HomeMy WebLinkAbout~Master - April 12, 2022, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
APRIL 12, 2022
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during
discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk. When
your name is called, please step to the microphone, state your name for the record, and limit the time
used to present your remarks in order that others may be given the opportunity to speak. The normal
process on any particular agenda item is that the motion is placed on the floor, input is received from the
audience, the Council is given an opportunity to comment on the issue or respond to the audience
concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the
first reading.
CALL TO ORDER: 6:00 p.m.
PROCLAMATION:
1. Proclamation for “Fair Housing Month,” April 2022
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
2. Motion approving payment of claims
3. Motion approving the Regular Minutes of March 22, 2022 and Special Meeting Minutes of March
30, 2022
4. Motion approving Report of Change Orders for period March 16 - 31, 2022
5.Motion certifying Civil Service candidates
6. Motion directing City Attorney to draft ordinance modifying Chapter 18 of the Municipal Code for
parking changes at various locations
7. Motion approving new Class E Liquor License, Class B Wine Permit, Class C Beer Permit with
Sunday Service - Liquor Land, 4518 Mortensen Road
8. Motion approving new Class E Liquor License, Class B Wine Permit, Class C Beer Permit - World
Liquor & Tobacco + Vapors, 111 Duff Avenue
9. Motion approving new Class E Liquor License, Class B Wine Permit, Class C Beer Permit -
Southgate Wine & Spirits, 110 Airport Road
10.Motion approving temporary Outdoor Service for Class C Liquor License with Outdoor Service and
Sunday Sales - Tip Top Lounge, 201 E. Lincoln Way, for the following dates in 2022: pending Dram
Shop Insurance
a. June 9
b. June 23
c. June 25
d. July 7
e. July 16
f. July 21
g. August 4
h. August 18
11. Motion approving Temporary Outdoor Service for Class C Liquor License with Outdoor Service
and Sunday Sales - Sips and Paddy’s Irish Pub, 126 Welch Avenue, for the following weekend in
2022:
a. May 6 - May 8, 2022
12. Motion approving renewal of the following Beer Permits, Wine Permits and Liquor Licenses:
a. Class C Liquor License with Catering Privilege, Outdoor Service, and Sunday Sales - Cyclone
Experience Network - Hilton Coliseum
b. Class C Liquor License with Catering Privilege, Outdoor Service & Sunday Sales - Perfect
Games, Inc., 1320 Dickinson Avenue
c. Special Class C Liquor License with Class B Native Wine Permit - Szechuan House, 3605
Lincoln Way
d. Class C Liquor License with Catering Privilege, Outdoor Service, and Sunday Sales -
Provisions Lot F, 2400 North Loop Drive
e. Class C Beer Permit with Class B Wine Permit and Sunday Sales - Hy-Vee Gas #5018, 636
Lincoln Way
13. Requests from Ames Main Street (AMS) for Art Walk on Thursday, June 2, 2022:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in
Central Business District
b. Resolution approving closure of 10 metered parking spaces for vendors from 1:00 p.m. to 9:00
p.m.
c. Resolution approving waiver of parking meter fees and enforcement, usage and waiver of
electrical fees, and waiver of fee for blanket Vending license for Ames Main Street from 5:00
p.m. to 8:00 p.m.
d. Resolution approving closure of Douglas Avenue, from Main Street to Fifth Street from 1:00
p.m. to 8:00 p.m.
e. Resolution approving usage of Tom Evans Plaza
14. Requests from Ames Main Street for 4th of July activities on July 4, 2022:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in
Central Business District
b. Resolution approving usage and waiver of electrical fees and waiver of fee for blanket Vending
License
c. Resolution approving closure of portions of Main Street, Northwestern Avenue, Fifth Street,
Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle
Avenue from 6:00 a.m. until end of parade
d. Resolution approving closure of Parking Lot MM, south portion of Lot M, Depot Lots V and
TT from 6:00 a.m. to 2:00 p.m.
15.Requests from Ames Main Street for Summer Sidewalk Sales on July 28 - July 31, 2022:
a. Motion approving Blanket Temporary Obstruction Permit and Blanket Vending License
b. Resolution approving suspension of parking regulations and enforcement for the Downtown
from 8:00 a.m. to 8:00 p.m. on Saturday, July 30
c. Resolution approving waiver of fee for Blanket Vending License
d. Resolution approving request from Ames Main Street for Saturday, July 30 to transfer $1,370.25
from the Local Option Sales Tax Fund to the Parking Fund
16. Resolution approving the accession of three sculptures for the Neighborhood Sculpture Program
17. Resolution approving the designs for the seven transformer wraps for the Downtown Electric
Transformer Art
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18.Resolution in support of the City of Ames RAISE 2022 Grant Application for the Lincoln Way
Corridor Connectivity Project (North Dakota - South Skunk River)
19. Resolution approving Amendment to Lease Agreement with T-Mobile to authorize an emergency
standby generator to be installed adjacent to T-Mobile’s existing infrastructure located at the
Bloomington Road Elevated Tank (BRET)
20.Resolution awarding 1-year renewal with Arthur J. Gallagher & Co., of Centennial, Colorado, to
provide Health Benefits Consulting Services & Actuarial Valuation Services, beginning July 1, 2022,
in an amount not to exceed $40,000
21.Ames on the Half Shell:
a. Resolution approving waiver of enforcement of Municipal Code Section 17.17 related to
alcohol consumption in City parks with respect only to Bandshell Park from 5:00 p.m. to 9:00
p.m. on Fridays, May 27 - June 24, 2022
b. Motion approving 6-month Class B Beer Permit with Outdoor Service - Ames on the Half
Shell, Bandshell Park - pending Dram Shop Insurance
22.Transportation Alternatives Program (STBG-TAP) Application for 2025/26 Shared Use Path
System Expansion (South Dayton Avenue):
a. Motion approving the AAMPO TAP Application
b. Resolution to commit local funding in the amount of $335,000 from the Local Option Sales Tax
Fund
c. Resolution accepting and maintaining the 2025/26 Shared Use Path System Expansion (South
Dayton Avenue) in accordance with the Iowa DOT’s Application Form for Iowa’s
Transportation Alternatives Program Funds
23. 2019/20 Storm Water Erosion Control Program (Ioway Creek - Brookside):
a. Resolution approving Water Quality Initiative Urban Conservation Demonstration Project
Funding Agreement with Iowa Department of Ag Land Stewardship (IDALS) in the amount
of $100,000
b. Resolution approving Water Infrastructure Funding Agreement from the Iowa Finance
Authority in the amount of $500,000
24.Resolution awarding contract to Jaspering Electric, Inc., Ames, Iowa, for the CyRide Electric Bus
System Upgrades in the amount of $282,800 (Base Bid)
25. Resolution approving renewal of Tree Trimming Contract with Pitts Lawn & Tree Service of
Huxley, Iowa, in an amount not to exceed $85,000
26. Resolution approving contract and bond for 2021/22 Collector Street Pavement Improvements
(Hoover Avenue)
27. Resolution accepting completion of Art Capital Grant Project for Reliable Street, Inc., and
authorizing full payment in the amount of $4,725
28. Resolution accepting completion of Water Treatment Plan Dehumidification Project
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting. The Mayor and City Council welcome comments from the public; however, at no time
is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker
to three minutes.
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ADMINISTRATION:
29. Reassess changing lights on Highway 30 and Bandshell to Ukraine flag colors
PLANNING & HOUSING:
30. Discussion on Tax-Increment Financing request for a Small Lot Industrial Development
Subdivision located at 2105 & 2421 Dayton Avenue:
a. Motion directing staff to prepare a Development Agreement for approval in early Fall 2022
31. Update on Low-Income Housing Tax Credit (LIHTC) Development Options for Multi-Family
Housing in the Baker Subdivision (321 State Avenue)
PARKS & RECREATION:
32. Resolution approving naming the Indoor Aquatic Center as the “Fitch Family Indoor Aquatic
Center;” naming the Therapeutic Pool as the “Mary Greeley Medical Center Therapeutic Pool;” and
naming the Zero-Depth Entry Pool and Play Structure as the “Fareway Fun Zone”
WATER & POLLUTION CONTROL:
33. Resolution authorizing Mayor to sign the Water Infrastructure Fund Grant Agreement with the
Iowa Finance Authority providing $61,500 towards the cost of retiring 40 acres of land west of
Moore Memorial Park and restoring it to native vegetation
HEARINGS:
34. Hearing on rezoning of 3210 Cedar Lane from Agricultural (A) to Floating Suburban - Residential
Low Density (FS-RL) with a Planned Unit Development Overlay (PUD) and Master Plan:
a. First passage of ordinance
35. Hearing on conveyance of City-owned land commonly known as 241 Village Drive:
a. Resolution approving sale to Habitat for Humanity of Central Iowa, Inc., in the amount of
$100,000
36. Hearing on Ada Hayden Heritage Park Dredging of Wetland G (Cell 1):
a. Resolution approving final plans and specifications and awarding contract to Nagel
Construction LLC., of Allerton, Iowa, in the amount of $118,323 (Base Bid & Alt. 1)
37. Hearing on S 16th Street Improvements:
a. Resolution approving final plans and specifications and awarding contract to Con-Struct, Inc.,
of Ames, Iowa, in the amount of $4,085,830.80
ORDINANCES:
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
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MINUTES OF THE MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MARCH 22, 2022
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting member
John Haila at 6:00 p.m. on the 22nd day of March, 2022. Other voting members present were:
Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of
Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Linda
Murken, Story County Supervisor; Jon Popp, Mayor of Gilbert; Bill Zinnel, Boone County
Supervisor; and Jacob Ludwig, Transit Board.
CONSENT AGENDA: Moved by Murken, seconded by Ludwig, to approve the following on the
Consent Agenda:
1. Motion approving Annual Self-Certification for FY 2023
2. RESOLUTION NO. 22-124 approving designation of AAMPO representatives to Central
Iowa Regional Transportation Planning Alliance
3. Motion setting May 24, 2022, as date of public hearing regarding amendments to the FFY
2022-2025 Transportation Improvement Program
Vote on Motion: 11-0. Motion declared carried unanimously.
DRAFT FY 2023 TRANSPORTATION PLANNING WORK PROGRAM AND SETTING
MAY 24, 2022, AS DATE OF PUBLIC HEARING: Transportation Planner Kyle Thompson
stated that the Transportation Planning Work Program (TPWP) is a federally required document that
the Metropolitan Planning Organization (MPO) develops annually. The TPWP identifies and budgets
all the City’s transportation planning activities and document updates that the MPO undergoes for
the upcoming fiscal year. For FY 2023 the TPWP has been separated into seven work elements.
Those elements were: 1] Administration; 2] Transportation Improvement Program (TIP); 3] Transit
Planning; 4] Comprehensive Planning; 5] Long-Range Transportation Planning; 6] Transportation
Data; and 7] Special Studies. The current proposed FY 2023 MPO budget totaled $448,000
($358,400 in Federal funds and $89,600 in local funds). The budget fully utilizes all anticipated
carryover amounts and has $42,928 in unobligated funds that can be programmed into future fiscal
years as carryover. Mr. Thompson noted there will be a public input session on March 24, 2022, at
noon via Microsoft Teams. Any public comments would be accepted until April 30, 2022.
Moved by Betcher, seconded by Ludwig, to approve the Draft FY 2023 Transportation Planning
Work Program and set May 24, 2022, as the date of public hearing,
Vote on Motion: 11-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: Gilbert Mayor Popp stated that the 190th Street Corridor
Study is going to be important. He noted that having some federal money available would be helpful
to accelerate the three roundabouts. Mayor Popp said that having roundabouts would work well with
the City of Ames Climate Action Plan, particularly with the gas savings.
Supervisor Murken agreed with Mayor Popp regarding the 190th Street intersections. She noted that
they are seeing more growth in North Ames and something needs to be done. Ms. Murken mentioned
that she did see an article regarding potential gas savings when utilizing roundabouts instead of
traffic signals.
Mayor Haila asked Public Works Director John Joiner to provide more information on the 190th
Street Corridor Study and what the process would be. Director Joiner clarified how the projects work
in the Long-Range Plan and what steps are taken. He indicated that the current Long-Range
Transportation Plan does identify three intersections for potential improvements (Carver and
Cameron, Carver and 190th, 190th and Hyde), but it did not identify any particular treatment. The
intersections are not identified as roundaboutss, turn lanes, traffic signals, or anything specific. The
three intersections are programmed into the Long-Range Transportation Plan in three different
locations. The Carver/Cameron intersection appears in the developer-driven section, the
Carver/190th is in the illustrative section, and 190th/Hyde is in the FY 2025-29 range. Director Joiner
stated that since the Carver/Cameron intersection is developer-driven, it has been initiated with the
annexation and the upcoming development on the southwest corner (Dankbar/Munch development).
After looking at the traffic study and speaking with the engineers, County, and the developer, it was
decided that the approach for the Carver/Cameron intersection will be obtaining funding for the
developers for signalization and then the developers will create turn lanes. The 190th Corridor Study
is more immediate in the Long-Range Transportation Plan and will be done from Carver easterly
through Hyde. The Study will look at the traffic needs and what solutions could be done for the
intersections and throughout the Corridor. The Study had been moved up in the Ames Capital
Improvements Plan (CIP) to FY 2022/23 and in the Draft Work Plan through the AAMPO. Until the
Study is done there are not any projects identified. Director Joiner noted that the intersections are
in shared jurisdictions. The 190th/Hyde intersection is shared between the City and the County, and
as of right now, the Carver/190th intersection is entirely within the County.
Supervisor Murken stated that the County and the City are sharing the costs for the 190th/Hyde, but
the way the area was annexed made it become within the City limits. Director Joiner noted that as
the City does the Study and identifies the projects, there will need to be an Agreement between the
City and Story County regarding funding and development.
The Mayor asked what would be required for any federal funding and any potential grants. Director
Joiner said that the federal funding would be for any projects that have already been identified, and
since the Corridor Study has not been done yet, it would be difficult to put forward an application.
He mentioned that on a federally competitive level, they will be looking to mitigate major safety
concerns (fatalities and major injuries) and major property damage. Fortunately, there have not been
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any fatalities or major injuries at the intersections. The State has a Traffic Safety Program that cities
can apply to annually for grants; this would be a more likely avenue to obtain funding.
Supervisor Murken said that the temporary stop lights at 190th/Hyde have shown improvements in
the area, but comments have been made that a roundabout would be better. Mayor Haila noted that
the roundabout would be taken into consideration, but other steps must be taken first. It was asked
when the Corridor Study would be done. Director Joiner stated the funding will be appropriated on
July 1, 2022, but staff might be able to start working on the Request for Proposals (RFP) prior to that
date.
Council Member Betcher asked what connection, if any, there was between what the MPO does and
what will be recommended to the City Council in the Climate Action Plan. Director Joiner said staff
could look at carbon impact and the different options that may help access grant funding.
ADJOURNMENT: Moved by Popp, seconded by Beatty-Hansen, to adjourn the Ames Area
Metropolitan Planning Organization Transportation Policy Committee meeting at 6:17 p.m.
Vote on Motion: 11-0. Motion declared carried unanimously.
REGULAR MEETING OF THE AMES CITY COUNCIL
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:18 p.m.
on March 22, 2022, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law.
Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim
Gartin, Rachel Junck, and Anita Rollins. Ex officio Member Trevor Poundstone was also present.
The Mayor announced that the Council was working off an Amended Agenda. Under the Consent
Agenda, an item had been added for the SCADA System for Electric Services.
CONSENT AGENDA: Mayor Haila stated that staff had requested to pull Item 13: Resolution
approving Amendment to Lease Agreement with T-Mobile to authorize an emergency standby
generator to be installed adjacent to T-Mobile’s existing infrastructure located at the Bloomington
Road Elevated Tank (BRET), from the Agenda, as the signed Agreement had not been received.
Moved by Beatty-Hansen, seconded by Junck, to approve the following items on the Consent
Agenda.
1. Motion approving payment of claims
2. Motion approving the Regular Minutes of March 8, 2022
3. Motion approving Report of Change Orders for period March 1 - 15, 2022
4. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Class C Liquor License with Sunday Sales - Dangerous Curves, 111 5th St., Pending Dram
Shop Insurance
b. Class C Liquor License with Sunday Sales - Cinemark Movies 12, 1317 Buckeye Avenue
c. Class C Liquor License with Outdoor Service and Sunday Sales - Cornbred BBQ, 526
Main Street, Suite 106
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d. Class B Liquor License with Sunday Sales - Radisson Ames, 2609 University Blvd.
e. Class C Liquor License with Outdoor Service and Sunday Sales - Brick City Grill, 2640
Stange Road
f. Class E Liquor License, Class C Beer Permit, Class B Wine Permit - Off Campus Beer &
Spirits LLC, 4518 Mortensen Rd, Suite 109
5. RESOLUTION NO. 22-125 approving and adopting Supplement No. 2022-2 to Municipal Code
6. RESOLUTION NO. 22-126 approving appointment of Mike LaPietra to the Planning and
Zoning Commission
7. RESOLUTION NO. 22-127 setting April 12, 2022, as date of public hearing for sale of City-
owned property at 241 Village Drive to Habitat for Humanity of Central Iowa in the amount of
$100,000 and authorize staff to finalize terms and conditions for the sale
8. RESOLUTION NO. 22-128 approving Certified Local Government (CLG) Annual Report
9. RESOLUTION NO. 22-129 approving the State Historical Society of Iowa Grant-in-Aid
Agreement for the Chautauqua Park - Ridgewood Intensive Survey, Certified Local Government
Grant Project
10. RESOLUTION NO. 22-130 authorizing Public Art Commission to enter into agreements with
artists for 2022/23 Ames Annual Outdoor Sculpture Exhibition selections
11. RESOLUTION NO. 22-131 approving exception to Section 22.32(c)(2)(v) to allow alcohol
service in Sidewalk Café at Della Viti, 323 Main Street, Ste. 102
12. RESOLUTION NO. 22-132 approving exception to Section 22.32(c)(2)(v) to allow alcohol
service in Sidewalk Café at Noir, 405 Kellogg
13. SCADA System for Electric Services:
a. RESOLUTION NO. 22-148 waiving City’s Purchasing Policies and Procedures
requirement for formal bidding
b. RESOLUTION NO. 22-150 awarding contract to Open Systems International, Inc., of
Medina, Minnesota, for The Monarch Support (Diamond/Gold/Diamond/Gold) for a four-
year term in the total amount of $321,021.00
14. RESOLUTION NO. 22-134 approving the adoption of the 2022 Electric Reliability Plan
statement
15. RESOLUTION NO. 22-135 approving request from ChildServe to modify its FY 2021/22
ASSET Contract to transfer $6,000 from Daycare Infant to Daycare Children
16. RESOLUTION NO. 22-136 approving request from Heartland Senior Services to modify its FY
2021/22 ASSET Contract to transfer $23,012 from Activity/Resource Center and $16,912 from
Congregate Meals to Home Delivered Meals
17. Requests from Frederiksen Court Community Center for Freddy Fun Run on Saturday April 23,
2022:
a. Motion approving blanket Temporary Obstruction Permit for the closed area
b. RESOLUTION NO. 22-137 approving closures of portions of 6th Street from 9:30 a.m. to
11:30 a.m.
18. Requests from Ames Main Street (AMS) for Music Walk on Thursday, April 28, 2022:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in
Central Business District from 3:00 p.m. to 9:00 p.m.
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b. RESOLUTION NO. 22-138 approving closure of 10 metered parking spaces for vendors
from 3:00 p.m. to 9:00 p.m.
c. RESOLUTION NO. 22-139 approving waiver of parking meter fees and enforcement and
usage and waiver of electrical fees, and waiver of fee for blanket Vending License for
Ames Main Street from 3:00 p.m. to 9:00 p.m.
19. RESOLUTION NO. 22-140 approving an Electric Utility Easement on State of Iowa property
for the installation of electrical pull boxes along the east side of Beach Avenue between Sunset
Drive and Country Club Boulevard
20. RESOLUTION NO. 22-141 approving an Electric Utility Easement on State of Iowa property
adjacent to the CyRide building that covers a new pad-mounted transformer and existing City-
owned electric facilities not previously covered by an easement
21. South 16th Street Improvements:
a. Motion rejecting bids
b. RESOLUTION NO. 22-142 approving preliminary plans and specifications; setting April
6, 2022, as bid due date and April 12, 2022, as date of public hearing
22. RESOLUTION NO. 22-143 approving preliminary plans and specifications for 2020/2021
Concrete Street Improvement (Ford Street, Bell Avenue, S. 17th Street, S. Kellogg Avenue);
setting April 20, 2022, as bid due date and April 26, 2022, as date of public hearing
23. RESOLUTION NO. 22-144 accepting completion of Contract with Blade Runner
Turbomachinery Services, LLC, for Unit 8 Turbine Generator Overhaul Project
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened Public Forum.
Richard Deyoe, 505-8th Street, #2, Ames, stated that he had filled out the Satisfaction Survey before,
and he had added a comment that the Police should be getting the door for people instead of him.
He said it was ironic that he can’t open the door anymore. Mr. Deyoe said that in the Story County
Sun, it referenced a 45-page document that was approved by the City Council last November, and
he was unable to pull up the document as he does not have a computer. He read through the Report
and it had mentioned the Police Department participating in “National Night Out” and other
activities, but it doesn’t mention that they get the door for anyone at City Hall. Mr. Deyoe believed
that someone should be opening the door to the public. He noted that he held the door open as a
courtesy and considers it a job that he doesn’t get paid for. Mr. Deyoe then said that he couldn’t go
to the City Concerts in the Ames City Hall Auditorium even when he has paid to get in because it
is not official City business.
Mayor Haila closed Public Forum when no one else came forward to speak.
STAFF REPORT REGARDING OUTSIDE FUNDING REQUEST PROCESS: Assistant City
Manager Brian Phillips explained that during the Budget approval process, there was a discussion
regarding a couple of requests for outside funding that did not go through the adopted process for
reviewing and making recommendations for requests. Staff had provided this Report to the Council
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to clarify the procedures for future requests. Several years ago, before there was an adopted process,
outside funding requests would come at all times of the year and it was difficult to understand what
the grand total was for all the funding being requested. He noted what was key in the Report was the
recommended process, which was listed on Page 2 of the Staff Report. Mr. Phillips went over the
recommended process/timing of outside funding requests. It was advisable that the City Council
stand firm on requiring each requesting party (either a citizen or Council Member) to comply with
the established Outside Funding Program procedures, criteria, and deadlines, and be prepared to
disqualify from consideration those requests that are not compliant. While it is possible to justify
approval of outside funding at other times of the year, this should be the exception rather than the
rule.
Council Member Betcher asked if the identification of funding sources for the one-time requests
would occur in conjunction with the February meeting. Mr. Phillips confirmed that would be correct,
and staff would then look at the nature of the request, the total amount requested, the condition of
the budget, and where it would make the most sense to take funding from if the City Council wanted
to approve it. City Manager Steve Schainker clarified that during the budget process input is received
from the public on how to spend the City budget and does not include requests from staff that are
requesting more money for services that the City provides, but outside funding is about giving money
to a third party/outside agency.
Council Member Beatty-Hansen asked if it would be helpful to codify the Outside Funding process
and have it made into a Policy to better broadcast to agencies that the City Council is attempting to
be serious about the parameters.
Moved by Beatty-Hansen, seconded by Gartin, to codify the Outside Funding process and have it
made into a Policy to better broadcast to agencies that the City Council is attempting to be serious
about the parameters.
Mr. Schainker asked for clarification on what Ms. Beatty-Hansen meant by “codify.” Ms. Beatty-
Hansen stated she wanted it to be understood that this would be the City Council’s Policy. Mr.
Phillips noted that on the most recent applications, criteria, and documents that the City Council
approved for the Outside Funding Program already state this information, but that could make sure
that it was brought up to the agencies on the application to make sure it is clear. Mr. Schainker noted
that when staff publicizes the upcoming budget process, staff can emphasize the process. Mr. Phillips
indicated that during the Town Budget meeting, staff will get these types of requests and the citizens
can be told that they would need to fill out an application for their request. Mr. Schainker said that
some requests come in by email as well, and if they are received that way, they can send a reply back
referring them to fill out the application.
Council Member Beatty-Hansen withdrew her motion.
The Mayor asked if staff was envisioning a hard deadline of when requests will no longer be
accepted. Mr. Phillips indicated that the existing application process has November 15 as the
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application deadline each year. He said this could be challenging for some requests as the City does
have a lot of lead time in planning for the next budget cycle, but that time is needed to review
requests and come up with recommendations for the February budget review process.
Council Member Corrieri pointed out many grant programs are done only once a year and have very
strict deadlines and didn’t think the November 15 deadline would be a problem.
Moved by Beatty-Hansen, seconded by Betcher, to accept the Outside Funding Request process.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT REGARDING NAMING POLICY: Assistant City Manager Brian Phillips
explained that in February 2022, the City Council had directed staff to develop a proposed policy for
municipal properties, similar to the existing Parks and Recreation Policy. Using the Parks and
Recreation Naming Policy as a guide, staff has drafted a policy that would be applicable to City
facilities that are not related to Parks and Recreation features. The proposed policy divides properties
that may be named into three categories: facilities, major features, and amenities. Naming proposals
may be considered for historic events, people, or places, outstanding individuals, or major donations.
Council Member Rollins asked for clarification on No. 4 in the Policy. She stated that it says, “that
will best serve the interests...” and she wanted to know what the general intent was of the language
used. Mr. Phillips said he did not think about the wording that significantly, as it was the same
language used in the Parks and Recreation Policy. He explained that the City Council decides what
is in the City’s best interest and it would be up to the Council to make that judgment.
Moved by Betcher, seconded by Corrieri, to approve the proposed City of Ames Naming Policy.
Vote on Motion: 6-0. Motion declared carried unanimously.
INITIATE ANNEXATION OF 2219 AND 2121 STATE AVENUE: Planning and Housing
Director Kelly Diekmann explained that the City of Ames had received an annexation petition from
the ISU Board of Regents, representing two parcels totaling 10.79 acres located at 2219 and 2121
State Avenue (Curtiss Farm). The property is in Story County on the west side of State Avenue,
north of Worle Creek and south of Highway 30. The applicant requested that the City Council
authorize the annexation, which was requested by City staff in conjunction with recent utility
improvement requests from ISU related to its feed mill project and the Curtiss Farm. The area
currently creates a peninsula of unincorporated land extending west from State Avenue. The
inclusion of properties into the City will remove the peninsula and create a more uniform boundary
along the west side of State Avenue, without creating any islands of unincorporated land.
In 2011, owners of two other properties located at 2114 and 2126 State Avenue petitioned the City
for water service, as they were unable to receive Xenia Rural Water service. At that time, annexing
those properties to provide Ames water was not possible without creating an unincorporated island
out of the ISU properties now being considered for annexation. Therefore, these property owners
entered into a Covenant Agreement for Annexation to receive Ames water. According to each
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Covenant and Agreement for Annexation, the properties were not required to be annexed until such
time as the City requested their annexation.
Director Diekmann mentioned it was staff’s recommendation to approve Alternative 2, which is to
annex the ISU property and then provide notice to the abutting property owners that the City is
interested in executing the Covenant due to the fact that they already receive water service from the
City. He noted that this would be the first time that the City has executed one of these Covenants.
Mayor Haila opened public input. It was closed when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Gartin, to approve Alternative 2,which states to accept the
Application for 100% Voluntary Annexation for the property at 2219 and 2121 State Avenue and
direct staff to initiate the process of annexation for the subject property, and direct staff to proceed
with a separate annexation for the properties at 2114 and 2126 State Avenue by requesting
Annexation Applications from those property owners in accordance with each property’s 2011
Covenant & Agreement for Annexation.
Vote on Motion: 6-0. Motion declared carried unanimously.
DAYTON AVENUE TAX-INCREMENT FINANCING DEVELOPMENT AGREEMENT:
Planning and Housing Director Kelly Diekmann stated in November 2021, the City Council directed
staff to issue a Request for Proposals (RFP) to solicit proposals for a new Small-Lot Development
Subdivision that would utilize Tax Increment Financing (TIF) to support the infrastructure
construction. The deadline to submit a proposal was January 7, 2022, and the City received only one
proposal from Chuck Winkleblack representing the property ownership group Dayton Avenue
Development LLC, for a 72.99 acre site along Dayton Avenue with approximately 50 acres being
developable. Although the proposal did not match all the RFP’s initial parameters, at the January 11,
2022, meeting, the Council had directed staff to continue negotiations with the developer and report
back in March regarding conditions for an agreement.
Director Diekmann explained that tonight’s discussion will be regarding the terms of the Agreement.
He highlighted a few expectations that would be in the Agreement for the developer:
1. The subdivision will include at least seven small lots (fewer than three acres).
2. Developer will construct an initial speculative building to a “shell condition” completed
by September 1, 2023.
3. Developers will construct subsequent speculative buildings within 18 months after the
occupancy or leasing of the previous speculative building as long as there are still small
lots available.
4. Penalties for failure to construct speculative buildings in a timely manner will equal
$15,000 for the first building and $20,000 for a subsequent building.
5. Prohibition on primary uses within the subdivision for outdoor storage, mini-storage, and
salvage uses.
8
Director Diekmann noted that some other terms in the Agreement are related to how the Tax-
Increment Financing (TIF) would be created. The TIF rebate would be where the developer would
have the ability for the City to repay the developer over time based on the increased valuation of
property tax in the development. As the area develops, increased property tax creates an increment
that the City would give back to the developer as a rebate for developing the project. If the value is
not created, the rebate is not paid. The City is not paying the developer out of its pocket, as it is only
based on the evaluation of the project as it progresses over time. At this time, the City has agreed that
the TIF rebate total will not exceed $2.6 million, subject to staff verification of actual costs of
infrastructure. If the final costs are less, the amount will be reduced; if costs are greater the developer
would need to request that the City Council increase the TIF amount. The TIF would last until 2035,
or payments totaling $2.6 million, whichever occurs first. Another key part of the TIF is an
appropriations clause. Director Diekmann noted that the City has not frequently done developer
rebates, the last project was the Kingland Agreement in Campustown. That Agreement is subject to
an annual appropriation by the City Council.
Council Member Gartin asked if there would be a situation where the City Council would not
approve the appropriation. Director Diekmann commented that he was not sure why they wouldn’t,
but it would be a discretionary choice by the Council on an annual basis. Mr. Gartin felt it was
semantics, as on one hand the City is agreeing to make payments, but the City is not obligated to
make the payments. He said the developer will have to develop a proforma. Director Diekmann
explained that the wording in the Agreement says what the intent of the City is, but would need to
be followed up on an annual basis. If the Council chooses not to do any appropriations, the developer
would not have any recourse with the City for not making the appropriation. The developer would
have to trust that the City Council will follow through on the Agreement and make the
appropriations on an annual basis. It was mentioned that a TIF rebate had been done for Kingland
and Barilla. City Manager Steve Schainker explained that he had the City’s Finance Director double
check as this was the recommendation of the City’s bond advisor. He noted that about ten years ago,
the TIF rebate process was reviewed with Dubuque and Ankeny and it was not as common as it is
now with other cities.
Mr. Schainker stated that he understood the concerns of the developer as they will be the ones taking
the risk. He commented that the City could go back to the traditional route and have the City take
the risk. It was noted that another thing that the City could do is split the project up, and as a second
phase, could do small lots that may have less infrastructure costs. To go back to the traditional way
a substantial project would need to be ready to go in. Mr. Schainker mentioned that the City has been
successful in the past, and pointed out that the City was not forcing the developer to take the risk.
Council Member Beatty-Hansen referred to the Table on Page 4 of the Report and wanted to know
which column the City landed in after tonight’s discussion. Director Diekmann indicated the City
would be in the middle. He said staff was trying to capture where the RFP was and what the City
received for a proposal. The City is not locked in to the hard terms of the RFP, but felt it was a
reasonable change between what the developer proposed and what the RFP asked for. The table was
just for reference and was not part of the proposed Agreement.
9
Council Member Gartin commented that this is not done that often and wanted to know if the TIF
needed to be utilized. He wanted to know if the City decided not to use TIF for development, the
market would drive the area. Director Diekmann said that the City Council doesn’t have to do
anything and can let the market respond to what users want. It appeared from the market that no one
is going to create an industrial subdivision with smaller sites and will more than likely rely on larger
sites taking advantage of existing infrastructure. Mr. Schainker pointed out that even if the Council
did nothing there is a policy for an industrial area to offer an industrial tax abatement.
The Mayor opened public input.
Chuck Winkleblack, Hunziker Development, 105-16th Street, Ames, noted that he has been working
with staff on this project almost weekly since January. He noted that Hunziker has not done one of
these types of projects before utilizing a TIF rebate. It is scary for him knowing there are unknowns
and that any future Council could decide that they don’t want to appropriate funding for Hunziker
anymore and that there would be a cap that said by 2035 the funding would no longer be available.
Mr. Winkleblack commented that he didn’t fully understand what the TIF rebate meant until earlier
in the day.
Council Member Beatty-Hansen asked Mr. Winkleblack if there was any comfort knowing that other
projects have been done utilizing the TIF rebate in the City of Ames, and that the TIF rebate is
becoming more frequent in other cities as well. Mr. Winkleblack said that with the Kingland
Agreement the area was already established. He explained that one of the reasons that the City went
with the RFP process instead of doing it themselves was because it would likely get done with less
money and that Hunziker needed to react to one or two projects, and if the City was to be involved,
those projects wouldn’t be able to begin this year; that delay would cause Hunziker and the City to
lose the projects. Mr. Beatty-Hansen stated that the TIF rebate language is becoming more common
and wanted to know how Mr. Winkleblack felt. He commented that he didn’t have enough time to
look further into the appropriation clause in the Agreement. He said he didn’t have the answer
tonight, but would like some time to speak with his legal team and do more research. Mr.
Winkleblack noted that it is hard to get any numbers together as they don’t have any plans designed
yet. He said he would really like to find a way to move forward with this project. Mr. Schainker
explained that there were two items that were not agreed upon: the non-appropriation clause and the
duration of time.
Council Member Beatty-Hansen asked if the duration cap was removed and there was just the
appropriation clause would Hunziker be more comfortable moving forward. Mr. Winkleblack noted
that he was less concerned about the duration cap and more concerned about the non-appropriation
clause.
Public input was closed by Mayor Haila when no one else came forward to speak.
Council Member Gartin noted that the City is asking for the developer to take on certain risks. Mr.
Schainker clarified that the City did not ask the developer to take on the risk, but they had chosen
10
that option. The City can always go back to the traditional route and wait to see what the market
does. Mr. Gartin stated that he was referring to the yearly Council approval for appropriation as this
would ask the developer to absorb risks. He would like to better understand from the Finance
Director how the City would be benefiting from the bond rating. Mr. Gartin commented that he
shared Mr. Winkleblack’s concerns and he wants to believe that future Councils will be faithful to
the Agreement, but if it is not binding, there is a big risk.
Council Member Junck asked if any Council had ever taken away a TIF after it had been given. Mr.
Schainker noted that the City has not, but there is not a long history of TIF Rebates.
The Mayor recapped the concerns voiced by Mr. Winkleblack and that more time was needed to do
further research. The Mayor asked the Council if the item needed to be tabled or if they wanted to
direct staff to continue negotiations.
Moved by Beatty-Hansen, seconded by Corrieri, to table this item until the City Council meeting on
April 12, 2022.
Council Member Gartin asked if there was a timing issue for this item. Mr. Winkleblack wanted to
clarify if the request could come back on April 12, 2022, Agenda as an Agreement for approval or
would it be to come back for further discussion and then an Agreement developed later. He stated
that he doesn’t need three weeks to research the TIF rebate further and he could be ready within the
next few days. Mr. Winkleblack would like to have the Agreement on the 12th of April ready for
approval as he would like to continue with the rezoning and other steps that need to be started.
Motion withdrawn by Council Member Beatty-Hansen.
Moved by Gartin, seconded by Corrieri, to approve Alternative 1, which states to direct staff to
finalize the proposed Agreement consistent with the terms as described and return to City Council
for final approval of a contract in April, but make the Agreement not subject to the Council’s annual
appropriation.
Council Member Corrieri stated it was not an unreasonable request for the developer to ask for
certainty in their negotiations with the City.
Council Member Beatty-Hansen felt that the TIF rebate was not unreasonable as the City has done
it before and it was recommended by the City’s Finance Director.
Council Member Rollins asked if there was an option to split the project if the developer doesn’t
want to take all the risk. Director Diekmann noted that would be Alternative 3, which would cease
negotiations and let the developer do what they want to this year and then look at an agreement for
a second phase of development focused on small lots in 2023 for the north 30-40 acres of the site.
11
Roll Call Vote: 2-4. Voting Aye: Gartin, Corrieri. Voting Nay: Beatty-Hansen, Betcher, Junck,
Rollins. Motion failed.
Moved by Rollins, seconded by Beatty-Hanson, to have staff go back and continue negotiations with
the developer on this project.
Roll Call Vote: 6-0. Motion declared carried unanimously.
2022/23 PROPOSED ANNUAL ACTION PLAN PROJECTS FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) AND HOME PROGRAMS: Housing Coordinator
Vanessa Baker-Latimer said that as part of the City’s approved 2019/23 Five-Year Community
Development Block Grant (CDBG) and HOME Consolidated Plan, the City must submit an Annual
Action Plan that outlines the proposed activities and budget to be implemented in the upcoming year.
The activities identified in the Annual Action Plan should address the housing and community
development needs of low- and moderate-income persons as well as housing and community
development needs of non-low- and moderate-income persons in the community. The U.S.
Department of Housing and Urban Development (HUD) regulations require that the Annual Action
Plan be submitted for approval within 45 days before the beginning of the program fiscal year (May
17, 2022). It also requires that the Plan be published for 30 days to allow for citizen input on the
proposed projects for the utilization of the funds. Although the President signed the 2022 omnibus
appropriations bill on March 15, 2022, the CDBG and HOME funding allocations for entitlement
cities has not yet been announced. Staff proposed the following programs for consideration for the
2022-2023 Annual Action Plan:
1. Utilize CDBG funds to provide down-payment and closing-cost assistance to eligible first-
time homebuyers in the Baker Subdivision.
2. Utilize CDBG funds to provide rehabilitation assistance for single-family homeowners.
3. Utilize HOME funds to provide gap financing to the construction of Low-Income Housing
Tax Credit (LIHTC) multi-family units in the Baker Subdivision.
4. Utilize CDBG funds to acquire and demolish deteriorated residential and/or commercial
properties city-wide and resell the property for development. (Up to 30% of this annual
allocation can be used for non-low- and moderate-income benefits directed toward
removing slum and blight.)
Because the City has not been notified of the amounts that will be allocated for 2022-23 program
year, staff have been advised to project the current 2021/22 CDBG allocation of $599,177 and
HOME allocation of $350,543 for budgeting for the proposed 2022/23 Action Plan projects. Staff
is recommending that the anticipated CDBG budget of $1,130,279 (less administration) be allocated
to the project activities and the anticipated HOME budget of $1,801,222 [less administration and
Community Housing Development Organization (CHDO) set aside]. If the appropriations come in
higher or lower, then staff will make the necessary adjustments. Ms. Baker-Latimer referred the
Council to the table on Page 6 of the Staff Report showing the 2022/23 Draft Proposed
CDBG/HOME Annual Action Plan Projects and Budget. Ms. Baker-Latimer mentioned that there
was some carry-over of the CDBG CARES funding in the amount of $85,000 to be made available
for Mental Health.
12
Council Member Betcher asked what Ms. Baker-Latimer would change if the funding allocation
came back higher or lower than what was provided during the past year. Ms. Baker-Latimer
mentioned that she had received requests to bring back the First Month Rent and Deposit Program.
She explained that one of the goals that she has when obtaining public input is to find out what is
already being offered in the community; this way services are not duplicated. Ms. Baker-Latimer said
that more money could be added to the Home Improvement Program or the Down-Payment Program.
If HOME money is higher than what is anticipated, they could use that money to fill the gap on the
Baker-Subdivision LIHTC application.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 22-145 approving the 2022/23
Proposed Annual Action Plan Projects for Community Development Block Grant (CDBG) and
HOME Programs.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON PROPOSAL TO SELL, SUBJECT TO EASEMENTS, CITY-OWNED LAND
LOCALLY KNOWN AS 1101 AVIATION WAY (SIGLER): Mayor Haila opened the public
hearing. It was closed when no one asked to speak.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 22-146 approving the sale
of 1101 Aviation Way to Mulmac, LLC.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON PROPOSAL TO VACATE EXISTING PUBLIC UTILITY EASEMENT AND
WATER MAIN EASEMENT AT 1915 PHILADELPHIA STREET: The public hearing was
opened and closed by Mayor Haila when no one came forward to speak.
Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 22-147 approving the
vacation of a Public Utility Easement and Water Main Easement at 1915 Philadelphia Street.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON CYRIDE ELECTRIC BUS SYSTEM UPGRADES: The Mayor opened the
public hearing. There was no one wishing to speak, and the hearing was closed.
Moved by Beatty-Hansen, seconded by Betcher, to accept the report of bids and delay the award.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 2021/22 ARTERIAL STREET PAVEMENT IMPROVEMENTS (NORTH
DAKOTA AVENUE AND ONTARIO STREET): The Mayor opened the public hearing and
closed it after there was no one who wished to speak.
13
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 22-133 approving the
final plans and specifications and awarding a contract to Con-Struct, Inc., of Ames, Iowa, in the
amount of $1,430,118.60, contingent upon receipt of the Iowa Department of Transportation (IDOT)
concurrence.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 2021/22 COLLECTOR STREET PAVEMENT IMPROVEMENTS (HOOVER
AVENUE): Mayor Haila opened the public hearing. It was closed when no one asked to speak.
Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 22-149 approving the final
plans and specifications and awarding a contract to Manatt’s Inc., of Ames, Iowa, in the amount of
$2,185,487.58.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE REZONING 525 SE 16TH STREET FROM AGRICULTURAL “A” TO
HIGHWAY ORIENTED COMMERCIAL “HOC” AND RETAIN THE
ENVIRONMENTALLY SENSITIVE AREA OVERLAY “O-E” FOR THE FLOODWAY:
Moved by Betcher, seconded by Junck, to adopt ORDINANCE NO. 4459 rezoning 525 SE 16th
Street from Agricultural “A” to Highway Oriented Commercial “HOC” and retain the
Environmentally Sensitive Area Overlay “O-E” for the floodway.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE REZONING 2098 W. 190TH STREET FROM FLOATING SUBURBAN
RESIDENTIAL MEDIUM DENSITY (FS-RM) TO FLOATING SUBURBAN RESIDENTIAL
MEDIUM DENSITY PLANNED UNIT DEVELOPMENT (FS-RM PUD) OVERLAY: Moved
by Beatty-Hansen, seconded by Junck, to adopt ORDINANCE NO. 4460 rezoning 2098 W. 190th
Street from Floating Suburban Residential Medium Density (FS-RM) to Floating Suburban
Residential Medium Density Planned Unit Development (FS-RM PUD) Overlay.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ORDINANCE TO ALLOW TEMPORARY YARD WASTE PROCESSING FACILITIES
THROUGH APPROVAL OF A SPECIAL USE PERMIT BY THE ZONING BOARD OF
ADJUSTMENT: Moved by Betcher, seconded by Beatty-Hansen, to adopt ORDINANCE NO. 4461
to allow for temporary yard waste processing facilities through approval of a Special Use Permit by
the Zoning Board of Adjustment.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
14
DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: Mayor Haila said there were three
items on the list. The first item was a letter from Lee Grassley, Senior Manager, Mediacom
Government Relations providing the City with a notice regarding programming changes and rate
adjustments for the Local Broadcast Station Surcharge.
The Mayor indicated that the letter was a prerequisite required notice of programming changes and
rate adjustments. The Council will take the letter under advisement.
The second item was a memo from Brian Phillips, Assistant City Manager, providing the Council
with an updated Code of Conduct for Public Meetings.
Moved by Beatty-Hansen, seconded by Corrieri, to place the memo from Assistant City Manager
Brian Phillips regarding an updated Code of Conduct for Public Meetings on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
The last item was a letter from Kevin Bourke, President & CEO, Ames Convention & Visitors
Bureau providing the Council with the 2021 Ames Convention & Visitors Bureau Annual Report.
Mayor Haila said that he had received the Report and wanted to pass it on to the City Council to
review.
COUNCIL COMMENTS: Moved by Betcher, seconded by Junck, to get a memo from staff
regarding what it would take to rename the Airport, and look into the FAA requirements (costs, etc.).
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Gartin congratulated the Ames High Boys basketball team for winning the State
Tournament. He also congratulated the Men’s and Women’s ISU Basketball teams for making the
Sweet 16.
Council Member Rollins said she noticed in the Employee Newsletter that the Diversity, Equity, and
Inclusion Team (DEI) was working on classes to offer employees. She acknowledged the work that
is being done regarding diversity.
Council Member Junck let everyone know that the Annual Ames Convention & Visitors Bureau
meeting is Tuesday, March 29, 2022, at 4:30 p.m. at Reiman Gardens.
Ex Officio Poundstone stated that he had sent the Mayor the first draft of the Agenda for the Student
Government/City Council joint meeting to be held on March 30, 2022. He indicated that the Student
Senate is working on finding his replacement on the City Council. Mr. Poundstone mentioned that
the Student Body President and Vice-President were elected; they are Jacob Ludwig and Jaden
Ahlrichs.
15
Mayor Haila mentioned that the Legislature is very busy right now and as the bills are developed,
he may be reaching out to the Council to ask for their assistance.
ADJOURNMENT: Moved by Gartin, seconded by Junck, to adjourn the meeting at 8:02 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
__________________________________
Diane R. Voss, City Clerk
16
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
Student Government
Wednesday, March 30th, 2022
Campanile Room, Memorial Union, Iowa State University
STUDENT GOVERNMENT SENATE ATTENDANCE:
Fillipi Victoria UROC A
Weathers Dawson UROC P
Clayburn Kit UROC P
Paulson Sonja UROC P
Ruehle Max UROC A
Waagmeester Jay UROC P
Staudt Olivia UROC A
Jamie Hoss UROC P
Meredith Mays UROC P
Lent Ann CPC P
McCreedy Cody IFC A
Simmons Molly Freddy Court A
Brueck Andrew Freddy Court P
Seth Jennifer SUV P
Ahlrichs Jaden IRHA P
Mahoney Eddie IRHA P
Larson Rebecca IRHA P
Patel Khushi IRHA P
Goff Bailey Vet-Med P
Addagarla Sanjana Business P
Blythe Sam Business A
Zuber Joe Engineering A
Advait M. Engineering P
Schnepf Rachel Engineering P
Jose Garcia Engineering A
Max Kueller Engineering P
DeVore Devin CALS A
Brecht Hope CALS P
Thornton Emi Design A
Finaldi Alexandra LAS P
Madeline Becker LAS P
Slade Madeline LAS P
Carter John GPSS A
Skaggs Britney GPSS P
Sewe Stacy Human Sciences P
Strickland Ryan Human Sciences A
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
AMES MAYOR AND CITY COUNCIL ATTENDANCE:
Betcher Gloria 1st Ward P
Gartin Tim 2nd Ward P
Rollins Anita 3rd Ward A
Junck Rachel 4th Ward P
Beatty-Hansen Bronwyn At-Large P
Corrieri Amber At-Large P
Haila John Ames P
Key: P = PresentA = Absent
5:02:00 PM- CALL TO ORDER
5:02:05 PM- OPENING ADDRESS FROM PRESIDENT-ELECT LUDWIG
5:02:10 PM- LUDWIG: I want to thank the Mayor, City Council, and staff for all being here
tonight. We always look forward to these meetings and the conversations we are able to have,
and our lucky for our relationship with the city.
5:04:05 PM- OPENING ADDRESS FROM MAYOR HAILA
5:04:10 PM- HAILA: I want to thank the Student Government for wanting to meet twice a year.
Current group has done a great job, and I am excited for the next group. Ludwig and I met and
talked about getting together and the coming year. We have talked about student involvement,
we have 5 students on boards and commissions, which is 4 more than previously. We will keep
putting more students and getting them involved. Looking forward to conversation tonight. We
welcome input and feedback.
5:05:45 PM- STUDENT GOVERNMENT ROLL CALL
5:06:40 PM- CITY COUNCIL ROLL CALL
5:06:58 PM- ADOPTING AGENDA
5:07:05 PM- ADVAIT: I moved the amendments on screen. Seconded by Senator Mahoney. No
objection. ADDED. I move to adopt tonight's agenda. Seconded by Senator Seth. No objection.
APPROVED.
5:07:15 PM- DISCUSSION
5:07:20 PM- 801 DAY UPDATE
5:07:30 PM- HAILA: Sense then, I have been involved with a half dozen or more meetings,
some with Dr. Winterstien and others in administration, talking about what are some options we
must address the concerns all of us have towards this behavior off campus. Part of that included
an hour session with the University of Michigan, who is having a similar issue. I can't say what
the outcome will be, but I can assure you we are all very concerned about what we can do.
Everything we deal with is complex and there is not a simple solution. If you have any ideas on
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
how to help this, we are taking feedback. WE are considering a multi prong approach. We are
not saying we don’t want people to come and not have an enjoyable time, we just don’t want to
have something descend into an unpleasant situation. Any suggestions, input?
5:09:50 PM- MAHONEY: We talked about this with Chief Newton on Monday. One school
was UW Madison, talking with them would be good. They deal with similar events.
5:10:30 PM- CLAYBURN: I am on the student affairs board, and we talked about this on
Monday. One concern we had was the safety of the students in having water and food for them.
One thing we talked about was supplying food and water during the day. I think this is a step in
the right direction. It gets hot that time of year.
5:11:20 PM- HAILA: Newton, want to add anything? You are talking to UW Madison, and
another you mentioned, to check in with?
5:11:50 PM- NEWTON: We are talking to Perdue as well. We have talked to half a dozen
schools.
5:12:10 PM- HAILA: Some are more concentrated, and some are more spread out, so
geography plays a part in it as well. It’s a complex issue, and we want to avoid escalation of a
situation.
5:12:45 PM- SCHNEPF: Reminding freshmen of the laws and what happens if they call the
police. Making sure they know all the laws and information.
5:13:30 PM- ADVAIT: What is the city's primary thrust? Is it more behavioral push, more a
focus on people who are traveling in, a medical concern?
5:13:52 PM- HAILA: It’s a quality of life for the neighborhood. When I first came, we had at
least two people come to Council and talk to us for about 801 days. They told us a lot of
concerning issues. It’s a safety issue for all those participating. We don’t want it to devolve into
a violent situation. Normally by 4pm it goes away, but this year it went into the morning.
Personal safety, property safety and damage and trying to avoid it from becoming an
uncontrollable situation. We don’t want to say it's just students, because we found 50%
participating are from out of town. We are trying to blackball anything, but its multiple fronts.
Residents in town have expressed concern.
5:16:30 PM- SETH: I wanted to piggyback, to my knowledge, I think it’s before classes start, I
am wondering if you are interested in talking to freshmen and educating, if that is something we
could incorporate into DIS. I don’t really have a good answer to solve the problem, but maybe
sending out info about the laws could be helpful in presenting some of what has happened.
5:18:10 PM- LENT: I think prioritizing the safety of those participating in the event is the most
important. Taking the measures to make sure things don’t escalate is beneficial no matter who.
5:18:40 PM- STRICKLAND: These meetings are great because we can do different things that
we can do. What is something you can't do, that we could do?
5:19:15 PM- HAILA: Drown out the parties and try to establish expectations and standards or
events for the day. Barstool sports, a phenomenon across the country, people are excited to be
back together again and do things again. Peer support and expectations is one thing you could
consider. If you see something, say something, or do something to try and counter it.
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
5:20:50 PM- MAHONEY: I move to add Senator Mahaksar and Paulson. Seconded. No
objection. ADDED.
5:21:05 PM- LENT: There is support in calling it Saturday before classes, I do represent CPC,
with 50% of the people being arrested not coming from town, it doesn’t come from a fair
connotation towards the Greek community.
5:21:50 PM- BETCHER: One thing that makes responding hard. We are outside the credibility
of range for students. Peer outreach is important. Peer to peer works better in many communities.
If I had the opportunity to rethink how stu gov could be involved, I would be trying to create
those norms well before that day. At St. Cloud State in MN, they did a good job of resolving this,
but creating a group feeling. If the student government sets expectations and promotes them, you
may reach some students. That doesn’t address people from out of town. Anyone who can be
reached and asked now to invite their friends from out of town could help as well. Waiting till
the day won't work, do it, but I think setting those expectations, having a campaign, and having
them buy into social norms. I live in the south campus neighborhood. I have had neighbors
whose kids are scared. All of us should be able to live here and have a positive experience.
Thank you for asking.
5:24:28 PM- CLIMATE ACTION PLAN UPDATE
5:24:40 PM- JUNCK: I can provide where we are at. We set our goals last fall. We set 83%
reduction by 2030, and net-zero by 2050. These are big targets, and it will take everyone to help
get this done. WE have an upcoming workshop next Tuesday at 6pm. This will outline the type
of actions we will take. We always welcome comments and participation in the plan. There are
some 6 big moves on our website. These are some areas we will need to investigate to hit those
targets. It covers a lot of areas. There are ways stu gov can help and help as a community and
spreading the work about the CAP and get good participation.
5:26:35 PM- BEATTY-HANSEN: I would add, there is a lot that goes into Climate. We have
many things going on at once. We have studies that will relate to our greenhouse gasses. WE are
doing a waste energy audit that helps us maximize that. We are doing a bike ped master plan,
which will help us to improve those systems and get alternative forms of transportation. Those
are two plans we are also undertaking. Working in conjunction.
5:27:50 PM- CORRIERI: I cannot emphasize enough how important community feedback is. I
think for the average person, it is a really hard concept to grasp. Some things we are talking
about, and the shared magnitude, is a big concept to think about. There are a lot of people who
don't know what we are doing or what this means, so I would encourage everyone to look at our
website, engage with it, and encourage others to do the same. It won’t work unless community
buys in
5:29:15 PM- BETCHER: I know a lot of you are concerned about social justice issues and low-
income residents, and we have been trying to balance the need to make cuts with the impacts that
in some cases may be intended consequences, we have been trying to anticipate where there
would be pressures. Some things we want to do are radical and require investments which is hard
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
when we have a budget. We are aware of this and so are our consultants. We need everyone's
help for this.
5:30:28 PM- HAILA: If we must invest lots of money, that means someone has to pay for it.
We can't print money, so if we must raise property taxes, rent will probably go up. The point is,
there are no scare tactics, somehow, someway, this must be paid for. We do have a 27-person
supplemental input committee. They are getting feedback to staff, and staff brings it to the
Council. Next Tuesday night, we have a workshop, and it will be taped and, on the website, it's
where they will have the explanation on the things we have to get done that Council has set.
Question or comments?
5:32:20 PM- MAHONEY: One thing we can do is spread the word, what other avenues do you
see from support from student government?
5:32:50 PM- HAILA: I know Iowa State is doing a sustainability study, and I will get to hear
about that tomorrow. We can't control the university. Primarily, there are comments you can
give, I am sure there are other things as well.
5:33:58 PM- JUNCK: Supporting supplemental input committee would be great. THye touch a
lot of different people in the community.
5:34:45 PM- MENTAL HEALTH
5:34:50 PM- GARTIN: Thank you and it's great to be here. I appreciate the diverse topics. One
more serious issue is the issue of mental health. WE are in crisis mode. 1 and 5 people have
some kind of issue with mental health. How many people with mental health issues do you
know? I want to share two things we are doing. We recognize law enforcement has to take into
account the mental health of our community. We have an mental health advocate. This has
changed how we police. We are asking the question is there are mental health aspects we need to
address first. It is a major shift in policing. The city has taken on mental health first aid training.
How can we help people who are in need and in crisis? In my family we have adopted a young
man, who has significant mental health problems. I really appreciate the fact we have had these
training sessions, there may be some opportunity for it to happen here. Besides these, I can't
emphasize enough, we need to create a meaningful community. The number of suicides are
astounding. One thing we are learning, these are kids who have a lack of community. WE need
to continue to do things that facilitate and build community. I am so proud of how ISU students
give back, but another way is mentoring in our schools. As we speak right now, we have people
who want mentors, but we don’t have anyone. That would be a great way to give back. We are
taking it very seriously.
5:38:55 PM- BETCHER: You have a grad student representation? Have you sent the resources
out?
5:39:55 PM- GOFF: WE can share that and would be happy to.
5:40:03 PM- BETCHER: If you can share more that would be awesome
5:41:05 PM- CORRIERI: I think if you are looking for action items there are several. We have
a chronically underfunded program in this state. Underpaid staff as well. Contacting the
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
legislature to advocate for increased funding is one simple thing that everyone can do. If you
know someone who wants to volunteer, the city has ways to get in contact as well as me. Where
I work we employ a lot of ISU students. We are always looking for people to provide those
direct care services.
5:42:40 PM- SCHNEPF: I know the older generation can find it harder to accept mental health.
I am curious what you are doing to spread that? If parents don't believe in that, how do you get
past that?
5:43:30 PM- HAILA: There is a stigma or denial by individuals. We don't talk about mental
health. That was the purpose last May of having a mental health forum. Form that came first aide
training and suicide prevention. In the last month I was scheduled to meet with Julie Saxton and
what we will do next. Last year in story county 15 teenagers committed suicide. We have a
crisis. Talking to mental health advocates, people are in denial. The challenge is to get the people
who really need to hear there to hear the message. Our first one had 110 people and each person
had a story. In a local high school, a student took their life, several classmates decided enough is
enough and they created the group. They reach out to everyone in their class. They are making
touches all the time. They sponsored a group activity, and we told the administrators we don’t
want you to plan it, and please stay back. They had over 100 students from all four grades come,
and it was a small school. Their takeaway is how they are doing, or people you don’t know. For
those who may watch the presentation by the gentlemen who tried to commit suicide off of the
golden gate bridge, he said if one person asked how he was, he wouldn’t have tried. It's being
aware of people around you and your classes. If we start doing this and get rid of this
dismissiveness, we can do this. But if it doesn’t go away, there will still be issues. You
pinpointed a real issue, and if you have ideas, please let us know, Council is very supportive. I
think it's one of the most important things we need to deal with the community. It is a big issue.
5:48:45 PM- KUELLER: I was wondering, I know you talked about Julie, what are some of the
new practices and how she is playing the role?
5:49:15 PM- HAILA: When a call goes in, they do a quick triage before someone goes out, they
send her with the officer, and she will take over. If it is a mental health call, they make that call.
She is only one person. Last year we had 2200 mental health calls. Officers have some training,
but we could use more people with those skill sets to go out there. We also have a crisis
intervention team. It takes about 45 minutes to mobilize that. They have to meet and go together
to the address. Sometimes you don’t have that time.
5:51:05 PM- NEWTON: You're spot on. We had two at ISU police. This year we added a
second person, due to the number of calls. They go out instead of a police officer in these
situations, like the city. The uniform alone can escalate the situation, and even with Kinzie and
Rachel, we are still concerned about safety so we send an officer, but they can take over plenty
well. They also do follow up and do reach outs. These three partner all the time. This is a
collaborative relationship with ISU and Ames
5:52:50 PM- HAILA: It is a partnership, and we value that relationship. One of their officers
helped teach ours. There are people who call frequently. Once a call comes in, we may know
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
where the call needs to go. They are so compassionate, and really express concern and help
defuse the situation.
5:53:45 PM- CARTER: Thanks for all the support on this. I think one thing worth remembering
is, it's easy to walk backwards into the trap that we can meet people's needs. I think there are a
lot of issues that can be solved and make people live better.
5:55:15 PM- MAHONEY: I worked on bringing a pilot program for mental health training for
students. I think it's a really effective program. I know there is a new version coming out this
summer. The other thing I know is that president elect Ludwig is getting support in the CyPack
program. It will allow us to be able to reach out to other states and leverage their resources. I
would like to see some push there. I think having more resources available would go a long way.
If you can get some resources from outside the state that would go a long way.
5:57:20 PM- HAILA: After some discussions with some people on Ames School Board, and if
we can get the stigma gone, it would be great to get a push from multiple groups in Ames. We
are so under-resourced. Mary Greeley is trying to get more help from that standpoint. As Amber
was saying, we are viewed as a rural state, so the rate to professionals is much better. We need to
be creative.
5:58:45 PM- STRICKLAND: I work there. At the height of the pandemic, I was getting texts
once a day, our BBU was completely full. There were all sorts of people there for mental health
issues that needed to be elsewhere. I am thankful that this discussion is being made. As someone
who has seen it firsthand, it is important.
5:59:40 PM- STUDENT ENGAGEMENT
5:59:49 PM- HAILA: Terms start April 1st with 5 people on boards and commissions.
6:00:10 PM- JUNCK: RPAC applications are due April 8th. This is a new board that is
established to give a resident perspective and help the chief with many different issues. I think
this is an important committee to have diverse people on and students as well. Please share it.
6:01:10 PM- WEATHERS: Local affairs. Trying to get students on boards and commissions. I
think this is a particular issue that comes up. Although I am leaving, in the coming years, there
will be more commitment to being involved. The future is bright from that perspective.
6:02:10 PM- LUDWIG: I wanted to echo, being involved in City Commissions can be an
amazing time. They enjoy having a student perspective and feedback. Go to the commission
website and see if any positions are open. I think it's important for us to be out there and
involved with the city. It is helpful to give it directly to departments. Join local affairs.
6:03:35 PM- CLOSING ANNOUNCEMENTS
6:03:45 PM- BEATTY-HANSEN: Thanks for having us. Good topics and discussion. Please
reach out to us.
6:04:20 PM- LUDWIG: Wanted to thank the Council and Mayor Haila for coming tonight. As
we move forward, there will be a lot of collaboration between us.
Iowa State University Student Government Joint Meeting with City Council Minutes
March 30th, 2022
Taken by Trevor Poundstone
6:04:55 PM- HAILA: Thank you for meeting with us. You are valued residents. These are good
conversations. Hard ones, but we don’t get much done if we don’t. I would love to learn more
about the local affairs committee. The applications for boards and commissions open in the
beginning of the year and are appointed by February and are seated by April 1st.
6:05:45 PM- POUNDSTONE: Thank you all for coming and having a great conversation
tonight.
6:06:03 PM- MAHONEY: I motion for the Student Government to adjourn. Seconded by
Senator Advait. ADJOURNED.
6:06:10 PM- BETCHER: I motion for City Council to adjourn. Seconded by City Councilor
Junk. ADJOURNED.
6:06:14 PM- ADJOURNMENT
/s/Trevor Poundstone, ex officio Member to Ames City Council
REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works Prairie View Industrial
Center Utility Extension
Project
Engineering
Period:
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA MARCH 24, 2022
The Regular Meeting of the Ames Civil Service Commission was called to order by Chairperson
Mike Crum at 8:15 AM on March 24, 2022. As it was impractical for the Commission members to
attend in person, Commission Chairperson Mike Crum and Commission Members Kim Linduska and
Harold Pike were brought in telephonically. Also participating telephonically was Human Resources
Director Bethany Ballou.
APPROVAL OF MINUTES OF FEBRUARY 24, 2022: Moved by Pike, seconded by Linduska,
to approve the Minutes of the February 24, 2022, Regular Civil Service Commission meeting.
Vote on Motion: 3-0. Motion declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Crum, seconded by
Linduska, to certify the following individuals to the Ames City Council as Entry-Level Applicants:
Deputy Fire Chief Karen Tapper 86
Matthew Price 74
Energy Services Coordinator Felicia Tunnah 78
Joel Zook 75
Andrew Fisher 73
Procurement Specialist II Melissa Gruhn 77
Vote on Motion: 3-0. Motion declared carried unanimously.
REQUEST TO REMOVE NAMES FROM CERTIFIED LIST FOR TREATMENT PLANT
MAINTENANCE WORKER: Human Resources Director Bethany Ballou explained that the
original List was certified by the Commission on August 26, 2021, with five new candidates and
three who were carried over from an existing List, which was exhausted on May 25, 2021. One
candidate was hired from that List. Out of the remaining seven candidates, two candidates: Shelby
Perrin and Corey Tjaden, have withdrawn from further consideration. Section 4.5 of the Civil Service
Commission Policies and Procedures allows for names to be removed from a Certified List by the
Civil Service Commission whenever the candidate has requested that his or her name be removed
The Commission is now being asked to approve the removal of those two names from the Certified
Civil Service List for Treatment Plant Maintenance Worker.
Moved by Crum, seconded by Pike, to approve the request to remove the names of Shelby Perrin and
Corey Tjaden from the Certified List for Treatment Plant Maintenance Worker.
Vote on Motion: 3-0. Motion declared carried unanimously.
REQUEST TO REMOVE NAMES FROM CERTIFIED LIST FOR POLICE OFFICER: The
Commission was informed that the List for Police Officer was certified on September 23, 2021, with
eight original candidates. Ms. Ballou advised that Human Resources staff had received an email from
Daniel Eisenstein withdrawing from the process. Kevin Blaha-Polson and Matt Sander, who were
on the List that was certified by the Commission on December 16, 2021, had emailed Human
Resources staff to withdraw from the process. On January 27, 2022, the Commission had certified
a List containing the names of five candidates. Since then, Benjamin Campos had withdrawn from
the process via email. Section 4.5 of the Civil Service Commission Policies and Procedures allows
for names to be removed from a Certified List by the Civil Service Commission whenever the
candidate has requested that his or her name be removed. Therefore, the Commission is being asked
to remove the foregoing names from the Lists certified on September 23, 2021; December 16, 2021;
and January 27, 2022, respectively.
Moved by Linduska, seconded by Pike to remove the names of Daniel Eisenstein, Kevin Blaha-
Polson, Matt Sander, and Benjamin Campos from the Certified Lists for Police Officer.
Vote on Motion: 3-0. Motion declared carried unanimously.
COMMENTS: Human Resources Director Ballou clarified that normally, the Deputy Fire Chief
position would be run as a Promotional recruitment. However, the Civil Service Commission Policies
and Procedures require that there be at least three viable candidates for a recruitment to be run as
romotional. In this case, there was only one internal candidate. Since there were not enough qualified
candidates to run the recruitment as Promotional, the City needed to proceed with an open
examination.
The next Regular Meeting of the Ames Civil Service Commission is scheduled for April 21, 2022,
at 8:15 AM.
ADJOURNMENT: The meeting adjourned at 8:26 AM.
__________________________________ _______________________________________
Michael R. Crum, Chairperson Diane R. Voss, City Clerk
2
1
ITEM #: 6
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: CORRECTIONS TO MUNICIPAL CODE CHAPTER 18 – PARKING
BACKGROUND:
Chapter 18 of the Municipal Code addresses the City’s parking regulations. City staff has
reviewed various locations within this chapter for discrepancies in the code language as
compared to the signs that are posted throughout the community. These issues were
identified by law enforcement personnel when the tickets issued did not match the
respective ordinance. Below is a list of corrections needed to ensure the Parking Code is
consistent with the Municipal Code:
NEW STREETS WITHOUT AN ORDINANCE:
Several streets have been constructed and have signage, but the corresponding
language has not been published in the Municipal Code. Therefore, the streets and
restrictions indicated below are presented for inclusion in Municipal Code:
Rowling Drive. Parking is prohibited at all times on the north side of Rowling Drive.
Lawrence Ave. Parking is prohibited at all times on the east side of Lawrence Ave.
Ada Hayden Road. Parking is prohibited at all times on the north side of Ada Hayden
Road.
Ledges Drive. Parking is prohibited at all times on the east and north sides of Ledges
Drive.
McFarland Avenue. Parking is prohibited at all times on the east side of McFarland
Avenue.
Quarry Drive. Parking is prohibited at all times on the inside of the loop road of Quarry
Drive.
EXISTING ORDINANCES NEEDING CORRECTIONS:
Several sections of Municipal Code Chapter 18 contain language referring to existing
streets, but conditions in the field have been altered. Therefore, the existing Municipal
Code language would be replaced with the language shown below:
2
From Section 18.31
(11) ASH AVENUE. Parking is prohibited at all times on both sides from the south
line of Lincoln Way south for a distance of one hundred (100) feet.
Parking is prohibited on Monday, Wednesday and Friday on the west side and on
Tuesday, Thursday, Saturday and Sunday on the east side from a point one hundred
(100) feet south of the south line of Lincoln Way to Country Club Boulevard from
midnight to 9:00 p.m.
In addition, between 7:00 a.m. and 7:00 p.m. parking is limited to four hours on the
side of the street on which it is lawful to park from Knapp Street to Country Club
Boulevard.
Parking is prohibited at all times along the west side from the south line of Country
Club Boulevard to Mortensen Parkway.
(339) CULLEN DRIVE. Parking is prohibited at all times on the east and north
sides of Cullen Drive.
(213) SHELDON AVENUE. Parking is prohibited at all times on both sides from
Lincoln Way to Hyland Avenue except in metered stalls.
Add a new street name, “S. Sheldon Avenue.”
(###) SOUTH SHELDON AVENUE. Parking is prohibited on Monday,
Wednesday, and Friday on the west side and on Tuesday, Thursday, Saturday and
Sunday on the east side from 2:00 a.m. to 11:00 p.m. from Arbor Street to Knapp
Street. Parking is prohibited from Lincoln Way to Arbor Street, except in metered
stalls.
Parking is prohibited for more than four hours, between 6:00 a.m. and 11:00 p.m.
on the side on which it is lawful to park from Arbor Street to Knapp. Parking is
prohibited from 4 AM to 6 AM in all metered stalls.
(253) STATE AVENUE. Parking is prohibited at all times on both sides of State
Avenue.
From Section 18.4
(3) The hours where parking in metered parking space is controlled by the parking
meter shall be stated on said meter and are as follows:
a) In the east parking district from 9:00 a.m. to 6:00 p.m. on Mondays through
Saturdays except on city holidays or as otherwise provided.
b) In the west parking district from 8:00 a.m. until 6:00 p.m. Monday through
Saturday, except on city holidays or as otherwise provided.
3
ALTERNATIVES:
1. Direct the City Attorney to draft an ordinance modifying Chapter 18 of the Municipal
Code as described in this report.
2. Reject the proposed changes.
CITY MANAGER’S RECOMMENDED ACTION:
These proposed changes to the Municipal Code will provide consistent code language
across all affected parking locations and allow proper enforcement of those codes. All the
proposed Municipal Code corrections reflect existing conditions in the field and are in line
with all City policies and practices.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
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Item No. 9
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515.239.5105 main
fax
MEMO
Caring People
Quality Programs
Exceptional Service ______________________________________________________________________
TO: Mayor John Haila and Ames City Council Members
FROM: Renee Hall – Deputy City Clerk
DATE: April 12, 2022
SUBJECT: Tip Top Lounge Outdoor Service Privilege Licenses, 201 E. Lincoln Way
The owner of the Tip Top Lounge, Andrew White, has applied for eight temporary Outdoor Service
Privilege Licenses for events on the following dates in 2022:
•June 9
•June 23
•June 25
•July 7
•July 16
•July 21
•August 4
•August 18
Mr. White has stated that the events will be located in the rear parking lot. Barricades will consist
of two four-foot high construction fences with four feet between them for a security buffer. There
will be three entrances/exits used for the events. One will be through the main entrance/exit of Tip
Top Lounge, and two will be located in the fenced area. Four security guards will be present for the
events. Employees will be stationed to check IDs at each entrance/exit. Four bartenders and a general
manager will also be on-site.
Police have reviewed the calls for service from the past year including the event dates from last
year, and there were no issues or recent violations that would cause concern. Tip Top Lounge
currently holds a Class C Liquor License.
Item No. 10
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Item No. 11
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Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: March 30, 2022
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for April 12th, 2022, includes beer permits and liquor license
renewals for:
•Cyclone Experience Network (Hilton) - Class C Liquor License with Catering Privilege,
Outdoor Service & Sunday Sales
•Perfect Games (1320 Dickinson Ave) - Class C Liquor License with Catering Privilege,
Outdoor Service & Sunday Sales
•Provisions Lot F (2400 North Loop Dr) - Class C Liquor License with Catering Privilege,
Outdoor Service & Sunday Sales
•Hy-Vee Gas #5018 (636 Lincoln Way) - Class C Beer Permit with Class B Wine Permit &
Sunday Sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 12
Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: March 30, 2022
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for April 12th, 2022, includes beer permits and liquor license
renewals for:
•Szechuan House (3605 Lincoln Way) - Special Class C Liquor License with Class B Native
Wine Permit
A review of police records for the past 12 months found 1 liquor law violation. During a
compliance check on April 16th, 2021, an employee sold alcohol to a minor and was cited
accordingly. A follow-up compliance check was completed, and no violations were
recorded.
The Police Department will continue to monitor the above location by conducting regular
foot patrols, bar checks and by educating staff through training and quarterly meetings.
The Ames Police Department recommends license renewal for the above business.
Item No. 12c
ITEM # 13
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: AMES MAIN STREET REQUESTS FOR ART WALK
BACKGROUND:
Ames Main Street (AMS) is planning to host its annual Art Walk on Thursday, June 2
from 5:00 p.m. to 8:00 p.m. Art Walk showcases downtown businesses and community
artists. In order to facilitate this event, AMS has requested approval for the following:
• Blanket Temporary Obstruction Permit for the Central Business District from 1:00
p.m. to 9:00 p.m.
• Blanket Vending License for the Central Business District from 5:00 p.m. to 8:00
p.m. and waiver of fee ($50 loss to City Clerk’s Office)
• Use of electricity in Tom Evans Plaza and use of the Plaza for live music and
waiver of fees for electricity.
• Street Closure of Douglas Avenue from Main Street to 5th Street.
Ames Main Street is also requesting a closure of 10 metered parking spaces in the
Downtown from 1:00 p.m. to 9:00 p.m. to provide space for vendors, and to waive
parking meter fees and enforcement (Loss of $12.50 to Parking Fund). The Council’s
policy regarding parking waivers is to consider requests such as this one on a case-by-
case basis, as opposed to requiring reimbursement for lost parking revenue. Lost
parking revenue is only required to be reimbursed under this policy when the parking
waiver is District-wide.
ALTERNATIVES:
1. Approve the requests for Art Walk, including the waiver of fees.
2. Approve the requests for Art Walk but require reimbursement for lost parking
revenue and for the blanket Vending License.
3. Deny the requests.
CITY MANAGER'S RECOMMENDED ACTION:
Art Walk is a popular annual event that adds vitality to the Downtown. The event
organizers have experience in hosting this and many other similar events throughout
the year.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
1
ITEM # 14
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: REQUESTS FOR 4TH OF JULY ACTIVITIES
BACKGROUND:
Ames Main Street (AMS) is organizing the community parade for the 2022 downtown
Fourth of July Celebration. Parade staging will take place on Northwestern Avenue
between Wheatsfield Grocery and Main Street, on Allan Drive, on Pearle Avenue, in
City Hall Parking Lots M and MM, and in City Depot Lots TT and V.
To facilitate parade staging and movement, street closures will be needed from 6:00
a.m. until the end of the parade for the following streets:
• Main Street, from the east Central Business District (CBD) Lot entrance to the
Grand Avenue overpass, continuing on Northwestern Avenue to Sixth Street
(Wheatsfield customers will be allowed access at Sixth Street)
• Allan Drive
• Pearle Avenue
• Fifth Street, from Grand Avenue to Douglas Avenue
• Clark Avenue, from the south driveway of the CBD Lot to Sixth Street
• Burnett Avenue, from Main Street to Fifth Street
• Kellogg Avenue, from just south of Main Street to Fifth Street
• Douglas Avenue, from Main Street to Fifth Street
The following parking lot areas will also need to be closed for parade staging from 6:00
a.m. to approximately 2:00 p.m.:
• Lot MM, to the west of City Hall
• The south three aisles of Lot M, adjacent to the west door of City Hall (City
vehicles and cars of City employees who are on duty will be parked in the
north portion of the lot)
• Depot Lots V and TT
Because July 4th is a City holiday, there will be no lost parking meter revenue from
these closures. A blanket Temporary Obstruction Permit for the Central Business
District will be required on July 4th. AMS has requested access to City electrical outlets
at the intersection of Kellogg and Burnett Avenue for the parade announcer stand. AMS
has also requested a blanket Vending License for the entire Central Business District,
and a waiver of the license fee ($50 loss to City Clerk’s Office).
2
Public Works staff will provide barricades as needed to close the streets and control
access to the parking lots. AMS will have volunteers at each barricaded intersection,
and the Police Department will assist at the busiest intersections.
ALTERNATIVES:
1. Approve the requests for activities on July 4th as requested above, including
street and parking lot closures, a blanket Temporary Obstruction Permit, a
blanket Vending License, use of City electrical outlets, and waiver of fees.
2. Request further information from event organizers
3. Do not approve the requests for the 4th of July activities.
CITY MANAGER’S RECOMMENDED ACTION:
The 4th of July Parade provides a great opportunity to bring the citizens of Ames
together to celebrate.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # 15
DATE: 04/12/22
COUNCIL ACTION FORM
SUBJECT: SUMMER SIDEWALK SALES REQUESTS FROM AMES MAIN
STREET
BACKGROUND:
Ames Main Street is again hosting its annual Summer Sidewalk Sales from July 28
through July 31. At this event, downtown businesses display merchandise on the
sidewalks for pedestrians to browse.
To facilitate this event, organizers are requesting suspension of parking regulations and
enforcement for the Downtown from 8:00 a.m. to 8:00 p.m. on Saturday, July 30
($1,370.25 estimated loss to the Parking Fund). A waiver of fee for a blanket Vendor
Permit ($50 loss to the City Clerk’s Office) and a blanket Temporary Obstruction Permit
have also been requested for Saturday, July 30.
In February 2020, the City Council adopted a new policy regarding metered parking
waivers:
Metered parking fees will not be waived for special events. Any event
organizers intending to provide free parking or to close metered
parking spaces must reimburse the City’s Parking Fund for the lost
revenue. The City Council may consider waivers to this policy on a
case-by-case basis for parking spaces that are obstructed by the
event area (not for area-wide free parking).
For FY 2022/23, the City Council allocated $5,489 in the Local Option Sales Tax Fund to
reimburse the Parking Fund for Downtown special events where free parking or parking
closures are to take place. Therefore, for this event, the City Council is requested to
authorize a transfer of $1,370.25 from the Local Option Sales Tax Fund to the
Parking Fund.
ALTERNATIVES:
1. Approve the requests for Sidewalk Sales as requested by Ames Main Street,
including the waiver of fees for parking and vending, and transfer $1,370.25 from
the Local Option Sales Tax Fund to the Parking Fund.
2. Approve the requests for Sidewalk Sales, but require reimbursement for vending
and lost parking meter revenue.
3. Deny the requests
2
CITY MANAGER’S RECOMMENDED ACTION:
Sidewalk Sales are successful events held twice each year in the Downtown. These
events attract people to the Downtown and promotes shopping locally. These requests
further the City Council’s goal to strengthen Downtown.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # ____16__
DATE _04-12-22_
COUNCIL ACTION FORM
SUBJECT: 2022 NEIGHBORHOOD SCULPTURE PROGRAM ACCESSION
BACKGROUND:
The Public Art Commission (PAC) hosts an Ames Annual Outdoor Sculpture Exhibition
(AAOSE). Each year, sculptures exhibited through AAOSE are available for purchase by
private individuals. Additionally, PAC typically acquires several sculptures each year into
the City’s permanent art collection through the Neighborhood Sculpture Program. The
Neighborhood Sculpture Program involves accepting applications from residents to have
an AAOSE sculpture placed in on City property for residents to enjoy.
On March 2, 2022, PAC approved a recommendation to pursue accession of three
sculptures for the Neighborhood Sculpture Program. The total acquisition cost of the three
pieces is $14,000 and it is within the PAC budget assigned to this program.
The works to be acquired and the proposed locations are detailed in the attached report
from PAC.
ALTERNATIVES:
1.Approve the accession of the three sculptures for the Neighborhood Sculpture
Program as recommended by PAC.
2.Do not approve the accession of Neighborhood Sculpture Program artworks.
CITY MANAGER’S RECOMMENDED ACTION:
This annual program allows for works of art to be purchased for display in neighborhoods
throughout the City. This aligns with the City Council’s value of a fun, vibrant community
that attracts and retains people.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
2
Public Art Commission (PAC) Request for Accession
Neighborhood Sculpture Program
Item Identification Numbers: 154-2122
Name: Moon Rising
Artist: Ben Pierce
AAOSE Exhibit Year: 2021-23
Material: Steel
Acquisition cost: $5,500.00
Recommendation: The Ames Public Art Commission recommends the acquisition of “Moon
Rising” for the City of Ames permanent art collection, to be placed near the CyRide Bus stop
on the corner of South 4th Street and South Hazel Avenue.
APPROVED for accession March 2, 2022 by the Ames Public Art Commission
3
Public Art Commission (PAC) Request for Accession
Neighborhood Sculpture Program
Item Identification Numbers: 155-2122
Name: Riding High
Artist: Steve Reddell
AAOSE Exhibit Year: 2021-22
Material: Metal
Acquisition cost: $5,000.00
Recommendation: The Ames Public Art Commission recommends the acquisition of “Riding High”
for the City of Ames permanent art collection, to be placed at a to be determined location.
APPROVED for accession March 2, 2022 by the Ames Public Art Commission
4
Public Art Commission (PAC) Request for Accession
Neighborhood Sculpture Program
Item Identification Numbers: 156-2122
Name: Oxbow
Artist: Tim Adams
AAOSE Exhibit Year: 2021-22
Material: Steel and Lexan
Acquisition cost: $3,500.00
Recommendation: The Ames Public Art Commission recommends the acquisition of “Oxbow”
for the City of Ames permanent art collection, to be placed next to Parking Lot A on Green Hills
Drive.
APPROVED for accession March 2, 2022 by the Ames Public Art Commission
1
ITEM # __17___
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: DOWNTOWN ELECTRIC TRANSFORMER ART SELECTIONS
BACKGROUND:
The City Council included funding in the FY 2020/21 budget for a pilot project to paint
several electric transformers with artistic designs. The Public Art Commission (PAC)
was tasked with administering this project. Six transformers and one traffic signal
control enclosure were identified in the Downtown area. After investigating, PAC
determined it would be most effective to apply the artwork using vinyl wraps rather than
paint directly on the enclosures. A vendor was selected to produce the wraps, and
templates customized to each enclosure were developed.
PAC advertised a call for artists and received design submissions from 15 individuals. A
committee selected works from the following individuals for the seven enclosures:
Box # Location Selected Artist
The submitted designs for these locations are attached. If approved, each artist will
receive a $100 honorarium. The wraps will be applied this spring. PAC and City staff will
monitor the condition of the wraps periodically to determine how resilient they are in
various weather conditions. The wraps are expected to potentially last up to 7-10 years.
Portions of the cabinets, such as hinges, vents, and safety/identification decals, will
remain unwrapped.
ALTERNATIVES:
1. Approve the designs for the seven transformer wraps as recommended by the
Public Art Commission.
2. Do not approve the transformer wrap designs.
3. Refer this item back to Public Art Commission for more information.
2
CITY MANAGER’S RECOMMENDED ACTION:
The Public Art Commission has solicited and received proposed designs for the seven
selected transformer/traffic control box wrap locations in the Downtown area. The
artistic designs represent a variety of themes that the selection committee found
desirable to display on these selected enclosures.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
3
4
5
6
7
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ITEM # 18
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: RESOLUTION AND LETTER OF SUPPORT FOR REBUILDING
AMERICAN INFRASTRUCTURE WITH SUSTAINABILTY AND EQUITY
(RAISE) GRANT PROGRAM 2022 (LINCOLN WAY CORRIDOR
CONNECTIVITY PROJECT – N. DAKOTA TO S. SKUNK RIVER)
BACKGROUND:
The U.S. Department of Transportation (DOT) has recently announced the Rebuilding
American Infrastructure with Sustainability and Equity (RAISE) grant program for 2022.
This program is replacing TIGER, a large surface transportation funding program. The
RAISE 2022 Grant Program addresses goals related to equitable, reliable multi-modal
transportation connecting residents of all abilities with employment, health services,
recreation, and community. Additionally, the program promotes and furthers improved
safety features, sustainability and the reduction of emissions through technology
advancements and expansion of multi-modal connectivity, creation of good jobs, and
modernized infrastructure.
The City has prepared a project application for the Lincoln Way Corridor that will
incorporate currently programmed CIP Projects into a phased approach to rebuild and
enhance that corridor from North Dakota Avenue to the South Skunk River. Components
of the grant application will include planning and design, street improvements, multi-
modal improvements, and phases of the Intelligent Transportation System for the Traffic
Network. Current CIP Projects that will be included for consideration of grant funding are
the following:
1. 2022/23 CyRide Route Improvements (Lincoln Way – Beedle to Franklin)
($2,911,000)
2. 2026/27 CyRide Route Improvements (Lincoln Way – Beach Ave to Hayward
Ave) ($2,000,000)
3. 2026/27 Arterial Street Improvements (E. Lincoln Way (Duff Ave to S. Skunk
River) $2,400,000)
4. 2023/24 Shared Use Path Expansion ($300,000)
5. 2023/24 Intelligent Transportation System Program – Phase 4 ($1,971,600)
6. 2026/27 Traffic Signal Program (Lincoln Way/University Blvd) ($500,000)
The City qualifies under this grant opportunity as a rural community with historically
disadvantaged areas (as defined by the Census Tract indicators). The grant application
will request funding not to exceed $25,000,000. The grant provides 100% funding for
awarded components of the grant application. The City will utilize local funding and state
grants alongside the grant funding in order to fulfill the project in a more timely, inclusive,
and succinct process for the community.
ALTERNATIVES:
1. a. Approve the resolution of support for the RAISE 2022 Grant Application for the
Lincoln Way Corridor Connectivity Project (N. Dakota – S. Skunk River)
b. Authorize the Mayor to sign a letter of support for the Lincoln Way Corridor
Connectivity Project
2. Do not approve the resolution of support or signature authorization for the
application letter of support.
CITY MANAGER'S RECOMMENDED ACTION:
Proceeding with this grant application may significantly reduce the local costs for the
Lincoln Way Corridor improvements related to street and shared use path reconstruction,
Intelligent Transportation System Traffic Network improvements, multi-modal
accessibility facilities, and features throughout the corridor.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Office of the Mayor 515.239.5105 main 515 Clark Ave. P.O. Box 811
515.239.5240 fax Ames, IA 50010
www.CityofAmes.org
April 7, 2022
The Honorable Secretary Pete Buttigieg
United States Department of Transportation
1200 New Jersey Avenue SE
Washington DC, 20590
Dear Secretary Buttigieg:
Please accept this letter of support confirming our community’s enthusiasm and support of the
Lincoln Way Corridor Connectivity Project application for the Rebuilding American
Infrastructure with Sustainability and Equity (RAISE) 2022 Grant Program. The goals and
values set forth by the Infrastructure Investment and Jobs Act—including safety, equity,
connectivity, sustainability, quality of life, mobility and connectivity, economic competitiveness,
state of good repair, and collaboration—closely align with the City Council’s 2022 Goals and the
pursuit of the City’s Climate Action Plan that is currently underway.
The City of Ames strives to offer all residents safe connectivity and mobility throughout the
community to promote education, reliable access to employment, and quality of life. The 5-Year
Capital Improvement Plan approved annually by the City Council establishes a program of
infrastructure investments through an equitable lens—balancing the needs of the community, the
condition of roads and facilities, and public engagement throughout the development of the plan.
Additionally, the City has adopted a strategy to include $1.2 million of investment into multi-
modal transportation each year of the 5-year CIP to promote carbon emissions reduction, good
health, and diverse modes of transport.
Please consider our application in pursuit of a revitalizing the Lincoln Way Corridor with
improvements to the roadway, multi-modal facilities, traffic network, and accessibility. We
believe RAISE funding, in conjunction with the City’s capital commitments, will advance the
transportation goals of inclusive and equitable transportation investment, job growth, improved
reliability and safety along a primary arterial transportation corridor, and reduction of emissions
throughout the community and historically disadvantaged areas adjacent to the corridor.
Respectfully Submitted,
John A. Haila
Mayor
1
ITEM # ___19 __
DATE 04-12-22
COUNCIL ACTION FORM
SUBJECT: LEASE AMENDMENT WITH T-MOBILE
BACKGROUND:
In December 1996, the City entered into an agreement with Western PCS (subsequently,
Western Wireless, subsequently Iowa Wireless Services, subsequently T-Mobile doing
business as iWireless, now T-Mobile Central, LLC) where space on top of the
Bloomington Road Elevated Tank (BRET) was leased for the purpose of placing and
operating cellular phone antennas. The lease also granted space adjacent the water
tower on the ground for the placement of equipment.
The lease periodically renews in five-year increments, provided both parties are
agreeable, with the monthly rental rates adjusting using a formula based on changes to
the CPI. The rent was last adjusted in January 2022, and is now $2,011.36 per month.
Periodically, cellular companies desire to replace or upgrade their equipment. When
those requests include an expanded footprint, either on the ground or on top of the tank,
the rental rate is renegotiated with the cellular company. If the work does not expand the
footprint or does not alter any of the other terms of the underlying master lease, then the
improvements are approved without modifying the monthly rent. Because the lease
includes descriptions of the equipment installed, an amendment to the lease is still
executed when there are changes to update the attachments to reflect the current
equipment present on the site.
2
Like many infrastructure entities, T-Mobile desires to install emergency standby power for
its antennas on BRET. The drawings provided by T-Mobile show the standby generator
located entirely within the existing fenced space already leased by T-Mobile. There would
be no increase in the space consumed by adding the equipment, and it would not
appreciably increase or complicate the City’s operation and maintenance of the tank. The
specifications for the fuel tank include a requirement for spill containment at the fill port,
and that the tank be an above-ground, double-walled tank with an interstitial leak
detection gauge. City staff has added a requirement that places an upper limit on the
size of the tank.
The proposed improvements have already been reviewed and approved by the Planning
and Housing Department, and T-Mobile is prepared to apply for the appropriate building
permits.
ALTERNATIVES:
1. Approve the amendment to the lease agreement with T-Mobile to authorize the
installation of an emergency standby generator to be installed adjacent to T-
Mobile’s existing infrastructure located at the Bloomington Road Elevated Tank.
2. Do not approve the lease amendment at this time.
CITY MANAGER’S RECOMMENDED ACTION:
Cellular phone infrastructure is important for citizens and the City, especially during
emergency events. Increasing the resiliency of cell service is something the City supports.
The improvements will have no material impacts on the use of the property for finished
water storage, and staff have given their approval to the proposed improvements.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM # 20
DATE: 04/12/22
COUNCIL ACTION FORM
SUBJECT: HEALTH BENEFITS CONSULTING AND ACTUARIAL VALUATION
SERVICES CONTRACT EXTENSION
BACKGROUND:
The City provides health benefits to full-time and regular part-time employees including
health insurance, dental insurance, prescription drug coverage, flex spending, an
employee wellness plan, and optional vision coverage. The health benefit and
prescription drug plans are administered by Wellmark/Blue Cross of Iowa. The dental and
vision plans are administered by Delta Dental of Iowa, and the flex spending plan is
administered by TASC.
The City has three group medical plans including Wellmark’s Classic Blue (indemnity plan
that is closed to new enrollments), Alliance Select (PPO plan), and Blue Advantage (HMO
plan). These plans are required to have certain protections, such as a provision of
preventive health services without any cost sharing and the elimination of lifetime limits
on benefits under the Patient Protection and Affordable Care Act (PPACA).
City staff has managed health benefits internally for several years. However, with the
rollout of the PPACA, increased and changing compliance requirements, and the
complexity of analyzing and valuing proposed plan changes, staff has determined that
the health plans can be better managed with the assistance of contracted, qualified
professionals. Those same types of professionals have already been providing these
services and actuarial valuation services for several years to comply with reporting
requirements for our self-funded health plans.
On January 31, 2017, the City issued a Request for Proposals (RFP) for health benefits
consulting and actuarial valuation services for our self-funded health plan. After an
extensive evaluation process, the City awarded a three-year contract to Gallagher Benefit
Services, Inc. for health benefits consulting and actuarial valuation services. The contract
included options to renew for two additional one-year periods. This contract ends on June
30, 2022.
Gallagher Benefit Services, Inc. is willing to provide services to the City for an
additional year (FY 2022/23) at the same rate charged in FY 2021/22 ($40,000). The
City has had very good results with managing the health insurance programs by
partnering with Gallagher. Additionally, City staff and Gallagher Benefit Services
are in the midst of an evaluation of certain benefit services. Conducting an RFP
process at this time could result in a disruption to the quality of service.
2
ALTERNATIVES:
1. Award a one-year renewal to the original contract with Gallagher for health benefits
consulting and actuarial valuation services beginning July 1, 2022, in an amount
not to exceed $40,000.
2. Direct staff to conduct a new RFP for these services.
CITY MANAGER’S RECOMMENDED ACTION:
The consultant retained through this contract provides valuable analysis of the City’s
insurance coverages. This analysis assists in the budgeting process and in the design of
plans that balances competitive benefits with reasonable costs.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ITEM # __ 21__
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: REQUEST TO WAIVE ENFORCEMENT OF PROHIBITION OF
ALCOHOL CONSUMPTION IN BANDSHELL PARK FOR AMES ON
THE HALF SHELL
BACKGROUND:
In 2003, the Ames Jaycees hosted the first-ever Ames on the Half Shell at Bandshell
Park. This event was established to raise money for the Durham Bandshell restoration
while introducing an evening summer concert series in Ames. The event includes a live
band with concession sales (food, beer, wine coolers, and soft drinks). Traditionally, the
event is held on Friday evenings in June, but in 2021 the Jaycees decided to hold the
event later in July to allow more time for COVID-19 vaccinations. The 2022 request is to
return to the traditional concert schedule; therefore, Ames on the Half Shell will be held
on five Friday evenings May 27 – June 24. The band will play between the hours of 5:00
PM and 8:00 PM, but no later than 8:30 PM. Again, this year, the Ames Jaycees are
requesting their group be allowed to sell alcohol (beer and wine coolers) at
Bandshell Park during this event.
The request asks for alcohol to be served between the hours of 5:00 PM and 8:00 PM
and consumed at ground level within the fenced in area no later than 9:00 PM or the
removal of the temporary fencing, whichever comes first. The Jaycees are required to
obtain a State liquor license and dram shop insurance to assure compliance with local
and State liquor laws. According to the Jaycees, the sale of alcohol is what allows them
to raise money that is given directly back to the community through their projects.
The Parks and Recreation Commission reviewed this request at its March 21, 2022,
meeting and recommended that City Council grant this waiver for Ames on the Half Shell
on Fridays, May 27 – June 24.
ALTERNATIVES:
1. City Council can:
a. Waive enforcement of Section 17.17 of Municipal Code from 5:00 PM to
9:00 PM on Fridays, May 27 – June 24, to allow the Ames Jaycees to sell
alcohol for Ames on the Half Shell at Bandshell Park.
b. Approve 6-month Class B Beer Permit with Outdoor Service at the Ames
on the Half Shell events at Bandshell Park pending Dram Shop Insurance.
2. Deny the Ames Jaycee’s request and do not allow the consumption of alcohol at
the park.
3. Refer back to staff.
CITY MANAGER’S RECOMMENDED ACTION:
The Jaycees have been hosting this event at Bandshell Park for 18 years. Each year,
Parks and Recreation Administrative staff attends the event. Staff has consistently been
impressed with the level of organization the Jaycees provide and that the event draws
people of all ages. The Police Department receives very few phone calls or complaints
concerning the event. Staff also takes into consideration the overall positive comments
from the neighborhood. The ability to sell alcohol allows the Jaycees to fulfill their
commitment to community betterment, which includes Parks and Recreation projects.
Therefore, it is the City Manager’s recommendation to approve Alternative #1 as stated
above.
ITEM # 22
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF TRANSPORTATION ALTERNATIVES PROGRAM
(STBG-TAP) APPLICATION FOR 2025/26 SHARED USE PATH SYSTEM
EXPANSION (SOUTH DAYTON AVENUE)
BACKGROUND:
Every year the Ames Area Metropolitan Planning Organization (AAMPO) accepts
applications for the Surface Transportation Block Grant – Transportation Alternatives
Program (STBG-TAP) for projects including on and off-road pedestrian and bicycle
facilities, infrastructure projects for improving non-driver access to public
transportation, environmental mitigation, and safe routes to school projects. The
2025/26 Shared Use Path System Expansion (South Dayton Avenue) project from
East Lincoln Way to S.E. 16th Street is eligible for application and incorporation into
the 2023-2026 AAMPO Transportation Improvements Program (TIP).
City staff has prepared the attached application. One requirement of the
application is a resolution by the local government with assurance that the
project has the local funding required for the project and that the project will be
adequately maintained.
The revenues and expenses for this project are as follows:
Revenues Expenses
Total $855,000 Total $795,000
The STBG-TAP application funding request reflects the 2022-27 Capital Improvements
Plan and available STBG-TAP funds and updated construction cost estimates.
ALTERNATIVES:
1. a. Approve the AAMPO TAP Application for the 2025/26 Shared Use Path System
Expansion (S. Dayton).
b. Commit the local funding for this project of $335,000 from the Local Option
Sales Tax Fund as shown in the Capital Improvements Plan for FY 2025/26.
c. Commit to accepting and maintaining the 2025/26 Shared Use Path System
Expansion (S. Dayton) in accordance with the attached Iowa DOT’s Application
Form for Iowa’s Transportation Alternatives Program Funds.
2. Do not approve the AAMPO TAP Application for the 2025/26 Shared Use Path
System Expansion (S. Dayton).
CITY MANAGER'S RECOMMENDED ACTION:
Proceeding with this grant application may significantly reduce the local costs for the S.
Dayton Ave shared use path project. If approved by AAMPO, the funding would be
programmed in the AAMPO Transportation Improvement Program for FY 2025/26.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Ames Area MPO
City of Ames
Mark Gansen, Civil Engineer II
515 Clark Avenue
Ames IA 50010
515-239-5291 mark.gansen@cityofames.org 061320917
South Dayton Avenue Shared Use Path (Lincoln Way to Isaac Newton Drive)
Grading and paving of a PCC shared use path along the east side of South Dayton Avenue from Lincoln
Way to Isaac Newton Drive.
1.01
N/A
Local Option Sales Tax $335,000.00
$580,000.00
$580,000.00
$464,000.00
$116,000.00
July 01, 2025
$650,000.00
$650,000.00
$520,000.00
$130,000.00
✔
✔
07/01/2025
06/01/2026
04/01/2026
11/01/2026
✔
✔
✔
✔
✔
City of Ames
Mark Gansen - Civil Engineer II
✔
This project consists of construction of a shared use path that will meet specifications and will be open to
everyone.
Mark Gansen
Civil Engineer II
Attachment A
South Dayton Shared Use Path (Lincoln Way to Isaac Newton Drive) - Narrative
This project includes the construction of a 10’ hard-surface trail that will extend from Lincoln Way to
Isaac Newton Drive along the east side of South Dayton Avenue. As indicated in Attachments B and C,
the south portion will include a standard urban cross section with a trail while the north portion will
include a rural section with an adjacent protected path. This trail will connect SE 16th Street to Lincoln
Way, providing an essential connection for the trail network in the southeast area of the Ames
Metropolitan Area. The trail will serve as an important link for commuters, recreational users, and
customers of the businesses within the region. There is planned development along this corridor that
will also utilize this trail connection in the future. All local funding for this project will be in place in FY
25/26 and that is when preliminary engineering will begin. There do not appear to be any
environmentally sensitive or culturally significant areas within the project area. This project is in
alignment with the Forward 2045 Long Range Transportation Plan for the AAMPO.
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GRAHAM ST
HYATT CIR
SE 5TH ST
N 1 inch = 625 feet
Attachment C
Attachment D
South Dayton Shared Use Path (Lincoln Way to Isaac Newton Drive) – Digital Photographs
Attachment E
South Dayton Shared Use Path (Lincoln Way to Isaac Newton Drive) – Itemized Breakdown
An estimate of quantities and unit prices were prepared for the project considering the respective cross
sections shown in Attachment C. These unit prices are in-line with recent similar construction projects.
Item # Item Code Description Quant Unit Price Amount
Division 2 - Earthwork
2.1 2010-108-D-2 Topsoil, 8" Depth 2000 cy 20.00 40,000.00
2.2 2010-108-E-0 Excavation, Class 10, 11" Depth 1000 cy 20.00 20,000.00
2.4 2010-108-I-0 Special Backfill, 8" Depth 1500 cy 50.00 75,000.00
Division 4 - Sewers and Drains 4.1 XXXX-XXX 48" Apron Extension 1 ls 10000.00 10,000.00
4.2 4020-108-A-1 Storm Sewer, Trenched, RCP, 15" dia. 50 lf 100.00 5,000.00
4.3 XXXX-XXX 24" Culvert Relocation 1 ls 6000.00 6,000.00
4.4 XXXX-XXX 24" Outlet Adjustment 1 ls 3000.00 3,000.00
Division 5 - Water Mains and Appurtenances 5.9 5020-108-C-0 Fire Hydrant Relocation 13 ea 1500.00 19,500.00
5.11 5020-108-G-0 Valve Box Replacement, Adjustment 10 ea 500.00 5,000.00
Division 6 - Structures for Sanitary and Storm Sewer 6.2 6010-108-B-0 Intake Type, Area 2 ea 5000.00 10,000.00
6.4 6010-108-F-0 Manhole Adjustment, Major 3 ea 2000.00 6,000.00
Division 7 - Streets and Related Work 7.2 7010-108-E-0 Curb & Gutter, 30" width, 12" thick @ BOC 120 lf 60.00 7,200.00
7.3 7010-108-G-0 Concrete Median 1000 sy 60.00 60,000.00
7.7 7030-108-C-0 Shared Use Path, HMA or PCC, 5" depth 5900 sy 42.00 247,800.00
7.9 7030-108-G-0 Detectable Warning 120 sf 50.00 6,000.00
7.10 7030-108-H-1 Driveway, Paved, PCC, 7" depth 350 sy 50.00 17,500.00
Division 8 - Traffic Control 8.1 8030-108-A-0 Temporary Traffic Control 1 ls 5000.00 5,000.00
Division 9 - Sitework and Landscaping 9.1 9040-108-F-1 Wattles 3000 lf 2.00 6,000.00
Division 11 - Miscellaneous
11.1 11010-108-A Construction Survey/Staking 1 ls 5000.00 5,000.00
11.2 11010-108-B Pedestrian Facility Construction Survey & Staking 1 ls 2000.00 2,000.00
11.4 11020-108-A Mobilization 1 ls 40000.00 40,000.00
11.6 11060-108-A Concrete Washout 1 ls 3000.00 4,000.00
-
SUBTOTAL 600,000.00
Contingency (incl. Shoulder / Slopes / Safety Rail) 50,000.00
-
TOTAL $650,000.00
Attachment F
South Dayton Shared Use Path (Lincoln Way to Isaac Newton Drive) – Time Schedule
The survey and preliminary design is anticipated to occur in the summer of 2025, with final design being
completed in the fall of 2025. This allows for a winter bid letting for anticipated construction in 2026.
Attachment J
South Dayton Shared Use Path (Lincoln Way to Isaac Newton Drive) – Public Input Process
Through the City of Ames Capital Improvements Plan development and public outreach efforts
completed in 2020-2021, community members identified the desire for this project as a significant
bicycle connection in the area. Public meetings, public hearings, website postings and press releases
were issued to notify the public of the opportunity to provide input and comments to the Capital
Improvements Plan. Furthermore, City of Ames staff, along with hired consultants working on behalf of
the City, will have additional public meetings and discussions with adjacent property owners to keep
them involved throughout the design process.
1
ITEM # 23
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: 2019-20 STORM WATER EROSION CONTROL PROGRAM (IOWAY
CREEK BROOKSIDE) AGREEMENTS WITH IOWA DEPARTMENT OF
AGRICULTURE AND LAND STEWARDSHIP AND FINANCE
AUTHORITY
BACKGROUND:
The City has been awarded two grants for the 2019/20 Storm Water Erosion Control
Program (Ioway Creek Brookside) Improvements Project. The City plans to incorporate
stormwater quality best management practices (oxbow construction and native
landscaping) to capture and treat runoff draining to Ioway Creek, staying committed to
improving and protecting water quality. These practices are within a larger project of
streambank stabilization and creek restoration with the additional benefits of wildlife/
fish habitat enhancement as well as recreational and education amenities.
The first grant is for $100,000 from the Iowa Department of Agriculture and Land
Stewardship (IDALS) through the Water Quality Initiative Urban Conservation
Demonstration Project Program. This program was established in order to assess and
reduce nutrients in the state’s watersheds, including sub-watersheds and regional
watersheds, with the goal of establishing and administering projects to reduce nutrients
in surface waters from non-point sources in a scientific, reasonable, and cost-
effective manner.
The second grant is for $500,000 from the Iowa Finance Authority through the Water
Infrastructure Fund. This program makes investments to support innovative projects
across the state with the goal of protecting, preserving, and restoring Iowa’s water
resources. The Water Infrastructure Fund invests in nonpoint source watershed
projects that improve Iowa’s water quality, focusing on green infrastructure and
measures to control nonpoint source pollution from hydromodification.
Revenues for this project total $1,200,000 from the following sources:
• $300,000 Stormwater Utility Fund
• $300,000 Clean Water State Revolving Fund
• $500,000 Iowa Finance Authority Water Infrastructure Fund
• $100,000 Iowa Department of Agriculture and Land Stewardship
2
ALTERNATIVES:
1. a. Approve the Water Quality Initiative Urban Conservation Demonstration
Project Funding Agreement from the Iowa Department of Agriculture and Land
Stewardship for the 19/20 Storm Water Erosion Control Program (Ioway
Creek Brookside Project) in the amount of $100,000.
b. Approve the Water Infrastructure Funding Agreement from the Iowa Finance
Authority for the 19/20 Storm Water Erosion Control Program (Ioway
Creek Brookside Project) in the amount of $500,000.
2. Refer these agreements back to staff for further information.
3. Do not approve the grant agreements, and forego the grant funding.
CITY MANAGER'S RECOMMENDED ACTION:
Approval of these agreements will allow the City to access financial assistance to
complete the erosion control improvements in this project. The approval must occur
before moving forward with construction of this project in the 2022/23 construction
season.
Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1 a-b, as noted above.
IowaSrrurp UxvrRslrY Facilities Planning and Management
Planning Services
General Services Building
700 Wallace Road
Ames, IA 50011-4013
Phone: (515) 294-6001
Fax: (515) 294-2'164
E-ntai1 : csbrown@iastate.edu
OF SCIENCE AND TECHNOLOGY
September 8,2020
Liz Calhoun
City of Ames
515 Clark Avenue
Ames,IA 50010
Re: Squaw Creek- Brookside Park streambank stabilizationproject
Dear Ms. Calhoun:
Iowa State University (ISU) is supportive of the city of Ames' proposed streambank
stabilization project onthe section of Squaw Creek located within llrookside Park' fhe resulting
project rnilt irnpiove w-ater quality and provide a clemonstration of coirservation practices within
a widely used comnrunitY Park.
As ISU is the primary landowner of the park property. this project is in accordance with the
Maintenance ald Improven:rsnt responsitilitiis established ir:r the Iona State LJniversitr'/ Citv of
Ames lease agreement, recordecl on "lanuar,v 3A.T1fi in Story County', lowa'
The University also supports your application to the Iowa Department of Natural Resources for
SRF sponsored projecf and look forward to working with you as the project proceeds.
Sincerely,6/fl,*5'!ru
Catherine S. Brown
Director Planning Services
ITEM #: 24
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: CYRIDE BATTERY ELECTRIC BUS SYSTEM IMPROVEMENTS
PROJECT – AWARD OF CONTRACT
BACKGROUND:
At the City Council meeting on March 22, 2022, staff reported bids for the CyRide Battery
Electric Bus System Improvements project (Bid No. 2022-096). As noted during that
meeting, the City of Ames Purchasing Policy requires that bid results are reported at the
City Council meeting immediately following receipt of bids. This occurred prior to the
scheduled Transit Board meeting on March 23, 2022. The Transit Board has now
approved an award of contract for this project, enabling this item to be considered by City
Council.
The bid tabulation is attached, with results summarized below.
Bidder Base Bid Alternate #1
This project was originally released for bid on February 8, 2022, with bids due March 9,
2022. The table below shows the specific funding available for this project.
Description Federal Funds Local Funds Total
$152,200
$37,400 $6,600 $44,000
Transfer from Operations Fund
Closing Balance - $101,961 $101,961
Plans and specifications call for installing a transformer pad for the 480-volt transformer,
new facility switchgear and its associated platform, a charger platform, and installation of
the purchased charging equipment. All new equipment will be installed at a height that
reduces the risk of water damage during flooding and permits general facility
maintenance. A single alternate was also included in the specifications to extend the
charger platform to accommodate two additional chargers.
The low bid on the project was from Jaspering Electric Inc. of Ames, Iowa. The low bidder
noted in their response that the desired completion date of June 24, 2022, could not be
met due to supply chain issues with the electrical switchgear. The expected delay for the
switchgear is approximately 30 weeks, which aligns with research that the Architecture
and Engineering (A&E) firm communicated to CyRide while the invitation to bid was open.
The A&E firm has identified a temporary power solution that will allow the charger and
dispensers to be functional when the electric buses arrive and enable the switchgear to
be installed as the permanent solution upon delivery.
CyRide staff, in consultation with the A&E firm, has evaluated the bids received and
believes that the base bid response is a good value for CyRide. A letter of
recommendation from the A&E firm is attached to this CAF. Based upon the bid cost of
Alternate #1, the potential for CyRide to purchase future chargers from a different
manufacturer, and the need to leave contingency funding for change orders, staff do not
believe selecting Alternate #1 would be in CyRide’s best financial interest.
At their meeting on March 23, 2022, the Transit Board approved award of contract to
Jaspering Electric Inc. for the base bid only, rejecting bid Alternate #1.
ALTERNATIVES:
1. Award the contract for the CyRide Electric Bus System Upgrades project to
Jaspering Electric Inc. of Ames, Iowa for the base bid amount of $282,800 and
reject bid Alternate #1.
2. Reject the bids and direct staff to proceed according to Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
Awarding the contract to Jaspering Electric Inc. will allow CyRide to proceed with facility
improvements and alternations needed to support the battery electric buses at the best
possible cost to the transit system. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as state above.
3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312
P: 515.277.6707
ARCHITECTURE INTERIORS PLANNING
March 11, 2022
Ms. Barbara Neal, Director of Transit
CyRide
601 N. University Boulevard
Ames, IA 50010
Ms. Neal,
There were two responsive bidders which submitted proposals for the CyRide Electric Bus
System Upgrades. Of the two bids, there was one bid exceeding the Opinion of Probable Cost
and one that was below it.
We recommend the acceptance of the bid proposal from Jaspering Electric Inc. to complete
work associated with the base bid as described in the project specifications for $282,800.
Please note that the low bidder indicated that the proposed schedule in the design documents
was not feasible due to supply chain issues. Accepting their bid would mean that they could not
be held to the original schedule. However, the design team is willing to work with the selected
contractor to deliver this project on a revised timeline that is acceptable to CyRide.
We believe the low bid will bring a good value to CyRide.
Regards,
Ryan M. Carter, AIA, NCARB
ITEM # _25____
DATE: 04/12/22
COUNCIL ACTION FORM
SUBJECT: CONTRACT EXTENSION FOR RIGHT OF WAY TREE TRIMMING &
REMOVAL PROGRAM
BACKGROUND:
The Parks and Recreation Department requires various tree trimming, removal, and
stump grinding to be completed annually by a contractor in the right of way. On May 28,
2019, City Council awarded a contract to Pitts Lawn & Tree Service for the Right-of-Way
Tree Trimming & Removal Program for the period of July 1, 2019 through June 30, 2020.
This contract also includes four optional renewal periods.
The period from July 1, 2022, through June 30, 2023, is the third of four optional renewal
periods. Pitts Lawn & Tree Service indicated a 3% price increase for each renewal period
and the prices for the upcoming period are shown below:
Pitts Lawn & Tree Service, Huxley, IA $54.10 $3.12
The amount of this contract is to not exceed $85,000. The FY 2022/23 budget includes
$120,000 for this work.
ALTERNATIVES:
1. Award the contract renewal for the FY 2022/23 Tree Trimming & Removal Program to
Pitts Lawn & Tree Service, Huxley, IA, in an amount not to exceed $85,000.
2. Do not award the contract renewal and attempt to purchase tree trimming on an as-
need basis.
3. Do not award the contract renewal and direct staff to solicit bids for FY 2022/23 Tree
Trimming & Removal Program.
CITY MANAGER’S RECOMMENDED ACTION:
The approved FY 2022/23 operating budget for the Parks and Recreation Department
includes $120,000 for tree trimming and removal. The estimated cost of this contract is
$85,000. Staff has been pleased with the work Pitts Lawn and Tree Service has provided
to the City specifically over the last three fiscal years.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
Smart Choice
MEMO
515.239.5105 main
fax
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: April 12, 2022
Subject: Contract and Bond Approval
There is/are no Council Action Form(s) for Item No(s). 26. Council approval of the
contract and bond for this/these project(s) is simply fulfilling a State Code requirement.
/alc
ITEM #___27__
DATE 04-12-22
COUNCIL ACTION FORM
SUBJECT: ACCEPTANCE OF RELIABLE STREET ARTS CAPITAL
GRANT PROJECT
BACKGROUND:
On March 8, 2022, the City Council approved a contract with Reliable Street, Inc. through
the Arts Capital Grant Program. This program is open to individuals, non-profits, or
businesses that propose projects which create, renovate, or improve a space for arts or
artists (e.g., performance space, exhibition space, classrooms, demonstration space,
studio space, etc.).
The contract with Reliable Street, in the amount of $4,725, is to improve the Reliable
Street Dance Studio with the purchase and installation of wall-length mirrors in the dance
studio and a floor covering to go over the Marley floor when not in use to facilitate non-
dance activities within the dance studio space.
Reliable Street has completed the improvements identified in the grant contract and is
now requesting payment and closeout of the grant. Receipts and photo documentation of
the completed improvements has been received, along with the required reimbursement
request form.
ALTERNATIVES:
1. Accept completion and authorize final payment and closeout of the Art Capital
Grant with Reliable Street, Inc. in the amount of $4,725.
2. Refer this item back to staff for further information.
CITY MANAGER’S RECOMMENDED ACTION:
Reliable Street, Inc has completed the project described in its Arts Capital Grant, and all
required documentation has been submitted.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
ITEM # ___28____
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: FINAL COMPLETION OF WATER TREATMENT PLANT
DEHUMIDIFICATION PROJECT
BACKGROUND:
On January 12, 2021, City Council awarded a contract to Mechanical Comfort, Inc. in the
amount of $262,940 for the Water Treatment Plant Dehumidification Project. The
dehumidification project involved insulating pipes, adding destratification fans in the high
service pump room, and installing a variable frequency drive (VFD) on the fan in the slaker
room. The project was bid as a lump sum and there were no change orders from the
original contract price.
All work under this contract was completed in accordance with the plans and
specifications. A copy of the Engineer’s Certificate of Completion is attached. The revised
project expense and project budget is shown below.
Project Budget
FY 2018/19 CIP $ 400,000
Project Expenses
Engineering
Design $ 66,500
Bidding and Construction admin $ 11,500
Construction Cost $ 262,940
Total Expense $ 340,940
ALTERNATIVES:
1. Accept final completion of the Water Treatment Plant Dehumidification Project and
authorize final payment, in accordance with the contract, to Mechanical Comfort, Inc.
2. Do not accept completion of the Water Treatment Plant Dehumidification Project at
this time.
MANAGER’S RECOMMENDED ACTION:
Work for the project has been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
Caring People Quality Programs Exceptional Service
515.239.5101 main
fax
MEMO
To: Mayor and City Council
From: Brian Phillips, Assistant City Manager
Date: April 12, 2022
Subject: Highway 30/Bandshell Lighting Colors in Support of Ukraine
At the March 22, 2022 City Council meeting, the Council directed staff to change the
color of the lights along Highway 30 and at the Bandshell to yellow and blue, in
support of the nation of Ukraine. The City Council further directed that staff place a
discussion regarding this topic on the April 12 Council agenda, presumably so the
Council can decide whether to extend the light show in support of Ukraine.
City staff does not have any specific light shows scheduled in the foreseeable future.
Therefore, if the Council wishes to extend the Ukraine-themed light show through the
late spring, there are no scheduling conflicts that would arise.
Item No. 29
1
ITEM # ___30_
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: TAX INCREMENT FINANCING REQUEST FOR SMALL LOT
INDUSTRIAL DEVELOPMENT SUBDIVISION LOCATED AT 2105 &
2421 DAYTON AVENUE
BACKGROUND:
At the March 22, 2022, meeting, the City Council reviewed the request from the
developers who own 72.99 acres along Dayton Road for a Tax Increment Financing
(TIF) incentive of up to $2.6 million to help pay for infrastructure components of a 13
small lot industrial subdivision.
At this meeting, City staff presented its recommendations for the terms and conditions
for a development agreement which had been negotiated with the developer over a
number of weeks of discussions. As is the case with most negotiations there was give
and take by both parties regarding terms that could be agreed to in a final document. At
the time of writing the Council Action Form on March 18, 2022 the staff believed both
parties were in agreement with the proposed terms. It was hoped that the City Council
would review proposed terms at the March 22 meeting and direct staff to finalize a
development agreement for Council approval at an upcoming meeting.
At the March 22 meeting, however, the developer indicated that he just became
aware of the meaning of the inclusion of an “annual appropriation clause” and
voiced his concern about including this clause in the proposed development
agreement. This clause allows the City to annually appropriate an agreed upon
payment of the TIF rebate to the developer for each year identified in an
agreement. However, it does not obligate future City Councils to appropriate the
funds in a future budget if it does not decide to do so.
If this language is not included, then the TIF agreement binds the Council for the
life of the TIF to make the rebate payments to the developer, and therefore the
amount of the payments is considered the same as a debt and would be a factor
both in the City’s credit rating and legal capacity to take on future debt. This
appropriation provision was recommended by the City’s bond attorney more recently in
the City’s TIF developer rebate agreements to ensure the commitment to rebate the
future incremental tax receipts to the developer is not considered debt. A check of state
records indicates this type of appropriation clause is being used more recently by other
cities as well.
The developer is concerned that the clause would allow a future City Council to
take action to eliminate the rebate in any given year and deny the revenue that the
developer had relied upon to use for repayment of the cost of upfronting the
2
subdivision infrastructure.
In an attempt to solve this impasse, the City Council directed staff to continue to
negotiate with the developer regarding this one issue, the annual appropriation
clause. Based on input the City Council received from the developer, it is believed if
this one issue can be resolved, the remaining recommended terms from the staff are
satisfactory and a formal development agreement can be created for both parties to
approve.
THREE TYPES OF TIF FINANCING MODELS:
To understand the implications of including or excluding an appropriation clause in the
TIF agreement, it is necessary to understand the different models of TIF incentive.
There are three basic models for a city to deploy a TIF incentive for a developer:
Model 1: TIF Used to Generate Revenues to Reimburse the City for the Cost of
Basic Subdivision Infrastructure that will be Owned by the City
This model is used by a city to pay the cost to install the basic subdivision infrastructure
that is traditionally a cost incurred by the developer. These elements typically include
components such as streets, water, sewer, electric improvements.
Under this scenario, the city takes on the responsibility of constructing and paying for
these elements with the justification that these improvements will become city facilities.
Typically, bond or utility funds are “borrowed” to upfront the payment for the cost of
these infrastructure elements with the incremental TIF revenues generated from the
project used as funding sources to repay the installation costs.
The City has participated in this TIF model when partnering with the developers of the
Community Industrial Park on South Bell Avenue and the ISU Research Park.
Model 2: TIF Revenue Used to Fill a Gap in the Developer’s Project Pro-Forma by
Rebating the Incremental Tax Revenues to the Developer
Under this model the subdivision-related infrastructure improvements are not needed.
Therefore, the City rebates the incremental tax revenues generated by A new project to
a developer to fund the projected financing gap for a project (mostly vertical
improvements) as evidenced by their project pro-forma statement.
Examples of this model utilized by the City include the Kingland and Barilla projects.
Model 3: TIF Used to Generate Revenues to Reimburse the Developer For the
Cost of Basic Subdivision Infrastructure that will be Owned by the City
In this model, the developer pays to install the basic City subdivision infrastructure
elements, and the incremental TIF revenues generated from the project are used to
3
repay the developer for those costs.
This is the model being requested by the developer for this small lot industrial
development. The City has had no prior experience with this approach.
It is important to note that in the case of Model 2 and 3, the obligation required in a
development agreement to rebate the TIF revenues to the developer becomes a debt
on the part of the City that counts against the City debt capacity. The inclusion of an
annual appropriation clause in the development agreement for these two rebate
strategies eliminates this obligation as a debt to the City.
RATIONALE FOR FOREGOING AN APPROPRIATION CLAUSE:
After further conversations with the developer, City staff has agreed to
recommend to the City Council that the requirement for an annual appropriation
clause be excluded from the final agreement. The rationale for this exclusion is
based on the following points:
First, it appears that the City Council still believes that the creation of small industrial
lots is an important goal that is worthy of offering a TIF incentive. It is important that this
specific incentive help address a priority of the Council and is not just offered in
response to a developer’s request for assistance.
Second, assuming that the City Council is willing to offer a TIF incentive for this project,
the more traditional Model 1 (whereby the City would upfront the cost of installing the
basic public subdivision infrastructure of streets, water, sewer, and streetlights
reimbursed with the incremental property tax receipts from the buildings constructed in
the subdivision) would have been supported by City staff. Had Model 1 been selected,
it would have resulted in the total amount of these infrastructure costs being
charged against the City’s debt capacity.
Third, by pursuing Model 3 without the appropriation clause (as requested by the
developer), the City is still using TIF to pay for the basic City public subdivision
infrastructure. These costs will still count against the City’s debt capacity, but the risk for
receiving repayment from TIF proceeds is shifted from the City to the developer.
Therefore, in this particular situation, the elimination of an annual non-
appropriation clause can be supported. Once built, the basic public subdivision
infrastructure will be owned by the City and, like in Model 1, the TIF rebate
obligation will become a debt of the City, thus reducing our debt capacity.
Staff is sensitive to the implications this decision to eliminate the non-
appropriation clause may have for future TIF projects, such as the pending
Lincoln Way redevelopment project. It should be emphasized that what is being
proposed for the Lincoln Way development is different. In that project, no basic
public subdivision infrastructure is needed, and a TIF incentive is being
4
requested to fill a projected project funding gap as a catalyst project, similar to
the Kingland experience.
TIF INCENTIVE:
As reported previously, the Staff had hoped to place into the final agreement the
maximum amount of TIF incentive that will be offered to the developer. Based on the
information that was presented, the appropriate amount would be $2.6 million. Because
of the uncertainty of construction prices and material delivery delays, the developer was
rightfully concerned with committing to a final total at this time. Therefore, it was agreed
during our most recent discussions that the best course of action would be to wait until
the developer takes formal bids for the public subdivision infrastructure sometime in
early this summer at the time of preliminary plat approval to finalize our development
agreement with a maximum TIF incentive total when the actual costs are known. As a
result of this change, a final agreement will not be brought before the City
Council for approval until early summer.
The TIF rebate to developer will be for actual cost or up to the maximum amount agreed
to after the bids are accepted for installing the street, water, sewer, streetlights, etc.
within the subdivision as well as the turning lanes along Dayton Road, whichever is
less, with verification by City Staff after review of actual bills.
PROPOSED DEVELOPMENT AGREEMENT TERMS:
City Staff has negotiated many of terms that have been successfully included in
previous TIF Developer Agreements for both Models 1 and 2. Because of the
uniqueness of Model 3, the final terms of a development agreement will be different
from those reflected in previous TIF agreements. A full list of terms and conditions was
included in the March 22nd Report. A summary of the major terms are as follows:
Subdivision Size
A 72.99 acre site (of which 50 acres are developable) with13 total lots of which 7 lots
will be less than 3 acres and 6 lots will be more than 5 acres.
TIF Duration
The developer will be entitled to receive the TIF revenues up to maximum amount
agreed to or until June 2035, whichever comes first.
Spec Building Construction Timeline
The first spec building must be completed by September 2023. Subsequent spec
buildings must be completed within 18 months of lease, sale, or occupancy of previous
spec building.
Spec Building Size
Each spec building must have a minimum of 10,000 square feet.
5
Spec. Building Value
Each spec building must have a minimum shell value of $500,000.
Penalties For Failure To Complete Spec Building As Required for Time, Value, and Size
Failure to complete the spec buildings as required for completion time, minimum size,
and minimum value will require a $15,000 penalty for first time and $20,000 penalty for
each subsequent failure.
Agricultural Classification
Agricultural classification will be allowed only for the six large lots over 5 acres, unless
sold to a third party.
Industrial Tax Abatement
The Industrial Tax Abatement, for uses that qualify, will be available for the 6 lots
greater than 5 acres. Property owners will not be allowed to seek tax abatement on the
7 lots less than 3 acres.
Land Price Ceiling
There will be a sale price cap of $2.50 per sq. ft. ($108,900 per acre) for every lot in the
subdivision, with an allowed increase in the sale cap of 5% every July 1st beginning on
July 1, 2023.
Minimum Improvement Value
The assessed value of every principal building constructed must equal to, at least,
$350,000 or more per acre of the individual site.
Use Limitations
The is a prohibition of principal uses of outdoor storage, mini-storage, and salvage.
Design
The final agreement will Include design parameters as covenants related to building
materials, with a focus on views from the street.
ALTERNATIVES:
1. If the City Council believes the proposed terms highlighted above are satisfactory
and the amount of the incentives being offered through TIF and Industrial Tax
Abatement are justified, then direct Staff to prepare a development agreement
that includes these terms for approval in early fall.
2. Direct Staff to prepare a development agreement that reflects terms other than
those highlighted above.
3. If the City Council believes the amount of incentives being offered through TIF
and Industrial Tax Abatement are excessive in relation to the magnitude of
6
benefit received from this project, decide not to move ahead to prepare a
development agreement for a TIF incentive related to this project.
Under this alternative, the developer still will be allowed to proceed with the
development of this subdivision with the assistance of an Industrial Tax
Abatement incentive.
CITY MANAGER’S RECOMMENDATION:
With the exclusion of the annual appropriation clause, the staff and developer
now are in support of all the other the major terms highlighted above. Therefore, it
is the recommendation of the City Manager that the City Council support Alternative #1
and direct staff to prepare a development agreement that includes these terms for City
Council approval in early fall.
It should be emphasized that when the actual costs related to the basic subdivision
improvements are determined by the developer this summer through their bidding
process, both the City Council and developer will have the opportunity to decide at that
time whether or not the projected costs warrant continuing to proceed with the project.
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ITEM #: 31
Staff Report
UPDATE ON LOW-INCOME HOUSING TAX CREDIT (LIHTC) DEVELOPMENT
OPTIONS FOR MULTI-FAMILY HOUSING IN THE BAKER SUBDIVISION
(321 STATE AVENUE)
April 12, 2022
BACKGROUND:
At its March 8, 2022 meeting, the City Council received an update regarding the 37-unit Low
Income Housing Tax Credit (LIHTC) development agreement with Prairie Fire Corporation and
Builder’s Development Corporation (BDC) in the Baker Subdivision (321 State Avenue). The
application to the state for 9% LIHTC funding was unsuccessful, thereby leaving a financial
gap for the 37-unit project originally approved by the City Council (Attachment 1).
At that meeting, City Council directed staff to discuss with Prairie Fire what type of project could
be built with an application for 4% LIHTC and local assistance of HOME funds and HOME
American Rescue Plan (ARP) funds totaling $2 million dollars. City Council wanted to further
consider this option in order to see if the project could still begin later this year and not be
delayed to 2023.
FINANCING UPDATE:
Prior to contacting Prairie Fire, staff reviewed its HOME grant funding availability and options.
Staff concluded that to fulfill the City’s funding commitment, the City should consider its current
HOME allocation balance of $1.53 million, plus a portion of the anticipated 2022-23 HOME
allocation. The total anticipated 2022-23 HOME allocation is $350,000; approximately
$262,000 of that amount would be available for programming. Therefore, the current HOME
funding balance plus the programming portion of the anticipated 2022-23 allocation would total
approximately $1.8 million of HOME funds.
Staff also reviewed the guidelines for HOME ARP funds and how they could apply to the project
to bring the City funding total to $2 million. Approximately $200,000 in HOME ARP funds were
assumed to be able to be used for the project during the March discussion. The program
guidelines for use of HOME ARP funds are still unclear. Further research is required
before staff could recommend committing a portion of the $1.02 million in HOME ARP
funds to this project. Therefore, staff recommends moving ahead without considering
the use of HOME ARP funds at this time.
City staff also analyzed the possibility of the additional funding source of state workforce
housing tax credits. Eligibility rules of the state program will preclude applying for this incentive
as the state will not allow for LIHTC projects to apply. Based on this analysis, the total
available funding identified at this time for the Baker Subdivision LIHTC project is $1.8
million.
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OPTIONS:
Based upon the City Council discussion in March and City staff’s assessment of the funding
options for the project, staff consulted with Prairie Fire to determine its willingness in moving
forward. Following the discussions with Prairie Fire, City staff believes there are two available
options for City Council to consider:
Option 1 – Continue Partnership with Current Developer as a 4% LIHTC project with
Local Assistance of Approximately $1.8 Million of HOME funds
The developer analyzed an option for a reduced project of 30 affordable housing
units and $1.8 million of local assistance (Attachment 2). The design would follow
the approved style of units and mix of apartments and townhomes. Reducing the total
number of units would eliminate a building located in the south portion of the site; the
buildings located along Tripp Street would remain as originally designed.
Prairie Fire stated that the project could still work at the $1.8 million if the project is
consistent with their projected construction costs, which are constantly changing. The
developer has indicated that lumber prices have started to decline, and if they continue
to decline, that will help sufficiently.
If the Council proceeded with the partnership with Prairie Fire in this option, Prairie Fire
stated that they would pursue applying for the 4% credits through the Iowa Finance
Authority (IFA). A commitment letter from the City stating that the funding for the 2022-
23 HOME allocation would be coming in at a later date would be sufficient to proceed
with that application. City staff expects that the developer would proceed with the 4%
LIHTC application while work proceeds on a development agreement specifying
funding, unit types, and developer obligations.
The City is required to provide a 25% local match to the HOME funds. To achieve this,
the City may also need to consider using partial property tax abatement with the project,
which potentially helps with the financing of the project. This detail would be determined
at a later date with a development agreement.
The steps identified in this option are the best path if it is the desire to have a
project break ground by fall 2022.
Option 2 – Request New Proposals
The current agreement with Prairie Fire was arrived at with the initial assumptions that
the project would involve: 1) 37 units (32 affordable), 2) securing 9% LIHTC funding,
and 3) City assistance in the form of the land and $350,000 of HOME funds. Since the
project did not receive a 9% LIHTC allocation in 2021, this agreement is not currently
binding. Therefore, the City could choose to no longer pursue a project with Prairie
Fire and BDC. Instead, the City would solicit new proposals.
Before doing so, a series of steps would need to occur. City staff would need to
complete the 2022-23 Annual Action Plan for the use of CDBG and HOME Funds and
integrate the HOME ARP funds into the 2020-21 Action Plan. Although final
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allocations have not yet been received from HUD, staff anticipates being able to
complete these plans for submittal on or by August 16, 2022.
Once the financial options would be known, the City Council would need to define what
level of financial commitment it would make to the project and consider a new RFP. The
two most likely scenarios would be to solicit new proposals in the summer of 2022 for
either:
1) A competitive 9% LIHTC funding round that, if awarded, would begin in the
spring of 2024, or
2) Non-competitive 4% LIHTC funding that is awarded in approximately 30 days.
With either option, Council would need to determine the amount of HOME funds that
would be utilized to make the project successful. If the City Council is willing to
consider offering the $1.8 million of local HOME funding at the outset of the
proposal process (or some other amount greater than the $350,000 offered in the
original RFP), then a fresh proposal process would likely attract more
competition. Additionally, a new proposal process would provide an opportunity
for construction costs to potentially stabilize prior to negotiating a new
agreement. This approach could also generate proposals that achieve a different
number of total units.
However, soliciting new proposals would likely delay the start of construction to
2023 or 2024. Additionally, there is no guarantee that satisfactory proposals will
be received.
STAFF COMMENTS:
A variety of factors have complicated the choice regarding how to proceed with this project,
including escalating costs and changes to revenue sources. If City Council is willing to
accept a 30-unit project and believes that starting the construction of a project this year
is the priority, then the City Council should choose Option 1. This option has the most
certainty in that there is partner developer and project concept. With Option 1 staff would work
with Prairie Fire to complete the LIHTC application and a development agreement.
If the City Council does not favor a 30-unit project for the site, or would like to consider
different multi-family proposals, it would choose Option 2. Option 2 would delay
construction of an affordable housing project by at least one year, but it would allow for
consideration of new proposals. Staff believes the City would need to increase its HOME
funding from $350,000 to a higher amount for a future project, likely approaching the $1.8
million described for Option 1. However, there is uncertainty in any RFP process regarding
whether the City will receive satisfactory proposals.
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ATTACHMENT 1 – Approved 37-unit proposal layout 9% LIHTC Application
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ATTACHMENT B – 30-Unit Site Proposal Layout
ITEM # _ 32 _
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: REQUEST TO NAME THE INDOOR AQUATIC CENTER,
THERAPEUTIC POOL, AND ZERO-DEPTH ENTRY POOL
AND PLAY STRUCTURE
BACKGROUND:
City Council has decided to move forward with the construction of an Indoor Aquatic
Center (IAC) at 122 North Oak Avenue. A component of this process has been to solicit
$10 million in donations to offset the costs of the project and lessen the burden to the
Ames taxpayers. The City has $2 million from the Geitel Winakor estate to be used for
this purpose. Additionally, Dan Culhane, President and CEO of the Ames Chamber of
Commerce, graciously agreed to raise the remaining $8 million. Thus far, Dan has raised
over $8 million and continues to solicit additional donations.
There are three donors that have requested naming opportunities as part of their
donations. To process these requests, the City does have a Parks and Recreation Naming
Policy and is shown in Attachment A. There are three categories in which a park, facility,
or major feature can be named:
Historic Events, People, and Places
The history of a major event, place or person may play an important role in the
naming or renaming of a park as communities often wish to preserve and honor
the history of a city, its founders, other historical figures, its Native American
heritage, local landmarks and prominent geographical locations, and natural and
geological features through the naming of parks.
Outstanding Individuals
The City has benefited, through its evolution, from the contributions made by many
outstanding individuals. This category is designed to acknowledge the sustained
contribution that has been made by such individuals to the City and/or the
development and management of the City’s park and recreation system.
Major Donations
Over the years, the City of Ames Parks and Recreation Department has benefited
from the generosity of some of its residents, businesses, and foundations. On
occasion, the significance of such donations has warranted consideration being
given to requests from either the donor or another party to acknowledge such
donations by naming.
In order for a naming request to be considered, an application must be completed and
submitted to the Parks and Recreation Director. For Major Donations, a request from the
donor will substitute for an application being submitted. The Director then reviews the
application/request and makes a recommendation to the Parks and Recreation
Commission, who in turn make a recommendation to City Council. A final decision
regarding the naming request will be made by the Council.
NAMING REQUESTS:
Regarding major donations, the naming policy includes the following:
From time to time, a significant donation may be made to the City that will add
considerable value to the City’s park and recreation system. On such occasions,
recognition of this donation by naming/renaming a park, recreation facility, and/or
major feature in honor of or at the request of the donor will be considered.
The City Council may use its discretion as to what dollar amount is worthy of
naming rights for individual projects, on a case by case basis.
Donors seeking naming rights for major donations with respect to an individual
should follow the principles outlined in 4.b. Exceptions to this will be considered on
their own merits.
Naming parks and/or recreational facilities with a company name is not permitted,
however, company names will be considered for Major Features. Corporate logos,
insignias, brands or direct advertising text shall not be permitted.
As mentioned earlier, there are three donors who are requesting naming opportunities. All
three of these donors had also made pledges to the Healthy Life Center. Information
regarding the donors, their donation amount, and the naming request is shown below.
Indoor Aquatic Center Naming
Mary and Rich Fitch have pledged $3 million and requested the facility be named the “Fitch
Family Indoor Aquatic Center”. Mr. and Mrs. Fitch had previously pledged $3 million
dollars to the Healthy Life Center (project not approved) and the Aquatic portion of that
facility was going to be named after the Fitch Family.
Therapeutic Pool Naming
Mary Greely Medical Center (MGMC) has pledged $4 million and is requesting the
Therapeutic Pool be named the “Mary Greely Medical Center Therapeutic Pool”. MGMC
had pledged to the Healthy Life Center and was going to be a tenant in the facility and
provide therapy services in their dedicated space.
Zero-Depth Entry Pool and Play Structure
Fareway Stores has pledged $500,000 and requested the Zero-Depth Entry Pool and Play
Structure be named the “Fareway Fun Zone”. They also had committed a substantial
amount to the Healthy Life Center.
It should be noted these three donors and all other donors will also be recognized on a
donor wall within the facility.
PARKS AND RECREATION COMMISSION ACTION:
At its March 31, 2022 Special Meeting, the Parks and Recreation Commission discussed
this topic and voted 6-0 to recommend City Council approve these naming requests. The
Commission also directed staff to research whether there should be a feature named in
memory/honor of Geitel Winakor since her donation of $2 million is being used for the
construction of the Indoor Aquatic Center. Staff is doing research on this and will bring a
recommendation to the Commission at its April 21 meeting.
ALTERNATIVES:
1. City Council approve:
a) Naming the Indoor Aquatic Center the “Fitch Family Indoor Aquatic Center”.
b) Naming the Therapeutic Pool the “Mary Greely Medical Center Therapeutic Pool”.
c) Naming the Zero-Depth Entry Pool and Play Structure the “Fareway Fun Zone”.
2. City Council not approve the request to name the Indoor Aquatic Center, Therapeutic
Pool, and Zero-Depth Entry Pool and Play Structure.
It should be stated that this alternative would reduce the amount of donations
and jeopardize moving forward with the project.
3. Refer back to staff.
CITY MANAGER’S RECOMMENDED ACTION:
Since the Parks and Recreation Naming Policy was approved in 2016, several requests
have been received. Each of these requests have been reviewed with the naming policy
used as guide for decision making. The Indoor Aquatic Center requests fall into the Major
Donation category shown in 3.C. of the policy and that criteria must be evaluated.
As mentioned in the naming policy regarding major donations, the City Council
may use its discretion as to what dollar amount is worthy of naming rights for
individual projects, on a case by case basis. For historical purposes, the following
examples are given:
• Helen Daley received naming rights for Daley Park by donating $100,000 or 38%
of the total project cost.
• Don and Ruth Furman donated $2,000,000 or 21% of the total project cost for
naming rights of the Furman Aquatic Center. Since only $1,000,000 of that
donation went towards construction, their donation equals 10.5% of the total
project cost. The other $1,000,000 went into a fund for future expansion and
maintenance projects.
• Tahira and Labh Hira donated $50,000 (37% of the total project cost) for the
naming of Tahira and Labh Hira Park.
In comparison, the total project cost for the Indoor Aquatic Center is estimated at
approximately $30.2 million. For naming the facility, the Fitch’s donation is approximately
10% of the total project cost. Mary Greely Medical Center’s and Fareway’s requests are
for Major Features and since final design has not begun, it is difficult to estimate the
percentage of the total feature cost for the MGMC and Fareway donations.
None of the three donors are requesting the facility or feature be named after an individual
so that portion of the policy does not apply.
The last component of the policy states, naming parks and/or recreational facilities with a
company name is not permitted, however, company names will be considered for Major
Features. Corporate logos, insignias, brands or direct advertising text shall not be
permitted. The naming requests presented comply with this section.
These three major donations/pledges, as well as all the donations/pledges, for the
Indoor Aquatic Center are very much appreciated and show the commitment these
individuals and organizations have to improving the quality of life in Ames. All
told, the total donations will account for approximately 33% of the estimated
funding needed for this project. The Fitch’s, MGMC’s, and Fareway’s generosity
represent a majority of that amount.
Therefore, it is with extreme gratitude that the City Manager’s recommendation is
for the City Council to approve Alternative #1 as stated above.
PARK NAMING REQUEST
Current Park Name:
Proposed Park Name:
Park Location:
(Please attach a description/map showing the location and boundaries of the park.)
RECREATION FACILITY NAMING REQUEST
Proposed Facility Name:
(Please attach a description/map showing the location of the facility.)
MAJOR FEATURE NAMING REQUEST
Proposed Feature Name:
Major Feature Location:
Requested by:
Address:
I request a recreational facility to be named of renamed.
515 Clark Ave - Ames, IA 50010
Phone: 515-239-5350
Fax: 515-239-5355
www.amesparkrec.org
A. The reason(s) for the proposed name.
B.
C.
D.
Notes:
OFFICE USE ONLY
proposed name. (i.e. letters of support, petitions, etc.)
include documentation of that individual's significant contribution in regards to the Ames Park
I certify that the statements made in this application and any attachments are true to the best of my
knowledge. I understand that the Parks and Recreation Director will assess and authenticate any
information provided in this application pursuant to the Parks and Recreation Naming Policy. I also
understand once submitted, this application and any findings during the authentication process will
become part of the public record and will continue to be part of the public record whether the
application is approved or denied.
Please attach the following documentation as a part of this application.
PARKS AND RECREATION NAMING POLICY
1. INTRODUCTION
The naming or renaming of parks and recreational facilities is a complex and
sometimes emotionally evocative since assigning a name is a powerful and
permanent identity for a public place and/or facility. The naming and renaming of
parks and/or recreational facilities often requires significant resources in terms of
changing names on signs, maps, and literature. In addition, excessive and
constant name changing can be the source of confusion to the public. The
purpose of this policy is to provide guidance to those that have an interest in the
naming and or renaming of the City’s parks and/or recreational facilities.
2. DEFINITIONS
a. Naming:
The permanent name assigned by City Council to a given park or
recreational facility.
b. Parks:
All traditionally designed parks, gardens, natural open spaces, woodlands,
and specialized parks under the stewardship of the City of Ames Parks
and Recreation Department.
c. Recreational Facilities:
Major structures such as community centers, swimming pools, and
enclosed pavilions located within lands under the stewardship of City of
Ames Parks and Recreation Department.
d. Major Features:
Major permanent components of park and recreational facilities, e.g.
sports fields, tennis courts, playgrounds, shelters, fountains, artwork, or
physical features (lakes). Rooms within buildings are considered to be
Major Features.
e. Amenities:
Smaller furnishings and facilities in the parks and recreation system (e.g.
benches, drinking fountains, tables, etc.). Amenities are not formally
named. Recognition for donated amenities is possible.
f. Donations:
A donation of property, goods or cash generally with no expectation of
return. If the gift is contingent upon a special request, it is made subject to
“condition.”
3. POLICY STATEMENT
It is the policy of the City of Ames Parks and Recreation Department to reserve
the name or renaming of parks, recreational facilities, and/or major features for
circumstances that will best serve the interests of the city and ensure a worthy
and enduring legacy for the City’s park and recreation system.
To this end, the City of Ames Parks and Recreation Department supports
consideration of naming requests within the following broad categories.
a. Historic Events, People, and Places
The history of a major event, place or person may play an important role in
the naming or renaming of a park as communities often wish to preserve
and honor the history of a city, its founders, other historical figures, its
Native American heritage, local landmarks and prominent geographical
locations, and natural and geological features through the naming of
parks.
b. Outstanding Individuals
The City has benefited, through its evolution, from the contributions made
by many outstanding individuals. This category is designed to
acknowledge the sustained contribution that has been made by such
individuals to the City and/or the development and management of the
City’s park and recreation system.
c. Major Donations
Over the years, the City of Ames Parks and Recreation Department has
benefited from the generosity of some of its residents, businesses, and
foundations. On occasion, the significance of such donations may warrant
consideration being given to requests from either the donor or another
party to acknowledge such donations by naming.
4. GUIDING PRINCIPLES
a. Naming/renaming for Historic Events, People, and Places
When considering naming a park, recreational facility, or major feature
after events, people and places of historic, cultural or social significance,
requests must demonstrate this significance through research and
documentation and show there is continued importance to the city, region,
state, and/or nation.
b. Naming/renaming for Outstanding Individuals
A park, recreational facility, or major feature may be named for an
outstanding individual who has made a significant contribution to the
Ames parks and recreation system, the City of Ames, the State of Iowa, or
the nation. In addition to societal contributions, the moral character of the
individual must be considered. When considering requests, it is preferred
that the individual has a connection to the park, recreational facility, or
major feature being requested to be named.
c. Naming/Renaming for Major Donations
From time to time, a significant donation may be made to the City that will
add considerable value to the City’s park and recreation system. On such
occasions, recognition of this donation by naming/renaming a park,
recreation facility, and/or major feature in honor of or at the request of the
donor will be considered.
The City Council may use its discretion as to what dollar amount is worthy
of naming rights for individual projects, on a case by case basis. Likewise,
City Council can use its discretion as to whether or not to allow for
corporate naming/renaming rights. Corporate logos, insignias, brands or
direct advertising text shall not be permitted.
Donors seeking naming rights for major donations with respect to an
individual should follow the principles outlined in 4.b. Exceptions to this will
be considered on their own merits.
d. Renaming a park, recreational facility, and/or major feature
Proposals to rename parks, recreational facilities, and/or major features
whether for a major gift or community request are not encouraged.
Likewise, names that have become widely accepted by the community will
not be abandoned unless there are compelling reasons and strong public
sentiment from the broader community for doing so. Historical or
commonly used place names will be preserved wherever possible.
e. Other Considerations
When naming/renaming a park, recreational facility, and/or major feature,
does the proposed name engender a strong positive image, have
historical, cultural or social significance for future generations, and have
broad public support?
To minimize confusion, parks will not be subdivided for the purpose of
naming unless there are readily identifiable physical divisions such as
roads or waterways. However, naming of specific major recreational
facilities within parks will be permitted; under these circumstances such
names should be different to the park name to avoid user confusion.
All signs that indicate the name of a park and/or recreational facility shall
comply with City of Ames graphic and design standards. Specialized
naming signage will not be permitted.
City of Ames Parks and Recreation Department reserves the right to
rename any park, recreational facility, and/or major feature if the person
for whom it is named turns out to be disreputable or subsequently acts in a
disreputable way.
5. PROCEDURES
These procedures have been established to ensure that the naming or renaming
of parks, recreational facilities, and/or major features is approached in a
consistent manner.
a. Requests for naming/renaming of parks, recreational facilities and/or
major features
All requests for the naming or renaming of a park, recreational facility,
and/or major feature shall be made by submitting a Naming Application to
the Director of Ames Parks and Recreation.
The Naming Application will contain the following minimum information:
1. The proposed name
2. Reasons for the proposed name
3. Written documentation indicating a certification of character and
community support for the proposed name (e.g. letters of support,
petitions, etc.)
4. If proposing to name a park, include a description/map showing
location and boundaries of the park
5. If proposing to name a recreational facility or major feature within a
park, include a description/map showing the location of the facility.
6. If proposing to rename a park, recreational facility, or major feature,
include justification for changing an established name.
7. If proposing to name a park, recreational facility, or major feature
for an outstanding individual, include documentation of that
individual’s significant contribution in regards to the Ames park
system, the City, State and/or Nation
b. Assessing and approving naming/renaming requests
Upon receipt of a naming request by Ames Parks and Recreation, the
Parks and Recreation Director shall:
1. Review the proposed request for its adherence to the Parks and
Recreation Naming Policy.
2. Ensure that supporting information has been authenticated,
particularly when an individual’s name is proposed
3. Seek input from relevant neighborhood association(s), historical
groups, and other organizations, if deemed appropriate
The Parks and Recreation Director will then present a recommendation
regarding the naming request at a public meeting to the Parks and
Recreation Commission. At this meeting, the Parks and Recreation
Commission will develop their own recommendation regarding the request
to be presented to City Council.
c. Final decision by City Council
The Parks and Recreation Commission’s recommendation regarding the
naming/renaming request, along with the Parks and Recreation Director’s
recommendation if different, will be presented to the City Council at a
public meeting for a final decision.
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ITEM # ___33__
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: MOORE MEMORIAL WEST LAND RETIREMENT GRANT FUNDING
BACKGROUND:
In 1987, the City developed the eastern portion of what had been a 90-acre farm into
Moore Memorial Park. The former farm property located west of Ioway Creek was not
developed and has since been rented to Iowa State University for agricultural research.
Staff has identified “land retirement” of the western portion as an opportunity to promote
the City’s sustainability goals. Land retirement is the conversion of land from row crop
agriculture to perennial native vegetation.
In May 2021, staff contracted with ISG to
design a land retirement plan. ISG worked
with Water & Pollution Control, Parks &
Recreation, and Public Works staff throughout
the remainder of 2021 and provided a Land
Retirement Plan that addressed the City’s
goals of: improved water quality and
stormwater management; habitat
creation/protection; and improved
opportunities for passive recreation. The
recommended action from ISG was to
convert the site from row crop agriculture
to perennial native vegetation.
The Iowa Nutrient Reduction Strategy
recognizes that ‘land retirement’ conservation
practices can typically achieve a 75% phosphorous reduction and 85% nitrate reduction.
The nutrient reductions accomplished by the Moore Memorial West land retirement will
be ‘banked’ as credit toward any future, more stringent nutrient reduction requirements
imposed on the Water Pollution Control Facility.
In January 2022, Water & Pollution Control Department staff submitted a Water
Infrastructure Fund grant application to the Iowa Finance Authority. Recently, staff was
notified that the grant request for $61,500 had been approved. This grant funding
would cover the mobilization, clearing/grubbing, and seeding/fertilization costs associated
with the conversion to perennial native vegetation.
The Engineer’s Opinion of Probable Cost for conversion of row crop to perennial native
vegetation is $69,000. The remainder of the project cost will be covered by the $200,000
budgeted in the FY 2021/22 Watershed-Based Nutrient Reduction CIP account. The
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project bid documents will be prepared in-house in partnership with the Parks and
Recreation Department, so there will be no additional fees for outside engineering. Future
amenities such as trails would be funded out of other City programs.
The requested action by Council is to approve the grant agreement with the Iowa Finance
Authority. A Notice to Bidders will be issued at a later date.
ALTERNATIVES:
1. Approve a resolution to enter into the grant agreement with the Iowa Finance
Authority in the amount of $61,500.
2. Do not enter into a grant agreement at this time.
CITY MANAGER’S RECOMMENDED ACTION:
Converting the land west of Moore Memorial Park from row crop to perennial native
vegetation would provide improvements to water quality and stormwater management,
create native habitat, and improve passive recreation opportunities for Ames residents.
Grant funding provided by the Iowa Finance Authority would cover a majority of the costs
associated with converting this land to perennial native vegetation.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
WATER INFRASTRUCTURE FUND
Grant Agreement
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WIF AGREEMENT NUMBER:
PARTICIPANT:
AWARD AMOUNT:
AWARD DATE:
GRANT AGREEMENT (the “Agreement”) made as of _____ day of ____________, 2022 by
and between the IOWA FINANCE AUTHORITY (the “Authority” or “IFA”), 1963 Bell Avenue, Suite
200, Des Moines, Iowa 50315, and ________________________________________________ the
("Participant"), located at ________________________________________________, (Individually, a
“Party”, Jointly, the “Parties”) effective as of the Award Date stated above.
RECITALS
WHEREAS, the American Rescue Plan Act of 2021 was signed into law on March 11, 2021
and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal
Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds
(“SLFRF”) program. This program is intended to provide support to state, territorial, local, and
Tribal governments in responding to the economic and public health impacts of COVID-19 and in
their efforts to contain impacts on their communities, residents, and businesses; and
WHEREAS, the State of Iowa received a grant from the SLFRF; and
WHEREAS, the State of Iowa established the Water Infrastructure Fund (“WIF”) to
administer a portion of the SLFRF funds received by the State of Iowa; and
WHEREAS, the Authority is directed to receive, administer, and disburse funds from the
WIF; and
WHEREAS, the Participant submitted an application for WIF funding for a project (“the
Project”) which is more fully described in Appendix A to this agreement;
WHEREAS, the Participant’s application for WIF funding has been reviewed and approved
by the Authority; and
WHEREAS, in approving the application submitted by the Participant, the Authority has
relied upon the representations of proposed Project activities, cost estimates, and other material
information contained therein; and
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WHEREAS, the Authority desires to disburse grant funds (the “Grant”) to the Participant
for eligible purposes related to the Project, which Grant is more fully described in Appendix A to
this Agreement; and
WHEREAS, the Participant accepts the Grant upon the terms and conditions set forth in
this Agreement.
NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement
and other good and valuable consideration, the Parties agree as follows:
ARTICLE I
DEFINITIONS
As used in this Agreement, the following terms shall apply:
A. “ARPA” means the American Rescue Plan Act of 2021.
B. “Agreement” refers to this grant agreement.
C. “Allowable Expenses” shall mean costs directly incurred by the Participant for the
design, development, or construction of the Project that are eligible for reimbursement as
determined by the Authority based on the provisions of ARPA and U.S. Department of Treasury
guidance, rules, and regulations.
D. “Authority” means the Iowa Finance Authority.
E. "Grant" means the award from the Water Infrastructure Fund to the Participant for
eligible Project activities.
F. “Participant” means the eligible recipient of the Water Infrastructure Fund Grant,
and may be an individual, a non-profit or for-profit corporation, a municipality or other
governmental body.
G. “Project” means new or existing eligible government services or investments
funded in whole or in part by SLFRF funding. The U.S. Department of the Treasury’s guidance
aligns eligible WIF projects with the Environment Protection Agency’s (EPA) Clean Water State
Revolving Fund and Drinking Water State Revolving Fund’s list of eligible projects.
H. “SLFRF” means State and Local Fiscal Recovery Funds, which were established
by the American Rescue Plan Act of 2021.
I. "WIF" means the Water Infrastructure Fund.
ARTICLE II
USE OF FUNDS
The Participant shall use the Grant only for eligible uses related to the Project, in
accordance with this Agreement and any applicable state or federal law including, but not limited
3
to, the American Rescue Plan Act of 2021 (“ARPA”), and any guidance, rules or regulations issued
by the US Department of the Treasury related to ARPA.
ARTICLE III
REPRESENTATIONS AND WARRANTIES OF PARTICIPANT
To induce the Authority to make the Grant referred to in this Agreement, the Participant
represents and warrants that:
A. The Participant is duly authorized and empowered to execute and deliver the
Agreement. All required actions on the Participant’s part, such as appropriate resolution of its
governing board or council for the execution and delivery of the Agreement, have been effectively
taken.
B. All financial statements and related materials concerning the Project provided to
the Authority are true and correct in all material respects and completely and accurately represent
the subject matter and related materials, and no material adverse change has occurred since the
Application was submitted to the Authority.
C. The contents of the Application the Participant submitted to the Authority for a WIF
Grant is a complete and accurate representation of the Project as of the date of submission and
there has been no material adverse change in the organization, operation, or key personnel of the
Participant since the date the Participant submitted the Application to the Authority.
D. There are no actions, lawsuits or proceedings pending or, to the knowledge of the
Participant, threatened against the Participant affecting in any manner whatsoever its right to
execute the Agreement or to otherwise comply with the obligations of the Agreement. There are
no actions, lawsuits, or proceedings at law or in equity, or before any governmental or
administrative authority pending or, to the knowledge of the Participant, threatened against or
affecting the Participant or any property involved in the Project.
ARTICLE IV
COVENANTS OF THE PARTICIPANT
The Participant covenants and agrees with the Authority that:
A. The Participant will use the Grant to acquire, construct, and equip the Project, in
accordance with any applicable state or federal law including, but not limited to, the American
Rescue Plan Act of 2021; any guidance, rules or regulations issued by the U.S. Department of the
Treasury; and the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund
Award Terms and Conditions attached hereto as Appendix B. The Participant will use the Grant
for no other purpose without the prior written consent of the Authority.
B. The Participant agrees to undertake and complete the Project in a timely manner
and to receive and expend the Grant in accordance with this Agreement.
4
C. The sum of the Grant and other moneys on hand or available lawfully to the
Participant are sufficient to complete the Project, and the Participant understands that the
Authority is not in any manner obligated to provide additional grants or any other funds for the
Project.
D. The Project is reasonably expected to be completed not later than eighteen (18)
months after the date of this Agreement. In the event (1) physical construction of the Project has
not commenced pursuant to a duly bid and awarded construction contract within six (6) months
after the date to this Agreement or (2) the Authority, in its discretion, shall determine that
construction of the Project has been abandoned by the Participant, upon notice given to the
Participant by the Authority, any further disbursement of the Grant funds may be terminated and
any Grant funds paid to the Participant shall be repaid by the Participant to the Authority within
90 days or such longer period agreed to by the Authority.
E. The Participant will report to the Authority on the Participant's expenditure of the
Grant and the status of the Project on the first day of the quarter following the date of this
Agreement and on the first day of every quarter thereafter until the Participant completes the
Project. At the time the Participant completes the Project, the Participant will provide promptly to
the Authority a final report (the "Final Report"). All reports to the Authority will be in form and
substance satisfactory to the Authority and as may be required by the United States Department
of Treasury.
F. The Participant shall allow the Authority and its agents, officers and employees
ready access at the Participant's offices; to the Participant's agents, officers and employees; and
to its books and records, at all reasonable times from the date of this Agreement to and including
the third anniversary of the day the Participant submits to the Authority its Final Report. Upon the
Authority's written request therefor, the Participant will promptly provide to the Authority, at no
cost to the Authority, certified copies of the Participant's books and records or any portion thereof.
G. The Participant shall maintain all records related to the Project for five (5) full years
from the date of completion of the Project or the date of final disbursement of Grant funds,
whichever is later.
H. The Participant will own, operate, and maintain the Project in good condition for its
useful life or shall cause the Project to be so operated and maintained in accordance with this
Agreement. The Participant shall pay for and maintain insurance as is customary in the State of
Iowa for entities such as the Participant.
I. The Participant will establish, adjust, and maintain rates and charges at levels
adequate to maintain sufficient revenues to operate and maintain, in good condition, the Project,
if applicable.
J. To the extent permitted by Iowa law, the Participant agrees to indemnify, defend,
and hold harmless the Authority and its agents, officers and employees from any and all claims
and actions of any nature arising out of this Agreement or any action taken hereunder, the Grant
or the Project or the planning, design, acquisition, construction or equipping, or operating of the
Project, from all judgments or recoveries resulting therefrom and for all costs in defending or
5
appealing such claims or actions or judgments or recoveries, including court costs and attorneys'
fees.
K. In the event any expenses associated with a Project exceeding $10 million in total
costs are to be paid or reimbursed from the Grant, the Participant will comply with the federal
Davis Bacon Act, codified at 40 U.S.C. 276a-276a-5 unless separately waived by the Authority.
L. In any year in which total expenditures of Federal financial assistance including the
Grant and any financial assistance received from the Authority pursuant to its state revolving loan
program received from all sources exceeds $750,000, the Participant shall comply with the
Federal Single Audit Act (SAA) of 1984, as amended by the Federal Single Audit Act Amendments
of 1996 (see 2 CFR 200 Subpart F) and have an audit of their use of Federal financial assistance.
The Participant agrees to provide the Authority with a copy of the SAA audit within 9 months of
the audit period.
M. Any publications produced with SLFRF funds must display the following language:
“This project is being supported, in whole or in part, by federal award number (FAIN) SLFRF4374
awarded to the State of Iowa by the U.S. Department of the Treasury.”
N. The Participant shall perform in a satisfactory and proper manner, as determined
by the Authority, the work activities and services as written and described in the approved grant
application.
O. Notwithstanding any provision herein to the contrary, the Authority may require the
Participant to make available and/or borrow all available funds from loans or other financial
assistance, if any, made available to the Participant for the Project before all or some portion of
the Grant is paid to the Participant.
ARTICLE V
CONDITIONS TO GRANT AND DISBURSEMENT OF FUNDS
Unless and until each and every one of the following conditions have been satisfied, the
Authority shall be under no obligation to disburse to the Participant any amounts under this
Agreement:
A. Proceeds of the Grant shall be made available to the Participant in the form of one
or more periodic disbursements. The Participant shall request disbursements in a manner
approved by the Authority. Expenses shall be documented in a manner acceptable to the
Authority. Each Disbursement Request Form shall be signed by an authorized officer or employee
of the Participant.
B. Disbursements shall be made in a timely fashion following the receipt of
satisfactory information and documentation as set forth above and a determination by the
Authority that the documented expenses are Allowable Expenses. Unless otherwise agreed to in
writing by the Issuer, funds shall be payable via automated clearinghouse (ACH) system transfer
to the account specified by the Participant.
6
C. The Authority reserves the right to withhold funds until it has reviewed and
approved all material, such as permits or licenses from other state or Federal agencies, which
may be required prior to Project commencement.
D. Unless the Authority consents in writing, no Grant disbursements shall be made
more than one year after substantial completion of construction of the Project.
E. The Authority's obligation to make a disbursement of the Grant funds to the
Participant under this Agreement may be terminated at the option of the Authority, without giving
any prior notice to the Participant, in the event: (1) the Participant fails to undertake or perform in
a timely manner any of its agreements, covenants, terms or conditions set forth herein or in any
paper entered into or delivered in connection herewith; or (2) any representation or warranty
made by the Participant as set forth herein or in any paper entered into or delivered in connection
herewith is materially false or misleading. Any such event shall constitute an event of default. If an
event of default occurs, the Authority reserves the right to, in its sole discretion and without giving
any prior notice, require the Participant to repay the entirety of the Grant proceeds disbursed to
the Participant within ninety (90) days of written notice delivered to the Participant.
F. Failure on the part of the Authority in any instance or under any circumstance to
observe or perform fully any obligation assumed by or imposed upon the Authority by this
Agreement or by law shall not make the Authority liable in damages to the Participant or relieve
the Participant from fully performing any other obligation required of it under this Agreement.
Neither the Authority nor any agent, attorney, member, or employee of the Authority shall in any
event be liable for damages, if any, for the nonperformance of any obligation or agreement of any
kind whatsoever set forth in this Agreement.
G. This Agreement does not create a debt or a liability of the Authority under the
Constitution of the State of Iowa or a pledge of the faith or credit of the Authority and does not
directly, indirectly or contingently obligate the Authority to levy any form of taxation, or to make
any appropriation, for the payment or fulfillment of any terms of this Agreement. The Grant shall
be funded solely from uncommitted and available funds held in the Water Infrastructure Fund or
from other sources the Authority, in its sole discretion, may designate. It shall be a condition
precedent to the disbursement of the Grant funds, or any portion thereof, that there shall be
available to the Authority uncommitted funds in an amount sufficient to satisfy the Authority's
obligations hereunder in the Water Infrastructure Fund.
H. If the Authority makes a determination that funds are not appropriated or otherwise
available to support continuation of performance of this Agreement, the Authority shall notify the
Participant in writing that the determination has been made and this Agreement shall be canceled.
Any determination by the Authority that funds are not appropriated or otherwise available shall be
final and conclusive.
I. It is expressly understood and agreed that the maximum amount to be paid to the
Participant by the Authority under this Agreement shall not exceed the Award Amount.
7
ARTICLE VI
GENERAL PROVISIONS
A. All appendices to this Agreement are incorporated into this Agreement and made
a part of this Agreement.
B. The paragraph headings or captions used in this Agreement are for identification
purposes only and do not limit or construe the contents of the paragraphs.
C. This Agreement may be executed in any number of counterparts, each of which
shall be executed by the Authority and the Participant, and all of which shall be regarded for all
purposes as one original and shall constitute one and the same instrument.
D. The Participant will give any notice or other writing to the Authority in writing by
certified United States mail, postage prepaid, or hand delivery to the Iowa Finance Authority, 1963
Bell Avenue, Suite 200, Des Moines, Iowa 50315, address to the attention of the Chief Bond
Programs Director, or such other persons or address as shall be given properly to the Authority.
The Authority may give any notice or other writing to the Participant by first-class United States
mail, postage prepaid or hand delivery to the person and address set forth in Appendix A or such
other person or address as shall be given properly to the Participant.
E. The laws of the State of Iowa shall govern and determine all matters arising out of
or in connection with this Agreement without regard to the choice of law provisions of Iowa law.
In the event any proceeding of a quasi-judicial or judicial nature is commenced in connection with
this Contract, the exclusive jurisdiction for the proceeding shall be the Polk County District Court
for the State of Iowa, Des Moines, Iowa. This provision shall not be construed as waiving any
immunity to suit or liability including without limitation sovereign immunity in State or Federal
court, which may be available to the Authority or the State of Iowa.
F. This Agreement may be amended in writing from time to time by mutual consent
of the parties. All amendments to this Agreement must be in writing and fully executed by the
parties. No amendment of this Agreement will be valid unless duly authorized, executed and
delivered by the Participant and the Authority.
G. Neither this Agreement, nor the Grant may be assigned by the Participant without
the prior written consent of the Authority and any attempt to assign this Agreement without such
consent shall be void.
H. This Agreement contains the entire agreement between the parties hereto and
there are no promises, agreements, conditions, undertakings, warranties, and representations,
either written or oral, expressed or implied between the parties hereto other than as herein set
forth. It is expressly understood and agreed that except as otherwise provided herein this
Agreement represents an integration of any and all prior and contemporaneous promises,
agreements, conditions, undertakings, warranties and representations between the parties hereto.
I. Nothing in this Agreement shall be construed as creating or constituting the
relationship of a partnership, joint venture, agent and principal, or other association of any kind or
8
relationship between the Parties hereto. Each Party shall be deemed to be an independent party
contracting for the mutual benefits expected to be derived herefrom. No Party, unless otherwise
specifically provided for herein, has the authority to enter into any contract or create an obligation
or liability on behalf of, in the name of, or binding upon another Party to this Agreement.
J. Neither the failure nor the delay of the Authority to exercise any right, power or
privilege under this Agreement shall operate as a waiver thereof or shall any single or partial
exercise of any right, power or privilege preclude any further exercise of any other right, power
or privilege.
K. The Participant agrees to pay (a) the fees, costs, and expenses in connection with
the Grant, including but not limited to attorneys’ fees incurred by the Authority and (b) any and all
costs and fees, including but not limited to attorneys’ fees and costs, incurred by the Authority in
connection with the enforcement of this Agreement, in the event of the breach by the Participant
of or a default under this Agreement.
L. If any provision of this Agreement is determined by a court of competent
jurisdiction to be invalid or unenforceable, such determination shall not affect the validity or
enforceability of any other part or provision of this Agreement.
M. Each and every provision of law and clause required by law, including but not
limited to, ARPA and U.S. Department of the Treasury guidance, rules, and regulations, or by any
funding agreement(s) executed by the Authority related to SLFRF, to be inserted in this
Agreement shall be deemed to be inserted herein and the Agreement shall be read and enforced
as though it were included herein, and if through mistake or otherwise any such provision is not
inserted, or is not correctly inserted, then upon the application of either Party the Agreement shall
forthwith be physically amended to make such insertion or correction.
N. The undersigned attests, subject to the penalties of perjury, that he/she is an
authorized officer or representative of the Participant, that he/she has not, nor has any other officer
or representative of the Participant, directly or indirectly, to the best of the undersigned's
knowledge, entered into or offered to enter into any combination, collusion or agreement to
receive pay, and that the undersigned has not received or paid any sum of money or other
consideration for the execution of this agreement other than that which appears upon the face of
the agreement or is a payment to lawyers, accountants and engineers by the Participant related
to customary services rendered in connection with the Grant.
[Remainder of page intentionally left blank.]
9
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
duly authorized officers or officials, all as of the date first above written.
PARTICIPANT:
Participant
(organization):
By (signed):
Printed:
Title:
IOWA FINANCE AUTHORITY:
By (signed):
Aaron Smith
Chief Bond Programs Director
A-1
APPENDIX A
PROJECT AND GRANT
1. The Project. Please describe the Project receiving funding:
2. Grant Award Amount – $ ___________________
3. Participant's Notice Address:
Attention:
[End of Appendix A]
B-1
APPENDIX B
U.S. DEPARTMENT OF THE TREASURY
CORONAVIRUS LOCAL FISCAL RECOVERY FUND
AWARD TERMS AND CONDITIONS
1. Use of Funds.
a. Participant understands and agrees that the funds disbursed under this award may only
be used in compliance with section 603(c) of the Social Security Act (the Act), Treasury’s
regulations implementing that section, and guidance issued by Treasury regarding the
foregoing.
b. Participant will determine prior to engaging in any project using this assistance that it has
the institutional, managerial, and financial capability to ensure proper planning,
management, and completion of such project.
2. Period of Performance. The period of performance for this award begins on the date hereof
and ends on December 31, 2026. As set forth in Treasury’s implementing regulations,
Participant may use award funds to cover eligible costs incurred during the period that begins
on March 3, 2021 and ends on December 31,2024.
3. Reporting. Participant agrees to comply with any reporting obligations established by Treasury
as they relate to this award.
4. Maintenance of and Access to Records
a. Participant shall maintain records and financial documents sufficient to evidence
compliance with section 603(c) of the Act, Treasury’s regulations implementing that
section, and guidance issued by Treasury regarding the foregoing
b. The Treasury Office of Inspector General and the Government Accountability Office, or
their authorized representatives, shall have the right of access to records (electronic and
otherwise) of Participant in order to conduct audits or other investigations.
c. Records shall be maintained by Participant for a period of five (5) years after all funds have
been expended or returned to Treasury, whichever is later.
5. Pre-award Costs. Pre-award costs, as defined in 2 C.F.R. § 200.458, may not be paid with
funding from this award.
6. Conflicts of Interest. Recipient understands and agrees it must maintain a conflict of interest
policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of interest policy is
applicable to each activity funded under this award. Recipient and subrecipients must disclose
in writing to Treasury or the pass-through entity, as appropriate, any potential conflict of
interest affecting the awarded funds in accordance with 2 C.F.R. § 200.112.
7. Compliance with Applicable Law and Regulations
B-2
a. Recipient agrees to comply with the requirements of section 603 of the Act, regulations
adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by
Treasury regarding the foregoing. Recipient also agrees to comply with all other applicable
federal statutes, regulations, and executive orders, and Recipient shall provide for such
compliance by other parties in any agreements it enters into with other parties relating to
this award.
b. Federal regulations applicable to this award include, without limitation, the following:
i. Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury
may determine are inapplicable to this Award and subject to such exceptions as
may be otherwise provided by Treasury. Subpart F – Audit Requirements of the
Uniform Guidance, implementing the Single Audit Act, shall apply to this award.
ii. Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25,
pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is
hereby incorporated by reference.
iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part
170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part
170 is hereby incorporated by reference.
iv. OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Non procurement), 2 C.F.R. Part 180, including the requirement to include a
term or condition in all lower tier covered transactions (contracts and
subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject
to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19.
v. Recipient Integrity and Performance Matters, pursuant to which the award term
set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by
reference.
vi. Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20.
vii. New Restrictions on Lobbying, 31 C.F.R. Part 21.
viii. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42
U.S.C. §§ 4601-4655) and implementing regulations.
ix. Generally applicable federal environmental laws and regulations.
c. Statutes and regulations prohibiting discrimination applicable to this award include,
without limitation, the following:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s
implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on
B-3
the basis of race, color, or national origin under programs or activities receiving
federal financial assistance;
ii. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601
et seq.), which prohibits discrimination in housing on the basis of race, color,
religion, national origin, sex, familial status, or disability;
iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794),
which prohibits discrimination on the basis of disability under any program or
activity receiving federal financial assistance;
iv. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.),
and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit
discrimination on the basis of age in programs or activities receiving federal
financial assistance; and
v. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§
12101 et seq.), which prohibits discrimination on the basis of disability under
programs, activities, and services provided or made available by state and loca l
governments or instrumentalities or agencies thereto.
8. Remedial Actions. In the event of Recipient’s noncompliance with section 603 of the Act, other
applicable laws, Treasury’s implementing regulations, guidance, or any reporting or other
program requirements, Treasury may impose additional conditions on the receipt of a
subsequent tranche of future award funds, if any, or take other available remedies as set forth
in 2 C.F.R. § 200.339. In the case of a violation of section 603(c) of the Act regarding the use
of funds, previous payments shall be subject to recoupment as provided in section 603(e) of
the Act.
9. Hatch Act. Recipient agrees to comply, as applicable, with requirements of the Hatch Act (5
U.S.C. §§ 1501-1508 and 7324-7328), which limit certain political activities of State or local
government employees whose principal employment is in connection with an activity financed
in whole or in part by this federal assistance.
10. False Statements. Recipient understands that making false statements or claims in connection
with this award is a violation of federal law and may result in criminal, civil, or administrative
sanctions, including fines, imprisonment, civil damages and penalties, debarment from
participating in federal awards or contracts, and/or any other remedy available by law.
11. Publications. Any publications produced with funds from this award must display the following
language: “This project [is being] [was] supported, in whole or in part, by federal award number
[enter project FAIN] awarded to [name of Recipient] by the U.S. Department of the Treasury.
12. Debts Owed the Federal Government.
a. Any funds paid to Recipient (1) in excess of the amount to which Recipient is finally
determined to be authorized to retain under the terms of this award; (2) that are
determined by the Treasury Office of Inspector General to have been misused; or (3) that
B-4
are determined by Treasury to be subject to a repayment obligation pursuant to section
603(e) of the Act and have not been repaid by Recipient shall constitute a debt to the
federal government.
b. Any debts determined to be owed the federal government must be paid promptly by
Recipient. A debt is delinquent if it has not been paid by the date specified in Treasury’s
initial written demand for payment, unless other satisfactory arrangements have been
made or if the Recipient knowingly or improperly retains funds that are a debt as defined
in paragraph 14(a). Treasury will take any actions available to it to collect such a debt.
13. Disclaimer.
a. The United States expressly disclaims any and all responsibility or liability to Recipient or
third persons for the actions of Recipient or third persons resulting in death, bodily injury,
property damages, or any other losses resulting in any way from the performance of this
award or any other losses resulting in any way from the performance of this award or any
contract, or subcontract under this award.
b. The acceptance of this award by Recipient does not in any way establish an agency
relationship between the United States and Recipient.
14. Protections for Whistleblowers.
a. In accordance with 41 U.S.C. § 4712, Recipient may not discharge, demote, or otherwise
discriminate against an employee in reprisal for disclosing to any of the list of persons or
entities provided below, information that the employee reasonably believes is evidence of
gross mismanagement of a federal contract or grant, a gross waste of federal funds, an
abuse of authority relating to a federal contract or grant, a substantial and specific danger
to public health or safety, or a violation of law, rule, or regulation related to a federal
contract (including the competition for or negotiation of a contract) or grant.
b. The list of persons and entities referenced in the paragraph above includes the following:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Treasury employee responsible for contract or grant oversight or management;
v. An authorized official of the Department of Justice or other law enforcement
agency;
vi. A court or grand jury; or
vii. A management official or other employee of Recipient, contractor, or
subcontractor who has the responsibility to investigate, discover, or address
misconduct.
B-5
c. Recipient shall inform its employees in writing of the rights and remedies provided under
this section, in the predominant native language of the workforce.
15. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR
19217 (Apr. 18, 1997), Recipient should encourage its contractors to adopt and enforce on-
the-job seat belt policies and programs for their employees when operating company-owned,
rented or personally owned vehicles.
16. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225
(Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and contractors to
adopt and enforce policies that ban text messaging while driving, and Recipient should
establish workplace safety policies to decrease accidents caused by distracted drivers.
[End of Appendix B]
ITEM #: ____34____
DATE: _04-12-22_
COUNCIL ACTION FORM
SUBJECT: REZONE PARCELS AT 3210 CEDAR LANE (PROPOSED ANSLEY
DEVELOPMENT) FROM “A” (AGRICULTURAL) TO “FS-RL” (FLOATING
SUBURBAN – RESIDENTIAL LOW DENSITY) WITH A “PUD” PLANNED
UNIT DEVELOPMENT OVERLAY AND MASTER PLAN
BACKGROUND:
The Ansley development is owned by the Burgason family of Burgason Enterprises, LLC.
They are proposing to rezone and develop four parcels, totaling 58.7 acres, at the end of
Cedar Lane on the south edge of Ames. The site is accessed from Cedar Lane, Aurora
Avenue, and the future extension of Lunetta Drive. A Story County greenway and bike trail
is located along the east side of the site. The proposed development will include
approximately 170 dwelling units, open space amenities, and a small neighborhood
commercial area. A general location map is included as Attachment A.
The property was annexed on July 9, 2019 and is subject to a pre-annexation agreement.
The owner agreed to buy out the rural water provider (Xenia) at the time of development.
The developer is responsible for extending water and sewer service to the site. The
proposed rezoning is consistent with the 2019 Agreement and staff has included a stipulation
for the water territory buyout with the rezoning approval.
The subject site has a Residential Neighborhood 3 (RN-3) designation in Ames Plan 2040
(see Attachment B). RN-3 permits either low-density single-family zoning or medium density
zoning. The owner requests a rezoning from “A” Agricultural to “FS-RL” Floating
Suburban – Residential Low Density with a “PUD” Planned Unit Development Overlay
in order to pursue development of a residential subdivision.
FS-RL is consistent with the underlying land use designation. FS-RL requires a minimum
net development density of 3.75 units per acre and a maximum density of 10 units per acre.
Subject to review with a future subdivision plat, staff estimates a net density for the proposed
plan at 4.5 to 5.5 dwelling units per net acre. Additional information regarding the rezoning
and PUD plan is included in the attached addendum.
The proposed PUD Overlay allows for flexibility in lot patterns, uses, and certain
development standards, such as setbacks. Private streets are also permitted within a PUD.
The PUD process also requires common open space and amenity areas along with a
description of uses and design details.
A Master Plan accompanies the rezoning request to identify the range of uses and layout of
the site in connection with the requirements of the PUD Overlay. Attachment E is the Master
Plan and narrative for the project. Attachment G is the applicant’s description of the PUD
development principles. At the time of approval of the PUD there is a zoning agreement
required for administration of the Master Plan and PUD. The full conceptual PUD plan
provided by the applicant is available online at this link: Ansley PUD Plan.
The developer intends for Ansley to be a mix of house types: traditional detached, single-
family homes; homes on smaller lots, referred to as “cottage court homes,” clustered about
short, shared driveways; and townhomes clustered on several lots. Dispersed throughout
the site are common open spaces and storm water management areas, which are designed
to be integral to the project character.
The larger cottage court area in the middle of the site has communal space that will serve
as the open space for the surrounding homes – the individual yard for each property is
intended to be small. Many of the properties will be served by alleys and many will also face
onto communal space, creating a diversity of housing typologies. The applicant has also
developed detailed architectural standards to guide the individual house construction for
consistency with the vision of the PUD. The housing plans help define the character of the
project and the requested deviations for setbacks. Most of the architectural requirements
are intended to be administered by the developer with individual builders (see accompanying
Ansley Neighborhood Plan and Architecture Guide). Staff will have a role to verify that
individual plans are consistent with the design intent of the PUD and have received
architectural approval from the developer or HOA.
The applicant requests several deviations from setbacks, detailed in Attachment E.
The PUD standards require setbacks around the perimeter of the site to reflect those of the
base zoning, FS-RL. The standard FS-RL building setbacks are 20 feet in the front; 6 or 8
feet on the side (depending on the height); 20 feet in the rear. Corner lots have two front
yards and two side yards. The applicant will comply with base zoning around the perimeter
except to the north of the site. The PUD allows for deviations from minimum setbacks at the
perimeter only when there are “physical circumstances justifying a reduction.” Staff finds
the abutting outlot used for drainage along the north boundary of the site provides
greater separation of lots than typical and is a qualifying physical circumstance and
can support the reduced setback along that property line.
The applicant is proposing to develop Ansley in up to 11 phases. The phases correspond to
dwelling types, open space, and infrastructure extensions. The initial phase will be 30 single-
family homes at the northwest portion of the property. Over time, Ansley will have 72,
traditional single-family homes on lots that range in size. It is not required that the
development proceed in numbered order, but the extension of utilities will likely require a
sequence similar to what is outlined.
Ansley will also have 45 “cottage court” homes that will be centered around five short private
streets and one public street. These homes will take vehicle access from the courts but will
face communal property. The cottage court homes will have 5-foot setbacks on all sides.
The development will include townhomes on five large lots. These lots will contain between
24 and 63 individual homes. The townhome lots will each be developed with Major Site
Development Plans.
There will be a small commercial lot in the northeast corner of the development. The
applicant intends to have a small event space, a restaurant, or cafe oriented towards walkers
and bicyclists on the adjacent Story County bike trail (Tedesco Trail). Development of the
commercial site is subject to future Major Site Development Plan approval.
A PUD requires a minimum of 10% as usable open space. Approximately 35% of this
development is proposed as open space, in the form of a large retention pond and several
shared green spaces in the center of the development and at the south end. At least 10% of
the area is accessible for use by the residents.
The neighborhood is also designed to take advantage of the adjacent Tedesco Trail by
orienting many of the homes and the commercial component to the path. The Cedar Lane
extension will also include an 8-foot-wide, shared-use path, which will connect to the
Tedesco Trail along Rothway Road.
The site abuts existing and planned City infrastructure. Public road extensions will tie into
the site from Cedar Lane, Aurora Avenue, and the future Lunetta Drive. The Master Plan
depicts two planned extensions of streets to the east. The applicant intends to use private
alleys and courts to serve the clusters of housing with the main roadways connections
through the development as public streets. Improvements to the frontage of Cedar Lane is
necessary with the development of the site and identified as condition of the rezoning. The
developer will likely propose a waiver or deferral of the south extension of Cedar Lane as
represented on the Master Plan as part of their future subdivision review process. A shared
use path will extend south along Cedar Lane and then at the planned Rothway Road
extension, located in the south third of the site, it will continue over to the Tedesco Trail.
PLANNING & ZONING COMMISSION RECOMMENDATION:
The Planning & Zoning Commission met on March 2, 2022 to review the rezoning request.
Commissioners discussed the site layout, building setbacks, the density of housing, the
proposed open space, and the impact of the new development on surrounding property.
Keith Arneson, the developer of the Domani project to the north of Ansley, spoke about his
concerns regarding the setbacks of the houses adjacent his development. He was expressly
concerned about allowing for three story buildings adjacent to the future Domani sites that
would have rear yards of homes abut this development and questioned compatibility and
transitions. Some of these lots would be developed with single-family homes and some
would be with single-family attached.
Following public input and discussion, the Commission voted 4-1-0 to recommend
approval of the project subject to conditions outlined by staff regarding corrections and
updates to the PUD Plan for setbacks and unit types, along with the following conditions:
1. Applicant shall initiate and complete the buyout of Xenia Water Service Territory with
completion of the territory transfer prior to Preliminary Plat approval.
2. Prior to Preliminary Plat approval, include improvement plans for Cedar Lane that
include dedication of right of way, sidewalks, and street paving from the north edge
of the site to the south edge of the site.
3. Development of the site shall not occur until such time as the City of Ames has
approved a subdivision plat for the site.
ALTERNATIVES:
1. Approve the request on first reading for rezoning from “A” Agricultural to “FS-RL” Floating
Suburban – Residential Low Density with a “PUD” Planned Unit Development Overlay
with the attached Master Plan, based upon staff’s findings and conclusions as found in
the addendum, and with the following requirements:
a. Prior to third reading, sign a zoning agreement for the compliance with the PUD and
Master Plan
b. Update and correct the final plan for the Zoning Agreement as follows:
i. On page 7, correct the number of proposed units.
ii. On page 7, change “Accessory Dwelling Unit” to “Guest Unit” and clarify that
the structure will not be rented separately.
iii. On page 11, remove the property not in Ansley from Phase 1.
iv. Insert commercial standards with the following setbacks:
1. East property line: 20 feet
2. North property line: 10 feet
3. Right-of-way property line: 5 feet
v. Insert the standard for garage setbacks from the alleys and private driveways:
1. Where the alley or private driveway is 16 feet, garage faces must be
setback from the property line
a. 8 feet or
b. 20 feet or more
vi. Where the alley or private driveway is 20 feet, garage faces must be setback
from the property line at least 5 feet
vii. On page 18, insert the following clarifying statement to accompany the table:
The lots listed in this table have setback exceptions. All other lots will conform
to the stated setbacks.
viii. Include notes for architectural review by the Design Board prior to City staff
approval of the house design for general consistency with the architectural
character and design intent of the PUD.
ix. Add notation to the master Plan for Open Space amenities
c. Acknowledge with the Zoning Agreement as stipulations on the Master Plan that
the property owner will:
i. Initiate the buyout of Xenia Water Service Territory with completion of the
territory transfer prior to Preliminary Plat approval.
ii. Include with the Preliminary Plat application improvement plans for Cedar
Lane improvements by the developer that include dedication of right of way,
sidewalks, and street paving from the north edge of the site to the south edge
of the site, including offsite between the two propose street connections to
Cedar Lane.
iii. Development of the site shall not occur until such time as the City of Ames has
approved a subdivision plat for the site.
2. Deny the request for rezoning from “A” Agricultural to “FS-RL” Floating Suburban –
Residential Low Density with a “PUD” Planned Unit Development Overlay with the
attached Master Plan based upon a finding that the City’s regulations and policies are
not met.
3. Defer action on this request and refer it back to City staff and/or the applicant for
additional information.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed rezoning based upon FS-RL is consistent with the Ames Plan 2040
Comprehensive Plan. The proposed housing types are allowed in the proposed zoning as
is the minimum and maximum density projected for the site. Further information on density
and open space measures will be specified with the subsequent preliminary plat. The Master
Plan is consistent with the limitations noted in the pre-annexation agreement approved by
the City Council in 2019.
The Ansley PUD is designed differently than any other neighborhood in Ames. It contains a
mix of housing types interspersed throughout the site and integrates the drainage and open
spaces into the plan. Ansley also contains a small commercial component that will
complement the mix of housing and the adjacent Tedesco Trail. These features make it a
good candidate for PUD zoning due to the arrangement of the site improvements and
housing variety.
Therefore, it is the recommendation of the City Manager that the Council adopt Alternative
#1, as described above.
ADDENDUM
FS-RL development standards are listed in Table 29.1202(5)-1 and 29.1202(6) of the Zoning
Ordinance. The PUD Overlay allows with a Master Plan for deviations that are identified as
part of the Plan. The following table provides an overview of the deviations based upon
house type. As part of the Zoning Agreement, an exhibit of the master plan and allowed
deviations for administer the PUD is required.
Standard FS-RL Standard Ansley
Minimum Lot Area
Frontage note some home
have frontage only on private drives
Front Setback*
Cottage Court**: 5 feet; 15 feet for
ROW
Side Setback*
height) Cottage Court**: 5 feet; 15 feet for
ROW
Rear Setback*
Cottage Court**: 5 feet; 15 feet for
ROW
Corner Setback
Height
whichever is lower primary / 2 stories accessory
Townhome: 2 stories primary / 1 story
Maximum Building
Coverage
Maximum Site
Coverage
Minimum
Landscape Area
Private Drives
Alley 16 feet feet (e.g. Lot 99 to 104); 16 ft for
alley and private drives used as
secondary access (e.g. Lots 29, 30,
*Exceptions apply to specified lots. See Master Plan, Attachment E.
** Cottage Court Homes have 5-foot setbacks except when adjacent to a public right-of-way
where the setback is 15 feet. Garage faces are setback 20 feet.
*** Townhomes are clustered together on large lots. The setbacks apply to the clustered
buildings. Garage faces are setback 20 feet.
REZONING BACKGROUND:
Comprehensive Plan (Ames Plan 2040). The Ames Plan 2040 Comprehensive Plan
designation of the entire subject area is Residential Neighborhood 3 (RN-3). The proposed
change of zone to FS-RL with the PUD overlay is consistent with that designation. A map of
the surrounding land use designations can be found in Attachment B.
The applicant has provided support materials (see Attachment G) regarding the proposed
rezoning and its conformance with the former Land Use Policy Plan (Ames Plan 2040 is now
in effect). Staff has identified a set of relevant principles in Ames Plan 2040 that can support
the proposed rezoning.
Goals (from Ames Plan 2040, RN-3, page 55):
- Wide range of housing types and price points, need to incorporate attainably priced
owner occupied housing.
- Planned development of neighborhood cores, with higher density, linkages to single-
family areas, and neighborhood services.
- High level of internal connectivity and planned street linkages to surrounding
developments.
- Use Complete Street concepts with development. Include active transportation
linkages. Provide safe access for all to neighborhood cores and activity areas.
Development Guidelines (from Ames Plan 2040, RN-3, page 55):
- Flexible lot size design standards for diverse housing types, including architectural
character, environmental, and open space factors in design decisions.
- Higher residential densities (attached, townhomes, small multi-unit buildings) on
avenues, boulevards, and mixed use avenues, and other streets with significant
bicycle and potential transit routes; and within master planned projects.
- Street, sidewalk, and trail connectivity.
- New development requires neighborhood and community parks.
Existing Uses of Land. Land uses that occupy the subject property and other surrounding
properties are described in the following table:
Direction from
Subject Property
Existing Land Uses
Subject Property Farmland
Northwest
Existing Zoning. The site is zoned Agricultural (A). When a property is annexed into the
City it receives a default zoning of Agricultural (A) until at such time that the property owner
chooses to rezone.
To the east within the City is farmland and two houses, zoned Agricultural (A).
To the southeast and southwest outside the City is farmland owned by Iowa State University,
zoned Agricultural (A-1). The university also owns land inside the City to the west of Ansley,
zoned Special Purpose – Government/Airport District (S-GA).
To the northwest is the Ringgenberg Park Subdivision neighborhood, zoned Floating Zone
– Planned Residence District (F-PRD). This neighborhood is single-family.
To the north is the Suncrest neighborhood, zoned Floating Suburban – Residential Low
Density (FS-RL). This neighborhood is single-family.
Also to the north is the Domani neighborhood, zoned Floating Zone – Planned Residence
District (F-PRD). This neighborhood is single-family.
To the northeast is a neighborhood of multifamily zoning, with property designated Floating
Zone – Residential Medium Density (FS-RM) and Residential High Density (RH).
An excerpt of the zoning map can be found in Attachment C. The proposed rezoning is
reflected in Attachment D.
Master Plan. A Master Plan is intended to provide a general description of the intended
development of a property. A Master Plan must address natural areas, buildable areas,
building types, range of uses, and basic access points as described in zoning requirements
of Section 29.1507(4) (see Attachment E).
The submitted Master Plan proposes three housing types:
- 72 traditional single-family detached homes
- 45 cottage-court homes with minimal setbacks and shared, private driveway cul-de-
sacs
- Townhouses clustered on five lots – the precise number will be determined at the
time of construction and will need to be approved with a Major Site Development Plan
In addition, the Master Plan includes approximately 20 acres of open space, detention, and
buffers. Layout and specific design of the townhomes and the commercial portion of the site
will be evaluated with Major Site Development Plans. The minimum density standard is 3.75
dwelling units per net acre. Full review of net acreage limitations will occur with the
subsequent preliminary plat subdivision review. Staff estimates net density with the Master
Plan to be approximately 4.5 dwelling units to 5.5 dwelling units per acre. This is well above
the minimum of 3.75 and below the maximum of 10 units per acre.
According to the applicant, the commercial portion of the site is intended to be a combination
of:
1. A small (less than 100-person) event center;
2. A food commissary for the event center, bike trail/Ansley pit stop and local deliverable
food product; and
3. An Ansley Ames Sales and Design Office
A final determination of commercial uses and site design will be part of a subsequent
approval with a Major Site Development Plan.
The site will need to comply with all parking and buffering requirements of the Zoning
Ordinance.
Open Space. Ansley has an open space equal to 17.01 acres. This space is 29% of the
gross development or 35% if the right-of-way is excluded as net area. The applicant intends
for most of the open space to be passive, interspersed with walking paths that will connect
throughout. The PUD Overlay requires 10% of the site to be usable open space, this is
defined as being accessible and usable for residents. Typically, this includes all areas used
as amenities with walking paths or open space that can be used for active recreation.
To the northeast of the Plum Lane Cottage Court, the applicant has committed to
constructing a small playground for public use. This location was chosen because it is
adjacent to the Tedesco Trail and because of its proximity to the commercial component.
The condition of approval requires this notation of a play area with the Master Plan.
At the southern end of the development, the property comes to a point. The applicant has
committed to constructing a dog run and/or a community garden with raised beds. The
condition of approval requires this notation with the master plan. The remainder of the space
is to be planted with native plantings.
The proposed project is partially within ½ mile service radius of Christofferson Park located
to the north of the site. As part of Ames Plan 2040 the City adopted principles for park
planning to provide additional acreage of 5 acre per 1,000 people with new development
and to have parks located in manner for convenient and daily use. Park dedication is based
upon neighborhood park concepts and additional park land and open space is needed to
meet all park goals described within Ames Plan 2040.
Based upon the projected mix of housing types, 170 units at 2.7 person per household would
require approximately 2 acres of parkland. Approximately ¾ of the site is within ½ mile of
the park, this radius roughly corresponds to the planned street of Rothway Drive near the
south end of the site. Dedication of parkland could be required of the project at the time of
subdivision approval, however based upon its location at the edge of the City, it is not
necessary that land be publicly dedicated. Features within the site that are privately
managed could meet the intent of the parkland dedication policy since the majority of the
site is near a public park and there are private amenities that can create active recreation
and gathering opportunities compared to the typical passive walkways of general open
space. If land was to be dedicated for public use, the Park and Recreation Department would
need to confer about its location in the project to be visible and accessible to the public.
Parkland dedication is ultimately a consideration of subdivision approval, but the proposed
PUD Master Plan does not anticipate dedication of public space to the City.
Architecture. The applicants are proposing several architectural styles, to maintain
consistency while providing variety (see Attachment H). Ansley will have a Design Review
Board operated by the developer/Homeowners’ Association that will be responsible for
overseeing the architecture. Part of the justification for the PUD and its deviations is the
commitment to architecture and building standards. Staff will review final designs for
consistency with the intent of the design concepts, not for precise detailing. The final PUD
plan will note that prior to City approval of a building permit, approval of the design for initial
construction of a home by the Design Board is required.
Infrastructure. During the rezoning review, an analysis of the necessary infrastructure to
accommodate residential development was undertaken.
Water
The annexation agreement stated that the property would need to switch from Xenia water
service territory to City service territory at the time of development. The applicant will be
buying out Xenia for the development consistent with the City’s Xenia Water Service
Agreement approved in December of 2021.
Sewer
City staff modeled sanitary sewer capacity for the area and found that there is acceptable
capacity within the system to serve the proposed development intensity. Connections to the
system are planned to occur at Aurora Avenue.
Electric
Ansley is within the Alliant service territory.
Drainage
At the time of the Preliminary Plat a storm water management plan is required by the City.
The City’s Chapter 5B standards address control of runoff as well as water quality standards.
The current Master Plan includes conceptually use of offsite facilities, final details on storm
water are required with the preliminary plat and are not specifically reviewed with a rezoning.
Shared Use Paths and Trails
The development abuts the recently completed Tedesco Bike Trail, which occupies a former
railroad right-of-way. The trail extends from University Boulevard south to 260th Street and
then west to 510th Avenue. This trail is maintained by Story County, approving the PUD does
not change the status, control, or maintenance of the Tedesco Bike Trail.
Cedar Lane currently has an 8-foot walking/biking trail along the west side; this will be
extended farther south. The 8-foot trail will then turn east and extend across the southern
portion of Ansley to the Tedesco Trail.
Streets
Ansley will have three connections to Cedar Lane. Cedar Lane itself will be improved and
extended farther south with the development. The development will have two street stubs to
the east to connect to future development. Aurora Avenue will connect south into Ansley
and the future Lunetta Drive will extend west into Ansley from the Domani neighborhood to
the north. Details on the design and timing of the Cedar Lane extension will be part of the
subdivision review process. Conditions of the zoning agreement include stipulations to future
improvement requirements to be reviewed with Preliminary Plat.
Based upon the proposed Master Plan, the developer will propose a waiver or deferral
extending Cedar Lane the full length of the “point” of the property. Conceptually, staff
has supported this concept with the Master Plan review, but the Master Plan is not
the final approval for street improvements. Additionally, there is a partial deferred
improvement agreement for Cedar Lane related to the Ringgenberg Park Subdivision
approval that requires participation in road improvements to Cedar Lane. Currently, ISU
has this obligation as they purchased land south of Ringgenberg and they will need
to coordinate improvements with the developer.
Internally, Ansley is designed with a series of private alleys, private drives shared by two
houses, and private shared courts (around which the cottage court homes are situated).
- The private alleys function like standard alleys at the rear of the properties. Several
of the alleys have additional guest parking.
- The private drives function very similarly to alleys but serve only two homes and go
between the sides of houses.
- The courts are also private but will serve the houses clustered around them. The
courts are not linear, as in a traditional alley. Each court has additional guest parking.
The courts will be ringed with trees for shading.
Each townhouse lot will be served by a shared parking area to be designed with a Major
Site Plan at the time of development.
Applicant’s Statements. The applicant has provided an explanation of the reasons for the
rezoning in Attachment G.
Purpose. Sec. 29.1114(1) outlines the intent of a Planned Unit Development. Staff finds that
the proposed development complies with the standards:
(a) Provide for innovative and imaginative development through flexibility in the
design, placement of buildings, clustering of housing types, use of open space,
and related site and architectural design considerations;
The proposed design of Ansley, including layout and housing types, is unique in
Ames. The developer is proposing a novel approach to open space layout, integrating
into the arrangement of several housing types. This approach will create a compelling
and attractive neighborhood relying on larger common opens spaces compare to
traditional private yards.
(b) Increase the stock of diverse housing types for a variety of income levels;
The range of house sizes and home arrangements will provide a diversity of housing
price points through the combination of detached and attached housing.
(c) Promote efficient land use and infrastructure construction, while maintaining
high-quality living environments for privacy, architectural interest, streetscape,
walkability, and open spaces for private and common use;
The applicant proposes to incorporate drainage and the retention pond into the design
of the neighborhood. This necessary infrastructure will be embraced, rather than
ignored. The applicant also intends to incorporate native plantings into all common
open space.
The applicant’s design and layout are predicate upon the idea of walkability,
architectural interest and streetscape compared to standards subdivision design. The
proposed deviation allows for a more compact development footprint, locating
garages away from the front facades, and reduced setbacks in have up close and
engaging architectural designs adjacent to sidewalks and streets.
(d) Provide for a variety of private and common open space areas corresponding
to smaller lot sizes along with additional amenities for larger developments;
Ansley incorporates a variety of shared space into the design. These spaces are
scattered throughout and will give residents a choice of amenities. Lot sizes also vary:
the detached, single-family homes will come in several lot sizes; the cottage court
homes will be on small lots with shared open space, and the townhomes will be
clustered on common lots.
(e) Encourage and preserve opportunities for energy efficient development; and
The neighborhood will provide ample walking and biking opportunities.
(f) Encourage context-sensitive infill development.
The development is designed to respond to its surroundings at the ends of town. The
street grid connects to surrounding development and provides for future connections
to the east. The development also offers views of the surrounding Iowa State
University farmland. The proposed commercial component is designed to take
advantage of bike trail proximity and to act as a buffer from the adjacent high density
residential development to the north.
Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent to
the applicant’s request, staff makes the following findings of fact related to rezoning and a
PUD Overlay with Master Plan request.
1. Ames Municipal Code Section 29.1507(2) allows owners of 50 percent or more of the
area of the lots in any district desired for rezoning to file an application requesting that
the City Council rezone the property. The property represented by the applicant is
entirely under one ownership representing 100 percent of the property requested for
rezoning.
2. The subject property has been designated in with Ames Plan 2040 as RN-3. This
supports a “FS-RL” zoning designation, detached and attached single-family housing
types are allowed. FS-RL is consistent with the pre-annexation development
agreement.
4. Infrastructure is adequate to serve the site and can be extended to the site. Future
street improvements for Cedar Lane will also be required. Specific improvements will
be identified with the preliminary plat.
5. The Master Plan identifies developable areas and range of uses consistent with the
proposed FS-RL zoning district. Densities can be achieved consistent with the FS-RL
minimum and maximum allowances. Open spaces are identified within the project site.
Subsequent development will be subject to subdivision review and for some use a
Major Site Development Plan.
6. The rezoning includes a PUD Overlay that allows for flexibility in design standards and
uses. The findings for a PUD Overlay support the intent of the Master Plan in its
arrangement of uses, preservation of open space, and variability in design standards.
Public Notice. Notice was mailed to property owners within 200 feet of the subject site and
a sign was posted on the subject property.
Conclusions. Based upon the analysis in this report, staff concludes that the proposed
rezoning of the subject property is consistent with the Ames Plan 2040 Comprehensive Plan.
The proposed rezoning is consistent with the allowances of the proposed FS-RL zoning
district and PUD Overlay Master Plan requirements for rezoning.
Attachment A
Location Map
Attachment B
Ames Plan 2040 Future Land Use Map
Attachment C
Existing Zoning
Attachment D
Proposed Zoning
Attachment E
Master Plan
Proposed Zoning Standards
and Exceptions to Standards
Attachment F
Applicable Regulations
• Ames Plan 2040 Goals, Policies, and the Future Land Use Map:
The Ames Plan 2040 (the new adopted Comprehensive Plan) identifies the land use
designations for the property proposed for rezoning.
• Ames Municipal Code Chapter 29, Section 1507, Zoning Text and Map Amendments,
includes requirements for owners of land to submit a petition for amendment, a provision
to allow the City Council to impose conditions on map amendments, provisions for notice
to the public, and time limits for the processing of rezoning proposals.
• Ames Municipal Code Chapter 29, Section 1200, Floating Zones, includes a list of uses
that are permitted in the Village Residential, Suburban Residential and Planned
Residential zoning districts and the zone development standards that apply to properties
in those zones.
Per Section 29.1507(4): Master Plan Submittal Requirements:
a. Name of the applicant and the name of the owner of record.
b. Legal description of the property.
c. North arrow, graphic scale, and date.
d. Existing conditions within the proposed zoning boundary and within 200 feet of the
proposed zoning boundary: Project boundary; all internal property boundaries; public
rights-of-way on and adjacent to the site, utilities; easements; existing structures;
topography (contours at two-foot intervals); areas of different vegetation types;
designated wetlands; flood plain and floodway boundaries; areas designated by the
Ames Land Use Policy Plan as Greenways and Environmentally Sensitive Areas.
e. Proposed zoning boundary lines.
f. Outline and size in acres of areas to be protected from impacts of development.
g. Outline and size in acres of areas proposed of each separate land use and for each
residential unit type.
h. Pattern of arterial streets and trails and off-site transportation connections.
i. For proposed residential development provide the number of unit type for each area,
expressed in a range of the minimum to maximum number to be developed in each
area.
j. For proposed residential development provide a summary table describing all uses
of the total site area, including the number of units per net acre for each unit type and
each zoning area.
Sec. 29.1114 “PUD” PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT
(1) Purpose. The Planned Unit Development (PUD) Overlay zone is intended to allow
flexibility in Zoning District and General Standards where design flexibility helps
further the goals of the Comprehensive Plan and is compatible with its surroundings.
The PUD zone is intended to:
(a) Provide for innovative and imaginative development through flexibility in the
design, placement of buildings, clustering of housing types, use of open space,
and related site and architectural design considerations;
(b) Increase the stock of diverse housing types for a variety of income levels;
(c) Promote efficient land use and infrastructure construction, while maintaining high-
quality living environments for privacy, architectural interest, streetscape,
walkability, and open spaces for private and common use;
(d) Provide for a variety of private and common open space areas corresponding to
smaller lot sizes along with additional amenities for larger developments;
(e) Encourage and preserve opportunities for energy efficient development; and
(f) Encourage context-sensitive infill development.
***
(3) Establishment. The PUD Overlay zone applies to all lands that are zoned PUD on the
Zoning Map. A Zoning Map Amendment may be approved provided the City Council
makes the following findings:
(a) The Zoning District and Overlay are consistent with the comprehensive plan.
(b) The property on which the PUD is requested has a residential zoning of RL, RM,
UCRM, RH, FS-RL, FS-RM, S-SMD, or is concurrently proposed to be changed
to one of these Zoning Districts.
(c) The existing and proposed infrastructure is sufficient in design and capacity to
support the project with water, sanitary sewer, storm drainage, streets and other
transportation related facilities.
(d) The PUD Master Plan includes interconnected pedestrian and bicycle circulation
routes to the surrounding areas and within the development.
(e) The proposed PUD Master Plan is consistent with the requirements of this
ordinance and all deviations, exceptions, and limitations stated on the Master Plan
are clear, identifiable, and necessary in support of the design concept and the
purpose statements of the overlay.
(f) The proposed PUD Master Plan is in harmony with the purpose of the overlay.
(g) Findings for approval of a Master Plan with a PUD Overlay rezoning may be
deferred, when the City Council initiates a property rezoning.
Attachment G
Applicant’s Statement
Attachment H
Architecture
DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER
Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105
Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010
ORDINANCE NO.
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE
CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE
MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE
BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON
SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES
AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND
ESTABLISHING AN EFFECTIVE DATE
BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa;
Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in
Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the
boundaries of the districts established and shown on said Map in the manner authorized by
Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate,
generally located at 3210 Cedar Lane, is rezoned with a Master Plan from Agricultural “A” to
Floating Suburban - Residential Low Density (FS-RL) with a Planned Unit Development (PUD)
Overlay.
Real Estate Description: PARCEL 'X' A TRACT OF LAND IN THE NORTHWEST
QUARTER (NW1/4) OF THE NORTHEAST QUARTER (NE1/4) OF SECTION TENTY-ONE
(21), TOWNSHIP EIGHTY-THREE (83) NORTH, RANGE TENTY-FOUR (24) WEST OF THE
5TH P.M., AMES, STORY COUNTY, IOWA, AS SHOWN ON THE PLAT OF SURVEY -
BOUNDARY LINE ADJUSTMENT AS ATTACHED TO THE SURVEYOR'S AFFIDAVIDT
FILED IN THE OFFICE OF THE RECORDER OF STORY COUNTY, IOWA, ON JUNE 23, 2020,
AS INSTRUMENT NO. 2020-06792.
ALL THAT PART OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF
SECTION 21, TOWNSHIP 83 NORTH, RANGE 24 WEST OF THE 5TH P.M., IOWA, LYING
WEST OF THE CENTERLINE OF THE ABANDONED C. & N.W. RAILROAD RIGHT-OF-
WAY.
ALL THAT PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 21, TOWNSHIP 83 NORTH, RANGE 24 WEST OF THE 5TH P.M., IOWA, LYING
WEST OF THE CENTERLINE OF THE ABANDONED C. & N.W. RAILROAD RIGHT-OF-
WAY EXCEPT, ALL OF VILLAGE PARK SUBDIVISION AS RECORDED IN INST. #2016-
09359 IN THE OFFICE OF THE RECORDER OF STORY COUNTY, IOWA.
PARCEL 'R' A PART OF LOT 3 IN THE SUBDIVISION OF THE NORTHEAST QUARTER
AND THE NORTH HALF OF THE SOUTHEAST QUARTER, AND PART OF THE VACATED
C. & N.W. RAILROAD, ALL IN SECTION 21, TOWNSHIP 83 NORTH, RANGE 24 WEST OF
THE 5T H P.M., STORY COUNTY, IOWA, AS SHOWN IN INSTRUMENT #2012-12842 IN
THE OFFICE OF THE RECORDER OF STORY COUNTY, IOWA.
Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Section 3: This ordinance is in full force and effect from and after its adoption and
publication as provided by law.
ADOPTED THIS ________ day of _________________________, ______.
_________________________________ ____________________________________
Diane R. Voss, City Clerk John A. Haila, Mayor
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ITEM # 35
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: PUBLIC HEARING FOR SALE OF CITY-OWNED PROPERTY AT 241
VILLAGE DRIVE TO HABITAT FOR HUMANITY OF CENTRAL IOWA
BACKGROUND:
As part of the City’s Community Development Block Grant (CDBG) Neighborhood
Sustainability Program, the acquisition/reuse program component seeks to acquire
single-family properties and/or lots for reuse for affordable housing to assist low- and
moderate-income (80% or less of AMI) families. The program also makes health and
safety repairs to the properties, as needed. Where possible, the properties are matched
with eligible first-time homebuyers through the City’s CDBG Homebuyer Assistance
Program. Program parameters also permit the sale of properties to qualified non-profit
organizations in the community.
CDBG funds were used to purchase the property at 241 Village Drive as part of the
Acquisition/Reuse Program. The property was purchased in 2018 for $161,000. The only
major improvements to the property were the installation of a concrete driveway
(approximately $7,000) and installation of a radon system ($1,124). The property was
intended to be sold to a low-income first-time homeowner for $100,000, with the proceeds
being used towards the improvements in the Baker Subdivision at 321 State Avenue.
Habitat for Humanity of Central Iowa (HHCI) approached staff with an interest in
purchasing the 241 Village Drive property for $100,000. Following the purchase, Habitat
would be responsible for any further improvements it wishes to make to the property and
will ultimately identify a qualifying family to move into the home.
A collaboration with Habitat for Humanity of Central Iowa would represent the fourteenth
endeavor between Habitat and the City of Ames. This project will allow the City to continue
to address one of its priority goals outlined in the both the 2021-2022 Annual Action Plan
and in the 2019-2023 CDBG Consolidated Plan, which is to increase the supply of
affordable housing for LMI households.
The City’s Finance staff has reviewed a draft of HHCI’s 2021 Annual Audit Report and
finds it in good order including the audit opinion. Staff has been working with the City
Attorney’s Office to finalize the terms and conditions with Habitat that includes restrictive
covenant language (see attached agreement).
ALTERNATIVES:
1. Approve the sale of the City-owned property at located at 241 Village Drive to
Habitat for Humanity for Central Iowa for $100,000 based on the attached terms
and conditions.
2. Approve the sale of the City-owned property at located at 241 Village Drive to
Habitat for Humanity for Central Iowa for $100,000 based on the attached terms
and conditions with modifications.
3. Reject finalizing the terms and conditions with Habitat for Humanity of Central Iowa
and refer this item back to staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
The sale of the 241 Village Drive home to Habitat for Humanity of Central Iowa will assist
the City in its efforts to continue to address the housing needs for low- and moderate-
income first-time home buyers. The proposed purchase price is consistent with staff’s
initial estimates. Selling the property at this time to Habitat will accelerate the occupancy
of the home with a qualified household as City staff focuses efforts on completing Baker
Subdivision.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative #1.
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ITEM # 36
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: AWARD CONTRCT FOR THE ADA HAYDEN HERITAGE PARK
WETLAND G DREDGING PROJECT
BACKGROUND:
This project is to dredge Wetland G located in Ada Hayden Heritage Park (see Figure 1).
The base bid includes removing approximately 3,800 cubic yards of sediment (sand, silt,
soil, etc.) and disposal at an offsite location. Alternate #1 includes soil preparation and
temporary erosion seeding of the areas disturbed during the project.
Wetland G is the first wetland pond that is part of a complex of wetland ponds that treat
storm water flowing into the park via Jewelwing Creek. Jewelwing Creek drains a majority
of the land directly west and northwest of Ada Hayden Heritage Park (Hayden’s Preserve,
see Figure 1). It is estimated that Wetland G is at capacity regarding the amount of
sediment that has been deposited as determined by comparing the original specifications
to a survey completed in June of 2021.
Figure 1
2
It is noted in the Ada Hayden Heritage Park Land Management Plan that in order for the
wetland ponds to continue to function as designed, dredging should take place within 20
years after the park’s development. This year marks the eighteenth year of the park being
open. The goal is to keep Wetland G clean of sediment because it lessens the
chance of needing to dredge the other wetlands.
City of Ames Water Pollution Control staff completed the survey and developed the plans
and specifications for the project. City Council approved plans and specifications at its
February 22 meeting and bids were received March 23. Bids received are shown below:
Bidder Base Bid Alt #1
The FY 2020/21 adjusted City Budget allocated $175,000 from General Fund savings for
this project. This funding has been carried over into the current year and is available for
this project. In order for this project to take place, the wetland and surrounding area has
to be dry. Hopefully conditions will allow for it to be completed by the end of the summer.
The area surrounding the wetland disturbed by the project will be seeded back to native
prairie in the spring of 2023 at an estimated cost of $7,000.
ALTERNATIVES:
1. Award contract to Nagel Construction LLC., Allerton, Iowa, for the Ada Hayden
Heritage Park Wetland G Dredging Project in the amount $118,323 (Base Bid
and Alternate #1).
2. Accept the report of bids for the Ada Hayden Heritage Park Wetland G Dredging
Project, but do not award a contract at this time.
3. Reject all bids.
CITY MANAGER’S RECOMMENDED ACTION:
Ada Hayden Heritage Park is one of the most popular parks in Ames. More importantly,
the lake provides a source of water in times of drought to recharge the aquifer that
supplies the City of Ames. The wetlands are in place to protect the lake by filtering
stormwater coming into the park. It is important the wetlands are maintained to ensure
they operate as intended and dredging will assist with meeting that goal.
Therefore, it is the recommendation of the City Manager that City Council approve
Alternative #1 as stated above.
ITEM # ___37 __
DATE: 04-12-22
COUNCIL ACTION FORM
SUBJECT: SOUTH 16TH STREET IMPROVEMENTS
BACKGROUND:
This project, to reconstruct and add turn lanes at S. Duff Avenue and S. 16th Street, is
one of the phases associated with the extension of S Grand Avenue. The projects have
been broken into three phases to allow for flexibility in timing of construction and funding:
1) S 5th St and S Grand Ave (Ioway Creek Drive to S 5th St.) (Completed)
2) S Grand Ave south of S 5th Street (this portion includes two bridges to
accommodate Squaw Creek under the roadway). (Substantially Complete)
3) Reconstruction and additional turn lanes at S Duff Ave and S 16th St. (This project)
Work includes turn lane and traffic signal improvements at S 16th Street/S Duff Avenue,
reconstruction of concrete pavement on S 16th Street each direction of S Duff Avenue,
and infill of sidewalk along the south side of S 16th Street from S Grand Avenue to just
west of Menards. Revenues and expenses for this project are estimated as follows:
Activity Expenses Revenue
S 16th St/S Duff Ave Imp (Revised plans) 4,085,830.80
TOTAL $20,222,055.91 $20,236,485
On April 6, 2022, bids for the project were received as follows:
Bidder Base Bid Amount
Engineer’s Estimate $ 3,870,395.80
ALTERNATIVES:
1. a. Accept the report of bids for the South Duff Avenue and South 16th Street
Improvement project.
b. Approve the final plans and specifications for this project.
c. Award the South Duff Avenue and South 16th Street project to Con-Struct Inc. of
Ames, Iowa, in the amount of $4,085,830.80.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
By approving the final plans and specifications and awarding the contract, this project will
result in lower street maintenance costs, improve area drainage, and provide a better
traffic flow at the intersection of S Duff Ave and S 16th St.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.