planning efforts and planning document updates, the MPO will also
seek to make its data available to its member agencies, members of the pubic, as well as other regional
stakeholders.
FY 2023 Products:
• Maintain and leverage existing subscriptions/contracts with transportation data and analytics
service providers.
• Explore new potential transportation data and analytics sources and procure new services or
devices as needed.
• Perform data collection as needed.
• Aid with the maintenance of member agency’s transportation datasets and assets as needed.
• Assess and analyze available region-wide datasets for any trends in vehicle speeds, travel times,
origin-destination behavior, socioeconomics, multi-modal data, or vehicle volumes.
• Provide access to the MPO’s transportation data for member agencies, citizens, and other MPO
stakeholders.
FY 2023 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year.
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FY 2023 Hours/Budget:
• Total Budget: $109,000 (Federal - $87,200)
• MPO Staff Hours: 196
Data Management
This activity within the work element’s budget is dedicated to the MPO staff time used for completing
the various tasks described in this work element.
• Budget: $10,000 (Federal - $8,000)
• MPO Staff Hours: 196
Data Procurement
This activity within the work element’s budget is dedicated to the procurement of transportation
datasets or sensors as well as data analytics platforms.
• Total Budget: $99,000 (Federal - $79,200)
• MPO Staff Hours: 0
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Element 7 – Special Studies
Objective: To further the region’s transportation planning goals and objectives, as defined in the
MPO’s Metropolitan Transportation Plan, through special studies undertaken by MPO staff or
consultants.
Primary FY 2022 Accomplishments:
• N/A (This work element was not present in the FY22 TPWP. Additionally, this work element is
not intended to be reoccurring.)
Description:
The Ames Area MPO’s current Metropolitan Transportation Plan “Forward 45” identified several policy
options, strategies, and studies that should be prioritized to augment the goals, priorities, and projects
defined in the plan. Two of the studies identified were a study of S Duff Ave (US Highway 69) from S
16th St to Airport Road and a study of the 190th Street corridor from George Washington Carver Ave to
US Highway 69.
FY 2023 Products:
• Conduct and complete a study of S Duff Ave from S 16th St to Airport Rd, as identified and
described in the current MTP.
• Conduct and complete a study of 190th St from George Washington Carver Ave to US Highway
69, as identified and described in the current MTP.
FY 2023 Hours/Budget:
• Total Budget: $194,000 (Federal - $155,200)
• MPO Staff Hours: 78
S Duff Ave Corridor & Interchange Study
This portion of the work element’s budget is dedicated to the solicitation, selection, and payment of a
consultant for the S Duff Ave Corridor and Interchange Study.
• Project Description: Conduct a corridor study of S Duff Ave (US 69) starting at the intersection
with Airport Road on the southern end, proceeding through the interchange with US 30, and
concluding at the intersection with S 16th St to the north.
• Purpose: A reconstruction of the S Duff Ave and US 30 interchange is listed as a mid-term
project in the 2045 MTP’s fiscally constrained plan. S Duff Ave is one of the primary regional
connections into the Ames urban area. It serves nearly 30,000 vehicles a day on average within
the study area, the highest of any portion of non-highway street in the Ames region. The
intersections along this study corridor make up 4 of the top 15 highest volume intersections in
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the Ames region, including the highest volume intersection, S Duff Ave & S 16th St. Additionally,
according to the 2045 MTP and travel demand model, the traffic volumes along the study
corridor are expected to continue to grow, particularly with anticipated future development
occurring to the south.
• Objectives:
o Utilize traffic modeling (including microsimulation) to assess the current and future
state of traffic operations along the study corridor and to develop and evaluate
potential alternatives for the corridor (including intersection capacity improvements,
interchange alternatives, and lane configurations along S Duff Ave).
o Assess the state of multi-modal facilities and multi-modal usage along the corridor for
bicycles, pedestrians, and transit.
o Develop a preferred alternative, in coordination with the Iowa DOT and City of Ames,
for the study corridor based on the results of the traffic modeling efforts and multi-
modal assessment.
o Provide planning-level cost estimates and a suggested timeline of implementation of the
preferred alternative that can be used to inform the project identification, prioritization,
and selection process in the 2050 MTP update.
• Budget: $127,000 (Federal - $101,600)
• MPO Staff Hours: 39
190th St Corridor Study
This portion of the work element’s budget is dedicated to the solicitation, selection, and payment of a
consultant for the 190th St Corridor Study.
• Project Description: Conduct a corridor study of 190th St, starting at the intersection with GW
Carver Ave to the west and ending at the intersection with US 69 to the east.
• Purpose: According to the 2045 MTP and travel demand model, the traffic volumes along the
190th St corridor are expected to see rapid growth over the next several years due to new
development along the north side of Ames and near Gilbert. This corridor serves as a primary
connector between the City of Ames, City of Gilbert, and the Gilbert School District.
• Objectives:
o Utilize traffic modeling to assess the current and future state of traffic operations along
the study corridor and to develop and evaluate potential alternatives for the corridor
(including intersection capacity improvements, intersection traffic control modifications,
and lane configurations along 190th St).
o Assess the state of multi-modal facilities and multi-modal usage along the corridor for
bicycles and pedestrians.
o Develop a preferred alternative, in coordination with the City of Ames and Story County,
for the study corridor based on the results of the traffic modeling efforts and multi-
modal assessment.
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o Provide planning-level cost estimates and a suggested timeline of implementation of the
preferred alternative(s) that can be used to inform the project identification,
prioritization, and selection process in the 2050 MTP update.
• Budget: $67,000 (Federal - $53,600)
• MPO Staff Hours: 39
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4 – FY 2023 Budget Summary
4.1 Budget & Staff Hours Summary
Table 2 shows a breakdown of the seven work elements including their budget totals, funding sources,
and MPO staff hours by activity. Table 3 shows a breakdown of the budgeted unobligated federal
funds by funding source. AAMPO has budgeted a total of $448,000 for FY 2023 across all work
elements, $358,400 of which will come from federal funding sources. There is a total of $43,085 in
budgeted unobligated federal funds. There are 2,707 staff hours budgeted for MPO staff. This budget
conforms to the MPO/RPA Carryover Policy (Appendix D). Note that FHWA program funding is
transferred to FTA and merged with FTA funds into a consolidated planning grant.
Table 2: Budget and Funding Source Summary
Federal Funding Source
Work Element Activity Staff 5305d 5305d FHWA PL
Carryover
FHWA PL
New Federal Local
Match
Total
Funding
1 - Administration Admin 785 $3,582 - $22,292 $14,126 $40,000 $10,000
2 - TIP TIP 196 $716 - $4,458 $2,825 $8,000 $2,000
3 - Transit Planning 765 $3,582 $14,126 $22,292 - $40,000 $10,000 $50,000
4 - Comprehensive
Planning Comp Planning 491 $1,791 - $11,146 $7,063 $20,000 $5,000 $25,000
5 - Long Range
Planning
Long-Range
Planning 196 $716 - $4,458 $2,825 $8,000 $2,000 $10,000
6 - Transportation
Data
196 $716 - $4,458 $2,825 $8,000 $2,000 $10,000
Data
Procurement - $7,093 - $44,138 $27,969 $79,200 $19,800 $99,000
7 - Special Studies
& Interchange 39 $9,099 - $56,622 $35,879 $101,600 $25,400 $127,000
190th St
Corridor Study 39 $4,803 - $29,873 $18,924 $53,600 $13,400 $67,000
FY23 Budget Totals
Table 3: Unobligated Funds
FTA 5305d
Carryover
FTA 5305d
New
FHWA PL
Carryover
FHWA PL
New TOTAL
Starting Available Balance $ 32,098 $ 45,023 $199,737 $124,627 $ 401,485
Programmed $ 32,098 $ 14,126 $199,737 $112,439 $ 358,400
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4.2 Cost Allocation Plan
The City of Ames is the primary fiscal agent for AAMPO. The local match for salaries and other
expenses is a part of the City of Ames Program Budget, adopted by the City of Ames City Council for all
personnel and associated expenses. Costs billed will be for those specified. The main source of local-
match funds will come from the City of Ames Road Use Tax allocation. New FY 2023 funds have been
combined with the carryover amounts for expense allocations. Carryover funds will be used first before
new allocations. The Ames Area MPO does not charge indirect costs.
4.3 Private Sector Involvement
A vendor will be selected in the procurement of a web-based transportation data and analytical
platform as a part of the data procurement activity within Work Element 6 (Transportation Data).
Additionally, consultants will be selected for each of the two studies identified in Work Element 7
(Special Studies).
AAMPO certifies that any procurement process and consultant selection will adhere to all applicable
requirements (see Appendix B).
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5 – Revisions to the Transportation Planning Work Program
The work program is developed annually, however, it can be amended at any time throughout the life
of the document. The following section outlines the process to be used to amend the work program.
5.1 Overview
2 CFR 200 describes the uniform administrative rules for Federal grants and cooperative agreements
and subawards to State, local and Indian tribal governments. These requirements apply to
metropolitan planning (PL) and State Planning and Research (SPR) grants. FTA has similar
requirements documented in FTA Circular 5010.1D, which apply to FTA metropolitan planning grants.
Iowa uses a Consolidated Planning Grant where FHWA and FTA planning funds are combined into a
single fund managed through FTA’s TrAMS system. The uses of these funds are documented in the
work programs of the Iowa DOT, MPOs, and RPAs.
5.2 Waiver of Approvals
All work program changes require prior written Federal approval, unless waived by the awarding
agency. 2 CFR § 200.308 outlines different types of revisions for budget and program plans, and this
FHWA memo on prior approvals summarizes revisions that require prior Federal approval, as well as
other miscellaneous actions and allowable costs that require prior Federal approval.
Types of TPWP revisions that require Federal approval include, but are not limited to, the following:
• Request for additional Federal funding.
• Transfers of funds between categories, projects, functions, or activities which exceed 10% of
the total work program budget when the Federal share of the budget exceeds $150,000.
• Revision of the scope or objectives of activities.
• Transferring substantive programmatic work to a third party (consultant).
• Capital expenditures, including the purchasing of equipment.
• Transfer of funds allotted for training allowances.
Types of revisions that require Iowa DOT approval include:
• Transfers of funds between categories, projects, functions, or activities which do not exceed
10% of the total work program budget, or when the Federal share of the budget is less than
$150,000.
Types of revisions that require MPO/RPA approval include:
• Revisions related to work that does not involve federal funding.
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5.3 Revision and Approval Procedures
All revision requests from MPOs and RPAs should be submitted electronically to the Iowa DOT Systems
Planning Bureau and the agency’s Iowa DOT District Planner. If all necessary information is provided,
the request will then be forwarded to the FHWA and FTA for review and any necessary approvals.
• Revision requests shall, at a minimum, include:
o A resolution or meeting minutes showing the revision’s approval.
o Budget summary table with changes highlighted/noted.
o Modified section(s) of the plan’s work elements with changes highlighted/noted.
Revisions where FHWA/FTA is the designated approving agency shall require written approval by
FHWA/FTA prior to commencement of activity, purchasing of equipment, or request for
reimbursement.
Revisions where the Iowa DOT Systems Planning Bureau is the designated approving agency shall
require written approval by the Iowa DOT Systems Planning Bureau prior to commencement of
activity, purchasing of equipment, or request for reimbursement.
Revisions where the MPO or RPA is the approving agency shall be approved by the Policy Board.
Notification by the approving agency will be in writing.
NOTE: All necessary TPWP approvals shall be in place prior to the commencement of activity,
purchasing of equipment, or request for reimbursement. More specifically, regarding the procurement
of equipment and services, there should be no notification of award, signed contract, placement of an
order, or agreement with a contractor prior to receiving the necessary TPWP approvals.
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Appendix A – Resolution of Approval
<Insert resolution of approval here after anticipated approval on May 24, 2022.>
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Appendix B – Self-Certification of Procurement and Consultation
Selection Procedures
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Appendix C – Performance Management Agreement
On May 27, 2016, the final rule for statewide and metropolitan transportation planning was published, based on
2012’s Moving Ahead for Progress in the 21st Century (MAP-21) Act and 2015’s Fixing America’s Transportation
System (FAST) Act. As part of this final rule, 23 CFR § 450.314 (h) was amended to state:
(h)(1) The MPO(s), State(s), and the providers of public transportation shall jointly agree upon and
develop specific written provisions for cooperatively developing and sharing information related to
transportation performance data, the selection of performance targets, the reporting of performance
targets, the reporting of performance to be used in tracking progress toward attainment of critical
outcomes for the region of the MPO (see §450.306(d)), and the collection of data for the State asset
management plan for the NHS for each of the following circumstances:
(i) When one MPO serves an urbanized area;
(ii) When more than one MPO serves an urbanized area; and
(iii) When an urbanized area that has been designated as a TMA overlaps into an adjacent MPA
serving an urbanized area that is not a TMA.
(2) These provisions shall be documented either:
(i) As part of the metropolitan planning agreements required under paragraphs (a), (e), and (g)
of this section; or
(ii) Documented in some other means outside of the metropolitan planning agreements as
determined cooperatively by the MPO(s), State(s), and providers of public transportation.
In 2017, the following three-pronged approach was cooperatively developed to address 23 CFR § 450.314 (h).
This approach provides a regular opportunity to review and update coordination methods as performance
management activities occur, which offers an adaptable framework as performance-based planning and
programming evolves.
• Agreement between the Iowa DOT and MPOs on applicable provisions through documentation
included in each MPO’s TPWP.
• Agreement between the Iowa DOT and relevant public transit agencies on applicable provisions
through documentation included in each public transit agency’s consolidated funding application.
• Agreement between each MPO and relevant public transit agencies on applicable provisions through
documentation included in the appropriate cooperative agreement(s) between the MPO and relevant
public transit agencies.
Inclusion of the following language in an MPO’s TPWP, and that TPWP’s subsequent approval by Iowa DOT,
constitutes agreement on these items.
The Iowa DOT and Ames Area MPO agree to the following provisions. The communication outlined in these
provisions between the MPO and Iowa DOT will generally be through the metropolitan and regional planning
coordinator in the Systems Planning Bureau.
1) Transportation performance data
a. The Iowa DOT will provide MPOs with the statewide performance data used in developing
statewide targets, and, when applicable, will also provide MPOs with subsets of the statewide
data, based on their planning area boundaries.
b. If MPOs choose to develop their own target for any measure, they will provide the Iowa DOT
with any supplemental data they utilize in the target-setting process.
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2) Selection of performance targets
a. The Iowa DOT will develop draft statewide performance targets for FHWA measures in
coordination with MPOs. Coordination may include in-person meetings, web meetings,
conference calls, and/or email communication. MPOs shall be given an opportunity to provide
comments on statewide targets and methodology before final statewide targets are adopted.
b. If an MPO chooses to adopt their own target for any measure, they will develop draft MPO
performance targets in coordination with the Iowa DOT. Coordination methods will be at the
discretion of the MPO, but the Iowa DOT shall be provided an opportunity to provide comments
on draft MPO performance targets and methodology prior to final approval.
3) Reporting of performance targets
a. Iowa DOT performance targets will be reported to FHWA and FTA, as applicable. MPOs will be
notified when Iowa DOT has reported final statewide targets.
b. MPO performance targets will be reported to the Iowa DOT.
i. For each target, the MPO will provide the following information no later than 180 days
after the date the Iowa DOT or relevant provider of public transportation establishes
performance targets, or the date specified by federal code.
1. A determination of whether the MPO is 1) agreeing to plan and program
projects so that they contribute toward the accomplishment of the Iowa DOT or
relevant provider of public transportation performance target, or 2) setting a
quantifiable target for that performance measure for the MPO’s planning area.
2. If a quantifiable target is set for the MPO planning area, the MPO will provide
any supplemental data used in determining any such target.
3. Documentation of the MPO’s target or support of the statewide or relevant
public transportation provider target will be provided in the form of a resolution
or meeting minutes.
c. The Iowa DOT will include information outlined in 23 CFR § 450.216 (f) in any statewide
transportation plan amended or adopted after May 27, 2018, and information outlined in 23
CFR § 450.218 (q) in any statewide transportation improvement program amended or adopted
after May 27, 2018.
d. MPOs will include information outlined in 23 CFR § 450.324 (f) (3-4) in any metropolitan
transportation plan amended or adopted after May 27, 2018, and information outlined in 23
CFR § 450.326 (d) in any transportation improvement program amended or adopted after May
27, 2018.
e. Reporting of targets and performance by the Iowa DOT and MPOs shall conform to 23 CFR §
490, 49 CFR § 625, and 49 CFR § 673.
4) Reporting of performance to be used in tracking progress toward attainment of critical outcomes for
the region of the MPO
a. The Iowa DOT will provide MPOs with the statewide performance data used in developing
statewide targets, and, when applicable, will also provide MPOs with subsets of the statewide
data, based on their planning area boundaries.
5) The collection of data for the State asset management plans for the NHS
a. The Iowa DOT will be responsible for collecting bridge and pavement condition data for the
State asset management plan for the NHS.
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Appendix D – MPO/RPA Carryover Policy
Background
Each year, federal planning funds from both the Federal Highway Administration (FHWA) and Federal
Transit Administration (FTA) are combined into a new consolidated planning grant (CPG) under the
FTA. This includes all federal transportation funds that are utilized by metropolitan planning
organizations (MPOs) and regional planning affiliations (RPAs) in Iowa for planning, including FHWA
metropolitan planning (PL), state planning and research (SPR), and surface transportation block grant
(STBG) funds and FTA 5305d, 5305e, and 5311 funds. The FHWA funding sources are transferred to
FTA for inclusion in the CPG, and once funds are part of an awarded CPG, they are unable to be
deobligated for other purposes.
Carryover is defined as any unspent funding that has been targeted to the agency but is not included in
the agency’s current state fiscal year (SFY) budget. During the Transportation Planning Work Program
(TPWP) development cycle, carryover ‘targets’ that show the current balances of carryover funding are
provided to the agency along with targets for new federal funding. However, it should be noted that
an agency does not have to wait for the next TPWP cycle to utilize carryover funding if there are
anticipated needs in the current fiscal year. Unbudgeted funding is available to the planning agency to
be amended into its budget at any time. Unspent funding from the prior SFY is available to the
planning agency to be amended into its budget following close-out of the prior SFY.
When developing the TPWP, agencies are required to program carryover funding before programming
new funding. When reimbursement requests are submitted to the Iowa Department of Transportation
(DOT), payments are made by utilizing the oldest funding source in the agency’s planning agreement.
Funding is drawn down first by age, then sequentially by source. This helps streamline bookkeeping
and ensure that funding within older CPGs is utilized prior to funding within newer CPGs.
Since MPOs and RPAs are allowed to carry over unused federal planning funds rather than being
required to draw them down within a fiscal year, multiple CPGs are open at any given time. FTA has
asked Iowa DOT to ensure funds are being drawn down in a timely manner and to work to limit the
number of CPGs that are open. Furthermore, the new grant management system FTA launched in
2016 requires additional documentation and justification to keep a grant open past its original end
date.
In order to satisfy FTA while still providing flexibility to MPOs and RPAs, Iowa DOT has implemented
internal steps to reduce the number of CPGs that are open and has also developed the policy outlined
below. Internal steps that Iowa DOT has taken include discussing the necessity of STBG transfers with
individual agencies when substantial carryover balances exist, and evaluating planning agreements and
amending them if necessary early in the SFY to ensure any older funding that was unspent in the
previous SFY is utilized prior to newer funding. The MPO/RPA carryover policy, which is outlined
below, took effect as part of the SFY 2018 TPWP cycle.
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The internal changes and the MPO/RPA carryover policy will help Iowa DOT manage carryover balances
that have become problematic for a small number of planning agencies. Over time, reduced carryover
balances will allow Iowa DOT to maintain fewer open CPGs. In addition, the policy will prevent
unnecessary funding transfers from FHWA to FTA, thus enabling SPR and STBG funding to be used
more efficiently.
MPO/RPA Carryover Policy
At the beginning of the calendar year, each planning agency’s average annual federal transportation
planning expenditures, based on the past five state fiscal years, will be calculated. If an agency has
available carryover balances totaling more than this average, the following will apply.
RPA: The agency will receive its FTA allocation of 5305e and/or 5311 funding. The agency will not
receive an SPR allocation or be allowed to transfer STBG funds for planning unless it can substantiate
anticipated budget needs tied to significant expenditures (e.g., LRTP update, equipment purchases,
consultant services, etc.).
MPO: The agency will receive its FHWA PL allocation and FTA 5305d allocation. The agency will not be
allowed to transfer STBG funds for planning unless it can substantiate anticipated budget needs tied to
significant expenditures (e.g., LRTP update, equipment purchases, consultant services, etc.).
Every year prior to or during the distribution of annual targets, each agency will be provided with its
average annual federal expenditures and carryover balances and informed whether or not its SPR
and/or STBG funds will be constrained due to available carryover balances. The agency will be
provided an opportunity to respond and substantiate any anticipated significant expenditures during
the upcoming contract year that would necessitate the SPR and/or STBG funding transfer. Iowa DOT
will consider these needs and provide a response to the agency prior to distributing final targets. Any
STBG constrained through this process will remain part of the planning agency’s STBG balance and will
be available for programming towards other projects. Any SPR constrained through this process will
remain with Iowa DOT and utilized as part of its SPR program.
ITEM#: AAMPO 3
DATE: 5-24-22
AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
SUBJECT: FFY 2022 - 2025 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
AMENDMENT
BACKGROUND:
To receive Federal funds for transportation improvement projects, it is necessary for the
projects to be included in the approved Iowa Department of Transportation Statewide Transportation Improvement Plan (STIP). The initial step in this process is for the Ames
Area MPO to develop a regional Transportation Improvement Program (TIP). The Ames Area MPO’s current TIP programs projects for federal fiscal years 2022 through 2025 and
was approved on July 13, 2021. The TIP may be amended in accordance with prescribed amendment and public participation procedures.
The City of Ames has requested (see attached request) that the Ames Area MPO make modifications to two projects listed in the FFY22-25 TIP, as follows:
• Ioway Creek Trail Project (ID: 19249)
o Total Cost: Increase to $1,082,000 (currently $922,000) o Federal Funding: Increase to $560,000 (currently $400,000) in FFY22
o Location:
Old Location: In the City of Ames, Ioway Creek: from Skunk River to S 5th Street.
New Location: In the City of Ames, Ioway Creek: from 0.5 miles east of S Duff Avenue to S 5th Street.
• Skunk River Trail Project (ID: 14983) o Remove from the TIP (Currently has $160,000 in federal funding programmed in FFY22.) Per the City of Ames request, the Skunk River Trail Project has seen a lack of property acquisition progress and it was noted that there could be other potential uses of the property. Therefore, it is likely that this project would need to continue to be rolled over into future fiscal years. Removing this project from the TIP and reprogramming those federal funds towards the Ioway Creek Trail project, which has an anticipated letting in September this year, would allow for a more immediate use of the MPO’s accruing TAP funds, which already exceed the Iowa DOT’s accrual limits (which risks the permanent loss of the excess TAP funds). Additionally, providing additional federal funds to the Ioway Creek Trail project would meet the City of Ames’ request for additional federal project funding and modified project limits.
Additionally, Iowa Clean Air Attainment Program (ICAAP) funds were awarded by the Iowa DOT to CyRide in January for three projects. These three projects need to be added to the current TIP so that CyRide can promptly access the awarded funds:
o #11 Cherry Night Service (Year 3) - $31,609 in CMAQ funding o #12 Lilac Midday Service (Year 3) - $29,830 in CMAQ funding
o #6 Brown Night Service (Year 3) - $28,258 in CMAQ funding The requirements to process amendments to the TIP call for an opportunity for public review and comment as well as approval by both the Technical and Policy Committees of the Ames Area MPO. The Transportation Policy Committee reviewed and unanimously approved these draft amendments on March 22, 2022 and set the date of public hearing. The public input period was available from March 23, 2022, until April 30, 2022. No public comments were received by staff. This item now goes before the Transportation Policy Committee again for public hearing and final approval.
ALTERNATIVES:
1. Approve the amendment to the FFY 2022-2025 Transportation Improvement
Program.
2. Approve the amendment to the FFY 2022-2025 Transportation Improvement
Program with Transportation Policy Committee modifications.
ADMINISTRATOR’S RECOMMENDATION:
The Transportation Technical Committee and Transportation Policy Committee have
reviewed the proposed amendment to the FFY 2022-2025 TIP and unanimously
recommended approval. Additionally, no public comments were received. The requested
project modifications by the City of Ames will allow the Ames Area MPO to better utilize
its accruing TAP funding for trail projects. Additionally, adding CyRide’s ICAAP projects
will allow them to access their awarded funds.
Therefore, it is recommended by the Administrator that the Transportation Policy
Committee adopt Alternative No. 1, as noted above.
Caring People Quality Programs Exceptional Service
515.239.5160 main
515.239.5404 fax
515 Clark Ave.
Ames, IA 50010
www.CityofAmes.org
Public Works – Traffic Division
MEMO
To:Kyle Thompson, AAMPO
From:Mark Gansen, Civil Engineer II, Public Works - Traffic
Date:February 28, 2022
SUBJECT:Proposed Amendments to Ioway Creek Shared Use Path, TPMS
ID# 19249 & Skunk River Trail Shared Use Path, TPMS ID#14983
UPDATE:
Through coordination with other City of Ames projects, it has been determined that
the project limits of the Ioway Creek Shared Use Path project need to be modified
due to delays in property acquisition. Here’s information on the location change:
Old Location: In the city of Ames, Ioway Creek: From Skunk River to S. 5th
St
New Location: In the City of Ames, Ioway Creek: From 0.5 Miles east of S.
Duff Avenue to S. 5th Street
Through this same coordination it has also been determined that the Skunk River
Trail Shared Use Path needs to be removed and reprogrammed at a later date due
to the lack of property acquisition and other potential uses of the property.
Through preliminary design of the Ioway Creek project we’ve also created a
preliminary OPC and would like to request additional TAP funding. Here’s
information on funding items:
Local Funding: $521,800
Original MPO Funding: $159,000
7-13-21 Amended TIP MPO Funding: $400,000
Proposed MPO Funding: $560,000
Most recent OPC: $878,520.50
Also attached is a map for reference for the location change. Please let me know if
you need any additional information. Thank you.
Ioway Creek Trail Project (Proposed New Project Limits)
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MINUTES OF THE REGULAR MEETING
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 10, 2022
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on May 10, 2022, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law.
Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim
Gartin, Rachel Junck, and Anita Rollins. Ex officio Member Bryce Garman was also present.
PROCLAMATION FOR “ECONOMIC DEVELOPMENT WEEK,” MAY 9 - 15, 2022: Mayor
Haila proclaimed the week of May 9 - May 15, 2022, as “Economic Development Week” in
appreciation of all that the City’s partners in the economic development field do to make the City
of Ames the vibrant and thriving community it is today.
Accepting the Proclamation was Dylan Kline, Ames Chamber of Commerce and Economic
Development Director of Business Development. He stated that Ames, Iowa, has fantastic
opportunities for economic development. Mr. Kline noted that a debt of gratitude is owed to the
Mayor and City Council, the City Manager’s Office, all the community business partners, Iowa State
University, and all the citizens of Ames. Economic Development opportunities would not be
available without the support from all angles of the Ames community.
PROCLAMATION FOR “NATIONAL PUBLIC WORKS WEEK,” MAY 15-21, 2022: May
15-21, 2022, was proclaimed as “National Public Works Week” by Mayor Haila. He urged all people
to join with representatives of the American Public Works Association and government agencies in
paying tribute to the public works professionals, engineers, managers, and employees, and to
recognize the substantial contributions they make to protecting the national health, safety, and quality
of life.
Accepting the Proclamation on behalf of the City of Ames Public Works Department were Public
Works Director John Joiner and Municipal Engineer Tracy Peterson. Director Joiner thanked the
Mayor and Council for helping celebrate “National Public Works Week,” as well as the hard work
and dedication Public Works employees put in across the organization.
PROCLAMATION FOR “MENTAL HEALTH AWARENESS MONTH,” MAY 2022: The
month of May 2022 was proclaimed as “Mental Health Awareness Month.” Mayor Haila called upon
the citizens of the community to help raise awareness of the importance of good mental health to the
overall health of the community.
Accepting the Proclamation was City of Ames Mental Health Advocate Julie Saxton. She thanked
the Mayor and Council for recognizing May as “Mental Health Awareness Month,” and stated that
one in four people will be diagnosed with a mental illness sometime in their lifetime. Mental illness
does not discriminate as everyone is affected in some way, shape, or form. Ms. Saxton said that those
present tonight with her were from various organizations, advocates, parents, and community
members within various stages of recovery.
The Mayor explained that the reason there was a broad spectrum of people present for the Mental
Health Proclamation was to illustrate the fact that mental health issues affect everybody. The City
is working on some plans and strategies along with Iowa State University to work on the mental
health stigma and to help find resources in the community.
PROCLAMATION FOR “PEACE OFFICERS’ MEMORIAL DAY,” MAY 15, 2022: The
Mayor proclaimed May 15, 2022, as “Peace Officers’ Memorial Day” in honor of the federal, state,
and municipal officers who have been killed or disabled in the line of duty. This is done in
recognition of the service given by the men and women who, night and day, stand guard to protect
the City through enforcement of laws.
Accepting the Proclamation was Commander Jason Tuttle. He thanked the Council and the Mayor
on behalf of all the staff in the Ames Police Department for helping recognize “Police Week” and
“Peace Officers’ Memorial Day.” He stated that the City of Ames Police Officers are dedicated and
professional. Commander Tuttle thanked all the officers and detectives who were present for the
Proclamation.
PRESENTATION OF THE TERRY BIRD OUTSTANDING INVESTIGATION AWARD TO
DETECTIVE ADI JOHNSON: Police Chief Geoff Huff was present to give an award to an officer.
Unfortunately, the Award is because of a tragedy: a loss of a human life. Chief Huff explained that
the investigation ended with justice being done due to the hard work of one of the detectives. The
case was difficult and complex, and it took years to solve. Detective Adi Johnson was recognized
for her work.
The Terry Bird Outstanding Investigation Award was presented to Ms. Johnson for her diligence in
solving a homicide. The investigation was a multi-year complex investigation, involving meticulous
examination of both physical and digital evidence. The Award is presented to a member of the
Department who is involved in a high-profile criminal investigation or a series of crimes in which
performance was well above and beyond a normal investigation. Chief Huff stated that the crime was
cleared as a result of the outstanding investigative work. Detective Johnson worked above and
beyond on the criminal investigation providing justice for the victim and family with a conviction
of murder in the first degree. A certificate and plaque were presented to Detective Johnson.
Mayor Haila announced that the Council was working off an Amended Agenda. City staff had added
an item to the Consent Agenda to award a contract for Cemetery Mowing and Trimming to Pitts
Lawn & Tree Service of Huxley, Iowa, in an amount not to exceed $51,750. The Mayor also stated
that if any member of the audience was interested in Item 33: Preliminary Plat for 5571 Hyde
Avenue (Hayden’s Preserve), the developer had asked for this item to be pulled from the Agenda and
deferred to the May 24, 2022, Agenda.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 20: Resolution
approving preliminary plans and specifications for Demolition of the Old Water Treatment Plant;
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setting June 15, 2022, as bid due date and June 28, 2022, as date of public hearing for further
discussion. Council Member Gartin asked to pull Item No. 11: Requests from Ames Patriotic
Council for Memorial Day Parade on Monday, May 30, 2022, due to a conflict of interest. Council
Member Rollins requested to pull Item No. 17: Resolution approving the request to join the Mid-
Iowa Planning Alliance through June 30, 2023, in the amount of $12,455 to get more information.
Moved by Betcher, seconded by Corrieri, to approve the following items on the Consent Agenda.
1. Motion approving payment of claims
2. Motion approving Minutes of the Special Meeting of April 19, 2022, and Regular Meeting of
April 26, 2022
3. Motion approving Report of Change Orders for period April 16 - 30, 2022
4. Motion certifying Civil Service candidates
5. Motion approving the renewal of the following Beer Permits, Wine Permits and Liquor
Licenses:
a. Class C Liquor License with Sunday Sales - North Grand Cinema, 2801 Grand Avenue
b. Special Class C Liquor License with Outdoor Service - Octagon Center for the Arts, 427
Douglas Avenue, Pending Dram Shop Insurance
c. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer), and
Sunday Sales - Casey’s General Store #2298, 428 Lincoln Way
d. Class B Liquor License with Catering Privilege and Sunday Sales - Gateway Hotel and
Conference Center, LLC, 2100 Green Hills Drive, Pending Dram Shop Insurance
6. Request from Community Choice Credit Union for The Parc Spring Kickoff event May 20 - 21,
2022:
a. RESOLUTION NO. 22-219 approving closure of the north 150 feet of the alley between
Community Choice Credit Union and the Food Truck Parc
7. RESOLUTION NO. 22-220 in support of the Multimodal Project Discretionary Grant Program
(MPDG) application
8. RESOLUTION NO. 22-221 approving three-year Lease extension for Welch Avenue Parking
Lot T
9. RESOLUTION NO. 22-222 approving License Agreement between Ames Intermodal Facility
and Ames Police Department
10. RESOLUTION NO. 22-223 approving revised Memorandum of Understanding between the
City of Ames and Story County to comply with changes imposed by the State of Iowa regarding
precinct and ward boundaries
11. Replacement of In-Car Computers and Equipment for Police Department:
a. RESOLUTION NO. 22-225 waiving Purchasing Policies and Procedures requirement for
competitive bidding
b. RESOLUTION NO. 22-226 approving purchase of Panasonic Toughbook CF33s and
associated modems with Keltek, Inc., of Baxter, Iowa, for the Police Department, in the
amount of $64,342.44
12. RESOLUTION NO. 22-227 approving preliminary plans and specifications for 2022/23 Right-
of-Way Restoration (Turf Grass); setting June 8, 2022, as bid due date and June 14, 2022, as
date of public hearing
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13. RESOLUTION NO. 22-229 awarding contract to Hoglund Bus Company, of Marshalltown,
Iowa, for purchase of two new 176" wheelbase low-floor Minibuses for CyRide in the amount
of $341,583
14. RESOLUTION NO. 22-230 awarding contract for purchase of rock salt requirements for
2022/23 Ice Control Program to Independent Salt Co., of Kanopolis, Kansas, in the amount of
$79.50 per ton
15. RESOLUTION NO. 22-231 awarding contract for Conduit Replacement at Southdale and Old
Orchard Trailer Park for Electric Services to Communication Data Link of Grimes, Iowa, in the
amount of $76,640
16. RESOLUTION NO. 22-232 awarding contract for FY 2022/23 Brass Products for Water Meter
to Core & Main, of Grimes, Iowa, in accordance with unit prices bid
17. RESOLUTION NO. 22-233 awarding contract for Cemetery Mowing and Trimming to Pitts
Lawn & Tree Service of Huxley, Iowa, in an amount not to exceed $51,750
18. RESOLUTION NO. 22-234 approving contract and bond for 2022/23 Main Street Paver
Replacement Program (Kellogg Avenue - Duff Avenue)
19. RESOLUTION NO. 22-235 approving contract and bond for 2021/22 Shared Use Path
Maintenance - Little Bluestem
20. RESOLUTION NO. 22-236 approving contract and bond for 2020/21 Concrete Pavement
Improvements Program (Ford Street, Bell Avenue, S. 17th Street, S. Kellogg Avenue)
21. RESOLUTION NO. 22-237 approving Final Plat for Northridge Village Subdivision, Plat 1,
and accept the Letter of Credit for modifications to on-site paving and landscaping
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
REQUESTS FROM AMES PATRIOTIC COUNCIL FOR THE MEMORIAL DAY PARADE
ON MONDAY, MAY 30, 2022: Moved by Betcher, seconded by Rollins, to approve the following:
1. Motion approving blanket Temporary Obstruction Permit for closed area
2. RESOLUTION NO. 22-215 approving closure of Pearle Avenue and 5th Street from east of
Pearle Avenue through Clark Avenue intersection from 9:00 a.m. to 11:00 a.m. for parade
line-up
3. RESOLUTION NO. 22-216 approving temporary closure of Clark Avenue from 5th Street
to 9th Street from 10:30 a.m. to 11:00 a.m. for movement of parade
4. RESOLUTION NO. 22-217 approving temporary closure of 9th Street between Clark
Avenue and Maxwell Avenue from 10:45 a.m. to 11:00 a.m. for movement of the parade
5. RESOLUTION NO. 22-218 approving temporary closure of 6th Street at Clark Avenue and
Duff Avenue at 9th Street, as parade moves through those intersections
Roll Call Vote: 5-0-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junk, Rollins. Voting Nay:
None. Abstaining due to Conflict of Interest: Gartin. Motion/Resolutions declared carried/adopted,
signed by the Mayor, and hereby made a portion of these Minutes.
APPROVING REQUEST TO JOIN THE MID-IOWA PLANNING ALLIANCE THROUGH
JUNE 30, 2023, IN THE AMOUNT OF $12, 455: Council Member Rollins said that she had
requested to pull this item as she wanted to have more information about this new opportunity to join
4
the Mid-Iowa Planning Alliance. City Manager Steve Schainker explained that the City Council
referred a letter from the newly formed Mid-Iowa Planning Alliance for Community Development
(MIPA) to staff. MIPA is a non-profit organization dedicated to supporting communities in Boone,
Dallas, Jasper, Marion, Polk, Story, and Warren Counties. The Des Moines Area Planning
Organization is going to be the administrator of the Program. Some of the benefits that MIPA offers
are: 1) Knowledge of potential grant opportunities; 2) Grant writing and grant administration
services; 3) Help prepare Comprehensive Plans or Zoning Ordinance updates; and, 4) City projects
incorporated into a regional Comprehensive Economic Development Strategy of an Economic
Development District like MIPA should improve the competitiveness of the City’s federal grant
applications. Mr. Schainker said that in the past he had been leery of recommending the City join
some of the Metropolitan Planning Organizations because many times the City of Ames went up
against bigger cities for grant opportunities and lost out on some funding due to not having the
numbers needed; however, Mr. Schainker was assured that MIPA was not like that. The service was
offered to the City as of April 1, 2022, through June 30, 2023, with a membership fee of $0.15 per
capita (based on the census), for a total cost of $12,455. He felt that MIPA would be good to join as
a test case for a year to see if it will be beneficial. The funds were not budgeted to join MIPA;
therefore, Mr. Schainker recommended that funding come from the City Council’s Contingency
account.
Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 22-224 approving the request
to join the Mid-Iowa Planning Alliance through June 30, 2023, in the amount of $12,455.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DEMOLITION OF THE OLD WATER TREATMENT PLANT: Council Member Betcher
stated she was interested to know if there was going to be any outreach done regarding the
demolition of the Water Plant. She commented that there are a lot of citizens in her Ward who live
close to the area. City Manager Steve Schainker mentioned that when the project came up there was
a lot of outreach done to inform the surrounding residents that the demolition would be coming.
Even though residents were previously informed, staff will be going door-to-door with flyers giving
them updates on the project. Mr. Schainker believed the contract work would be from 7:00 a.m. to
7:00 p.m. during the week, no work on Sundays, and possible work on Saturdays.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 22-228 approving the
preliminary plans and specifications for Demolition of the Old Water Treatment Plant; setting June
15, 2022, as bid due date and June 28, 2022, as date of public hearing.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes
PUBLIC FORUM: Mayor Haila opened Public Forum.
Richard Deyo, 505-8th Street, #2, Ames, mentioned that he would like to speak during Council
Comments instead of Public Forum as he has a lot to say. The Mayor reminded Mr. Deyo that the
5
Council Comments section is reserved for those elected to City Council and it will remain that way.
Anthony Brock, 2359-210th Street, Ames, said that he and his wife had lived in Rochester,
Minnesota, for over 40 years and decided to move to Ames after they retired. He noted that he is in
the process of getting a bridge built over Onion Creek in order to get access to farmland. He
mentioned that his great-grandfather owned the farm and each generation has farmed the area. Mr.
Brock stated he would like to keep their property as Agricultural. He noted that David Lynch and he
have spoken as they both live in the Ames Urban Fringe Area. Mr. Lynch and his deceased father
have been farming on a cash/rent basis for over 60 years and the land is parceled up. Mr. Brock
would like to re-parcel some of his land to keep farming the parcels, but there is a land-lock situation
of parcels to the north of his farm. Mr. Brock said he is hoping his request will be placed on a future
City Council Agenda for discussion. He would like to parcel off around seven acres and it would fit
well with the other rural housing in the area. Mr. Brock stated they are committed to keeping 80
acres for agricultural use. He had gone through the DNR and Corp of Engineers to get the bridge
placed on his property.
The Mayor closed public forum when no one else came forward to speak.
PROJECT UPDATE REGARDING INDOOR AQUATIC CENTER: Parks and Recreation
Director Keith Abraham noted that there was a lot of information in the Staff Report, but he wanted
to give a brief overview. The first item that was addressed in the Report was the project cost
estimate. In August 2021, Stecker Harmsen gave an estimate for building the Indoor Aquatic Center
of just under $30.2 million. Staff asked Stecker Harmsen to update the estimate in April 2022; and
that estimate came out to $32.6 million. Director Abraham reminded the Council that the City had
budgeted $31 million for the Project, which will bring the total project cost to be over by roughly
$1.5 million. Considering this information, staff proposed a different approach to determine the
budget for the project. It was noted that the priority with this approach is to construct an Indoor
Aquatic Center with the east addition being bid as an Add Alternate. If funding is available when
contracts are awarded to add the east addition, Council can do so.
On January 25, 2022, City Council directed staff to issue a Request for Proposals (RFP) for
Construction Management Services for the design and construction of the Fitch Family Indoor
Aquatic Center. Four firms submitted RFP responses and were evaluated by City staff. Based on the
RFP evaluation scores, Story Construction and Henkel Construction were brought in for an interview
on March 21, 2022. Director Abraham stated that Story Construction came out as the top firm for
the Construction Management Services and staff had elected to have further conversations with Story
Construction to finalize the terms of a contract. It was mentioned that Story Construction’s RFP did
come with a higher cost than Henkel Construction; however, for this type of contract, the City is not
required to hire the low bidder. Instead, the City may award a contract to the company it determines
will best provide the services requested.
Director Abraham noted that staff has continued to work with the Iowa Department of Transportation
(IDOT) to purchase its property at 122 North Oak. Their appraisal concluded that the market value
6
of the property as of October 4, 2021, was $2.9 million. Staff is working with the IDOT as to when
the City can take possession of the property. After the City submits an Offer to Buy, the City will
receive a letter within several days indicating that the offer has been accepted, and once accepted,
the City would transfer the payment to the state no later than October 1, 2022. The property would
be conveyed by State Land Patent, which could take up to 45 days. It was noted that the Offer to Buy
will include language regarding a Mutually Beneficial Lease. The Lease will allow the City to treat
the property as its own until the State Land Patent is issued. Director Abraham indicated that the City
had retained a contractor, Impact7G, to complete an environmental analysis of the property. The
analysis included: 1) Environment Site Assessment (ESA); 2) Asbestos containing material
inspection - north annex; 3) Asbestos containing material inspection - Conference Center; 4)
Hazardous material inventory; 5) Ground penetrating radar survey; 6) Geotech report; and, 7) limited
subsurface investigation report. Staff requested additional time to review the Report and confer with
environmental and construction experts regarding the implications of the findings.
Mayor Haila asked to clarify that the base bid was the aquatic component and the whole project is
not in jeopardy, but only additional features that the Council had wanted to add. Director Abraham
confirmed that was correct.
Council Member Gartin wanted to know if Henkel Construction also used the LEAN manufacturing
process that Story Construction utilizes. Director Abraham stated it is not the same process, but it
is a lot of the same components/concepts.
Council Member Betcher questioned how the City would factor in the cost assessment if the
environmental study would need to be continued. She mentioned that the IDOT would not have any
responsibility for cleaning up anything if the City found any issues. Ms. Betcher indicated that there
could be the potential for ongoing costs if the City found any environmental issues. Director
Abraham noted that the City did include the water table into the building construction of the cost
estimate. The water table is showing at seven to ten feet below the surface in various areas, which
would have the City doing something different with the footings for the foundation. Money has also
been included in the budget to include additional expenses for the footings; however, the unknown
would be if there were any contaminants. Staff is still trying to obtain answers to those types of
questions. City Manager Steve Schainker said that the appraisal is based on no environmental issues
(clean site) and if something is found, staff will go back to the IDOT and ask that a new appraisal
be done or to credit the City back for its work to correct any problems. He mentioned that it is
something that will be negotiated later.
Moved by Betcher, seconded by Beatty-Hansen, to bid the east addition as an Add Alternate and
focus on building a quality indoor aquatic center.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Corrieri said that the Henkel Construction bid was lower than Story Construction,
but wanted to know if staff had spoken with Henkel Construction about the differences in the pre-
construction assistance, to make sure due diligence was done. Director Abraham indicated that after
7
the interviews, staff had come up with a list of questions regarding costs, different approaches, etc.,
and follow-up information was asked regarding those questions, but he did not believe any
conversations were had in relation to pre-construction services. City Manager Schainker mentioned
that there was a question about the cost of pre-construction. Director Abraham mentioned that the
cost of pre-construction was part of the base bid, and Henkel Construction was $39,000 for pre-
construction services, while Story Construction was $131,000. Through the presentations and the
materials provided, it was clear to staff that Story Construction is a lot more involved with
preconstruction services.
Council Member Rollins asked if there was a difference in experience with constructing a pool.
Director Abraham noted that Henkel Construction had experience with outdoor pools only and Story
Construction had experience with indoor and outdoor pools. Story Construction also had
Construction Manager experience. Mr. Schainker said that these decisions are always difficult as the
City appreciates both construction companies.
Moved by Gartin, seconded by Beatty-Hansen, to finalize a contract with Story Construction as a
Construction Manager.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Rollins, to direct staff to wait on submitting an Offer to Buy
until environmental experts can be consulted to clarify the report findings and determine whether
further testing or mitigation efforts will be required to ensure the safety of patrons and staff
occupying the future facility.
Vote on Motion: 6-0. Motion declared carried unanimously.
DOWNTOWN PLAZA PLANS AND SPECIFICATIONS: Parks and Recreation Director Keith
Abraham indicated that it was being recommended to award a contract to Henkel Construction for
the Downtown Plaza. He said he wanted to point out a few items from the Staff Report. Director
Abraham pointed out that the Engineer’s Estimate for just the base bid was just over $3.6 million,
and the project low bid came in at just over $4.6 million, which is about $1 million over budget. The
total project cost with the low base bid came to $5,514,600; however, the City only has funding for
$4,555,121, which leaves a funding shortfall of $959,479. Staff looked at project modifications and
Fleet Services Director Corey Mellies has been having conversations with Henkel Construction
regarding value engineering. The discussions resulted in three lists of project modifications. They
were: 1) a list of potential changes to construction contract project components that staff
recommends pursuing (including Add Alternate #2); 2) A list of potential changes to non-
construction contract project components that staff recommends pursuing; and, 3) a list of potential
changes to project components that staff does not recommend pursuing. Director Abraham explained
that staff was able to come up with some recommended changes, which equaled a cost reduction of
$144,900 in construction contract cost changes and $74,000 in non-construction contract cost
changes. This was an overall reduction of $218,900. The project funding shortfall would; therefore,
be $740,579 and staff recommended that if the Council wished to cover the shortfall, funding from
the Council Priorities Fund could be used. Director Abraham stated staff recommends approving
8
Alternative 1 which is to: 1) Approve adding Add Alternate #2, PCC Color Band, in the amount of
$14,000; 2) Approve Change Order items, reflecting $158,900 in contract deductions as
recommended by City staff; 3) Approve the Non-Construction Contract changes recommended by
City staff, which results in a net decrease of $74,000 in project expenses; 4) Authorize the use of the
available balance in the Council Priorities Fund to cover the shortfall of the project; and 5) Bring
back the official Change Order with the Contract and Bond for approval.
Council Member Rollins asked about the possibility of phasing some of the components instead of
doing it all at once. Director Abraham noted that staff could phase in the art wall, signature art piece,
or the swinging benches.
City Manager Steve Schainker asked Director Abraham to mention a few items that have been built
into the budget, but may change in the future. Director Abraham explained that there were two items
where staff is still working on obtaining more information. Henkel Construction had indicated that
the pre-cast panels are hard to obtain, and those items may not be available until March 2023, which
would really hamper the rest of the project. Staff is looking at an alternative of having cast in place,
but didn’t have enough information yet. The second item was converting the chiller to a self-
contained chiller unit. Staff has been unable to obtain further details regarding this type of chiller
unit, and further evaluation would need to take place regarding how such a unit would be situated
on the site.
Council Member Betcher asked what the process would be for the Council to keep the items that
were removed as “alive” to have them phased in later. Director Abraham mentioned that one avenue
would be during the Capital Improvement Plan (CIP) process. Mr. Schainker said staff could look
at the project itself as there may be some contingencies once the project is done. Ms. Betcher
commented that she was afraid that the art will be left out and the Council is trying to support more
of the arts in the community.
Mayor Haila asked what kind of site lighting was going to be provided. The Mayor said he asked
because one of the items that was selected to not be awarded was the column lighting. It was further
asked if the column lighting was ornamental only or would it provide additional lighting to other
areas besides the walkways. Director Abraham said that the column lighting could be removed as
there is other area lighting; the column lighting was more for aesthetics. Mayor Haila asked if
conduit could be added during project construction; that way when funding becomes available, these
columns could be added. Director Abraham mentioned that is something that could be discussed
further with Henkel Construction. It was mentioned if the Council wanted to add the conduit; a
Change Order could be issued to include it.
Mayor Haila opened public input.
Jeff Pearson, 3157 Stagecoach Road, Ames, said he was an Estimator with Henkel Construction and
he appreciated staff working with them to make sure the City’s project comes up feasible. He
mentioned that a lot of Henkel Construction’s staff lives in Ames and the Downtown Plaza is going
9
to be a nice addition to the City.
Public input was closed by Mayor Haila when no one else came forward to speak.
Moved by Gartin, seconded by Rollins, to explore having conduit added throughout the Downtown
Plaza for future use.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Betcher, to approve Alternative 1, which is to approve the following:
1. Approve adding Add Alternate #2: PCC Color Band in the amount of $14,000.
2. Approve Change Order items reflecting $158,900 in contract deductions as recommended by
City staff.
3. Approve the non-construction contract changes recommended by City staff, which will result
in a net decrease of $74,000 in project expenses.
4. Authorize the use of the available balance of the Council Priorities Fund to cover the shortfall
of the project.
5. Bring back the official change order with the contract and bond for approval
Vote on Motion: 6-0. Motion declared carried unanimously.
NEIGHBORHOOD IMPROVEMENT PROGRAM GRANT TO ROOSEVELT
NEIGHBORHOOD ASSOCIATION FOR A POLLINATOR POCKET GARDEN AT 10TH
AND ROOSEVELT: Mary Ann Grapp, 1004-9th Street, Ames, said she was a member of the
Roosevelt Neighborhood and is co-chair of their Neighborhood Association. The Association met
last Fall and brainstormed ideas on how to unify the neighborhood. It was decided to request funding
from the City of Ames to establish a Pollinator Pocket Garden at the corner of 10th Street and
Roosevelt Avenue, which is in the northeast corner of Roosevelt Park. Ms. Grapp stated that the
Association has the full support of the Friends of Roosevelt Park and did consult with Parks and
Recreation Facility Supervisor Joshua Thompson, who gave his preliminary blessing for the Plan.
She explained the Association has about 50 households that were ready to roll-up their sleeves and
open their wallets to help support the project. Ms. Grapp said it was the hope that the project would
be approved as they have tentatively set a date of June 18 to begin work.
Council Member Gartin asked Ms. Grapp if there had been any opposition to the project. Ms. Grapp
indicated that there was only one person who was concerned about bees with the Park next door. She
explained that the plants they had chosen may attract some bees, but mostly butterflies. They also
made sure when they picked out plants to check the growth height as they did not want to cause any
vision problems for traffic.
Council Member Betcher asked if the design would all be soft-scape. Ms. Grapp stated it would
mainly be soft-scape, but a small three-foot-wide pathway will be added along with three peace
poles. It was the hope to have the project completed by July 2022.
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Moved by Junck, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-238 approving the
Neighborhood Improvement Program Grant to Roosevelt Neighborhood Association for a Pollinator
Pocket Garden at 10th and Roosevelt.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DOWNTOWN FACADE GRANT: City Planner Benjamin Campbell explained that the
application received was for a two-story building at 410 Douglas Avenue known as the Pantorium,
which was acquired by the Ames History Museum. The History Museum will be expanding to the
building and a new front entrance to the Museum will be through the Douglas Avenue facade of the
Pantorium. The request is for the replacement of the second-story windows. The applicant intends
to replace these windows with five windows, as originally constructed, and the new windows will
not have the decorative muntins. Along with replacing the second-story windows, the Pantorium sign
will be restored, the masonry will be repaired and cleaned, and new doors will be installed. The
amount eligible for the grant is $10,335.50.
The Mayor opened public input and closed it when no one came forward to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 22-239 approving the
Downtown Facade Improvement Grant for 410 Douglas Avenue for up to $10,335.50 of the
$20,671.07 in estimated eligible costs for the second-story window replacement.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PRELIMINARY PLAT FOR 5571 HYDE AVENUE (HAYDEN’S PRESERVE), SUBJECT
TO CONDITIONS: The Mayor mentioned that this item was pulled per the request of the
developer, and it will be moved to the May 24, 2022, City Council Agenda.
2516 LINCOLN WAY DEVELOPMENT PROJECT: Mayor Haila noted that staff had requested
to delay the resolution approving the Storm Drain Easement until the May 24, 2022, meeting;
therefore, only the Zoning Text Amendment would be discussed.
City Planner Julie Gould stated that the CSC (Campustown Service Center) Zoning District does
have a requirement that 50% of all facades be clay brick. The City does allow an amount to be
removed from window transparency and doors. The property owner, F F & F of Ames, LLC, had
submitted a Minor Site Development Plan application for a two-story bar and restaurant to be
constructed at 2516 Lincoln Way. The Plan does meet CSC standards on the north side (front of the
building), west side (patio), and the south side. The property owner is asking for staff to approve a
Zoning Text Amendment to modify the 50% per facade requirement to 50% of the entire building.
In this situation, the developer is building at the zero-lot line on the east side next to the Mr. Burrito
building. Some of the second story of the adjoining building would be visible and it would be hard
to put in clay brick due to the way construction is done. Ms. Gould noted that the elevations shown
on the overhead map were not finalized.
11
Council Member Gartin commented that he was happy to see a rendering showing that a building
will be built in the open space. He wanted to know if there was a downside. Ms. Gould noted that
if someone were driving east on Lincoln Way, they would be able to see the second story of the
building, but nothing other than that.
Council Member Betcher asked with the zero-lot line on the east side, what kind of material would
be possible. Ms. Gould mentioned that the developer had indicated it would be some type of precast
material. Planning and Housing Director Kelly Diekmann said that per the letter, it would probably
be concrete masonry units (CMU). Staff did bring up the option of doing a precast wall with clay
brick attached, which would be acceptable, but due to the developer’s schedule and the delay in
getting a precast wall, the project would not be able to be completed this year.
Mayor Haila opened public input. After seeing no one come forward to speak, he closed public input.
The Mayor asked if there would be any unintended consequences that the Council should be aware
of if they approve the Zoning Text Amendment. Ms. Gould stated that the CSC Zoning District does
allow tall buildings, and if the Council approved the 50% brick requirement of the entire building,
then there could be a large facade of some other type of material.
Council Member Beatty-Hansen asked about having language added to the Zoning Text Amendment
to say that “on a wall that is visible a requirement...” Director Diekmann indicated that language
would be problematic depending on certain scenarios. Ms. Beatty-Hansen asked about adding
language regarding having a zero-lot line. Director Diekmann mentioned that it would be more
controlled and could possibly work. Ms. Beatty-Hansen stated it may cause fewer unintended
consequences in the future.
City Manager Steve Schainker asked about having a poured block that looked like brick. Director
Diekmann said that would not work for this particular situation as they would not be able to pour that
type of wall with the construction environment at this location. Mr. Diekmann explained there are
poured concrete products that can be formed to have a brick appearance. Ms. Gould mentioned that
the developer had shown that type of example to staff, but had to tell them “no” as it was not clay
brick. Director Diekmann said that if the developer went that way, they would want to do that for
all four walls. The developer would not want to change configurations on each wall as it may not be
aesthetically pleasing.
The Mayor said that it is hard for Council to judge how it is going to look, but it would be shocking
to see just plain gray blocks. He would like to see if there could be a compromise about getting some
colored concrete blocks put in to soften the look.
Moved by Beatty-Hansen, seconded by Gartin, to direct staff to initiate a Zoning Text Amendment
to allow flexibility on the 50% clay brick requirement in cases with zero-lot line conditions and
considering visibility issues and other design aesthetics.
12
Council Member Gartin wanted to confirm that this motion would be for CSC only. It was confirmed
that that was correct.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON NUISANCE ASSESSMENTS: The public hearing was opened and closed by
Mayor Haila after no one came forward to speak.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 22-240 assessing costs
of snow/ice removal and certifying assessments to the Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON REZONING OF 2105 DAYTON AVENUE FROM “A” (AGRICULTURAL)
TO “GI” (GENERAL INDUSTRIAL): City Planner Benjamin Campbell noted that the rezoning
is with a Master Plan. The primary purpose of the Master Plan is to designate 11.57 acres in the
northwest corner of the site as open space. The open space is more steeply sloped than the rest of the
property, and contains timber, a man-made pond, and a small cemetery.
The Mayor opened the public hearing.
Matt Frank, 2811 Dayton Avenue, Ames, said his property is in the northwest corner of the 2105
Dayton Avenue property. He is in favor of the proposal and wanted to thank former Council Member
Martin and Council Members Gartin and Rollins for answering all his questions along the way.
The public hearing was closed when no one else came forward to speak.
Moved by Betcher, seconded by Junck, to pass on first reading an ordinance rezoning 2105 Dayton
Avenue from “A” (Agricultural) to “GI” (General Industrial).
Vote on Motion: 6-0. Motion declared carried unanimously.
ORDINANCE REZONING WITH MASTER PLAN PROPERTY LOCATED AT 802
DELAWARE AVENUE FROM “RL” (RESIDENTIAL LOW-DENSITY) TO “RM”
(RESIDENTIAL MEDIUM-DENSITY): Moved by Betcher, seconded by Junck, to pass on second
reading an ordinance rezoning with Master Plan a property located at 802 Delaware Avenue from
“RL” (Residential Low-Density) to “RM” (Residential Medium-Density).
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE TO REDUCE FLAG LOT ACCESS WIDTH IN THE GENERAL
INDUSTRIAL ZONING DISTRICT: Moved by Gartin, seconded by Betcher, to pass on second
reading an ordinance reducing flag lot access width in the General Industrial Zoning District.
Roll Call Vote: 6-0. Motion declared carried unanimously
13
ORDINANCE ADJUSTING STORMWATER UTILITY RATES, EFFECTIVE JULY 1,
2022: Moved by Betcher, seconded by Junck, to pass on second reading an ordinance adjusting the
stormwater utility rates, effective July 1, 2022.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE INCREASING SEWER RATES BY 5%, EFFECTIVE JULY 1, 2022: Moved
by Rollins, seconded by Junck, to pass on second reading an ordinance increasing sewer rates by 5%,
effective July 1, 2022.
Roll Call Vote: 6-0. Motion declared carried unanimously.
3210 CEDAR LANE: Mayor Haila opened the public hearing. It was closed when no one came
forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 22-241 approving the Zoning
Agreement for 3210 Cedar Lane.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Gartin, to pass on third reading and adopt ORDINANCE NO. 4462
rezoning 3210 Cedar Lane from Agricultural (A) to Floating Suburban - Residential Low Density
(FS-RL) with a Planned Unit Development (PUD) Overlay and Master Plan.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: The Mayor mentioned that there
was only one item to discuss. It was a letter from Joseph B. Wallace, Attorney at Law, requesting
the subdivision of 6.5 acres of land at 2359-210th Street for Residential Use.
Moved by Beatty-Hansen, seconded by Junck, to get a memo from staff regarding Mr. Wallace’s
letter requesting to subdivide 6.5 acres of land at 2359-210th Street.
Vote on Motion: 5-0-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Rollins. Voting Nay:
None. Abstaining Due to Conflict of Interest: Gartin. Motion declared carried.
COUNCIL COMMENTS: Council Member Betcher noted it was finals week at Iowa State
University and wanted to wish all the students well after they graduate.
Council Member Gartin mentioned that he had previously asked the Council about contacting Iowa
State University to gauge its interest in some type of “partnership” regarding Peggy’s Trail and
Reactor Woods. He felt there was a wonderful possibility of incorporating the park space into the
family of Ames parks.
Moved by Gartin, seconded by Junck, to direct staff to contact Iowa State University to have
preliminary discussions about developing a partnership for Peggy’s Trail and Reactor Woods.
14
The Mayor asked what a partnership with ISU would look like. Mr. Gartin noted that he left the
motion ambiguous as he would like to have a conversation only to gauge if there was any interest.
The Mayor said that the Parks and Recreation Department has multiple projects happening right
now. Mr. Gartin commented that he wanted to be very respectful of staff’s priorities, and once there
is some indication that ISU is interested in doing something with the City, staff can come back and
give some guidance. He said the area is a 200-acre park that is not public at this time.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Rollins mentioned the Asian American and Pacific Islander Heritage celebration
held a wonderful program last weekend and the Ames Human Relations Commission was a partner
for the event. She was excited to see the Program and learn more about their heritage.
Council Member Junck congratulated all ISU students graduating soon. She wanted to mention that
the Ames Convention and Visitors Bureau rebrand kick-off will be starting this week, and she is
excited to see what is going to be done.
Council Member Beatty-Hansen reminded everyone that next week is the “Bike to Work Week” and
there will be a breakfast in front of City Hall on Monday, May 16, 2022, and then the Mayor’s Bike
ride on Saturday, May 21, 2022, at 9:00 a.m. starting at City Hall.
ADJOURNMENT: Moved by Betcher, seconded by Junck, to adjourn the meeting at 8:10 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ _________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
15
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works 2020/21 CyRide Route
Pavement Improvements
(9th Street)
Pollution
Control
Period:
Item No. 3
Page 1 of 3
Applicant
NAME OF LEGAL ENTITY
Kum & Go LC
NAME OF BUSINESS(DBA)
Kum & Go #200
BUSINESS
(515) 292-3432
ADDRESS OF PREMISES
4510 Mortensen Road
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50014
MAILING ADDRESS
1459 Grand Avenue
CITY
Des Moines
STATE
Iowa
ZIP
50309
Contact Person
NAME
Jody Deiter
PHONE
(515) 457-6249
EMAIL
licenses@kumandgo.com
License Information
LICENSE NUMBER
LE0001873
LICENSE/PERMIT TYPE
Class E Liquor License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
July 1, 2021
EXPIRATION DATE
June 30, 2022
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Liquor License, Class C Beer Permit, Class B Wine Permit
Item No. 4
Page 2 of 3
PRIVILEGES
Sunday Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Charles Campbell Urbandale Iowa 50323 Secretary 0.00 Yes
Brian Beckett Des Moines Iowa 50309 CFO 0.00 Yes
Tanner Krause Des Moines Iowa 50309 CEO 0.00 Yes
Reed Rainey Des Moines Iowa 50309 COO 0.00 Yes
Companies
COMPANY NAME FEDERAL ID CITY STATE ZIP % OF OWNERSHIP
Krause Group LTD 42-1465780 Des Moines Iowa 50309 0.00
Insurance Company Information
Page 3 of 3
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 3
Applicant
NAME OF LEGAL ENTITY
Kum & Go LC
NAME OF BUSINESS(DBA)
Kum & Go #216
BUSINESS
(515) 292-5395
ADDRESS OF PREMISES
203 Welch Ave
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
1459 Grand Avenue
CITY
Des Moines
STATE
Iowa
ZIP
50309
Contact Person
NAME
Jody Deiter
PHONE
(515) 457-6249
EMAIL
licenses@kumandgo.com
License Information
LICENSE NUMBER
LE0001881
LICENSE/PERMIT TYPE
Class E Liquor License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
July 1, 2021
EXPIRATION DATE
June 30, 2022
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Liquor License, Class C Beer Permit, Class B Wine Permit
Item No. 5
Page 2 of 3
PRIVILEGES
Sunday Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Tanner Krause Des Moines Iowa 50309 CEO 0.00 Yes
Charles Campbell Des Moines Iowa 50309 Secretary 0.00 Yes
Krause Group LTD Des Moines Iowa 50309 Shareholder 100.00 Yes
Reed Rainey Des Moines Iowa 50309 COO 0.00 Yes
Brian Beckett Des Moines Iowa 50309 CFO 0.00 Yes
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
Page 3 of 3
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
shuyu LLC
NAME OF BUSINESS(DBA)
WASABI AMES
BUSINESS
(515) 441-6490
ADDRESS OF PREMISES
926 s16th Street
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS CITY STATE ZIP
Contact Person
NAME
Lu Li
PHONE
(515) 441-6490
EMAIL
lilu@wasabidsm.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Class C Liquor License
TERM
6 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS
SUB-PERMITS
Class C Liquor License
PRIVILEGES
Outdoor Service, Sunday Service
Status of Business
Item No. 6
Page 2 of 2
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
shuyu wang Boone Iowa 50036 owner 50.00 No
chunquan wang boone Iowa 50036 owner 50.00 No
Insurance Company Information
INSURANCE COMPANY
Selective Insurance Company of
America
POLICY EFFECTIVE DATE
Jan 1, 2022
POLICY EXPIRATION DATE
Jan 1, 2023
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: May 17, 2022
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for May 24th, 2022, includes beer permits and liquor license
renewals for:
•Dell Viti – (323 Main St) Class C Liquor License with Catering Privilege, Class B Wine
Permit, Outdoor Service & Sunday Sales
•Old Chicago Pizza & Taproom - (1610 S Kellogg Ave) Class C Liquor License with
Outdoor Service & Sunday Sales
•Casey’s General Store #2560 – (3020 S Duff Ave) Class E Liquor License with Class B
Wine Permit, Class C Beer Permit (Carryout Beer) & Sunday Sales
•Green Hills Resident’s Association – (2200 Hamilton Dr Suite 100) Class A Liquor
License with Outdoor Service & Sunday Sales
•MMDG Spirits – (126A Welch Ave) Class E Liquor License with Sunday Sales
•Kum & Go #200 – (4510 Mortensen Rd) Class E Liquor License with Class B Wine
Permit, Class C Beer Permit (Carryout Beer) & Sunday Sales
•Kum & Go #216 – (203 Welch Ave) Class E Liquor License with Class B Wine Permit,
Class C Beer Permit (Carryout Beer) & Sunday Sales
•Wheatsfield Cooperative – (413 Northwestern) Special Class C Liquor with Class B
Wine Permit, Outdoor Service & Sunday Sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 7
RESOLUTION NO.
A RESOLUTION ADOPTING NEW AND REVISED FEES FOR THE
CITY OF AMES, IOWA
BE IT RESOLVED by the City Council for the City of Ames, Iowa, that the following fees shall be adopted or
adjusted to recover the approximate actual costs of city services from those who use and benefit from these services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that fees shall be
adopted as follows:
SECTION ONE.The following Municipal Cemetery Fees are hereby adopted or adjusted effective July 1, 2022,
and codified as Appendix A.
FEES FOR AMES MUNICIPAL CEMETERY
Effective July 1, 2022
Lots
Adult $686.40/space $171.60 perpetual care1
Infant3 $150.00/space $50.00 perpetual care
Interment (Does not include price of lot)
Full Burial:
Adult $858.00
Infant $287.00
Weekend/Holiday - Adult2 $1,194.00
Weekend/Holiday - Infant2 $401.00
Cremation:
Adult $490.00
Weekend/Holiday2 $582.00
For interments that require
Winter rate, add:$200.00
Columbarium
Niche, Interment,
and Plaque $2,500.00
($256.80 for perpetual care1 )
Disinterment:based on actual costs of time and materials;
Minimum charge is 2 x current charge for interment
Markers & Memorials
Installation service charge $50.00 each
1 The perpetual care fund is an irrevocable trust; monies deposited into the perpetual care fund are non-
refundable. (Iowa Code 523I.807)
2 City of Ames holidays are: New Year’s Day, Presidents’ Day, Memorial Day, Independence Day,
Labor Day, Veterans Day, two (2) days at Thanksgiving, and two (2) days at Christmas.
(Res. #04-158, 4-27-04)
3 This fee is waived for the City of Ames residents. An infant is defined as a child up to 24 months old.
Item No. 8
SECTION TWO. The following Animal Shelter Service Fees are hereby adopted or adjusted effective July 1,
2022, and codified as Appendix E.
FEES FOR ANIMAL SHELTER SERVICE
Impound Fees (release to owner):
First time ............................................................................................................................ $25.00
Second time ........................................................................................................................ $35.00
Third time........................................................................................................................... $45.00
Fourth time ......................................................................................................................... $55.00
Fifth and subsequent .......................................................................................................... $65.00
Animal Shelter Boarding Fees:
Per day ............................................................................................................................... $10.00
Putting Animals up for Adoption (Ames Residents):
Dogs/Puppies ...................................................................................................................... $20.00
Cats/Kittens ........................................................................................................................ $20.00
Rabbits ............................................................................................................................... $20.00
Small domestic pets ............................................................................................................ $10.00
Adoption of Animals:
Dogs/Puppies .................................................................................................................... $100.00
Cats/Kittens ...................................................................................................................... $100.00
Rabbits/Ferrets ................................................................................................................... $40.00
Small domestic pets ............................................................................................................ $10.00
Permit Fee:
Any permit required by state or local law including dangerous animal, traveling wildlife, menageries,
shows, petting zoos or exhibitor fees ................................................................................... $36.00
Fee waivers for special needs adoptions, overcrowding or emergency shelter services are approved by the Animal
Control Supervisor by authority of the City Council.
Adoption Fees are waived for Senior Citizens adopting staff identified senior animals.
If an animal, due to its rare breed would bring a fair market value which far exceeds the fees listed in the rare animal
fee schedule then the animal control staff of the City of Ames, Iowa, is authorized to charge that fair market fee for
both putting up for adoption and adoption fees. The animal control staff must research the fee that they feel should
be charged for a very rare breed of animal and document how the figure was arrived at.
All fees for veterinary care and services must be paid at the time of the animal reclaim.
All Animal Shelter Service Fees Set by Resolution of City Council.
SECTION THREE. The following Public Works Fees are hereby adopted or adjusted effective July 1, 2022, and
codified as Appendix F:
SOLID WASTE RULES AND REGULATIONS
1. No liquids, animals, hazardous or toxic waste, or demolition material will be accepted at the Arnold O.
Chantland Resource Recovery Center except motor oil that is delivered to the Arnold O. Chantland Resource
Recovery Center in separate containers. All containers, except for motor oil, must be open.
2. Per Capita Charge .................................................................................................................................... $10.50
3. Delivery charges at the Arnold O. Chantland Recovery Center shall be:
a. Vehicles through the meter gate:
Passenger cars, each ...................................................................................................................... $10.00
Pickup, vans or vehicles towing trailers, each ................................................................................. $25.00
Single garbage bag, each………………………………………………………………………………$3.00
b. Commercial charge customers through the scales:
All vehicles, including those of licensed refuse haulers, per ton
(Minimum charge one ton) ............................................................................................................ $62.50
c. Out of County rate, per ton .......................................................................................................... $126.12
d. Tires*:
Pickup tires or smaller .....................................................................................................................$5.00
Semi-truck tires farm front, farm implement and skid steer tires ..................................................... $25.00
Sand box tire or farm tractor tire .................................................................................................... $50.00
*Any tire on a rim, the actual tire disposal charge plus for rim..........................................................$5.00
e. Iowa State University, other State and Federal agencies
A proportional share by weight on the system cost
or as provided by contract
f.Motorized white goods, including refrigerator, freezers, washing machines, dryers,
air conditioners, water heater, dehumidifier, furnace and microwave ovens,
each…………………………………………………………………………………………………..$20.00
4. The plant will be closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor
Day, Thanksgiving Day, and Christmas Day. When the holiday falls on Sunday the following day will be
observed.
MISCELLANEOUS FEES
1.SIDEWALK CLEARING shall be the actual cost plus a $50.00 administrative fee.
2.CURB OPENINGS.
a. A charge of eighty dollars ($80.00) per opening shall be made for all applications for residential curb
openings or changes in width or location of any existing residential access drive.
b. A charge of eighty dollars ($80.00) shall be made for all applications for commercial or industrial curb
cuts, openings or access permits and any application for any type of curb opening or access permit to a primary
highway.
3.SIDEWALKS.
a. A charge of fifty dollars ($50.00) per single frontage property shall be made for all applications for new
sidewalk installation.
b.A charge of seventy-five ($75.00) per property having two or more frontages shall be made for all
applications for new sidewalk installation.
4.DRIVEWAY CULVERT INSTALLATION. Driveway culverts shall be furnished and installed by and
remain the property of the City. The owner of the property to which access is provided by the culvert shall be
charged a fee of thirty-five dollars ($35.00) per lineal foot of culvert used.
5. PLAN FEES.One set of bidding documents is available without charge to prospective bidders, subcontractor
bidders, suppliers, and contractor plan room services. For all others, Plan Fees shall be the actual cost of printing
plus a $15.00 administrative fee.
6.ENGINEERING FEES
a. Graphical Printing
Labor, per hour (minimum one-quarter hour charge) ......................................................................... $75.00
Paper, 8 2@ x 11" (black & white) ....................................................................................................... $.25
Paper, 11" x 17" (black & white) ...................................................................................................... $.50
Paper, 8 2@ x 11" (color map) ........................................................................................................... $2.50
Paper, 11"x 17" (color map) ............................................................................................................... $5.00
Plots, per sq. ft. (black & white, line drawing) .....................................................................................$1.25
Plots, per sq. ft. (color map) ............................................................................................................... $2.50
b. Geographic Information System (GIS) data
Labor, per hour (minimum one-quarter hour charge) ......................................................................... $75.00
c. Sewer connection (8" sewer), per lineal foot ...................................................................................... $30.00
d. Water service connection (8" main), per lineal foot............................................................................ $30.00
(with a minimum charge of $650.00 per lot or land parcel)
e. Construction inspection only shall be actual costs.
SECTION FOUR. The following Building & Development Fees are hereby adopted or adjusted effective July 1,
2022, and codified as Appendix L:
Building Permit Fee Schedule
The value to be used in computing the building permit and building plan review fees shall be the total value of all
construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing,
heating and air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. The
building permit fee will be 60% of the amounts listed in the table below; however, the minimum building permit fee
will be $30.90.
TOTAL VALUATION AMOUNT OF FEE
$1.00 to $500.00 $30.90
$501.00 to $2,000.00 $30.90 for the first $500.00, plus $3.15
for each additional $100.00 or fraction
thereof, to and including $2,000.00.
$2,00l.00 to $25,000.00 $78.00 for the first $2,000.00 plus $14.40 for
each additional $1,000.00 or fraction thereof,
to and including $25,000.00.
$25,00l.00 to $50,000.00 $409.70 for the first $25,000.00 plus $10.40 for
for each additional $l,000.00 or fraction thereof,
to and including $50,000.00.
$50,00l.00 to $l00,000.00 $669.75 for the first $50,000.00 plus $7.20 for
each additional $l,000.00 or fraction thereof,
to and including $l00,000.00.
$l00,00l.00 to $500,000.00 $1,030.25 for the first $l00,000.00 plus $5.80 for
each additional $l,000.00 or fraction thereof, to and
including $500,000.00.
$500,001.00 to $1,000,000.00 $3,337.45 for the first $500,000.00 plus $4.90 for
each additional $1,000.00 or fraction thereof, to
and including $1,000,000.00
$1,000,001.00 and up $5,783.70 for the first $1,000,000 plus $3.75
for each additional $1,000.00 or fraction thereof.
Plan Review Fee
The Plan Review Fee shall be seventy (70) percent of the Building Permit Fee to cover costs to the city in reviewing
plans for code compliance.
Additional Fees
For each issuance of a Temporary Certificate of Occupancy $53.55
For Administrative Fee to cancel a permit $53.55
Minimum fee to investigate moving a building regardless of whether it is moved or not.$107.10
(If move occurs also must pay actual city expenses)
For all reinspections after the first free one $53.55
To issue a foundation permit prior to issuance of the building permit $53.55
To issue a Certificate of Occupancy for a use change $53.55
Storm Water Lot Development Permits $250.00
Storm Water Management and/or Pollution Prevention Subdivision Plan Review $600.00
Grading Permit $300.00
Storm Water Pollution Prevention Site Plan Review (1st year permit) $350.00
Each additional year site is active $250.00
Storm Water Management Plan with Site Plan Review $250.00
Planning and Housing Fees
Annexation (Clerk's Office)$200.00
Comp. Plan Map Amendment (Major)$550.00
Comp. Plan Map Amendment (Minor)$330.00
Comp. Plan Text Change $330.00
Rezoning (Map Amendment)$330.00
Rezoning with Master Plan $580.00
Zoning Ordinance Text Amendment $220.00
PRD Development Plan $440.00
PRD Amendment (Major)$440.00
PRD Amendment (Minor)$165.00
PUD with Master Plan $580.00
PUD with Site Plan $770.00
Plats - Preliminary $550.00
Plats - Final $330.00
Plat of Survey $100.00
Plats - Rural Subdivisions/POS with waivers $750.00
Major Site Development Plan $440.00
Minor Site Development Plan $220.00
Special Use Permits (without Site Plan)$165.00
Variances $150.00
Other ZBA Decisions (eg. Exception, Appeal, Extensions)$75.00
Permitted Home Occupation $20.00
Special Home Occupation $100.00
RLP Plan Development and Amendment $440.00
Zoning Confirmation Letter per Lot or Parcel $120.00
Urban Revitalization/Urban Renewal Area $300.00
Flood Plain Development Permit $75.00
Supervised Transitional Home $150.00
Wireless Facility Administrative Review $165.00
Minor Amendments Approved Special Use or Major Site Development $165.00
Adaptive Reuse $440.00
Zoning Permit, other $165.00
Rental Housing Inspection and Enforcement Fees
A.Multi-family Dwellings.
Three-Six Apartments $28.33/apartment
Seven to Twenty Apartments $27.50/apartment
Over Twenty Apartments $25.03/apartment
Due and payable within 30 days of date of notice each year is hereby established for multi-family dwellings
(Apartment buildings).
B.Lodging House and Boarding House. A fee of twenty-seven dollars and eighty-one cents ($27.81) per
room, due and payable within 30 days of date of notice each year, is hereby established for what are called
Rooming Houses, Boarding Houses, and Lodging Houses.
C.One- or Two-Family Rental Housing. A fee of fifty dollars and twenty-three cents ($50.23) per unit for
single family dwellings and forty-two dollars and sixty-four cents ($42.64) per unit for duplexes, due and
payable within 30 days of date of notice each year, is hereby established for one and two unit dwellings.
D.Special Request Inspection. A fee of fifty-six dollars and ten cents ($56.10) per dwelling unit for
inspections made at the special request of the owner, a realtor, or potential buyer of a property, is hereby
established.
E.Reinspection Fee. A fee of fifty-six dollars and ten cents ($56.10) per dwelling unit for a reinspection
after one free reinspection, is hereby established.
F.Appeals and Hearings. For petitions for hearings or appeals to the Housing Code Board of Appeals a fee
of eighty-four dollars and fifteen cents ($84.15) shall be charged to defray the costs thereof.
G.Condominiums. A fee of thirty-four dollars and four cents ($34.04) per unit for condominiums, due and
payable within 30 days of date of notice each year, is hereby established.
SECTION FIVE. The following Public Safety - Police Fees are hereby adopted or adjusted effective July 1, 2022,
and codified as Appendix M:
POLICE DEPARTMENT FEES & CHARGES
Crash (Accident) Report (each) ...........................................................................................................$3.00
Overtime Payback and Event/Escort Service (per hour) ..................................................................... $63.00
Community Safety Officer Event/Escort Service (per hour) ............................................................... $20.00
False Alarm Fee – After 3 times ........................................................................................................ $30.00
Process Service Fee .......................................................................................................................... $20.00
Service of Warrant Fee ..................................................................................................................... $20.00
Non-Criminal Fingerprinting Fee (4 cards or less) ............................................................................. $10.00
Non-Criminal Fingerprinting Fee (each additional card past 4) ............................................................$2.00
Photographs (per disc) ........................................................................................................................$3.00
Surveillance Video (per disc) ..............................................................................................................$3.00
Parking Collection Fee ........................................................................................................................$5.00
Providing Public Record (per page with a $1.00 minimum) .................................................................$0.10
Car/Booking/Body Worn Camera/other video except surveillance and audio recordings shall be charged at actual
cost. Actual cost is defined as the time spent creating the recording at the current rate, plus the cost of media used.
SECTION SIX. The following Fire Department Fees & Charges are hereby adopted or adjusted effective July 1,
2022, and codified as Appendix O:
FIRE DEPARTMENT FEES & CHARGES
ISU Fire 10500 25% of program
ISU Fire 10201 25% of program
ISU Fire 10202 25% of program
Automatic Fire Sprinkler Permit $53.55
Automatic Fire Alarm Permit $53.55
Hazardous Material Responses Iowa Fire Service Annual
Hazardous Materials Response
Fee Structure for Current Year
SECTION SEVEN. The following Water and Pollution Control Fees are hereby adopted or adjusted effective July
1, 2022, and codified as Appendix Q:
WATER AND POLLUTION CONTROL FEES & CHARGES
Water Division
Bulk Water Service .......................................................................................................... $0.92/100 gallons
Water Meter Division * With Integral With Radio
Radio ERT
Meter & Setting Fees - Disc Style
5/8" or 5/8 " x ¾" disc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $400.00. . . . . . . . . . . . . . . . . . . $395.00
¾" disc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $420.00. . . . . . . . . . . . . . . . . . . $415.00
Meter & Setting Fees - Ultrasonic Style
1" …………………………………………………………………………………………... $365.00
1 1/2" ............................................................................................................................... $840.00
2" .................................................................................................................................. $1,665.00
3" .................................................................................................................................. $3,945.00
4" .................................................................................................................................. $5,130.00
Meter & Setting Fees - Magnetic Style
2" .................................................................................................................................. $3,185.00
3" .................................................................................................................................. $3,820.00
4" .................................................................................................................................. $4,580.00
6" .................................................................................................................................. $6,155.00
Meter & Setting Fees - Turbo Style
2" .................................................................................................................................. $1,710.00
3" .................................................................................................................................. $2,740.00
4" .................................................................................................................................. $4,060.00
6" .................................................................................................................................. $7,700.00
Meter & Setting Fees - Misc. Meters
Larger than 4" or alternative styles
- to be determined when ordered
Hydrant Meter** ........................................................................................................................... $280.00
Frozen/damaged meter
Construction Meter ........................................................................................................................ $135.00
Meters 1-1/2" and larger ................................................................ . $130.00 trip fee + repairs/replacement
Meters 1" and smaller ......................................................................... $80.00 trip fee + Depreciated Value
Depreciated Value is a straight line depreciation of the Meter and Setting Fees above, based on length of
time meter has been in service.
< 1 year 100%
< 2 years .................................................................................................... 90%
< 3 years .................................................................................................... 80%
< 4 years .................................................................................................... 70%
< 5 years .................................................................................................... 60%
< 6 years .................................................................................................... 50%
< 7 years .................................................................................................... 40%
< 8 years .................................................................................................... 30%
< 9 years .................................................................................................... 20%
<10 years.................................................................................................... 10%
>10 years ..................................................................................................... 0%
Unauthorized use of water ..................................................................... $207.00/occurrence
Unmetered use of water ....................................................................... $2.71/day + $17.99/month
Resetting fee for unauthorized meter removal .................................................................... $80.00
Customer requested meter test fee ................................................................................... $155.00
Service or meter disconnect or reconnect fee ............................................................. $ 80.00/trip
* Meter setting fees above include two service trips (one to set the temporary/construction meter, and one to
set the permanent meter). A fee of $80.00 will be charged for additional trips due to unexposed or inoperable curb
boxes, incomplete remote wire installations, or other circumstances where the meter installation cannot be
completed.
** Hydrant meter fees include the cost to install and remove the meter. Requests to move the meter to a new
location will be charged one-half of the hydrant meter fee. Consumption will be billed at the “Irrigation and Yard
Water” rate. For usage that covers more than 30 days, the block sizes will be adjusted accordingly.
WPC Division
Waste Hauler Fee - Ames locations*
Domestic/Residential Waste .......................................................... $9.08/load + $4.38/100 gallons
Restaurant Grease Traps ............................................................. $60.19/load + $3.52/100 gallons
Non-Domestic Waste ....................................................... $9.08/load + unit rate to be determined
* Non-Ames location surcharge .......................................................................................................... 15%
Unauthorized Sewer Use ..................................................................................... $233.00/occurrence
Unmetered Sewer Use....................................................................................... $2.96/day + $20.40/month
High-Strength Surcharge Rates*
Parameter Surcharge Rate
Oxygen Demand
CBOD5 $0.48/lb.
COD $0.18/lb.
Nitrogen
NH3-N $1.72/lb.
TKN $1.11/lb.
Solids
TSS $0.71/lb.
Fats, Oils, and Grease
Oil and Grease $0.96/lb.
*Monthly High-Strength Surcharge Fees of less than $5/month will be waived
Restaurant Surcharge
Restaurant surcharge on sewer use for
customers operating Food Service Establishments $2.89/100 cubic ft.
Restaurant Fee
Restaurant fee for sewer use for customers
operating Food Service Establishment which are
not billed for sewer usage or whose sewer usage
is not representative of the facilities food service
activities. $85.17/month.
(Ord. No. 4199, 11-25-14;Ord. No. 4263, 6-28-16)
Administrative Division
Copies of Records *
Black & White, 8 ½" x 11" $0.10/copy
Black & White, 11" x 17" $0.20/copy
Color, 8 ½" x 11" $0.20/copy
Color, 11" x 17" $0.40/copy
* Plus staff time to prepare records (wages only)
Laboratory Division
Analytical Fees, per sample per test
Bacteriological Tests
Coliform, Total (present/absent) ......................................................................... $21.00
Coliform, Total (quantified) ............................................................................... $21.00
E coli (present/absent)........................................................................................ $21.00
E coli (quantified) .............................................................................................. $21.00
Chloride ............................................................................................................... $21.75
Chlorine
Free ................................................................................................................... $21.00
Total .................................................................................................................. $21.00
Hardness Total ..................................................................................................... $21.00
Iron (Water) ......................................................................................................... $10.75
Metals
Arsenic (Furnace) .............................................................................................. $21.75
Cadmium (Flame) .............................................................................................. $16.50
Chromium (Flame) ............................................................................................ $16.50
Copper (Flame).................................................................................................. $16.50
Lead (Flame) ..................................................................................................... $16.50
Lead (Furnace) .................................................................................................. $21.75
Manganese (Flame) ........................................................................................... $16.50
Mercury ............................................................................................................. $27.25
Molybdenum (Furnace)...................................................................................... $21.75
Nickel (Flame) ................................................................................................... $16.50
Selenium (Furnace) ............................................................................................ $21.75
Silver (Flame) .................................................................................................... $16.50
Zinc (Flame) ...................................................................................................... $16.50
Nitrogen
Ammonia .......................................................................................................... $21.00
Nitrate ............................................................................................................... $21.00
Nitrite ................................................................................................................ $21.00
Total Kjeldahl Nitrogen ..................................................................................... $42.50
pH ................................................................................................................... $14.75
Phenol ................................................................................................................. $30.25
Phosphorus
Orthophosphate ................................................................................................. $21.00
Total Phosphorus ............................................................................................... $21.00
Oxygen Demand
Chemical Oxygen Demand (COD) ..................................................................... $21.75
Five-day Biochemical Oxygen Demand (BOD5) ................................................. $40.00
Five-day Carbonaceous Biochemical Oxygen Demand (CBOD5) ........................ $40.00
Solids
Total Solids (TS) ............................................................................................... $21.00
Total Volatile Solids (TVS) ............................................................................... $21.00
Total Suspended Solids (TSS) ............................................................................ $21.00
Volatile Suspended Solids (VSS) ....................................................................... $21.00
Total Dissolved Solids (TDS) (Weight) .............................................................. $21.00
Total Dissolved Solids (TDS) (Probe) ................................................................ $11.00
Sulfate ................................................................................................................. $21.00
Temperature...........................................................................................................$5.75
Turbidity ................................................................................................................11.00
For analytes not listed that are analyzed in-house, the fee will be determined on a case-by-case basis from an
estimate of actual staff time (including benefits) plus 25% overhead to cover chemicals, equipment, and
incidentals.
Samples sent to an outside lab .......................................................Actual Invoiced Cost
Sample Collection Fees
Fees for sample collection types not identified below will be determined on a case by case basis from an estimate
of the actual staff time (including benefits) plus 25% overhead to cover equipment, consumables, and
incidentials.
Drinking Water
x Drinking water sampled from the tap of a completed structure ............................$43.25
x Drinking water sampled from a field tap or structure under construction .............$57.75
Wastewater/Pretreatment
x 24-hour composite from a location where no sampling, metering,
or refrigeration equipment are permanently installed………………..…$278.25
24-hour composite from a location where a sampler, flow meter,
and refrigeration equipment are all permanently installed…………… $107.25
x Grab sample not associated with a 24-hour composite sampling event
(grabs collected at the time of a composite are included
in the fees above)………………………………………………………..$54.75
The 24-hour composite collection and grab sample fees listed above include one resample attempt should the
composite sample attempt fail. Additional resample attempts will result in additional sample collection fees. No
resample fee will be assessed if the reason for the failed attempt is due to a malfunction of city-provided sample
equipment.
SECTION EIGHT. The following Library Fees & Charges are hereby adopted or adjusted effective July 1, 2022,
and codified as Appendix T:
LIBRARY FEES & CHARGES
Standard Charges
Adult and Youth Materials (except magazines) ................................................................................................ Cost of item
Magazines ............................................................................................................................................................... $5.00
Map Inserts in Travel Books .................................................................................................................................. $2.00
CD Insert in Book .................................................................................................................................................. $10.00
Media/Special Packaging or Liner Notes ................................................................................................................... $5.00
Replaceable Part From a Set ............................................................................................................................ Cost of part
Irreplaceable Part From a Set ....................................................................................................................... Cost of item/set
Repairable Damage to an Item ................................................................................................................................... $2.00
Referral to Debt Collection ..................................................................................................................................... $10.00
Note: Borrowing privileges are suspended when charges on an account reach $25.00.
Other Charges
Fax, per page ............................................................................................................................................................ $0.50
Photocopy/print, per page, black & white ................................................................................................................. $0.10
Photocopy/print, per page, color .............................................................................................................................. $0.50
Adopted this day of , 20 .
____________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
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ITEM # ___9 _
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF ASSET POLICIES AND PROCEDURES
BACKGROUND:
Each year the ASSET Administrative Team and volunteers review the ASSET Policies
and Procedures. Changes to the Policies and Procedures are adopted once a majority
of the Funders approves the revisions. This year, revisions are recommended to
address several issues.
One of the most significant changes is the addition of a new section addressing Non-
Participating Agencies found on page 7 of the Policies and Procedures document.
ASSET agencies who are not actively participating in the process by not
submitting a budget request, reporting outcome data through Clear Impact
Scorecard, participating in agency hearings and liaison visits for two consecutive
budget years will be notified before the next budget cycle that they will be
removed from the process. Agencies can always reapply to be an ASSET agency by
following the New ASSET Agency Application Process.
Another change (page 9) is the addition of new language addressing services that may
need to be modified during the course of the fiscal year while under contract. Even
though this isn’t a common occurrence, a policy is being proposed requiring
agencies to provide written notification to Funders 30 days prior to implementing
the service change(s). Each Funder will determine if modifications are acceptable
to continue funding or if funding will discontinue.
Other proposed changes include:
• Clarification on the number of volunteers appointed by ISU Student Government
(page 3)
• Clarification that volunteers and staff need to sign both the Conflict of Interest
form and the Confidentiality statement on an annual basis (page 4)
• Clarification that the ASSET Administrative Assistant is not a voting member of
the ASSET Administrative Team (page 5)
• Clarification that annual financial reporting must include comparative
reports/audits (page 7)
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• ASSET will no longer send out funding letters to agencies. Funding information
will be communicated by each ASSET Funder through the contracting process
(page 8)
• Clarification that an agency applying to be an ASSET agency must be
incorporated as a 501 (c) (3) non-profit organization and actively providing
services for at least one year at the time of application (page 9)
ALTERNATIVES:
1. Approve the recommended revisions to the ASSET Policies and
Procedures.
2. Do not approve the recommended revisions to the ASSET Policies and
Procedures.
3. Approve other revisions to the ASSET Policies and Procedures that the
City Council deems appropriate.
CITY MANAGER’S RECOMMENDED ACTIONS:
The annual review of the ASSET Policies and Procedures is an important step to
ensure policies are kept up to date and address any changes in the process. Therefore,
it is the recommendation of the City Manager that the City Council adopt Alternative No.
1 to approve the recommended revisions to the ASSET Policies and Procedures, as
described above.
1
ASSET
POLICIES & PROCEDURES
July 202221
www.storycountyasset.org
Sponsoring Organizations:
City of Ames
Story County
United Way of Story County
ISU Student Government
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TABLE OF CONTENTS
I. Purpose 3
II. Sponsoring Organizations 3
III. Team Structure 3
IV. Termination 3
V. Tenure of Members 4
VI. Officers 4
VII. ASSET Operations 5
VIII. Administrative Team Operations 5
IX. Committees 6
X. Duties and Responsibilities of ASSET 6
XI. Agency Participation 7
XII. Funding Process 8
XIII. Planning Process 9
XIV. Changes in Service 9
XV. Funding Appeal Process 9
XVI. Amendments to Policies/procedures 9
Appendix A –ASSET Agency Participation Criteria 10
Appendix B – Conflict of Interest 11
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POLICIES AND PROCEDURES FOR ASSET
By agreement among sponsoring organizations (Funders), a team shall be authorized by all sponsors but
separate from any sponsor. The name of this process is “Analysis of Social Services Evaluation Team” or “ASSET.”
I. PURPOSE
A. To promote coordination of human services planning and funding among the sponsoring organizations.
B. To assess the human services needs in Story County and evaluate the capabilities of agencies to provide
the programs that meet those needs.
C. To provide funding recommendations to the governing bodies of the sponsoring organizations.
II. SPONSORING ORGANIZATIONS
A. Ames City Council (City)
B. Story County Board of Supervisors (County)
C. United Way of Story County (UWSC)
D. ISU Student Government
III. TEAM STRUCTURE
A. The City, County, and UWSC, and ISU Student Government shall each appoint six (6) volunteers and ISU
Student Government will appoint four (4) volunteers, as voting members of the board team (Volunteers).
and ISU Student Government will appoint four (4) volunteers
B. The City, County, UWSC, and ISU Student Government shall each appoint one staff person. The staff
appointees shall be non-voting board members for the purpose of ASSET business (Staff).
C. The Administrative Assistant shall be a contract position paid jointly by the Funders through a 28E
Agreement and shall be a non-voting participant.
IV. TERMINATION
A Sponsoring Organization may withdraw its participation in the Intergovernmental/ Agency Agreement to Fund
Administrative Services for the ASSET Process on written notice to the other Sponsoring Organizations. Written
notice shall be given no later than July 1 of any given year and termination will be effective June 30 of the
following year. A shorter notice period may be granted upon agreement of the other Sponsoring Organizations
though the datethough date of termination shall remain June 30 of the given fiscal year. Each Sponsoring
Organizations shall remain liable for its pro rata share of expenses until withdrawal takes effect.
Upon withdrawal of a Sponsoring Organization, the remaining Sponsoring Organizations shall be responsible for
equally contributing to the contract to fund the yearly expense for administrative services. A new or amended
intergovernmental/agency funding agreement shall be filed with the Iowa Secretary of State as soon as is
practical upon the withdrawal of any Sponsoring Organization.
V. TENURE OF MEMBERS
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A. The terms of Volunteers shall be three (3) years. ASSET recognizes that ISU Student Government
appointees may not be able to serve three-year terms.
B. The terms of Staff shall be continuous until terminated by the appointing Funder.
C. An unexpiredun-expired term of a Volunteer shall be filled by the Funder that appointed that Volunteer.
D. No Volunteer may serve more than two (2) consecutive full terms, except the Past Chair, Chair or Chair
Elect may serve longer in order to fulfill the duties of their offices.
E. If a Volunteer is appointed to fill the remainder of an unexpired term, the newly appointed Volunteer is
eligible to serve a maximum of seven consecutive years unless conditions delineated in paragraph D
above apply.
F. If a Volunteer accumulates three consecutive unexcused absences in any one ASSET year (April through
March), or otherwise fails to fulfill their responsibilities, the Volunteers may, by a simple majority vote of
quorum, request that a Funder appoint a replacement Volunteer. An unexcused absence is defined as
when a Volunteer does not notify an Administrative Team member, or the Administrative Assistant about
being absent. Notifying the Administrative Assistant is the preferred method.
G. All Volunteers and Staff are required to sign a Conflict-of-Interest and Confidentiality forms annually. as
described on the form (Appendix B).
VI. OFFICERS
A. Officers shall be Chair, Chair-Elect, Past Chair, and Treasurer, each of whom shall be elected for a one-
year term by a quorum of the Volunteers.
B. Staff members are ineligible to hold an office.
C. A Chair may not hold that office for more than two consecutive one-year terms.
D. A vacancy in any office shall be filled by a majority vote of a quorum of the Volunteers for the unexpired
portion of the term, except for the position of past chair, which would remain vacant should that volunteer
leave the ASSET process.
E. The ASSET Chair is authorized to sign contracts and agreements on behalf of ASSET with respect to
operations of the ASSET board. The Chair-Elect may sign if the Chair is unavailable.
VII. ASSET OPERATIONS
A. Regular meetings of ASSET shall be held in accordance with Iowa’s Open Meetings law. If circumstances
warrant it, a meeting of ASSET may be canceledcancelled by the Administrative Team. An
announcement of meeting cancellation will be posted, and notice sent to members and participating
agencies as soon as possible under the circumstances.
B. Unless otherwise specified, meetings shall be conducted according to Robert’s Rules of Order. However,
technical or non-substantive departures from these rules shall not invalidate any action taken at a meeting.
C. Agendas will be posted at Ames City Hall and the ASSET website (http://www.storycountyasset.org) s, at
least three days prior to the meeting, and notification sent electronically to each ASSET member and
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participating Agency.
D. A quorum shall consist of one-half plus one of the currently appointed volunteers. A majority vote of the
quorum present shall constitute a decision of ASSET. In the event a quorum is not present, ASSET
business may be conducted by a simple majority vote of those present, if at least one voting member from
each Funder is represented. Exceptions to this include decisions for funding recommendations or
changes to the Policies and Procedures, or anything that requires Funder approval.
E. The Chair may vote on all business that comes before ASSET and shall be included as part of the
quorum.
F. Special meetings may be called by the Chair or by petition of one-fourth of the Volunteers with not less
than five days written notice to the Volunteers and Staff by email or regular mail.
G. Minutes of ASSET meetings shall be recorded and distributed to Staff, Volunteers, and Agencies, by
posting on the ASSET website (http://www.storycountyasset.org). Minutes shall be made public in
accordance with the Iowa Open Records law.
H. ASSET records will be retained for five years. This includes but is not limited to budget books,
Administrative Team meeting agendas and minutes, ASSET Board meeting agendas and minutes, agency
audits and form 990s, agency applications, agency requests for new/expanded services, and other agency
correspondence.
VIII. ADMINISTRATIVE TEAM OPERATIONS
A. Staff members, the Chair, the immediate past Chair, the Chair-Elect, and the Treasurer, shall serve as an
Administrative Team.
B. The Administrative Team will meet prior to regular ASSET meetings. If there are no significant pending
actions, an Administrative Team meeting may be canceledcancelled by the Chair or Chair Elect.
C. All members of the Administrative Team shall be voting members on Administrative Team business,
including staff members. The ASSET Administrative Assistant shall not be a voting member.
D. A quorum shall consist of more than half of the existing Administrative Team members. A quorum shall
include at least one Volunteer. A majority vote of the quorum present shall constitute a decision of the
Administrative Team.
E. Minutes of the Administrative Team and ASSET shall be recorded and distributed to all Staff, Volunteers,
and Agencies, by posting on the ASSET website (http://www.storycountyasset.org). Minutes shall be
made public in accordance with the Iowa Open Records law.
IX. COMMITTEES
A. Staff and committees shall have substantial responsibility for the operation of ASSET and for assisting the
Volunteers. Committees may be established as follows:
1. The Administrative Team may form committees to identify issues, perform studies, and bring
recommendations to ASSET.
2. ASSET may request committees to identify issues, perform studies, and bring recommendations to
ASSET. Committee members may be appointed by the ASSET Chair.
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3. A Funder may request formation of a committee and make recommendations to ASSET with
respect to membership on such committee. The ASSET Chair may appoint the committee
members.
X. DUTIES AND RESPONSIBILITIES OF ASSET
A. To make annual allocation recommendations to the Funders for services provided by participating
agencies. The recommendations shall be consistent with instructions and priorities received from the
Funders;
B. To set a timetable each year for the funding recommendation process;
C. To organize hearings for agency presentations regarding their proposed budgets and program plans;
D. To review services and code definitions as assigned to agencies for use in the budget and billing process;
E. To meet with the Funders at least twice yearly. At these meetings each Funder has one vote. A majority
of Funders constitutes quorum;
F. To give timely reports on funding recommendation decisions to the Funders and to the agencies;
G. To develop and maintain an index of services offered in Story County (This index will be located in the
ASSET Reference Manual for Volunteers and Agencies.);
H. To perform any specific task that the Funders might request of ASSET.
XI. AGENCY PARTICIPATION
New Agency Application Process
A. Agencies seeking funding eligibility must be serving clients within the geographic area of Story County and
shall meet the criteria outlined in the Application for ASSET Agency Participation (Appendix A). The
application form can be found under the “Forms and Resources” tab on the ASSET website located at
www.storycountyasset.org.
B. Agencies shall complete required forms, and present verification of the stated criteria. All application
documents shall be submitted to the ASSET Administrative Assistant to distribute to the ASSET
Administrative Team.
C. The ASSET Administrative Team shall ensureinsure that the forms are complete and make
recommendations to the Volunteers. The Volunteers will then approve or disapprove the recommendation.
D. A written notification shall be sent to the Agency, stating its acceptance or the reason why it was not
accepted.
E. Approval of an applicant Agency does not guarantee a subsequent funding dollar allocation.
All Agency Requirements
F. Agencies and services will be reviewed annually by ASSET, through the agency visit and budget process.
7
G. Agencies shall annually provide comparative financial reports in accordance with Generally
Accepted Accounting Practices (GAAP). These reports shall be submitted within six months after the close
of the Agency’s fiscal year. Reports will meet the following guidelines:
1. Agencies with an annual budget below $250,000 must, at least, submit an electronic copy of IRS
Form 990 and a balance sheet prepared externally and independently to the ASSET Administrative
Assistant.
2. Agencies with an annual budget of $250,000 or more must submit an electronic copy of their full
comparative audit and an electronic copy of their IRS Form 990 to the ASSET Administrative
Assistant.
H. Any Agency may request to be placed on the ASSET or Administrative Team agenda by contacting the
Administrative Assistant.
Non-Participating Agencies
I. Approved ASSET agencies not actively participating in the ASSET process (submitting a budget request,
reporting outcome data through Clear Impact Scorecard, participating in Liaison visits and agency hearings)
for two consecutive budget years will be notified by July 1 in writing by the ASSET Chair or designee that
they will be removed from the process effective the next available budget cycle.
Agencies falling within this status can re-apply to be an ASSET agency by following the New ASSET Agency
Application Process as described above.
XII. FUNDING PROCESS
A. Each Agency program requesting funding shall be assigned to one or more of the three focus areas
(Education, Financial Stability, or Health). An agency may have programs assigned to more than one
focus area.
B. Each Volunteer shall be assigned to only one focus area and shall review the services within that area.
C. The Administrative Team shall prepare the appropriate budget and reporting forms for the agencies to
complete and make the forms available via the ASSET website.
D. Agencies must submit completed budget and reporting forms for all approved services to ASSET by the
date stated in the yearly ASSET calendar. Budgets must be completed as instructed. Failure to submit a
completed full budget may result in not being considered.
E. Agencies must timely post Board of Directors meeting minutes to the virtual platform used by ASSET. As
part of the review process ASSET Volunteers will be asked to attend a board meeting as outlined in the
ASSET Reference Manual.
F. The Administrative Team shall conduct an Agency training session on the date stated in the yearly ASSET
calendar. Agency attendance at this meeting is required.
G. Volunteers shall conduct Liaison visits to individual agencies as scheduled on the ASSET calendar. As
part of the review process ASSET Volunteers will be asked to attend a board meeting as outlined in the
Formatted: Indent: Left: 0.5", First line: 0"
Formatted: Indent: Left: 0.5", Hanging: 0.5"
8
ASSET Reference Manual.
H. Hearings for agencies shall be conducted each year as scheduled on the ASSET calendar.
I. Recommendations for allocations shall be made by ASSET to the Funders after the hearings and work
sessions are completed and approved by the ASSET Board.
J. Funding recommendations will be posted on the website by the date stated on the ASSET calendar.
K. Letters will be sent to the agencies and their governing bodies sharing Funders’ approval of funding, by
the date stated on the ASSET calendar.
K. If any Agency does not provide the required information, or provides information that is inadequate,
incorrect, or not timely, ASSET shall make a report to the Funders that procedures were not followed and
may recommend that funding be reduced, sequestered, or not allocated.
L. ASSET agencies will collaborate and partner to provide services. The ASSET Administrative Team shall
make a report to Funders if an agency does not make adequate efforts to coordinate services or respond
to requests for information.
XIII. PLANNING PROCESS
ASSET shall provide a community forum to work constructively and cooperatively in addressing human services
concerns. This may be achieved by, but is not limited to:
A. Participating in studies and developing strategies that enhance the delivery of human services
within the county;
B. Collecting and evaluating facts that provide valid data for decisions on program needs, and
effectiveness of current delivery;
C. Evaluate the need for new or modified services and/or duplication of services;.
D. Promote and encourage collaboration among agencies for efficiencies;.
E. Review agency updates and reports on services as documented through Clear Impact Scorecard and
other reporting documents.
XIV. CHANGES IN SERVICES
A. Any ASSET Agency, providing services to Story County clients, that wishes to add new or expanded
services, will report this information to the ASSET Administrative Team by completing and submitting the
“Notification of New or Expanded Service” form by the date stated in the ASSET calendar. The
Notification of New or Expanded Service form can be found under the “Forms and Resources” tab on the
ASSET website located at www.storycountyasset.org.
B. The need for new or expanded services shall be identified and aligned with the Funder’s priorities and the
priority areas from the most recent Story County Community Needs Assessment. Service changes should
include increases in service beyond the normal expected growth, new or different services that impact
staffing, or services that result in new clientele.
9
C. The Administrative Team will review the information and determine if the service(s) meets criteria to be
included in the ASSET funding process. The Administrative Team will inform the ASSET Board of the
new/expanded service(s). This review and informing ASSET is not a commitment to funding. If ASSET
requests additional information, a committee of Volunteers may be appointed to gather more information
and report its finding to ASSET for further review.
D. If an Agency is reducing or dropping a service, a letter should be submitted to the ASSET Administrative
Team within thirty days of the Agency Board of Directors’ vote to reduce or drop a service.
E. If an Agency modifies a service during the Funding year, written notification mustneeds to be given to
Funders under contract 30 days prior to implementing changes. Each Funder will determine if the
modifications are acceptable and continue to fund, or if funding will discontinue.
XV. FUNDING APPEAL PROCESS
An Agency wishing to make an appeal may do so by following the individual Funders’ appeal process. Contact
the individual ASSET Funder staff representative for further information and forms. The Funder appeal processes
are on the ASSET website under the Forms and Resources tab.
XVI. AMENDMENTS TO POLICIES AND PROCEDURES
A. These Policies and Procedures shall be reviewed annually prior to the May ASSET Board meeting.
B. Amendments to the Policies and Procedures may be proposed by a Volunteer, a Staff member, or a
Funder.
C. A proposed amendment shall require a majority vote of quorum of the ASSET Board to recommend such
amendment to the Funders.
APPENDIX A
ASSET
(Analysis for of Social Service Evaluation Team)
CRITERIA FOR FUNDING ELIGIBILITY
Financial support through ASSET can be applied for by human service agencies that are serving clients within the geographic area
of Story County and who meet the basic eligibility criteria. Approval of an applicant agency does not guarantee a subsequent
dollar allocation. The allocation recommendation will be made on a service-by-service basis during the annual allocation process.
To be considered for financial support, agencies must comply with the following requirements and provide supporting documents to
demonstrate compliance:
A. The agency must be a non-profit corporation or chartered as a local unit of a non-profit corporation that has an IRS section
501(c) (3) status or local, state, or federal government agency (i.e., formed by a 28E Agreement) that has a presence within
and serves the people of the State of Iowa.
B. The agency must have articles of incorporation, bylaws, or other documents, which clearly define its purposes and function.
C. The agency must have an Equal Opportunity Policy that has been approved by its Board of Directors.
D. The agency must have been incorporated and actively providing services conducting business for at least one year at the
10
time of the application.
E. The agency must maintain in its budget and services a demarcation between any religious and other programs so that
ASSET does not financially support religious purposes.
F. The agency must demonstrate need and community support for the proposed service through letters of support, needs
assessments, or other documentation.
G. The agency shall be governed by a Board of Directors or Advisory Board who serve without compensation and who approve
and oversee the implementation of the budget and policies of the agency.
H. Agencies that offer the following services shall not be eligible for funding from ASSET Funders:
1. Agencies that are primarily political in nature.
2. Agencies that provide services limited to the members of a particular religious group.
3. Agencies that exist solely for the presentation of cultural, artistic, or recreational programs.
4. Basic educational program services to be considered the mandated responsibility of the public education system.
The ASSET Reference manual includes the list of Sservices currently considered for funding. Each service includes a
Service Code Number, Service Code Name, Service Definition, Unit of Service and Category (Education, Financial
Stability, and Health). Agencies applying to be included in the process must identify what services they would be
requesting funds to support.
To apply as an ASSET Agency Participant, complete the Application for ASSET Agency Participation and send the request,
including the documentation outlined in the application to: storycountyasset@gmail.com. The application form can be
found under the “Forms and Resources” tab on the ASSET website www.storycountyasset.org Please direct any
questions to the ASSET Administrative Assistant.
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APPENDIX B – FORMS
Organization: Story County Analysis of Social Services Evaluation Team (ASSET)
Policy: Conflict of Interest Policy
Date Adopted: 4/10/03
Date Revised:
Story County ASSET and its voting members/staff persons, hereinafter referred to as “board” and “board members(s)”, agree to the following conflict
of interest policy hereinafter referred to as “policy”, as adopted and revised as indicated above:
1. The policy will be adopted yearly at the first regularly scheduled board meeting following the start of the fiscal year. Each board member
is to review and sign the policy at the first board meeting prior to voting on any matters before the board (if applicable).
2. A new voting board member/staff person will be required to review and sign the policy prior to voting as a board member (if applicable) at
the beginning of their term and/or the first meeting of the fiscal year.
3. It is the duty of a voting board member/staff person to disclose a conflict of interest to the full board when a conflict arises. Disclosure may
be made at any time to the ASSET Administrative Team; hereinafter referred to as “the Team”, who shall then notify the full Board. A record of
the conflict of interest shall be made at the first regularly scheduled board meeting following disclosure.
4. A conflict of interest is defined in chapter 68B, Iowa Code. The Iowa Code defines conflict of interest as that which evidences an advantage
or pecuniary benefit for the member and/or their immediate family not available to others similarly situated. A violation for a conflict of interest is
punishable by both civil and criminal penalties in the State of Iowa.
5. A “potential” conflict of interest is defined herein. A potential conflict of interest is when a voting board member/staff person has reason
to believe there may be a conflict of interest. This potential conflict shall be disclosed in the same manner as a conflict. If, in the opinion of the
Team, the circumstances meet the definition of a conflict of interest the matter shall then be disclosed to the full board and a record shall be made at
the next regular meeting.
6. A voting board member/staff person with a conflict of interest shall not vote or use their personal influence with any board member on the
matter in conflict.
I agree by my signature below that I have read the above Story County ASSET Conflict of Interest Policy and understand it and will abide by the
terms and conditions as stated herein.
Date: __________________ Print Name: ________________________________
Signature:
Organization: Story County Analysis of Social Services Evaluation Team (ASSET)
Organization: Story County Analysis of Social Services Evaluation Team (ASSET)
Policy: Confidentiality Agreement
Date Adopted: 8/4/2021
Date Revised:
Story County ASSET
Volunteer Confidentiality Agreement
Individuals who serve with Story County ASSET in the following areas are required to sign the Volunteer
12
Confidentiality Agreement annually. Story County ASSET and its voting members/staff persons, hereinafter
referred to as “board” and “board member(s)”, agree to the following outlined below:
Volunteers Indiviudals toto sign include:
1. Board Member
2. Funder Staff
3. ASSET Administrative Assistant
Any individuals volunteer who has signed the Volunteer Confidentiality Agreement and does not follow the terms of
the Agreement may be removed from their volunteer position by the ASSET Administrative Team.
Agreement
I understand that through my volunteer involvement with Story County ASSET, I may receive or have access to
confidential information. I agree that I will maintain in strict confidence any confidential information about which I
become aware, whether written, oral, or visual. I also agree that I will not disclose, use, duplicate or otherwise
divulge any confidential information directly or indirectly to any other person or entity except when appropriate in
my volunteer work with Story County ASSET. I understand that any information shared during my involvement
with Story County ASSET shall not be disclosed at any time beyond my involvement.
I agree that I will not knowingly alter, destroy or mutilate documents (online or hard-copy) with the intent to
impede, obstruct or influence the accuracy and completeness of retained records.
Confidential Information includes, but is not limited to:
1. Information relevant to funders that is not open to the public;
2. Individual ASSET funded agency data (ClearImpact Scorecard);
3. Non-public information concerning Story County ASSET’s affairs;
4. Information relating to ASSET Agency program participants, including names, contact information, and
any personal information.
Non-Confidential Information
This agreement shall not apply to any information that:
1. Is determined to be public records under Chapter 22 of the Iowa Code, the Iowa Open Records Law;
2. Is received by the board member from a third party not privy to this Agreement as a matter of right and the
third party is under no obligation to keep the information confidential;
3. Was independently developed by the signee volunteer without reference to or use of the Confidential
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Information;
4. Is disclosed by Story County ASSET in any publicly available regulatory filing; or
5. Is otherwise approved for release by written authorization of the Story County ASSET Administrative
Team.
Date: Print Name:
Caring People Quality Programs Exceptional Service
515.239.5105 main
5142 fax
Ave.
MEMO
TO: Members of the City Council
FROM: John A. Haila, Mayor
DATE: May 24, 2022
SUBJECT: Appointment to Fill Vacancy on Planning & Zoning
Commission
Ruth Hulstrom, member of the Planning & Zoning Commission, has submitted
her resignation from the commission. Since Ruth’s term of office does not expire
until April 1, 2024, an appointment needs to be made to fill this vacancy.
Therefore, I request that the City Council approve the appointment of Aspen
Pflanz to fill an unexpired term of office on the Planning & Zoning Commission.
Aspen is currently serving on the Public Art Commission and her term will end
with the Public Art Commission as she changes over to the Planning and Zoning
Commission.
Item No. 10
Caring People Quality Programs Exceptional Service
515.239.5105 main
5142 fax
Ave.
MEMO
TO: Members of the City Council
FROM: John A. Haila, Mayor
DATE: May 10, 2022
SUBJECT: Appointment to Fill Vacancy on Planning and Zoning
Commission
Kayonna Topp, a member of the Planning and Zoning Commission, has
submitted her resignation from the commission as of July 1, 2022. Since
Kayonna’s term of office does not expire until April 1, 2024, an appointment
needs to be made to fill this vacancy.
Therefore, I request that the City Council approve the appointment of Jim
Blickensdorf to fill an unexpired term of office on the Planning and Zoning
Commission.
Item No. 11
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ITEM # ___12__
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: APPOINTMENT OF CITY ALTERNATE
TO THE STORYCOMM BOARD OF DIRECTORS
BACKGROUND:
As a result of a unique intergovernmental agreement with the City of Ames, Story
County, Iowa State University, and the Story County 911 Service Board; StoryComm
was created to purchase land, equipment, and services to create a new interoperable
communications system for participating public safety and public service entities
throughout Story County. Previously, a private company provided this communication
system for the four participating entities. After almost three years of planning this new
improved communication system owned by the government partners recently became
operational.
The attached Bylaws provides guidance for the operation of StoryComm. Article II
entitled “Board Members” specifies that the City of Ames, Story County, and Iowa State
University shall each have one voting representative on the governing board. Article III,
Section 4 requires that a quorum of all three voting members of the Board of Directors
be in present in person, by phone, or electonically in order to hold a meeting.
In anticipation that not all three of the representatives will be available for a meeting,
Article II allows for an Alternate to be designated for each organization who will have the
same power to act as the primary representative, except not allowed to serve in the role
of Chair or Vice-Chair of the Board of Directors.
Currently, the City Manager has been designated to serve as the City’s primary
representative on the StoryComm Board of Directors. He is requesting that the
City Council approve Geoff Huff to serve as the City’s Alternate representative on
the Board. Historically, the Police Chief has attended these Board meetings and
is very familiar with the operation of the new communication system.
ALTERNATIVES:
1) Approve the designation of Geoff Huff as the City’s Alternate representative on
the StoryComm Board.
2) Designate some other City official to serve as the City’s Alternate representative
on the StoryComm Board.
3) Decide not to designate another person as the City’s Alternate representative on
the StoryComm Board.
CITY MANAGER'S RECOMMENDED ACTION:
In order to ensure that StoryComm Board of Director’s meetings are not delayed due to
a lack of a quorum, it is the recommendation of the City Manager that the City Council
approve Alternative #1 and designate Geoff Huff as the City’s Alternate representative
on the StoryComm Board.
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ITEM # ___13__
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: DEACCESSION OF MAIN STREET LIGHT COLUMNS
BACKGROUND:
The City’s Public Art commission (PAC) manages the inventory of public art throughout
the Ames community. In the Main Street area, eight light columns were commissioned
by the artist David Dahlquist in 1999-2000. These columns consist of laser pattern-cut
high carbon steel, Lexan, and soda vapor lights. The columns are approximately 18” in
circumference and are 8’3” in height, and are mounted on piers composed of brick and
stone with glazed tile inserts. Each light column was acquired at a cost of $2,500.
There are two columns located at the intersection of Main Street and Clark Avenue, four
at the intersection of Main Street and Kellogg Avenue, and two at the intersection of
Main Street and Duff Avenue (inventory photos attached to this report). The columns
have experienced deterioration over their 23 years of exposure to the elements,
including damage to the brick and tile, discoloration of the Lexan, and rusting of the
steel.
Ames Main Street (AMS) contacted the artist to inquire about the costs to rehabilitate
the work and re-fabricate components. The estimated costs to do so exceed $90,000.
After discussions with Ames Main Street, on January 5, 2022, PAC approved a
recommendation that the City Council authorize the deaccession of these eight
works.
Staff has obtained a quote to complete the demolition of each light column, and the
removal can be accomplished for $1,000 for each column ($8,000 total). The City
Council has included $68,800 in the FY 2021/22 adjusted City Budget for streetscape
amenities in response to a request from AMS in the budget adoption process. This
amount includes $8,000 for the removal of these light columns. Therefore, funding is
available in the Adjusted FY 2021/22 Budget to accomplish the removal.
If approved, staff would authorize proceeding with the removal of the columns as soon
as possible, which will allow the Main Street Paver Replacement Project to proceed and
create a uniform look of the pavers. The locations where the columns are currently
located will be explored by PAC and AMS as potential locations for future art
installations.
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ALTERNATIVES:
1. Approve the recommendation of the Public Art Commission to deaccession the
eight Dahlquist light columns located on Main Street.
2. Direct PAC to develop plans to rehabilitate these light columns and retain them in
the public art inventory.
3. Refer this request back to the Public Art Commission or staff for further
information
CITY MANAGER’S RECOMMENDED ACTION:
The eight Dahlquist light columns have been exposed to challenging conditions
including ice, salt, water, and sunlight over the past 23 years. It is the desire of the
Public Art Commission and Ames Main Street to deaccession these columns rather
than rehabilitate them due to the costs involved with a potential rehabilitation.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
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ITEM #: 14
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: HEADWATERS OF THE SOUTH SKUNK RIVER WATERSHED
MANAGEMENT AUTHORITY INTERGOVERNMENTAL AGREEMENT
BACKGROUND:
On July 18, 2018, City Council approved joining an intergovernmental group creating the
South Skunk River Watershed Management Authority (WMA) which promotes wise land
stewardship within this watershed. The WMA provides for intergovernmental and
public-private cooperation to improve water quality and reduce river flooding by
identifying watershed-specific goals and implementing strategies that address
education, outreach, and watershed-based improvements.
Following the creation of the WMA in 2018, other agencies now desire to join the
intergovernmental group. The attached amendment to the agreement will allow for
this additional membership in the WMA.
ALTERNATIVES:
1. Approve the attached amendment to the 28E Agreement for the Headwaters of
the South Skunk River Watershed Management Authority that will allow for
additional membership.
2. Do not approve the amendment.
CITY MANAGER’S RECOMMENDED ACTION:
Additional membership in the WMA will help promote the goals and effectiveness of the
group. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as shown above.
May 13, 2022
County Outreach and Special Projects Manager
Story County, Iowa
Administration Building
900 6 th Stree t , Nevada , Iowa 50201
Ph . 515-382-7247 Email : lhart er@storycoun t yiowa .gov
www .storycountyiowa .gov
Dear Members of th e Headwaters of the South Skunk River Watershed Management
Authority:
Enclosed please find the revised 28E Agreement for the Headwaters of the South Skunk
Ri ver Watershed Management Authority (WMA). Along with the final version is one
with all the changes identified so you can id entify the mod ifi ca ti ons.
A ll participating jurisdictions must approve the 28E Agreement. As such , please schedule
the 28E Agreemen t for consideration by your j uri sd icti o n as soon as possib le. Action on
the new 28E Agreement will rescind a ll prior ones once it is fi led with th e Secretary of
State·s office. A lso enclosed is an envelope for yo u re turn th e signature page to me.
After the document is filed w ith the Secretary of State·s Office , I w ill again circulate the
document both digitally and in hard copy.
Thank you for your incredible patience as we have worked th rough this process. Please
let me know if you have any questions.
Best regards ,
Leanne Lawrie Harter, AICP CFM
County Outreach and Specia l Projects Manager
enclosures
DO OT WRITE I THE SPACE ABOVE -RESERVED FOR RECORDER
Prepared by: Leanne Lawrie Ha rt e r, Co unty Outreac h a nd Spec ial Proj ects Manage r, 900 61h Street , Nevada. Iowa
5020 1 5 15-382-724 7
Re turn to : Lea nne Lawrie Harter, 900 61h Street, Nevada, Iowa 5020 I
Headwaters of th e So uth S kunk River Wat bed Management Authority Agreement
Between Story County, Hamilton Coun ty, Hardin Cou nty , C ity of Ames, City of Story City, City of
Roland , C ity of Randall , C ity of Jewell , Ci ty of E llswo rth, Story County Soi l and Water
Conservation District, a nd Hamilton Co unty Soil and Water Co nservation District.
This Jo int a nd Cooperative Agreement (herei nafter referred to a s th e "Agreement") is entered into
pursu ant to the a uthority of the Code of Iowa , C ha pter 28E on this __ day of ____ ., 2022 by and
between Story County, H amilton County, Ha rdin County, C ity of Ames , City of Sto ry Ci ty, C it y of
Ro land , Ci ty of Randall , C it y of J ewell , C ity of Ell sworth , Story Count y Soil and W a ter Conservation
Di s trict, and Hamilton Count y Soil and Wate r Co nservatio n Di strict. A ll entities sha ll be referred to
he reinafter a s the '·Coo perato rs ".
W H EREAS , Io wa Code sect ion 466B authori zes two (2) o r more political s ubdi vis ions, defined as
inc luding c ities, count ies an d/or so il and wa te r co nserva tion di s tricts, all of w hich mu s t be located within
the sa me United States Geological Survey Hydrolog ic Unit Code 8 watershed, to e nter into agreement
unde r C ha pter 28E o f the Code of Iowa to es tab li s h a wa t ershed management authorit y to enable
coopera ti o n in s upport in g watersh ed plann ing and improvem e nts fo r the mutual ad van ta ge of the political
su bdivis io ns in vo lved; a nd
W H EREAS , purs uant to Iowa Code sec tio n 4668 .23, a water s hed man agement aut ho rity may perfo rm a ll
o f the fo llo wing duties:
1. Assess the fl ood ri s ks in the watershed.
2. Assess the water qua lity in the watershed.
3 . Assess options for red uc ing fl ood ri s k and improv in g water qualit y in the wa tershed.
4 . Mon itor federa l fl ood ri s k planning and activi ti es.
5. Educate resident s of the watershed ar ea regard ing water q ualit y a nd fl ood risks.
6. A ll ocate mo neys made availab le to the a uth orit y for purposes of wa te r quali ty a nd flo o d
miti ga ti on.
7. Make and enter into co ntracts a nd agreements an d execu te a ll ins trume nt s necessary o r incidenta l
to the perfonna nce of the duties of the authority. A wate rs he d management a uthority shall not
acquire prope rt y by e mine nt doma in .
and;
WHEREAS , Story Cou nt y, Ham ilt on Co unt y, Hardin Count y, C ity of Ames, C ity of Story City, City of
Ro lan d, C it y of Randa ll , C it y o f Jewell , C ity of Ell sworth , Story C ount y Soil and W ater Conservatio n
Di stri ct , and Hamilt on Count y Soil and Water Conserva tion Di strict, a ll deem estab li s hm e nt of the
H eadwaters of the South Skunk Ri ver Wate rs hed Mana gemen t A uthority (hereinafter referred to as the
'·Authority"'), a waters hed management authority encompass ing all three Hydrologic U nit Code IO (HU C
I 0) watersheds , to be of mutua l advantage; and
WHEREAS , it is mutua lly des ired to enter into t hi s Agreement pursuant to Code of Iowa C hapter 28E for
the purpose of establishing the Headwa ters of t he So uth Skunk Ri ver W atershed M a na gement Authority
to carry out waters he d plannin g and improvements in the Headwaters of the South Skunk River
Wate rs hed .
OW THEREFORE, it is agreed by an d between th e pa rt ies as fo ll ows:
SECT IO 1. ID E T ITY OF THE PART IES.
1.1 Th e Coun t ies of Story, Hamilto n , and Ha rdin are each a m u nicipa l it y of the State of Iowa,
organized and operating pursua nt to Iowa Code section C hapter 33 1. Their res pecti ve addresses
are:
Story Cou nt y
900 Sixth Street
Nevada , Iowa 5020 I
Ha milton Co unty Courtho use
2300 Superior Street , Suite 3
Webster C it y, Iowa 50595
Hardin County Cou rthou se
121 5 Edgington Ave
Eldora , Io wa 50627
1.2 T he C iti es of Ames, Sto ry City, Ro la nd , Ell sworth , Jewe ll , a nd Randall are each a muni ci pal it y of
the Sta te of Iowa, orga ni zed a nd o perat ing purs uant to Iowa Code Chapter 364. Their res p ective
add resses ar e:
C ity of Ames
515 Clark Avenue
Ames, Iowa 500 I 0
2
City of Story C ity
504 Broad Street
Story City, Iowa 50248
City of Roland
202 East Ash Street/P .O . Box 288
Roland, Iowa
City of R andall
PO Box 36
Randall , Iowa 50231
City o f Ellswort h
1528 DeWitt St.
Ellsworth , Iowa 50075
City of J ewell
70 1 Main St.
Jewell, Iowa 50 130
1.3 The Soil and Water Conservation Distric ts of Story and Hamilton are e ac h a governmenta l
di v is io n of the Sta te o fl owa as defined in Iowa Code sect ion 16 1 A.3(6) and a so il and water
co nservat ion district establ ished pursuant to Iowa Code section 16 1 A.5( I ). The ir respective
addresses are:
Story County SWCD
1534 Fawcett Parkway
N evada , Iowa 50201
Hamilt on County SW C D
I 921 Superi or Street
Webster C ity, Iowa 50595-3145
SECT IO N 2. HEADWAT ER S OF THE S O UTH SKUN K RIVER W ATE R S HED BO UN DA RY
2.1 The area within thi s Agreement a re those lands drainin g to the South Skunk River a bove its
confluence with Iowa y Creek, and shall be known as the Headwaters of the South Skunk Ri ver
Watershed Bo undary . Thi s Bou ndary is s hown in Attachment A.
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SECTIO N 3. PURPOSE .
3.1 The purpose of this Agreement is to provide for the manner in which the parties shall cooperate
with o n e an ot h er t o s uccessfu ll y e n cou rage, plan fo r , and implement watershed act ivi ties with in
the Headwaters of the South Skunk River W atershed , inc luding but not limited to the following
activities au thorized pu r suant to Iowa Code secti on 466B.23 :
3 .1 .1 Assess the fl ood risks in the wate rs hed.
3.1.2 Assess the water quality in the watershed.
3.1.3 Assess opti ons for reduc ing fl ood ri sk and improving water q uality in the watershed.
3.1.4 Monitor s tate and federal flood risk planning and activities.
3.1.5 Educate residents of the wate rs hed area regarding water quality and flood risks.
3.1.6 Seek and allocate moneys made availab le to the A uthority fo r purposes of water quality
and flood mitigati on.
3.1.7 Make and ente r into contract s and agreeme nts and execute a ll instruments necessary or
incidental t o the perfonnance of the duties of t he A u thority. The Author ity sha ll not
acquire p roperty by emine nt doma in .
SECT ION 4. NO SEPARATE E TITY C R EATE D.
4.1 It is the intention of this Agreement th at there be no new or additional legal or administrative
entity creat ed by thi s Agreement , n or that the inherent governmental powers o f any Cooperator be
affect ed in any way b eyo nd the t enns of thi s Agreem e nt.
4.2 A joint board of th e Cooperators known as t he Headwaters of t he South Sku nk River W a tershed
Management A uthority B oard (the Board ) shall be respon s ible for coordinating watershed
planning and improvements. The Board s hall be compri sed of one appointee from each county,
city, and district participating in th is Agreement. Except as otherwise provided in this Agreement,
the actions of the Board s h all be the acti o ns of the Autho rity .
4.3 Once estab li s hed, the Boa rd wi ll deve lop governing by laws, and fr o m time-to-time amend s uch
by law s, along w ith operating policies and administrative procedures. The passage and/or
amendment of governing bylaws, operat ing procedures, an d administrative procedures s h all be
considered and decided b y a 2/3 vote of the Board.
4.4 The Board sha ll co mpl y with the O pen M eeting Law (Iowa Code C h apter 2 1 ), Open Records Law
(I owa Cod e C hapter 22) a nd gender bal an ce req uirements (Iowa Code s ect io n 69.16A).
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SECTION 5. DURATION .
5.1 This Agreemen t s ha ll be in effect in perpetuit y until tenni nated pursuant to Sect ion 13 .
SECTIO 6. POWERS AND DUTIES.
6.1 The parties to th is Agreement s hall retain all powers and dut ies conferred by law but s hall work
together in the exerc ise of s uch powers and the perfonnance of th is Agreem e nt. These powers
shall not be transferred to the Au thority. Each part y shall be responsib le for:
6.1.1 identifyi n g opportunities for fundin g and in-kind s upport for the undertakin g of
watershed planning and improvements with in the Headwaters of the South Skunk River
W a tershed;
6.1.2 identifyin g opportunities for infra struc ture devel o pme nt and p lanning capable of
assess ing and miti gating flood ri sks in th e Headwaters of the South Skunk Ri ver
Wate rs he d ;
6.1.4 pa rticipatin g in ed ucationa l/o utreac h prog ra ms regarding water qua lity and fl ood ri sks;
6.1.5 ident ify in g opportunities for infra struc ture developme nt a nd planning to assess a nd
mi tiga te water qu a lity in the Headwaters of the South Skunk Ri ver Watershed;
6.1.6 providi ng s up port fo r the admini s t rati on o f an y projects , including technical , financial
and clerica l, as agreed to by the Cooperators;
6.1. 7 securing s uc h financing , inc ludin g gra nt s, loa ns a nd the iss uance of bo nds of loan
agreement s , as determ ine d by the respecti ve party to be necessary or d es ira ble to achieve
the objectives of the agreement ;
6.1.8 des igning an d bidding of proj ec ts;
6.1.9 ad mini stering con tracts; a nd
6.1.10 observ in g co nst ruc ti o n .
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SECTIO 7. MANNE R OF F I ANC I G.
7.1 The Board may so li cit, accept and recei ve donations , endowments, gifts, grants, reimbursements
and other such funds as necessary to s upport work pursuant to thi s Agreement. It is agreed and
understood by t he parties hereto that no fina ncial ob li gat io ns u pon any Cooperator are intended to
be created hereby.
7 .2 No action to contri b ute funds by a Board member of the Autho ri ty is binding o n the Cooperator
that he or she represents without official approval by the governing body of that Cooperator. o
Coopera to r may be req uired to con tribute funds to the A uthori ty, except to fu lfill any obligation
previously made by official action by t he governing body of t he Cooperator.
7 .3 The Board w ill review each opportu n ity for fu nding or in-ki nd s upport. After review of the
opportunity, a fi sca l agent will be nominate d . The fiscal agent would be a Cooperator or other
organization meeti ng the fisca l agent standard s outlined in the bylaws . Shoul d no Cooperator or
other organ iza t ion accept the nominat ion of fiscal agent fo r the o pportunity, the opportunity will
not be considered.
SECTJO 8. E T IRE AG RE EM E T.
8.1 Thi s Agreement rep resents the ent ire un derstanding am on g the Cooperators a nd no Cooperator is
re lying on any representatio n o r understanding which may have been made by another
Cooperator and w hi ch is not inc luded in t hi s Agreement.
SECTIO 9. SEVERABILJTY/IN VALIDITY .
9.1 If any term, prov is ion or condition of this Agreement shall be d etermined to be invalid by a court
of law , s uch inva lidi ty s hall in no way effect the va lid ity of any other term, prov i sion or condit ion
of this Agreement, and t he re mainder of the Agreement s ha ll surv ive in fu ll force and effect
unless to do so would substant iall y impair the rights and obligations of the Cooperators to this
Agreement or s u bstan t ially fru strate t he attainme nt of t he pu rpos es o f th is Agreement.
SECT IO N to. GOV ERNI NG LA W .
I 0.1 Thi s Agreement s hall by governed by and interpre ted under the laws of the State of Iowa.
6
SECTION 11. AME DMENTS.
11 .1 This Agreement may be amended at any time by an affirmati ve vote of the majority of the
governi ng bod ies of a ll Cooperators. A ny Cooperator desiring an amendment t o this Agreement
s hall notify the ot her Cooperators of its desire, and the reasons for the request.
11 .2 Such a request s hall be in writing to t he other governing bodies of the Cooperators, and shall be
considered by their governing body wit hout unreasonable delay and within n o more th an ninety
(90) days of receipt.
11 .3 If the request is agreed to by the ot her Cooperators, each Cooperator shall prepare and submit to
the others a certified reso lut io n co nfirmin g th e affirmative vote of the Cooperator's governin g
body.
11.4 The Amendmen t shall take effec t ten ( I 0) days following recei pt of the last s uch resolution by the
o ther Cooperato rs. Amendments s hall be tilled and record ed with the Iowa Secretary of State
within thirty (30) days of the effecti ve date of the amendment as required by Iowa Code section
28E.8(1)(b).
SECTION 12. ADDITIONAL C OO PERA TORS
12.1 A City, Cou nty, o r Soil and Water Conservation D istrict w ithin the Headwaters of the South
Skunk Ri ver Watershed who is no t a Cooperator, may req ues t, in writing to a ll Cooperators , to
become a Cooperator.
12.2 Su ch a request s hall be considered and decided by a 2/3 vote of the Board, and shall become
effective when the new Party has s ig ned the then-current Agreement pursuant to a resol ution of
its governing body and requisite til ing with the Iowa Secretary of State and/or County Auditor
h as been accomp li s hed.
SECTION 13 . TERM INATIO N OF AGREEMENT.
13.1 This agreement s ha ll tern1inate u po n the mutu a l agreement of the governing bod ies of all
Cooperators in th e Authority . Upon termination , all property a nd money then owned by the
Authority s ha ll be d istributed equa lly a mong its me mb ers after payment of all debt s. Any fu nds
d o nated under a sti pu la ti on limitin g t h e ir use sha ll be di s persed consistent with the owner 's
direct ion . The govern ing body of each j uri sd iction may indi v id ua ll y term inate their participation
in the agreement after providing the A uthority a nin ety (90) days ' prior written notice of intent to
t ennin ate. Such terminati on s hall be effective on the exp iration of the ninety (90) days.
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SECT IO 14. EFFECTIVE DAT E.
14.1 This Agreement shall take effec t upon execution by the Coop erators as required by law , and filing
with the Secretary of State in an electronic format.
SEC TIO 15. OTICES.
15.1 Notices under this Agreement shall be in writing and de livered to the representative of the party
to re ceive notice (identified below) a t the address of the party designated to receive noti ce for
each Cooperator as set forth in this Agreement. The effect ive date of any notice under thi s
Agreement sha ll be the date of actual delivery of s uch notice and not the date of dispatch. The
preferred means of notice sha ll be either actual ha nd de li very, certified US Mail , return receipt
requested w ith posta ge prepaid thereon , or by recognized overn ig ht del ivery service, s uch as
FedEx or UPS .
15 .2 Notice s shall be delivered to the follow in g persons at each Cooperator:
Story County:
Hardin Count y :
Hami lto n Count y:
Ames :
C ha irperson, Story County Board of Superv isors
S tory County Administration Building
900 Sixth Street
Nevada, Iowa 5020 I
C ha irperson , Hardin County Board of Supervisors
Hardin Cou nty Court house
1215 Edg ington Ave
E ld ora , Iowa 50627
C hairperson , Hamilton County Board of Supervisors
Hami lton County Courthouse
2300 Superior Street, Suite 3
W ebster City , Iowa 50595
Ma yor, City of A mes
C ity Hall
515 Clark A venu e
Ames, Iowa 500 I 0
8
Story City:
Rola nd:
Randall:
Ellsworth:
Jewell :
Ma yor, Ci ty of Story C it y
504 Broad Street
Story C ity, Iowa 5024 8
Mayor, Ci ty of Ro land
202 East Ash St reet/P.O. Box 288
Ro la nd , Iowa 50236
Mayor, City of Ra nd a ll
PO Box 36
Randall, Iowa 50231
Mayor , Ci ty of Ellsworth
1528 DeWitt St .
E ll sworth, IA 50075
Mayor, C ity of J ewe ll
70 1 Main St.
J ewell , IA 50130
Sto ry Coun ty So il and Water Conservation Dis trict:
C hairperso n, Story County SW C D
15 34 Fawcett Parkway
Nevada, Iowa 5020 I
H amilton County So il and W ater Conservation D istrict:
C hairperson , Hamilton County SWC D
I 921 Superior Street
W e b ster C ity , IA 50595-3 145
SECT ION 16. FILING AND RECORDING.
16.1 It is agreed that Story Cou nt y wi ll fil e th is Agreement with the Iowa Secretary of Sta te pu rsuant
to the requireme nts of Iowa Cod e secti on 2 8E.8( I )(a).
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SECT IO 17. E TIRE AGREEME T.
17. I This Agreement and attachments a ttached hereto const itut e the entire Agreement, among the
Cooperators and s upersedes or replaces any pri or agreements among the Cooperators relat ing to
its subject matter, including but not limited to the 28E agreement filed with the Iowa Secretary of
State on October 23 , 2018 (Filing No . MS 11295).
SECTION 18. NO W A[VER.
18.1 The waiver or accep tance by an y Coo perator of a breach or vi o la ti on of any provisions of this
Agreement by anot her cooperator s ha ll not operate as, or b e construed to be, a waiver of any
subsequent breach .
SECTION 19. NO ASS IG NME TO R D ELEGATIO N.
19.1 Neither this Agreement , nor any right or obligation under it , may be assigned, trans ferred or
de legated in w hole or in part to any o utsi de party without the prior written consent of all the
Cooperato r s.
SECT ION 20 . AUT HORITY A D AUTHORIZA TIO .
20.1 Each party to thi s Agreement represe nt s and warrants to the other that it has the right , power and
authority to enter into and perfonn it s obligat ions under th is Agreement ; and that it has taken a ll
requi s ite actions necessary to approve the execution, delivery and perfonnance of this Agreement ,
and that this Agreement constitutes a legal, va l id and binding obligation upon itself in accordance
with the tenns of the Agreement.
20.2 Each Cooperator to thi s Agreement sha ll s upply to the Au thority a copy of the resolution by the
govern in g bod y of each Coo perator as evidence o f the power and authority of each Cooperator to
enter into this Agreement.
SECT IO 21. HEADING S AND CA PT IO NS.
2 1.1 The paragraph headings and captions set forth in this Agreement are for ident i fication purposes
on ly and do not limit o r con stru e the con tents of the paragraphs .
10
SECTIO 22. CO U TERPARTS.
22.1 The Cooperato rs agree that thi s Agreement ha s been or may be executed in several counterparts,
each of which sha ll be deemed an origi nal and a ll s uch co unterparts s ha l l together constitute o ne
and the same instrument.
SECTIO 23. OP ERAT IO NS.
23.1 Within it s a va ila ble resources thro ugh funding or in-kind s upport , the Authorit y may employ one
or more staff mem bers.
23.2 In addition to ot her powers and du ti es, the Authori ty will oversee the performance of all staff
members and in -kind contributions to th e A u thority of personnel , ma terial s, and equipment.
23.3 Within its avai lab le resources through funding or in-kind support, the Authority may acquire or
lease equipment and s upplies necessa ry to its work, acquire or lease office s pace, acquire and
manage facilit ies re lated to its work, a nd insure against ide ntified ri s ks .
23.4 The Authority may enter into coopera t ive agreements and o ther contracts with other agencies,
entities, and individuals.
23.5 The Board may create committees and ta s k forces to support it s work and , within its ava ilable
re sources through fund ing o r in-kind s u pport , engage experts and cons ul tants .
S ECT IO N 23 . S IGN AT U RE PAG ES
23 .1 The Cooperators agree that this Agreement has attached to it signature pages w h ich sha ll be
assembled and filed together with the Agreement and shall together constitute one and the same
instrument. A co mpleted copy of th e Agreement w ith exec uted s ignature pages shall be sent to
each Cooperator.
I I
Da te d th is __ day of ________ , 2022.
STO R Y COUNTY , IO WA
BY:
B oa rd o f Supe rvi sors C h ai r
ATT EST:
County A ud ito r
12
Dated this __ day of ________ , 2022.
HAMILTON COUNTY , IOWA
BY:
Board of Supervi sors C hair
ATTEST:
County Auditor
13
Dated thi s __ day of ________ , 2022.
HARDIN COUNTY, IOW A
BY:
Board of Supervisors Ch ai r
ATTEST:
County Auditor
14
Dated thi s __ day of _______ , 2022.
AMES , IOWA
BY:
Mayor
ATTEST:
C ity Cler k
L _ 15
Dated th is __ day of ________ , 2022.
ST O RY C ITY , IO W A
BY:
Mayor
ATTEST:
City C le rk
16
Dated thi s __ day o f ________ , 2022.
ROLAND, IOWA
BY :
Mayor
ATTEST:
C ity C le rk
17
D ated thi s __ day of ________ , 202 2.
RANDALL, IOW A
BY :
Mayo r
ATTEST :
C ity C lerk
18
Dated thi s __ day of ________ , 20 22.
J EWELL, I OWA
BY :
Mayor
ATTE ST:
C ity C le rk
19
Dated this __ day of ________ , 2022.
ELLSWORTH, IOWA
BY :
Mayor
ATTEST:
City Clerk
20
L
Dated this __ day of _______ , 2022.
STORY COUNTY SO IL AND WATER CONSERVATION DISTRI CT
STORY COUNTY, IO WA
BY :
Chairperson
ATTEST:
Secretary
2 1
D ated this __ day of _______ , 2022.
HAM I LTON COUNTY SOIL AND WATER CONSERVATION DISTRJCT
HAMILTON COUNTY , IOWA
BY:
Cha irpe rso n
ATTEST:
Sec retary
22
ATTACHMENT A
23
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Headwaters of the
South Skunk River WMA
0 1 2 ◄ Ml•
----
~
HUC lO
c::J ~-,,,
........... be,
.... "3,0S..11111t1Mr
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24
1
ITEM #:___15__
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: HOLD HARMLESS AGREEMENT BETWEEN IOWA STATE FIRE
MARSHAL FIRE SERVICE TRAINING BUREAU AND CITY OF AMES
BACKGROUND:
The City of Ames was home to the Iowa Fire Service Training Bureau (FSTB), a division
of Iowa State Fire Marshal’s Office, from 1966 to 2020, when the FSTB relocated to Camp
Dodge in Johnston. Although the FSTB is no longer located in Ames, the FSTB and Ames
Fire Department maintain an exceptional relationship. An outgrowth of this relationship is
the FSTB State Fire School, which FSTB continues to hold in Ames despite relocating its
other facilities.
The FSTB State Fire School is one of the most visible and highly attended training
opportunities for the Fire Service industry within the state. The event takes place in Ames,
in partnership with the Ames Fire Department. This event brings hundreds of firefighters
and fire service vendors from Iowa and nearby states to Ames for a weekend full of fire-
related classroom and hands-on training.
The FSTB utilizes two locations for the weekend-long training: a training ground site and
the ISU Scheman Building. With the move to Camp Dodge, the FSTB no longer has
access to the former ISU training grounds. Therefore, the FSTB is once again asking
for permission to utilize the City’s Public Safety Training Site, located at 309
Carnegie Avenue, for some of the hands-on training evolutions during the 2022 and
2023 State Fire Schools. A previous agreement to use the City’s facilities was
approved by City Council in 2021.
A Hold Harmless Agreement, which as been reviewed and approved by the City’s
Legal Department, has been drafted between the two organizations to facilitate the
use of the City’s Public Safety Training Site (Attachment A), by the FSTB. It should
be noted that there will be no additional costs borne by the City of Ames for use of
the City’s Public Safety Training Site by the FSTB. The agreement covers both the
2022 and 2023 State Fire Schools, as well as any additional FSTB sponsored
training activities, with preapproval from the Fire Chief, through December 31,
2023.
2
ALTERNATIVES:
1. Approve the Hold Harmless Agreement between Iowa State Fire Marshal Fire
Service Training Bureau and the City of Ames.
2. Direct staff to modify the proposed Hold Harmless Agreement.
3. Do not approve the Hold Harmless Agreement between Iowa State Fire Marshal
Fire Service Training Bureau and the City of Ames.
CITY MANAGER’S RECOMMENDED ACTION:
The partnership between the Ames Fire Department and the FSTB has been mutually
beneficial for both organizations for decades. Ames firefighters are provided multiple
training opportunities and experiences through the FSTB for little to no cost. Additionally,
the FSTB’s State Fire School brings in hundreds of firefighters from around the State to
the City of Ames for the weekend, which brings economic opportunities for local
businesses and hotels.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
HOLD HARMLESS AGREEMENT BETWEEN
THE STATE OF IOWA FIRE MARSHAL FIRE SERVICES TRAINING BUREAU
AND THE CITY OF AMES, IOWA
THIS AGREEMENT is effective from May 24, 2022 through December 31, 2023 and is entered into
between the Iowa Department of Public Safety, Division of State Fire Marshal (Fire Service Training
Bureau-hereinafter referred to as “Department”) and the City of Ames, Iowa (hereinafter referred to as
“City”). The City will allow the Department to utilize the Ames Fire Department Training Grounds located
in Ames, Iowa.
The Department will use the Training Grounds on dates agreed upon between the City and the
Department. The Department intends to conduct fire schools in July 2022 and July 2023 and may
conduct a training activity in September 2022. Other training activities may be scheduled with the
knowledge and consent of the City. Without waiving any immunities or protections granted under the
Constitution of the State of Iowa or the Iowa Code, the State of Iowa and the Iowa Department of Public
Safety hereby agrees, to the extent allowed under the law, to indemnify and hold the City of Ames,
Iowa, and its employees, harmless from and against all liability for injuries to any person or persons,
including death, or damage to property caused by the use of the Training Grounds owned by the City of
Ames.
The undersigned shall give the City prompt and timely notice of any claim made or suit instituted which
in any way, directly or indirectly, contingently or otherwise, affects or might affect the City related to the
use of the Training Grounds.
DATED AT: Johnston, Iowa, this ___ day of May, 2022
IOWA FIRE MARSHAL REPRESENTATIVE
_______________________________
By: John C. Kraemer
Bureau Chief
CITY OF AMES REPRESENTATIVE
_______________________________
By: John A. Haila, Mayor
Attest:
_______________________________
By: Diane Voss, City Clerk
16th
ITEM # 16
DATE: 5-24-22
COUNCIL ACTION FORM
SUBJECT: WELLNESS PROGRAM SERVICES
BACKGROUND:
On January 24, 2019, the City initiated a Request for Proposals (RFPs) process for
wellness program support services for the Health Promotion Program. Requested
services included: health risk assessments, an online web portal with a wide variety of
online wellness programs, incentive administration tracking for the Healthy4Life program
that rewards employees through health risk assessment, health coaching, online tracking
of wellness program, integration of participant data, periodic reporting that covers the
portal utilization and engagement, population health risks, projected financial summary,
and analyzing health data in the same population over consecutive years.
UnityPoint Optimum Health Solutions from Peoria, IL was awarded a contract in May
2019. The initial contract was for a three-year term at $32,720 for each year. The contract
contained options to renew for two additional one-year periods. FY 2022/23 is the first
of the optional renewal periods, and the cost for this renewal is $33,696. There is
one optional renewal period remaining, for a cost of $34,314 in FY 2023/24.
Funds for the services in this proposed contract will be paid from the City’s Health
Insurance Fund. The FY 2022/23 Budget contains funding that will support the renewal
of UnityPoint Optimum Health Solutions.
ALTERNATIVES:
1. Award a one-year contract renewal to UnityPoint Optimum Health Solutions for FY
2022/23 Wellness Program Services in the amount of $33,696.
2. Reject the renewal and direct staff to initiate an RFP for wellness program services
from an alternative firm.
CITY MANAGER’S RECOMMENDED ACTION:
UnityPoint Health-Optimum Heath Solutions has an extensive record of providing
wellness program services to city government and public organizations throughout Iowa
as well as demonstrated success in our own Health Promotion Program at the City of
Ames. Continuing to utilize UnityPoint Optimum Health Solutions’ services will strengthen
administration of City Health Promotion programs by providing health coaching staff,
online programming and services, incentive-tracking, and robust reporting capabilities
integrating medical claims and wellness program impact.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 17
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: DENTAL INSURANCE ADMINISTRATOR CONTRACT RENEWAL
BACKGROUND:
For many years the City has contracted with Delta Dental of Iowa to administer Dental
Insurance benefits for City employees and their families.
Over the past several years Delta has provided good customer service and has had a
commendable record of accurate and timely claim payment. Delta Dental also has
advantageous contractual relationships with dental providers in Ames and throughout
central Iowa, which allows the City to realize significant discounts on services received.
Delta has a proven record of being able to administer the existing plans and has also
been a willing and capable partner in the City’s efforts to improve the health status of
employees and their families through quality programs.
For FY 2022/23, Delta Dental is estimating the City’s annual claims to be $416,412. Fixed
fees increased 2.9%, from $4.84 per contract to $4.99 per contract. The total projected
annual expense of $448,268 is covered in the amounts budgeted for health insurance
included in the FY 2022/23 budget.
ALTERNATIVES:
1. Approve a renewal of the agreement to provide administrative services for dental
benefits with Delta Dental of Iowa, effective July 1, 2022.
2. Reject the renewal from Delta Dental of Iowa.
CITY MANAGER'S RECOMMENDED ACTION:
Over the past two decades Delta Dental of Iowa has been an effective administrator of
the City’s dental administrative services. Renewal of this contract will provide the best
value to the City in administering its dental insurance program.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as described above.
ITEM#: 18
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: SAFETY SERVICES CONTRACT FOR FY 2022/23
BACKGROUND:
The City has contracted with the Iowa Association of Municipal Utilities (IAMU) for over
15 years to provide safety training and OSHA compliance support to City staff. IAMU
provides training regarding topics of importance to all City staff and provides specialized
training for the unique activities undertaken by staff in different departments.
In addition to the safety training services, IAMU provides OSHA compliance support,
safety program review, accident investigation support, and undertakes special projects at
the request of division leaders and the Risk Manager. IAMU has been very receptive of
continuing improvements to the Safety Services program as requested by the City’s Risk
Manager. IAMU continues to improve its services to the City in line with the City’s
organizational values and works closely with the Risk Manager to ensure that the City’s
needs are being met.
The City's current contract with IAMU expires June 30, 2022. The expiring contract is for
an amount not to exceed $132,000 for the 2021/22 fiscal year. IAMU has not requested
an increase for several years. For FY 2022/23, IAMU is proposing a contract amount of
$138,600, which is a 5% increase. In light of the increase this year, IAMU is guaranteeing
the contract amount would remain flat at $138,600 for FY 2023/24, should the City renew
at that time.
ALTERNATIVES:
1. Approve renewal of an agreement for safety services with IAMU for an amount
not to exceed $138,600 for July 1, 2022 through June 30, 2023.
2. Do not approve an agreement with IAMU, and direct City staff to find alternatives
to provide safety training services.
CITY MANAGER’S RECOMMENDED ACTION:
City staff has evaluated the proposed contract amount increase from IAMU. Staff believes
that the 5% increase is reasonable, given IAMU’s previous performance and the fact that
no cost increase has occurred in this contract for several years. IAMU has agreed to
guarantee a flat rate for the FY 2023/24 contract if the City wishes to continue contracting
with IAMU at that time.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM#: 19
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: LIABILITY BROKERAGE AGREEMENT RENEWAL FOR FY 2022/23
BACKGROUND:
The City contracts with Knapp Tedesco to provide liability insurance brokerage services
for the City. This contract stems from a three-year agreement with Knapp Tedesco
initiated in 2018. After the initial three-year term, both parties agreed the agreement could
be extended for optional one-year extensions.
The original three-year agreement provided for payments of $36,000 in FY 2018/19,
$37,000 in FY 2019/20, and $38,000 in FY 2020/21. Knapp-Tedesco agreed to the first
optional one-year extension in the amount of $38,000 for FY 2021/22. Knapp Tedesco
has now agreed to extend this agreement through June 30, 2023 at the cost of
$38,000.
Under Knapp Tedesco’s guidance, the City's insurance program has been taken to
market twice. Each time this effort has resulted in better renewal quotes from our
incumbent liability insurance provider. Additionally, Knapp-Tedesco has provided
valuable coverage analysis and guidance regarding receiving improved service from the
City’s insurance providers. The City seeks Knapp Tedesco’s advice on a regular basis
regarding insurance coverage strategies.
ALTERNATIVES:
1. Approve an extension of the liability brokerage agreement with Knapp Tedesco in
the amount of $38,000 for the period of July 1, 2022 through June 30, 2023.
2. Do not approve an extension of the property brokerage agreement and seek
proposals from other companies.
CITY MANAGER’S RECOMMENDED ACTION:
The services provided by Knapp-Tedesco through this agreement have been valuable to
ensure the City receives the best insurance coverages at the best prices. Knapp-Tedesco
has also assisted in receiving improved service from the insurance carriers. The renewal
quote is for the same amount as the current year.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
ITEM #: 20
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: FY 2022/23 PROPERTY BROKERAGE AGREEMENT RENEWAL
BACKGROUND:
The City contracts with Willis of Greater Kansas, Inc., to provide property insurance
brokerage services for the City's property insurance program. This contract stems from a
three-year agreement with Willis initiated in 2011. After the initial three-year term, both
parties agreed to extend the agreement for each of the optional one year extensions.
These services were initially provided by Willis for $45,000 per year. In FY 2019/20,
Willis increased its fee to $50,000. Willis kept the fee at $50,000 for FY2020/21 and
FY21/2022. Willis has agreed to extend this agreement through June 30, 2023 with
no fee increase, keeping the annual cost at $50,000.
Under Willis' guidance, the City's property program has been divided into a municipal
property insurance program and a power property program. Last year City staff instructed
Willis to take the City’s property insurance to the marketplace. The City seeks Willis'
advice on a regular basis regarding risk mitigation efforts, insurance coverage strategies,
and in completing claim documentation in the event of losses.
ALTERNATIVES:
1. Approve an extension of the property brokerage agreement with Willis of Greater
Kansas, Inc. in the amount of $50,000 for a period beginning July 1, 2022.
2. Do not approve an extension of the property brokerage agreement and seek
proposals from other companies
CITY MANAGER’S RECOMMENDED ACTION:
The staff has been very satisfied with work being performed by Willis on behalf of the City
and the advice they have provided in the past. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1, as described above.
1
ITEM # ___21__
DATE 05-24-22
COUNCIL ACTION FORM
SUBJECT: LEASE AMENDMENT WITH T-MOBILE
BACKGROUND:
In December 1996, the City entered into an agreement with Western PCS (subsequently,
Western Wireless, subsequently Iowa Wireless Services, subsequently T-Mobile doing
business as iWireless, now T-Mobile Central, LLC) where space on top of the
Bloomington Road Elevated Tank (BRET) was leased for the purpose of placing and
operating cellular phone antennas. The lease also granted space adjacent to the water
tower on the ground for the placement of equipment.
The lease periodically renews in five-year increments, provided both parties are
agreeable, with the monthly rental rates adjusting using a formula based on changes to
the CPI. The rent was last adjusted in January 2022 and is now $2,011.36 per month.
Periodically, cellular companies desire to replace or upgrade their equipment. When
those requests include an expanded footprint, either on the ground or on top of the tank,
the rental rate is renegotiated with the cellular company. If the work does not expand the
footprint or does not alter any of the other terms of the underlying master lease, then the
improvements are approved without modifying the monthly rent. Because the lease
2
includes descriptions of the equipment installed, an amendment to the lease is still
executed when there are changes to update the attachments to reflect the current
equipment present on the site.
Like many infrastructure entities, T-Mobile desires to install emergency standby power
for its antennas on BRET. The drawings provided by T-Mobile show the standby
generator located entirely within the existing fenced space already leased by T-
Mobile. There would be no increase in the space consumed by adding the equipment,
and it would not appreciably increase or complicate the City’s operation and maintenance
of the water tank. Staff noted that the specifications for the generator’s fuel tank
include a requirement for spill containment at the fill port, and that the tank be an
above-ground, double-walled tank with an interstitial leak detection gauge. City
staff has added a requirement that places an upper limit on the size of the fuel tank.
The proposed improvements have already been reviewed and approved by the Planning
and Housing Department, and T-Mobile is prepared to apply for the appropriate building
permits.
ALTERNATIVES:
1. Approve the amendment to the lease agreement with T-Mobile to authorize the
installation of an emergency standby generator to be installed adjacent to
T-Mobile’s existing infrastructure located at the Bloomington Road Elevated Tank.
2. Do not approve the lease amendment.
CITY MANAGER’S RECOMMENDED ACTION:
Cellular phone infrastructure is important for citizens and the City, especially during
emergency events. Increasing the resiliency of cell service is something the City
supports. The improvements will have no material impacts on the use of the property for
finished water storage, and staff has given its approval to the proposed improvements.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # 22
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: 2020/21 SHARED USE PATH SYSTEM EXPANSION – VET MED TRAIL
(S. 16TH STREET TO S. GRAND AVENUE)
BACKGROUND:
This program provides for the construction of shared-use paths on street rights-of-way,
adjacent to streets, and through greenbelts. The Long Range Transportation Plan (LRTP)
identifies those paths that separate bicycle traffic from higher-speed automobile traffic.
This paving project was identified as OFF 14 in the 2040 LRTP.
Bolton & Menk, Inc. of Ames, Iowa and City staff have completed plans and specifications
for this project, with the revenues and expenses for this project, shown below:
Revenue Expenses
This project is scheduled to have a June 21, 2022, letting, which will be conducted through
the Iowa Department of Transportation (IDOT). Construction is anticipated to occur in
either the fall of 2022, or as soon as the weather allows in the spring of 2023.
ALTERNATIVES:
1. Approve plans and specifications for the 2020/21 Shared Use Path System
Expansion – Vet Med Trail (S. 16th Street to S. Grand Avenue) project and establish June
21, 2022, as the date of letting and June 28, 2022, as the date for the report of bids.
2. Do not approve this project.
MANAGER'S RECOMMENDED ACTION:
Approval of the plans and specifications will continue to keep this project on the Iowa
DOT’s June 21, 2022, letting schedule. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as described above.
1
ITEM # 23
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: 2020/21 & 2021/22 INTELLIGENT TRANSPORTATION SYSTEM
PROGRAM (PHASES 1 AND 2)
BACKGROUND:
This program provides for the construction of fiber optic communication and a technology
platform for Phases 1 and 2 of the Intelligent Transportation Systems (ITS) Master Plan.
The project will modernize the traffic signal system by providing a high-bandwidth
communication system that will integrate all connected signals. It will allow the City of
Ames to leverage technologies such as traffic adaptive and real-time video, while
significantly increasing the resolution of transportation data available to the City.
Staff has been working with GBAsi and HR Green, the consultant team developing this
project. The consultants and City staff have completed plans and specifications with a
total estimated construction cost of $3,195,947.
The table below shows the revenues and expenses for this project:
Revenues
Total $3,743,338
*The project will affect several signals needing ADA upgrades. The funds from this program are approximately split between Road
Use Tax Funds and Local Option Sales Tax.
Expenses
Total $3,743,312
This project is scheduled to have a June 21, 2022, letting, conducted through the Iowa
Department of Transportation (DOT). Construction is anticipated to occur in 2023 with
completion in the fall of 2023.
2
ALTERNATIVES:
1. Approve plans and specifications for the 2020/21 & 2021/22 Intelligent
Transportation System Program (Phases 1 and 2) and establish June 21, 2022, as
the date of letting and June 28, 2022, as the date for the report of bids.
2. Do not approve this project.
CITY MANAGER'S RECOMMENDED ACTION:
This project will facilitate improvements to traffic management and reduction in emissions
along project corridors. Approval of the plans and specifications will continue to keep this
project on the Iowa DOT’s June 21, 2022, letting schedule.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
COUNCIL ACTION FORM
ITEM#: 24
DATE: 05-24-22
SUBJECT: 2021/22 CLEAR WATER DIVERSION
BACKGROUND:
Clear water from sump pumps and footing drains can cause overloading and backups in the
sanitary sewer as well as increases in the volume of clean water that is treated at the sewage
treatment facility. The Clear Water Diversion program involves diverting footing drain
discharge from sanitary sewers and reducing the number of sump pumps directly discharging
over the back of curb in locations where no storm sewer exists. Connecting these to the storm
sewer results in lower volumes of clean water needing treatment at the sewage treatment
facility and reduced locations of ice buildup in the curb and gutter during the winter months.
This leads to decreasing operating and maintenance costs of treatment facility and making
safer road conditions during the winter months.
This project will be addressing known locations where sump pump water discharges directly
over the back of curb. The locations for the 2021/22 Clear Water Diversion Program include:
Schubert St (Sandburg Ct to Thackeray Ave), Taft Ave (Buchanan Dr to Bloomington Rd), Wheeler St
(Garner Ave to Polaris Dr), and 20th St (Clark Ave to Burnett Ave).
Estimated expenses and program revenue are shown in the table, below:
ALTERNATIVES:
1. Approve the 2021/22 Clear Water Diversion Program by establishing June 22, 2022 as
the date of bid letting and June 28, 2022 as the date for report of bids.
2. Reject the project
Funding Source Available Revenue Estimated Expenses
Clear Water Diversion Program Carry Over $10,000
2021/22 Clear Water Diversion Program $50,000
2022/23 Clear Water Diversion Program $50,000
Engineer's Estimate of Construction $134,740.00
Engineering and Administration $ 21,000.00
$160,000 $155,740.00
MANAGER’S RECOMMENDED ACTION:
By approving the plans and specification and establishing June 22, 2022, as the date of bid letting and
June 28, 2022, as the date for report of bids, it will be possible for construction to commence during
2022 and help to reduce clean water discharges to the sanitary sewer system.
ITEM#: 25
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: 2017/18 LOW POINT DRAINAGE IMPROVEMENT – ALMOND ROAD
(GW CARVER AVE & BLOOMINGTON RD)
BACKGROUND:
The Low Point Drainage Improvem ents program is an annual program for decreasing
f looding at residential street locations affected by standing water, flooding, and
insufficient pipe capacity. The program identifies priority locations for improvements
each year. The location for this project is on GW C arver Avenue and
Bloomington Road.
Staff has met several times with the affected property owners to receive input
regarding the project design and expectations. The main concern was how the new
design will help reduce the risk of flooding in the future. Based on site c onditions,
the addition of storm sewer system to divert excess water will reduce flooding.
Staff has completed plans and specifications for this contract with revenue and
expenses associated with this program estimated as follows:
Available
Revenue
Estimated
Expenses
ALTERNATIVES:
1. Approve the plans and specifications for the 2017/18 Low Point Drainage
Improvements project and establish June 22, 2022, as the date of letting and June
28, 2022, as the date of report of bids.
2. Direct staff to pursue changes to the project.
MANAGER’S RECOMMENDED ACTION:
Approving these plans and specification will result in reduce the risk of flooding and help
project residents in the area from future property damage. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No.
1, as noted above.
1
ITEM # ___26__
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: POWER PLANT VALVE MAINTENANCE SERVICES CONTRACT
BACKGROUND:
The Electric Utility’s two natural gas-fired, high-pressure steam generation units are
referred to as Units No. 7 and 8. These units require regular professional maintenance
and repair. This consists of emergency service, as well as regularly scheduled planned
repairs and services during scheduled outages. Services include a large variety of
boiler and pressure vessel maintenance and repairs, structural steel, pump and
piping work, and other miscellaneous mechanical Power Plant work.
Due to these operational conditions, numerous valves are used to operate the Power
Plant. These include isolation, control, check, relief and safety valves, which must be
professionally repaired, tested, installed, replaced and maintained. Specially trained
personnel perform this work.
Staff recommends that these services continue to be outsourced on an annual
renewable contract basis. The benefits of having a contract for these services in place
include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtime.
4) City staff time saving in obtaining quotes, evaluating bids, and preparing
specifications and other procurement documentation.
This initial contract is to provide valve maintenance services for the period from
date of award, May 24, 2022, through June 30, 2023. The contract also includes a
provision that would allow the City to renew the contract for up to four additional
one-year terms.
Bid documents were issued to 186 companies. The bid was advertised on AmesBids.
On March 11, 2022, bids were received from three firms:
1) Novaspect, Schaumburg, IL (service provided from Des Moines location)
2) Pioneer Industrial Corp, Kansas City, MO
3) Allied Valve Inc., Riverdale, IA
2
The attached Base Case Scenario shows a cost evaluation based on a sampling of
personnel, equipment, and associated travel/per diem that the Power Plant requires for
successful fulfillment for typical work scenarios performed on this service contract. The
scenarios are: two trips of one day durations, two trips of five-day durations, and one
trip of three-day duration. Based on this analysis, the evaluated low bidder is
Pioneer Industrial Corp, Kansas City, MO.
City staff has concluded that awarding this contract to the apparent low bidder, Pioneer
Industrial Corp, Kansas City, MO, is in the best interest of the City. Pioneer Industrial
Corporation has bid the project with a 3% annual cost increase for up to five years.
Because the initial contract covers more than 12 months, staff needs to draw
from the operating budget for two years. The approved FY 2021/22 Power Plant
operating budget includes $30,000 for this service. The approved FY2022/23
Power Plant operating budget includes $85,000 for this service. Therefore, staff is
recommending that the contract be approved at a cost not to exceed the total
budgeted amounts of $30,000 in FY 2021/22 plus $85,000 in FY 2022/23. Invoices
will be based on contract rates for time and materials for services actually
performed.
ALTERNATIVES:
1. Award the contract for the Valve Maintenance, Related Services and Supplies
Contract to Pioneer Industrial Corp, Kansas City, MO, for hourly rates and unit
prices bid, in an amount not-to-exceed $115,000.
2. Award the contract for the Valve Maintenance, Related Services and Supplies to
one of the other bidders.
3. Reject all bids and purchase valve maintenance services on an as-needed
basis.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for valve maintenance, and it will also control costs by
having established billing rates. Funds will be expended only as work is required and in
accordance with approved invoices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
Novaspect
Des Moines, IA
Pioneer Industrial Corp
Kansas City, MO
Allied Valve Inc.
Riverdale, IA
Total Total Total
$928.00 $576.00 $880.00
$116.00 $504.00 $660.00
$60.00 $736.00 $555.00
$0.00 $150.00 $175.00
$1,104.00 $1,966.00 $2,270.00
$2,208.00 $3,932.00 $4,540.00
Total Total Total
$6,240.00 $3,320.00 $6,080.00
$780.00 $581.00 $660.00
$300.00 $736.00 $555.00
$1,125.00 $550.00
$9,280.00 $5,760.00 $8,800.00
$580.00 $504.00 $660.00
$300.00 $736.00 $555.00
$2,250.00 $1,100.00
$0.00 $150.00 $175.00
$17,480.00 $15,162.00 $19,135.00
$34,960.00 $30,324.00 $38,270.00
Total Total Total
$3,744.00 $1,992.00 $3,648.00
$468.00 $581.00 $660.00
$180.00 $736.00 $555.00
$675.00 $330.00
$5,568.00 $1,152.00 $5,280.00
$696.00 $1,022.40 $1,320.00
$360.00 $1,472.00 $1,665.00
$1,350.00 $660.00
$0.00 $450.00 $525.00
$11,016.00 $9,430.40 $14,643.00
$48,184.00 $43,686.40 $57,453.00
Per-Diem
Truck x 1
3 Day Trip Total:
GRAND TOTAL:
Travel Time
Travel Mileage
Per-Diem
Travel Mileage
Truck x 1
5 Day Trip Total:
2 Each - 5 Day Trip Total:
1 Each - 3 Day Trip
Foreman x 1
Travel Time
Travel Mileage
Per-Diem
Valve Technician x 2
Travel Time
Foreman x 1
Travel Time
Travel Mileage
Per-Diem
Valve Technician x 2
Truck x 1
1 Day Trip Total:
2 Each - 1 Day Trip Total:
2 Each - 5 Day Trip
2 Each - 1 Day Trips
Valve Technician x 1
Travel Time
Travel Mileage
1
ITEM # ___27__
DATE: 05/24/22
COUNCIL ACTION FORM
SUBJECT: AWARD CONTRACT FOR 15kV 1/0 STRANDED ALUMINUM CABLE
FOR THE ELECTRIC SERVICES DEPARTMENT
BACKGROUND:
This bid is for the purchase of 30,000 feet of 15kV 1/0 stranded aluminum cable to
replenish inventory for the Electric Services Department. Cable of this type is kept on
hand in order to ensure availability for the needs of the department. Typically, this cable
is used to provide service for commercial and residential applications and is necessary to
meet the anticipated needs of the Electric Services Department for new construction and
maintenance projects.
On April 29, 2022, an Invitation To Bid (ITB) was issued to 141 vendors. The ITB was
advertised on AmesBids.
On August 13, 2020, three bids were received as shown below:
BIDDER TOTAL COST
WESCO Distribution, Des Moines, IA $109,461.00
Border States Industrial, Ames, IA $154,526.19
RESCO, Ankeny, IA $157,290.00
*Price inclusive of 6% State of Iowa Sales Taxes Plus 1% Local Tax
Staff reviewed the bids and concluded that the apparent low bid in the amount of
$109,461.00 (inclusive of Iowa sales tax) submitted by W ESCO Distribution, is
acceptable.
This cable is standard Electric Services Department inventory item. Inventory items are
purchased from an Electric Department inventory asset account and charged to the
appropriate operations expense/project accounts as the materials are taken out of
inventory and put into the various work orders.
ALTERNATIVES:
1. Award a contract to Wesco Distribution, Des Moines, IA., for the purchase of Electric
Services aluminum cable in accordance with bid in the amount of $109,461.00
(inclusive of Iowa sales tax).
2. Reject all bids and attempt to purchase aluminum cable on an as needed basis.
MANAGER'S RECOMMENDED ACTION:
It is important to purchase aluminum cable at the lowest possible cost with minimal risk
to the City. It is also imperative to have aluminum cable available to meet department’s
needs for commercial and residential application. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1 as stated above.
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: May 24, 2022
Subject: Contract and Bond Approval
There is/are no Council Action Form(s) for Item No(s). 28, and 38b. Council approval of
the contract and bond for this/these project(s) is simply fulfilling a State Code
requirement.
/alc
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 18, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Crane Farm 6th Addition LOC Reduction #3
Ladies and Gentlemen:
I hereby certify that a portion of the public sidewalk and street trees required as a condition for
approval of the final plat of Crane Farm Subdivision, 6th A ddition ha s been completed in an
acceptable manner by various homebuilders. The above-mentioned improvements have been
inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa,
and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $3,512.00. The remaining
work covered by this financial security includes installation and approval of pedestrian ramps
and truncated domes.
Sincerely,
John C. Joiner, P.E.
Director
JJ/tp
cc: Finance, Planning & Housing, Subdivision file
Item No. 29
Crane Farm Subdivision, 6th Addition
LOC Reduction #3
May 13, 2022
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 12, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Domani Subdivision 1st Addition Financial Security Reduction #4
Mayor and Council Members:
I hereby certify that earthwork, storm sewer, pedestrian ramps and street lights required as a
condition for approval of the final plat of Domani Subdivision 1st Addition have been completed
in an acceptable manner by Manatt’s of Ames, Iowa. The above-mentioned improvements have
been inspected by the Engineering Division of the Public Works Department of the City of Ames,
Iowa, and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $69,827.50. The remaining
work covered by this financial security includes COSESCO and Street Trees and Pavement and
HMA, Surface, 2”.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 30
Domani Subdivision 1st Addition
May 12, 2022
Page 2
Remaining Work Items Unit Quantity
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 13, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Sunset Ridge 10th Addition Financial Security Reduction #3
Mayor and Council Members:
I hereby certify that Pavement, HMA, Surface 2”, manhole adjustments and Street Trees
required as a condition for approval of the final plat of Sunset Ridge 10th Addition have been
completed in an acceptable manner by Ames Trenching and Manatt’s. The above-mentioned
improvements have been inspected by the Engineering Division of the Public Works Department
of the City of Ames, Iowa, and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $6,000.00. The remaining
work covered by this financial security includes COSESCO (erosion control).
Sincerely,
John C. Joiner, P.E.
Director
JJ/tp
cc: Finance, Planning & Housing, Subdivision file
Item No. 31
Sunset Ridge 10th Addition
May 13, 2022
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 10, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Ladies and Gentlemen:
I hereby certify that a sub-grade preparation, sanitary sewer, water main, storm sewer,
portion of pavement, site work and landscaping, and street lights required as a condition for
approval of the final plat of Sunset Ridge 11th Addition, has been completed in an acceptable
manner by various contractors. The above-mentioned improvements have been inspected
by the Engineering Division of the Public Works Department of the City of Ames, Iowa and
found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $122,808.75. The
remaining work covered by this financial security includes the installation of pedestrian ramps
and sidewalks, street trees and erosion control.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Contractor, Planning & Housing, Subdivision file
Item No. 32
Sunset Ridge 11th Subdivision
May 10, 2022
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 11, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: The Irons Subdivision Financial Security Reduction- Final
Mayor and Council Members:
I hereby certify that all paving, sidewalks, and shared used path pedestrian ramps required as a
condition for approval of the final plat of The Irons Subdivision, have been completed in an
acceptable manner by Extreme Concrete of Huxley, Iowa. The above-mentioned improvements
have been inspected by the Engineering Division of the Public Works Department of the City of
Ames, Iowa and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Developer, Planning & Housing, Subdivision file
Item No. 33
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 13, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Hayden’s Crossing 1st Addition Financial Security Reduction- Final
Mayor and Council Members:
I hereby certify that all public sidewalk required as a condition for approval of the final plat of
Hayden’s Crossing 1st Addition, have been completed in an acceptable manner by Manatts, Inc.
of Ames, Iowa. The above-mentioned improvements have been inspected by the Engineering
Division of the Public Works Department of the City of Ames, Iowa and found to meet City
specifications and standards.
As a result of this certification, it is recommended that the financial security for
public improvements on file with the City for this subdivision be released in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Developer, Planning & Housing, Subdivision file
Item No. 34
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 16, 2022
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Wheelock Corner Subdivision Financial Security Reduction - Final
Mayor and Council Members:
I hereby certify that the pedestrian ramps, detectable warning panels, curb & gutter repairs and
4”” sidewalks required as a condition for approval of the final plat of Wheelock Corner
Subdivision have been completed in an acceptable manner by Manatt’s of Ames, Iowa. The
above-mentioned improvements have been inspected by the Engineering Division of the Public
Works Department of the City of Ames, Iowa, and found to meet City specifications and
standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be released in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 35
1
ITEM # ____36___
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2022/23 ASSET CONTRACTS
BACKGROUND:
During its February FY 2022/23 budget decisions, the City Council approved a total of
$1,729,180 in ASSET allocations for the next fiscal year. Contracts were mailed to 24
agencies and all contracts have been returned. An exception to this is the contract
with The Bridge Home (TBH) which will be on a future Council agenda following a
meeting with TBH to discuss service definitions and service delivery for FY
2022/23.
The approved amounts are listed below and now presented for Council’s approval.
Agency FY 2021/22 FY 2022/23 Change
TOTALS 1,466,220 1,573,508 107,228
2
There is also a total of $28,022 across three of the ASSET Funders that the ASSET
Board is recommending reserving specifically for housing service needs that may arise
during FY 2022/23. The breakdown of the funds is as follows:
ASSET Funder Amount
ALTERNATIVES:
1. A. Approve the ASSET agency contracts for FY 2022/23.
B. Approve the City’s unallocated funds as “reserve funds” in the amount of
$11,652. The purpose of these funds is to address additional housing service
needs that may arise during FY 2022/23. Requests for these funds will require
Council approval.
2. Approve the ASSET agency contracts for FY 2022/23 and allow the unallocated
amount of $11,652 to revert back to the Local Option Sales Tax Fund.
3. Do not approve the ASSET agency contracts.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds for human services through the ASSET process
and the approval of the City’s FY 2022/23 budget. Contracts were sent to 24 of the
ASSET funded agencies and they have signed and returned their contracts for services.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby approving the ASSET agency contracts and reserve funding
for FY 2022/23 as described above.
ITEM # ___37__
Date: 05-24-22
COUNCIL ACTION FORM
SUBJECT: AMES ECONOMIC DEVELOPMENT
COMMISSION 2022/23 FUNDING CONTRACT
BACKGROUND:
The City’s 2022/23 adopted budget includes funds for the Ames Economic Development
Commission (AEDC) to conduct economic development activities on behalf of the City. This
agreement provides $150,000 to the AEDC in exchange for two main services: $90,000 of this
amount purchases business recruitment and marketing services, and the remaining $60,000
continues funding the services of the City Business Development Coordinator, who provides
guidance to prospective businesses and developers as they navigate the City’s development
process.
The first service focuses on recruitment and marketing. In this capacity, the AEDC serves as the
lead contact for business representatives looking to locate or expand in Ames. Among other
responsibilities, the AEDC will visit annually with major companies to understand existing
challenges and opportunities and serve as the primary marketing agency for the community
showcasing Ames as a great place to do business. Payment for these services is a reimbursement
process based on supporting documentation.
The second service focuses on the responsibilities of the jointly funded Business Development
Coordinator. This position assists small or new businesses locating or expanding in Ames, guides
developers through various government approval processes, regularly updates the City Manager
on project progress, and maintains a current list of active projects. The Business Development
Coordinator serves as a guide through the City’s approval process, advocates on behalf of the
City’s process, and explains the rationale behind the requirements. Other responsibilities include
assisting the Minority-Owned business community, developing communication pieces, and
implementing an aggressive marketing plan targeting specific businesses and promoting specific
manufacturing and distribution facilities. Payment for these services is made twice annually if the
position remains filled by an identified employee.
This contract does not include funding designated for economic development that may be
awarded through the outside grant funding process. For example, in FY 2022/23, the Council
allocated $15,000 in workforce development funds to the AEDC that will be handled through a
separate agreement.
ALTERNATIVES:
1. Approve the attached Ames Economic Development Commission agreement for FY
2022/23.
2. Do not approve the Ames Economic Development Commission agreement for FY
2022/23 and develop a plan for some other entity to provide these services.
MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds in the City Budget for FY 2022/23 for economic development
activities. The City Council has historically contracted with AEDC to conduct these activities on
behalf of the City.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, thereby approving the attached Ames Economic Development Commission agreement for
FY 2022/23.
CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2022, by and between the
CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the
State of Iowa (hereinafter called "City") and the Ames Economic Development Commission, an adjunct
of the Ames Chamber of Commerce (hereinafter called the AEDC);
WITNESSETH THAT:
WHEREAS, the City of Ames desires to purchase certain services from said organization in lieu
of hiring additional permanent staff and expending additional City funds to accomplish these services;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City and its citizens certain economic
development-related services as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish other
duties, responsibilities, terms and conditions mutually undertaken and agreed to by the parties hereto in
consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
A. In consideration for the payment of $90,000 in accordance with Section III, the AEDC shall
provide the following economic development-related services to the City of Ames and its citizens during
the term of this agreement:
1. The AEDC will serve as the lead contact for business representatives hoping to locate in Ames or
to expand in our community. In this capacity the President of the AEDC will respond to
information requests, coordinate the completion and submittal of state and local incentive
applications, and show available industrial and commercial sites to prospects.
2. The AEDC will visit annually with all major companies to identify challenges and opportunities
facing Ames businesses.
3. The AEDC will serve as the primary marketing entity for business recruitment to highlight Ames.
4. The AEDC will deploy an aggressive marketing campaign that will focus on targeted industries
such as ag-biotechnology and advanced manufacturing businesses that do not overtax our
infrastructure.
5. The AEDC will invest in significantly revising its marketing materials including website,
brochures, and proposal packets to better reflect the image of Ames as a great place to do
business.
B. In consideration for the payment of $60,000 in accordance with Section III, the AEDC shall
provide the following economic development marketing and liaison services related to the City of Ames
and its citizens during the term of this agreement by maintaining a jointly funded Business Development
& Marketing position to carry out the following duties and tasks:
1. Focus on the development of “small” or new businesses start-ups in the retail, commercial, and
industrial sectors by: a) assisting with the recruitment and/or expansion of these types of
businesses in the community; b) assisting entrepreneurs as they navigate through the various City,
State, and Federal approval processes; and c) assisting entrepreneurs in obtaining the services
available through the Small Business Development Center.
2. Serve as the Economic Development Liaison for the City of Ames. This position will provide
assistance and guidance on project requirements as developers and clients move through the
City’s approval process. The position will ensure all required steps are completed, advocate for
the process, and advise on the rationale behind the requirements. The Liaison will have regular
communication with the City Manager on project progress.
3. Create and develop strategies to engage and assist the Minority-Owned business community.
Maintain accurate data on the Minority-Owned businesses and provide support to those interested
in starting a business by connecting them to various local, state, and federal agencies.
4. Provide input on communication pieces that will highlight the efforts of the AEDC and the City
of Ames related to the positive developments in the community where the City and/or the AEDC
have played an integral role.
5. Implement an aggressive marketing plan focused on targeted industries that dovetail with the
competencies of Iowa State University related to food and nutrition technology, plant
biotechnology, information technology, and animal science. These efforts should not be limited to
the aforementioned, as the AEDC service territory includes site options for advanced
manufacturing and distribution facilities.
6. Maintain frequent communication with stakeholders such as the Iowa Department of Economic
Development, Alliant Energy, Iowa State University, and partners of the Ames-Des Moines
Corridor.
7. Maintain a current list of active projects via the AEDC’s internal project tracking system.
8. Maintain a current list of consultants and site selectors, for periodic mailings and contacts in
various markets, so that the AEDC has a fresh list to choose from when visiting various locations
around the U.S.
9. Review and analyze potential recipients of assistance from various economic development
incentive offering entities.
10. Assist other AEDC/Ames Chamber of Commerce staff in responding to inquiries and working
with economic development prospects, consultants, and supplier contacts, as needed.
11. Provide input into the overall plan of the AEDC and assist in its implementation where
appropriate.
12. Provide an Ames customized Business Retention & Expansion (BRE) report to the City on an
annual basis both electronically and in paper form which highlights the overall health of various
employers.
13. Provide a customized digital “Quarterly Economic Report” on Ames to the City Manager that
highlights key economic indicators.
14. The position will be supervised by the President and CEO of the Ames Economic Development
Commission with performance feedback provided by the Ames City Manager.
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to Section II.A of this Agreement shall
be reimbursement for actual costs incurred by AEDC in providing services required by Section II.A
above. Payments made by the City of Ames pursuant to Section II.B of this Agreement shall be made in
advance of services provide per terms in section III B of this Agreement.
B. The City will disburse payments twice annually on requisitions of the AEDC in January and
July of each year. Requisitions for services pursuant to Section II.A will be on a reimbursement basis and
reflect cost for delivery of services for the prior six months. Requisitions for services pursuant to Section
II.B will be one-half ($30,000) of the City’s annual contribution for the jointly funded position and paid
in advance. If the jointly held position is vacant for more than 30 days, AEDC will provide the City with
a pro-rata refund for the payment made in advance.
Requisitions for disbursement shall be made in such form and in accordance with such procedures as the
Director of Finance for the City shall prescribe. Said form shall include, but not be limited to, an
itemization of the nature and amount of costs for which reimbursement is requested, and must be filled
out completely.
C. The maximum total amount payable by the City of Ames under this agreement is $150,000 as
detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount shall be paid.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual method of
accounting.
B. Monies disbursed to AEDC by the City will be deposited by AEDC in an account under the
AEDC’s name, with a bank located in Story County, Iowa. All checks drawn on the said account shall
bear a memorandum line on which the drawer shall note the nature of the costs for which the check is
drawn in payment, and the program(s) of service.
C. All costs for which reimbursement is claimed shall be supported by documentation evidencing
in proper detail the nature and propriety of the charges. All checks or other accounting documents
pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible
for examination and audit by the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements as established
by the City Finance Director, and the City Finance Director may, prior to any disbursement under this
Agreement, conduct a pre-audit of record keeping and financial accounting procedures of the AEDC for
the purpose of determining changes and modifications necessary with respect to accounting for funds
made available hereunder. All records and documents required by this Agreement shall be maintained for
a period of three (3) years following final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the City such
statements, records, reports, data, and information as the City may require with respect to the use made of
monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem necessary, there
shall be made available to the City for examination all records with respect to all matters covered by this
Agreement and AEDC will permit the City to audit, examine, and make excerpts or transcripts from such
records.
V
REPRESENTATION ON THE BOARD OF DIRECTORS
It is agreed that the City of Ames will be guaranteed three representatives on the AEDC Board of
Directors (two City Council members appointed by the Mayor, and the City Manager). Furthermore, the
City Manager will be guaranteed membership on the Executive Committee of the Board of Directors.
VI
SUMMARY REPORT
The AEDC further agrees to provide the City of Ames a written report no later than
June 15, 2023, summarizing the accomplishments of the activities promised in Section II.
VII
DURATION
This Agreement shall be in full force and effect from and after July 1, 2022, until June 30, 2023.
VIII
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age,
race, color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds made available under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their
hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY_______________________________ _________________________________
John A. Haila, Mayor Diane Voss, City Clerk
AMES ECONOMIC DEVELOPMENT COMMISSION
BY______________________________
Daniel A. Culhane, President/CEO
1
ITEM # 38
DATE:05-24-22
COUNCIL ACTION FORM
SUBJECT: DOWNTOWN PLAZA PROJECT AWARD OF CONTRACT
BACKGROUND:
At its April 26, 2022 meeting, City Council accepted the report of bids for the Downtown
Plaza Project and directed staff to bring back recommendations to reduce the cost of the
project and to identify options for potential funding of the shortfall. The bids for the
Downtown Plaza Project were as follows:
Henkel
Construction
Company
Mason City,
Construction
Group, Inc
Des Moines,
HPC, LLC
Ames, IA
GTG
Construction
LLC
Johnston, IA
Woodruff
Construction,
Inc.
Ames, IA
$4,619,000 $4,624,000 $4,800,000 $4,865,000 $4,956,700
Swinging 5,000 45,000 65,000 57,000 23,200
ADD ALT #2:
Perim. Color 14,000 13,000 10,000 17,000 18,000
ADD ALT #3: 39,000 40,000 42,000 38,000 40,300
ADD ALT #4: 74,000 112,000 112,000 104,000 97,700
DEDUCT ALT
#5:
Remove Ice No Change (204,000) (170,000) (195,000) (190,000)
ADD ALT #6: 360,000 No Bid 400,000 No Bid 177,200
TOTAL (BASE
BID + ALL
ADD $5,111,000 $4,834,000 $5,429,000 $5,081,000 $5,313,100
BID + ALL $5,111,000 $4,630,000 $5,259,000 $4,886,000 $5,123,100
BID + ADD
ALT. #2 $4,633,000 $4,637,000 $4,810,000 $4,882,000 $4,974,700
The Engineer’s Estimate was $3,938,591 total for the Base Bid components and
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allowances for artwork and FFE. Excluding the artwork and FFE, the Base Bid estimate
alone becomes $3,654,591.
The total project cost with the low base bid is shown below.
Total Project Estimate: Amount
Total Project Estimate $5,514,600
Total available funding for the entire project is $4,555,121. The project activities and
associated funding sources for each Fiscal Year are shown below:
Fiscal Year Project Activity Cost Funding Sources
2020/21 $ 20,000
2021/22 $2,184,624 G.O. Bonds ($700,000)
2022/23 $2,350,497
Local Option
Council Priorities Fund-FY 2020/21
Total $4,555,121 $4,555,121
Incorporating the low base bid into the project budget results in an overall project
funding shortfall of $959,479.
Staff met with Henkel Construction to provide value engineering ideas and presented
these ideas to Council at its May 10, 2022 meeting. Ideas included staff recommended
changes, changes not recommended by staff, as well as ideas that needed further
research. The City Council approved the staff recommended changes, including Add
Alternate #2, and adding conduit so decorative light columns could be added in the future.
Council then directed staff to bring the award of contract for the Downtown Plaza Project,
a change order for items selected by City Council, and the contract and bond to the May
24 Council meeting.
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CITY COUNCIL APPROVED MODIFICATIONS:
Provided below is the list of changes that the City Council approved pursuing at the May
10th meeting:
# ITEM Cost Change
Subtotal of Construction Contract Cost Reductions $ (159,900)
Total Construction Contract Cost Change $ (145,900)
Outside of the construction contract, City Council approved additional changes which are
shown below:
8 Eliminate the Signature Art Piece $ (150,000)
9 Add Benches to Replace Moonstone Seating $ 5,000
10 Add Plantings to Replace Art Wall $ 5,000
11 Add Increase to FFE Allowance, Per Estimates $ 66,000
In total, the staff recommended changes result in a reduction in the overall project
expenses by $219,900. The project funding shortfall would therefore be $739,579.
Staff is recommending that if Council wishes to cover this shortfall, funding from
the Council Priorities Fund could be used. This fund contains $1,200,000 in FY
2021/22 to cover the $739,579 shortfall.
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ALTERNATIVES:
1. a) Approve final plans and specifications and award a contract for the Downtown
Plaza Project to Henkel Construction Company, of Mason City, Iowa, for the
base bid ($4,619,000) and Add Alternate #2 ($14,000) for a total of $4,633,000.
b) Approve the contract and bond for the Ames Downtown Plaza
c) Approve Change Order #1 to Henkel Construction Company reflecting
$159,900 in contract deductions based on the approved items.
d) Authorize the use of $739,579 of the Council Priorities Fund to cover the
shortfall of the project.
2. Choose some other combination of Alternates and award the contract to one of
the other bidders.
3. Reject all bids and direct staff to rebid the project at a later date with new plans
and specifications that eliminate the ice feature.
4. Reject all bids and do not move forward with the project.
CITY MANAGER’S RECOMMENDED ACTION:
Developing a Downtown Plaza has been a high priority for the City Council, and once
constructed it will enhance the opportunities in the downtown area for residents and
visitors. While the bids were substantially over the estimate, there were five bids within
a relatively close range.
It appears that to move ahead with this project within the current approved level of
funding, the project will need to be redesigned and rebid without the ice component,
which would no longer meet the Council’s vision for the space. Also, a rebid would delay
the project to opening in late 2023 or early 2024.
Assuming that City Council members still desires to move forward this year to
accomplish their vision for this project, it is the recommendation of the City
Manager that City Council approve Alternative #1 a-d, as described above.
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ITEM #___39_
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: 2022-23 PROPOSED ANNUAL ACTION PLAN PROJECTS FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME
PROGRAMS
BACKGROUND:
City Council reviewed the draft CDBG and HOME programs at the March 22 meeting and
directed staff to proceed with public outreach on the draft programs and budget. On April
14, City staff hosted in-person and virtual public forums to gather input regarding possible
projects for consideration for the 2022-23 CDBG/HOME Annual Action Plan as part the
City’s Entitlement Program.
Staff shared the results of the forums with City Council on April 26, which is summarized
as follows: Nine (9) persons attended the in-person forum, and three (3) persons attended
the virtual forum. Attendees included representatives from The Bridge Home, Good
Neighbor, Home Allies, Chamber of Commerce, Amos, and three (3) citizens from Ames.
The public feedback was centered around the need to continue to address affordable
housing and neighborhoods. Staff has summarized the public comments and primary
questions about funding options as follows:
• Seek new proposals for the HOME Program LIHTC project in the Baker
Subdivision.
• Prefer that funds are spent on brick and mortar.
• Support to continue with current developer for LIHTC project.
• Need a variety of bedroom sized units.
Staff’s takeaway from the public input was that there seems to be a continued
consensus that affordable housing and neighborhood investment is needed in the
community.
As shared at the April 26 City Council meeting, although the President signed the 2022
omnibus appropriations bill on March 15, the 2022-23 CDBG and HOME funding
allocations for entitlement cities had not yet been announced. HUD advised entitlements
to project their current 2021-22 CDBG allocation of $599,177 and HOME allocation of
$350,543 for budgeting for the purposed 2022-23 Action Plan projects for notifications to
the public. Entitlements were told that announcements would be made on or by May 13.
On May 18, staff was notified that that the City of Ames will be receiving CDBG
funding in the amount of $569,187 (a $29,990 decrease) and HOME funding in the
amount of $405,511 (a $54,968 increase). Now that the amounts for the City have
been announced by HUD, the proposed programs and budget for the 2022-23 Annual
Action Plan have been adjusted as outlined in Attachment A.
To adjust for the $29,990 decrease in CDBG funding, of which $5,998 was adjusted for
administration, leaving $23,992 that will need to be subtracted from program projects.
Staff proposes to split it equally and subtract $11,996 each from the Single-Family
Housing Rehabilitation Program and the Acquisition/Slum and Blight activities. The
Single-Family Housing Rehabilitation Program will now be at $213,004 and the
acquisition/slum and blight program will now be $263,284.
You will note from the proposed 2022/23 Action Plan for the HOME program shown
below that a new single-family home construction program in the amount of
$83,000 has been added. Financing for this new program will come from: 1) directing
the 10% of the Home Administrative Fee totaling $40,551, 2) reassigning the $41,226 of
the additional $54,968 HOME allocation (the remaining $8,245 must be set-a-side for
CHDOs), and redirecting $1,222 from the Multi-family Assistance New Construction
Program.
ALTERNATIVES:
1. Approve the revised draft 2022-23 Annual Action Plan Program Projects and
proposed estimated budget (Attachment A) and continue with setting August 9 as
the date of public hearing for approval of submitting the plan to HUD on or by
August 16, 2022.
2. Modify the draft 2022-23 Annual Action Plan Program Projects and proposed
estimated budget (Attachment A) and continue with setting August 9 as the date
of public hearing for approval of submitting the plan to HUD on or by August 16,
2022.
3. Refer this item back to staff with further direction.
CITY MANAGER'S RECOMMENDED ACTION:
Now that the 2022-23 allocations have been announced, the draft of the City’s Annual
Plan can be prepared for the required 30-day public comment period beginning in July.
This is still a very tight timeframe to get the plan submitted to HUD by the August
16 deadline date.
All the proposed programs remain from the public forums with adjustments made
to the various project budgets. Additionally, staff proposes changes to the
administration budget and use of the new allocation for one additional program
being added under the HOME program for the construction of single-family homes
in the Baker Subdivision. All of the projects will continue to help address the needs
identified in the 2019-23 Five-Year Consolidated Plan.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
ATTACHMENT A
2022-23 DRAFT Proposed CDBG/HOME Annual Action Plan
Projects and Budget
REVISED DRAFT PROPOSED 2022-23 Action Plan Expenditure Budget:
Programs Budget
CDBG Homebuyer Assistance Program (Down payment and Closing Cost) $500,000
Housing Improvement Rehabilitation Program for Single-family Homeowners $2
Acquisition/Slum and Blight Removal Program $26
CDBG-CV CARES (Rent, Mortgage & Utility) Relief Assistance
HOME Single New Home Construction $83
General Administration for CDBG, HOME & CARES HOME: $142,752
Total
$3,3
2022-23 Anticipated CDBG Allocation $569,187
2021-22 Anticipated CDBG Program Rollover $600,000
2021-22 Anticipated CDBG Anticipated Program Income $50,938
2021-22 Anticipated CDBG-CV CARES Rollover $153,282
2022-23 Anticipated HOME Allocation $405,511
2020-21 Anticipated HOME Program Rollover (Admin & Programming) $1,681,068
2022-23 Minus Anticipated CHDO Set Aside - $60,827
*City Council should note that the anticipated revenue for the CDBG
program rollover and the anticipated program income are cautious estimates
being projected by staff. These projections will be adjusted when the 2021-22
program year is finalized and closed.
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ITEM # __40___
DATE: 05-24-22
COUNCIL ACTION FORM
REQUEST: PRELIMINARY PLAT FOR HAYDEN’S PRESERVE
CONSERVATION SUBDIVISION
BACKGROUND:
ATI Group is requesting approval of a Preliminary Plat for a portion of the larger Hayden’s
Preserve development. In its entirety, Hayden’s Preserve development site is a 170.33-acre
parcel at 5571 Hyde Avenue, at the southwest corner of 190th Street and Hyde Avenue. (See
Attachment A - Location Map.) At this time, the owner proposes to plat 56.38 acres for the
development of primarily residential lots, including approximately six acres of commercial
and is requesting approval of a Preliminary Plat. The City annexed this land in 2010 with a
pre-annexation agreement, and most recently approved an amendment to the Master Plan and
Development Agreement in June 2021. (See Attachment B - Master Plan and Zoning). Full
buildout of Hayden’s Preserve includes up to 315 single family lots, 192 apartments, 6 acres of
commercial, with a public park and greenway.
The proposed subdivision is subject to the Ames Conservation Subdivision standards that are
part of the Subdivision Standards in Chapter 23 of the Ames Municipal Code. The intent of the
standards is to protect the quality of water in Ada Hayden Lake, protect existing surface drainage
systems, promote interconnected greenways, provide commonly-owned open space and
conservation areas, and protect such areas in perpetuity.
Due to the sensitivity of the area, City Council directed the applicant and staff at the time
of the Master Plan change, June 2021, to meet with representatives of the Friends of Ada
Hayden to explain the storm water management approach to the project. This meeting
occurred during the development of the preliminary plat and storm water plan. There was
concurrence by all parties that the proposed the approach was innovative in its design and
use of wetlands and fore bays to meet the City’s standards.
The proposed Preliminary Plat (See Attachment C - Proposed Improvements) includes 56 lots for
single-family attached and detached homes, two commercial lots, two multi-family lots, and
additional outlots for open space. Individual home lots are typically between 6,300 square feet
and 12,322 square feet with the exception of two lots which are significantly larger. All lots meet
minimum size requirements, and frontage requirements for the FS-RL zoning district.
Staff was contacted by the developer after the March 16, 2022 Planning & Zoning Commission to
discuss a change to the lot layout at the south end of the plat. In the Preliminary Plat presented
to the P&Z Commission included a cul-de-sac with nine single family lots for a total of 60 single
family lots. Since then, the Developer worked with staff to make a change that removed the cul-
de-sac and reduced the number of single family lots to five. The new design includes a flag lot
and a second lot with shared driveway access at the south edge of the subdivision.
This change was important to the developer to reduce costs and allow more room for the east-
west trunk line sewer and easement. Given the size and depth of the sewer, the width of the
easement and other topographic issues, it was realized there would be great expense to install
the sewer and keep the initial nine lot, cul-de-sac layout. The updated Preliminary Plat with no
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cul-de-sac and five lots makes the sewer installation more manageable physically and financially.
Staff supports this change to the preliminary plat as it does not change the overall
approach to development of the site.
Final platting and development are anticipated to occur in two phases for the proposed
Preliminary Plat area. The first phase will be the single-family residential area along Hyde
Avenue. There will be a mix of 26 single family detached lots and 30 single family attached
lots. The second phase will be on the west side of the creek and include two Convenience
General Service, CGS, zoned lots and two FS-RM zoned lots. The approved Master Plan
limits the FS-RM zoned area to a maximum of 192 units.
Density calculations (See Attachment C- Preliminary Plat) have been based upon subtracting the
area of all outlots and private land in the subdivision that will be dedicated to the city as public
street right-of-way for four proposed streets within the plat. With this method of subtracting out
these areas, the net density is 4.85 dwelling units per net acre for single family for this phase of
development. This exceeds the minimum required net density of 3.75 dwelling units per net acre
of the FS-RL Zone. Future development of the apartments will be required to meet minimum
density requirements of 10 dwelling units per net acre of the FS-RM Zone.
There are five outlots within the proposed subdivision, which total 17.61 acres. All outlots will
function as open space. At a minimum Outlots V, W, and X will be final platted with a conservation
easement placed over each outlot. Outlots V, W, and X will include public utility and surface water
flowage easements over each entire outlot, and serve as the location for storm water conveyance,
treatment and detention. Outlots Y and Z also serve as open and natural space for the
development with selected trees that are in good condition to be preserved a part of the amenities
of this subdivision (See Attachment F –Conservation Management Plan Maps). Outlot X also
includes a trail connection to the east-west greenbelt shared use path as was agreed upon with
the rezoning Master Plan.
DEVELOPMENT AGREEMENT:
In June 2021, City Council approved an amendment to the Master Plan (See Attachment B -
Master Plan and Zoning) and amended Development Agreement defining the conditions for
development of the site. The Preliminary Plat must be found to conform to the Master Plan land
use description and the development agreement. This proposed area within the preliminary plat
is found to comply with developer responsibilities applicable to this area of the development. The
Development Agreement clauses that apply to this first preliminary plat include:
1) The Developer is responsible for frontage and intersection access improvements at the
time of subdivision;
2) The Developer is responsible for the construction of the shared use path along Hyde
Avenue;
3) The Developer will make payments for connections districts with each final plat phase;
4) The Developer will extend the utilities through the site at the developers cost (water and
sanitary sewer); and
5) The Developer will provide a 20-foot easement for the purpose of an east-west
greenway and construct the first segment of the 10 foot shared use path.
The Development Agreement also contemplates the Developer proceeding with a Plat of Survey
to divide the site one time to address phasing of the allocation of street assessment costs. The
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proposed preliminary plat anticipates approval of the Plat of Survey prior to filing for final plat
approval to match the are shown for development and future platting.
CONSERVATION AREAS/OPEN SPACE:
The applicant completed a natural resource inventory as required by the Conservation
Subdivision standards. The inventory identifies a tributary of the South Skunk River that transects
the development in a north-south direction and a small woodland area along portions of the
riparian area.
The Conservation Subdivision Ordinance requires that the combination of conservation areas and
open space comprise at least 25% of the land area in the subdivision, and be a system of
interconnected conservation areas and open space areas distributed throughout the
development, such that a minimum of 80% of residential lots abut a conservation area, or open
space. The proposed plat shows approximately 56% of the land area within the proposed
subdivision to be used as conservation area and open space, and more than 80% of lots abut a
conservation area/open space, which meets the minimum standard. At the time the Master Plan
was approved it was estimated there would be 29.9 % open space with the total development.
A Conservation Area Management Plan has been submitted that describes the conservation
areas and how they will be established and maintained. The Developer will have initial
responsibility for creating the conservation areas and the future homeowner’s association will
have long term management responsibilities. (The draft Conservation Area Management Plan is
available for review at the Planning and Housing Department.)
STREET CONNECTIONS:
The overall layout and access points to the development were determined at the time of the
Master Plan approval in 2021. This proposed preliminary plat will be developed in two phases
with a single-family development area and the medium density/commercial area. There are four
new streets in the preliminary plat. The single-family development area is separated and not
connected to the main north-south spine road due to topographical constraints. This layout also
meets the intentions of a Conservation Subdivision by providing a “cluster” of development.
Within the single-family residential area there will be three connections to Hyde Avenue. A new
street, Indigo Drive, will connect with Hyde Avenue just south of the 190th Street and Hyde Avenue
intersection. Indigo serves as the collector street of the area and will run the length of the
development and terminate into Larkspur Drive. Leopold Drive will provide access from Hyde
Avenue at the approximate mid-point of the single-family area and terminate at Indigo Drive. The
final street, Larkspur Drive, will provide access from Hyde Avenue and terminate in a cul-de-sac
on the west side of Indigo Drive.
Individual intersection improvements, including turn lanes, and streets are the responsibility of
each developer. Hyde Avenue will be widened and turn lanes and taper lanes will be provided for
turning movement at the intersection of Leopold Drive. These improvements match the planned
and existing improvement for the area.
The FS zoning and the Subdivision Code standards strive for a block length not to exceed 660
feet and to ensure that streets do not exceed 1,320 feet and to minimize cul-de-sacs and dead
ends. Indigo Drive is one long continuous roadway that exceeds a street block standard of 1,320
feet, but itself is not a dead-end street given the breaks in blocks by Leopold and Larkspur Drives.
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The street width for the proposed streets (See Attachment C – Preliminary Plat) meets the
standard for a local residential street, that is, a 26-foot pavement width as measured from the
back of the curb within a 55-foot right-of-way, accommodating parking on one side. Indigo Drive
will include a 5-foot wide sidewalk on both sides of the street. Other street widths meet the
standards for local streets, that is, a 26-foot pavement width as measured from the back of the
curb within a 55-foot right-of-way. The street layout also includes a mid-block crossing for
pedestrians as required by FS-RL zoning when a block face exceeds 600 feet.
The second phase of this plat will include the start of the north-south spine road, which is a
collector street. This road will be the collector for the rest of the development. The spine road will
connect with 190th Avenue at the north and then continue to the south and connect with Auburn
Trail Subdivision. Within this plat, the spine road will continue south to the extent of the
commercial zoned land on the east and the FS-RM zoned land on the west. It will terminate in
this phase just north of the planned future neighborhood park.
Typically, a collector street requires 100 feet of right-of-way. Due to considerations of the
Conservation Subdivision, the right-of-way width is reduced to 80 feet width. The paving width is
31 feet in this plat, but to the south in the single-family area the road will be permitted to narrow
in width for traffic calming purposes. In future phases the width may be narrowed to 26-feet to the
south, which will match the plans for Auburn Trail. Other traffic calming measures will also be
considered with future phases of the project. There will be an 8 foot shared use path along the
west side of the street and 5 foot sidewalk along the east side.
Access to the site from 190th will be limited to primarily occurring from the spine road. The City
requested an assessment of turn lane needs for the new spine road intersection with 190th Street.
The analysis identified a need for turn lane into the site from 190th Street. A condition is included
for the developer to complete this turning lane improvement as identified with the traffic analysis.
A Street Tree Plan is required as part of the development with modified requirements per the
Conservation standards. It should consist of tree clusters along internal streets. The number of
trees should be equivalent to that required in a standards subdivision. The proposed Street Tree
Plan (See Attachment D - Street Tree Plan) shows a planting plan that does provide some
clustered planting of trees. There are areas where trees are spaced to far apart out of concern for
assumed driveway locations. Overall, the intent for a Street Tree Plan for a Conservation
Subdivision has been met. Staff believes they can work with the Developer to make some minor
adjustments to the proposed locations of some trees to be submitted and approved with the Final
Plat.
PEDESTRIAN CONNECTIONS:
Sidewalks, at a width of 5 feet will be used along both sides of Indigo Drive, Leopold Drive, and
Larkspur Drive. A 5-foot sidewalk will run the length of the development on the east side of the
north-south spine road. The proposed pedestrian trail at the south end of the site is another
element of the subdivision design that establishes an interconnected system of conservation
areas and open space for use by the future residents.
This development will incorporate shared use paths in multiple locations. One will run the north-
south length of the development along the west side of the internal spine road, Tilden Parkway,
that intersects with 190th Street. A 10-foot shared use path will run along Hyde Avenue the length
of the development. Per the terms of the Development Agreement, the Developer will also extend
the path south of the site to connect to improvements planned with the Auburn Trail Subdivision.
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Also, specified within the Development Agreement is an east-west 10-foot paved trail that will run
the width of the development in a designated green belt area. This path will need a bridge in order
to cross the creek. The Development Agreement lays out the financial responsibility of the trail to
the developer and the bridge to the City. This trail connection at Hyde Avenue will align with a
connection on the east side of Hyde Avenue that leads into Ada Hayden Heritage Park.
In addition to the subdivision standards, the FS-RL zoning district requires any block length that
exceeds 660 feet shall have a mid-block cut through or cross walk to enable effective pedestrian
movement through the block, ideally this is coordinated with pathways within the development.
The Indigo Drive block length between Leopold Drive north to Hyde Avenue exceeds 660 feet.
The Developer is proposing a mid-block crossing on Indigo Drive between Lots 48 and 49 and to
meet the requirement. (See Attachment E – Mid Block Crossing).
This crossing will extend across the creek through the open space and eventually over to the
spine road (Tilden Parkway). Without this connection there is no east west connections for the
development except to the north at 190th Street and with the south green way path, which are
over 2,500 feet apart. Staff feels this is an important connection to provide in order to provide
future residents a reasonable path to the future park without having to go to Hyde and then north
or south to connect back to the spine road. Timing of the construction of the path extension west
of the single-family area and crossing the water way could be connected with to later development
of the commercial lots or multi-family. The Developer is still exploring the details on making
this connection as shown on the preliminary plat and they will be subject to final approval
by staff with the Final Plat.
STORMWATER MANAGEMENT:
The primary purpose of the Conservation Subdivision is to take the approach of Low Impact
Development to design the project and manage storm water runoff. This means the arrangement
of lots, street and storm water management minimizes mass grading of the site, minimize
impervious areas, and maximize use of natural storm water treatment measures. Additionally, the
site development must comply with the City’s mandatory storm water control requirements of
Chapter 5b of the Ames Municipal Code.
The overall approach to storm water management provides treatment and control of the peak
runoff rate from the entire site by providing multiple opportunities to slow the flow of storm water
on the surface and settle out and filter out sediments, a process called the “treatment train.” This
system includes surface sheet flow to collecting basins, directing flow by vegetated swales,
settlement areas drained by pipes and pipe outlets into vegetated swales to carry water to other
basins. The system is designed for this project to take the vast majority of runoff to the centralized
stormwater treatment system before it is released from the site.
The layout and features within the storm proposed storm water system are intentional in their
approach to slow down and treat water. The developer’s engineer and City Public Works
Department staff have worked extensively on the details of the plan to meet the objectives of the
Conservation Ordinance.
Vital to all of these storm water management systems is the native prairie vegetation to be
established that will help slow the rate of runoff and facilitate the percolation of water into the soil
for natural filtration and treatment. The proposed open spaces include substantial areas of native
prairie planting (See Attachment F – Conservation Plan Maps).
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PUBLIC NOTICE:
Notice for Preliminary Plats is not required for City Council. Notice was mailed to property owners
within 200 feet of the subject site and a sign was posted on the subject property prior to the
Planning & Zoning Commission meeting.
At the March 16th Planning & Zoning Commission meeting the Commission voted 6-0 to
recommend the City Council approve the Preliminary Plat for Hayden’s Preserve with all
conditions addressed with the plans presented to City Council for approval. Commission members
inquired about drainage related to the size of basins and direction of flow.
ALTERNATIVES:
1. The City Council can approve the Preliminary Plat for Hayden’s Preserve at 5571Hyde
Avenue, subject to
i. Prior to Final Plat submit for approval an updated Street Tree Plan.
ii. Prior to approval of Improvement Plans modify taper lengths to meet SUDAS
requirements
iii. Finalize improvements and timing of the mid-block crossing trail connection
crossing to Tilden Parkway with approval of the Final Plat.
2. Deny the Preliminary Plat for Hayden’s Preserve at 5571 Hyde Avenue, by finding that the
preliminary plat does not meet the requirements of Section 23.302(3)(b) or Section 23.603
of the Ames Municipal Code and by setting forth its reasons to disprove or modify the
proposed preliminary plat as required by Section 23.302(4) of the Ames Municipal Code.
Code sections are found in Attachment F – Applicable Subdivision Law.
3. Refer the request back to City staff and/or the applicant for additional information.
CITY MANAGER’S RECOMMENDED ACTION:
The Hayden’s Preserve Preliminary Plat demonstrates how the development will carry out the
low-impact policies and techniques required by the Conservation Subdivision and will thus protect
the quality of surface water flowing through the site.
The Hayden’s Preserve Subdivision will include an integrated pedestrian and bicycle path system
through the development and connected to the existing shared use path system. It will also
provide sites for 56 new single-family homes, up to 192 multi-family units, and two commercially
zoned lots.
The Preliminary Plat for Hayden’s Preserve is consistent with the approved Master Plan and
development agreement. Therefore, it is the recommendation of the City Manager that the City
Council approve Alternative #1.
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ADDENDUM
Project Location. The project site is located at 5571 Hyde Avenue within the Ada Hayden
Watershed north of Bloomington Road. (See Attachment A - Location Map). It is subject to the
Conservation Subdivision development standards found in Division VI of Chapter 23 (Subdivision
Ordinance) of the Ames Municipal Code. The intent of the standards is to protect the quality of
water in Ada Hayden Lake, protect existing surface drainage systems, promote interconnected
greenways, provide commonly owned open space and conservation areas, and protect such
areas in perpetuity.
The site has been designed to minimize grading and preserve sensitive areas with a
stormwater treatment train design approach and with detention basins. Conservation
easements will be established for all conservation areas and maintained according to a
conservation area management plan. The proposed subdivision layout and supporting
documents satisfactorily address the subdivision conservation and improvements
standards. Details of this compliance are discussed by topic in the text below.
Master Plan Compliance. The Preliminary Plat for this phase of the development is in
conformance with the approved Master Plan, which illustrates the general arrangement of uses,
layout of development and conservation/open space areas, planned transportation connections,
and maximum and minimum unit count.
The Master Plan for the entire development identifies categories of development: Single-Family
Attached/Detached with 315 to 428 dwelling units and Multi-Family units with 136 to 192 dwelling
units and two commercially zoned lots, with an additional 135.19 acres for future development
that includes a 12 acre park. Within this Preliminary Plant, there are 56 single family
attached/detached units and two FS-RM and two CGS zoned lots.
Within this plat, all lots meet minimum size requirements, and frontage requirements for the FS-
RL zoning district. The detached single-family lots range from 7,951 SF to 36,118 sq. ft. The
attached single-family lots range from 6,008 SF to 10,795 sq. ft.
There are five outlots in the proposed subdivision, which total 17.61 acres and will serve as
conservation areas for wetland protection and storm water conveyance, treatment and detention.
These areas will include a conservation easement, as well as storm water and surface water
flowage easements, over the entire lot. Outlot x also requires a pedestrian easement because of
the trail system connections.
Off-site Traffic Improvements. This development included an assessment for off-site traffic
improvements. Included was the improvements to Hyde Avenue. An assessment schedule
was included. Also included within the assessment was the developer’s share of costs
associated with traffic signals at Hyde Avenue / Bloomington Road with the provision that
the amount could be paid at the time of first Final Plat. City staff believes that these have
been sufficiently addressed.
Access. Primary access to the site would be from Hyde Avenue and 190th Street. Vehicular
access is provided though the single family area through three new streets, proposed
generally as 26-foot-wide paved street within a 50-foot right-of-way.
The subdivision will be well-connected with a main north-south spine road through the
development on the west side of the creek, extending form 190th Street to Auburn Trail Subdivision
to the south. This main spine road will serve as a collector street for the multi-family and
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commercial lots. Within this preliminary plat, this street is proposed generally as 31-foot wide pave
street within a 66-foot right-of-way. Based on the traffic study turn lanes will need to be added for
westbound turn from this spine road onto 190th Street. This will widen the paving some at the
intersection from what is shown on this preliminary plat. The developer will provide an updated
design prior to City Council.
Street Naming. The name of any proposed street is to be in conformance with the street naming
plan of the City [Sec. 23.502(l)]. The north-south spine road will be named Tilden Parkway through
this development and through the proposed Auburn Trail development to the south. Other street
names withing the subdivision comply with the City’s Street Naming Theme, native plants.
Shared Use Paths, Sidewalks, and Trails. The Preliminary Plat utilizes an interconnected
network of shared use paths and internal sidewalks. A 10’ shared use path will be extended
along the west side of Hyde Avenue and is to be constructed within two year of
development of the first phase, per the annexation agreement. A final plat of the single
family area adjacent to Hyde Avenue will trigger the start of the two years. The developer
is also responsible for installing the shared use path across the adjacent southern parcel
to a point that it will connect with the path in front of Auburn Trail. The developer will be
required to construct this path leg within 150 days of the Auburn Trail path along Hyde
being completed. The requirement of installation upon notice from the City will ensure
concurrent timing of installation with the development to the south.
Conservation Areas/Open Space. All conservation areas are part of a larger continuous and
integrated system except for conservation areas that are naturally isolated from other
conservation areas on or near the site. The applicant completed a natural resources inventory as
required by the Conservation Subdivision standards. In addition to the South Skunk tributary that
runs through the site, a narrow riparian corridor was historically preserved from intensive
agricultural activities and has the potential to harbor some rare native species. The remainder,
and majority of the development area consists of intensive row-crop agriculture and associated
drainages.
The Conservation Subdivision ordinance requires 25% of the property to be interconnected
conservation areas/open space distributed throughout the development. The overall Master Plan
for the overall development illustrates 29.9% of the property as conservation areas/open space,
and park. This Preliminary Plat proposes 31.2% of the area as open space. (The Natural
Resources Inventory is available for review at the Planning and Housing Department.)
Conservation easements will be established including all of the conservation areas within
Hayden’s Preserve. The conservation areas will be “naturalized” by establishing native plant
communities, which is consistent with the conservation subdivision requirements.
A draft Conservation Area Management Plan has been submitted that describes these areas and
how they will be established and maintained. More detail for maintenance operations is required
during the Final Plat process. The developer will have initial responsibility for creating the
conservation areas and the future homeowner’s association will have long term management
responsibilities. (The draft Conservation Area Management Plan is available for review at the
Planning and Housing Department.)
Conservation Subdivisions require 80% of lots to abut the conservation areas/open space. This
preliminary plat meets this requirement with 82% of lots abutting conservation areas/open space.
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Common Open Space. Common open space is a separate category from the conservation
areas/open space requirement for Conservation Subdivision code. Under the FS-RL zoning
district, a minimum of 10% of the gross area must be devoted to common open space. Common
open space must be readily accessible to the public or residents of the subdivision and is planned
for either active or passive use. Conservation areas may or may not be readily accessible in order
to protect their integrity as an environmental feature.
The Developer will be providing a unique, interactive aspect within the Conservation Plan. (The
draft Conservation Area Management Plan is available for review at the Planning and Housing
Department.) Their plan has included educational opportunities related to native landscapes both
passive and instructor led, for the homeowner’s within the development and the general public.
This will be possible on the Hayden’s Preserve Subdivision website, onsite educational signage
with QR codes to additional learning sites, and public outreach with onsite walking tours. The
official Education and Outreach plan will be finalized with this and future Final Plats.
Utilities and Easements. The property owner is extending infrastructure from the site through
the abutting properties that are under their control. This includes the construction of the shared
use path along Hyde Avenue and for the future improvements of the public street extension of the
spine road and water and sewer lines to the north. The timing of the Hyde Avenue path
construction matches the recent Hayden’s Preserve agreement, the path must be built within two
years of the approval of the 1st Addition of the project.
The site is fully served by City infrastructure. Hayden’s Preserve is within a City water connection
district. The division of this parcel will require any new parcels/lots to connect to City water
services. Connection fees will be due at time of development. Hayden’s Preserve is also within a
City sanitary sewer connection district. Connection fees will be due at time of development.
Extension of water and sewer lines are identified on the Preliminary Plat.
Hayden’s Preserve does not lie within the Ames Electric service territory. Electric Services will be
provided through another territory, however, street lights will be provided by the City of Ames. All
required utility easements will be recorded with the Final Plat for the subdivision.
Storm Water Management. The storm water system has been designed with the intent of
protecting the water quality in Ada Hayden Lake. The developer is proposing to treat stormwater
as a stormwater treatment train and enables stormwater to be purified in the process of
conveyance. This will be done by stormwater shedding off an individual lot will collect in a
drainage swale before eventually being routed to one of many stormwater wetlands. The
stormwater wetlands will release cleaner water into the storm sewer system at a controlled rate,
which prevents flash flooding.
Stormwater wetlands and drainage areas are often planted with appropriate species that
encourage rainwater infiltration and promote habitat and vegetation diversity. Within the required
fifty-foot native vegetative buffer around open water areas (Division VI. Section 23.603. (2)(a)),
selecting species that are tolerant to standing water and highly adapted to wet soils is key to
lasting success of vegetation in these areas. Consult an urban conservationist or native landscape
professional with experience in wetland plantings to protect investments regarding native or non-
native species planted in wetlands or drainage areas.
Interconnected conservation areas meander throughout the subdivision and provide opportunity
for storm water treatment along the way before the water is conveyed to pretreatment forebays
and detention basins. Pretreatment forebays are also included at the inlet to wetlands.
Conservation easements will be established for all conservation areas. Maintenance of these
areas will be the responsibility of the homeowner’s association and will be according to the
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Conservation Area Management Plan. The Plan includes standards such as soil erosion controls
to minimize sediment from leaving the site and limits on the use of phosphorous fertilizer. The
Public Works Department has reviewed the draft storm water management plan and finds
that the proposed development can meet the required storm water quantity and quality
measures. Additional work is needed between the applicant and staff to finalize the Stormwater
Management Plan.
Binding Agreements. The property at 5571 Hyde Avenue is subject to an Annexation
Agreement which was initially approved in 2010 and amended as recently as June 2021.
Stipulations listed are within the Annexation Agreement but not necessarily part of this preliminary
plat and phase of development. They include:
• Street assessments related to Hyde Avenue based upon the adopted assessment
schedule and distributed over the term of ten annual installments. Under state law,
the remaining assessment on the 170-acre parcel must be “cleared” paid off with the
first final plat approval.
• Developer’s share of off-site traffic improvements at Hyde Avenue and Bloomington
Road for a traffic signal shall be paid with approval of the first final plat.
• Water connection fee payments attributable to the benefitted area (excluding outlots
reserved for future platting) will be paid with each phase and a full payoff for all remaining
areas at the time of the first Final Plat after June 30, 2031, regardless if the total area is
developed.
• Stormwater sewers and management will be the responsibility of the homeowner’s
association and use of phosphate fertilizers is prohibited.
• Sanitary sewer utility connection fees attributable to the benefitted area (excluding outlots
reserved for future platting) will be paid with each phase and a full payoff for all remaining
areas at the time of the first Final Plat after June 30, 2031, regardless if the total area is
developed.
• Approximately 12 acres of Parkland and will be dedicated at the time street improvements
across the frontage of the park site are completed concurrent with the development of
Parcel 7 or 6 (shown on Master Plan), or by July 1, 2028 whichever occurs first.
• Installation of a 10-foot shared use path through the greenway trail would be a shared cost
with the developer as an enhancement exceeding private trail requirements. The
proposed cost sharing is for construction of the path by the developer with the City
constructing the crossing over the waterway.
• An east-west sanitary sewer line to be installed at the developer’s expense from Hyde
Avenue to the west side of the spine road. Beyond this point, the responsibility of further
extension of sewer is dependent on review of development of a future phase of
development.
Additionally, the entire property is subject to a Master Plan which was recently amendment and
approved in June, 2021.
Applicable Law. Laws pertinent to the proposal are described on Attachment B – Applicable Law.
Pertinent for the Planning and Zoning Commission are Sections 23.302(3) and 23.302(4).
Requirements for Ames Conservation Subdivision standards are in Division VI of Chapter 23
Subdivision Standards of the Municipal Code. Zoning standards for Suburban Residential
development are contained in Article 12 of Chapter 29 of the Municipal Code.
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Attachment A- Location Map
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Attachment B- Master Plan and Zoning
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Attachment C- Preliminary Plat
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Attachment D: Street Tree Exhibit
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Attachment F: Conservation Area Maps
Note: 1 The Conservation Management Exhibits do not reflect the updated lot layout that
removes the south cul de sac.
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Note: 2 The Conservation Management Exhibits do not reflect the updated lot layout that
removes the south cul de sac
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Note: 3 The Conservation Management Exhibits do not reflect the updated lot layout that
removes the south cul de sac
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Attachment F: Applicable Subdivision Law
The laws applicable to this Preliminary Plat Subdivision include, but are not limited to, the
following: (verbatim language is shown in italics, other references are paraphrased):
Code of Iowa Chapter 354, Section 8 requires that the governing body shall determine whether
the subdivision conforms to its Land Use Policy Plan.
Ames Municipal Code Chapter 23, Subdivisions, Division I, outlines the general provisions for
subdivisions within the City limits and within two miles of the City limits of Ames.
Ames Municipal Code Section 23.302(3):
(3) Planning and Zoning Commission Review:
(a) The Planning and Zoning Commission shall examine the Preliminary Plat, any
comments, recommendations or reports assembled or made by the Department of
Planning and Housing, and such other information as it deems necessary or
desirable to consider.
(b) Based upon such examination, the Planning and Zoning Commission shall ascertain
whether the Preliminary Plat conforms to relevant and applicable design and
improvement standards in these Regulations, to other City ordinances and
standards, to the City’s Land Use Policy Plan, and to the City’s other duly adopted
Plans.
Ames Municipal Code Section 23.302(4):
Planning and Zoning Commission Recommendation: Following such examination and within 30
days of the regular meeting of the Planning and Zoning Commission at which a complete
Application is first formally received for consideration, the Planning and Zoning Commission shall
forward a report including its recommendation to the City Council. The Planning and Zoning
Commission shall set forth its reasons for any recommendation to disapprove or to modify any
Preliminary Plat in its report to the City Council and shall provide a written copy of such reasons
to the developer.
Ames Municipal Code Chapter 23, Subdivisions, Division VI, establishes requirements for
Conservation Subdivisions, as follows:
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ITEM # 41
DATE: 05-14-22
COUNCIL ACTION FORM
SUBJECT: CAMPUSTOWN FAÇADE PROGRAM APPLICATION DEADLINE
CHANGE
BACKGROUND:
The Campustown Façade Program was established in 2015 with the intent to enhance
the appearance of Campustown commercial buildings. An approved Idea Book lays out
specific design focus that the City would like to promotr by building off of the existing
character by focusing on five concepts: Transparent, Social, Diverse, Identifiable, and
Historic. This program supports enriching the individual detail and character of each
building within the context of a pedestrian oriented commercial district.
This program has one round of façade grant awards per year. The grants are for up
to $15,000 of matching funds at a 1 for 1 ratio of applicant expense to City expense. Each
project may be awarded up to two façade grants when there are multiple facades with a
project. The program also includes the allowance for up to $2,000 in additional funding
for design fees when a project includes a licensed design professional. Façades eligible
for funding must be street facing and improvements must be permanent improvements to
the façades. Full program documentation can be found at this link- Campustown Façade
Program.
City staff solicits grant applications for this program typically in February of each year. An
invitation for grant applications is sent to all eligible property and business owners in the
façade program area and has also been publicized by Campustown Action Association
and other media outlets. wo applications were submitted, but only one application was
complete enough to meet the criteria.
City Council budgets $50,000 each fiscal year for the Campustown Façade Program.
Staff typically sees no more than two applications submitted annually and it is rare that
more than one application makes it through staff review to City Council approval. The last
two years there has not been any façade grant applications submitted.
In February of 2022, City Council agreed to let the application period become a
rolling application at the request of the Planning Director during review of the
Planning & Housing annual work plan. While staff acknowledges there is substantial
number of existing properties for possible future projects that could benefit from this
program, the frequency of applications does not create a competitive application window
for available funds. Staff believes that by allowing a Campustown Façade Grant
application submitted at the convenience of the property or business owner will
not be detrimental to the intent of the program of the availability of funds.
Staff would still do an annual outreach and mail postcards to the businesses and property
owners promoting the façade grant program. Additional outreach through the Ames
Chamber of Commerce and their affiliate groups and other media outlets will be done as
well. With a change in messaging the promotional messaging will state that façade
applications will be taken throughout an entire fiscal year as long as funds are available.
Staff would bring complete applications that are consistent with the Façade Programs
guidelines to City Council for approval on an as needed abasis.
ALTERNATIVES:
1. The City Council can approve a change to the Campustown Façade Grant to allow
for applications to be submitted year-round based upon the availability of funds.
2. The City Council can leave the application timeline as is by soliciting applications in
the spring of each year.
3. The City Council can refer this request back to staff or the applicants for additional
information.
CITY MANAGER'S RECOMMENDED ACTION:
The Campustown façade program and the Campustown Idea Book are designed to
enhance the appearance of the buildings and add to the social and design character of
Campustown. The Program also contributes to increased vitality and economic
development through private investment in the area. Changing to a rolling application
period is intended to make the program more accessible and promote more applications.
Therefore, it is the recommendation of the City Manager that the City Council accept
Alternative #1 as stated above.
Attachment A
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ITEM # ___42__
DATE: 05-24-22
STAFF REPORT
SUBJECT: AMENDMENT TO THE DOWNTOWN FAÇADE GRANT PROGRAM
REGARDING ELIGIBILITY FOR THE REHABILITATION OF
HISTORICALLY SIGNIFICANT, CHARACTER-DEFINING FEATURES
BACKGROUND:
The Downtown Façade Grant Program was introduced in 2000 to facilitate private
improvements to downtown retail and other commercial storefronts. The City Council
annually budgets $50,000 as matching funds for eligible projects. The program allows for
up to $15,000 of dollar-for-dollar matching funds per front façade and up to $1,000 for
additional architectural services. This program is available to property owners within the
area generally described as from 6th Street to the railroad tracks, Duff Avenue to
Northwestern Avenue, and along Kellogg Avenue to Lincoln Way (Attachment 1).
The program requires compliance with specified Design Guidelines that can be found on
the Planning Division website at this link. The program requirements include a
prerequisite of a ground floor use of office or retail trade. Additionally, grant eligibility
includes a requirement for proposed improvements to retain the historic façade or for the
removal of non-compliant elements consistent with the guidelines or to pursue eligibility
under the other façade guidelines.
The program does not allow for maintenance activities or replacement of compliant
elements with new in-kind elements as eligible activities on their own. Proposed
improvements are intended to have a significant positive visual impact on the building
and the overall district. If grant requests exceed the available funding, the program criteria
for front façades includes preference for façades that have not received funding in
previous rounds. Attachment 2 provides an overview of the intent and process for the
façade grant program, and Attachment 3 outlines the scoring criteria. Attachment 5 is the
specific Eligibility Criteria.
The program is designed to operate with two application cycles. The first cycle is typically
in the summer. If there are funds remaining after first round awards, then a second
application round occurs in the winter/spring. The summer grant round is intended to
provide funding for new projects with one grant per building. The second round is intended
to fund both new projects and potentially second façades for properties that have
previously received a grant.
PROPOSED MODIFICATIONS:
Staff regularly hears from property owners about including a variety of work within
the scope of the grant that relates to historic features. Often this work is viewed as
maintenance and is not an eligible activity. As a result of the recent listing of
Downtown on the National Register of Historic Places, staff recommended as part
of its work plan that City Council consider changes to the façade program that may
help maintain the integrity of existing character defining features.
Council gave direction to proceed with amending the program to include eligibility
for the rehabilitation of historically significant, character-defining features within
the priorities of Downtown Façade program. This category of façade improvement
for historic rehabilitation is proposed to include the repair of original windows,
including transom prism glass, and distinctive features such as cornices that might
be at risk of removal (Attachment 4).
For one example, in 2021 it was estimated that restoring a transom on the Octagon would
cost $15,000. If it was an eligible expense with normal 50% match requirement, they
would have received a $7,500 grant. It was also noted to staff as part of the discussion,
the replacement with modern glass was approximately $5,000. However, the replacement
costs would not be grant eligible as it would be considered maintenance.
The key to crafting this category is to distinguish between regular maintenance activities
and those that enhance or preserve the visual appeal of Downtown. Additionally, staff
needs guidance three options listed below regarding how to mesh the proposed
rehabilitation of an historic feature with scoring criteria, grant amount, and application
procedures for Downtown. With direction from City Council on preferences for
administration of the amendment, staff will return with an updated set of procedures for
City Council to approve at a future meeting.
Staff proposes to alter the eligibility criterion to allow for rehabilitation of a feature
on its own, without making other improvements consistent with the guidelines as
currently are required. This category would only apply to contributing properties to the
National Register District. This represents a change to the Façade Program, as its primary
goal is to improve façades consistent with the guidelines and open additional, or create
better, commercial space. Some details of this concept may require that the façades
already be compliant with the guidelines to ensure the basic intent of program is met and
that it is not viewed as an enhanced maintenance program.
Option 1 – Create a New Category of Eligible Façade Work Involving Historic
Rehabilitation in Addition to the Current Eligibility Criteria
This option would support the creation of a new category of work eligible for a façade
grant. An applicant could apply to receive matching funds for historically
significant, character-defining features independent of any other work being done
on the property. For instance, a property owner could apply for a grant to restore historic,
second-story windows without doing any other repair, such as removing alterations to the
ground-level that do not comply with the adopt Downtown Design Guidelines.
The funding mechanism is proposed to remain the same: a matching grant with maximum
of $15,000 for eligible work. The design fee allowance of $1,000 would only apply if use
of an architect is needed for the project.
The activity is only eligible to apply for a grant as part of the Winter (2nd Round) application
period. Apply the current scoring criteria as applicable, with no specific changes to
categories or weighting.
Option 2 – Create a New Category of Eligible Façade Work For Historic
Rehabilitation Be Done in Conjunction with Currently Eligible Grant Work as a
Second Grant
This option differs from Option 1 by requiring funds for rehabilitation of historically
significant, character-defining features being tied to other grant-eligible work. All
the work to be done would be a part of one application and follow existing procedures.
However, to promote historic preservation along with substantial rehabilitation it
would provide for a second concurrent grant of up to $15,000 related only to the
historic rehabilitation component. This would allow for a total of $30,000 to be
awarded in this scenario.
This option would follow current application requirements for new projects in the summer
and second or additional projects in the winter. The scoring criteria would not be changed.
Option 3 – Create a Set-aside for One Historic Rehabilitation Grant Per Year
This option would reserve funding of up to $15,000 for a historic rehabilitation
project within the Façade Program requirements. This option would make at least
one grant per year for historic rehabilitation that would not have to compete against
other types of façade grant requests. If there were requests for more than $15,000 for
rehabilitation grants, they would be evaluated against all other proposals. If there is not a
request for the historic rehabilitation funding in any one year, the reserved $15,000 could
then be applied to other grant requests in the Winter application period.
HISTORIC PRESERVATION COMMISSION:
On May 9, 2022, staff presented the idea of amending the façade grant program to the
Historic Preservation Commission. The Commission voted to support adding the
rehabilitation of historic character defining features as part of the Downtown Façade
program. No specific suggestions or requirements were offered by the Commission as
part of their support.
STAFF COMMENTS:
As currently structured, the Downtown Façade Grant cannot be used for maintenance.
Rather, the grant is intended to bring non-compliant façades into compliance with the
adopted Downtown Ames Design Guidelines. This has meant that certain historic features
have been lost from several buildings, including prism glass transoms windows from the
Sheldon-Munn Hotel. Staff supports the modification to the grant program to include
historically significant, character-defining features as this will promote the
preservation of building façades in Ames. Staff would recommend pursuing Option
1 as a balanced approach to meeting multiple objectives of the overall Façade
Program.
Once the City Council selects a preferred option, the Staff will bring back at a future
meeting the revised Downtown Façade Program for formal approval.
Attachment 1: Eligibility Map
Attachment 2: Downtown Façade Grant Review
Requirements for all Façade Grants
The building must be located downtown within boundaries established by City Council.
The ground floor must be Office Uses or Trade Uses as defined by the Ames zoning
ordinance.
The façade design must comply with Downtown Design Guidelines.
Improvements to historic façades shall include replacing non-compliant elements with
compliant elements.
Residential structures and buildings owned by the government, churches and other religious
institutions are not eligible.
No façade grant shall exceed $15,000.
Program Logistics
The following process for review of applications for façade grants provides time to inform all
potential applicants of the opportunity, to work with applicants, applicants to prepare submittals
and for staff to review applications and report to City Council. Two grant periods will be planned
for each fiscal year.
First Grant Period
For this first grant period, preference for grant awards will be given to:
- façades that have not received any previous grant funding
- front façades
Action Steps:
Staff will inform all property and business owners of grant availability, process, and deadlines.
Staff will work with applicants to define the project, ensure that it meets the guidelines, and
assure that it is feasible and can be completed within the time frame.
Applications will be accepted in May and June.
Staff will review and score applications and report to City Council in July or August for
awarding grants.
Projects may then start in the fall and be potentially completed before the holiday shopping
season.
Second Grant Period
If the entire budget is not committed in the first grant period in each year, a second grant period
will begin in October for projects to be implemented the following spring. While façades on Main
Street and façades for which no previous grants have been awarded will still receive first
preference in this second grant period, all downtown grant requests will be considered and
potentially approved if funds remain after all first-preference proposals are awarded.
Conditions of Grant Approval
Grant projects must be completed within one year from award of grant.
Any required building code and/or safety improvements to a structure must be completed
before grant work proceeds or before grant funds are paid.
Attachment 3: Scoring Criteria
For each category, the following criteria shall be used to award points:
VISUAL IMPACT Maximum Score 30 Points
Improvements apply to more than one story on one façade
Improvements apply to more than one 25-foot wide bay on one façade
Improvements will create more visual significance because:
- key, highly visual elements of the building are being improved
- the building is prominently visible due to its location (E.g., it serves as a focal point from
a street, is at a prominent intersection, or is larger than other buildings around it)
FINANCIAL IMPACT Maximum Score 30 Points
Matching funds exceed the minimum dollar-for-dollar match
The project includes improvements being made to
- ensure public safety,
- establish or preserve the building’s structural integrity
- resist water and moisture penetration
- correct other serious safety issues
The façade project is part of a larger project that improves other exterior or interior parts of
the building
The project helps to make use of space that has been unoccupied or used only for storage
EXTENT OF IMPROVEMENTS Maximum Score 20 Points
The number points granted in this category shall be based upon the number of elements from the
Downtown Design Guidelines being improved. More improved elements deserve more points.
HISTORIC DESIGN Maximum Score 20 Points
Project includes historically appropriate materials and restoration techniques
Project goes beyond basic rehabilitation and re-establishes a more historically accurate
appearance than other projects
Attachment 4
Examples of Historically Significant, Character-Defining Features
Octagon Transom
Attachment 5
Downtown Façade Grant
Eligibility & Terms
1. Eligibility Requirements
• Eligible participants include the owners and/or tenants of buildings located inside the
boundaries of the project area for the Downtown Design Guidelines, which contain Office
Uses or Trade Uses as defined by the Ames zoning ordinance.
• Ineligible participants include the owners and/or tenants of residential structures and
buildings owned by the government, churches and other religious institutions, to the extent
prohibited by State and Federal guidelines.
• Concurrence of the property owner is required, in writing, before improvements proposed
by the tenant can be considered for approval.
• Improvements must be made to one or more of the façades of a building and the design
of such improvements must comply with the current Downtown Design Guidelines.
• For Historic Façades, grant money will be provided for replacing existing compliant
elements only when the proposed project also includes replacing non-compliant elements
with compliant elements.
• For other existing buildings whose design is not consistent with the Historic Façades as
described in the Downtown Design Guidelines, grant money may be provided for additions
or alterations that comply with the section “Other Buildings” in the current Downtown
Design Guidelines.
• Grants may be offered if all non-compliant elements of the entire façade or of all façades
intended to be improved are not to be improved under one grant project. However, the
improvements must contribute to a project that, when complete, will be generally
consistent with all design standards. To determine this, an application must include
elevation plans for all façades intended to be improved showing how they are intended to
look when complete.
• For all projects for which all improvements will not be completed under the grant, the scope
of proposed improvements for the grant shall be visually significant in the context of how
the whole building is intended to look when all improvements to the façade are complete.
The City may approve a grant based upon a proposed improvement’s contribution to the
finished product, and may deny a grant for improvements that, while compliant in part, are
not visually significant in terms of how the overall building is intended to ultimately look
when all improvements to the façade are complete.
• If a project is phased, a grant shall be offered only to those improvements that are done
in correct sequence of construction. For example, a finished project may require installing
or changing windows, in some cases siding is installed after windows are in place. In such
cases the windows would need to be replaced before grant monies may be expended on
siding materials
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ITEM #: 43
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF HEARTLAND SENIOR SERVICES PROPOSED SITE
PLAN & ELEVATIONS FOR 205 SOUTH WALNUT
BACKGROUND INFORMATION:
Heartland Senior Services (“Heartland”) is requesting approval of the initial building and
site improvement plans for the 1.23-acre site located at 205 S. Walnut Street. This
property is owned by the City of Ames. On February 8, 2022, the City Council approved
a 50-year lease of the property to Heartland for the public purpose of procuring needed
services to the senior community in Ames.
The lease requires that Heartland receive prior approval from the City Council for
the initial building and site improvement plans. The lease also requires Heartland
to meet all applicable City codes, ordinances, and standards. Heartland has
submitted site and building concept plans for City Council approval. To approve
this request the Council must determine if the proposed site plan and building
concepts are consistent with the lease requirements. The actual Site Development
Plan and building permits will subsequently be approved by staff consistent with
City Council’s approval of the proposed plans.
SITE DEVELOPMENT PLANS & ELEVATIONS:
Site Development Plans & Elevations for the property were submitted on May 4, 2022.
The Development Review Committee (DRC) reviewed the Site Development Plans for
compliance with the requirements of the Ames Municipal Code and provided initial
comments on May 13, 2022. A revised submittal was received on May 20, 2022 for City
Council’s review. Even though the plans have not yet received final DRC approval, the
plans convey the initial building design and site layout, so that the plans can be reviewed
and direction given by the City Council. The site plan, floor plan, and elevation renderings
are included as Attachments B & C.
Evaluation of the project for zoning conformity is unique due to the City’s ownership of
the property and lease of the site for a quasi-public purpose of a Senior Center. The City
chose to retain Government/Airport District (S-GA) zoning for the site rather than rezone
it to commercial zoning district. Under S-GA zoning, governmental structures and
uses have legal exemption from local zoning requirements, but it is expected that
the development will be compatible with the general character of the area and
follow the standards, to the extent practicable, of the most comparable zoning
district.
The Department of Planning & Housing determined that applying the Neighborhood
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Commercial (NC) Zoning Standards would be the most appropriate zoning district based
upon the intended use of the site as a “community facility” and the land use designation
for the area as part of Plan 2040. (See Attachment A, Location and Current Zoning Map.)
NC zoning is intended for small and medium sized commercial sites that exist within
already developed areas. The NC zoning includes standards designed to enhance
compatibility with neighborhoods through pedestrian scale features, architectural
treatments, locational limits on parking. A recent example of an NC approved project is
the downtown Fareway. Overall, staff believes the intent of the zoning is achieved
with the proposed plan. Staff has highlighted below notable features of the project
and the proposed parking planned for the site for City Council consideration.
PROJECT DESCRIPTION:
The building is proposed as a one-story structure with a mezzanine. The main level of the
facility includes 15,635 sq. ft., composed of adult day care (3,960 sq. ft.), offices (1,760
sq. ft.), and community center (9,915 sq. ft.). The community center area is proposed to
include a multi-purpose/meeting room, hobby hub, cardio/strength workout area, fitness
studio, bistro, catering area, restrooms and common gathering areas. The portion for the
adult day care is approximately 1/3 of the total area and is enclosed and separated from
the general use area. The facility will be used both during the daytime and evening.
The building is proposed at a height of just under 20 feet, which is well below the 35 foot
height limit of the NC zoning. Mechanical equipment is part of the mezzanine design, or
located on the ground. The mezzanine also includes some storage area. Being a one-
story structure, the building’s profile is compatible with the character and scale of the
general surroundings along S. Walnut, which consist of one-story office to the south, one
story commercial to the west, and multi-story residential across Walnut to the east.
The site layout consists of one single driveway access point at the south end of the site
and the building situated at the north end of the site. There are two separated entrances
to the building, both of which face south to the parking lot. The east façade (front façade)
of building along Walnut includes windows and brick materials, but it does not include a
building entrance.
The building location is under review with the design team to address utility space along
the western (rear) boundary. The proposed concept accommodates utility space to the
rear and has an 11-foot front yard setback. The general arrangement of the site and layout
of the building will not significantly change with the final choice of building location. Within
the NC zoning district, building facades without street entrances have a front setback of
10’. Facades with a building entrance can be reduced to zero. The building as shown
does meet the required NC setbacks.
The primary building entrances are oriented to the south facing the parking lot. There is
an entrance to each of the use areas of adult day to the rear and community space to the
front. The most prominent entrance, including a vestibule, leads to the community center.
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The entrances connect with an 8-foot wide sidewalk leading to the public sidewalk along
S. Walnut. Each area also includes an exit to the north into a courtyard. The courtyard is
generally 15’ deep and approximately 110’ long.
The parking is consolidated to the south end of the site maximizing the use of the site to
its fullest. There is one access way into the parking lot from S. Walnut. The design of the
parking lot provides for convenient flow of vehicles and movement of pedestrians and will
prevent hazards to adjacent streets or property. The parking is configured as two double
loaded aisles across the south portion of the site. There is also a drop-off lane at the
entrance to the Adult Day Care. The parking lot will include lighting.
Parking for the site requires a City Council determination of appropriateness for
the mix of uses. Heartland has indicated that the adult day care patrons do not
drive and to apply a parking rate to the gross floor area of the space would be
inappropriate. A drop-off lane is provided at the entrance to this portion of the facility.
“Adult Day Care” is not a category within the table of parking requirements. The closest
similar use classification is “Nursing and Convalescent Homes” which require 1 space/5
beds, plus 1 space/2 staff members of the largest shift. Heartland indicates that this
portion of the building will have seven employees. Required parking for this portion of the
facility is calculated based upon the number of employees, which is seven.
Office use parking requirements are calculated at 1/300 sq. ft. The remaining area is
classified as a community facility and due to its large open spaces and versatile uses, it
has the highest parking requirement as a Community Center calculated at 1/200 sq. ft.
ancillary uses
(including
300 square
feet
feet spaces
Center area 200 square feet spaces
The site accommodates a total of 49 parking spaces, which includes: 2 electric charging
stations (or general use), 3 ADA compliant spaces, and 44 regular spaces. Although on
street parking could be counted towards the site totals by zoning, there is no parking
permitted along Walnut. Overflow parking would have to occur on an adjacent commercial
property or on South 2nd Street to the east of the site. Based upon the noted area for each
use, the project requires a total of 63 parking spaces. The calculated number of parking
spaces for comparable uses is greater than the parking spaces that are being
provided.
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To add more parking to the site would require either a change to a two-story building or
a reduction in square footage of the building for community center uses. However, with
City Council’s concurrence on the described uses and planned intensity of use as
meeting the City’s objective for leasing the site for a senior facility, City Council
can find the proposed parking spaces, while less than a commercially established
building, is the practicable amount of parking on site available to serve the use.
The NC zoning district also has certain Architectural Standards [Sec. 29.801.(4)] to
diminish building mass and enhance the building’s appearance. These standards are
designed to address compatibility interests of scale for nearby residential uses and to
provide architectural interest and variety. The building is proposed with a stone veneer
with vertically oriented windows to the north, south and east. The mezzanine rises above
the stone base. The north and south facing façades each have some degree of
architectural relief. The east elevation facing the street does not have any interruptions in
the length other than the inclusion of the windows.
The NC zoning district requires street facing facades to have interruptions in the length
of the wall at least every 40 feet. The building is approximately 114 feet in length at its
widest point. Compliance is required with at least two of the standards. The applicant
believes they meet the intent of the standards with panels of varying stone
treatments on the front façade along with the windows. Staff supports the design
choices as meeting the guidelines intent overall and the criterion b. and d.
Facade Design Guidelines
a. Modulation (i.e., change in wall plane or step-backs off-set by at least two feet);
b. Change in material or texture, including masonry brick pattern;
c. Patterns of columns, or pilasters with at least a six-inch depth, or equivalent elements
that subdivide the wall;
d. Fenestration
e. Projecting structures such as arcades, arbors, or awnings, with a minimum depth of
six-feet.
The building has interesting roof components with the raised mezzanine. The building
meets the requirement for variations in the roof form and variation in the height of
the roof elements.
Landscaping for the site will comply with the City’s front yard and parking lot
landscaping requirements. Three existing trees on the site (two maple and one pine)
are proposed to be removed. A total of 15 new overstory trees will be added. The front
yard landscaping includes a mix of six trees, along with required shrubs and ornamental
grasses. The front yard landscaping includes six trees, based on the length of frontage.
Front yard shrubs and grasses are calculated based upon the distance between the
building facade and the right-of-way or the parking lot and right-of-way with a minimum
depth of 10’. The parking lot will include 11 overstory trees, within planting islands and
dispersed around the perimeter of the parking lot.
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An 8’ tall cedar privacy fence runs along the western property line for approximately 176’
as a screen between the parking lot and the adjacent loading area at the rear of Hobby
Lobby. The fencing can be 8’ in height at the property line because the rear setback
requirement is zero.
The impervious area of the site will be less than one acre. Therefore, the site is not
required to provide stormwater collection facilities on-site.
ALTERNATIVES:
1. The City Council can approve the initial building and site improvement plans for
Heartland Senior Services at 205 S. Walnut Street fulfilling the requirements of the
lease and direct staff to proceed with review of the Site Development Plan and building
permit applications.
2. The City Council can determine that the proposed initial building and site improvement
plans for Heartland Senior Services at 205 S. Walnut Street are not consistent with
City Council objectives for use of the site and direct the applicant to make revisions.
3. Action on this request can be postponed and referred back to City staff and/or the
applicant for additional information.
CITY MANAGER’S RECOMMENDED ACTION:
The purpose of the review of the initial building and site improvement plans is to determine
the project’s conformance with the Council’s objectives for the site and for the appropriate
arrangement and design of the use of the site.
The review is also to determine if strict compliance is required with the table of parking
regulations and with the NC development standards. Staff finds that the proposed use
with its site layout, parking supply, and architectural design can be found consistent with
the S-GA zoning expectations for compatibility and conformance to comparable zoning
district standards of NC.
Therefore, it is the recommendation of the City Manager that the City Council act
in accordance with Alternative #1, which is to approve the initial building and site
improvement plans for Heartland Senior Services at 205 So. Walnut Street.
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Attachment A- Site Location & Zoning
7
Attachment B- Site Layout, Floor Plan, Landscaping
8
9
10
Attachment C- Elevations
South and East Elevation
East and North Elevation
11
1
ITEM #: __44_
DATE: 05/24/22
COUNCIL ACTION FORM
SUBJECT: TEXT AMENDMENT OPTIONS FOR CHANGES TO CAMPUSTOWN
SERVICE CENTER (CSC) ZONING DISTRICT 50% CLAY BRICK
BUILDING FACADE MATERIAL STANDARD
BACKGROUND:
At the May 10, 2022 meeting, City Council discussed a request from a property owner to
initiate a Zoning Text Amendment regarding the placement of clay brick on new buildings
in Campustown. The property owner, F F & F of Ames, LLC, has submitted a Minor Site
Development Plan application for a two-story bar and restaurant to be constructed at 2516
Lincoln Way. The project proposes to have a zero-lot line condition along its east property
line. The applicant has submitted a letter describing their issues with construction of a
zero lot line building and use of clay brick without securing construction easements or
changing construction methods (Attachment A).
City Council directed staff at the May 10 meeting to initiate a zoning text amendment to
modify the 50% clay brick per façade requirement for zero lot line buildings along with
direction to staff to consider design concerns about visibility of and quality of materials on
facades that do not have brick. City Council’s comments during the discussion focused
on where clay brick would be required, prominence and visibility of facades, and the
appearance of alternate building materials that could be used to replace the brick. Due
to City Council’s concerns about changes to the clay brick requirement, staff
moved forward with the text amendment process, but now presents specific
options to consider before finalizing a draft ordinance for June 14.
Campustown buildings have a diverse range of exterior building materials. Older historical
buildings utilized primarily brick. Modern buildings used masonry block, concrete, and
brick as primary materials for exterior facades. There are other siding materials present
on some buildings, such as metal panels, EIFS, and siding. The City has modified its
building requirements for the CSC zoning district over time in response to the aesthetics
of projects that have been built over the past 20 years.
The use of the “clay brick” terminology was an evolution of the building material standard
away from generically referring to “masonry.” Prior to 2017, the City did not specify that
each façade must contain clay brick, just that clay brick must be the primary material on
a building. To clarify the intent that the majority of each building façade contain clay brick,
the standard was changed to the current language requiring 50% clay brick on each
façade.
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The proposed amendment would apply to all properties in Campustown. Future
redevelopment projects would likely also have zero lot conditions, meaning this is
not a unique situation. A new building in Campustown could present a zero-lot line
situation in many future redevelopment projects in the CSC district, as lots are smaller
and the City’s intent of the district is to create a dense urban environment. Zoning
standards such as the required minimum floor area ratio (FAR) along with a 25-foot
minimum height encourages buildings to be built up to the property lines.
As part of the initiated text amendment process, staff presented three options to the
Planning & Zoning Commission for changes to the Zoning Ordinance. The three options
are also listed below for City Council consideration. Ordinance language is in italics with
new language underlined. Attachment C is a reference picture of different brick and
masonry products used for facades along Stanton Avenue to provide context to the
discussion.
TEXT AMENDMENT OPTIONS:
Option 1: Require Zero Lot Line buildings to have a 50 percent (total square
footage) clay brick standard for the whole building, rather than each façade.
This is the simplest change and would allow some design flexibility regarding where the
brick may go. Depending on a proposed design you could have one or more façades that
do not contain any clay brick. To address City Council’s comments regarding visibility,
this option can include guidelines for priority placement of clay brick on the front façade
and other highly visible locations.
If Option 1 is approved, any building materials would be allowed on 50 percent of the
building. This is currently the allowance for each façade as well. The most commonly
used material seems to be concrete masonry units, or CMU blocks, but it could be EIFS,
metal panels, or cement board siding. Vinyl siding products have not been used recently
on new buildings in Campustown, but are not precluded by standards. Guidelines
regarding prioritizing front facades and highly visible facades would also be included.
Option 2: Require Zero Lot Line buildings to have 50 percent (total square footage)
clay brick standard for the whole building, and require a new building material
standard regarding aesthetics and colors for the non-clay brick required areas.
This option would allow a non-clay brick façade only when the building is placed
at a zero lot line setback, but add a material requirement that is at a standard above
plain unfinished concrete masonry units.
If Council is concerned about the look of the non-brick surfaces that are visible to
the public, then Option 2 would allow for the clay brick requirement to be calculated
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for the total façade area of the building and require surfaces that are not clay brick
to have a complementary texture, color, and quality approved administratively. In
most cases this would likely require an integral-colored concrete block and potentially a
textured concrete block finish. Guidelines regarding prioritizing front facades and highly
visible facades will also be included.
Option 3: Zero lot line buildings material exception for alternative brick materials
in lieu of Clay Brick.
This choice would create an exception to the clay-brick material requirement and
allow for a substitute high-quality material that can replicate brick in appearance.
There are several building material products that exist that replicate brick in size and
coloring that would not have been present in the market at the time the clay brick
requirement was created. Traditional concrete bricks do not have the same appearance
as clay brick in texture and coloring.
Staff could create a standard that allows a developer some options for materials that are
required to be brick in appearance in addition to maintaining that each visible façade must
provide 50 percent to be “brick” in appearance. A brick appearance would include
specifying dimensions and coloring that approximates traditional clay brick. This
option provides flexibility and addresses design concerns overall by still having
brick like materials on all facades, however the specific products used to meet this
standard would be decided on a case-by-case basis.
Staff’s concern with use of a substitute materials is the consistency of the products chosen
for a project. Meaning a standard concrete brick would not meet expectations due to its
texture and coloring. A specialty product would likely be needed to replicate color and
texture of clay brick. Staff would need to review manufacturers specifications and
materials boards to determine if the substitute material achieves the aesthetic and
durability goals that are the basis of the standard.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission met on May 18, 2022, to consider the proposed
text amendment. The Commission discussed the building trends in Campustown and the
strong desire to maintain the historic brick aesthetic of Campustown. The Commission
discussed the tradeoffs of the three options and potential outcomes of a change. The
Commission voted 6-0 in favor of Option 2, which would require a zero-side lot line
building to have clay brick on 50% of the total visible façade area along with color or
texture treatment of the remaining areas.
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ALTERNATIVES:
1. The City Council can approve the proposed Option 1 as the basis for a text
amendment for an exception for Zero Lot Line buildings to meet a more than 50
percent clay brick requirement for the whole building rather than each façade.
2. The City Council can approve the proposed Option 2 text amendment for an
exception for Zero Lot Line buildings to meet a more than 50 percent clay brick
standard for the whole building and require a new building material standard for
aesthetic and color for non-clay brick building materials
3. The City Council can approve the proposed Option 3 text to allow a material
exception for alternative brick materials in lieu of Clay Brick.
4. The City Council can approve alternative language to the proposed text
amendment.
5. The City Council can decide, after reviewing the proposed options, not to
proceed with changing the clay brick requirement in the CSC.
CITY MANAGER RECOMMENDED ACTION:
The requested zoning text amendment change relates to a development condition of
building at a zero-side lot line. The developer does not believe they can set the building
back to allow construction of clay brick clad wall and still have a viable project. They
believe they can deliver a better project by using the same amount of brick overall but
placing it on the higher profile facades of the building.
Staff believes one of the principle identifying traits of Campustown is the predominance
of brick as building material. Clay brick is a time-tested material for aesthetic quality and
durability. The options presented by staff offer varying methods of trying to ensure the
intended character of design is maintained with additional flexibility in materials. The
applicant would benefit from any of the options presented by staff and has indicated to
staff that any of the three options would work for their situation.
Staff believes with an emphasis on concerns about aesthetics that extend beyond just
placement of clay brick, Option 2 meets the intent of the request but also adds some
additional design review requirements that may help blend sidewalls of a building into
the surrounding through color treatments.
Therefore, it is the recommendation of the City Manager that the City Council
approve Alternative #2 and direct staff to proceed with a draft ordinance for a text
amendment.
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6
Attachment A
7
ATTACHMENT B: Campustown Service Center (CSC) Zoning Boundary
8
Attachment C
Textured CMU Block
Integrally Colored
CMU Block
Clay Brick
Smooth
Faced Grey
1
ITEM#: 45
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT FOR BIKE &
PEDESTRIAN MASTER PLAN
BACKGROUND:
The Bike & Pedestrian Master Plan will renew a City of Ames planning document that
existed in the city prior to Ames becoming part of the Ames Area Metropolitan Planning
Organization (AAMPO). When the AAMPO was formed following the 2000 Census, the
regional bike and pedestrian planning that was once done locally was absorbed into the
Federal MPO planning process. The change had a positive effect on regional coordination
and the availability of new Federal funding. However, it also limited the level of detail and
local priorities that Ames could develop into the plan.
On November 18, 2021, The City of Ames solicited a Request for Qualifications (RFQ)
for the development of a City of Ames Bike & Pedestrian Master Plan. In the RFQ, the
City asked for experience related to regional bike and pedestrian planning, public
outreach, and the use of data and applicable technologies. Also, each firm demonstrates
how they have successfully completed similar regional planning efforts. Below is a
summary showing the aggregate rankings of the scoring team:
Consultant Team RFQ RANK
The top three (3) firms were selected for an interview and to submit proposals with a draft
scope and fee for the project. Firms were instructed that their fee for developing the signs
and standards could not exceed $50,000. This stage of the process resulted in the
following aggregate ranking by the scoring team:
Teams Rank Plan
Creation
Design Signs &
Standards
Total*
*Prices were submitted in the proposals
2
Toole Design Group of Madison, WI, was found to have the top proposal and was
selected as the preferred firm for this project. Staff then worked with Toole to finalize
the scope and fee. Staff negotiated an increase in the public outreach components of the
project for a minimal additional cost with Toole. Therefore, the contract with Toole
includes $175,000 to develop the master plan, and $50,000 for the development of
the wayfinding and signage standards. The total contract cost matches the
available funding budgeted for the study. Below is a summary of the overall project
budget:
Master Plan Wayfinding Signs Total
Available Funding:
Projected Expenses:
The wayfinding fee in the Toole contract of $50,000 is to develop the plan,
standards, and specifications for all wayfinding signage within the City and used
in future growth areas. The remaining balance of $213,223 will be available for the
implementation of wayfinding signage once the standards are developed.
ALTERNATIVES:
1. Approve the Professional Service agreement to Toole Design Group of Madison
WI, in the amount not to exceed $225,000 for the development of the City of Ames
Bike & Pedestrian Master Plan and Wayfinding standards.
2. Reject the agreement and direct staff to revise the solicitation.
CITY MANAGER’S RECOMMENDED ACTION:
Bicycles and pedestrians are critical modes of transportation within in the city and the
greater Ames regional area. By approving this agreement, the City of Ames will be able
to make significant improvements to the planning processes for non-motorized travel now
and into the future.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
Contract for Professional Services Between:
City of Ames, IA (“Client”) and
Toole Design Group, LLC (“TDG”)
1. Project Overview:
Project Name: Ames Bicycle and Pedestrian Master Plan
TDG Project Number: 00MSN.00101.00
Client Project Number:____________
Client/Owner Name: City of Ames, IA (“Client”)
Contract Effective Date: May 24, 2022
2. Project Information
TDG Budget: $225,000
Term of Agreement: May 24, 2022 to November 30, 2022 or project completion (whichever occurs first)
Project Location: Ames, IA
3. TDG Project Manager and Local Contact Information
TDG PM Name: Adam Wood
Email: awood@tooledesign.com
Phone: 608-663-8082 x402
Address: 122 W. Washington Ave., Suite 550, Madison, WI 53703
4. Client Project Manager and Local Contact Information
Client Organization: City of Ames, IA (“Client”)
Client Project Manager: Damion Pregitzer
Email: Damion.Pregitzer@cityofames.org
Phone: 515-239-5160
5. TDG Main Office Contact Information
Admin/Finance Address:
8484 Georgia Ave, Suite 800,
Silver Spring, MD 20910
Phone: 301-927-1900
Contracts: Contracts@tooledesign.com
Invoices: Accounts Receivable accounts.receivable@tooledesign.com & CC TDG Project Manager
6. Terms and Conditions
Except to the extent modified by Amendments (if applicable), Terms and Conditions attached incorporated here shall
apply.
Exhibits/Attachments:
• Terms and Conditions
• Attachment A: Scope of Work
• Attachment B: Fee
• Attachment C: Project Schedule
• Attachment D: Insurance Requirements
AGREEMENT BETWEEN
CITY OF AMES, IA
And
TOOLE DESIGN GROUP, LLC
TDG# 00MSN.00101.00
This Agreement is made as of May 24, 2022 between Toole Design Group, LLC (“TDG”) having its principal office of business
at 8484 Georgia Avenue, Suite 800, Silver Spring, MD 20910, and the City of Ames, IA (“Client”), having its principal office
of business at 515 Clark Avenue, Ames, Iowa, (collectively the “Parties”). TDG’s project number shall be as follows:
00MSN.00101.00.
AGREEMENT
TDG and Client agree as follows:
1. This Agreement does not establish a joint-venture, partnership or principal-agent relationship between TDG and Client.
2. The scope of this Agreement (the “Project” or “Services”) and time period of performance are as follows:
Per Attachment A
3. Client shall compensate TDG by paying a lump sum fee with a budget amount of $225,000. A more detailed description
of the compensation for the Services may be found in Attachment B.
4. TDG shall submit invoices (no more frequently than once per month) based on work completed during that time period
and Client shall pay TDG within ten (10) days after receipt of invoice.
5. This Agreement shall automatically terminate on November 30, 2023. A project schedule may be found in Attachment C.
Before this official date of termination, the obligation to provide further services under this Agreement may be terminated
by either party upon five (5) business days’ written notice in the event of substantial failure by the other party to perform
in accordance with the terms hereof through no fault of the terminating party. Upon any termination, TDG will be paid for
all services completed to the date of termination.
6. Client shall arrange for access to and make all provisions for TDG to enter upon public and private property as required
for TDG to perform the Services.
7. Client shall give written notice to TDG whenever Client becomes aware of any development that affects the scope or
timing of TDG’s Services.
8. Financial records of TDG pertinent to TDG’s compensation and payments under this Agreement will be kept in accordance
with generally accepted accounting practices.
9. TDG shall maintain all records (including electronic records) in regard to this Agreement readily available and in legible
form. TDG shall maintain all books, papers, records, accounting records, files, accounts, reports, cost proposals with
backup data, and all other material relating to direct costs charged to this Project, and shall make all such material available
at any reasonable time during the term of work on the Project and for three (3) years from the date of final payment to
TDG auditing, inspection, and copying upon Client’s request.
10. Any official notice or other communication required hereunder shall be sent by certified mail (return receipt requested),
and/or other methods as mutually agreed upon, and shall be deemed given on the date which such notice is received.
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To TDG at: TOOLE DESIGN GROUP, LLC
8484 Georgia Avenue, Suite 800
Silver Spring, MD 20910
To City of Ames at: CITY OF AMES
Damion Pregizter
515 Clark Avenue
PO Box 811
Ames, Iowa 50010
11. TDG shall procure and maintain insurance in the kinds and amounts that the Client requires for Professional Service
Providers as provided in Attachment D.
TDG has or shall procure and maintain insurance for protection from 1) claims under workers’ compensation acts, 2) from
claims for damages because of bodily injury including personal injury, sickness, disease or death of any and all employees
or of any person other than such employees, and 3) from claims or damages resulting from damage to, loss of use of, and/or
destruction of property.
TDG shall also procure and maintain professional liability insurance for protection from claims arising out of performance
of professional services caused by its negligent acts, errors, or omissions. TDG shall maintain this insurance at least until
the completion of TDG’s services.
12. TDG and its subrogees shall hold harmless and indemnify the Client, their directors, officers, employees, representatives
and agents against any damage, injury, liability, and reasonable cost and expense, but only to the extent they arise out of
any negligent acts or omissions, willful acts or omissions, and/or material breach of contract of TDG, its agents, servants,
and employees or lower tiered contractors in the performance of this Agreement.
13. To the extent permitted by law, Client and its subrogees shall hold harmless and indemnify TDG, their directors, officers,
employees, representatives and agents against any damage, injury, liability, and reasonable cost and expense, but only to
the extent they arise out of any negligent acts or omissions, willful acts or omissions, and/or material breach of contract of
Client, its agents, servants, employees or lower tiered contractors in the performance of this Agreement.
14. All original design calculations, field notes, quantity calculations, logos, maps, photographs, written reports, necessary
project specific provisions, and other material including drawings prepared under this agreement (“Data”), and without
regard to the media in which the Data was developed, shall be the property of the Client and TDG. Client shall make
available to TDG drawings, specifications, schedules and other information and data which are pertinent to TDG’s
Services. These aforementioned non-public documents, information, and data shall remain the property of the Client and/or
of another party if required.
15. Any dispute resolution process will be governed by the procedures outlined in this Agreement. Any disputes relating to
this Agreement shall be submitted to a senior representative of each Party who shall have the authority to enter into an
agreement to resolve the dispute (“Representative”). The Representatives shall not have been directly involved in the
performance of the Services and shall negotiate in good faith. If the Representatives are unable to resolve the dispute within
three weeks or within such longer time period as the representatives may agree, the dispute may be decided by alternative
forms of dispute resolution (such as neutral mediation) as mutually agreed or either Party may then pursue its respective
rights in law or equity. No written or verbal representation made by either Party in the course of any discussions between
the Representatives or other settlement negotiations shall be deemed to be a party admission.
16. This Agreement shall be governed by and constructed and enforced in accordance with the laws of the State of Iowa
without regard to any conflict of laws provisions, which may apply in other jurisdictions. Any legal action between the
5
ATTACHMENT A: SCOPE OF WORK
This scope of work is divided into two phases to align with the City of Ames’ funding sources.
Phase 1: Bicycle and Pedestrian Plan
TASK 1: PROJECT MANAGEMENT AND ADMINISTRATION
Toole Design’s Project Manager will coordinate closely with the City of Ames’ project management team and other
stakeholders as identified by the City, to develop the Ames Bicycle and Pedestrian Master Plan.
1.2: Work Plan and Kickoff Meeting
At the outset of the project, we will prepare a detailed work plan that includes the following additional elements:
• A refined project schedule that depicts the order of each task in this scope of work, internal deadlines and review
periods, and preliminary dates or time periods for stakeholder and public engagement activities
• Establishment of communication channels and points of contact
• Identification of design and planning standards that will be consulted during the project
Toole Design will host a virtual kickoff meeting with City staff to review the work plan and seek feedback, identify
opportunities and challenges, confirm the ultimate objectives of the project; solicit any input on project branding/naming;
agree on a process for handling communication and data transfer; and discuss the composition and objectives of the
stakeholder committees.
Subsequent to the kickoff meeting, we will revise and resubmit the work plan. At this point we will also submit a data request
memo that identifies data needs, prior plans and studies, and other resources that will be used during the development of the
plan.
1.1 Deliverables:
• Work plan (draft and final)
• Data request memo
• Kickoff Meeting agenda and notes/summary
1.2: Ongoing Management and Administration
Toole Design will schedule a monthly conference call with the City to provide updates on the project’s status, discuss any
outstanding project needs, and solicit feedback on the project. We will prepare brief agendas before each call and summary
notes, next steps, and/or to-do lists afterwards. We anticipate that unscheduled calls may also be necessary to resolve
unforeseen issues.
Toole Design will prepare and submit monthly progress updates and will identify any potential issues or obstacles to
completing tasks. Progress reports and invoices will be submitted via email each month.
1.2 Deliverables:
• Monthly (12) coordination calls, plus agendas and notes/summaries for each
• Monthly progress reports
TASK 2: PUBLIC AND STAKEHOLDER ENGAGEMENT
Toole Design will plan and implement a public and stakeholder engagement strategy that focuses on using technology as a
foundation for engagement, as well as implementing targeted in-person engagement methods to extend our reach.
2.1: Engagement Action Plan and Reporting
The Toole Design Team will meet with City staff early in the project to develop a strategy to guide engagement with the
broad community and a variety of key stakeholders. The Engagement Action Plan will consider, plan, and guide all of the
tasks and deliverables identified in Task 2 and how they align and relate to the project’s technical tasks. The draft strategy
will be presented to the Technical Advisory Committee and revised based on their input. The strategy we develop in
collaboration with City staff will emphasize the following:
• Sensitivity to concerns about coronavirus (COVID-19) transmission
• Interagency coordination and cooperation
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• Facilitating Technical Advisory and Community Stakeholder Committees who can help guide plan development and
provide direction on implementation
• Attracting a broad and diverse audience, reaching beyond active bicyclists, to engage people of all ages, abilities,
genders, races/ethnicities, and incomes
• Using City communication methods to promote the project, direct people to online resources, and announce project
meetings and commenting opportunities
We anticipate engagement structured around three phases:
1. Raising awareness of the project, assessing community values and preferences, identifying needs, and visioning
2. Presenting the proposed bicycle and pedestrian framework and network, priority projects, and other key project
recommendations for review and feedback
3. Presenting the draft Bicycle and Pedestrian Master Plan for review and comment
2.1 Deliverables:
• Engagement action plan (draft and final)
• Slide decks summarizing input (draft and final) associated with each of the above engagement phases
2.2: Advisory Committees
Our team will facilitate interactive discussions for up to six Technical Advisory Committee (TAC) Meetings and four
Community Advisory Committee (CAC) Meetings that correspond with defined phases of the planning effort. We will
develop and distribute agendas and meeting summaries and prepare presentation materials. Toole Design will participate in
approximately half of the TAC and CAC meetings virtually.
We anticipate the following structure for TAC and CAC meetings, which will be updated as the project progresses. It may be
determined—in collaboration with City staff—that some topics do not need CAC participation.
Meeting Number Topics
2.2 Deliverables:
• Agendas, presentation materials, and meeting notes for up to six TAC Meetings
• Agendas, presentation materials, and meeting notes for up to four CAC Meetings
2.3: Project Branding
Toole Design will develop unique branding (logo and color palette) for use in promotional materials, the project website,
presentations, meeting materials, and eventually the plan document itself. This may include creating an alternative name for
the project, such as “Walk Bike Ames.” Toole Design will solicit input from City staff during project initiation, then develop
two alternatives for City staff, TAC, and CAC review and selection.
2.3 Deliverables:
• Two alternatives for consideration and a final, revised brand
2.4: Online Engagement
Project Website – Toole Design will develop content for a project website that describes the project, provides updates, links
to materials for review, and links to input/commenting opportunities. By updating the site during key milestones of Plan
development, we will aim to keep the public informed and engaged during the entire process. We will either develop a
website or support the City in developing a page on the City website.
Social Media and E-Blast Support – Toole Design will develop written and branded graphic content for social media posts,
posted by City staff using existing City accounts. We will also provide content for email campaigns announcing key public
engagement opportunities or other project milestones.
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Online Interactive Map – Toole Design will develop an online mapping input tool that allows participants to input point and
line data related to walking and bicycling conditions and needs. This map can later be updated to display and seek comments
on the proposed network and priority projects.
Online Surveys and Polls – Toole Design will create one online survey and up to three short polls (2-5 questions) for use at
various points during the project. These can be used to determine preferences and priorities, or to get feedback on
recommendations.
2.4 Deliverables:
• Project website content
• Content for 8 to 12 social media posts
• Content for up to 4 email campaigns
• Online interactive map platform, summary of input, and database of input/comments in GIS format
• 1 online survey and up to 3 polls, including summary of input for each
2.5: In-person Engagement
Group Bike Rides or Walks – In conjunction with a CAC meeting, Toole Design will organize and participate in up to two
bike rides or walking tours with a cross-section of community members and local agency staff. This will be an opportunity to
get a general overview of existing conditions in popular walking and bicycling areas of the City, discuss key issues and
concerns with stakeholders, and explore potential priority connections for wayfinding. The tours will be followed by a short
meeting to review and confirm any issues, decisions, or potential solutions that came up during the tour.
Intercept/Pop-up Events – “Pop-up” events may be held at large community events or prominent locations (such as Bike to
Work Day, farmers markets, shopping centers, and transit hubs) to increase the accessibility for residents to participate in the
process. For up to three events, we will have explanatory materials and a method (questionnaire or activity) to generate input.
Draft Plan Open House – The Toole Design Team will plan, staff, prepare presentation materials for, and summarize an
open house event later in the project to present and get feedback on key elements of the draft Bicycle and Pedestrian Plan.
We anticipate having the draft plan posted to the project website in advance of this event.
2.5 Deliverables:
• Up to 2 group bike rides or walks, scheduled in conjunction with a CAC meeting
• Up to three intercept/pop-up events, including materials
• Draft plan open house, including materials
TASK 3: EXISTING CONDITIONS
Toole Design will assess the current state of active transportation in Ames and to identify key opportunities and associated
strategies for expanding biking and walking, meeting the needs of more people, and increasing freedom of movement within
the city.
3.1: Inventory of the System
We will begin this task by assembling the available data provided by the City, as well as open-source datasets, into a base
map. The base map will serve as the foundation for all planning efforts, including network plan development and final
recommendations. Depending on the data available, the base map will highlight existing and previously planned bike
facilities, sidewalks, and trails; crashes; user/traffic counts; and other data provided by the City and available from “big data”
resources. Iterations of the base map illustrating existing networks will be created and shared to confirm accurate
representation of the data received.
3.1 Deliverables:
• Map of existing biking and walking infrastructure (draft and final) in PDF format
3.2: Plan and Policy Review
Toole Design will methodically identify policy and program gaps and conflicts, to therefore inform recommendations in later
stages of the project. Before beginning the review, we will develop a framework for our review that identifies specific topics
to seek in each plan and policy. Furthermore, we will build upon our knowledge of Ames’ Comprehensive Plan (and future
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land use/ growth vision) and Long Range Transportation Plan to identify and clarify influences that should shape the Bicycle
and Pedestrian Plan. We will prepare a report that specifically identifies how each plan and policy relates to the design and
construction of streets, bicycle and pedestrian facilities, and potential growth that may change how and where people walk
and bike.
3.2 Deliverables:
• Plan and policy review memo (draft and final)
3.3: Network Evaluation
Toole Design will approach this task with the overarching objective of identifying actions and investments that will have the
greatest ability to meet the needs of more people, increase safety, and expand walking and bicycling opportunities throughout
the city. Our analysis will include the following elements:
• Activity Snapshot – Toole Design will use available City-provided count data, Strava metro data, Streetlight data,
etc. to illustrate current walking and biking activity levels. Spatial data will be mapped. Non-spatial data will be
summarized in tabular format.
• Trip Potential – Toole Design will develop a trip potential analysis approach that identifies areas where people are
more likely to bike and walk. This will entail using destination data and population data to model opportunities for
short trip mode shifts. The output will be a heat map that will identify where investments are most needed and will
have the greatest ability to serve walking and biking trips.
• Systemic Safety – Toole Design will analyze available data on bicycle- and pedestrian-involved crashes to identify
areas with conditions that indicate possible risk for severe crashes. Toole Design will download crash data from
Iowa’s statewide database and use the Safer Streets Priority Finder (www. saferstreetspriorityfinder.com) to analyze
systemic safety and identify higher-risk locations.
• Pedestrian Crossing Level of Traffic Stress – Toole Design will perform a pedestrian crossing level of traffic
stress (PLTS) analysis, which assigns intersections a score based on how comfortable they are for pedestrians
crossing the street. This takes into account traffic speeds and volumes, roadway width, traffic signals, and crossing
treatments. Through this evaluation, we can identify corridors that are difficult to cross. Comparing this analysis to
trip potential and systemic safety can help identify priorities for crossing improvements.
• Bicycle Level of Traffic Stress – Toole Design will perform a bicycle level of traffic stress (LTS) analysis, which
assigns streets a score based on how comfortable they would be for a new/novice bicycle rider. This analysis will
help identify gaps and any existing bike facilities that are candidates for an upgrade.
• Bicycle Network Analysis – Toole Design will perform a bicycle network analysis to determine the bike-ability and
potential connectivity of streets throughout the city. This analysis can be compared to trip potential to identify gaps
in the bicycle network. It can also be used to evaluate different scenarios to network planning to illustrate return on
investment.
• Equity Analysis – Toole Design will perform an equity analysis, which compares safety, access, and traffic stress
experienced in historically underserved communities to the rest of the city. This analysis can be used to identify
areas that may be prioritized for infrastructure implementation based on a goal of creating an equitable active
transportation system. Toole Design will work with City staff to identify equity focus areas based on demographics
or other available data, considering the potential skew in data resulting from Ames’ large student population.
These analyses will result in a series of maps and summary statistics to be used in the State of Active Transportation Report.
Prior to performing the above analyses, a methodology document will be developed and shared with City staff for review and
feedback.
3.3 Deliverables:
• Methodology document (draft and final), which will become an appendix to the State of Active Transportation
Report
• Maps displaying the results of each analysis (draft and final)
• Summary tables resulting from the equity analysis (draft and final)
3.4: State of Active Transportation Report
The culmination of Task 3 will be a State of Active Transportation Report that summarizes existing conditions, the planning
and policy landscape, and results of the analyses described above. We will also include information from larger data sources
such as U.S. Census data, the National Household Travel Survey, and other relevant data that will provide information about
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biking and walking mode share, trip length, trip duration, and possible origins and destinations. This report will be graphical
and intended to communicate both with active stakeholders and the broader community.
3.4 Deliverables:
• State of Active Transportation Existing Conditions Report (draft and final)
TASK 4: NETWORK PLAN
This task will build on trends and best practices in active transportation to create a vision and comprehensive framework for
biking and walking in Ames. This will include developing specific recommendations for building out the active
transportation network including retrofitting facilities into built-out areas of the city and providing general guidance and
specific recommendations for future growth areas.
4.1: Vision and Goals
Toole Design will clearly articulate a shared vision for biking and walking in Ames and establish a comprehensive set of
guiding principles, values, or overarching goals that holistically define the course for the future. This will be based on past
planning efforts, the climate goals articulated by the City Council, collaboration with stakeholders, and dialog with the
community. We will incorporate research and case studies from communities across the country and around the world that
have made significant advancements in walking and biking. These goals will shape all aspects of the plan—from the network
vision to policy and program recommendations to project prioritization and implementation—which will in turn be developed
to advance the goals set forth.
4.1 Deliverables:
• Vision statement and set of goals for active transportation (draft and final)
• Overview of trends and best practices for advancing safety, mode share, and equity in walking and biking
• Initial list of potential policy and program actions for stakeholder and public feedback
4.2: Framework and Standards for Facility Selection
We will build upon the vision by defining the diversity of users we are planning for and developing a hierarchy of walking
and bicycling facility types that best serves those users. Working with the TAC and CAC, we will discuss the range of
facilities available for people walking and bicycling and which are most appropriate for attracting more users to the active
transportation network in Ames, ensuring compatibility with the City’s Complete Streets Plan. We will then develop a
facility selection guide and hierarchy that considers local context including street conditions, user types, and land uses, and
provide graphical depictions of each facility including recommended dimensions.
4.2 Deliverables:
• Graphics and/or text describing the diversity of user types and their various needs (draft and final)
• Bicycle and pedestrian facility selection guide and hierarchy (draft and final)
4.3: Network Plan
The Toole Design Team will collaborate with City staff to integrate the results of the analysis and public input into a
Network Plan that is representative of the community, advances the plan’s vision and goals, and serves the people that walk
and bike in Ames. During network development, we will build upon past planning efforts and the analysis conducted for the
State of Active Transportation Existing Conditions Report to create a plan that meets current and anticipated demand and
ensures connectivity to high priority areas and future growth areas. A key aspect of this task will be to identify projects that
are needed to address gaps and missing links in the network, as well as projects to update existing facilities to meet current
standards and guidance. At this stage, we will also begin identifying potential projects to include in the CIP process in the
fall.
The Network Plan will include 1) trails, 2) on-street bicycle and micromobility (e.g., electric scooters) facilities, and 3)
sidewalks and pedestrian crossings. We will consider the unique needs and objectives of each type of connection while
looking holistically at these as interrelated networks.
Critically, our team will take a detailed look at the feasibility and constructability of each network component. Through a
combination of desktop analysis and field visits/photography, the Toole Design Team will examine each project to ensure
that unusual constraints (e.g., steep grades, extensive cut/fill, right-of-way limitations, and other environmental issues) are
known at the outset and that projects unlikely to be built do not make their way into the primary network.
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4.3 Deliverables:
• Map of network improvements (draft, revised draft, and final)
• GIS database of the network plan identifying facility type and implementation information (draft)
TASK 5: IMPLEMENTATION STRATEGY
Toole Design will prepare an ambitious but achievable implementation strategy that goes beyond infrastructure to include
policy and program recommendations tailored to meet Ames’ goals and have meaningful impacts on walking and biking in
the city.
5.1: Policy and Programmatic Recommendations
We will collaborate with City staff to develop action-oriented policy and programmatic recommendations designed to move
toward achieving the vision established for the plan and increasing the number of people walking and biking. This will be
shaped by our review of current policies and programs and what we learn from the public.
To focus our efforts on the recommendations that will have the most meaningful impact, we will structure this work around
the project values, goals, or guiding principles developed earlier in the timeline. We have used this approach to great success
with other clients.
Amidst the universe of potential policy and program recommendations, we will help the City zero in on those which bring the
greatest returns in terms of enthusiasm, culture change, political momentum, safety outcomes, diverse participation, and
increased walking and biking. We anticipate recommendations oriented around:
• The City’s Municipal Code related to active transportation, including bicycle parking, street design, and land
development practices
• Community-led encouragement programs
• Hands-on education and PR/media strategies to increase safety
• Bicycle Friendly Business and University Programs
For recommendations for key programs that would not be City-led (e.g., advocacy groups, schools, or other partners would
take the lead), we will identify potential partners.
5.1 Deliverables:
• Outline of proposed policy and program recommendations for review
• Policy and program recommendations memo (draft and final)
5.2: Prioritization and Phasing
Prioritization – We will build a project prioritization model based on the vision and goals established in the previous task,
while incorporating additional factors to highlight feasible and impactful projects. Once we finalize the evaluation criteria,
we will run the prioritization analysis in excel or GIS depending on the City’s software preference to build a legacy tool that
can be updated as projects are implemented or City priorities change.
Scenarios – If needed, we will create up to two scenarios based on different approaches to prioritization weighting for public
feedback. If this approach is taken, we will compile this physical and conceptual vision into a graphical format of each
scenario for communicating with stakeholders and the broader public. We will then use this input to refine the prioritization
model.
Phasing Plan (Project Priority Tiers) – During the Plan’s prioritization process, we will work with the City to evaluate
different investment scenarios to provide an achievable project phasing strategy. We will also perform a feasibility screening
for projects, which will allow us to identify how projects fit within phases. We will work with City staff to determine how to
develop and define tiers, using the following as a starting point:
• Near-term projects (quick wins and high priority projects): high-visibility projects that are typically lower cost
and can be implemented within one to two years of the Plan completion, building momentum and enthusiasm. Also
includes projects that may be more costly but are catalysts for network build-out. We will work with the City to
select priority projects for inclusion in the CIP process in the fall.
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• Mid-term projects: projects that can implemented as streets are resurfaced or reconstructed or built with capital or
grant funding within 10 years of Plan completion.
• Full build: a final network phase reserved for major projects like bridges and trails that would require additional
study or property acquisitions, or for projects with significant benefits but that therefore require additional study and
stakeholder engagement.
To arrive at a planning-level cost estimate for each project, we will first develop typical costs per mile/ location for the types
of facilities recommended in the network plan. This will result in a distinct list of projects by tier that aligns with the City’s
anticipated funding levels for active transportation projects.
5.2 Deliverables:
• Prioritization factors and weightings, developed to advance project vision and goals (draft and final)
• Revised network plan GIS database including priority scores (revised draft) and project priority tiers (final)
• Planning-level cost estimates by facility type and implementation approach (draft and final)
• List of projects by priority tier aligned with City funding levels (draft and final) in PDF for XLS format
5.3: Concept Plans
Building upon the phasing plan, we will work with the City to identify and scope five to six high priority projects that can be
designed and built within five years, considering constraints, funding, relationship with planned roadway projects, and
materials. After the scope of each project is confirmed, we will develop concept designs to set future implementation efforts
up for success.
5.3 Deliverables:
• Conceptual drawings (plan view, 1”= 80’ scale) including aerials, right-of-way, and contour mapping for up to six
priority projects identified in the plan. Approximately 20 total drawings anticipated.
5.4: Facility Maintenance
The Toole Design Team will develop maintenance recommendations based upon facility priority level (e.g., spine routes
versus feeder routes) and location to guide the City in maintaining its active transportation assets and ensuring that they are
usable. We will consider routine, ongoing maintenance such as snow removal, sweeping, and basic repairs, as well as more
comprehensive maintenance including resurfacing facilitates as the pavement reaches the end of its life cycle.
5.4 Deliverables:
• Facility maintenance matrix identifying maintenance activities, responsibilities, and frequency by facility priority
level and location (draft and final)
TASK 6: DRAFT AND FINAL PLAN
The Toole Design Team will develop a report (draft and final versions) summarizing the planning process undertaken, the
community’s vision for biking and walking, the planned network, policy and program recommendations, and prioritized
projects.
We envision a highly action-oriented plan that clearly illustrates and communicates how Ames can achieve its goals for
biking and walking. If desired, the plan can explicitly identify actions to help the City advance to silver and ultimately gold-
level Bike Friendly City Designation from the League of American Bicyclists and achieve Walk Friendly bronze-level
designation.
Our goal will be to highlight targeted programs and projects that could have a large impact for Ames. Working with City
staff, we will scale our recommendations to the available capacity in terms of staffing and funding, providing a realistic and
achievable path to infrastructure, program, and policy implementation.
Toole Design will ensure that the Ames Bicycle and Pedestrian Master Plan adheres to current and forthcoming guidelines
and practices from AASHTO, FHWA, NACTO, and ITE while ensuring compatibility with the City’s other plans and
objectives.
6 Deliverables:
• Draft plan in Word format for content review
• Draft plan in laid-out PDF format for public and stakeholder review
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• Final plan in PDF format
Phase 2: Wayfinding
TASK 7: WAYFINDING PROTOCOL
This task sets forth the elements needed to establish a wayfinding protocol and framework for the City of Ames and regional
trail connections. We envision the Wayfinding Protocol and Implementation Guide as a standalone document, separate from
the Bicycle and Pedestrian Master Plan.
7.1: Discovery
Review of Existing Signs, Branding, and Local Agency Capabilities – Toole Design will work with the City to identify
any existing wayfinding signs and review other relevant branding or signing guidelines in the area, including state and federal
wayfinding guidance. We will conduct brief interviews with City sign shop and parks operations staff to determine
preferences for sign materials and post style. We will document our findings in a summary memorandum that identifies
common themes for bikeways, branding, or signs.
Principles and Best Practices for Wayfinding – We find it helpful to give stakeholders an understanding of the basic
principles behind good wayfinding systems, and provide examples of good bicycle wayfinding in peer communities. These
principles and best practices can serve as a springboard for discussing what could work in Ames. We will work with the City
to identify the peer communities and prepare a memorandum that explains the principles and illustrates three or four example
wayfinding protocols.
Destination Hierarchy – A destination hierarchy ensures that as users travel along the bicycle network, they encounter
simple, legible, and consistent destinations—important features of a wayfinding system. The destination hierarchy developed
for each sign plan will determine which destinations are “primary” (such as “Downtown”) appearing on almost all
wayfinding signs as path users are guided toward the destination) and which are secondary or tertiary destinations (appearing
on wayfinding signs only when the path user is close to the destination). This task will also identify naming conventions and
abbreviations to be used on wayfinding signs. To develop the destination hierarchy, we will ask stakeholders and residents to
quickly sketch maps of Ames. Using those sketch map, we will then prepare a map showing the destinations organized into a
hierarchy of primary, secondary, and tertiary destinations. The map will be included in a memorandum that explains the
reasons for having a hierarchy, how to select destinations for each sign assembly, proposed distance standards for primary,
secondary, and tertiary destinations, and naming conventions for important trails and other destinations.
7.1 Deliverables:
• Memorandum of existing signs, branding, and common themes
• Memorandum of principles and best practices for wayfinding, and sign systems in peer communities
• Memorandum explaining and presenting the destination hierarchy
7.2: Sign Design and Placement Guidelines
Sign Concept Development – Based on input from City staff, the advisory committees and from the public, Toole Design
will create concepts for three alternative wayfinding sign families. At a minimum, the concepts will address the following
topics:
• Justification and explanation of the process that was used to choose the design
• Consideration and definition of a clear information structure across all wayfinding touch points
• General guidance and notes about each of the sign types in the concept alternative.
• Consideration of how to incorporate trail branding or location-specific logos for local units of government or other
implementing agency
• branding, and a nesting strategy where long-range routes overlap with local routes or trails.
• Rough order of magnitude (ROM) cost estimates for each concept
After gathering feedback from the advisory committees and the public, Toole Design will facilitate a conversation to select
the preferred sign concept. We will then undertake up to two rounds of refinement of the preferred sign concept, detailing and
finalizing dimensions, typefaces, symbols, and the branding or logo strategy.
We anticipate hosting two client-consultant team meetings to discuss and refine the sign concepts at different stages of the
process.
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Wayfinding Placement Guidelines – Once the preferred sign concept has been selected and refined, we will begin preparing
guidelines for locating each of the sign types, along with schematic graphics illustrating typical scenarios in Ames where
wayfinding can help guide users along the network. The placement guidelines will be incorporated into the Wayfinding
Protocol and will likely include:
• Transitioning between an on-street bike route and a trail
• Intersections of two on-street bike routes
• Turn in an on-street bike route
• Intersection of two trails
• Intersection of a street and a minor trail spur
• Trailhead or major trail access point
Route Prioritization – Toole Design will work with the City and stakeholders to develop a set of criteria and framework to
determine which routes should be selected for implementation of wayfinding signs. The criteria will likely include public and
stakeholder input. A set of priority wayfinding routes will be displayed on a map and memorandum to be shared with the
City.
7.2 Deliverables:
• Three sign concept alternatives, including order of magnitude cost estimates
• Two client-consultant team meetings to review and make changes to sign concepts
• Two rounds of revisions for Preferred Sign Concept Alternative
• Wayfinding placement guidelines and maintenance (included in Draft Wayfinding Protocol)
• Memorandum on route prioritization
7.3: Draft and Final Wayfinding Protocol and Implementation Guide
Draft Wayfinding Protocol – Toole Design will integrate the materials from the previous tasks, along with City and
stakeholder input, into a Draft Wayfinding Sign Protocol. The Draft Protocol will convey the guidance in a graphically rich,
user-friendly way that can be easily followed and implemented. The Draft Protocol will not contain final cost estimates or
detailed sign layout guidance. As part of the Protocol, we may consider how the City of Ames might use temporary or short-
term wayfinding signage routes that will eventually be made obsolete when permanent bikeways or trail connections are
built.
Final Wayfinding Protocol and Implementation Guide – After preparing the prototype sign plans in Task 8, Toole Design
staff will work with the City to review where changes may need to be made to the protocol. In particular, we expect to add
the implementation information, detailed sign layout guidance, and cost estimates developed and refined as part of the
prototype sign plans. Our graphic design team will then create the Final Wayfinding Protocol and Implementation Guide in
an attractive, easy to read document.
Alongside the final report, we will deliver editable sign layout templates (native file format, e.g. Adobe Illustrator) for each
of the sign types in the preferred sign concept.
7.3 Deliverables:
• Draft Wayfinding Protocol (PDF)
• Final Wayfinding Protocol and Implementation Guide (PDF)
• Editable sign layout templates for all sign types
TASK 8: PROTOTYPE SIGN PLANS
The Toole Design Team will develop detailed wayfinding sign plans for a variety of short segments of bikeways (trail, on-
street, urban, and suburban), a total of up to 4 miles, or approximately 60 signs. We will work with City staff to identify the
segments to be signed (likely the high-priority connections identified in the Route Prioritization task). This task is intended to
“test” the sign types and placement guidelines developed in the Draft Wayfinding Sign Protocol before it is finalized. This
allows agency staff to decide whether the prototype sign plans developed using the plan look about right, or whether the
approach needs to be adjusted.
The following elements comprise this task:
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• Two staff meetings – Toole Design staff, City staff, and relevant stakeholders will meet virtually at least twice to
review the prototype sign plans.
• First Draft of Sign Plans – Toole Design will use GIS mapping software to place wayfinding signs along the
bikeways following the guidance in the Draft Wayfinding Protocol. We will propose text legends for each sign
assembly according to the destination hierarchy. Up to one day of field work to verify conditions on trails is
included in this task. The First Draft plans will be provided to City staff as an aerial map showing sign locations,
with legends of each sign identified on the same page in unformatted text. One of the staff meetings will be used to
review these First Draft plans to discuss and confirm sign locations and legends.
• Second Draft of Sign Plans – Once the legends on each sign are confirmed, Toole Design will create layouts for
each of the signs (except for detailed maps) and prepare Second Draft plans. The plans will include aerial maps
showing proposed locations for wayfinding sign assemblies and a call-out box showing a diagram of each sign and
legend (except for detailed maps). Each sign will be assigned an Assembly ID that will correspond to a sign
schedule. (Note: The sign plans will indicate where larger detailed maps should be placed, but will not include
layout or design of any map, unless they are simple two-color maps no larger than 18 x 24” in size. After the Second
Draft plans are submitted, Toole Design and City staff (and other relevant stakeholder organizations) will have a
meeting to review them.
• Final Sign Plans – After that second meeting, Toole Design staff will make any additional changes requested by
City staff and/or stakeholders and deliver the Final Sign Plans.
• Implementation Cost Estimates – Toole Design will develop a table of typical costs for each type of sign in the
on-street and off-street sign family, and estimates of the number of signs per mile for on-street and trail wayfinding
routes. We will also include fabrication and installation cost estimates for the prototype sign plans. These cost
estimates will be included in the Final Wayfinding Protocol and Implementation Guide.
We can adjust this process and extend it to permit a quick implementation of one of the prototype sign plans so that City
operations employees have the ability to prepare and implement a high-priority bikeway segment. This would allow the City
to “test” and refine the design, layout, and mounting specifications before they are finalized in the Wayfinding Protocol. The
City of Ames would be responsible for making and installing the signs.
8 Deliverables:
• Facilitation of, and attendance at, two staff meetings
• Sign plans (PDF) for four miles of bikeway (First Draft, Second Draft, and Final)
• Sign schedule for sign plans, provided as either ArcGIS shapefile or Excel spreadsheet
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ATTACHMENT B: FEE
Client shall compensate TDG by paying a lump sum fee with a budget amount of $225,000, as detailed below. TDG shall
submit invoices (no more frequently than once per month) based on work completed during that time period and Client shall
pay TDG within ten (10) days after receipt of invoice.
1. Project Management & Administration 89 $14,000
2. Public & Stakeholder Engagement* 449 $62,900
3. Existing Conditions 225 $26,600
4. Network Plan 224 $27,400
5. Implementation Strategy 185 $23,800
6. Draft and Final Plan 180 $20,300
7. Wayfinding Protocol 268 $29,900
8. Prototype Sign Plans 190 $20,100
*Includes direct expenses for travel to meetings and meeting materials
16
ATTACHMENT C: PROJECT SCHEDULE
We estimate approximately 12 months will be needed to complete this scope of work once notice to proceed has been
received.
Phase 1: Bicycle and Pedestrian Plan
Phase 2: Wayfinding
17
ATTACHMENT D: INSURANCE REQUIREMENTS
CITY OF AMES, IOWA
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES PROVIDERS
The Engineer/Contractor/Vendor agrees to procure and maintain at its expense until final payment by the City for services
covered by this Agreement, insurance in the kinds and amounts provided below with insurance companies authorized to do
business in the State of Iowa, covering all operations under this Agreement, whether performed by it or its agents. Before
commencing the work, the Engineer, Contractor, or Vendor shall furnish to the City a certificate or certificates in form
satisfactory to the City, showing that it has complied with this paragraph. All certificates shall provide that the policy shall
not be changed or canceled until at least thirty (30) days' prior written notice shall have been given to the City. Kinds and
amounts of insurance required are as follows:
I.MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
A. Insurance Services Office form number CG 00 01 covering Commercial General Liability.
B. Insurance Services Office form number CA 00 01 covering Automobile Liability, comprehensive form.
C. Worker’s Compensation insurance as required by the Laws of the State of Iowa and Employers Liability insurance.
D. Professional Liability insurance.
II.MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than:
A. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property
damage.
B. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
C. Workers’ Compensation and Employers Liability: Statutory Workers’ Compensation limits as required by the laws
of the State of Iowa.
D. Professional Liability: Not less than $1,000,000 each claim and annual aggregate.
The Consultant shall add the City of Ames, its officials, employees and agents as additional insured under the commercial
general liability, automobile and professional policies. The coverage shall contain no special limitations on the scope of
protection afforded to the City, its officers, officials, employees, or volunteers.
Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City of Ames, its
officials, employees, or volunteers.
To the fullest extent provided by the laws of Iowa, the insurer shall agree to waive all rights of subrogation against the City of
Ames, its officials, employees, and volunteers for losses arising from services performed by the Provider for the City.
Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City of Ames, its
officials, employees, or volunteers.
The Consultant shall furnish the City with certificates of insurance effecting coverage required by this clause.
The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
behalf. The certificates and endorsements are to be on standard insurance company forms or forms provided by the City and
are to be received and approved by the City before services commences. The City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
The Consultant shall include all subcontractors as insured under its policies. All coverages for subcontractors shall be subject
to all the requirements stated herein.
Questions concerning these requirements should be directed to:
Bill Walton, City of Ames Risk Manager
515 Clark Avenue, Ames, Iowa 50010
E-mail: bwalton@city.ames.ia.us
Phone: 515-239-5102
ITEM # 46
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: FINAL AMENDMENT TO FISCAL YEAR 2021/22 ADJUSTED BUDGET
BACKGROUND:
The Code of Iowa requires that city spending by program not exceed Council
approved budget amounts at any time during the year. To maintain compliance, the
City of Ames monitors spending against the approved budget and prepares amendments
to the budget several times during the fiscal year. In the fall, a first amendment is prepared
to carry over unspent project amounts from the prior fiscal year. The current year budget
is amended again as part of the adoption process for the next fiscal year’s budget in
March. A final spring amendment is done to adjust for any significant changes that have
occurred since the March amendment. This amendment typically is restricted to the early
start of CIP projects approved for the following fiscal year, new grants that have been
received and their associated project expenses, and any significant changes in CIP
projects, operating expenses, or revenues.
A summary is attached describing the revenue and expenditure changes by fund.
The final Fiscal Year 2021/22 budget includes a net increase in revenues of
$3,210,072 and a net increase in expenditures of $534,537. The revenue increase
is largely due to the addition to the budget of the proceeds from the Airport’s sale
of the former VisionAire hangar to Sigler. It should be noted that most of the
increases in expenditures are due to grant funded projects, the early start of CIP
projects funded in FY 2022/23, or the replacement of fleet and technology
equipment for which reserve funds were previously collected and, therefore, are
not increases in planned costs. Several of the increases in both revenues and
expenditures are also related to the creation of separate operating and capital
reserve funds for the Ames Municipal Airport.
ALTERNATIVES:
1. Adopt a resolution amending the Fiscal Year 2021/22 budget by increasing revenues
by $3,210,072 and increasing expenditures by $534,537.
2. Refer this item back to staff for additional information or other adjustments to the
amendments.
MANAGER’S RECOMMENDED ACTION:
Amending the FY 2021/22 budget better reflects new grant funded projects and
significant changes in CIP projects and operations. It also provides an opportunity
to create new funds to better track operations and reserve funds for the Ames
Municipal Airport.
Therefore, it is recommended that City Council approve Alternative No. 1, thereby
adopting a resolution amending the Fiscal Year 2021/22 budget by increasing revenues
by $3,210,072 and increasing expenditures by $534,537.
CITY OF AMES, IOWA
2021/22
FINAL AMENDMENTS
1
REVENUE SUMMARY BY FUND
% Chan e
2021/22 2021/22 2021/22 Chan e from
Ad usted Final Chan es Final Amended Ad usted
General Fund 41,622,246 379,450 41,242,796 -0.9%
Special Revenue Funds:
Local Option Sales Tax 11,346,043 - 11,346,043 0.0%
Hotel/Motel Tax 2,000,000 - 2,000,000 0.0%
Road Use Tax 8,336,588 - 8,336,588 0.0%
Public Safet Special Revenues 97,235 16,000 81,235 -16.5%
Cit -Wide Housin Pro rams - - -
CDBG Pro ram 1,025,699 - 1,025,699 0.0%
HOME Pro ram 2,010,737 - 2,010,737 0.0%
CDBG/IEDA COVID-19 Relief 835,256 - 835,256 0.0%
HOME American Rescue Plan 1,269,248 - 1,269,248 0.0%
Emplo ee Benefit Propert Tax 2,400,125 - 2,400,125 0.0%
Police/Fire Retirement 1,500 -1,500 0.0%
Parks & Rec Grants/Donations 37,967 -37,967 0.0%
FEMA/COVID-19 Relief 135,553 - 135,553 0.0%
FEMA/Derecho 2020 Relief 1,364,312 - 1,364,312 0.0%
merican Rescue Plan 7,128,811 - 7,128,811 0.0%
Librar Grants/Donations 354,790 - 354,790 0.0%
Utilit Assistance 15,500 -15,500 0.0%
Miscellaneous Donations 60,000 -60,000 0.0%
Developer Pro ects - - -
Economic Developmen 28,032 - 28,032
Tax Increment Financin TIF 1,923,072 - 1,923,072 0.0%
Total Special Revenue Funds 40,370,468 16,000 40,354,468 0.0%
Capital Project Funds:
Special Assessments 318,313 - 318,313 0.0%
Street Construction 15,713,898 10,370 15,724,268 0.1%
irport Construction 747,988 747,988 0 -100.0%
Park Development 324,791 - 324,791 0.0%
Winakor Donation 20,000 -20,000 0.0%
Council Priorities 1,210,000 - 1,210,000 0.0%
General Obli ation Bonds 11,133,972 - 11,133,972 0.0%
Total Capital Project Funds 29,468,962 737,618 28,731,344 -2.5%
2
REVENUE SUMMARY BY FUND, continued
Percenta e
2021/22 2021/22 2021/22 Chan e from
Ad usted Final Chan es Final Amended Ad usted
Permanent Funds:
Cemeter Perpetual Care 22,893 -22,893 0.0%
Furman Aquatic Center Trust 10,000 -10,000 0.0%
Total Permanent Funds 32,893 -32,893 0.0%
Enterprise Funds:
Airport Operations - 467,115 467,115
irport Capital Reserve - 3,774,327 3,774,327
Water Utilit 14,701,148 - 14,701,148 0.0%
Water Construction 4,681,944 - 4,681,944 0.0%
Water Sinkin 3,735,617 - 3,735,617 0.0%
Sewer Utilit 9,661,100 - 9,661,100 0.0%
Sewer Improvements 12,579,332 - 12,579,332 0.0%
Sewer Sinkin 540,547 -540,547 0.0%
Electric Utilit 68,878,629 21,069 68,857,560 0.0%
Electric Sinkin 966,327 - 966,327 0.0%
Electric SunSmar 174,000 - 174,000 0.0%
Parkin Operations 870,219 - 870,219 0.0%
Parkin Capital Reserve 546,000 - 546,000 0.0%
Transit Operations 17,003,245 - 17,003,245 0.0%
Transit Student Govt Trus 6,000 -6,000 0.0%
Transit Capital Reserve 15,138,383 101,961 15,240,344 0.7%
Stormwater Utilit 1,917,087 - 1,917,087 0.0%
Stormwater Improvements 4,676,470 - 4,676,470 0.0%
mes/ISU Ice Arena 497,664 10,005 507,669 2.0%
Ice Arena Capital Reserve 41,000 -41,000 0.0%
Homewood Golf Course 310,203 -310,203 0.0%
Resource Recover 4,572,450 - 4,572,450 0.0%
Total Enterprise Funds: 161,497,365 4,332,339 165,829,704 2.7%
Debt Service Fund 24,060,318 - 24,060,318 0.0%
3
REVENUE SUMMARY BY FUND, continued
Percenta e
2021/22 2021/22 2021/22 Chan e from
Ad usted Final Chan es Final Amended Ad usted
Internal Service Funds:
Fleet Services 2,386,515 - 2,386,515 0.0%
Fleet Replacement Reserve 2,164,033 10,801 2,174,834 0.5%
Fleet Services Reserve 206,470 -206,470
Information Technolo 2,064,979 - 2,064,979 0.0%
Technolo Replacement Reserve 372,024 - 372,024 0.0%
Shared Communications 267,412 - 267,412 0.0%
Information Technolo Reserve 138,000 - 138,000
Print Shop Services 116,138 - 116,138
Messen er Service 103,671 -103,671
Risk Mana ement 2,809,380 - 2,809,380 0.0%
Health Insurance 10,204,453 - 10,204,453 0.0%
Total Internal Service Funds:20,833,075 10,801 20,843,876 0.1%
Total Revenues 317,885,327 3,210,072 321,095,399 1.0%
4
EXPENDITURE SUMMARY BY FUND
Percentage
2021/22 2021/22 2021/22 Change from
djusted Final Changes Final Amended Adjusted
General Fund 46,950,067 (381,971) 46,568,096 -0.8%
Special Revenue Funds:
Local Option Sales Tax 15,474,349 1,793 15,476,142 0.0%
Hotel/Motel Tax 2,331,517 - 2,331,517 0.0%
Road Use Tax 11,643,013 (74,910) 11,568,103 -0.6%
Public Safety Special Revenues 116,740 - 116,740 0.0%
City-Wide Housing Programs 24,249 -24,249 0.0%
CDBG Program 984,324 - 984,324 0.0%
HOME Program 2,010,737 - 2,010,737 0.0%
CDBG/IEDA COVID-19 Relief 835,256 - 835,256 0.0%
HOME American Rescue Plan 1,269,248 1,269,248 0.0%
Employee Benefit Property Tax 2,400,125 - 2,400,125 0.0%
Police/Fire Retirement 95,000 -95,000 0.0%
Parks & Rec Grants/Donations 252,209 - 252,209 0.0%
FEMA/COVID-19 Relief - - -
FEMA/Derecho 2020 Relief 35,558 - 35,558 0.0%
American Rescue Plan 1,150,000 1,150,000 0.0%
Library Grants/Donations 389,483 - 389,483 0.0%
Utility Assistance 15,500 -15,500 0.0%
Miscellaneous Donations 70,026 70,026 0.0%
Developer Projects - - -
Economic Development 28,032 - 28,032 0.0%
Tax Increment Financing (TIF) 1,029,733 -1,029,733 0.0%
Total Special Revenue Funds: 40,155,099 (73,117) 40,081,982 -0.2%
Capital Project Funds:
Special Assessments 318,313 - 318,313 0.0%
Street Construction 10,751,032 10,370 10,761,402 0.1%
Airport Construction 450,432 (289,720) 160,712 -64.3%
Park Development 164,187 -164,187 0.0%
Winakor Donation 655,500 - 655,500
Council Priorities 200,000 - 200,000
General Obligation Bonds 31,266,185 - 31,266,185 0.0%
Total Capital Project Funds: 43,805,649 (279,350) 43,526,299 -0.6%
5
EXPENDITURE SUMMARY BY FUND, continued
Percentage
2021/22 2021/22 2021/22 Change from
djusted Final Changes Final Amended djusted
Permanent Funds:
Cemetery Perpetual Care - - -
Furman Aquatic Center Trust 65,000 25,000 90,000 38.5%
Total Permanent Funds: 65,000 25,000 90,000 38.5%
Enterprise Funds:
Airport Operations - 453,221 453,221
Airport Capital Reserve - 465,522 465,522
Water Utility 20,628,632 (14,729) 20,613,903 -0.1%
Water Construction 1,794,060 - 1,794,060 0.0%
Water Sinking 3,736,260 - 3,736,260 0.0%
Sewer Utility 14,321,581 25,000 14,346,581 0.2%
Sewer Improvements 5,106,931 - 5,106,931 0.0%
Sewer Sinking 540,493 - 540,493 0.0%
Electric Utility 86,124,836 (21,069) 86,103,767 0.0%
Electric Sinking 966,306 - 966,306 0.0%
Electric SunSmart 181,000 181,000 0.0%
Parking Operations 1,126,274 - 1,126,274 0.0%
Parking Capital Reserve - - -
Transit Operations 17,830,126 101,961 17,932,087 0.6%
Transit Student Govt Trust 462,745 - 462,745
Transit Capital Reserve 13,295,823 101,961 13,397,784 0.8%
Stormwater Utility 6,046,149 - 6,046,149 0.0%
Stormwater Improvements 4,676,470 - 4,676,470 0.0%
Ames/ISU Ice Arena 427,771 7,808 435,579 1.8%
Ice Arena Capital Reserve 36,046 - 36,046 0.0%
Homewood Golf Course 296,795 - 296,795 0.0%
Resource Recovery 5,029,270 - 5,029,270 0.0%
Total Enterprise Funds: 182,627,568 1,119,675 183,747,243 0.6%
Debt Service Fund 22,565,850 - 22,565,850 0.0%
6
EXPENDITURE SUMMARY BY FUND, continued
Percentage
2021/22 2021/22 2021/22 Change from
djusted Final Changes Final Amended djusted
Internal Service Funds:
Fleet Services 2,386,515 - 2,386,515 0.0%
Fleet Replacement Reserve 2,316,428 79,300 2,395,728 3.4%
Fleet Services Reserve 453,357 - 453,357
Information Technology 2,064,979 - 2,064,979 0.0%
Technology Replacement Reserve 217,800 45,000 262,800 20.7%
Shared Communications 267,412 - 267,412 0.0%
Information Technology Reserve 210,716 - 210,716
Print Shop Services 116,138 - 116,138
Messenger Service 103,671 - 103,671
Risk Insurance 2,620,409 - 2,620,409 0.0%
Health Insurance 10,563,174 - 10,563,174 0.0%
Total Internal Service Funds: 21,320,599 124,300 21,444,899 0.6%
Total Expenditures 357,489,832 534,537 358,024,369 0.2%
7
FINAL AMENDMENT FUND CHANGES
General Fund
General Fund revenues have been decreased by $379,450. Of this total, $430,650 is the result
of moving the Airport to an Enterprise fund. In addition, total Police revenues increased by $16,000
and total Parks and Recreation revenues increased by $35,200. Parks and Recreation is
amending revenues to reflect program participation, and increased rentals for the Community
Center, Auditorium, and Bandshell.
In addition, General Fund budget expenditures will decrease by $381,971. This total includes
moving Airport transfers of $138,007 and Airport operations of $334,657 to the newly established
Airport Enterprise fund. Minor expenditure increases have been added to the City Clerk, Public
Safety, and Public Works Street budgets. The Fire Station 2 relocation site testing is an expense
increase of $30,000. In total, Animal Control salaries and benefit expenses will increase by
$41,020 to cover additional hours, overtime, and benefits. Police salaries will be decreased by
$41,020 to offset the Animal Control expenditure increases. Parks and Recreation expenditure
increases of $35,200 consist of minor repairs, program adjustments, weight room equipment
repairs, and $21,000 for prior project work.
The overall effect of final amendments on the 2021/22 projected General Fund ending balance is
an increase of $2,521.
Local Option Sales Tax
Local Option Sales Tax expenses have increased by $1,793. CIP project savings of $54,783 from
the Homewood Shared Use Path and Furman Splash Pool Play Structure will be reallocated to
the following CIP projects: Furman Basin Painting, Furman Splash Pool Play Structure, McCarthy
Lee Pickleball Courts, McCarthy Lee Bridge, and the Inis Grove Shared Use Path. In addition,
CIP funding of $1,793 has been added to the FY 2021/22 budget for the early start of the Carr
Park Shelter project currently budgeted in FY 2022/23.
The overall effect of final amendments on the 2021/22 projected Local Option Sales Tax fund
ending balance is a decrease of $1,793.
Road Use Tax
Road Use Tax expenses will see an overall decrease of $74,910. Signal maintenance and traffic
engineering have reductions of $8,761 and $2,004, respectively. Public Works Engineering
budgeted $95,745 for Benchmark and Monument Modernization. This project is now being
completed in-house, so the total expense will decrease by $70,745. Additional expenses for
Pavement Management Professional Services and Foxit Software have been added to the FY
8
2021/22 budget. Snow and Ice Control expense savings of $105,000 will be moved to cover a
shortfall in Fleet funds.
The overall effect of final amendments on the 2021/22 projected Road Use Tax fund ending
balance is an increase of $74,910.
Public Safety Special Revenues
For FY 2021/22, the Police BJA Ballistic Vest Grant revenue account number has been
restructured and accounted for in final amendments. In addition, $16,000 in revenue from the
State of Iowa for alcohol enforcement will be moved to the General Fund.
The overall effect of final amendments on the 2021/22 projected Police Grants fund ending
balance is a decrease of $16,000.
Street Construction Fund
In the Street Construction Fund, the Dankbar-Muench Traffic Study has been completed.
Revenue and expenditures in the amount of $8,370 were added to FY 2021/22 to cover year-to-
date amounts. In addition, grant funds totaling $399,000 have been removed from both revenues
and expenditures for the Skunk River Trail CIP Project, and $401,000 has been added to revenues
and expenses for the Ioway Creek project from South Skunk to Duff.
Final amendments will result in no net change to the Street Construction Fund.
Airport Construction Fund
Airport Construction Fund revenues will decrease by $747,988. In total, Airport CIP expenses,
and transfers will decrease by $289,720. These changes reflect the transfer of Airport
Construction Fund revenue and expenses to the new Airport Capital Reserve Enterprise Fund.
G.O. Bond Funds
The 13th Street Shared Use Path CIP project has been completed. Project savings of $5,968 have
been transferred to unallocated bond expense.
Furman Aquatic Center Trust
Furman Aquatic Center Trust Fund expenses will increase by $25,000 due to high bids received
for the Lazy River structural repair project. The overall effect of final amendments on the 2021/22
projected Furman Aquatic Center Trust fund ending balance is a decrease of $25,000.
9
Airport Operations
The newly created Airport Operations Enterprise Fund includes revenues moved from the General
Fund totaling $467,115. In addition, expenses of $467,664 were also transferred from the General
Fund for Airport operations and transfers. Additional amendments were made for salaries, fleet
maintenance, the USDA Wildlife Mitigation agreement, repairs, and supplies. Minor increases to
outside insurance/bonds, fuel, and Airport farm expense are also included.
The net effect on the Airport Operations Fund is a $13,894 projected increase to the FY 2021/22
fund balance.
Airport Capital Reserve
Revenues have been transferred from the Airport Construction Fund to the new Enterprise Airport
Capital Reserve Fund. In addition to the new fund revenue transfer, proceeds from the sale of the
Sigler hanger ($2,838,250), insurance proceeds ($27,377), and a proposed construction fund
transfer ($160,712) have also been added to FY 2021/22 final amendments.
The new Airport Capital Reserve Enterprise fund will have a total expense change of $465,522.
Besides the transfers to establish the new fund, the expense increase also includes an Airport
Operations lease replacement transfer of $15,090. The net effect on the Airport Capital Reserve
Fund is a $3,308,805 projected increase to the FY 2021/22 fund balance.
Water Utility Fund
The Water Utility Fund’s expenses have been decreased by $14,729 due to CIP project savings.
A portion of the project savings has been moved to the Physical and Cyber Security Improvements
CIP projects to budget for the security access control pads ($50,000) and the high service pump
fencing ($60,000).
The net effect on the Water Utility Fund is a $14,729 projected increase to the fund balance in FY
2021/22.
Sewer Utility Fund
In the Sewer Utility Fund expenses have been moved from WPC maintenance equipment repair
to laboratory equipment repair to cover repairs to the laboratory’s AA unit. In addition, CIP funding
of $25,000 has been added to the FY 2021/22 budget for the early start of the Cogeneration
System Maintenance project currently budgeted in FY 2022/23. The net effect on the Sewer Utility
Fund is a $25,000 projected decrease to the fund balance in FY 2021/22.
10
Electric Utility Fund
The Electric Utility Fund’s revenues have been reduced by $21,069 to reflect the reduction in
grant funding for the electric vehicle charging station located at 2108 Isaac Newton.
Expenses for the Electric Utility Fund have also been reduced by $21,069. In Production, building
maintenance expenses have been reduced by $52,150 to cover Electric’s share of the fiber
installation and wireless access projects. Commercial solar rebate expenses in Demand Side
Management have been decreased by $20,000 to cover shortfalls on the Lincoln Way electric
vehicle charging station project. In addition, project savings from the Unit 7 Turbine/Generator
Overhaul, Unit 7 Boiler Tube Repairs, and Waste Water Treatment CIP projects have been moved
to cover increased expenses on the Unit 8 Turbine/Generator Overhaul and Superheat CIP
projects.
Final amendments will result in no net change to the Electric Utility Fund.
Transit and Transit Capital Reserve Funds
Transit Fund expenses have been increased by $101,961. This amount is an additional transfer
to the Transit Capital Reserve Fund for the Battery Electric Bus project. The transfer will be used
to cover cost overruns for the facility construction portion of the project.
The net effect of the changes to Transit Fund’s expenses is a projected $101,961 decrease to the
Transit Operations fund balance, and no change to the Transit Capital Reserve Fund.
Ice Arena Fund
The Ice Arena Fund revenues will be increased by $10,005. The total includes increases to
admission, rentals, and concessions. Revenues were reduced for figure skating sessions and
Dasher Board advertising. Expenses will increase by $7,808. Cost savings from the Ice Arena
Coordinator position will offset increases to temporary salaries and benefits. Equipment repairs
for the heater and controller account for additional expense increases.
The net effect on the Ice Arena Fund is a $2,197 projected increase to the fund balance in FY
2021/22.
Fleet Services Reserve Fund
The Fleet Services Reserve Fund revenues will increase by $10,801 for additional funding
transfers from Electric Distribution and Public Works/Streets. Expenses will increase by $79,300
to cover a truck chassis and skid steer trailer for Streets, and a trailer for Electric Distribution. The
overall effect of final amendments on the Fleet Services Reserve Fund is a $68,499 projected
decrease to the fund balance in FY 2021/22.
11
Technology Replacement Reserve Fund
The Technology Replacement Reserve Fund expenses will increase by $45,000 for the purchase
of additional department computers. The net effect of final amendments for FY 2021/22 is a
projected decrease of the fund balance.
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1
ITEM #: __47___
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: VOLUNTARY ANNEXATION OF PROPERTIES LOCATED AT 2219 &
2121 STATE AVENUE SOUTH OF HIGHWAY 30
BACKGROUND:
On March 22, 2022, the City Council voted to initiate a voluntary annexation petition from
ISU Board of Regents (applicant) representing two parcels (aka Curtis Farm) located at
2219 & 2121 State Avenue, in Washington Township, Story County, Iowa, totaling 10.79
acres. The property is in Story County on the west side of State Avenue, north of Worle
Creek and south of Highway 30 (See Attachment A). The action was in response to an
annexation petition received from Board of Regents, State of Iowa, for benefit of Iowa
State University which owns both properties. ISU petitioned for annexation in response
to improvements occurring on their property and the desire to extend sanitary sewer serve
north to serve their properties.
The two subject properties currently create a peninsula of unincorporated land extending
west from State Avenue. The inclusion of the subject property into the City, will
remove this peninsula and create a more uniform boundary along the west side of
State Avenue, without creating any islands of unincorporated land. Although State
law permits a voluntary annexation to include up to 20% of the territory with non-
consenting abutting properties, there are no additional non-consenting properties
included.
With a 100% voluntary annexation more than two miles from Kelley, no review or
action by the City Development Board is required, if the City approves the
annexation. The proposed annexation plat is attached (See Attachment C).
PLANNING AND ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission met on April 6, 2022, to consider the proposed
annexation. Staff discussed the intent of ISU to provide utility service to the farm and feed
mail project. Staff described how the annexation is consistent with City policy to provide
sewer service to properties located within the City. The Commission voted 5-1 in favor
of recommending that the City Council approve the annexation.
ALTERNATIVES:
1. Approve by resolution, the voluntary annexation of two properties, which include
State Avenue right-of-way, totaling 10.79 acres of real property located immediately
south of the Ames corporate limits at 2219 & 2121 State Avenue, in Washington
2
Township, Story County, Iowa, by finding that the proposed annexation is consistent
with the Ames Plan 2040 and Urban Fringe Plan and that the annexation will create
uniform boundaries by eliminating a peninsula of county land.
2. Deny the annexation request for two parcels and abutting right-of-way, located at
2219 & 2121 State Avenue, in Washington Township, Story County, Iowa, by finding
that the proposed annexation is not consistent with the Ames Plan 2040 and Urban
Fringe Plan or that the annexation will create boundaries inconsistent with State
code.
3. Defer this item and request additional information from either city staff or the
applicant.
CITY MANAGER‘S RECOMMENDED ACTION:
The annexation is a 100% consenting voluntary annexation. There are no surrounding
non-consenting properties that are obvious candidates for being included in the
annexation. The proposed annexation causes the City’s boundaries to align optimally for
more uniform boundaries than what currently exists in this area, and no unincorporated
islands or irregular boundaries will result.
Although the annexation does not include any nonconsenting properties, upon completion
of the annexation two properties located along State Avenue that previously signed
consents to annex in order to receive City water service will be able to be annexed. City
Council previously directed staff to move forward with contacting these property
owners and annexing the properties upon competition of the ISU annexation.
The subject area is within the University designated lands on the Ames Plan 2040 Future
Land Use Map and Urban Service Area within the Urban Fringe Plan. The annexation
request would be consistent with both the Ames Plan 2040 and the Ames Urban Fringe
Plan process for annexation. The City Council will be the final approval authority; the
annexation is not required to go to the state City Development Board. Therefore, it is the
recommendation of the City Manager that the City Council act in accordance with
Alternative #1.
3
ADDENDUM
Ames Plan 2040 and Zoning.
The subject property at 2219 & 2121 State Avenue is designated with a future land use
of “University” in the Ames Plan 2040. “University” is the designation for the Iowa State
University campus and other ISU-owned properties. All “Urban Growth” areas in the Ames
Plan 2040 are identified with a future land use category on the Future Land Use Map. The
Future Land Use Map guides decision making for zoning and is in and of itself not
considered a right to a specific zone or use.
The Ames Urban Fringe Plan (AUFP) identifies this property as having a land use class
of “Urban Service Area”. Having an “Urban Service Area" designation is required prior to
annexation. The AUFP allows property to be annexed per the terms of the City’s 28E
agreement with Story County. The City of Ames is in the process of working with Gilbert
and Story County to amend the AUFP and 28E agreement to align with the Ames Plan
2040.
Current Land Use: The properties included in the petition are referred to as the Curtis
Farm. It is the intent of ISU to utilize this area for the expansion of their Ag program.
Infrastructure: According to ISU, the facilities are currently served by a well and multiple
septic systems. Following the connection to City services, ISU indicates that they intend
to cap the well and remove the septic systems.
City water service is available along State Avenue and can easily serve the subject
property. Sanitary sewer is available along Worle Creek, about a quarter mile south and
would require extension of a main to the north by the property owner. ISU will be
responsible for the costs associated with extending sanitary sewer north to serve their
properties.
Public Works staff reviewed the proposed sewer extension and determined that at this
time it was best to allow for ISU to extend the line to meet their needs rather than try to
plan for and construct an oversized line that could one day be extended to the west.
Serving ISU property now does not preclude any future sanitary sewer extensions.
Development Plan: ISU intends to utilize this property for the expansion of their Ag
program. State property is exempt from City development review.
Township Consultation: As part of the state-mandated annexation process, City staff
invited the Washington Township Trustees and the Story County Board of Supervisors to
a Consultation Meeting. This was held on April 7, 2022 at City Hall. Those in attendance
were: Andrea Wagner (Story County Planning) and Mark Lambert (Ames City Attorney).
No comments have been received as of the writing of this report.
4
ATTACHMENT A
Location Map
5
ATTACHMENT B
Annexation Territory Plat
6
ATTACHMENT C
Ames Plan 2040
Future Land Use Map (Excerpt)
Ames Plan 2040 Land
Use Designation of
University. 2219 & 2121
State Avenue.
7
ATTACHMENT D
Ames Urban Fringe Plan
Land Use Class Map (Excerpt)
LEGEND:
ROPOSED
ANNEXATION
REA
8
ATTACHMENT E
Listing of Parcels & Ownership
LISTING OF PARCELS & OWNERSHIP - Total Annexation Plat [2 properties - 10.79 acres]
Consenting Owners
Address PIN Owner Mailing Address
2219 State Avenue 09-17-200-450 Bd of Regents State of Iowa 1350 Beardsley Hall
for Benefit of Iowa State Ames, Iowa 50011
University of Science & Technology
2121 State Avenue 09-17-200-460 Bd of Regents State of Iowa 1350 Beardsley Hall
for Benefit of Iowa State Ames, Iowa 50011
University of Science & Technology
9
ATTACHMENT F
Story County Resolution, p.1
10
ATTACHMENT F
Story County Resolution, p.2
11
ATTACHMENT F
Story County Resolution, p.3
1
ITEM: __ 48__
DATE: 05/24/22
COUNCIL ACTION FORM
SUBJECT: ZONING TEXT AMENDMENT TO REMOVE CAMPUSTOWN SERVICE
CENTER (CSC) ZONING DISTRICT MID-BLOCK 20-FOOT SETBACK
STANDARD ALONG LINCOLN WAY
BACKGROUND:
At the December 27, 2019 meeting, City Council discussed a request from a property
owner to initiate a Zoning Text Amendment to eliminate a requirement for a mid-block 20-
foot break for each block face in Campustown (Ames Municipal Code Table 29.803(3)).
“In order to provide access for vehicles and/or utilities to the interior of the block,
there shall be a twenty-foot-wide opening between buildings, at the approximate
mid-point of each face of each block…”
This request was specifically made for a planned redevelopment at 2516 Lincoln Way.
Based upon previous interpretations of the standard, City Council authorized proceeding
with a text amendment focused on Lincoln Way block faces. City staff is now bringing
forward proposed changes to the text of Table 29.803(3) for consideration.
The CSC district includes the 2300-2700 blocks on Lincoln Way and then continues south
encompassing the primarily commercial district of Campustown (Attachment A). CSC
Zoning was initially adopted in 2006 and applied to the outlined area. The 2700 block of
Lincoln Way was rezoned to CSC in 2016.
The mid-block standard is intended to address the variety of access and utility
constraints that exist in Campustown while permitting for redevelopment of the
area. This mid-block break standard has historically been applied only if necessary
to serve the stated purposes of the standard for access or utility needs. However,
this approach has created ambiguity. Currently, only the 2300 and 2600 blocks of
Lincoln W ay have at least one opening at some point along the block face, while the 2400
block and 2700 block do not have a break along Lincoln Way. Other block faces in
Campustown have a mix of alley, easements, or neither to meet the standard.
The purpose of the Campustown Service Center (CSC) Zoning District is for development
is:
“…to be very dense with building coverage, large buildings in scale with the
predominant building pattern in the Campustown commercial area, and buildings
placed close together …Building placement, the scale at the street, design and
materials reinforce a dynamic, pedestrian-friendly neighborhood character.”
2
Many of the redeveloped sites are in alignment with this desired development pattern and
a break in buildings exists on many other block faces within the CSC district, with the
exception of Lincoln Way.
In December 2019, staff presented a memo to City Council with three possible text
amendment options. These options included: 1) remove the break requirement only along
Lincoln Way, 2) alter the language to state the mid-block break is applicable when
necessary, as determined by the Planning Director, or 3) produce a comprehensive utility
and planned access study within the CSC District to identify block faces that could not be
served unless a break is provided.
City Council ultimately voted to move forward to remove the required mid-block
break only along Lincoln Way based upon staff feedback that access to Lincoln
Way for vehicles is undesirable and that utility access can occur from other blocks.
If the amendment is approved, the 20-foot break would still be required along all other
block faces within the CSC District, at a time redevelopment may occur.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission met on May 4, 2022, to consider the proposed text
amendment. The Commission discussed the need for the break and where it would apply
within Campustown. Staff discussed its evaluation of the need for the standard and the
history of how it has been applied. The Commission first moved to apply the change only
to the 2500 Block of Lincoln Way, but the motion failed. Ultimately, the Commission voted
4-1 in favor of recommending to eliminate a midblock break along all Lincoln Way block
faces.
ALTERNATIVES:
1. Approve the proposed text amendment to Table 29.803(3) to eliminate a midblock
break requirement along all Lincoln Way block faces.
2. Refer this item back to staff for further information.
3. Do not approve the proposed text amendment.
CITY MANAGER’S RECOMMENDED ACTION:
The initial text amendment request for a change came from an interest in redeveloping
the property at 2516 Lincoln Way that would be subject to the break standard. Alternative
#1 would have the least impact to the CSC district as the break would still be required on
other block faces allowing utilities to serve any future re-development and would not alter
building, plumbing, fire or electric code requirements.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
3
ATTACHMENT A: Campustown Service Center (CSC) Zoning Boundary
4
Table 29.809(3)
Campustown Service Center (CSC) Zone Development
Standards
Minimum FAR 1.0, Except that the Zoning Board of Adjustment may
determine through review of a use subject to approval of a
Special Use Permit Use that such a proposed use and design is
compatible in character with its surrounding and is exempt
from meeting minimum FAR and minimum height.
interior of the block, there shall be a twenty foot wide opening
between buildings, at the approximate mid-point of each face
of each block. This standard does not apply to the Lincoln
Way block faces. In addition to this mid-block areaway or
drive, any lot without other means of access from a public
street or alley may have one driveway from the street of up to
20-ft in width.
determine through review of a use subject to approval of a
Special Use Permit Use that such a proposed use and design is
compatible in character with its surrounding and is exempt
from meeting minimum FAR and minimum height.
bounded by:
Lincoln Way
Stanton Avenue
Hunt Street
feet of the right-of-way lines of:
Lincoln Way from Hayward Avenue
to Stanton Avenue
Welch Avenue from Lincoln Way to
frontage on Lincoln Way and without residential use
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY ENACTING A NEW
SECTION THEREOF, TABLE 29.809(3) FOR THE PURPOSE
OF REMOVING THE CSC ZONING DISTRICT SET BACK
STANDARD; REPEALING ANY AND ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT
OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE
DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Table Section 29.809(3) as follows:
Sec. 29.809(3). CAMPUS SERVICE CENTER (CSC) ZONE DEVELOPMENT STANDARDS.
Table 29.809(3)
Campustown Service Center (CSC) Zone Development
Standards
Minimum FAR 1.0, Except that the Zoning Board of Adjustment may
determine through review of a use subject to approval of a
Special Use Permit Use that such a proposed use and design is
compatible in character with its surrounding and is exempt
from meeting minimum FAR and minimum height.
interior of the block, there shall be a twenty foot wide opening
between buildings, at the approximate mid-point of each face
of each block. This standard does not apply to Lincoln Way
block faces. In addition to this mid-block areaway or drive,
any lot without other means of access from a public street or
alley may have one driveway from the street of up to 20-ft in
width.
Minimum Height 25 feet, Except that the Zoning Board of Adjustment may
determine through review of a use subject to approval of a
Special Use Permit Use that such a proposed use and design is
compatible in character with its surrounding and is exempt
from meeting minimum FAR and minimum height.
bounded by:
Lincoln Way
Stanton Avenue
Hunt Street
feet of the right-of-way lines of:
Lincoln Way from Hayward Avenue
to Stanton Avenue
Welch Avenue from Lincoln Way to
frontage on Lincoln Way and without residential use
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of ___________________, 2022.
______________________________________ _______________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
ITEM # 49
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: RESOLUTION TO ESTABLISH A DATE FOR A PUBLIC HEARING
REGARDING PROPOSAL TO ENTER INTO A WATER REVENUE LOAN
AND DISBURSEMENT AGREEMNENT TO BORROW MONEY
THEREUNDER IN A PRINCIPAL AMOUNT NOT TO EXCEED $3,500,000
BACKGROUND:
During the design of the new water treatment plant, City staff made a commitment to demolish
the old treatment facility as soon as practical to prevent it from becoming an abandoned
eyesore for the neighborhood. The new water treatment plant started operation in the fall of
2017, and it is time to demolish the old water treatment plant.
This project will demolish the filter building, chemical feed building, external treatment basins,
administrative offices, and ¾-million-gallon ground reservoir. Improvements to the site
distribution and raw water piping will be included in this project as well. The high service pump
station, two-million-gallon storage reservoir, and five-million-gallon storage reservoir will
remain. The City’s capital improvement plan includes $2,663,476 for this demolition project.
Current project estimates indicate that the project can be completed within the budgeted
amount.
A State Revolving Fund (SRF) Drinking Water Loan in an amount not to exceed $3,500,000
has been identified as the funding source for the demolition of the old water plant. Repayment of
the loan will be from water utility revenues. The not to exceed amount for the public hearing has
been set at a level to cover possible cost increases; the City will only borrow the amount
needed to fund the project. A public hearing is required to proceed with the SRF loan.
ALTERNATIVES:
1. Set June 14, 2022, as the date of public hearing to enter into a State Revolving Fund
Drinking Water Loan agreement in an amount not to exceed $3,500,000.
2. Delay the hearing on the loan agreement and the project to demolish the old water
treatment plant.
CITY MANAGER’S RECOMMENDED ACTION:
Setting the date of public hearing to enter into this agreement will ensure that City staff can
proceed with the loan funding and old water plant demolition plan as previously approved by
Council.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative No. 1 as described above.
1
ITEM #: 50
DATE: 05-24-22
COUNCIL ACTION FORM
SUBJECT: CORRECTIONS TO MUNICIPAL CODE CHAPTER 18 – PARKING
(DRAFT ORDINANCE)
BACKGROUND:
On April 12, 2022, City Council directed the City Attorney to draft an ordinance modifying
Chapter 18 of the Municipal Code, which contains parking regulations. These
modifications were requested to ensure that the adopted Code language matched the
signage in the field.
The proposed modifications can be grouped into two categories:
NEW STREETS WITHOUT AN ORDINANCE:
Several streets have been constructed and have signage, but the corresponding
language has not been published in the Municipal Code. Therefore, the streets and
restrictions indicated below are presented for inclusion in Municipal Code:
Rowling Drive. Parking is prohibited at all times on the north side of Rowling Drive.
Lawrence Ave. Parking is prohibited at all times on the east side of Lawrence Ave.
Ada Hayden Road. Parking is prohibited at all times on the north side of Ada Hayden
Road.
Ledges Drive. Parking is prohibited at all times on the east and north sides of Ledges
Drive.
McFarland Avenue. Parking is prohibited at all times on the east side of McFarland
Avenue.
Quarry Drive. Parking is prohibited at all times on the inside of the loop road of Quarry
Drive.
EXISTING ORDINANCES NEEDING CORRECTIONS: Several sections of Municipal
Code Chapter 18 contain language referring to existing streets, but conditions in the field
have been altered. Therefore, the existing Municipal Code language would be replaced
with the language shown below:
2
From Section 18.31
(11) ASH AVENUE. Parking is prohibited at all times on both sides from the south line
of Lincoln Way south for a distance of one hundred (100) feet.
Parking is prohibited on Monday, Wednesday and Friday on the west side and on
Tuesday, Thursday, Saturday and Sunday on the east side from a point one hundred
(100) feet south of the south line of Lincoln Way to Country Club Boulevard from midnight
to 9:00 p.m.
In addition, between 7:00 a.m. and 7:00 p.m. parking is limited to four hours on the
side of the street on which it is lawful to park from Knapp Street to Country Club
Boulevard.
Parking is prohibited at all times along the west side from the south line of Country
Club Boulevard to Mortensen Parkway.
(339) CULLEN DRIVE. Parking is prohibited at all times on the east and north sides
of Cullen Drive.
(213) SHELDON AVENUE. Parking is prohibited at all times on both sides from
Lincoln Way to Hyland Avenue except in metered stalls.
Add a new street name, “S. Sheldon Avenue.”
(###) SOUTH SHELDON AVENUE. Parking is prohibited on Monday, Wednesday,
and Friday on the west side and on Tuesday, Thursday, Saturday and Sunday on the
east side from 2:00 a.m. to 11:00 p.m. from Arbor Street to Knapp Street. Parking for
more than four hours is prohibited on the side on which it is lawful to park from Arbor
Street to Knapp Street.
Parking is prohibited at all times from Lincoln Way to Arbor Street, except in metered
stalls where parking is only prohibited from 4:00 a.m. to 6:00 a.m. daily.
(253) STATE AVENUE. Parking is prohibited at all times on both sides of State
Avenue.
From Section 18.4
(3) The hours where parking in metered parking space is controlled by the parking
meter shall be stated on said meter and are as follows:
a) In the east parking district from 9:00 a.m. to 6:00 p.m. on Mondays through
Saturdays except on city holidays or as otherwise provided.
b) In the west parking district from 8:00 a.m. until 6:00 p.m. Monday through
Saturday, except on city holidays or as otherwise provided.
3
CHANGES FOLLOWING APRIL 12 STAFF REPORT:
In drafting the proposed ordinance (attached), staff made two modifications to the
regulations presented to the City Council in April. The first is to clarify that parking is
prohibited on Ada Hayden Road on the north and east sides. At the April meeting, staff
had only presented a prohibition on parking on the north side. Since this street also
contains a segment that travels north-south, it is appropriate to include a prohibition on
parking on the east side.
The second modification is an adjustment to the parking prohibitions on South Sheldon
Avenue. The draft ordinance presents these regulations in a different order than originally
presented to Council, although no substantial impact is expected with this change.
ALTERNATIVES:
1. Approve first reading of the attached ordinance modifying parking regulations as
provided by the City Attorney.
2. Direct staff to modify the draft ordinance.
3. Do not approve the ordinance modifying parking regulations.
CITY MANAGER’S RECOMMENDED ACTION:
These proposed changes to the Municipal Code will provide consistent code language
across all affected parking locations and allow proper enforcement of those codes. All the
proposed Municipal Code corrections reflect existing conditions in the field and are in line
with all City policies and practices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY
OF AMES, IOWA, BY AMENDING SECTIONS 18.4(3)(b) AND 18.31(11),
(213), (253), (339), AND ENACTING NEW SECTIONS 18.31(380), (381),
(382), (383), (384), (385), (386) THEREOF, FOR THE PURPOSE OF
UPDATING THE PARKING REGULATIONS; REPEALING ANY AND
ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO
THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN
EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by
amending Sections 18.4(3)(b) and 18.31(11), (213), (253) (339), and enacting new Sections 18.31(380), (381),
(382), (383), (384), (385), (386) as follows:
“Sec. 18.4 PARKING METER MAP; EFFECTIVE HOURS FOR METERS.
. . .
(3)The hours where parking in metered parking space is controlled by the parking meter shall be stated on
said meter and are as follows:
(a)In the east parking district from 9:00 a.m. to 6:00 p.m. on Mondays through Saturdays except on
city holidays or as otherwise provided.
(b)In the west parking district from 8:00 a.m. until 6:00 p.m. Monday through Saturday, except on
city holidays or as otherwise provided. Also for the meters on the west side of Stanton Avenue
in the 100 block from 9:00 a.m. until 9:00 p.m., Monday through Saturday.
. . .
Sec. 18.31 – REGULATIONS FOR SPECIFIC STREETS OR LOCATIONS
. . .
(11)ASH AVENUE. Parking is prohibited at all times on both sides from the south line of Lincoln Way south
for a distance of one hundred (100) feet.
Parking is prohibited on Monday, Wednesday and Friday on the west side and on Tuesday, Thursday,
Saturday and Sunday on the east side from a point one hundred (100) feet south of the south line of Lincoln
Way to Country Club Boulevard from midnight to 9:00 p.m. and also from the south line of Knapp Street
to a point four hundred sixty (460) feet south of the south line of Country Club Boulevard from midnight
to 9:00 p.m.
In addition, between 7:00 a.m. and 7:00 p.m. parking is limited to four hours on the side of the street on
which it is lawful to park from Knapp Street to Country Club Boulevard.
Parking is prohibited at all times along the west side from the south line of Country Club Boulevard to
Mortensen Parkway.
. . .
(213)SHELDON AVENUE. Parking is prohibited at all times on both sides from Lincoln Way to Hyland
Avenue except in metered stalls.
Parking is prohibited at all times on both sides from West Street to Arbor Street and on the west side from
West Street to the intersection with the Institutional Road, and on the north side from the Institutional Road
to Hyland Avenue.
Parking is prohibited on Monday, Wednesday and Friday on the west side and on Tuesday, Thursday,
Saturday and Sunday on the east side from 2:00 a.m. to 11:00 p.m. from Arbor Street to Knapp Street.
Parking is prohibited for more than four hours, between 6:00 a.m. and 11:00 p.m. on the side on which it
is lawful to park from Arbor Street to Knapp.
. . .
(253)STATE AVENUE. Parking is prohibited at all times on the east side from Lincoln Way to the south
corporate limits and on the west side from the south line of Lincoln Way southward to Arbor, between
8:00 a.m. and 5:00 p.m. both sides of State Avenue.
. . .
(339)CULLEN DRIVE. Parking is prohibited at all times on the east and south north sides of Cullen Drive.
. . .
(380)ADA HAYDEN ROAD. Parking is prohibited at all times on the north and east sides of Ada Hayden
Road.
(381)LAWRENCE AVE. Parking is prohibited at all times on the east side of Lawrence Ave.
(382)LEDGES DRIVE. Parking is prohibited at all times on the east and north sides of Ledges Drive.
(383)MCFARLAND AVENUE. Parking is prohibited at all times on the east side of McFarland Avenue.
(384)QUARRY DRIVE. Parking is prohibited at all times on the inside of the loop road of Quarry Drive.
(385)ROWLING DRIVE. Parking is prohibited at all times on the north side of Rowling Drive.
(386)SOUTH SHELDON AVENUE. Parking is prohibited on Monday, Wednesday, and Friday on the west
side and on Tuesday, Thursday, Saturday and Sunday on the east side from 2:00 a.m. to 11:00 p.m. from
Arbor Street to Knapp Street. Parking for more than four hours is prohibited on the side on which it is
lawful to park from Arbor Street to Knapp Street.
Parking is prohibited at all times from Lincoln Way to Arbor Street, except in metered stalls where parking
is only prohibited from 4:00 a.m. to 6:00 a.m. daily.
. . .”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent
of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and publication as
required by law.
Passed this day of , .
______________________________________ _______________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
Caring People Quality Programs Exceptional Service
515 Clark Ave.
MEMO
main
To: Mayor and City Council
From: Kelly Diekmann, Planning & Housing Director
Date: May 24, 2022
Subject: Rezoning of 802 Delaware Avenue- Zoning Agreement.
On April 26, 2022, the City Council approved on first reading the rezoning of the
.75-acre parcel at 802 Delaware Avenue to Residential Medium-Density with a
Master Plan. The Master Plan limits the number of units on the site to no more
than six, requires at least two separate and distinct buildings, and restricts the
design of the units to townhomes.
The City requires that to complete a rezoning with a Master Plan, a Zoning
Agreement must be signed to by the property owner prior to the third reading of
the rezoning ordinance. The applicant has delivered to staff the attached
signed zoning agreement by the property owner in time for the third
reading.
Item No. 52